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HomeMy WebLinkAbout2002 02-19 CC AGENDA PKTAGENDA OF A REGULAR MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY — FEBRUARY 19, 2002 — 6:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY CITY MANAGER, TOM G. MCCABE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 5, 2002. PRESENTATION Healthy Cities — National City Collaborative COPIES OF THE CITY COUNCIL MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.ci.national-city.ca.us COUNCIL AGENDA 2/19/02 PAGE 2 PROCLAMATION Proclaiming the period of March 2002 as: "MENTAL RETARDATION AWARENESS MONTH" INTERVIEWS/APPOINTMENTS Building Advisory & Appeals Board - Reappointment CONSENT CALENDAR Consent Calendar: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 1. Resolution No. 2002-18 Resolution of the City Council of the City of National City authorizing the transfer of $5,000 from the Cultural Arts Fund balance to the Recreation Contract Services account for cultural activity programs. (Parks & Recreation) 2. Resolution No. 2002-19 A Resolution of the City Council of the City of National City scheduling a Public Hearing to consider the necessity of creating an Underground Utilities District for Phase IV of Utilities District No. 21 for the purpose of converting the overhead facilities along Highland Avenue from 24` Street to 30th Street. (Engineering) COUNCIL AGENDA 2/19/02 PAGE 3 CONSENT CALENDAR (cont) 3. Resolution No. 2002-20 A Resolution of the City Council of the City of National City establishing dates for property owners to be ready to receive underground service and removal of poles and overhead wires within District 21 (Phase III), Highland Avenue Utility Conversion from 16th Street to 24th Street. (Engineering) 4. Resolution No. 2002-21 A Resolution of the City Council of the City of National City awarding a contract to Arrieta Construction, Inc. for the Bay Marina Drive Sewer Extension Project. (Engineering Spec. No. 01-05) (Engineering) 5. Resolution No. 2002-22 A Resolution of the City Council of the City of National City awarding a contract to Byrom -Davey, Inc. for the "A" Avenue Realignment Project. (Engineering Spec. No. 01-01) (Engineering) 6. Resolution No. 2002-23 A Resolution of the City Council of the City of National City accepting the work and authorizing the filing of a Notice of Completion for the removal and replacement of the City Hall windows. (Engineering Spec. No. 01-06) (Engineering) 7. Resolution No. 2002-24 A Resolution of the City Council of the City of National City authorizing the Mayor to execute an Implementation Agreement with the County of San Diego co-permittees to join a regional collaboration for the management of a storm water program required by the RWQCB Order 2001-01. (NPDES Permit for 2001-02) (Public Works/Engineering) COUNCIL AGENDA 2119/02 PAGE 4 CONSENT CALENDAR (cont.) 8. WARRANT REGISTER NO. 32 (Finance) Ratification of Demands in the amount of $872,273.15. 9. WARRANT REGISTER NO. 33 (Finance) Ratification of Demands in the amount of $1,523,447.44. 10. Consolidated Cash and Investment Report as of October 31, 2001. (Finance) 11. Consolidated Cash and Investment Report as of November 30, 2001. (Finance) 12. Claim for Damages: Aurangzeb Shaheen (City Clerk) 13. Claim for Damages: Rosemarie Berberabe (City Clerk) 14. Claim for Damages: Pearl Quinones (City Clerk) 15. Claim for Damages: Kenneth Buchta (City Clerk) 16. Claim for Damages: George Albert Aldana (City Clerk) NON CONSENT CALENDAR 17. Resolution No. 2002-25 A Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement between the City of National City and JLC Consultant Services to assist with the formation of a Community Police Relations Task Force. (City Manager) COUNCIL AGENDA 2/19/02 PAGE 5 ORDINANCE FOR INTRODUCTION 18. An Ordinance of the City Council of the City of National City amending Title 4 of the National City Municipal Code by amending Chapter 4.32 relating to Transient Occupancy Tax and amending Title 18, Chapter 18.04 relating to definitions of "Transient." (City Attorney) ORDINANCE FOR ADOPTION 19. Ordinance of the City Council of the City of National City amending Title 18 of the National City Municipal Code regarding Housing Programs, including Transitional Housing and Emergency Shelters; Density Bonus Provisions, Second Units, Other Affordable Housing Incentives and Related Definitions. (Applicant: City of National City) (Case File No. A-2002-1) (Planning) NEW BUSINESS 20. Vacancy on Community Police Relations Task Force. (City Manager) 21. Election Day City Council Meeting Break — March 5, 2002. (City Manager) 22. Fire Apparatus Purchase (Fire) 23. Draft letter to LAFCO regarding proposed annexation of property at the southwest corner of 24th Street and Prospect Street to the Spring Valley Sanitation District. (Planning Department) 24. Request to use the Community Center by the Abba Resources Unlimited and waiver of fees. (Public Works) COUNCIL AGENDA 2/19/02 PAGE 6 NEW BUSINESS (Cont.) 25. Temporary Use Permit — Pentecostal Missionary Church of Christ — National Convention Parade. (Building & Safety) 26. Notice of Decision — Conditional Use Permit for a vocational school at 41 E. 12th Street. (Applicant: Curtis D. Kribs) (Case File No. CUP-2001-20) (Planning) 27. Notice of Decision — Planned Development Permit for a two-story office building at the northwest corner of Harbison Avenue and 8th Street. (Applicant: Alex Carolino) (Case File No. PD-2001-4) (Planning) 28. Notice of Decision — Conditional Use Permit for an auto repair shop at 1540 Roosevelt Avenue. (Applicant: Kayse Souritamongkol) (Case File No. CUP-2001-13) (Planning) 29. Year End Audit Reports for Fiscal Year Ended June 30, 2001. (Finance) -* CITY MANAGER —> CITY ATTORNEY - OTHER STAFF -* MAYOR —> CITY COUNCIL 30. Discussion: Recognition of Martin Luther King and Cesar Chavez. (Vice Mayor Nick Inzunza and Councilman Mitch Beauchamp) COUNCIL AGENDA 2119102 PAGE 7 NEW BUSINESS (Cont.) 31. Electricity Rates Increases (Councilman Morrison) PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Next Regular City Council Meeting — March 19, 2002 at 6:00 p.m. — Council Chambers, Civic Center TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE WHEREAS, WHEREAS, WHEREAS, WHEREAS, ljw clamatiLrn Mental Retardation is a condition which today affects an estimated 1,600 National City children and adults and their families; and The most effective weapons for alleviation of the serious problems associated with mental retardation are public knowledge and understanding; and The potential for citizens with mental retardation to function more independently and productively must be fostered; and During the month of March, 140,000 members through 1,000 state and local chapters of The Arc, a national organization on mental retardation, are forging vital employment and educational campaigns; and The Arc of San Diego is celebrating 51 years of service to families and individuals who live, learn, work, and play throughout San Diego County. NOW, THEREFORE, I, GEORGE H. WATERS, Mayor of the City of National City, do hereby proclaim the period of March 2002 as: "MENTAL RETARDATION AWARENESS MONTH" in the City of National City and urge that the citizens of National City give full support to efforts toward enabling people with mental retardation to live productive lives and achieve their full potential. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of National City to be affixed this 19t° day of February, 2002. George . Waters, 1Vlayor Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor FEBRUARY 1, 2002 TO: COUNCILMEMBERS FROM: MAYOR GEORGE H. WATERS SUBJECT: BUILDING ADVISORY & APPEALS BOARD Mr. Tim (Thomas) Moynahan's term on the above -subject board will expire on February 28, 2002 and is requesting consideration for reappointment. If there are no objections, I recommend we reappoint Mr. Moynahan to the Building Advisory & Appeals Board for a full term ending February 28, 2006 . This item will be placed on the Council Agenda for the meeting of February 19, 2002. GEOR E H. WATE Mayor GHW:nu 0 Recycled Piper CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (I) year from the date it is submitted. THIS DOCUMENT IS FILED AS A PUBLIC DOCUMENT PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Planning Commission Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development Committee P sl,i t ..._ate' _..0 Name: il(Ji(d14hgi7 Jr 1 lu✓ii tj (Last) I (First) Home Address: S 4 U L 4-0 6 Telephone: Residence (6 ( l -icI �/s 1 ( ) Business/Work ( NUMBER OF YE YOU HAVELIVED IN: / CALIFORNIA? SAN DIEGO COUNTY? l�? ( NATIONAL CITY? ARE YOU A REGISTERED VOTER: YES fj NO 1117 Birth Date (Optional) 6I'i'ci1111 ) HAVE YOU EVER BEEN CONVICTED OF A CRIME (OTHER THAN MINOR TRAFFIC OFFENSES) OR HAD A CIVIL, JUDGEMENT (OTHER THAN A DIVORCE DECREE) ENTERED AGAINST YOU: NO: ‘1‹ YES: (PLEASE ATTACH SEPARATE EXPLANATION) STirtrf eft, `� aS i. a'tW _.K.a7Aa. Colleges attended and degrees held, if any: Related Professional or Civic Experience: It KNOW OW ' CvM eP t i y 1l.I<<< (r Please indicate below any further information that will be of value regarding your service on the above named boards, committees or commissions: �J n DATE: 1— 3li_ U Y YOUR SIGNATURE RETURN COMPLETED FORM TO : CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 .EETING DATE 2/19/02 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY TRANSFERRING FUNDS FROM THE CULTURAL ARTS FUND BALANCE TO RECREATION CONTRACT SERVICES. PREPARED BY Jim Ruiz EXPLANATION As the council will recall, funds were budgeted for Cultural Activities during the last budget workshop. Staff has been working at developing several programs that can be offered to our community residents. The services of the Lamb's Players have been obtained to provide the first of these programs at the Community Center. The requested funds will be utilized as our front money to hold our dates with the Lamb's Players. Amount needed is $5,000. DEPARTMENT Parks & Recreation ( Environmental Review 1;,_ N/A Financial Statement Approved By: Funds available in Fund 113. Transfer to Contract Services #001-441-000-299-0000 Account No. STAFF RECOMMENDATION Approve. BOARD / COMMISSION RECOMMENDATION Approve. ATTACHMENTS ( Listed Below ) Resolution Lamb's Players Programs Resolution No. 2002-181:)I RESOLUTION NO. 2002 — 18 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE TRANSFER OF $5,000 FROM THE CULTURAL ARTS FUND BALANCE TO THE RECREATION CONTRACT SERVICES ACCOUNT FOR CULTURAL ACTIVITY PROGRAMS WHEREAS, at the City's annual budget workshop in June of 2001, funds were designated to the Cultural Arts Fund; and WHEREAS, the Parks and Recreation Department has developed several cultural art programs that can be offered to the community. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the following transfer of funds: FROM: Fund No. 113 Cultural Arts Fund TO: Account No. 001-441-000-299-0000 Recreation Contract Services TOTAL AMOUNT: $5,000.00 To provide cultural art programs to the community of National City. PASSED and ADOPTED this 19'h day of February, 2002. PURPOSE: George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: f- /31...z. . George if Eiser, III City Attorney City of National City Parks and Recreation Department 140 East Twelfth Street, Suite A, National City, CA 91950-3312 (619) 336-4290 LAMB'S PLAYERS SHOWS: September 9 Real American Heroes This is a fast -paced 40 minute touring play for elementary school children that celebrates the accomplishments of men and women of integrity from diverse cultural backgrounds, whose trials and triumphs exemplify the true American spirit. September 10 Pressure's On This is a fast -paced, razor-sharp 40 minute show for middle schoolers that examines the students' expanding world of independence and friendship while exploring careful decision making. It is designed to introduce the tools needed to navigate their complex social jungle. December 2 The Best Christmas Pageant Ever A story of the Herdman family, with six ragamuffin kids with a questionable reputation; so everyone expects a disaster when they take over the annual Church Christmas Pageant. But the actual pageant is full of surprises...a must see for the whole family. All presentations will be at the Community Center during the evening hours. Staff will work out details and provide more detailed information as we get closer to the performance dates. ® Recycled Paper allocation for underground conversions. MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT February 19, 2002 2 AGENDA ITEM NO. _ 7ITEM TITLE RESOLUTION CALLING FOR A PUBLIC HEARING TO DETERMINE IF AN\ UNDERGROUND UTILITIES DISTRICT IS REQUIRED FOR PHASE IV OF HIGHLAND AVENUE FROM 24TH TO 30TH STREETS (DISTRICT 21) PREPARED BY DIN DANESHFAR DEPARTMENT ENGINEERING EXPLANATION Engineering staff and utilities service representatives walked through the fourth phase of District No. 21. The limits of Phase IV of District 21 (Exhibit "A") are Highland Avenue from 24th Street to 30th Street. In accordance with Ordinance No. 1414 of the City of National City, Staff is requesting a date to hold a public hearing for receiving public comments on whether Public Health, Safety, or Welfare require the removal of the poles, and overhead wires, and the underground installation of wires and facilities for supplying electrical and communication services on Highland Avenue (District No. 21 - Phase IV). It is recommended that the Public Hearing be held on March 5, 2002. Notices of the Public Hearing will be sent by the City Clerk's office and to all of the affected property owners (Exhibit "B"). The underground construction cost is estimated by San Diego Gas & Electric to be $618,000. This will be paid for by the utility allocation funds for underground conversions. Environmental Review _ x N/A J Financial Statement Construction would be funded by the city's share _cal SDG&E" Approved By:.-- Account No. STAFF RECOMMENDATION Establish a date to hold a P ! ring to determine whether Public Health, Safety, and Welfare require the formation of the District 21 - Phase IV. Staff recommends that the public hearing held on March 5, 2002. lic He BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below j Resolution No. 2002-19 1. Resolution 2. Exhibit "A" - Map of District 21 - Phase IV 3. Exhibit "B" - List of the names and addresses of the property owners Cd21 RESOLUTION NO. 2002 — 19 RESOLUTION ON THE CITY COUNCIL OF THE CITY OF NATIONAL CITY SCHEDULING A PUBLIC HEARING TO CONSIDER THE NECESSITY OF CREATING AN UNDERGROUND UTILITIES DISTRICT FOR PHASE IV OF UTILITIES DISTRICT NO. 21 FOR THE PURPOSE OF CONVERTING THE OVERHEAD FACILITIES ALONG HIGHLAND AVENUE FROM 24TH STREET TO 30TH STREET WHEREAS, in accordance with National City Ordinance No. 1414, Staff requests a public hearing to ascertain whether the public health, safety and welfare require the removal of the poles and overheard wires, and the underground installation of wires and facilities for supplying electrical and communication services within the proposed boundaries of Phase IV of Utility District No. 21. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the time for hearing any and all persons interested in the proposed fee adjustments is hereby set for 6:00 p.m. on March 5, 2002, in the City Council Chambers in the Civic Center, 1243 National City Boulevard, National City, California. BE IT FURTHER RESOLVED that the City Clerk of the City of National City, California, is hereby directed to provide notice of the time and place of said hearing in accordance with the law. PASSED and ADOPTED this 19th day of February, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney :Au § § 540 AVENUE / q° EXHIBIT "B" UNDERGROUND UTILITY DISTRICT NO.21 HIGHLAND AVENUE FROM 24rH STREET TO 30Ttt STREET PHASE IV OWNERS NAMES BUSINESS A.P.N. AND ADDRESS SITE ADDRESS HOME/OTHER 562-072-03-00 Charles A. & Clara E. Roberts Same Residential 2428 Highland Avenue National City, CA 91950 2. 562-072-04-00 Micheal & Dorthy Marks Same Residential 2432 Highland Avenue National City, CA 91950 3. 562-072-05-00 George A. Ury Tr. 2440 Highland Avenue Commercial 511 Highland Avenue National City, CA 91950 4. 562-072-06-00 Robert R. & Francesca L. Tr. 2504 Highland Avenue Residential Cruzan Tr. 304 Kimball Ter Chula Vista, CA 91910 5. 562-072-07-00 Ibasco Family "Crust 4697 Gaviota Ct. Bonita, CA 91902 6. 562-141-16-00 George A. Ury Tr. 511 Highland Avenue National City, CA 91950 7. 562-141-17-00 Richard A. Hansen 2704 Highland Avenue National City, CA 91950 8. 563-010-04-00 James A. Scheck 636 Emory Street Imperial Beach, CA 91932 9. 563-010-06-00 James A. Scheck 636 Emory Street Imperial Beach, Ca 91932 10. 563-080-03-00 Baudelio Rodriguez 1824 "B" Avenue National City, CA 91950 II. 563-010-47-00 Highland Avenue Baptist Church of Nation 2605 Highland Avenue National City, CA 91950 2530 Highland Avenue Commercial 2708 Highland Avenue Commercial 2704 Highland Avenue Commercial 2437 Highland Avenue Residential 2503 Highland Avenue Residential 2627 Highland Avenue Commercial Same OWNERS NAMES A.P.N. AND ADDRESS 12. 563-080-25-00 13. 563-080-04-00 14. 563-080-05-00 15. 563-080-26-00 16. 563-121-05-00 17. 563-121-08-00 18. 563-121-09-00 Maria E. Tones 5701 Calle Felicidad San Diego, CA 92139 William R. & Merrily A. Klaser 617 E. Naples Street Chula Vista, CA 91911 Maria E. Torres 5701 Calle Felicidad San Diego, CA 92139 Zen Mountain Center P.O. Box 43 Mountain Center, CA 92561 Jose F. & Maria I. Martinez 2247 "D" Avenue, #204 National City, CA 91950 Vincent A. & Carmelita Maruca 262 Coralwood Ct Chula Vista, CA 91910 Laurence B. & I .ynnell A. Dykes 4201 Coiling Road W. Bonita, CA 91902 19. 563-121-12-00 Laurence B. & Lynnell A. Dykes 4201 Coiling Road W. Bonita, CA 91902 YV:jha D2I ph4 SITE ADDRESS BUSINESS HOME/OTHER 2701 Iiighland Avenue Residential 2637 Highland Avenue Residential 2643 Highland Avenue Residential 2719 Highland Avenue Residential 2827 Highland Avenue Residential 2837 Highland Avenue Commercial 2903 Iiighland Avenue Commercial 2915 Highland Avenue Commercial City of National City, California COUNCIL AGENDA STATEMENT .4EETING DATE _ February 19, 2002 AGENDA ITEM NO. __.3____._ (ITEM TITLE RESOLUTION FOR ESTABLISHING DATES FOR PROPERTY OWNERS TO BE READY TO RECEIVE UNDERGROUND SERVICE AND REMOVAL OF POLES AND OVERHEAD WIRES WITHIN DISTRICT NO. 21 (PHASE III), HIGHLAND AVENUE UTILITY CONVERSION FROM 16TH STREET TO 24TH STREETS PREPARED BY Din Daneshfar DEPARTMENT Engineering EXPLANATION SEE ATTACHED Environmental Review N/A Financial Statement Funds for the street Approved By: light installation are available i.n Account No 301-409-500-598-6135. (y Finance Direc Account No. STAFF RECOMMENDATION Adopt the Resolution establis ng dates for property owners to be ready to receive underground s rvice and for the removal of poles and overhead wire. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below Resolution No. 1. Resolution 2. Map of the District No. 21, Phase III (Exhibit 3. Address List (Exhibit "B") n A n 2002-20 21pp RE: RESOLUTION FOR ESTABLISHING DATES FOR PROPERTY OWNERS TO BE READY TO RECEIVE UNDERGROUND SERVICE AND THE REMOVAL OF POLES AND OVERHEAD WIRES WITHIN DISTRICT NO. 21 (PHASE III), HIGHLAND AVENUE FROM TO 16TH TO 24TH STREETS FX PT ,ANAT T ON : On April 18, 2000, by Resolution No. 200-40, the City Council approved the establishment of Underground Utility District No. 21 (Phase III) on Highland Avenue from 16th to 24th Streets. In compliance with Section 8 of Ordinance No. 1414, a subsequent resolution is required to set the date the property owners must be ready to receive the underground service, and also the date the utility companies must remove the overhead services. A) Recommendation: 1. Set May 3, 2002, as the date by which owners within underground utility District No. 21 (Phase III) on Highland Avenue from 16th Streets to 24th Street shall be ready to receive underground services. 2. Set October 25, 2002, as the date by which poles, overhead wires, and associated structures shall be removed within underground Utility District 21 (Phase III) . A letter will be sent to each property owner and occupant within the District 21 (Phase III) to inform him/her of the City Council's action. B) Financial Impact: The cost of undergrounding overhead utilities (Electric Distribution only) for the third phase along Highland Avenue from 16th to 24th Streets will be paid for out of the Utility Conversion Funds. This cost also includes the underground portion of the work for the street lights reinstallation. The City is only responsible for the installation cost of type LSIB street lights. The installation cost of type LS1B street light standards by San Diego Gas & Electric is estimated to be $30,000 and will be paid for by the City from already allocated CDBG funds. EXPLANATION —PAGE TWO On December 6, 1999 the California Public Utilities Commission approved a Revision to San Diego Gas & Electric Rule 20, Replacement of overhead with underground electric facilities. The revision of Electric Rule 20, requested by the Utilities, allows the Municipalities to fund the conversion of customers meter panel and service cost along with the installation costs as part of the city's allocation funds. The attached address list indicates the affected properties along Highland Avenue between 16th and 24th Streets. All of the vacant lots will have stubbed underground utility service lines to the property line. RESOLUTION NO. 2002 — 20 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ESTABLISHING DATES FOR PROPERTY OWNERS TO BE READY TO RECEIVE UNDERGROUND SERVICE AND REMOVAL OF POLES AND OVERHEAD WIRES WITHIN DISTRICT 21 (PHASE III), HIGHLAND AVENUE UTILITY CONVERSION FROM 16TH STREET TO 24TH STREET WHEREAS, on April 18, 2000, by Resolution No. 2000-40, the City Council approved establishing Underground Utility District No. 21 (Phase III) on Highland Avenue from 16th Street to 241 Street and WHEREAS, in compliance with Section 8 of Ordinance No. 1414, and Resolution No. 2000-40, a subsequent resolution is required to set the date the property owners must be ready to receive underground service, and also the date the utility companies must remove the overhead services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: 1. That May 3, 2002, is established as the date by which property owners within Underground Utility District No. 21 (Phase III) on Highland Avenue from 16th Street to 24th Street shall be ready to receive underground service. 2. That October 25, 2002, is established as the date by which poles, overhead wires and associated structures shall be removed within Underground Utility District No. 21 (Phase III) on Highland Avenue from 16t Street to 24th Street. BE IT FURTHER RESOLVED that a letter shall be sent by the City Engineer to each property owner and occupant within this district to inform him/her of the City Council's action. PASSED and ADOPTED this 19th day of February, 2002. A 1"1EST: George H. Waters, Mayor APPROVED AS TO FORM: Michael Dalla, City Clerk George H. Eiser, IlI City Attorney r iT W 16TH STREET 1636 R21 1542 1546 1610 1630 1710 20TH E AVENUE STREET EXHIBIT "A" UNDERGROUND UTILITY DISTRICT NO.21 PHASE 3 HIGHLAND AVE. FROM E.16TH ST. TO E.24TH ST. LEGEND �! 11 — In BOUNDARY OF I40ERGROUND UTILITY DJST.21 PHASE 3 2/17/2000 18TH 19TH A34 r 1515 1519 1533 1539 16TH STREET 1605 1611 p37 1677 1641 1705 1745 J 1825 11135-37 1639 row 1919 1925 1941 20TH 21ST STREET STREET STREET STREET STREET Z W Q W Q 17TH EXHIBIT "B" UNDERGROUND UTILITY DISTRICT NO.21 (PHASE 3) HIGHLAND AVENUE FROM E. 16TH STREET TO E. 24TH STREET OWNERS NAMES BUSINESS/ A.P.N. AND ADDRESS SITE ADDRESS HOME/OTHER 1. 560-240-07 Smith Family Trust 47 San Miguel Drive Chula Vista, CA 91911 1810 & 1830 Highland Ave. Business National City, CA 91950 2. 561-171-04 Officer Family Partnership Same Business 1825 Highland Avenue National City, CA 91950 3. 560-240-06 Alan G. & Candice L. Dodson 1840 Highland Ave. Business 3628 Putter Drive National City, CA 91950 Bonita, CA 91902 4. 561-181-01 Santino Acquaro 1903 Highland Avenue Business 1293 Rippy Street National City, CA 91950 El Cajon, CA 92020 5. 561-181-02 Maria G. Herrera 1907, 1909, 1911, 1913 Business & 909 South 41st Street & 1915A thru 1915G Apartments San Diego, CA 92113 Highland Avenue National City, CA 91950 6. 561-181-04 DeNoviaCasa Same Business 1941 Highland Avenue National City, CA 91950 7. 560-310-14 Cameron Family Trust 2004,2010 and 2016 Business 301 Hilltop Drive Highland Avenue Chula Vista, CA 91950 National City, CA 91950 8. 560-310-03 Juan M. Banuelos 2026 Highland Avenue VACANT LOT 1113 Holly Avenue National City, CA 91950 Imperial Beach, CA 91932 9. 561-271-03 Antonio M. & Aida B. Majul 2027 Highland Avenue National City, CA 91950 1 Same Residential & Business CON'T. UNDERGROUND UTILITY DISTRICT NO.21 IPHASE 3) HIGHLAND AVENUE FROM E. 16TH STREET TO E. 24TH STREET OWNERS NAMES A.P.N. AND ADDRESS 10. 561-274-04 Fred N. Brown Trust P.O. Box 7163 Lincoln Acres, CA 91950 11. 561-3I (-01 Matthews Inter Vivos Trust 727 Chaparral Hills Road Alpine, CA 91901 12. 561-311-02 Matthews Inter Vivos Trust 727 Caparral Hills Road Alpine, CA 91901 13. 561-311-16 Arturo & Angel Mejia 3212 Menard Street National City, CA 91950 14. 561-311-15 Sardo Living Trust 1805 Torrance Street San Diego, CA 92103 15. 560-382-16 Ruth A. Joy 139 Colbert Drive Spring Valley, CA 91977 16. 560-382-10 Patricia L. Santos 534 Kiley Road Chula Vista, CA 91910 17. 560-382-09 Patricia L. Santos 534 Kiley Road Chula Vista, CA 91910 18. 560-382-15 Atlantic Richfield Company P.O. Box 512485 Los Angeles, CA 90051 SITE ADDRESS BUSINESS/ HOME/OTHER 2127, 2127A, 2127B, & Homes 2127C Highland Avenue National City, CA 91950 2207 Highland Avenue National City, CA 91950 2209 Highland Avenue National City, CA 91950 2211 Highland Avenue National City, CA 91950 2235, 2239 and 2241 Highland Avenue National City, CA 91950 2304 Highland Avenue National City, CA 91950 2306 Highland Avenue National City, CA 91950 Business Home Business Business Business Business 2316 Highland Avenue Business/ National City, CA 91950 Parking 2316 Highland Avenue Business National City, CA 91950 b coNT. UNDERGROUND UTILITY DISTRICT NO. 21(PHASE 3) HIGHLAND AVENUE FROM E. 16TH STREET TO E. 24TH STREET OWNERS NAMES A.P.N. AND ADDRESS 19. 561-171-18 Equilon Enterprise LLC 1803 Highland Avenue National City, CA 91950 20. 561-271-01 Johnson Family Trust 561-271-02 1237 E. 24th Street National City, CA 91950 21. 561-171-05 International Sign Co. Inc. 3268 Main Street Chula Vista, CA 91911 winston/p3 SITE ADDRESS 1803 Highland Avenue National City, CA 91950 2005 Highland Avenue National City, CA 91950 BUSINESS/ HOME/OTHER Business Business 1835, 1837, 1839 Highland Ave Business National City, CA 91950 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE FEBRUARY 19, 2002 AGENDA ITEM NO. 4 ITEM TITLE RESOLUTION OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO"\ ARRIETA CONSTRUCTION,INC. FOR THE BAY MARINA DRIVE SEWER EXTENSION PROJECT, SPECIFICATION NO. 01-5 PREPARED BY Michael Long DEPARTMENT Engineering EXPLANATION On February 7, 2002, eight bids were received and opened for the Bay Marina Sewer Extension Project. The project includes the construction of approximately six hundred feet of new 8" PVC sewer main, one 6" PVC sewer lateral , one Type B cleanout, two sewer manholes, and restoration of all disturbed surface improvements. Staff has received all the proposals and found the lowest responsive bidder, Arrieta Construction, qualified to perform the work. The total cost of the project is estimated to be $64,751.00. This amount includes the construction bid price of $53,951.00 plus approximately 10% ($5,400) for contingencies, approximately 5% ($2,700) for materials testing and inspection, and approximately 5% ($2,700) for surveying. Environmental Review X N/A / Financial Statement The total cost of the project is estimated to be $64,751.00 funding is availabI through Account Number 125-409-500-598-2014.t >STAFF RECOMMENDATION Adopt the Resolution. Approved By:) ✓ / 2 e. Finance Direct Account No. Sl14l BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) 1. Resolution 2. Bid Opening Sheet 3. Bid Opening Spreadsheet Resolution No. 01-5 2002-21 RESOLUTION NO. 2002 — 21 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO ARRIETA CONSTRUCTION, INC. FOR THE BAY MARINA DRIVE SEWER EXTENSION PROJECT (Engineering Spec. No. 01-05) WHEREAS, the Engineering Department of the City of National City did, in open session on February 7, 2002, publicly open, examine and declare all sealed bids for the Bay Marina Drive Sewer Extension Project. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for the Bay Marina Drive Sewer Extension Project to the lowest responsive, responsible bidder, to wit: ARRIETA CONSTRUCTION, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract between Arrieta Construction, Inc. and the City of National City for the Bay Marina Drive Sewer Extension Project. Said contract is on file in the office of the City Clerk. PASSED and ADOPTED this 19th day of February, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: /tea George H. Eiser, III City Attorney BID OPENING SPECIFICATION NUMBER: 01-5 PROJECT TITLE: BAY MARINA DRIVE SEWEREXTENSION PROJECT OPENING DATE: THURSDAY, FEBRUARY 7, 2002 TIME: 3:00 P.M. ESTIMATE: $59,000 PROJECT ENGINEER: MICHAEL LONG NO. BIDDER'S NAME (PAGE 13 OR 14) BID AMOUNT (PAGE 15 ) ADDENDA (PAGE 13) BID SECURITY (GE 17-CHECK PAGE 18 -BOND) I. Arrieta Construction, Inc. 1215 North Marshall Avenue El Cajon, CA 92020 $ 53,951.00 YES YES 2. American Pipeline 1601 South Grade Road Alpine, CA 91901 $ 59,920.50 YES YES 3. Metropolitan Construction 8614 Troy Street Spring Valley, CA 91977 S 68,600.00 YES YES 4. MJC Construction 1234 Nolan Avenue Chula Vista, CA 91911 $ 70,000.00 YES YES 5. 3-D Enterprises 2180 Garnet Avenue, Suite #1A San Diego, CA 92109 $ 73,726.00 YES YES 6. Vasily Co., Inc. P.O. Box 298 Sunland, CA 91041 S 78,951.20 YES YES 7. Shiva Construction, Inc. 1360 Rosecrans Street, Ste. E. San Diego, CA 92106 S 85,500.00 YES YES 8. Underground Utilities, Inc. 9102 Harness Street Spring Valley, CA 91927 S 105,100.00 YES YES BID OI- February 7, 2002 Final Bid Results for: Bay Marina Drive Sewer Extention Project, Specifcation No. 01-5 NAME ARRIETA CONSTUCTION AMERICAN PIPELINE METROPOLITAN CONST MJC CONSTRUCTION RANK 1 2 3 4 NO. ITEM QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Traffic Control 1 LS $ 2,812.00 $ 2,812.00 $10,000.00 $10,000.00 $ 2,500.00 $ 2,500.00 $ 3,000.00 $ 3,000.00 2 Clearing and Grubbing 1 LS $ 2,380.00 $ 2,380.00 $ 5,000.00 $ 5,000.00 $ 3,000.00 $ 3,000.00 $ 1,000.00 $ 1,000.00 3 8" PVC Sewer Main 600 LF $ 64.00 $38,400.00 $ 50.00 $30,000.00 $ 80.00 $48,000.00 $ 90.00 $ 54,000.00 4 6" PVC Sewer Lateral 1 LS $ 2,063.00 $ 2,063.00 $ 6,000.00 $ 6,000.00 $ 1,700.00 $ 1,700.00 $ 3,000.00 $ 3,000.00 5 Sewer Manhole 2 EA $ 4,018.00 $ 8,036.00 $ 3,500.00 $ 7,000.00 $ 6,500.00 $13,000.00 $ 4,000.00 $ 8,000.00 6 Sewer Cleanout-Type B 1 EA $ 260.00 $ 260.00 $ 1,920.50 $ 1,920.50 $ 400.00 $ 400.00 $ 1,000.00 $ 1,000.00 TOTAL BID $53,951.00 $59,920.50 $68,600.00 $ 70,000.00 ENGINEERS ESTIMATE $59,000.00 $59,000.00 $59,000.00 $ 59,000.00 PERCENT UNDER/OVER ESTIMATE -8.6% 1.6% 16.3% 18.6% NAME 3-D ENTERPRISES VASILY COMPANY INC. SHIVA CONSTRUCTION UNDERGROUND UTILITIES RANK 5 6 7 8 NO. ITEM QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 Traffic Control 1 LS $ 5,726.00 $ 5,726.00 $ 1,450.00 $ 1,450.00 $ 6,000.00 $ 6,000.00 $ 5,000.00 $ 5,000.00 2 Clearing and Grubbing 1 LS $ 3,000.00 $ 3,000.00 $ 1,800.00 $ 1,800.00 $ 6,000.00 $ 6,000.00 $ 2,500.00 $ 2,500.00 3 8" PVC Sewer Main 600 LF $ 90.00 $54,000.00 $ 94.94 $56,964.00 $ 95.00 $57,000.00 $ 145.00 —$ $ 87,000.00 4 6" PVC Sewer Lateral 1 LS $ 2,000.00 $ 2,000.00 $11,740.20 $11,740,20 $ 4,500.00 $ 4,500.00 2,500.00 $ 2,500.00 5 Sewer Manhole 2 EA $ 4,000.00 $ 8,000.00 $ 3,323.50 $ 6,647.00 $ 5,000.00 $10,000.00 $ 3,800.00 $ 7,600.00 6 Sewer Cleanout-Type B 1 EA $ 1,000.00 $ 1,000.00 $ 350.00 $ 350.00 $ 2,000.00 $ 2,000.00 $ 500.00 $ 500.00 TOTAL BID $73,726.00 $78,951.20 $85,500.00 $105,100.00 ENGINEERS ESTIMATE $59,000.00 $59,000.00 $59,000.00 $ 59,000.00 PERCENT UNDER/OVER ESTIMATE 25.0% 33.8% 44.9% 78.1% City of National City, California COUNCIL AGENDA STATEMENT .4EETING DATE February 19, 2002 AGENDA ITEM NO. 5 ITEM TITLE RESOLUTION OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO� BYROM-DAVEY, INC. FOR THE A AVENUE REALIGNMENT PROJECT, SPECIFICATION NO. 01-1 PREPARED BY Michael Long DEPARTMENT Engineering EXPLANATION On February 7, 2002, eleven bids were received and opened for the A Avenue Realignment Project. The project includes the reconstruction and realignment of A Avenue from 50 feet North of the City Hall Driveway Southerly to National City Boulevard including the installation of a DS-15 Street Knuckle and driveway improvements to provide access to 1401 National City Boulevard. Improvements at the National City Boulevard intersection will align with the 14th Street right-of-way from the west side of National City Boulevard and also include colored concrete improvements on National City Boulevard. All affected striping shall be replaced. Staff has reviewed all the proposals and found the lowest bidder, Byrom -Davey, Inc., qualified to perform the work. The total cost of the project is estimated to be $104,926.00. This amount includes the construction bid price of $87,438.00 plus 10% ($8,744.00) for contingencies, 5% ($4,372.00) for material testing and inspection, and approximately 5% ($4,372.00) for surveying. Environmental Review N/A Financial Statement The total cost of the project is estimated to be $104,926.00. Funding is ay ilable through Account No. 307-409-500-598-6160. vik v Approved By: Finance Dire. .r Account No. STAFF RECOMMENDATION Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) 1. Resolution 2. Bid Opening Sheet 3. Bid Results Spreadsheet Resolution No. 2002-22 RESOLUTION NO. 2002 — 22 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO BYROM-DAVEY, INC. FOR THE "A" AVENUE REALIGNMENT PROJECT (Engineering Spec. No. 01-01). WHEREAS, the Engineering Department of the City of National City did, in open session on February 7, 2002, publicly open, examine and declare all sealed bids for the "A" Avenue Realignment Project. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for "A" Avenue Realignment Project to the lowest responsive, responsible bidder, to wit: BYROM-DAVEY, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract between Byrom - Davey, Inc. and the City of National City for the "A" Avenue Realignment Project. Said contract is on file in the office of the City Clerk. PASSED and ADOPTED. this 19th day of February, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney BID OPENING SPECIFICATION NUMBER: 01-1 PROJECT TITLE: "A" AVENUE REALIGNMENT PROJECT OPENING DATE: THURSDAY, FEBRUARY 7, 2002 TIME: 3:00 P.M. ESTIMATE: $85,000 PROJECT ENGINEER: MICHAEL LONG NO. BIDDER'S NAME (PAGE 12 OR 13) BID AMOUNT (PAGE 14 ) ADDENDA (PAGE 12) BID SECURITY PAcG, 17 RIOND) 1. Byrom -Davey, Inc. 13220 Evening Creek Drive, South Suite 103 San Diego, Ca 92128 $ 87,438.00 YES YES 2. ,3. MJC Construction 1234 Nolan Avenue Chula Vista, CA 91911 $97,505.00 YES YES J.D. Paving, Inc. 1412 Barham Drive San Marcos, Ca 92078 $103,942.50 YES YES 4. Nickell Engineering 2514 Saddlehorn Drive Chula Vista, CA 91914 $104,727.20 YES YES 5. Hanson SJH Construction P.O. Box 639069 San Diego, CA 92163 $105,528.88 YES YES 6. Miller Paving Corporation 9236 Olive Drive Spring Valley, CA 91977 $111,918.00 YES YES 7. Kirk Paving Inc. 8722 Winter Gardersn Blvd. Lakeside, CA 92040 $122,768.63 YES YES NO. BIDDER'S NAME (PAGE 12 OR 13) BID AMOUNT (PAGE 14 ) ADDENDA (PAGE 12) BID SECURITY (PAGE 17 PAGE CHECK 8. 