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HomeMy WebLinkAbout2003 01-21 CC AGENDA PKTAGENDA OF A SPECIAL MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD SPECIAL MEETING - TUESDAY - JANUARY 21, 2003 - IMMEDIATELY FOLLOWING THE 4:00 P.M. COMMUNITY DEVELOPMENT COMMISSION MEETING OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR NICK INZUNZA INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF JANUARY 7, 2003. PUBLIC ORAL COMMUNICATIONS (Three -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. COPIES OF THE CITY COUNCIL MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.ci.national-city.ca.us COUNCIL AGENDA 1 /21 /03 PAGE 2 PUBLIC HEARING 1. Public Hearing — Tentative Subdivision Map to divide a 46,335 square foot property into eight parcels, at the southeast corner of 8th Street and N Avenue. (Applicant: Gulf Unlimited Corporation) (Case File No.: S-2002-2) (Planning) CONSENT CALENDAR Consent Calendar: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 2. Resolution No. 2003-9 A Resolution of the City Council of the City of National City accepting the lowest responsive, responsible bid from Pursuit Technology, Inc. and authorizing award of bid GS0203-2 for the build up of four new police patrol vehicles. (Purchasing) 3. Resolution No. 2003-10 A Resolution of the City Council of the City of National City authorizing the reallocation of $9,900 from the General Fund, Undesignated Fund Balance (001- 2501) to the Police Department's Canine Supplies (001-411-000-259-0000) and Fixed Assets (001-411-000-599-0000) accounts for the purchase of a replacement police canine. (Police) Resolution No. 2003-11 A Resolution of the City Council of the City of National City authorizing the City Engineer to establish two three-foot red no parking zones adjacent to the driveway at 932 Delta Street. (Mendoza, TSC Item No. 2003-2) (Engineering) COUNCIL AGENDA 1/21/03 PAGE 3 CONSENT CALENDAR (Cont.) 5. Resolution No. 2003-12 A Resolution of the City Council of the City of National City scheduling a Public Hearing to consider a request for the formation of Residential Permit Parking District "I". (Lopez, TSC Item No. 2002-36) (Engineering) 6. Resolution No. 2003-13 A Resolution of the City Council of the City of National City authorizing the Mayor to execute Program Supplement Agreement No. 020 for the Federal -Aid Project No. STPLZ-5066(008), Woden Street Pedestrian Overcrossing removal on Harbor Drive. (Engineering/Public Works) 7. Resolution No. 2003-14 A Resolution of the City Council of the City of National City awarding a contract to Hanson SJH Construction for the National City Street Resurfacing Project. (Specification No. 02-2) (Public Works/Engineering) 8. Resolution No. 2003-15 A Resolution of the City Council of the City of National City establishing a Capital Improvement Project Expenditure Account for the new municipal Library Project, and authorizing the Mayor to execute an Agreement with Carrier -Johnson Architects to perform Phase Three consulting services for the new municipal library. (Public Works/Engineering) 9. Resolution No. 2003-16 A Resolution of the City Council of the City of National City adopting an amendment to the General Plan and Housing Element. Application: Westone Management Consultants. Case File No. GP-2002-2. (Planning) COUNCIL AGENDA 1/21/03 PAGE 4 CONSENT CALENDAR (Cont.) 10. Resolution No. 2003-17 A Resolution of the City Council of the City of National City approving a tentative Subdivsion Map and Planned Development Permit for five residential units on the east side of Q Avenue at 7th Street with a variance for the location of parking spaces and fencing. (Applicant: Daniel Furlan) (Case File No. S-2002-1/PD-2002-4/Z- 2002-3) (Planning) 11. WARRANT REGISTER NO. 26 (Finance) Ratification of Demands in the amount of $1,258,198.08. 12. WARRANT REGISTER NO. 27 (Finance) Ratification of Demands in the amount of $814,065.92. 13. WARRANT REGISTER NO. 28 (Finance) Ratification of Demands in the amount of $412,553.10. 14. Consolidated Cash and Investment Report as of October 31, 2002. (Finance) 15. Consolidated Cash and Investment Report as of November 30, 2002. (Finance) 16. Claim for Damages: Romeo A. Manaco (City Clerk) COUNCIL AGENDA 1/21/03 PAGE 5 NON CONSENT RESOLUTION 17. Resolution No. 2003-18 Resolution of the City Council of the City of National City urging the California Legislature to reject the Governor's proposed shift of Local VFL Revenues and to honor the 1998 commitment to restore the Vehicle License Fee (VLF) (City Manager) ORDINANCE FOR ADOPTION 18. An Ordinance of the City Council of the City of National City amending Titles 17 (Subdivisions) and 18 (Land Use) of the Municipal Code regarding conversion of apartments to condominiums and related regulations. (Applicant: Westone Management Consultants) (Case File Nos. GP-2002-2, A-2002-3) (Planning) OLD BUSINESS 19. Notice of Decision — Conditional Use Permit for a used car sales lot to be established on the northwest corner of Civic Center Drive and Roosevelt Avenue, including the property now occupied by Cooper's Plumbing and Heating at 1238 Roosevelt Avenue. (Applicant: Marwan Khaireddin) (Case File No. CUP-2002- 21) (Planning) **Continued from Council Meeting of 1/7/03 WRITTEN COMMUNICATION 20. Letter from Sweetwater Union High School Alumni Association requesting permission to sell beer and wine on February 8th at the Boys & Girls Club in National City for an annual dance. NEW BUSINESS 21. Request to use the Community Center by the Girl Scouts, San Diego -Imperial Council, Inc. and waiver of fees. (Public Works). COUNCIL AGENDA 1/21/03 PAGE 6 NEW BUSINESS (Cont.) 22. Temporary Use Permit - Christiansen Amusements - Plaza Bonita Carnival. (Building & Safety) -� STAFF ---> MAYOR AND CITY COUNCIL ADJOURNMENT Next Regular City Council Meeting - February 4, 2003 - 6:00 p.m. - Council Chambers, Civic Center TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE NOTE: D.UE TO THE CHANGE IN TIME OF THE JANUARY 21 MEETING, IT IS REQUESTED THAT ITEM NO. 1 BE RESCHEDULED TO FEBRUARY 4, 2003. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE January 21, 2003 I- e AGENDA ITEM NO. 1 ITEM TITLE PUBLIC HEARING — TENTATIVE SUBDIVISION MAP TO DIVIDE A 46,335 SQUARE FOOT PROPERTY INTO EIGHT PARCELS AT THE SOUTHEAST CORNER OF 8Th STREET AND N AVENUE (APPLICANT: GULF UNLIMITED CORPORATION) (CASE FILE NO.: S 2002 2) PREPARED BY Roger ost92 336-4310 EXPLANATION The Planning Commission approved this project on December 2, 2002, and determined that this single-family development is an excellent use for a long vacant commercially zoned property. The attached background report describes the subdivision proposal in detail. DEPARTMENT Planning Environmental Review X NIA Categorical Exemption Financial Statement N/ Approved By; Finance Director Account No. STAFF RECOMMENDATION Staff concurs with the recommendation of the Planning Commission. BOARD / COMMISSION RECOMMENDATION The Planning Commission recommended approval of the subdivision. Vote: Ayes — Flores, Ungab, Baca, Martinelli, Reynolds, Graham 1. Backgrround Repor� Listed Below1 2. Planning Commission Resolution (with findings and conditions for approval) a3. Location Map and site photos A-200 (9 99( 4. Department and agency commensu 5. Notice of Exemption 6. Application 7. Applicant's Plans (Exhibits A -Revised and B) on No. BACKGROUND REPORT The project site is a vacant, 1.06-acre lot at the southeast corner of 8th Street and N Avenue. The property is in the CL Limited Commercial zone. It has 290 feet of frontage on N Avenue, and 155 feet of frontage on 8th Street and an alley to the south. Adjacent uses include apartments to the east and across the alley to the south, the Palm Plaza shopping center across 8th Street to the north, and single- family homes across N Avenue to the east. N Avenue ends approximately 100 feet to the south, but is shown as a future through street to Plaza Boulevard in the General Plan and is identified as a long-range project in the Capital Improvement Program. A shopping center proposal at this site was denied by the Planning Commission in December 2001. The property has since changed hands, and the shopping center developer is no longer involved. The applicant proposes to divide the lot into eight parcels for development of single-family homes. Proposed lots will vary from 5,000 to 6,000 square feet in size. One lot will be accessed from 86' Street, the remaining seven from N Avenue. Two flag lots, which are irregularly shaped lots with a narrow strip of land extending from the street back to the wider, main portion of the lot, are proposed adjacent to one another. All but the two flag lots have a minimum of 50 feet of street frontage, in compliance with Code requirements. An exception from the Subdivision Ordinance is requested to allow the flag lots to have 20 feet of frontage each. They will have an easement for a shared driveway. Proposed homes on the flag lots will be built with rear yard setbacks of five and ten feet where a 25- foot setback is typically required. An exception is requested to allow this. Also, lot 4, which has access only from 8th Street, has a proposed driveway turnaround in the front yard to allow vehicles to enter the street traveling forward. Minimal grading is proposed for the subdivision, and there will be no import or export of soil. The proposed homes are each 2,045 square feet in size with five bedrooms and two bathrooms. They will be two stories tall and include an attached two -car garage. All of the homes have the same design, although some are reversed. Stucco exteriors are proposed, with tile roofs. The design of the homes includes pitched roofs, variation in the rooflines, an archway at the front entry porch, and fireplaces. The proposal complies with General Plan policies that encourage home ownership and infill development of single-family homes on vacant lots. The CL Limited Commercial zoning of the site allows both single-family and multi -family development. Up to 24 apartments or condominiums could be built at the site with a Conditional Use Permit at the permitted density. Though exceptions are requested for the flag lots, the design of the subdivision includes large usable yard area, and avoids having lots with alley access only. The design of the units includes several elements that are encouraged by Design Guidelines, although there is minimal variation from unit to unit. The Planning Commission held a hearing on this item on December 6, 2002. There was no testimony in opposition to the project. Commissioners discussed the subdivision design and voted unanimously to recommend approval of the subdivision based on its compliance with General Plan policies. Conditions of approval recommended by the Planning Commission would require the garages to be slightly wider to meet minimum Code requirements, and would require doors at the rear of the units to provide access to the yard. Other conditions include fire sprinklers in homes on the flag lots, construction of sidewalks, and alley repair to comply with Fire and Engineering Department requirements. The Planning Commission recommended that rezoning of the lots to RS-2 Single -Family Residential be considered after the lot is subdivided. RESOLUTION NO. 34-2002 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, RECOMMENDING APPROVAL OF A TENTATIVE SUBDIVISION MAP TO DIVIDE A VACANT, 46,335 SQUARE FOOT PROPERTY INTO EIGHT PARCELS AT THE SOUTHEAST CORNER OF 8T14 STREET AND N AVENUE APPLICANT: GULF UNLIMITED CORPORATION CASE FILE NO. S-2002-2 WHEREAS, application was made for approval of a tentative subdivision map for division of one lot into eight on property generally described as: A portion of the Northwest Quarter of the Northeast Quarter of 40 acre Lot 1 in Quarter Section 132, Rancho De La Nacion, in the City of National City, County of San Diego, State of California, according to Map thereof No. 166, filed in the Office of the County Recorder of San Diego County. WHEREAS, the Planning Commission of the City of National City, California, considered said application at a duly advertised public hearing held on December 2, 2002, at which time the Planning Commission considered oral and documentary evidence; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. S-2002-2 which is maintained by the City and incorporated herein by reference; along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence introduced in the staff report and public hearing for said tentative subdivision map, support the following findings: 1. The proposed map is consistent with the National City General Plan and applicable specific plans, since the CL Limited Commercial General Plan/Zoning designation provides for residential infill development, since the General Plan promotes home ownership opportunities, and since there is no Specific Plan applicable to the site. 2. The site is physically suitable for the proposed type of development, since minimal grading will be necessary and the geotechnical report identifies the area as suitable for single-family residences. 3. The site is physically suitable for the proposed density of development, since each new parcel will have sufficient pad area to accommodate future development of new homes and since each lot will measure over 5,000 square feet in size in compliance with the requirements of the Land Use Code. 4. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat, since no unique environmental resources exist on the site, which is located in an urbanized area. 5. The design of the subdivision and the proposed/required improvements are not likely to cause serious public health problems, since all necessary public services will be provided. 6. The design of the subdivision and the proposed/required improvements will not conflict with easements, acquired by the public at large, for access through or use of the property within the proposed subdivision, since no such easements are located on the site. 7. The discharge of sewerage waste from the subdivision into the City of National City sewer system will not result in violation of existing requirements prescribed by the California Regional Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Water Code, as specified by Government Code Section 66474.6. 8. The subdivision has been considered by the Planning Commission with regard to its effect on the housing needs of the region, and these needs are balanced by the public service needs of the residents and available fiscal and environmental resources. 9. The design of the subdivision provides, to the extent feasible, for future passive and natural heating and cooling opportunities in the subdivision, based on consideration of local climate, topography, property configuration and other design and improvement requirements without requiring reduction in allowable density or lot coverage. 10. That the property to be divided is of such shape that it is impossible or impracticable to fully conform to the subdivision requirements for street frontage, since the property shape prevents the lot from being logically divided to maximize the use of the property without the proposed exception. 11. That the exception for two lots with reduced street frontage will not be detrimental to the public health, safety, or welfare, or be detrimental to other properties in the vicinity, since the property will be adequately served by all necessary utilities, and will be accessible to emergency services. 12. That granting of the exception for two lots with reduced street frontage is in accordance with the intent and purposes of the Subdivision Ordinance, and is consistent with the General Plan and with all other applicable plans of the City, since the proposal will create opportunities for home ownership on lots greater than 5,000 square feet in size in compliance with the General Plan, and conforms to the Land Use Code. BE IT FURTHER RESOLVED that based on the findings hereinbefore stated, the Planning Commission hereby recommends approval of said tentative subdivision map for division of one lot into eight parcels at the southeast corner of 8th Street and N Avenue, subject to the following conditions: 1. This Tentative Map authorizes the division of one lot into eight, with exceptions allowing two irregular shaped lots with 20 feet of street frontage, one lot with a five-foot rear yard setback, and one lot with a 10-foot rear yard setback. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with • Exhibit A -Revised dated 11/13/2002, and Exhibit B dated 8/28/2002, case file no. S-2002- 2. 2. A detailed landscape and underground irrigation plan, including plant types, methods of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 3. Plans submitted for building permits shall comply with minimum standards for garage dimensions, and shall include access to the rear yard from the rear of the homes. 4. Plans submitted with any application for a building permit must comply with the 1998 California Building, Plumbing, Electrical, and Mechanical Codes and the California Title 24 handicapped and energy regulations. 5. A hydrology study (100 year flood) shall be submitted for the review and approval of the City Engineer. The study shall consider the area from the project area to the closest municipal storm drain collection pipe inlet. The study shall consider the adequacy of the existing system to convey any additional runoff. All hydrology study findings and recommendations shall be part of the Engineering Department requirements. 6. A grading plan shall be submitted showing all of the proposed and existing on -site and off - site improvements. The plan shall be prepared in accordance with the City's standard requirements by a Registered Civil Engineer. All necessary measures for prevention of storm water pollution, and hazardous materials run-off to the public storm drain system from the proposed development shall be implemented with the design of the grading plan. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. Best Management Practices for the maintenance of the proposed development including sampling, monitoring, and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National Pollutant Discharge Elimination System (NPDES) regulations. A checklist for preparation of the grading and drainage plan is available at the Engineering Department. 7. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right-of-way, and shall adjust the sprinkler heads so as to prevent overspray upon the public sidewalk or streets. The proposed sprinkler heads shall be installed behind the sidewalk, and the irrigation mainline upon private property only, as required by the City. The property owner, its successors or assigns shall remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer. 8. For PVC irrigation lines in the public right-of-way, a metallic identification tape shall be placed between the bottom layer of the finished surface and the top of the lines. 9. An updated soils engineering report shall be submitted for review and approval by the City Engineer The report shall address the stability of all the existing and proposed slopes on the property. It shall also address the stability of the building pads, the criteria for new retaining wall design, the maximum allowable soil bearing pressure, and the required pavement structural sections for the proposed streets, parking areas, and driveways. The street pavement sections shall be in accordance with Regional Standard Drawing G-24 with National City modifications. All soils report findings and recommendations shall be part of the Engineering Department requirements. 10. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right-of-way shall be 6 inches in size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 11. The deteriorated portions of the existing street improvements along the property frontages (7 feet by 185 feet of alley) shall be removed and replaced. 12. A permit form the Engineering Department shall be obtained for all improvement work in the City right-of-way and the grading construction on private property. 13. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvements, landscaping, and retaining wall work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. 14. Street improvements shall be in accordance with City standards. All missing street improvements (290 feet of sidewalks) shall be constructed. Abandoned driveway aprons (30 feet on 8th Street) shall be replaced with curb, gutter, and sidewalks. 15. A title report shall be submitted to the Engineering Department for a review of all existing easements and the ownership at the property. 16. The final map shall meet all of the requirements of the Subdivision Map Act and the National City Municipal Codes including certification, acknowledgment, complete boundary information and monumentation. 17. Separate water and sewer laterals shall be provided to each lot/parcel. 18. The developer shall bond for the monumentation, the public improvements and the on - site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map. 19. All utility distribution facilities within the boundaries of the subdivision, and within the half street abutting the new subdivision, shall be placed underground. 20. The final map shall be recorded prior to issuance of any building permit. 21. All new property line survey monuments shall be set on private property, unless otherwise approved. 22. The final map shall use the California Coordinate System for its "Basis of Bearings" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. 23. Television cable companies shall be notified a minimum of 48 hours prior to filling of cable trenches. 24. The subdivider shall submit an approval letter from Sweetwater Authority stating that fire flow requirements have been met. If additional improvements are needed, the developer shall enter into an agreement for the water improvements with the Authority prior to obtaining the final map approval. 25. The driveway to lots 5 and 6 shall be designed to support the weight of a fire truck and meet Fire department standards for pavement type. 26. Residential fire sprinkler systems shall be provided for lots 5 and 6. 27. Prior to recordation of the final map, the property owner both shall sign and have notarized an Acceptance. Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Tentative Parcel Map are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 28. Approval of the tentative map expires two (2) years after adoption of the resolution of approval at 5:00 p.m. unless prior to that date a request for a time extension not exceeding three (3) years has been filed as provided by National City Municipal Code § 17.04.070. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of December 16, 2002, by the following vote: AYES: FLORES, UNGAB, BACA, MARTINELLI, REYNOLDS, GRAHAM. NAYS: ABSENT: ABSTAIN: I AN as t,L 0 0 0 0 0 r .605 ea ®® / O. <®eso i SITE PHOTOS TO: From: Via: Subject: City of National City Department of Public Wor 1243 National City Blvd., National City, CA (619) 336-4580 (619) 336-4380 Fax: September 24, 2002 NATIONAL CITY PLANNING M PARTIV1P‘ 91950 `'��ti (619) 336-4397 ENGINEERING REQUIREMENTS FOR TENTATIVE PARCEL MAP AT 8TH STREET AND "N" AVENUE Jon Cain, Planning Department Adam J. Landa, Engineering Department Stephen M. KirkpatriceeA sistant Director of Public Works/Engineering TENTATIVE PARCEL MAP AT 8TH STREET AND "N" AVENUE SEP257nf7. 1. A Hydrology study (100 year flood) shall be submitted. The study will consider from the proposed project area to the closet municipal storm drain collection pipe inlet. The study shall consider the adequacy of the existing drain system to convey any additional run off. All Hydrology study findings and recommendations shall be part of Engineering Department requirements. - 2. A grading plan shall be submitted showing all of the proposed and existing on -site and off - site improvements. The plan shall be prepared in accordance with the City's standard requirements by a Registered Civil Engineer. All necessary measures for prevention of storm water pollution, and hazardous materials run-off to the public storm drain system from the proposed parking lot or development shall be implemented with the design of the grading plan. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. Best Management Practices for the maintenance of the parking lot, including sampling, monitoring, and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National Pollutant Discharge Elimination System (NPDES) regulations. A checklist for preparation of the grading and drainage plan is available at the Engineering Department. 3. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right of way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or the street. The proposed sprinkler heads shall be installed behind the sidewalk, and the irrigation mainline upon private property only, as required by the City. The property owner or, its successors or assigns, shall remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer. Recycled Paper Planning Department September 24, 2002 Page 2 4. For P.V.C. irrigation lines in the public right of way, a metallic identification tape shall be placed between the bottom layer of the finished surface and the top of the lines. 5. An updated soils engineering report shall be submitted for the Engineering Department's review after Planning Commission approval. The report shall address the stability of all of the existing and proposed slopes on property. It shall also address the adequacy of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing pressure and the required pavement structural sections for the proposed streets, the parking areas, and the driveways. As a minimum, the parking lot pavement sections shall be 2 inch A.C. over 4 inch Class II aggregate base. The street pavement sections shall be in accordance with the Standard Drawing G-24 with National City modifications. All soils report findings and recommendations shall be part of the Engineering Department requirements. 6. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right-of-way shall be 6 inch in size with a clean -out. A sewer stamp "S" shall be provided on the curb to mark the location of lateral. 7. The deteriorated portions of the existing street improvements along the property frontages (alley 7' x 185') shall be removed and replaced. 8. A permit shall be obtained from the Engineering Department for all improvement work within the Public Right of way, and the grading construction on private property. 9. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvement, landscaping and retaining wall work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. 10. Street improvements shall be in accordance with the City Standards. All missing street improvements (sidewalk 290') shall be constructed. Abandoned driveways aprons (30' on 8th) shall be replaced with curb, gutter and sidewalks. 11. A title report shall be submitted after Planning Commission approval to the Engineering Department for a review of all existing easements and the ownership at the property. Planning Department September 24, 2002 Page 3 TENTATIVE MAP REQUIREMENTS 1. The parcel map shall meet all of the requirements of the Subdivision Map Act, and the National City Municipal Codes including certification, acknowledgment, complete boundary information and monumentation. 2. The Subdivider shall submit an approval letter from Sweetwater Authority stating fire flow requirements have been met. If additional improvements are needed, the developer shall enter into an agreement for the water improvements with the Authority prior to obtaining the final map approval. 3. Separate water and sewer laterals shall be provided to each lot/parcel. 4. The developer shall bond for the monumentation, the public improvements and the on -site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map. 5. All utility distribution facilities within the boundaries of the subdivision, and within the half street abutting the new subdivision, shall be placed underground. 6. The final map shall be recorded prior to issuance of any building permit. 7. All new property line survey monuments shall be set on private property, unless otherwise approved. 8. The parcel map shall use the California Coordinate System for its "Basis of Bearing" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian, and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. AJL:jha2 8TH7 City of National City NATIONAL CITY Fire Department PLANNIN 333 E. 16th St, National City, CA 9195b07 Phone: (619) 336-4550 Fax: (619) 336-4562 Date: September 19, 2002 To: Planning Department From: Jeff Burriss, Deputy Fire Marshal Subject: 8th St. & N Ave. Homes Lots 5 & 6 pose problems for the following reasons: Although there are 20 foot wide drives to the houses, will the driveways support the approximately 30,000 pound weight of a fire truck? As I measure the distance from the street to the rear of each house, I come up with more than the 150 feet allowed in a worst case fire scenario. Therefore, the houses would be required to be supplied with residential sprinkler systems. Recycled Paper SWEETSWEETWATER AUTHORITY GOVERNING BOARD WATER [fSS l.! R 4 JAMES *JIM' DOUD, CHAIR 505 GARRETT AVENUE SUE JARRETT, VICE CHAIR POST OFFICE BOX 2328 BUD POCKLINGTON CHULA VISTA, CALIFORNIA 91912-2328 GEORGE H. WATERS "" 1 :111/ 420-1413 MARGARET COOK WELSH FAX (61P) 425-7469 J.S. SKI WOLNIEWICZ http://www:Oweetwater.org CARY F. WRIGHT WANDA AVERY INFA TIONAIrCITY TREASURER September 25, 2002 Mr. Jon Cain, Assistant Planner City of National City Planning Department 1243 National City Boulevard National City, CA 91950 MARISA FARPON-FRIEDMAN SECRETARY Subject: WATER AVAILABILITY EIGHT SINGLE-FAMILY HOMES AT 8TH AND "N" AVENUE, NATIONAL CITY - A.P.N. 557-180-01-00 CASE NO.: S-2002-2/IS-2002-9 SWA GEN. FILE: WATER AVAILABILITY, 2002 Dear Mr. Cain: This letter is in response to an Application for Tentative Subdivision Map for the subject property, within the Authority's service area. There is an eight -inch water main located on the north side of 8th Avenue and a six-inch main on the east side of "N" Avenue. The Authority's records indicate that there are two domestic water services to this parcel. Enclosed is a copy of 1/4 SEC. 132 map, which shows the existing water facilities. Also, the irrigation plan shows water services located in driveways and on private property. All water services must be located in the public right-of-way and at least five feet from driveways. At this time, we cannot comment on the adequacy of the existing system to provide fire protection for this project. As plans develop for structures, the Owner must submit a letter to the Authority from the appropriate fire agency stating fire flow requirements. Based on this requirement, this project may result in the need for new water systems or substantial alteration to the existing water system. The Authority recommends that your Agency work with ours to determine if the existing water facilities are adequate to meet the added demands prior to issuing a building permit. Please note that the Authority requires a ten -foot horizontal separation between sewer and water laterals. ll Public Water Agency Serving National City, Chula Vista and Surrounding Areas Mr. Jon Cain Re: Water Availability — Eight Single -Family Homes at 8th and "N" Ave., N.C. September 25, 2002 Page 2 If the Owner provides the required fire flow information and enters into an agreement with the Authority for water facility improvements, if required, water service can be obtained at a pressure ranging from a maximum of 90 p.s.i. to a minimum of 80 p.s.i. If you have any questions, please contact Ms. Laurie Edwards at (619) 422-8395, extension 641. Sincerely, SWEETWATER AUTHORITY ector Martinez Deputy Chief Engineer HM:LJE:vls Enclosure: photocopy of 1/4 SEC. 132 map Pc: Mr. Don Condon National City Fire Department 333 E. 16th Street National City, CA 91950 Mr. Victor Rodriquez -Fernandez 4901 Morena Boulevard, Suite 409 San Diego, CA 92117 Mr. Ray Kapaji Gulf Unlimited 3659 India Street, #200 San Diego, CA 92103 I:\engr\Gen\Water Availability\cain 8th_n 8homes.doc Subject Property: 8th & "N" Ave. APN 557-180-01-00 National City 1/4 SEC. 132 City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR NOTICE OF EXEMPTION TO: County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: S-2002-2 Project Location: Vacant property at the southeast corner of 8th Street and N Avenue Contact Person: Jon Cain Telephone Number: (619) 336-4310 Description of Nature, Purpose and Beneficiaries of Project: The project involves the division of a one -acre, privately owned property into eight parcels for development with single-family homes. Applicant Name and Address: Gulf Unlimited Corp. 3659 India Street, 2"d Floor San Diego, CA 92103 Exempt Status: Telephone Number: (619) 692-9389 Statutory Exemption. (State type and Section No., if applicable) Categorical Exemption. Class 32, Section 15332 (In -Fill Development Projects) ❑ Not a project as defined in Section 15378 of CEQA El Not subject to CEQA (Sec. 15061b3) Reasons why project is exempt: This proposal involves the division of a property less than five acres in size in an urban area. The site has no value as habitat, and the proposed development of single-family homes in a residential zone is permitted by the applicable CL Limited Commercial General Plan designation of the site. The proposal complies with applicable General Plan policies and with conditions of approval meets all Land Use Code standards. Utilities are available to the site and no significant effects are anticipated. Date: JON CAIN ASSOCIATE PLANNER Recycled Paper NATIONAL CITY, CALIFORNIA APPLICATION for Tentative Parcel Map Tentative Subdivision Map Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619) 336-4310 PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY Case Number " % (-)Q 2 Filing Fee 4 5 ? Receipt No. 3///3772 Date Received 0,7 By E.A.F. Required /�i Fee $ Jtt aV Related Cases , 2 0-0Z _ 9 SEE FILING INSTRUCTIONS AND CHAPTER 17 OF THE NATIONAL CITY MUNICIPAL CODE FOR MORE INFORMATION. ASSESSOR PARCEL NO. t�, ` PROPERTY LOCATION cog, 8 sTrt N r 1 wo COMBINED GENERAL PLAN/ZONING DESIGNATION C L.l Tentative ParceUSubdivision Map Application Revised December, 1998 Page 1 of 3 CIVIL E/NGINEER OR OTHER AUTHORIZED REPRESENTATIVE Name: VI tU(Z ROD(L.l(oOI Z—(-' Name: Signature L/ ✓ Signature (Signature acknowledg that this (Signature acknowledges that this application is being .filed) application is being filed) Address: kQ 01 'MOILEN A I .V > Address: s1/4) o9) SA.