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Home My WebLink About2002 03-19 CC AGENDA PKTAGENDA OF A REGULAR MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY — MARCH 19, 2002 — 6:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY CITY MANAGER, TOM G. MCCABE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 19, 2002 AND THE ADJOURNED REGULAR MEETING OF MARCH 12, 2002 PRESENTATIONS Employee Introduction Program COPIES OF THE CITY COUNCIL MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.ci.national-city.ca.us COUNCIL AGENDA 3/19/02 PAGE 2 PROCLAMATIONS Proclaiming April 2002 as: "EMERGENCY PREPAREDNESS MONTH" INTERVIEWS/APPOINTMENTS Various Boards and Commissions — Interviews San Diego County Water Authority - Appointment PUBLIC HEARINGS 1. Public Hearing — To review the Draft FY 2002-03 Annual Plan document including proposed Community Development Block Grant (CDBG) and HOME Investment Partnership Act (HOME) Program Budgets and consider public comment and testimony. (Community Development Commission) CONSENT CALENDAR Consent Calendar: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prier to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 2. Resolution No. 2002- 39 Resolution of the City Council of the City of National City authorizing the transfer of $100,265 from the General Fund, Undesignated Fund Balance to the Expert and Consultant Services Accounts of the City Manager and City Attorney's Offices. (City Attorney) COUNCIL AGENDA 3/19/02 PAGE 3 CONSENT CALENDAR (cont.) 3. Resolution No. 2002-40 Resolution of the City Council of the City of National City authorizing the transfer of $19,000 from the Undesignated Fund Balance, 303-2501 to the Capital Improvement Project Account, 630-409-500-598-8011, and approving Change Order No. One for the City Hall and Police Facility Buildings Integrated Security/Fire Alarm/Access Control System. (Public Works/Engineering) 4. Resolution No. 2002- 41 Resolution of the City Council of the City of National City establishing Underground Utility District No. 21 (Phase IV) on Highland Avenue from 24th Street to 30th Street. (Engineering) 5. Resolution No. 2002-42 Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement between the City of National City and Conrad Business Services, Inc. to provide infrastructure valuation services. (Finance) 6. WARRANT REGISTER NO. 36 (Finance) Ratification of Demands in the amount of $989,762.16 7. WARRANT REGISTER NO. 37 (Finance) Ratification of Demands in the amount of $297,284.39 8. Consolidated Cash and Investment Report as of January 31, 2002. (Finance) 9. Claim for Damages: Richard J. Edwords. (City Clerk) COUNCIL AGENDA 3/19/02 PAGE 4 CONSENT CALENDAR (cont.) 10. Denial of Application for Leave to Present a Late Claim: Richard J. Edwords. (City Clerk) 11. Claim for Damages: Michael Verdugo. (City Clerk) 12. Claim for Damages: Cecilia Morales and Carlos Sotelo. (City Clerk) NEW BUSINESS 13. Request from Granger Junior High School to use portable stage and 200 chairs. (Parks & Recreation) 14. Request to use the Community Center by the South Bay Family YMCA. (Public Works) 15. Temporary Use Permit — Council of Filipino Organizations — Philippine Faire 2002. (Building & Safety) -* CITY MANAGER — * CITY ATTORNEY —> OTHER STAFF COUNCIL AGENDA 3/19/02 PAGE 5 NEW BUSINESS (cont.) -- MAYOR CITY COUNCIL 16. Scheduling of a Joint Workshop with the Planning Commission and other City Boards and Commissions regarding a presentation on Drug Issues in National City and the Region, to be held in the Reverend Martin Luther King Jr. Community Center. (Councilman Beauchamp) PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Next Regular City Council Meeting — April 2, 2002 at 6:00 p.m. — Council Chambers, Civic Center TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE City of National City Personnel Department 1243 National City Boulevard National City, CA 91950-4301 Phone: (619) 336-4300 TDD: (619) 336-4304 MEMORANDUM DATE March 12, 2002 TO Park Morse, Assistant City Manager FROM Roger C. DeFratis, Persoryslre or SUBJECT : EMPLOYEE INTRODUCTION PROGRAM The City Council has requested that all new full-time employees hired each month be invited to the third City Council meeting of each month. The attendance of the employee is voluntary and will not be paid overtime for such appearance. The below department director(s) are requested to extend such an invitation to the listed employee(s) and confirm the employee(s) attendance, if applicable, with the City Manager by the Thursday preceding the meeting. DEPARTMENT DIRECTOR EMPLOYEE/POSITION DATE OF HIRE Burt Myers Jose Urbina/Maintenance Worker February 12, 2002 Chief Kimble Jeremy DayLugo/Firefighter Ernesto Diaz/Firefighter March 5, 2002 March 5, 2002 xc: Burt Myers Chief Kimble RCD:Im Employee Intro ® Recycled Paper 3 aF Ijinirtamatitin WHEREAS, California residents have suffered the effects of various disasters ranging from severe winter storms to major earthquakes and wildlife fires, resulting in costs of hundreds of millions of dollars; and WHEREAS, In light of the tragic events of September 11, 2001, the President has declared war on terriorism; and WHEREAS, WHEREAS, WHEREAS, The Unified San Diego County Emergency Services Organizations, comprised of the County and the 18 cities within the County, has been involved in terrorism planning and preparedness since 1997; and The loss of life and property damage can be greatly reduced if appropriate emergency preparedness measures are taken before, during and after a major emergency; and Local community groups, businesses, schools and the State of California will join the Unified San Diego, County Emergency Services Organization in advising, informing and educating individuals about disaster preparedness; and NOW THEREFORE, 1, GEORGE H. WATERS, Mayor of the City of National City, do hereby proclaim April2002 as: "EMERGENCY PREPAREDNESS MONTH" and urge all persons to participate in the statewide Duck, Cover, and Hold Drill on Tuesday, April 2'' at 10:30 a.m. by taking protective actions as if an earthquake had actually occurred; and BE IT FURTHER PROCLAIMED that the Mayor and the Council of. National City encourage all persons to increase their knowledge and awareness of proper safety measures to follow during any emergency or disaster. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of National City be affixed this 19' day of March 2002. GEORGE H. WATERS f Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor March 11, 2002 Ms. Maria Graham 903 Ethel Place National City, CA 91950 Dear Ms. Graham: This letter is to notify you that in order to be considered for appointment to one of our City's Boards and Commissions, you are required by City policy to appear before the City Council for an interview. You are, therefore, requested to appear for consideration for appointment at our Council meeting on Tuesday, March 19, 2002 at 6:00 p.m. In the Council Chambers. If you are unable to attend, please contact my office immediately. Your prompt attention to this matter is greatly appreciated. Sincerely, GEOR E H. WATERS MAYOR GHW:nu ® Recycled Paper Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board CITY OF NATIONAI.. CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE ANI) INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (1) year from the date it is submitted. THIS DOCUMENT IS FILED AS A PUBLIC DOCUMENT PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) / Planning Commission V Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development Committee Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner /� Pea ,.�:X'�'�, a . M�'` r+ TT tau , SPY Name: UAH/ H J / W/4 Birth Date (Last) Cy}nn �zz rTt/ /1 /(First)" L/ Home Address: (v3 ` / ji Ea P4q c E , /1 47 J4 L CI ll/ Telephone: Residence ((U//) �%-.38y 3 ) Business/Work ((2 /9) YJ) —G la) x // J ) NUMBER OF YEARS YOU HAVE LIVED IN: CALIFORNIA? �-'2j SAN DIEGO COUNTY? V .)- 6-3 NATIONAL CITY? ARE YOU A REGISTERED VOTER: YES NO (Optional) HAVE YOU EVER BEEN CONVICTED OF A CRIME (OTHER THAN MINOR TRAFFIC OFFENSES) OR HAI .A CIVIL JUDGEMENT (OTHER THAN A DIVORCE DECREE) ENTERED AGAINST YOU: NO: If YES: (PLEASE ATTACH SEPARATE EXPLANATION) Colleges attended and degrees held, if any: S S4 v Dit O0 7:91 fief//tit,Ty Meth-Zak-0 A-A/p ,t /15 - t)re7 eE�--s ,n/ ur/n,E Js Related Professional or Civic Experience: /I/o .fir �4pM.•✓� S TRA Ticry; EfriP f.9J/sr /N P441.4 ✓c Please indicate below any further information that will be of value regarding your service on the above named boards, committees or commissions: DATE: 3/09.-- YOUR SIGNATURE RETURN COMPLETED FORM To : CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor March 8, 2002 Ms. Leticia Quintero 303 East 2nd Street National City, CA 91950 Dear Ms. Quintero: This letter is to notify you that in order to be considered for appointment to one of our City's Boards and Commissions, you are required by City policy to appear before the City Council for an interview. You are, therefore, requested to appear for consideration for appointment at our Council meeting on Tuesday, March 19, 2002 at 6:00 p.m. in the Council Chambers. If you are unable to attend, please contact my office immediately. Your prompt attention to this matter is greatly appreciated. Sincerely, GEORGE H. WATERS MAYOR GHW:nu ® Recycled Paper CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (1) year from the date it is submitted. THIS DOCUMENT IS FILED AS A PUBLIC DOCUMENT PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Planning Commission Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development X Name: QU infet-D Leficia Birth Date to /10 / $ ( (First) (Optional) (Last) Home Address: )3 "Ea s��1 ynd p5 1 T eet N al;vna l //11G , �1C�A 1 i't 561 Telephone: Residence ( (f/11) '117 -7I ST ) Business/Work (((Pl9) -t 17_ 5S32 NUMBER OF YEARS Y U HAVE LIVED IN: CALIFORNIA? 10 SAN DIEGO COUNTY? NATIONAL CITY? 20 ARE YOU A REGISTERED VOTER: YES ✓ NO HAVE YOU EVER BEEN CONVICTED OF A CRIME (OTHER THAN MINOR TRAFFIC OFFENSES) OR HAD A CIVIL JUDGEMENT (OTHER THAN A DIVORCE DECREE) ENTERED AGAINST YOU: NO: ✓ YES: (PLEASE ATTACH SEPARATE EXPLANATION) 'sae. 041 c Colleges attended and degrees held, if any: seansh Uhiversi y Of San Die - working on a dyable $acJetor's Enlu`sh Related Professional or Civic Experience: ol,(-Fh Bay ArneriCorps* VISTA, AdelaMe Mujer committee, Please indicate below any further information that will be of value regarding your service on the above named boards, committees or commissions: Far4nerf -,r Prevert-hon, Na-Honal G-17 enlIaboru{ive DATE: 3/7 / t'2 YOUR SIGNATURE ct a^^13 aD RETURN COMPLETED FORM TO : CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor March 8, 2002 Mr. Roger "Cat" Morris 2928 East 8th Street National City, CA 91950 iF1 .{7d Pfet _ fYds�• M !. y^,. Dear Mr. Moms: This letter is to notify you that in order to be considered for appointment to one of our City's Boards and Commissions, .you are required by City policy to appear before the City Council for an interview. You are, therefore, requested to appear for consideration for appointment at our Council meeting on Tuesday, March 19, 2002 at 6:00 p.m. in the Council Chambers. If you are unable to attend, please contact my office immediately. Your prompt attention to this matter is greatly appreciated. Sincerely, GEOR E H. WATERS MAYOR GHW:nu ® Rccycicd Paper CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (1) year from the date it Is submitted. THIS DOCUMENT IS FILED AS A PUBLIC DOCUMENT PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Planning Commission Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development X Name: OR k i S! i ,9T ,�,e Birth Date ) /S (La ) (First) (Optional) Home Address: 292S' Fqs+ tli•Si: 9/9S"0 30s1 1)A;1: Qk._5 5 Z f 9//iS/—,60:5:C Telephone: Residence ( )511.1`J - Bt)23 ) Business/Work ( le I.9 —/,S e ) NUMBER OF YEARS YOU LIVED IN: CALIFORNIA? ? SAN DIEGO COUNTY? 19 NATIONAL CITY? /9 ARE YOU A REGISTERED VOTER: YES NO HAVE YOU EVER BEEN CONVICTED OF A CRIME (OTHER THAN MINOR TRAFFIC OFFENSES) OR HAD A CIVIL JUDGEMENT (OTHER THAN A DIVORCE DECREE) ENTERED AGAINST YOU: NO: V YES: (PLEASE ATTACH SEPARATE EXPLArNATION) $'0?11 tbNAt'Pr ONi�g` Scboot• e or;�.2�ez:�.+'l.f_*5 .".i X..,S.itI.+:Fi n24 M.NSt[Yllelirl.erli0s ex Colleges attended and degrees held, if any: Related Professional or Civic Experience: j3y rs_ SPi-rart-iy /Ale. If)!'eJ OF Sec�,'� Pleaie indicate below any further information that will be of vale regarding your service on the above nqn ett boards, committees or commissions: faha, p,Yia,.S /✓44J/'onaI /,,7 Cheln1 e tl Lpl/rm Yiretit-N-1-/OA.1 VIrS /�mbasra�Jc..r the; r eNP years-_ Aoki '✓civarle ,recce I j yeers f�42S J&e' t r»o�l` ('Lectsicrs J 7io,s-/) C r 1-4, 13 /1 edtrs - DATE: YOUR SIGNATURE RETURN COMPLETED FORM TO : a2r;S CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor MARCH 13, 2002 TO: FROM: SUBJECT: COUNCILMEMBERS MAYOR GEORGE H. WATERS SAN DIEGO COUNTY WATER AUTHORITY MEW Presently there is one vacancy on the above -subject committee. The following individuals have expressed an interest for appointment to the San Diego County Water Authority: FRANK CHENELLE (has served two terms) CRAG PRIOR (interviewed by the Council 8/7/01) This item will be placed on the Council Agenda for the meeting of March 19, 2002 for recommendation to appoint Mr. Chenelle or Mr. Prior to serve on the San Diego County Water Authority for a term ending March 8, 2008. GEORGE H. WATERS Mayor GHW:nu ® Recycled Paper CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS Cl+4-Mi, ?he eochs.,,,4 d?? ue *iter.,774-14-, idot2 DATE:. - 7—tC• -DZ YOUR SIGN RETURN COMPLETED FORM TO : CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (I) year from the date it is submitted. THIS DOCUMENT IS FILED AS A PUBLIC DOCUMENT PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Name: CA veZLE (Last) Home Address: Planning Commission Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development Committee rgif~o-1 (First) 3e'41Z-el0e Birth Date Telephone: Residence ( 4//4 age e 9 ) Business/Work ( AO( NUMBER OF YEARS YOU HAVE LIVED IN: CALIFORNIA?AN DIEGO COUNTY?/rl,t � �%t NATIONAL CITY? ARE YOU A REGISTERED VOTER: YES (/ NO 3-/3 •-33 (Optional) SeS—y,es. HAVE YOU EVER BEEN CONVICTED OF A CRIME (OTHER THAN MINOR TRAFFIC OFFENSES) OR HAD Ar('IVIL JUDGEMENT (OTHER THAN A DIVORCE DECREE) ENTERED AGAINST YOU: NO: YES: (PLEASE ATTACH SEPARATE EXPLANATION) 1IF , gAhCf'S t, _ Atilt ti)t a rf�ts 2, k' �iye,t'"'t`�aR t: �ns'.ti- - + +�'�`,rzG4pde ?�y�..;�;" Colleges attended and degrees held, if any: SOL%A lteS7 C'r,� X AS • loczeee Related Professional or Civic Experience: Please indicate below any further information that will be of value regarding your service on the above named boards, committees or commissions: I Pees re y C'`<.dr/d v. W e) f W,1, 1c `, Auld .5-4 JD/coeF'o Ca I, Air, cam Ter.( 4vYA . 413e c7tl et <%✓e 4 cso r00 Ake 40.6.0 0llatss, CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT: It Is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (1) year from the date it is submitted. PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board v' Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Name: 17 C2N I D it (Last) Planning Commission Port Commission V V San Diego County Water Authority Housing & Comrpunity Development Committee 1 Traffic Safety Committee Library Board of Trustees Sweetwater Authority (First) Birth Date kO--S (Optional) Home Address: (0 1 'T 4-T-1-) STREET EIS ST NATkDNAl- cirri CA I ci.SO Telephone: Residence ( to 1 q -• 3 - I -7 -7 1 ) NUMBER OF YEARS YOU HAVE LIVED IN: CALiFORNIA? I- 1 SAN DIEGO COUNTY? 47 NATIONAL CITY? ARE YOU A REGISTERED VOTER: YES V NO Business/Work (%\q -51 b -39MS 2 STEJOEiET<C014fM1btaw ttppocAtos4 Colleges attended and degrees held, if any: Tt-iomBS YeFFEP-SwV SC- L OF LAW -JVtafs `?OGTORATe SAN D%EGO ..STATt VINivE.IeSITY - R C. ACC-6MNTtNG Related Professional or Civic Experience: Am, f>N ATTrAZN€Y W1Tk P KM-MAN�'-R-E'ST IN MY Cone hUINtTY. PLEASE INDICATE BELOW ANY FURTHER INFORMATION THAT WILL BE OF VALUE REGARDING YOUR SERVICE ON THE ABOVE NAMED BOARDS, COMMITTEES OR COMMISSIONS:1N ANY brf -ME A%bVC CAPACITIES -I Vviu -IAv 19 1(LM1EG-4NICAL- C+dzfas P nE THE k SS \At S (N VOL-VEt) AND mFL,‘c -TlOM . S E6 .D nl&r i{-IE 1~ESIVvNTS NATioruIAZ CITY. DATE: —7 - I S - YOUR SIGNATURE RETURN COMPLETED FORM TO: THE CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD, NATIONAL CITY, CA 91950 City of National City COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2002 AGENDA ITEM NO. 1 ITEM TITLE: PUBLIC HEARING: TO REVIEW THE DRAFT FY 2002-03 ANNUAL PLAN DOCUMENT INCLUDING PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM BUDGETS AND CONSIDER PUBLIC COMMENT AND TESTIMONY PREPARED BY: Paul Desrochers, DEPARTMENT Community Development Commission Executive Director EXPLANATION: Today's public hearing will focus on review of the draft Annual Action Plan for FY 2002-03, of the City's Consolidated Plan for FY 2000-2005. The Consolidated Plan, required by HUD, is a planning document that identifies National City's overall housing and community development needs and outlines a five-year strategic plan to address those needs. HUD also requires that the City formulate a 2002-03 Consolidated Plan Annual Plan or "Action Plan" to explain what activities the City will undertake during the next year to address priority needs in terms of local objectives that will be identified in the 2000-2005 strategic plan (five- year plan). In other words, HUD wants to know what activities of the new five-year strategic plan will be accomplished in 2002-03. The Five -Year Consolidated Plan (2000-05) and FY 2002-03 Action Plan have been prepared in accordance with HUD regulations. The FY 2002-03 Action plan is currently in draft form and has been released for a 30-day public review period from March 8, 2002 through April 8, 2002. A second public hearing is scheduled to take place on April 16, 2002 to consider public comments for completion and submission of the Final Annual Action Plan to HUD. Today's public hearing also affords all FY 2002-03 CDBG and HOME applicants the opportunity to present their projects and/ or programs to the City Council. Invitations were sent to all applicants for this purpose. Each year the City completes a process to solicit and approve programs and projects eligible for federal funding. The Depart- ment of Housing and Urban Development (HUD) has informed the City that $1,425,000 in Community Development Block Grant (CDBG) and $699,000 in HOME Investment Partnership Act (HOME) funds will be available for the Consolidated Plan program year 2002-03. Environmental Review Financial Statement X N/A The City will receive $699,000 in HOME and $1,425,000 in CDBG funds from the Department of Housing and Urban Development for FY 2002-03. STAFF RECOMMENDATION City Council consider public comment on the draft 2002-03 Annual Plan including proposed CDBG and HOME program requests and continue public hearing until April 16, 2002. BOARD/COMMISSION RECOMMENDATION CDBG and HOME recommendations from the Housing and Community Development Committee (HCDC) are listed in Attachment No. 2 of this report. ATTACHMENTS (Listed Below) Resolution No. 1. Proof of Publication 2. HCDC Recommendations - CDBG and HOME 3. 2001-02 Annual Action Plan (DRAFT) Attachment No. 1 PUBLIC HEARING NOTICE 2002-03 CONSOLIDATED PLAN FUNDING ALLOCATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAMS The City Council of the City of National City will hold a PUBLIC HEARING on March 19, 2002 at 6:00 p.m. and continue this Public Hearing until April 16, 2002 at 6:00 p.m. in the City Council Chambers, 1243 National City Boulevard. The purpose of the public hearing is to invite public comment on the expenditure of FY 2002-03 Consolidated Plan funding as well as comment on the objectives of the Annual Plan. Approximately $2 Million will be spent on CDBG and HOME program funding. The following Consolidated Plan Budget reflects all requests for the FY 2002-03 CDBG and HOME Budgets. FY 2002-03 Consolidated Plan Budget Requests CDBG Administration and Planning - $75,000 Public Services - $408,100 City Capital Improvements - $1,225,100 Community/Economic Development - $234,125 HOME Administration - $69,900 CHDO Operations - $300,000 First Time Home Buyer Program - $250,000 Property Rehabilitation — $75,000 Single Family Homeownership Program - $50,000 TOTAL FUNDS REQUESTED $2,687,225 TOTAL FUNDS AVAILABLE $2,124,000 OVERAGE $563,225 Further information on the above Consolidated Plan activities can be obtained at the Community Development Commission office at 140 E. 12th Street, Suite B, National City, California 91950 or by calling Angelica Macias at (619) 336-4255 or via e-mail: amaciasci.national-city.ca.us Paul Desrochers, Executive Director FY 2002-2003 CDBG AND HOME REQUESTS ASt9SlH1 Q CDBG: �,000 CDBG REQUESTS TAB ORGANIZATION PROGRAM AMOUNT REQUESTED ADMINISTRATION AND PLANNING HCDC RECCOMENDATIONS CITY COUNCIL RECCOMENDATIONS 1 CDC/City CDBG Administration and Planning $ 75,000.00 $ 37,150.00 PUBLIC SERVICES 2 Boys and Girls Club of National City After School Transportation Program $ 15,725.00 $ 15,725.00 3 City of National City - Building and Safety Graffiti Removal (25%) $ 14,875.00 $ 14,875.00 4 City of National City - Fire Department Trauma Intervention Program Services $ 7,000.00 $ 7,000.00 5 City of National City - Library Literacy Services $ 55,000.00 $ 30 000.00 6 City of National City - Parks & Recreation Swim Program $ 21,000.00 $ 21,000.00 7 City of National City - Parks & Recreation Tiny Tots $ 18,000.00 $ 18,000.00 8 Community Youth Athletic Center Program Development $ 60,000.00 $ 30,000.00 9 Community Development Commission Senior Nutrition Program $ 40,000.00 S 40,000.00 10 Consumer Credit Counseling Service Emergency Debt and Credit Counseling $ 20,000.00 $ 11 National City Collaborative Critical Hours Program $ 66,500.00 $ 12 Oaks to Acorns Senior Supporting Students $ 35,000.00 $ - 13 Southwest Center for Asian Pacific American Law Legal Services and Education $ 50,000.00 $ - 14 South Bay Community Services Rental Assistance Program $ 5,000.00 $ - Total Public Services Requests Amount Allowed for Public Services (15% of Entitlement) Difference COMMUNITY/ECONOMIC DEVELOPMENT $ 408,100.00 $ 213,750.00 $ 213,750.00 $ 194,350.00 15 Boys and Girls Club of National City Wayne Sevier Memorial Gymnasium Hardwood Floor Project $ 80,000.00 $ 80,000.00 16 City of National City - Building and Safety Graffiti Removal (75%) $ 44,625.00 $ 44,625.00 17 City of National City - Building and Safety Housing Inpection Program $ 34,500.00 $ 34,500.00 18 City of National City - Building and Safety Code Enforcement Pilot Program Matching Funds $ 50,000.00 S 50,000.00 19 MMC Project Human Services Division $ 15,000.00 S - 20 National City Historical Society Granger Music Hall $ 10,000.00 $ 25,000.00 Total Economic Development Requests CITY CIP $ 234,125.00 $ 234,125.00 21 Community Development Commission National City Boulevard Streetscape $ 500,000.00 $ 500,000.00 22 City of National City - Engineering/P.W. Installation of Pedestrian Ramps $ 100,000.00 $ 52,025.00 23 City of National City - Engineering/P.W. Misc. Concrete Improvements $ 100,000.00 $ 75,000.00 24 City of National City - Engineering/P.W. Public Works Yard Resurfacing $ 150,000.00 $ 75,000.00 25 City of National City - Engineeriia/P.W. Alley Improvements $ 100,000.00 $ - 26 City of National City - Engineerino/P.W. Traffic Signal Installation at National City Blvd. & "A" $ 150,000.00 $ 150,000.00 27 City of National City - Englneerin0/P.W. Community Center - Replace Main Hall Tile Floor Sections $ 30,000.00 $ 30,000.00 28 City of National City - Fire Department Firefighting Equipment $ 65,100.00 $ 65,100.00 29 City of National City - Fire Department Station #10 Source Capture Diesel Exhaust Ventilation System $ 30,000.00 $ 30,000.00 Total City CIP Requests TOTAL CDBG REQUESTS $ 1,225,100.00 $ 977,125.00 $ 1,942,325.00 $ 1,425,000.00 HOME REQUESTS TAB ORGANIZATION PROGRAM AMOUNT REQUESTED A $ 69,900.00 H CDC - CHDO Sponsored Assist in Production of Affordable Housing $300,000.00 $ 360,000.00 32 CDC First Time Homebuyers Program $250,000.00 $ 250,000.00 33 MAAC Protect Single-family Homeownership Program S50,000.00 $ - 34 Christmas In July"Nationai City Home Repair, Rehabilitation and/or modification $75,000.00 $ 19,100.00 TOTAL HOME REQUESTS $744,900.00 $ 699,000.00 Z "ONIN3WH3Vllb' ATTACHMENT NO. 3 DRAFT HUD Consolidated Plan Action Plan for Fiscal Year 2002 — 2003 Review Period: March 8, 2002 — April 8, 2002 111.1.111111110 Preserving History... Shaping the Future Community Development Commission of National City 140 East 12th Street, Suite B National City, CA 91950 (619) 336-4250 phone number (619) 336-4286 facsimile www.ci.national-city.ca.us I. FY 2002/2003 ACTION PLAN The 2002 — 2003 Action Plan implements the third year of the Five -Year Consolidated Plan. This Plan outlines the action steps that National City will take to address community development and housing needs in the City. The Plan includes a listing of all proposed projects/program activities and funding (TABLE II and APPENDIX A) that the City will undertake during Fiscal Year, July 1, 2002 through June 30, 2003 utilizing Community Development Block Grant (CDBG), HOME Investment Partnerships Act (HOME) funds and the Section 108 Loan Program. A HOUSING AND COMMUNITY DEVELOPMENT RESOURCES National City has access to a variety of federal, state and local resources to achieve its housing and community development priorities. Table I summarizes the major sources of funding available to carry out housing and community development activities in National City. Specific funding sources will be utilized based on the opportunities and constraints of each particular project or program. The City's goal is to leverage federal and local funds to maximize the number of households that can be assisted. Specifically, in FY 2002/03, National City has access to the following: • Community Development Block Grant (CDBG): • Home Investment Partnership Act Funds (HOME): • Redevelopment Tax Increment • Redevelopment: • Low/Moderate Income Housing Redevelopment: • Section 8 Rental Assistance: • Rehabilitation Loan Program: $1,425,000.00 $ 699,000.00 $5,200,000.00 $1,300,000.00 $5,000,000.00 $ 500,000.00 City of National City Page 1 of 31 2002-2003 Annual Action Plan TABLE I Public and Private Resources Available for Housing and Community Development Activities Program Name I Description L Eligible Activities la. Federal Programs - Formula/Entitlement HOME Flexible grant program awarded to the City as part of a county consortium on a formula basis for housing activities. • New Construction • Acquisition • Rehabilitation • Home Buyer Assistance • Rental Assistance Community Development Block Grant Grants awarded to the City on a formula basis for housing and community development activities. • Acquisition • Rehabilitation • Home Buyer Assistance • Economic Development • Homeless Assistance • Public Services lb. Federal Programs — Competitive Supportive Housing Grant (SuperNOFA)Conversion, Grants to improve quality of existing shelters and transitional housing; increase shelters and transitional housing facilities for the homeless. • Homeless Assistance (Acquisition, New Construction,,SpRehabilitation, Support Services) Section 8 Rental Assistance Program Rental assistance payments to owners of private market rate units on behalf of very low-income tenants (administered by the County). • Rental Assistance Section 202 Grants to non-profit developers of• supportive housing for the elderly. • Acquisition • Rehabilitation ction • RentaNew l Assistance • Support Services 811 Grants to non-profit developers of suSection cluding