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Home My WebLink About2004 06-15 CC ADJ AGENDA PKTAGENDA OF AN ADJOURNED REGULAR MEETING NATIONAL CITY CITY COUNCIL LARGE CONFERENCE ROOM CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY. CA TUESDAY, JUNE 15, 2004 - 11:00 A.M. OPEN TO THE PUBLIC ROLL CALL 1. City Council Finance Committee - Review of City Manager's proposed 2004-05 Preliminary Budget. 2. Public comments on proposed budget. 3. Discussion of City Council -sponsored initiative pertaining to term limits for the Mayor's office, ethics and campaign contribution limitations. PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) Note: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Next Regular City Council Meeting — Tuesday, June 15, 2004 — 6:00 P.M. - Council Chambers, Civic Center. TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE IN THE CITY CLERK'S OFFICE Page Budget Message GENERAL INFORMATION, SUMMARY, SCHEDULES AND GRAPHS Page Definition of Terms 1 Budget Analysis, By Fund — All Funds 3 Budget Analysis, By Fund — Operating Funds Only 4 Fund Transfers 5 Estimated Financing Sources Summary — By Fund and Source 14 Expenditure Summary, By Object - All Funds 15 Expenditure Summary, By Function — All Funds 16 Internal Charges 17 Gann Appropriations Limit 18 Summary of Program Changes 19 Summary of Positions - By Activity 23 Summary of Locally Funded Positions — By Classification 25 Summary of Other Funded Positions - By Classification 29 OPERATING BUDGET Mayor and City Council Operations Charges to Other Funds CDC Payments Budget Summary City Clerk Operations B.1-1 Records Management B.2-1 Elections B.3-1 Charges to Other Funds CDC Payments Budget Summary City Manager Operations Budget Summary B.4-1 B.5-1 C.1-1 C.2-1 OPERATING BUDGET Page Finance Revenue and Recovery D.1-1 Fiscal Services D.2-1 Charges to Other Funds CDC Payments D.2a-1 Utility Billing D.3-1 General Accounting Services D.4-1 Budget Summary D.5-1 City Attorney Operations E.1-1 Charges to Other Funds CDC Payments E.2-1 Budget Summary .. E.3-1 Planning Operations F.1-1 Budget Summary F.2-1 Personnel Operations G.1-1 Budget Summary G.2-1 General Services Operations H.1-1 Budget Summary H.2-1 Non -Departmental Operations Charges to Other Funds Proposition "A" Emergency Preparedness I 2-1 I.3-1 Civic Center Refurbishing I.4-1 I 5-1 Personnel Compensation I.6-1 I 7-1 I 8-1 Productivity Improvement Indicators Unemployment Insurance Reserve Budget Summary Charges to Other Funds Cultural Arts Fund I 13-1 Landscape Reserve I.14-1 115-1 I 16-1 I 17-1 Capital Protect Reserve Productivity Improvement Park Development Fund PAGE 2 OPERATING BUDGET City Treasurer Operations J.1-1 Budget Summary 2-1 J. Police Fire Operations Charges to Other Funds San Diego County Regional Auto Theft K.2-1 Grant — JUDGE Program K.3-1 National School District Contract K.4-1 Sweetwater School District Contract K.5-1 Grant HIDTA K.6-1 Grant — STOP Project K.7-1 Security and Alarm Regulation . K.8-1 Grant - Abandoned Vehicle Abatement K.9-1 CDC Payments K.10-1 PD Tuition Reimbursement K.11-1 Asset Forfeiture Fund K.12-1 Budget Summary K.13-1 Operations . L.1-1 Charges to Other Funds Grant — CDBG Budget Summary L.3-1 Building & Safety Operations Charges to Other Funds Plan Check Revolving Fund M.2-1 Housing Pilot Program M.3-1 M.4-1 Grant — Graffiti Program Grant — Housing Inspection Program Grant — Lead Based Program Budget Summary Management Information Systems Operations Charges to Other Funds M.5-1 M.6-1 M.7-1 N.1-1 Information Systems Maintenance N.2-1 Office