► E30) CA- , 9 z.i Phone No. 8 p 9 Lj�' '% 3 Phone No. Fax No. ('A,g3'-Sf81-%(3S Fax No. Date: 8 - 0 S-62.. Date: PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: a7Z/7���0 Name: //6 / 9/ 17 Signature Signature i (Signature ackn edges that this (Signature ackn edges that this applicationisbeing filed) application is being filed) Address: 3e.� / 2 4 dcW es 29 3 cq 92413 Phone No. dieW'..) — 44'6 Fax No(rpL9)62(9- W92 Date: Tentative Parcel/Subdivision Map Application Revised December, 1998 Page 2 of 3 Phone No. Fax No. Date: APPLICANT Name: �J`u�0,,. f7'" Cam'; (Please type or print) Signature: (Signature certifies ttiat the information submitted with this application is true and accurate to the best of the applicant's knowledge). Address: 3651 64 9 2/'3 Phone No. Fax No. Date: 2 Tentative ParcellSubdivision Map Application Revised December, 1998 Page 3 of 3 City of National City, California COUNCIL AGENDA STATEMENT ,IEETING DATE January 21, 2003 t AGENDA ITEM NO. 2 ITEM TITLE Resolution accepting the lowest responsive, responsible bid from Pursuit Technology, Inc., and authorizing award of bid #GS0203-2 for the build up of Police Patrol Vehicles. PREPARED BY DEPARTMENT Brenda E. Hodges Purchasing (619) 336-457010k EXPLANATION Requests for Bid were issued for parts, equipment and labor required to build up four new police patrol vehicles. Bids were mailed to ten vendors, netting two responses. Bids were opened and read publicly on January 6, 2003 with no vendors present for the opening. These four vehicles were purchased from FY0102 funds, but have not yet been put into service. They were obtained too late in the fiscal year to complete the build up. However, the FY0102 funds budgeted for the build up were encumbered on PO 63958 prior to the end of fiscal year, and $17,900 is available. FY0203 funds will be used to fund the balance. The total award to build up these four vehicles will be $19,277.86. The vendor agreed to the option to renew this bid for another year at the same price per vehicle. Environmental Review X N/A `-;s Financial Statement Approved By: $17,900 is available on PO 63958 from FY0102, and Finance Director FY0203 funds are available for the balance. 6 3-224-511-0000 Account No.4 STAFF RECOMMENDATION In concurrence with the Equipment Maintenance Supervisor, the Purchasing Agent recommends that the award be made as recommended, and that authority be given to the Purchasing Agent to issue esng pµµ Jh e order. �-jR- BOARD / COMMISSION RECOMMENDATION n/a ATTACHMENTS Bid Abstract Resolution K A-200 ',9.99i ) fisted Blow ) 2003-9 Resolution No. RESOLUTION NO. 2003 — 9 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE LOWEST RESPONSIVE, RESPONSIBLE BID FROM PURSUIT TECHNOLOGY, INC., AND AUTHORIZING AWARD OF BID GS0203-2 FOR THE BUILD UP OF FOUR NEW POLICE PATROL VEHICLES WHEREAS, the Purchasing Department of the City of National City did, in open session on January 6, 2003, publicly open, examine and declare all sealed bids for the build up of four new police patrol vehicles. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the contract for build up of four new police patrol vehicles to the lowest responsive, responsible bidder, to wit: PURSUIT TECHNOLOGY, INC. BE IT FURTHER RESOLVED that the City Council of the City of National City does hereby authorize the Purchasing Agent to execute on behalf of the City a purchase order between Pursuit Technology, Inc. and the City of National City for build up of four new police patrol vehicles for the Police Department. PASSED and ADOPTED this 21st day of January, 2003. Nick Inzunza, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: ~sr) sr George H. Eiser, Ill City Attorney ABS ACT BID ;, 0203-2 /2003 (A) (B) (C) (D) (E) (F) (G) EARLY 1% LOCAL NET COST TOTAL PAYMENT PROPOSED TAX FOR P PRODUCT TAX BID DISCOUNT AWARD ADJUST. ANALYSIS BIDDER: SUBTOTAL (B*.0775) (B+C) (D*%) (D-E) (B*.01) (F-G) Pursuit Technology $18,351.36 $926.50 $19,277.86 $0.00 $19,277.86 $0.00 $19,277.86 Buena Park Net 30 Thunderworks $23,447.47 $1,113.05 $24,560.52 $491.21 $24,069.31 $0.00 $24,069.31 Santee 2% 30 David Aguirre Enterprises No Response San Marcos National City Ford No Response National City Bob Baker Ford No Response San Diego Ken Grody Ford No Response Carlsbad Drew Ford No Response La Mesa Fuller Ford No Response Chula Vista Raceway Ford No Response Riverside Villa Ford No Response Orange City of National City, California COUNCIL AGENDA STATEMENT IEETING DATE January 21, 2003 AGENDA ITEM NO. 3 (-ITEM TITLE. RESOLUTION AUTHORIZING THE REALLOCATION OF $9,900 FROM THE GENERAL FUND, UNDESIGNATED FUND BALANCE TO THE POLICE DEPARTMENT'S CANINE SUPPLIES AND FIXED ASSETS ACCOUNTS FOR THE PURCHASE OF A NEW POLICE CANINE PREPARED BY Lt. Craig BoegterF7 DEPARTMENT Police16' Ext. 4433 EXPLANATION In fiscal year 2001/2002, Council approved replacement of one older police canine without adding another police officer. The amount approved was a total of $9,900 for the purchase, care and maintenance of the canine. Due to good health, the older canine ("Nick") was kept in service beyond projections, therefore, at the end of fiscal year 2001/2002, the $9,900 for the purchase and maintenance of a new canine was returned to the general fund because the purchase was not made. Nick's retirement is now pending due to failing health and advancing age. Replacement of this canine will allow the program to continue to provide less than lethal force options available for use in critical incidents. It is requested that $9,900 be reallocated from the General Fund, Undesignated Fund Balance into the Police Department's Maintenance and Operations Canine Supplies and Fixed Assets Accounts for the purchase, care and maintenance of a new police canine. Environmental Review X N/A Financial Statement Approved By: Sufficient resources exist in Account 001-2501 to accommodate the Finance Director reallocation of $2,900 to Acct. No. 001-411-000-259-0000 (Canine Supplies) and $7,000 to Acct. No. 001-411-000-599-0000 (Fixed Assets). Account No. 001-2501 STAFF RECOMMENDATION Approve Resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Proposed Resolution. Resolution No. 2003-10 A.200 (9:99) RESOLUTION NO. 2003 —10 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE REALLOCATION OF $9,900 FROM THE GENERAL FUND, UNDESIGNATED FUND BALANCE (001-2501) TO THE POLICE DEPARTMENT'S CANINE SUPPLIES (001-411-000-259-0000) AND FIXED ASSETS (001-411-000-599-0000) ACCOUNTS FOR THE PURCHASE OF A REPLACEMENT POLICE CANINE WHEREAS, a reallocation of funds from the General Fund, Undesignated Fund Balance to the Police Department's Canine Supplies and Fixed Assets Accounts is necessary to fund the purchase of a replacement police canine dog. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the following reallocation of funds: $9,900 FROM: Account No. 001-2501 (General Fund, Undesignated Fund Balance) $2,900 TO: Account No. 001-411-000-259-0000 (Canine Supplies) $7,000 TO: Account No. 001-411-000-259-0000 (Canine Supplies) PURPOSE To fund the purchase of a replacement police canine. PASSED and ADOPTED this 21 n day of January, 2003. Nick Inzunza, Mayor ATTEST: Michael. Dalla, City Clerk APPROVED AS TO FORM: c)P3 George H. Eiser, Ill City Attorney City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE January 21, 2003 AGENDA ITEM NO. 4 (-ITEM TITLE RESOLUTION AUTHORIZING THE CITY ENGINEER TO ESTABLISH TWO RED" "NO PARKING" ZONES ADJACENT TO THE DRIVEWAY AT 932 DELTA STREET (MENDOZA TSC ITEM NO. 2003-2) PREPARED BY Adam J. Landa DEPARTMENT Engineering 336-4380 EXPLANATION Mr. Mendoza owner of 932 Delta Street, has requested the installation of two red curb no parking zones adjacent to the driveway serving their property. According to Mr. Mendoza, parked vehicles are encroaching into his driveway thereby not allowing ingress and egress to his parking lot. The Traffic Safety Committee approved (2) 3 feet of red curb "No Parking" zone adjacent to his driveway at the meeting on January 8, 2003. Environmental Review X N/A Financial Statement STAFF RECOMMENDATI Adopt the Resol N/A ion Approved By: Finance Director Account No. BOARD / COMMISSION RECOMMENDATION The Traffic Safety Committee at its meeting of January 8, 2003, approved the (2) 3 feet red "No Parking" zones adjacent to his driveway at 932 Delta Street. ATTACHMENTS ( Listed Below) Resolution No, 2003-11 1. Resolution 2. Staff Report to the Traffic Safety Committee A 200 :9 99i 2003-2 RESOLUTION NO. 2003 —11 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY ENGINEER TO ESTABLISH TWO THREE-FOOT RED NO PARKING ZONES ADJACENT TO THE DRIVEWAY AT 932 DELTA STREET (MENDOZA, TSC ITEM NO. 2003-2) WHEREAS, Mr. Mendoza, the owner of 932 Delta Street, has requested the installation of two red no parking zones adjacent to the driveway serving his property due to parked vehicles encroaching into his driveway and thereby not allowing ingress and egress from his property; and WHEREAS, at its meeting on January 8, 2003, the Traffic Safety Committee approved installation of two three-foot red no parking zones adjacent to the driveway at 932 Delta Street. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the City Engineer is authorized to establish two three-foot red no parking zones adjacent to the driveway at 932 Delta Street. PASSED and ADOPTED this 21st day of January, 2003. Nick Inzunza, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, Ill City Attorney 4 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR JANUARY 8, 2003 ITEM TITLE: REQUEST FOR THE INSTALLATION OF RED CURB "NO PARKING" ZONE ADJACENT TO THE DRIVEWAY AT 932 DELTA STREET (BY: MENDOZA) PREPARED BY: Adam J. Landa, Public Works Department DISCUSSION: Mr. Mendoza, the owner of 932 Delta Street, has requested the installation of a red curb "No Parking" zone adjacent to his driveway. According to Mr. Mendoza, parked vehicles from his neighborhood are encroaching into his driveway thereby not allowing ingress and egress to his parking lot. STAFF RECOMMENDATION: Staff recommends the installation of two (2) 3 feet red curb "No Parking" zone adjacent to his driveway at 932 Delta Street. EXHIBITS: 1. Letter 2. Location Map 2003-2 City of National City, California COUNCIL AGENDA STATEMENT FETING DATE January 21, 2003 AGENDA ITEM NO. 5 ITEM TITLE RESOLUTION TO HOLD A PUBLIC HEARING ON THE FORMATION OF RESIDENTIAL PERMIT PARKING DISTRICT "I" LOCATED ON "A" AVENUE BETWEEN 24TH STREET AND 25TH STREET (LOPEZ TSC ITEM NO. 2002-36) PREPARED BY Adam J. Landa DEPARTMENT Engineering 336-4380 EXPLANATION Mrs. Silvia Lopez, a resident at 2427 "A" Avenue, has requested the formation of a Residential Parking District in her neighborhood. Employees from the Auto Body Shop at 2426 "A" Avenue frequently park in front of her residence and those of her neighbors. This has caused great inconvenience for the neighborhood. It is a concern when residents get home and cannot find a parking space in front of their residence. Mrs. Lopez has collected the signatures of 4 out of 5 properties that are involved in forming the new parking district. In accordance with City policy, the Engineering Staff conducted a survey (see attached report) on November 19, 2002 and December 3, 2002 of the area in the vicinity of the Auto Body Shop. The results of this survey was presented to the Traffic Safety Committee on January 8, 2003. At that meeting, it was recommended and approved that the parking district be established in accordance with the City Council Policy. The Policy requires that a public hearing be held before the establishment of the parking district. The public hearing shall be set for February 18, 2003 at 6:00 p.m. in the City Council Chambers. Environmental Review X N/A Financial Statement N/A STAFF RECOMMENDATIO Hold the Public Heari ct aff t pro Approved By: Finance Director ram` with the formation of the district. ccount No. BOARD / COMMISSION RECOMMENDATION The Traffic Safety Committee at its meeting of J nuary 8, 2003, approved the new parking district located on "A" Avenue between 24th and 25th treet. ATTACHMENTS ( Listed Below ) 1. Resolution 2. New Parking District boundaries Exhibit "A" 3. Staff Report to the Traffic Safety Committee A -zoo L9:99) Resolution No. 2003-12 1 RESOLUTION NO. 2003 —12 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY SCHEDULING A PUBLIC HEARING TO CONSIDER A REQUEST FOR THE FORMATION OF RESIDENTIAL PERMIT PARKING DISTRICT "I" (LOPEZ, TSC ITEM NO. 2002-36) WHEREAS, Silva Lopez, owner of 2437 "A" Avenue, has collected the signatures of four out of five property owners in the affected area requesting the formation of a Residential Parking District on "A" Avenue between 24th and 25th Streets due to parking areas being used by employees of a nearby business, which makes parking very difficult for residents; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the time for hearing any and all persons interested in the proposed formation of a Residential Parking District on "A" Avenue between 24th and 25th Streets is hereby set for 6:00 p.m. on February 18, 2003, in the City Council Chambers in the Civic Center, 1243 National City Boulevard, National City, California. BE IT FURTHER RESOLVED that the City Clerk of the City of National City, California, is hereby directed to provide notice of the time and place of said hearing in accordance with the law. PASSED and ADOPTED this 21st day of January, 2003. Nick Inzunza, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: t& aF George H. Eiser, Ill City Attorney (NATIINAL 24-th 25th ST STREET STREET I I z Ui VEW PAR z /NC rE) D/S7R/T L90/NDAR/ES 27th Li Si EXHIBIT NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR JANUARY 8, 2003 ITEM TITLE: 2 REQUEST TO ESTABLISH A RESIDENTIAL PARKING DISTRICT ON "A" AVENUE BETWEEN 24TH STREET AND 25TH STREET (BY: S. LOPEZ) PREPARED BY: Adam J. Landa, Public Works Department DISCUSSION: The Traffic Safety Committee directed Staff to conduct the survey for the establishment of the parking district on "A" Avenue between 24th Street and 25th Street. On two separate occasions, a count of parking space usage and availability was made on this section of 24th Street and "A" Avenue. These are the results of the survey: Date of Survey 11/19/02 12/03/02 Time of Survey 10:05 am 3:45 pm Total Spaces Available 15 15 Spaces Occupied 12 14 Spaces Occupied by Residents 2 3 Spaces Occupied by Non -Residents 10 11 Vacant Parking Spaces 3 1 No Records 0 0 The minimum criteria in determining whether to proceed with a recommendation for the establishment of the parking district are as follows: 1. The district shall be between two consecutive intersections. This condition is met. 2. At least 70% of the parking spaces are occupied by commuter vehicles (10 spaces) during the time the parking survey is being conducted. This condition is met. The minimum criteria requires that both conditions be met by the survey. In this case, both meet the requirements. STAFF RECOMMENDATION: Staff recommends that at this time the parking district proceed to the City Council for the establishment of a new parking district. EXHIBITS: 1. Location Map 2002-36B 0 NA AVENUE) - V City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE January 21, 2003 AGENDA ITEM NOo 6 (-ITEM TITLE RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. 020 FOR THE FEDERAL -AID PROJECT NO. STPLZ-5066(008), WODEN STREET PEDESTRIAN OVERCROSSING REMOVAL ON HARBOR DRIVE PREPARED BY Din Daneshfar 336-4380 EXPLANATION DEPARTMENT Engineering/Public Works SEE ATTACHED EXPLANATION Environmental Review X N/A Financial Statement The funds should be deposited into the Account No. 308-00000-341, a d app{ctpriated into Approved By ✓ Account No. 308-409-500-598-60 STAFF RECOMMENDAT Finance Direct Account Now 1. Adopt the Resolut . Direct the City Clerk to insert council resolution number and date in the duplicate copies of the '; ogram Supplement anmail the executed duplicate copies along with a copy of the resolution to Caltrans. A fully executed original of the agreement will be returned to the City upon ratification by Caltrans. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below 1. Resolution 2. A letter dated November 20, 2002 from the Department of Transportation 3. Duplicate copies of the Program Supplement No. 020 Resolution No. 2003-13 A-2QQy 4b 991 EXPLANATION: In accordance with the State of California, Department of Transportation, the existing unused and closed pedestrian bridge over Harbor Drive in National City should be removed as an alternative to seismic retrofit. The bridge does not connect an intersection street, sidewalk or pathway to Harbor Drive. The project consists of removing the existing single -span steel bridge structure, approximately 122 feet long, and 12 feet wide. It will also include the removal of the temporary chain link fences, and street signs. On April 25, 1997, the City obtained authorization to proceed with the Preliminary Engineering (PE) work. The total amount of obligated funds was $30,000 (88.53% Federal and 11.47% State Matching funds). However, based upon the City's latest engineering cost estimate and the revised Caltrans procedures, the available authorized funds were found to be insufficient to complete the PE work. Through several meetings with Caltrans, the City Of National City requested additional funds in order to complete the work. The City's request for additional funds was finally agreed to by Caltrans. On September 4, 2002, the State authorized the City of National City to proceed with the PE phase of the project based upon the City's new proposal. The amount of the new obligation was $32,352.00 (80% Federal and 20% State matching funds). The new total amount authorized for the preliminary engineering phase is $62,352.00. In order to process the upcoming invoices through the Department of Transportation for the PE work, the City must execute a program supplement agreement. The purpose of this Resolution is to approve the attached Program Supplement Agreement No. 020 for the PE phase. See attachments for the additional information. RESOLUTION NO. 2003 —13 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. 020 FOR THE FEDERAL -AID PROJECT NO. STPLZ-5066(008), WODEN STREET PEDESTRIAN OVERCROSSING REMOVAL ON HARBOR DRIVE WHEREAS, in accordance with the California Department of Transportation, the existing unused and closed Woden Street pedestrian bridge over Harbor Drive in National City should be removed as an alternative to seismic retrofit; and WHEREAS, on September 4, 2002, the State authorized the City to proceed with the Preliminary Engineering phase of the project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Program Supplement Agreement No. 020 for the Federal -Aid Project No. STPLZ-5066(008), Woden Street Pedestrian Overcrossing removal on Harbor Drive. PASSED and ADOPTED this 21st day of January, 2003. Nick Inzunza, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, Ill City Attorney STATE OF CALIFORNIA . BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS,Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 November 20, 2002 Mc. -.Cut# dr. Director of Public Works City of National City 1243 National City Boulevard National City, CA 91950 Attn: Mr. Din Daneshfar File : 11-SD-0-NATC STPLZ-5066(008) In National City on Woden Street Pedestrian Overcrossing on Harbor Dr, Bridge No. 57C-0193. Dear MT. WiAiacae; Jr.: Enclosed is an original and one copy of Program Supplement Agreement No. 020- to Administering Agency -State Agreement No. 11-5066. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization" and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, FARDAD FALAKFARSA, Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (11) DLAE - Gary Vettese PROGRAM SUPPLEMENT NO. 020 to LOCAL AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 11-5066 Date:November 07, 2002 Location: 11-SD-O-NATC Project Number: STPLZ-5066(008) E.A. Number:11-212244 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on 10/17/78 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: In National City on Woden Street Pedestrian Overcrossing on Harbor Dr, Bridge No. 57C-0193. TYPE OF WORK: Seismic Retrofit LENGTH: 0.1 (MILES) Estimated Cost Federal Funds Matching Funds $62,352.00 BMDO HMSO $25,882.00 $26,559.00 LOCAL $0.00 SEIS MATCH $9,911.00 OTHER $UA10 CITY OF NATIONAL CITY By Date Attest Title STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementatic Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer/7/ j /' Date $62,352.00 Chapter Statutes Item Year Prog 379 2002 2660-102-042 2002-200 20.30.010.690 379 2002 2660-102-890 2002-2003 20.30.010.690 BC Category Fund Source AMOUNT C 224060 042-T 9,911.00 C 224060 892-F 52,441.00 Program Supplement 11-5066-020- ISTEA Page 1 of 3 11-D-0-NATC STPLZ-5066(008) SPECIAL COVENANTS OR REMARKS 11/07/2002 1. The ADMINISTERING AGENCY agrees to use their own funds to pay for any portion of the project not eligible under the Seismic Safety Retrofit Program. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. State Seismic funds will provide the match to Federal Funds, as well as ADMINISTERING AGENCY overhead costs, relating to seismic project development. 5. The ADMINISTERING AGENCY is required to have accordance with the Single Audit Act and OMB a total of $300,000 or more in federal funds year. The federal funds received under this an audit in A-133 if it receives in a single fiscal project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 6. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 7. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Program Supplement 11-5066-020- ISTEA Page 2 of 3 11 SM-0-NATC 11/07/2002 STPLZ-5066(008) SPECIAL COVENANTS OR REMARKS Procedures Manual. 8. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 9. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). Program Supplement 11-5066-020- ISTEA Page 3 of 3 City of National City, California COUNCIL AGENDA STATEMENT IEETING DATE January 21, 2003 AGENDA ITEM NO. 7 ITEM TITLE RESOLUTION OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO HANSON SJH CONSTRUCTION FOR THE NATIONAL CITY STREET RESURFACING PROJECT, SPEC. NO. 02-2 PREPARED Michael Long 33 DEPARTMENT Public Works/Engineering EXPLANATION On January 7, 2003, six (6) bids were received and opened for the National City Street Resurfacing Project, Specification No. 02-2. The project includes the repair of bituminous pavements in various locations within the City of National City. The pavement repairs vary from full -depth reconstruction, to pavement overlays, depending on the type and severity of the street conditions. All affected pavement markings will be replaced. Staff has reviewed all of the proposals and found the lowest responsive bidder, Hanson SJH Construction, qualified to perform the work. The total cost of the project is estimated to be $2,270,000.00. This amount includes the construction bid price of $1,890,377.18 plus approximately 15% ($285,000.00) for contingencies, and approximately 5% ($94,622.82) for materials testing, inspection, and surveying. Environmental Review X N/A Financial Statement The total cost of the project is estirrkste,00 e.4 to be $2,270,000.00. This amo nt is within the estimated buffet fior hisy proro c .Finance Direct Funding is available through A c.0 t Number 109-409-500-598-6035, 343-409-500-598-65, 345- 409-500-598-6035, 125-409- %00 5'_8-6035 a d ►7-409-500-598-6035. c unt No. Adopt the Resoluti BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. 1. Resolution 2. Bid Opening Spreadsheet 3. Bid Opening Sheet A-2(199 2003-14 RESOLUTION NO. 2003 —14 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO HANSON SJH CONSTRUCTION FOR THE NATIONAL CITY STREET RESURFACING PROJECT (Specification No. 02-2) WHEREAS, the Public Works/Engineering Department of the City of National City did, in open session on January 7, 2003, publicly open, examine and declare all sealed bids for the National City Street Resurfacing Project, Specification No. 02-2. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the contract for the National City Street Resurfacing Project to the lowest responsive, responsible bidder, to wit: HANSON SJH CONSTRUCTION BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract between Hanson SJH Construction and the City of National City for the National City Street Resurfacing Project. Said contract is on file in the office of the City Clerk. PASSED and ADOPTED this 21st day of January, 2003. Nick Inzunza, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney 02-03 Overlay Project Contractor Hanson SJH Const. J. D. Paving Inc. SRM Contracting and Paving Southland Paving Inc. Daley-CCAC, J. V. ABC Construction Co., Inc. Rank 1 2 3 4 5 6 Mobilization (Is) 1 $21,323.10 $75,308.20 $28,525.00 $140,800.00 $86,122.93 $27,107.00 Clearing & Grubbing (Is) 1 $1,000.00 $56,540.00 $60,135.00 $22,000.00 $7,000.00 $45,000.00 Unclassified Excavation (cy) 800 $17,032.00 $18,160.00 $34,240.00 $37,600.00 $65,600.00 $33,600.00 R&R Street Section 1.5":AC on 8" Base (sf) 59614 $151,419.56 $137,112.20 $134,131.50 $204,476.02 $223,552.50 $226,533.20 R&R Street Section 2" AC on 10" Base (sf) 85859 $218,940.45 $238,688.02 $236,112.25 $311,668.17 $386,365.50 $420,709.10 R&R Street Section 3" AC on 8" Base (sf) 107031 $269,718.12 $303,968.04 $305,038.35 $337,147.65 $272,929.05 $299,686.80 R&R AC Only (tons) 1185 $72,071.70 $67,734.60 $75,247.50 $112,575.00 $80,580.00 $111,390.00 Pavement Miling (If) 62390 $45,544.70 $53,655.40 $53,031.50 $52,407.60 $46,792.50 $49,912.00 Pavement Fabric (sy) 126589 $94,941.75 $100,005.31 $101 271.20 $98,739.42 $86,080.52 $88,612.30 AC Overlay (tons) 12246 $551,070.00 $555,233.64 $598,829.40 $535 150.20 $ 587,808.00 $644,139.60 Manholes (ea) 65 $13,000.00 $19,662.50 $16,510.00 $11,700.00 $35,750.00 $15,600.00 Monuments (ea) 9 $1,350.00 $2 227.50 $3,960.00 $1,485.00 $5,850.00 $3,150.00 R&R Cross Gutter (sf) 6079 $96,412.94 $69,239.81 $70,820.35 $67,780.85 $85,106.00 $63,829.50 $14,612 00 $11,802.00 New Cross Gutter (sf) 1124 $18,647.16 $12,802.36 $13 094.60 $12,532.60 R&R Sidewalk (sf) 6990 $44,037.00 $46 343.70 $47,532.00 $45,435.00 $45,435 00 $42,639.00 New Sidewalk (sf) 4471 $23,472.75 $27,004.84 $27,720.20 $26,602.45 $22,355.00 $24,590.50 Remove Concrete (sf) 1350 $4,684.50 $4,009.50 $4,117.50 $3,915.00 $2,700.00 $3,645.00 R&R Curb & Gutter (If) 1939 $53,749.08 $55,668.69 $65,926.00 $54,679.80 $60,109.00 $51,383.50 New Curb & Gutter (If) 1023 $22,986.81 $29,370.33 $30,127.35 $28,848.60 $19,437.00 $27,109.50 Traffic Striping (Is) 1 $23,000.00 $24,357.30 $24,985.85 $26,000.00 $23,500.00 $25,000.00 Ped Ramps (ea) 15 $20,475.00 $19,305.00 $22,200.00 $18,975.00 $30,000.00 $18,000.00 $28,798.00 $44,660.00 $30,800.00 $29,260.00 Reinstall Traffic Loops (ea) 154 $43,890.00 $44,044.00 $2,131.25 $3,300.00 $1,980.00 R&R Alley Apron (sf) 275 $2,750.00 $2 178.00 $21213.75 New Driveway (sf) 1880 $11,054.40 $13,028.40 $13 254.00 $12,784.00 $12,220.00 $12,032.00 R&R Driveway (sf) 6694 $47,795.16 $46,389.42 $47,192.70 $45,519.20 $53,552.00 $43,511.00 $235.00 $2,750.00 $3,200.00 $1,400.00 R&R Storm Drain Cover D-3 (ea) 1 $1,426.00 $1,760.00 New Gravity Wall (cy) 3 $3,339.00 $594.00 $606.00 $600.00 $3,480.00 $600.00 R&R Retaining Wall (sf) 363 $15,246.00 $10,781.10 $13,068.00 $10,599.60 ' $16,698.00 $10,164.00 $1,890,377.18 $2,035,171.86 $2,058,923.00 $2,269,562.41 $2,310,935.00 $2,332,386.00 J \COMMON\ENGINEERAIIKE1BID SPECS AND CONTRACT AGMTS\02-2\02-03 OVERLAY PROJECT BID OPENING SPECIFICATION NUMBER: 02-2 PROJECT TITLE: NATIONAL CITY STREET RESURFACING PROJECT, FY 02-2 OPENING DATE: TUESDAY, JANUARY 7, 2003 TIME: 3:00 P.M. ESTIMATE: $2,000,000.00 PROJECT ENGINEER: MICHAEL LONG NO. BIDDER'S NAME (PAGE 13 OR 14) BID AMOUNT (PAGE 15) ADDENDA (PAGE 13) BID SECURITY (PAGE 19 BOND) 1. HANSON SJH CONSTRUCTION P.O. BOX 3150 SAN DIEGO, CA 92113 $1,890,377.18 N/A YES 2. J.D. PAVING, INC. 1412 BARHAM DRIVE SAN MARCOS, CA 92078 $2,035,171.86 N/A YES 3. SRM CONTRACTING & PAVING 7192 MISSION GORGE ROAD SAN DIEGO, CA 92120 $2,058,923.00 N/A YES 4. SOUTHLAND PAVING 361 N. HALE AVENUE ESCONDIDO, CA 92029 $2,269,562.41 N/A YES 5. DALEY-CCACJ. 5370 EASTGATE MALL SAN DIEGO, CA 92121 $2,310,935.00 N/A YES 6. ABC CONSTRUCTION 3120 NATIONAL AVENUE SAN DIEGO, CA 92113 $2,332,386.00 N/A YES B [D02-2 AEETING DATE City of National City, California COUNCIL AGENDA STATEMENT January 21, 2003 AGENDA ITEM NO. 8 (-ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ESTABLISHING A CAPITAL IMPROVEMENT PROJECT EXPENDITURE ACCOUNT FOR THE NEW MUNICIPAL LIBRARY PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CARRIER-JOHNSON ARCHITECTS TO PERFORM PHASE THREE CONSULTING SERVICES FOR THE NEW MUNICIPAL LIBRARY PREPARED BY EXPLANATION Stephen Kirkpatrick 336-4580 DEPARTMENT See attached explanation Public Works/Engineering Environmental Review Financial Statement STAFF RECOMMENDAT Adopt the Resolution cr di ure ccount, and approve and authorize the Mayor to execute the design agreement with Carrier Johnson. X N/A ttached explanation Approved By: Finance Direc Account No. BOARD / COMMISSION RECOMMENDATION N/A t ATTACHMENTS ( Listed Below ) 1.Resolution L3. Capital Improvement Project Sheet Contract Resolution No. 2003-15 A-200 ;9 99) EXPLANATION: The City was recently successful in applying for and receiving a grant for $11,112,814 from the State of California Library Bond Act administered by the Office of the State Librarian for the design and construction of a new municipal library. The voters of National City also approved a ballot measure for a General Obligation Bond for $6,000,000 on the March 5, 2001 ballot to fund the City's obligatory share of the design and construction costs in accordance with the State grant terms. The attached Resolution creates a new Capital Improvement Project Expenditure Account with a total balance of $17,112,814 for the project with these two sources of funds. Included in this budget number are design, land acquisition, construction, construction management, and furnishing and equipment costs. Not included are library relocation and City staff project administration costs. It should be noted that this is anexpenditure account. The "final" amount of the State of California grant is based upon 65% of the actual design and construction cost. Likewise, the City's share is based upon paying 35% of the actual design and construction cost. The State grants funds will be reimbursed to the City based upon payments made during design and construction. The General Obligation Bond funds will constitute the City's share of the cost and will provide the needed cash flow for the project. One of the first tasks to be undertaken by staff will be detailed cash -flow analysis for the design and construction phases of the work so that the City can time the sale of the bonds and cover the expenditures until they are reimbursed by the State. Depending on when the bonds are sold and how quickly we are able to move on the project, there may be a need to devise another way to provide a cash flow for the project, such a loan from reserves until the bond are sold. The second component of the Resolution approves a contract with Carrier Johnson for the design of the library. This is the third phase of the design. The two previous phases had to be performed as part of preparing a complete grant application. This third and final phase of the design contract takes the plans to date and creates bid -able and construction ready documents. The contract also provides for the architect to supply technical assistance during the construction phase. In accordance with the contract, Carrier Johnson will be providing professional services to the City and as such, the City, through a process known as "Qualification -Based Selection" selected them. This selection process is in accordance with the laws of the State of California, and in accordance with the requirements of the grant. This project has been ongoing for two years. The following is offered as a brief history of the phases of the contract with Carrier Johnson to -date: On September 21, 2001, the City issued a Request for Qualifications asking interested architectural firms to submit Statements of Qualifications if they were interested in working on the City's library project. Statements were due by October 19, 2001. Twelve firms submitted statements. City staff and two members of the Library Board reviewed the statements and "short listed" six firms, and the six were invited for an interview. As a result of the interviews, Carrier Johnson was the unanimous choice and contract negotiations ensued. On December 1, 2001, the City Council authorized a contract with Carrier Johnson Architects to perform design and consulting services necessary to complete the first phase of work necessary to submit a Library Bond Act Application. On March 5, 2002, the voters of National City approved Proposition H, thereby allowing the City to raise $6 million to pay the required 35% matching share by selling general obligation bonds. On March 12, 2002, the City Council authorized a second phase of the Carrier Johnson Architects contract to complete the next phase of work necessary to submit an application to the Office of the State Librarian. The application was submitted on June 14, 2002. On December 19, 2002, the City was notified by the State that we were successful in receiving the grant. The resolution today authorizes the third phase of work necessary in the design of the library facility. FINANCIAL STATEMENT: The total cost of the library project is estimated to cost approximately $17,112,814, not including library relocation or City staff project administration costs. The funding of these costs is from a grant received from the State Library Bond Act ($11,112,814) and the sale of General Obligation Bonds ($6,000,000). The State grants funds will be reimbursed to the City based upon payments made during design and construction. The General Obligation Bond funds will constitute the City's share of the cost and will provide the needed cash flow for the project. One of the first tasks to be undertaken by staff will be detailed cash -flow analysis for the design and construction phases of the work so that the City can time the sale of the bonds and cover the expenditures until they are reimbursed by the State. Depending on when the bonds are sold and how quickly we are able to move on the project, there may be a need to devise another way to provide a cash flow for the project, such as a loan from the reserves until the bonds are sold. RESOLUTION NO. 2003 —15 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ESTABLISHING A CAPITAL IMPROVEMENT PROJECT EXPENDITURE ACCOUNT FOR THE NEW MUNICIPAL LIBRARY PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CARRIER-JOHNSON ARCHITECTS TO PERFORM PHASE THREE CONSULTING SERVICES FOR THE NEW MUNICIPAL LIBRARY WHEREAS, the City has received a grant for $11,112,814 from the State of California Library Bond Act administered by the Office of the State Librarian for the design and construction of a new municipal library; and WHEREAS, on March 5, 2001, the voters of National City approved a ballot measure for a General Obligation Bond for $6,000,000 to fund the City's obligatory share of the design and construction costs of a new municipal library in accordance with the State grant terms; and WHEREAS, it is necessary to establish a Capital Improvement Project Expenditure Account using these sources of funds, for a total of $17,112.814; and WHEREAS, the first and second phases of the library design were performed by Carrier -Johnson Architects as part of the grant application for the library; and WHEREAS, it is proposed that an Agreement be entered into with Carrier - Johnson Architects to perform Phase Three architectural services for the Project, consisting of design development, preparation of contract documents, participation in the competitive bidding process, and construction administration, at a cost of $1,089,668. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby creates the Project Expenditure Account for the new municipal library in the amount of $17,112,814, with the following sources of funds: $11,112,814 — National City Library Fund (Account No. 241-409-500-598-1583) $6,000,000 — Library Capital Outlay Fund (Account No. 108-409-500-598-1583) Resolution No. 2003 — 15 January 21, 2003 Page Two BE IT FURTHER RESOLVED that the City Council hereby authorizes the Mayor to execute an agreement between the City of National City and Carrier -Johnson Architects to prepare construction documents and provide contract administration services for the new library project. Said Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 21t day.of January, 2003. Nick Inzunza, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: 1J 444 George H. Eiser, III City Attorney CITY OF NATIONAL CITY CAPITAL IMPROVEMENT REQUEST 1. Project Title NATIONAL CITY LIBRARY 2. Department PUBLIC WORKS/ ENGINERING 3. Project Number 1583 4. Project Location 1401 NATIONAL CITY BLVD Department Contact STEPHEN KIRKPATRICK 6. Phone Number X4383 7. Project Description and Justification Design and construct a new municipal library at 1401 National City Boulevard. This library will be funded by a grant from the office of the State Library and the sale of General Obligation Bonds. Included in this estimated budget are design, land acquisition, construction, construction management inspection, and furnishings/equipment costs. This budget does not include library relocation costs or city staff project administration costs. 8. Project Detail Amount Site Acquisition 1.220 000 Construction & Inspection other * *Furnishings and Equipment/Construction Management Amount 12,300,375 Design 1,332.000 2 260,439 Total Costs 9. Financing Source and Budget Schedule State Grant (241) Year 1 FY 02-03 Year 2 FY Year 3 FY Year 4 FY Year 5 FY 11,112,814 General Obligation Bonds (108) 6,000,000 TOTALS 17,112,814 10. Operating Cost Increase (Decrease) Personal Services Maintenance and Operation Capital Outlay (Not Included above) Total Ope • ost Increase Year 1 Year 2 Year 3 Year 4 Year 5 11. Requ: :ign. _ : N en Ap royal ! DIRE CTOR ECTOR OF PUBLIC WORKS (Date) 1/13/03 p-140, Form CM-109 Rev 6/92 ORIGI AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND CARRIER JOHNSON, INCORPORATED THIS AGREEMENT is entered into this 21" day of January 2003 by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Carrier Johnson, Inc. (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide professional architectural services. WHEREAS, the CITY has determined that the CONTRACTOR is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit A. This is Phase Three of what is contemplated to be a three- phase design process. The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall keep CITY staff advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 3. PROJECT COORDINATION AND SUPERVISION. Mr. Stephen Kirkpatrick hereby is designated as the Project Coordinator for the CITY and will monitor the Revised 5/2000 progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Mr. Kevin Krumdieck thereby is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The total compensation for the work contemplated as part of Phase Three is $1,089,668. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and reimbursables, if any. The total cost for all work described in Exhibit A shall not exceed the schedule given in Exhibit A without prior written authorization from the CITY's Project Coordinator. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit A as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth in Exhibit A. All work required by this contract will be completed by June 1, 2005. 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR assigns to the CITY and thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method, utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. 2 Revised 5/2000 The CITY shall hold the CONTRACTOR harmless from any liability arising from any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY, should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. The CONTRACTOR is not an employee of the CITY and is not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or subcontractors, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its subcontractor(s) shall require the subcontractor to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work within the City. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during 3 Revised 5/2000 the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. The CITY expects that the CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR' s employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. The CONTRACTOR has had no professional liability judgments made against then related to the professional performance of design services in the last five years. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR will not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRAC- TOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter 4 Revised 5/2000 disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to indemnify, and hold harmless the City of National City, its officers, employees and volunteers, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, costs or attorneys' fees, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, in any way resulting from or arising out of the CONTRACTOR's negligent performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, defend and hold harmless the CITY and its officers, employees and volunteers from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney's fees and costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: A. Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. 5 Revised 5/2000 D. Workers' compensation insurance covering all of its employees and volunteers. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change, ten (10) days for non- payment of premium. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement, except professional liability limits. I. Insurance shall be written with only California admitted companies that hold a current policyholder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal fmancial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the 6 Revised 5/2000 dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days Revised 5/2000 (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: Tom G. McCabe City Manager City of National City 1243 National City Boulevard National City, CA 91950 To the CONTRACTOR: Mr. Gordon Carrier Principal Carrier Johnson, Inc. 1301 Third Avenue San Diego, California, 92101 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any fmancial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. 22. MISCELLANEOUS PROVISIONS. 8 Revised 5/2000 A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. 9 Revised 5/2000 CITY OF NATIONAL CITY By: Nick Inzunza, Mayor, CONTRACTOR By: COB/President/Vice President By: Secretary/Asst. Secretary/CFO/Asst. Treasurer APPROVED AS TO FORM: George H. Eiser, III City Attorney 10 Revised 5/2000 CARRIER JOHNSON ARCHITECTURE INTERIOR DESIGN PLANNING GORDON R. CARRIER AIA MICHAEL C. JOHNSON AIA WILLIAM C. BOCKEN AIA DEBORAH P. ELLIOTT IIDA FRANK A. WOLDEN 1301 THIRD AVENUE SAN DIEGO CALIFORNIA 92101 TEL 619 239 2353 FAX 619 239 6227 2600 MICHELSON DII SUITE 400 IRVINE CALIFORNIA 92612 TEL 949 955 2353 FAX 949 955 2177 December 16, 2002 (Revised 12/18/02) Mr. Stephen Kirkpatrick Assistant Director of Public Works City of National City, Engineering Department 1243 National City Boulevard National City, CA 91950 RE: City of National City Public Library Architectural Services Extension Proposal Dear Steve, This proposal extends our original scope of work (Phase 1 & 2 - per our contract dated December 4, 2001) to provide the remainder of design services needed to complete the Library design documents and construction administration. Our proposal is based on a lump sum basis for the professional services defined herein. If additional services are needed, we will provide them on an hourly basis. The effort and fees shown below are in addition to the amounts defined in our existing contract as Phase 1 & 2. SCOPE OF WORK Attachment 1 defines the detailed services that Carrier Johnson proposes to provide. These can be modified as required to meet the City's needs. This proposal has been based on a schedule for Library completion by approximately July 2005. Attachment 2 shows our anticipated phase durations and the associated milestones. If drawing package reviews by National City or the State of California are extended (more than 3-4 weeks), Carrier Johnson reserves the right to adjust our fee for the additional time. Carrier Johnson will provide the City with completed Contract Documents suitable for bidding and constructing the work as a single project with a qualified General Contractor. The General Conditions of the Contract for Construction will be similar to AIA A201. vcv000, carrlerlohnson. cool G P. CANflIFR ARCIIITICI Mr Stephen Kirkpatrick Revised December 18, 2002 Page 2 of 4 SCOPE ASSUMPTIONS 1. Carrier Johnson's team will prepare Contract Documents necessary for General Contractor Bidding and for approval by National City plan check agencies. Carrier Johnson will also provide documents for submission to the State of California OLC. However, meetings and presentations to State staff will be done on a time and materials basis as the need arises. 2. This proposal is based on the following submittals of Documents: 100% Design Development package 50% Construction Document package 100% Construction Document package for permitting Construction Document Bid Package 3. If subsequent modifications of the Public Library Construction and Renovation Bond Act of 2000 requires substantially different or more numerous submission requirements than outlined in this proposal, Carrier Johnson fees will be adjusted equitably based on the additional effort. 4. The City will provide all library facility information, city demographics, site title and other related legal documents for Carrier Johnson's use on a timely basis. 5. The City will provide an independent cost estimate by a third party (not CJ estimator) if required by the Bond Act Regulations. Our review of Title 5, section 20436 does not seem to require an independent estimate. 6. We understand the site has been re -mediated of contaminated soil in accordance with prevailing environmental laws. Our environmental consultant has prepared an initial CEQA study. Based on this report, the National City Planning Department has determined that the project qualifies for a categorical exemption from CEQA provisions. 7. Limited offsite public improvements (streets, signals, or utilities) have been anticipated within this fee proposal. The design team assumes the existing infrastructure will support this project. Civil will provide the following off- site improvement services: • Public street improvements (15`h street only) and As builts • Best Management Practice Plan ® Elevation Certificate for FEMA Map Revision ® NAVD88 datum re -surveying 8. Artist renderings, detailed physical site presentation models, or CAD 3D (virtual) models are not within the scope of this proposal. They can be provided as additional services if the need arises. 9. The previously selected consultants can continue with an extension of their services. New consultants will be selected with National City's approval from firms that the team has worked with on similar projects. Carrier Johnson has received proposals from the consultants listed in Attachment 3 to base this fee proposal on. If National City wants to use another firm, Carrier Johnson reserves the right to adjust the fee accordingly. 10. If a form of project delivery other than Design/ Bid/ Build is used, Carrier Johnson reserves the right to adjust our fee accordingly. Mr Stephen Kirkpatrick Revised December 18, 2002 Page 3 of 4 PROFESSIONAL FEES Carrier Johnson has billed $241,700 to date for the completion of Phase 1 and 2 services against a Not - To -Exceed maximum of $257,405. Our proposal for the remainder of the design phases is as follows: PHASE FEE DESIGN DEVELOPMENT $ 265,260 CONTRACT DOCUMENTS $ 518,988 BIDDING $ 18,300 CONSTRUCTION ADMINISTRATION $ 250,320 TOTAL — PHASE 3 $1,052,868 TOTAL — PREVIOUS PHASES $ 237,100 TOTAL PROJECT FEES $1,289,968 EXPENSES $ 36,800 EST. $ 4,600 $ 41,400 EST. This total adds up to $1,331,368 in total design costs. The Grant application budget ( page 25) total for lines 12,13,14,15,17, and 18 add up to $1,324,000. The overage of $7,368 is due to an extensive amount of specialized civil design work. Linnvedt-McColl has estimated a fee of $28,090 to cover the following non -typical costs: Street Improvement plans (15`h st.), Grading plans, Erosion Control plans, Best Management Practice Plan, FEMA Elevation Certificate , Survey tie into NAVD88, As built plans of public improvements and grading. As discussed, we have provided an estimate of consultant team reimbursable expenses. We will bill you as expenses occur at the direct cost plus 15% for administrative handling. In addition to the fee amounts provided above, we suggest that you may want to carry a $50,000 design fee contingency to allow for miscellaneous services if they arise. REIMBURSABLE EXPENSES Reimbursable expenses include, but are not limited to: CADD plotting, reprographics, reproduction, and photographic work done out of office, out of town travel, mileage from Architect's office to site, and messenger or delivery service charges. We have provided our best estimate of what these services may cost in the Fee Summary section above. Mr Stephen Kirkpatrick Revised December 18, 2002 Page 4 of 4 We hope this proposal meets your needs and can be approved as submitted so that a contract amendment can be approved by City Council and executed. We would like to start the Design Development work in earnest on January 2,2003. There is approximately $26,000 left on our contract that could carry us (for a few weeks) until City Council can approve our amendment. Please let us know if you have any questions regarding the submitted information, or if you need anything else. We would appreciate you confirming a start date by 12/23/02, so we can mobilize staff and consultants. Sincerely, CARR SON 41-24-mb K'w."iAI,� Carrier, President Kevin L Krumdieck, Senior Associate ipal In Charge Senior Project Manager achments: 1. Architect's Services Description 2. Design Schedule 12/12/02 3. Design Team Composition Attachment 1 ARCHITECT'S SERVICES: DESIGN AND CONTRACT ADMINISTRATION TABLE OF ARTICLES: 1.0 PROJECT ADMINSTRATION SERVICES 2.0 SUPPORTING SERVICES 3.0 EVALUATION AND PLANNING SERVICES 4.0 DESIGN SERVICES 5.0 CONSTRUCTION PROCUREMENT SERVICES 6.0 CONTRACT ADMINISTRATION SERVICES 7.0 FACILITY OPERATION SERVICES 8.0 SCHEDULE OF SERVICES 1.0 PROJECT ADMINISTRATION SERVICES 1.1 The Architect shall manage the Architect's services and administer the Project. The Architect shall consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team and issue progress reports. The Architect shall coordinate the services provided by the Architect and the Architect's consultants with those services provided by the Owner and the Owner's Consultants. 1.2 When Project requirements have been sufficiently identified, the Architect shall prepare, and periodically update, a Project schedule that shall identify milestone dates for decisions required of the Owner, design services furnished by the Architect, completion of documentation provided by the Architect, commencement of construction and Substantial Completion of the Work. 1.3 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program, budget and aesthetics in developing the design for the Project. 1.4 Upon request of the Owner, the Architect shall make a presentation to explain the design of the Project to representatives of the Owner. 1.5 The Architect shall submit design documents to the Owner at intervals appropriate to the design process for purposes of evaluation and approval by the Owner. The Architect shall be entitled to rely on approvals received from the National City Library Page 1 of 10 CI Project 4486.01 Owner in the further development of the design. 1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 1.7 EVALUATION OF BUDGET AND COST OF THE WORK 1.7.1 For the State Library Grant Application submission (06/14/02) the Project requirements were sufficiently identified so that the Architect could prepare a preliminary estimate of the Cost of Work. This estimate was based on current area, volume or similar conceptual estimating techniques. As the design process progresses through the end of the preparation of the Construction Documents, the Architect shall update and refine the preliminary estimate of the Cost of the Work. The Architect shall advise the Owner of any adjustments to previous estimates of the Cost of Work indicated by changes in Project requirements or general market conditions. If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget, and the Owner shall cooperate with the Architect in making such adjustments. 1.7.2 Evaluations of the Owner's budget for the Project, the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Architect represent the Architect's judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment, over the contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Project or from any estimate of the cost of the Work or evaluation prepared or agreed to by the Architect. 1.7.3 In preparing estimates of the Cost of the Work, the Architect shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. If an increase in the Contract Sum occurring after execution of the Contract between the Owner and the contractor causes the budget for the Cost of the Work to be exceeded, that budget shall be increased accordingly. 1.7.4 If bidding or negotiation has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the construction industry. 1.7.5 If the budget for the Cost of the Work is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall: .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize re -bidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with terms of the Agreement; National City Library Page 2 of 10 CI Project 4486.01 .4 cooperate in revising the Project Scope and quality as required to reduce the Cost of the Work. 1.7.6 If the Owner chooses to proceed under Clause 1.7.5.4, the Architect, without additional compensation, shall modify the documents for which the Architect is responsible under this Agreement as necessary to comply with the budget for the Cost of the Work. The modification of such documents shall be the limit of the Architect's responsibility under this Paragraph 1.7. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not construction is commenced. 2.0 SUPPORTING SERVICES 2.1 The following services shall be provided by the Owner or the Owner's consultants and contractors. 2.1.1 The Owner shall furnish a program setting forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, special equipment, systems and site requirements. 3.0 EVALUATION AND PLANNING SERVICES 3.1 The Architect shall review the Owner's proposed method of contracting for construction services and shall notify the Owner of anticipated impacts that such method may have on the Owner's program, financial and time requirements, and the scope of the Project. 4.0 DESIGN SERVICES 4.1 The Architects design services shall include the normal civil, structural, mechanical and electrical engineering services. The following specialty consultant services are also included: cost estimating, landscape, acoustical, security, and information technology. The scope of each of these consultants will generally match the work of the Architect as described herein. 4.2 SCHEMATIC DESIGN DOCUMENTS 4.2.1 Schematic Design Services have already been provided to create the documents submitted in the State Grant Application (06/14/02). 4.3 DESIGN DEVELOPMENT DOCUMENTS 4.3.1 The Architect shall provide Design Development Documents based on the approved Schematic Design Documents and updated budget for the Cost of the Work. The Design Development Documents shall illustrate and describe the refinement of the design of the Project, establishing the scope, relationships, forms, size and appearance of the Project by means of plans, sections and elevations, typical construction details, and equipment layouts. The Design Development Documents shall include specifications that identify major materials and systems and establish in general their quality levels. National City Library Page 3 of 10 CJ Project 4486.01 4.4 CONSTRUCTION DOCUMENTS 4.4.1 The Architect shall provide Construction Documents based on the approved Design Development Documents and updated budget for the Cost of the Work. The Construction Documents shall set forth in detail the requirements for construction of the Project. The Construction Documents shall include Drawings and Specifications that establish in detail the quality levels of materials and systems required for the Project. 4.4.2 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of: (1) bidding and procurement information which describes the time, place and conditions of bidding; bidding or proposal forms; and the form of agreement between the Owner and the contractor; and (2) the Conditions of the Contract for Construction (General, Supplementary and other conditions). The Architect also shall compile the Project Manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. 5.0 CONSTRUCTION PROCUREMENT SERVICES 5.1 The Owner may retain the Architect to provide Construction Management Services under separate contract. In terms of this Scope of Services, the Architect will provide services described below to assist in the procurement process. 5.2 COMPETITIVE BIDDING 5.2.1 Bidding documents shall consist of bidding requirements, proposed contract forms, General Conditions and Supplementary Conditions, Specifications and Drawings. 5.2.2 If requested by the Owner, the Architect shall arrange for procuring the reproduction of Bidding Documents for distribution to prospective bidders. The Owner shall pay directly for the cost of reproduction or shall reimburse the Architect for such expenses. 5.2.3 The Construction Manager shall distribute the Bidding Documents to prospective bidders and request their return upon completion of the bidding process. The Construction Manager shall maintain a log of distribution and retrieval, and the amounts of deposits, if any, received from the returned to prospective bidders. 5.2.4 The Architect shall consider requests for substitutions, if permitted by the Bidding Documents, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. 5.2.5 The Architect shall participate in a pre -bid conference for prospective bidders. 5.2.6 The Architect shall prepare responses to questions from prospective bidders and provide clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 5.2.7 The Architect shall participate in the opening of the bids. The Architect shall subsequently document and distribute the bidding results, as directed by the Owner. 6.0 CONTRACT ADMINISTRATION SERVICES 6.1 GENERAL ADMINSTRATION National City Library Page 4 of 10 Cl Project 4486.01 6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in the edition of AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement. Modifications made to the General Conditions, when adopted as part of the contract Documents shall be enforceable under this Agreement only to the extent that they are consistent with this Agreement or approved in writing by the Architect. 6.1.2 The Architect's responsibility to provide the Contract Administration Services under this Agreement commences with the award of the initial Contract for Construction and terminates at the issuance to the Owner of the final Certificate for Payment. However, the Architect shall be entitled to a Change in Services in accordance with Paragraph 8.2 when Contract Administration Services extend 60 days after the date of Substantial Completion of the Work. 6.1.3 The Architect shall be a representative of and shall advise and consult with the Owner during the provision of the Contract Administration Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amendment. 6.1.4 Duties, responsibilities and limitations of authority of the Architect under this Article 6 shall not be restricted, modified or extended without written agreement of the Owner and Architect with consent of the Contractor, which consent will not be unreasonably withheld. 6.1.5 The Architect shall review properly prepared, timely requests by the Contractor for additional information about the Contract Documents. A properly prepared request for additional information about the Contract Documents shall be in a form prepared or approved by the Architect and shall include a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. 6.1.6 If deemed appropriate by the Architect, the Architect shall on the Owner's behalf prepare, reproduce and distribute supplemental Drawings and Specifications in response to requests for information by the Contractor. 6.1.7 The Architect shall interpret and decide matters concerning performance of the Owner and Contractor under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. 6.1.8 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and initial decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either and shall not be liable for the results of interpretations or decisions so rendered in good faith. 6.1.9 The Architect shall render initial decision on claims, disputes or other matters in question between the Owner and contractor as provided in the contract Documents. However, the Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. 6.2 EVALUATIONS OF THE WORK National City Library Page 5 of 10 CJ Project 4486.01 6.2.1 The Architect, as a representative of the Owner, shall visit the site at intervals appropriate to the stage of the Contractor's operations, or as otherwise agreed by the Owner and the Architect in Article 8, (1) to become generally familiar with and to keep the Owner informed about the progress and quality of the portion of the Work completed, (2) to endeavor to guard the Owner against defects and deficiencies in the Work, and (3) to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. Hovever, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. The Architect shall neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connections with the Work, since these are solely the Contractor's rights and responsibilities under the Contract Documents. 6.2.2 The Architect shall report to the Owner known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. However, the Architect shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of and shall not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons or entities performing portions of the Work. 6.2.3 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 6.2.4 Except as otherwise provided in this Agreement or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Contractor through the Architect about matters arising out of or relating to the Contract Documents. Communications by and with the Architect's consultants shall be through the Architect. 6.2.5 The Architect shall have authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect will have authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. 6.3 CERTIFICATION OF PAYMENTS TO CONTRACTOR 6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue Certificates for Payment in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Paragraph 6.2 and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Architect's knowledge, information and belief, the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents National City Library Page 6 of 10 CI Project 4486.01 upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. 6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 6.3.3 The Architect shall maintain a record of the Contractor's Applications for Payment. 6.4 SUBMITTALS 6.4.1 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect's actions shall be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner, Contractor or separate contractors, while allowing sufficient time in the Architect's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. 6.4.2 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. 6.4.3 If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of the Contractor by the Contract Documents, the Architect shall specify appropriate performance and design criteria that such services must satisfy. Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor shall bear such professional's written approval when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals. 6.5 CHANGES IN THE WORK 6.5.1 The Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. The Architect may authorize minor changes in the Work not involving an adjustment in Contract Sum or an extension of the Contract Time which are consistent with the intent National City Library Page 7 of 10 CI Project 4486.01 of the Contract Documents. If necessary, the Architect shall prepare, reproduce and distribute Drawings and Specifications to describe Work to be added, deleted or modified, as provided in Paragraph 8.2. 6.5.2 The Architect shall review properly prepared, timely requests by the Owner or Contractor for changes in the Work, including adjustments to the Contract Sum or Contract Time. A properly prepared request for a change in the Work shall be accompanied by sufficient supporting data and information to permit the Architect to make a reasonable determination without extensive investigation or preparation of additional drawings or specifications. If the Architect determines that requested changes in the Work are not materially different from the requirements of the Contract Documents, the Architect may issue an order for a minor change in the Work or recommend to the Owner that the requested change be denied. 6.5.3 If the Architect determines that implementation of the requested changes would result in a material change to the Contract that may cause an adjustment in the Contract Time or Contract Sum, the Architect shall make a recommendation to the Owner, who may authorize further investigation of such change. Upon such authorization and based upon information furnished by the Contractor, if any, the Architect shall estimate the additional cost and time that might result from such change, including any additional costs attributable to a Change in Services of the Architect. With the Owner's approval, the Architect shall incorporate those estimates into a Change Order or the appropriate documentation for the Owner's execution or negotiation with the Contractor. 6.5.4 The Architect shall maintain records relative to changes in the Work. 6.6 PROJECT COMPLETION 6.6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion, shall receive from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor, and shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. 6.6.2 The Architect's inspection on shall be conducted with the Owner's Designated Representative to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. 6.6.3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including any amounts needed to pay for final completion or correction of the Work. 6.6.4 The Architect shall receive from the Contractor and forward to the Owner: (1) consent of surety or sureties, if any to reduction in or partial release of retainage of the making of final payment and (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens. National City Library Page 8 of 10 CI Project 4486.01 7.0 FACILITY OPERATION SERVICES 7.1 The Architect shall meet with the Owner or the Owner's Designated representative promptly after Substantial Completion to review the need for facility operation services. 