for persons with disabilities, ingroup homes, independent living facilities and intermediate care facilities. • Acquisition • Rehabilitation • New Construction • Rental Assistance Section 108 Loan Provides loan guarantee to CDBG entitlement jurisdictions for pursuing large capital improvement or other projects. The jurisdiction must pledge its future CDBG allocations for repayment of the loan. Maximum loan amount can be up to five times the entitlement jurisdiction's most recently approved allocation. Maximum loan term is 20 years. • Acquisition • Rehabilitation Home Buyer Assistance • Economic Development • Homeless Assistance • Public Services 2. State Programs — __- — — — — — — [Support Services — — Emergency Shelter Program _ _ _ _ _ __ _ -- — __ — — _ — _ Grants awarded to non-profit organizations for shelter support services_ Mobile Home Park Conversion Program (M Prop). —._--_—. _ _ _ Funds awarded to mobile home park tenant organizations to convert mobile -home parks to resident ownership. _ _ _ __ _ Acquisition • Rehabilitation California Housing Finance Agency (CHFA) Multiple Rental Housing Programs. — — —� Below market rate financing offered to builders and developers of multiple- family and elderly rental housing. Tax-exempt bonds provide below- market mortgage money, - - _ _ _ _ —. • New Construction • Rehabilitation • Acquisition of Properties from 20 to 150 units City of National City 200212003 Annual Action Plan Page 2 of 33 TABLE I (Continued) Public and Private Resources Available for Housing and Community Development Activities Mortgage Credit Certificate Program Income tax credits available to first - time homebuyers for the purchase of new or existing single-family housing. Local agencies (County) make certificates available. • Home Buyer Assistance Low Income Housing Tax Credit (LIHTC) Tax credits available to individuals and corporations that invest in low-income rental housing. Tax credits sold to corporations and people with high tax liability, and proceeds are used to create housing. • • • New Construction Rehabilitation Acquisition California Housing Rehabilitation Program - Owner Component (CHRP- 0) Low interest loans for the rehabilitation of substandard homes owned and occupied bylower-income households. City and non -profits sponsor housing rehabilitation projects. . • Rehabilitation Repaircibof Code Violations, Addessibi,ity Improvements, Room Additions,m General Property Improvements 3. Local Programs National City Community Development Commission Revolving Fund 20 percent of Agency funds are set aside for affordable housing activities governed by state law. 1 • 11 • • Acquisition Rehabilitation New Construction 4. Private Resources/Financ ng Programs Federal National MortgageLoan Association (Fannie M applicants apply to participating ;enders for the following programs: a. Community Home Buyers Program Fixed rate mortgages issued by private mortgage insurers. • Home Buyer Assistance b. Community Home Mortgage Improvement Mortgages, which fund the purchase and rehabilitation of a home. • • Home Buyer Assistance Rehabilitation c. Fannie Neighbors Low Downment Mortgages for Single -Family Homes in underserved low-income and minority communities. • Home Buyer Assistance Savings Association Mortgage Company Inc. (SAMCO) Pooling process to fund loans for affordable ownership and rental housing projects. Non-profit and for profit developers contact member institutions. • New Construction of single family and multiple familyrentals, cooperatives, self help housing, homeless shelters, and group homes for the disabled. California Community Reinvestment Corporation (CCRC) Non-profit mortgage banking consortium designed to provide long- term debt financing for affordable multi -family rental housing. Non-profit and for profit developers contact member banks. • • New Construction Rehabilitation Acquisition Neighborhood National Bank Community -based lending institution focusing on local business (per Community Reinvestment Act) • Financial assistance to local businesses, which will result in job creation and retention. Federal Home Loan Bank Affordable Housing Program Direct Subsidies to non-profit and for - profit developers and public agencies for affordable low-income ownership and rental projects. • New Construction Source: Cotton/Beland/Associates, Inc., 2000. City of National City 2002/2003 Annual Action Plan Page 3 of 33 II. PRIORITY NEEDS ASSESSMENT OF THE CITY OF NATIONAL CITY — 200212003 ANNUAL ACTION PLAN PRIORITY: PRESERVATION AND MAINTENANCE OF EXISTING HOUSING: Supporting Rationale: Given the City's aging housing supply, conservation of the housing stock is necessary to avoid a degree of physical decline that would require larger rehabilitation efforts in the future to restore quality and value. It is also important to preserve the affordable housing units in the City to maintain adequate housing opportunities for all residents. A. FIVE - YEAR OBJECTIVES (PRESERVATION AND MAINTENANCE OF EXISTING HOUSING): • Provide rehabilitation assistance to 200 owner households of lower and moderate income. • Provide assistance to rehabilitate 50 rental units. • Support the rehabilitation/repair of 75 low-income homes through the Christmas in July Program. • Pursue 100 percent enforcement of Property Conservation and Community Appearance Code and on -site management requirements for apartment complexes of nine or more units. B. PROPOSED FY 2002/2003 ACTIVITIES (PRESERVATION AND MAINTENANCE OF EXISTING HOUSING): 1 Home Improvements Loan Program: The CDC provides two home improvement loan programs to owner households: one loan program for low- income households at a 3.0 percent interest rate and one loan program for moderate income families at a 6.0 percent interest rate, both at a maximum loan amount of $25,000. In addition, there is a Deferred Loan Program of up to $4,500 at 3.0 percent interest where the loan is deferred until the end of the mortgage or when the property is sold. The programs are made possible through Redevelopment Set -Aside funds with a total amount of $400,000. It is projected that 35 households will benefit from the program in FY 2002/2003. City of National City Page 4 of 31 2002-2003 Annual Action Plan 2 Rental Unit Rehabilitation Program: The CDC offers favorable rehabilitation loans (usually at 6.0 percent interest for a 15-year term) for rental owners to make necessary improvements. The proposed funding source is Redevelopment Set -Aside funds in the amount of $100,000. It is projected that 5 households will benefit from this program for fiscal year 2002/2003. 3 Community Housing Development Organizations/"Christmas in July" Volunteer Program: The CDC helps sponsor the non-profit volunteer program each year through HOME funds to assist senior citizen households and individuals who have a developmental and/or physical disability. This program assists lower income households in making necessary repairs to their homes. It is projected that this program will assist 15 to 20 National City Homes, rehabilitate 2 to 4 non-profit buildings or public areas and conduct year round home repairs, with the assistance of HOME funds. This year, Christmas in July has requested $75,000 in HOME funds. 4 National City Building and Safety Department - Housing Inspection Program: This program was implemented under National City's Building and Safety Department to reduce blight conditions and improve the quality of life of residents by identifying all single family and duplex rental units and ensuring that they are in compliance with the State Housing Law. A projected 4,800 total units will be served in FY 2002/03. 5 Code Enforcement Pilot Program: The National City Building and Safety Department implemented a Code Enforcement Pilot Program to educate the public and landlords on the importance of maintaining their rental units in accordance with the State Housing Law. Funds were utilized in target neighborhoods for various improvements such as installing streetlights, repairing and improving curbs and alleyways. This program leveraged $50,000 of CDBG funds with matching state grant funds in the amount of $300,000. C. ACTIVITIES COMPLETED IN 2001/2002 (PRESERVATION AND MAINTENANCE OF EXISTING HOUSING): 1. 20 homeowners utilized the Home Improvement Loan Program. 2. 6 apartment units were assisted through the Rental Unit Rehabilitation program. 3. National City Building and Safety Department - Housing Inspection Program: In FY 2001/02the Housing Inspection Program served a total of 3,600 clients. [Kathleen] City of National City Page 5 of 33 200212003 Annual Action Plan 4. The Christmas in July program assisted 22 low-income households through rehabilitation of their home. City of National City Page 6 of 33 2002/2003 Annual Action Plan PRIORITY: HOUSING ASSISTANCE Supporting Rationale: In order to maintain a diverse and fiscally sound community, it is important to provide a variety of residential opportunities and assist renters and owners that are overpaying for housing. A. FIVE-YEAR OBJECTIVES (HOUSING ASSISTANCE): 1. Conserve 614 units at -risk of losing affordability controls. 2. Retain 1,044 project -based Section 8 units. 3. Assist 1,044 households with tenant based Section 8 assistance. 4. Provide assistance to 150 households under the First -Time Homebuyers Assistance Program. 5. Assist 50 households with Mortgage Credit Certificate Program. B PROPOSED FY 2002/2003 ACTIVITIES (HOUSING ASSISTANCE): 1. Section 8 Rental Assistance Program: The Section 8 rental assistance program extends rental subsidies to very low-income families and persons that spend more than 30 percent of their income on rent. The subsidy represents the difference between the excess of 30 percent of the monthly income and the actual rent. The CDC provides the Section 8 voucher and certificate program, which is being converted to the "New Housing Choice Voucher Program" as voucher and certificate contracts end. HUD has implemented this new program making Section 8 participants responsible for paying at least 30 percent of their adjusted income toward rental payments. For 2001-02, the City's objective is to continue to assist 1,044 households with tenant based Section 8 Housing assistance with approximately $5.4 million dollars from HUD. 2. First -Time Homebuvers Assistance Program: This program provides financial assistance through loans and/or grants to help buyers with down payments, closing costs, mortgage insurance premiums, and a silent second trust deed loan program. Under the silent second program, the loan amount is "silent", meaning that there are no payments on the second mortgage until the loan comes due. The silent second can provide a loan of 15 percent of the purchase price, up to $15,000 depending on household income. Requiring payment of the loan when the home is sold, transferred, or refinanced, or at the end of 30 years ensures continued affordability. HOME funds will be used for low-income households (80 percent or less than the County median) and Redevelopment Set -Aside funds will be used for moderate -income households (80 to 120 percent of the County median). For 2001-2002, the proposed City of National City Page 7 of 33 2002/2003 Annual Action Plan funding for this program is $250,000 from HOME funds, and $200,000 form Redevelopment Set -Aside funds and it is projected that 25 households will be assisted. 3. Mortgage Credit Certificate (MCC) Program: The Mortgage Credit Certificate Program will continue to be available to residents of National City. This program provides first time homebuyers with a direct credit toward federal income tax that can increase the homebuyer's purchasing power due to a reduced federal income tax burden. Availability of the certificates locally requires obtaining allocations from the State Mortgage Bond Allocation Committee, which is in turn limited by federal law in the amount if MCC's and bonds that it may allocate. However, most National City homebuyers do not qualify for the tax credit due to their low level of income. C ACTIVITIES COMPLETED IN 2001/2002 (HOUSING ASSISTANCE): 1. Section 8 Rental Assistance: The CDC provided 1,044 families with tenant based rental assistance. 2. 12 households were assisted through the First Time Homebuyers Program. City of National City Page 8 of 33 2002/2003 Annual Action Plan PRIORITY: HOUSING PRODUCTION Supporting Rationale: The San Diego region is anticipated to continue experiencing substantial economic and population growth. It is important that the City of National City help to provide new housing opportunities for all income levels to provide a balanced community. A. FIVE-YEAR OBJECTIVES (HOUSING PRODUCTION): 1. Acquire, rehabilitate and/or construct 225 affordable housing units. B. PROPOSED FY 2002/2003 ACTIVITIES (HOUSING PRODUCTION): Construction of Affordable Housing Units include the following: 1. Fiq Court: Construction of in -fill single-family homes; i 2. Sheryl Lane: The CDC in conjunction with Habitat for Humanity will develop three single-family homes affordable to low-income families. C. ACTIVITIES COMPLETED IN 2001/2002 (HOUSING PRODUCTION): 1. Townsquare Row Homes (9th and "A"): Six live/work housing units were developed in downtown National City in partnership with Wakeland Housing Development Corporation. Two of the six housing units were sold to moderate -income households. 2. Claremont Avenue: Three single-family homes were developed as affordable housing for moderate -income families. 3.16th Street and Euclid Avenue: ("16th and Euclid"): One single-family home was sold to a moderate -income family; 4.30th Street Canyon: Entered into a Memorandum of Understanding with NMS to conduct a feasibility study for the development of a senior housing facility on the 30th and "D" Avenue. 5. Summer Crest Apartments: The Related Companies of California and Las Palmas Foundation purchased Plaza Manor with the intent of maintaining the 372-unit complex's affordability to low-income families and senior citizens. There are 140 units of senior housing and 232 units of housing for families. The CDC worked with The Related Companies and contributed funds in the amount of $500,000 ($250,000 from HOME funds and $250,000 from Low/Mod funds) for property rehabilitation and the construction of a senior center. In addition, the property owners retained the services of the National City Family Resource Center to provide on -site social service programs. City of National City Page 9 of 33 2002/2003 Annual Action Plan PRIORITY: SUPPORT SERVICES FOR THE HOMELESS AND NEAR HOMELESS Supporting Rationale: While both the census and the Regional Task Force on the Homeless indicate that there is only a small homeless population in National City, the City recognizes that extremely low-income households are at -risk of becoming homeless. Homeless families and individuals generally need services and facilities including emergency shelter, transitional housing, and supportive services to reintegrate them with their families or enable them to live independently. A. FIVE-YEAR OBJECTIVES (SUPPORT SERVICES FOR THE HOMELESS AND NEAR HOMELESS): 1. Contribute all received FEMA funds to the County's FEMA Homeless Program. 2. Amended the zoning ordinance to allow emergency shelters and transitional housing. 3. Provide and improve services at the Community Food Bank of National City and other local service providers. 4. Evaluate the needs of homeless persons and provide and improve services related to the homeless population and those at -risk of becoming homeless. B. PROPOSED FY 2002/2003 ACTIVITIES (SUPPORT SERVICES FOR THE HOMELESS AND NEAR HOMELESS): 1. Contribute a proposed amount of CDBG funds to be determined by Countv's FEMA Homeless Program: In January 2002, the County's FEMA Homeless Program determined a proportionate amount of funding from each City to provide shelter for the county's homeless population. For 2001-02, it is proposed that the City contribute its share of funding to assist the homeless population in the San Diego County including National City. 2. Provide a continuum of care services to the residents in National City targeting the homeless population and those who are at risk of becoming homeless: The CDC will continue to evaluate the needs of homeless persons to provide and improve services related to the homeless population and those at -risk of becoming homeless. This will include working in a coordinated effort with public service agencies. For example, South Bay Community Services, the Community Food Bank of National City and National City Collaborative to address those needs. City of National City Page 10 of 33 2002/2003 Annual Action Plan C. ACTIVITIES COMPLETED IN 2001/2002 (SUPPORT SERVICES FOR THE HOMELESS AND NEAR HOMELESS): 1. CDC funding in the amount of $10,000 was contributed to the County's FEMA Homeless Program. These funds assisted the county in providing shelter for the homeless throughout the County including National City. 2. The CDC worked with the Planning Department to amend the Land Use Code to include transitional housing and or shelter. 3. The CDC assisted the National City Community Food Bank by providing temporary building space for the distribution of food to National City residents. City of National City Page 11 of 33 2002/2003 Annual Action Plan PRIORITY: EXPAND ECONOMIC DEVELOPMENT AND EMPLOYMENT OPPORTUNITIES Supporting Rationale: National City works actively with the business community to maintain a strong economic base. The following programs are intended to address the needs of the business community while creating employment opportunities for persons living in National City. A.. FIVE-YEAR OBJECTIVES (ECONOMIC DEVELOPMENT AND EMPLOYMENT OPPORTUNITIES): 1. Assist in the replacement and construction of infrastructure in commercial and industrial areas. 2. Consider pursuing Section 108 loans to expand economic development activities. B. PROPOSED FY 2002/2003 ACTIVITIES (ECONOMIC DEVELOPMENT AND EMPLOYMENT OPPORTUNITIES): 1. Commercial/Industrial Infrastructure Development: The City will provide assistance in low and moderate -income areas for the infrastructure development and improvement. For example, it is proposed that streetscape along National City Boulevard from 14th through 18th Street, be revitalized as it is a major commercial street in the City. The City also anticipates to purchase parkland for a blighted neighborhood. 2. National City's Education Village: Grading and site preparation for the Education Village Project will continue. The CDC will assist in the expansion of the National City Education Village concept in downtown National City. The concept is to provide academic programs and employment training opportunities to National City residents. This project will also include a commercial retail component. 3. Transfer property at 1401 National City Boulevard to the City of National City for the construction of the new Public Library. 4. Initiate Master Plan Study for the redevelopment of the Downtown area. 5. National City Harbor District: For FY 2001/02, the CDC plans to undergo the following revitalization activities: a. Complete the development and design guidelines for the Harbor District Master Plan; City of National City 2002/2003 Annual Action Plan Page 12 of 33 b. Complete Bay Marina Drive (formerly 24th Street) road widening project enhancing the gateway entrance into the Harbor District; c. Demolish and perform remediation on 2501 Cleveland Avenue reducing blight and protecting Health and human safety; d. Re -vegetate the North fill bank of Paradise Marsh, part of the Sweetwater Marsh Wildlife Refuge; e. Seek a developer for a commercial/tourist development for the CDC owned property located at 2501 and 2510 Cleveland Avenue; f. Seek a developer for commercial uses for the CDC -owned property at 720 W. 23rd Street; g- Implement Disposition and Development Agreement for the development of a new 5,000 square foot manufacturing building at 2131 Harrison Avenue. h. Remove 17,000 square foot building located at 823 W. 23`d Street and replace it with a landscaped parking lot. i. Install new curbs, gutters, sidewalks and landscaping in accordance with new development. J. Begin dredging of the National City Marina. k. Enter into Owner participation Agreements with Reliance Metal Center. I. Remediate and market 720 and 830 W. 23`d Street, 835 and 839 Bay Marina Drive and 2300 Cleveland Avenue for Commercial development m. Define area for inclusion into the San Diego enterprise zone to help stimulate job growth and training 6. Redevelopment of the Vacant Fedco Site: Assist in the process of the development of the former Fedco site with a new Walmart; ensure the redevelopment is consistent with the terms of the National City Redevelopment Plan. 7. Plaza Bonita: Development of a "Big -Box" retailer on the 15 acres adjacent to Plaza Bonita. City of National City Page 13 of 33 2002/2003 Annual Action Plan C. ACTIVITIES COMPLETED IN 2001/2002 (ECONOMIC DEVELOPMENT AND EMPLOYMENT OPPORTUNITIES): 1. Education Village: The CDC completed a Disposition and Development Agreement with the Southwestern Community College District for the development of the Education Village. Other educational partners at the Education Village will be San Diego State University, the University of California Extension Program and the County Office of Education. In addition, the CDC and Southwestern College collaborated to develop an interim classroom facility to meet the climbing student demands before the first phase of the education village is developed. The CDC has continued to purchase properties and demolish the existing buildings to make way for the future development. 2. New Library Site: Purchased property at 1401 National City Boulevard for the new Public Library site. 3. Neighborhood National Bank: Assisted Neighborhood National Bank with a $10,000 directed towards a $60,000 - $100,000 loan program to assist local businesses. 4. Former Fedco Site. The National City Redevelopment Plan was amended in July 2001, which enabled the CDC the power of eminent domain to facilitate in the redevelopment of the former Fedco site. 5. Plaza Bonita — Open Space: Approval of an Exclusive Right to Negotiate Agreement with Diamond Development Corporation for the development of a "big -box" retailer on 15 acres adjacent to Plaza Bonita and for the expansion of the Shopping Center 6. Downtown revitalization: a. The construction of a new Arco gasoline station/AMPM mini market/Jack in the Box was completed in downtown National City (corner of 8th and Roosevelt). b. The City of National City Planning Department completed a zone change on North National City Boulevard to allow for new businesses and stimulate economic development. c. Purchased property for the new Chamber of Commerce building, Demolished the existing building, remediated the site prior to the construction of the new Chamber of Commerce office building. 7. Civic Center Drive/National City Boulevard Streetscape: This project began construction in 2000/01, it included the beautification of a major City of National City Page 14 of 33 2002/2003 Annual Action Plan entranceway to the, City Civic Center Drive (from 14th Street to 18th Street. 8. Harbor District: The CDC completed the first phase of the Master Plan for the Central Harbor District. Activities includes the following: a. An Exclusive Right to Negotiate (ERN) was entered into for the redevelopment of the Motivational Systems, Inc. Headquarters. This will insure retention of one of the city's most notable businesses, employing 225 persons. The new and renovated complex will be a showcase for the Harbor District. b. The CDC completed the first phase of the Master Plan for the Central Harbor District: c. Completed the construction of Marina Way (formerly Harrison Avenue Extension), the road to the National City Marina and Pepper Park. d. Acquired 720 West 23ro Street (formerly Ace Metal Recycling) and cleared the site to reduce blighted conditions. e. Purchased building located on 2501 Cleveland Avenue (Cleveland Associates), with the intent of clearing the sight for future development. f. Removed vacant blighted office building located at 801-817 Bay Marina Drive. g. Removed 20,000 square foot building located at 835 and 839 Bay Marina Drive. City of National City Page 15 of 33 2002/2003 Annual Action Plan PRIORITY: IMPROVE AND PROVIDE PUBLIC AND COMMUNITY FACILITIES, AND MAKE NECESSARY INFRASTRUCTURE IMPROVEMENTS TO SERVE LOW AND MODERATE INCOME PERSONS. Supporting Rationale: The provision of a suitable living environment is a goal of the CDBG program. Adequate community facilities and infrastructure must be available to serve all residents of the City, including those of low and moderate income. A. FIVE-YEAR OBJECTIVES (PUBLIC AND COMMUNITY FACILITIES): 1. Complete and implement a yearly Capital Improvement Plan to address infrastructure, ADA improvements and parks and recreational facility needs and funding. 2. Identify and prioritize community facility projects for funding. B. PROPOSED FY 2002/2003 ACTIVITIES (PUBLIC AND COMMUNITY FACILITIES): 1. CapitalImprovement Plan: The City will implement a variety of capital improvements projects during FY 2002/03, which include: a. Firefighting Equipment: Purchase of fire fighting equipment which includes: fire hoses, safety gear, wearing apparatus, rescue equipment, self-contained breathing apparatus, repair tools and components and related equipment. b. Purchase and installation of a source capture diesel exhaust ventilation system for Fire Station No. 10. c. Installation of pedestrian ramps in low — moderate -income areas; d. National City Boulevard Streetscape from 14th through 18th Street, a low — moderate -income area; e. Miscellaneous concrete improvements, including curbs gutters and sidewalks in low — moderate -income areas; and, f. Traffic signal installation at the intersection of National City Boulevard and "14t Street. 2. Community Facility Protects: The City is projected to assist in the construction or make improvements to the following public facilities with CDBG funding: City of National City 2002-2003 Annual Action Plan Page 16 of 31 a. Graffiti removal from public and private facilities; b. Replacement of Community Center main hall tile floor sections; c. Replacement of Boys and Girls Club Gymnasium's hardwood floor; d. Granger Music Hall: Preservation of interior woodwork of the historic hall. e. Design phase of a New Fire Station with Section 108 Loan funds. C. ACTIVITIES COMPLETED IN 2001/2002 (PUBLIC AND COMMUNITY FACILITIES): a. Civic Center Drive/National City Boulevard Streetscape was completed. The project includes new ornamental lighting, re - pavement of the road and sidewalks and new landscaping. b. The Fire Department purchased fire equipment. c. Building and Safety's Graffiti Removal program made 6,300 service calls to remove graffiti from public and private facilities. d. A Section 108 Loan for the construction of a new Fire Department was approved by HUD. e. Purchase of playground equipment. f. Installation of pedestrian ramps throughout the city. City of National City Page 17 of 33 2002/2003 Annual Action Plan PRIORITY: PROVIDE NEEDED PUBLIC AND COMMUNITY SERVICES FOR LOW AND MODERATE INCOME PERSONS AND THOSE WITH SPECIAL NEEDS - Supporting Rationale: Public assistance is typically required to deliver community and supportive services for low and moderate -income households and persons with special needs. These populations tend to have less income at their disposal, may be unaware of services responding to their special circumstances, and may have difficulty with enrollment or eligibility procedures. National City will continue its efforts to fund public service programs offered by the City and other non-profit public service organizations to meet the social service needs of low and moderate income families and individuals. Those served by these programs include abused children, elderly, youth (particularly at -risk youth), battered spouses, and disabled persons. A. FIVE-YEAR OBJECTIVES (PUBLIC AND COMMUNITY SERVICES): 1. Continue to implement actions to address fair housing issues through the CDBG and HOME- funded activities. 