3-D Enterprise 2180 Garnet Avenue, Suite #1A San Diego, CA 92109 $124,776.00 YES YES 9. Heffler Company Inc. 1800 Mckinley Avenue, Suite A San Diego, CA 91950 $137,064.58 YES YES 10. Scheidel Contracting and Eng, Inc. P.O. Box 1796 La Mesa, CA 91944 $148,670.00 YES YES 11. HMS Construction 1225 Linda Vista Drive San Marcos, CA 92069 $176,440.24 YES YES BID 01-1 February r, 2002 Final Bid Results for: A Avenue Realignment Project , Specification No. 01-1 No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Item Mobilization Excavation and Embankment Import Clearing and Grubbing Replace Existing Chain Link Fence Replace Existing Mow Strip Relocate Existing Area Light Relocate Signs Relocate and Reconnect Reduced Pressure B.F. Extend Median New 6" Type G Curb and Gutter New 4" PCC Sidewalk 5 1/2' PCC Driveway Colored Concrete Sidewalk 3" AC Pavement 8" Crushed Miscellaneous Base Striping Traffic Contol Total Bid Engineer's Esti Pe rcent Under/Over BYROM-DAVEY MJC CONSTRUCTION J.D. PAVING NICKELL ENGINEERING HANSON MILLER PAVING Rank 2 3 4 5 6 Linty Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 LS $ 9,200.00 $9,200.00 $ 3,000.00 $3,000.00 $ 9.211.76 $9,211.76 $ 7,000.00 $7,000.00 $ 1,000.00 $1,000.00 $ 2,000.00 $2,000.00 90 CY $ 47,50 $4.275.00 $ 9.00 $810.00 $ 57.17 $5,145.30 $ 49.00 $4,410.00 $ 95.00 $8,550.00 $ 65.00 $5,850.00 230 CY $ 11.80 52,714.00 $ 20.00 $4,600.00 $ 25.29 $5,816.70 $ 34.00 $7,820.00 $ 30.00 $6,900.00 $ 89.00 $20,470.00 1 LS $ 9,485.00 $9,485.00 $ 6,000.00 $6,000.00 $ 17,628.00 $17,628.00 $ 17,000.00 $17,000.00 $ 2,500.00 $2,500.00 $ 16,450.00 $16,450.00 166 LF $ 39.00 $6,474.00 $ 30.00 $4,980.00 $ 44.14 $7,327.24 $ 25.00 $4,150.60 $ 40.00 $6,640.00 $ 37.00 $6,142,00 84 LF $ 11.50 $966.00 $ 7.00 $588.00 $ 6.78 $569.52 $ 8.00 5872.00 $ 7.72 $648.48 $ 20.00 $1,680.00 1 EA $ 880.00 $880.00 $ 1,000.00 $1,000.00 $ 2,486.00 52,486.00 $ 3,000.00 $3,000.00 5 3,000.00 $3,000.00 $ 4,100.00 ' $4,100.00 4 EA $ 116.50 $466.00 $ 100.00 $400.00 $ 39.55 $158.20 $ 250.00 $1,000.00 $ 100.00 $400.00 $ 60.00 $240.00 3 EA $ 470.00 $1,410.00 $ 300.00 $900.00 $ 339.00 $1,017.00 $ 500.00 $1,500.00 $ 1,500.00 $4,500.00 $ 500.00 $1,500.00 1 LS $ 3,250.00 $3,250.00 5 2,000.00 $2,000.00 $ 1,808.00 $1,808.00 $ 2,000.00 $2,000.00 $ 8,500.00 $8,500.00 $ 1,900.00 $1,900.00 591 LS $ 15.00 $8,865.00 $ 20.00 $11,820.00 $ 16.95 $10,017.45 $ 10.50 $6,205.50 $ 24.00 $14,184.00 $ 17.00 $10,047.00 2710 SF $ 2.50 $6,775.00 5 3.70 $10,027.00 $ 3.39 $9,186.90 $ 3.05 $8,265.50 $ 4.60 $12,486.00 $ 3.00 $8,130.00 516 SF $ 4.00 52,064.00 $ 8.00 $4,128.00 $ 4.52 $2,332.32 $ 3.95 $2,038.20 $ 5.90 $3,044.40 $ 4.00 52,064.00 395 SF $ 5.00 $1,975.00 $ 12.00 $4,740.00 $ 13.00 55,135.00 $ 10.00 $3,950.00 $ 7.20 $2,844.00 $ 5.00 $1,975.00 226 Tons $ 66.00 $14,916.00 $ 100.00 $22,600.00 $ 52.64 $11,941.84 $ 90.00 $20,340.00 $ 64.00 $14,464.00 $ 57.00 $12,882.00 604 Tons $ 14.00 $8,456.00 $ 28.00 $16,912.00 $ 14.49 $8,751.96 $ 19.00 $11,476.00 $ 22.00 $13,288.00 $ 22.00 $13,288.00 1 LS $ 1,120.00 $1,120.00 $ 2.000.00 $2,000.00 $ 1,779.75 $1,779.75 $ 1,100.00 $1,100.00 $ 1,600.00 $1,600.00 $ 1,300.00 $1,300.00 1 LS $ 4,147.00 54,147.00 $ 1,000.00 $1,000.00 $ 3,629.56 $3,629.56 $ 2,800.00 $2,800.00 $ 1,000.00 $1,000.00 $ 1,900.00 $1,900.00 $87,438.00 $97,605.00 $103,942.50 $104,727.20 $105,628.88 $111,918.00 nate $85,000.00 $85,000.00 $85,000.00 $86,000.00 $85,000.00 $85,000.00 Estimate 2.87°4 14.71% a 22.29% 23.21% 24.15% 31.67% Page 1 February 7, 2002 Final Bid Results for: A Avenue Realignment Project, Specification No. 01-1 KIRK PAVING 3D ENTERPRISES HEFFLER SCHEIDEL CONTRACTING HMS CONSTRUCTION Rank 7 8 9 10 11 No. Item Qnty Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 Mobilization 1 LS $11,000.00 $11,000.00 $ 3,000.00 $3,000.00 $20,000.00 $20,000.00 $13,500.00 $13,500.00 S10,000.00 $10,000.00 2 Excavation and Embankment 90 CY $ 70.00 $6,300.00 $ 30.00 $2,700.00 $ 30.00 $2,700.00 $ 100.00 $9,000.00 $ 172.60 $15,534.00 3 Import 230 CY $ 33.50 $7,705.00 $ 20.00 $4,600.00 $ 35.00 $8,050.00 $ 26.00 $5,980.00 $ 69.70 $16,031,00 4 Clearing and Grubbing 1 LS $ 20,203.21 $20,203.21 $ 10,000.00 $10,000.00 $ 28,560.00 $28,560.00 $ 5,000.00 $5,000.00 $ 30,427.04 $30,427.04 5 Replace Existing Chain Link Fence 166 LF $ 45.00 $7,470.00 $ 50.00 $8,300.00 $ 25.00 $4,150.00 $ 30.00 $4,980.00 $ 36.90 $6,125.40 6 Replace Existing Mow Strip 84 LF $ 11.00 $924.00 $ 10.00 $840.00 $ 11.60 $974.40 $ 10.00 $840.00 $ 19.04 $1,599.36 7 Relocate Existing Area Light 1 EA $ 3,000.00 $3,000.00 $ 4,000.00 $4,000.00 $ 2,650.00 $2,650.00 $ 2,000.00 $2,000.00 $ 3,360.00 $3,360.00 8 Relocate Signs 4 EA $ 125.00 $500.00 $ 300.00 $1,200.00 $ 250.00 $1,000.00 $ 150.00 $600.00 $ 84.00 $336.00 9 Relocate and Reconnect Reduced Pressure B.F. 3 EA $ 1,200.00 $3,600.00 $ 900.00 $2,700.00 $ 1,117.02 $3,351.06 $ 3,000.00 $9,000.00 $ 1,120.00 $3,360.00 10 Extend Median 1 LS $ 2,200.00 $2,200.00 $ 4,000.00 $4,000.00 $ 2,658.28 $2,658.28 $ 2,000.00 $2,000.00 $ 3,702.72 $3,702.72 11 New 6" Type G Curb and Gutter 591 LS $ 18.20 $10,756.20 $ 30.00 $17,730.00 $ 14.19 $8,386.29 $ 22.00 $13,002.00 $ 33.02 $19,514.82 12 New 4" PCC Sidewalk 2710 SF $ 4.04 $10,948.40 $ 4.00 $10,840.00 $ 3.34 $9,051.40 $ 5.00 $13,550.00 $ 4.92 $13,333.20 13 5 1/2" PCC Driveway 516 SF $ 6.45 $3,328.20 $ 6.00 $3,096.00 $ 7.83 $4,040.28 $ 7.00 $3,612.00 $ 7.28 $3,756.48 14 Colored Concrete Sidewalk 395 SF $ 8.30 $3,278.50 $ 6.00 $2,370.00 $ 4.09 $1,615.55 $ 10.00 $3,950.00 $ 19.70 $7,781.50 15 3" AC Pavement 226 Tons $ 56.10 $12,678.60 $ 90.00 $20,340.00 $ 56.54 $12,778.04 $ 106.00 $23,956.00 $ 101.84 $23,015.84 16 8" Crushed Miscellaneous Base 604 Tons $ 24.63 $14,876.52 $ 40.00 $24,160.00 $ 26.82 $16,199.28 $ 50.00 $30,200.00 $ 20.72 $12,514.88 17 Striping 1 LS $ 2,000.00 $2,000.00 $ 2,000.00 $2,000.00 $ 1,100.00 $1,100.00 $ 2,500.00 $2,500.00 $ 672.00 $672.00 18 Traffic Contol 1 LS $ 2,000.00 $2,000.00 $ 2,900.00 $2,900.00 $ 9,800.00 $9,800.00 $ 5,000.00 $5,000.00 $ 5,376.00 $5,376.00 Total Bid 5122,768.63 $124,776.00 $137,064.68 $148,670.00 $176,440.24 Engineer's Estimate $85,000.00 $85,000.00 $85,000.00 $85,000.00 585,000.00 Percent Under/Over Estimate 44.43% 46.80% 61.25% 74.91% 107.58% Page 2 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE February 19, 2002 AGENDA ITEM NO. 6 (-ITEM TITLE RESOLUTION ACCEPTING THE WORK AND AUTHORIZING THE FILING OFF A NOTICE OF COMPLETION FOR THE REMOVAL AND REPLACEMENT OF THE CITY HALL WINDOWS, SPECIFICATION NO. 01-6 PREPARED BY Din Daneshfar DEPARTMENT Engineering EXPLANATION On November 6, 2001 by Resolution No. 2001-167, the City Council awarded a contract in the amount of $26,106.00 to ARCC Construction Services for the Removal and Replacement of the City Hall Windows, Specification No. 01-6. On January 11, 2002, the work was completed and found to be in accordance with the approved plans and specifications. The final construction cost is $26,106.00 Environmental Review N/A Financial Statement The final construction cost is roved By: $26,106.00. This amount is within the estimated budget fortis project. Funding is available through Account No. 196-409-500-598-1582. Financ Jl vector Account No. STAFF RECOMMENDATION Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION N/A w ATTACHMENTS ( Listed Below 1. Resolution 2. Final Contract Balance 3. Notice of Completion Resolution No. 2002-23 ARCC RESOLUTION NO. 2002 —23 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE REMOVAL AND REPLACEMENT OF THE CITY HALL WINDOWS (Engineering Spec. No. 01-16) BE IT RESOLVED by the City Council of the City of National City, California, as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by ARCC CONSTRUCTION SERVICES, Engineering Department Specification No. 01-16, for the removal and replacement of the City Hall windows has been completed, the City Council of National City hereby accepts said work and authorizes the filing of a Notice of Completion and orders that payment for said work be made in accordance with said contract. PASSED and ADOP 1'E1) this 19th day of February, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney CONTRACT FINAL BALANCE Page 1 of 1 REMOVAL AND REPLACEMENT OF THE CITY HALL WINDOWS, SPECIFICATION NO. 01-06 Date: 1/31 /20002 PROJECT No.: 1582 Final Inspection Date: 1 / 11 /2002 Comaletion Date: 2/19/2002 NO. ITEM QNTY UNIT UNIT PRICE AMOUNT 1. Remove existing windows and replace with Retro-Fit or equal frames including gray glass and caulking on the 1" floor of the City Hall building 25 EA $458.00 $11,450.00 2 Remove existing windows and replace with Retro-Fit or equal frames including gray glass and caulking on the 2nd floor of the City Hall building 32 EA $458.00 $14,656.00 Total Bid Amount $26,106.00 The total contract price to date is $26,106.00. The total time provided for completion in the contract is unchanged. The Contractor accepts this Final Balance as full compensation for the work. Recomme ' '- or Approval by: in Daneshfar, City Project My?ger Approved by: ate Z/D4 /DZ Anthony J. Jeson " Date President, ARCC Construction, Inc. Burton S. Myers Date Director of Public Works /City Engineer City of National City Resolution Number Date RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on February 19, 2002, of the REMOVAL AND REPLACENWNT OF THE CITY HALL WINDOWS, S IFICATION NO 01-6 Work of improvement or portion of work of improvement under construction or alteration. on the premises located at 1243 National City Bou evard, National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: City of National City Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with ARC_ C CONSTRUCTION SERVICES_ Name of Original Contractor The following work and material were supplied: Flooring, General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: _NLA Joint tenants, tenants in common, or other owners Dated: , 2002; Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on , 2002, at , California. Signature: GEORGE H. WATERS, MAYOR FORMSNOCOO. I'/ City of National City, California COUNCIL AGENDA STATEMENT EETING DATE February 19, 2002 7 AGENDA ITEM NO. 7-ITEM TITLE A RESOLUTION OF THE CITY COUNCIL OF NATIONAL CITY APPROVING AN IMPLEMENTATION AGREEMENT WITH THE COUNTY OF SAN DIEGO COPERMITTEES TO JOIN A REGIONAL COLLABORATION FOR THE MANAGEMENT OF A STORM WATER PROGRAM REQUIRED BY THE RWQCB ORDER 2001-01 (NPDES PERMIT FOR 2001-02) PREPARED BY Din Daneshfar DEPARTMENT Public Works/Engineering EXPLANATION This agreement will be entered into by the County of San Diego, the San Diego Unified Port District, and the Cities of Carlsbad, Chula Vista, Coronado, Del Mar, El Cajon, Encinitas, Escondido, Imperial Beach, La Mesa, Lemon Grove, National City, Oceanside, Poway, San Diego, San Marcos, Santee, Solana Beach, and Vista. It establishes the responsibilities of each party with respect to compliance with the National Pollutant Discharge Elimination System (NPDES) storm water permit regulations, which are administered by the United States Environmental Protection Agency (EPA) under the authority granted by the Federal Water Pollution Control Act (CWA) and its 1987 amendments, the Water Quality Act (WQA). See attached report for further explanation. i Environmental Review N/A Financial Statement Approved By: / 7 The City's first year share of the cost for the MO[i's general program iapproximately Finance Dir- .r $25,000. The funds are available in Account No. 001-422-000-299. j Account No. STAFF RECOMMENDATION Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. 2002-24 1. Resolution 2. Agreement (3 copies) RESOLUTION NO. 2002 — 24 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN IMPLEMENTATION AGREEMENT WITH THE COUNTY OF SAN DIEGO COPERMITTEES TO JOIN A REGIONAL COLLABORATION FOR THE MANAGEMENT OF A STORM WATER PROGRAM REQUIRED BY THE RWQCB ORDER 2001-01 (NPDES PERMIT FOR 2001-02) WHEREAS, in compliance with the National Pollutant Discharge Elimination System (NPDES) Program, the City of National City is required to monitor wet weather storm water run off as required by the Federal Environmental Protection Agency; and WHEREAS, the County of San Diego, the incorporated cities of San Diego County, and the San Diego Unified Port District, referred to as "co-permittees", have been using a jointly developed monitoring program that is in compliance with the EPA regulations and is acceptable to the California Regional Water Quality Control Board, and WHEREAS, this Agreement will establish the responsibilities of each copennittee with respect to compliance with the NPDES storm water permit regulations. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute an Implementation Agreement with the County of San Diego to establish the responsibilities of each copennittee with respect to compliance with the NPDES storm water permit regulations. Said agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 19th day of February, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney IMPLEMENTATION AGREEMENT DISCCUSSION: ORIGINAL The United States Environmental Protection Agency (EPA) proposed regulations (published December 8, 1988 in the Federal Register) for the issuance of National Pollutant Discharge Elimination System (NPDES) Permits to regulate storm water discharge into the waters of the United States. The final version of these regulations, Municipal Permit Order No. 90-42, was issued on November 16, 1990. Pursuant to the Federal Clean Water Act and the California Porter -Cologne Water Quality Act, on February 21, 2001, the San Diego Regional Water Quality Control Board (RWQCB) adopted the new NPDES Municipal Permit Order No. 2001-01 (Permit), which supersede the previous NPDES Permit (NO. 90-42). The EPA regulations require NPDES permits for dischargers from municipal storm drains on a system -wide or jurisdiction -wide basis. Based on these regulations, the Permit requires all parties (named as Copermittees), the County of San Diego, the incorporated Cities of San Diego County, and the San Diego Unified Port District, to cooperate in the implementation of a Storm Water Management Plan including the execution of an agreement (Memorandum of Understanding (MOU), Attachment 1). The following information differentiates the responsibilities of the Principal Permittee and the Copermittees: I - PERMI'I"I'EE REPONSIBILITIES A. Responsibilities of the Principal Permittee (County of San Diego) The Copermittees have designated the County of San Diego as the Principal Permittee to be responsible for the overall coordination and support. The responsibilities of the Principal Permittee may be amended by a vote of the Management Committee to include additional tasks or responsibilities necessary to meet the requirements of the Permit, or to provide additional water quality benefits as determined appropriate with consent of the Principal Permittee (see the MOU attached for more details). B. Responsibilities of all Copermittees including the Principal Permittee As a Copermittee the City of National City will be responsible for management of stormwater and urban runoff management programs within the City's limits including activities listed below: 1. Individual Program Responsibilities a. Individual Programs are urban runoff management activities and programs which are required of individual Copermittees as defined in the Permit (excluding the collaborative development of model Standard Urban Storm Water Mitigation Plans (SUSMPs)). i b. Within their sole jurisdiction, each of the Copermittees shall incur each of the following Individual Program responsibilities: i. Establish and maintain adequate legal authority to control pollutant discharges from its Municipal Separate Storm Sewer System (MS4) as required by the Permit and to ensure compliance with the provisions of the permit. ii. Provide data, information, and reports within the time frames agreed upon by the Management Committee, to the Principal Permittee as necessary for program development, assessment, and reporting purposes. iii. Cooperate with the SDRWQCB in pursuing enforcement action as necessary to ensure compliance with their URMP. iv. Enforce local laws, codes, and ordinances as necessary to ensure implementation of plans where it has statutory authority to pursue such enforcement actions. v. Ensure adequate response to emergency situations such as accidental spills, leaks, and illicit discharges. vi. Prepare and submit to Principal Permittee an individual jurisdictional URMP document. vii. Prepare and submit to Principal Permittee individual jurisdictional URMP annual reports. viii.Abide by the terms of the MOU where it does not conflict with any other statutory requirements. 2. General Program Responsibilities General Programs are urban runoff management activities and programs which are required of, or provide a general and collective benefit to, all Copermittees or groups of more than one, but less than all Copermittees. General Programs must be mandated by the Permit, or be necessary to implement activities mandated by the Permit, or otherwise be conducted with the consent of all Copermittees participating or cooperating in the particular activity or program. a. The following definitions shall apply to General Programs. i. Regional General Programs are activities and programs that apply to all Copermittees of the Permit. ii. Watershed General Programs are activities and programs that apply to the Copermittees within any of the Watershed Protection Areas (WPAs) defined by the Permit. iii. Other Gepta1 Programs are activities and programs that apply to multiple Copermittees, but which do not apply to Regional or Watershed General Programs as described above. 2 II - REGIONAL STORM WATER MANAGEMENT COMMITTEE A. Establishment of the Regional Storm Water Management Committee In the MOU, a Regional Storm Water Management Committee (Management Committee) is established to provide regional coordination of urban runoff management activities, to develop and implement Regional General Programs, and to develop a framework for consistency between Watershed or Other General Programs and Individual Programs. The development of urban runoff management activities at the regional, watershed, and individual program levels requires the input and participation of all Copermittees. The Management Committee will provide a forum for the representation of interests, and the development of consensus during the presentation, discussion, and evaluation of proposed activities and program elements. B. Management Committee Representation The Management Committee Representation is established as follows (please see the attached MOU for more information): 1. The Management Committee shall be chaired by the Principal Permittee who shall record all votes in the meeting summaries. 2. Each of the Copermittees (18 cities, the County and the Port) shall be allocated one vote. 3. Each of the Copermittees shall have one representative as a member of the Management Committee. 4. A quorum of two-thirds rounded up to the next whole person of the Management Committee must be present for a vote to be held. Except as noted elsewhere in the MOU, approval of all Management Committee recommendations shall require a two-thirds affirmative vote of the total number of Copermittees present. In all instances, a majority affirmative vote of the total Management Committee rounded up to the next whole person shall be required. C. Responsibilities of the Management Committee The Management Committee shall be responsible for the following: 1. Developing, implementing, and/or arranging for implementation of, Regional General Programs (see the MOU for more details). 2. Addressing common issues, promoting consistency among Jurisdictional Urban Runoff Management Programs (Jurisdictional URMPs) and Watershed Urban Runoff Management Programs (Watershed URMPs), and planning and coordinating activities required under the Permit. 3 3. Jointly developing standardized format(s) for all reports required under the Permit (e.g., annual reports, monitoring reports, fiscal analysis reports, and program effectiveness reports. 4. Approving an annual Budget (see the MOU for more details). 5. Establishing by-laws for the conduct of all meetings. 6. Establishing subcommittees or workgroups to review specific issues and make recommendations. III - WATERSHED ACTIVITIES For each of the nine watersheds listed in the Permit, each Copermittee shall collaborate with other Copermittees within its watershed and shall develop and implement a Watershed URMP as required by the Permit. IV - FISCAL RESPONSIBILITIES Fiscal responsibilities are defined in the MOU as follows (see the MOU for more details): A. General Responsibilities 1. The Copermittees shall each pay a yearly assessment into a fund established for Program operations for their assigned portion of the Management Committee approved Budget (Budget). The proportionate share of the Budget that each Copermittee shall pay is defined in Section IV.B below. 2. Any individual Copennittee, or group of Copermittees, may enter into separate agreements with other Copermittees, including the Principal Permittee, for services necessary to fulfill "Individual Program Responsibilities" as described in Section I.B.1. above. 3. Each Copermittee shall pay its share of expenses within 60 days of receipt of an invoice from the Principal Permittee. 4. Unless amended by a vote of the Management Committee, annually budgeted shared costs for Regional General Programs and activities shall include the following elements. Copermittees shall be responsible for their proportionate share of the amount approved pursuant to this section for each of these elements: a. Stormwater Permit Fees ($10,000 per year unless amended by the SWRCB). b. Receivin Waters Monitoring and Reporting Program (approximately $1,000,000 per year). c. Regional Outreach and Education Program (approximately $50,000 per year). Activities not required for Permit compliance shall be considered other General Programs rather than Regional General Programs. d. Regional Stormwater Hotline. The County agrees to continue operation of a Regional Stormwater Hotline as an in -kind contribution to the Copermittees' Regional Outreach and Education Program (see the MOU for more information). 4 e. Contribution to the California Stormwater Quality Task Force (cost related to operation and contracts, at approximately $10,000 per year). The purpose of the Task Force is to assist the State in implementing the NPDES stormwater mandates of the Federal Clean Water Act. The Task Force recommends objectives and procedures for stormwater discharge control programs. f. Additional elements which have received unanimous consent of the Management Committee. 5. Each Copermittee shall timely submit a budget request, sufficient to fund the Copermittee's assigned share of the approved Management Committee Budget for the ensuing fiscal year, to that Copermittee governing body for approval. The submission shall reference and provide information on the approved Management Committee Budget, and shall inform the governing board that if the requested funds are not provided the Copermittee will be excluded from further Management Committee participation and will be in violation of RWQCB Order No. 2001-01. 6. Subject to approval by the Copermittees participating in a particular shared General Program, individual Copermittees may provide in -kind rather than monetary contributions toward the cost of that activity. B. Division of General Program Costs The following shall apply to the development and administration of the annual Management Committee Budget described in N.A. above. Only shared Regional General Program costs described in Section IV.A. above are required to be included as part of this Budget. However, for convenience and/or economy, groups of Copermittees may elect to include Watershed and/or Other General Programs within this overall Budget. The cost share basis between the participating copermittees for Watershed and/or other General Programs included in the budget may differ from the cost allocation formula described below. Prior to the allocation of shared costs, each proposed or approved budget element or sub -element shall be identified as either a Regional General Program, a Watershed General Program, or an other General Program, and the Copermittees sharing that cost shall be identified. The cost of any particular budget element shall be subject to the approval of only the Copermittees to which it applies. For each, costs shall be divided among participating Copermittees_ The cost of Regional General Programs shall be allocated according to the following formula (see the MOU for more details): 1. Ten percent (10%) of the cost shall be divided equally among all Copermittees. 2. Forty-five percent (45%) of the cost shall be divided based on population. 3. Forty-tivc percent (45%) of the cost shall be based on urbanized land area to be divided among all participating Copermittees. 5 C. Division of Individual Program Costs During the life of the MOU, it may be necessary or desirable for Copermittees or groups of Copermittees to enter into agreements for services necessary to fulfill Individual Program responsibilities. Determination of costs for these services is solely the responsibility of participating Copermittees. FISCAL IMPACT: Each of the parties to this agreement will have similar obligations under the Permit within their own jurisdictions. The MOU does not set precedent on the sharing of future compliance costs. Each agency pays those compliance costs within its jurisdiction. For FY01/02, the City's share, for the NPDES Stormwater Permit Fees and the Wet Weather Monitoring Program costs, has been approximately $20,000. It will likely increase each year. The total expenditures required for compliance with the NPDES Program and the Permit were estimated and approved by the City Council in the FY (01/02) budget for a 5-year period. The City's total immediate needs for this current fiscal year (FY01/02), was presented to the City council and approved in the amount at $255,000. Thus far, the City's first year share of the cost for the general program and the other obligated expenditures have been $220,000. For the FY 02/03, the City's total expenditures, including the MOU's general program costs are estimated to be $655,000. For the fiscal years (03 through 06), the City's total expenditures, including the MOU's general program costs are estimated to be $910,000 per year. More accurate annual estimated costs for the NPDES compliance (including staff, regional, watershed, and individual programs, etc.) will be presented to the Council before the beginning of next fiscal year based upon the City's proposed Jurisdictional Urban Runoff Mitigation Plan (URMP) and its implementation schedule. The City's Consultant is currently preparing the Jurisdictional URMP. On February 21, 2002, the City's proposed Jurisdictional URMP will be submitted to the Regional Water Quality Control Board for review. Attachment 1, Memorandum of Understanding (MOU) ATACHMENT 1 ORIGINAL National Pollutant Discharge Elimination System San Diego Regional Stormwater Copermittees MEMORANDUM OF UNDERSTANDING December 3, 2001 This Memorandum of Understanding (MOU), entered into by the County of San Diego (herein called County), the San Diego Unified Port District (herein called Port), and the incorporated cities of San Diego, Carlsbad, Chula Vista, Coronado, Escondido, Imperial Beach, La Mesa, San Marcos, Del Mar, El Cajon, Encinitas, Lemon Grove, National City, Oceanside, Poway, Santee, Solana Beach, and Vista (herein called Cities), collectively called Copermittees, establishes the responsibilities of each party with respect to compliance with the National Pollutant Discharge Elimination System (NPDES) storm water permit regulations administered by the United States Environmental Protection Agency (U.S. EPA) under the authority granted by the Federal Water Pollution Control Act (Clean Water Act) 33 USCA 1251 et. seq. as amended. RECITALS WHEREAS, in 1987 Congress amended Section 402 of the Federal Water Pollution Control Act (33 USCA 1342p) to require the U.S. EPA to promulgate regulations for applications for permits for storm water discharges; and WHEREAS, the U.S. EPA adopted final permit regulations on November 16, 1990; and WHEREAS, these permit regulations require the control of pollutants from storm water discharges by requiring a NPDES permit which would allow the lawful discharge of storm waters into waters of the United States; and WHEREAS, the County, the Port, and the Cities desire to implement an integrated storm water management program with the objective of improving surface water quality in the County of San Diego; and WHEREAS, the California State Water Resources Control Board (CSWRCB) as designee of the U.S. EPA has delegated authority to the San Diego Regional Water Quality Control Board (SDRWQCB) for administration of the NPDES storm water permit within the boundaries of its region; and WHEREAS, on February 21, 2001, the Regional Board issued a NPDES permit and Board Order No. 2001-01 (herein called Permit) governing waste discharge requirements for storm water and urban runoff from the County, the Port, and the Cities, naming these entities as Copermittees; and WHEREAS, said permit and order require that the Copermittees cooperate in the implementation of a Storm Water Management Plan including the execution of a Memorandum of Understanding; NOW, THEREFORE, the parties hereto do mutually agree as follows: San Diego Regional Stormwatcr Copermittees MOU - 1 December 3, 2001 I PERMITTEE RESPONSIBILITIES A. DESIGNATION AND RESPONSIBILITIES OF PRINCIPAL PERMITTEE 1. The County of San Diego ("County") is hereby designated Principal Permittee. As such, the County incurs each of the responsibilities described in Section 1.A.2. below. The County also has the responsibilities of all Copermittees described in Section I.B. of this MOU. 2. As necessary to meet the requirements of the Permit, the Principal Permittee shall provide overall program coordination and support, including the following tasks and responsibilities: a. Establish, chair, and provide overall Permit coordination and leadership of the Regional Storm Water Management Committee (herein called Management Committee, see Section II). b. Submit to the SDRWQCB the formal agreement between the Copermittees that provides a management structure for meeting the requirements of the Permit. c. Submit to the SDRWQCB the standardized formats for all reports required by the Permit by February 21, 2002. d. Submit the unified Jurisdictional Urban Runoff Management Program (URMP) document, including the Model Standard Urban Stormwater Mitigation Plan (SUSMP), to the SDRWQCB by February 21, 2002. e. Provide personnel and resources to facilitate the development and implementation of Regional General Programs (as defined in Section 1.B.2.a.i.). f. Execute, manage and administer contracts on behalf of the Copermittees as necessary to support the implementation of Regional General Programs. With consent of the Principal Permittee, this may also include Watershed or Other General Programs. The Principal Permittee shall not be obliged to enter into any contract, or continue with a contract, unless the Principal Permittee has received the funds each Copermittee is obliged to contribute to the cost of the contract, or has received adequate assurances that such funds will be received before payments under that contract become due. The Principal Permittee shall have sole discretion to determine whether assurances that required funds will be timely received are adequate. Collect and assemble the individual and joint program reports, plans, and submit them to the SDRWQCB as required in the Permit. The following individual Copermittee documents and reports shall be integrated into a single unified document and/or report: • Jurisdictional Urban Runoff Management Plans (URMPs) • Jurisdictional URMP Annual Reports • Watershed URMP Documents • Watershed URMP Annual Reports • Dry Weather Analytical Monitoring Reports • Receiving Waters Monitoring and Reporting Program Annual Proposals and Reports h. Provide the Management Committee with meeting agendas including topic input from the Copermittees. g. San Diego Regional Stormwater Copermittees MOU - 2 - December 3, 2001 i. Record all Management Committee votes and provide meeting summaries. j. Maintain a current mailing list of interested parties. k. Coordinate public input process(es) for proposed regional management and implementation plans where applicable. I. Provide a repository for the centralization of urban runoff data and information. m. Conduct data management and analysis. n. Maintain knowledge of and advise the Copermittees regarding current and proposed State and Federal policies, regulations, and other NPDES programs; assist the Copermittees in the development and presentation of positions on these issues before local, State, and Federal agencies. o. Represent the Copermittees on the California Storm Water Quality Task Force. However, Copermittees do not waive their right to represent themselves individually as they deem appropriate. p. Formally advise appropriate State and Federal agencies of termination or amendment of this MOU. Formally advise Copermittees in advance of official votes to be taken by the Management Committee. q. 3. Responsibilities of the Principal Permittee may be amended by a vote of the Management Committee to include additional tasks or responsibilities necessary to meet the requirements of the Permit, or to provide additional water quality benefits as determined appropriate with consent of the Principal Permittee. B. RESPONSIBILITIES OF ALL COPERMITTEES 1. INDIVIDUAL PROGRAM RESPONSIBILITIES a. Individual Programs are urban runoff management activities and programs which are required of individual Copermittees as defined in Sections F, G, H, and I of the Permit (excluding the collaborative development of model Standard Urban Storm Water Mitigation Plans (SUSMPs) required in Section F.1.b.(2)). b. Within their sole jurisdiction, each of the Copermittees shall incur each of the following Individual Program responsibilities: i. Establish and maintain adequate legal authority to control pollutant discharges from its MS4 as required by Section D (Legal Authority) of Order No. 2001-01 and to ensure compliance with the provisions of Section F of the Permit. ii. Provide data, information, and reports within the time frames agreed upon by the Management Committee, to the Principal Permittee as necessary for program development, assessment, and reporting purposes. iii. Cooperate with the SDRWQCB in pursuing enforcement action as necessary to ensure compliance with their URMP. iv. Enforce local laws, codes, and ordinances as necessary to ensure implementation of plans where it has statutory authority to pursue such enforcement actions. San Diego Regional Stormwater Copermittees MOIJ - 3 - December 3, 2001 v. Ensure adequate response to emergency situations such as accidental spills, leaks, and illicit discharges. vi. Prepare and submit to Principal Permittee an individual jurisdictional URMP document vii. Prepare and submit to Principal Permittee individual jurisdictional URMP annual reports. viii. Abide by the terms of this MOU where it does not conflict with any other statutory requirements. 2. GENERAL PROGRAM RESPONSIBILITIES General Programs are urban runoff management activities and programs which are required of, or provide a general and collective benefit to, all Copermittees or groups of more than one, but less than all Copermittees. General Programs must be mandated by the Permit, or be necessary to implement activities mandated by the Permit, or otherwise be conducted with the consent of all Copermittees participating or cooperating in the particular activity or program. a. The following definitions shall apply to General Programs. i. Regional General Programs are activities and programs that apply to all Copermittees of the Permit. ii. Watershed General Programs are activities and programs that apply to the Copermittees within any of the Watershed Protection Areas (WPAs) defined by the Permit. iii. Other General Programs are activities and programs that apply to multiple Copermittees, but which do not apply to Regional or Watershed General Programs as described above. II REGIONAL STORM WATER MANAGEMENT COMMITTEE A. ESTABLISHMENT OF THE REGIONAL STORM WATER MANAGEMENT COMMITTEE A Regional Storm Water Management Committee (Management Committee) is hereby established. The purpose of the Management Committee is to provide regional coordination of urban runoff management activities, to develop and implement Regional General Programs, and to develop a framework for consistency between Watershed or Other General Programs and Individual Programs. The development of urban runoff management activities at the regional, watershed, and individual program levels requires the input and participation of all Copermittees. The Management Committee will provide a forum for the representation of interests, and the development of consensus during the presentation, discussion, and evaluation of proposed activities and program elements. B. MANAGEMENT COMMITTEE REPRESENTATION 1. The Management Committee shall be chaired by the Principal Permittee who shall record all votes in the meeting summaries. 2. Each of the Copermittees (18 cities, the County and the Port) shall be allocated one vote. San Diego Regional Stormwater Copermittees MOU - 4 - December 3, 2001 3. Each of the Copermittees shall have one representative as a member of the Management Committee. 4. A quorum of two-thirds rounded up to the next whole person of the Management Committee must be present for a vote to be held. 5. Except as noted elsewhere in this MOU, approval of all Management Committee recommendations shall require a two-thirds affirmative vote of the total number of Copermittees present. In all instances, a majority affirmative vote of the total Management Committee rounded up to the next whole person shall be required. 6. Meetings of the Management Committee, including any closed sessions with legal counsel, shall be conducted in accordance with the 'Brown Act" (Government Code Section 54950 et seq.) The individual Copermittees have differing opinions on whether the Brown Act legally should be interpreted as applying to members of the Management Committee. In executing this Agreement, the Copermittees do not waive their right to take the position that the Brown Act legally does not apply, but voluntarily agree to follow Brown Act procedures for Management. Committee meetings. Except for official meetings of the Management Committee, nothing herein shall be interpreted to require meetings between staff members of the individual Copermittees (including designated representatives of the Copermittees) to be subject to the Brown Act, where the Brown Act would not otherwise apply. Each Copermittee is individually responsible for ensuring that it complies with the Brown Act. C. RESPONSIBILITIES OF THE MANAGEMENT COMMITTEE The Management Committee shall be :responsible for the following: 1. Developing, implementing, and/or arranging for implementation of, Regional General Programs (see Section I.B.2.a.i.). 2. Addressing common issues, promoting consistency among Jurisdictional Urban Runoff Management Programs (Jurisdictional URMPs) and Watershed Urban Runoff Management Programs (Watershed URMPs), and planning and coordinating activities required under the Permit. 3. Jointly developing standardized format(s) for all reports required under the Permit (e.g., annual reports, monitoring reports, fiscal analysis reports, and program effectiveness reports). 4. Approving an annual Budget (see Section IV.A.). 5. Establishing by-laws for the conduct of all meetings. 6. Establishing subcommittees or workgroups to review specific issues and make recommendations. III WATERSHED ACTIVITIES For each of the nine watersheds listed in Table 4 of the Permit, each Copermittee shall collaborate with other Copermittees within its watershed and shall develop and implement a Watershed URMP as required by the Permit. San Diego Regional Stormwater Copermittees MOU - 5 - December 3, 2001 IV FISCAL RESPONSIBILITIES A. GENERAL RESPONSIBILITIES 1. The Copermittees shall each pay a yearly assessment into a fund established for Program operations for their assigned portion of the Management Committee approved Budget (Budget). The proportionate share of the Budget that each Copermittee shall pay is defined in Section IV.B below. 2. Any individual Copermittee, or group of Copermittees, may enter into separate agreements with other Copermittees, including the Principal Permittee, for services necessary to fulfill Individual Program responsibilities as described in Section I.B.I. above. 3. Each Copermittee shall pay its share of expenses within 60 days of receipt of an invoice from the Principal Permittee. Funds collected and not expended in any fiscal year shall be credited to the Copermittees' share of the next fiscal year's costs in accordance with the Copermittees' defined participation rates. 4. No later than January 1' of each year, a Budget Subcommittee shall prepare and submit for consideration by the Management Committee an estimated budget of costs and expenses for Regional General Programs applicable to the ensuing fiscal year. 5. To ensure that Copermittee governing bodies have sufficient time to consider fiscal impacts, the Management Committee shall prepare a draft Budget by no later than January 31" of each year for those Regional General Programs to be instituted in the ensuing fiscal years. After consideration of comments and discussion, a final Budget will be prepared, approved, and distributed by no later than February 28`" of each year. The Budget will be based on the fiscal year beginning July 1" and ending June 30th, and shall include a description of major tasks, schedules, and projected costs for Regional General Programs. 6. Unless amended by a vote of the Management Committee, annually budgeted shared costs for Regional General Programs and activities shall include the following elements. Copermittees shall be responsible for their proportionate share of the amount approved pursuant to this section for each of these elements: a. Stormwater Permit Fees ($10,000 per year unless amended by the SWRCB). b. Receiving Waters Monitoring and Reporting Program. c. Regional Outreach and Education Program. Activities not required for Permit compliance shall be considered Other General Programs rather than Regional General Programs. d. Regional Stormwater Hotline. The County agrees to continue operation of a Regional Stormwater Hotline as an in -kind contribution to the Copermittees' Regional Outreach and Education Program subject to the following conditions. i. The County's total staffing contribution, including its proportionate share, shall not exceed 1.0 full-time equivalent hotline operator. ii. The County's expenses will be limited to those costs necessary to facilitate the receipt of public inquiries and complaints, make referrals for followup and investigation to appropriate San Diego Regional Stormwater Copermittces MOIJ - 6 - December 3, 2001 Copermittees or other agencies, and provide basic educational information. iii. The cost of producing and/or distributing written or other materials in response to Hotline requests shall be the sole responsibility of the Copermittee to which those requests apply. With consent of the County, such materials may be provided under separate agreement. iv. The County may discontinue providing this service at its own discretion, but in such case agrees to provide Copermittees sufficient notice to allow the establishment of other services as necessary to meet their Permit obligations. This period shall be at the discretion of the County, but shall include no less than 60 days written notice. e. Contribution to the California Stormwater Quality Task Force. f. Additional elements which have received unanimous consent of the Management Committee. 