7.2 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall conduct a meeting with the Owner and the Owner's Designated Representative to review the facility operations and performance and to make appropriate recommendations to the Owner. 8.0 SCHEDULE OF SERVICES 8.1 Design and Contract Administration Services beyond the following limits shall be provided by the Architect as a Change in Services. .1 up to (2) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor. .2 up to (75) visits to the site by the Architect over the duration of the Project during construction. .3 up to (2) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents. .4 up to (2) inspection for any portion of the Work to determine final completion. 8.2 The following Design and Contract Administration Services shall be provided by the Architect as a Change in Services: .1 presentation quality scale models or artist renderings of the project; .2 computer graphics such as renderings or virtual models; .3 review of a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect. .4 responses to the Contractor's requests for information where such information is available to the contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner - provided information, Contractor -prepared coordination drawings, or prior Project correspondence or documentation; .5 Change Orders and Construction Change Directives requiring evaluation of proposals, including the preparation or revision of Instruments of Service; .6 providing consultation concerning replacement of Work resulting from fire or other cause during construction; .7 evaluation of an extensive number of claims submitted by the Owner's consultants, the Contractor or others in connection with the Work; .8 evaluation of substitutions proposed by the Owner's consultants or contractors and making subsequent revisions to Instruments of Service resulting therefrom; National City Library Page 9 of 10 Cl Project 4486.01 .9 preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; or .10 Contract Administration Services provided 60 days after the date of Substantial Completion of the Work. 8.3 The Architect shall furnish or provide the following services only if specifically designated: SERVICES RESPONSIBILITY (Architect, Owner or Not Provided) .1 Program Detail Development Architect .2 Land Survey Services Architect .3 Geotechnical Services Architect .4 Space Schematics/Flow Diagrams Architect .5 Existing Facilities Surveys Architect .6 Economic Feasibility Survey Owner .7 Traffic Analysis Owner .8 Site Analysis Architect .9 Owner Supplied Data Coordination Architect .10 Civil Design Architect .11 Landscape Design Architect .12 Interior Design Architect .13 Value Analysis Owner .14 Detailed Cost Estimating Architect .15 On -Site Project Representation Not Provided .16 Construction Management Architect (under separate contract) .17 Start-up Assistance Not Provided .18 Record Drawings Not Provided .19 Post -Contract Evaluation Not Provided .20 Graphic Design Not Provided .21 Acoustic Design Architect .22 Communication/Data Technology Architect .23 Security Architect .24 Lighting Architect .25 Off -site Utility and Traffic Improvements Owner .26 Off -site Drainage Studies Owner .27 FF&E design Architect (under separate contract) .28 Library Move in Coordination Owner National City Library Page 10 of 10 CJ Project 4486.01 ATTACHMENT 2 NATIONAL CITY PUBLIC LIBRARY PROJECT PRELIMINARY SCHEDULE CARRIER JOHNSON as of 12/12/02 Duration Start Finish 2002 2003 2004 2005 ID . Task Name D JIFIMIAIMIJIJIAISIOINID JIFIMIAIMIJIJIAISIOINID JIFIMIAIMIJIJIAISIOINID JIFIMIAIMIJIJ 1 SELECT ARCHITECTURAL TEAM 1 d 12/3/01 12/3/01 2 3 NEEDS ASSESSMENT 111.4 d 12/4/01 5/8/02 13 14 PLAN OF SERVICE 85 d 1/8102 5/6/02 row 21 22 BUILDING PROGRAM 85.4 d 1/8/02 5/7102 ^ 29 30 SCHEMATIC DESIGN 95 d 1/29/02 6111/02 ^ 40 41 STATE GRANT AWARD 124 d 6/12/02 12/2/02 WIIIIIIIMIlp 44 45 E DESIGN DEVELOPMENT 15.4 w 1/2/03 4/18103 46 47 CONSTRUCTION DOCUMENTS 21 w 4121103 9/12/03 48 49 BIDDING/ AWARD 15.4 w 9/15/03 12/30/03 50 66 w 12/31/03 4/5/05 51 CONSTRUCTION 52 II 3gt 53 LIBRARY MOVE IN 12 w 4/6/05 6/28/05 54 6/29 55 7 OPEN LIBRARY 0.28 w 6/29/05 6/30/05 Pa Attachment 3 NATIONAL CITY LIBRARY — DESIGN TEAM COMPOSITION PROFESSIONAL DISCIPLINE FIRM STATUS 1 Architectural 2 Grant Application Assistance 3 Environmental Assessment 4 Civil Engineering 5 Geotechnical Report 6 Structural Engineering CARRIER JOHNSON San Diego, CA THE FROMM GROUP San Diego, CA RECON ENVIRONMENTAL San Diego, CA LINTVEDT, McCOLL San Diego, CA GEOCON INC. San Diego, CA KPFF San Diego, CA 7 Mech & Plumbing Engineering GEM ENGINEERING San Diego, CA 8 Electrical and Telcom Engineering JOHNSON CONSULTING ENGINEERS Poway, CA 9 Landscape Architecture 10 Cost Estimating GARBINI & GARBINI San Diego, CA CUMMINGS LLC San Diego, CA 11 Video Production Services 4 SQUARE San Diego, CA 12 Acoustical VSA n ASSOCIATES Los Angeles, CA 13 Security SCGI Yorba Linda, CA 14 Signage NOT YET SELECTED 15 Furniture, Fixtures & Equipment Design CARRIER JOHNSON San Diego, CA Schematic Design complete Effort complete Effort complete Schematic Design complete Effort complete Schematic Design complete Schematic Design complete Schematic Design complete Schematic Design complete Schematic Estimate complete Effort complete Not yet engaged Not yet engaged Not yet engaged Not yet engaged City of National City, California COUNCIL AGENDA STATEMENT METING DATE January 7, 2003 AGENDA ITEM NO. 9 ITEM TITLE A RESOLUTION OF THE CITY COUNCIL AMENDING THE GENERAL PLAN AND HOUSING ELEMENT REGARDING CONVERSION OF APARTMENTS TO CONDOMINIUMS. CASE FILE NOS. GP-2002-2, A-2002-3. PREPARED BY Roger Post 336-4310 DEPARTMENT Planning EXPLANATION The City Council voted to approve the amendment to allow conversion of apartments to condominiums after holding a public hearing on December 17, 2002. The amendment affects the General Plan and Housing Element, as well as Titles 17 (Subdivisions) and 18 (Land Use) of the Municipal Code. The attached resolution is needed to amend the General Plan and Housing Element. An ordinance amending the affected portions of the Municipal Code was introduced on January 7. It will be considered for adoption following action on the attached resolution and is addressed by a separate agenda item. Environmental Review X N/A Financial Statement N/A STAFF RECOMMENDATION Adopt the proposed resolution. BOARD J COMMISSION RECOMMENDATION N/A Approved By: Finance Director Account No. ATTACHMENTS ( Listed Below Resolution Resolution No, 2003-16 A-200 (9;99) RESOLUTION NO. 2003 —16 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ADOPTING AN AMENDMENT TO THE GENERAL PLAN AND HOUSING ELEMENT APPLICANT: WESTONE MANAGEMENT CONSULTANTS CASE FILE NO. GP-2002-2 WHEREAS, the City Council considered the recommendation and findings of the Planning Commission for approval of an amendment to the General Plan and Housing Element regarding conversion of apartments to condominiums, along with evidence and testimony presented at the duly advertised public hearing held by the City Council on December 17, 2002; and WHEREAS, the Planning Commission and City Council have caused and duly held studies and proceedings for the timely amendment to the General Plan of the City of National City, pursuant to Title 7, Chapter 3, Article 6 of the Government Code of the State of California; and WHEREAS, the Planning Commission at a duly advertised public hearing held on December 2, 2002 considered the proposed amendment to the General Plan of the City of National City, along with all evidence and testimony presented at said hearing; and WHEREAS, the City Council recognizes the need and desirability to conduct reviews of, and consider amendments to, the General Plan to accommodate the changing needs of the community. BE IT FURTHER RESOLVED that the City Council finds that the proposed amendment, which will remove the prohibition on condominium conversions and add procedures for their approval, is in the public interest and consistent with General Plan policies, since it will provide increased opportunities for home -ownership at all income levels, and case by case review will permit the City to require necessary upgrading of the existing housing. The amendment will not affect the following findings made for certification of the Housing Element: 1. The updated Housing Element substantially complies with the provisions of Article 10.6 of the California Government Code, including addressing the needs of all income levels. 2. The City has met its fair share of the regional housing needs for the 1991- 1999 Housing Element cycle, as determined by the San Diego Association of Governments. City and SANDAG records show that the City assisted 396 lower income households between 1991 and 1996, or more than ten times its fair share for the Housing Element cycle. Resolution No. 2003 —16 January 21, 2003 Page Two 3. The updated Housing Element addresses the dispersion of lower income housing within the City. The Element contains housing goals, policies and programs to achieve a wide variety of housing throughout the City. This is consistent with the criterion that there be additional opportunities for affordable housing not only in areas within the City where concentrations of lower income households already exist, taking into account the availability of necessary public facilities and infrastructure. 4. No City actions or policies prevent the development of the identified sites pursuant to California Government Code Section 65583, or accommodation of the City's share of the total regional housing need, pursuant to Section 65584. As documented in the updated Housing Element, the City has sufficient vacant land for construction of housing needed for all household income levels, in accordance with estimates adopted by the San Diego Association of Governments. No governmental constraints have been identified that would limit construction on the properties affordable to all household income levels. BE IT FURTHER RESOLVED that the City Council hereby amends Housing Element Policy 2.1 to read as follows: Consider, on a case -by -case basis, the conversion of existing apartments or other rental properties to condominiums, community projects, or stock cooperatives in order to provide additional home ownership opportunities at all income levels. BE IT FURTHER RESOLVED that the City Council hereby amends General Plan Chapter IV (Housing) Policy H as follows: Consider, on a case -by -case basis, the conversion of existing apartments or other rental properties to condominiums, community projects, or stock cooperatives in order to provide additional home ownership opportunities at all income levels. PASSED and ADOPTED this 21st day of January, 2003. Nick Inzunza, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk George H. Eiser, Ill City Attorney City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE January 21, 2003 AGENDA ITEM NO. 10 (-ITEM TITLE RESOLUTION APPROVING A SUBDIVISION AND PLANNED DEVELOPMENT PERMIT FOR FIVE RESIDENTIAL UNITS ON THE EAST SIDE OF Q AVENUE AT 7TH STREET WITH A VARIANCE FOR THE LOCATION OF PARKING SPACES AND FENCING (APPLICANT: DANIEL FURLAN) (CASE FILE NO.: S-2002-1/PD-2002-4/Z-2002-3) PREPAREDRoger P t 36 4310 DEPARTMENT Planning EXPLANATION The City Council voted to approve this item at the January 7, 2003 public hearing. The attached resolution is needed to follow through on the action CEnwiror nse€atal Review x N/A Categorical Exemption Financial Statement N/A Approved By:. Finance Director Account No. STAFF RECOMMENDATION Adopt the attached resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Be[ow ) Resolution Res ol tton No. 2003-17 A-200 (9 99) RESOLUTION NO. 2003 —17 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A TENTATIVE SUBDIVISION MAP AND PLANNED DEVELOPMENT PERMIT FOR FIVE RESIDENTIAL UNITS ON THE EAST SIDE OF Q AVENUE AT 7TH STREET WITH A VARIANCE FOR THE LOCATION OF PARKING SPACES AND FENCING APPLICANT: DANIEL FURLAN CASE FILE NO. S-2002-1/PD-2002-4/Z-2002-3 WHEREAS, application was made for approval of a tentative subdivision map and planned development permit for five residential units on the east site of Q Avenue at 7th Street with a variance for the location of parking spaces and fencing on property generally described as: Lots 1 through 7, inclusive, in Block 2 of Bach and Shaules Addition, in the City of National City, County of San Diego, State of California, according to Map thereof No. 1072, filed in the Office of the County Recorder of San Diego County, July 27, 1907, together with the northerly one-half of the street adjoining said Lots 1 through 7, inclusive, on the south as vacated by Resolution No. 9536, recorded February 14, 1968 as File No. 25927 of Official Records. Also together with that portion of the south one-half of the alley adjacent to said Lots 6 and 7 on the northwest, as closed and vacated by resolution of the City of National City, a certified copy recorded December 5, 1986, as File No. 88-623060 of Official Records. Also, together with the easterly 10 feet of "Q" Avenue adjoining said Lot 1, Block 2, and said northerly one-half of 7th Street on the west as vacated by Resolution No. 10,064, recorded March 31, 1970, as File No. 55841 of Official Records. Excepting therefrom the northwesterly 50 feet of Lots 1, 2 and 3 in Block 2 of said Bach and Shaules addition and the northwesterly 50 feet of the easterly 10 feet of "Q" Avenue adjoining said Lot 1, Block 2 on the west. WHEREAS, the Planning Commission of the City of National City, California, considered said application at a public hearing held on November 4, 2002, and by Resolution recommended conditional approval of the application; and WHEREAS, December 17, 2002, and January 7, 2003, at which time oral and documentary evidence was presented; and Resolution No. 2003 —17 January 21, 2003 Page Two WHEREAS, at said public hearings the City Council considered the staff report prepared for Case File Nos. S-2002-1, PD-2002-4, and Z-2002-3, which is maintained by the City, and incorporated herein by reference, along with evidence and testimony at said hearing; and WHEREAS, this action is taken pursuant to all applicable procedures required by State and City law; and WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City, California, that it hereby approves the tentative subdivision map and planned development permit for five residential units on the east side of Q Avenue at 7th Street with a variance for the location of parking spaces and fencing, based on the following findings: FINDINGS FOR APPROVAL OF THE TENTATIVE SUBDIVISION MAP 1. The proposed map is consistent with the National City General Plan, since the development is consistent with the uses and density allowed by the RM-1 General Plan/Zone Designation, and since no Specific Plan is applicable to the site. 2. The site is physically suitable for the proposed type of development, since the proposed site is in a residential area and contains some relatively level areas that can accommodate the proposed units, and since the proposed grading will provide stable building pads. 3. The site is physically suitable for the proposed density of development, since the 0.53 acre property can accommodate pads for the five proposed units at a density of 9.5 units/acre and since other nearby properties are developed at similar or greater densities. Additionally, the site is physically suitable for the proposed density, since there is adequate access to public services and facilities. 4. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat, since the site is disturbed and surrounded by urban development and uses. 5. The design of the subdivision and the proposed/required improvements are not likely to cause serious public health problems, since all necessary public services will be provided. Resolution No. 2003 —17 January 21, 2003 Page Three 6. The design of the subdivision and the proposed/required improvements will not conflict with easements, acquired by the public at large, for access through or use of the property within the proposed subdivision, since no such easements are located on the site. 7. The discharge of sewerage waste from the subdivision into the City of National City sewer system will not result in violation of existing requirements prescribed by the California Regional Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Water Code, as specified by Government Code Section 66474.6. 8. The subdivision has been considered by the Planning Commission with regard to its effect on the housing needs of the region, and these needs are balanced by the public service needs of the residents and available fiscal and environmental resources. 9. The design of the subdivision provides, to the extent feasible, for future passive and natural heating and cooling opportunities in the subdivision, based on consideration of local climate, topography, property configuration and other design and improvement requirements without requiring reduction in allowable density or lot coverage. FINDINGS FOR APPROVAL OF THE PLANNED DEVELOPMENT PERMIT 1. That the site for the proposed use is adequate in size and shape, since it will accommodate five units consistent with density limitations of the applicable RM-1 zone, and since variances for less than required separation between the buildings and for a six- foot tall fence in the front yard setback area will maintain adequate yards areas. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the site is located at the intersection of two residential collector streets, designed to carry residential traffic to nearby arterial roadways, and since the proposed use will generate a small number of residential trips. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since adequate setbacks will be maintained separating development from adjacent properties and since the residential use will be compatible with surrounding residential development. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since it will provide home ownership opportunities as encouraged by the General Plan. Resolution No. 2003 — 17 January 21, 2003 Page Four FINDINGS FOR APPROVAL OF THE ZONE VARIANCE 1. That because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, the strict application of Title 18 of the Municipal Code (Zoning) deprives such property of privileges enjoyed by other property in the vicinity and under the identical zone classification, since site topography partly consisting of steep slopes limits the development area on the property. 2. That the requested variance is subject to such conditions which will assure that the adjustment authorized will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since level properties in the area would be able to develop at the same or a greater density and provide typical accessory structures and uses such as fences and parking. 3. That the variance does not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property, since the General Plan and Title 18 of the Municipal Code allow for up to 12 residential units on the property. BE IT FURTHER RESOLVED that based on the findings hereinbefore stated, said tentative subdivision map and planned development permit for five residential units on the east side of Q Avenue at 7th Street with a variance for the location of parking spaces and fencing, based on the following conditions: 1. This Tentative Map, Planned Development Permit and Zone Variance authorize the development of five residential units for individual sale. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A -Revised, Case File No. S-2002-1/PD-2002-42-2002-3, dated 10/1 /2002. 2. A detailed landscape and underground irrigation plan, including plant types, methods of planting, etc., shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 3. The retaining wall and fence shall be constructed along the north property line, abutting the alley, except where it will maintain a three-foot clearance around an existing utility pole. 4. A safety fence/railing shall be constructed along the south edge of the parking lot and all common areas that adjoin a steep slope. Resolution No. 2003 — 17 January 21, 2003 Page Five 5. The developer shall work with San Diego Gas & Electric and Pacific Bell in relocating an existing guy wire so that it no longer encroaches onto the property. 6. A trash enclosure shall be provided in accordance with City standards. It shall be designed to harmonize with the proposed development. 7. The security fence/gate along Q Avenue shall include a gate for pedestrian access. 8. All of the residential units shall be constructed with 12-inch eaves. 9. Plans submitted with any application for a building permit must comply with the 2001 California Building, Plumbing, Electrical, and Mechanical Codes and the California Title 24 handicapped and energy regulations. 10. A grading and drainage plan, prepared in accordance with the City's standard requirements by a Registered Civil Engineer, shall be submitted showing all existing on and off -site improvements. All necessary measures for prevention of storm water pollution, and hazardous material run-off to the public storm drain system from the proposed parking lot or development shall be implemented with the design of the grading plan. This shall include the provision of such devices as storm drain interceptors, clarifiers or filters. Best Management Practices for the maintenance of the parking lot, including sampling, monitoring and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National City Pollutant Discharge Elimination System regulations. Also, method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in City right-of-way shall be six inch in size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 11. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscape improvements installed within the public right-of-way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or street. The proposed sprinkler heads shall be installed behind the sidewalk, and the irrigation mainline upon private property only, as required by the City. The property owner, its successors or assigns shall remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer. 12. For P.V.C. irrigation lines in the public right-of-way, a metallic identification tape shall be placed between the bottom layer of the finished surface and the top of the lines. Resolution No. 2003 — 17 January 21, 2003 Page Six 13. A soils engineering report shall be submitted for Engineering Department's review. The report shall address the stability of all of the existing and proposed slopes on the property. It shall also address the adequacy of the building pads, the criteria for any new retaining wall design and the maximum allowable soil bearing pressure. At minimum parking lot pavement sections shall be two inch A.C. over four inch Class II aggregate base. Street pavement sections shall be in accordance with Standard Drawing G-24 with National City modifications. All soils report findings and recommendations shall be part of the Engineering Department requirements. 14. A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and the grading construction on private property. 15. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all the proposed grading, drainage, street improvement, landscaping and retaining wall work shall be posted. Three percent of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted.. The deposit is subject to adjustment. 16. Street improvements shall be in accordance with the City standards. All missing street improvements, 105 feet of sidewalk and 60 feet of alley, shall be constructed. All abandoned driveway aprons shall be removed and replaced with curb, gutter and sidewalks. 17. A Title Report shall be submitted to the Engineering Department for review of all existing easements and the ownership of the property. 18. The final map shall meet all of the requirements of the Subdivision Map Act, and the National City Municipal Codes including certification, acknowledgement, complete boundary information and monumentation. 19. The developer shall bond for the monumentation, the public improvements and the on -site grading, drainage, landscaping, and other improvements through an agreement with the City prior to approval of the final map. 20. All utility distribution facilities within the boundaries of the subdivision, and within half the street abutting the new subdivision shall be placed underground. 21. The final map shall be recorded prior to issuance of any building permit. 22. All new property line survey monuments shall be set on private property, unless otherwise approved. Resolution No. 2003 —17 January 21, 2003 Page Seven 23. The final map shall use the California Coordinate System for its "Basis of Bearing" and express all measured and calculated bearings in terms of the system. The angle grid divergence from a true meridian, and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. 24. A fire sprinkler system shall be installed in each of the residential units. 25. A rapid entry system for Police Department access shall be provided in compliance with Municipal Code Chapter 10.47. 26. Television cable companies shall be notified a minimum of 48 hours prior to filling of cable trenches. 27. Exterior walls of buildings/ freestanding fences/ trash enclosures to a height of not less than 6 feet shall be treated with "Graffiti Melt Coating" manufactured by Genesis Coatings, Inc. A similar product may be used, subject to approval from the Building and Safety Director. Graffiti shall be removed within 24 hours of its observance. 28. The property owner shall submit a letter to the Sweetwater Authority stating fire flow requirements. The owner shall enter into an agreement with the Authority for any water facility improvements required for the proposed project, prior to obtaining the final map approval. 29. The developer shall provide a declaration of covenants, conditions and restrictions, running with the land, clearly setting forth the privileges and responsibilities, including maintenance, payment of taxes, etc. involved in the common ownership of parking areas, walks, retaining walls, utilities recreational facilities and open spaces, prior to approval of the final map. Said CC&R's shall be subject to approval as to content and form by the City Attorney. The CC&R's shall allow the City the authority but not the obligation to assume maintenance of the property and assess the full cost including overhead costs therefore as a lien against the property if said property is not adequately maintained per the agreement. The CC&R's shall include a determination that thefunds provided by the maintenance provisions will be sufficient to cover all contemplated costs. 30. A corporation, association, property owners' group, or similar entity shall be formed with the right to assess all the properties whibh are jointly owned with interests in the common areas and facilities in the entire development to meet the expenses of such entity, and with authority to control, and the duty to maintain, all of said mutually available features of the development. Such entity shall operate under recorded conditions, covenants, and restrictions approved by the City Attorney as to form and content, which shall include compulsory membership of all owners and flexibility of assessments to meet changing costs of maintenance, repairs and services. Resolution No. 2003 — 17 January 21, 2003 Page Eight 31. Before this Subdivision, Planned Development Permit and Zone Variance shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Subdivision/ Planned Development Permit/Zone Variance. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Subdivision/Planned Development Permit/Zone Variance are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. BE IT FURTHER RESOLVED that copies of this Resolution shall be transmitted forthwith to the applicant; and, BE IT FURTHER RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedure Section 1094.6. PASSED and ADOPTED this 21st day of January, 2003. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Air George H. Eiser, Ill City Attorney Nick Inzunza, Mayor City of National City, California COUNCIL AGENDA STATEMENT 11 AEETING DATE January 21, 2003 AGENDA ITEM NO. ITEM TITLE WARRANT REGISTER #26 PREPARED BY R. Palazo EXPLANATION DEPARTMENT Finance Marylou Matienzo 619-336-4330 Ratification of Warrant Register #26 per Government Section Code 37208. Environmental Review Financial Statement Not applicable. Approved By; Finance Direct Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $ 1,258,198.08. BOARD / COMMISSION REC E CATION ATTACHMENTS ( Listed Below ) 1. Warrant Register #26 2. Workers Comp Warrant Register dated 12/18/02 and 12/25/02 3. Payroll Warrant Register dated 12/18/02 Resolution No. A-200 (9:99) City of National City, California COUNCIL AGENDA STATEMENT !FETING DATE January 21, 2003 12 AGENDA ITEM NO. ITEM TITLE WARRANT REGISTER #27 PREPARED BY R. Palazo EXPLANATION DEPARTMENT Finance Marylou Matienzo 619-336-4330 Ratification of Warrant Register #27 per Government Section Code 37208. Financial Statement Not applicable. Approved By; Fi Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $ 814,065.92. BOARD { COMMISSION RECOMM :.RATION glL.4/t: ATTACHMENTS (Listed Below } 1. Warrant Register #27 2. Workers Comp Warrant Register dated 01/01/03 3. Payroll Warrant Register dated 01/01/03 Resolution Pie, A-200 (9:99) City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE January 21, 2003 AGENDA ITEM NO. 13 ITEM TITLE WARRANT REGISTER #28 PREPARED BY EXPLANATION R. Palazo DEPARTMENT Finance Marylou Matienzo 619-336-4330 Ratification of Warrant Register #28 per Government Section Code 37208. f Environmental Review N/A Financial Statement Not applicable. Approved By, Finance Dirac or STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $ 412,553.10. Account No. BOARD / CO tsSIO DECO E ATION ATTACHMENTS ( Listed Below ) 1. Warrant Register #28 2. Workers Comp Warrant Register dated 01/08/03 Resolution No. A-200 (9i99) City of National City, California COUNCIL AGENDA STATEMENT .,IEETING DATE JANUARY 21, 2003 AGENDA ITEM NO. 14 ITEM TITLE CONSOLIDATED CASH AND INVESTMENT REPORT AS OF OCTOBER 31, 2002 PREPARED BYALISON HUNTER EXPLANATION DEPARTMENT FINANCE - MARYLOU MATIENZO EXT: 4330 FOR THE CITY COUNCIL'S INFORMATION AND IN COMPLIANCE WITH IHh CITY'S INVESTMENT POLICY, THE CONSOLIDATED CASH AND INVESTMENT REPORT AS OF OCTOBER 31, 2002 IS HEREBY SUBMITTED. THIS REPORT REFLECTS THE COMPONENTS OF THE INVESTMENT PROGRAM FOR THE PERIOD THEN ENDED. THE INVESTMENT PORTFOLIO PROVIDES FOR SUFFICIENT LIQUIDITY TO MEET THE FOLLOWING MONTH'S ESTIMATED EXPENDITURES. Environmental Review N/A Financial Statement NOT APPLICABLE Approved By:/rJ✓ Finance Directo Account No. STAFF RECOMMENDATION WE RECOMMEND THAT THE REPORT BE ACCEPTED AND FILED. BOARD/COM CONCUR: SSION RECOMx E DATION ATTACHMENTS ( Listed Below ) . CASH ACCOUNT SUMMARY . PORTFOLIO SUMMARY . PORTFOLIO DETAIL -INVESTMENTS . ACTIVITY REPORT -SORTED BY BROKERS Resolution No, 5.INVESTMENTS BY BROKERS 6.CONSOLIDATED CASH REPORT 7.MONTHLY STATEMENT OF RECEIPTS 8.MONTHLY STATEMENT OF DISBURSEMENTS A -zoo (9.99i CITY OF NATIONAL CITY CASH ACCOUNT SUMMARY 31-Oct-02 REVOLVING CASH RETURNED CHECKS BANK OF AMERICA #80200 OUTSTANDING WARRANTS PAYROLL OUTSTANDING WARRANTS CASH HELD BY BROKERS INVESTMENTS LAI F TOTAL INVESTMENT EARNINGS HISTORY: FISCAL YEAR 2002-03 2001-02 2000-01 1999-00 1998-99 1997-98 1996-97 1995-96 1994-95 1993-94 1992-93 1991-92 1990-91 1989-90 1988-89 1987-88 1986-87 1985-86 BALANCE 3,592.83 9,995.17 55, 942.92 (487,171.20) (276,196.72) 208,626.45 14,301,383.64 22,445,256.78 $ 36,261,429.87 YEAR-TO-DATE 128,899.27 $ 1,500,216.86 $ 2,642, 502.96 1,841,539.16 1,702,889.57 1,478,232.91 1,256,907.31 974,113.25 1,001,709.56 1,011,586.52 721, 913.49 864,052.63 1,303,878.52 1,544,993.71 1,311,930.94 979,435.87 1, 048, 978.23 1,321,688.93 TOTAL YEAR 128,899.27 1,500,216.86 2, 642, 502.96 1,841,539.16 1,702,889.57 1,478,232.91 1,256,907.31 974,113.25 1,001,709.56 1,011,586.52 721, 913.49 864, 052.63 1,303,878.52 1,544,993.71 1,311,930.94 979,435.87 1,048,978.23 1,321,688.93 1 SymPro City of National City Portfolio Management Portfolio Summary October 31, 2002 City of National City Par Market Book % of Days to YTM/C YTM/C Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. Certificates of Deposit - Monthly 9,354,000.00 9,358,367.31 9,354,000.00 65.41 802 495 4.278 4.337 Certificates of Deposit - Maturity 95,000.00 95,000.00 95,000.00 0.66 1,827 566 6.000 6.083 Negotiable/Transferable CDs 2,643,000.00 2,649,425.03 2,427,875.21 16.98 1,691 537 7.921 8.031 Federal Agency Securities 2,399,875.00 2,403,313.73 2,399,875.00 16.78 1,537 1,451 3.366 3.413 Pass Through Securities 23,635.85 25,510.41 24,633.43 0.17 1,673 242 6.535 6.626 Investments 14,515,510.85 14,531,616.48 14,301,383.64 100.00% 1,085 662 4.759 4.825 Total Earnings October 31 Month Ending Fiscal Year To Date Current Year Average Daily Balance r--) CZ;111 Marylou Matienzo hector of Finance Run Date: 12/30/2002 - 12:36 105,789.01 14,259,722.80 1/(71-03 274,265.06 No fiscal year history available Portfolio CNC CC PM (PRE_PM1) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments October 31, 2002 Average Purchase CUSIP Investment # Issuer Balance Date Par Value Page 2 Stated YTM/C Days to Maturity Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10606 Abington Savings Bank 07/26/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 633 07/26/2004 10666 Acuity Bank 02/22/2002 99,000.00 99,000.00 99,000.00 3.200 3.200 113 02/22/2003 10563 Albemarle First Bank 06/01/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 151 04/01/2003 10698 American Bank 04/25/2002 99,000.00 99,000,00 99,000.00 4.100 4.100 541 04/25/2004 10672 American Bank, N.A. 03/29/2002 99,000.00 99,000.00 99,000.00 4.200 4.200 514 03/29/2004 10772 Approved Federal Savings Bank 09/18/2002 99,000.00 99,000.00 99,000.00 2.550 2.550 137 03/18/2003 065284AH4 10757 Bank of Tennessee 08/09/2002 99,000.00 98,405.01 99,000,00 2.750 2.750 647 08/09/2004 10719 Bank of Utica 05/22/2002 99,000.00 99,000.00 99,000.00 3.200 3,200 202 05/22/2003 10793 Bay Financial Savings Bank 10/09/2002 99,000.00 99,000.00 99,000.00 3.300 3.300 711 10/12/2004 10577 Bankfirst NA 06/22/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 599 06/22/2004 10519 BNC National Bank 05/10/2001 99,000.00 99,000.00 99,000.00 5.120 5.120 192 05/12/2003 10804 Bank of Arkansas 07/20/2001 100,000.00 100,000.00 100,000.00 5.170 5.170 627 07/20/2004 10594 Bank of Jamestown 07/05/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 430 01/05/2004 063285AD2 10755 Bank of Little Chute 08/07/2002 99,000.00 98,506.98 99,000.00 2.800 2.800 644 08/06/2004 10696 Business Bank of Fox River Vly 04/23/2002 99,000.00 99,000.00 99,000.00 4.150 4.150 539 04/23/2004 10573 Bitteroot Valley Bank 06/25/2001 99,000.00 99,000.00 99,000.00 5.040 5.110 236 06/25/2003 10749 Capital One Bank 07/09/2002 100,000.00 100,000.00 100,000.00 4.040 4.040 616 07/09/2004 10748 Capital One FSB 07/09/2002 100,000.00 100,000.00 100,000.00 4.040 4.040 616 07/09/2004 10716 Colony Bank of Asbum 05/14/2002 99,000.00 99,000.00 99,000.00 4.000 4.000 559 05/13/2004 10700 Centennial Bank of the West 04/30/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 546 04/30/2004 143876AX8 10643 Carolina Firtst Bank 12/07/2001 95,000.00 95,000.00 95,000.00 4.100 4.100 584 06/07/2004 177707AC0 10702 City Bank 05/15/2002 95,000.00 97,395.90 95,000.00 4.900 4.900 1,656 05/15/2007 10524 Community National Bank 05/22/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 202 05/22/2003 10659 Mill Creek Bank 01/03/2002 99,000.00 99,000.00 99,000.00 3.310 3.310 63 01/03/2003 10569 • Community Shores Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 224 06/13/2003 10592 Cumberland National Bank 07/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 427 01/02/2004 25467BB98 10720 Discover Bank 06/12/2002 95,000.00 96,058.30 95,000.00 3.650 3.650 591 06/14/2004 10654 Direct Merchant's Credit Card 12/21/2001 100,000.00 100,000.00 100,000.00 3.540 3.540 234 06/23/2003 10575 Edgar County Bank & Trust Co. 