Equipment Depreciation N.3-1 N.4-1 Budget Summary N.5-1 PAGE 3 Telecommunications Revolving K.1-1 L 2-1 M.1-1 OPERATING BUDGET Page Risk Management Operations 0.1-1 Budget Summary 0.2-1 Public Works & Engineering Operations — Public Works P.1-1 Engineering. P.2-1 Streets P.3-1 Charges to Other Funds Sewer Service P.4-1 Refuse P.5-1 Facilities Maintenance P.6-1 Equipment Maintenance P.7-1 Grant CDBG P 8-1 Prop A P.9-1 Budget Summary P.10-1 Library Operations Q.1-1 Charges to Other Funds Capital Outlay Q.2-1 State Public Library Q.3-1 Grant — Project Read Q.4-1 Budget Summary . Q.5-1 Parks & Recreation Recreation Operations R.1-1 Charges to Other Funds Swimming Pool Revolving/Operations R.2-1 Grant — Tiny Tots R3-1 Grant — Learn to Swim R.4-1 Parks Street Tree Maintenance R.5-1 Operations R.6-1 Charges to Other Funds CDC Payments — Street Tree Maintenance R.7-1 Budget Summary R.8-1 Local Transit Operations S.1-1 Administration S.2-1 Equipment Maintenance S.3-1 Budget Summary S.4-1 C.I.P T.1-1 PAGE 4 City of National City FY 04-05 Proposed Budget Recap of Significant Changes DRAFT A. Where the Fiscal Year 04-05 General Fund Budget Starts: Estimated General Fund Unexpended Fund Balance on 6-30-04 $ 1,464,782 Fiscal 03-04 Estimated Revenue $ 26,190,748 Fiscal 04-05 Estimated Gain in Revenue $ 2,100,000 Fiscal 03-04 Estimated Expenditures $ (28,506,951) Fiscal 04-05 Estimated Increased Expenditures -Personal Services Only (See "Detail #1" Below) $ (4,500,000) Inter Fund Transfers $ (898,321) PROJECTED GENERAL FUND ENDING BALANCE 6-30.05 ('ROLL-OVER" BUDGET) What Are the Major Changes to the FY 04-05 Proposed Budget: B. Reductions in Operating Expense Without Lowering Service Delivery $ 436,753 C. Increases in Resources Applied: Misc. Increases in Operating Expense (election, postage, translation, etc.) $ 173,179 Specific Increases: -Insurance $ 73,914 - Fuel $ 50,000 - Create New CPRC Operating Budget $ 50,000 - School Safety Initiative $ 20,000 - Create New Street Light Installation Fund $ 27,200 - Public Outreach ("City Page") $ 35,000 - Increase Operating Contingency $ 75,000 - Misc. As -Needed Outside Consulting $ 50,000 - Create New Public Facility Maintenance Fund $ 50,000 - Create Additional Neighborhood Council Operating Funding $ 22,600 - Create an Employee Support & Suggestion Program With Rewards $ 5,000 - CDBG"Pick-Up" $ 45,974 - Consulting Services for Financial Advisor $ 50,000 - Position Allocation Increases (See "Detail #2") $ 174,921 TOTAL INCREASE IN RESOURCES APPLIED D. Increases in Revenue: Specific Increases: - Higher Sales Tax Forecasts $ 410,788 - Parking Enforcement $ 91,637 - Business License Audit $ 116,667 - Investment Yield $ 75,000 - Increased Fees Using MAXIMUS Fee Data $ 692,800 - Development Pipeline -In Plan Review -Using MAXIMUS Fee Data $ 320,000 - Development Pipeline -Not in Plan Review but Probable -Using MAXIMUS Fee Data $ 256,000 TOTAL INCREASE IN REVENUE Misc. Increases in Operating Revenue $ 57,940 $ (902,788) $ 2,020,832 E. lnterFund Transfers Into the General Fund - From Liability Internal Reserve $ 1,280,000 - From Office Equipment Depreciation (Technology) Reserve $ 400,097 - From General Fund Contingency Reserve $ 500,000 - From Various Previously Approved General Fund CIP Accounts (See "Detail #3") $ 999,407 - Misc. Transfers In/Out $ (88,655) TOTAL INTERFUND TRANSFERS $ 3,090,846 NET PROJECTED GAIN IN GENERAL FUND RESOURCES APPLIED NET PROJECTED ENDING GENERAL FUND BALANCE ON 6-30-05 NOTE: Increased State takings are not budgeted. See also "Detail #4" Assorted Non General Fund Contributions