2. Continue to ensure open, fair housing practices and sufficient resources are made available to assure informed housing consumers and suppliers. Annually evaluate the services provided by the fair housing counseling and enforcement organizations to ensure adequate and appropriate services are provided, and revise contracts as appropriate. 3. In new projects with 10 units or more, the CDC and FHCSD will encourage the training of staff in Fair Housing administration. 4. Evaluate the potential use of CDBG funds to provide and improve services and facilities for youth in National City. 5. Evaluate the potential use of CDBG funds to provide and improve community and special needs services. 6. Continue to implement the housing and Community development programs and comply with all planning and reporting requirements of CDBG and HOME regulations. 7. Review the implementation of the Consolidated Plan programs and objectives and update the Action Plan annually. City of National City Page 18 of 31 2002-2003 Annual Action Plan B. PROPOSED FY 2002/2003 ACTIVITIES (PUBLIC AND COMMUNITY SERVICES): 1. Boys and Girls Club of National City After School Transportation Program: The City will support the Boys and Girls Club of National City by providing bus service to the Club. Activities available include computer time, educational games, reading, spelling bees and math flash card contest. The projected total youth served by the Transportation program is 27,935. CDBG funds will be contributed to this program in the amount of $15,725. 2. CDC Nutrition Program: This program helps frail and low-income elderly residents to maintain independent living through the provision of nutritious meals, social interaction and daily contact. Included in the project is a congregate site, a satellite site and a home delivered meals program. Approximately 260 seniors attend the congregate site from Monday thru Friday. Approximately 100 seniors are served through the home delivered meals program and an additional 70 breakfasts are served to homebound meal recipients. An expected of over 100,000 meals will be served this year. CDBG funds in the amount of $40,000 will be contributed to this program. 3. National City Building and Safety Department Graffiti Removal Program: The Building and Safety Department has a full-time employee dedicated to removing graffiti on public and private property in low and moderate -income portions of the City. This program aids in the reduction of blight throughout National City and projects to make 6300 service calls to remove graffiti. The Graffiti removal program provides outreach by posting a Graffiti removal hotline in newsletters that are distributed to public agencies. CDBG funds in the amount of $53,500 will be contributed to the program. 4. National City Parks and Recreation Department -Swim Program: The Parks and Recreation Department swim program provides swimming lessons for National City residents, ages 4 to adults, at the community pool located at Las Palmas Park. It is projected that 900 National City residents will benefit from the swim programs in FY 2002/2003. CDBG funds in the amount of $21,000 will be contributed to the program. 5. National City Parks and Recreation Department -Tiny Tots Program: National City supports the Tiny Tots program held at El Toyon Recreation Center. This program consists of three ten -week sessions that meet twice a week. The goal of the program is to prepare four year olds for elementary school. It is projected that this program will provide service to 120 youth with the assistance of CDBG funds in the amount of $18,000. 6. National City Public Library Literacy Services: National City supports the library Literacy Services program. The Library Literacy Service Program offers the following: a) an Individual English Language Adult Tutoring Program; b) a City of National City Page 19 of 33 200212003 Annual Action Plan Community Computer Center; and c) a Family Literacy Program (PATems) which develops lifelong learning skills in families with preschool children. This program projects to serve 7,750 National City residents and will receive $55,000 of CDBG funds. 7. National City Collaborative - National City Critical Hours Program: This program includes collaboration with the South Bay Community Services organization whose mission is to reinforce the family's role in the community. This is addressed through services and activities that include counseling, after -school programs, a continuum of shelter options for youth and families, drug and alcohol abuse recovery programs, and family violence prevention. This program projects to serve 700 youth and will receive $66,500 from CDBG funds. 8. South Bay Community Services: The rental Assistance Program provides assistance through contracts between landlords, residents, and South Bay Community Services to those who are in arrears in paying their rent or who are unable to accumulate enough money for a security deposit to get into a rental unit. $5,000 have been requested to serve a projected 75 National City residents. 9. Community Youth Athletic Center: The center provides youth with athletic activities, counseling and tutoring. As a requirement to remain in the program, an acceptable Grade Point Average must be maintained. It is estimated that a total of 1,500 youth will be served this fiscal year. CDBG funds in the amount of $60,000 have been requested. 10. National City Trauma Intervention Program Service: Through volunteers, this program provides support to emotionally traumatized citizens immediately after tragedy strikes (accidents, natural or unexpectedideaths, crimes). 11. Consumer Credit Counseling Service: This I program provides one-on-one confidential credit counseling at no charg4 to individuals and couples overburdened by debt, in jeopardy of collection, judgment action, garnishment and housing foreclosure at branch offices, numerous satellite locations and military installations. It is expected to serve a total of 1,000 clients with CDBG funds in the amount of $20,000. 12. Oaks to Acorns: This program offers a mentor program which involves volunteer seniors and preschool and elementary students. Oaks to Acorns is requesting CDBG funds in the amount of $35,000 to serve an estimated 200 persons. 13. Southwest Center for Asian Pacific American Law: This program provides legal services to low and moderate -income residents of National City and San Diego County. This project will provide two primary services, which are workshops to assist families representing themselves in family court matters. And Juvenile City of National City Page 20 of 33 2002/2003 Annual Action Plan Mediation and Restitution Services. This program projects to serve 2,500 persons and have requested $50,000 in CDBG funds. 14. Fair Housing Council: The CDC will continue to contract with the Fair Housing Council of San Diego to address fair housing issues in National City. Services to include: a. Fair Housing Resources are available to the public; and, b. Review quarterly progress reports from Fair Housing Council to evaluate services provided to National City residents. C. ACTIVITIES COMPLETED IN 2001/2002 (PUBLIC AND COMMUNITY SERVICES): 1. The Boys and Girls Clubs of National City's After School Transportation Program provided a total of 17,796 rides for youth from the National School District to the Boys and Girls Club of National City. 2. The CDC's Senior Nutrition Program served over 100,000 meals to seniors in our community. 3. The Building and Safety Department Graffiti Removal Program made 6,300 service calls to remove graffiti from public and private facilities. 4. The National City Swim program served a total of 900 residents, ages ranging from 4 to adults. 5. The National City Tiny Tots program served a total of 120 tiny tots who participated in the 10-week courses to prepare them for entry in Elementary School. 6. Through three programs, the National City Library Literacy Service provided services to 7,600 individuals. The three programs include Individual English Language Adult Tutoring Program, Community Computer Center, and Family Literacy Program. 7. National City Critical Hours Program: This program includes collaboration with the South Bay Community Services organization whose mission is to reinforce the family's role in the community. This is addressed through services and activities that include counseling, after -school programs, a continuum of shelter options for youth and families, drug and alcohol abuse recovery programs, and family violence prevention. This program served 625 youth. 8. Center for Asian Pacific American Law: This program provided legal services to low and moderate -income residents of National City and San Diego County. This project provided two primary services; workshops to assist families representing themselves in family court matters; and, Juvenile Mediation and Restitution Services. This program served approximately 2,000 persons. City of National City Page 21 of 33 2002/2003 Annual Action Plan 9. Paradise Creek Educational Park: The Teen Apprenticeship program provided educational and vocational training for teenage students in National City. This after -school program provided park maintenance and plant nursery training. In addition, youth who participate in the program earned scholarships toward their college education. This program served 30 youth throughout FY 2001/2002. 10. National City Collaborative: CDBG funds were utilized to fund a Resource Center Development Specialist whose primary purpose was to raise funds for the Family Resource Centers sustainability. City of National City Page 22 of 33 2002/2003 Annual Action Plan III. HOMELESSNESS AND OTHER SPECIAL POPULATIONS The Regional Task Force on the Homeless produced a report on August 1999 stating that there are approximately 100 homeless individuals in National City. It is projected that in 2001, the numbers have increased. The CDC will address the issues of homelessness and at those at risk of homelessness by a continual care service approach. A. HOMELESS PREVENTION Non-profit and public service providers help mitigate homelessness by serving both the homeless and at -risk populations. The following programs help to prevent homelessness: 1. National City Community Food Bank 2. National City Senior Nutrition Program 3. National City Critical Hours Program 4. Fair Housing Council of San Diego 5. Southwestern Center for Asian Pacific American Law 6. Section 8 Rental Assistance: Morgan and Kimball Tower B. EMERGENCY SHELTER/TRANSITIONAL HOUSING 1. Shelter Opportunities through Critical Hours Program. 2. CDC Contribution of funds in the amount of $8,500 to the County of San Diego's Cold Weather Shelter Voucher Program. 3. CDC contribution of $236,914 with HOME Funds towards rehabilitation of Transitional Housing for woman and children. In a coordinated effort, the CDC worked with South Bay Community Services to rehabilitate an 8-unit apartment complex names Victorian Heights. 4. Shelter and case management services to families who are homeless through South Bay Community Services' Casa Nueva Vida. C. PERMANENT HOUSING 1. Section 8 Rental Assistance —Tenant Based and Project Based (1,044 units). 2. Morgan and Kimball Towers (380 units). 3. Park Villa Apartments (268 units). City of National City Page 23 of 31 2002-2003 Annual Action Plan 4. Paseo Del Sol (132 units). 5. Summer Crest Apartments (372 units). City of National City Page 24 of 33 2002/2003 Annual Action Plan IV. ANTI -POVERTY STRATEGY A. The City will address poverty issues through economic development and job training programs. The following programs will be supported: 1. Cal WORKS; 2. GAIN Remediation: Adult Deliverers (G.R.A.D. Consortium); 3. National City Redevelopment Project; 4. National City Chamber of Commerce Economic Development Committee; 5. Regional Occupational Program; 6. San Diego Workforce Partnership; 7. National City Higher Education Center and expanded Education Village project; and, 8. Assisted Housing apartment rental complexes providing social programs to assist low to moderate income families in computer training, health issues and providing linkages to job training programs. City of National City Page 25 of 31 2002-2003 Annual Action Plan V. LEAD BASED PAINT HAZARDS Through various programs, the CDC is working in a coordinated effort with the Metropolitan Area Advisory Committee (MAAC), the Environmental Health Coalition and the National City Building and Safety Department in the protection and/or removal of lead based paint. City of National City Page 26 of 31 2002-2003 Annual Action Plan VI. IMPEDIMENTS TO FAIR HOUSING In the Regional Analysis of Impediments to Fair Housing Choice in the San Diego Area, produced by the Fair Housing Council of San Diego, October 2000, identifies 7 Action Steps to further fair housing services (p. 84). They are as follows: 1. Diverse fair housing public outreach and education programs for housing consumers. 2. Educational and technical training assistance for housing industry professionals. 3. Discrimination complaint intake services which provide for intake, investigation, conciliation and enforcement referrals for bona fide complaints. 4. To conduct periodic audits to measure the levels of fair housing compliance within the rental, sales, property insurance and mortgage lending marketplaces in the jurisdiction. 5. The particular "protected class groups" which are most affected, as shown by local audits or records, by any non-compliance with fair housing laws should be documented. Fair housing records should be maintained. 6. Fair housing laws change as they are interpreted by judges or as new laws and regulations are enacted. Therefore, all persons who are in a decision -making capacity or who interact or have responsibilities where fair housing issues are concerned should receive basic fair housing training and periodic updates. 7. The CDC will contract with The Fair Housing Council of San Diego for the completion of the first 6 Action Steps. The CDC staff will continue to participate in the activities identified in number 7 that relate to their positions. 8. All Staff that are involved in programs, projects and plans, that have relevance or lend support to the achievement of fair housing goals will continue to participate in the following activities as it pertains to their positions: 9. Preservation and maintenance of existing housing; 10. Home Improvement Loan Programs; 11. Conservation of affordable units at risk of converting to market rate; 12. First Time Homebuyer Assistance Program; 13. Acquisition, rehabilitation and new construction of affordable housing; and, 14. Attendance at Fair Housing Resource Board Meetings. City of National City Page 27 of 31 2002-2003 Annual Action Plan VII. MONITORING 1. Careful evaluation of the housing and public service delivery system can be the most effective tool in detecting gaps and making appropriate modifications. National City will implement a monitoring plan for sub -grantees using the HUD suggested format. This includes in-house review of progress reports and expenditures and on -site visits of sub -recipients to ensure compliance with federal regulations. The monitoring system encourages uniform reporting on a quarterly basis to achieve consistent information on beneficiaries. Technical assistance will be provided where necessary. 2. Project and financial data on CDBG-funded activities is maintained using the HUD software -- Integrated Disbursement Information System (IDIS). Use of this system will allow HUD staff easy access to local data for review and progress evaluation. The IDIS will be updated quarterly, in order to gage progress on the Annual Plan and to make changes or revisions as necessary. City of National City Page 28 of 31 2002-2003 Annual Action Plan VIII.CONTINGENCY PLAN Not Applicable to FY 2002/2003. City of National City Page 29 of 31 2002-2003 Annual Action Plan IX. HOME ASSISTED PROGRAMS A. RESALE PROVISIONS FOR HOME OWNERSHIP ACTIVITIES 1. The guidelines for resale/recapture that ensures the affordability of units acquired with home funds will be enforced by the CDC Staff that oversea the First Time Home Buyers Program by ensuring the appropriate documentation referring to this is in the Contract Agreement between the CDC and sub -recipients. B. OTHER FORMS OF INVESTMENT Not applicable at this time. C. MINORITY/WOMEN'S BUSINESS OUTREACH The CDC will encourage sub -recipients to contract with minority/women owned businesses that will include increased outreach efforts. These outreach efforts will include public or private construction firms, appraisal firms, management firms, financial institutions, investment banking firms, underwriters, accountants & providers of legal services. City of National City Page 30 of 31 2002-2003 Annual Action Plan X. SUMMARY OF CITIZEN PARTICIPATION A. The City of National City encourages and solicits participation of its residents and other local agencies/governments in the process of identifying housing and community development needs in National City and prioritizing the expenditure of the CDBG and HOME Program funds. The Citizen Participation Plan adopted by the City establishes the citizen participation standards for purposes of the CDBG program. To encourage citizen participation, the City of National City Community Development Commission took the following actions in accordance with HUD's guidelines and the City's Citizen Participation Plan: 1. 1St Public Hearing: On December 28, 2001, a public hearing was held before the City Council to obtain input on the housing and community development needs from residents and service providers. 2. 2nd Public Hearing: On March 29, 2002, a public hearing was held to review the Draft Annual Action Plan and solicit input on the allocation of CDBG and HOME Program funds for fiscal year 2002/2003. 3. The Annual Action Plan was available for public review from March 8, 2002 through April 8, 2002. Public comments were heard on the Annual Action Plan on May 8, 2001. 4. 3`d Public Hearing: On April 16, 2002, a public hearing was held to adopt the Annual Action Plan and the proposed funds budgeted for projects/programs for CDBG and HOME for FY 2002-03. 5. CDC Staff met monthly with the Housing and Community Development Committee (HCDC) to review the proposed projects and programs, hear presentations from applicants and make recommendations for project funding. The HCDC's recommendations were submitted to the City Council for consideration. 6. The CDC provided citizens with advance notice of all public hearings that related to the CDBG and HOME program. The CDC provided and made available copies of all related materials including the Annual Action Plan for public review. Notices of all public hearings were published in the Star News at least ten days prior the hearing date. The Public hearings were held at the City Hall, which is fully accessible to the persons with disabilities and equipped with a sound system. No oral or written comments were received. City of National City Page 31 of 31 2002-2003 Annual Action Plan FY 2002-2003 MSG AND HOME REQUESTS AMOUNT FUNDEQ CDBG: $1,425,000 HVMe: tvsa,wv CDBG REQUESTS AMOUNT REQUESTED TAB ORGANIZATION PROGRAM HCDC RECCOMENDATIONS CITY COUNCIL RECCOMENDATIONS ADMINISTRATION AND PUNNING 'CDC/Cite ICDBG ' $ 75,000.00 $ 37,150,00 AdminIst atbR and Panning P PUBLIC SERVICES goys and Girls Club of National City Program 9 15,725.90 9 15,725,00 After School Transportation $ 14,675.00 9 14.875.00 Graffiti Removal (25%) I I City of National City - Building and Safety City of National City - Rre Department SerYbas $ 7,000.00 $ 7.000,00 Trauma Intervention Program Literacy SerYkas $ 55,000.00 $ 30.000,00 I City of National City - Ubrary Swim PrOgram $ 21,000.00 $ 21.000.00 i City of National City - Parks & Recreation Tiny Tots 9 18,000,00 9 18,000,00 / CRY of National City - Parks & Recreation Program Development $ 60,000,00 $ 30,000.00 C Community Youth Athletic Center Senior Nutrition Program 9 40.00100 9 40,000,00 ) Community Development Commission EnieroencY Debt and Credit Counseling $ 20.000.00 $ 10 Consumer Credit Counselln0 Service Critics, Haas Prooran $ 66,500.00 9 • it National City Collaborative Senior Supporting Student 9 35,000.00 $ • 12 Qaks to Acorns Hegel Services and Education $ 50.000.00 $ • t3 Southwest Center for Asian Pactfk American Law Bay Community Services Rental Assistance Program $ 5,600.00 $ 14 South Total Public Services Requests Amount Allowed for Public Services (15% of EntltiemaR) Difference $ 408,100,00 $ 213,750,00 $ 213,750,00 $ 154,350.00 C COMMUNTrY/ECONOMIC DEVELOPMENT Wayne Sevier Mermoral GmnaslUM Hardwood ROor Protect $ 60,000.00 $ 80,000,00 15 Boys and Girls Club of National City GrafBd RemOYeljj%) 44,625,09 $ 44,625,00 16 ph of N$tknal City - Bulking and Safety Safety Housing Inoectkn Program $ 34.500,00 9 34,500,00 17 City of National City • BUlidlrq and Safety Cade Enforcement Plot Program matching funds $ 50.000.00 $ 51000,00 j@ 19 City of National City - guildinO and Sen4Ces ()Makin $ 15,000.09 $ ' MAAC Protect Sudety Human Granger Music tail $ 10,000,0, $ 25,000.00 20 National dry Historical Total Egongmk Development Requests .. -- _._ . $ 234,1.2540 $ 234,125,00 CITY CIP National City Boulevard 5eeetscaoe $ 500,000.00 9 500,000.00 i1 Community Development Commission Installation of Pedestrian Ramps $ 100,000.0Q $ 52,025.00 22 ;3 City of National Cih - Enrglneerka/P.W, City of Natk)nal pry • EnglrneerNg/P, W. $ 100,090,00 $ 75,000.00vertMnts Misc. concrete Impro $ 15Q,Q00.00 9 75,000,00 ;4 25 Public Works Yard Resurfadrro City of National City - Englneering/P,W. City of National City - EngineerinO/P,W. $ 100.000,09 $ Alley Improvements Traffic Signal Installation at National CRY BNd. A'A" 9 150,000.00 $ 150.000.00 26 27 City offlatlilal CRY - Engkneerkw/P,W, Community Center • Repass Main Hal Tile Floor Sections $ 30,000.00 $ 30.000.00 City of National pry - Engineering/S.W. Streaking airing Equipment $ 65,100.00 $ 65,100.00 2$ 29 City of National City - Fkq DMartment System a10 Source Capture Diesel E#naotseq $ 30,000.00 9 30,009,00 City ofNational CRY •flee Department Satan Total CRYy cop CIP Requests TOTAL CDBG REQUESTS 1,225,100.00 $ 977,125,00 TAB $ $ 1.942.325,00 $ 1,425,000.00 HOME REQUESTS ORGANIZATION PROGRAM AMOUNT REQUESTED ADMINISTRATION AND PUNNING 'Administration $89,900.00 $ 69,900.00 30 CDC ItOMB REQUESTS Assist lei Production of Affordable Housing $300.000.00 $ 360,000,00 31 32 DC - CH00 Sponsored Pint Time Hamebtyers Program n00.00 $ 250.000.00 17c, $ CDC 9 p.00 $ 19,100.00 MAAC Protect City Home Repair, RehablVtation and/or nacftcatbn .. ..00.00 34 Christmas In hily'Natbnal HOME REQUESTS - $744,900.00 $ . 699,000.00 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE March 19, 2002 AGENDA ITEM NO. 2 ITEM TITLE Transfer of funds from Undesignated Fund Balance to cover unforeseen legal consulting service costs. PREPARED BY George Eiser, City Attorney EXPLANATION DEPARTMENT City Attorney's Office The City Attorney's Office has experienced an increased need for outside legal consulting services during FY 2001-02. As a result, transfers of $80,000 to 001-405-000-213 and $20,265 to 001-409-000-213 are requested to cover these unforeseen costs. Environmental Review V N/A Financial Statement Monies are available in General Fund, Undesignated Fund Balance STAFF RECOMMENDATION Approve transfer from Undesignated Fund Balance BOARD I COMMISSION RECOMMENDATION N/A ler 2-dia:_„2,0, Account No. 001-2501 ATTACHMENTS ( Listed Below) Resolution No. 2002- 39 Resolution A-200 (9/80) J RESOLUTION NO. 2002 — 39 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE TRANSFER OF $100,265 FROM THE GENERAL FUND, UNDESIGNATED FUND BALANCE TO THE EXPERT AND CONSULTANT SERVICES ACCOUNTS OF THE CITY MANAGER AND CITY ATTORNEY'S OFFICES WHEREAS, a transfer of funds from the Undesignated Fund Balance to the Expert and Consultant Services Accounts of the City Manager and City Attorney's Offices is necessary to fund miscellaneous litigation expenses. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the following appropriation and transfer of funds: FROM: Account No. 001-2501 General Fund, Undesignated Fund Balance AMOUNT: $100,265 TO: Account No. 001-409-000-213 Expert and Consultant Services City Manager AMOUNT: $20,265 TO: Account No. 001-405-000-213 Expert and Consultant Services City Attorney AMOUNT $80,000 TOTAL AMOUNT: $100,265 PURPOSE: To fund miscellaneous litigation expenses. PASSED and ADOPTED this 19th day of March, 2002. George H. Waters, Mayor ATTEST: APPROVED AS TO FORM: f."73 ickoz. Michael R. Dalla, City Clerk George H. Eiser, III City Attorney City of National City, California COUNCIL AGENDA STATEMENT .AEETING DATE March 19, 2002 AGENDA ITEM NO. _. (-ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF NATIONAL CITY APPROVING CHANGE ORDER NUMBER ONE AND ALLOCATING ADDITIONAL FUNDING TOWARD THE DESIGN AND CONSTRUCTION SERVICES FOR THE CITY HALL AND POLICE FACILITY BUILDINGS INTEGRATED SECURITY/FIRE ALARM/ACCESS CONTROL SYSTEM PREPARED BY Michael Long DEPARTMENT Public Works/Engineering EXPLANATION Change Order Number One is written to provide compensation to the Design Consultant for the addition of 26 controlled access door locations to the project design. See attached change order for a more detailed description. This change order will increase the current contract amount by $19,000 from the existing contract price of $88,000 to a new contract price of $107,000. The increase in allocation will be accomplished by an Interbudget Adjustment Request for $19,000 from the Undesignated Fund Balance Account #303-2501 to Capital Improvement Project Account #630-409- 500-598-8011. Environmental Review - X N/A Financial Statement Approved By: Ft ance D r c or Interbudget Adjustment Request �r $19,000.00 from the Undesignated Fund Balance Account N I ber 303-2501 to Capital Improvem Request ' un ^#630-409-500-598-8011. Account No. STAFF RECOMMENDAT ON) Adopt the Resolution app oving hange Order tuber One and the additonal allocation and transfer of funding. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. _2002-40 Change Order Number One Interbudget Adjustment Request Resolution RESOLUTION NO. 2002 - 40 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE TRANSFER OF $19,000 FROM THE UNDESIGNATED FUND BALANCE, 303-2501 TO THE CAPITAL IMPROVEMENT PROJECT ACCOUNT, 630-409-500-598-8011, AND APPROVING CHANGE ORDER NO. ONE FOR THE CITY HALL AM) POLICE FACILITY BUILDINGS INTEGRATED SECURITY/FIRE ALARM/ACCESS CONTROL SYSTEM WHEREAS, a transfer of funds from the Undesignated Fund Balance to the Capital Improvement Project Account is necessary to fund additional design and construction services for the City Hall and Police Facility Buildings Integrated Security/Fire Alarm/Access Control System. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the following transfer of funds: FROM: Account No. 303-2501 Undesignated Fund Balance TO: Account No. 630-409-500-598-8011 Office Equipment Depreciation Fund - Card Access System AMOUNT: $19,000 PURPOSE: To fund additional design and construction services (Change Order No. 1) for the City Hall and Police Facility Buildings Integrated Security/Fire Alarm/Access Control System BE IT FURTHER RESOLVED that Change Orders No. One is hereby approved. PASSED and ADOPTED this 19th day of March, 2002. George H. Waters, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk George H. Eiser, III City Attorney CHANGE ORDER NO. 1 ORIGINAL. DATE: MARCH 12, 2002 PROJECT: INTEGRATED SECURITY, FIRE ALARM AND ACCESS CONTROL SYSTEM FOR THE CITY HALL BUILDING AND THE POLICE FACILITY TO: MR. JOHN HOFFERBERT, PROJECT DIRECTOR SCHATZ CONSULTING GROUP, INC. 23001 EAST LA PALMA, SUITE 230 YORBA LINDA, CA. 92887 DESCRIPTION OF CHANGE: This change order is written to add the attached proposed additional services to the original contract. JUSTIFICATION FOR CHANGE: This change order increase is a direct result of the City becoming aware of new methodologies and technologies available and making the decision to incorporate this knowledge into the design. The initial design and coordination meetings called for minimal access control of 7 doors that were incorporated within SCGI's expectations and contractual obligations for the project. However, the Card Access Committee has chosen to incorporate 33 door locations for controlled access, based on the new information acquired and the desire to provide the City with a more state of the art and functionally adequate system. The work involved in the initial contract concept has expanded and resulted in the attached proposal to provide additional services. CONTRACT ADJUSTMENT: As a result of this change order the contract price is adjusted as follows: 1. The contract price is increased in the amount of $19,000.00 from the current contract price of $88,000.00 to a new contract price of $107,000.00. This change order shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Schatz Consulting Group, Inc. will not be entitled to damages or additional payment for delays as described in the 1997 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. CHANGE ORDER NO. 1 RECOMMENDED FOR APPROVAL BY: Stephen M. Kirkpatrick, Assistant Director Date of Public Works / Engineering APPROVED BY: John Hofferbert, Project Director Date Schatz Consulting Group Burton S. Myers, Director Date of Public Works / Engineering 03/01/2002 13:34 7146927010 SCGI PAGE 02/02 March 1, 2002 City of National City 1243 National City Blvd. National City, CA 91950 Attention: Steven Kirkpatrick Re: Proposal for Additional Services to Original Contract` PROPOSAL To increase the size of the Access Control Program from the original contract design requesting seven (7) exterior and interior door locations to thirty-three (33) locations, the following scope of work was required and is in addition to the original Contract Document 1. System Support and Device research and upgrade 65 Hours $ 5,200.00 2. System Engineering, Design, and Plotting 100 Hours $ 9,500.00 3. Computer Aided Drafting and Layout 2) Hours $ 1,100.00 4. Additional Coordination Meetings Required and Requests for Information responses 40 Hours $ 3,200.00 TOTAL WORK SCOPE REQUIRED FOR ADDMONALSERVICES REQUESTED 22$ HOURS TOTAL COST FOR ADDITIONAL SERVICES AS REQUESTED $19.000.00 The Schatz Consulting Grasp, Inc. 23001 East La Padma, Suite 230 Yorb Linda, CA 92887 • (714) 692-7000 Fax (714) 692-7010 E-Ma11: 8ccl®yrimenetcom DATE:March 19, 2002 INTRABUDGET ADJUSTMENT REQUEST DEPARTMENT ACTIVITY OR DIVISION PUBLIC WORKS ENGINEERING STATEMENT OF PROBLEM AND TIME URGENCY INCREASED ALLOCATION TO COVER CHANGE ORDER. FOR THE ADDITION OF 26 CONTROLLED ACCESS DOOR LOCATIONS FOR THE CITY HALL AND POLICE FACILITY BUILDINGS INTEGRATED SECURITY/ FIRE ALARM/ACCESS CONTROL SYSTEM. AMOUNT NEEDED s 19,000.00 TRANSFER: ACCT. # FROM: 303-2501 (610 -Qoioo - 3g41 TO: 630-409-500-598-8011 303 - tf0q. o-co -0gar ADMINISTRATIVE REVIEW / COMMENTS DEPARTMENT HEAD TITLE Undesignated Fund Balance - Card Access System T Jraw b THIS PORTION TO BE COMPLETED BY FINANCE DEPARTMENT UNENCUMBERED AS FINANCE BALANCE OF INT11AL ORIGINAL PREVIOUS APPROPRIATION TRANSFERS IN{OUTI C.M. Date Approval Disapproval FIN. DIR. Date Approval Disapproval cc: Budget File - White Requesting Dept. Head - Yellow City Manager - Pink • .-. Date Fbsted City of National City, California COUNCIL AGENDA STATEMENT .4EETING DATE March 19, 2002 AGENDA ITEM NO. _4-_ ITEM TITLE RESOLUTION ESTABLISHING UNDERGROUND UTILITY DISTRICT NO. 21.- (PHASE IV) ON HIGHLAND AVENUE FROM 24TH TO 30TH STREET PREPARED BY Din Daneshfar DEPARTMENT Engineering EXPLANATION On March 12, 2002 the City Council held a public hearing and determined that the public safety, health, and welfare requires the formation of an underground utility district on Highland Avenue from 16th Street to 24th Street (Phase IV). Once the Utility District has been formed, and a tentative construction date has been established, the City Council by a subsequent resolution will set the time within which the property owners must be ready to receive service, and the utility companies must remove the overhead services. The purpose of this resolution is to establish the district. Environmental Review _- .- N/A Financial Statement Funds are available from the San Diego Gas and Electrict Co., allocated pproved 8y: funds for undergrounding STAFF RECOMMENDATIO. F f 1. Adopt Adopt the Reso_ution. 2. Dir ct the City Clerk to certify and to record the Resolution in the office the County Recorder. 3. Direct the City Clerk to notify, within 15 d ys after the effective date of the Resolution, all affected Utility Companies and persons of the provisions of b11PP@e1dMt10N RECOMMENDATION N/A Finance Direc Account No. ATTACHMENTS ( Listed Below ) 1. Resolution 2. Proposed District 21 (Phase IV), Exhibit "A" Resolution No. _20Q2 -L_ -.. and nBn RESOLUTION NO. 2002 — 41 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ESTABLISHING UNDERGROUND UTILITY DISTRICT NO. 21(PHASE IV) ON HIGHLAND AVENUE FROM 24TH STREET TO 30TH STREET WHEREAS, a public hearing was called for Tuesday, March 12, 2002, at the hour of 6:00 p.m. in the Council Chambers in the Civic Center, 1243 National City Boulevard, National City, California, to ascertain whether the public health, safety, or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication, or similar or associated service, within that certain area of the City described as: Highland Avenue from 241h Street to 30'' Street; and WHEREAS, notice of such hearing was given to all affected property owners as shown on the last equalized assessment roll and utilities concerned in the manner and for the time required by law, and WHEREAS, such hearing was duly and regularly held, and all persons interested were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of National City hereby finds and determines that the public health, safety and welfare require the removal of poles, overhead wires and associated structures, and the underground installation of wires and facilities for supplying electric, communication or similar or associated service, and that pursuant to Ordinance No. 1414 of the City of National City, the above described area is hereby declared an Underground Utility District, and is designated as Underground Utility District No. 21 (Phase IV) of the City of National City. Attached hereto, marked Exhibit "A", and hereby incorporated as a part of this Resolution, is a map delineating the boundaries of said District. BE IT FURTHER RESOLVED that the City Council shall by subsequent resolution, fix the date upon which the property in the district must be ready to receive underground service, and the date by which all poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric communication, community antenna television or similar or associated service shall be removed. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to cause a certified copy of this Resolution to be recorded in the Office of the County Recorder. The City Clerk is further directed to notify, either by personal service or by mail, all affected utilities and all persons owning real property within Underground Utility District No. 21 (Phase IV), as such are shown on the last equalized assessment roll, of the adoption of this Resolution within fifteen (15) days after the date of such adoption. Such notification shall include a copy of this Resolution, together with a copy of Ordinance No. 1414. The City Clerk is further directed to notify, either by Resolution No. 2002 — March 19, 2002 Page Two personal service or by mail, said property owners of the necessity that, if they or any person occupying such property desire to continue to receive electric, communication or other similar or associated service, they or such occupant shall, by the date fixed by subsequent resolution, provide all nerrgary facility changes on their premises so as to receive such service from the lines of the supplying utility or utilities at a new location, subject to applicable rules, regulations and tariffs of the respective utility or utilities on file with the Public Utilities Commission of the State of California as of the date of adoption of this resolution. Attached hereto, rnarked Exhibit "B" and hereby incorporated as part of this Resolution, is a list of all persons owning real property within Underground Utility District No. 21 (Phase IV), as shown on the last equalized assessment roll. BE IT FURTHER RESOLVED that the Council hereby finds that the Underground Utility District herein created is in the general public interest for the following reason: The streets, roads or rights of way in the district are extensively used by the general public and carry a heavy volume of pedestrian or vehicular traffic. PASSED and ADOPTED this 19th day of March, 2002. ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, HI City Attorney George H. Waters, Mayor AVE, 870 676 690 1004 660 0 3 I 911 913 925 933 O A oS AVENUE CO F 1Hgig lI I l I a I528 AVENUE 607 605 617 621 631 N 643 G AVENUE 705 903 Ott 917 627 N a I I 806 AVENUE 911 MICHELL\6, C I30 u7 g g AVENUE I 700 910 918 AVENUE 80 611 817 62 r^ 633 i EXHIBIT "B" UNDERGROUND UTILITY DISTRICT NO.21 HIGHLAND AVENUE FROM 24TII STREET TO 30TH STREET PHASE IV OWNERS NAMES BUSINESS AND ADDRESS SITE ADDRESS HOME/OTHER I . 562-072-03-00 Charles A. & Clara E. Roberts Same Residential 2428 Highland Avenue National City, CA 91950 2. 562-072-04-00 Micheal & Dorthy Marks Same Residential 2432 Highland Avenue National City, CA 91950 3. 562-072-05-00 George A. Ury Tr. 2440 Highland Avenue Commercial 511 Highland Avenue National City, CA 91950 4. 562-072-06-00 Robert R. & Francesca L. Tr. 2504 Highland Avenue Residential Cruzan Tr. 304 Kimball Ter Chula Vista, CA 91910 5. 562-072-07-00 Ibasco Family Trust 2530 Highland Avenue Commercial 4697 Gaviota Ct. Bonita, CA 91902 6. 562-141-16-00 George A. Ury Tr. 2708 Highland Avenue Commercial 511 Highland Avenue National City, CA 91950 7. 562-141-17-00 Richard A. Hansen 2704 Highland Avenue Commercial 2704 Highland Avenue National City, CA 91950 563-010-04-00 James A. Scheck 2437 Highland Avenue Residential 636 Emory Street Imperial Beach, CA 91932 9. 563-010-06-00 James A. Scheck 2503 Highland Avenue Residential 636 Emory Street Imperial Beach, Ca 91932 10. 563-080-03-00 Baudelio Rodriguez 2627 Highland Avenue Commercial 1824 "B" Avenue National City, CA 91950 1 l . 563-010-47-00 Highland Avenue Baptist Same Church of Nation. 2605 Highland Avenue National City, CA 91950 OWNERS NAMES A.P.N. AND ADDRESS 12. 563-080-25-00 13. 563-080-04-00 14. 563-080-05-00 15. 563-080-26-00 16. 563-121-05-00 17. 563-121-08-00 18. 563-121-09-00 Maria E. Torres 5701 Calle Felicidad San Diego, CA 92139 William R. & Merrily A. Maser 617 E. Naples Street Chula Vista, CA 91911 Maria E. Torres 5701 Calle Felicidad San Diego, CA 92139 Zen Mountain Center P.O. Box 4 Mountain Center, CA 92561 Jose F. & Maria I. Martinez 2247 "D" Avenue, #204 National City, CA 91950 Vincent A. & Carmelita Maruca 262 Coralwood Ct Chula Vista, CA 91910 Laurence B. & Lynnell A. Dykes 4201 Coiling Road W. Bonita, CA 91902 19. 563-121-12-00 Laurence B. & Lynnell A. Dykes 4201 Coiling Road W. Bonita, CA 91902 YV:jha D21ph4 SITE ADDRESS BUSINESS HOME/OTHER 2701 Highland Avenue Residential 2637 Highland Avenue Residential 2643 Highland Avenue Residential 2719 Highland Avenue Residential 2827 Highland Avenue Residential 2837 Highland Avenue Commercial 2903 Highland Avenue Commercial 2915 Highland Avenue Commercial City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE March 19, 2002 AGENDA ITEM NO. _.5 (-ITEM TITLE PREPARED BY EXPLANATION RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND CONRAD BUSINESS SERVICES, INC. TO PROVIDE INFRASTRUCTURE VALUATION SERVICES. Alison Ilunter DEPARTMENT Finance The City of National City is entering into an Agreement for consulting services related to implementing certain infrastructure provisions of Government Accounting Standards Board Statement No. 34 (GASB 34). The City has selected a qualified firm to provide professional valuation of infrastructure assets and assist the City in developing an infrastructure asset accounting program to meet the requirements under GASB 34. Background Information on GASB Statement No. 34 In June 1999, the GASB issued Statement No. 34. This Statement requires that capital assets be reported in the financial statements and be depreciated over the estimated asset lives. Paragraph 19 of the Statement defines capital assets to include infrastructure assets. Examples of infrastructure assets include roads, bridges, tunnels, drainage systems, water and sewer systems, dams, and lighting systems. Prospective reporting of general infrastructure assets is required for phase 2 governments (annual revenues of $10 million or more but less than $100 million) — for periods beginning after June 15, 2002. Environmental Review N/A Financial Statement T fl roc estimated -cost oris project is $42,300. Funds are appropriated Approved By: In the following accounts: $26,500 from the Finance General Fund 001-404-049-213; $15,800 from the Finance Sewer Service Fund 125-404-049-213. Finance Direct() Account No. _ STAFF RECOMMENDATION Approve the Agreement. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) 1. Agreement. 2. Resolution. Resolution No. 2002742 RESOLUTION NO. 2002 — 42 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND CONRAD BUSINESS SERVICES, INC. TO PROVIDE INFRASTRUCTURE VALUATION SERVICES WHEREAS, the City desires to employ a consultant to provide infrastructure valuation services, and WHEREAS, the City has determined that Conrad Business Services, Inc. is a professional business consulting firm and is qualified by experience and ability to perform the services desired by the City, and is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with Conrad Business Services, Inc. to provide infrastructure valuation services. Said Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 19th day of March, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND CONRAD BUSINESS SERVICES, INC. THIS AGREEMENT is entered into this 5th day of March, 2002, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Conrad Business Services, Inc. (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide infrastructure valuation services. WHEREAS, the CITY has determined that the CONTRACTOR is a business services consulting firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will he performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibits A and B . The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings cited in Exhibits A and B to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 0.0% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Alison Hunter hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Marc Davis thereby is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibits A and B shall not exceed the schedule given in Exhibit B (the Base amount) without prior written authorization from the Project Coordinator. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibits A and B as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth in Exhibits A and B 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not he unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. 2 Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or subcontractors, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its subcontractor(s) shall require the subcontractor to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work within the City. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the • five (5) years preceding, been debarred by a governmaental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR's professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not he limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to he provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the 4 services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to indemnify, defend, and hold harmless the City of National City, its officers, employees and volunteers, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, costs or attorneys' fees, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, in any way resulting from or arising out of the CONTRACTOR's performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, defend and hold harmless the CITY and its officers, employees and volunteers from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney's fees and costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: ® A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. H. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. 5 C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of its employees and volunteers. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgement or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The 6 costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings. Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, 7 request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: Tom G. McCabe City Manager City of National City 1243 National City Boulevard National City, CA 91950 To the CONTRACTOR: Marcus D. Davis Vice President Conrad Business Services, Inc. 1100 Main Street, Suite C Irvine, CA 92614 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. [] If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CON'I'RAC'TOR. 8 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be hound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this 9 Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY Conrad Business Services, Inc. (Two signatures re By: By: George H. Waters, Mayor APPROVED AS TO FORM: George H. Eiser, III City Attorney By: (Name (Title) (Name) (Title) 10 r; EXHIBIT A EXECUTIVE SUMMARY Conrad Business Services, Inc. is pleased to submit our Statement of Qualifications to provide infrastructure valuation consulting services for the City of National City. We believe that while you have solicited qualifications from many firms, Conrad Business Services, Inc. would be your best selection for the following reasons which arc set forth in greater detail in our Statement of Qualifications: • Conrad Business Services, Inc. is a wholly owned subsidiary of Century Business Services, Inc. (CBIZ). Conrad Business Services, Inc. was formed as a California corporation in March 1999 from the consulting portion of the practice of Conrad and Associates, L.L.P., an independently. owned CPA firm. Some of the previous experience noted in this proposal prior to the formation of this separate consulting company was gained by Conrad and Associates, L.L.P. In the context of this proposal, the two firms should be viewed as one entity as all employees provide services on behalf of both entities. • During the past thirty years, Conrad and Associates, L.L.P. has provided numerous audit and related services to various public agencies. • Conrad Business Services, Inc. has successfully completed two GASB 34 infrastructure valuations for municipalities, and is in progress on valuations for three other cities. • The professional staff of Conrad and Associates, I,.I..P. is highly specialized in governmental auditing. The firm devotes significant time and resources to continuing professional education related to government auditing performed for the County of Orange, County of Los Angeles, State of California, and the U.S. Departments of Labor, Health and Human Services, and the National Science Foundation. • Conrad and Associates, L.L.P. also specializes in local governmental auditing. We currently serve approximately sixty (60) municipal clients in the Southern California area. We currently serve as auditors for thirty-eight (38) cities in California, including the cities of Santa Ana, Buena I'ark, Costa Mesa, Newport Beach, Orange, San Bernardino and Pasadena. We also serve as auditors for the redevelopment agencies of those cities. In addition, we perform the audits of numerous sewer, water and other special districts and public and private non-profit organizations. In San Diego County, we perform the audit of the San Diego County Water Authority. • During calendar year 2000, our professional staff performed approximately financial and compliance examinations for governmental entities. • We believe our approach is one that recognizes the need for close communication with the City of National City. • Conrad Business Services, Inc. has a pool of personnel that are qualified to required by this RFQ. 102,000 hours of coordination and perform the work Conrad Business Services, Inc. 1 EXHIBIT A EXECUTIVE SUMMARY (CONTINUED) • Conrad Business Services, Inc. and Conrad and Associates, L.L.P. are Ieaders in providing consulting and auditing services to municipalities. • This Statement of Qualifications shall remain valid for a period of sixty (60) days from the date of submittal. As you will see from our Statement of Qualifications, Conrad Business Services, Inc. is your best choice in assisting the City of National City in meeting the infrastructure requirements of GASB 34. Conrad Business Services, Inc. 2 EXHIBIT A IDENTIFICATION OF THE PROJECT TEAM Conrad and Associates, L.I,.P., an independently owned CPA firm, was formed in Iowa on January 1, 1971 by Ronald L. Conrad. Since moving the offices to California over 25 years ago, the firm has become one of the top accounting firms in Orange County. In 2001, the firm was ranked twelfth in size in Orange County by the Orange County Business Journal. In March 1999, Conrad and Associates, L.L.P. formed Conrad Business Services, Inc. in order to better provide general financial and management consulting services to its clients. Conrad Business Services Inc. has one central office located at 1100 Main Street, Suite C, Irvine California, 92614. Mr. Marcus D. Davis, Vice President is authorized to bind the firm in contractual matters with the City of National City, and will be the contact for this proposal. Mr. Davis can be reached at (949) 474-2020 extension 223. Conrad Business Services, Inc. is dedicated to rendering outstanding professional service of the highest quality. We employ highly qualified individuals and provide them with on -going training and education, contributing to the professional growth and development of each individual. Conrad Business Services, Inc. is a corporation and is located in Irvine, California. We have a staff of sixty (60) individuals, including fifty-three (53) professionals. Since its inception, Conrad Business Services, Inc. and Conrad and Associates, L.I,.P. have specialized in governmental and non-profit accounting, auditing and consulting. For the past thirty years, the firm has been performing accounting, audit and consulting services to the private and public sectors, as well as not -for -profit organizations. A breakdown of our firm's personnel by classification is as follows: Number of Classification Personnel President 1 Vice Presidents 7 Principals 1 Managers/Supervisors 16 Seniors 13 Staff 15 Administrative Support 7 Total personnel 60 The types of services performed by Conrad Business Services, Inc. and Conrad and Associates, L.L.P. include: Conrad Business Services, Inc. 3 EXHIBIT A IDENTIFICATION OF THE PROJECT TEAM (CONTINUED) • GASB 34 infrastructure valuation • Municipal special services including: user fee studies; cost allocation plans; management and organizational reviews; budget preparation; performance -based budgeting; outsourcing; transient occupancy tax audits; and recovery auditing. • Municipal auditing and accounting • Non-profit auditing and accounting • Website development • Financial software implementations • Tax and advisory services Since Conrad and Associates, L.L.Y. was founded, the firm has concentrated its efforts towards governmental audits. Emphasis was placed on acquiring contracts with federal and public agencies in a manner which complemented the capabilities of the professional staff. The various federal agency contracts have provided our firm a diversified opportunity to grow, as well as gain an understanding of the particular yet different needs of each grantor agency. Our exposure to the different grantor agencies has provided us with an understanding of the agency's audit approach and allowed our firm the opportunity to address their particular needs in a manner consistent with Generally Accepted Governmental Auditing Standards as outlined in Government Auditing Standards - Standards for Audits of Governmental Organizations, Programs, Activities, and Functions issued by the Controller General of the United States. Conrad Business Services, Inc. is fully qualified to complete the services described in the Request for Qualifications for Infrastructure Valuation Consulting Services. The key personnel identified in the section entitled Project Organization and Key Personnel (sec page 14) have extensive local government experience, from both the consultant/audit and municipal employee perspectives. We believe that this unique combination of experience enables Conrad Business Services, Inc. to deliver a product to the City of National City that will not only accomplish the objectives of this project, but also he user- friendly. The key personnel assigned to the City of National City were also the key personnel for the infrastructure valuations for the Cities of Temple City, La Palma, 1,a Quinta, Newport Beach, and Santa Ana. Conrad Business Services, Inc. prides itself on our ability to complete projects within prescribed timeframes and on budget. We arc of the opinion that if a project is awarded on a fixed fee basis, then there should not be any change orders to the contract. We perform whatever work is necessary to complete the required project for our stated fixed fee price. Additionally, once Conrad Business Services, Inc. commits to a deadline, we meet that deadline. Based upon the information provided in the request for proposals, Conrad Business Services, Inc. commits to the City of National City that we will assign all resources necessary to ensure that this project is completed on time and on budget. Conrad Business Services, Inc. EXHIBIT A IDENTIFICATION OF THE PROJECT TEAM (CONTINUED) Our approach to providing infrastructure valuation consulting services is one of a joint effort between Conrad Business Services, Inc. and the City of National City. We believe that this partnership will help to set the project up for success. The effort required of the City will be minimal and consist primarily of assigning a project liaison to coordinate meetings with departments, and to discuss and resolve outstanding issues. All remaining work to be performed will be conducted and coordinated by Conrad Business Services, Inc. We will keep appropriate City staff informed as to the status of the project through periodic briefings. This will ensure that the project stays on time and on budget. Although GASB 34 infrastructure valuation is still new and very few cities have actually completed a valuation, Conrad Business Services, Inc. has experience in performing such a valuation. Additionally, through both Conrad Business Services, Inc. and Conrad and Associates, L.L.P., we have offered educational seminars to local governments regarding the requirements of