7. Following the end of each fiscal year, the Principal Permittee shall provide a detailed accounting of the costs and expenses. The Principal Permittee shall also provide the Management Committee quarterly Budget Balance and Expenditure Status Reports. 8. The Principal Permittee agrees to waive administrative or other costs necessary to fulfill the responsibilities described in Section I.A. above. 9. Each Copermittee shall timely submit a budget request, sufficient to fund the Copermittee's assigned share of the approved Management Committee Budget for the ensuing fiscal year, to that Copermittee's governing body for approval. The submission shall reference and provide information on the approved Management Committee Budget, and shall inform that Copermittee's governing body that if the requested funds are not provided the Copermittee will be excluded from further Management Committee participation and will be in violation of RWQCB Order No. 2001-01. 10. Subject to approval by the Copermittees participating in a particular shared General Program, individual Copermittees may provide in -kind rather than monetary contributions toward the cost of that activity. 11. Should a dispute arise among any of the parties regarding any matter related to this MOU, the parties agree to first meet and confer in good faith to attempt to resolve the dispute. If that fails to resolve the dispute, they will submit the matter to mediation. If mediation fails to resolve the dispute, they shall submit it to non- binding arbitration. If they cannot agree on a single arbitrator, they shall each select one arbitrator and the two arbitrators shall select a third arbitrator. The matter shall then be decided by a panel of the three arbitrators by a majority vote. B. DIVISION OF GENERAL PROGRAM COSTS The following shall apply to the development and administration of the annual Management Committee Budget described in IV.A. above. Only shared Regional General Program costs described in Section IV.A.6. above are required to be included as part of this Budget. However, for convenience and/or economy, groups of Copermittees may elect to include Watershed and/or Other General Programs within this overall Budget. The cost share basis between the participating San Diego Regional Stormwater Copermittees MOU - 7 - December 3, 2001 Copermittees for Watershed and/or Other General Programs included in the budget may differ from the cost allocation formula described below. The waiver of administrative costs described in Section IV.A.8. shall apply to Watershed and Other General Programs only with consent of the Principal Permittee. Prior to the allocation of shared costs, each proposed or approved budget element or sub -element shall be identified as either a Regional General Program, a Watershed General Program, or an Other General Program, and the Copermittees sharing that cost shall be identified. The cost of any particular budget element shall be subject to the approval of only the Copermittees to which it applies. For each, costs shall be divided among participating Copermittees. The costs of Regional General Programs shall be allocated according to the following formula: 1. Ten percent (10%) of the cost shall be divided equally among all Copermittees. 2. Forty-five percent (45%) of the cost shall be divided based on population. Population -based costs shall be divided among all Copermittees as follows: a. The percentage of Population Share Costs for which each Copermittee is responsible shall be calculated by dividing their total population by the combined total population of all participating Copermittees within the geographic area applicable to the shared program or activitity. These percentages shall be calculated using the "Household" population figures of the San Diego Association of Governments (SANDAG) "Population and • Housing Estimates" for the year 2000 or as formally updated or amended by SANDAG. b. The County's population for Regional Programs shall be the entire population of the unincorporated County. The County acknowledges that this will be a greater total population than that which would otherwise be included within the geographic area described in Section IV.B.3.c. below. c. The Port's population shall be based on the most recent available estimate of the number of persons whose primary place of residence is aboard a vessel within San Diego Bay (e.g., marinas, moorings, etc.). These numbers shall be based on estimates provided by the Harbor Police. 3. Forty-five percent (45%) of the cost shall be based on urbanized land area to be divided among all participating Copermittees as follows. a. The percentage of land area costs for which each Copermittee is responsible shall be calculated by dividing their total urbanized land area by the combined total urbanized land area of all participating Copermittees within the geographic area applicable to the shared program or activitity. b. These totals shall be calculated using the most recently available San Diego Association of Governments (SANDAG) land use statistics. c. The total urbanized land area for the County shall include those urbanized lands in the unincorporated portion of the County that are west of the County Water Authority (CWA) service area boundary as it exists on the date of this Agreement or as formally amended by the CWA, plus land areas east of this line but draining toward the ocean that are served by a public water supply authority on the date of this Agreement (i.e., parts of Julian, Descanso, and Jamul/Dulzura). d. The total urbanized land area for the Port shall include those urbanized lands within Port District boundaries. These totals shall be subtracted from San Diego Regional Stormwater Copermittees MOU - 8 - December 3, 2001 the urbanized land areas of each of the respective Port member cities (San Diego, Coronado, National City, Chula Vista, and Imperial Beach). C. DIVISION OF INDIVIDUAL PROGRAM COSTS During the life of this MOU, it may be necessary or desirable for Copermittees or groups of Copermittees to enter into agreements for services necessary to fulfill Individual Program responsibilities. Determination of costs for these services is solely the responsibility of participating Copermittees. V LIFE OF AGREEMENT A. TERM OF AGREEMENT The term of this MOU commences on its execution by each and all of the duly authorized representatives in the County, the Port, and the Cities. The life of the MOU shall run with the life of the current Permit plus six months, unless the Copermittees agree to put a revised MOU in place sooner. For purposes of this paragraph, any permit renewal or replacement after January 2006 shall be considered a new permit; any earlier amendment of the Permit increasing the obligations of the Principal Copermittee may at the County's sole option, be declared to be a new permit; and the Management Committee shall determine whether any other earlier amendment to the Permit is of such significance as to effectively be a new Permit. B. WITHDRAWAL OF COPERMITTEE 1. Participation in this MOU may be withdrawn by any Copermittee for any reason only after the Copermittee complies with all of the following conditions of withdrawal: a. The Copermittee shall notify all of the other Copermittees in writing 90 days prior to its intended date of withdrawal. b. The withdrawing Copermittee shall have its name deleted as a Copermittee to the Permit. 2. Any expenses associated with withdrawal, including but not limited to, filing and obtaining the withdrawing Copermittee's individual NPDES permit and the amendment of the Permit will be solely the responsibility of the withdrawing Copermittee. 3. The withdrawing Copermittee shall be responsible for their portion of any shared costs incurred according to the conditions of this MOU up to the time that each of the conditions in Section V.B.1. above has been met. 4. Any monies paid by withdrawing Copermittee in excess of the amount due under the terms of the MOU shall be refunded to the Copermittee at the time the withdrawal becomes final as set forth in Section V B.1.a. above. 5. The withdrawing Copermittee shall not be entitled to participate in the division of proceeds in any reserve fund account, if any, if, and when, the MOU is dissolved. San Diego Regional Stormwater Copermittees MOD - 9 - December 3, 2001 C. NON-COMPLIANCE WITH MOU REQUIREMENTS Any participant to this MOU found to be in non-compliance with the conditions of this MOU shall be solely liable for any lawfully assessed penalties resulting from such non-compliance. Failure to comply with MOU conditions within specified or agreed upon timelines shall constitute non-compliance with the MOU. D. AMENDMENTS TO THE MEMORANDUM OF UNDERSTANDING This MOU may be amended only by consent of all Copermittees. No amendment shall be effective unless it is in writing and signed by the duly authorized representatives of the Copermittees. E. GOVERNING LAW This MOU shall be governed and construed in accordance with the laws of the State of California. If any provision or provisions shall be held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The headings used throughout this MOU are for convenience only and do not in any way limit or amplify the terms or provisions of the MOU. F. CONSENT AND BREACH NOT WAIVER No term or provision hereof shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by the Copermittee to have waived or consented. Any consent by any Copermittee to, or waiver of, a breach by the other, whether expressed or implied, shall not constitute a consent to, waiver of, or excuse for any other different or subsequent breach. G. INDEMNIFICATION Each party to this MOU (1) shall have the sole responsibility to comply with the Permit, (2) shall pay all fines, penalties, and costs which may arise out of such parry's non-compliance with the Permit, and (3) shall enter into agreements with neighboring copermittees as necessary to address cross -boundary pollution. H. APPLICATION OF PRIOR AGREEMENTS This MOU constitutes the entire Agreement between the parties with respect to the subject matter; all prior agreements, representations, statements, negotiations, and undertakings are superseded hereby. San Diego Regional Stonnwater Copermittees MOU - 10 - December 3, 200 I IN WITNESS THEREOF, this Agreement is executed as follows: Date: Approved as to form: City of National City, Copermittee, by George H. Waters, Mayor George H. Eiser City Attorney City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE February 19, 2002 AGENDA ITEM NO. 8 (-ITEM TITLE WARRANT REGISTER #32 PREPARED BY C. Palazo EXPLANATION DEPARTMENT Finance Ratification of Warrant Register #32 per Government Section Code 37208. Environmental Review N/A Financial Statement Not applicable. STAFF RECOMMENDATION Approved By: I recommend ratification of these warrants for a total of $872,273.15. 721 BOARD / COMMISSION RECOMMENDATION ATTACHMENTS { Listed Below ) 1. Warrant Register #32 2. Workers Comp Warrant Register dated 01/30/02 3. Payroll Warrant Register dated 01/30/02 Resolution No. City of National city, California COUNCIL AGENDA STATEMENT .4EETING DATE February 19, 2002 AGENDA ITEM NO. _ ITEM TITLE WARRANT REGISTER #33 PREPARED BY C. Palazo EXPLANATION DEPARTMENT Finance Ratification of Warrant Register #33 per Government Section Code 37208. CEnvironmental Review Financial Statement Not applicable. _ N/A Approved By: Finance Director Account No. __ STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $1,523,447.44. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below 1. Warrant Register #33 2. Workers Comp Warrant Register dated 02/06/02 Resolution No, City of National City, California COUNCIL AGENDA STATEMENT .dEETING DATE Feb. 19, 2002 AGENDA ITEM NO. 10 ITEM TITLE CONSOLIDATED CASH AND INVESTMENT REPORT AS OF OCTOBER 31, 2001 PREPARED BY T. Limfueco EXPLANATION DEPARTMENT Finance For the City Council's information and in compliance with the City's investment policy, the consolidated cash and investment report as of October 31, 2001 is hereby submitted. This report reflects the components of the investment portfolio as of October 31, 2001 and the results of the investment program for the period then ended. The investment portfolio provides for sufficient liquidity to meet the following month's estimated expenditures. CEnvironmental Review __ _ N/A (-Financial Statement Not applicable. Approved By: Finance Direct Account No. STAFF RECOMMENDATION We recommend that the report be accepted and filed. BOARD / COMMISSION .RECOMMgNDATION ATTA 1. Gas1NAcscount Summary. ) 2. Portfolio Summary. 3. Portfolio Details - Investments. 4. Activity Report — Sorted by Brokers 5. Consolidated Cash Report.lution No. 6. Monthly Statement of Receipts. 7. Monthly Statement of Disbursements. 8. Pooled Investment Transactions Report. CITY OF NATIONAL CITY CASH ACCOUNT SUMMARY 31-Oct-01 BALANCE REVOLVING CASH $ 3,591.70 RETURNED CHECKS 14,916.42 BANK OF AMERICA #80200 (1,145,589.15) OUTSTANDING WARRANTS (92,878.44) PAYROLL OUTSTANDING WARRANTS (239,168.75) CASH HELD BY BROKERS 25,903.28 INVESTMENTS 13,848,245.92 LAIF 22,277,439.93 TOTAL INVESTMENT EARNINGS HISTORY: FISCAL YEAR $ 34,692,460.91 YEAR-TO-DATE TOTAL YEAR 2001-02 $ 470,027.02 $ 2000-01 470,141.77 1999-00 206,175.26 1998.99 330,585.97 1997-98 360,009.65 1996-97 281, 308.45 1995-96 332,656.77 1994-95 238,234.1.8 1993-94 176,273.88 1992-93 32,259.24 1991.92 200,607.38 1990-91 189,523.19 1989.90 271,181.88 1988-89 315,729.35 1987-88 225,766.70 1986-87 274,129.65 1985-86 635, 784.06 1001 Combined Cash Recnncilmt,or $brksheets 2,642,502.96 1,841,539.16 1,702,889.57 1,478,232.91 1,256,907.31 974,113.25 1,001,709.56 1,011,586.52 721,913.49 864,052.63 1,303,878.52 1,544,993.71 1,311,930.94 979,435.87 1,048,978.23 1,321,688.93 jklOrixt. SymPro Investments Par Value City of National City Portfolio Management Portfolio Summary October 31, 2001 Market Value Book X of Value Portfolio Term Days to Maturity City of National City YTM/C YTMIC 360 Equiv. 365 Equal. Certificates of Deposit - Monthly Certificates of Deposit - Maturity Negotlablerrransferabie CDs Federal Agency Securities Pass Through Securities Investments Total Earnings Current Year Average Daily Balance ' 8,711,000.00 95,000.00 3,809,000.00 1,599,000.00 164,075.90 14;178,075.90 8,716,529.68 95,000.00 3,484,448.08 1,605,579.00 168,876.87 October 31 Mohth Ending e , e As Marylou MattDirector of Finance Ron Dale: 01,04)2002 -12:35 88,502.73 1032,708.73 14,050,233.63 8,711,000.00 95,000.00 3,278,971.54 1,599,010.00 188,274.38 62.90 0.69 23.66 11.55 1.20 701 1,827 2,017 1,212 3,498 13,848,245.92 100.00'/. 1,113 433 931 1,077 1,053 2,480 5.513 5.590 6.000 8.083 8.484 8.582 5.227 5.300 6.784 6.879 685 6.197 6.283 Fiscal Year To Date 368,219.98 No fiscal year history available Portfolio CNC CC PM (PRF_PM1) SymRept V5.021 City of National City Portfolio Management Portfolio Details - Investments October 31, 2001 Page 2 Average Purchase Stated YTM/C Days to Maturity CUSIP Investments Issuer Balance Date Par Value Market Value Book Value Rate Moody's 385 Maturity Date Certificates of Deposit - Monthly 10606 Abington Savings Bank 07/28/2001 99,009.00 99,000.00 99,000.00 5.200 5.200 998 07/28/2004 10183 Argo Federal Savings Bank 04/30/1999 99,000.00 99,000.00 99,000.00 5.600 5.800 180 04/30/2002 10563 Albemarle First Bank 06/01/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 516 04/01/2003 10445 American investment Bank 01/05/2001 99,000.00 99,000.00 99,000.00 6.820 6.820 67 01/07/2002 10192 Associates National Bank 05/08/1999 100,000.00 100,000.00 100,000.00 5.850 5.850 186 05/06/2002 10459 Astoria Federal Savings & Loan 02/05/2001 100,000.00 100,000.00 100,000.00 5.900 5.900 98 02195/2002 10630 Bank of Alamo 09/10/2001 99,000.00 99,000.00 99,000.00 4.500 4.500 313 09/10/2002 10577 8ank8rst NA 06/22/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 984 06/22/2004 10431 Bank of Kentucky, The 11/14/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 13 11/14/2001 10491 Bank of Nashville, The 03/30/2001 99,009.00 99,000.00 99,000.00 5.240 5.240 180 04/30/2002 10519 BNC National Bank 05/10/2001 99,000.00 99,000.00 99,000.00 5.120 5.120 557 05/12/2003 10604 Bank of Arkansas 07/20/2001 100,000.00 100,000.00 100,000.00 5.170 5.170 992 07/20/2064 10594 Bank of Jamaestawn 07/05/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 795 01/05/2004 10573 Bitteroot Valley Bank 06/25/2001 99,000.00 99,000.00 99,000.00 5.040 5.110 801 06/25/2003 10448 Capital One Bank 01/09/2001 100,000.00 100,000.00 100,000.00 6.640 6.840 250 07/09/2002 10520 Colony Bank of Asbum 05/11/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 193 05/13/2002 10503 Centennial Bank of the West 04/30/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 180 04/30/2002 10515 Commerce Exchange Bank 04/24/2091 99,000.00 99,000.00 99,000.00 5.050 5.050 174 04/24/2002 10452 Century Bank 01/24/2001 99,000.00 99,000.00 99,000.00 6.050 8.050 84 01/24/2002 10505 Capitol Federal Savings Bank 04/17/2001 99,000.00 99,000.00 99,000.00 5.310 5.310 228 08/17/2002 10524 Community National Bank 05/22/2001 99,000.09 99,000.00 99,000.00 5.200 5.200 567 05/22/2003 10447 Capital One FSB 01/09/2001 99,000.00 99,000.09 99,000.00 8.830 8.630 250 07/09/2002 220872079 10174 Carus Bank 04/18/1999 95,000.00 95,933.85 95,000.00 5.450 5.450 166 04/18/2002 10569 Community Shores Bank 08/13/2001 99,090.09 99,000.00 99,000.00 5200 5.200 589 06/13/2003 10592 Cumberland National Bank 07/02/2001 99,000.00 99,000.00 99,000.09 5.250 : 5.250 792 01/02/2004 10438 Direct Merchants Bank 12/15/2000 100,000.00 100,000.00 100,000.00 7.000 7.000 44 12/15/2001 10474 Eaton Federal Savings Bank 03/12/2001 99,000.00 99,090.00 99,000.00 5.500 5.500 131 03/12/2002 10575 EDGAR COUNTY BANK & TRUST CO., 08/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 788 12/29/2003 10437 Enterprise Bank 12I05/2000 99,000.00 99,000.00 99,000.00 7.050 7.050 34 12/05/2001 10453 Farmers State Bank of Oakley 01/29/2001 99,000.00 99,000.00 99,000.00 8.000 6.000 90 01/30/2002 10182 First Bank of Richmond SB 04/29/1999 99,000.00 99,000.00 99,000.00 5.800 5.800 179 04/29/2002 10408 First Capital Bank of Kentucky 09/06/2000 99,000.00 99,000.00 99,000.00 7.400 7.400 125 03/06/2002 10483 First Enterprise Bank, West Br 02/15/2001 99,000.00 99,000.00 99,000.00 5.900 5.900 470 02/14/2003 10595 First Western Bank 07/09/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 981 07/09/2004 10629 Florida Bank, NA 09/28/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 1,790 09/28/2006 10414 FNB of Barnesville 09/22/2000 99,000.00 99,000.00 99,000.00 7.300 7.300 145 03/26/2002 Run Date: 01 /00/2092 - 12:35 Portfolio CNC CC PM (PRF_PM2) SymRept V5.021 City of National City Portfolio Management Portfolio Details - Investments October 31, 2001 Page 3 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment A Issuer Saltines Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit • Monthly 10589 first Natl. Bk.of Datnarisootta 05/30/2001 99,000.00 99,000.00 99,000.09 5.100 5.171 575 05/30/2003 10179 FNB of Elk River 04/22/1999 99,000.00 99,000.00 99,000.00 5.600 5.800 172 04/22/2002 10517 FNB Of St. Mary's 05/03/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 459 02/03/2003 10514 First State Bank 04/25/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 175 04/25/2002 10513 First State Bank of Texas 04/20/2001 99,000.00 99,000.00 99,000.00 5.280 5.280 354 10/21/2002 10487 F S B of Donalsonville 02/23/2001 99,000.00 100,415.70 99,000.00 5.700 5.700 116 0425/2002 10800 FIRST STATE BANK OF OKABENA 07/13/2091 99,000.00 99,000.00 99,000.00 5.250 5.250 985 07/13/2004 10432 First Security Bank 8 Trust 11/17/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 77 01/17/2002 10473 Guaranty National: Bank 03/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.500 130 03/11/2002 10444 Habersham Bank 01/03/2001 99,000.00 99,000.00 99,000.00 8.870 8.870 83 01/03/2002 10576 Heritage Bank 06/28/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 788 12/27/2003 10605 Home Federal Bank of Hollywood 07/24/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 995 07/23/2004 10436 IndyMac Bank FSB 11/29/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 28 11/29/2001 1041542/117391 10178 Insouth Bank 04/21/1999 99,000.00 99,000.00 99,000.00 5.800 5.800 172 04/22/2002 10521 International Bank of Chicago 05/14/2001 89,000.00 99,000.90 99,000.00 5.250 5.250 559 05/14/2003 10488 Intrust Bank 03/22/2001 100,000.00 100,000.00 100,000.00 5.350 5.350 141 03/22/2002 10490 Iowa State Bank 03/27/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 146 03/27/2002 10450 Iowa State Bank 8 Trust Co 01/19/2001 99,000.00 99,000.00 99,000.00 8.260 6.250 82 01/22/2002 10523 Key Bank USA 05/21/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 750 11/21/2003 10597 Legacy Bank of Harrisburg 07/12/2001 99,000.00 99,000.00 99,000.00 5.500 15.500 984 07/12/2004 10489 Lewiston State Bank 03/24/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 143 03/24/2002 10585 Lakeland Community Bank 08/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 771 12/12/2003 10433 Mercedes National Bank 11/27/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 28 11/27/2001 10204 Michigan Heritage Bank 05/13/1999 99,000.00 99,000.00 99,000.00 5.700 5.700 193 05/13/2002 10518 Mesa Bank 05/09/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 189 05/09/2002 10593 Mutual Bank 07/03/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 809 07/03/2903 10477 North Central Bank for Savings 03/19/2001 99,000.00 99,000.00 99,000.00 5.400 5.400 138 03/19/2002 10504 NCB Savings Bank FSB 04/30/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 151 04/01/2002 854082AMO 10564 NICOLET NATIONAL BANK 06/01/2001 99,000.00 101,833.38 99,000.00 5.100 5.100 760 12/01/2003 10512 New South Federal Savings Bank 04/19/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 169 04/19/2002 10499 Omni Bank (United National Bk) 04/05/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 155 04/05/2002 10599 Park Avenue Bank NA, The 07/11/2001 99,000.00 99,000.00 09,000.00 5.400 5.400 984 07/12/2004 10429 Peoples Bank & Trust Co 11/07/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 6 11/07/2001 74407ML80 10598 Providian National Bank 07/11/2001 95,000.00 95,348.75 95,000.00 5.200 5.200 984 07/12/2004 10596 Provldlan Batik 07/10/2001 99,000.00 99,000.00 99,000.00 5.480 5.480 981 07/09/2004 10525 Peoples State Bank 05/25/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 754 11/25/2003 Run Date: 01/042002 - 12:35 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments October 31, 2001 Page 4 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10177 Queens County Savings Bank 04/20/1999 99,000.00 99,000.00 99,000.00 5.650 5.850 172 04/22/2002 10478 Repubkc National t3ank 03/22/2001 99,000.00 99,000.00 99,000.00 5.450 5.450 508 03/24/2003 10522 Rushmore State Bank 05/15/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 195 05/15/2002 10570 Suburban Bank & Trust 06/20/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 781 12/22/2003 10603 SuperIor Bank, FSB 07/19/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 627 07/21/2003 10571 St. Joseph Capital Bank 06/21/2001 99,000.00 99,000.00 99,000.00 6.100 5.100 417 12/23/2092 10590 SYLVAN STATE BANK 05/30/2001 99,000.00 99,000.00 99,000.00 5.350 5.424 575 05130/2003 10572 TREASURY BANK- EFFINITY 06/22/2001 99,000.00 99,000.00 99,030.00 5.100 5.100 418 12/24/2002 10193 E'Trade Bank (TebBank) 05/06/1999 99,000.00 99,000.00 99,000.00 5.880 5.880 4 11/05/2001 10516 Union National Bank 05/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 396 12/02/2002 10801 Union Bank 07/16/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 988 07/16/2004 10602 Wauwatosa Savings Bank 07/18/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 810 01/20/2004 10442 Westland SavingsBank 12/21/2000 99,000.00 99,000.00 99,000.00 6.940 6.940 415 12/21/2002 10578 WORLDS FOREMOST BANK, N.A. 06/29/2001 100,000.00 100,000.00 100,000.00 5.300 , 5.300 971 05/29/2004 10568 WILLIAMSTOWN SAVINGS BANK 06/13/2001 99,000.00 99,000.00 99,000.00 5.120 5.120 589 08/13/2003 10574 YORK STATE BANK & TRUST 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 788 12/29/2003 Subtotal and Average 9,142,129.03 8,711,000.00 8,716,529.68 8,711,000.00 5.590 433 Certificates of Deposit - Maturity 066320ZF2 10234 Bankers Trust Subtotal and Average 05/20/1999 95,090.00 95,000.00 95,000.00 6.000 6.083 931 05/20/2064 95,000.00 95,000.00 95,000.00 95,000.00 6.083 931 Negotiable/Transferable CDs 0279999X1 10358 American National B & TC 02/18/2000 100,000.00 80,000.03 74,790.18 6.780 15.799 1,198 02/11/2005 08035ADT7 10072 Bank & Trust of Puerto Rico 01/27/1999 95,000.00 97,507.05 95,000.00 5.300 5.300 817 01/27/2004 0649999X5 10346 Bank One, Colorado 01/25/2000 100,000.00 100,000.00 74,790.18 8.760 15.798 1,169 01/13/2005 203584AD9 10071 Community Bank of Ravenswood 01/25/1999 95,000.00 97,606.80 95,000.00 5.350 5.350 818 01/28/2004 258115AV6 10041 Doral FSB 12N0/1998 99,000.00 101,817.54 98,384.22 5.350 5.493 789 12/10/2003 10031 Farmers Bank 10/02/1998 100,000.00 75,948.98 75,948.96 5.850 13.789 700 10/02/2003 30241HXE3 10159 FCC National Bank 03/10/1999 95,000.00 98,330.70 95,000.00 5.700 5.700 880 03/10/2004 33847EGE1 10205 Flagstar Bank 05/14/1999 95,000.00 96,105,80 95,000.00 5.500 5.500 194 05/14/2002 32109VAH7 10203 FNB of Lucedale 05/12/1999 97,000.0D 98,592.74 97,000.00 5.500 5.500 193 05/13/2002 10195 FNB of America 05/06/1999 95,003.00 95,000.00 95,000.00 5.500 5.500 188 05/06/2002 356611FU2060 10168 Fremont Investment & Loan 04/07/1999 97,000.00 101,109.89 97,000.00 5.800 5.600 888 04/07/2004 10324 First Bank 8 Trust 04/28/1999 100,000.00 85,276.39 85,275.39 5.750 12.530 171 04/21/2002 10325 First Union Bank 02/23/1999 100,000.00 84,801.52 84,801.52 5.820 12.683 142 03/23/2002 Run Date: 01/042002 -12:35 Portfolio CNC CC . PM (PRF_PM2) SymRept V5.02f 82881YAG8 82868FCS4 798219A67080 kts 858284GL2060 769389HG3 8649999X9 CUSIP Investment X Issuer Average Balance City of National City Portfolio Management Portfolio Details - Investments October 31, 2001 Purchase Date Par Value Market Value Page 5 Stated YTM/C Days to Maturty Book Value Rate Moody's 385 Maturity Date Negotiable/Transferable CDs 39739BS38060 10162 10282 441800AY8080 10187 51803KG35 10078 51803AVL0 10327 531554AG8 10188 509885AC7 10185 55256NKS2 10077 564759LT3 10152 55262W W R3080 10151 10329 10038 685621CW2080 10034 680081BK3 10078 10341 10339 10137 10148 10135 10075 10347 10281 90331V9X2 10353 10332 Greenwood Trust Company DE Great South Texas Bank Household Bank Lasalle Bank NA Lasalle Bank NA Libertyville Bank & Trust Lake Forest Bank & Trust M & I Marshall & Maley Bank Manufacturers & Traders Trust MBNA America Bank of Mount Vernon Nations Bank (Bamett Bank) Orchard Federal Savings Bank Old National Bank Pony Express Bank Signal Bank N A Signet Bank San Jose National Bank State Bank of India St Francis Bank FSB Success National Bank Upstate National Bank U S Bank NA Wilmington Trust Co Subtotal and Average 3,296,23926 Federal Agency Securities 31331LNJ3 3133M9NW8 3133M9NW8 3129233H8 3133MGFB7 3133MGRJ7 3133MGK47C 3133MGRJ7C 3133MGSC1 Run Dale: 01(002302 -12:35 10822 10279 10285 10607 10617 10618 10619 10820 10621 03/17/1999 100,000.00 104.182.00 100,000.00 5.800 5.600 887 03/17/2004 09/15/1999 100,000.00 75,811.23 75,811.23 6.650 15.190 1,000 07/28/2004 04/07/1999 97,000.00 109,885.82 97,000.00 5.500 5.500 888 04/07/2004 01/25/1999 95,000.00 94,189.65 95,000.00 6.000 6.000 4,468 01/25/2014 02/03/1999 103,000.00 100,000.00 49,892.25 8.210 24.665 3,463 04/26/2011 04/06/1999 95,000.00 98,012.45 95,000.00 5.650 5.550 876 03/26/2004 04/06/1999 95,000.00 98,012.45 95,000.00 5.550 5.550 876 03/28/2004 01/27/1999 95,000.00 95.277.40 94,818.55 6.050 6.076 2,644 01/27/2009 03/04/1999 95,000.00 95,454.10 93,114.92 5.500 15.847 1,578 02/24/2006 03/03/1999 97,000.03 99,734.43 97,000.00 5.400 5.400 487 03/03/2003 02/26/1999 100,000.00 69,971.38 69,971.36 6.550 15.910 1,413 09/14/2005 12/01/19118 99,000.00 99,000.00 99,000.00 5.850 5.850 640 08/03/2003 11/04/1998 99,000.00 91,995.75 99,000.00 5.750 5.750 733 11/04/2003 01/28/1999 95,000.03 95,152.95 94,772.00 6.000 6.032 2,645 01/28/2009 10/13/1999 100,000.00 65,799.53 85,799.53 7.240 21.020 1,144 12/19/2004 11/02/1998 95,000.00 94,414.80 95,249.24 6.500 8.432 850 08/13/2003 03/01/1999 95,000.00 98,982.40 97,886.10 6.250 6.500 727 10/29/2003 03/03/1999 97,000.00 100,585.12 97,000.00 5.400 5.400 853 03/03/2004 02/12/1999 97,000.00 100,770.39 98,858.70 5.850 5.405 807 07/01/2003 01/29/1999 95,000.00 95,154.85 94,526.00 6.000 8.067 2,648 01/29/2009 01/31/2000 100,000.00 100,000.00 79,937.85 6.270 14.114 821 01/31/2004 10/05/1999 100,000.00 78,983.99 78,983.99 6.570 14.890 722 10/24/2003 02/04/2000 100,000.00 100,000.00 74,008.71 7.020 18.505 1,190 02/03/2005 03/08/1999 100,000.00 100,000.00 76,570.64 8.150 14.182 847 02/26/2004 3,609,000.00 3,464,418.06 3,276,971.54 8.582 1,077 Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank 08/15/2001 08/25/1999 08/25/1999 07/25/2001 08/09/2001 08/28/2001 08/08/2001 08128/2001 08/28/2001 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 101,328.00 101,430.00 100,757.00 100,000.00 100,250.00 100,083.00 100,250.00 100,250.00 100,000.00 5.250 100,000.00 6.540 100.000.00 8.540 100,000.00 8.000 100,000.00 5.420 100,000.00 5.230 100,000.00 5.280 100,000.00 5.230 100,000.00 5.250 5.250 1,202 02/15/2005 8.540 116 02/25/2002 8.540 118 02/25/2002 8.000 1.727 07/25/2006 5.420 1,198 02/09/2005 5.230 1,215 02/28/2005 5.280 1,196 02/68/2005 5.231 1,215 02/28/2005 5.251 1,215 02/28/2005 Portfolio CNC CC PM (PRF_PM2) SymRepl V5.021 CUSIP Investment# Issuer Average Balance City of National City Portfolio Management Portfolio Details - Investments October 31, 2001 Purchase Date Par Value Market Value Page 8 Stated YTM/C Days to Maturity Book Value Rate Moody's 385 Maturity Date Federal Agency Securities 3133MGF137C 3133MGX1C 3133MHC85C 3133MHPDOC 3133MHPL2C 3136FOSTOC 10823 10624 10825 10831 10832 10812 10627 Pass Through Securities 31341SZX2080 313401 WX5060 31341 UZL3060 3133TGSG5 313610E08080 31381SN51 3136174J0060 31364TKP5080 31378PGY5 38217EBM3020 36202AXN2020 38202AX77020 36217L002020 36218VD59020 38217AUE8020 38202AY04020 36207er+C7020 38218NJL8020 36202A2B2020 3621814N8020 382181DT5020 38217LVM5020 38218NZ07020 36202AZU4020 38202AW52020 Run Date: 01/04/2092 .12:35 Federal Home Loan Bank Federal Home Loan Bank Federal Home Lahr Bank Federal Home Loan Bank Federal Home Loan Bank Federal Nall. Mortgage Assoc. Newberry Federal S & L Subtotal and Average 2,224,705.65 10094 Federal Home Loan Mrtgage Corp 10099 Federal Home Loan MAgage Corp 10408 Federal Home Loan Mrtgage Corp 10837 Federal Home Loan Mrtgage Corp 10092 Federal Natl. Mortgage Assoc. 10098 Federal Natl. Mortgage Assoc. 10102 Federal Natl. Mortgage Assoc. 10103 Federal Natl. Mortgage Assoc. 10128 Federal Nati. Mortgage Assoc. 10080 Govt. National Mortgage Assoc. 10083 Govt. National Mortgage Assoc. 10084 GovL National Mortgage Assoc. 10085 Govt. National Mortgage Assoc. 10087 Govt. National Mortgage Assoc. 10088 Govt. National Mortgage Assoc. 10090 Govt. National Mortgage Assoc. 10091 Govt. National Mortgage Assoc. 10105 Govt. National Mortgage Assoc. 10108 Govt. National Mortgage Assoc. 10107 Govt. National Mortgage Assoc 10108 Govt. National Mortgage Assoc. 10109 Govt. National Mortgage Assoc. 10110 Govt. National Mortgage Assoc. 10111 Govt. National Mortgage Assoc. 10238 Govt. National Mortgage Assoc. Subtotal and Average 08/09/2001 100,000.00 100,063.00 100,000.00 5.420 5.420 1,196 02/09/2005 08/15/2001 100,000.00 103,125.00 100,000.00 5.275 5.275 1,202 02/15/2005 09/19/2091 100,000.00 100,406.09 100,000.00 5.240 5.240 1,418 043/19/2005 10/10/2001 100,000.00 100,4359.00 100,000.00 . 4.550 j 4.550 1,257 04/11/2005 10/11/2001 100,000.00 100,489.00 100,000.00 4.520 4.520 1.257 04/11/2005 07/18/2001 100,000.00 100,719.00 100,000.00 5.600 5.500 1,174 0108/2005 09/13/2001 99,000.00 99,000.00 99,000.00 3.550 3.550 132 03/13/2002 1,599,000.00 1,805,579.00 1,599,000.00 5.300 1,053 02/18/1998 107.97 107.89 112.16 9.000 7.495 0 11/01/2001 02/18/1998 227.03 239.09 234.41 8.500 7.359 61 01/01/2002 08/22/2000 16,570.38 17,373.02 16,570.84 8.000 12477 120 03/01/2002 11/30/1998 92,855.64 92,855.54 92,855.54 8.000 8.000 4,093 01/15/2013 12/23/1997 238.32 238.32 244.15 8.500 7.494 151 04/01/2002 02/18/1998 292.42 309.81 303.39 8.500 7.107 61 01/01/2002 02/18/1998 0.00 0.00 0.00 8.500 8.967 0 02/01/2002 02/18/1998 0.00 0.00 0.00 8.250 7.307 0 11/01/2904 12/01/1998 37,372.01 40,231.34 38,949.33 8.500 6.826 807 07/01/2003 08/28/1997 0.44 0.44 0.46 8.500 6.727 44 12/15/2001 10/15/1997 83.07 87.29 88.19 8.500 7.361 49 12/20/2001 10/21/1997 234.74 248.67 243.64 8.500 7.495 80 01/20/2002 10/30/1997 988.99 1,049.14 1,028.71 8.500 8.557 75 01/15/2002 11/12/1997 814.92 864.48 848.58 8.500 6.655 318 09/15/2002 11/12/1997 2,687.07 2,849.03 2,778.13 8.000 8.424 134 03/15/2002 11/21/1997 1,218.14 1,277.28 1,255.68 8.000 7.239 111 02/20/2002 11/25/1997 2867.74 3,013.48 2,975.32 8.500 7.000 323 09/20/2002 03/17/1998 -0.64 -0.84 -0.87 9.000 7.549 14 11/15/2001 03/17/1998 1,983.43 2.078.81 2,035.63 7.500 8.957 200 05/20/2002 03/17/1998 2.47 2.47 2.59 9.000 17.483 14 11/15/2001 03/26/1998 2.25 2.25 2.34 9.000 7.150 44 12/15/2001 04/18/1998 2,178.80 2,309.91 2,249.41 8.000 8.352 134 03/15/2002 04/16/1998 1,907.03 2,021.97 1,973.79 8.000 6.344 258 07/15/2002 04/16/1998 1,446.23 1,519.73 1,527.38 8.500 7.513 170 04/20/2002 10/21/1997 1.75 1.75 1.82 8.500 6.624 19 11/20/2001 174,634.79 164,075.90 188,676.87 166,274.38 6.879 2,460 Portfolio CNC CC PM (PRF_PM2) SyntRepl V5.021 CUSIP City of National City Portfolio Management Portfolio Details - Investments October 31, 2001 Average Purchase Stated YTMIC Days to Investment 9 Issuer j Balance Date Par Value Market Value Book Value Rate Moody's 385 Maturity 14,932,708.73 14,178,075.90 14,050233.83 13,848,245.92 8.283 885 Total Investments and Average i Run Date: 01/042002 - 12:35 Page 7 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f SymPro City of National City Activity Report Sorted By Brokers October 1, 2001 - October 31, 2001 City of National City Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturttles Ending CUSIP Investment S Issuer df Portfolio Balance Rate Date or Deposits or Withdrawals Balance Brokers: Finance 500 Inc Certificates of Deposit - Monthly Subtotal and Balance Certificates of Deposit - Maturity Subtotal and Balance 289,000.00 289,000.00 95,000.00 95,000.00 Negotiable/Transferable CDs 10037 Hometown Bank NA Subtotal and Balance 2,928,000.00 Federal Agency Securities Subtotal and Balance Pass Through Securities 31376PGY5 10126 Federal Natl. Mortgage Assoc. 8.500 10/15/2601 0.00 1,123.75 5.850 10/0872001 0.00 100,000.00 0.00 100,000.00 2,828,000.00 100,000.00 100,000.00 3133TGSG5 10637 Federal Home Loan Mrtgage Corp 6.000 10/15/2001 0.00 7,144.46 Subtotal and Balance 138,495.78 0.00 8,288.21 130,227.55 Brokers Subtotal 24279% 3,550,495.78 0.00 108,26821 3,442,227.55 Brokers: Gilford Securities Inc Federal Agency Securities 31331LFJ2C 10534 Federal Farm Credit Bank 5.390 10/12/2001 0.00 100,000.00 3133ME2T7C 10537 Federal Home Loan Bank 5.490 10/18/2001 0.00 100,000.00 3133MEF97C 10539 Federal Home Loan Bank 5.485 10/25/2001 0.00 99,875.00 31331LFTOC 10540 Federal Farm Credit Bank 5.490 10/28/2001 0.00 100,000.00 3133MFPV4C 10809 Federal Home Loan Bank 5.430 10/03/2001 0.00 100,000.00 3133MFLV8C 10610 Federal Home Loan Bank 5.385 10/05/2001 0.00 700,000.00 31331LLK2C 10611 Federal Farm Credit Bank 5.450 10/18/2001 0.00 100,000.00 3133MG3N4C 10613 Federal Home Loan Bank 5.585 10/2672001 0.00 100,000.00 3133MHPDOC 10631 Federal Home Loan Bank 4.550 10/10/2001 100,000.00 0.00 Run Date: 01/042002 • 12:36 Portfolio CNC CC DA (PRF_DA) SymRept V5.02f CUSIP City of National City Activity Report October 1, 2001 - October 31, 2001 Par Value Par Value Percent Beginning Current Transaction Purchases Sales/CallslMaturides Ending Investment a issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Page 2 Brokers: Gifford Securities Inc Federal Agency Securities 3133MHPL2C 10632 Federal Houle Loan Bank Subtotal and Balance Brokers Subtotal 5.643% 1,399,875.00 1,399,875.00 4.520 10/11/2001 100,000.00 0.00 200,000.00 200,000.00 799,875.00 800,000.00 799,875.00 800,000.00 Brokers: Multi -Bank Securities Inc Certificates of Deposit - Monthly 10416 MId-AmerkaBank 7.200 10/01/2001 0.00 99,009.00 10422 Credit Amereca Savings Co 7.150 10/18/2001 0.00 99,000.00 10428 Bank of Wilmington 7.110 10/30/2001 0.00 99,000.00 Subtotal and Balance 1,982,000.00 Negotiable/Transferable CDs Subtotal and Balance Federal Agency Securities Subtotal and Balance 0.00 297,000.00 1,685,000.00 781,000.00 781,000.00 99,000.00 99,090.00 Pass Through Securities 36202AXN2020 10083 Govt. National Mortgage Assoc. 8.500 10/20/2001 0.00 126.33 36202AX77020 10084 Govt National Mortgage Assoc. 8.500 10/20/2001 0.00 443.85 38217LQ02020 10085 Govt. National Mortgage Assoc. 8.500 10/15/2001 0.00 701.37 38218VD59020 10087 Govt National Mortgage Assoc. 8.500 10/15/2001 0.00 101.49 38217AUE8020 10088 Govt. National Mortgage Assoc. 8.000 10/15/2001 0.00 543.07 36202AY04020 10090 Govt. National Mortgage Assoc. 8.000 10/20/2001 0.00 648.04 38202A5C7020 10091 Govt. National Mortgage Assoc. 8.500 10/20/2001 0.00 344.53 31341SZX2060 10094 Federal Home Loan Mrtgage Corp 9.000 10/15/2001 0.00 119.80 31361SN51 10098 Federal Natl. Mortgage Assoc. 8.500 10/25/2001 0.00 214.23 313401 WX5060 10099 Federal Home Loan Mrtgage Corp 8.500 10/15/2001 0.00 130.00 36202A2B2020 10108 Govt. National Mortgage Assoc. 7.500 10/20/2001 0.00 387.93 36217LVM5020 10109 Govt. National Mortgage Assoc. 8.000 10/15/2001 0.00 586.24 38218NZQ7020 10110 Govt. National Mortgage Assoc. 8.000 10/15/2001 0.00 29623 38202AZU4020 10111 Govt National MortgageAssoc. 8.500 10/20/2001 0.00 420.84 36202AW52020 10236 Govt. National Mortgage Assoc. 