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 423 12/29/2003 10695 First Alliance Bank 04/19/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 535 04/19/2004 10463 First Enterprise Bank, West Br 02/15/2001 99,000.00 99,000.00 99,000.00 5.900 5.900 105 02/14/2003 10595 First Western Bank 07/09/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 616 07/09/2004 340558CE3 10629 Florida Bank, NA 09/26/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 1,425 09/26/2006 10670 First National Bank of Barron 03/19/2002 99,000.00 99,000.00 99,000.00 3.350 3.350 262 07/21/2003 10589 First Natl. Bk.of Damariscotta 05/30/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 210 05/30/2003 10699 FNB of Elk River 04/29/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 545 04/29/2004 Run Date: 12/30/2002- 12:36 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f City of National City Portfolio Management Portfolio Details -.Investments October 31, 2002 Page 3 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10753 First National Bank Northeast 07/29/2002 99,000.00 99,000.00 99,000.00 3.840 3.840 636 07/29/2004 32112FAD6 10701 FNB of Rockies 05/15/2002 95,000.00 97,222.05 95,000.00 4.850 4.850 1,656 05/15/2007 10517 FNB Of St. Mary's 05/03/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 94 02/03/2003 10663 First State Bank, Russelville 01/31/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 91 01/31/2003 10600 First State Bank of Okabena 07/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 620 07/13/2004 10747 Garden City State Bank 07/01/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 608 07/01/2004 10669 Guaranty National Bank 03/12/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 131 03/12/2003 10737 Heritage Bank of Ashland 06/24/2002 99,000.00 99,000.00 99,000.00 4.000 4.000 601 06/24/2004 10576 Heritage Bank 06/28/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 423 12/29/2003 10605 Home Federal Bank of Hollywood 07/24/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 630 07/23/2004 10693 Hinsbrook Bank & Trust 04/17/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 445 01/20/2004 10697 Illini Bank 04/24/2002 99,000.00 99,000.00 99,000.00 4.200 4.200 540 04/24/2004 10764 Insouth Bank 08/29/2002 99,000.00 99,000.00 99,000.00 3.100 3.100 301 08/29/2003 10521 International Bank of Chicago 05/14/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 194 05/14/2003 46146MBU2 10768 Investors Bank 09/03/2002 95,000.00 93,765.95 95,000.00 3.000 3.000 1,767 09/03/2007 10523 Key Bank USA 05/21/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 385 11/21/2003 10597 Legacy Bank of Harrisburg 07/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.500 619 07/12/2004 10565 Lakeland Community Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 406 12/12/2003 10671 Manufacturers & Traders Trust 03/25/2002 99,000.00 99,000.00 99,000.00 4.110 4.110 510 03/25/2004 10736 Mercantile T&SB 06/04/2002 99,000.00 99,000.00 99,000.00 4.250 4.250 676 09/07/2004 10640 Mercedes National Bank 11/27/2001 99,000.00 99,000.00 99,000.00 3.100 3.100 26 11/27/2002 10791 Midsouth Bank 10/04/2002 99,000.00 99,000.00 99,000.00 2.760 2.760 339 10/06/2003 10715 Mesa Bank 05/09/2002 99,000.00 99,000.00 99,000.00 4.100 4.100 556 05/10/2004 10593 Mutual Bank 07/03/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 244 07/03/2003 63336QA61 10756 National Bank of Commerce 08/08/2002 95,000.00 94,510.75 95,000.00 2.800 2.800 647 08/09/2004 10714 New Frontier Bank 05/08/2002 99,000.00 99,000.00 99,000.00 4.100 4.100 554 05/08/2004 654062AM0 10564 Nicolet National Bank 06/01/2001 99,000.00 100,515.69 99,000.00 5.100 5.100 395 12/01/2003 10599 Park Avenue Bank NA, The 07/11/2001 99,000.00 99,000.00 99,000.00 5.400 5.400 619 07/12/2004 10763 PlantersFirst Bank 08/27/2002 99,000.00 99,000.00 99,000.00 3.400 3.400 665 08/27/2004 74407ML60 10598 Providian National Bank 07/11/2001 95,000.00 95,000.00 95,000.00 5.200 5.200 619 07/12/2004 10776 PNB Financial Bank 09/24/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 893 09/24/2004 10738 Premier Bank 06/24/2002 99,000.00 99,000.00 99,000.00 3.200 3.200 235 06/24/2003 10694 Premier Bank of Tallahassee 04/22/2002 99,000.00 99,000.00 99,000.00 4.150 4.150 538 04/22/2004 743838SS4 10644 Provident Bank 12/19/2001 95,000.00 95,000.00 95,000.00 4.375 4.375 1,691 06/19/2007 10596 Providian Bank 07/10/2001 99,000.00 99,000.00 99,000.00 5.480 5.480 616 07/09/2004 10525 Peoples State Bank of Truman 05/25/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 389 11/25/2003 Run Date: 12/30/2002 - 12:36 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments October 31, 2002 Average Purchase CUSIP Investment # Issuer Balance Date Par Value Page 4 Stated YTM/C Days to Maturity Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10774 Peoples State Bank 09/12/2002 99,000.00 99,000.00 99,000.00 3.450 3.450 682 09/13/2004 74926DAN7 10758 RBC Centura NB 08/08/2002 74,000.00 73,986.68 74,000.00 3.000 3.000 1,741 08/08/2007 10478 Republic National Bank 03/22/2001 99,000.00 99,000.00 99,000.00 5.450 5.450 141 03/22/2003 10570 Suburban Bank & Trust 06/20/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 418 12/22/2003 10751 Security Bank 07/15/2002 99,000.00 99,000.00 99,000.00 3.980 3.980 622 07/15/2004 10571 St. Joseph Capital Bank 06/21/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 52 12/23/2002 10718 Southern New Hampshire B&T Co. 05/08/2002 99,000.00 99,000.00 99,000.00 3.250 ` 3.250 188 05/08/2003 10682 State Farm Financial Svcs, FSB 03/06/2002 100,000.00 100,000.00 100,000.00 4.350 4.350 493 03/08/2004 10775 SouthTrust Bank 09/19/2002 99,000.00 99,000.00 99,000.00 3.390 3.390 718 10/19/2004 10662 Sterling Bank & Trust, FSB 01/25/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 450 01/25/2004 10590 First Financial Bank 05/30/2001 99,000.00 99,000.00 99,000.00 5.350 5.424 210 05/30/2003 10572 Treasury Bank - Effinity 06/22/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 53 12/24/2002 10665 Today's Bank 02/08/2002 99,000.00 99,000.00 99,000.00 3.200 3.200 99 02/08/2003 10762 Total Bank 08/26/2002 99,000.00 99,000.00 99,000.00 3.150 3.150 390 11/26/2003 10717 Traditional Bank 05/16/2002 99,000.00 99,000.00 99,000.00 4.250 4.250 623 07/16/2004 10516 Union National Bank 05/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 31 12/02/2002 10752 Union National Bank of Elgin, 07/18/2002 99,000.00 99,000.00 99,000.00 3.940 3.940 625 07/18/2004 10601 Union Bank 07/16/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 623 07/16/2004 10602 Wauwatosa Savings Bank 07/18/2001 99,000.00 99,000.00 99,000,00 5.150 5.150 445 01/20/2004 10578 Word's Foremost Bank 06/29/2001 100,000.00 100,000.00 100,000.00 5.300 5.300 606 06/29/2004 10661 West Pointe Bank 01/10/2002 99,000.00 99,000.00 99,000.00 3.400 3.400 160 04/10/2003 10568 Williamstown Savings Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.120 5.120 224 06/13/2003 10574 York State Bank & Trust 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 423 12/29/2003 Subtotal and Average 9,379,548.39 9,354,000.00 9,358,367.31 9,354,000.00 4.337 495 Certificates of Deposit - Maturity 066320ZF2 10234 Bankers Trust Subtotal and Average 95,000.00 05/20/1999 95,000.00 95,000.00 95,000.00 6.000 6.083 566 05/20/2004 95,000.00 95,000.00 95,000.00 6.083 566 - Negotiable/Transferable CDs 0279999X1 10358 American National B & TC 02/18/2000 100,000.00 100,000.00 74,790.18 6.760 06035ADT7 10072 Bank & Trust of Puerto Rico 01/27/1999 95,000.00 95,000.00 95,000.00 5.300 0649999X5 10346 Bank One, Colorado 01/25/2000 100,000.00 100,000.00 74,790.18 6.760 20348PAFO 10727 Community Bank of Boone 06/28/2002 97,000.00 98,167.69 97,153.07 3.600 203584AD9 10071 Community Bank of Ravenswood 01/28/1999 95,000.00 95,000.00 95,000.00 5.350 206073AKA 10726 Concord Bank 06/28/2002 99,000.00 100,003.86 99,000.00 3.500 Run Date: 12/30/2002 - 12:36 15.799 833 02/11/2005 5.300 452 01/27/2004 15.798 804 01/13/2005 3.600 588 06/11/2004 5.350 453 01/28/2004 3.500 549 05/03/2004 Portfolio CNC CC PM (PRF_PM2) SyrnRepl V5.02f City of National City Portfolio Management Portfolio Details - Investments October 31, 2002 Page 5 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Negotiable/Transferable CDs 258115AV6 10041 Dora! FSB 12/10/1998 99,000.00 99,000.00 98,384.22 5.350 5.493 404 12/10/2003 90715-17243-619 10031 Fanners Bank 10/02/1998 100,000.00 100,000.00 75,948.98 5.650 13.769 335 10/02/2003 30241HXE3 10159 FCC National Bank 03/10/1999 95,000.00 95,000.00 95,000.00 5.700 5.700 495 03/10/2004 356611 FU2060 10168 Fremont Investment & Loan 04/07/1999 97,000.00 100,919.77 97,000.00 5.600 5.600 523 04/07/2004 39739BS36060 10162 Greenwood Trust Company DE 03/17/1999 100,000.00 103,891.00 100,000.00 5.600 5.600 502 03/17/2004 10262 Great South Texas Bank 09/15/1999 100,000.00 100,000.00 75,811.23 6.550 15.190 635 07/28/2004 441800AY8060 10167 Household Bank 04/07/1999 97,000.00 97,000.00 97,000.00 5.500 5.500 523 04/07/2004 458657EV1 10688 lntercredit Bank 04/30/2002 95,000.00 95,000.00 95,000.00 4.900. 4.900 1,641 04/30/2007 531554AG8 10166 Libertyville Bank & Trust 04/06/1999 95,000.00 95,000.00 95,000.00 5.550 5.550 511 03/26/2004 509685AC7 10165 Lake Forest Bank & Trust 04/06/1999 95,000.00 95,000.00 95,000.00 5.550 5.550 511 03/26/2004 55262WWR3060 10151 MBNA America 03/03/1999 97,000.00 95,196.77 97,000.00 5.400 5.400 122 03/03/2003 10329 Bank of Mount Vernon 02/26/1999 100,000.00 100,000.00 69,971.36 6.550 15.910 1,048 09/14/2005 60531-17951-1 10038 Nations Bank (Barnett Bank) 12/01/1998 99,000.00 99,000.00 99,000.00 5.850 5.850 275 08/03/2003 685621CW2060 10034 Orchard Federal Savings Bank 11/04/1998 99,000.00 97,544.70 99,000.00 5.750 5.750 368 11/04/2003 82668FCS4 10137 Signet Bank 03/01/1999 95,000.00 95,000.00 97,886.10 6.250 5.500 362 10/29/2003 798219AB7060 10146 San Jose National Bank 03/03/1999 97,000.00 97,403.52 97,000.00 5.400 5.400 488 03/03/2004 856284GL2060 10135 State Bank of India 02/12/1999 97,000.00 96,297.72 98,658,70 5.850 5.405 242 07/01/2003 8649999X9 10347 Success National Bank 01/31/2000 100,000.00 100,000.00 79,937.85 6.270 14.114 456 01/31/2004 10281 Upstate National Bank 10/05/1999 100,000.00 100,000.00 78,963.99 6.570 14.890 357 10/24/2003 90331 V9X2 10353 U S Bank NA 02/04/2000 100,000.00 100,000.00 74,008.71 7.020 16.505 825 02/03/2005 6514-18644-1 10332 Wilmington Trust Co 03/08/1999 100,000.00 100,000.00 76,570.64 6.150 14.182 482 02/26/2004 Subtotal and Average 2,466,501.47 2,643,000.00 2,649,425.03 2,427,875.21 8.031 537 Federal Agency Securities 3133MJFR6 10639 Federal Home Loan Bank 11/07/2001 100,000.00 100,000.00 100,000.00 3.750 3133MMDC4 10677 Federal Home Loan Bank 03/28/2002 100,000.00 100,844.00 100,000.00 4.102 3133MMHV8 10678 Federal Home Loan Bank 03/28/2002 100,000.00 100,938.00 100,000.00 4.200 3133MMJ79 10686 Federal Home Loan Bank 04/04/2002 100,000.00 101,063.00 100,000.00 4.500 3133MNFH9C 10711 Federal Home Loan Bank 05/08/2002 100,000.00 100,250.00 100,000.00 4.000 3133MPHC3 10744 Federal Home Loan Bank 07/17/2002 100,000.00 100,314.00 100,000.00 3.000 3133MQ5B6C 10759 Federal Home Loan Bank 08/08/2002 100,000.00 100,031.00 100,000.00 4.200 3133MQBQ6C 10780 Federal Home Loan Bank 08/12/2002 100,000.00 100,063.00 100,000.00 4.205 3133MQVM3C 10761 Federal Home Loan Bank 08/27/2002 100,000.00 100,406.00 100,000.00 2.625 3133MQ7D0 10765 Federal Home Loan Bank 08/15/2002 100,000.00 100,063.00 100,000.00 4.100 3133MQ4G6 10767 Federal Home Loan Bank 08/14/2002 100,000.00 100,088.00 100,000.00 3.000 3133MRFN7 10770 Federal Home Loan Bank 09/20/2002 100,000.00 100,000.00 100,000.00 3.000 Run Date: 12/30/2002 - 12:36 3.719 1,102 11/07/2005 4.104 788 12/28/2004 4.200 697 09/28/2004 4.500 885 04/04/2005 4.000 1,103 11/08/2005 3.000 1,173 01/17/2006 4.201 1,284 05/08/2006 4.205 1,288 05/12/2006 2.625 1,760 08/27/2007 .4.100 1,110 11/15/2005 3.000 1,747 08/14/2007 3.000 1,784 09/20/2007 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments October 31, 2002 Page 6 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Federal Agency Securities 3133MRMT6C 10771 Federal Home Loan Bank 09/27/2002 100,000.00 100,156.00 100,000.00 3.000 3133MRQR6060 10773 Federal Home Loan Bank 09/26/2002 100,000.00 100,000.00 100,000.00 3.000 3133MRCS9 10777 Federal Home Loan Bank 09/13/2002 100,000.00 99,362.95 100,000.00 3.000 3133MRPF3 10781 Federal Home Loan Bank 09/27/2002 100,000.00 98,187.88 100,000.00 2.750 3133MSJQ4 10782 Federal Home Loan Bank 10/22/2002 100,000.00 100,219.00 100,000.00 3.000 3133MSJQ4C 10783 Federal Home Loan Bank 10/22/2002 100,000.00 100,219.00 100,000.00 3.000 3133MSEA4C 10784 Federal Home Loan Bank 10/24/2002 99,875.00 100,194.40 99,875.00 3.000 3133MSJR2C 10785 Federal Home Loan Bank 10/30/2002 100,000.00 100,570.50 100,000.00 3.000 3133MSH86 10788 Federal Home Loan Bank 10/24/2002 100,000.00 100,000.00 100,000.00 3.000 3133MSUR9 10789 Federal Home Loan Bank 10/30/2002 100,000.00 100,000.00 100,000.00 3.000 3133MSD23 10792 Federal Home Loan Bank 10/17/2002 100,000.00 100,000.00 100,000.00 3.000 3136F1W71 10722 Federal Natl. Mortgage Assoc. 06/20/2002 100,000.00 100,344.00 100,000.00 4.510 Subtotal and Average 2,293,516.13 2,399,875.00 2,403,313.73 2,399,875.00 3.000 1,791 09/27/2007 3.000 1,790 09/26/2007 3.000 1,228 03/13/2006 2.750 1,791 09/27/2007 3.000 1,816 10/22/2007 3.000 1,816 10/22/2007 3.000 1,818 10/24/2007 3.000 1,824 10/30/2007 3.000 1,818 10/24/2007 3.000 1,824 10/30/2007 3.000 1,446 10/17/2006 4.510 1,145 12/20/2005 3.413 1,451 Pass Through Securities 3133TGSG5 10637 Federal Home Loan Mrtgage Corp 11/30/1998 0.00 0.00 0.00 31364TKP5060 10103 Federal Natl. Mortgage Assoc. 02/18/1998 0.00 0.00 0.00 31376PGY5 10126 Federal Natl. Mortgage Assoc. 12/01/1998 23,635.85 25.510.41 24,633.43 6.000 8.250 8.500 6.000 7.307 6.626 0 01/15/2013 0 11/01/2004 242 07/01/2003 Subtotal and Average 25,156.81 23,635.85 25,510,41 24,633.43 6.626 242 Total Investments and Average 14,259,722.80 Run Date: 12/30/2002 -12:36 14,515,510.85 14,531,616.48 14,301,383.64 4.825 662 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f ,HN SymPro City of National City Activity Report Sorted By Brokers October 1, 2002 - October 31, 2002 City of National City Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Brokers: Finance 500 Inc Certificates of Deposit - Monthly Subtotal and Balance 1,131,000.00 1,131,000.00 Certificates of Deposit - Maturity Subtotal and Balance 95,000.00 95,000.00 Negotiable/Transferable CDs 51 B03AVLO 10327 Lasalle National Bank Subtotal and Balance 2,059,000.00 8.210 10/25/2002 0.00 100,000.00 0.00 100,000.00 1,959,000.00 Federal Agency Securities 3133MPVU7 3133MSJQ4 10754 Federal Home Loan Bank 10782 Federal Home Loan Bank Subtotal and Balance 4.320 10/30/2002 3.000 10/22/2002 0.00 100,000.00 100,000.00 0.00 200,000.00 100,000.00 100,000.00 200,000.00 Pass Through Securities 31376PGY5 10126 Federal Natl. Mortgage Assoc. Subtotal and Balance Brokers Subtotal 23.483% 24,212.44 3,509,212.44 8.500 10/28/2002 0.00 576.59 0.00 576.59 23,635.85 100,000.00 200,576.59 3,408,635.85 Brokers: Gilford Securities Inc Federal Agency Securities 3133MPEL6C 10739 Federal Home Loan Bank 4.420 10/09/2002 0.00 3133MPP83C 10740 Federal Home Loan Bank 4.150 10/18/2002 0.00 3133MPQ82C 10741 Federal Home Loan Bank 4.310 10/23/2002 0.00 3133MPRDOC 10742 Federal Home Loan Bank 4.500 10/25/2002 0.00 3133MPVU7C 10743 Federal Home Loan Bank 4.320 10/30/2002 0.00 3133MSJQ4C 10783 Federal Home Loan Bank 3.000 10/22/2002 100,000.00 3133MSEA4C 10784 Federal Home Loan Bank 3.000 10/24/2002 99,875.00 3133MSJR2C 10785 Federal Home Loan Bank 3.000 10/30/2002 100,000.00 Run Date: 12/30/2002 - 12:57 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 0.00 0.00 0.00 Portfolio CNC CC DA (PRE_DA) SymRept V5.02f City of National City Activity Report October 1, 2002 - October 31, 2002 Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Par Value Page 2 Subtotal and Balance 1,100,000.00 299,875.00 500,000.00 899,875.00 500,000.00 899,875.00 Brokers Subtotal 6.199% 1,100,000.00 299,875.00 Brokers: Multi -Bank Securities Inc Certificates of Deposit - Monthly 10791 Midsouth Bank Subtotal and Balance 2.760 10/04/2002 99,000.00 0.00 2,081,000.00 99,000.00 0.00 2,180,000.00 Negotiable/Transferable CDs Subtotal and Balance 684,000.00 684,000.00 Federal Agency Securities Subtotal and Balance 100,000.00 100,000.00 Pass Through Securities Subtotal and Balance 0.00 Brokers Subtotal 20.420% 2,865,000.00 99,000,00 0.00 0.00 2,964,000.00 Brokers: Mischler Financial Group Inc Federal Agency Securities 3133MSH86 10788 Federal Home Loan Bank 3.000 10/24/2002 100,000.00 0.00 3133MSUR9 10789 Federal Home Loan Bank 3.000 10/30/2002 100,000.00 0.00 3133MSD23 10792 Federal Home Loan Bank 3.000 10/17/2002 100,000.00 0.00 Subtotal and Balance 400,000.00 300,000.00 0.00 700,000.00 Brokers Subtotal 4.822/, 400,000.00 300,000.00 0.00 700,000.00 Brokers: PaineWebber Inc Federal Agency Securities Subtotal and Balance 200,000.00 Brokers Subtotal 1.378% 200,000.00 0.00 200,000.00 0.00 200,000.00 Brokers: U.S. Sterling Capital Corp. Portfolio CNC CC DA (PRF_DA) SymRept V5.02f Run Date: 12/30/2002 - 12:57 City of Nat,.,,ial City Activity Report October 1, 2002 - October 31, 2002 Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Page 3 Certificates of Deposit - Monthly 10513 10793 First State Bank of Texas Bay Financial Savings Bank Subtotal and Balance 5.260 10/21/2002 3.300 10/09/2002 0.00 99,000.00 99,000.00 0.00 6,043,000.00 99,000.00 Brokers Subtotal 41.631% 6,043,000.00 99,000.00 99,000.00 6,043,000.00 99,000.00 6,043,000.00 Brokers: Vining -Sparks IBG Federal Agency Securities Subtotal and Balance Brokers Subtotal 300,000.00 300,000.00 2.067% 300,000.00 0.00 0.00 300,000.00 Total 100.000% 14,417,212.44 Run Date: 12/30/2002 - 12:57 897,875.00 799,576.59 14,515,510.85 Portfolio CNC CC DA (PRF_DA) SyrnRept V5.02r CUSIP SymPro Investment # Issuer City of National City Investments by Brokers Investments Purchased From Finance 500 Inc October 31, 2002 Purchase Date Book Value Par Value City of National City Current YTM YTM Maturity Days To Market Value Rate 360 365 Date Maturity Certificates of Deposit - Monthly 065284AH4 063285AD2 143876AX8 177707ACO 2546713098 340558CE3 32112FAD6 46146MBU2 63336QAB1 74407ML60 743838SS4 749260AN7 10757 10755 10643 10702 10720 10629 10701 10768 10756 10598 10644 10758 Bank of Tennessee Bank of Little Chute Carolina Firtst Bank City Bank Discover Bank Florida Bank, NA FNB of Rockies Investors Bank National Bank of Commerce Providian National Bank Provident Bank RBC Centura NB 08/09/2002 99,000.00 99,000.00 98,405.01 2.750 2.712 2.750 08/09/2004 647 08/07/2002 99,000.00 99,000.00 98,506.98 2.800 2.761 2.800 08/06/2004 644 12/07/2001 95,000.00 95,000.00 95,000.00 4.100 4.043 4.100 06/07/2004 584 05/15/2002 95,000.00 95,000.00 97,395.90 4.900 4.832 4.900 05/15/2007 1,656 06/12/2002 95,000.00 95,000.00 96,058.30 3.650 3.600 3.650 06/14/2004 591 09/26/2001 - 99,000.00 99,000.00 99,000.00 5.150 5.079 5.150 09/26/2006 1,425 05/15/2002 95,000.00 95,000.00 97,222.05 4.850 4.783 4.850 05/15/2007 1,656 09/03/2002 95,000.00 95,000.00 93,765.95 3.000 2.958 3.000 09/03/2007 1,767 08/08/2002 95,000.00 95,000.00 94,510.75 2.800 2.761 2.800 08/09/2004 647 07/11/2001 95,000.00 95,000.00 95,000.00 5.200 5.128 5.200 07/12/2004 619 12/19/2001 95,000.00 95,000.00 95,000.00 4.375 4.315 4.375 06/19/2007 1,691 08/08/2002 74,000.00 74,000.00 73,986.68 3.000 2.958 3.000 08/08/2007 1,741 Subtotal and Average 1,131,000.00 1,131,000.00 1,133,851.62 3.841 3.894 1,125 Certificates of Deposit - Maturity 066320ZF2 10234 Bankers Trust 05/20/1999 Subtotal and Average 95,000.00 95,000.00 95,000.00 6.000 6.000 6.083 05/20/2004 566 95,000.00 95,000.00 95,000.00 8.000 6.083 566 Negotiable/Transferable CDs 0279999X1 10358 06035ADT7 10072 0649999X5 10346 20348PAFO 10727 203584AD9 10071 206073AKA 10726 258115AV6 10041 90715-17243-819 10031 30241HXE3 10159 10262 458657EV1 10688 531554AG8 10166 509685AC7 10165 Run Date: 12/30/2002 - 12:34 American National B & TC Bank & Trust of Puerto Rico Bank One, Colorado Community Bank of Boone Community Bank of Ravenswood Concord Bank Doral FSB Farmers Bank FCC National Bank Great South Texas Bank Intercredit Bank Libertyville Bank & Trust Lake Forest Bank & Trust 02/18/2000 01/27/1999 01/25/2000 06/28/2002 01/28/1999 06/28/2002 12/10/1998 10/02/1998 03/10/1999 09/15/1999 04/30/2002 04/06/1999 04/06/1999 74,790.18 95,000.00 74,790.18 97,153.07 95,000.00 99,000.00 98,384.22 75,948.98 95,000.00 75,811.23 95,000.00 95,000.00 95,000.00 100,000.00 95,000.00 100,000.00 97,000.00 95,000.00 99,000.00 99,000.00 100,000.00 95,000.00 100,000.00 95,000.00 95,000.00 95,000.00 100,000.00 95,000.00 100,000.00 98,167.69 95,000.00 100,003.86 99,000.00 100,000.00 95,000.00 100,000.00 95,000.00 95,000.00 95,000.00 6.760 5.300 6.760 3.600 5.350 3.500 5.350 5.650 5.700 6.550 4.900 5.550 5.550 15.582 5.227 15.581 3,550 5.276 3.452 5.417 13.580 5.621 14.981 4.832 5.473 5.473 15.798 5.300 15.797 3.599 5.350 3.499 5.492 13.769 5.700 15.189 4.900 5.549 5.549 02/11/2005 01/27/2004 01/13/2005 06/11/2004 01/28/2004 05/03/2004 12/10/2003 10/02/2003 03/10/2004 07/28/2004 04/30/2007 03/26/2004 03/26/2004 833 452 804 588 453 549 404 335 495 635 1,841 511 511 Portfolio CNC CC DD (PRF_DD) SymRepl V5.02f CUSIP Investment # Issuer City of National City Investments Purchased From Finance 500 Inc October 31, 2002 Purchase Date Book Value Par Value Page 2 Current YTM YTM Maturity Days To Market Value Rate 360 365 Date Maturity Negotiable/Transferable CDs 10329 60531-17951-1 10038 62668FCS4 10137 8649999X9 10347 10281 90331 V9X2 10353 6514-18644-1 10332 Bank of Mount Vernon Nations Bank (Bamett Bank) Signet Bank Success National Bank Upstate National Bank U S Bank NA Wilmington Trust Co 02/26/1999 12/01/1998 03/01/1999 01/31/2000 10/05/1999 02/04/2000 03/08/1999 Subtotal and Average 69,971.36 99,000.00 97,886.10 79,937.85 78,963.99 74,008.71 76,570.64 1,742,216.51 100,000.00 99,000.00 95,000.00 100,000.00 100,000.00 100,000.00 100,000.00 1,959,000.00 100,000.00 99,000.00 95,000.00 100,000.00 100,000.00 100,000.00 100,000.00 1,961,171.55 6.550 5.850 6.250 6.270 6.570 7.020 6.150 15.691 5.769 5.424 13.920 14.686 16.279 13.987 15.909 5.850 5.499 14.113 14.890 16.505 14.181 8.895 9.019 09/14/2005 08/03/2003 10/29/2003 01/31/2004 10/24/2003 02/03/2005 02/26/2004 1,048 275 362 456 357 825 482 592 Federal Agency Securities 3133MSJQ4 10782 3136F1W71 10722 Federal Home Loan Bank Federal Natl. Mortgage Assoc. 10/22/2002 06/20/2002 Subtotal and Average 100,000.00 100,000.00 100,219.00 3.000 2.958 3.000 10/22/2007 1,816 100,000.00 100,000.00 100,344.00 4.510 4.448 4.510 12/20/2005 1,145 200,000.00 200,000.00 200,563.00 3.704 3.755 1,480 Pass Through Securities 3133TGSG5 10637 31376PGY5 10126 Federal Home Loan Mrtgage Corp Federal Natl. Mortgage Assoc. 11/30/1998 0.00 0.00 0.00 6.000 5.917 6.000 01/15/2013 3,728 12/01/1998 24,633.43 23,635.85 25,510.41 8.500 6.534 6.625 07/01/2003 242 Subtotal and Average 24,633.43 23,635.85 25,510.41 6.535 6.626 242 Total Investments and Average Run Date: 12/30/2002 - 12:34 3,192,849.94 3,408,635.85 3,416,096.58 6.675 6.768 833 Portfolio CNC CC OD (PRF_DD) SymRept V5.02f City of National City Investments Purchased From Gilford Securities Inc October 31, 2002 Page 3 Purchase Current YTM YTM Maturity Days To CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate 360 365 Date Maturity Federal Agency Securities 3133MNFH9C 10711 Federal Home Loan Bank 05/08/2002 100,000.00 100,000.00 100,250.00 4.000 3.945 4.000 11/08/2005 1,103 3133MQ5B6C 10759 Federal Home Loan Bank 08/08/2002 100,000.00 100,000.00 100,031.00 4.200 4.143 4.201 05/08/2006 1,284 3133MQBQ6C 10760 Federal Home Loan Bank 08/12/2002 100,000.00 100,000.00 100,063.00 4.205 4.147 4.205 05/12/2006 1,288 3133MQVM3C 10761 Federal Home Loan Bank 08/27/2002 100,000.00 100,000.00 100,406.00 2.625 2.589 2.625 08/27/2007 1,760 3133MRFN7 10770 Federal Home Loan Bank 09/20/2002 100,000.00 100,000.00 100,000.00 3.000 2.958 3.000 09/20/2007 1,784 3133MRMT6C 10771 Federal Home Loan Bank 09/27/2002 100,000.00 100,000.00 100,156.00 3.000 2.958 3.000 09/27/2007 1,791 3133MSJQ4C 10783 Federal Home Loan Bank 10/22J2002 100,000.00 100,000.00 100,219.00 3.000 2.958 3.000 10/22/2007 1,816 3133MSEA4C 10784 Federal Home Loan Bank 10/24/2002 99,875.00 99,875.00 100,194.40 3.000 " 2.958 3.000 10/24/2007 1,818 3133MSJR2C 10785 Federal Home Loan Bank 10/30/2002 100,000.00 100,000.00 100,570.50 3.000 2.958 3.000 10/30/2007 1,824 Subtotal and Average 899,875.00 899,875.00 901,889.90 3.291 3.337 1,607 Run Dale: 12/30/2002 - 12:34 Total Investments and Average 899,875.00 899,875.00 901,889.90 3.291 3.337 1,607 Portfolio CNC CC DD (PRF_DD) SymRept V5.02f City of National City Investments Purchased From Multi -Bank Securities Inc October 31, 2002 Page 4 Purchase Current YTM YTM Maturity Days To CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate 360 365 Date Maturity Certificates of Deposit - Monthly 10772 Approved Federal Savings Bank 09/18/2002 99,000.00 99,000.00 99,000.00 2.550 2.515 2.550 03/18/2003 137 10719 Bank of Utica 05/22/2002 99,000.00 99,000.00 99,000.00 3.200 3.156 3.200 05/22/2003 202 10577 Bankfirst NA 06/22/2001 99,000.00 99,000.00 99,000.00 5.350 5.276 5.350 06/22/2004 599 10519 BNC National Bank 05/10/2001 99,000.00 99,000.00 99,000.00 5.120 5.049 5.120 05/12/2003 192 10604 Bank of Arkansas 07/20/2001 100,000.00 100,000.00 100,000.00 5.170 5.099 5.170 07/20/2004 627 10576 Heritage Bank 06/28/2001 99,000.00 99,000.00 99,000.00 5.100 5.030 5.100 12/29/2003 423 10764 Insouth Bank 08/29/2002 99,000.00 99,000.00 99,000.00 3.100 3.057 3.100 08/29/2003 301 10597 Legacy Bank of Harrisburg 07/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.424 5.500 07/12/2004 619 10791 Midsouth Bank 10/04/2002 99,000.00 99,000.00 99,000.00 2.760 2.722. 2.760 10/06/2003 339 654062AMO 10564 Nicolet National Bank 06/01/2001 99,000.00 99,000.00 100,515.69 5.100 5.030 5.100 12/01/2003 395 10599 Park Avenue Bank NA, The 07/11/2001 99,000.00 99,000.00 99,000.00 5.400 5.326 5.400 07/12/2004 619 10763 PlantersFirst Bank 08/27/2002 99,000.00 99,000.00 99,000.00 3.400 3.353 3.400 08/27/2004 665 10738 Premier Bank 06/24/2002 99,000.00 99,000.00 99,000.00 3.200 3.156 3.200 06/24/2003 235 10596 Providian Bank 07/10/2001 99,000.00 99,000.00 99,000.00 5.480 5.404 5.480 07/09/2004 616 10718 Southern New Hampshire B&T Co. 05/08/2002 99,000.00 99,000.00 99,000.00 3.250 3.205 3.250 05/08/2003 188 10682 State Farm Financial Svcs, FSB 03/06/2002 100,000.00 100,000.00 100,000.00 4.350 4.290 4.350 03/08/2004 493 10662 Sterling Bank & Trust, FSB 01/25/2002 99,000.00 99,000.00 99,000.00 4.050 3.994 4.050 01/25/2004 450 10590 First Financial Bank 05/30/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 5.424 05/30/2003 210 10572 Treasury Bank- Effinily 06/22/2001 99,000.00 99,000.00 99,000.00 5.100 5.030 5.100 12/24/2002 53 10762 Total Bank 08/26/2002 99,000.00 99,000.00 99,000.00 3.150 3.106 3.150 11/26/2003 390 10568 Williamstown Savings Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.120 5.049 5.120 06/13/2003 224 10574 York State Bank & Trust 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 5.170 12/29/2003 423 Subtotal and Average 2,180,000.00 2,180,000.00 2,181,515.69 4.306 4.366 381 Negotiable/Transferable CDs 356611FU2060 10168 Fremont Investment & Loan 04/07/1999 97,000.00 97,000.00 100,919.77 5.600 5.523 5.600 04/07/2004 523 3973913536060 10162 Greenwood Trust Company DE 03/17/1999 100,000.00 100,000.00 103,891.00 5.600 5.523 5.600 03/17/2004 502 441800AY8060 10167 Household Bank 04/07/1999 97,000.00 97,000.00 97,000.00 5.500 5.424 5.500 04/07/2004 523 55262WWR3060 10151 MBNA America 03/03/1999 97,000.00 97,000.00 95,196.77 5.400 5.326 5.400 03/03/2003 122 685621CW2060 10034 Orchard Federal Savings Bank 11/04/1998 99,000.00 99,000.00 97,544.70 5.750 5.671 5.750 11/04/2003 368 798219AB7060 10146 San Jose National Bank 03/03/1999 97,000.00 97,000.00 97,403.52 5.400 5.326 5.400 03/03/2004 488 8562840L2080 10135 State Bank of India 02/12/1999 98,658.70 97,000.00 96,297.72 5.850 5.330 5.404 07/01/2003 242 Subtotal and Average Run Date: 12/30/2002 -12:34 685,658.70 684,000.00 688,253.48 5.447 5.523 395 Portfolio CNC CC DD (PRF_DD) SymRept V5.02f City of National City Investments Purchased From Multi -Bank Securities Inc October 31, 2002 Page 5 Purchase Current YTM YTM Maturity Days To CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate 360 365 Date Maturity Federal Agency Securities 3133MRQR6060 10773 Federal Home Loan Bank 09/26/2002 Subtotal and Average 100,000.00 100,000.00 100,000.00 3.000 2.958 3.000 09/26/2007 1,790 100,000.00 100,000.00 100,000.00 2.959 3.000 1,790 Pass Through Securities 31364TKP5060 10103 Federal Natl. Mortgage Assoc. 02/18/1998 0.00 0.00 0.00 8.250 7.206 7.307 11/01/2004 731 Subtotal and Average 0.00 0.00 0.00 0.000 0.000 0 Total Investments and Average 2,965,658.70 Run Date: 12/30/2002 - 12:34 2,964,000.00 2,969,769.17 4.525 4.587 432 Portfolio CNC CC DD (PRF_DD) SymRepl V5.02f City of National City Investments Purchased From Mischler Financial Group Inc October 31, 2002 Page 6 Purchase Current YTM YTM Maturity Days To CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate 360 365 Date Maturity Federal Agency Securities 3133MMDC4 10677 Federal Home Loan Bank 03/28/2002 100,000.00 100,000.00 100,844.00 4.102 4.047 4.103 12/28/2004 788 3133MMHV8 10678 Federal Home Loan Bank 03/28/2002 100,000.00 100,000.00 100,938.00 4.200 4.142 4.200 09/28/2004 697 3133MMJ79 10686 Federal Home Loan Bank 04/04/2002 100,000.00 100,000.00 101,063.00 4.500 4.438 4.500 04/04/2005 885 3133MQ7D0 10765 Federal Home Loan Bank 08/15/2002 100,000.00 100,000.00 100,063.00 4.100 4.043 4.100 11/15/2005 1,110 3133MSH86 10788 Federal Home Loan Bank 10/24/2002 100,000.00 100,000.00 100,000.00 3.000 2.958 3.000 10/24/2007 1,818 3133MSUR9 10789 Federal Home Loan Bank 10/30/2002 100,000.00 100,000.00 100,000.00 3.000 2.958 3.000 10/30/2007 1,824 3133MSD23 10792 Federal Home Loan Bank 10/17/2002 100,000.00 100,000.00 100,000.00 3.000 2.958 3.000 10/17/2006 1,446 Subtotal and Average 700,000.00 700,000.00 702,908.00 3.650 3.701 1,224 Total Investments and Average Run Date: 12/30/2002 - 12:34 700,000.00 700,000.00 702,908.00 3.650 3.701 1,224 Portfolio CNC CC DD (PRF_DO) SymRept V5.02f City of National City Investments Purchased From PaineWebber Inc October 31, 2002 Page 7 Purchase Current YTM YTM Maturity Days To CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate 360 365 Date Maturity Federal Agency Securities 3133MPHC3 10744 Federal Home Loan Bank 07/17/2002 100,000.00 100,000.00 100,314.00 3.000 2.958 3.000 01/17/2006 1,173 3133MQ4G6 10767 Federal Home Loan Bank 08/14/2002 100,000.00 100,000.00 100,088.00 3.000 2.958 3.000 08/14/2007 1,747 Subtotal and Average 200,000.00 200,000.00 200,402.00 2.959 3.000 1.460 Total Investments and Average Run Date: 12/30/2002 - 12:34 200,000.00 200,000.00 200,402.00 2.959 3.000 1,460 Portfolio CNC CC DO (PRF_DD) SymRepl V5.02f City of National City Investments Purchased From U.S. Sterling Capital Corp. October 31, 2002 Page 8 Purchase Current YTM YTM Maturity Days To CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate 360 365 Date Maturity Certificates of Deposit - Monthly 10606 Abington Savings Bank 07/26/2001 99,000.00 99,000.00 99,000.00 5.200 5.128 5.200 07/26/2004 633 10666 Acuity Bank 02/22/2002 99,000.00 99,000.00 99,000.00 3.200 3.156 3.200 02/22/2003 113 10563 Albemarle First Bank 06/01/2001 99,000.00 99,000.00 99,000.00 5.150 5.079 5.150 04/01/2003 151 10698 American Bank 04/25/2002 99,000.00 99,000.00 99,000.00 4.100 4.043 4.100 04/25/2004 541 10672 American Bank, N.A. - 03/29/2002 99,000.00 99,000.00 99,000.00 4.200 4.142 4.200 03/29/2004 514 10793 Bay Financial Savings Bank 10/09/2002 99,000.00 99,000.00 99,000.00 3.300 3.254 3.300 10/12/2004 711 10594 Bank of Jamestown 07/05/2001 99,000.00 99,000.00 99,000.00 5.250 5.178 5.250 01/05/2004 430 10696 Business Bank of Fox River Vly 04/23/2002 99,000.00 99,000.00 99,000.00 4.150 4.093 4.150 04/23/2004 539 10573 Bitteroot Valley Bank 06/25/2001 99,000.00 99,000.00 99,000.00 5.040. 