GASB 34. Our most recent seminar was held on April 19, 2001. Conrad Business Services, Inc. will continue to stay committed to ensuring its clients and future clients are fully informed as to the requirements of GASB 34, and are prepared to assist with all aspects of implementation, either as a facilitator to the city's implementation, or to provide a turnkey approach. As demonstrated, Conrad Business Services, Inc. has the requisite prior experience to provide the City of National City with infrastructure valuation consulting services. This, coupled with our ongoing educational programs for clients and others, makes Conrad Business Services, Inc. the City's best selection for this project. Conrad Business Services, Inc. EXPERIENCE AND TECNHICAL COMPENTENCE Conrad Business Services, Inc valuations that include a variety City and Contact City of Temple City Ms. Francine Maldonado Financial Services Director (626)285-2171 Cost of Services — $15,000 City of La Quinta Mr. John Falconer] Finance Director (760) 777-7150 Cost of Services — $30,200 City of La Palma Ms. Robbeyn Bird Director of Finance (714) 690-3323 Cost of Services — $15,000 City of Newport Beach Mr. Dan Matusiewicz Accounting Manager (949)644-3126 Cost of Services — $42,000 City of Santa Ana Mr. David Borik Accounting Manager (714) 647-6961 Cost of Services -- $79,650 EXHIBIT A . has extensive experience in performing GASB 34 infrastructure of infrastructure assets. A summary of our experience is as follows: Description of Services Complete valuation of all infrastructure assets including streets (consisting of right-of-way, pavement, curbs/gutters, sidewalks, and medians), bridges, traffic signals, street lights, storm drains, bus shelters and trees. Project completed January 2001. Key Personnel: Engagement Manager Marc Davis and Project Manager Carol Jacobs. Complete valuation of all infrastructure assets including streets (consisting of right-of-way, pavement, curbs/gutters, sidewalks, medians and parking medians), bridges, traffic signals, storm drains, retention basins, sound walls. bike paths and public art. Completed October 2001. Key Personnel: Engagement Manager Marc Davis and Project Manager Carol Jacobs. Complete valuation of all infrastructure assets including streets (consisting of right-of-way, pavement, curbs/gutters, sidewalks, and medians), bridges, traffic signals, monument signs, and storm drains. Draft report issued October 2001. Key Personnel: Engagement Manager Marc Davis and Project Manager Carol Jacobs. Complete valuation of all infrastructure assets including streets (consisting of right-of-way, pavement, curbs/gutter, sidewalks, medians and parking medians), bridges, traffic signals, street lights, libraries, storm drains, oil wells, piers, jetties, groins, bulkhead, and moorings. Project is in progress with an estimated completion of December 2001. Key Personnel; Engagement Manager Marc Davis and Project Manager Carol Jacobs. Complete valuation of all infrastructure assets including: road system network (subsystems: right-of-way, arterial streets, residential streets, alleys, bridges, medians, street lights, traffic signals, curbs/gutters, sidewalks, trees and bike trails); storm drainage network (subsystems: storm drains, catch basins); sewer system network (subsystems: sewer mains, pump stations); water system network (subsystems: water mains, reservoirs and wells, and pump stations); public art; historical treasures; and museums. Project is in progress with an estimated completion of December 2001. Conrad Business Services, Inc. 6 • EXHIBIT A EXPERIENCE AND TECHNICAL COMPENTENCE (CONTINUED) Key Personnel: Engagement Manager Marc Davis and Project Manager Carol Jacobs. Each of the cities for which we performed GASB 34 infrastructure valuation services elected to depreciate their infrastructure assets at the outset. The Cities of Newport Beach and Santa Ana, may elect to track some of their infrastructure assets under the modified approach in future years. In addition to the GASB 34 infrastructure valuation projects as previously described, Conrad Business Services, Inc. has performed an analysis of the modified approach versus depreciation for the City of Santa Ana. "This project involved using the streets as an example and contrasting the advantages and disadvantages of each approach. The project also involved preparing mock financial statements and disclosures under each approach. As part of our commitment to educating cities in the requirements of GASB 34 infrastructure valuation, we have met with the cities of Buena Park, Orange, Highland, Laguna Beach, San Bernardino, Torrance and Lomita to review the types of infrastructure to be valued, as well as discuss the valuation process. Conrad Business Services, Inc. is being recommended by the City of Highland to perform project management and valuation services for their infrastructure portion of GASB 34. The City of Highland has elected to internally compile the inventories of infrastructure assets, under our direction. We will value the assets for the City after the City compiles the inventories. This contract is pending City Council approval. Conrad Business Services, Inc. EXHIBIT A METHODS PROPOSED TO ACCOMPLISH THE WORK We understand from the RFQ that the City of National City has elected to capitalize only those infrastructure assets that have been acquired, donated, constructed or reconstructed since June 30, 1980. We understand from our reading of the RFQ and scope of services, the City of National City desires to implement the minimum infrastructure provisions of GASB 34. We also understand that as part of the project, we will assist the city with its decision to either depreciate its infrastructure assets, or account for them under the modified approach. This section of our Statement of Qualifications has been broken down to address the specific qualifications and methodology required by the RFQ. (I) Review and analysis of the Department's current GASB 34 compliance status and a plan to achieve compliance. At the outset of the project, we will meet with the Public Works and Finance Departments in order to gain an understanding of where the City is in its efforts to comply with the infrastructure provisions of GASB 34. These meetings will also define the specific infrastructure assets to be included in the valuation. The City has identified streets, sewers, alleys, parks and traffic signals in the RFQ as being infrastructure assets. Based upon our review of the City, it appears that there are additional infrastructure assets that should be explored to determine whether or not they should he included in the valuation. These assets would include the library, wharf, and street lights, to name a few. In all of our GASB 34 infrastructure valuation projects, the communication between the consultant and the City departments is critical to the success of the project. It is important to identify liaisons within each department that have appropriate decision -making authority with which we can discuss various assumptions and estimates that will inevitably be required to he made. (2) Development of an implementation plan for reporting annual economic data based on an Asset Management System (AMS), including cost and benefits. As previously described, Conrad Business Services, Inc. has performed an analysis of the advantages and disadvantages of depreciating infrastructure assets versus accounting for them under the modified approach for the City of Santa Ana. As part of our project with the City of National City, we will perform a similar type of analysis. We will discuss with members of the Public Works and Finance Departments what the advantages and disadvantages of each approach are. Both approaches, however, require a valuation to be performed. The only difference is the additional work required to establish the initial condition level at which the infrastructure assets will he maintained, as well as performing the initial condition assessment of the infrastructure assets to be tracked under the modified approach. This discussion and analysis will occur early in the project. Should the City of National City opt for the modified approach, we will utilize the Conrad Business Services, Inc. 8 (3) EXHIBIT A METHODS PROPOSED TO ACCOMPLISH THE WORK (CONTINUED) services of an engineering firm to establish the initial condition assessment of the infrastructure assets should the City's Public Works Department not have the in-house expertise to perform such an assessment. Development of an implementation plan for reporting annual economic data based on a system of depreciation, including cost and benefits. See our response for item number 2 on the previous page. (4) Recommended time line for completing project. It has been our experience that the GASB 34 infrastructure valuations will take approximately eight to twelve weeks to complete, depending upon the variety of infrastructure assets owned and maintained by the City. Based upon the information contained in the RFQ and what we reviewed on the City's websitc, we anticipate that the time involved to complete our valuation of the City of National City's infrastructure assets will be similar. Once the specific assets to be inventoried and valued are determined, we will refine the timeline with the Departments of Public Works and Finance. We anticipate beginning this project within two weeks of contract award. (5) Assessment of the suitability of existing Department databases as the basis of an AMS or Depreciation System. In our typical approach to a GASB 34 valuation project, we evaluate the existing records once the infrastructure assets to be included have been determined. We have found it to not he cost effective for cities to have a complete physical inspection performed of their infrastructure assets. In most circumstances, we will utilize any and all information maintained by a city as the basis for compiling the inventory. It has been our experience that this type of information will most likely include the pavement management system, master plans, zoning maps, as -built construction plans, and other inventories maintained by various city personnel. When all of the existing records have been evaluated, we will identify missing key data elements that are needed for valuation purposes. At this point, depending upon the nature of the missing data, we either physically inspect the asset, or determine an appropriate assumption that will allow the missing data to he estimated. In most cases, the determination of an assumption is the most cost effective approach, and also allowable per GASB 34. For example, if the width of sidewalks is not tracked, we could utilize existing City construction standards to determine the standard width for a sidewalk in a residential area, and the standard width for a sidewalk in a Conrad Business Services, Inc. EXHIBIT A METHODS PROPOSED TO ACCOMPLISH THE WORK (CONTINUED) commercial area. These standard widths would then be applied to all of the sidewalk data in order to calculate square feet for valuation purposes. (6) Assessment of the suitability to utilize existing software, and/or the ability to interface with the Finance Department 's asset management software It is our practice to provide our clients with the final GASB 34 infrastructure valuation report in both hard copy and Excel format. Our clients have been able to utilize the Excel format, convert it to a flat file, then upload the data into their existing software. This has greatly reduced the amount of time it would take the cities to re -key the data into their financial system. We would work with the City of National City from the outset of the project to ensure that our final product will meet their needs and be in a format compatible with the City's existing software. (7) Determine the most appropriate method for providing retroactive infrastructure asset valuation. It has been our experience that most agencies do not have actual cost information for the acquisition or construction of their infrastructure assets. As such, we have typically estimated the historical cost of the assets. To accomplish this, we determine what it would cost to acquire/construct the infrastructure asset in today's dollars, then trend it back through the use of indexes to the date of acquisition/construction. We utilize the Consumer Price Index for purchased assets, and the Construction Cost Index for constructed assets. This valuation method is acceptable under the provisions of GASH 34, and we have found it to be the most cost effective as well. (8) Development of process and procedures for acquisition, recordation and disposal of assets. The infrastructure valuation we are currently performing for the City of Newport Beach involves a component to develop procedures for recording infrastructure asset additions and deletions. We would utilize the procedures we develop for the City of Newport Beach as a starting point in the development of procedures for the City of National City. We would tailor the procedures to take into consideration the specific budgeting and purchasing issues that are peculiar to the City of National City. Additionally, Conrad Business Services, Inc. designs business processes for clients to ensure that services are delivered in the most efficient and economic manner possible. (9) Extent of involvement expected from National City employees. Whenever we perform a GASH 34 infrastructure valuation, we expect minimal involvement from the agency's staff. We would expect the City of National City to designate an individual as a project liaison. This individual is typically a Finance Department or Public Works Department employee. In some instances, there are two liaisons, one from each department. The liaison should be an individual with decision -making authority whom we can contact and discuss any estimates and assumptions that are required to he made. We expect the liaison to coordinate and identify specific employees we should talk to regarding specific infrastructure asset types. Aside from the meetings with employees, which generally occur at the beginning of the project, all of Conrad Business Services, Inc. 10 EXHIBIT A METHODS PROPOSED TO ACCOMPLISH THE WORK (CONTINUED) the legwork is performed by Conrad Business Services, Inc. The liaison would also he responsible for reviewing and commenting on the draft report. We encourage you to contact any of our clients and inquire as to the amount of City effort required. In order to provide the City with an example of the manner in which we typically perform a GASB 34 infrastructure valuation, the following sets forth our proposed work plan which has been successful in our previous engagements. This work plan would be modified to address the specific issues of the City of National City. Proposed Work Plan Task 1: Project Kick-off— We would meet with appropriate City Finance and Public Works, and other department staff as determined necessary by the City, to discuss the timing of the project, records required and expectations of City staff. Based upon the data provided, we would request that the existing inventory data, be made available to us at the project kick-off. As previously described, the expectations of City staff will be minimal, and only require designation of an overall project liaison with decision -making authority, and designation of a contact for each infrastructure type to answer technical questions that may arise during the course of the project. Our project team is committed to be as minimally disruptive to ongoing City operations as possible. Task 2: Fieldwork — During this stage, we would refine and agree on the major classes of infrastructure assets to be inventoried and valued. We would use the existing records to compile the inventory and determine what data needed for valuation purposes is missing. Our approach to developing an inventory of infrastructure is to first identify all sources of existing inventory records that the City may have. These records often times take the form of a pavement management system, assessor's parcel maps, construction plans, zoning maps, detailed listings maintained by departments responsible for a type of asset, etc. Once we have identified the inventory records, we test the records to ensure they are accurate and complete. This will include random field visits to verify that assets exist and arc at the location specified in the records. After we arc confident that the records are accurate and complete, we compile the inventory of infrastructure and identify any missing data that is necessary in order for us to value the assets. When existing inventory information is not available, we would create the inventory through whatever means necessary. This could include working from aerial maps, assessor's parcel maps, or driving the City and physically inspecting the assets. In the City of Temple City, records did not exist for sidewalks. In order to gather the inventory, we drove all streets within the City and documented where sidewalks did and did not exist. We will inquire as to whether the City has actual cost data relative to the infrastructure items. If the City does, we would need to review whatever documentation the City has to support the historical cost. This documentation may include summary spreadsheets, capital projects ledgers, City Council agenda Conrad Business Services, Inc. EXHIBIT A METHODS PROPOSED TO ACCOMPLISH THE WORK (CONTINUED) reports, or actual invoices. It has been our experience, however, that the actual cost data is generally not available. Other historical information required will include access to the various existing inventory records maintained by the City. Copies are not required at the outset of the project. We will determine which specific documents we plan to use and make copies of just those documents for our files. During this task, we will also coordinate with the City's independent auditors to ensure that the final product will he acceptable from an audit perspective. As Conrad and Associates, L.L.P. audits numerous local government clients in Southern California and is recognized as a leader in municipal auditing, we believe our approach will be acceptable by other audit firms. Task 3: Determination of Assumptions — This task would involve determining and documenting certain assumptions to be made in order to complete the data required for each infrastructure asset for valuation purposes. GASB 34 allows for estimations and assumptions to be made in gathering prior infrastructure data. It has been our experience that due to the age of many of the infrastructure assets, and the condition of records, assumptions are an integral part of the infrastructure valuation process. All assumptions made will be presented to the City's project liaison for approval. At the completion of the project, we will document all assumptions and ask the City to represent that the assumptions are logical and reasonable. Task 4: Valuation of Infrastructure Assets — This task would involve reviewing accounting records to determine if historical cost data is available. If historical cost data is not available, then we will estimate historical cost by determining current replacement cost and trending it hack to the date of acquisition through the use of indexes. We will establish the current replacement cost by using a combination of recent bids or contract awards for similar projects within the City, and data we have gathered by performing infrastructure valuations for other municipalities. The indexes to he used will include the Construction Cost Index for all constructed assets, and the Consumer Price Index for all purchased assets. In valuing the infrastructure fixed assets, Conrad Business Services, Inc. also appraises the right-of-way beneath the streets. We believe that this service sets us apart from the other GASB 34 valuation firms. It has been noted by both GASB and the Government Finance Officers Association (GFOA) that land and land rights should be recorded on the City's books as capital assets. Easements upon which a street is constructed, although not City -owned, are land rights and should be valued. Conrad Business Services, Inc. values the right-of-way utilizing comparable land sales within and adjacent to the City which are of a similar zoning. For purposes of valuation, we view the zoning of the adjacent property with the highest and best use to be the zoning of the land and land rights to be valued. Task 5: Preparation of Draft Report — A draft report would he prepared and submitted to Finance, Public Works, and other department's staff as required by the City for their review and comment. Conrad Business Services, Inc. 12 EXHIBIT A METHODS PROPOSED TO ACCOMPLISH THE WORK (CONTINUED) Task 6: Preparation of Final Report -- Any comments received from Finance and Public Works staff on the draft report will be incorporated into the final report. We will deliver the final report both in hard copy and electronically, in Excel format. Conrad Business Services, Inc. — 13 EXHIBIT A KNOWLEDGE AND UNDERSTANDING OF THE ENVIRONMENT Based upon the information contained in the RFQ about the City of National City, and the information on the City's website, we believe we have done work for other agencies that contain similar infrastructure assets as the City of National City. For example, the City of National City is a coastal community that has a wharf. By the time this project starts, we will have completed our valuation of the infrastructure assets for the City of Newport Beach. For the City of Newport Beach, we will have valued piers, jetties, bulkheads, groins and moorings. We believe this experience will enable us to address the specific coastal issues of the City of National City. Additionally, the City of National City was incorporated in 1887 and thus has infrastructure assets that may be very old. By the time this project starts, we will have completed our valuation of the infrastructure assets for the City of Santa Ana, a city which was also incorporated in the late 1800's. Additionally, the City of Santa Ana will provide a good comparison for heavily traveled streets. Conrad Business Services, Inc. has seen the full realm of environmental conditions that could effect the estimated useful lives of infrastructure assets, from the urbanization of the City of Santa Ana, to the coastal climate of the City of Newport Beach, to the heat of the desert of the City of La Quinta. Conrad Business Services, Inc. will be your best selection due to the variety of climates and environmental issues of our previous clients. Conrad Business Services, Mc. 14 EXHIBIT A PROJECT ORGANIZATION AND KEY PERSONNEL Conrad Business Services, Inc. proposes to use the following key personnel on this engagement. City of National City Marcus D. Davis, C.P.A. Engagement Manager Carol Jacobs Project Manager James E. Miller Senior Consultant Mike Peters R-O-W Appraiser Staff As Assigned Sec attached resumes of key individuals for individual experience. The staff to be assigned will he primarily responsible for assisting with the compilation of the inventory records. Specific individuals will be assigned at the time the project commences. As illustrated in the section entitled Identification of the Project Team (see page 3), Conrad Business Services, Inc. has a pool of eighteen (l5) staff employees to assign to this engagement. All staff assigned will he under the direct supervision of the Senior Consultant. Conrad Business Services, Inc. states that the key personnel will be available to the extent proposed for the duration of the project, and no person designated as "key" to the project will he removed or replaced without the prior written concurrence of the City of National City. Conrad Business Services, Inc. I5 EXHIBIT A PROJECT ORGANIZATION AND KEY PRSONNEL (CONTINUED) MARCUS D. DAVIS, C.P.A. ROLE ON PROJECT: Mr. Davis will serve as the Engagement Manager on this project. He will coordinate all contractual matters with the City of National City and will review the final product before it is released. He brings a strong local government auditing and accounting background to his engagements. Mr. Davis is a Certified Public Accountant with in excess of 16 years experience in local government accounting and financial reporting. EXPERIENCE: • Vice President, Conrad Business Services, Inc. September 1998 to Present. Mr. Davis currently is a Vice President with the firm. His responsibilities include directing the municipal specialized projects unit of the firm. He has been responsible for assisting municipalities with infrastructure valuation in order to comply with GASB Statement No. 34, transient occupancy tax auditing, outsourcing services to municipalities, user fee studies, cost allocation plans, and other special projects requested by municipalities. Mr. Davis served as the Engagement Manager for the Cities of Temple City, I.,a Palma, La Quinta, Newport Beach and Santa Ana in the valuation of their infrastructure to comply with GASB 34. • Acting Director of Finance, City of Costa Mesa. May 1990 to September 1998. During Mr. Davis' tenure with the City of Costa Mesa, he served as the City's Deputy Treasurer, Assistant Director of Finance and Acting Director of Finance. His responsibilities included directing the efforts of a department of twenty-three (23) employees. Services provided included investments, accounting, accounts payable, payroll, purchasing, budget, billing, accounts receivable, debt collection and central warehouse. Mr. Davis was instrumental in developing an in-house program to calculate city- wide user fees. • Acting Director of Finance, City of Buena Park. October 1988 to May 1990. Mr. Davis served as the City's Deputy Treasurer and Acting Director of Finance during his tenure with the City of Buena Park. Responsibilities included directing the efforts of the Finance Department with a staff of fifteen (15) employees. Services provided included investments, accounting, accounts payable, payroll, water billing, purchasing, budget, and management information services. During his tenure with the . City, Mr. Davis developed several programs to bring audit -related functions in-house. • Supervisor. Conrad & Associates. L.I..P. September 1984 to October 1988. During this period, Mr. Davis was a Supervisor with the firm. His responsibilities included managing the audits of cities, special districts, nonprofit organizations, and federal and state agencies. Conrad Business Services, Inc. 16 EXHIBIT A PROJECT ORGANIZATION AND KEY PRSONNEL (CONTINUED) MARCUS D. DAVIS, C.P.A. (CONTINUED) EDUCATION: Bachelor of Arts in Business Administration, with Emphasis in Accounting, 1984 California State University Fullerton PROFESSIONAL CERTIFICATIONS: Certified Public Accountant, State of California, Certificate No. 46491E PROFESSIONAL AFFILIATIONS: American Institute of Certified Public Accountants California Society of Certified Public Accountants California Society of Municipal Finance Officers Conrad Business Services, Inc. 17 EXHIBIT A PROJECT ORGANIZATION AND KEY PRSONNEI, (CONTINUED) CAROL JACOBS ROLE ON PROJECT Ms. Jacobs will serve as the Project Manager for this project and will coordinate all communication and work for the City of National City. Ms. Jacobs has in excess of twelve years of local government experience with the City of Costa Mesa in both finance and public works capacities. She currently manages the specialized municipal services practice area with the firm. EXPERIENCE: • Director of Financial Solutions, Conrad Business Services, Inc. October 2000 to Present. Ms. Jacobs currently is the firm's Director of Financial Solutions. She is responsible for the management and development of our specialized municipal services practice area. These services include infrastructure