8.500 10/20/2001 0.00 53.97 Run Date: 01/042002 .12:36 Portfolio CNC CC DA (PRF_DA) SyrnRept V5.02( CUSIP City of National City Activity Report October 1, 2001 -October 31, 2001 Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calis/Matundes Ending investment # issuer at Portfolio Balance Rate Date or Deposita or Withdrawals Balance Page 3 Brokers: Multi -Bank Securities Inc Pass Through Securities 31 341 UZL3060 10406 Federal Homle Loan Mrtgage Corp Subtotal and Balance 8.000 10/15/2001 0.00 3,860.03 43,050.04 0.00 8,956.45 34,093.59 Brokers Subtotal 18.332% 2,905,050.04 0.00 305,956.45 2,5911,093.59 Brokers: Mischler Financial Group Inc Federal Agency Securities Subtotal and Balance 200,000.00 200,000.00 Brokers Subtotal 1.411% 200,000.00 0.00 0.00 200,009.00 Brokers: PaineWebber Inc Federal Agency Securities Subtotal and Balance 100,000.00 100,000.00 Brokers Subtotal 0.705% 100,000.00 0.00 0.00 100,000.00 Brokers: U.S. Sterling Capital Corp. Certificates of Deposit - Monthly 10425 Asia Europe Americas Bank 7.120 10/24/2001 0.00 99,000.00 10426 Bank of Alice, The 7.100 10/25/2001 0.00 99,000.00 10427 Small Town Bank 7.100 10/25/2001 0.00 99,000.00 10430 Fiat State Bank 7.070 10/19/2001 0.00 99,000.00 Subtotal and Balance 7,133,000.00 Brokers Subtotal 47.517% 7,133,000.00 0.00 398,000.00 8,737,000.00 0.00 398,000.00 0,737,000.00 Brokers: Vining -Sparks IBG Federal Agency Securities 3133MDY31 10501 Federal Home Loan Bank 5.210 10/05/2001 0.00 100,000.00 3133MDZ71 10531 Federal Home Loan Bank 5.210 10/12/2001 0.00 100,000.00 3133MDZN6 10532 Federal Home Loan Bank 5.400 10/13/2001 0.00 100,000.00 Run Date: 01/042002 - 12:36 Portfolio CNC CC DA (PRF_DA) SymRepl V5.02f CUSIP Invastment S Issuer City of National City Activity Report October 1, 2001 -October 31, 2001 Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calis/Maturttles Ending Portfolio - Bala{nce Rate Date or Deposits or Withdrawals Balance Page 4 Brokers: Vining -Sparks IBG Federal Agency Securities 3133MFVJ4 10815 Federal Hole Loan Bank 3133M8G3N4 10818 Federal Horse Loan Bank Subtotal and Balance Brokers Subtotal 2.118% 1g00;000.00 9o0p00.00 5.300 10/12/2001 0.00 100,000.00 5.685 10/28/2001 0.00 200,000.00 0.00 600,000.00 300,000.00 0.00 600,000.00 300,000.00 Total 1oo.00o% 100138,420.SO Run Date: 01/04/2002 - 12:38 200,000.00 2,210,0119.66 14,178,321.14 Portfolio CNC CC DA (PRF_DA) SymRopt V5.02r CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT ALL FUNDS 31-Oct-01 FUND ENDING NUMBER FUND TITLE BALANCE 001 GENERAL FUND 3,621,905.09 103 GENERAL CAPITAL OUTLAY FUND 412,885.71 106 GRANT -CA LITERACY CAMPAIGN 876.09 107 RETIREMENT FUND 489.16 108 LIBRARY CAPITAL OUTLAY 141,194.17 109 GAS TAXES FUND 1,607,500.60 110 EMERGENCY PREPAREDNESS FUND 50,000.00 113 CULTURAL ARTS FUND 90,042.77 115 PARK & REC CAPITAL OUTLAY FUND 34,459.95 120 PLAN CHECKING REVOLVING FUND 22.587.27 123 GRANT -FAMILIES FOR LITERACY 13,021.20 125 SEWER SERVICE FUND 9,844,530.68 126 FIRE DEPT ACTIVITIES FUND 248.11 130 EMT-D REVOLVING FUND 194,008.82 131 ASSET FORFEITURE FUND 337,903.94 136 TINY TOT CLASSES FUND 11,752.41 145 JUVENILE EDUCATION FUND 5,885.15 154 STATE PUBLIC LIBRARY FUND 86,882.04 157 GRANT-SUPPL. LAW ENF. (SLESF) 142,649.81 158 SWIMMING POOL REVOLVING FUND 26,868.75 159 GENERAL PLAN UPDATE RESERVE 206,207.58 171 LIBRARY SCHOOL DISTRICT CNTRCT 14,836.08 172 TRASH RATE STABILIZATION FUND 378,345.58 173 NATIONAL SCHOOL DIST CONTRACT 4,729.70 174 SWEETWATER SCHOOL DIST CONTRAC 38,206.20 176 POLICE REIMBURSED OVERTIME 119,309.91 178 POLICE HAT BADGES 36.28 179 NPT BUS DONATIONS FUND 614.65 183 LITERACY INITIATIVES VI 1,991.68 189 CIVIC CENTER REFURBISHING 1,674,464.95 190 30TH STREET CLEANUP FUND - 1303 245,697.13 191 GRANT - STOP PROJECT 67,028.65 195 LANDSCAPE RESERVE 845,585.11 196 CAPITAL PROJECT RESERVE 744,972.05 197 PRODUCTIVITY IMPROVEMENT RESER 50,000.00 198 PROPERTY EVIDENCE SEIZURE 11,508.11 200 30TH STREET CLEANUP FUND - 1304 629,919.10 203 PARK SECURITY/GTE LEASE 28,000.00 208 FY99-00 SUPP. LAW ENFORCEMENT (SLESF) 121,150.11 209 FY99-00 LITERACY INITIATIVES VIII 8.60 211 SECURITY AND ALARM REGULATION FUND 84,325.59 212 PERSONNEL COMPENSATION FUND 349,228.00 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 99-00 5,854.86 214 EVERY 15 MINUTES GRANT FY1999-2000 2,833.95 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 17,052.63 222 WOW MOBILE GRANT FY 2000-2001 34,807.89 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 625,694.31 229 CLEEP GRANT 66,570.45 270 NUISANCE ABATEMEN I FUND 2,633.38 303 CAPITAL FACILITIES FUND 399.571.00 304 PARK DEVELOPMENT FUND 139,139.25 307 PROPOSITION A' FUND 2,143,874.36 308 GRANT -HIGHWAY BRIDGE REIIAB 864,314.91 312 STP LOCALJTRANSNET HIGHWAY 480,306.82 315 FY98 LOCAL LAW ENF BLOCK GRANT (LLEBG) 33,189.00 343 STATE -LOCAL PARTNERSHIP 107,224.43 345 TRAFFIC CONGESTION RELIEF 424,768.32 347 PUBLIC RESOURCES ACCOUNT 8,686.45 363 SECURITY & FIRE ALARM REGULATION FUND 35,972.50 627 LIABILITY INS. FUND 4,318,378.43 629 INFORMATION SYSTEMS MAINTENANC 107,567.44 630 OFFICE EQUIPMENT DEPRECIATION 1,831,100.26 631 TELECOMMUNICATIONS REVOLVING 357,811.33 633 UNEMPLOYMENT INSURANCE RESERVE 103,205.00 643 MOTOR VEHICLE SVC FUND 273,780.97 719 1911 ACT IMPROVEMENT BONDS 1,424.52 721 I IBRARY TRUST FUND 43,645.11 724 COBRA/RETIREE INSURANCE 1,196.56 34,692,460.91 f3 MONTHLY STATEMENT OF RECEIPTS FOR PERIOD ENDING OCTOBER FUND # FUND TITLE 001 GENERAL FUND 104 LIBRARY FUND 105 PARKS MAINTENANCE FUND 108 LIBRARY CAPITAL OUTLAY 109 GAS TAXES FUND 111 P.O.S.T. FUND 115 PARK & REC CAPITAL OUTLAY FUND 120 PLAN CHECKING REVOLVING FUND 123 GRANT -FAMILIES FOR LITERACY 125 SEWER SERVICE FUND 131 ASSET FORFEITURE FUND 135 SD COUNTY REG AUTO THEFT TASK 136 TINY TOT CLASSES FUND 145 JUVENILE EDUCATION FUND 147 GRANT -JUDGE PROGRAM 154 STATE PUBLIC LIBRARY FUND 157 GRANT-SUPPL. LAW ENF. (SLESF) 158 SWIMMING POOL REVOLVING FUND 171 LIBRARY SCHOOL DISTRICT CNTRCT 172 TRASH RATE STABILIZATION FUND 176 POLICE REIMBURSED OVERTIME 185 COPS MORE 97-CM-WX-0949 188 GRANT - HIDTA 190 30TH STREET CLEANUP FUND - 1303 191 GRANT - STOP PROJECT 193 COPS GRANT PART III 199 SOUTH BAY COMMUNITY SVCS GRANT 200 30TH STREET CLEANUP FUND - 1304 204 GALE GRANT 210 FY99-00 F.U.L.F.I.L.L. 211 SECURITY AND ALARM REGULATION FUND 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 218 HIHG INTENSITY PREVENTION ZONE 219 FY00-01 LITERACY INITIATIVE IX 220 LOCAL LAW ENF. BLOCK GRANT FY2000-20 222 WOW MOBILE GRANT FY 2000-2001 223 FACE TO FACE INFORMATION GRANT FY 00 225 ENGLISH LANGUAGE LITERACY INCENTIVE 228 GROWING WITH MOTHER GOOSE GRANT 232 TRAN DEBT SERVICE FUND 301 GRANT-C.D.B.G. 302 CDC PAYMENTS 307 PROPOSITION A" FUND 308 GRANT -HIGHWAY BRIDGE REHAB 312 STP LOCALJTRANSNET HIGHWAY 313 GRANT-CMAQ 343 STATE -LOCAL PARTNERSHIP 345 TRAFFIC CONGESTION RELIEF 347 PUBLIC RESOURCES ACCOUNT 552 TDA 627 LIABILITY INS. FUND 632 GENERAL ACCOUNTING SERVICES 721 LIBRARY TRUST FUND TOTALS OCTOBER REVENUE 1,343,355.64 5,373.42 6,261.41 5,935.31 92,430.08 4,472.64 100.00 6,240.73 0.00 492,466.38 32,687.73 0.00 1,380.00 0.00 0.00 0.00 113,399.00 163.00 0.00 0.00 14,946.49 0.00 0.00 780.84 7,430.00 0.00 0.00 1,934.49 0.00 0.00 3,117.50 0.00 0.00 50,050.00 0.00 0.00 0.00 594,000.00 0.00 11,238.48 0.00 24,817.00 0.00 0.00 0.00 0.00 0.00 29,553.09 0.00 98,674.10 76,682.14 0.00 0.00 3,017,489.47 YTD REVENUE 5,824,000.71 -2,780.26 1,260.31 11,613.92 67,782.36 38,668.30 1,526.80 23,858.27 22,383.75 864,965.88 122,284.83 68.38 1,380.00 - 25,442.00 -64,372.11 113,376.11 113,399.00 20,174.25 - 41,982.14 41,346.85 24,947.59 - 52,158.00 -59,115.73 3,770.12 34,541.00 -18,750.00 36,441.00 8,788.32 -9,784.94 12,068.16 12,955.88 124,389.36 22,524.50 249,855.35 83,919.46 59,669.26 12,615.14 677,263.02 12,147.33 10,019.12 287,439.17 -3,132.53 - 172,947.15 755,918.77 -7,862.28 -359,925.59 -649.61 29,553.09 -49,140.00 437,415.39 315,726.06 35.00 -713.43 9,611,336.04 I:\Common\FINANCE\Crystal Reports\Cash Reconciliation\Revenue Balances Report.rpt i4L Or & P8 11 MONTH ENTDING OBERENTS FUND NO. FUND TITLE OCTOBER YTD.00T 001 MICROFILM FESS - ENGINEERING 6,524,424.45 22,509,898.50 104 LIBRARY FUND 53,912.59 210,402.16 105 PARKS MAINTENANCE FUND 49,849.72 182,720.41 108 LIBRARY CAPITAL OUTLAY 0.00 193.47 109 GAS TAXES FUND 2,449.03 (139,140.29) 111 P.O.S.T. FUND 18,875.03 54,166.10 112 LOWER SWEETWATER FUND 0.00 4,254.28 120 PLAN CHECKING REVOLVING FUND 0.00 23,922.24 123 GRANT -FAMILIES FOR LITERACY 6,522.12 9,362.55 125 RESURFACE STREETS 353,182.88 5,760,865.44 130 EMT-D REVOLVING FUND 0.00 1,318.70 131 ASSET FORFEITURE FUND 0.00 21,568.67 135 SD COUNTY REG AUTO THEFT TASK 0.00 20,417.06 136 TINY TOT CLASSES FUND 455.38 490.73 147 GRANT -JUDGE PROGRAM 0.00 5,184.18 154 STATE PUBLIC LIBRARY FUND 19,067.08 25,558.84 171 LIBRARY SCHOOL DISTRICT CNTRCT 2,660.34 (57,270.06) 172 TRASH RATE STABILIZATION FUND 2,651.20 17,015.90 173 NATIONAL SCHOOL DIST CONTRACT 1,794.42 6,705.47 174 SWEETWATER SCHOOL DIST CONTRAC 6,596.65 22,074.07 182 COPS GRANT PART II 9,001.65 29,546.20 188 GRANT -HIDTA 1,012.46 11,988.84 189 CIVIC CENTER REFURBISHING 0.00 1,615.00 190 30TH STREET CLEANUP FUND - 1303 570.38 31,744.46 191 GRANT - STOP PROJECT 12,515.21 50,978.69 192 LEASE ESCROW FUND 0.00 (119,083.63) 193 COPS GRANT PART III 1,856.10 7,024.68 195 LANDSCAPE RESERVE 17,108.00 23,830.50 196 CAPITAL PROJECT RESERVE 998.14 14,765.14 198 PROPERTY EVIDENCE SEIZURE 222.68 222.68 199 SOUTH BAY COMMUNITY SVCS GRANT 0.00 36,441.00 200 30TH STREET CLEANUP FUND - 1304 0.00 4,025.77 210 FY99-00 F.U.L.F.I.L.L. 139.15 17,921.54 211 SECURITY AND ALARM REGULATION FUND 2,790.58 9,402.86 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 99-00 0.00 118,534.50 218 HIHG INTENSITY PREVENTION ZONE 12,223.07 34,511.23 219 FY00-01 LITERACY INITIATIVE IX 109,934.04 257,896.41 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 0.00 66,866.83 222 WOW MOBILE GRANT FY 2000-2001 4,712.47 23,218.25 223 FACE TO FACE INFORMATION GRANT FY 00-01 4,274.22 16,840.05 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 23,921.55 50,933.27 228 GROWING WITH MOTHER GOOSE GRANT 14,281.81 19,108.37 229 CLEEP GRANT 10,080.90 52,580.55 230 ABANDONED VEHICLE ABATEMENT GRANT 6,887.48 26,058.48 231 HOUSING PILOT PROGRAM 3,207.22 4,456.96 232 TRAN DEBT SERVICE FUND 39,701.84 39,701.84 301 CAMACHO GYM REHAB (CDBG) 285,931.76 1,539,395.76 302 CDC PAYMENTS 26,829.72 110,135.86 307 N.C. BLVD BRIDGE 25,307.56 103,931.64 313 GRANT-CMAQ 18,833.73 43,031.13 343 STATE -LOCAL PARTNERSHIP 0.00 327.99 348 STATE GRANT 5,684.75 5,774.75 349 GEN FUND LOCAL ASSISTANCE FOR PARKS GRNT 0.00 2,800.87 552 TOKENS REVENUE 305,563.54 1,590,062.40 626 FACILITIES MAINT FUND 118,302.43 432,300.00 627 LIABILITY INS. FUND 72,488.40 521,813.79 628 GENERAL SERVICES FUND 4,024.54 31,843.04 629 INFORMATION SYSTEMS MAINTENANC 6,904.94 75,938.47 630 REFUNDS & REIMBURSEMENTS 88,876.32 322,949.28 631 TELECOMMUNICATIONS REVOLVING 15,475.34 70,172.28 632 GENERAL ACCOUNTING SERVICES 30,305.50 121,911.66 633 UNEMPLOYMENT INSURANCE RESERVE 0.00 1,016.00 643 MOTOR VEHICLE SVC FUND 48,811.50 290,481.76 721 LIBRARY TRUST FUND 0.00 35.11 TOTAL ALL FUNDS 8,371,219.87 34,774,760.68 2/1/02 /'5 � /G City of National City Pooled Investment Transactions Report For the Month of October 2001 Date Description Institution Ref. No. Amount Beginning Balance 18,980,864.66 10/3 Deposit LAIF 191573 900,000.00 10/10 Deposit LAIF 875007 300,000.00 10/15 Interest LAIF 196,575.27 10/16 Deposit LAIF 538558 1,300,000.00 10/29 Deposit LAIF 113419 300,000.00 10/31 Deposit LAIF 488631 300,000.00 Ending Balance 22,277,439.93 1001 Combined Cash Reconciliation Worksheets Page 1 2/5/02 /4/6, City of National City, California COUNCIL AGENDA STATEMENT .AEETING DATE Feb. 19, 2002 AGENDA ITEM NO. 11 (-ITEM TITLE CONSOLIDATED CASH AND INVESTMENT REPORT AS OF NOVEMBER 30, 2001 PREPARED BY T. Limfueco DEPARTMENT Finance EXPLANATION For the City Council's information and in compliance with the City's investment policy, the consolidated cash and investment report as of November 30, 2001 is hereby submitted. This report reflects the components of the investment portfolio as of November 30, 2001 and the results of the investment program for the period then ended. The investment portfolio provides for sufficient liquidity to meet the following month's estimated expenditures. CEnvironmental Review N/A Financial Statement Not applicable. STAFF RECOMMENDATION We recommend that the report be accepted and filed. BOARD / COMMISSION RECOMMENDATION Approved By: '4 e Finance Director Account No. ATTACu Sary w thAcount umm 2. Portfolio Summary. 3. Portfolio Details - Investments. 4. Activity Report — Sorted by Brokers 5. Consolidated Cash Report�ution No. __ 6. Monthly Statement of Receipts. 7. Monthly Statement of Disbursements. 8. Pooled Investment Transactions Report. CITY OF NATIONAL CITY CASH ACCOUNT SUMMARY 30-Nov-01 BALANCE REVOLVING CASH $ 3,590.84 RETURNED CHECKS 15,913.88 BANK OF AMERICA #80200 (680,650.19) OUTSTANDING WARRANTS (272,550.66) PAYROLL OUTSTANDING WARRANTS (21,596.86) CASH HELD BY BROKERS 5,907.07 INVESTMENTS 12,817,569.84 LAIF 22,277,439.93 TOTAL INVESTMENT EARNINGS HISTORY: FISCAL YEAR $ 34,145,623.85 YEAR-TO-DATE TOTAL YEAR 2001-02 $ 513,023.66 $ 2000-01 571,316.17 1999-00 299, 726.91 1998-99 385,963.42 1997-98 399,283.72 1996-97 316,198.24 1995-96 332,418.89 1994.95 337, 718.30 1993-94 175,652.66 1992-93 31,320.74 1991-92 225,813.59 1990-91 346,452.60 1989.90 331,286.23 1988-89 360,812.08 1987-88 262,957.46 1986-87 304,320.13 1985.86 678,495.93 2,642,502.96 1,841,539.16 1,702,889.57 1,478,232.91 1,256,907.31 974,113.25 1,001,709.56 1,011,586.52 721,913.49 864,052.63 1,303,878.52 1,544,993.71 1,311,930.94 979,435.87 1,048,978.23 1,321,688.93 1101 Combined Cash Reconc,tVaton WoAsheets -II-, SymPro Investments City of National City City of National City Portfolio Management Portfolio Summary November 30, 2001 Par Market Book Y.of Days to YTM/C YTMIC Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. Certificates of Deposit - Monthly Certificates of Deposit - Maturity Negotiable/Transferable CDs Federal Agency Securities Pass Through Securities Investments Total Earnings Current Year Average Daily Balance B 414,000 00 8,417,680.82 8.414,000 00 65.64 708 428 5.395 5.470 95,000.00 95,000.00 95,000.00 0.74 1,827 901 6.000 6.083 3,609,000.00 3,458,850.93 3,276.971 54 25.57 2,017 1,047 8.464 8.582 899,000.00 901,761.00 899,000.00 7.01 1,178 934 5.036 5106 130,647 96 135,458.41 132,598.30 1.03 3.340 2,281 6.849 6.945 13,147,647.96 November 30 Month Ending 63,026.66 13,306,484.53 Marylou Matienzrector of Finance Run Date' 01/182002 - 09'50 13,008,751.16 Fiscal Year To Date 429,200.53 12,817,569.84 100.00% 1,111 No fiscal year history available 644 6.174 6.260 Portfolio CNC CC PM (PRF_PM1) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments November 30, 2001 Page 2 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment a Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10606 Abington Savings Bank 07/26/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 968 07/26/2004 10183 Argo Federal Savings Bank 04/30/1999 99,000.00 99,000.00 99,000.00 5.600 5.600 150 04/30/2002 10563 Albemarle First Bank 06/01/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 486 04/01/2003 10445 American Investment Bank 01/05/2001 99,000.00 99,000.00 99,000.00 6.820 6.820 37 01/07/2002 10192 Associates National Bank 05/06/1999 100,000.00 100,000.00 100,000.00 5.850 5.850 156 05/06/2002 10459 Astoria Federal Savings & Loan 02/05/2001 100,000.00 100,000.00 100,000.00 5.900 5.900 66 02/05/2002 10630 Bank of Alamo 09/10/2001 99,000.00 99,000.00 99,000.00 4.500 4.500 283 09/10/2002 10577 Bankfirst NA 06/22/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 934 06/22/2004 10491 Bank of Nashville. The 03/30/2001 99,000.00 99,000.00 99,000.00 5.240 5.240 150 04/30/2002 10519 BNC National Bank 05/10/2001 99,000.00 99,000.00 99,000 00 5.120 5.120 527 05/12/2003 10604 Bank of Arkansas 07/20/2001 100,000.00 100.000.00 100,000.00 5.170 5.170 962 07/20/2004 10594 Bank of Jamaestown 07/05/2001 99,000.00 99,000.00 99,000 00 5.250 5.250 765 01/05/2004 10573 Bitteroot Valley Bank 06/25/2001 99,000.00 99,000.00 99,000.00 5.040 5.110 571 06/25/2003 y1 10446 Capital One Bank 01/09/2001 100,000.00 100,000.00 100,000.00 6.640 6.640 220 07/09/2002 10520 Colony Bank of Asburn 05/11/2001 99,000.00 99,000.00 99,000 00 5.000 5.000 163 05/13/2002 10503 Centennial Bank of the West 04/30/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 150 04/30/2002 10515 Commerce Exchange Bank 04/24/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 144 04/24/2002 10452 Century Bank 01/24/2001 99,000.00 99,000.00 99,000.00 6.050 6.050 54 01/24/2002 10505 Capitol Federal Savings Bank 04/17/2001 99,000.00 99,000.00 99,000.00 5.310 5.310 198 06/17/2002 10524 Community National Bank 05/22/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 537 05/22/2003 10447 Capital One FSB 01/09/2001 99,090.00 99,000.00 99,000.00 6.630 6.630 220 07/09/2002 220872DT9 10174 Corus Bank 04/16/1999 95,000.00 95,000.00 95,000.00 5.450 5.450 136 04/16/2002 10569 Community Shores Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 559 06/13/2003 10592 Cumberland National Bank 07/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 762 01/02/2004 10438 Direct Merchants Bank 12/15/2000 100,000.00 100,000.00 100,000.00 7.000 7.000 14 12/15/2001 10474 Eaton Federal Savings Bank 03/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.500 101 03/12/2002 10575 EDGAR COUNTY BANK & TRUST CO., 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 758 12/29/2003 10437 Enterprise Bank 12/05/2000 99,000.00 99,000.00 99,000.00 7.050 7.050 4 12/05/2001 10453 Farmers State Bank of Oakley 01/29/2001 99,000.00 99,000.00 99,000.00 6.000 6.000 60 01/30/2002 10182 First Bank of Richmond SB 04/29/1999 99,000.00 99,000.00 99,000.00 5.600 5.600 149 04/29/2002 10408 First Capital Bank of Kentucky 09/06/2000 99,000.00 99,000.00 99,000.00 7.400 7.400 95 03/06/2002 10483 First Enterprise Bank, West Br 02/15/2001 99,000.00 99,000.00 99,000.00 5.900 5.900 440 02/14/2003 10595 First Western Bank 07/09/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 951 07/09/2004 10629 Florida Bank, NA 09/26/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 1,760 09/26/2006 10414 FNB of Barnesville 09/22/2000 99,000.00 99,000.00 99,000.00 7.300 7.300 115 03/26/2002 10589 first Natl. Bk.of Damariscotta 05/30/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 545 05/30/2003 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f Run Date. 01/16/2002 - 09.50 City of National City Portfolio Management Portfolio Details - Investments November 30, 2001 Page 3 Average Purchase Stated YTMIC Days to Maturity CUSIP Investment A Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10179 FNB of Elk River 04/22/1999 99,000.00 99,000.00 99,000.00 5.600 5.600 142 04/22/2002 10517 FNB Of St. Mary's 05/03/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 429 02/03/2003 10514 First State Bank 04/25/2001 99,000.00 99,000.00 99,000 00 5.200 5.200 145 04/25/2002 10513 First State Bank of Texas - 04/20/2001 99,000.00 99.000.00 99,000.00 5.260 5.260 324 10/21/2002 10467 F S B of Donalsonvillo 02/23/2001 99,000.00 100,415.70 99,000.00 5.700 5.700 86 02/25/2002 10600 FIRST STATE BANK OF OKABENA 07/13/2001 99,000.00 99,000.00 99,000 00 5.250 5.250 955 07/13/2004 10432 First Security Bank Si Trust 11/17/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 47 01/17/2002 10473 Guaranty National Bank 03/12/2001 99.000.00 99,000.00 99,000.00 5.500 5.500 100 03/11/2002 10444 Habersham Bank 01/03/2001 99,000.00 99,000.00 99,000.00 6.870 6.870 33 01/03/2002 10576 Heritage Bank 06/28/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 758 12/29/2003 10605 Home Federal Bank of Hollywood 07/24/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 965 07/23/2004 10641 IndyMac Bank FSB 11/29/2001 99,000.00 99,000.00 99,000.00 4.020 4.020 454 02/28/2003 1041542/117391 10178 Insouth Bank 04/21/1999 99,000.00 99,000.00 99,000.00 5.600 5.600 142 04/22/2002 10521 International Bank of Chicago 05/14/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 529 05/14/2003 10488 Intrust Bank 03/22/2001 100,000.00 100,000.00 100,000.00 5.350 5.350 111 03/22/2002 10490 Iowa State Bank 03/27/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 116 03/27/2002 10450 Iowa State Bank 8 Trust Co 01/19/2001 99,000.00 99.000.00 99,000.00 8.250 6.250 52 01/22/2002 10523 Key Bank USA 05/21/2001 99,000.00 99,000.00 99,009.00 5.250 5.250 720 11/21/2003 10597 Legacy Bank of Harrisburg 07/12/2001 99.000.00 99.000.00 99,000.00 5.500 5.500 954 07/12/2004 10489 Lewiston State Bank 03/24/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 113 03/24/2002 10565 Lakeland Community Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 741 12/12/2003 10840 Mercedes National Bank 11/27/2001 99,000.00 99,000.00 99,000.00 3.100 3.100 361 11/27/2002 10204 Michigan Heritage Bank 05/13/1999 99,000.09 99,000.00 99,000.00 5.700 5.700 163 05/13/2002 10518 Mesa Bank 05/09/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 159 05/09/2002 10593 Mutual Bank 07/03/2001 99.000.00 99,000.00 99,000.00 5.050 5.050 579 07/03/2003 10477 North Central Bank for Savings 03/19/2001 99,000.00 99,000.00 99,000.00 5.400 5.400 108 03/19/2002 10504 NCB Savings Bank FSB 04/30/2001 99,000.00 99,000.00 99,000,09 5.050 5.050 121 04/01/2002 654062AMO 10564 NICOLET NATIONAL BANK 06/01/2001 99,000.00 101,265.12 99,000.00 5.100 5.100 730 12/01/2003 10512 New South Federal Savings Bank 04/19/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 139 04/19/2002 10499 Omni Bank (United National Bk) 04/05/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 125 04/05/2002 10599 Park Avenue Bank NA, The 07/11/2001 99,000.00 99,000.00 99,000.00 5.400 5.400 954 07/12/2004 74407ML60 10598 Providian National Bank 07/11/2001 95,000.00 95,000.00 95,000.00 5.200 5.200 954 07/12/2004 10596 Providian Bank 07/10/2001 99,000.00 99,000.00 99,000.00 5.480 5.480 951 07/09/2004 10525 Peoples State Bank 05/25/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 724 11/25/2003 10177 Queens County Savings Bank 04/20/1999 99,000.00 99,000.00 99.000.00 5.650 5.650 142 04/22/2002 10478 Republic National Bank 03/22/2001 99,000.00 99,000.00 99,000.00 5.450 5.450 478 03/24/2003 Run Date: 01n 8/2002 - 0950 Portfolio CNC CC PM (PRF_PM2) SymRePl V5.02f City of National City Portfolio Management Portfolio Details - Investments November 30, 2001 Page 4 Average Purchase Stated YTMIC Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10522 Rushmore State Bank 05/15/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 165 05/15/2002 10570 Suburban Bank & Trust 06/20/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 751 12/22/2003 10603 Superior Bank, FSB 07/19/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 597 07/21/2003 10571 St. Joseph Capital Bank 06/21/2001 99,000 00 99,000.00 99,000.00 5.100 5.100 387 12/23/2002 10590 SYLVAN STATE BANK 05/30/2001 99,000.00 99,000.00 99,000.00 5.350 5.424 545 05/30/2003 10572 TREASURY BANK- EFFINITY 06/22/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 388 12/24/2002 10516 Union National Bank 05/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 366 12/02/2002 10601 Union Bank 07/16/2001 99,000.00 99,000.00 99,090.00 5.200 5 200 958 07/16/2004 10602 Wauwatosa Savings Bank 07/18/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 780 01/20/2004 10442 Westland Savings Bank 12/21/2000 99,000.00 99,000.00 99,000.00 6.940 6 940 385 12/21/2002 10578 WORLD'S FOREMOST BANK, N.A. 06/29/2001 100,000.00 100,000.00 100,000.00 5.300 5.300 941 06/29/2004 10568 WILLIAMSTOWN SAVINGS BANK 06/13/2901 99.00000 99,000.00 99,000.00 5.120 5 120 559 06/13/2003 10574 YORK STATE BANK & TRUST 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5 171 758 12/29/2003 Subtotal and Average 8,466,800.00 8,414,000.00 8,417,680.82 _ 8,414,000.00 _ 5.470 428 & Certificates of Deposit - Maturity 066320ZF2 10234 Bankers Trust 05/20/1999 95.000.00 95,000.00 95,000.00 6.000 6.083 901 05/20/2004 X. Subtotal and Average 95,000.00 95,000.00 95,000.00 95,000.00 6.083 901 Negotlable/Tranaferable CDs 6 0279999X1 10358 American National B & TC 02/18/2000 100,000.00 100,000.00 74,790.18 6.760 15.799 1,168 02/11/2005 06035ADT7 10072 Bank & Trust of Puerto Rico 01/27/1999 95,000.00 95,000.00 95,000.00 5.300 5.300 787 01/27/2004 0649999X5 10346 Bank One, Colorado 01/25/2000 100,000.00 100,000.00 74,790.18 6.760 15.798 1,139 01/13/2005 203584AD9 10071 Community Bank of Ravenswood 01/28/1999 95,000.00 95,000.00 95,000.09 5.350 5.350 788 01/28/2004 258115AV6 10041 Dotal FSB 12/10/1998 99,000.00 99,000.00 98,384.22 5.350 5.493 739 12/10/2003 10031 Farmers Bank 10/02/1998 100,000.00 75,948.98 75,948.98 5.650 13.769 670 10/02/2003 30241HXE3 10159 FCC National Bank 03/10/1999 95,000.00 98,300.30 95,000.00 5.700 5.700 830 03/10/2004 33847EGE1 10205 Flagstar Bank 05/14/1999 95,000.00 95,000.00 95,000.00 5.500 5.500 164 05/14/2002 32109VAH7 10203 FNB of Lucedale 05/12/1999 97,000.00 98,235.78 97,000.00 5.500 5.500 163 05/13/2002 10195 FNB of America 05/06/1999 95,000.00 95,000.00 95,000.00 5.500 5.500 156 05/06/2002 356611FU2060 10168 Fremont Investment & Loan 04/07/1999 97,000.00 100,407.61 97,000.00 5.600 5.600 858 04/07/2004 10324 First Bank & Trust 04/28/1999 100,000.00 85,276.39 85,276.39 5.750 12.530 141 04/21/2002 10325 First Union Bank 02/23/1999 100,000.00 84,801.52 84,801.52 5.820 12.683 112 03/23/2002 39739BS36060 10162 Greenwood Trust Company DE 03/17/1999 100,000.00 100,000.00 100,000.00 5.600 5.600 837 03/17/2004 10262 Great South Texas Bank 09/15/1999 100,000.00 75,811.23 75,811.23 6.550 15.190 970 07/28/2004 441800AY8060 10167 Household Bank 04/07/1999 97,000.00 100,192.27 97,000.00 5.500 5.500 858 04/07/2004 Run Date: 01/18/2002 - 09:50 Portfolio CNC CC PM (PRF_PM2) SymRepl V5.02f City of National City Portfolio Management Page 5 Portfolio Details - Investments November 30, 2001 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Negotiable/Transferable CDs 51803KG35 10078 Lasalle Bank NA 01/25/1999 95,000.00 95,116.85 95,000.00 6.000 6.000 4,438 01/25/2014 51803AVL0 10327 Lasalle Bank NA 02/03/1999 100,000.00 100,000.00 49,892.25 8.210 24.665 3,433 04/26/2011 531554AG8 10166 Libertyville Bank & Trust 04/06/1999 95,000.00 95,000.00 95,000.00 5.550 5.550 846 03/26/2004 509685AC7 10185 Lake Forest Bank & Trust 04/06/1999 95,000.00 95,000.00 95,000.00 5.550 5.550 846 03/26/2004 55256NKS2 10077 M & I Marshall & lisley Bank 01/27/1999 95,000.00 95,000.00 94,818.55 6.050 6.076 2,614 01/27/2009 564759LT3 10152 Manufacturers & Traders Trust 03/04/1999 95.000.00 95,000.00 93,114.92 5.500 5.647 1,546 02/24/2006 55262WWR3060 10151 MBNA America 03/03/1999 97,000.00 99,423.06 97,000.00 5.400 5.400 457 03/03/2003 10329 Bank of Mount Vernon 02/26/1999 100,000.00 69,971.36 69.971.36 6.550 15.910 1,383 09/14/2005 10038 Nations Bank (Bamett Bank) 12/01/1998 99,000.00 99,000.00 99,000.00 5.850 5.850 610 08/03/2003 685621CW2060 10034 Orchard Federal Savings Bank 11/64/1998 99,000.00 91,969.02 99,000.00 5.750 5.750 703 11/04/2003 680061BK3 10076 Old National Bank 01/28/1999 95,000.00 95,000.00 94,772.00 6.000 6.032 2,615 01/28/2009 10341 Pony Express Bank 10/13/1999 100,000.00 65,799.53 65,799 53 7.240 21.020 1,114 12/19/2004 82661YAG8 10339 Signal Bank N A 11/02/1998 95,000.00 95.360.05 95,249.24 6.500 6432 620 08/13/2003 82668FCS4 10137 Signet Bank 03/01/1999 95.000.00 95,000.00 97,888.10 8.250 5.500 697 10/29/2003 798219AB7060 10146 San Jose National Bank 03/03/1999 97,000.00 99,927.46 97,000.00 5.400 5.400 823 03/03/2004 856284GL2060 10135 State Bank of India 02/12/1999 97,000.00 100,345.53 98,858 70 5.850 5.405 577 07/01/2003 • 789369HG3 10075 St Francis Bank FSB 01/29/1999 95,000.00 95,000.00 94,525.00 6.000 6.067 2,616 01/29/2009 S 8649999X9 10347 Success National Bank 01/31/2000 100,000.00 100,000.00 79,937.85 6.270 14.114 791 01/31/2004 ;7710281 Upstate National Bank 10/05/1999 100,000.00 78,963.99 78,963.99 6.570 14.890 692 10/24/2003 7 90331 V9X2 10353 U S Bank NA OZ04/2000 100,000.00 100,000.00 74,008.71 7.020 16.505 1,160 02/03/2005 10332 Wilmington Trust Co 03/08/1999 100,000.00 100,000.00 76,570.64 8.150 14.182 817 02/26/2004 Subtotal and Average 3,278,971.54 3,609,000.00 3,458,850.93 3,276,971.54 _., . _ 8.582_ 1,047 Federal Agency Securities 3133M9NW8 10279 Federal Home Loan Bank 3133M9NW8 10285 Federal Home Loan Bank 3129233H6 10607 Federal Home Loan Bank 3133MHC85C 10625 Federal Home Loan Bank 3133MHPDOC 10631 Federal Home Loan Bank 3133MHPL2C 10832 Federal Home Loan Bank 3133MJFR6 10639 Federal Home Loan Bank 3136FOSTOC 10612 Federal Natl. Mortgage Assoc. 10627 Newberry Federal S & L Subtotal and Average 1,319,000.00 Run Date: 01/182002 - 09:50 08/25/1999 100,000.00 101,031.00 100,000.00 6.540 6.540 86 02/25/2002 08/25/1999 100,000.00 101,200.00 100,000.00 6.540 6.540 86 02/25/2002 07/25/2001 100,000.00 100,504.00 100,000.00 6.000 6.000 1,697 07/25/2006 09/19/2001 100,00(1.00 100,156.00 100,000.00 5.240 5.240 1,388 09/19/2005 10/10/2001 100,000.00 100,281.00 100,000.00 4.550 4.550 1,227 04/11/2005 10/11/2001 100,000.00 100,281.00 100.000.00 4.520 4.520 1,227 04/11/2005 11/07/2901 100,000.00 98,870.00 100,000.00 3,500 3.500 1,437 11/07/2005 07/18/2001 100,000.00 100,438.00 100,000.00 5.500 5.500 1,144 01/18/21305 09/13/2001 99,000.00 99,000.00 99,000 00 3.550 3.550 102 03/13/2002 899,000.00 901,761.00 899,000.00 5.108 934 Portfolio CNC CC PM (PRF_PM2) SymRept V5.021 City of National City Portfolio Management Portfolio Details - Investments November 30, 2001 Page 6 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment0 Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Pass Through Securities 313401WX5060 10099 Federal Home Loan Mrtgage Corp 02/18/1998 143.73 151.51 148.40 8.500 7.359 31 01/01/2002 31341UZL3060 10406 Federal Home Loan Mrtgage Corp 08/22/2000 14,215.46 14,671.26 14,215.68 8.000 12.477 90 03/01/2002 3133TGSG5 10637 Federal Home Loan Mrtgage Corp 11/30/1998 68,253.614 69,196.91 68,253.64 6.000 6.000 4.063 01/15/2013 313610E06060 10092 Federal Nall. Mortgage Assoc 12/23/1997 236.32 238.32 244.15 6.500 7.494 121 04/01/2002 31361SN51 10098 Federal Natl. Mortgage Assoc 02/18/1998 76.44 81.06 79.31 8.500 7.107 31 01/01/2002 31361T4J0060 10102 Federal Natl. Mortgage Assoc. 02/18/1998 0.00 0.00 0.00 8.500 6.967 0 01/01/2002 31364TKP5060 10103 Federal Natl. Mortgage Assoc. 02/18/1998 0.00 0.00 0.00 8.250 7.307 0 11/01/2004 31376PGY5 10126 Federal Natl. Mortgage Assoc. 12/01/1998 35,842.51 38,394.14 37,355.28 8.500 6.826 577 07/01/2003 36217EBM3020 10080 Govt. National Mortgage Assoc. 08/26/1997 0.44 0.44 0.46 8.500 6.727 14 12/15/2001 36202AXN2020 10083 Govt. National Mortgage Assoc. 10/15/1997 1.08 1.08 1.12 8.500 7.361 19 12/20/2001 36202AX77020 10084 Govt. National Mortgage Assoc. 10/21/1997 2.75 2.75 2.85 8.500 7.439651 50 01/20/2002 36217LQQ2020 10085 Govt. National Mortgage Assoc. 10/30/1997 169.75 180.38 176.22 8.500 6.657 45 01/15/2002 36218V059020 10087 Govt. National Mortgage Assoc. 11/12/1997 712.61 757.23 742.03 8.500 6.685 268 09/15/2002 36217AUE8020 10088 Govt. National Mortgage Assoc. 11/12/1997 2,140.71 2,266.06 2,211.66 8.000 6.424 104 03/15/2002 36202AY04020 10090 Govt. National Mortgage Assoc. 11/21/1997 617.45 647.43 637.53 8.000 7.239 81 02/20/2002 36202A5C7020 10091 Govt. National Mortgage Assoc. 11/25/1997 2,520.21 2,652.82 2,614.75 8.500 7.000 293 09/20/2002 A. 36202A2B2020 10106 Govt. National Mortgage Assoc. 03/17/1998 1,635.84 1,706.51 1,678.81 7.500 6.957 170 05/20/2002 362161 DT5020 10108 Govt. National Mortgage Assoc. 03/26/1998 2.25 2.25 2.34 9.000 7.150 14 12/15/2001 36217LVM5020 10109 Govt. National Mortgage Assoc. 04/16/1998 1,588.13 1,681.12 1,639.75 8.000 6.352 104 03/15/2002 36218NZ07020 10110 Govt. National Mortgage Assoc. 04/16/1998 1.608.66 1,702.86 1,664.97 8.000 6.344 226 07/15/2002 36202AZU4020 10111 Govt. National Mortgage Assoc. 04/16/1998 879.98 926.28 929.35 8.500 7.513 140 04/20/2002 Subtotal and Average 148,712.99 130,647.96 Total Investments and Average 13,306,484.53 Run Dale. 01 /18/2002 - 09.50 135,468.41 132,598.30 6.945 2,281 13,147,647.96 13,008,751.16 12,817,569.84 6.260 644 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f 84 SymPro City of National City Activity Report Sorted By Brokers November 1, 2001 - November 30, 2001 City of National City - Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Brokers: Finance 500 Inc Certificates of Deposit - Monthly Subtotal and Balance Certificates of Deposit - Maturity Subtotal and Balance Negotiable/Transferable CDs Subtotal and Balance Federal Agency Securities Pass Through Securities 31376PGY5 10126 Federal Natl. Mortgage Assoc. 8.500 11/15/2001 0.00 1,529.50 3133TGSG5 10637 Federal Home Loan Mrtgage Corp 6.000 11/15/2001 0.00 24,601.90 Subtotal and Balance 130,227.55 0.00 26,131.40 104,096.15 289,000.00 95,000.00 2,828,000.00 Subtotal and Balance 100,000.00 289,000.00 95,000.00 2,828,000.00 100,000.00 Brokers Subtotal 25.983% 3,442,227.55 0.00 26,131.40 3,416,096.15 Brokers: Gilford Securities Inc Federal Agency Securities 3133MGK47C 10619 Federal Home Loan Bank 5.260 11/08/2001 0.00 100.000.00 3133MGRJ7C 10620 Federal Home Loan Bank 5.230 11/28/2001 0.00 100,000.00 3133MGFB7C 10623 Federal Home Loan Bank 5.420 11/09/2001 0.00 100,000.00 3133MGX1C 10624 Federal Home Loan Bank 5.275 11/15/2001 0.00 100,000.00 800,000.00 0.00 400,000.00 400,000.00 Subtotal and Balance Brokers Subtotal 3.042% 800,000.00 0.00 400,000.00 400,000.00 Brokers: Multi -Bank Securities Inc Portfolio CNC CC DA (PRF DA) SymRepl V5.02t Run Dale' 01 /18/2002 - 09'.52 City of National City Activity Report November 1, 2001 - November 30, 2001 Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Page 2 Certificates of Deposit - Monthly Subtotal and Balance Negotiable/Transferable CDs Federal Agency Securities Subtotal and Balance 1,685,000.00 1,685,000.00 781,000.00 781,000.00 Subtotal and Balance 98,000.00 Pass Through Securities 36202AXN2020 10083 Govt. National Mortgage Assoc. 8.500 11/20/2001 36202AX77020 10084 Govt. National Mortgage Assoc 8.500 11/20/2001 36217L0Q2020 10085 Govt. National Mortgage Assoc. 8.500 11/15/2001 36218VD59020 10087 Govt. National Mortgage Assoc. 8.500 11/15/2001 36217AUE8020 10088 Govt. National Mortgage Assoc 8.000 11/15/2001 36202AY04020 10090 Govt. National Mortgage Assoc 8 000 11/20/2001 36202A5C7020 10091 Govt. National Mortgage Assoc. 8.500 11/20/2001 31361SN51 10098 Federal Nati Mortgage Assoc. 8.500 11/25/2001 313401 WX5060 10099 Federal Home Loan Mrtgage Corp 8.500 11/15/2001 36202A2B2020 10106 Govt. National Mortgage Assoc. 7.500 11/20/2001 Ata 38217LVM5020 10109 Govt. National Mortgage Assoc. 6.000 11/15/2001 36218N2Q7020 10110 Govt. National Mortgage Assoc. 8.000 11/15/2001 36202AZU4020 10111 Govt. National Mortgage Assoc. 8.500 11/20/2001 31341UZL3060 10406 Federal Home Loan Mrtgage Corp 8.000 11/15/2001 Subtotal and Balance 0 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 33,790.38 0.00 Brokers Subtotal 19.712% 2,598,790.38 99,000.00 81.99 231 99 819.24 102 31 546.38 598.69 347.53 215.98 83.30 347.59 590.47 298.37 566.25 2,354.92 7,184.99 26,605.39 0.00 7,184.99 2,591,605.39 Brokers: Mischler Financial Group Inc Federal Agency Securities 31331LNJ3 10622 Federal Farm Credit Bank Subtotal and Balance Broken Subtotal 0.761% 200,000.00 200,000.00 5.250 11/15/2001 0.00 100,000.00 0.00 100,000.00 100,000.00 0.00 100,000.00 100,000.00 Brokers: PaineWebber Inc Portfolio CNC CC DA (PRF_DA) SymRept V5.02f Run Date: 01/18/2002 • 0952 City of National City Activity Report November 1, 2001 - November 30,'2001 Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturides Ending CUSIP Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Page 3 Federal Agency Securities 3133MGSC1 10621 Federal Home Loan Bank Subtotal and Balance Brokers Subtotal 0.000 /. 100,000.00 100,000.00 5.250 11/28/2001 0.00 100.000.00 0.00 100,000.00 0.00 0.00 100,000.00 0.00 Brokers: U.S. Sterling Capital Corp. Certificates of Deposit - Monthly 10193 E'Trade Bank (TeleBank) :0431 Bank of Kentucky. The 10433 Mercedes National Bank 10436 IndyMac Bank FSB 10640 Mercedes National Bank 10641 IndyMac Bank FSB Subtotal and Balance 5.660 11/05/2001 7.100 11/14/2001 7.100 11/27/2001 7.100 11/29/2001 3.100 11/27/2001 4.020 11/29/2001 0.00 0.00 0.00 0.00 99.000 00 99.000 00 8,638,000.00 198.000.00 Brokers Subtotal 50.488% 6,638,000.00 198,000.00 99,000.00 0.00 99.000.00 • 0.00 0.00 0.00 198,000.00 6,638,000.00 198,000.00 6,638,000.00 Brokers: Vining -Sparks IBG Federal Agency Securities 3133MGFB7 10617 Federal Home Loan Bank 3133MGRJ7 10618 Federal Home Loan Bank 3133MJFR6 10639 Federal Home Loan Bank Subtotal and Balance 5.420 5.230 3.500 11/09/2001 11/28/2001 11/07/2001 0.00 0.00 100,000 00 300,000.00 100,000.00 Brokers Subtotal 1.521% 300,000.00 100,000.00 100.000.00 100,000.00 0.00 200,000.00 200,000.00 200,000.00 200,000.00 Total 100.000/. 14,079,017.93 Run Date: 01/182002 - 09:52. 