5.040 5.110 06/25/2003 236 10749 Capital One Bank 07/09/2002 100,000.00 100,000.00 100,000.00 4.040 3.984 4.040 07/09/2004 616 10748 Capital One FSB 07/09/2002 100,000.00 100,000.00 100,000.00 4.040 3.984 4.040 07/09/2004 616 10716 Colony Bank of Asbum 05/14/2002 99,000.00 99,000.00 99,000.00 4.000 3.945 4.000 05/13/2004 559 10700 Centennial Bank of the West 04/30/2002 99,000.00 99,000.00 99,000.00 4.050 3.994 4.050 04/30/2004 546 10524 Community National Bank 05/22/2001 99,000.00 99,000.00 99,000.00 5.200 5.128 5.200 05/22/2003 202 10659 Mill Creek Bank 01/03/2002 99,000.00 99,000.00 99,000.00 3.310 3.264 3.310 01/03/2003 63 10569 Community Shores Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.200 5.128 5.200 06/13/2003 224 10592 Cumberland National Bank 07/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.178 5.250 01/02/2004 427 10654 Direct Merchant's Credit Card 12/21/2001 100,000.00 100,000.00 100,000.00 3.540 3.491 3.540 06/23/2003 234 10575 Edgar County Bank & Trust Co. 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 5.170 12/29/2003 423 10695 First Alliance Bank 04/19/2002 99,000.00 99,000.00 99,000.00 ' 4.050 3.994 4.050 04/19/2004 535 10463 First Enterprise Bank, West Br 02/15/2001 99,000.00 99,000.00 99,000.00 5.900 5.819 5.900 02/14/2003 105 10595 First Western Bank 07/09/2001 99,000.00 99,000.00 99,000.00 5.200 5.128 5.200 07/09/2004 616 10670 First National Bank of Barron 03/19/2002 99,000.00 99,000.00 99,000.00 3.350 3.304 3.350 07/21/2003 262 10589 First Natl. Bk.of Damariscotta 05/30/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 5.170 05/30/2003 210 10699 FNB of Elk River 04/29/2002 99,000.00 99,000.00 99,000.00 4.050 3.994 4.050 04/29/2004 545 10753 First National Bank Northeast 07/29/2002 99,000.00 99,000.00 99,000.00 3.840 3.787 3.840 07/29/2004 636 10517 FNB Of St. Mary's 05/03/2001 99,000.00 99,000.00 99,000.00 5.200 5.128 5.200 02/03/2003 94 10663 First State Bank, Russelville 01/31/2002 99,000.00 99,000.00 99,000.00 3.250 3.205 3.250 01/31/2003 91 10600 First State Bank of Okabena 07/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.178 5.250 07/13/2004 620 10747 Garden City State Bank 07/01/2002 99,000.00 99,000.00 99,000.00 4.050 3.994 4.050 07/01/2004 608 10669 Guaranty National Bank 03/12/2002 99,000.00 99,000.00 99,000.00 3.250 3.205 3.250 03/12/2003 131 10737 Heritage Bank of Ashland 06/24/2002 99,000,00 99,000.00 99,000.00 4.000 3.945 4.000 06/24/2004 601 10605 Home Federal Bank of Hollywood 07/24/2001 99,000,00 99,000.00 99,000.00 5.150 5.079 5.150 07/23/2004 630 10693 Hinsbrook Bank & Trust 04/17/2002 99,000.00 99,000.00 99,000.00 4.050 3.994 4.050 01/20/2004 445 Run Date 12/30/2002 - 12:34 Portfolio CNC CC DD (PRF_DD) SyrnRepl V5.02f City of National City Investments Purchased From U.S. Sterling Capital Corp. October 31, 2002 Page 9 Purchase Current YTM YTM Maturity Days To CUSIP Investment # Issuer Date Book Value Par Value Market Value Rate 360 365 Date Maturity Certificates of Deposit - Monthly 10697 Illini Bank 04/24/2002 99,000.00 99,000.00 99,000.00 4.200 4.142 4.200 04/24/2004 540 10521 International Bank of Chicago 05/14/2001 99,000.00 99,000.00 99,000.00 5.250 5.178 5.250 05/14/2003 194 10523 Key Bank USA 05/21/2001 99,000.00 99,000.00 99,000.00 5.250 5.178 5.250 11/21/2003 385 10565 Lakeland Community Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.178 5.250 12/12/2003 406 10671 Manufacturers & Traders Trust 03/25/2002 99,000.00 99,000.00 99,000.00 4.110 4.053 4.110 03/25/2004 510 10736 Mercantile T&SB 06/04/2002 99,000.00 99,000.00 99,000.00 4.250 4.191 4.250 09/07/2004 676 10640 Mercedes National Bank 11/27/2001 99,000.00 99,000.00 99,000.00 3.100 3.057 3.100 11/27/2002 26 10715 Mesa Bank 05/09/2002 99,000.00 99,000.00 99,000.00 4.100 ' 4.043 4.100 05/10/2004 556 10593 Mutual Bank 07/03/2001 99,000.00 99,000.00 99,000.00 5.050 4.980 5.050 07/03/2003 244 10714 New Frontier Bank 05/08/2002 99,000.00 99,000.00 99,000.00 4.100 4.043 4.100 05/08/2004 554 10776 PNB Financial Bank 09/24/2002 99,000.00 99,000.00 99,000.00 3.250 3.205 3.250 09/24/2004 693 10694 Premier Bank of Tallahassee 04/22/2002 99,000.00 99,000.00 99,000.00 4.150 4.093 4.150 04/22/2004 538 10525 Peoples State Bank of Truman 05/25/2001 99,000.00 99,000.00 99,000.00 5.300 5.227 5.300 11/25/2003 389 10774 Peoples State Bank 09/12/2002 99,000.00 99,000.00 99,000.00 3.450 3.402 3.450 09/13/2004 682 10478 Republic National Bank 03/22/2001 99,000.00 99,000.00 99,000.00 5.450 5.375 5.450 03/22/2003 141 10570 Suburban Bank & Trust 06/20/2001 99,000.00 99,000.00 99,000.00 5.350 5.276 5.350 12/22/2003 416 10751 Security Bank 07/15/2002 99,000.00 99,000.00 99,000.00 3.980 3.925 3.980 07/15/2004 622 10571 St. Joseph Capital Bank 06/21/2001 99,000.00 99,000.00 99,000.00 5.100 5.030 5.100 12/23/2002 52 10775 SouthTrust Bank 09/19/2002 99,000.00 99,000.00 99,000.00 3.390 3.343 3.390 10/19/2004 718 10665 Today's Bank 02/08/2002 99,000.00 99,000.00 99,000.00 3.200 3.156 3.200 02/08/2003 99 10717 Traditional Bank 05/16/2002 99,000.00 99,000.00 99,000.00 4.250 4.191 4.250 07/16/2004 623 10516 Union National Bank 05/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.178 5.250 12/02/2002 31 10752 Union National Bank of Elgin, 07/18/2002 99,000.00 99,000.00 99,000.00 3.940 3.886 3.940 07/18/2004 625 10601 Union Bank 07/16/2001 99,000.00 99,000.00 99,000.00 5.200 5.128 5.200 07/16/2004 623 10602 Wauwatosa Savings Bank 07/18/2001 99,000.00 99,000.00 99,000.00 5.150 5.079 5.150 01/20/2004 445 10578 Wodd's Foremost Bank 06/29/2001 100,000.00 100,000.00 100,000.00 5.300 5.227 5.300 06/29/2004 606 10661 West Pointe Bank 01/10/2002 99,000.00 99,000.00 99,000.00 3.400 3.353 3.400 04/10/2003 160 Subtotal and Average 6,043,000.00 6,043,000.00 6,043,000.00 4.349 4.410 417 Run Date: 12/30/2002 - 12:34 Total Investments and Average 6,043,000.00 6,043,000.00 6,043,000.00 4.349 4.410 417 Portfolio CNC CC DD (PRF_DD) SymRept V5.02f CUSIP Investment # Issuer City of National City Investments Purchased From Vining -Sparks IBG October 31, 2002 Page 10 Purchase Current YTM YTM Maturity Days To Date Book Value Par Value Market Value Rate 360 365 Date Maturity Federal Agency Securities 3133MJFR6 10639 Federal Home Loan Bank 11/07/2001 100,000.00 100,000.00 100,000.00 3.750 3.667 3.718 11/07/2005 1,102 3133MRCS9 10777 Federal Home Loan Bank 09/13/2002 100,000.00 100,000.00 99,362.95 3.000 2.958 3.000 03/13/2006 1,228 3133MRPF3 10781 Federal Home Loan Bank 09/27/2002 100,000.00 100,000.00 98,187.88 2.750 2.712 2.750 09/27/2007 1,791 Subtotal and Average 300,000.00 300,000.00 297,550.83 3.113 3.156 1,373 Total Investments and Average Run Date: 12/30/2002 - 12:34 300,000.00 300,000.00 297,550.83 3.113 3.156 1,373 Portfolio CNC CC DD (PRF_DD) SymRept V5.021 CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT OCTOBER 31, 2002 ENDING FUND FUND TITLE BALANCE 001 GENERAL FUND 3,365,952.47 103 GENERAL CAPITAL OUTLAY FUND 501,511.68 108 LIBRARY CAPITAL OUTLAY 225,585.96 109 GAS TAXES FUND 1,445,238.77 110 EMERGENCY PREPAREDNESS FUND 59,250.00 113 CULTURAL ARTS FUND 95,000.00 115 PARK & REC CAPITAL OUTLAY FUND 63,299.95 120 PLAN CHECKING REVOLVING FUND 95,444.72 125 SEWER SERVICE FUND 9,087,134.42 126 FIRE DEPTACTIVITIES FUND 248.11 130 EMT-D REVOLVING FUND 221,466.06 131 ASSET FORFEITURE FUND 483,167.07 136 TINY TOT CLASSES FUND 9,587.88 145 JUVENILE EDUCATION FUND 2,217.93 154 STATE PUBLIC LIBRARY FUND 108,895.70 157 GRANT-SUPPL. LAW ENF. (SLESF) 29,250.81 158 SWIMMING POOL REVOLVING FUND 24,031.90 159 GENERAL PLAN UPDATE RESERVE 269,207.58 171 LIBRARY SCHOOL DISTRICT CNTRCT 41,233.34 172 TRASH RATE STABILIZATION FUND 490,606.35 175 PETROLEUM VIOLATORS ESCROW 5,510.00 176 POLICE REIMBURSED OVERTIME 8,403.58 177 RESTITUITION REIMBURSEMENTS 500.00 178 POLICE HAT BADGES 72.56 179 NPT BUS DONATIONS FUND 614.65 189 CIVIC CENTER REFURBISHING 3,262,568.55 190 30TH STREET CLEANUP FUND - 1303 251,613.88 191 STOP PROJECT 23,635.98 195 LANDSCAPE RESERVE 899,715.61 196 CAPITAL PROJECT RESERVE 666,049.71 197 PRODUCTIVITY IMPROVEMENT RESER 50,000.00 198 PROPERTY EVIDENCE SEIZURE 7,592.91 200 30TH STREET CLEANUP FUND - 1304 610,994.52 203 PARK SECURITY/GTE LEASE 28,000.00 208 SUPP.LAW ENFORCEMENT SVCS FUND (SLESF) 131,793.37 211 SECURITY AND ALARM REGULATION FUND 104,607.19 212 PERSONNEL COMPENSATION FUND 598,456.00 214 EVERY 15 MINUTES GRANT FY1999-2000 2,833.95 218 HIHG INTENSITY PREVENTION ZONE 5,321.11 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 17,052.63 222 WOW MOBILE GRANT FY 2000-2001 19,837.34 223 FACE TO FACE INFORMATION GRANT FY 00-01 8.19 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 270,990.99 228 GROWING WITH MOTHER GOOSE GRANT 25.86 229 CLEEP GRANT 68,344.98 0 233 LOCAL LAW ENF. BLOCK GRANT FY2001-2002 15,918.96 234 EMPLOYEE COMPUTER PURCHASE FUND 42,089.82 239.00 LOCAL LAW ENF BLOCK GRANT FY2002-2003 106,123.00 303 CAPITAL FACILITIES FUND 626,243.40 304 PARK DEVELOPMENT FUND 210,329.21 307 PROPOSITION A" FUND 2,918,779.31 308 GRANT -HIGHWAY BRIDGE REHAB 588,800.51 343 STATE -LOCAL PARTNERSHIP 102,741.56 626 FACILITIES MAINT FUND 231,063.20 629 INFORMATION SYSTEMS MAINTENANC 283,877.89 630 OFFICE EQUIPMENT DEPRECIATION 1,797,117.89 633 UNEMPLOYMENT INSURANCE RESERVE 136,537.00 643 MOTOR VEHICLE SVC FUND 166,850.06 719 1911 ACT IMPROVEMENT BONDS 1,424.52 725 PLANNING 1,220.00 726 ENGINEERING/PUBLIC WORKS T & A DEPOSITS 30,312.47 727 BUILDING AND SAFETY T & A DEPOSITS 2,500.00 OCT,NOV AND SEPT FARE BOX REVENUE 145,767.80 TOTAL ALL FUNDS 36,261,429.87 FUND # 001 104 105 108 109 111 115 120 123 125 131 135 136 147 154 158 171 172 176 188 190 191 192 199 200 201 204 208 210 211 212 213 218 219 220 222 223 225 228 231 232 233 301 302 307 308 312 313 314 343 345 347 552 626 MONTHLY STATEMENT OF RECEIPTS FOR PERIOD ENDING OCTOBER FUND TITLE GENERAL FUND LIBRARY FUND PARKS MAINTENANCE FUND LIBRARY CAPITAL OUTLAY GAS TAXES FUND P.O.S.T. FUND PARK & REC CAPITAL OUTLAY FUND PLAN CHECKING REVOLVING FUND GRANT -FAMILIES FOR LITERACY SEWER SERVICE FUND ASSET FORFEITURE FUND SD COUNTY REG AUTO THEFT TASK TINY TOT CLASSES FUND GRANT -JUDGE PROGRAM STATE PUBLIC LIBRARY FUND SWIMMING POOL REVOLVING FUND LIBRARY SCHOOL DISTRICT CNTRCT TRASH RATE STABILIZATION FUND POLICE REIMBURSED OVERTIME GRANT - HIDTA 30TH STREET CLEANUP FUND - 1303 STOP PROJECT LEASE ESCROW FUND SOUTH BAY COMMUNITY SVCS GRANT 30TH STREET CLEANUP FUND - 1304 NCJPFA DEBT SERVICE FUND GALE GRANT FY99-00 SUPP. LAW ENFORCEMENT (SLESF) FY99-00 F.U.L.F.I.L.L. SECURITY AND ALARM REGULATION FUND PERSONNEL COMPENSATION FUND LOCAL LAW ENFORCEMENT BLOCK GRANT 99-00 HIHG INTENSITY PREVENTION ZONE FY00-01 LITERACY INITIATIVE IX LOCAL LAW ENF. BLOCK GRANT FY2000-2001 WOW MOBILE GRANT FY 2000-2001 FACE TO FACE INFORMATION GRANT FY 00-01 ENGLISH LANGUAGE LITERACY INCENTIVE ELL! GROWING WITH MOTHER GOOSE GRANT HOUSING PILOT PROGRAM TRAN DEBT SERVICE FUND LOCAL LAW ENF. BLOCK GRANT FY2001-2002 GRANT-C. D. B. G. CDC PAYMENTS PROPOSITION A" FUND GRANT -HIGHWAY BRIDGE REHAB STP LOCAUTRANSNET HIGHWAY GRANT-CMAQ OTS GRANT STATE -LOCAL PARTNERSHIP TRAFFIC CONGESTION RELIEF PUBLIC RESOURCES ACCOUNT TDA FACILITIES MAINT FUND REVENUE YTD REVENUE 1,562,211.19 6,227,695.13 5,373.42 (7,727.18) 6,261.41 5,935.31 92,430.08 4,472.64 100.00 6,240.73 0.00 492,466.38 32,687.73 0.00 1,380.00 0.00 0.00 163.00 0.00 0.00 17,249.49 0.00 780.84 7,430.00 936.35 0.00 1,934.49 613.93 0.00 113,399.00 0.00 3,117.50 20,769.00 0.00 0.00 50,050.00 0.00 0.00 0.00 594,000.00 0.00 0.00 11,238.48 147,125.00 0.00 24, 817.00 0.00 0.00 0.00 0.00 0.00 0.00 29,553.09 0.00 182,299.10 177,594.00 (4,504.10) 7,770.24 77,898.12 38,668.30 1,526.80 23,858.27 22,383.75 864,965.88 122,284.83 68.38 1,380.00 (64, 372.11) 113,376.11 20,174.25 23,022.86 41, 346.85 30,597.42 (59,115.73) 3,770.12 45,377.00 4,997.26 36,441.00 8,788.32 366,517.88 (9,784.94) 113,399.00 12,068.16 12,955.88 83,076.00 124,389.36 (3,550.00) 259,755.35 83,919.46 59, 669.26 12,615.14 677,263.02 12,147.33 23,050.00 45,102.92 147,125.00 287,439.17 (3,132.53) (19,324.13) 755,918.77 (4,182.25) (359,925.59) 3,024.50 173.60 29, 553.09 (49,140.00) 860,533.60 710,376.00 tot 627 LIABILITY INS. FUND 144,095.14 620,856.85 628 GENERAL SERVICES FUND 18,241.00 72,964.00 629 INFORMATION SYSTEMS MAINTENANC 39,600.00 158,400.00 630 OFFICE EQUIPMENT DEPRECIATION 20,921.00 83,684.00 631 TELECOMMUNICATIONS REVOLVING 21,361.00 85,444.00 632 GENERAL ACCOUNTING SERVICES 42,492.00 170,003.00 633 UNEMPLOYMENT INSURANCE RESERVE 3,193.00 12,772.00 643 MOTOR VEHICLE SVC FUND 104,637.00 418,548.00 721 LIBRARY TRUST FUND 0.00 (379.03) TOTALS 3,987,169.30 13,433,997.64 MONTHLY STATEMENT OF DISBURSEMENTS FOR THE MONTH ENDING OCTOBER FUND NO. FUND TITLE OCTOBER YTD.00TOBER 001 GENERAL FUND 1,668,048.89 6,941,730.56 104 LIBRARY FUND 83,197.59 327,542.16 105 PARKS MAINTENANCE FUND 102,526.72 393,428.41 108 LIBRARY CAPITAL OUTLAY 0.00 193.47 109 GAS TAXES FUND 2,449.03 (139,140.29) 111 P.O.S.T. FUND 18,875.03 54,166.10 112 LOWER SWEETWATER FUND 0.00 4,254.28 115 PARK & REC CAPITAL OUTLAY FUND 131.00 524.00 120 PLAN CHECKING REVOLVING FUND 0.00 23,922.24 123 GRANT -FAMILIES FOR LITERACY 6,522.12 9,362.55 125 SEWER SERVICE FUND 200,414.44 2,975,724.72 130 EMT-D REVOLVING FUND 0.00 1,318.70 131 ASSET FORFEITURE FUND 0.00 21,568.67 135 SD COUNTY REG AUTO THEFT TASK 0.00 20,417.06 136 TINY TOT CLASSES FUND 455.38 490.73 147 GRANT -JUDGE PROGRAM 0.00 16,437.16 154 STATE PUBLIC LIBRARY FUND 19,067.08 25,558.84 171 LIBRARY SCHOOL DISTRICT CNTRCT 2,660.34 7,734.94 172 TRASH RATE STABILIZATION FUND 3,629.20 20,927.90 173 NATIONAL SCHOOL DIST CONTRACT 1,794.42 6,705.47 174 SWEETWATER SCHOOL DIST CONTRAC 6,596.65 22,074.07 182 COPS GRANT PART II 9,001.65 29,546.20 188 GRANT - HIDTA 1,012.46 20,639.35 189 CIVIC CENTER REFURBISHING 0.00 1,615.00 190 30THSTREET CLEANUP FUND -1303 570.38 31,744.46 191 STOP PROJECT 12,515.21 50,978.69 192 LEASE ESCROW FUND 936.35 (2,239.87) 193 COPS GRANT PART III 1,856.10 - 8,106.10 195 LANDSCAPE RESERVE 17,108.00 23,830.50 196 CAPITAL PROJECT RESERVE 998.14 14,765.14 198 PROPERTY EVIDENCE SEIZURE 222.68 222.68 199 SOUTH BAY COMMUNITY SVCS GRANT 0.00 36,441.00 200 30TH STREET CLEANUP FUND - 1304 0.00 4,025.77 201 NCJPFA DEBT SERVICE FUND 366,315.20 366,315.43 210 FY99-00 F.U.L.F.I.L.L. 139.15 18,116.39 211 SECURITY AND ALARM REGULATION FUND 2,790.58 9,402.86 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 9 0.00 118,534.50 218 HIHG INTENSITY PREVENTION ZONE 12,223.07 34,511.23 219 FY00-01 LITERACY INITIATIVE IX 109,934.04 268,136.35 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 0.00 66,866.83 222 WOW MOBILE GRANT FY 2000-2001 4,712.47 23,795.65 223 FACE TO FACE INFORMATION GRANT FY 00-0 4,274.22 16,884.68 225 ENGLISH LANGUAGE LITERACY INCENTIVE El 23,921.55 50,938.03 228 GROWING WITH MOTHER GOOSE GRANT 14,281.81 19,122.62 229 CLEEP GRANT 10,080.90 52,580.55 230 ABANDONED VEHICLE ABATEMENT GRANT 6,887.48 26,058.48 231 HOUSING PILOT PROGRAM 3,207.22 3,207.22 232 TRAN DEBT SERVICE FUND 39,701.84 53,172.66 301 GRANT-C.D.B.G. 35,741.47 207,669.70 302 CDC PAYMENTS 26,829.72 122,518.95 307 PROPOSITION A" FUND 12,653.78 51,965.82 313 GRANT-CMAQ 18,833.73 43,031.13 343 STATE -LOCAL PARTNERSHIP 0.00 327.99 348 STATE GRANT 5,684.75 5,774.75 349 GEN FUND LOCAL ASSISTANCE FOR PARKS C 0.00 2,800.87 552 TDA 152,781.77 795,031.20 626 FACILITIES MAINT FUND 134,929.43 498,808.00 627 LIABILITY INS. FUND 75,217.40 532,729.79 628 GENERAL SERVICES FUND 9,694.54 54,523.04 629 INFORMATION SYSTEMS MAINTENANC 7,059.94 76,558.47 630 OFFICE EQUIPMENT DEPRECIATION 44,438.16 161,474.64 631 TELECOMMUNICATIONS REVOLVING 15,475.34 70,172.28 632 GENERAL ACCOUNTING SERVICES 35,174.11 144,975.64 633 UNEMPLOYMENT INSURANCE RESERVE 0.00 1,016.00 643 MOTOR VEHICLE SVC FUND 66,226.50 360,141.76 721 LIBRARY TRUST FUND 0.00 35.11 TOTAL ALL FU 3,399,799.03 15,211,815.38 City of National City Pooled Investment Transactions Report For the Month of Oct 2002 Date Description Institution Ref. No. Amount Beginning Balance 22,490,125.93 10/15 Qtrly Interest LAIF 747139 155,130.85 10/15 Deposit LAIF 553228 1,000,000.00 10/22 Withdrawal LAIF 681536 (300,000.00) 10/24 Withdrawal LAIF 444135 (600,000.00) 10/25 Withdrawal LAIF 117717 (300,000.00) Ending Balance 22,445,256.78 I", City of National City, California COUNCIL AGENDA STATEMENT 15 .4AEETING DATE AGENDA ITEM NO. ITEM TITLE CONSOLIDATED CASH AND INVESTMENT REPORT AS OF NOVEMBER 30, 2002 PREPARED BY ALISON HUNTER DEPARTMENT FINANCE - MARYLOU MATIENZO EXT: 4330 EXPLANATION FOR THE CITY COUNCIL'S INFORMATION AND IN COMPLIANCE WITH THE CITY'S INVESTMENT POLICY, THE CONSOLIDATED CASH AND INVESTMENT REPORT AS OF NOVEMBER 30, 2002 IS HEREBY SUBMITTED. THIS REPORT REFLECTS THE COMPONENTS OF THE INVESTMENT PROGRAM FOR THt. PERIOD THEN ENDED. THE INVESTMENT PORTFOLIO PROVIDES FOR SUFFICIENT LIQUIDITY TO MEET THE FOLLOWING MONTH'S ESTIMATED EXPENDITURES. Environmental Review NIA Financial Statement NOT APPLICABLE Approved Finance •ire Account No. STAFF RECOMMENDATION WE RECOMMEND THAT THE REPORT BE ACCEPTED AND FILED. BOARD I COMMISSIO RECOMMEND CONCUR: ATTACHMENTS (Liisted Below 1. CASH ACCOUNT SUMMARY 12. PORTFOLIO SUMMARY 3. PORTFOLIO DETAILS -INVESTMENTS A� �O j Resolution No. 5. INVESTMENTS BY BROKERS 6. CONSOLIDATED CASH REPORT 7. MONTHLY STATEMENT OF RECEIPTS R MONTHLY STATEMENT OF DISBURSEMENTS 9. POOLED INVESTMENT TRANSACTIONS CITY OF NATIONAL CITY CASH ACCOUNT SUMMARY 30-Nov-02 BALANCE REVOLVING CASH $ 3,592.88 RETURNED CHECKS 9,742.48 BANK OF AMERICA #80200 (165,969.83) OUTSTANDING WARRANTS (329,854.84) PAYROLL OUTSTANDING WARRANTS (24,430.47) CASH HELD BY BROKERS 2,905.79 INVESTMENTS 14,397,671.23 LAIF 21,995,256.78 TOTAL INVESTMENT EARNINGS HISTORY: FISCAL YEAR $ 35,888,914.02 YEAR-TO-DATE TOTAL YEAR 2002-03 305, 289.92 2001-02 $ 513,023.66 $ 1, 500, 216.86 2000-01 571,316.17 -2,642,502.96 1999-00 299,726.91 1,841,539.16 1998-99 385,963.42 1,702,889.57 1997-98 399,283.72 1,478,232.91 1996-97 316,198.24 1,256,907.31 1995-96 332,418.89 974,113.25 1994-95 337,718.30 1,001,709.56 1993-94 175,652.66 1,011,586.52 1992-93 31,320.74 721,913.49 1991-92 225,813.59 864,052.63 1990-91 346,452.60 1,303,878.52 1989-90 331,286.23 1,544,993.71 1988-89 360,812.08 1,311,930.94 1987-88 262,957.46 979,435.87 1986-87 304,320.13 1,048,978.23 1985-86 678,495.93 1,321,688.93 SymPro Investments Certificates of Deposit - Monthly Certificates of Deposit - Maturity Negotiable/Transferable CDs Federal Agency Securities Pass Through Securities Investments City of National City City of National City Portfolio Management Portfolio Summary November 30, 2002 Par Market Book % of Days to YTM/C YTM/C Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. 9,552,000.00 9,554,671.26 9,552,000.00 66.34 805 477 4.254 4.313 95,000.00 95,000.00 95,000.00 0.66 . 1,827 536 6.000 6.083 2,643,000.00 2,664,167.53 2,427,875.21 16.86 1,691 507 7.921 8.031 2,299,656.25 2,301,798.16 2,299,656.25 15.97 1,632 1,554 3.160 3.204 22,202.68 23,963.57 23,139.77 0.16 1,673 ;212 6.535 6.626 14,611,858.93 14,639,600.52 14,397,671.23 100.00% 1,094 654 4.713 4.778 Total Earnings November 30 Month Ending Fiscal Year To Date Current Year Average Daily Balance Run Date: 01/15/2003 - 09:25 52,784.38 14,242,409.91 327,049.44 No fiscal year history available Portfolio CNC CC PM (PRF_PM1) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments November 30, 2002 Page 2 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10606 Abington Savings Bank 07/26/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 603 07/26/2004 10666 Acuity Bank 02/22/2002 99,000.00 99,000.00 99,000.00 3.200 3.200 83 02/22/2003 10563 Albemarle First Bank 06/01/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 121 04/01/2003 10698 American Bank 04/25/2002 99,000.00 99,000.00 99,000.00 4.100 4.100 511 04/25/2004 10672 American Bank, N.A. 03/29/2002 99,000.00 99,000.00 99,000.00 4.200 4.200 484 03/29/2004 10772 Approved Federal Savings Bank 09/18/2002 99,000.00 99,000.00 99,000.00 2.550 2.550 107 03/18/2003 065284AH4 10757 Bank of Tennessee 08/09/2002 99,000.00 98,585.19 99,000.00 2.750 2.750 617 08/09/2004 10719 Bank of Utica 05/22/2002 99,000.00 99,000.00 99,000.00 3.200 3.200 172 05/22/2003 10793 Bay Financial Savings Bank 10/09/2002 99,000.00 99,000.00 99,000.00 3.300 3.300 681 10/12/2004 10577 Bankfirst NA 06/22/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 569 06/22/2004 10801 Global Credit Union 11/04/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 704 11/04/2004 10519 BNC National Bank 05/10/2001 99,000.00 99,000.00 99,000.00 5.120 5.120 162 05/12/2003 10604 Bank of Arkansas 07/20/2001 100,000.00 100,000.00 100,000.00 5.170 5.170 597 07/20/2004 10594 Bank of Jamestown 07/05/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 400 01/05/2004 • 063285AD2 10755 Bank of Little Chute 08/07/2002 99,000.00 98,678.25 99,000.00 2.800 2.800 614 08/06/2004 10696 Business Bank of Fox River Vly 04/23/2002 99,000.00 99,000.00 99,000.00 4.150 4.150 509 04/23/2004 10573 Bitteroot Valley Bank 06/25/2001 99,000.00 99,000.00 99,000.00 5.040 5.110 206 06/25/2003 -� 10749 Capital One Bank 07/09/2002 100,000.00 100,000.00 100,000.00 4.040 4.040 586 07/09/2004 10748 Capital One FSB 07/09/2002 100,000.00 100,000.00 100,000.00 4.040 4.040 586 07/09/2004 10716 Colony Bank of Asburn 05/14/2002 99,000.00 99,000.00 99,000.00 4.000 4.000 529 05/13/2004 10700 Centennial Bank of the West 04/30/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 516 04/30/2004 143876AX8 - 10643 Carolina Firtst Bank 12/07/2001 95,000.00 95,000.00 95,000.00 4.100 4.100 554 06/07/2004 177707ACO 10702 City Bank 05/15/2002 95,000.00 96,180.85 95,000.00 4.900 4.900 1,626 05/15/2007 10524 Community National Bank 05/22/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 172 05/22/2003 10659 Mill Creek Bank 01/03/2002 99,000.00 99,000.00 99,000.00 3.310 3.310 33 01/03/2003 10569 Community Shores Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 194 06/13/2003 10592 Cumberland National Bank 07/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 397 01/02/2004 25467BB98 10720 Discover Bank 06/12/2002 95,000.00 96,079.20 95,000.00 3.650 3.650 561 06/14/2004 10654 Direct Merchant's Credit Card 12/21/2001 100,000.00 100,000.00 100,000.00 3.540 3.540 204 06/23/2003 10575 Edgar County Bank & Trust Co. 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 393 12/29/2003 10802 E-Trade Bank 11/25/2002 99,000.00 99,000.00 99,000.00 2.960 2.960 726 11/28/2004 10695 First Alliance Bank 04/19/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 505 04/19/2004 10800 Frirst Community Bank 11/01/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 701 11/01/2004 10463 First Enterprise Bank, West Br 02/15/2001 • 99,000.00 99,000.00 99,000.00 5.900 5.900 75 02/14/2003 10595 First Western Bank 07/09/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 586 07/09/2004 340558CE3 10629 Florida Bank, NA 09/26/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 1,395 09/26/2006 Run Date: 01/15/2003 - 09:25 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f 46146MBU2 I � City of National City Portfolio Management Portfolio Details - Investments November 30, 2002 Page 3 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10670 First National Bank of Barron 03/19/2002 99,000.00 99,000.00 99,000.00 3.350 3.350 232 07/21/2003 10589 First Natl. Bk.of Damariscotta 05/30/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 180 05/30/2003 10699 FNB of Elk River 04/29/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 515 04/29/2004 10753 First National Bank Northeast 07/29/2002 99,000.00 99,000.00 99,000.00 3.840 3.840 606 07/29/2004 32112FAD6 10701 FNB of Rockies 05/15/2002 95,000.00 96,002.25 95,000.00 4.850 4.850 1,626 05/15/2007 10517 FNB Of St. Marys 05/03/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 64 02/03/2003 10663 First State Bank, Russelville 01/31/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 61 01/31/2003 10600 First State Bank of Okabena 07/13/2001 99,000.00 99,000.00 99,000.00 5.250 - 5.250 590 07/13/2004 10747 Garden City State Bank. 07/01/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 578 07/01/2004 10669 Guaranty National Bank 03/12/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 101 03/12/2003 10737 Heritage Bank of Ashland 06/24/2002 99,000.00 99,000.00 99,000.00 4.000 4.000 571 06/24/2004 10576 Heritage Bank 06/28/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 393 12/29/2003 10605 Home Federal Bank of Hollywood 07/24/2001 99,000.00 i 99,000.00 99,000.00 5.150 5.150 600 07/23/2004 10693 Hinsbrook Bank & Trust 04/17/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 415 01/20/2004 10697 Illini Bank 04/24/2002 99,000.00 99,000.00 99,000.00 4.200 4.200 510 04/24/2004 10764 lnsouth Bank - 08/29/2002 99,000.00 99,000.00 99,000.00 3.100 3.100 271 08/29/2003 10521 International Bank of Chicago 05/14/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 164 05/14/2003 10768 Investors Bank 09/03/2002 95,000.00 93,080.05 95,000.00 3.000 3.000 1,737 09/03/2007 10523 Key Bank USA 05/21/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 355 11/21/2003 10597 Legacy Bank of Harrisburg 07/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.500 589 07/12/2004 10565 Lakeland Community Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 376 12/12/2003 10671 Manufacturers & Traders Trust 03/25/2002 99,000.00 99,000.00 99,000.00 4.110 4.110 480 03/25/2004 10736 Mercantile T&SB 06/04/2002 99,000.00 99,000.00 99,000.00 4.250 4.250 646 09/07/2004 10791 Midsouth Bank 10/04/2002 99,000.00 . 99,000.00 99,000.00 2.760 2.760 309 10/06/2003 10715 Mesa Bank 05/09/2002 99,000.00 99,000.00 99,000.00 4.100 4.100 526 05/10/2004 10593 Mutual Bank 07/03/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 214 07/03/2003 633360AB1 10756 National Bank of Commerce 08/08/2002 95,000.00 94,679.85 95,000.00 2.800 2.800 617 08/09/2004 10714 New Frontier Bank 05/08/2002 99,000.00 99,000.00 99,000.00 4.100 4.100 524 05/08/2004 654062AMO 10564 Nicolet National Bank 06/01/2001 99,000.00. 101,669.04 99,000.00 5.100 5.100 365 12/01/2003 10599 Park Avenue Bank NA, The 07/11/2001 99,000.00 99,000.00 99,000.00 5.400 5.400 589 07/12/2004 10763 PlantersFirst Bank 08/27/2002 99,000.00 99,000.00 99,0130.00 3.400 3.400 635 08/27/2004 74407ML60 10598 Providian National Bank 07/11/2001 95,000.00 95,000.00 95,000.00 5.200 5.200 589 07/12/2004 10776 PNB Financial Bank 09/24/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 663 09/24/2004 10738 Premier Bank 06/24/2002 99,000.00 99,000.00 99,000.00 3.200 3.200 205 06/24/2003 10694 Premier Bank of Tallahassee 04/22/2002 99,000.00 99,000.00 99,000.00 4.150 4.150 508 04/22/2004 743838SS4 10644 Provident Bank 12/19/2001 95,000.00 95,000.00 95,000.00 4.375 4.375 1,661 06/19/2007 Run Date: 01/15/2003 - 09:25 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments November 30, 2002 Page 4 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date • Certificates of Deposit - Monthly 10596 Providian Bank 07/10/2001 99,000.60 99,000.00 99,000.00 5.480 5.480 586 07/09/2004 10525 Peoples State Bank of Truman 05/25/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 359 11/25/2003 10774 Peoples State Bank 09/12/2002 99,000.00 99,000.00 99,000.00 3.450 3.450 652 09/13/2004 74926DAN7 10758 RBC Centura NB 08/08/2002 74,000.00 73,716.58 74,000.00 3.000 3.000 1,711 08/08/2007 10478 Republic National Bank 03/22/2001 99,000.00 99,000.00 99,000.00 5.450 5.450 111 03/22/2003 10570 Suburban Bank & Trust 06/20/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 386 12/22/2003 10751 Security Bank 07/15/2002 99,000.00 99,000.00 99,000.00 3.980 3.980 592 07/15/2004 10571 St. Joseph Capital Bank 06/21/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 22 12/23/2002 10718 Southern New Hampshire B&T Co. 05/08/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 158 05/08/2003 10682 State Farm Financial Svcs, FSB 03/06/2002 100,000.00 100,000.00 100,000.00 4.350 4.350 463 03/08/2004 10775 SouthTrust Bank 09/19/2002 99,000.00 99,000.00 99,000.00 3.390 3.390 688 10/19/2004 10662 Sterling Bank & Trust, FSB 01/25/2002 99,000.00 99,000.00 99,000.00 4.050 4.050 420 01/25/2004 10590 First Financial Bank 05/30/2001 99,000.00 99,000.00 99,000.00 5.350 5.424 180 05/30/2003 10572 Treasury Bank - Effinity 06/22/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 23 12/24/2002 10665 Today's Bank 02/08/2002 99,000.00 99,000.00 99,000.00 3.200 3.200 69 02/08/2003 10762 Total Bank 08/26/2002 99,000.00 99,000.00 99,000.00 3.150 3.150 360 11/26/2003 10717 Traditional Bank 05/16/2002 99,000.00 99,000.00 99,000.00 4.250 4.250 593 07/16/2004 10518 Union National Bank 05/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 1 12/02/2002 10752 Union National Bank of Elgin, 07/18/2002 99,000.00 99,000.00 99,000.00 3.940 3.940 595 07/18/2004 10601 Union Bank 07/16/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 593 07/16/2004 10602 Wauwatosa Savings Bank 07/18/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 415 01/20/2004 10578 World's Foremost Bank 06/29/2001 100,000.00 100,000.00 100,000.00 5.300 5.300 576 06/29/2004 10661 West Pointe Bank 01/10/2002 99,000.00 99,000.00 99,000.00 3.400 3.400 130 04/10/2003 10568 Williamstown Savings Bank 06/13/2001 99,000.00 99,000.00 . 99,000.00 5.120 5.120 194 06/13/2003 10574 York State Bank & Trust 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 393 12/29/2003 Subtotal and Average 9,548,700.00 9,552,000.00 9,554,671.26 9,552,000.00 4.313 477 Certificates of Deposit - Maturity 066320ZF2 10234 Bankers Trust Subtotal and Average 95,000.00 05/20/1999 95,000.00 95,000.00 95,000.00 6.000 6.083 536 05/20/2004 95,000.00 95,000.00 95,000.00 6.063 536 Negotiable/Transferable CDs 0279999X1 10358 American National B & TC 02/18/2000 100,000.00 100,000.00 74,790.18 8.760 06035ADT7 10072 Bank & Trust of Puerto Rico 01/27/1999 95,000,00 95,000.00 95,000.00 5.300 0649999X5 10348 Bank One, Colorado 01/25/2000 100,000.00 100,000.00 74,790.18 6.760 20348PAFO 10727 Community Bank of Boone 06/28/2002 97,000.00 98,187.09 97,153.07 3.600 Run Date: 01 /15/2003 - 09:25 15.799 803 02/11/2005 5.300 422 01/27/2004 15.798 774 01/13/2005 3.800 558 06/11/2004 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f CUSIP Investment # Issuer Average Balance City of National City Portfolio Management Portfolio Details - Investments November 30, 2002 Purchase Date Par Value Market Value Page 5 Stated YTM/C Days to Maturity Book Value Rate Moody's 365 Maturity Date Negotiable/Transferable CDs 203584AD9 206073AKA 258115AV6 90715-17243-619 30241HXE3 356611 FU2060 39739BS36060 441800AY8060 458657EV1 531554AG8 509685AC7 55262W W R3060 60531-17951-1 685621 CW2060 82668FCS4 798219AB7060 856284GL2060 8649999X9 90331V9X2 6514-18644-1 10071 10726 10041 10031 10159 10168 10162 10262 10167 10688 10166 10165 10151 10329 10038 10034 10137 10146 10135 10347 10281 10353 10332 Community Bank of Ravenswood Concord Bank Doral FSB Farmers Bank FCC National Bank Fremont Investment & Loan Greenwood Trust Company DE Great South Texas Bank Household Bank Intercredit Bank Libertyville Bank & Trust Lake Forest Bank & Trust MBNA America Bank of Mount Vemon Nations Bank (Barnett Bank) Orchard Federal Savings Bank Signet Bank San Jose National Bank State Bank of India Success National Bank Upstate National Bank U S Bank NA Wilmington Trust Co Subtotal and Average 01/28/1999 95,000.00 95,000.00 95,000.00 5.350 5.350 423 01/28/2004 06/28/2002 99,000.00 99,910.80 99,000.00 3.500 3.500 519 05/03/2004 12/10/1998 99,000.00 99,000.00 98,384.22 5.350 5.493 374 12/10/2003 10/02/1998 100,000.00 100,000.00 75,948.98 5.650 13.769 305 10/02/2003 03/10/1999 `95,000.00 95,000.00 95,000.00 5.700 5.700 465 03/10/2004 04/07/1999 97,000.00 101,162.27 97,000.00 5.600 5.600 493 04/07/2004 03/17/1999 100,000.00 104,113.00 100,000.00 5.600 5.600 472 03/17/2004 09/15/1999 100,000.00 100,000.00 75,811.23 6.550 15.190 605 07/28/2004 04/07/1999 97,000.00 101,034.23 97,000.00 5.500 5.500 493 04/07/2004 04/30/2002 95,000.00 95,000.00 95,000.00 4.900 4.900 1,611 04/30/2007 04/06/1999 95,000.00 95,000.00 95,000.00 5.550 5.550 481 03/26/2004 04/06/1999 95,000,00 95,000.00 95,000.00 5.550 5.550 481 03/26/2004 03/03/1999 97,000.00 97 925 38 97,000.00 5.400 5.400 92 03/03/2003 02/26/1999 100,000.00 100,000.00 69,971.36 6.550 15.910 1,018 09/14/2005 12/01/1998 99,000,00 99,000.00 99,000.00 5.850 5.850 245 08/03/2003 11/04/1998 99,000.00 98,962.38 99,000.00 5.750 5.750 338 11/04/2003 03/01/1999 95,000.00 95,000..00 97,886.10 6.250 5.500 332 10/29/2003 03/03/1999 97,000.00 100,631.68 97,000.00 5.400 5.400 458 03/03/2004 02/12/1999 97,000.00 99,240.70 98,658.70 5.850 5.405 212 07/01/2003 01/31/2000 100,000.00 100,000.00 79,937.85 6.270 14.114 426 01/31/2004 10/05/1999 100,000.00 100,000.00 78,963.99 6.570 14.890 327 10/24/2003 02/04/2000 100,000.00 100,000.00 74,008.71 7.020 16.505 795 02/03/2005 03/08/1999 100,000.00 100,000.00 76,570.64 6.150 14.182 452 02/26/2004 2,427,875.21 2,643,000.00 2,664,167.53 2,427,875.21 8.031 507 Federal Agency Securities 3133MMDC4 10677 3133MMHV8 10678 3133MMJ79 10686 3133MPHC3 10744 3133MQVM3C 10761 3133MRFN7 10770 3133MRMT6C 10771 3133MRQR6060 10773 3133MRCS9 10777 3133MRPF3 10781 Run Date: 01/15/2003 - 09:25 Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank 03/28/2002 03/28/2002 04/04/2002 07/17/2002 08/27/2002 09/20/2002 09/27/2002 09/26/2002 09/13/2002 09/27/2002 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 100,813.00 100,844.00 101,000.00 100,125.00 100,343.00 100,074.00 100,094.00 99,563.00 100,057.00 100,003.00 100,000.00 4.102 100,000.00 4.200 100,000.00 4.500 100,000.00 3.000 100,000.00 2.625 100,000.00 3.000 100,000.00 3.000 100,000.00 3.000 100,000.00 3.000 100,000.00 2.750 4.104 758 12/28/2004 4.200 667 09/28/2004 4.500 855 04/04/2005 3.000 1,143 01/17/2006 2.625 1,730 08/27/2007 3.000 1,754 09/20/2007 3.000 1,761 09/27/2007 3.000 1,760 09/26/2007 3.000 1,198 03/13/2006 2.750 1,761 09/27/2007 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments November 30, 2002 Page 6 Average Purchase Stated YTMIC Days to Maturity CUSIP Investment # Issuer Balance Date par Value Market Value Book Value Rate Moody's 365 Maturity Date Federal Agency Securities 3133MSJQ4 10782 Federal Home Loan Bank 10/22/2002 100,000.00 100,188.00 100,000.00 3.000 3133MSJQ4C 10783 Federal Home Loan Bank 10/22/2002 100,000.00 100,188.00 100,000.00 3.000 3133MSEA4C 10784 Federal Home Loan Bank 10/24/2002 99,875.00 99,781.12 99,875.00 3.000 3133MSJR2C 10785 Federal Home Loan Bank 10/30/2002 100,000.00 99,781.00 100,000.00 3.000 3133MSH86 10788 Federal Home Loan Bank 10/24/2002 100,000.00 99,344.00 100,000.00 3.000 3133MSUR9 10789 Federal Home Loan Bank 10/30/2002 100,000.00 100,031.00 100,000.00 3.000 3133MSD23 10792 Federal Home Loan Bank 10/17/2002 100,000.00 100,188.00 100,000.00 3.000 3133MTD54 10794 Federal Home Loan Bank 11/21/2002 99,937.50 100,093.40 99,937.50 3.000 3133MTNH7C 10795 Federal Home Loan Bank 11/27/2002 99,937.50 99,875.64 99,937.50 3.000 3133MTLH9C 10796 Federal Home Loan Bank 11/27/2002 99,968.75 100,106.31 99,968.75 3.000 3133MTFQ6C 10797 Federal Home Loan Bank 11/27/2002 99,937.50 99,956.69 99,937.50 3.000 3133MSSA9 10798 Federal Home Loan Bank 11/07/2002 100,000.00 99,219.00 100,000.00 3.000 3136F1W71 10722 Federal Natl. Mortgage Assoc. 