valuation in order to comply with GASB 34, user fee studies, indirect cost allocation plans, performance based -budgeting, fixed asset inventory, outsourcing services to municipalities, grant writing, long range financial plans, and other special projects requested by municipalities. Ms. Jacobs served as the Project Manager for the Cities of Temple City, La Palma, La Quinta, Newport Beach and Santa Ana in the valuation of their infrastructure to comply with GASB 34. • Budget and Research Officer, City of Costa Mesa. January 1996 to October 2000. During Ms. Jacobs' tenure with the City of Costa Mesa, she served as the City's Budget and Research Officer. Her responsibilities included directing the efforts of Budget and Purchasing. Services provided included budget preparation, long range financial planning, annual update of user fees and indirect cost allocation plans, fixed asset inventory, purchasing, and :central warehouse. Ms. Jacobs was instrumental in developing an in-house program to calculate citywide user fees, indirect cost rates and benefit rates. I • Budget Analyst, City of Costa Mesa. August 1994 to January 1996. Ms. Jacobs served as the Budget Analyst for the City. Responsibilities included assisting with the preparation of annual operating and capital improvement budgets. Monitoring of expenditures versus budget and analyzed variances. Preparation of reimbursement claims to the State of California for mandated programs. Calculation of indirect cost rates for use by all departments. Update of citywide user fees and charges. • Management Analyst, City of Costa Mesa. August 1990 to August 1994. Ms. Jacobs served as the Management Analyst for the City of Costa Mesa in the Public Services Department. Her responsibilities included preparation of the capital improvement program, preparation and reporting of grants from Federal, State and local government agencies, public relations with the community on public works projects. Conrad Business Services, Inc. 18 EXHIBIT A PROJECT ORGANIZATION AND KEY PRSONNEL (CONTINUED) EDUCATION: Bachelor of Arts in Communications, 1984 Masters in Public Administration, 1991 California State University Fullerton PROFESSIONAL AFFILIATIONS: California Society of Municipal Finance Officers Conrad Business Services, Inc. CAROL JACOBS (CONTINUED) 19 EXHIBIT A PROJECT ORGANIZATION AND KEY PRSONNEL (CONTINUED) JAMES E. MILLER ROLE ON PROJECT: Mr. Miller will serve as the Senior Consultant on this project. He will coordinate the day-to-day activities and supervise the work of the staff assigned to this project. He has in excess of eleven (11) years of experience working in various capacities within the finance department of a local government. He currently is responsible for performing the fieldwork on our infrastructure valuation engagements. EXPERIENCE: • Conrad Business Services, Inc. May 2001 to Present. Mr. Miller is currently a Senior Consultant with the firm. He is responsible for assisting with the management and development of our specialized municipal services practice area. These services include infrastructure valuation in order to comply with GASB 34, user fee studies, indirect cost allocation plans, performance based - budgeting, fixed asset inventory, outsourcing services to municipalities, grant writing, long range financial plans, and other special projects requested by municipalities, Mr. Miller assisted with the infrastructure valuations for the Cities of La Palma, La Quinta, Newport Beach and Santa Ana. • Acting Budget and Research Officer, City of Costa Mesa. October 2000 to April 2001. During Mr. Miller's tenure with the City of Costa Mesa, he served as the City's Acting Budget and Research Officer. His responsibilities included directing the efforts of Budget and Purchasing. Services provided included budget preparation, performance measures, annual update of user fees purchasing, and central warehouse. Mr. Miller was instrumental in insuring daily budget functions remained on task during the recruitment for the vacant Budget and Research Officer position. • Budget Analyst, City of Costa Mesa. February 1997 to October 2000. Mr. Miller served as the Budget Analyst for the City. Responsibilities included assisting with the preparation of annual operating and capital improvement budgets. Monitoring of expenditures versus budget and analyzed variances. Preparation of reimbursement claims to the State of California for mandated programs. Calculation of indirect cost rates for use by all departments. Update of citywide user fees and charges. • Tax Audit Specialist, City of Costa Mesa. April 1990 to February 1997. Mr. Miller served as the Tax Audit Specialist for the City of Costa Mesa in the Finance Department. His responsibilities included Transient Occupancy Tax audits of the City's hotels for code compliance. He also performed concessionaire audits and internal City reviews. He was also responsible for overseeing the business licensing and accounts receivable functions. EDUCATION: Conrad Business Services, Inc. EXHIBIT A PROJECT ORGANIZATION AND KEY PRSONNEL (CONTINUED) Bachelor of Arts in Finance, 1974 California State University Fullerton Conrad Business Services, Inc. 21 4 EXHIBIT A PROJECT ORGANIZATION AND KEY PRSONNEL (CONTINUED) MIKE PETERS, MA! ROLE ON PROJECT Mr. Peters will serve as the Right -of -Way Appraiser for the project. He will value all of the identified land and land rights beneath the streets and other infrastructure assets. He has in excess of twenty-five years of real estate valuation and consulting experience. His firm is a subcontractor of Conrad Business Services, Inc. for GASB 34 infrastructure valuation projects. EXPERIENCE Diversified Realty Appraisal, L.P. 1977 to Present. Mr. Peters is currently the Managing Partner with Diversified Realty Appraisal, L.P. His company provides valuation and advisory services for all types of property in California, Arizona and Nevada. Mr. Peters has valued the right-of-way on behalf of Conrad Business Services, Inc. for our infrastructure valuations for the Cities of Temple City, La Palma, La Quinta, Newport Beach and Santa Ana. EDUCATION AND CREDENTIALS Mr. Peters holds a Masters in Business Administration (MBA) degree from the University of Southern California and has been a Member of the Appraisal Institute since 1976. He has served on the Institute's National Ethics Committee and Admissions Committee, and is a Member of the International Right -of - Way Association. He is licensed to conduct appraisals in California, Nevada and Arizona. Mr. Peters has also provided litigation support and expert testimony in both Los Angeles and Orange Counties. Conrad Business Services, Inc. tl EXHIBIT A SCHEDULE OF FEES As indicated in the RFQ, the total cost of the project shall be based upon the final concise scope of work and fee negotiations. As such, we have not included a fee in our Statement of Qualifications. It is typically our practice to perform GASB 34 infrastructure valuations for a fixed fee. Please refer to the section entitled Experience and Technical Competence (see page 6) for a range of fixed fees we have charged in the past. Based upon the information contained in the RFQ and on the City's website, we anticipate that the fee to perform infrastructure valuation consulting services for the City of National City will be within the range of fees we have previously charged. Our standard fee schedule, which shall remain in effect throughout the life of the contract, is as follows. The total cost of the project will be based upon this standard fee schedule, once the final concise scope of work has been determined. Classification Hourly Rate Engagement Manager $135 Project Manager 115 R-O-W Appraiser 100 Senior Consultant 90 Senior 80 Staff 75 As Conrad Business Services, Inc. is clearly a qualified firm, we look forward to entering negotiations with the City of National City, refining the exact scope of services and eventually submitting our cost proposal. Conrad Business Services, Inc. ?3 Y EXHIBIT A PROJECT TIME -LINE Our proposed timeline for completion of the tasks is as follows. This timeline will be refined in conjunction with the City project liaison to ensure that it allows for all parties to be available, and will not conflict with other previous City commitments. Task Project kick-off Fieldwork Determination of assumptions Valuation of infrastructure assets Preparation of draft report Preparation of final report Estimated Duration Within two weeks after contract award. Immediately after project kick-off, and lasting approximately five weeks. Performed immediately after the completion of fieldwork, and lasting approximately one week. Performed immediately after the assumptions are determined, and lasting approximately three weeks. Performed immediately after the valuation of infrastructure assets, and lasting approximately two weeks. Performed immediately after receipt of City comments on the draft report, and lasting approximately one week. Based upon our analysis, the total elapsed time to perform the infrastructure valuation services would be approximately twelve weeks. Conrad Business Services, Inc. 24 a EXHIBIT A REPORTS, SCHEDULES AND MANUALS The following pages include excerpts from our infrastructure valuation report issued for the City of Temple City. The excerpts include the complete Executive Summary, a narrative on streets, and sample report schedules for each of the various infrastructure assets owned by the City of Temple City. In our final report, there are narratives for each infrastructure asset type, just as we have enclosed for streets. We anticipate that the final report for the City of National City will be similar, but tailored to address the specific issues that are peculiar to the City of National City. Conrad Business Services, Inc. 25 EXHIBIT B February 8, 2002 Ms. Alison C. Hunter, CPA Financial Services Officer City of National City 1243 National Boulevard National City, California 91950 RE: COST PROPOSAL FOR INFRASTRUCTURE VALUATION CONSULTING SERVICES Dear Ms. Hunter The following sets forth the proposed scope of services and our cost proposal for those services. These services are based upon our meeting of January 21, 2002. SCOPE OF SERVICES We will perform a complete inventory and valuation for the following infrastructure assets: • Streets — consisting of right-of-way, pavement, curbs/gutters, sidewalks and medians • Alleys • Traffic signals • Street lights • Bridges • Bikeways • Storm drains • Sewer system • Library materials - if an existing inventory has enough data from which assumptions can he made, otherwise the individual materials are below the capitalization limit. • Trees — if an existing inventory has enough data from which assumptions can be made, otherwise the individual materials are below the capitalization limit and/or as a network are less than 10% of the City's total capital assets. EXHIBIT B Ms. Alison C. Hunter, CPA Financial Services Officer City of National City February 8, 2002 Page Two • Rail Museum - we will verify as to whether or not this is a City -owned museum and whether or not it is already included as an asset of the City. • Parking lots — we will verify as to whether or not the public parking lots are already included as an asset of the City. If not, they will be added as part of this project. We understand that the City of National City has elected to depreciate its infrastructure assets. Based upon this election, we will calculate depreciation expense and accumulated depreciation as part of the project. We understand that the City has elected to include all infrastructure assets in the inventory valuation, not just those acquired after June 30, 1980. In addition to the above services, Conrad Business Services, Inc. will prepare procedures for maintaining the infrastructure records on a go forward basis. COST OF SERVICES Conrad Business Services, Inc. will complete the GASB 34 infrastructure inventory and valuation, and prepare procedures for maintaining the infrastructure records for a tixed fee of $42,300. This fixed fee is inclusive of all travel and out-of-pocket expenses. Should the City opt to exclude trees and library materials, we can reduce this fixed fee by $2,500. Should additional work be required that is beyond the scope of this cost proposal, Conrad Business Services, Inc. will perform the additional work at the following hourly rates. No additional work will be performed without the prior written consent of the City of National City. Classification Hourly Rate Engagement Manager $135 Project Manager 115 R-O-W Appraiser 100 Senior Consultant 90 Senior 80 Staff 75 * * * * * * * * * * EXHIBIT B Ms. Alison C. Hunter, CPA Financial Services Officer City of National City February 8, 2002 Page Two Should you have any questions regarding this cost proposal, please give me a call at (949) 474-2020 extension 223. We look forward to working with the City of National City on this project. Sincerely, Marcus D. Davis Vice President City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE March 19, 2002 AGENDA ITEM NO. ITEM TITLE WARRANT REGISTER #36 PREPARED BY C. Palazo EXPLANATION DEPARTMENT Finance Ratification of Warrant Register #36 per Government Section Code 37208. Environmental Review N/A Financial Statement Not applicable. Approved By: c— Finance Dir Eor Account No. _. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $989,762.16. BOARD / COMMISSION RECOMMENDATION �271t1 Iv: ATTACHMENTS ( Listed Below ) 1. Warrant Register#36 2. Workers Comp Warrant Register dated 02/27/02 3. Payroll Warrant Register dated 02/27/02 Resolution No. .AEETING DATE City of National City, California COUNCIL AGENDA STATEMENT March 19, 2002 AGENDA ITEM NO. 7 ITEM TITLE WARRANT REGISTER #37 PREPARED BY C. Palazo EXPLANATION DEPARTMENT Finance Ratification of Warrant Register #37 per Government Section Code 37208. Environmental Review N/A Financial Statement Not applicable. Approved By: Fin e • irector Account No. _ _ _ STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $297,284.39. ;) ?, 7,--,7.,,,,o,., BOARD / COMMISSION R COMMENDATION 1 ATTACHMENTS ( Listed Below ) 1. W rrant Register #37 2. Workers Comp Warrant Register dated 03/06/02 Resolution No. _ _ _ _ City of National City, California COUNCIL AGENDA STATEMENT ,EETING DATE March 19, 2002 AGENDA ITEM NO. 8 ITEM TITLE CONSOLIDATED CASH AND INVESTMENT REPORT AS OF JANUARY 31, 2002 PREPARED BY T. Limfueco �! DEPARTMENT Finance EXPLANATION For the City Council's information and in compliance with the City's investment policy, the consolidated cash and investment report as of January 31, 2002 is hereby submitted. This report reflects the components of the investment portfolio as of January 31, 2002 and the results of the investment program for the period then ended. The investment portfolio provides for sufficient liquidity to meet the following month's estimated expenditures. Environmental Review __ N/A Financial Statement Not applicable. Approved By: Finance Director Account No. __ STAFF RECOMMENDATION We recommend that the report be accepted and filed. BOARD /. COMMISSION ECOMMENDATION ATTACHMENTS ( Listed Below ) 1.Cas- Account Summary. 2. Portfolio Summary. 3. Portfolio Details - Investments. 4. Activity Report — Sorted by Brokers Resolution No, 5. Consolidated Cash Report. 6. Monthly Statement of Receipts. 7. Monthly Statement of Disbursements. 8. Pooled Investment Transactions Report. CITY OF NATIONAL CITY CASH ACCOUNT SUMMARY 31-Jan-02 BALANCE REVOLVING CASH $ 3,590.59 RETURNED CHECKS 16,319.61 BANK OF AMERICA #80200 (2,339,022.08) OUTSTANDING WARRANTS (708,766.95) PAYROLL OUTSTANDING WARRANTS (71,152.24) CASH HELD BY BROKERS 12,200.67 INVESTMENTS 13,735,986.08 LAIF 23,097,263.71 TOTAL INVESTMENT EARNINGS HISTORY: FISCAL YEAR $ 33,746,419.39 YEAR-TO-DATE TOTAL YEAR 2001.02 $ 746,948.82 $ 2000-01 974,128.27 1999-00 530,445.01 1998-99 757,739.88 1997-98 478,699.30 1996-97 538,201.05 1995.96 529,594.98 1994-95 600,624.13 1993-94 468,926.41 1992-93 281,306.74 1991-92 440, 907.34 1990-91 632,063.26 1989-90 567, 282.26 1988-89 565,849.63 1987-88 457,358.78 1986-87 516,042.84 1985.86 917,114.72 0102 Combined Cash Reconciliation Worksheets 2,642, 502.96 1,841,539.16 1,702,889.57 1,478,232.91 1,256,907.31 974,113.25 1,001,709.56 1,011,586.52 721,913.49 864,052.63 1,303,878.52 1,544,993.71 1,311,930.94 979,435.87 1,048,978.23 1,321,688.93 I off' SymPro Investments Certificates of Deposit - Monthly Certificates of Deposit - Maturity Negotiablerrransferable CDs Federal Agency Securities Pass Through Securities Investments Total E- arnings Current - Year Average Daily Balance Effective Rate of Return Marylou Matienzo 'rector of Finance Run Dale: 0221/2002 - 14.20 City of National City Portfolio Management Portfolio Summary January 31, 2002 City of National City Par Market Book % of Days to YTM/C YTM/C Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. 8,407,000.00 8,406,815.50 8,407,000.00 61.20 734 427 5.110 5.181 95,000.00 95,000.00 95,000.00 0.69 1.827 839 6.000 6.083 3,514,000.00 3,533,644.20 3,182,199.54 23.17 1,968 938 8.539 8.658 2,004,812.50 2,009,573.10 2,004,812.50 14.60 1.191 1,054 4.641 4.705 45,335.38 45,912.24 46,974.04 0.34 1,534 411 7.245 7.346 14,066,147.88 14,090,945.04 13,735,986.08 100.00% 1,097 640 5.849 5.931 January 31 Month Ending Fiscal Year To Date 63,484.86 555,634.29 13,554,501.59 5.51% Portfolio CNC CC PM (PRF PM1) SymRept V5.021 Certificates of Deposit - Monthly 10606 Abington Savings Bank 07/26/2001 99,000.00 99,000.00 99,000.00 5.200 10183 Umbrella Bank formely Argo Fed 04/30/1999 99,000.00 99,000.00 99,000.00 5.800 10563 Albemarle First Bank 06/01/2001 99,000.00 99,000.00 99,000.00 5.150 10192 Associates National Bank 05/06/1999 100,000.00 100,000.00 100,000.00 5.850 10459 Astoria Federal Savings & Loan 02/05/2001 100,000.00 100,000.00 100,000.00 5.900 10630 Bank of Alamo 09/10/2001 99,000.00 99,000.00 99,000.00 4.600 10577 ' Bankfirst NA 06/22/2001 99,000.00 99,000.00 99,000.00 5.350 10491 Bank of Nashville, The 03/30/2001 99,000.00 99,000.00 99,000.00 5.240 10519 BNC National Bank 05/10/2001 99,000.60 99,000.00 99,000.00 5.120 10804 Bank of Arkansas 07/20/2001 100,000.00 100,000.00 100,000.00 5.170 10594 Bank of Jamestown 07/05/2001 99,000.00 99,000.00 99,000.00 5.250 10573 Bitteroot Valley Bank 06/25/2001 99,000.00 99,000.00 99,000.00 5.040 10446 Capital One Bank 01/09/2001 100,000.00 100,000.00 100,000.00 6.840 10520 Colony Bank of Asbum 05/11/2001 99,000.00 99,000.00 99,000.00 5.000 10503 Centennial Bank of the West 04/30/2001 99,000.00 99,000.00 99,000.00 5.100 10515 Second National Bank(Commerce' 04/24/2001 99,000.00 99,000.00 99,000.00 5.050 (y 143876AX8 10643 Carolina Firtst Bank 12/07/2001 95,000.00 95,000.00 95,000.00 4.100 A. 10505 Capitol Federal Savings Bank 04/17/2001 99,000.00 99,000.00 99,000.00 5.310 10524 Community National Bank 05/22/2001 99,000.00 99,000.00 '' 99,000.00 5.200 GI Capital One FSB _ 1 10447 P 01/09/2001 99,000.00 99,000.00 99,000.00 6.630 10659 Conseco Bank, Inc. 01/03/2002 99.000.00 99,000.00 99,000.00 3.310 220872DT9 10174 Corus Bank 04/18/1999 95,000.00 95,000.00 95,000.00 5.450 10569 Community Shores Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.200 10592 Cumberland National Bank 07/02/2001 99,000.00 09,000.00 99,000.00 5.250 10654 Direct Merchant's Credit Card 12/21/2001 100,000.00 100,000.00 100,000.00 3.540 10474 Eaton Federal Savings Bank 03/12/2001 99,000.00 99,000.00 99,000.00 5.500 10575 EDGAR COUNTY BANK & TRUST CO., 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 10182 First Bank of Richmond SB 04/29/1999 99,000.00 99,000.00 99,000.00 5.600 10408 First Capital Bank of Kentucky 09/06/2000 99,000 00 99,000.00 99,000.00 7.400 10463 First Enterprise Bank, West Br 02/15/2001 99,000.00 99,000.00 99,000.00 5.900 10595 First Western Bank 07/09/2001 99,000.00 99,000.00 99,000.00 5.200 340558CE3 10829 Florida Bank. NA 09/26/2001 99,000.00 98,268.39 99,000.00 5.150 10414 FNB of Barnesville 09/22/2000 99,000.00 99,000.00 99,000.00 7.300 10589 first Nag. Bk.of Damanscotta 05/30/2001 99,000.00 99,000.00 99,000.00 5.100 10179 FNB of Elk River 04/22/1999 99,000.00 99,000.00 99,000.00 5.600 10517 FNB Of St. Mary's 05/03/2001 99,000.00 99,000.00 99,060.00 5.200 City of National City Portfolio Management Portfolio Details - Investments January 31, 2002 Page 2 Average Purchase CUSIP Investment Issuer Balance Date Stated YTM/C Days to Maturity 8 Par Value Market Value Book Value Rate Moody's 385 Maturity Date Run Date: 02/21/2002 -1420 5.200 5.600 5.150 5.850 5.900 4.500 5.350 5.240 5.120 5.170 5.250 5.110 6.640 5.000 5.100 5.050 4.100 5.310 5.200 6.630 3.310 5.450 5.200 5.250 3.540 5.500 5.171 5.600 7.400 5.900 5.200 5.150 7.300 5.171 5.600 5.200 906 07/26/2004 88 04/30/2002 424 04/01/2003 94 05/08/2002 4 02/05/2002 221 09/10/2002 872 06/22/2004 88 04/30/2002 465 05/12/2003 900 07/20/2004 703 01/05/2004 509 06/25/2003 158 07/09/2002 101 05/13/2002 88 04/30/2002 82 04/24/2002 857 08/07/2004 136 06/17/2002 475 05/22/2003 158 07/09/2002 336 01/03/2003 74 04/16/2002 497 08/13/2003 700 01/02/2004 507 06/23/2003 39 03/12/2002 696 12/29/2003 87 04/29/2102 33 03/06/2002 378 02/14/2003 889 07/09/2004 1,698 09/26/2006 53 03/26/2002 483 05/30/2003 80 04/22/2002 367 02/03/2003 Portfolio CNC CC PM (PRF PM2) SyrnRept V5.021 City of National City Portfolio Management Portfolio Details - Investments January 31, 2002 Average Purchase CUSIP Investment it Issuer Balance Date Par Value Page 3 Stated YTM/C Days to maturity Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10514 First State Bank Holly Springs 04/25/2001 99,000.00 99,000.00 99.000.00 5.200 5.200 83 04/25/2002 10663 First State Bank, Russelville 01/31/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 364 01/31/2003 10513 First State Bank of Texas 04/20/2001 99,000.00 99,000.00 99,000.00 5.260 5.260 262 10/21/2002 10467 F S B of Donalsonville 02/23/2001 99,000.00 99,000.00 99,000.00 5.700 5.700 24 02/25/2002 10600 FIRST STATE BANK OF OKABENA 07/13/2901 99,000.00 99,000.00 99,000.00 5.250 5.250 893 07/13/2004 39353PAD7 10660 Green Tree Retail Svcs. Bk. 01/08/2002 100,000.00 99,498.00 100,000.00 4.000 4.000 706 01/08/2004 10473 Guaranty National Bank 03/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.500 38 03/11/2902 10576 Heritage Bank 06/26/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 696 12/29/2003 10805 Home Federal Bank of Hollywood 07/24/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 903 07/23/2004 10641 IndyMac Bank FSB 11/29/2001 99,000.00 99,000.00 99,000.00 4.020 4.020 392 02/28/2003 1041542/117391 10178 Insouth Bank 04/21/1999 99,000.00 99,000.00 99,000.00 5.600 5.600 80 04/22/2002 10521 International Bank of Chicago 05/14/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 487 05/14/2003 10488 Intrust Bank 03/22/2001 100,000.00 100,000.00 100,000.00 5.350 5.350 49 03/22/2002 10490 Iowa State Bank 03/27/2001 99,000.00 99,000.00 99.000.00 5.350 5.350 54 03/27/2002 10523 Key Bank USA 05/21/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 858 11/21/2003 10597 Legacy Bank of Harrisburg 07/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.500 892 07/12/2004 10489 Lewiston State Bank 03/24/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 51 03/24/2002 is 10565 Lakeland Community Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 679 12/12/2003 10640 Mercedes National Bank 11/27/2001 99,000.00 99,000.00 " 99,1300.00 3.100 3.100 - 299 11/27/2002 10204 Michigan Heritage Bank 05/13/1999 99.000.00 99,000.00 99.000.00 5.700 5.700 101 05/13/2002 10513 Mesa Bank _ 05/09/2001 99,000.60 99,000.00 99,000.00 5.000 5.000 97 05/09/2002 10593 MutuallBank 07/03/2001 99,000.00 99,000.00 99,000.0099,000.005.0505.050 517 07/03/2003 99,000.00 99,000.00 5.400 5.400 46 03/19/2002 10477 North Central Bank for Savings 03I19/2001 99,000.005.050 59 04/01/2002 10504 NCB Savings Bank FSB 04/30/2001 99,000.00 99,000.00 99,000.00 5.050 3 050 49 04/0/2002 10642 Newbeny Federal S & L 09/16/2901 99,000.00 99,000.00 99,000.00 3.550 654062AMO 10564 NICOLET NATIONAL BANK 06/01/2001 99,000.00 102.374.91 99,000.00 5.100 5.100 668 12/01/2003 10512 New South Federal Savings Bank 04/19/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 77 04/19/2002 10499 Omni Bank (United National Bk) 04/05/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 63 04/05/2002 10599 Park Avenue Bank NA, The 07/11/2001 99,000.00 99,000.00 99.000.00 5.400 5.400 892 07/12/2004 5.200 892 07/12/2004 F 74407ML60 10598 Providian National Bank 07/11/2001 95,000.00 95,000.00 95,000.00 5.200 4.375 1,964 07/12/2004 743838S54 10644 Provident Bank 12/19/2001 95,000.00 93,666.20 95,000.00 4.375 10596 Providian Bank 07/10/2001 99,000.00 99.000.00 99,000.00 5.480 5.480 889 07/09/2004 10525 Peoples State Bank 05/25/2901 99,000.00 99,000.00 99,000.00 5.300 5.300 662 11/25/2003 5.650 80 04/22/2002 10177 NYCommunity BWfmrty..0ueens 04/20/1999 99,000.00 99,000.00 99.000.00 5.650 5.450 414 03122/2003 10478 Republic National Bank 03/22/2001 99,000.00 99,000.00 99,000.00 5.450 10522 Rushmore State Bank 05/15/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 103 05/15/2002 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f Run Date: 0221 /2002 - 14:20 Certificates of Deposit - Monthly 10570 Suburban Bank & Trust 06/20/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 689 12/22/2003 10571 St. Joseph Capital Bank 06/21/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 325 12/23/2002 10662 Sterling Bank & Trust, FSB 01/25/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 723 01/25/2004 10590 First Financial Bank 05/30/2001 99,000.00 99,000.00 99,000.00 5.350 5.424 483 05/30/2003 10572 TREASURY BANK- EFFINITY 06/22/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 328 12/24/2002 10516 Union National Bank 05/02/2001 99,000.00 99,000.00 99,000.00 5.250 6.250 304 12/02/2002 10601 Union Bank 07/16/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 896 07/16/2004 10602 Wauwatosa Savings Bank 07/18/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 718 01/20/2004 10442 Acuity Bank(fmdy.Westland) 12/21/2000 99,000.00 99,000.00 99,000.00 6.940 6.940 20 02/21/2002 10578 WORLD'S FOREMOST BANK, N.A. 06/29/2001 100,600.00 100,000.00 100,000.00 5.300 5.300 879 06/29/2004 10661 West Pointe Bank 01/10/2002 99,000.00 99,000.00 99,000.00 3.400 3.447 433 04/10/2003 10568 WILLIAMSTOWN SAVINGS BANK 06/13/2001 99,000.00 99,000.00 99,000.00 5.120 5.120 407 06/13/2003 10574 YORK STATE BANK & TRUST 06/27/2001 99,000.00 98,010.00 99,000.00 5.100 5.171 698 12/29/2003 Subtotal and Average 8,470,612.90 8,407,000.00 8,406,815.50 8,407,000.00 5.181 427 Certificates of Deposit - Maturity 61 066320ZF2 10234 Bankers Trust 05/20/1999 95,000.00 95,000.00 95,000.00 6.000 6.083 839 05/20/2004 Ci _ Subtotal and Average 95,000.00 95,009.00 95,000.00 95,000.00 6.083 839 17. Negotiable/Transferable CDs _I 0279999X1 10358 American National B & TC 02/18/2000 100,000.00 100,000.00 74,790.18 6.760 15.799 1,108 02/11/2005 06035ADT7 10072 Bank & Trust of Puerto Rico 01/27/1999 95,000.00 95,000.00 95,000.00 5.300 5.300 725 01/27/2004 0649999X5 10348 Bank One, Colorado 01/25/2000 100,000.00 100,000.00 74,790.18 8.760 15.798 1,077 01/13/2005 203584A09 10071 Community Bank of Ravenswood 01/28/1999 95,000.00 95,000.00 95,000.00 5.350 5.350 728 01/28/2004 2581154V6 10041 Doral FSB 12/10/1998 99,000.00 99,000.00 98,384.22 5.350 5.493 677 12/10/2003 10031 Farmers Bank 10/02/1998 100,000.00 100,000.00 75,948.98 5.650 13.769 808 10/02/2003 302411-01E3 10159 FCC National Bank 03/10/1999 95,000.00 95,000.00 95,000.00 5.700 5.700 768 03/10/2004 33847EGE1 10205 Flagstar Bank 05/14/1999 95,000.00 95,000.00 95,000.00 5.500 5.500 102 05/14/2002 32109VAH7 10203 FNB of Lucedale 05/12/1999 97,000.00 98,010.74 97,000.00 5.500 5.500 101 05/13/2002 10195 FNB of America 05/06/1999 95.000.00 95,000.00 