298,000.00 1,031,316.39 13,345,701.54 Portfolio CNC CC DA (PRF_DA) SymRept V5.02f CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT ALL FUNDS NOVEMBER 30, 2001 FUND NUMBER FUND TITLE ENDING BALANCE 001 GENERAL FUND 4,453,409.61 103 GENERAL CAPITAL OUTLAY FUND 501,511.68 104 LIBRARY FUND 1,000.00 106 GRANT -CA LITERACY CAMPAIGN 876.09 107 RETIREMENT FUND 489.16 108 LIBRARY CAPITAL OUTI.AY 150,019.83 109 GAS TAXES FUND 1,319,312.74 110 EMERGENCY PREPAREDNESS FUND 50,000.00 113 CULTURAL ARTS FUND 90,042.77 115 PARK & REC CAPITAL OUTLAY FUND 34,809.95 120 PLAN CHECKING REVOLVING FUND 25,502.67 123 GRANT -FAMILIES FOR LITERACY 11,543.65 125 SEWER SERVICE FUND 8,972,844.48 126 FIRE DEPT ACTIVITIES FUND 248.11 130 EMT-D REVOLVING FUND 194,008.82 131 ASSET FORFEITURE FUND 329,474.15 136 TINY TOT CLASSES FUND 11;772.94 145 JUVENILE EDUCATION FUND 317.93 154 STATE PUBLIC LIBRARY FUND 79,050.10 157 GRANT-SUPPL. LAW ENF. (SLESF) 142,649.81 158 SWIMMING POOL- REVOLVING FUND 26,898.75 159 GENERAL PLAN UPDATE RESERVE 206,207.58 171 LIBRARY SCHOOL DISTRICT CNTRCT 12,133.29 172 TRASH RATE STABILIZATION FUND 400,390.06 173 NATIONAL. SCHOOL DIST CONTRACT 3,868.17 174 SWEETWATER SCHOOL DIST CONTRAC 31,657.16 176 POLICE REIMBURSED OVERTIME 125,307.85 178 POLICE HAT BADGES 36.28 179 NPT BUS DONATIONS FUND 614.65 189 CIVIC CENTER REFURBISHING 1,653,771.61 190 30TH STREET CLEANUP FUND - 1303 246,425.16 191 GRANT - STOP PROJECT 67,834.37 195 LANDSCAPE RESERVE 834,546.35 196 CAPITAL PROJECT RESERVE 744,972.05 197 PRODUCTIVITY IMPROVEMENT RESER 50,000.00 198 PROPERTY EVIDENCE SEIZURE 11,508.11 200 30TH STREET CLEANUP FUND - 1304 631,383.17 203 I',ARK SECURITY/GTE LEASE 28,000.00 208 FY99-00 SUPP. LAW ENFORCEMENT (SLESF) 121,150.11 209 FY99-00 LITERACY INITIATIVES VIII 8.60 211 SECURITY AND ALARM REGULATION FUND 88,997.66 212 PERSONNEL COMPENSATION FUND 349,228.00 214 EVERY 15 MINUTES GRANT FY1999-2000 2,833.95 220 LOCAL LAW ENF. BLOCK GRANT FY2000-200I 17,052.63 222 WOW MOBILE GRANT FY 2000-2001 30,506.26 225 ENGLISII LANGUAGE LITERACY INCENTIVE ELLI 587,615.82 229 CLEEP GRANT 107,067.70 270 NUISANCE ABATEMENT FUND 2,633.38 303 CAPITAL. FACIL.ITIES FUND 399,571.00 304 PARK DEVELOPMENT FUND 139,139.25 307 PROPOSITION A" FUND 2,135,590.15 308 GRANT -HIGHWAY BRIDGE REIIAII 863,864.91 312 STP LOCAIJIRANSNET HIGHWAY 480,306.82 343 STATE -LOCAL PARTNERSHIP 107,101.39 345 TRAFFIC CONGESTION RELIEF 424,768.32 347 PUBLIC RESOURCES ACCOUNT 8,686.45 363 SECURITY & FIRE ALARM REGULATION FUND 35,972.50 627 LIABILITY INS. FUND 4,312,483.75 629 INFORMATION SYSTEMS MAINTENANC 77,049.64 630 OFFICE EQUIPMENT DEPRECIATION 1,789,150.75 631 TELECOMMUNICATIONS REVOI.VIKG 344,004.18 633 UNEMPLOYMENT INSURANCE RESERVE 102,929.00 643 MOTOR VEHICLE SVC FUND 127,652.90 719 1911 ACT IMPROVEMENT BONDS 1,424.52 721 LIBRARY TPUST FUND 43,645.11 725 PLANNING 750.00 TOTAL 34,145,623.85 MONTHLY STATEMENT OF RECEIPTS FOR PERIOD ENDING NOVEMBER NOVEMBER FUND # FUND TITLE REVENUE YTD REVENUE 001 GENERAL FUND 2,291,534.67 8,169,965.45 104 LIBRARY FUND 19,974.02 17,193.76 105 PARKS MAINTENANCE FUND 23,274.81 24,535.12 108 LIBRARY CAPITAL OUTLAY 8,825.66 20,439.58 109 GAS TAXES FUND 92,728.06 160,510.42 111 P.O.S.T. FUND 8,640.32 47,308.62 115 PARK & REC CAPITAL OUTLAY FUND 350.00 1,876.80 120 PLAN CHECKING REVOLVING FUND 2,915.40 26,773.67 123 GRANT -FAMILIES FOR LITERACY 0.00 22,383.75 125 SEWER SERVICE FUND 380,359.23 1,245,325.11 131 ASSET FORFEITURE FUND 4,258.58 126,543.41 135 SD COUNTY REG AUTO THEFT TASK 20,191.60 20,259.98 136 TINY TOT CLASSES FUND 100.00 1,480.00 145 JUVENILE EDUCATION FUND 0.00-25,442.00 147 GRANT -JUDGE PROGRAM 0.00-64,372.11 154 STATE PUBLIC LIBRARY FUND 0.00 113,376.11 157 GRANT-SUPPL. LAW ENF. (SLESF) 0.00 113,399.00 158 SWIMMING POOL REVOLVING FUND 30.00 20,204.25 171 LIBRARY SCHOOL DISTRICT CNTRCT 0.00-41,982.14 172 TRASH RATE STABILIZATION FUND 25,220.76 66,567.61 174 SWEETWATER SCHOOL DIST CONTRAC 145.21 145.21 176 POLICE REIMBURSED OVERTIME 5,997.94 30,945.53 185 COPS MORE 97-CM-WX-0949 0.00-52,158.00 188 GRANT- HIDTA 0.00-59,115.73 190 30TH STREET CLEANUP FUND - 1303 728.03 4,498.15 191 GRANT - STOP PROJECT 11,115.00 45,656.00 193 COPS GRANT PART III 0.00-18,750.00 199 SOUTH BAY COMMUNITY SVCS GRANT 0.00 36,441.00 200 30TH STREET CLEANUP FUND - 1304 1,807.80 10,596.12 204 GALE GRANT 0.00-9,784.94 210 FY99-00 F.U.L.F.I.L.L. 0.00 12,068.16 211 SECURITY AND ALARM REGULATION FUND 7,280.94 20,236.82 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 99-00 0.00 124,389.36 218 HIHG INTENSITY PREVENTION ZONE 0.00 22,524.50 219 FY00-01 LITERACY INITIATIVE IX 0.00 249,855.35 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 0.00 83,919.46 222 WOW MOBILE GRANT FY 2000-2001 0.00 59,669.26 223 FACE TO FACE INFORMATION GRANT FY 00-01 0.00 12,615.14 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 0.00 677,263.02 228 GROWING WITH MOTHER GOOSE GRANT 0.00 12,147.33 229 CLEEP GRANT 47,474.00 47,474.00 232 TRAN DEBT SERVICE FUND 0.00 10,019.12 301 GRANT-C.D.B.G. 117,717.70 405,156.87 302 CDC PAYMENTS 30,795.10 27,662.57 307 PROPOSITION A" FUND 0.00-172,947.15 308 GRANT -HIGHWAY BRIDGE REHAB 0.00 755,918.77 312 STP LOCAL/TRANSNET HIGHWAY 0.00-7,862.28 313 GRANT-CMAQ 0.00-359,925.59 343 STATE -LOCAL PARTNERSHIP 0.00-649.61 345 TRAFFIC CONGESTION RELIEF 0.00 29,553.09 347 PUBLIC RESOURCES ACCOUNT 0.00-49,140.00 552 TDA 192,536.89 629,952.28 627 LIABILITY INS. FUND 76,021.84 391,747.90 629 INFORMATION SYSTEMS MAINTENANC 55,626.00 55,626.00 632 GENERAL ACCOUNTING SERVICES 0.00 35.00 721 LIBRARY TRUST FUND 0.00-713.43 TOTALS 3,425,649.56 13,091,415.67 I:\Common\FINANCE\Crystal Reports\Cash Reconciliation\Revenue Balances Report.rpt _t2 ic6 POR THE AbM NOVEMBETS 2/13/02 FUND NO. FUND TITLE NOVEMBER YTD.NOV 001 MICROFILM FESS - ENGINEERING 6,7/9,402.45 29,289,300.95 104 LIBRARY FUND 61,261.70 271,663.86 105 PARKS MAINTENANCE FUND 45,849.32 228,569.73 108 LIBRARY CAPITAL OUTLAY 0.00 193.47 109 GAS TAXES FUND 380,915.92 241,775.63 111 P.O.S.T. FUND 12,921.61 67,087.71 112 LOWER SWEETWATER FUND 0.00 4,254.28 120 PLAN CHECKING REVOLVING FUND 0.00 23,922.24 123 GRANT -FAMILIES FOR LITERACY 1,485.31 10,847.86 125 RESURFACE STREETS 2,508,214.62 8,269,080.06 130 EMT-D REVOLVING FUND 0.00 1,318.70 131 ASSET FORFEITURE FUND 12,688.37 34,257.04 135 SD COUNTY REG AUTO THEFT TASK 0.00 20,417.06 136 TINY TOT CLASSES FUND 478.09 968.82 145 JUVENILE EDUCATION FUND 5,567.22 5,567.22 147 GRANT -JUDGE PROGRAM 0.00 5,184.18 154 STATE PUBLIC LIBRARY FUND 7,831.94 33,390.78 171 LIBRARY SCHOOL DISTRICT CNTRCT 2,702.79 (54,567.27) 172 TRASH RATE STABILIZATION FUND 3,316.28 20,332.18 173 NATIONAL SCHOOL DIST CONTRACT 861.53 7,567.00 174 SWEETWATER SCHOOL DIST CONTRAC 6,694.25 28,768.32 182 COPS GRANT PART II 8,709.30 38,255.50 188 GRANT - HIDTA 5,846.85 17,835.69 189 CIVIC CENTER REFURBISHING 20,693.34 22,308.34 190 30TH STREET CLEANUP FUND - 1303 0.00 31,744.46 191 GRANT - STOP PROJECT 10,309.28 61,287.97 192 LEASE ESCROW FUND 0.00 (119,083.63) 193 COPS GRANT PART III 2,062.17 9,086.85 195 LANDSCAPE RESERVE 11,038.76 34,869.26 196 CAPITAL PROJECT RESERVE 0.00 14,765.14 198 PROPERTY EVIDENCE SEIZURE 0.00 222.68 199 SOUTH BAY COMMUNITY SVCS GRANT 0.00 36,441.00 200 30TH STREET CLEANUP FUND - 1304 343.73 4,369.50 210 FY99-00 F.U.L.F.I.L.L. 0.00 17,921.54 211 SECURITY AND ALARM REGULATION FUND 2,608.87 12,011.73 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 99-00 5,854.86 124,389.36 218 HIHG INTENSITY PREVENTION ZONE 12,201.24 46,712.47 219 FY00-01 LITERACY INITIATIVE IX 0.00 257,896.41 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 0.00 66,866.83 222 WOW MOBILE GRANT FY 2000-2001 4,301.63 27,519.88 223 FACE TO FACE INFORMATION GRANT FY 00-01 0.00 16,840.05 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 39,512.32 90,445.59 228 GROWING WITH MOTHER GOOSE GRANT 0.00 19,108.37 229 CLEEP GRANT 6,976.75 59,557.30 230 MATERIALS AND SUPPLIES 12,814.84 64,931.80 231 HOUSING PILOT PROGRAM 5,695.77 10,152.73 232 TRAN DEBT SERVICE FUND 0.00 39,701.84 233 LOCAL LAW ENF. BLOCK GRANT FY2001-2002 31,078.78 31,078.78 272 LITERACY INITIATIVES X 13,998.29 13,998.29 301 DUSK TO DAWN LIGHT 408,835.28 1,948,231.04 302 CDC PAYMENTS 33,409.62 143,545.48 307 N.C. BLVD BRIDGE 16,568.42 120,500.06 308 GRANT -HIGHWAY BRIDGE REHAB 450.00 450.00 313 GRANT-CMAQ 0.00 43,031.13 315 COMPUTER AIDED DESIGN 66,378.00 66,378.00 343 STATE -LOCAL PARTNERSHIP 123.04 451.03 348 STATE GRANT 3,117.25 8,892.00 349 GEN FUND LOCAL ASSISTANCE FOR PARKS GRNT 0.00 2,800.87 552 TOKENS REVENUE 276,504.08 1,866,566.48 626 FACILITIES MAINT FUND 95,241.21 527,541.21 627 LIABILITY INS. FUND 86,193.24 608,007.03 628 GENERAL SERVICES FUND 30,243.20 62,086.24 629 INFORMATION SYSTEMS MAINTENANC 31,864.44 107,802.91 630 REFUNDS & REIMBURSEMENTS 143,380.12 466,329.40 631 TELECOMMUNICATIONS REVOLVING 15,574.84 85,747.12 632 GENERAL ACCOUNTING SERVICES 34,782.34 156,694.00 633 UNEMPLOYMENT INSURANCE RESERVE 276.00 1,292.00 ia4 FUND NO. FUND TITLE 643 MO I OR VEHICLE SVC-FUND 721 LIBRARY TRUST FUND TOTAL ALL FUNDS NOVEMBER YTD.NOV 15 /,150.63 441,632.39 0.00 35.11 11,424,329.89 46,225,149.05 A .uP /c ,� City of National City Pooled Investment Transactions Report For the Month of November 2001 Date Description Institution Ref. No. Amount Beginning Balance 22,277,439.93 11/13 Deposit LAIF 835262 600,000.00 11/26 Withdrawal LAIF 609049 (300,000.00) 11/28 Withdrawal LAIF 284109 (300,000.00) Ending Balance 22,277,439.93 1101 Combined Cash Reconciliation Worksheets Page 1 2/13/02 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE February 19, 2002 AGENDA ITEM NO. 12 7—ITEM TITLE CLAIM FOR DAMAGES: Aurangzeb Shaheen PREPARED BY Michael R. Dalla, CMcE RTMENT City Clerk EXPLANATION The claim of Aurangzeb Shaheen arises from an occurrence on November 28, 2001 and was filed with the City Clerk's Office on January 9, 2002 . / Environmental Review XX_ N/A Financial Statement N/A >STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD J COMMISSION RECOMMENDATION N/A Account No. ATTACHMENTS ( Listed Below) Resolution No. N/A A-2C0 ;MC) City of National City, California COUNCIL AGENDA STATEMENT .MEETING DATE February 19, 2002 AGENDA ITEM NO. 13 ITEM TITLE CLAIM FOR DAMAGES: Rosemarie Berberabe PREPARED BY Michael R. Dalla, CMCDEPARTMENT City Clerk EXPLANATION The claim of Rosemarie Berberabe arises from an occurrence on January 18, 2002 and was filed with the City Clerk's Office on January 22, 2002 . Environmental Review Financial Statement N/A XX_ N/A >STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A Account No. ATTACHMENTS ( Listed Below 1 N/A Resolution No. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE February 19, 2002 AGENDA ITEM NO. 14 ITEM TITLE CLAIM FOR DAMAGES: Pearl Quinones PREPARED BY Michael R. Dalla, CMCDEPARTMENT City Clerk EXPLANATION The claim of Pearl Quinones arises from an occurrence on January 5, 2002 and was filed with the City Clerk's Office on January 7, 2002 . (Environmental Review XIX N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) N/A Resolution No. A-200 ;9:90) City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE February 19, 2002 AGENDA ITEM NO. 15 ITEM TITLE CLAIM FOR DAMAGES: Kenneth Buchta PREPARED BY Michael R. Dalla, CMCDE�iRTMENT City Clerk EXPLANATION The claim of Kenneth Buchta arises from an occurrence on January 10, 2002 and was filed with the City Clerk's Office on January 15, 2002 . l Environmental Review } N/A Financial Statement N/A >STAFF RECOMMENDATION Account No. Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. L., N/A A-2C0 ;9:8C;. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE February 19, 2002 16 AGENDA ITEM NO. ('ITEM TITLE CLAIM FOR DAMAGES: George Albert Aldana PREPARED BY Michael R. DallaCpcEPARTMENT City Clerk EXPLANATION The claim of George Albert Aldana arises from an occurrence on October 5, 2001 and was filed with the City Clerk's Office on January 2, 2001 . Environmental Review Financial Statement N/A XX N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) N/A Resolution No. A-200 (9.8C) City of National City,. California COUNCIL AGENDA STATEMENT February 19, 2002 MEETING DATE__ __-.. _..- AGENDA ITEM NO. 17 IT MTITLE PREPARED BY Consulting Services Agreement — Facilitator for Community Police Relations Task Force ReARTMEPH EXPLANATION_ Park Morse, Asst, City Manager City Manager` See attached. r En virrenTnenireal_Re_riew _iCXNJA Financial Statement Monies are available in General Fund, Undesignated Fund Bala ce. STAFF RECOMMENDATION Approve agreement SOARDI °e ISSS!ON _R :C36Y?aMENDATtON Resume Agreement Resolution 001-2501 Account No,. Resolution No2002-25 A.7e: (Re. c,y,, February 19, 2002 City Council Meeting Consulting Services Agreement — Facilitator for Community Police Relations Task Force At its February 5, 2002, City Council meeting, the City Council appointed a 25- member task force and directed the City Manager to quickly engage a consultant to facilitate the task force's work. Prior to that direction, Staff had already begun to identify consultants for possible use and was looking at the firm employed by Chula Vista for a similar need. Before you this evening is a recommendation to engage Ms. Josie L. Calderon, President of JLC Consultants. JLC recently led a similar effort for the City of Chula Vista. Staff has reviewed that work product, met with Ms. Calderon and conducted reference checks, We are impressed by her professional approach and the background she brings with her. Estimated costs for this effort are $24,465 and represent work described in the attached scope over a minimum of a 90-day period. Ms. Calderon is in the audience tonight should you have questions. (Please see related agenda item on a Task Force vacancy.) RESOLUTION NO. 2002 — 25 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND JLC CONSULTANT SERVICES TO ASSIST WITH THE FORMATION OF A COMMUNITY POLICE RELATIONS TASK FORCE WHEREAS, the City desires to employ a consultant to assist with the formation of a Community Police Relations Task Force, and WHEREAS, the City has determined that JLC Consultant Services is a professional facilitator and is qualified by experience and ability to perform the services desired by the City, and JLC Consultant Services is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with JLC Consultant Services to assist with the formation of a Community Police Relations Task Force. Said Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 19th day of February, 2002. ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney George H. Waters, Mayor Josie L. Calderon 3462 Malito Drive Bonita, California 91902 Tel: (619) 475-8524 FAX: (619) 475-9807 Professional Experience President JLC Consultants June 1988 - present San Diego, California Josie L. Calderon dba JLC Consultants has served as a community relation's consultant in the public and private sectors since June 1988. Ms. Calderon has a keen understanding of San Diego's government and understands the technical, organizational and political needs of a project. She has a successful public affairs practice in transportation, environment and community policy issues. JLC is a growing multi -ethnic community relations service with a cutting -edge strategic communications service. Areas of work include planning and coordination of public meetings; incorporation of public comments into an environmental report; conduct scooping meetings; community outreach; public information; media relations; and local agency communications. Other full range marketing support services provided include: project analysis, opinion poll support and analysis, identification of project goals, development of key messages, identification of project stakeholders, multi -ethnic media relations, coalition building, governmental relations, political strategy, community outreach, binational relations, public education and development of bilingual collateral materials. Ms. Calderon is an accomplished community consensus builder with an ability to facilitate community project support. Ms Calderon has for the last ten years provided community outreach and public affairs support to California Transportation Ventures on a $400 million privately financed SR-125 toll road project in San Diego. Work on this project has included lobbying legislation, proposal development, subcontractor identification, and transborder relations with Mexico to solidify project support and provide linkage between SR-125 and Tijuana's Toll road at Otay Mesa. She developed and implemented a community relations program and a M/WBE outreach and support services program for the environmental stage of this project. During the environmental stage of the SR-125 project, she secured letters of support from every public official in the project area including Mexico, and obtained resolutions of support from the County and five Cities along the project area. Ms Calderon has provided community relation's support for PG&E National Energy Group's proposal to construct the Otay Mesa Generating Project, a 500-megawatt natural gas power plant slated to be built in cast Otay Mesa. She has been responsible for developing a full community relations program including; identifying project key messages, formulating questions for an opinion poll, conducting focus group meetings, identifying coalition development targets, helping prepare press releases and translation of same to Spanish, helping to develop media kits and other collateral materials, developing relations with Latino media, organizing project community meetings, scheduling ongoing meetings with public officials and community stakeholders. Ms. Calderon also assisted the City of Chula Vista with the formation of a Citizens Task Force to study and make recommendation on the issue of police civilian review. As stated by Dave Rowlands, City Manager "Ms Calderon helped "coach" a diverse group of people in reaching a positive conclusion on a very controversial subject and helped the City Council to defuse a potentially divisive issue in the community. She provided a mechanism to protect the Police Department from false accusations and helped form recommendations that provide the community with a sense of well-being in their dealing with the Police Department". She continues to provide on -going community relation's support to the CVPD. Ms. Calderon is a seasoned advocate for developing and enhancing economic relations with Mexico. Over the years she has coordinated a variety of international activities on behalf of the Mayor of San Diego, the Governor of Baja California and the Mayor of Tijuana. Most recently, Ms Calderon was responsible for planning and co -hosting a historical reception for Mayor Murphy and five border mayors, Tijuana, Rosarito, Ensenada, Tecate and Mexicali. Other activities include leading a delegation of Mexico's Public Works Officials and Mayor of Tijuana to meet with the Los Angeles Public Works Commissioners and Mayor of Los Angeles; co-chaired a binational emergency medical service conference in Ensenada, Mexico. International clients include American International Enterprises, the developer for De La Fuente Business Park in Otay Mesa, American International Racing, and Border Business Park, Inc. Work areas included economic development, environmental issues, transportation, regional and border infrastructure. As project manager and team member on various projects Ms. Calderon has participated in operations reports and project management studies that include the review and analysis of the City of San Diego project management procedures and an evaluation study of the preliminary project delivery system for the City's capital improvements. She also assisted in a management and organizational study for the Metropolitan Sewerage System where she defined critical project milestones and decision points, and summarized the Metro Sewerage System decision -making process and participants. Ms Calderon has also helped establish policy. She brought together policy level representatives from Caltrans, the County and City of San Diego and other government agencies, to help develop greater understanding and cooperation to establish a Joint Agency Contracting Opportunities Task Force for the purpose of developing a uniform M/WBE Program. As Project Manager of a city pilot project, she provided pre -bid technical assistance to over two hundred M/WBE's on a major road construction project. She was selected by the Clean Water Program to develop a teaching manual and a series of general business assistance workshops for M/WBE's. Education Grossmont College 2 years General Education Indiana University 2 years Business Administration Community Leadership Activities Mayor Murphy's Latino Advisory Board, Chairperson Mexican American Business & Professional Association, President San Diego Dialogue Partners for K-12 School Reform UCSD Board of Overseers San Diego Latino Leadership Council S.D. County Office of Education Superintendent's Advisory Board South Bay Family YMCA Board of Directors Sweetwater Valley Civic Association, Board Professional Organizations California Department of Transportation Small Business Council Caltrans External Advisory Liaison Committee San Diego Highway Development Association County Public Works Advisory Board AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND JLC CONSULTANT SERVICES THIS AGREEMENT is entered into this day of 200_, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and JLC Consultant Services (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to assist with the formation of a Community Police Relations Task Force. WHEREAS, the CITY has determined that the CONTRACTOR is a professional facilitator and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit A. The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings cited in Exhibit A to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 20% from the base amount. Revised 52000 3. PROJECT COORDINATION AND SUPERVISION. The Assistant City Manager hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Josie L. Calderon thereby is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit A shall not exceed the schedule given in Exhibit A (the Base amount) without prior written authorization from the Assistant City Manager. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit A as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth in Exhibit A. 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Revised 5/2001 Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or subcontractors, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its subcontractor(s) shall require the subcontractor to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work within the City. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the 3 Revised 5/2001 term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 11. STANDARD OF CARE. A. The CON TRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmaental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR's professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the 4 Revised 5/2001 services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to indemnify, defend, and hold harmless the City of National City, its officers, employees and volunteers, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, costs or attorneys' fees, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, in any way resulting from or arising out of the CONTRACTOR's performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, defend and hold harmless the CITY and its officers, employees and volunteers from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney's fees and costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. 5 Revised 5/2001 C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of its employees and volunteers. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attomey's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgement or award. Attomey's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, 6 Revised 5/2 W 1 or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, 7 Revised 5/2001 request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: Tom G. McCabe City Manager City of National City 1243 National City Boulevard National City, CA 91950 To the CONTRACTOR: JLC Consultant Services Josie L. Calderon 3462 Malito Drive Bonita, CA 91902 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. 8 Revised 5/2001 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to he bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. 9 Revised 5/2001 u••••.. EXHIBIT A PROPOSAL TO PROVIDE PROFESSIONAL SERVICES FOR THE FORMATION OF A COMMUNITY POLICE RELATIONS TASK FORCE FOR THE CITY OF NATIONAL CITY JLC Consultant Services submits the following proposal for consideration by the City Council. Josie L. Calderon (JLC) will serve as facilitator for the Community Police Relations Task Force (CPRTF) to be established to further study the issue of civilian review as recommended by the Mayor and members of the City Council. INTRODUCTION Informing the newly appointed CPRTF members early on about the goals, objectives, and scope of the CPRTF, as set forth by the Mayor and City Council will help members to focus their efforts and identify issues and areas needing resolution. This will result in better planning and alleviate unnecessary delays and frustration. With this in mind, a detailed work plan will be developed to create a basis for community support and acceptance for the CPRTF recommendation. The plan will describe in detail the activities that comprise the CPRTF mission while allowing the program to evolve and refine and fine tune as needed. The goal of the CPRTF work plan will be to study the issue of civilian review as recommended by the Mayor and members of the City Council. The CPRTF service will consist of attendance at approximately seven regularly scheduled meetings over a ninety day period of time. This time will be spent in reviewing and evaluating written materials and various activities designed to educate the CPRTF members. Topics will be on identifying current police policies, protocols, procedures and practices and historical statistics on the types of citizen complaints; reviewing the procedures currently used to investigate allegations of police misconduct; reviewing police academy and in-service training on ethics and police conduct; reviewing the nature and intent of police civilian review boards; becoming familiar with existing training and educational programs offered by the NCPD; Scope of Services — Community Police Relations Task Force 1 Page I of 9 and ultimately enhancing community support of City programs by encouraging active citizen participation. A description of the activities that comprise the CPRTF Program is provided in this section. MEETINGS WITH MAYOR AND CITY COUNCIL MEMBERS Josie Calderon will meet with the Mayor of the City of National City, members of the City Council, and the City Manager to obtain input for scope of services. Additionally, information will be obtained to identify the people that the Mayor and members of the City Council nominated for membership on the CPRTF. Communications will be maintained with the Mayor, Members of the City Council and the City Manager for the duration of the project. COMMUNITY POLICE RELATIONS TASK FORCE The CPRTF members include citizens who live or work in the areas served by the NCPD. Citizen representation on the CPRTF primarily reflects a balance of business, civic, community, and planning group representatives. Identifying members of community stakeholder organizations and asking them to share acquired information with their membership will assist in extending the CPRTF sphere of influence, knowledge and history and will have a greater impact on the community acceptance of the CPRTF recommendations. CPRTF Membership The CPRTF consists of 25 members, nominated by the Mayor and members of the City Council, who live or work in the National City area. Many of the members will be members of active organizations (Community Stakeholders) within the City of National City. These community stakeholders provide the task force with added value because they help draw from the experience and history of the organizations they serve. A community stakeholder is also able to represent the views of the organization membership and are able to bring information from the group to the attention of the Task Force and also relay the activities of the Task Force to the organization. Scope of Services Community Police Relations Task Force 2 Page 2 of 9 Representative CPRTF members nominated by the Mayor and members of the City Council were considered from, but not limited to, businesses, ethic and racial groups, senior citizen and youth groups, neighborhoods, faith communities, and the school district. Selection of Chairperson The Chair of the CPRTF will be selected by the Mayor and approved by the City Council. The Chair will serve for the duration of the task force review and recommendation. PROGRAM DEVELOPMENT TEAM JLC Consultant Services will form a Program Development Team (PDT) (technical team) to provide information and support for the successful completion of work by the CPRTF. The PDT will review written materials, handouts and presentation items available and will develop a range of new program education materials. JLC will provide monthly updates on contacts, activities and the work being done by the CPRTF to the PDT and will hold a strategy -planning meeting with the PDT prior to and in preparation of each scheduled meeting of the CPRTF. CPRTF MEMBER LIST A CPRTF member list will be developed, which lists the CPRTF member's name, address, phone and fax number, and e-mail address. The list will also indicate which members belong to community stakeholder organizations; the name, address, and phone numbers of the organization will be recorded. This master list will be updated on an "as needed" basis. The computer files will be designed so that mailing labels can be generated from this master list and used to mail informational documents. INTRODUCTION MAILINGS Introductory binders will be mailed to each CPRTF member. The binders will include a letter of introduction, a background fact and purpose sheet, a copy of the NCPD's Annual ij Scope of Services -. Community Police Relations Task Force 3 Page 3 of 9 Report, Calendar of CPRTF meetings, CPRTF Rooster, and the Agenda for First Meeting. PDT members will review all printed materials prior to dissemination. FOLLOW-UP ON GROUP/INDIVIDUAL INTEREST JLC will make a follow-up telephone call to each task force member after his or her receipt of an introductory packet. If the CPRTF member indicates a desire for an individual meeting and briefing, every effort will be made at that time to secure an immediate date, location, and time for the meeting, and what, if any, specific areas they would want addressed. PRESENTATION ARRANGEMENTS After the CPRTF meetings are scheduled, the appropriate presentation participants will be selected for each meeting. The importance of choosing the right knowledgeable presenter(s) before each meeting is vitally important. The appropriate handouts and visual aids should be utilized at each presentation. The PDT will review handouts and visual aids. COMMUNITY POLICE RELATIONS TASK FORCE MEETINGS The intent of the CPRTF effort will be to meet approximately seven times during the time frame determined by the Mayor and City Council to accomplish the designated tasks. JLC Consultant Services will work with the CPRTF Chairperson, and the Project Development Team, to schedule the time and location for each meeting. JLC will work with the PDT and the CPRTF Chairperson to prepare the agenda for each meeting, and will send out notices to CPRTF members with the meeting date, time, location, agenda and meeting materials. CPRTF meetings will be open to the public and agendas will be posted. JLC will arrange for minutes of the meeting to be taken, transcribed, reviewed, and forwarded to CPRTF members. COMMUNITY POLICE RELATIONS TASK FORCE ACTIVITIES JLC Consultant Services will work with members of the CPRTF to facilitate completion of the following tasks: Scope of Services — Community Police Relations Task Force 4 Page 4 of 9 • Review citizen complaint policies, procedures, educational materials, and historical statistics on the types of citizen complaints. • Review the nature and intent of police civilian review boards. • Review the history of local police civilian review boards their benefits and drawback to the community. • Review the procedures currently used to investigate allegations of police misconduct. • Review police academy and in-service training on ethics and police conduct. • Familiarize themselves with police department policies and procedures by participating in "ride-alongs" • Make recommendations based on reviews and studies done. • Submit a recommendation report to the Mayor and City Council.. JLC Consultant Services will be in contact with CPRTF members and the PDT to assure task completion deadlines are set, to follow-up on tasks assigned, to see that information gathering is carried out, and that deadlines set by the CPRTF are met in a timely manner. JLC Consultant Services will assist the CPRTF Chairperson in the preparation of the recommendation report to the Mayor and City Council. COLLATERAL MATERIALS A range of materials may need to be developed by the PDT. In addition to the informational handout materials such as newspaper articles, brochures and topic -oriented fliers, other presentation materials such as charts, graphs will also need to be created. Presentation materials need to be clear, concise, and interesting. FOLLOW-UP AFTER MEETINGS Follow up after each meeting should include the facilitator having contact with each CPRTF member to review completion of assigned tasks so deadlines can be met in a timely fashion. The facilitator will also be in contact with PDT members for answers to questions or suggestions presented by CPRTF members. Scope of Services — Community Police Relations Task Force 5 Page 5 of 9 MONTHLY ACTIVITIES REPORT A report summarizing community task force activities and input should be prepared for submission to the Mayor and City Council each month. Included in the monthly reports would be information on meetings conducted and tasks completed. This will not only keep interested parties apprised of progress on the CPRTF review; it will also allow them an opportunity to make suggestions for methods of improvement. JLC will provide biweekly updates on contacts, activities and the work being done by the CPRTF to the PDT and will hold a strategy -planning meeting with the PDT prior to each scheduled meeting of the CPRTF. Scope of Services - Community Police Relations Task Force 6 Page 6 of 9 COST PROPOSAL TO PROVIDE PROFESSIONAL SERVICES FOR THE FORMATION OF A COMMUNITY POLICE RELATIONS TASK FORCE FOR THE CITY OF NATIONAL CITY JLC Consultant Services will provide the above services for the following considerations: A fixed fee of $ 24,465.00, plus costs, to be paid based on receipt of monthly invoice. JLC will provide the City Manager with an invoice of its services and out-of-pocket expenses at the close of each month beginning in February. Work is estimated to be complete by August of 2002. Citizen Task Force Formation: Schedule/meet with Mayor, members of the City Council, and City Manager to obtain input Maintain communications with Mayor, members of the City Council and City Manager Identify criteria used for selection of CTF members Get to individually know each of the CTF members Identify stakeholder organizations represented by appointed CTF members Prepare & have approved introduction letter Make follow-up calls to each appointed CTF member Meet with each CTF member that desires individual briefing Develop a computerized CTF mail list Program Development Team (PDT) meetings: Help identify the PDT members Schedule and notice a minimum of eight PDT meetings Estimated Hours 40.00 35.00 Scope of Services - Community Police Relations Task Force 7 Page 7 of 9 Attend PDT meetings, plan and strategize desired outcome for each CTF meeting Review collateral materials available for CTF meeting presentations Help develop collateral material for presentations (e.g. charts, introduction packets) Prepare Question & Answer Sheet Review all written materials Identify meeting speakers & train/sensitize where necessary Prepare agenda for each meeting covered at each PDT meeting Assure meeting minutes are transcribed, reviewed, and mailed to CTF members Develop a computerized PDT mail list Community Task Force Meetings: Pre -meeting Schedule date and time and prepare notice for a minimum of 7 CTF meetings, Verify location of each meeting Notify speakers of meeting time and location Prepare and mail meeting notices and information packets to CTF Arrange for audio and recording equipment Meeting Activities Attend meeting and set up room Attendees Lists Distribute meeting material Make presentations Answer questions 15.00 21.00 Post -Meeting Activities 12.00 Prepare summary of suggestions for input to summary report Scope of Services -. Community Police Relations Task Force 8 Page 8 of 9 Update data base address list with attendees list Obtain answers from PDT on CTF suggestions Monitor CTF activities and maintain communication with each CTF member (25) after each meeting and maintain communication with PDT members 84.00 Preparation of a biweekly activity report (verbal) to PDT 8.00 Preparation of monthly report to City Council 6.00 Preparation of Recommendation Report 12.00 Scope of Services — Community Police Relations Task Force 9 Page 9 of 9 EETING DATE City of National City, California COUNCIL AGENDA STATEMENT February 19, 2002 AGENDA ITEM NO. 18 ITEM TITLE AN ORDINANCE AMENDING TITLE 4 OF THE NCMC BY AMENDING CHAPTER 4.32 RELATING TO TRANSIENT OCCUPANCY TAX, AND AMENDING TITLE 18, CHAPTER 18.04 RELATING TO DEFINITIONS OF "TRANSIENT" PREPARED BY EXPLANATION Rudolf Hradecky DEPARTMENT City Attorney This item was previously before the City Council for direction to staff, based upon the points addressed in the attached staff report. The Council on January 22, 2002, approved the ordinance in concept and directed that pertinent portions be reviewed by the Planning Commission. On February 4, 2002, the Planning Commission approved the proposed definition in Section 18.04.684, which deletes reference to the number of days a "transient" stays at a guest facility. The changed definition of "transient" in Sections 4.32.020 and 18.04.684 eliminates any regulatory implication restricting the length of a guest stay at a hotel/motel, and focuses instead on the nature of the occupancy as defined by the Civil Code. The proposed ordinance also makes minor administrative clarifications to Chapter 4.32, and provides for the refund of Transient Occupancy Tax ("TOT") previously paid once a guest stays beyond thirty consecutive days. The ordinance is supported by the hotel industry, and is seen as enabling the industry to be more competitive with neighboring cities. Some reduction in TOT collected will result, but the extent of the reduction has not been ascertained. CEnvironmental Review N/A Financial Statement Unknown loss of TOT revenue. Approved By: Finance Directo Account No. STAFF RECOMMENDATION Approve proposed ordinance. BOARD / COMMISSION RECOMMENDATION Planning Commission approved change to Section 18.04.684 on February 4, 2002. ATTACHMENTS ( Listed Belpw) Resolution No. __ 4 Y Staff Report Proposed Ordinance STAFF REPORT REGARDING TRANSIENT OCCUPANCY TAX At a workshop held on December 17, 2001, the City Council considered issues affecting transient occupancy tax (hereinafter "TOT") and the maximum length of occupancy to be allowed at hotels and motels. Representatives from the hotel industry were invited to participate and were in attendance at the workshop. A report by the City Attorney, dated October 16, 2001, regarding clarification of the relationship between transient occupancy taxes and the definition of "transient" is attached as Attachment "A" for your reference. Briefly stated, the National City Municipal Code does appear to limit occupancy stays at hotels and motels to a maximum of thirty (30) days, and does not allow for a refund of TOT taxes to transient guests who stay beyond thirty (30) days. Representatives from the hotel industry have claimed that it is impractical to limit occupancy to a maximum of thirty (30) days, and that City policy to not allow a refund of TOT tax to a person who exceeds a thirty (30) day stay puts the hotel industry in National City at a competitive disadvantage to Chula Vista and San Diego. Following lengthy discussion at the workshop, a consensus appeared to emerge that there was no practical reason to limit hotel/motel stays because business and economic necessity generally dictates that consideration. The Council also appeared receptive to allowing for a refund of the TOT tax paid by a transient who stays beyond thirty (30) days, based on maintaining a competitive thriving hotel industry in National City. Staff prepared an ordinance that accomplishes those two principal objectives, based on what it perceives the sense and direction of the Council to be, along with a few administrative clarifications on unrelated TOT issues. The proposed revisions to Title 4, Chapter 4.32 provided for a clearer definition of a "transient" by reference to Civil Code Section 1940(b), for a refund of TOT when occupancy exceeds thirty (30) days, and adds "recreational vehicles" to the definition of "hotel". This latter would allow TOT to be charged to RV's that will eventually stay at the Marina. The remaining revisions are administrative and also clarify who is initially exempt from the payment of taxes. The revision that is proposed for Title 18 of the Land Use Code modifies the definition of "transient" from a person who stays for thirty (30) days or less, to instead read: "Transient means any person who exercises temporary occupancy by reason of concession, permit, right of access or license under the provisions of Civil Code Section 1940(b) " Staff Report Transient Occupancy Tax Agenda of February 19, 2002 Civil Code Section 1940(b) provides that persons who stay at hotels and similar guest facilities are not entitled to protection against eviction and unlawful detainers. Hotel guests can be locked -out and dispossessed without recourse to judicial protection for lack of payment. By incorporating reference to the Civil Code, our proposed definition will maintain a clear distinction between a "tenant" or "lessee" who is entitled to judicial protection and a hotel guest who, as a temporary lodger, is not —regardless of the length of continuous stay by that transient guest at the hotel. A copy of Civil Code Section 1940 is attached as Attachment "B". The revision to Title 18 of the Land Use Code was referred to the Planning Commission for review on February 4, 2002, based on the Council's conceptual approval of the proposed ordinance on January 22, 2002. The proposed ordinance in now brought back for introduction. 