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HomeMy WebLinkAbout2002 06-11 CC ADJ AGENDA PKTAGENDA OF AN ADJOURNED REGULAR MEETING NATIONAL CITY CITY COUNCIL LARGE CONFERENCE ROOM CIVIC CENTER 1243 NATIONAL CITY BOULEVARD TUESDAY, JUNE 11, 2002 — 1:30 P.M. OPEN TO THE PUBLIC ROLL CALL 1. City Council Finance Committee - Review of 2002-03 Preliminary Budget PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Adjourned Regular City Council Meeting - June 18, 2002 - 3:00 P.M. - Council Chambers, Civic Center TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE June 11, 2002 FY 02-03 Budget Program Change — Legislative Representation in Sacramento If the City Council prefers to retain an advocate in Sacramento then Staff would recommend the following: 1. Reverse the Program Change and restore the $40,000 to the budget. Current estimates for this service run from $40,000 to $60,000 so some augmentation may later be required. 2. Staff needs to freshen up the last RFP we released and then it would be good to have the City Council re -approve the document. 3. Staff would then identify a very limited number of firms that we believe have some fit with us and invite them to submit either an RFP or an SOQ. Staff does not plan to solicit from the former provider. 4. Staff interviews of the best firms will be held. 5. Staff would then negotiate a contract with the one firm that best meets our needs and bring the contract back to Council for approval. Any additional budgetary allocation would be resolved at that time. . We introduced the Program Change to get some discussion going on the need for an advocate • Council recently expressed interest in continuing the advocate . The Council should first decide if the selection is to be handled thru the political process or as a managerial recommendation . In surveys we have seen, we are unable to identify another agency where the advocate is selected by or reports to the elected body. • In the cities of which we are aware, this is handled as a typical professional services contract where the provider is selected by the City Manager with a contract approved by the City Council and then reporting to the City Manager. • If this is the City Council's preference then we have an outline ready on how to accomplish this. EXHIBIT 2 CITY COUNCIL POLICY i'1'1'LE: MAINTENANCE OF RESERVE FUNDS POLICY NUMBER 201 ADOPTED: JUNE 26, 1985 AMENDED OR REVISED MARCH 12, 2002 Purpose The City will establish reserves to strengthen its ability to withstand unexpected financial emergencies such as may result from national disasters, revenue shortfalls, or unanticipated expenditures of a non -recurring nature and to accumulate funds for large-scale purchases. Policy The reserve funds will be maintained in the appropriate funds at the following levels: • CONTINGENCY RESERVE: 1. General Fund — The City Manager is charged with the responsibility of maintain- ing an accumulating General Fund Contingency Reserve at a minimum target range equal to between 25% and 50% of a single year's General Fund operating expenditures. The actual amount of the General Fund Contingency Reserve shall be determined each year by the City Manager as part of the budgeting process and shall be annually reported to the City Council as part of the CAFR. Expenditures from the General Fund Contingency Reserve require City Council approval. 2. Gas Tax Fund - an amount equal to a minimum level of five percent of the esti- mated revenue. 3. Sewer Service Fund — an amount equal to a minimum level of five percent of esti- mated revenue. • LIABILITY INSURANCE RESERVE: An amount equal to nine times the self - insured, retention required by the City's liability insurance policy. • WORKERS COMPENSATION RESERVE: An amount equal to the incurred ex- penses remaining unpaid for all open Workers Compensation claims. • DEBT SERVICE RESERVE: An amount equal to one years' debt service require- ment of all long-term obligations. • EQUIPMENT REPLACEMENT RESERVE: An amount equal to the accumulated depreciation of the replacement value of the motor vehicle fleet. Related Policy References None CITY OF NATIONAL CITY