95,000.00 5.500 5.500 94 05/06/2002 3566611F1J2060 10168 Fremont Investment & Loan 04/07/1999 97,000.00 101,535.72 97,000.00 5.600 5.600 796 04/07/2004 10324 First Bank & Trust 04/28/1999 100,000.00 100,000.00 85,276.39 5.750 12.530 79 04/21/2002 10325 First Union Bank 02/23/1999 100,000.00 100,600.00 84,801.52 5.820 12.883 50 03/23/2002 39739BS36060 10162 Greenwood Trust Company DE 03/17/1999 100,000.00 104,640.00 100,000.00 5.600 5.600 775 03/17/2004 10262 Great South Texas Bank 09/15/1999 100,000.00 100,000.00 75,811.23 6.550 15.190 908 07/28/2064 441842,0AY8060 10167 Household Bank 04/07/1999 97,000.00 101,332.02 97,000.00 5.500 5.500 796 04/07/2004 City of National City Portfolio Management Portfolio Details - Investments January 31, 2002 Page 4 CUSIP Investment Issuer Average Purchase Stated YTM/C Days to Balance Date Par Value Market Value Book Value Rate Moody'smaturity 365 Maturity Date Run Dale: 02212002 -1420 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f CUSIP Investment # Issuer Average Balance City of National City Portfolio Management Portfolio Details - Investments January 31, 2002 Purchase Date Par Value Market Value Page 5 Stated YTM/C Days to Maturity Book Value Rate Moody's 365 Maturity Date Negotlabletrransferable CDs 51803KG35 10078 51803AVL0 10327 531554AG8 10166 509685AC7 10185 55256NKS2 10077 564759LT3 10152 55262VWJR3060 10151 10329 10038 685621CW2060 10034 10341 82661YAG8 10339 82668FCS4 10137 i98219AB7060 10146 856284GL2060 10135 789389HG3 10075 8649999X9 10347 10281 90331V9X2 10353 10332 Lasalle Bank NA Lasalle Bank NA Libertyville Bank & Trust Lake Forest Bank & Trust M & I Marshall & lisley Bank Manufacturers & Traders Trust MBNA America Bank of Mount Vernon Nations Bank (Barnett Bank) Orchard Federal Savings Bank Pony Express Bank Signal Bank N A Signet Bank San Jose National Bank Stale Bank of India St Francis Bank FSB Success National Bank Upstate National Bank US Bank NA Wilmington Trust Co Subtotal and Average Federal Agency Securities 3133M9NW8 3133M9NW8 3133MHPDOC 3133MHPL2C 3133MJFR6 3133MK4R5C 3133MKCHBC 3133MKOG5C 3133MK6A0 3133MK6L6 3133MK4Y0 3133MKGG6 Run Date: 02/21/2002 - 14:20 10279 10285 10631 10832 10639 10645 10646 10847 10648 10649 10650 10651 10652 Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank 3,182,199.54 01/25/1999 95,000.00 95,000.00 95,000.00 6.000 6.000 4,376 01/25/2014 02/03/1999 100,000.00 100,000.00 49,892.25 8.210 24.665 3,371 04/26/2011 04/06/1999 95,000.00 95,000.00 95,000.00 5.550 5.550 784 03/26/2004 04/06/199,3 95,000.00 95,000.00 95,000.00 5.550 5.550 784 03/26/2004 01/27/1999 95,000.00 95,000.00 94,818.55 6.050 6.076 2,552 01/27/2009 03/04/1999 95,000.00 95,000.00 93,114.92 5.500 5.847 1,484 02/24/2006 03/03/1999 97,060.00 99,800.57 97,000.00 5.400 5.400 395 03/03/2003 02/26/1999 100,000.00 100,000.00 89,971.36 6.550 15.910 1,321 09/14/2005 12/01/11398 99,000.00 99,000.00 99,000.00 5.850 5.850 548 08/03/2003 11/04/1998 99,000.00 93.634.20 99,000.00 5.750 5.750 641 11/04/2003 10/13/1999 100,000.00 100,000.00 65,799.53 7.240 21.020 1.052 12/19/2004 11/02/1998 95.000.00 95,000.00 95,249.24 6.500 6.432 558 08/13/2003 03/01/199,3 95,000.00 95,000.00 97,886.10 6.250 5.500 635 10/29/2003 03/03/1999 97,000.00 101,082.73 97,000.00 5.400 5.400 761 03/03/2004 02/12/1999 97,000.00 100,808.22 98,658.70 5.850 5.405 515 07/01/2003 01/29/1999 95,000.00 95,000.00 94,525.00 6.000 8.067 2,554 01/29/2009 01/31/2000 100,000.00 100,000.00 79,937.85 6.270 14.114 729 01/31/2004 10/05/1999 100,000.00 100,000.00 78,983.99 6.570 14.890 630 10/24/2003 02/04/2000 100,000.00 100,000.00 74,008.71 7.020 16.505 1,098 02/03/2005 03/08/1999 100,000.00 100,000.00 76,570.64 6.150 14.182 755 02/26/2004 3,514,000.00 3,533,644.20 3,182,199.54 -_- _ 8.658 938 08/25/1999 100,000.00 100,344.00 100,000.00 8.540 8.540 24 02/25/2002 08/25/1999 100,000.00 100,400.00 100,000.00 6.540 6.540 24 02/25/2002 10/10/2001 100,000.00 100,469.00 100,000.00 4.550 4.550 1,165 04/11/2005 10/11/2001 100,000.00 100,489.00 100,000.00 4.520 4.520 1,165 04/11/2005 11/07/2001 100,000.00 98,210.00 100,000.00 3.500 3.500 1,375 11/07/2005 12/27/2001 105,000.00 105,000.00 105,000.00 4.050 4.052 969 09/27/2004 12/13/2001 100,000.00 100,250.00 100,000.00 4.510 4.510 1,228 06/13/2005 12/20/2001 100,000.00 100,375.00 100,000.00 4.800 4.800 1,235 06/20/2005 12/28/2001 100,000.00 100,375.00 100,000.00 4.600 4.600 1,243 06/28/2005 12/11/2001 100,000.00 100,219.00 100,000.00 4.025 4.025 861 06/11/2004 12/11/2001 100,000.00 99,870.00 100,000.00 4.000 4.000 861 06/11/2004 12/14/2001 99,812.50 99,493.10 99,812.50 3.920 3.920 864 06/14/2004 12/21/2001 100,000.00 99,980.00 100,000.00 5.000 5.000 871 06/21/2004 Portfolio CNC CC PM (PRF_PM2) SymRept V5.021 444, Federal Agency Securities 3133MKEK9 10653 Federal Home Loan Bank 12/21/2001 100,000.00 100,150.00 100,000.00 4.000 3133MKZ34 10655 Federal Home Loan Bank 01/24/2002 100,000.00 100,000.00 100,000.00 5.040 3133MKRP4C 10856 Federal Home Loan Bank 01/08/2002 100,000.00 100,531.00 100,000.00 4.820 3133MKX85C 10657 Federal Home Loan Bank 01/24/2002 100,000.00 101,219.00 100,000.00 5.000 3133ML3X1C 10658 Federal Home Loan Bank 01/29/2002 100,000.00 100,584.00 100,000.00 4.720 3133MKY35 10664 Federal Home Loan Bank 01/24/2002 100,000.00 100,000.00 100,000.00 4.500 3136FOSTOC 10612 Federal Natl. Mortgage Assoc. 07/18/2001 100,060.00 101,825.00 100,000.00 6.500 Subtotal and Average 1,748,747.98 2,004,812.50 2,009,573.10 2,004,812.50 4.705 1,054 City of National City Portfolio Management Portfolio Details - Investments January 31, 2002 Page 6 AverageBalPurchase Stated YTM/C Days to Maturity CUSIP Investment* Issuer atePar Value Market Value Book Value Rate Moody's 365 Maturity Date Pass Through Securities 4.000 1,054 12/21/2004 5.042 1,361 10/24/2005 4.820 1,253 07/08/2005 5.002 1,361 10/24/2005 4.720 1,274 07/29/2005 4.500 1,818 01/24/2007 5.500 1,082 01/18/2005 31341 UZL3060 10408 Federal Home Loan Mrtgage Corp 08/22/2000 5,622.39 5,898.68 5,622.48 8.000 3133TGSG5 10837 Federal Home Loan Mrtgage Corp 11/30/1998 0.00 0.00 0.00 6.000 313610E06060 10092 Federal Natl. Mortgage Assoc. 12/23/1997 238.32 238.32 244.15 8.500 31361T4J0080 10102 Federal Nag. Mortgage Assoc. 02/18/1998 0.00 0.00 0.00 8.500 31364TKP5060 10103 Federal Natl. Mortgage Assoc. 02/18/1998 0.00 0.00 0.00 8.250 31378PGY5 10128 Federal Natl. Mortgage Assoc. 12/01/1908 34,048.70 34,046.70 35,483.68 8.500 36218VD59020 10087 Govt. National Mortgage Assoc. 11/12/1997 505.85 537.47 526.52 8.500 36217AUE8020 10088 Govt. National Mortgage Assoc. 11/12/1997 1.035.75 1,099.80 1,070.08 8.000 36202AYO4020 10090 Govt. National Mortgage Assoc. 11/21/1997 48.15 46.15 47.65 8.000 36202A5C7020 10091 Govt. National Mortgage Assoc. 11/25/1997 1,633.12 1,719.56 1,694.38 8.500 36202A2B2020 10108 Govt. National Mortgage Assoc. 03/17/1998 841.72 877.95 883.83 7.500 36217LVM5020 10109 Govt. National Mortgage Assoc. 04/16/1988 1.31 1.31 1.35 8.000 36218NZQ7020 10110 Govt. National Mortgage Assoc. 04/16/1998 1,090.08 1,157.49 1,128.24 8.000 36202AZU4020 10111 GovL National Mortgage Assoc. 04/18/1998 276.19 290.81 291.68 8.500 Subtotal and Average 69,941.17 45,335.38 45,912.24 48,974.04 Run Date: 02/21/2002 -14:20 Total Investments and Average 12.477 6.000 7.494 6.967 7.307 8.626 6.685 6.424 7.239 7.000 6.857 8.352 6.344 7.513 28 03/01/2002 O 01/15/2013 59 04/01/2002 O 02/01/2002 O 11/01/2004 515 07/01/2003 226 09/15/2002 42 03/15/2002 19 02/20/2002 231 09/20/2002 108 05/20/2002 42 03/15/2002 164 07/15/2002 78 04/20/2002 7.348 411 13,554,601.59 14,088,147.88 14,090,945.04 13,735,988.08 5.931 840 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02r SymPro City of National City Activity Report Sorted By Brokers January 1, 2002 - January 31, 2002 Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment i Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance City of National City Brokers: Finance 500 Inc Par Value Certificates of Deposit - Monthly 39353PAD7 10660 Green Tree Retail Svcs. Bk. 4.000 01/08/2002 Subtotal and Balance Certificates of Deposit - Maturity Subtotal and Balance Negotlable/Transferable CDs Subtotal and Balance Federal Agency Securities 479,000.00 95,000.00 3129233H6 10607 Federal Home Loan Mrtgage Corp 3133MKY35 10664 Federal Home Loan Bank 4.500 01/24/2002 100,000.00 Subtotal and Balance 205,000.00 2,733,000.00 100,000.00 0.00 100,000.00 6.000 01/25/2002 CO Pass Through Securities 31376PGY5 10126 Federal Natl. Mortgage Assoc. 8.500 01/15/2002 3133TGSG5 10637 Federal Home Loan Mrtgage Corp 6.000 01/15/2002 Subtotal and Balance 58,342.02 I Brokers Subtotal 25.921% 3,570,342.02 Brokers: Gifford Securities Inc 0.00 100,000.00 0.00 579,000.00 100,000.00 0.00 100,000.00 0.00 560.10 0.00 23,735.22 0.00 200,000.00 95,000.00 2,733,000.00 205,000.00 24,295.32 34,048.70 124,295.32 3,646,048.70 Federal Agency Securities 3133MKRP4C 10658 Federal Home Loan Bank 4.820 01/08/2002 100,000.00 3133MKX85C 10657 Federal Home Loan Bank 5.000 01/24/2002 100,000.00 3133ML3X1 C 10658 Federal Home Loan Bank 4.720 01/29/2002 100.000.00 600,000.00 300,000.00 Subtotal and Balance Brokers Subtotal Run Date: 02/21/2002. 14:48 6.398% 600,000.00 300,000.00 0.00 0.00 0.00 0.00 900,000.00 0.00 900,000.00 Portfolio CNC CC DA (PRF_DA) SymRept V5.02f City of I. -nal City Activity Report January 1, 2002 - January 31, 2002 Par Value CUSIP Investment 0 Issuer of Portfolio Beginning Current Transaction Purchases Sales/Calls/Maturities Ending Balance Rate Date or Deposits or Withdrawals Balance Brokers: Multi -Bank Securities Inc Par Value Page 2 Certificates of Deposit - Monthly 10453 Farmers State Bank of Oakley 10662 Sterling Bank & Trust, FSB Subtotal and Balance Negotiable/Transferable CDs 6.000 01/30/2002 4.050 01/25/2002 0.00 99,000.00 1,885,000.00 99,000.00 99,000.00 0.00 Subtotal and Balance 781,000.00 Pass Through Securities 36217LOO2020 10085 Govt. National Mortgage Assoc. 38218V059020 10087 Govt. National Mortgage Assoc. 36202AYO4020 10090 Govt. National Mortgage Assoc. 38202A5C7020 10091 Govt National Mortgage Assoc. 31361SN51 10098 Federal Nati, Mortgage Assoc. 313401 WX5060 10099 Federal Home Loan Mrtgage Corp 36202A2B2020 10106 Govt. National Mortgage Assoc. 36217LVM5020 10109 Govt. National Mortgage Assoc. 36218NZ07020 10110 Govt. National Mortgage Assoc. 36202AZU4020 10111 Govt. National Mortgage Assoc. 31341UZL3060 10406 Federal Home Loan Mrtgage Corp Subtotal and Balance 15,034.70 Broken Subtotal 17.810% 2,481,034.70 99,000.00 8.500 01/16/2002 8.500 01/17/2002 8.000 01/20/2002 8.500 01/20/2002 8.500 01/25/2002 8.500 01/16/2002 7.500 01/20/2002 8.000 01/15/2002 8.000 01/15/2002 8.500 01/20/2002 8.000 01/15/2002 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0:00 0.00 99,000.00 37.00 103.84 203.73 322.10 47.99 45.00 402.15 991.99 280.24 178.86 1,379.47 1,885,000.00 781,000.00 3,972.37 11,082.33 Brokers: Mischler Financial Group Inc Federal Agency Securities 102,972.37 2,477,082.33 Subtotal and Balance 100,000.00 Brokers Subtotal 0.711% 100,000.00 0.00 Brokers: PaineWebber Inc Federal Agency Securities Run Date: 0221/2002. 14:48 100,000.00 0.00 100,000.00 Subtotal and Balance 100,000.00 100,000.00 Portfolio CNC CC OA (PRF_DA) SyrrRepl V5.02f CUSIP Investment # Percent Issuer of Portfolio City of National City Activity Report January 1, 2002 • January 31, 2002 Par Value Beginning Current Transaction Balance Rate Date Purchases or Deposits Par Value Sales/Calls/Maturities Ending or Withdrawals Balance Brokers Subtotal 0.711% 100,000.00 0.00 0.00 100,000.00 Page 3 Brokers: U.S. Sterling Capital Corp. Certificates of Deposit - Monthly 10432 10444 10445 10450 10452 10659 10661 10683 First Security Bank & Trust Habersham Bank American Investment Bank Iowa State Bank & Trust Co Century Bank Conseco Bank, Inc. West Pointe Bank First State Bank. Russelville Subtotal and Balance Brokers Subtotal 43.672% 6,341,000.00 6,341,000.00 7.100 01/17/2002 8.870 01/03/2002 6.820 01/07/2002 6.250 01/22/2002 6.050 01/24/2002 3.310 01/03/2002 3.400 01/10/2002 3.250 01/31/2002 0.00 0.00 0.00 0.00 0.00 99,000.00 99,000.00 99,000.00 297,000.00 297,000.09 99,000.00 99,000.00 99,000.00 99,000.00 99,000.00 0.00 0.00 0.00 495,000.00 495,000.00 6,143,000.00 6,143,000.00 Brokers: Vining -Sparks IBG Federal Agency Securities 3133MKZ34 10655 Federal Home Loan Bank Subtotal and Balance Brokers Subtotal 4.975% Total 100.000% Run Dale: 02/21/2002 - 14:46 5.040 01/24/2002 599,812.50 599,812.50 100,000.00 100,000.00 100,000.00 0.00 0.00 0.00 699,812.50 899,812.50 13,792,189.22 998,000.00 722,267.89 14,085,921.53 Portfolio CNC CC DA (PRF_DA) SymRept V5.021 CITY OF NATIONAL CITY CONSOUDATED CASH REPORT ALL FUNDS JANUARY 31, 2002 FUND NUMBER. FUND TITLE ENDING BALANCE 001 GENERAL FUND 3,945,327.30 103 GENERAL CAPITAL OUTLAY FUND 501,511.68 105 PARKS MAINTENANCE FUND 30,180.34 106 GRANT -CA LITERACY CAMPAIGN 876.09 107 RETIREMENT FUND 489.16 108 LIBRARY CAPITAL OUTLAY 177,655.47 109 GAS TAXES FUND 1,466,136.66 110 EMERGENCY PREPAREDNESS FUND 50,000.00 113 CULTURAL ARTS FUND 100,000.00 115 PARK & REC CAPITAL OUTLAY FUND 35,159.95 120 PLAN CHECKING REVOLVING FUND 33,765.42 123 GRANT -FAMILIES FOR LITERACY 8,583.61 125 SEWER SERVICE FUND 9,543,135.30 126 FIRE DEPT ACTIVITIES FUND 248.11 130 EMT-D REVOLVING FUND 211,693.82 131 ASSET FORFEITURE FUND 326,869.96 136 TINY TOT CLASSES FUND 12,314.82 145 JUVENILE EDUCATION FUND 317.93 154 STATE PUBLIC LIBRARY FUND 71,622.96 157 GRANT-SUPPL LAW ENF. (SLESF) 142,649.81 158 SWIMMING POOL REVOLVING FUND 26,898.75 159 GENERAL PLAN UPDATE RESERVE 206,207.58 171 UBRARY SCHOOL DISTRICT CNTRCT 37,322.03 172 TRASH RATE STABILIZATION FUND 437,720.15 173 NATIONAL SCHOOL DST CONTRACT 3,868.17 174 SWEETWATER SCHOOL DIST CONTRAC 17,396.96 176 POLICE REIMBURSED OVERTIME 129,073.35 176 POLICE HAT BADGES 36.28 179 NPT BUS DONATIONS FUND 614.65 183 LITERACY INITIATIVES VI 1,991.68 189 CIVIC CENTER REFURBISHING 1,629,306.43 190 30TFI STREET CLEANUP FUND - 1303 246,963.59 191 GRANT - STOP PROJECT 52,654.15 195 LANDSCAPE RESERVE 196 CAPITAL PROJECT RESERVE 77,484.35 717,484.35 197 PRODUCTIVITY IMPROVEMENT RESER 50,000.00 198 PROPERTY EVIDENCE SEIZURE 11,508.11 200 30TH STREET CLEANUP FUND -1304 634,468.73 203 PARK SECURITY/GTE LEASE 28,000.00 208 FY99-00 SUPP. LAW ENFORCEMENT (SLESF) 121,150.11 209 FY99-00 LITERACY INITIATIVES VIII 8.60 211 SECURITY AND ALARM REGULATION FUND 89,914.58 212 PERSONNEL COMPENSATION FUND 349,228.00 214 EVERY 15 MINUTES GRANT FY1999-2000 2,833.95 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 17,052.63 222 WOW MOBILE GRANT FY 2000-2001 34,469.10 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 536,193.86 229 CLEEP GRANT 71,667.10 270 NUISANCE ABATEMENT FUND 2,633.38 272 LITERACY INITIATIVES X 33,226.27 303 CAPITAL FACILITIES FUND 399,571.00 304 PARK DEVELOPMENT FUND 139,139.25 307 PROPOSITION A' FUND 1,500,609.15 308 GRANT -HIGHWAY BRIDGE REHAB 863,864.91 312 STP LOCAL/TRANSNET HIGHWAY 480,306.82 343 STATE -LOCAL PARTNERSHIP 98,465.89 345 TRAFFIC CONGESTION RELIEF 478,116.06 347 PUBLIC RESOURCES ACCOUNT 8,686.45 363 SECURITY & FIRE ALARM REGULATION FUND 35,972.50 627 LIABILITY INS. FUND 4,526,897.74 629 INFORMATION SYSTEMS MAINTENANC 47,732.46 630 OFFICE EQUIPMENT DEPRECIATION 1,695,821.86 631 TELECOMMUNICATIONS REVOLVING 316,383.83 633 UNEMPLOYMENT INSURANCE RESERVE 102,929.00 719 1911 ACT IMPROVEMENT BONDS 1,424.52 721 LIBRARY TRUST FUND 43,645.11 725 PLANNING 750.00 726 ENGINEERING/PUBLIC WORKS T & A DEPOSITS 49,112.36 TOTAL ALL FUNDS 33,746,419.39 MONTHLY STATEMENT OF RECEIPTS FOR PERIOD ENDING JANUARY JANUARY FUND # FUND TITLE REVENUE 001 GENERAL FUND 1,959,925.48 104 LIBRARY FUND 50,583.55 105 PARKS MAINTENANCE FUND 58,942.70 108 LIBRARY CAPITAL OUTLAY 13,804.67 109 GAS TAXES FUND 95,816.53 111 P.O.S.T. FUND 2,864.38 115 PARK & REC CAPITAL OUTLAY FUND 0.00 120 PLAN CHECKING REVOLVING FUND 1,980.98 123 GRANT -FAMILIES FOR LITERACY 0.00 125 SEWER SERVICE FUND 369,722.30 130 EMT-D REVOLVING FUND 0.00 131 ASSET FORFEITURE FUND 247.22 135 SD COUNTY REG AUTO THEFT TASK 0.00 136 TINY TOT CLASSES FUND 40.00 145 JUVENILE EDUCATION FUND 0.00 147 GRANT -JUDGE PROGRAM 1,000.00 154 STATE PUBLIC LIBRARY FUND 0.00 157 GRANT-SUPPL. LAW ENF. (SLESF) 0.00 158 SWIMMING POOL REVOLVING FUND 0.00 171 LIBRARY SCHOOL DISTRICT CNTRCT 30,645.63 172 TRASH RATE STABILIZATION FUND 19,277.08 174 SWEETWATER SCHOOL DIST CONTRAC 0.00 176 POLICE REIMBURSED OVERTIME 0.00 188 GRANT - HIDTA 0.00 190 30TH STREET CLEANUP FUND - 1303 635.08 191 GRANT - STOP PROJECT 9,455.00 192 LEASE ESCROW FUND 560.22 199 SOUTH BAY COMMUNITY SVCS GRANT 0.00 200 30TH STREET CLEANUP FUND - 1304 1,580.58 201 NCJPFA DEBT SERVICE FUND 0.95 204 GALE GRANT 0.00 210 FY99-00 F.U.L.F.I.L.L. 0.00 211 SECURITY AND ALARM REGULATION FUND 5,533.69 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 0.00 218 HIHG INTENSITY PREVENTION ZONE 0.00 219 FY00-01 LITERACY INiTIATIVE IX 0.00 220 LOCAL LAW ENF. BLOCK GRANT FY2000-20 0.00 222 WOW MOBILE GRANT FY 2000-2001 18,900.00 223 FACE TO FACE INFORMATION GRANT FY 00 0.00 225 ENGLISH LANGUAGE LITERACY INCENTIVE 0.00 228 GROWING WITH MOTHER GOOSE GRANT 0.00 229 CLEEP GRANT 0.00 232 TRAN DEBT SERVICE FUND 0.00 272 LITERACY INITIATIVES X 0.00 301 GRANT-C.D.B.G. 0.00 302 CDC PAYMENTS 36,032.08 307 PROPOSITION A" FUND 0.00 308 GRANT -HIGHWAY BRIDGE REHAB 0.00 312 STP LOCAL(TRANSNET HIGHWAY 0.00 313 GRANT-CMAQ 0.00 343 STATE -LOCAL PARTNERSHIP 0.00 345 TRAFFIC CONGESTION RELIEF 55,163.01 347 PUBLIC RESOURCES ACCOUNT 0.00 552 TDA 0.00 627 LIABILITY INS. FUND 115,588.65 629 INFORMATION SYSTEMS MAINTENANC 0.00 632 GENERAL ACCOUNTING SERVICES 0.00 721 LIBRARY TRUST FUND 0.00 TOTALS 2,848,299.78 YTD REVENUE 12,361,939.40 219,014.75 259,707.88 48,621.58 340,688.17 50,173.00 2,226.80 35,036.42 22,383.75 2,041,339.27 17,685.00 127,546.22 20,259.98 3,140.00 -25,442.00 -63,372.11 113,926.11 113,399.00 20,204.25 53,668.49 107,211.78 145.21 31,836.03 -59,115.73 5,808.26 59,192.00 111,283.20 36,441.00 13,852.62 0.95 -9,784.94 12,068.16 28,850.51 124,389.36 59,643.54 249,855.35 83,919.46 78,569.26 12,615.14 677,263.02 12,147.33 47,474.00 10,019.12 92,565.00 405,156.87 92,772.00 -172,947.15 755,918.77 -7,862.28 -359,925.59 -649.61 84,716.10 -49,140.00 713,577.28 584,717.39 55,626.00 35.00 -713.43 19,649,676.94 FSR I HE AONf NTANFG JANUR$, JENTS 3/7/02 FUND NO. FUND TITLE JANUARY YTD.JAN 001 PARKING CI IA! ION 11,949,550.68 56,124,381.18 104 LIBRARY FUND 77,300.68 412,961.54 105 PARKS MAINTENANCE FUND 84,664.05 361,779.15 108 LIBRARY CAPITAL OUTLAY 0.00 739.83 109 GAS TAXES FUND 22,295.19 275,129.46 111 P.O.S.T. FUND 10,759.23 84,299.53 112 LOWER SWEETWATER FUND 0.00 4,254.28 120 PLAN CHECKING REVOLVING FUND 0.00 . 23,922.24 123 GRANT -FAMILIES FOR LITERACY 1,805.48 13,849.17 125 RESURFACE STREETS 306,333.72 8,727,750.64 130 EMT-D REVOLVING FUND 0.00 1,318.70 131 ASSET FORFEITURE FUND 0.00 37,864.04 135 SD COUNTY REG AUTO THEFT TASK 0.00 42,054.93 136 TINY TOT CLASSES FUND 583.66 1,688.32 145 JUVENILE EDUCATION FUND 0.00 5,567.22 147 GRANT -JUDGE PROGRAM 0.00 5,184.18 154 STATE PUBLIC LIBRARY FUND 4,860.86 41,367.92 171 OTHER STATE GRANTS 6,105.54 31,789.24 172 TRASH RATE STABILIZATION FUND 1,875.06 23,506.26 173 NATIONAL SCHOOL DIST CONTRACT 0.00 7,567.00 174 SWEETWATER SCHOOL DIST CONTRAC 8,408.95 43,028.52 182 COPS GRANT PART II 16,808.04 65,779.36 188 GRANT - HIDTA 4,015.51 28,134.53 189 CIVIC CENTER REFURBISHING 23,741.50 46,773.52 190 30TH STREET CLEANUP FUND - 1303 0.00 32,516.14 191 GRANT - STOP PROJECT 15,006.28 90,004.19 192 LEASE ESCROW FUND 17,058.75 (101,938.78) 193 COPS GRANT PART III 2,854.76 14,688.08 195 LANDSCAPE RESERVE 9,473.76 60,856.06 196 CAPITAL PROJECT RESERVE 23,495.40 42,252.84 198 PROPERTY EVIDENCE SEIZURE 0.00 222 68 199 SOUTH BAY COMMUNITY SVCS GRANT 0.00 36,441.00 200 30TH STREET CLEANUP FUND - 1304 0.00 4,540.44 201 NCJPFA DEBT SERVICE FUND 0.12 0.12 210 FY99-00 F.U.L.F.I.L.L. 0.00 17,921.54 211 SECURITY AND ALARM REGULATION FUND 4,429.93 19,708.50 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 99-00 0.00 124,389.36 216 FULFILL GRANT FY 2001-2002 25,000.00 25,000.00 218 HIHG INTENSITY PREVENTION ZONE 22,682.08 78,106.21 219 FY00-01 LITERACY INITIATIVE IX 0.00 257,896.41 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 0.00 66,866.83 222 OTHER STATE GRANTS 21,059.26 85,746.24 223 FACE TO FACE INFORMATION GRANT FY 00-01 0.00 16,840.05 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 28,873.11 140,775.96 227 CLLS MATCHING FUNDS FY 2000-2001 1,193.18 1,193.18 228 GROWING WITH MOTHER GOOSE GRANT 0.00 19,108.37 229 CLEEP GRANT 32,538.95 94,957.90 230 PRINTING & BINDING 41,032.36 197,967.56 231 HOUSING PILOT PROGRAM 7,471.05 26,226.88 232 TRAN DEBT SERVICE FUND 0.00 39,701.84 233 LOCAL LAW ENF. BLOCK GRANT FY2001-2002 671.25 31,750.03 272 LITERACY INITIATIVES X 13,850.64 61,919.75 301 DUSK TO DAWN LIGHT 390,139.44 3,425,697.92 302 CDC PAYMENTS 41,671.48 217,038.15 307 N.C. BLVD BRIDGE 705,791.86 1,390,462.06 308 GRANT -HIGHWAY BRIDGE REHAB 0.00 450.00 313 GRANT-CMAQ 8,010.00 97,708.42 315 COMPUTER AIDED DESIGN 0.00 66,378.00 343 STATE -LOCAL PARTNERSHIP 3,555.00 9,086.53 345 TRAFFIC CONGESTION RELIEF 0.00 36,305.40 348 STATE GRANT 7,886.64 22,608.14 349 GEN FUND LOCAL ASSISTANCE FOR PARKS GRNT 0.00 2,800.87 552 TOKENS REVENUE 238,606.82 2,577,594.74 626 FACILITIES MAINT FUND 96,747.92 720,304.76 627 LIABILITY INS. FUND 134,425.96 593,990.87 628 GENERAL SERVICES FUND 35,824.36 112,442,76 629 INFORMATION SYSTEMS MAINTENANC 26,507.59 135,819.91 /3 f /4.5- FUND NO. FUND TITLE JANUARY YTD.JAN 630 F(EFUNUS & REIMBURSEMENTS 81,162.18 594,Bb0.24 631 TELECOMMUNICATIONS REVOLVING 18,472.85 111,599.78 632 GENERAL ACCOUNTING SERVICES 78,588.69 278,540.81 633 UNEMPLOYMENT INSURANCE RESERVE 0.00 1,292.00 643 MOTOR VEHICLE SVC FUND 70,132.45 585,979.33 721 LIBRARY TRUST FUND 0.00 35.11 TOTAL ALL FUNDS 14,723,322.27 78,877,335.94 s City of National City Pooled Investment Transactions Report For the Month of January 2002 Date Description Institution Ref. No. _ Amount Beginning Balance 22,603,439.93 1/8 Withdrawal LAIF 230433 (200,000.00) 1/10 Withdrawal LAIF 391691 (200,000.00) 1/15 Interest LAIF System 193,823.78 1/15 Deposit LAIF 651179 1,000,000.00 1/24 Withdrawal LAIF 688463 (300,000.00) Ending Balance 23,097,263.71 0102 Combined Cash Reconciliation Worksheets Page 1 3/12/02 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE March 19, 2002 AGENDA ITEM NO. 9 ITEM TITLE CLAIM FOR DAMAGES: Richard J. Edwords PREPARED BY Michael R. Dalla, CMc)ARTMENT City Clerk EXPLANATION The claim of Richard J. Edwords arises from an occurrence on December 4, 2001 and was filed with the City Clerk's Office on February 21, 2002 Environmental Review XX N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. N/A A-200 (9;80) City of National City, California COUNCIL AGENDA STATEMENT ntEETING DATE March 19, 2002 AGENDA ITEM NO. 10 ITEM TITLE Denial of Application for Leave to Present a Late Claim: Richard J. Edwords PREPARED BY Michael R. Dalla, CM�ARTMENT City Clerk EXPLANATION The claim of Richard J. Edwords arises from an occurrence on June 5, 2001, and was filed with the City Clerk on February 21, 2002. Environmental Review Financial Statement N/A XX N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. N/A A-200 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE March 19, 2002 AGENDA ITEM NO. 11 / ITEM TITLE CLAIM FOR DAMAGES: Michael Verdugo PREPARED BY Michael R. Dalla, CMCpEPAR ENT City Clerk EXPLANATION The claim of Michael Verdugo arises from an occurrence on January 23, 2002 and was filed with the City Clerk's Office on February 6, 2002 . J (Environmental Review XX N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. N/A A-2C0 (9r8o) City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE March 19, 2002 AGENDA ITEM NO. 12 ITEM TITLE PREPARED BY CLAIM FOR DAMAGES: Cecilia Morales and Carlos Sotelo Michael R. Dalla, CMCDEIARTMENT City Clerk EXPLANATION The claim of Cecilia Morales and Carlos Sotelo arises from an occurrence on October 10, 2001 was filed in the City Clerk's Office on January 10, 2002. Environmental Review XX— N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS L., N/A A-200 ;9;80i ( Listed Below ) Resolution No. City of national City, California COUNCIL AGENDA STATEMENT EETING DATE March 19, 2002 7-ITEM TITLE AGENDA ITEM NO. 13 __ REQUEST FROM GRANGER JUNIOR HIGH SCHOOL TO USE PORTABLE STAGE AND 200 CHAIRS PREPARED BY JIM RUI EXPLANATION DEPARTMENT PARKS & RECREATION Attached letter from Granger Junior High to use our stage and 200 chairs on Wednesday June 12th and Thursday June 13th for graduation ceremonies. (-Environmental Review Financial Statement No overtime involved >STAFF RECOMMENDATION x Ni.6S_ Account No. _ _ Request council guidance. School will provide overnight security. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. Letter A\•O ec Al-05-02 TC ,a.26 AY`. FAX: AVM: 2 March 5, 2002 Granger Junior High School Sweetwater Union High School District 2101 Grasper Amine, Natio%a) City, CA 91950 (419)472-6000 Mr. Jim Ruiz National City Recreation Services 140 R-12t National City, CA 91950 336-4290/FAX 336-4292 Dear Mr Ruiz. eery* Thank you for the use of the portable stage and 200 folding chairs for our graduation at Granger Junior High last year. We would like to reserve use of the portable stage and 200 folding chairs at our graduation again this year on June 13, 2002 at 9:00 a. m. at Granger Junior High School. We would need the stage and chairs for our practice on June 12, 2002, in the morning until after graduation on June 13, 2002. I am requesting that the National City Council approve our request at the March 12, 2002, Council Meeting. We look forward to working with you again to serve our community. Thank you, Ra.+-.AP O - . wo Ranelo Annas Assistant Principal RA:ph aEETING DATE City of National City, California COUNCIL AGENDA STATEMENT March 19, 2002 AGENDA ITEM NO. 14 (ITEM TITLE REQUEST TO USE THE COMMUNITY CENTER BY THE SOUTH BAY FAMILY YMCA PREPARED BY Burt Myers EXPLANATION DEPARTMENT Public Works The South Bay YMCA is requesting use of the Community Center North Room and Kitchen on Thursday May 2, 2002 from 1:00 pm until 4:00 pm to hold a workshop for the South Bay Community. The workshop being conducted will focus on the importance of the development of healthy children, youth and families. They will be expecting approximately 300 people to attend. Costs: Building: $281.44 Custodian: 111.70 Kitchen: 50.00 Total: $44114 The South Bay YMCA is also requesting waiver of fees. This is an acceptable category of use according to the Council adopted "Rules and Regulations for the Use of the National City Community Center". However, it would take the approval of City Council to waive the fees. Environmental Review _X N/A Financial Statement Loss of $443.13 if waiver of fees ' approved. Approved By: _. Finance Director Account No. STAFF RECOMMENDA Council decision on us nter a BOARD I COMMISSION RECOMMENDATION N/A waiver of fees. ATTACHMENTS t Listed Below } Resolution No. 1. Application for Use of the National City Community Center 2. South Bay YMCA letter dated January 24, 2002 APPLICATION FOR USE OF THE NATIONAL CITY TO ALL APPLICANTS: It is strongly recommended that the applicant requesting use of the facility attend the City Council meeting, when the item is going to be discussed in order to answer any questions posed by the City Council. Please refer to the attached copy of "Rules and Regulations." Name of Organization Sa ✓ {•ii Boty Vavn c ly YMCA Business Address t ap t Po- eo No-5 act, C he . tcx.. Vi 5rI y Cr, 9 l qt aWitt 0 Name of Applicant (I rjW i t I iav s t Cxee Li f c.ie d�c lr-ec br Address g ca.. v e Q,g o.,bo ve. Telephone Number ((o Iq) -g egos (day) ( ) (evening) Type of Function (4 p vt.1 u Date Requested May o� A.DO 2. Decorating Time /f2 Flour . • .