1 ORDINANCE NO. 2002 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 4 OF THE NATIONAL CITY MUNICIPAL CODE BY AMENDING CHAPTER 4.32 RELATING TO TRANSIENT OCCUPANCY TAX, AND AMENDING TITLE 18, CHAPTER 18.04 RELATING TO DEFINITIONS OF "TRANSIENT" BE IT ORDAINED by the City Council of the City of National City that the National City Municipal Code is amended as follows: Section 1. That Title 4, Chapter 4.32 is amended by amending Sections 4.32.020, 4.32.030, 4.32.040, 4.32.070 and 4.32.110 to read as follows: 4.32.020 Definitions. Except where the context otherwise requires, the definitions given in this pion govern the construction of this chapter: A. "Hotel" means any structure, or any portion of any structure, which is occupied or intended or designed for temporary occupancy by guests for dwelling, lodging or sleeping purposes, and includes any inn, tourist home or house, motel, studio hotel, bachelor hotel, lodging house, rooming house, apartment house, dormitory, public or private club, any mobilehome, house trailer or recreational vehicle located at a fixed location, or any other similar structure or portion thereof used for temporary occupancy. (B through E - No change.) F. "Tax administrator" means the City Treasurer or Finance Director. G. "Transient" means any person who exercises temporary occupancy or is entitled to temporary occupancy in a hotel, as defined, by reason of concession, permit, right of access, license or other agreement that is subject to the provisions of Civil Code Section 1940(b). 4.32.030 Tax imposed. A. For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of ten percent (10%) of the rent charged by the operator for each day of the first thirty (30) days of occupancy. In determining whether a person is a transient subject to tax, uninterrupted periods of time extending both prior and subsequent to the effective date of the ordinance codified in this chapter may be considered. The tax is due for each full or partial consecutive period of occupancy by that transient. Said tax constitutes a debt owed by the transient to the city, which is extinguished only by payment to the operator or to the city. The transient shall pay the tax to the operator of the hotel at the time the rent is paid. If the rent is paid in installments, a proportionate share of the tax shall be paid with each installment. The unpaid tax shall be due upon the transient's ceasing to occupy space in the hotel. If for any reason the tax due is not paid to the operator of the hotel, the tax administrator may require that such tax shall be paid directly to the tax administrator. B. Any tax collected shall be refunded to a transient guest after his or her occupancy exceeds thirty (30) continuous days. Refund of tax shall not alter the transient status of the guest under Civil Code Section 1940(b). 2002 Ordinance Transient Occupancy Tax 4.32.040 Exemptions. A. No tax shall be imposed: 1. When hotel rents are directly paid by the United States Government or its agencies or instrumentalities, or by a transient while he or she is on official business as an employee of the United States Government or a federal agency or instrumentality. This exemption does not exempt a transient who is employed by a business entity that is under contract to a federal entity from payment of the tax for a room rented by that transient even though the payment is later to be reimbursed by the federal entity; 2. When hotel rents are directly paid by the State of California or a state agency. This exemption does not exempt a transient who is employed by the State from payment of the tax fora room rented by that transient even though the payment is later to be reimbursed to the transient by the State. 3. When the transient is by treaty or federal or state law exempt from payment of transient occupancy taxes. B. No exemption shall be granted under subsections (A)(1), (A)(2) or (A)(3) except upon a claim therefore made at the time rent is collected and under penalty of perjury upon a form prescribed by the tax administrator. Documentation in support of the claim for exemption, such as copies of government issued contracts, official travel orders, government credit card payment vouchers, purchase orders or checks, shall be presented with the exemption form. Completed exemption forms along with supporting documentation shall be returned to the tax administrator with the corresponding tax remittance. 4.32.070 Operator — Returns. Each operator shall, on or before the last day of the month following the close of each calendar month, or at the close of any shorter reporting period which may be established by the tax administrator, make a return to the tax administrator, on forms provided by the tax administrator, of the total rents charged and received and the amount of tax collected for transient occupancies. At the time the return is filed, the full amount of the tax collected shall be remitted to the tax administrator, with any exemption forms and supporting documentation applying to the reporting period. The return is filed as of the date of the receipt issued by the tax administrator or if mailed as of the date of postmark, provided payment is actually received by the tax administrator. The tax administrator may establish shorter reporting periods for any certificate holder when deemed necessary in order to insure collection of the tax and the tax administrator may require further information in the return. Returns and payments are due immediately upon cessation of business for any reason. All taxes collected by operators pursuant to this chapter shall be held in trust for the account of the city until payment thereof is made to the tax administrator. 4.32.110 Operator — Records. It shall be the duty of every operator liable for the collection and payment to the city of any tax imposed by this chapter to keep and preserve, for a period of three calendar years, excluding the then current year, all records as may be necessary to determine the amount of such tax as the operator may have been liable for the collection of and payment to the city, which records the tax administrator shall have the right to inspect at all reasonable times. 2002 Ordinance 2 Transient Occupancy Tax Section 2. That Title 18, Chapter 18.04, Section 18.04.684 is amended to read as follows: 18.04.684 Transient. "Transient" means any person who exercises temporary occupancy by reason of concession, permit, right of access or license under the provision of Civil Code Section 1940(b). Section 3. That the City Council finds that the proposed code amendments to Title 18 are exempt from the California Environmental Quality Act (CEQA), on the basis that there is no possibility that the proposal will have a significant environmental effect, since the amendments will modify the Code requirements regarding occupancy in hotels, motels and other temporary housing and will neither modify the zoning designations nor increase the intensity of use for any property. Section 4. That the City Council finds that the proposed Code Amendment to Chapter 18.04 is consistent with the General Plan, since the General Plan contains policies that encourage the careful review of uses that are compatible with adjoining neighborhoods and business districts and the economic development goals of the General Plan to provide a favorable climate for attracting new, high -quality business activity into the City. PASSED and ADOPTED this day of , 2002. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney George H. Waters, Mayor 2002 Ordinance 3 Transient Occupancy Tax SECOND READING City of National City, California COUNCIL AGENDA STATEMENT February.19, 2002 MEETING DATE 19 AGENDA ITEM NO. ITEM TITLE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 18 OF THE NATIONAL CITY MUNICIPAL CODE REGARDING HOUSING PROGRAMS, INCLUDING TRANSITIONAL HOUSING AND EMERGENCY SHELTERS; DENSITY BONUS PROVISIONS, SECOND UNITS, OTHER AFFORDABLE HOUSING INCENTIVES AND RELATED DEFINITIONS. CASE FILE NO. A-2002-1 PREPARED BY Steve Ra DEPARTMENT Planning Department EXPLANATION The City Council approved the amendment after holding a public hearing January 22, 2002. The attached ordinance will carry out that action. Environmental Review Financial Statement N/A X NIA Account No. STAFF RECOMMENDATION R Adopt the proposed ordinance. BOARD / COMMISSION RECOMMENDATION N/A (-ATTACHMENTS 1 Listed Below ) Ordinance Resolution No. A 2C:0 .,: ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 18 OF THE NATIONAL CITY MUNICIPAL CODE REGARDING HOUSING PROGRAMS, INCLUDING TRANSITIONAL HOUSING AND EMERGENCY SHELTERS; DENSITY BONUS PROVISIONS, SECOND UNITS, OTHER AFFORDABLE HOUSING INCENTIVES AND RELATED DEFINITIONS APPLICANT: CITY OF NATIONAL CITY CASE FILE NO. A-2002-1 BE IT ORDAINED that the City Council of the City of National City, California does hereby ordain as follows:. Section 1. That Appendix D of the Land Use Code be amended as follows: • Add "Transitional Housing" in Use Group 11; Conditional Permit Use Required. • Add "Emergency Shelter" in Use Group 8, Conditional Permit Use Required (allowable only in IC and IP Zones) and in Use Group 22, Conditional Use Permit Required. Section 2. That Section 18.04.685 be added to the Land Use Code to read as follows: 18.04.685 Transitional Housing. "Transitional Housing" means multi -family housing operated by non-profit institutions and offered for a specified period of time to recently homeless families and individuals, to prepare them for independent living. "Transitional Housing" may comprise either an entire property containing multi -family dwellings or a portion of such property. Section 3. That Section 18.04.233 be added to the Land Use Code to read as follows: 18.04.233 Emergency Shelter. "Emergency Shelter" means any facility, other than a hotel or motel or a dwelling unit, that provides sleeping accommodations and restroom facilities to homeless persons on a day-to-day basis. Section 4. That Subsection G of Section 18.14.160 of the Land Use Code be amended to read as follows: G. Second units, or granny flats, as defined in Section 65852.2 of the Government Code, are prohibited in the, RS-1, RS-2 and RS-E zones. Second units are permitted in all other residential zones provided they comply with all development standards of the zone. Section 5. Add Chapter 18.142 to the Land Use Code. Ordinance No. Page Two Sections: 18.142.010 18.142.020 18.142.030 18.142.040 18.142.050 18.142.060 18.142.070 18.142.080 CHAPTER 18.142 RESIDENTIAL DENSITY BONUS AND AFFORDABLE HOUSING INCENTIVES Intent and purpose Definitions Density Bonus Additional Development Incentives Development standards and criteria Application requirements and review Findings or conditions for disapproval of a project Density Bonus Housing Agreement 18.142. 010 Intent and purpose. The intent and purpose of this chapter is to provide incentives for the production of housing for very low, lower income, or senior households in accordance with California law; to facilitate the development of affordable housing; and to implement the goals, objectives and policies of the City's Housing Element. 18.142.020 Definitions. Whenever the following terms are used in this chapter, they shall have the meaning established below: A. "Additional Incentives" means any regulatory concessions or incentives which would result in identifiable cost avoidance or reductions that are offered in addition to a density bonus, as also specified in California Government Code Subsections 65915 (d) and (h). Additional incentives may also include direct financial assistance. See Section 18.142.040 of this chapter. B. "Affordable rent" means monthly housing expenses, including a reasonable allowance for utilities, for rental Target Units reserved for Very Low or Lower Income Households, not exceeding the following calculations: (1) Very Low Income: 50 percent of the area median income for San Diego County, adjusted for household size, multiplied by 30 percent and divided by 12. (2) Low Income: 60 percent of the area median income for San Diego County, adjusted for household size, multiplied by 30 percent and divided by 12. C. "Affordable sales price" means a sales price at which Very Low or Low Income Households can qualify for the purchase of Target Units, calculated on the basis of underwriting standards of mortgage financing available for the development. D. "Density Bonus" means a density increase of up to 25 percent over the otherwise maximum residential density allowable by the applicable zoning designation. Ordinance No. Page Three E. "Density Bonus Housing Agreement" means a legally binding agreement between a developer and the City or Community Development Commission to ensure that the requirements of this chapter are satisfied. The agreement, among other things, shall establish: the number of Target Units, their size, location, terms and conditions of affordability, and production schedule. See Section 18.142.080 of this chapter. F. "Density Bonus Units" means those residential units granted pursuant to the provisions of this chapter that exceed the otherwise allowable maximum residential density for the development site. G. "Equivalent Financial Incentive" means a monetary contribution, based upon a land cost per dwelling unit value, equal to one of the following: (1) A Density Bonus and an Additional Incentive(s); or (2) A Density Bonus, where an additional Incentive(s) is not requested or is determined to be unnecessary. See Section 4 of this Chapter. H. "Housing Cost" means the sum of actual or projected monthly payments for all of the following associated with for -sale Target Units: principal and interest on a mortgage loan, including any loan insurance fees, property taxes and assessments, fire and casualty insurance, property maintenance and repairs, homeowner association fees, and a reasonable allowance for utilities. I. "Housing Development" means construction projects consisting of five or more residential units, including single-family, multi -family, and mobilehomes for sale or rent, pursuant to this Chapter. J. "Lower Income Household" means households whose income does not exceed the lower income limits applicable to San Diego County, as published and periodically updated by the State Department of Housing and Community Development pursuant to Section 50079.5 of the California Health and Safety Code. K. "Maximum Residential Density" means the maximum number of residential units permitted by the City's General Plan Land Use Element and Land Use Code at the time of application, excluding the provisions of this Chapter. If the housing development is within a Planned Development or any other Overlay Zone that may require discretionary review, the maximum permitted density shall be determined on the basis of the General Plan and the underlying Zone. L. "Non -Restricted Unit" means all units within a Housing Development excluding the Target Units. M. "Qualifying Resident" means senior citizens or other persons eligible to reside in Senior Citizen Housing. N. "Senior Citizen Housing" means a housing development consistent with the California Fair Employment and Housing Act (Government Code Section 12900 et. Seq., including 12955.9 in particular), which has been "designed to meet the physical and social needs of senior citizens," and which otherwise qualifies as "housing for older persons" as that phrase is Ordinance No. Page Four used in the federal Fair Housing Amendments Act of 1988 (P.L. 100-430) and implementing regulations (24 CFR, part 100, subpart E), and as that phrase is used in California Civil Code Section 51.2 and 51.3. O. "Target Unit" means a dwelling unit within a Housing Development that will be reserved for sale or rent to, and affordable to, Very Low or Lower Income Households, or Qualifying Residents. P. "Very Low Income Household" means households whose income does not exceed the very low-income limits applicable to San Diego County, as published and periodically updated by the State Department of Housing and Community Development pursuant to Section 50105 of the California Health and Safety Code. 18.142,030 Density Bonus. A. As provided by state law and pursuant to standards and criteria specified in Section 18.142.050, the city may grant a density increase of 25 percent above the maximum residential density allowed by the applicable zone. B. In calculating the minimum number of additional dwelling units to be permitted pursuant to this Section, the Maximum Residential Density for the site, allowable by the applicable Zone, shall be multiplied by .25. Any fractions of units shall be rounded to the next larger whole number. C. In calculating the required number of dwelling units affordable to Lower Income or Very Low Income Households, any decimal fraction resulting from the applicable percent of the total units shall be rounded to the next larger whole number. D. In cases where a density increase of less than 25 percent is requested, no reduction will be allowed in the required number of dwelling units affordable to Lower Income or Very Low Income Households. 18.142.040 Additional Development Incentives. A. As also provided by State law and pursuant to standards and criteria specified in Section 18.142.050, the City may grant one or more incentives in addition to the 25 percent density bonus described in Section 18.142.030, subject to receiving evidence from the applicant substantiating that the incentive(s) is (are) required for economic feasibility of the development in accordance with State law. However, the City shall deny a request for an additional incentive if it makes a written finding that additional concessions are not necessary to make the housing development economically feasible and are not necessary to accommodate a density bonus for the project to be affordable to very low or low income households or senior households. B. The need for incentives will vary for different Housing Developments. Therefore, the allocation of Additional Incentives shall be determined on a case -by -case basis. The City may grant Additional Incentives including, but not limited to, any of the following: (1) A reduction of one or more site development standards or modification of design requirements of the Land Use Code which exceed the minimum building standards Ordinance No. Page Five approved by the California Building Standards Commission provided in Part 2.5 (commencing with Section 18901) of Division 13 of the California Health and Safety Code. These may include, but are not limited to, one or more of the following: (a) Reduced minimum lot sizes and/or dimensions. (b) Reduced minimum side yard setbacks. (c) Reduced minimum required private or common open space. (d) Increased maximum lot coverage. (e) Increased maximum building height and/or stories. (f) Reduced on site parking standards, including the number o; size of, and location of spaces and garage requirements, and allowing for tandem parking or reduction in area for maneuvering of vehicles. (g) Reduced minimum building separation requirements. (2) Allow the Housing Development to include non-residential uses and/or allow the Housing Development within a non-residential zone, pursuant to requirements of Chapter 18.140 of this Title. However, an Amendment to the Combined General Plan/Zoning Map would be necessary unless the development site is already in a Zone that permits mixed use development, i.e., the CG, CL or CT Zones. (3) Other regulatory incentives or concessions proposed by the developer or the City which result in identifiable cost reductions or avoidance. (4) Any additional density bonus beyond the 25% bonus. (5) Waived, reduced, or deferred planning, plan check, construction permit, and/or development impact fees. (6) Direct financial aid (e.g., redevelopment set -aside, Community Development Block Grant funding) in the form of a loan or a grant to subsidize or provide low interest financing for on or off site improvements, land or construction costs. C. The City may offer an Equivalent Financial Incentive in lieu of granting a Density Bonus and an Additional Incentive(s). The value of the Equivalent Financial Incentive shall equal at least the land cost per dwelling unit savings that would result from a Density Bonus, and from an additional incentive if required, and must contribute significantly to the economic feasibility of providing the required number of dwelling units affordable to Lower Income or Very Low Income Households pursuant to this Chapter. 18.142.050 Development standards and criteria. Any housing development for which a density bonus or additional incentive is granted shall comply with the following standards: A. The project shall include at least five dwelling units; B. (1) At least 20 percent of the total units of the Housing Development shall be affordable to Lower Income Households; or (2) At least 10 percent of the total units of the Housing Development shall be affordable to Very Low Income Households; or (3) At least 50 percent of the total units shall be Senior Citizen Housing. Ordinance No. Page Six C. Target Units (for sale or rent to, and affordable to, Very Low or Lower Income Households, or Qualifying Residents) shall remain restricted and affordable to the designated group for a period of 30 years (or a longer period of time if required by the construction or mortgage financing assistance program, mortgage insurance program, or rental subsidy program), under the following circumstances: (1) Both a Density Bonus and an Additional Incentive(s) is granted; or (2) An Equivalent Financial Incentive equivalent to a Density Bonus and an Additional Incentive(s) is granted. D. Target Units (affordable to Very Low or Lower Income Households, or Qualifying Residents) shall remain restricted and affordable to the designated group for a period of 10 years under the following circumstances: (1) Only a Density Bonus is granted and no Additional Incentives are granted; or (2) An Equivalent Financial Incentive equivalent to only a Density Bonus is granted. E. The design and appearance of the Target Units (affordable to Very Low or Lower Income Households, or Qualifying Residents) shall be compatible with the design of the total Housing Development. Housing Developments shall comply with all applicable development standards, except those that may be modified as provided by this Chapter. F. Circumstances may arise in which the public interest would be served by allowing some or all of the Target Units associated with one Housing Development to be produced and operated at an alternative site. Where the developer and the City form such an agreement, the resulting linked developments shall be considered a single Housing Development for purposes of this Chapter. Under these circumstances, the developer shall be subject to the same requirements of this Chapter for the Target Units to be provided on the alternative site. G. A Density Bonus Housing Agreement shall be made a condition of the discretionary planning permits (e.g., tentative tract maps, tentative parcel maps, site plans, planned development or conditional use permits, etc.) for all Housing Developments pursuant to this Chapter. The Agreement shall be recorded as a restriction on the parcel or parcels on which the Target Units will be constructed. The Agreement shall be consistent with Section 18.142.080 of this Chapter. H. Development involving a density bonus or incentives shall be approved only if it is determined that the requirements of this Chapter are satisfied. I. Target units may be rented or sold only in accordance with this Chapter. 18.142.060 Application requirements and review. A. Preliminary Application. An application/developer proposing a Housing Development pursuant to this Section shall submit a preliminary application prior to the submittal of any formal request for approval. Applicants are encouraged to schedule a pre -application conference with the Planning Department, involving participation of Community Development Commission staff; to discuss and identify potential application issues. A preliminary application shall include the following information: Ordinance No. Page Seven (1) A brief description of the proposed development, including the total number of units; Target Units reserved for sale or rent to, and affordable to, Very Low or Lower Income Households, or Qualifying Residents; and Density Bonus Units proposed. The Combined General Plan/Zoning designations and Assessor Parcel Number(s) of the project site. (2) A vicinity map and preliminary site plan, drawn to scale, including building footprints, driveway and parking layout. (3) Information on whether the proposal would result in an increase of lower income households in a neighborhood that already has a high number of lower income households. (4) If an Additional Incentive(s) is requested, the application should describe why the Additional Incentive(s) is necessary to provide and reserve the Target Units for sale or rent to, and affordable to, Very Low or Lower Income Households, or Qualifying Residents; and Density Bonus Units proposed; in accordance with Section 18.142.040 of this Chapter. (5) The developer/applicant should also submit the project pro -forma, outlining revenue sources and expenses. B. Within a maximum 90-days of receipt of the preliminary application the City Planning Director shall provide to an applicant/developer, a letter that identifies project issues of concern and describes the process for project review and approval. The Planning Director or designated staff shall consult with the Executive Director of the City's Community Development Commission in evaluating the request. C. Requests for a Density Bonus, Additional Incentive(s) or in -lieu financial incentive pursuant to this Chapter, shall be processed pursuant to procedures in Chapter 18.116 for approval of a Conditional Use Permit and concurrently with any other application(s) required for the development. Final approval or disapproval of these requests (with right of appeal to the City Council) shall be made by the Planning Commission unless appealed to the City Council or unless any other required application requires City Council approval. D. Appeal Procedure. The decision of the Planning Commission to approve or deny a request for a Density Bonus, Additional Incentive(s) or in -lieu financial incentive pursuant to this Chapter may be appealed to the City Council pursuant to procedures for appeal of other discretionary permit applications that are concurrently considered, including but not limited to subdivisions, conditional use permits, planned development permits and planned unit development permits. If no other discretionary permit applications are concurrently considered, the decision of the Planning Commission may be appealed pursuant to procedures specified in Chapter 18.116. 18.142.070 Findings or conditions for disapproval of a project. A housing development pursuant to this section shall not be disapproved unless one of the following findings can be made. A. A Housing Element has been adopted and the development project is not needed to meet the City's share of the regional housing need of low income or very low-income housing. Ordinance No. Page Eight B. The development project as proposed would have a specific adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific adverse (significant unavoidable) impact without rendering the development unaffordable to low and very low, income households. C. The denial of the project or imposition of conditions is required in order to comply with specific State or Federal law, and there is no feasible method to comply without rendering the development unaffordable to low and very low-income households. D. Approval of the development project would increase the concentration of lower income households in a neighborhood that already has a disproportionately high number of lower income households and there is no feasible method of approving the development at a different site, including those sites identified pursuant to Paragraph (1) of Subdivision (c) of Government Code Section 65583, without rendering the development unaffordable to low and very low income households. E. The development project is proposed on land zoned for resource preservation that is surrounded on at least two sides by land being used for resource preservation purposes; or the project does not have adequate water or wastewater facilities to serve the project. F. The development project is inconsistent with the City's Land Use Code and General Plan land use designation as the General Plan existed on the date the application was deemed complete, and the City has an adopted Housing Element. 18.142.080 Density Bonus Housing Agreement. A. Applicants/Developers requesting a Density Bonus or an Additional Incentive(s), shall (draft and) agree to enter into a Density Bonus Housing Agreement with the City. The terms of the draft agreement shall be reviewed and revised as appropriate by the Executive Director of the City's Community Development Commission. B. Following execution of the agreement by all parties, the completed Density Bonus Housing Agreement, or memorandum thereof, shall be recorded and the conditions therefrom filed and recorded on the parcel or parcels designated for the construction of Target Units. The approval and recordation shall take place prior to final map approval, or, where a map is not being processed, prior to issuance of building permits for such parcels or units. The Density Bonus Housing Agreement shall be binding to all future owners and successors in interest. C. The Density Bonus Housing Agreement shall include at least the following: (1) The total number of units approved for the Housing Development, including the number of Target Units. (2) A description of the household income group to be accommodated by the Housing Development, as outlined in Section 18.142.050 of this Chapter, and the standards for determining the corresponding Affordable Rent or Affordable Sales Price and Housing Cost. (3) The location, unit sizes (square feet), and number of bedrooms of Target Units. (4) Tenure of use restrictions for Target Units of at least 10 or 30 years, in accordance with Section 18.142.050 of this Chapter. Ordinance No. Page Nine (5) A schedule for completion and occupancy of Target Units. (6) A description of the Density Bonus, Additional Incentive(s) or Equivalent Financial Incentives being provided by the City. (7) A requirement to submit to the Executive Director of the City's Community Development Commission for his review and approval an Affirmative Marketing Plan, which details the actions the developer/applicant will take to provide information and otherwise attract eligible persons to the available housing without regard to race, sex, sexual orientation, marital status, familiar status, color, religion, national origin, ancestry, handicap, age or any other category which may be defined by law now or in the future. (8) A description of remedies for breach of the agreement by either party (The City may identify tenants or qualified purchasers as third party beneficiaries under the agreement). (9) Other provisions to ensure implementation and compliance with this Chapter. D. In the case of for -sale Housing Developments, the Density Bonus Housing Agreement shall provide for the following conditions governing the initial sale and use of Target Units during the applicable use restriction period: (1) Target Units shall, upon initial sale, be sold to eligible Very Low or Lower Income Households at an Affordable Sales Price and Housing Cost, or to Qualified Residents (i.e., maintained as Senior Citizen Housing) as defined by this Chapter. (2) Target Units shall be initially owner -occupied by eligible Very Low or Lower Income Households, or by Qualified Residents in the case of Senior Citizen Housing. (3) Target Units, if later rented by the owner, should be made available to eligible Very Low or Lower Income Households at an Affordable Rent, or to Qualified Residents (i.e., Senior Citizens) as defined by this Chapter. (4) The initial purchaser of each Target Unit shall execute an instrument or agreement approved by the City restricting the sale or rental of the Target Unit in accordance with this ordinance during the applicable use restriction period. Such instrument or agreement shall be recorded against the parcel containing the Target Unit and shall contain such provisions as the City may require to ensure continued compliance with this Chapter and the State Density Bonus Law. E. In the case of rental Housing Developments, the Density Bonus Housing Agreement shall provide for the following conditions governing the use of Target Units during the use restriction period: (1) The rules and procedures for qualifying tenants, establishing Affordable Rent, filling vacancies, and maintaining Target Units for qualified tenants; (2) Provisions requiring owners to verify tenant incomes on an annual basis and maintain books and records to demonstrate compliance with this chapter. Ordinance No. Page Ten (3) Provisions requiring owners to submit an annual report to the City, which includes the name, address, household size and income of each household occupying Target Units, and which identifies the bedroom size and monthly rent or cost of each Target Unit. Section 6. That the City Council finds that the proposed Code Amendment, which addresses transitional housing and emergency shelters; density bonus provisions, second units, other affordable housing incentives and related definitions, is consistent with the City's General Plan and State law for the following reasons: • The amendment will carry out Housing Element Programs and comply with requirements of State law addressing where transitional housing and emergency shelters may be permitted and how density bonuses and additional incentives may be approved; • The amendment will carry out Housing Element Programs and comply with requirements of State law addressing criteria for approval of density bonuses and additional incentives for affordable housing; and • The amendment will clarify the intent of adopted City procedures regarding provision of second units except in Zones where only one dwelling per lot is allowed. Section 7. That the City has considered possible standards for transitional housing and emergency shelters, and concluded that standards shall be determined through the Conditional Use Permit procedure. Section 8. That the proposed amendment is exempt from the California Environmental Quality Act (CEQA), on the basis that there is no possibility that the proposal will have a significant environmental effect, since the amendment will not modify any zoning designations and will not result in an increase of intensity of use for any property beyond that mandated by State law, and recommended Code provisions will carry out State -mandated programs and would require discretionary review of specific proposals. PASSED and ADOPTED this day of , 2002. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk` APPROVED AS TO j)Rl : George H. Eiser, III City Attorney City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE Feb. 19, 2002 AGENDA ITEM NO. 20 ITEM TITLE Vacancy on Community Police Relations Task Force PREPARED BY Park Morse, ACM WA-1/ DEPARTMENT EXPLANATION City Manager On a previous agenda item, the City Council was asked to engage the services of Josie Calderon as a facilitator for the new task force. If the City Council approved that recommendation, then this agenda item is relevant. At the February 5, 2002, City Council meeting, the City Council appointed Ms. Calderon and 24 others to the new task force. At the time of her appointment to the task force, Ms. Caldron was coincidentally already under consideration by the City Manager's Office as a consultant to the task force. Ms. Calderon is most willing to serve as a facilitator to the task force but not in serving directly on the task force as a member. If Ms. Calderon is appointed as the task force's consultant then, presumably, a vacancy on the task force exists for which the Council may wish to consider making another appointment. Ms Calderon was originally appointed by Mayor Waters. Environmental Review ✓ N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Council action to fill a possible vacancy. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. A-200 (9/80) City of National City, California COUNCIL AGENDA STATEMENT MEETING DATEFebruary 19, 2002 21 AGENDA ITEM NO._ _ ( [ _TITLE Election Day City Council Meeting Break — March 5, 2002 PREPAREDBY Park Morse, Asst, City rger DEPARYMT �- City Manager EXPLANATCON Council policy No. 102 provides that City Council meetings are automatically dispensed with for weeks in which an election day falls. The Measure "H" election is March 5. No action of the City council is necessary at this time unless you wish to change City Council meetings for the remainder of March. The Mayor has recommended meeting on March 12th and 26'. (Please see his attached note.) Envirrnnrt:entai Review _ XXN/A ifinan .iai Statement N/A Account No. STAFF REcoMMENDATiGN No action is necessary unless a change in the March schedule is desired. BOAREVCr..AMMISSIONREC:� MMENDMTlON N/A `Fb IImtKA �.e'owt March calendar Council Policy No. 102 Resolution No A-i.J :4e. 4/£: February 11, 2002 Since election is March the 5th, the same date as our Council meeting, I suggest we hold our Council meeting on the 12th and the 26th of March 2002. Since we normally do not have a meeting on Election Day. March Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 Election Day — No Council 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Regular Council 20 21 22 23 24 25 26 27 28 29 30 31 I 2002 CITY COUNCIL POLICY TITLE: City Council Meeting Times POLICY NUMBER: 102 ADOPTED: April 7, 1981 AMENDED OR REVISED: July 17, 2001 Purpose To establish a standard meeting schedule for City Council meetings. Policy Regular meetings of the City Council of the City of National City shall be held in the Civic Center on the first and third Tuesday of each month at 6:00 p.m. In the event that the regular meeting of the City Council falls on a holiday, or on an election day on which a National City candidate or National City measure appears on the ballot, no meeting will be held that week. Any regular meeting may be dispensed with by vote of the City Council. Related Policy References National City Municipal Code, Section 2.04.010 CITY OF NATIONAL CITY .AEETING DATE 02/19/02 City of National City, Ca&ifornia COUNCIL. AGENDA STATEMENT 22 AGENDA ITEM NO. ITEM TITLE FIRE APPARATUS PURCHASE PREPARED BY EXPLANATION Randy Kimb Fire Chief DEPARTMENT Fire Staff is currently drafting the Fiscal Year 2002-03 Vehicle- Capital Improvement Program. A fire apparatus is scheduled for replacement in Fiscal Year 2003. The estimated cost of the fire apparatus is $21I0,000. In the past the City has utilized two methods to finance the purchase of fire apparatus: I. Lease/Purchase: Three (3) year term with a private lending agency; debt service from CDBG Funds. This contract has been paid in full with no delinquent payments. 