06/20/2002 100,000.00 100,130.00 100,000.00 4.510 Subtotal and Average 2,146,500.00 2,299,656.25 2,301,798.16 2,299,656.25 3.000 1,786 10/22/2007 3.000 1,786 10/22/2007 3.000 1,788 10/24/2007 3.000 1,794 10/30/2007 3.000 1,788 10/24/2007 3.000 1,794 10/30/2007 3.000 1,416 10/17/2006 3.000 1,816 11 /21 /2007 3.000 1,822 11/27/2007 3.000 1,822 11/27/2007 3.000 1,822 11/27/2007 3.000 1,802 11/07/2007 4.510 1,115 12/20/2005 3.204 1,554 Pass Through Securities 3133TGSG5 10637 Federal Home Loan Mrtgage Corp 11/30/1998 0.00 0.00 - 0.00 6.000 ' 31364TKP5060 10103 Federal Natl. Mortgage Assoc. 02/18/1998 0.00 0.00 0.00 8.250 31376PGY5 10126 Federal Natl. Mortgage Assoc. 12/01/1998 22,202.68 23,963.57 23,139.77 8.500 Subtotal and Average 24,334.70 22,202.68 23,963.57 23,139.77 6.000 0 01/15/2013 7.307 0 11/01/2004 6.626 212 07/01/2003 6.626 212 Total Investments and Average 14,242,409.91 14,611,858.93 14,639,600.52 Run Date: 01/15/2003 - 09:25 14,397,671.23 4.778 654 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02t SymPro City of National City Activity Report Sorted By Brokers November 1, 2002 - November 30, 2002 Par Value Par Value City of National City Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Brokers: Finance 500 Inc Certificates of Deposit - Monthly 10801 Global Credit Union Subtotal and Balance 1,131,000.00 3.250 11 /04/2002 99,000.00 0.00 99,000.00 0.00 1,230,000.00 Certificates of Deposit - Maturity Subtotal and Balance 95,000.00 95,000.00 NegotiablelTransferable CDs Subtotal and Balance 1,959,000.00 1,959,000.00 Federal Agency Securities Subtotal and Balance 200,000.00 200,000.00 Pass Through Securities 31376PGY5 10126 Federal Natl. Mortgage Assoc. Subtotal and Balance Brokers Subtotal 23.996% 8.500 11/25/2002 0.00 1,433.17 23,635.85 0.00 1,433.17 22,202.68 3,408,635.85 99,000.00 1,433.17 3,506,202.68 Brokers: Gilford Securities Inc Federal Agency Securities 3133MNFH9C 10711 Federal Home Loan Bank 4.250 11/08/2002 0.00 100,000.00 3133MQ5B6C 10759 Federal Home Loan Bank 4.200 11/08/2002 0.00 100,000.00 3133MQ13Q6C 10760 Federal Home Loan Bank 4.205 11/12/2002 - 0.00 100,000.00 3133MTD54 10794 Federal Home Loan Bank 3.000 11/21/2002 99,937.50 0.00 3133MTNH7C 10795 Federal Home Loan Bank 3.000 11/27/2002 99,937.50 0.00 3133MTLH9C 10796 Federal Home Loan Bank 3.000 11/27/2002 99,968.75 0.00 3133MTFQ6C 10797 Federal Home Loan Bank 3.000 11/27/2002 99,937.50 0.00 Subtotal and Balance 899,875.00 Brokers Subtotal 6.841% 899,875.00 Run Dale: 01/15/2003 - 09:27 399,781.25 399,781.25 300,000.00 999,656.25 300,000.00 999,656.25 Portfolio CNC CC DA (PRF_DA) SymRepl V5.02( City of Nat— -,al City Activity Report November 1, 2002 - November 30, 2002 Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Page 2 Brokers: Multi -Bank Securities Inc Certificates of Deposit - Monthly Subtotal and Balance 2,180,000.00 2,180,000.00 Negotiable/Transferable CDs Subtotal and Balance 684,000.00 684,000.00 Federal Agency Securities Subtotal and Balance 100,000.00 100,000.00 Pass Through Securities Subtotal and Balance 0.00 0.00 Brokers Subtotal 20.285% 2,964,000.00 0.00 0.00 2,964,000.00 Brokers: Mischler Financial Group Inc Federal Agency Securities 3133MQ7D0 3133MSSA9 10765 Federal Home Loan Bank 10798 Federal Home Loan Bank 4.100 11/15/2002 3.000 11/07/2002 0.00 100,000.00 100,000.00 0.00 Subtotal and Balance 700,000.00 100,000.00 100,000.00 700,000.00 Brokers Subtotal 4.791% 700,000.00 100,000.00 100,000.00 700,000.00 Brokers: PaineWebber Inc Federal Agency Securities 3133MQ4G6 10767 Federal Home Loan Bank 3.000 11/14/2002 0.00 100,000.00 Subtotal and Balance 200,000.00 0.00 100,000.00 100,000.00 Brokers Subtotal 0.684% 200,000.00 0.00 100,000.00 100,000.00 Brokers: U.S. Sterling Capital Corp. Certificates of Deposit - Monthly 10640 Mercedes National Bank 3.100 11/27/2002 0.00 99,000.00 10800 Frirst Community Bank 3.250 11/01/2002 99,000.00 0.00 10802 E-Trade Bank 2.960 11/25/2002 99,000.00 0.00 Run Date: 01/15/2003 - 09:27 Portfolio CNC CC DA (PRF_DA) SymRept VS.02f CUSIP City of National City Activity Report November 1, 2002 - November 30, 2002 Par Value Par Value Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending Investment # Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Page 3 Subtotal and Balance 6,043,000.00 198,000.00 Brokers Subtotal 42.034% 6,043,000.00 198,000.00 99,000.00 6,142,000.00 99,000.00 6,142,000.00 Brokers: Vining -Sparks IBG Federal Agency Securities 3133MJFR6 10639 Federal Home Loan Bank Subtotal and Balance Brokers Subtotal 1.369% 4.000 11/07/2002 0.00 100,000.00 300,000.00 0.00 100,000.00 200,000.00 300,000.00 0.00 100,000.00 200,000.00 Total 100.000% 14,515,510.85 Run Date: 01/15/2003 - 09:27 796,781.25 700,433.17 14, 611,858.93 Portfolio CNC CC DA (PRF_DA) SyrnRept V5.02f CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT ALL FUNDS NOVEMBER 30, 2002 FUND NUMBER FUND TITLE 001 GENERAL. FUND 103 GENERAL CAPITAL OUTLAY FUND 108 LIBRARY CAPITAL OUTLAY 109 GAS TAXES FUND 110 EMERGENCY PREPAREDNESS FUND 113 CULTURAL ARTS FUND 115 PARK & REC CAPITAL OUTLAY FUND 120 PLAN CHECKING REVOLVING FUND 123 GRANT -FAMILIES FOR LITERACY 125 SEWER SERVICE FUND 126 FIRE DEPT ACTIVITIES FUND 130 EMT-D REVOLVING FUND 131 ASSET FORFEITURE FUND 136 TINY TOT CLASSES FUND 145 JUVENILE EDUCATION FUND 154 STATE PUBLIC LIBRARY FUND 157 GRANT-SUPPL. LAW ENF. (SLESF) 158 SWIMMING POOL REVOLVING FUND 159 GENERAL PLAN UPDATE RESERVE 171 LIBRARY SCHOOL DISTRICT CNTRCT 172 TRASH RATE STABILIZATION FUND 175 PETROLEUM VIOLATORS ESCROW 176 POLICE REIMBURSED OVERTIME 177 RESTITUITION REIMBURSEMENTS 178 POLICE HAT BADGES 179 NPT BUS DONATIONS FUND 189 CIVIC CENTER REFURBISHING 190 30TH STREET CLEANUP FUND - 1303 191 STOP PROJECT 195 LANDSCAPE RESERVE 196 CAPITAL PROJECT RESERVE 197 PRODUCTIVITY IMPROVEMENT RESER 198 PROPERTY EVIDENCE SEIZURE 200 30TH STREET CLEANUP FUND - 1304 203 PARK SECURITY/GTE LEASE 208 SUPP.LAW ENFORCEMENT SVCS FUND (SLESF) 211 SECURITY AND ALARM REGULATION FUND 212 PERSONNEL COMPENSATION FUND 214 EVERY 15 MINUTES GRANT FY1999-2000 216 LLEBG FY2002-2003 218 HIHG INTENSITY PREVENTION ZONE 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 222 WOW MOBILE GRANT FY 2000-2001 223 FACE TO FACE INFORMATION GRANT FY 00-01 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 228 GROWING WITH MOTHER GOOSE GRANT 229 CLEEP GRANT 233 LOCAL LAW ENF. BLOCK GRANT FY2001-2002 234 EMPLOYEE COMPUTER PURCHASE FUND 236 FIRST PEOPLES GRANT 237 LEARN @ NCPL 238 VIDEOCONF.COMM. OF PRACTICE GRANT 239 LOCAL LAW ENF BLOCK GRANT FY2002-2003 240 LITERACY INTIATIVES XI 270 NUISANCE ABATEMENT FUND 303 CAPITAL FACILITIES FUND 304 PARK DEVELOPMENT FUND 307 PROPOSITION A" FUND 308 GRANT -HIGHWAY BRIDGE REHAB 312 STP LOCAL/TRANSNET HIGHWAY 314 OTS GRANT 343 STATE -LOCAL PARTNERSHIP 345 TRAFFIC CONGESTION RELIEF 363 SECURITY & FIRE ALARM REGULATION FUND 626 FACILITIES MAINT FUND 627 LIABILITY INS. FUND 629 INFORMATION SYSTEMS MAINTENANC 630 OFFICE EQUIPMENT DEPRECIATION 631 TELECOMMUNICATIONS REVOLVING 633 UNEMPLOYMENT INSURANCE RESERVE 643 MOTOR VEHICLE SVC FUND 719 1911 ACT IMPROVEMENT BONDS 721 LIBRARY TRUST FUND 725 Planning 726 ENGINEERING/PUBLIC WORKS T & A DEPOSITS 727 BUILDING AND SAFETY T & A DEPOSITS ENDING BALANCE 4,117,874.61 767,359.68 226,894.09 1,366,172.94 44,350.00 95,000.00 63,650.95 98, 746.78 5,116.60 8,083,694.69 248.11 221,466.06 483,241.77 9,323.23 2,717.93 102,634.30 29,250.81 24,039.90 269,207.58 40,541.25 488,271.55 5,510.00 9,819.94 500.00 72.56 614.65 3,246,231.79 252,096.35 15,678.38 899,715.61 656,090.26 50,000.00 19,992.91 611,537.38 28,000.00 112,188.96 104, 598.28 598,456.00 2,833.95, 19,018.47 820.13 17,052.63 9,503.10 8.19 234,208.13 25.86 68,344.98 15,918.96 40,064.52 38,224.56 42,148.57 29,002.00 106,123.00 98,666.45 1,377.68 626,243.40 198,208.02 2,996,444.92 585,967.94 391,419.72 3,024.50 102,741.56 476,924.70 35,972.50 98,858.39 3,950,518.07 221,849.08 1,764,033.24 220,396.96 136,537.00 109,966.94 1,424.52 45,453.01 970.00 45,212.47 2,500.00 35,888,914.02 /1 6o !6 MONTHLY STATEMENT OF DISBURSEMENTS FOR THE MONTH ENDING NOVEMBE FUND NO. FUND TITLE NOVEMBER YTD.NOVEMBE 001 GENERAL FUND 104 LIBRARY FUND 105 PARKS MAINTENANCE FUND 108 LIBRARY CAPITAL OUTLAY 109 GAS TAXES FUND 110 EMERGENCY PREPAREDNESS FUND 111 P.O.S.T. FUND 120 PLAN CHECKING REVOLVING FUND 123 GRANT -FAMILIES FOR LITERACY 125 SEWER SERVICE FUND 131 ASSET FORFEITURE FUND 135 SD COUNTY REG AUTO THEFT TASK 136 TINY TOT CLASSES FUND 147 GRANT -JUDGE PROGRAM 154 STATE PUBLIC LIBRARY FUND 171 LIBRARY SCHOOL DISTRICT CNTRCT 172 TRASH RATE STABILIZATION FUND 174 SWEETWATER SCHOOL DIST CONTRAC 188 GRANT - HIDTA 189 CIVIC CENTER REFURBISHING 191 STOP PROJECT 192 LEASE ESCROW FUND 193 COPS GRANT PART III 195 LANDSCAPE RESERVE 196 CAPITAL PROJECT RESERVE 198 PROPERTY EVIDENCE SEIZURE 200 30TH STREET CLEANUP FUND - 1304 201 NCJPFA DEBT SERVICE FUND 208 SUPP.LAW ENFORCEMENT SVCS FUND (SLESF) 211 SECURITY AND ALARM REGULATION FUND 216 LLEBG FY2002-2003 218 HIHG INTENSITY PREVENTION ZONE 222 WOW MOBILE GRANT FY 2000-2001 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 227 CLLS MATCHING FUNDS 230 ABANDONED VEHICLE ABATEMENT GRANT 231 HOUSING PILOT PROGRAM 232 TRAN DEBT SERVICE FUND 233 LOCAL LAW ENF. BLOCK GRANT FY2001-2002 235 COPS IN SCHOOLS 236 FIRST PEOPLES GRANT 237 LEARN Q NCPL 240 LITERACY INTIATIVES XI 272 LITERACY INITIATIVES X 301 GRANT-C.D.B.G. 302 CDC PAYMENTS 304 PARK DEVELOPMENT FUND 307 PROPOSITION A" FUND 308 GRANT -HIGHWAY BRIDGE REHAB 312 STP LOCAUTRANSNET HIGHWAY 313 GRANT-CMAQ 348 STATE GRANT 349 GEN FUND LOCAL ASSISTANCE FOR PARKS GRN 552 TDA 626 FACILITIES MAINT FUND 627 LIABILITY INS. FUND 628 GENERAL SERVICES FUND 629 INFORMATION SYSTEMS MAINTENANC 630 OFFICE EQUIPMENT DEPRECIATION 631 TELECOMMUNICATIONS REVOLVING 632 GENERAL ACCOUNTING SERVICES 1,523,378.65 7,523,224.75 77,003.89 323,781.72 50,447.36 239,927.36 0.00 2,420.00 138, 265.64 156, 702.41 14,900.00 14,900.00 7,582.64 36,711.77 2,992.00 6,049.25 1,315.76 14,046.55 1,300,049.34 2,656,117.30 0.00 28,628.47 7,154.06 35,089.10 250.90 1,110.21 6,214.79 30,095.42 6,673.59 20,990.45 3,890.29 11,581.05 1,462.80 18,420.75 8,952.54 42,561.23 9,534.44 39,753.63 16,336.76 29,631.16 12,370.96 55,682.08 51.12 271.05 0.00 5,077.05 0.00 8,242.00 12,781.61 14,298.82 0.00 3,800.00 945.20 . 7,485.94 0.06 366,995.41 21,674.36 42,281.49 2,949.91 13,772.10 0.00 26,999.84 4,499.96 45,068.88 7,593.60 47,503.74 27,503.54 113,984.45 669.25 2,766.59 9,659.97 41,132.80 5,417.71 30,119.93 0.00 10,566.85 0.00 8,987.85 0.00 15,004.08 988.78 30,486.73 7,735.36 9,673.43 31,137.72 42,408.55 0.00 256,987.69 108,969.53 215,704.96 35,279.60 173,158.47 12,514.29 12,514.29 9,222.72 42,774.08 2,832.57 6,821.47 54,266.29 147,134.33 121,235.53 227,470.60 1,065.95 24,152.81 260.00 78,707.00 140,300.75 553,387.62 119,276.27 554,795.98 120,769.77 940,263.53 12,511.09 54,251.53 60,993.53 165,417.00 58,890.64 167,110.86 15,402.45 76,524.60 36,635.30 179,616.06 FUND NO. 643 FUND TITLE MOTOR VEHICLE SVC FUND NOVEMBER YTD.NOVEMBE 63,834.27 326,755.26 TOTAL ALL FUNDS 4,296,645.11 16,377,900.38 fa i� MONTHLY STATEMENT OF RECEIPTS FOR PERIOD ENDING NOVEMBER NOVEMBER FUND # FUND TITLE REVENUE 001 GENERAL FUND 1,912,871.31 103 GENERAL CAPITAL OUTLAY FUND 25,848.00 104 LIBRARY FUND 21,076.27 105 PARKS MAINTENANCE FUND 24,558.92 108 LIBRARY CAPITAL OUTLAY 1,308.13 109 GAS TAXES FUND 0.00 111 P.O.S.T. FUND 6,498.14 115 PARK & REC CAPITAL OUTLAY FUND 350.00 120 PLAN CHECKING REVOLVING FUND 5,886.06 123 GRANT -FAMILIES FOR LITERACY 11,395.00 125 SEWER SERVICE FUND 307,319.32 130 EMT-D REVOLVING FUND 0.00 131 ASSET FORFEITURE FUND 74.70 136 TINY TOT CLASSES FUND 140.00 145 JUVENILE EDUCATION FUND 500.00 147 GRANT -JUDGE PROGRAM 0.00 154 STATE PUBLIC LIBRARY FUND 412.19 158 SWIMMING POOL REVOLVING FUND 8.00 171 LIBRARY SCHOOL DISTRICT CNTRCT 3,198.20 172 TRASH RATE STABILIZATION FUND 0.00 176 POLICE REIMBURSED OVERTIME 1,416.36 188 GRANT - HIDTA 52,132.52 190 30TH STREET CLEANUP FUND 1303 482.47 191 STOP PROJECT 6,817.00 192 LEASE ESCROW FUND 324.54 198 PROPERTY EVIDENCE SEIZURE 12,400.00 200 30TH STREET CLEANUP FUND - 1304 1,174.86 201 NCJPFA DEBT SERVICE FUND 0.39 208 SUPP.LAW ENFORCEMENT SVCS FUND (SLE 0.00 211 SECURITY AND ALARM REGULATION FUND 3,293.75 216 LLEBG FY2002-2003 22,275.00 218 HIHG INTENSITY PREVENTION ZONE 0.00 220 LOCAL LAW ENF. BLOCK GRANT FY2000-20 0.00 222 WOW MOBILE GRANT FY 2000-2001 0.00 229 CLEEP GRANT 0.00 231 HOUSING PILOT PROGRAM 0.00 232 TRAN DEBT SERVICE FUND 0.00 233 LOCAL LAW ENF. BLOCK GRANT FY2001-20 0.00 235 COPS IN SCHOOLS 0.00 236 FIRST PEOPLES GRANT 44,550.00 237 LEARN @ NCPL 51,822.00 238 VIDEOCONF.COMM. OF PRACTICE GRANT 29,002.00 239 LOCAL LAW ENF BLOCK GRANT FY2002-200 0.00 240 LITERACY INTIATIVES XI 141,075.00 270 NUISANCE ABATEMENT FUND 0.00 272 LITERACY INITIATIVES X 27,500.00 302 CDC PAYMENTS 58,063.70 307 PROPOSITION A" FUND 87,717.00 308 GRANT -HIGHWAY BRIDGE REHAB 0.00 312 STP LOCAL/TRANSNET HIGHWAY 0.00 313 GRANT-CMAQ 145,587.10 314 OTS GRANT 0.00 316 CALIFORNIA ENERGY COMM GRANT 5,000.00 343 STATE -LOCAL PARTNERSHIP 0.00 345 TRAFFIC CONGESTION RELIEF 0.00 552 TDA 63,872.33 627 LIABILITY INS. FUND 86,091.54 630 OFFICE EQUIPMENT DEPRECIATION 474.10 631 TELECOMMUNICATIONS REVOLVING 0.00 643 MOTOR VEHICLE SVC FUND 0.00 721 LIBRARY TRUST FUND 0.00 YTD REVENUE 7,988,558.55 25,848.00 49,875.78 58,117.69 25,059.57 371,818.48 31,482.24 22,096.34 48,806.37 11,395.00 1,993,277.45 5,895.00 141,166.09 1,360.00 500.00 19,474.00 412.19 24,663.90 32,945.70 18,008.60 18,734.73 0.00 2,651.15 32,080.00 1,783.15 12,400.00 6,489.20 367,171.59 152,400.50 21,172.41 26,718.31 46,065.54 17,052.63 31,748.00 68,344.98 0.69 263.08 24,906.81 -4,443.31 94,050.00 51,822.00 29,002.00 106,123.00 141,075.00 40.00 108,400.00 186,473.41 764,810.13 484,393.27 83,068.49 92,175.22 3,024.50 5,000.00 - 600.95 19,868.03 684,206.90 563,782.54 474.10 43.20 1,473.86 - 286.37 a FUND # FUND TITLE TOTALS NOVEMBER REVENUE YTD REVENUE 3,162,515.90 15,114,718.74 City of National City Pooled Investment Transactions Report For the Month of Nov 2002 Date Description Institution Ref. No. Amount Beginning Balance 22,445,256.78 11/08/02 Deposit LAIF 241043 250,000.00 11/21/02 Deposit LAIF 714391 900,000.00 11/26/02 Withdrawal LAIF 681536 (1,300,000.00) 11/27/02 Withdrawal LAIF 468043 (300,000.00) Ending Balance 21,995,256.78 Page 1 MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT January 21, 2003 16 AGENDA ITEM NO. ITEM TITLE CLAIM FOR DAMAGES: Romeo A Manaco PREPARED BY E RTMENT Michael R. Dalla, CMC° EXPLANATION City Clerk The claim of Romeo A Manaco arises from an occurrence on October 7,2002 and was filed with the City Clerk's Office on December 19, 2002 Environmental ReviewN/A ♦ Financial Statement N/A Approved By: Finance Director Account No, STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below ) Resolution No. Copy of Claim for Damages. A-200 (9 999 City of National City, California COUNCIL AGE DA STATE E T MEETING DATE January 21, 2003 AGENDA ITEM NO. 17 ITEM TITLE State Budget Update PREPARED BY Park Morse, (33& 42 DEPARTMENT Assistant City Manager City Manager EXPLANATION See Attached Report Environmental Review ✓ N/A Financial Statement Possible loss of City funds. Account No. n/a STAFF RECOMMENDATION Approve Resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. 2003-18 Resolution Memorandum A-200 (9/80) MEMORANDUM City Manager's Office - National City DATE: January 16, 2003 TO: Mayor and City Council FROM: Park Morse, ACM RE: STATE BUDGET UPDATE cc: As you are aware, the Governor's proposal on the State Budget again calls on the City to bail the State out of it's fiscal mess. Since we began tracking the State takings in 1981, National City has, in one way or another, returned some $28,592,548 to Sacramento. At it's current rate, the State already takes some $2,139.370, from us on an annual basis. (See Attachment A.) The Governor's latest proposal appears to take an estimated $1,954,019 in additional revenue in the current fiscal year which ends this June 30, 2003. This represents a completely unacceptable and draconian loss to the resources this City requires to provide essential public services. If the Governor has his way, the loss will be immediate, beginning in February. (See Attachment B.) This is compounded by extensive potential loses on the Redevelopment Agency side starting at a $1,700,000 reduction this year and climbing for the next several years. The attachments offer you a quick overview of the problem. Staff will need to work diligently with the City Council and our representatives in Sacramento to show the gravity of these loses. Several notes of caution. This is not an issue that will resolve itself soon. The Legislature may, in fact, "fix" the hemorage this fiscal year but it will face a similar mountain as it begins it's discussion of the State's budget for FY 03-04, this summer. Also, this is constantly changing target. E-mails are flowing in on an almost hourly basis and most of that is just the community of cities around the State trying to understand the Governor's proposal. When legislative proposals start to emerge the target(s) will be changing at break -neck speed. Please understand 011603STATEBUDGET.DOC that our knowledge, the proposals and the impacts will be very hard to nail down until very late in the process. Case in point; as this update was being prepared -we are hearing that at least one legislator may make an effort to tie our receipt of VLF backfill to our housing element. The games begin. Recommendation: Attached for your review is a proposed resolution immediately placing the City Council on record as opposing the latest VLF raid. 2 RESOLUTION NO. 2003 —18 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY URGING THE CALIFORNIA LEGISLATURE TO REJECT THE GOVERNOR'S PROPOSED SHIFT OF LOCAL VLF REVENUES AND TO HONOR THE 1998 COMMITMENT TO RESTORE THE VEHICLE LICENSE FEE (VLF) WHEREAS, prior to 1935, cities and counties collected property taxes on motor vehicles to fund essential local public health and safety services; and WHEREAS, in 1935, the Legislature first enacted the Vehicle License Fee ("VLF") Act, replacing the property tax on vehicles with a 1.75 percent fee charged against the value of the motor vehicle; and WHEREAS, in 1948, the rate of the VLF was increased to 2 percent of the value of the vehicle; and WHEREAS, in 1986, the voters voted overwhelmingly to constitutionally dedicate the proceeds of the VLF to fund city and county services; and WHEREAS, in 1998, a period of strong economic growth, the Legislature approved the use of a portion of the rapidly growing state General Fund to reduce the VLF payments of vehicle owners. This amount, known as the "offset", grew in future years to a 67.5 percent offset against the amount owed. The amount paid to local governments in lieu of the reduced VLF payment is known as the "VLF backfill"; and WHEREAS, the 1998 legislation and subsequent enactments contain clear provisions that when insufficient funds are available to be transferred from the General Fund to fully fund the offsets and backfill amount that the VLF offset shall be reduced and VLF payments increased; and WHEREAS, VLF and backfill revenues constitute 15 to 25 percent of typical city and county general purpose revenues. On average, more than 60 percent of city general fund spending and more than half of county general funds go to front line law enforcement, fire, emergency medical services, and health care programs; and WHEREAS, revenues derived from the VLF and backfill are of critical importance in funding vital local public health and safety services; and WHEREAS, any failure by the Legislature to maintain the VLF backfill or restore the VLF will cause widespread disruption in local government services essential to the well-being of California citizens and their cities and counties; and Resolution No. 2003 — 18 January 21, 2003 Page Two WHEREAS, Governor Davis' proposal to divert $4 billion in local VLF backfill payments over the. next 17 months fails to honor the 1998 commitment and is a direct assault on local services that will be felt by every California resident; and WHEREAS, shifting $4.2 billion in locally controlled revenues for local services is neither equitable nor fair. No state program or department has been asked to shoulder such a disproportionate share of the budget pain. These cuts come on top of the nearly $5 billion each year that is transferred from local services to fund state obligations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City, California, that if the state General Fund can no longer afford the expense of part or all of the VLF "backfill" that the Legislature and Governor of California are hereby respectfully urged to implement the provisions of current law providing for the reduction of the VLF offset in bad economic times and to restore the VLF in an amount necessary to reduce the VLF backfill; and BE IT FURTHER RESOLVED, that the City Council hereby expresses its profound appreciation to the legislators who support such VLF restoration legislation. PASSED and ADOPTED this 21st day of January, 2003. Nick Inzunza, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. riser, Ill City Attorney ESTIMATED REVENUE LOSSES DUE TO STATE BUDGET ACTIONS 1981 - 2003 Revenue item STATE CONTINUING LOSSES . Liquor license fees Highway carriers uniform business tax Financial aid to local agencies Business inventory property tax relief -reduction Business inventory property tax relief -repeal Cigarette tax shift to State Booking fees Property tax administration charges Fines and forfeitures -SOY, reduction Fines and forfeitures -shift to counties Cigarette taxes-47% shift to State Property tax -shift to State Trailer coach in -lieu -shift to State Cigarette tax -shift to State Net property tax shift Sub -total STATE ONE-TIME LOSSES Cut in VLF-1981-82 Cut in VLF-1982-83 Cut in VLF-1983-84 Supplemental subventions TOTALS Authorizing Legislation ATTACHMENT A Initial Continuing FY Initial Year Annual Cumulative Effective CPI Loss ' Loss Loss SB102, Chapter 101, 1981 81/82 272.4 $31,987 $60,230 $1,052,350 SBI02, Chapter 101, 1981 81/82 272.4 $11,414 $21,490 $375,510 SB102, Chapter 101, 1981 81/82 272.4 $115.785 S218,010 $3,809,200 AB 223, Chapter 323, 1983 83/84 298.4 $33,210 $57,080 $934,870 SB 794, Chapter 447, 1984 84/85 311.1 $59,504 $98,100 $ 1,549,610 SB 899, Chapter 467, 1990 90/91 A00.9 $12,814 S16,390 $193,280 SB 2557, Chapter 466, 1990 90/91 400.9 $421,000 $538,620 $6,351,250 SB 2557. Chapter 466, 1990 90/91 400.9 $27,290 $34,910 $411,670 AB 1297, Chapter 90, 1991 91/92 413.0 $167,234 $207,690 $2,286,650 AB 1297, Chapter90, 1991 91/92 413.0 $81,879 $101,680 S1,119,560 SB 21, Chapter 331, 1991 91/92 413.0 $56.760 S70,490 S776,100 SB 617 and SB 844, 1992 92/93 425.2 $244,644 $295,100 $3,011,490 SB 617 and SB 844, 1992 92/93 425.2 $2,823 $3,410 $34,760 SB 617 and SB 844, 1992 92/93 425.2 $64,006 $77,210 $787,900 SB 1135 and AB 1519 93/94 425.2 $281,000 $338,960 S3,178,050 $2,139,370 $25,872,250 SB 102, Chapter 101, 1981 SB 1326. Chapter 327, 1982 SB 223, Chapter 323, 1983 AB 160, Chapter 449, 1990 81/82 272.4 $315,000 S628,696 82/83 289.1 $478,000 $898,912 83/84 298.4 $604,000 $1,100,470 90/91 400.9 $68,000 $92,220 Notes: Continuing and cumulative losses have been adjusted to reflect 2001 dollars using U.S. CPI. Excludes revenue losses applicable to Redevelopment Agency. Excludes additional shifts for FY 1993-94 estimated by Legislative Analyst as follows: Property tax cut One-time shift from Transportation Planning & Development Account Extension of I/2 cent Sales Tax Net FY 1993-94 tax shift $2,139,370 $28,592,548 $328,000 ($155,000) ($52,000) $121,000 1/16/2003 2:59 PM 011503BudgetRough.doc • Gov's mid-yr. Proposal Made December 6, 2002 Item 1. Traffic Congestion Relief 2. Gas Tax 3. Low & Moderate Income Housing Fund (CDC) 4. Public Library Foundation 5. State -Funded Mandates What we Use Revenue For Road maintenance Road maintenance 1st time home buyers, 9th & A Project, Q Avenue Books, salaries & supplies General Fund Revenue Statewide Cut Local Cut $90M $16 $500M $15.8M $769:4M $425,000 $150,000 $1.7M $26,150 $1.52,869- • Gov's. FY 03-04 Proposal Made January 10, 2003 (with portions affecting FY 02-03) Item 1. FY 02-03 Vehicle License Fee (VLF) Backfill 2. FY 03-04 VLF Backfill 3. Tax Increment (TI) Shift To Schools (CDC) 4. Booking Fee Reimbursement What we Use Revenue For General Fund Revenue General Fund Revenue Redevelopment General Fund Education Village, Adult School, Ace Metals, Cleveland Meats, New Chamber, Steamed Bean, etc. General Fund Revenue Estimate only of FY 02-03 cuts to National City. Unknown which of FY 02-03 cuts will carry over to FY 03-04. Statewide Cut Local Cut. $1.265B $2.929B $250M in yr. 1 $38M City CDC TOTAL $1 M in year 1 $227,741 $1,954,019 $1,700,000 $3,654,019 City of National City, California COUNCIL AGENDA STATEMENT EETING DATE January 21r-20,03- SECOND READING AGENDA ITEM 4O. 13 ITEM TITLE AN ORDINANCE OF THE CITY COUNCIL AMENDING THE GENERAL PLAN, HOUSING ELEMENT, AND TITLES 17 (SUBDIVISIONS) AND 18 (LAND USE) OF THE MUNICIPAL CODE REGARDING CONVERSION OF APARTMENTS TO CONDOMINIUMS AND RELATED REGULATIONS. CASE FILE NOS. GP-2002-2, A-2002-3. PREPARED BY Roger Post 336-4310 DEPARTMENT Planning izr EXPLANATION The City Council approved the amendment after holding a public hearing on December 17, 2002. The attached ordinance will carry out that action. Environmental Review Financial Statement N/A X_N/A 'l; AFF RECOMMENDATION Adopt the proposed ordinance. BOAR I COMMISSION RECOMMENDATION N/A ATTACHMENTS LIsteI ) Ordinance Approved Bin Finance Director Account No. Resolution No, A-200 (9.99 ORDINANCE NO. 2003 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLES 17 (SUBDIVISIONS) AND 18 (LAND USE) OF THE MUNICIPAL CODE REGARDING CONVERSION OF APARTMENTS TO CONDOMINIUMS AND RELATED REGULATIONS APPLICANT: WESTONE MANAGEMENT CONSULTANTS CASE FILE NOS. GP-2002-2, A-2002-3 WHEREAS, pursuant to the terms and provisions of the Government Code of the State of California, proceedings were duly initiated for the amendment of the General Plan of the City of National City, and for the amendment of the National City Municipal Code; and WHEREAS, pursuant to legal notice, hearings were held by the Planning Commission of National City and also by the City Council of National City, and all persons interested were given the opportunity to appear and be heard before said Planning Commission and City Council; and WHEREAS, the Planning Commission of National City has regularly and duly certified to the City Council its report and has recommended such amendment; and NOW, THEREFORE, the City Council of the City -of National City, California does ordain as follows: Section 1. All protests, if any, against said amendment to Titles 17 and 18 of the Municipal Code and each of them be and hereby are denied and overruled. Section 2. That the following additional requirement be added to Section 17.04.010 (Form, Content and Accompanying Material), Subsection A, in Title 17 of the Municipal Code, to read as follows: 32. If the tentative map is for a condominium conversion, the applicant shall provide evidence that applicable requirements of the State Subdivision Map Act (Government Code Section 66427.1) have been satisfied. The Director of Planning may require additional information, as needed to support required findings pursuant to Title 18 as well as Title 17 of the Municipal Code. Section 3. That Section 17.08.050 be added to Title 17 of the Municipal Code to read as follows: 17.08.050 Condominium Conversions -Notices. Any tentative or final parcel or subdivision map for a condominium conversion, as permitted pursuant to provisions of Title 18 (Land Use), shall comply with applicable requirements of the State Subdivision Map Act, in particular Government Code Section 66427.1. Section 4. That Section 18.74.010 of Title 18 of the Municipal Code be amended to read as follows: 18.74.010 Compliance with apartment house regulations. New condominium and community apartment projects, not including condominium conversions, shall comply with all the zoning regulations applicable to apartment house projects. Section 5. That Section 18.74.020 of Title 18 of the Municipal Code be amended to read as follows: 18.74.020 Condominium conversion. The conversion of existing apartments or other rental properties to condominiums, community projects, or stock cooperatives may be permitted if the following conditions are satisfied: A. A Conditional Use Permit is required pursuant to Chapter 18.116 and the following additional findings: (1) The proposal is consistent with Housing Element goals and objectives. (2) Plans and reports submitted by the applicant, along with conditions of approval, show that necessary upgrading will be completed prior to sale of any unit. B. A conversion shall comply with requirements for tentative and final parcel and subdivision maps, as provided in Title 17 (Subdivisions) of the Municipal Code. C. Requirements of the State Subdivision Map Act will be satisfied, specifically with regard to requirements for notice to tenants and right of tenants to exclusive contract for purchase in condominium, community apartment or stock cooperative projects. D. Physical elements reports. (1) At the time of submitting the Conditional Use Permit application required in subsection A, the applicant shall submit a report or reports on the status of the physical elements of the project including the condition and remaining useful life of building foundations and walls, roofs, electrical systems, plumbing systems, mechanical systems, recreational facilities, parking and other paved areas and drainage facilities. These reports shall be prepared by California licensed structural or civil engineers or private home inspectors and they shall include a detailed evaluation of the existing physical elements, a recommendation on their status including any 2 necessary repairs or replacement, either immediate or in the future, and a certification of the findings. The reports shall also specifically address or include the following: ® Measures that should be taken to improve sound attenuation between units (except for projects built after July 1, 1979 in compliance with the Building Code). • Structural pest report. • Building history report identifying the date of construction of all elements. ® Characteristics of the building not in compliance with currently applicable building or housing codes, and with codes in effect at the time of construction. • The need for smoke detectors in individual units, as well as for other on -site fire protection systems maintained by the homeowners association. (2) The Planning Commission, or City Council on appeal, shall review these reports to determine the need to repair or replace any existing physical elements as a condition of approving the proposed conversion. E. Any other materials required by the Planning Director to provide evidence in support of the above conditions shall be submitted before the Conditional Use Permit application is determined complete. Section 6. That Section 18.74.040 of Title 18 of the Municipal Code be deleted. Section 7. That the City Councils finds that the amendment to the General Plan, Housing Element and Titles 17 and 18 of the Municipal Code, which will remove the prohibition on condominium conversions and add procedures for their approval, is in the public interest and consistent with General Plan policies, since it will provide increased opportunities for home -ownership at all income levels, and case by case review will permit the City to require necessary upgrading of the existing housing. The amendment will not affect the following findings made for certification of the Housing Element: 1. The updated Housing Element substantially complies with the provisions of Article 10.6 of the California Government Code, including addressing the needs of all income levels. 2. The City has met its fair share of the regional housing needs for the 1991- 1999 Housing Element cycle, as determined by the San Diego Association of Governments. City and SANDAG records show that the City assisted 396 lower income households between 1991 and 1996, or more than ten times its fair share for the Housing Element cycle. 