(am/pm) to 1A : 3p T04:c0 (am Function Time. t : o O (arn//m to 4: o() 011140 Use of Kitchen Facility V' yes no Use' Time ' , I a 30 (ani to 4: c)e Clean-up "[t hovh (am/pm) to 4: c c -4 3 O Number of Participants __a CDC^n _ Will Admission be charged? NO If yes, Amount $ Will this event be used as a fund raising event? No Will alcohol be served? 1s%d ABC Permit Submitted? (am Certificate of Insurance attached? &q tlifl yo.i - YMCA Cot-p t� Special configuration of tables or chairs required? \TAD (If yes, attach sketch) Special equipment required? % g j, (If yes, attached list) (-ry be ale fe(^n,tcaed) Copy of Rules & Regulations provided? Initial I CERTIFY THAT I HAVE RECEIVED A COPY OF THE RULES & REGULATIONS FOR THE COMMUNITY CENTER, AND I AGREE FOR MY ORGANIZATION TO CONFORM TO ALL OF ITS PROVISIONS. Applicant recognizes and understands that use of the City's facility may create a possessory interest subject to property taxation and that Applicant may be subject to the payment of property taxes levied on such interest. Applicant further agrees to pay any and all property taxes, if any assessed during the use of the City's facility pursuant to Sections 107 and 107.6 of the Revenue and Taxation Code against Applicant's possessory interest in the City's facility. //Ag , Signature of Applicant Date CITY OF NATIONAL CITY PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities, or personnel are required to provide a minimum of $1,004,000• combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of Insurance must be attached to this permit. Organization S.)D u.H-1 cEayr►Y1 t ( y. YM C A Person in charge of activity ' t 11 v> C.. W i (!i . nis ; Address (a O j Payer) t'Qpdp ��tackv1 /'I`elephone (C Pc!)4,2 j -38(55— City facilities and/or property re �`quested ND bondfj, �MAX/IX CP t 4 ei Date(s) of use AboA HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned' hereby agree(s) to defend, indemnify and hold harmless the !• City of National City and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or damages for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Execu-h ye- Di reAor Official Title At'l 02- Date Certificate of Insurance Approved by Rev. 04/01 Name & Title WIT'S EVERYBODY SOUTH BAY FAMILY YMCA January 24, 2002 Burton Myers Department of Public Works City of National City 1243 National City Blvd. National City, CA 91950 Dear Mr. Myers: 1201 Pasco Magda Chula Vista, California 91910 Telephone (619)421-8805 FAX (619)421-8012 The South Bay Family YMCA in support of the South Bay Human Services Council (SBHSC) requests the use of the National City Community Center, North Room and kitchen for Thursday, May 2nd from 1:00 p.m. to 4:00 p.m. Approximately 300 community members from the South Bay will be in attendance. The South Bay Family YMCA & SBHSC has contracted with Clay Roberts from the Search Institute to conduct two workshops with community members to familiarize the participants with the concept of "asset development" and its importance to the development of healthy children, youth and families. Clay Roberts is a nationally recognized authority and inspirational speaker who leads participants through the process of improving the quality of life of community members through "asset development". The YMCA & SBHSC will encourage participation from School Board Members, City Officials, Human Resource Agencies, Family Resource Centers, and community members serving youth and families from the entire South Bay region. We are scheduling a second session in the evening at Chula Vista City Hall for convenience of community residents in that region and to maximize outreach to all of the South Bay. Scott L. Lowther, member of the SBHSC and Director of the National City Collaborative Family Resource Centers is anticipating a minimum of 100 representatives from National City. As a non-profit agency the South Bay Family YMCA respectfully requesting that the fee be waived for usage of the facility as well as custodial services. It is qur understanding that this request is at the discretion of the National City Council and that you will advise us accordingly of their decision. Enclosed is the application for use of the center, copy of the required certificate of insurance is being mailed directly to you from our YMCA Corporate Office, and I am in receipt of the rules and regulations (revised 10/99) for the use of the National City Center and fully understand all requirements. Please call me at 421-8805 if you have any questions. Your assistance in this important community activity is appreciated. jokA, Lild64/m, Tina Williams, Executive Director Teel) & mewled raper. MISSION STATEMENT: "fhe South Bay Family YMCA is dedicated to improving the quality of human life and to helping all people realize their fullest potential as children of God through development of the spirit, mind and body.' ( Environmental Review x N/A City of National City, California COUNCIL AGENDA STATEMENT EETING DATE March 19, 2002 AGENDA ITEM NO. _ ITEM TITLE • Claudia Caro, Permit Tech Building and Safety PREPARED BY DEPARTMENT TEMPORARY USE PERMIT —COUNCIL OF FILIPINO ORGANIZATIONS- I'HILIPPINE FAIRE 2002 EXPLANATION This is as request from the Council of Filipino Organizations to conduct a parade & a free community concert. The community concert will be held on Saturday, June 8 and Sunday, 9, 2002 from 10:00 a.m. until 8:00 p.m. in Plaza Bonita on the south parking lot. The concert will consist of a singing and cultural show. The Council of Filipino Organizations is requesting the use of the City's stage and chairs. A large canopy will cover the chairs. Food & refreshment booths will surround the seating area. The Parks Department is not recommending the City stage be used. Last year the applicant provided their own stage. The parade will be held on Sunday, June 9, 2002 from 10:00 a.m. until 12:00 p.m. on Highland Ave. It will start and end on East 12th St at the Community Development Center parking lot. They are requesting that Highland Ave from Plaza Blvd to East 16th Street be closed for the parade from 10:30 a.m. until 12:00 p.m. and that 12th St. between A and D be closed from 7:30 a.m. until 12:00 p.m. In addition, they are requesting that D, 16th and Plaza be closed during the parade (see attached parade route and closure times). A waiver of all fees is requested. I he event and sponsoring organization meet the c t. in Council Policy No. 704 for a waiver of fees. Fin_ancial Statement The City has incurred $263 in costs for processing the Approved By T.U.P. through various City departments. In addition, the cost of the event to the City totals $4,290.96: $1000 for Parks & Rec. Department, $85 for the Fire Depar60$4,.76 for STAFF RECOMMENDATION Public Works and $ 1,793.20 for the Police Dcpart\ Finance Director Approve the Application for a 'Temporary Use Permit subject to compliance with all Conditions of Approval and approve the waiver of the processing fees, and denial for the use of the stage. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application for a Temporary Use Permit with recommended approvals and Conditions of Approval. ITEM 15 -- Temporary Use Permit — Council of Filipino Organizations — Filipino Faire 2002 Revised Staff Recommendation Approve the Application for a Temporary Use Permit subject to compliance with all Conditions of Approval and if approved direct staff to charge the City's costs of $4553.00 to account 001-409-000-650 #9009 and deny the use of the stage. PHILIPPINES INDEPENDENCE DAY PARADE, S UN DAY, 9 JUNE 2002 PARADE ROUTE PLAN A- 1.5 MILE P L A z A B L V D 4 1 2 T COMMUNITY DEVELOPMENT PARKING H 4 4 HIGHLAND AVENUE D AVENUE S T NATIONAL CITY BLVD 1 6 T H S T PHILIPPINES INDEPENDENCE DAY PARADE, SUNDAY, 9 JUNE 2002 TIMES AFFECTED STREET WILL BE OCCUPIED 1. EAST 12TH STREET - 7:30 AM TO 12:00 PM - WILL BE USED AS THE FORMATION AREA. 2. COMMUNITY DEVELOPMENT PARKING - 7:30 AM TO 12:00 PM - WILL BE USED AS PARKING FOR PARTICIPANTS 3. D AVENUE - 10:00 AM TO 12:00 PM 4. 16TH STREET - 10:20 AM TO 12:00 PM 5. HIGHLAND AVENUE - 10:30 AM TO 12:00 PM 6. PLAZA BLVD - 10:50 AM TO 12:00 PM CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Council of Filipino Organizations EVENT: Parade and Community Concert DATE OF EVENT: June 8-9, 2002 APPROVALS: PLANNING FIRE FINANCE POLICE PARKS & REC. CITY ATTORNEY RISK MANAGER ENGINEERING PUBLIC WORKS (San Diego County YES [ x YES [ x YES [ x YES [x YES [ x YES [ x YES [ x YES [ x YES I x I NO [ NO [ NO[ NO [ NO[ NO [ NO [ NO [ NO SEE CONDITIONS [ j SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ x SEE CONDITIONS [ x ] SEE CONDITIONS I x ] Health Department has been notified via fax on 2/12/02) CONDITIONS OF APPROVAL: FIRE 336-4550 1. The Fire Department will require that there he no emergency access impediments of fire apparatus, fire lanes, fire hydrants or fire connections at any time during this event. 2. There will be a permit required for the use of the canopies described. Permit shall be obtained at the Fire Department. The fee is $85.00 3. Canopies shall be erected with a ten foot separation between each canopy. Proof will be required that the canopies have been treated with a State Fire Marshal approved flame retardant. 4. Regarding attachment #3: An amended parade route will be required showing the correct directions of travel, street names and times the effected street will be occupied. 5. Banners and decorations described shall he treated with a flame retardant approved by the State Fire Marshal. Proof of flame retardation will be required. 6. If the booths described are for any type of cooking additional requirements will have to he met. 7. A site map needs to accompany this request reflecting the placement of the stage, chairs, booths, fire access points and paths of travel. PARKS & REC. 336-4290 I. This organization has requested use of our portable stage. According to City Council Policy 802 "the mobile stage and the equipment attendant thereto shall be used only on city parklands, and/or other public property." 2. Since the event is being held at Plaza Bonita and requires that the stage be on location over -night, we do not recommend transporting the stage to be used at this site. 3. If the City Council decides to allow the stage to be transported to this site, the following comments are offered for implementation a. Payment in the amount of $1,000 for the use of the stage for two days and one night and for the associated overtime costs for transporting to and from the site, and for keeping a park person on site during the hours of the event. The $1,000 fee to be credited to the Park overtime account number 105- 442-000-102. b. Power for the P.A. system to be provided by applicant. c. Security for overnight protection of the stage to be provided by the applicant. d. Please note that last year the applicants provided their own stage and Y.A. system. e. We do not have riser's. RISK MANAGER 336-4240 1. Minimum limits of one million dollars per occurrence of general liability insurance. 2. One million dollars for auto liability insurance including non -owned and hired auto. 3. That the City of National City and the Parking Authority of National City and their officials, employees, agents and volunteers be named as additional insureds on all policies. 4. Execute standard hold harmless with the Parking Authority as well as the City of National City. (The hold harmless agreement submitted only lists the City) FINANCE 336-4330 1. A Business License is required for each participating vendor. A list of all approved vendors is to be provided to the Revenue and Recovery Division of the Finance Department. PUBLIC WORKS 336-4580 1. Public Works will post "No Parking" signs on the parade route prior to the event, set out barricades at intersections and remove after parade costs to Public Works is $1252.76 2. Public Works will supply the chairs needed for the fair. We will supply as many chairs as the Department has available (may not have 300). 3. Cost to the Facilities Maintenance Division is $160.00 4. Total cost to Public Works total $1412.76 ENGINEERING 336-4580 1. Call Engineering Department at least 72 hours prior to the event for any necessary coordination's with contractors in the event of construction site in the vicinity of the activity, please call James or Dagmar at (619) 336-4380 POLICE 336-4400 1. Reserves, Explorers and RSVP's will be assigned to help with traffic control during parade. 2. Two Police Officers will need to work at Plaza Bonita each day on overtime, 10 hours each shift. 3. Organizers should have private security, 5-10 each day Police cost analysis: a. 4 Police Officers x 40 hours @ $44.83 per hour= $1,793.20 4. Parade route is acceptable. CITY ATTORNEY 336-4220 1. Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and the Parking Authority of the City of National City and their officials, employees, agents and volunteers as additional insureds, with the amounts of coverage to be determined by the Risk Manager. PAGE 01 61933643377 02/01/2002 15:29 61933643377 - CITY OF NATIONAL CTY ATTACHMENT #1 January 31, 2002 Kathleen Trees 1243 National City Blvd. National City, CA 91950-4397 Dear Kathleen: SNOPP/NG OWN PLAZA B I ITA 3030 Plaza Boni Road. Suite 2075 National City. C 91950-9007 Telephone 16 91 267-2550 Facsimile 46 91 472-5652 Please be advised that Mr. Oscar Sa. Garcia has authorization from Plaza Bonita to apply for a temporary use permit for the use of our parking lot for the Philippine Faire, on June 8th and 9'h, 2002. if you have any questions, please do not hesitate to call. BUILDING Aii;J wtt 1i Sincerely, R E C E I V= D Pia • Bonita LP j FEB 0 1 20 NATIONAL CITY, 6 LIE. lndy Kel(�'j s General Manager CK:ar Cc: Oscar So. Garda RING O?O �� ;// InINIE 9 Q S 9 lim �1 MAY Co. d8 v ENTRANCE N1 ' o z ti D T m , 9O Ql A2/44 T i MERVYN'S RING ROA ENTRANCE . N2 U. !r ll platy baula PLAZA BONITA EMPLOYEE PARKING YOU MAY ONLY PARK IN THOSE AREAS SHOWN IN YELLOW TI L l `DTI Shope J. C. PENNEY MONTGOMERY WARD NTRANCE N ad 12/04 2QQ1 15:21 61333643377 CITY OF NATIONAL, CTY PAGE 14 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. attatbm Iktai `i-) Counti]. of Phfl.ibvine American Organizations of San Diego Organization County, Inc. (COPAO) Person In Charge of Activity OnPar Cuc17 Address P.O. Box 1504, National Cttv, CA 91950 Telephone .(619) 477-4090 Date(s) of Use 31111e R & 9. 2002 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and its officers, employees! and agents from and against any and all claims, demands, costs, losses, liability! or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out ! of or related to the use of public property or the activity taken under the permit 1:qI the permittee or its agents, employees or contractors. Oscar Garcia ignature o pplicac�t' President OVD %/0O2,-' Official Title Date Certificate of Insurance Approved Date 7 12/04. 2001 61933F.43377 CITY 0= kATi0N:,`L CT1 PAGE 08 Type of Event: _ Public Concert x_ Fair _ Festival _ Community Even( K Parade _ Demonstration Circus _ Block Party Motion Picture Grand Opening Other — _ _ Event Title: Philippine Faire 2 00 2 Event Location: ?'7estfie1.d Shoop i.ngtown, 1'1aza 13on.ita (Attachment #1) (Fai7e both,' da s P. xade; . -.gg-�.2j . '7 , Event Dates) From 6-8-02 to 6--9-02 ' T'oti3tAnttcipatedAiter attce I,3?)+T-"" MontiVOsyrYeor ( 300, Participants) I 0 Gtidl'1 - � '/ �Z(100n Spectators) Actual Event Hours: 10 am/lids to 8 /aN/pm C ,t 1 ,CO CL(Y1 Setup/assembly/construction Date:. 7-rat Start time: 10 Please describe the scope of your setup/assembly work (specific details). Portable stage (trailer), 300 chairs in front covered with 360 square feet of canopy and about 30 canonies sizes l0x10;20x2q & 10x20 Dismantle Date: 6-10-02 Completion Time: 12 : 00 API/Pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. 12th Street, 1) Avenue, 16th Street, Highland Avenue, E. Plaza Boulevard Sponsoring Organization: Council of Philippine American Orgaoiza-For Profit tions z2L Not -for -Profit Chief Officer of Organization (Name) Oscar Garcia, President (COPAO) Applicant ( am : Rita Andrews (0 bC�ctG�`# Address enue National. City, CA 91950 Daytime Phone fi19) 533-4043 Evening Phone: 619) 471-441 s Fax: (f1�) 533 40/6 Contact Person "on site" day of the event: Cdr. Benny i'al eri o Pager/Cellular: (619) 921-6140 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 12/i4r'20ii1 15:21 61933643377 CITY 0 NATIOAL CT' PAGE 09 Is your organization a "Tax Exempt, nonprofit" organization? X YES __ NO (ATTACI'ME1 Are admission, entry, vendor or participant fees required? _ YES x NO If YES. please explain the purpose and provide amount(s) $ 10, 000 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. Event is free (food & drinks sold) $ 10,000 Estimated Expenses for this event. S 0 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event Event will be a free community concert. A trailer_stape with chairs in front. The stage will be surrounded by booths. An all day singing, community and cultural show will he conducted on the stage. Parade in Highland Avenue and E. Plaza Blvd. starting on 12th Street and ending on 12th Street (Kimball Park) i(v C I l->(UZ J �� I: 1,vl�,k4 LA- a--- 2.10AbAitj t✓ Dv , y k-r -' _ YES x NO If the event invo!f she sale of cars, will the cars come exclusively from National City car dealers? If NO• list any additional dealers involved in the sale. 2 Tit2) 12/04/2001 15:21 b1' 3=543377 CITY 0= NATIONAL CTY PAGE 10 YES x NO Does the event involve the sale or use of alcoholic beverages? x YES NO Will items or services be sold at the event? If yes. please describe: Snacks, refreshments, non-alhol.ic drinks, T-shirts X YES NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. (Attachment #3) x YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. (Attachment #4) x YES NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies 'in Sizes 10x10: 20x20: 1 Ox20 NOTE: A separate Fire Department permit is required for tents or canopies. x YES ` NO Wilt the event involve the use of the City stage or PA system? In addition to the routs map required ;hove, please attach a diagram showing the overall layout and set-up locations for the following items' (To be submitted) • Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas Please describe how foes will be served at the event served onsiy by licensed and duly, authori'zed permitted vendors If you intend to cook food in the event area please specify the method: x GAS _ x ELECTRIC x CHARCOAL _ OTHER (Specify): > Portable and/or Permanent Toilet Facilities Number of portable toilets: 5 (t for every 250 people is required, unless the applicant can show that there we facilities in the immediate area available to the public during the event) > Tables and Chairs > Fencing, barriers and/or barricades • Generator locations and/or source of electricity > Canopies or tent locations (include tent/canopy dimensions) > Booths, exhibits, displays or enclosures > Scaffolding, bleachers, platforms, stages, grandstands or related structures • Vehicles and/or trailers • Other related event components not covered above r Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean• condition ) Number of trash cans: 20 Trash containers with lids: 1 large bin (EDCO) Describe your plan for clean-up and removal of waste and garbage during and after the event: Clean-up committee of 20 people'ts organized; EDCO will provide trash dumpster and final pick-un. 3 12/ 04. 20 01 15:21 61'3:13E43317 CITY OF NATIONAL OTY PAGE 11 Please describe your procedures for both Crowd Control and Internal Security: private security and internal staffs. NCPD _YESxx NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: (We're aware of the security requirements and we're working Security Organization: on it). Security Organization Address Security Director (Name). Phone: — YESxx NO Is tns a right event? It YES, please state how the event and surrounding area w:,: be ilium nated to ensure safety of the participants and spectators Dav eyent Please indicate what arrangement you have made for providing First Aid Staffing and equipment. 2 nurses will. always be on First Aid Booth (RN) Piease describe your Accessibility Plan for access at your event by individuals with disabilities: Disabled people will be provided special parking space and have access to the Faiee grounds. Please provide a detailed description of your PARKING plan: The surrounding areas of Bonita Center has ample parking space. Please describe your plan for DISABLED PARKING. Ten handicapped parkin. will he reserved. 4 12104;' _'001 15: ^_ 1 619336.437. CITY OF NATIONAL C:TY PAGE 12 Please describe your plans to notify all residents, businesses and churches impacted by the event: Event will be advertised in local newspapers. Residents near Bonita Shopping Ctgui'11be given notice one week ortor to the event. NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled In the City parks. x YES NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: 1 Number of Bands: -va®ious artists Type of Music c -i i-nra 1 an?i mnilaxs (inn _40 hits) c_ YES __ NO Will sound amplification be used? if YES. please indicate: Start time: 1.0: 00 am/p91 Finish Time 6: nn phi/pm x YES ._ NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: _ 9.r30 aml'ppry Finish Time 10; DO am/pr)1 Please describe the sound equipment that will be used for your event: 800.watt speakers, enough to amplify a snace of 400 sq.ft. — YES x NO Fireworks. rockets, or other pyrotechnics? If YES. please describe: YES NO Any signs, banners, decorations, special lighting? if YES, please describe: Banner and decorations -will he installed on the stage Revised 10/3/01 and entrance of the venue.. 5 12/ 04/ 2001 15: 21 61933h43377 CITY OF NATIONAL CTY PAGE 13 For Office 'Use OnCy Event: Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6 12/04/20n1 15:21 61933643377 CITY OF NATIONAL CTY PAGE 15 Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. if you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. is the event for which the 7UP is sought sponsored by a non-profit organization? x Yes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name of the sponsoring organization Council of Philippine American Organizations of San Diego County, Inc. (COPAO) Type of Organization service and community organizations (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) x No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial' need due to health reasons or a death in the family? Yes (Please provide an explanation and details. x No (Please proceed to Question 5) 8 12/04/2001 15:21 61933643377 CITY OF NATIONAL CTY PAGE 16 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? X Yes (Please provide an explanation and details. visitors can snend money at Bonita Center No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. rii]„[nra1 acayrpnass No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: x No (P lease sign the form and submit it with the TUP Application) ignat e Oscar Garcia, President Date 9 ATTACHMENT #2 ttamal Iteveino Service lcxinIM & Spavu Cor3_s•)t:cm stilt 'a/ECBivt. -gUr/ EPItO Disclosure Desk V3. Do5c 2 i0 - . • P.O. Box 23uf) Lo i Angeles, C: • 2Ce.,53 _v An0elea, CA ^l33 Q • ' . • .Person to '.contact: Felicia C. fttr-zflor COUNCIL •=)F PLLIPIYO (1 RICAN .= Telephone. Nctrr.. er: ORG OF SAN DIEGO COUNTY (213)894-2257 • • . 3400 E 2TH 5T STE 211 Refer Reply to: NATIONAL CITY, CA 920'0• 9071FW • Date:: . rtr : GR3 Of (•r`.N r:)i :(= t;iVr: Gentlemen:. This: is in response. tc+ your regurist for a, d•t.erm)nal.in:, loiter of the above -named eryaniiation. f) review of our records indicates that tr• R:'•-eve-named organization was recognized to be exempt• fruu, Federal income,. tax in (October 1'-:72, as an organization descritre•d in Internal Revenue Cole section 501(c)(3),It i; f:„irttrar classified as an organization that Is not x private . foundation as defined in section 5O9(a) of the code, becau-5r: it is.an organization -described in section 174(b)(1)(A)(v?? We are not however, able to provide you with a co-y of il-rt exemption letter at this time. The c+eter-minatien lettq•r issued on October. 1972 continues to be in .:f feet If you are in•need of further assit>t-ancs-, pleas.: feel :ref: to contact me at the abovo'address'. • We appreciate your cooperation in this rrard. Sincerely, *Disclosure Assist<.nt Alcott Insurance Agency 3945 Idaho Street San Diego, CA 92104-2902 Phone: 619- 293-3800/Fax: 619-293-3896 Council of Philippine -American Organizations of San Diego P. O. Box 1504 National City, CA 91951 Fax:619-533-4043 Re: Fair from June 8, 2002 — June 9, 2002 Dear Mr. Garcia, ATTACHMENT #5 February 5, 2002 Please be advised the liability insurance for COPAO renews on April 10, 2002. We do not yet have the renewal policy number since it is still February. Most of the Traveler's renewals are issue 15 to 30 days prior to the renewal date. Since we have not received a non -renewal notice, by California law the insurance policy will be Issued as of 04-10- 02. Upon receipt of the renewal policy number, we will provide you with a certificate of insurance for the fair naming the City of National City as additional insured. Should you have any questions, please do not hesitate to contact me at 619-293-3800, Extension 308. Russell Lail Alcott Insurance Agency AcoRD_ CERTIFICATE OF LIABILITY INSURANCE °1 NAMMISMOYA 02/05/02 PROOUOMI • Aloott Insurance Agency, Inc. - 3945 Idaho Street Ian Diego CA 92104-2902 Phone: 619-293-3800 Fax :619-293-3B96 THIS CERTIFICATE 19 ISSUED AS A MATTER OF RWORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INWOOD Council of Philippine -American Organizationgs of San Diego P. O. Boa 1504 National City CA 91951 .. COVERAGES INSURER A Traveler's Property Casualty INSURERS. INSURER C i !POURER D f MEURERE THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INOICATEO. NOPNITHSTANDING ANY REQUIREMENT. TERM 00 CONOmON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERnmom MAY OE ISSUED CO MAY PERTAIN. THE INSURANCE AFFORDED OY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. AGGREGATE UNITS SHOWN MAY HAVE BEEN REDUCED BY AND CIAIMS, LTIR rats OAHMiIP' AI ~MAD 0102 Nov aD UNITS NmYY) • POUCVMOM A TIZ 01 04/10/01 04/10/02 , EACH CCCURRBICE 161000000 GENERAL UAIIUTY CGMMERCY.CENEgALLUBUY 1660-406X2933 X FIREOANACE(Any ooE$.} I1100000 CLAMS MADE X ern N , MEn E](P(•AT«»P•n^) , s 5000 PER80NAL a Arn uuuRYY s 1000000 GENFUAI Ann/AA,ATE I $ 3000000 CM. MZREGATE EMIT APPLES PER. PRODUCTS. COAPAP AOO ; S 3000000 1 MIJCT n .-- LOC MADONNA LMNLITY ANY AUTO ALL OWNED AUTOS SOf1AILED AUTOS HWEO AUT08 NONO NEO AUTOS COMBW ED 31NGLE UN(f IEA.o....1 � 1-1 ~^ i eoocr INJURY = (NA INI".* BOOZY INJURY Ps maw) —y PROP6tYY NMNAOE (PWU WNIO • "11141 :' IJAa114" AM'PI TO LAUTO ONLY - EA AtrDFMT s I OTHER THAN EA S ALITOONLY A9O S WICMIS LIAIIUTY EACH OCCURRENCE s OCCUR I CLl•1A8 LMOE ' AOOREOATE $ F OWUCT1BI.E RETBJTION s S $ WONN1RSOOLPENSATKIN MD AmmAn31y LIAAIIR I TORY LIMITS j 1 Ica, E.L. EACH AMOLNT 'S E.L DItFLSF-EA EMPIATEE I E L. O18EE8E - POLICY L W IT s DEeCRI►TION Of O►IRATIONSAOC,ATWMLMM!CtE8 NCLUZIONEAWWED BY ENOCIA NONTO►OCW. PROYWDNS CERTIFICATE HOLDER N I asioneNAL IIISIMED; PISURMR LIMN: CANCELLATION Proof of Liability Insurance ACORD 25S (7(97) PRDOPOI AMMO ANT OP TITS MOM OSSCMISD POUCISM al CANCELLED M EDIU THE EXPIRATION MR TNTOMOI.IVO OWANG INSURMR WILL ENDEAVOR TO NAIL 10 DAY$ WRITTEI N OTIOS TO RP CERTIFICATE HOLDEN NANED TO THE LEFT, BUT FAILURE TO DO SO SHALL INTONE NO OILNMTIM OR Of ANY KIND UPON TIE IMISLR, ITS AGENTS OA N E1'GIEEE TATNEI. Russell E. OACORD CORPORATION 1988 • March 19, 2002 Agenda Item #16 SCHEDULING A JOINT WORKSHOP WITH THE PLANNING COMMISSION AND OTHER CITY BOARDS AND COMMISSIONS REGARDING A PRESENTATION ON DRUG ISSUES IN NATIONAL CITY AND THE REGION, TO BE HELD IN THE REVEREND MARTIN LUTHER KING JR. COMMUNITY CENTER (COUNCILMAN BEAUCHAMP) 1