2. Sewer Fund Loan: Five (5) year term; interest and principal paid back with General Fund Revenues. This loan has been paid in full with no delinquent payments. The EDEN computer system was purchased two (2) years ago using Saulsbury Financial, a private lending agency. Saulsbury Financial also provides lease/purchase funding for fire apparatus purchases. Environmental Review N/A Financial Statement There is no approved budget allocated towards this purchase in the current budget. The Finance Director has provided input on acceptable financing options. ) Account No. STAFF RECOMMENDATION Include in the Fiscal Year 2002-03 Vehicle - Capital Improvement Program Preliminary Budget the purchase of a fire apparatus with a seven (7) year lease/purchase loan provided by a private financing company. General Fund revenues to be applied to service the annual lease payment of approximately $47,000. BOARD I COMMISSION RECOMMENDATION .ATTACHMENTS ( Listed Below ) Saulsbury Hill Financial Estimates: 3 years at $300,000 5 years at $300,000 7 years at $300,000 Resolution No. A•2:n L: ;:r„ Saulsbury Hill Financial - City of National City, (CA), Lease Quotes - 6 Feb., '02 - FOR ESTIMATE PURPOSES ONLY National City - Fire Truck - 3 Year Option Mode: Monthly Rate: 5.880 Event Start Date Amount Number Period 1 Loan 3/1/2002 $ 75,000 1 2 Loan 12/1/2002 $ 225,000 1 3 Payment 1/1/2003 $ 9,213 36 Monthly AMORTIZATION SCHEDULE - Normal Amortization Estimated # Date Loan Payment Interest Principal Pay -Off 2002 Totals $ 300,000 $ - $ 3,373 $ (3,373) 2003 Totals $ - $ 110,553 $ 15,298 $ 95,254 $ 216,444 1 2004 Totals $ - $ 110,553 $ 9,544 $ 101,008 $ 111,395 2005 Totals $ - $ 110,553 $ 3,442 $ 107,111 $ Grand Totals $ 300,000 $ 331,658 $ 31,658 $ 300,000 -- Last interest amount decreased by 0.03 due to rounding. Page 1 of 1 SAULSBURY HILL FINANCIAL - CITY OF NATIONAL CITY, (CA), Lease Quotes - 6 Feb.,'02 - FOR ESTIMATE PURPOSES ONLY National City - Fire Truck - 5 Year Option _ Mode: Monthly Rate: 5.960 % Event Start Date Amount Number Period 1 Loan 3/1/2002 $ 75,000 1 2 Loan 12/1/2002 $ 225,000 1 3 Payment 1/1/2003 $ 5,860 60 • Monthly AMORTIZATION SCHEDULE - Normal Amortization Estimated # Date Loan Payment Interest Principal Pay -Off 2002 Totals $ 300,000 $ - $ 3,420 $ (3,420) 2003 Totals $ - $ 70,324 $ 16,633 $ 53,691 $ 259,718 2004 Totals $ - $ 70,324 $ 13,344 $ 56,980 $ 200,459 2005 Totals $ - $ 70,324 $ 9,854 $ 60,470 $ 137,571 2006 Totals $ - $ 70,324 $ 6,150 $ 64,174 $ 70,830 2007 Totals $ - $ 70,324 $ 2,218 $ 68,105 $ 1 Grand Totals $ 300,000 $ 351,619 $ 51,619 $ 300,000 1 Last interest amount decreased by 0.27 due to rounding. Page 1 of 1 Saulsbury Hill Financial - City of National City, (CA), Lease Quotes: 6 Feb., 02: FOR ESTIMATE PURPOSES ONLY National City - Fire Truck - 7 Year Option I Mode: Monthly Rate: 6.040 Event Start Date Amount Number Period 1 2 Loan 3/1/2002 $ 75,000 1 Loan 12/1/2002 $ 225,000 1 3 Payment 1/1/2003 $ 4,439 84 Monthly AMORTIZATION SCHEDULE - Normal Amortization Estimated # Date Loan Payment Interest Principal Pay -Off 2002 Totals $ 300,000 $ - $ 3,467 $ (3,467) 2003 Totals $ - $ 53,268 $ 17,346 $ 35,923 $ 278,246 2004 Totals $ - $ 53,268 $ 15,115 $ 38,153 $ 238,566 7 2005 Totals $ - $ 53,268 $ 12,746 $ 40,523 $ 196,423 2006 Totals ---- 1. $ - $ 53,268 $ 10,229 $ 43,039 $ 151,662 2007 Totals 1 $ - $ 53,268 $ 7,556 $ 45,712 $ 104,121 2008 Totals $ - $ 53,268 $ 4,718 $ 48,551 $ 53,629 2009 Totals $ - $ 53,268 $ 1,702 $ 51,566 $ 1 -I Grand Totals $ 72,879 $ 300,000 $ 372,879 $ 300,000 Last interest amount decreased by 0.19 due to rounding. Page 2 of 1 City of National City, California COUNCIL AGENDA STATEMENT 23 AEETING DATE February (9, 2002 AGENDA ITEM NO. (ITEM TITLE DRAFT LETTER TO LAFCO REGARDING PROPOSED ANNEXATION OF PROPERTY AT THE SOUTHWEST CORNER OF 24T1-1 STREET AND PROSPECT STREET TO THE SPRING VALLEY SANITATION DISTRICT. PREPARED BY Steve Ray DEPARTMENT Planning Department EXPLANATION LAFCO referred the proposed Spring Valley Sanitation District annexation for comment. This involves a vacant lot at the southwest corner of 24th and Prospect Streets, in Lincoln Acres. The property is in the City's Sphere of Influence, which means that it is expected to annex to the City to receive urban services. The parcel is adjacent to the City on Prospect Street as well as along portions of its boundary on 24th Street. It contains 11,000 square feet and is pre -zoned RS- 2, Single -Family Residential with a minimum lot size of 5,000 square feet. LAFCO has informed City staff that the property owner does not wish to annex to National City yet needs sewer service in order to build a home and requests annexation to Spring Valley Sanitation District. LAFCO allows this option, although the property is not in the Sanitation District's Sphere of Influence. LAFCO staff is not proposing that annexation to the City be required. However, the City Engineering Department has confirmed that effluent from the property would flow to a City main and would require us to bill the owner for monthly service. Administrative agreements between the City and Sanitation District allow this. The attached letter would question LAFCO's annexation policy and inform LAFCO of availi P City srwer service Environmental Review Financial Statement N/A X N/A Account Na. STAFF RECOMMENDATION 99 That Council authorize transmittal of the attached letter' BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS /, Listed Below } 1. Draft letter 2. Location Map 3. Referral from LAFCO Resolution No. February _, 2002 Michael D. Ott, Executive Officer LAFCO San Diego Local Agency Formation Commission 1600 Pacific Highway, Room 452 San Diego, CA 92101 Subject: "Cyree Annexation" to the Spring Valley Sanitation District Dear Mike: Thank you for referring the proposed "Cyree Annexation" to our attention. The proposal involves annexation to the Spring Valley Sanitation District of a parcel adjacent to the National City boundary and in the City's Sphere of Influence. The lot contains about 11,000 square feet and is pre -zoned RS-2, Single -Family Residential, which allows a minimum lot size of 5,000 square feet. The City provides sewer service to properties along Prospect Street in National City. In addition, effluent from many properties on sewer in the unincorporated area flows into City mains. The City is charged for the sewer flow and in turn bills the property owners, according to an established administrative practice. City Engineering staff has confirmed that this situation would apply to the "Cyree Annexation" property if annexed into the Spring Valley Sanitation District. However, it is understood that the property owner does not wish to annex to the City. This contrasts with similar situations on Prospect where sewer service was needed. These involved National City's annexation at the request of property owners. Refer to the "Prospect Street Reorganization" (AN-1993-1, RO93-5) and the "Kenny Graham Reorganization" (AN-1991-1, RO 90-17), which are identified on the enclosed map along with the site of the "Cyree Annexation" to the Spring Valley Sanitation District. It is also understood from information from the County Department of Public Works that most properties in Lincoln Acres are in the Spring Valley Sanitation District. However, only a few in the Prospect Street area near the "Cyree Annexation" property are part of the District, as shown on the enclosed map. This suggests that future annexations to either the County Sanitation District or City may be proposed. It is further understood that LAFCO policy allows property owners to annex to the Sanitation District to obtain sewer service, even if annexation to the City would be feasible and achieve the same purpose. This practice is surprising, as it seems inconsistent with the intent of the Sphere of Influence; i.e., that properties in the City Sphere of Influence be encouraged to annex to the City in order to obtain its services. It also may not contribute to the long-term formation of logical jurisdictional boundaries, if properties adjacent to the City choose to annex to the Sanitation District instead. Thank you for the information you provided and for the opportunity to comment on the proposed annexation. Please contact me if you wish to discuss this further. Roger G. Post Planning Director CYREE ANNEXATION SPRING VALLEY SANITATION DISTRICT MN CITY BOUNDARY N LOCATION MAP NATIONAL CITY PLANNING DRN: 214/2002 OFFICE OF THE CITY MANAGER ACTION REQUEST Date: 1-28-02 If To Problem Office. Direction Respond By Roger Post, Planning Director Randy Kimble, Fire Chief Please review and respond to LAFCO with copy to City Manager's See above. February 6, 2002 • RESPONSIBLE DEPARTMENT Assigned To Summary of Action or Statement of Response LAFCO has requested comments by February 8. However, the proposed annexation to the Spring Valley Sanitation District will not be acted upon for some time. LAFCO staff has indicated that it will be placed on the March 4 LAFCO agenda as an informational item only and will be scheduled as a regular agenda item for no sooner that LAFCO's May meeting. Written comments would be accepted after February 8. The City Council has been interested in recent LAFCO issues, i.e., the Dissolution of the Lower Sweetwater Fire Protection District as well as possible annexation of the La Vist Memorial Park and other properties. If you cow, we will draft a February 19 Council agenda report for Council review and approvaka letter to LAFCO. Interim ❑ Tickle To: Department Manager 2/6/02 Final 0 Date Completed: Signature Oh:£ kld L-83JZ0 San Diego Local Agency Formation Commission Chairman Ronald W. Wootton Vista Fire Protection District Vice Chairman Dianne Jacob County Board of Supervisors Members BSI Horn County Board of Supervisors Patty Davis Councilmember, City of Chula Vista Jill D. Greer Councilmember. City of Lemon Grove Byron Wear Councilmember, City of San Diego Andrew L. Vanderlaan Public Member Bud Pocklington South Bay Inigation District Alternate Members Greg Cox County Board of Supervisors Julianne Nygaard Councilmember, City of Carlsbad Ralph Inzunza Councilmember, City of San Diego Andrew J. Menshek Padre Dam Municipal Water District Harry Mathis Public Member Executive Officer Michael D. Ott Counsel William D. Smith January 25, 2002 TO: 1600 Pacific Highway • Room 452 San Diego, CA 92101 • (619) 531-5400 Website: www.sdlafco.com Affected and Subject Agencies and Interested Parties FROM: Executive Officer Local Agency Formation Commission SUBJECT: "Cyree Annexation" to the Spring Valley Sanitation District Ref. No. DA02-02 The above -referenced proposal has been submitted to the Local Agency Formation Commission (LAFCO) for review and recommendation. To assist the Commission's staff in analyzing this proposal, your comments would be appreciated by February 8, 2002. Please comment on any aspects or possible effects of this proposal that you may feel are relevant. Subject agencies are requested to prepare and submit any terms and conditions to LAFCO as soon as possible. A copy of the preliminary staff report and the map for the territory involved are attached for your reference. If you have any further gt,Lgstions, please contact the staffperson indicated below. MICHAEL D. OTT Executive Officer By: Ingrid Hansen Local Governmental Analyst cc: w/attachments: Lower Sweetwater FPD; South Bay ID; CSA #135 (San Diego Regional Communications); National City; National City Elementary School District; Sweetwater Union High School District; Southwestern Community College District; County Board of Education; DPLU — Pat Layboume; Supervisor Greg Cox; Spring Valley Sanitation District; Susan Baldwin, Senior Regional Planner Regional Growth Management Review Board SANDA( City 980 Title of Proposal: Ref. No: APN: Date Rec'd by LAFCO: Submitted by: Subject Agency: Analyst: SAN DIEGO LAFCO PRELIMINARY STAFF REPORT "Cyree Annexation" to the Spring Valley Sanitation District DA02-02 563-062-08 1/17/02 Petition Spring Valley Sanitation District Ingrid Hansen Sphere Adoption/Amendment: No Contractual Service Agreement: No Description/Justification: Annexation of a vacant, .25-acre parcel. The property owners plan to build one single-family home on the site; annexation to the sanitation district will allow the residence to be connected to a public sewer system. The District has capacity to provide service from a sewer line located 40 feet from the property. The parcel is surrounded by residential development, and already is in both the South Bay Irrigation District and Lower Sweetwater Fire Protection District (FPD) for the provision of water and fire protection services. However, fire and emergency medical services will come from National City's Fire Department because the FPD contracts with National City for service. The property is within the sphere of influence for National City rather than for the Spring Valley Sanitation District. Although not within the sphere, this property may be annexed to the sanitation district without an amendment since it is subject to a LAFCO policy covering sewer service in this area. General Plan/Zoning: The County General Plan designation is Residential 5 (4.35 du/acre); County zoning is S87 (0.4 du/acre). Location: At the corner of Prospect and 24th Streets, north of Ridgeway, east of Interstate 805, west of Euclid Avenue, and south of 22nd Street in the unincorporated community of Lincoln Acres (Thos. Bros. pg. 1310/B2). Environmental Review: Exempt by LAFCO — Section 15319(b) Tax Negotiations: MEDR Referrals: Lower Sweetwater FPD; South Bay Irrigation District; CSA #135 (San Diego Regional Communications); National City; National City Elementary School District; Sweetwater Union High School District; Southwestern Community College District; County Board of Education; DPLU — Pat Layboume; Supervisor Greg Cox. Terms and Conditions: Payment by the property owner of District annexation fees and State Board of Equalization charges. Public Hearing: No Fee Amt: $1,890 Date Paid: 1/17/02 Date Status Letter Sent: 1/25/02 Date File Opened: 1/25/02 (10) itrEst A-I80 182 -1743 PA pfAD COURTT 6SSEi30113 MAP 178-1743 SODS 343 PADE4E.. YAPPED FOR AMEW RT PURPOSES CONY (8) (7 1% ELK PAR SIFVS ORDER N0. *II PR 1 5a1f00 11 a{N S- 1. ,t30 1-10101 4 sail a - 1Of1e 41 say 5•aef/a u 1314 1-21e11 41 alle S .1115/ e63 P, 171E J-a601e 01 17>a 1•1360, 5, 2711 f •5365J 11 1150 5•245m AT ills 6-14e51 e64 16 1767 5-Aura'. 'P-t !S 1/05 SSNM 0L1 La tcIPLS? PO, 7a a,RIN g xrpr 061 1 1524 5 tffef (10) 65 INTERSTATE 805 Site 132 ii6 AG (5) et. n MAR SITU$ 04, 4l Z600 fS 16ZZ ORDER NO • 24172 L6338 iz079 573'ie SJz02_ 35402 547 563-Ot, SPRING VALitY J MGZIEMMEIZEi rg rnr.4i1ranm® Pin "TAM MI rJ f� i►e111 MI=em® IM IFI/Ei`A Via MI ram =MEE/ =MN MN= 11111111111-1111— MIMli WM IIIIIMIIMMIIIIII IIIII__II_ MIIIMIMU— =11111111-1.11•1 IIIIIIMIIIMU— 1•11111-111— MN ---a— M11111111= =MINIIIMENIN 3LIC OAR $ITUS ORDER N0. q61 13 2638 38944 " 45 2527 41013 064 25 2741 44560 DETAIL 'A - NO LACE REFERENCE ONLY Retef 444 WYr D4MdM MAP 1740 - LINCOLN ACRES byelAe«:tIOMeKk51644 MAP 1745- LINCOLN ACRES ANNEX ROS 13618 84392 AS Plat Map Proposed Annexation to the Spring Valley Sanitation District /v Property Owner: William and Kimberly Cyree APN: 563 -OG2 -OJ City of National City, California COUNCIL AGENDA STATEMENT ..EETING DATE February 19, 2002 AGENDA ITEM NO. 24 ITEM TITLE REQUEST TO USE THE COMMUNITY CENTER BY THE ABBA RESOURCES UNLIMITED AND WAIVER OF FEES PREPARED BY Stephen Kirkpatrick DEPARTMENT Public Works EXPLANATION Abbas urces Unlimited is requesting use of the Community Center North Room on Thursday March 28, 2002 from 8:00 pm until 10:00 pm for refreshments following a rally held in Kimball Bowl. They will be expecting between approximately 300 to 500 people. Costs: Building $175.90 Custodial 89.90 Total: $265.80 Waiver of fees is also being requested. This is an acceptable category of use according to the Council adopted "Rules and Regulations for the Use of the National City Community Center". However, it would take the approval of City Council to waive the fees. CEnvironmental Review X N/A Financial Statement Loss of $265.80 if waiver of fees is approved. Approved By: Finance Director Account No. STAFF RECOMMENDATION Council decision on se of) Community Center and waiver of fees. BOARD / COM SSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. 1. Application for Use of the Community Center 2. Abba Resources Unlimited letter dated February 6, 2002 2 .a APPLICATION FOR USE OF THE NATIONAL CITY Clean-up Number of Participants Will Admission be charged? A/U If yes, Amount $ Arbil TO ALL APPLICANTS: It is strongly recommended that the applicant requesting use of the facility attend the City Council meeting, when the item is going to be discussed in order to answer any questions posed by the City Council. Please refer to the attached copy of "Rules and Regulations." Name of Organization ft$&i /`SOLD C &s OL? 1./M l7-e=ice Business Address /,Q / E. D l �T /if+ i t �q�C t� ?29g Name of Applicant me•.4/e%,PD f��tL'// IQe t � Address ` i ',e —I4 , r .04 Telephone Number ( i'L) n -g; 59'. (day) (76©) 'Mg - ogyo// (evening) Type of Function C, rr. aim r J lvr ve=„u)seif ,;v :1CWr9c- i y g)y Date Requested /-f t e. Decorating Time (am/pm) to (am/pm) Function Time Sg 'co (• to /o ,pop (am pm Use of Kitchen Facility yes X no Use Time __ (amlita to (am/pm) (am/pm) to (am/pm) Will this event be used as a fund raising event? A/o Will alcohol be served? A%D ABC Permit Submitted? N�/'9 No — Certificate of Insurance attached? Special configuration of tables or chairs required? ,ro (If yes, attach sketch) Special equipment required? _ (If yes, attached list) Copy of Rules & Regulations provided? Initial I CERTIFY THAT I HAVE RECEIVED A COPY OF THE RULES & REGULATIONS FOR THE COMMUNITY CENTER, AND I AGREE FOR MY ORGANIZATION TO CONFORM TO ALL OF ITS PROVISIONS. Applicant recognizes and understands that use of the City's facility may create a possessory interest subject to property taxation and that Applicant may be subject to the payment of property taxes levied on such interest. Applicant further agrees to pay any and all property taxes, if any assessed during the use of the City's facility pursuant to Sections 107 and 107.6 of the Revenue and Taxation Code against Applicant's possessory interest inithe City's facility. Signature of Applicant Date CITY OF NATIONAL CITY PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of Insurance must be attached to this permit. Organization ,lgg4 /(mac s.cv2c.ES 0�.,,'i//`l` Person in charge of activity Lc«i4ze 1- Address la / /a�`Sr, ,4772-acyfL (,r ry Telephone (ie9) I/7 7 - (p,, QS City facilities and/or property requested �// e_ �,l(!�(/I/( 7y ye Date(s) of use /y 4!-c l yF ,262eo HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or damages for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. ature oft Applicant ©,GDr.64W�t: Official Title Date Certificate of Insurance Approved by Rev. 04/01 Name & Title ABBARESOURCES UNLIMITED <1--: 121 E. 31ST STREET NATIONAL CITY, CA 91950 PHONE (619) 477-6595 FAX (619) 474-7460 ARC®ABBASDCOXMAIL.COM February 6, 2002 Mr. Burton Myers Director of Public Works National City, CA Dear Mr. Myers: This letter is to request permission to use the National City Community Center's main assembly room (the Lions' Club portion excluded) for a time of refreshments from 8:00 to 10:00 p.m. on March 28, 2002, after the City -Wide, Inter -Church, Prayer Rally held in Kimball Bowl from 6:00 to 8:00 p.m. The Prayer Rally will feature a number of civic, military and religious leaders, including Mayor Waters and the Commander of the 32" St. Naval Station. The main speaker will be Rev. Rod McDougall, President of the Pastoral Congressional Prayer Conferences, Washington, D.C. It is difficult at this time to estimate even the approximate number that will attend. Hopefully, there would be a minimum of 1,000 attending the rally with 300-500 attending the refreshment time. We have discussed this event at length with Mayor George Waters on several different occasions. He is fully supportive of our aims of honoring the returning service men and women who have faithfully served in the present war on terrorism, as well as seeking Divine protection for our city, state and nation. It is our understanding that because of the nature of this civic event, is it possible that the normal rental fee for the use of this facility may be waived. This would be greatly appreciated, since those who come will not be asked for any contribution. If there is any further information you will need to process this request, please inform me and I will be see that it is quickly provided. Sincerely, e eee- Richard Plache City of National City, California COUNCIL AGENDA STATEMENT EETING DATE February 19, 2002 AGENDA ITEM NO. 25 ITEM TITLE TEMPORARY USE PERMIT — PENTECOSTAL MISSIONARY CHURCH OF CHRIST — NATIONAL CONVENTION PARADE a.a. PREPARED BY Claudia Caro, Permit TechniDERARTMENT Building & Safety EXPLANATION This is a request from the Pentecostal Missionary Church of Christ (2410 E 8th St) to conduct a parade on Sunday. February 24, 2002 from 3:00 p.m. until 5:00 p.m. The event will consist of a motorcade with 60-80 cars with balloons and banners. The State Motor Patrol Company will provide escort service. A map of the route is attached. The application and the event qualify for a waiver of fees pursuant to City Council Policy No. 704. Environmental Review j__ N/A Financial Statement Approved By: Finance Director The city has incurred $241 in costs processing the T.U.P. application through various City Departments. Account No. N/A STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval and grant the request for a waiver of all fees. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application For A Temporary Use Permit with recommended approvals and conditions of approval. City of National City Building and Safety Department 1243 National City Blvd., National City, CA 91950-4397 (619) 336-4210 Fax (619) 336-4217 February 19, 2002 TO: CITY COUNCIL CITY MANAGER CITY CLERK FROM: Kathleen Trees, Directo Building and Safety Departfnent SUBJECT: PENTECOSTAL MISSIONARY CHURCH OF CHRIST MOTORCADE TUP Attached is a revised set of Conditions of Approval for the Pentecostal Missionary Church of Christ National Convention Motorcade Parade TUP which is Item 25 on the Agenda for tonight's meeting. At the request of the Police Department the parade route was shortened (see attached map) and the number of cars involved has been reduced to a maximum of 45. In addition, no amplified sound is to be used in any residential neighborhoods. The applicant must also provide proof that the State Motor Patrol will provide at least 3 units to accompany the parade. ® Recycled Paper CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: EVENT: DATE OF EVENT: TIME OF EVENT: APPROVALS : PLANNING YES [ x ] FIRE YES [ x ] PUBLIC WORKS YES [ x ] FINANCE YES I x ] POLICE YES [ x ) ENGINEERING YES [ x I CITY ATTORNEY YES I x ] RISK MANAGER YES [ x ] Pentecostal Missionary Church of Christ National Convention -Motorcade Parade Sunday, February 24, 2002 3:00 p.m. until 5:00 p.m. NO [ NO[ NO I. NO [ NO [ NO [ NO [ NO [ SEE CONDITIONS [ ] SEE CONDITIONS [ x] SEE CONDITIONS [ x] SEE CONDITIONS [ J SEE CONDITIONS [ xJ SEE CONDITIONS [ x] SEE CONDITIONS [ x] SEE CONDITIONS [ ] (National City Transit was notified via fax January 17, 2002) CONDITIONS OF APPROVAL: POLICE 336-4543 1. Parade route must be shortened and simplified. (Done) 2. Applicant must provide a motorcade escort. 3. No amplified sound is allowed in any residential neighborhood. 4. Parade will have a maximum number of 45 cars. FIRE 336-4550 1. During the parade NO intersections or Fire Department connections are to be blocked. 2. Be aware of any responding emergency vehicles and yield the right of way. ENGINEERING 336-4380 1. Call Engineering Department at least 72 hours prior to the event for any necessary coordination with contractors in the event of a construction in the vicinity of the motorcade. Please call James or Dagmar at (619) 336-4380. CITY ATTORNEY 1. Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. PUBLIC WORKS 1. No involvement from Public Works. 1 0 I, moors N 1Siy1l V F?)VA, 0/S' i-7V1 D91 N?e/ ad? r.. (s11) v1 s) NI v34I oar �Jl�O�f9ai 1PMPADW ( ►,ia( k9vr sj-aDwd 10 2is tee► 4 AA - -- - _f-- �-- _.,---. 4-_— f J�ZI1S . 1117i (q{� 1 r_ 127/3ri15,,h _ >voriikld i II Q� Q r6?r CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: EVENT: DATE OF EVENT: TIME OF EVENT: APPROVALS: PLANNING YES [ x FIRE YES [ x ] PUBLIC WORKS YES [ x ] FINANCE YES [ x ] POLICE YES [ x ] ENGINEERING YES [ x ] CITY ATTORNEY YES [ x ] RISK MANAGER YES [ x ] Pentecostal Missionary Church of Christ National Convention -Motorcade Parade Sunday, February 24, 2002 3:00 p.m. until 5:00 p.m. NO [ ] NO [ ] NO [ ] NO [ ] NO [ ] NO [ ] NO [ ] NO [ ] (National City Transit was notified via fax January SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS 17, 2002) CONDITIONS OF APPROVAL: FIRE 336-4550 1. During the parade NO intersections or Fire Department connections are to be blocked. 2. Be aware of any responding emergency vehicles and yield the right of way. ENGINEERING 336-4380 1. Call Engineering Department at least 72 hours prior to the event for any necessary coordination with contractors in the event of a construction in the vicinity of the motorcade. Please call James or Dagmar at (619) 336-4380. CITY ATTORNEY 1. Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. PUBLIC WORKS 1. No involvement from Public Works. /-/V T6c.a.3' rAt- /1/ s s ./1640-''( cAcikeki f- asy (cf)- 7-Q /4) plkosifoN, Dr vs to A( . 4- q snzeir . 414 ..slar I ; _FCORTA •S 712 er i 7 , 714 81.1 ,57REer - - i•-•,-a. .....--ix . ers sneer ...* ... .4. __I, -,••••••••••••71r ..•••.••••1114.• „ray!: ••••••110.„..41:411% ....II, h.+ 7111 ar 1 -4, \ lt 4. rleolzit 1640) I ‘,/ r,..„.746,__ - - - - 112-4---4-- 4—' *---4-- -0-'--r-iit-- 4-- 4-- ve--- 4---\ 1/44,___,- r--0 ' ar\. 17 * • ft 4, :1 417ZZ 4; fsk... - i Z 1614 ,gt. i I'll • i -01. IV?' <S71Zeer t *1 4774 4-7.7 ' it f" ....-.0. - -* - 4. D iSrti srkee-r N tz, Le-66--/v_P f/Oca r-,W-itio, ?-)04M, _217'4 ,STR.Cer _ - r *V? 0 6- 8ret sitter —IP OM gLA Pg. poure 3o1 sr -410. --/S+ 3,774 S1RE-Er E.C; N IZT 8) Actual Event Hours: ,3 am/e5to .S am/ rr Setup/assembly/construction Date: 2-7120/ /Start time: 13pot Type of Event: _ Public Concert Parade _ Motion Picture Event Title: Event Location: _ Fair _ Festival _ Community Event _ Demonstration _ Circus — Block Party Grand Opening _ Other g Dvhick r~6aytjiJl�L G $ilN � Bret f C/tiOroR.G40E Event Date(s): From Ewa: to a } 203'2Total Anticipated Attendance: 7.7 Ct144) Month/Day/Year ( Participants) ( Spectators) Please describe the scope of your setup/assembly work (specific details):' ('A- 140 Cx44e4434J u. Dismantle Date: Completion Time: am/pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. Sponsoring Organization: Pentc(vs44 M.r`SSIonaRt u��l�.ff tCi•�31 For Profit A J X. Not -for -Profit Chief Officer of Organization (Name) At11CP Scwl o q Applicant (Name): /VCI . ER hilt/ ,I. ; 6 3GN/O,C. Address: ill tZ • gg't �a�lenix ( C r Daytime Phone: (fpl'1 ) marl -as'sz Evening Phone: ( ) Fax: (___) Contact Person "on site' day of the event: ,A,ft is e'4 J Pager/Cellular: NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 4! Is your organization a "Tax Exempt, nonprofit" organization? YES NO Are admission, entry, vendor or participant fees required? _ YES L NO If YES, please explain the purpose and provide amount(s): A/A $ �� Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ N/ Estimated Expenses for this event. $ /v�l What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use o - • es, animals, rides or any other pertinent information about the event. p -- * Pe' g /-• ---7 Re lur. __;› 4 '1. � Y r l/� D 9�J ->Cl ��- sd . `� �' l sit eN �'/� ' �U +- litter , } T� / r -/ F�( ff \ � z - - ilt-ii-14-a ii--dY,-o —> -c 6- Gt i/Vol rJJ-7 Pi ivl ! t ome rhily v, dti x/,4vr u _ 2): 1(F ,_L'11 . --1Q-fa .P,ct IAll-- :dill. —7 1q '��641.ek .3lih-1 1 / 044, 7 �h 49• , (60. _'mac, LIA,?..t'/jJ.) C 11 5'-(A'4.)S) V jrk0At _2y/o Ct/L/C-(/ lCNUR?N 64t l/4/6 Go J --ram a O If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: YES )< NO Does the event involve the sale or use of alcoholic beverages? YES ,_ NO Will items or services be sold at the event? If yes, please describe: YES , NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. _ YES x NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. YES NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. YES "- NO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. ➢ Food Concession and/or Food Preparation areas Please describe how food will be served at the event: /✓/A - If you intend to cook food in the event area please specify the method: _ GAS _ELECTRIC _ CHARCOAL _ OTHER (Specify): > Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above > Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: 3 Please describe your procedures for both Crowd Control and Internal Security: We. \aao- a:4 arm c a Can V. YES _ NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: < $ r,4TE Terra¢. P4 ,QOti Security Organization Address: Am K;ZK !9`f? k a:oL G4. 9.2v4'r) Security Director (Name): C5‘rv„„•4 Phone: 7g.1.39O~ YES NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment, Please describe your Accessibility Plan for access at your event by individuals with disabilities: Please provide a detailed description of your PARKING plan: bf,,a Please describe your plan for DISABLED PARKING: 4 Please describe your plans to notify all residents, businesses and churches impacted by the event: NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. 4' YES — NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Type of Music: VYES NO Will sound amplification be used? If YES, please indicate: Start time: 3 �y�" qq ,Ntumberr of Bands: ,, Q p eitYdiatu /4Y S f C � / (1•C �1,/ / /7 I m/ Finish Time -5 am/ l _ YES k NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/'pm Finish Time am/pm Please describe the sound equipment that will be used for your event: YES )C NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: LC YES NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 10/3/01 �arnonb/ cf.,/Ai ) i(Z3$ , ba.4ieerit+- For Office Use OnCy Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6 Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? Yes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name of the sponsoring organization Pc`.67-e`ctsr,4 /kf,ssrov4,9 t(IJF27,1 oci a4e/5 Type of Organization 04.42a_, L (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) ` . No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? Yes (Please provide an explanation and details. No (Please proceed to Question 5) 8 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: No (P lease sign the form and submit it with the TUP Application) gelViednre Date 9 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organizationpe✓NrECOSTAIle iDA!,¢t2y ' 66426.1 •"191 CHRrs , (-y7wAr:41c Person in Charge of Activity Antr,e.ta Address 2.4ro E• � /VAriot,4c. GA. 9(91go Telephone (6,, ,i79-/L2is/.m7 -2 '2. Date(s) of Use HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of 41 or— flcad PsrOQ fa w. :s, ,20n2 Official Title Date For Office Use Only Certificate of Insurance Approved Date City of National City, California COUNCIL. AGENDA STATEMENT ..MEETING DATE February 19, 2002 AGENDA ITEM NO. 26 ITEM TITLE NOTICE OF DECISION — CONDITIONAL USE PERMIT FOR A VOCATIONAL SCHOOL AT 41� E. 12Th STREET (APPLICANT: CURTIS D. KRIBS) (CASE FILE NO. CUP-2001-20) PREPARED BY Charley Marchesano DEPARTMENT Planning EXPLANATION The project is located in the Pan American Plaza, one half -block east of National City Boulevard between 11t and 12th Streets. The General Commercial (CG) zoned site is developed with two, two-story commercial office buildings with approximately 18,000 square feet of floor area and 41 on -site parking spaces, most of which are in first -story parking garages. A 72-space parking lot, built by the City to serve the area, adjoins the property to the east. The project site is well maintained but the buildings currently contain several vacancies. "DataTech" proposes to occupy a 2,400 square foot area of the southern building with a vocational school, offering computer training and certification programs geared toward Spanish speaking students. The lease area will be divided into administrative offices, two classrooms, and a student break room. Between ten and thirty students are expected, with two to three staff members, on site at any one time. Classes will be held between the hours of 8:30 A.M. and 5:30 P.M., Monday through Friday. Plans show a total of ten parking spaces allocated to the school from the garaged areas and the adjoining parking lot. A similar school previously occupied the project site, but closed in 1997. The Planning Commission held a public hearing on this matter at their January 7th meeting. There was no testimony in opposition to the project. The Commission determined that the school would be compatible with nearby uses, including the City Library, Higher Education Center, and the future Education Village Redevelopment Project, and voted to approved the project. J Environmental Review 2_ N/A Categorical Exemption Financial Statement N/A Account No. STAFF RECOMMENDATION Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION The Planning Commission approved the Conditional Use Permit. Vote: Ayes - Valdcramma, Ungab, Baca, Reynolds, Detzer Absent - Flores, Parra ATTACHMENTS ( Listed Below ) 1. Planning Commission resolution 2. Location Map 3. Applicant's reduced plans Resolution No. RESOLUTION NO. 4-2002 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR A VOCATIONAL SCHOOL AT 41 E. 12Th STREET APPLICANT: CURTIS D. KRIBS CASE FILE NO. CUP-2001-20 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit application for a vocational school at 41 E. 12tb Street at a duly advertised public hearing held on January 7, 2002, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. CUP-2001-20 maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on January 7, 2002, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the 2,349 square suite is large enough to support the vocational school with a projected enrollment of 30 students and adequate parking is available on -site and in the adjacent parking lot. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the school is expected to generate fewer than 70 Average Daily Trips (ADT) according to SANDAG data and the site is accessed by National City Boulevard, an arterial street, currently operating well below its capacity. In addition, the availability of public transit will reduce vehicular traffic to and from the site. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties since the school is compatible with commercial uses at the site and nearby, and adequate parking is available. Also, the site has been occupied with similar uses in the past with no reported adverse effects on the adjacent area. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since it will provide new opportunities for education and job training to residents of National City and the surrounding community. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: 1. This Conditional Use Permit authorizes a school at 41 E. 12th Street. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A, Case File no. CUP-2001-20, dated November 15, 2001. 2. Plans submitted with any application for a building permit must comply with the 1998 California Building, Plumbing, Electrical, and Mechanical Codes and the California Title 24 handicapped and energy regulations. 3. A final fire inspection shall be conducted on the premises prior to occupancy. 4. A sewer permit is required from the Engineering Department for the new school. 5. The deteriorated portions of the existing street improvements (35-feet of sidewalk) along the property frontages shall be removed and replaced as specified by the City Engineer. 6. Total enrollment at the vocational school shall not exceed 60 students. 7. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 8. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the National City Municipal Code. BE I1' FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Coune meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission an set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of February 4, 2002, by the following vote: AYES: Valderrama, Ungab, Baca, Reynolds, Detzer NAYS: ABSENT: Flroes, Parra ABSTAIN: CHAIR�OIAN IC -OS PAN AMERICAN PLAZA � � * \ 12 � �0 I 2 i \ I \ National City 1 T. City Hall Q Q EXISTING BUILDINGS Kimball Park ZONE BOUNDARY — — — — - A LOCATION MAP 41 E. 12th Street CUP-2001-20 NATIONAL CITY PLANNING DRN: 12110/2001 INITIAL HEARING: 01/07/2002 ALLEY ��_ — 260.14. q STALLS EXISTING BLDG. 111.50' JJz q STALLS 6 STALLS J 100' 6 STALLS q STALLS EXISTING PARKING ryl Ij. 1 STALLS , q 5TALL5 32 STALLS 1 OFFICE 1r-11 3/r lir OFFICE f—r W-2 1/4- OFFICE OFFICE if-, NY OFFICE OFFICE 40-r —3 tiAr OFFICE 3r—f 12.-11/r It-4 ir IECEPOON OFFICE IV INW City of National City, California COUNCIL AGENDA STATEMENT .vIEETING DATE February 19, 2002 AGENDA ITEM NO. 27 (-ITEM TITLE NOTICE OF DECISION — PLANNED DEVELOPMENT PERMIT FOR A TWO-STORY OFFICE BUILDING AT THE NORTHWEST CORNER OF HARBISON AVENUE AND 8Th STREET (APPLICANT: ALEX C,ROLINO) (CASE FILE NO. PD-2001-4) PREPARED By Andrew Hoskinson DEPARTMENT Planning EXPLANATION The project site is a vacant 13,600 square foot lot at the northwest corner of 8'1' Street and Harbison Avenue in the Limited Commercial -Planned Development (CL-PD) zone. The site is adjacent to single- family homes to the north and west. The applicant proposes to construct a two-story 4,795 square foot office building, which will be approximately 75 percent owner occupied, on the southwest corner of the lot. The building has a variety of roof and walls plans. a covered breezeway and is finished with stucco. A 24 space parking lot, accessed from Harbison Avenue, will serve the office. 'There is landscaping within the parking lot and in all required setback areas. The site will he separated from the homes to the north and west by a six foot concrete block wall. The Planning Commission considered the item at a public hearing on January 7, 2002. Three nearby residents asked questions of the applicant. The Commission discussed the intended use of the office, handicap accessibility of the site and the location of the screen walls in response to a property owner's concerns over the location of the wall along the north property line. The Commission approved the permit with attached conditions. Environmental Review X N/A Categorical Exemption Financial Statement N/A Account No. STAFF RECOMMENDATION Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD f COMMISSION RECOMMENDATION The Planning Commission approved the Planned Development Permit. Vote: Ayes — Valderrama, Ungab, Baca. Reynolds, Detzer Absent: Flores, Parra ATTACHMENTS ( Listed Below I . Planning Commission Resolution No. 5-2002 2. Location Map 3 . Site Plan and Elevations Pesolution No. A RESOLUTION NO. 5-2002 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A PLANNED DEVELOPMENT PERMIT FOR A TWO-STORY OFFICE BUILDING AT THE NORTHWEST CORNER OF HARBISON AVENUE AND E. ell STREET APPLICANT: ALEX CAROLINO CASE FILE NO. PD-2001-4 WHEREAS, the Planning Commission of the City of National City considered a Planned Development Permit application for a two-story office building at the northwest corner of Harbison Avenue and E. 8th Street at a duly advertised public hearing held on January 7, 2002, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. PD-2001-4, which is maintained by the City and incorporated herein by reference; along with evidence and testimony at said hearing and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE TT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on January 7, 2002, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the vacant, approximately 13,600 square foot, parcel can accommodate the small, 4,795 square foot, two-story office building and the required off-street parking while meeting all Code requirements. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the project site is located at the intersection of a major arterial roadway and a collector street, both of which are functioning at or below capacity, and since the proposed use will generate little increase in traffic volumes. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the layout of the site and the building are designed to harmonize with surrounding development, and since the office use is compatible with the nearby residential development. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since the proposed development will improve the appearance of the currently vacant lot. The project also increases the diversity and quality of National City's economic environment, since the City has few office buildings. BE IT FURTHER RESOLVED that the application for Planned Development Permit is approved subject to the following conditions: 1. This Planned Development Permit authorizes the construction of a two-story 4,795 square foot office building. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A 3`d Revision, Case File no. PD-2001-4, dated 12/6/01. 2. A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with the City Requirements. 3. All surface run-off shall be collected by approved drainage facilities and directed to the street by sidewalk underdrains or a curb outlet. Adjacent properties shall be protected from surface run- off resulting from this development. 4. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right-of-way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or street. The proposed sprinkler heads shall be installed behind the sidewalk, and the irrigation mainline upon private property only. The property owner, its successors or assigns, shall remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer. 5. For P.V.C. irrigation lines in the public right-of-way, a metallic identification tape shall be placed between the bottom layer of the finished surface and the top of the lines. 6. A soils engineering report shall be submitted for the Engineering Department's review. The report shall address the adequacy of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing pressure and the required pavement structural sections for the proposed streets, the parking areas and driveways. As a minimum, the parking lot pavement sections shall be two inch A.C. over four inch Class II aggregate base. The street pavement sections shall be in accordance with Standard Drawing G-24 with National City modifications. All soils report findings and recommendations shall be part of the Engineering I)epartment requirements. 7. A sewer permit shall be required. The method of sewage collection and disposal shall be shown on the drainage plan. Any new sewer lateral in the City right-of-way shall be six inch in size with a clean -out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 8. All existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, they shall be restored by a licensed surveyor or civil engineer after completion of the work. A Corner record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the National City Engineering Department. 9. The deteriorated portions of the existing street improvements, including 25 feet of driveway on Harbison Avenue, shall be removed and replaced. 10. A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way. I I. Street improvements shall be in accordance with the City Standards. The 25 feet of driveway on 8th Street, shall be replaced with curb, gutter and sidewalks. 12. A title report shall be submitted to the Engineering Department for a review of all existing easements and the ownership of the property. 13. Plans submitted with any application for a building permit must comply with the 1998 California Building, Plumbing, Electrical, and Mechanical Codes and the California Title 24 handicapped and energy regulations. 14. The property owner shall submit a letter to the Sweetwater Authority stating fire flow requirements. The owner shall enter into an agreement with the Authority for any water facility improvements required for the proposed project. 15. Television cable companies shall be notified a minimum of 48 hours prior to filling of cable trenches. 16. The proposed trash enclosure shall have a stucco exterior to match the building, and its orientation shall be rotated so that it opens to the east. 17. Exterior walls of buildings and trash enclosures to a height of not less than 6 feet shall be treated with "Graffiti Melt Coating" manufactured by Genesis Coatings, Inc. A similar product may be used, subject to approval from the Building and Safety Director. Graffiti shall be removed within 24 hours of its observance. 18. A detailed landscape and underground irrigation plan, including plant types, methods of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 19. Before this Planned Development Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Planned Development Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Planned Development Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation 20. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 21. The six-foot concrete block screen wall along the north property line shall be finished with stucco to match the building. 22. The existing fence along the west property line shall be removed and replaced with a six-foot concrete block wall finished with stucco to match the building. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of February 4, 2002, by the following vote: AYES: Valderrama, Ungab, Baca, Reynolds, Detzer NAYS: ABSENT: Flores, Parra ABSTAIN: J2M AN i • 1 1 i 1 -r:-,;r- --] • -- --.-_.-_.r --_----,,, s c rI Tr I I ' 1 11 I 1 I 1 I II H ''' I ' I 1 , I , II .1 , I 4 I I I 1 . g I j '. i •! 71 'L t I 5 1 I 2" Ar. f0,1111‘.. °O g i 15 VTO . - I. COUPAC, - 4.4 a I 1.. 1 1Z • 14 , 1115' 021,/ ties IM FM • 1100 SO rCorl.t1OhlAI.cer • 11, FL. •i1.4.5 54. 1.10 •2 4 54 0.1* VENT 11 E oar 0 TR SI 1_ an' 01.24' 141 ts 15: bII it= 2d' 04 ____+L_O•11 50:0" 1444151.15.014 /411 ..011115-: 114141,1-5,17(•111V) fi T OE 5\1 2 9.1% • 147E910A LANISSCISIG=.— - SALL DE ARdAS LAVOSCArILIIS= AR' .SS9 4_ Lori>21epskasmarasoralrair_an...3.mr_ OSJSIR tVSITURC _ ultirasao :Ay * NAIL CllIc."..7C.A_ 'I ASO 419 • .1•19 • ilS1.17-- 'a NO —Jlt ntri A 111,111= 11.1:23N1122Y4{ Voral pas t-, vH • Is " • IS'.)14+ , n 0°Y N City of National City, California COUNCIL AGENDA STATEMENT eIEETING DATE February 19, 2002 AGENDA ITEM NO. _. 28 %ITEM TITLE NOTICE OF DECISION -- CONDITIONAL USE PERMIT FOR AN AUTO REPAIR SHOP AT 1540 ROOSEVELT AVENUE (APPLICANT: KAYSE SOURITAMONGKOL) (CASE FILE NO. CUP-2001-13) PREPARED BY Andrew Hoskinsor DEPARTMENT Planning EXPLANATION The project site is a 7,500 square foot property at the northwest corner of 16th Street and Roosevelt Avenue with an unimproved alley in the rear. The property, which is currently developed with a single-family home, is in the Light Manufacturing Residential (MLR) zone. The applicant will remove the existing home and construct a 2,260 square foot auto repair facility with four repair bays and a small office area. The repair bays will face to the north toward a single- family home and away from 16'h Street. The 24 foot tall building will be constructed of splitface concrete block and will have a gable roof. It will be setback 13 feet from Roosevelt Avenue and four feet from 16th Street. The five space parking lot will be separated from the single-family home to the north by a five foot landscape strip and a concrete block wall, and will be accessed by a one-way drive from Roosevelt Avenue with vehicles exiting through the alley in the rear. Planning Commission held a public hearing on the project January 7, 2002. The Commission discussed the starkness of the south building wall, building layout and past Code violations by the proposed occupant, who is currently at 10 E. 1' Street. Nearby property owners spoke about the potential for increased noise levels and street parking. The Commission added a condition requiring the screen wall be moved 16 inches south of the north property line. They also added a condition requiring windows and other architectural detail on the south facade of the building, and approved the permit. (-Environmental Review X N/A Categorical Exemption Financial Statement N/A Account No. % STAFF RECOMMENDATION Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION REC MMENDATION The Planning Commission approved the Conditional Use Permit. Vote: Ayes — Valderrama, Ungab. Baca, Reynolds, Detzer Absent: Flores, Parra ATTACHMENTS ( Listed Below ) Resolution No. 1. Planning Commission Resolution No. 6-2002 2 . Location Map 3 . Site Plan and Elevations A 2o:; ,; For RESOLUTION NO. 6-2002 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR AN AUTO REPAIR SHOP AT 1540 ROOSEVELT AVENUE APPLICANT: KAYSE SOURITAMONGKOL CASE FILE NO. CUP-2001-13 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit application for an auto repair shop at 1540 Roosevelt Avenue at a duly advertised public hearing held on January 7, 2002, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. CUP-2001-13 maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on January 7, 2002, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the 7,500 square foot lot is large enough to accommodate an approximately 2,260 square foot auto repair facility and the required off-street parking while meeting all Code requirements. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the property is located at the intersection of a local street and a collector street in an industrial area one block west of a major arterial, and since the use should not generate more than 20 additional trips per day. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the project layout in combination with a required screen/noise attenuation wall minimizes the potential noise impacts to adjacent residential uses, and since design of the proposed building is compatible with surrounding development. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since an auto repair facility is a complementary use to the automobile dealers on National City Boulevard. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: 1. This Conditional Use Permit authorizes the construction of a 2,263 square foot automotive repair facility. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A -Revised Case File no. CUP-2001-13, dated 11/28/01. 2. A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer or other qualified professional, and shall be in accordance with the City requirements. 3. Street improvement plans, prepared by a Registered Civil Engineer, shall be submitted for the alley (13 feet by 75 feet) and alley apron. The plans shall show all existing and proposed improvements. The plans shall be in accordance with City requirements. 4. All surface run-off shall be collected by approved drainage facilities and directed to the street by sidewalk underdrains or a curb outlet. Adjacent properties shall be protected from surface run- off resulting from this development. 5. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right-of-way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or street. The proposed sprinkler heads shall be installed behind the sidewalk, and the irrigation mainline upon private property only. The property owner, its successors or assigns, shall remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer. 6. For P.V.C. irrigation lines in the public right-of-way, a metallic identification tape shall be placed between the bottom layer of the finished surface and the top of the lines. 7. A soils engineering report shall be submitted for the Engineering Department's review. The report shall address the adequacy of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing pressure and the required pavement structural sections for the proposed streets, the parking areas and driveways. As a minimum, the parking lot pavement sections shall be two inch A.C. over four inch Class II aggregate base. The street pavement sections shall be in accordance with Standard Drawing G-24 with National City modifications. All soils report findings and recommendations shall be part of the Engineering Department requirements. 8. A sewer permit shall be required. The method of sewage collection and disposal shall be shown on the drainage plan. Any new sewer lateral in the City right-of-way shall be six inch in size with a clean -out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 9. All existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, they shall be restored by a licensed surveyor or civil engineer after completiod of the work. A Corner record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the National City Engineering Department. 10. A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and the grading construction on private property. 11. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvement, landscaping and retaining wall work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment. 12. Street improvements shall be in accordance with the City Standards. All missing street improvements, including 195 feet of gutters and a 13 foot by 75 foot alley section, shall be constructed. Abandoned driveway aprons shall be replaced with curb, gutter and sidewalks. 13. Plans submitted with any application for a building permit must comply with the 1998 California Building, Plumbing, Electrical, and Mechanical Codes and the California Title 24 handicapped and energy regulations. 14. Television cable companies shall be notified a minimum of 48 hours prior to filling of cable trenches. 15. A trash enclosure shall be provided in accordance with city standards. It shall have a split face exterior to match the building. 16. Exterior walls of buildings and trash enclosures to a height of not less than 6 feet shall be treated with "Graffiti Melt Coating" manufactured by Genesis Coatings, Inc. A similar product may be used, subject to approval from the Building and Safety Director. Graffiti shall be removed within 24 hours of its observance. 17. A detailed landscape and underground irrigation plan, including plant types, methods of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 18. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 19. This permit shall become null and void if not exercised within (one year) after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 20. The noise attenuation wall along the north property line shall be an eight -foot tall split face CMU block wall, and the noise walls along the west and east property lines shall be six-foot tall split face CMU block walls. 21. The southwest corner of the building along 16th Street shall be set back a total of seven feet from the side property line. 22. The noise attenuation wall along the north property line shall be located 16 inches south of the north property line. 23. The building shall include additional architectural detail including windows or false windows on the south elevation along 16th Street, to comply with City Design Guidelines. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of February 4, 2002, by the following vote: AYES: Valderrama, Ungab, Baca, Reynolds, Detzer NAYS: ABSENT: Flores, Parra ABSTAIN: 1503 1513 1521 1531 1539 1508 _ 1516 1524 N 1624 628 A -28 1335-37 1339 1 1340 • 14th 1407 1409 1419 1427 1435 r 1441 15th W Z W 1'404 1414 1428 1430-40 1515 1527 1529 'e- V) P e•-. 1514 1516 1518 1540 W Z W ROOSEVELT STREE 1401 1415 1423 1427 1433 STREET 16th STREET i 1601 1609 1613 1615 I 1420 1470 1504 1532 a Ct J O CO PARKING SPACES itoj a ONE WAY NEW IRON METAL FENCE C S' HIGH LANDSCAPED AREA EXIST. CONC. CURB MST CONC. CONC. SIDEWALK --•4gNDSfAPED AREA , ,rEX1ST. ELEC. POLE MST. I(CONC. ORN WAY TO REMOVE _ 4ONE WAY 0 PROPOSE FOR HOPSING AUTO REPAIR 2,263 SQ. FT. • 3' • ENTRY Nigro 13' 3L EXIST. SION t-- LANDSCAFE AREA =. . . • -1 I• f----SEXIST. CONC. SIWVMX--) /I li EXIST. PALM TREE EXIST. STOP SIGN EXIST. PEDESTRIAN RAMP E]0ST.IS' CONC. DRIVEWAY TO REMOVED EXIST. WATER METER SITE PLAN NATIONAL CITY PLANNING DEPT. EXHIBIT A Revised CASE FILE NO. CUP-2001-13 DATE: 11/28/2001 16 UI. ST. - EXIST. CONC. CURB SCALE: 3132' 1' NORTH, DATE SC." JOB NO SMEC" Sr SMERO RIM S*14 J J • EAST ELEVATION SORE: UT•1 EXTERIOR FINISH SCHEDULE O coecaux(sPurFacE 2 +Woo SIDING 3 4 ALLllll STOREFRONT 3 ROLL UP DOOR B ASPHALT SHINGLE ROOFING NORTH ELEVATION SOME.1ff T WEST ELEVATION SOUTH ELEVATION EXTERIOR FINISH SCHEDULE O coNO.BICK ( SPU1FACE 2 W000 SW000 MING 3 4 ALUM. STOREFRONT 5 ROLL UP DOOR S ASPHALT SHINGLE ROOFING SCALE = I' City of National City, California COUNCIL AGENDA STATEMENT dEETING DATE February 19, 2002 AGENDA ITEM NO. 29 ITEM TITLE YEAR END AUDIT REPORTS FOR FISCAL. YEAR ENDED JUNE 30, 2001 PREPARED BY EXPLANATION Marylou Matienzo DEPARTMENT Finance Transmitted herewith is the City of National City's year end Audited Financial Statement for the fiscal year ended June 30, 2001, prepared by Calderon, Jaham & Osborn, the City's external auditors. The auditors have conducted their examination of the combined financial statements — combining individual funds and account group financial statements in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditor's procedures as considered necessary in the circumstances. CEnvironmental Review _ N/A Financial Statement Not applicable. STAFF RECOMMENDATION We recommend that Council receive and file report. BOARD /COMMISSION RECOMMENDATION >ATTACHMENTS ( Listed Below ) Approved Br 1. Year End Audited Financial Statement. Resolution No. _ _ _ . OFF AGENDA ITEM FEBRUARY 19, 2002 TEMPORARY USE PERMIT -- MCCUNE MOTORS - USED VEHICLE TENT SALE DATE OF TI lE EVENT: TIME OF THE EVENT: MARCH 8 - 10. 2002 9AM"1'O10PM STAFF RECOMMENDATION: APPROVE TILE APPLICATION SUBJECT TO THE CONDITIONS OF APPROVAL MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT February 19. 2002 AGENDA ITEM NO. / ITEM TITLE PREPARED BY EXPLANATION TEMPORARY USE PERMff McCUTIE MOTORS - USED VEHICLE TENT SALE Claudia Caro, Permit Technician Building and Safety DEPARTMENT This is a request from McCune Motors to conduct a three day used vehicle tent sale on Wards old parking lot at the Plaza Bonita Shopping Center, from Friday, March 8- Sunday, March 10, 2002. I'he hours of the sale are 9:00 a.m. until 10:00 p.m. This event involves the sale of used cars from the McCune lot in National City. D.J. music will be provided for entertainment from 10 a.m. through 6 p.m. during the event. Environmental Review N/A Financial Statement Approved By: Finance Director The City has incurred $115.00 in costs in processing the T.U.P. application through various City Departments. Account No. STAFF RECOMMENDATION fo Approve the ApplicationaTemporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application For A Temporary Use Permit with recommended conditions of approval Type of Event _ Public Concert Parade _ Motion Picture _ Fair _ Festival Community Event _ Demonstration _ Circus T Block Party _ Grand Opening _ Other Event Title: ('L/J T USE N CFI 2 CLE(1'C ri 1vc Sft-� Event Location: f !� jL Event Date(s): Fron6 t U t ©.to 3I10/Co2 Total Anticipated Attendance: c2 CC Month/Day/Year (_i Participants) (I Sill Spectators) Actual Event Hours: jy pm to to Setup/assembly/construction Date: 3l 7 Start time: ) ` Please describe the scope of your setup/assembly work (specific details): / F,(T CJ t L u P rIi 2 .t i EJ rF>jc CfieS Dismantle Date:.3/ I t Completion Time: of — List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. /OA- Sponsoring Organization: l' 'C C 0 0. I l CTC 2S Chief Officer of Organization (Name)`f C ? t1 C CO1`%C Applicant (Name): TO .�� r '/� C CC)k)E_ Address: 1 0 J-YWrd C.)cr-1 Y �3L1.i XFor Profit Not -for -Profit Daytime Phone: (En) 477 —1(0) Evening Phone: iCt) CO %- / (0 I Fax: (61C, /` ?h/ Contact Person "on site" day of the event: CC {' Ft t' Pager/Cellular: 302- 3' 1 45 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS I Is your organization a "Tax Exempt, nonprofit" organization? Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s): _ YESNO YY YES !\NO $ 2CCFCSC Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 2)) f.X.' Estimated Expenses for this event. $ N�i-[ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. GEn-WT tJsE CAP_ T EkIT51 u re2 T1-4E COM V4LU ! I Y �c: `i 1`� blnfY YES _ NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 7 _ YES 5NO Does the event involve the sale or use of alcoholic beverages? YES NO Will items or services be sold at the event? If yes, please describe: US ESN cis _ YES >O Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YES>NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event YES _ NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies ( Sizes I NOTE: A separate Fire Department permit is required for tents or canopies. YES NO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. > Food Concession and/or Food Preparation areas t Please describe how food will be served at the event: ti If you intend to cook food in the event area please specify the method: _ GAS _ELECTRIC _ CHARCOAL _ OTHER (Specify): ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures D. Scaffolding, bleachers, platforms, stages, grandstands or related structures > Vehicles and/or trailers > Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: tvT w� LL 3E p N), . I/E. up :k Lit`S W9-S 3 Please describe your procedures for both Crowd Control and Internal Security: .5 CO P TT( ()=)OQ 0 a TA /v)L COR,- Ty YES NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: _ YES ENO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. u(Z S iota a,sr Far% U-mil.(. Pie_ U... i> Please describe your Accessibility Plan for access at your event by individuals with disabilities: �C (2ESyRLCicirMa Please provide a detailed description of your PARKING plan: 0/J sri E 2 /0 A u _ /ot2E-/1 Please describe your plan for DISABLED PARKING: MIL Please describe your plans to notify all residents, businesses and churches impacted by the (� event: ���� S pi() NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: .1)/6 Number of Bands: !V// 4 Type of Music: _� !" 1°Sr—C YES _ NO Will sound amplification be used? If YES, please indicate: Start time: ) C/ Q' pm Finish Time a _ YESN O Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/pm Finish Time am/pm Please describe the sound equipment that will be used for your event: NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YES NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 10/3/01 5 For Office 'Use OnCy Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6 Date Received CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED Conditions of Approval SPONSORING ORGANIZATION: McCune Motors EVENT: Used Vehicle Tent Sale DAM_: OF EVENT: March 8-10, 2002 TI I I 9:00 a.m. until 10:00 p.m. APPROVALS: PLANNING YES [ x ] NO [ ] SEE CONDITIONS [ [ FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x 1 POLICE. YES [ x 1 NO f 1 SEE CONDITIONS [ 1 Sl'1•C'I I• IC Conditions of Approval: (>36--1550) I . Exit ways to be maintained in an unobstructed manner at all times. Exit way to be clear of all obstruction for it's entire width and length. Fire extinguishers shall be on premises, type 2-A:10-BC. Travel distance not to exceed seventy five (75) feet. hire Department access roads shall be provided and maintained at a width of 20 feet tnd a vertical clearance of 13'6" at all times. Fire hydrants and fire suppression connections and appliances shall not be blocked or ;.obstructed at any time. :. Fire Department permit is required for the used of canopies or tents. Permit fee is eighty-five dollars ($85.00). Permit to be obtained from Fire Department. 6. site map showing size, location, and configuration of tent. canopies. vehicle locations and placement of event on property. .. Canopies and tents are to be constructed of a flame resistant material with the California State Fire Marshal seal of approval attached. X. Vehicles are not to be parked within twenty (20) feet of tents or canopies. FIN \(I 6-4 330) A hasiness license is required of all vendors and businesses participating in the special eve t. Each separate vendor must have a separate business license. Merchants licensed for the site can operate on their current license. City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization PcCOlo E //��,,��-)�,, TO 2 WC Person in Charge of Activity S/)- ,64 ! /\ E R_ Address 3�1C N 4- i zo,1J tr �_ (' L i �j SLo IU - C 2 l9.5-0 Telephone OM 4 i 7 -15 -4 7 Date(s) of Use - U 3— I C HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. ure of Applicant alR2lea Official Title Date For Office Use Only Certificate of Insurance Approved Date 7 Item # 30 2/19/02 DISCUSSION: RECOGNITION OF MARTIN LUTHER KING AND CESAR CHAVEZ (Vice Mayor Inzunza and Councilman Beauchamp) Item # 31 2/19/02 COUNCILMEMBER MORRISON REQUESTED THAT THE ATTACHED PROPOSED LETTER BE PLACED ON THE AGENDA FOR CONSIDERATION, Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor February 20, 2002 Loretta Lynch, President California Public Utilities Commission 505 Van Ness Avenue San Francisco, CA 94102 Dear President Lynch: 40.vp S The volatility of electrical rates has been on the minds of every Californian since the market has been deregulated. The City of National City is very concerned about the Commission's (CPUC) proposal to distribute the California Department of Water Resource (DWR) rate increases among the State's utility customers. The residents and business owners of our City have responsibly paid their fair share of excessive energy costs over the past 1 V2 years and we believe the proposed "postage stamp" approach being considered by the Commission does not represent an equitable distribution of these rate increases. We believe that the CPUC and DWR need to work together to allocate any necessary cost increases related to DWR power contracts so as to not cause rate spikes in the SDG&E area. If rate increases are necessary, they should be instituted gradually to minimize economic difficulties for the region's residents and businesses. Clearly, the cost to deliver power to Northern California far exceeds that of Southern California due to factors such as the construction of Path 15. The City of National City believes that the most equitable method to allocate rate increases from DWR energy purchases would be to base rates on the actual costs to deliver power to consumers throughout the State. San Diego County residents were the first to be hit with the high costs of deregulation. During the summer of 2000, the residents and business owners of our community paid their exorbitant bills without assistance from the State or other California utility consumers. To now ask us to subsidize energy delivery costs for Northern California is unfair and inconsistent with traditional CPUC rate selling methods. ® Recycled Paper Loretta Lynch, President February 20, 2002 Page 2 On behalf of the City of National City, we request that the Commission adopt a rate increase structure for DWR energy purchases that is consistent with the costs of delivering power to individual portions of the State. Sincerely, George Waters Mayor GW/ll Community Food Bank of National City Post Office Box 1198 National City CA 91951-1198 619 477 6571 To: Members of the City Council of National City From: R. Mitchel Beauchamp, Director, Community Food Bank of National City Date: 19 February 2002 Re: Council Permission to Place Temporary Storage Structure The Directors of the Community Food Bank of National City have not been able to find a suitable permanent location. The Food Bank must vacate 910 National City Boulevard by the end of this month. This weekend the congregation of the First Baptist Church of National City authorized the Food Bank to use a portion of the Church's property to serve as a temporary location for the Food Bank until a suitable, permanent site can be obtained. The use of an existing garage on a single-family residence owned by the Church at 620 G Street is available as the office and distribution site for the over 300 families that use the Food Bank. A storage container, 40 feet in length with openings at both ends, requires Council permission to be placed in this location, just north of and in the shade of the main Sanctuary building. The Food Bank clients would utilize the Church patio as a waiting area so that no lines would be apparent from off -site. The Food Bank has additional equipment that will be stored at a commercial storage rental site on 30`h street. This includes office partitions, chairs and extra desks. The request of the City Council is to allow the placement of the storage container for a temporary yet as yet unknown period of time so that the Food Bank can continue to function and look for a permanent location. OFF AGENDA ITEM FEBRUARY 19, 2002 TEMPORARY USE PERMIT --- MCCUNE MOTORS - USED VEHICLE TENT SALE DATE OF THE EVENT: MARCH 8 - 10, 2002 TIME OF THE EVENT: 9 AM TO 10 PM STAFF RECOMMENDATION: APPROVE THE APPLICATION SUBJECT TO THE CONDITIONS OF APPROVAL City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE February 19, 2002 AGENDA ITEM NO. ITEM TITLE TEMPORARY USE PERMIT — McCUNE MOTORS - USED VEHICLE TENT SALE Claudia Caro, Permit Technician c • PREPARED BY DEPARTMENT Building and Safety EXPLANATION This is a request from McCune Motors to conduct a three day used vehicle tent sale on Wards old parking lot at the Plaza Bonita Shopping Center, from Friday, March 8- Sunday, March 10, 2002. The hours of the sale are 9:00 a.m. until 10:00 p.m. This event involves the sale of used cars from the McCune lot in National City. D.J. music will be provided for entertainment from 10 a.m. through 6 p.m. during the event. i Environmental Review N/A Financial Statement Approved By: Finance Director The City has incurred $115.00 in costs in processing the T.U.P. application through various City Departments. Account No. STAFF RECOMMENDATION Approve the Application fd of approval. a Temporary Use Permit subject to compliance with all conditions BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. Application For A Temporary Use Permit with recommended conditions of approval A-200 (9/99) Type of Event: _ Public Concert _ Fair _ Festival _ Parade _ Demonstration _ Circus Motion Picture _ Grand Opening _ Other _community Event Block Party Event Title: l2. t HJJ TCi56. CA `A/vc't" (5TL� Event Location: vI14714 E L i f Event Date(s): From! (S /tato /100aTotal Anticipated Attendance: 200 MonthloaylYear (ae Participants) (► $ c Spectators) Actual Event Hours: pm to 1a yj% jj Setup/assembly/construction Date: Start time: ) I AAll Please describe the scope of your setup/assembly work (specific details): J F4 t I Col.[ i U P i=-ERS i I a) FF C eS Dismantle Date: 3/ I Completion Time: o� List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. Sponsoring Organization: ! - 'C CM E_ ,©(o (ZS Xfor Profit A ' Not -for -Profit Chief Officer of Organization-�(Name)/ I m CCoME Applicant (Name):/�`�[ I O Y N C C00E-- Address: c;L3 " I © PAT -C 14 (-- Y GL_U Daytime Phone: (6I1)1(?7 — / (0I Evening Phone: (415 ci 7- l id I Fax: (61 C� q Contact Person "on site" day of the event: W 2.V I- L&Qy Pager/Cellular: b/ C -- 3Qa- g 1 ii 5 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 Is your organization a "Tax Exempt, nonprofit" organization? Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s): _ YES NO _ YES )(NO MOEstimated Gross Receipts including ticket, product and sponsorship sales from this event. Z 000 Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. GEn-rY'r 05Fb CA-Q. i Eq T ro2 T E Coi u T Y .our BAY _ YES _ NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 9 _ YES NO Does the event involve the sale or use of alcoholic beverages? YES _ NO Will items or services be sold at the event? If yes, please describe: _ YES > O Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the }� direction of travel, and provide a written narrative to explain your route. YES"_ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. YES _ NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies f Sizes I 0 X l'd NOTE: A separate Fire Department permit is required for tents or canopies. _ YESNO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: > Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas �I� l Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: . GAS ELECTRIC CHARCOAL OTHER (Specify): ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) > Tables and Chairs > Fencing, barriers and/or barricades > Generator locations and/or source of electricity > Canopies or tent locations (include tent/canopy dimensions) > Booths, exhibits, displays or enclosures > Scaffolding, bleachers, platforms, stages, grandstands or related structures > Vehicles and/or trailers > Other related event components not covered above > Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: r w(T-t_t_ ELJE PN\b up --7 . Please describe your procedures for both Crowd Control and Internal Security c5 - cO 2:T1--q L A L 5E CO 2,- Ty YES NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: 0 Security Director (Name): Phone: Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure saf ty f e •pant* AlWators: Please indicate what arrangement ou have made for providing First Aid Staffing and Equipment. re 611),(247 11-Sr F r) L U. gE_ Please describe your Accessibility Plan for access at your event by individuals with disabilities: 100 P sitL-C i E s Please provide a detailed description of your PARKING plan: Please describe your plan for DISABLED PARKING: Please describe your plans to notify all residents, businesses and churches impacted by the event: to_ 1> TrZZsc___ 0)3 S PA-Pr�� NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. f Number of Stages: .l A Number of Bands: "/4- Type of Music: I �n `USEC__ YES _ NO Will sound amplification be used? If YES, please indicate: Start time: I a) /pm Finish Time — YES NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am!'pm Finish Time am/pm Please describe the sound equipment that will be used for your event: NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: _ YES NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 10/3/01 5 For Office 'Use OnCy Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6. Date Received CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED Conditions of Approval SPONSORING ORGANIZATION: EVENT: DATE OF EVENT: TINI E: APPROVALS: PLANNING FIRE FINANCE POLICE SPECIFIC Conditions of Approval: McCune Motors Used Vehicle Tent Sale March 8-10, 2002 9:00 a.m. until 10:00 p.m. YES [ x ] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS j ] FIRE (336-4550) 1. Exit ways to be maintained in an unobstructed manner at all times. Exit way to be clear of all obstruction for it's entire width and length. 2. Fire extinguishers shall be on premises, type 2-A:10-BC. Travel distance not to exceed seventy five (75) feet. 3. Fire Department access roads shall be provided and maintained at a width of 20 feet and a vertical clearance of 13'6" at all times. 4. Fire hydrants and fire suppression connections and appliances shall not be blocked or obstructed at any time. 5. Fire Department permit is required for the used of canopies or tents. Permit fee is eighty-five dollars ($85.00). Permit to be obtained from Fire Department. 6. Site map showing size, location, and configuration of tent, canopies, vehicle locations and placement of event on property. 7. Canopies and tents are to be constructed of a flame resistant material with the California State Fire Marshal seal of approval attached. 8. Vehicles are not to be parked within twenty (20) feet of tents or canopies. FIN_\NCE (336-4330) A business license is required of all vendors and businesses participating in the special event. Each separate vendor must have a separate business license. Merchants licensed for the site can operate on their current license. 7 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization A/cCU! - ((�) Person in Charge of Activity GEC.�P7i- SALA M E o2 3 ++ /� C 19. 6 Address IC dam- (-zo,� Iq L c L-r cf 13r? l� N . C- Telephone ( J9) 4 i 7- 1 34/ Date(s) of Use _ j 0 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to Conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. ure of Applicant ain2ica Official Title Date For Office Use Only Certificate of Insurance Approved Date 7 18.94.070 18.94.070 Specific storage regulations in C or M zones. In the commercial and manufacturing zones, the following regulations shall apply: A. The storage of all materials or wastes which might cause fumes or dust, or which constitute a fire hazard, or which may be edible by or otherwise attractive to insects or rodents, unless said materials or wastes are stored outdoors in closed containers, is prohibited. B. The storage, utilization or manufacturing of corrosive materials is permitted subject to the provi- sions of the city fire code. C. Activities involving the storage, use ormanu- facture of fire and explosive hazard materials shall be conducted in accordance with the city fire code. D. Toxic or dangerous materials shall be stored in a manner that insures against their escape from the premises to the detriment of public safety, health or welfare. E. No material, equipment, or goods of any kind shall be stored on the roof of any building in any zone. F. In the CT zone, the outdoor storage of mer- chandise, materials or equipment, except vehicles, shall be permitted only when incidental to a permit- ted use located on the same lot, provided that such storage is located at the rear of a lot and is confined to an area not to exceed five percent of the gross floor area of the permitted building or buildings. G. In the industrial zones, the storage or mate- rials, liquids, or wastes upon any lot in such form or manner that they may be transferred or flow off sal lot by natural causes or forces is prohibited. Shipping containers and truck trailers shall no used for storage purposes in any zone, except as approved on a temporary basis by the city coun- cil. (Ord. 1925 § § 4, 19, 1987; Ord. 1503 § 1 (part), 1976: NCLUC § 976-13.02) 18.94.080 Rubbish storage. A. Rubbish and solid waste shall be disposed of by public facilities, when available. Liquid wastes shall be promptly and properly disposed of in a manner acceptable to the city and to the San Diego 800 Metropolitan Sewer District. Where public facilities are not provided for disposal, rubbish and solid waste shall be contained in rodent proof, nonflam- mable, reasonably waterproof storage containers with close -fitting lids. When liquid wastes are of such a character as to be unacceptable in the public sewer system, such wastes shall be stored in suitable containers or tanks until transfer. Such containers or tanks shall comply with the city fire code and other applicable regulations in this title. B. All storage and disposal facilities shall be screened from all public view. In the residential, commercial and institutional zones such screening shall be of solid masonry construction with sturdy gates of view -obscuring design. Location and acces- sibility shall be subject to site plan review. C. Any building or structure or portion of build- ing or structure used for storage of rubbish -and waste shall contain an approved floor drain connect- ed to the public sewer system. (Ord. 1712 § 49, 1980; Ord. 1503 § 1 (part), 1976: NCLUC § 976- 13.03)