3 3. The updated Housing Element addresses the dispersion of lower income housing within the City. The Element contains housing goals, policies and programs to achieve a wide variety of housing throughout the City. This is consistent with the criterion that there be additional opportunities for affordable housing not only in areas within the City where concentrations of lower income households already exist, taking into account the availability of necessary public facilities and infrastructure. 4. No City actions or policies prevent the development of the identified sites pursuant to California Government Code Section 65583, or accommodation of the City's share of the total regional housing need, pursuant to Section 65584. As documented in the updated Housing Element, the City has sufficient vacant land for construction of housing needed for all household income levels, in accordance with estimates adopted by the San Diego Association of Governments. No governmental constraints have been identified that would limit construction on the properties affordable to all household income levels. Section 8. That the proposed amendment to Titles 17 and 18 is exempt from the California Environmental Quality Act (CEQA), on the basis that there is no possibility that the proposal will have a significant environmental effect. The amendments would remove the ban on condominium conversions. This would allow for ownership of individual apartment units rather than result in new construction. The need for environmental review for specific conversions would be assessed on a case - by -case basis, through the application process for Tentative Maps and Conditional Use Permits. Physical changes may be associated with upgrading existing properties to facilitate the conversions. In most cases, it is anticipated that such changes would also be exempt from environmental review, as they would result in no or negligible expansion of use. PASSED and ADOPTED this day of , 2003 ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, Ill City Attorney Nick lnzunza, Mayor 4 OLD BUSINESS City of National City, California *Cont. from 1/7/03 COUNCIL AGENDA STATEMENT January 21, 2003 19 EETING DATE AGENDA ITEM NO. ITEM TITLE NOTICE OF DECISION — CONDITIONAL USE PERMIT FOR A USED CAR SALES LOT TO BE ESTABLISHED ON THE NORTHWEST CORNER OF CIVIC CENTER DRIVE AND ROOSEVELT AVENUE, INLCUDING THE PROPERTY NOW OCCUPIED BY COOPER'S PLUMBING AND HEATING AT 1238 ROOSEVELT AVENUE (APPLICANT: MARWAN KHAIREDDIN) (CASE FILE NO. CUP-2002-21) PREPARED BY Roger Post ed"DEPARTMENT Planning (619)336-4310 EXPLANATION The project site is on the north side of Civic Center Drive, just west of the National City Police Station. The property consists of two parcels totaling 11,500 square feet, in the MLR (Light Manufacturing Residential) zone. Currently, the northern lot is developed with two attached buildings; an older two-story residential looking structure, and a one-story stucco building with a flat roof. Both structures are used as Cooper's Plumbing and Heating. The southern parcel is vacant. The applicant proposes to remove the stucco building and remodel the two-story structure. The remainder of the entire site would be paved for vehicle display area and three parking spaces. Landscaping is proposed along the property frontages and in unimproved parkway areas. The Planning Commission held a public hearing on this item at their December 16, 2002 meeting. There were two speakers against the proposal. Several Commissioners noted that the project would improve the blighted site and did not limit future, more permanent development of the property. Other Commissioners indicated that the use would not be compatible with the adjacent properties and supported a residential use of the site. The final vote was a 3-3 tie. onmental Review X NIA Categorical Exemption Financial Statement N/A Approved By. Finance Director Account No. STAFF RECOMMENDATION Staff recommends that the item be set for a public hearing BOARD / COMMISSION RECOMMENDATION The Planning Commission was unable to reach a decision on the Conditional Use Permit Vote: Ayes —Graham, Martinelli, Reynolds Nay —Baca, Flores, Ungab ATTACHMENTS l I_tstecfi Below 1. Location Map 2. Site Photos Resolution No. 3. Reduced site plan and elevations A 200 (9 99) O �= G A2 4° OR`VE, w�eN�ER .Aso I mo 131T 1333 MLR\ 100 100 Few-- ..._ PROJECT LOCATION ZONE BOUNDARY LOCATION MAP Proposed Auto Sales Lot DRN DATE: 11/2012002 CUP-2002-21 INITIAL HEARING: NATIONAL CITY PLANNING 12/16/2002 SITE P OT Project site looking north across Civic Center Drive • S Existing structures on project site, looking west across oosevelt Ave ne 17'_40'-O' INTs.! 2 O'-O" EX1STG PAVED ALLEY Trash 3'-0" 4- 9'- --� N7278E 11511' x--x—x—x— Existg. Building 14'-O" 26'-0" 5ETBAC.K 2 yl_o,1 • 14'-0" E U I^Proposed 1 Dealership 1 L J —I I I I _.J I I I I I — — — 1 __1" i27a� 11I 1s a'I I 1------I---I---+—.� i---1---I I I I I I 1 1 1 33 1 I I I I 1 1 1 1 1 \ 1 \ \ \ \ \ \ 1 \ \ \ \ \ \ 1 0 1 \ t t t —L Landscaping a N7278F _11,5..11 1 1 \ 1 \ \ 1 \ \ \ \ 1 \ \ \ \ I 1 \ \ \ 1I I t t L— ---I— — Landscaping• N a) VI oI Key Notes 0 LANDSCAPING, SEE L— I 2❑ NEW WOOD STEPS, SEE FLOOR PLAN ❑3 NEW WOOD FRAMED HANDICAP RAMP ® NEW 3" INK. AC PAVING AT ENTIRE SITE E AUTOMOBILE SALES DISPLAY I f- 0 0 v 0 '0 cNi Site Plan Scale: 1 °=20' Civic Center Dr. 2 1/2' ROUND X 4' HIGH PAINTED GALV. METAL POSTS ANCHORED WITH I ROUND X JO" DEEP CONC. FOOTIINC, SECURITY POSTS, WITH HEAVY GLl4GE METAL CF{4IN AT EACH POST AT 8'-0- O.C. Chief Auto Sales 101 Civic Center Dr. National City, CA. 91950 Owners: Marwan Khaireddin/ Iaat Marzouq Phone: (619) 477-5700 Fax (619) 477-0769 11-05.02 Awl ®01 A North ELEVATION NOTES L1 (X) EXISTING WOOD SIDING TO REMAIN AND PREPARED TO RECIEVE NEW PAINT FINISH NEW VINYL SLIDING DOORS WITH 2X TRIMMER TO MATCH EXISTING. NEW WOOD FRAMED HANDICAP RAMP NEW LIGHT GAUGED METAL RIBBED ROOFING, WITH NEW JO/ UNDERLAYMENT, COLOR SELECTED BY OWNER E❑ NEW WOOD FRAMED STEPS © NEW 16" HIGH WALL MOUNTED EXTERIOR BUSINESS SIGN PER NATIONAL CITY SIGN ORDINANCE. NEW DOOR WITH 2X TRIMMER TO MATCH EXISTING NEW STEM TYPE DECORATIVE SIGN LIGHTING COLOR SELECTED BY OWNER. E NEW OR EXISTG. 2X CONTINUOUS FASCIA BOARD WITH METAL FLASHING OVER. N. p (X) EXISTING MASONRY CHIMNEY TO BE REMOVED EXTERIOR WALL TO BE FINISHED TO MATCH EXISTING. 1 i (X) EXISTING ADJACENT LIGHT MANUFATURE BUILDING 12 (X) EXISTING FASCIA TRIM TO BE PREPARED TO RECIEVE NEW PAINT FINISH. g NEW FINISH PAVING AT BUILDING, SEE GRADING & PAVING. Chief Auto Sales 101 Civic Center Dr. National City, CA. 91950 Owners: Marwan Khairec Izzat Marzouq Phone: (819) 477-6700 Fwc (819) 47 11-05-02 A-3.01 11 PLATE HT / 0 \ FIN. FLR. tPLATE HT. / I / ' O I FIN. FLR. , 30' MAX. HEIGHT ALLOWED PER NATIONAL CITY ORDINANCE 6 12 L West I LJ I f F AUTO i 8 A ELEVATION NOTES ❑1 (X) EXISTING WOOD SIDING TO REMAIN AND PREPARED TO RECIEVE NEW PAINT FINISH NEW VINYL SLIDING DOORS WITH 2X TRIMMER TO MATCH EXISTING. NEW WOOD FRAMED HANDICAP RAMP NEW LIGHT GAUGED METAL RIBBED ROOFING. WITH NEW JD, UNDER LA YMEN T, COLOR SELECTED BY OWNER. NEW WOOD FRAMED STEPS NEW 16" NEW WALL MOUNTED EXTERIOR BUSINESS SIGN PER NATIONAL COY SIGN ORDINANCE. ❑7 NEW DOOR WITH 2X TRIMMER TO MATCH EXISTING 8 NEW STEM TYPE DECORA BVE SIGN LIGHTING COLOR SELECTED BY OWNER. NEW OR EXISTG. 2X CONTINUOUS FASCIA BOARD WITH METAL FLASHING OVER. (X) EXISTING MASONRY CHIMNEY TO BE REMOVED EXTERIOR WALL TO BE FINISHED TO MATCH EXISNNG. (X) EXISTING ADJACENT LIGHT MANUFA TURE BUILDING (X) EXISTING FASCIA TRIM TO BE PREPARED TO RECIEVE NEW PAINT FINISH. NEW FINISH PAVING AT BUILDING, SEE GRADING & PAVING. 0 O Chief Auto Sales 101 civic Center Dr. National City, CA. 91950 Owners: Marwan 1thaireddinJ lzzat Marzouq Phone: (819) 477.5700 Fax (819) 477-0789 11-05-02 A-3.02 WRITTEN C MAUNICATIONS ITEM #20 January 9, 2003 The Honorable Nick Inzunza, Mayor City of National City 1243 National City Boulevard National City, CA 91950 Dear Mayor Nick Inzunza, This letter is a request for permission for the Sweetwater High School Reunion and Dance Committee to host an event on February 8, 2003 from 8:00 p.m. to 12:00 a.m. at the Boys and Girls Clubs of National City. Additionally, we request permission for them to sell beer and wine at their dance from 8:00 p.m. ,o 12:00 a.m. Tickets will be sold in advance. Security will be provided Children will not be allowed. The Positive Place For Kids BOYS & GIRLS CLUBS of National City 1430 D Avenue National City, CA 91950 (619) 477 - 5445 Fax (619) 477 - 9177 gbeatie®becnc.org www.bgcnc.net Officers President Ann Vroom 11 Vice President Tim Patten 2" Vice President Frank Parra Secretary /treasurer James C. Poe Past President Steve South * Board of Directors Ronald J. Belzer, Esq. * Slip DiCerchio Lucinda Harlon George Hood * Mike Iglesias Albert Mendivil * Ralph Mora Marieanne Perrault Louise C. Phipps, Ed. D. Allie Pruitt Jess Van Deventer Victoria "Vicky" Waters * * Past President Honorary Board Members John & Christy Walton George H. Waters, Former Mayor Allan Crogan Chief of Probation Executive Director Gregory P. Beatie Resource Development Director Tim J. Hall, M.BA Program Director Gabriela Baeza Office Manager Susan C. Volkenant SUPPORTED IN PART BY Your heart at work THE UNITED WAY. SAW OIEOO COMITY AGENCY 6166 Sweetwater union High school Devils January 14, 2003 Honorable Mayor and Members of the City Council; The Sweetwater Union High School Alumni Association will be hosting the annual "Devils Night Out" oldies dance on Saturday evening, February 8th at the Boys & Girls Club in National City. The purpose of this event is to raise money to support the students through our Don Rice Memorial Scholarship. At this event we'd like to be able to sell beer and wine as we have been doing at every one of our events for the past 20 years. For the record, we'd like to add that we have never once had any alcohol -related incidents at any of our events. We will be providing security at this event as well as liability coverage. If we get approval we will then approach the Bureau of Alcohol and Beverage Control for a temporary license. We would need a letter from the City Council in order to apply for that license. We ask that you grant this request with the assurance that we will continue to practice responsible alcohol service to our guests. We thank you for your consideration of this matter. Sincerely, ajmou Alma Sarmiento Graham Executive Director, SuHi Alumni Association SUHI ALUMNI ASSOCIATION • 903 ETHEL PLACE, NATIONAL CITY, CA 91 950 WWW.SUHIALUMNI.COM . PH: (619) 267-3895 • FAX: (6 1 9) 267-7200 aAEETING DATE ITEM TITLE REQUEST TO USE THE COMMUNITY CENTER BY THE GIRL SCOUTS, SAN DIEGO-IMPERIAL COUNCIL, INC. AND WAIVER OF FEES City of National City, California COUNCIL AGENDA STATEMENT January 21, 2003 AGENDA ITEM NO. 21 PREPARED BY EXPLANATION Burton Myers 336-4580 DEPARTMENT Public Works The Girl Scouts, San Diego -Imperial Council, Inc. is requesting use of the Community Center south room on Wednesday February 12, 2003 from 6:00 until 8:30 p.m. The Girl Scouts are wanting to hold a recruitment evening to inform the community of the benefits of the Girl Scouts and assist in forming a troop in National City. Costs: Building: $ 58.63 Custodial: 50.27 Total: $108.90 Waiver of fees is also being requested. This is an acceptable category of use according to the Council adopted "Rules and Regulations for the Use of the Martin Luther King, Jr. Community Center". However, it would take the approval of City Council to waive the fees. Environmental Review N/A Financial Statement Loss of $108.90 if waiver of fees is approved. STAFF RECOMMENDATION Approve use of the Community Center and waiver of fe BOARD / COMMISSION RECOMMENDATION N/A Approved By: Finance Director ccount No, ATTACHMENTS (Listed Below) Resolution No. 1. Application for use of the Martin Luther King, Jr. Community Center 2. Letter from the Girl Scouts dated January 6, 2003 A.200 (9.99) JAN-06-03 02:36PM FROM -GIRL SCOUTS SD -IMP 6192982031 APPLICATION FOR USE OF THE MARTIN LUTHER KING, JR. COMMUNITY CENTER T-570 P.02/03 F-003 TO ALL APPLICANTS: It is strongly recommended that the applicant requesting use of me facility attend the City Council meeting when the items going to be discussed in order to answer any questions posed by the City Council Please refer to the attached copy of "Rules and Regulations-. I o l { ' le ,'' "y- Name of Organization. Business Address: /02�' Name of Applicant: Address ,4q1 a S Q4,i t/_e Telephone Number: day (I) /t1 - Q7, J evening ( ) Type of Function ,Ocer4 pn Dare Requested D Decorating Time: l /�7 o 0_) (anv m) to _._ (arnl6 Function Time: r; o .} 0 (am/ to ' 0.0 (am )) Clean up Time: F . 0 % Jam/pm) to _ (am/7 use of Kitcnen: no yes If yes, Time: T (am/pm) to (am/pm) Number of Participants." - �! Will Admission be charged? If yes, Amount Will this event be used as a fund ra z ng event? will alcohol be served? y s, ABC Permit Submitted? Certificate of Insurance attached? e� Special configuration of tables or chaijs required? Special equipment required? Copy of Rules is Regulations provided? If yes. attach hs t Initials If yes, attach sketch. I CERTIFY THAT I HAVE RECEIVED A COPY OF THE RULES AND REGULATIONS FOR THE MARTIN LUTHER KING. JR_ COMMUNITY CENTER. AND I AGREE FOR MY ORGANIZATION TO CONFORM TO ALL OF ITS PROVISIONS. Applicant recognizes attcl understands that use of the Citr's faeihty may create a possessory interest subject to property taxation and that .pplu ant may be subject to the payment of property taxes levied On such interest. Applicant further ayreeS to pay any and all propony taxes, If any during the use of the City's facility pursuant to Sections 707 end 707 G of;he Revenue and Taxation Code against Applicant _s possessory interest in the Ciry's facility. Signature of App fib•-0 Date rnv flfl((17 JAN-15-03 03:37PM FROM -GIRL SCOUTS SD -IMP 6192992031 T-709 P.02/03 F-399 CITY OF NATIONAL CITY PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injuy and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of Insurance must be attached to this permit. Organization Person in charge of activity 7;C i �L 'r24' f, ev t' Address I L S S U Tetephon City facilities and/or property requested Date(s) of use F,06 /� � c,603 HOLD HARMLESS AGREEMENT 6 ip-67,.2/ As a Condition of the Issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and its officers, employees and agents from and against any and au ciaims, demands, costs, tosses, liability or damages for any personal injury, death or property damage. or born, or any litigation and other liability, including attorneys fees and the costs of litigation. ar,s,ng out of or related to the use of public property or the activity taKen uncle' the permit by the permittee or its agents, employees or contractors. Signature of Applicant Certificate of lnsa,ranca Approved by Name and Title i 0v. 09/02 `:ROM -GIRL SCOUTS S.U-I 619298203! 7-670 P.02/02 F-276 Balboa Sera rce Cause r 7tL! '-_ c 23:7 Icnpenaf valley Set‘nee Centel 1,62iO4. °i:n [tree :t.I_:ri-5aI t119.1;; Girl Scouts. Where Girls Grow Strong. LI rL.0 ri 1,LI Ili: I.;.. .. 2_.._'.�;;_tc al: January 6, 2003 r76:I Sys-ir..i escondtroa hag a.m Canter T?.53 ?r`,i;,, 283 373 C_.._ Palomar Mountain[ Ptogr..en Center Pah:ma, CA 47G:n Whraprrrmg Oaks Program Center 4'if , h.: it I I. I: F... Tii3O.7n5-1 ./7- Carnp Wrnacka , _u e:LiCe:, Cr2:'k L....5,.. L« 9_LC.iti ?Oli r �Oli 765 2 7, 2Lo M. Burton Myers Director of Public Works City of National City 1243 National City Blvd. National City, CA 91950 Dear Mr. Myers: On behalf of Girl Scouts, San Diego -Imperial Council, [nc.,1 am applying for use of the Martin Luther Icing„ Sr_ Community Center on Wednesday, February 12, 2003 from 6 PM until 8:30 PM. We are expecting anywhere between 40 to 50 people. In addition, we are asking the City of National City to waive the user fee for this event. We are concentrating our current recruitment efforts in National City in order to better inform the public about the benefits of Girl Scouts, as well as :o'provide an opportunity to demonstrate some of the activities that girls participate in. The evening will also provide Girl Scout staff and. volunteers to speak directly to parents of girls (ageN (5-17) and answer ln.y questions they may have, as well as to assis,: them in forming troops directly within their community of National City. We look forward to working more closely with the City of National City in bringing Girl Scouts and the many benefits. If you have any questions, please contact me directly at (619) 610-0721. Sincerely, :A,^: Alicia MaanneL-Vasque Membership Community Coo nator -- MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT January 21, 2003 22 AGENDA ITEM !NM.. ITEM TITLE BONITA CARNIVAL Claudia Caro, Permit Tech 336-4210 L ° v Building and Safety PREPARED BYCEPARTNE T EXPLANATION This is a request from Christiansen Amusements to conduct a carnival in the Plaza Bonita mall parking lot #1. The event will include carnival rides, food booths, games of skill and a candy wagon. The event dates are as follows: Setup dates Event Hours Teardown January 28-31 9 a.m. — 5 p.m. January 31-February 9 Mon.-Thurs. 5 p.m. —10 p.m. Friday 5 p.m. — 11 p.m. Sat. -Sun. 1 p.m. — 11 p.m. February 10 9 a.m. — 6 p.m. Alcohol will not be sold and National City Police Officers and carnival security will provide crowd control. E Ir eMal Review iew X Financial Statement The City has incurred $226 in costs for processing the T.U.P. through various City departments, $85 tent permit from the Fire Dept. and a $50 inspection fee is being requested from the Finance Dept., totaling $361.00. The Finance Dept. is also requesting Account No STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all Conditions of Approval. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( .a ted Eelent1 Res,ai€ tion Nn. Application for a Temporary Use Permit with recommended approvals and Conditions of Approval. A-200 (9/80) CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Christiansen Amusements EVENT: Carnival DATE OF EVENT: January 31-February 9, 2003 APPROVALS: PLANNING FIRE FINANCE POLICE CITY ATTORNEY RISK MANAGER CONDITIONS OF APPROVAL: YES [x] YES [x] YES [x] YES [x] YES [x] YES [x] NO [ ] NO [ ] NO [ ] NO [ ] NO [ ] NO [ ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ x SEE CONDITIONS [ x SEE CONDITIONS [ x ] FIRE 336-4550 1. No Fire Department access shall be blocked at anytime during this event. 2. Please contact the Fire Department regarding a permit. This fee is $85.00. 3. An inspection of the carnival site shall be conducted prior to opening to the public. CITY ATTORNEY 1. Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and it's officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. RISK MANAGER 336-4240 1. Provide minimum limits of one million dollars per occurrence of general liability insurance. 2. That the City of National City and the Parking Authority of National City and their officials, employees, agents and volunteers as additional insureds on all policies. 3. Execute standard hold harmless with the Parking Authority as well as the City of National City. (The hold harmless agreement submitted only lists the City) FINANCE 336-4330 1. A $2,500 bond is required for the carnival or circus. 2. A $50 inspection fee is required for the carnival. 3. Each participating vendor must have a separate Business License. Vendors currently licensed by the City may operate on their existing license. 4. A list of all approved vendors (with their address, phone number and current National City business license number) is to be provided to the Revenue and Recovery Division of the Finance Department prior to the event for verification of business license numbers. POLICE 336-4400 1. Security plan listed on Page 4 should be adequate. 2. Mall administration reports few problems with security at carnival events. (The SD County Health Department has been notified via fax on December 12, 2002). Jan. 31 - Feb. 9, 2003 Surd sun l Christiansen Amusements has again been commissioned by Westfield Shoppingtown to conduct small family carnivals at its various shopping centers in Southern California in 2003. This year's event is the same as the event February 15-24, 2002. This carnival event is targeted to reach the local community families surrounding Plaza Bonita and provide affordable, safe entertainment for the community and Plaza Bonita customers. Following is a list of rides and games. Not all of the rides and games will be used. The total number selected will depend on the actual layout availability. See the attached plot plan and ride list for details. A) R ides: Adult Rides: Sky Diver, Zipper, Hurricane, Scrambler, Tilt -A -Whirl, Gravitron, Bumper Cars Kiddie Rides: Merry -Go -Round, Cycle & Cars, Go-Gator, Lady Bugs, Bumble Bees, Tea Party Non -mechanical: Fun Factory, Inflatable Slide Bounce, Computer Portrait. B) Games: Glass Pitch, Rope Ladders, Derby Race, Water Race, Grab Bag, Milk Can, Balloon Dart, Mini - Basketball, Long Range Basketball, Hi -Striker, Ring Toss, Stop Sign, others. Christiansen Amusements has made standard policy for these events the following safety elements acknowledged by the National City Police Department which help make for a safe, enjoyable event for all who attend: CHRISTIANSEN AMUSEMENTS Westfield Shoppingtown Plaza Bonita PO-- 0: COM 3030 Plaza Bonita Road, National City, CA 91950 Plaza Bonita ridgy 1/31-2/1 and 2/7-8 5pm to l 1pm ay liof,s41a.y 2/2-6 and Sunday 2/9 I ..rpm to Wpm 1) A temporary, six-foot cyclone fence surrounds each event with one clearly marked entrance as the only way into the carnival. This prevents random, uncontrolled access to and from the event. 2) Each event features a Security Guard staff that includes 1-2 guards monitoring the admission gate and collecting all admission tickets. Any customers in inappropriate attire or unruly groups are instructed that this is a family event and their actions must be accordingly. Also, 2-4 other guards patrol the grounds of the carnival throughout all open hours to insure safe and proper activity. Christiansen Amusements also has staff and supervisors that serve a security and control function. One final similar element is attendance. Unlike circuses and concerts, the crowds and total attendance are usually limited to a few hundred people at a time and a few thousand people total over the 30-hour weekend event. This means that with the exception of the two or three busy h ours Friday and S aturday evenings, crowds and parking and traffic flow are easily monitored and controlled. Christiansen Amusements knows that safety is the single most important element we must provide at our carnivals and we address the issue seriously, professionally and effectively. We will take every precaution necessary at Plaza Bonita to again assure a safe and enjoyable atmosphere for everyone. WESTERN FAIRS ASSOCIATION P.O. Box 997, Escondido, CA 92033-0997 http://www.amusements.com Marketing (760) 735-8542 • Fax (760) 735-8543 • Corporate (760) 741-7552 • Fax (760) 741-2670 Christiansen Amusements Westfield Shoppingtown Plaza Bonita 3030 Plaza Bonita Road, National City, CA 91950 January 31 - February 9, 2003 Ride List Game List 1. Gravitron C-10969 Glass Pitch 2. Hurricane C-17378. Rope Ladders 3. Octopus C-179 Machine (BB) Guns 4. Scooter C-13577 Derby Race 5. Scrambler C-1800 Water Race 6. Sky Diver C-178 Grab Bag 7. Tilt -A -Whirl C-175 Milk Can 8. Zipper C-4787 Crossbow 9. Bumble Bees C-183 Balloon Dart 10. Go-Gator C-6636 Mini -Basketball 11. Hampton Cars C-7102 Cat Punk Rack 12. Hampton Cycles C-7101 Blockbuster 13. Lady Bugs C-4016 Bean Bag 14. Merry -Go -Round C-174 Hi -Striker 15. Tea Party C-17188 Bottle Up Non -Mechanical Long Range Basketball 16. Fun Factory Ring Toss 17. Inflatable Super Slide Stop Sign Computer Portrait Fish Bowl Food/Candy Wagon Buoy Toss All rides OSHA approved. Bold C#'s are Major Rides. Electrical system meets NEC code Article 525. ktos Rides and games limited to space availability and subject to change. joo"�F,y�Z w�rERA P.O. Box 997, Escondido, CA 92033-0997 • http:llwww.amusements.com G M Eryl . ER ASS°°'^"°" Marketing (760) 735-8542 • Fax (760) 735-8543 • Corporate (760) 741-7552 Fax (760) 741-2670 �i�ff5 ASSo��l� Type of Event: Public Concert Parade Motion Picture Event Title: Fair Festival Demonstration _ Circus Grand Opening X.Other CNN, I✓At %°CAz Bon//TM CARA ✓JAL Community Event Block Party Event Location: 303o PL.a 2 A e oFF ITA Rol. /V t/t v d l Car CA . 9/950 Event Date(s): From Tm 31rr to F66• ' , Total Anticipated At ndance:' d0'-SOO AT c'i t1MG Month/Day/Year (35'4,- Participants) 5'oc sip-, -•e"✓V ( Spectators) tuall vent Hours: am/®to �^ ��ameir �.' �'C� .{�- TT i AkSetup/assembly/construction Date:: an) 2)1^4_ Start time: 9•0o 0814 6: 00 ' ��: W, c Please describe the scope of your setup/assembly work (specific details): �°^' �F> �"`'�^' "864.0) SErr11 op goer 16 GAn•1E1 44,161 1;?E PEmDt' RV 1kD6cT1O,d t L OD Il:di) 3`AP/• rlsT, 2ex9? Dismantle Date: re6, 1O* Completion Time: 6'•'°PI' am/pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. Sponsoring Organization: CPR/dT/MS-EV /CJ(MyrEMENTi 7r For Profit Not -for -Profit Chief Officer of Organization (Name) RALP// E. CIIQ/ST1AN.CEN / 194Et, Applicant (Name): f3ILL 3AC08 / L! P t at �ar1� qu6sf 'L(.j' ) Address: itO)C 97 CscovouGo CA, g2o33_ 019 Daytime Phone: (76e,) 735 g5`12. Evening Phone: (76.2) 7v1-'75 52. Fax: (76e) 7'3S-• F'5Y3 Contact Person "on site" day of the event: QALPFl C /a,$•T/IvvrcN Pager/Cellular: kg'' 52o.F6Y3 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 Is your organization a "Tax Exempt, nonprofit" organization? Are admission, entry, vendor or participant fees required? YES NO %4 YES NO If YES, please explain the purpose and provide amount(s): pave OOP- .I4R ENTVIAcir FFE ro Atz, ,q rroi Er AGE 7 An,D ocdEQ $ Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ Estimated Expenses for this event. $ Pp What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. Prxd f;C: ATzac lied rile-0- 2 YES )L NO Does the event involve the sale or use of alcoholic beverages? YES NO Will items or services be sold at the event? If yes, please describe: Fecip/C, NO9 W46OP 061,,d e®"pale ryr►xi/+ ba*t _ YES ? NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas Please describe how food will be served at the event: 04°57 WV'JCis AP-6coihE2 ruEsGt 1' pa - perc p6 u / / 0711614 F p/i� PPka, t,UC/OE rig foil wi6O41 &he ' roll cos-010J If you intend to cook food in the event area please specify the method: GAS . ELECTRIC CHARCOAL OTHER (Specify): Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Tables and Chairs - Fencing, barriers and/or barricades - Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures ▪ Vehicles and/or trailers Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) �� 0 Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: CARP/VA l A/LCA WILL Pe- CccjNEC/ Na6t1TY PizAIH 720Cg tS ow Srr6' ACT Att. TrMEI Fo6L Gc'J EC -to' DF 001/L T/LAIf/ Crd/ Please describe your procedures for both Crowd Control and Internal Security: eGir6 Show cenvicES wicz Pliav10€ 6NTI4iCi GATE L RDS Gusaa4S 't'o PPWL Gil ulUd+t, Uso too DotW9 ALL HHo ZS of opcw2e-riDA)" "7- YES NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: gliT6 , 1#O(,J SEQUIC 5 Security Organization Address: 2E7d C.QM/ND Lxz Aro Sca71f 26o S',dN OI,°, Gj•91/0k Security Director (Name): OIL OW (VhrLeeF2 Phone:(60 STy- 151) )4' YES NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: rid Q1% cif 6AM .1 jtAS Li6f/#A9 r- 111 cPA �e Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. r 6R S1 grO PAO.-JiX 4' Al' SWO[' of -pc( Please describe your Accessibility Plan for access at your event by individuals with disabilities: 1=V6NT i( ON PorzA 00NjT#1 PAaktu6 LOT whit 1.4IS pc R.E STRic,ionos -to oisAe'iiTj' AcCbUS , AN` PIA) SPAC6s Aired600 to 66 l&aat;rz/ F'b(L Vsraearp alit 676, Please provide a detailed description of your PARKING plan: 1 UN�SCr� iYz6I2 l� 0100E 'MAN id1°PWE GXcess PAkka0 041cpde N PACE-‘ GE c✓B.4i4AYT PC4'2BON/Tf P,npidi,u5 Loi• 4 Please describe your plan for DISABLED PARKING: USF. o4 ExIETING Pca�Zal «oa,rrA QppLKiN6-PaG&so iF ANY A6L6 N61)Ec/ -to 9E waked ruct 96RBL6d PAalicil wice 96-• Please describe your plans to notify all residents, businesses and churches impacted by the event: Pr 8o ,r,a iS S poN,tCroru b TNiS Ir V%N1 iIAe' 9G .4lotiftl iTS TeRiVTS i oC t Si960T5 1 cliote8ESi yrc, -)NAT w/L6 t?6 illoppcTud er tie CVEM Lbm- b'f !VU1 !Fie/ $ i Agit 02 RN P OTtifit MEANS` Re-gi umcc NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. YES ' NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Type of Music: YES `� NO Will sound amplification be used? If YES, please indicate: Start time: am/pm Finish Time am/pm YES 'S( NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: Number of Bands: am/'pm Finish Time am/pm Please describe the sound equipment that will be used for your event: YES NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: X YES NO Any signs, banners, decorations, special lighting? If YES, please describe: 7ioccel 8)c owi.lMca1' C Ae 1_15T1_15 Oa 4°1 4jOt1At c`opoATioac,. As wKc c As spec/iac pa.icE N o M0,i ° N-i For Office 'Use OnCy Department Date Yes No Condition(s) of Approval Specific Conditions of Approval Initial V 2002 6 Zh90-S£L (o'2t) _ozg (op! pvo:)s3 `LH? ;°g'ad s_ N,aw as im w as v p [ 4s 1.-a y 7 oc,z'g8dl�.�'�` NUN DZEIld thyni ‘44‘4./sig f• d�W d I:L.1212 [i] 00,1 jG) f, J 9) )2J v -n1 SaUUV d -y) a u I -� ��,5� seL (-v) (z�SB -9 L(Q L) N ��oz� v,` (2p).P-4 o)s�'Lbb xc.?� od Sty, asnv s-vi-9&f. sk1 \ root P-6 9 .j VI a? 1vidda‘4S yiai j-�s, lid 01-1 ns vs wd>>-, ". 'kid0)-5 ,-NJ ad ms "pv12-7 = 9-1 o ci _ )LL v-d 'dva+,) - J a��JJ Woo-4 CW al lV od = ?y awr)6Jakuaa -6� City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Person in Charge of Activity Address Telephone Date(s) of Use HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agre s) to defend, indemnify and hold harmless the City of National Cityrand ifs officers, employees and agents from and against any and all claims, d6mands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, nts, employees or contractors. tG ' of Applicant Sig pp Official Title 7-or Office Use Only Date Certificate of Insurance Approved Date 7 12/05/2002 14:28 FAX_ tQJ UUl Fa cs m mil e Westfiefri SHOPPING T O W N DATE: I� (41 6 Z' TO: e la,c_ce.",___ COMPANY: 17 atert29.10 FACSIMILE NUMBER: FROM: 4t!Q% PHONE NUMBER,: NO. OF PAGES: I 619 267-2850 PLAZA BONITA 3030 Plaza Bonita Road National City. CA 91950 Telephone (619) 267.2950 Facsimile (619) 472.5652 74) CA44,74A ft(A- C/A4tTI c' G� gam" :Li. �. ÷)-741 S — q az-0 6 3 &sit t der 62034_2_ aosi4 ha4fi.e.c!Ale-d- r*? i-d- 4O_LA._l2_ The contents of tits facsimile (including attachments) may be privileged andtonfidentlal. Arry unauthorized s�se of the contents is expressly prohibited. If you have received the document In error, glean' advise us by telephone (reverse charges) immediately and then slued the document Thank you. st. `.i SvC:'r,,,,0 !�:!, ,,v ,s ��Y ..yr�, ._ri r n'�y s_.0 ,ri y\ _rr. vr::`�•.�;.. r y 34%$; $;76_, < !�!'!�\`!�e:r�r�ti w!4r\. ���:!;%4'kifsik4 �.r6,•0.!��:/d�. /�i ♦� ✓J✓r✓.JJ✓��. JJ�J�J✓JJJ�. �J�'J >y ✓J ✓.�J✓J✓.✓. ✓J��.✓.� ✓. ✓.�.✓.✓. ✓s.J...a.�/.✓.✓. J..+J'.. J.✓?✓ems./.✓.�(♦, "' E flD E L S. KALIFF INSURANCE ��>> SUCCESSOR TO MORRIS H. KALIFF AND SON <<J� ( ESTABLISHED 1917 ((•�) ('} P.O. BOX 171225 SAN ANTONIO, TEXAS 78217 (210) 829-7634 FAX (210) 829-7636 )� This Certificate of Insurance neither affirmatively nor negatively amends, extends or alters the << ) coverage afforded by the policy(ies) described hereon, and is issued as a matter of information and r,>> confers no rights upon the Holder. >> The Policy identified below by a Policy Number is in force on the date of certificate issuance. Insurance is afforded only with respect to those ((•'j) coverages for which a specific limit of liability has been entered and is subject to all the terms of the Policy having reference thereto. Nothing <<� herein contained shall modify any provision of said Policy. In the event of cancellation of the Policy the company issuing said Policy will make all reasonable effort to send Notice of Cancellation to the (C�) certificate holder at the address shown herein, but the company assumes no responsibility for any mistake or for failure to give such notice. O) Any Carnival or Circus Liability Insurance made a part of the Policy includes as a person insured with respect to an occurrence taking place at <<Ji a Carnival or Circus site (1) The Fair or Exhibition Association, sponsoring organization or committee (2) The owner or lessee thereof and (3) A municipality granting the Named Insured permission to operate. C\ Cry �9) �. / r .d: it.�5�ti�.^•r�•rr..� •-�.-� -�--•.-�• . •-�•-\•-�•--a.--�•--••-�•-�.--�-v-a,--�.-v ;vim .. ;\.--�•-�•�•-�•�•-�.--a. -�•�.-->.�:�C:9) \.g v L•,-, :`VW T� ` /S!`r� (44,� Ar�q ,4f SZ, ��/l`lr�•�r �Ir�'ag.P�/,`J ,0 /� / r i 4S �r sr/`�/ ors &r/" / :�r ��: �r ����r �r/��, ✓. ✓. ui ✓i ✓. ri `br,�✓; •✓d�•✓d`•v `✓ `eire3;.,✓d`.i.�.`� �rS.`L'.`✓i`•ri`.`3`�✓',`d�:vd`=:6�4�✓d`�✓di✓d``✓�,dv;�✓dv✓wd�✓:`✓d'✓d�d��'✓,dv$ NAME & ADDRESS OF INSURED: Christiansen Amusements, 3136 Bernardo Lane Escondido, CA 92025 Prtlf itatt of Inurant Inc. NAME & ADDRESS OF CERTIFICATE HOLDER: City of National City 1243 National City Boulevard National City, CA 91950 AMUSEMENT LIABILITY COMPANY BODILY INJURY AND PROPERTY DAMAGE LIABILITY COMBINED SINGLE LIMIT POLICY NUMBER EXPIRATION DATE ST PAUL SURPLUS LINES INSURANCE CO. $1,000,000 CSL LC05533835 4/2/03 GENERAL STAR INDEMNITY CO. $4,000,000 $1,000,000 EXCESS CSL OF IXG-357887D 4/2/03 TOTAL LIMITS $5, 000, 000 CSL ADDITIONAL INSURED: City of National City and the Parking Authority of National City, its officials, employees, agents and volunteers. For the dates of: January 27 - February 11, 2003 December 11, 2002 DATE OF CERTIFICATE ISSUANCE MITCHELL H. KALIFF