to the Budget. $ (4,149,742) $ 4,645,643 $ 495,901 nkIK4 City Manager's Office 6/11/2004 0405lncreases.xls City of National City FY 04-05 Proposed Budget Recap of Significant Changes 1. Detail of Salary & Benefit Changes Over Last Year: DRAFT SUMMARY OF BUDGET CHANGE Finance Dept. Part-time Full-time - - . v..v .....A9Lo-uxi .7 MINILJ acricrl1 J DEPARTMENT City Council (100) $ (101) Overtime (102) Longevity (105) Education (107) Auto/Uniform (110) Differential (120) Work Comp (140) Health Ins (150) LTD 151 ( ) Retirement (160) Medicare (161) Total City Clerk Manager Finance Attorney Planning Planning Personnel City Treasurer Police Fire Building & Safety Mgt. Info. System PW & Engineering Recreation Parks -St. Tree Maint. TOTAL 11,811 $ $ $ 7,785 $ - $ 4,406 $ (2,731) $ $ 4,287 $ - $ $ - $ - $ 31,113 $ $ $(10,842) $ 4,138 $ 85,269 $ 151,024 $ 2,602 $ (152) $ 56,674 - $ 861,923 $ 128,003 $ (193) $ 688 $ 16,68 $ 20,958 $ 39 $ - $ $ $ $ - $ 1,200 $ (5,000) - $ - $35,039 $ $ $ - $ $ (588) $ - $ $ $ $ - $ - $ - $ - $ (1,440) $ (2,099 ) $ $ $ (355) $ $ - $ - $ $ $ $ - $ - $ - $ - $ 11,578 $ - $ $ $ - $ $ - $ - $ $ - $ - $ (5,660) $ - $ - $ - $ (9,225) $ $ - $ $ - $ $ - $ (2) $ (3,600) $ 9,600 $ (2) $ 5,660 $ $ - $ - $ 15,578 $ 8,324 $ 934 $ - $ 520 $ (4) $ (8) $ 161 $ 142 $ 862 $ 2,166 $ 22 $ 121 $ 411 $ - $ 237,754 $ 17,067 $ (6,237) $ 6 $ 3,939 $ 3,053 $ 4 $ 946 $ 2,802 $ 1,258 $ 543 $ 558 $ (10,790) $ 2,680 $ (24) $ (8,271) $ (93,393) $ (12,379) $ 121 $ (15,286) $ (9,849) $ 24 $ 904 $ 227 $ 1,704 $ 642 $ 500 $ 459 $ 291 $ - $ 1,444 $ (109) $ 165 $ 77 $ 470 $ 244 $ - $ 14,375 $ 8,802 $ 43,861 $ 40,456 $ 20,523 $ 37,293 $ 24,913 $ 776 $2,000,629 $ 578,756 $ 23,618 $ 3,445 $ 83,602 $ 25,917 $ 61 $ 1,716 $ 171 $ 1,427 $ 2,300 $ 77 $ 72 $ 782 $ - $14,323 $10,641 $ 72 $ 10 $ 233 $ 777 $ 1 $ 19,069 $ 12,682 $ 143,981 $ 204,914 $ 24,282 $ 32,609 $ 78,020 $ 752 $ 3,128,580 $ 682,229 $ 5,980 $ 4,347 $ 89,833 $ 72,209 $ (467) 56,671 $1,316,841 $ 30,651 $ (3,894) $ 11,578 $ (14,885) $ 37,000 $ 259,471 $(141,060) $ 7,018 $2,907,027 $32,602 $ FY04 Total S&B budget Percentage $ 4,499,020 $ 19,228,280 of Increase (Decrease) from FY04 budget 12% 10% 3% -18% 24% -16% 18% 34% ° -9/0 12% 136% 21% 23% 6/11/2004 BUDGET SB 2005 Analysis.Mercedes-Revised.xis City of National City FY 04-05 Proposed Budget Recap of Significant Changes 2. Detail of Position Allocation Changes: DRAFT De.t. GF FTE Chan X-fer Storm Water Compliance Inspector to Sewer PW Added Parking Regulations Officer Finance Intern ($16/hr) Council Intern ($16/hr) CMO Neigh. Council Liaison: #2 CMO Sr. Office Asst. FT Council Sr. Office Asst.- 1/2 time funding to match 1/2 time provided by CDBG for Code Conformance Planning 0.50 code contormance Utcr. - move current P I $ to FT $ to match 1/2 time provided by CDBG for Code Conformance Planning 0.00 $ 5,658 No net change City Manager's Office In addition, the following positions are transferred from Sewer Operations to the GF: - Senior Accountant Finance 0.75 - Accounting Assistant Finance 1.00 - Sr. Accounting Assistant Finance 1.00 - Executive Secretary II Finance 0.50 - Office Aide -temporary Finance 0.75 (1.00) 1.00 0.50 0.50 0.50 1.00 6/11/2004 Sub 3.00 Sub TOTAL 4.00 7.00 $ (53,906) $ 48,443 $ 19,968 $ 19,968 $ 29,008 Share w/CDC $ 38,356 $ 19,178 Makes one FTE total 0405Increases.xls City of National City FY 04-05 Proposed Budget Recap of Significant Changes 3. Detail of Capital Project Transfers: DRAFT Detail - Selected Transfers Necessary to Balance GF for FY 04-05 (See also: 04051ncreases.xls) Deficit Pool CIP Need: $ 999,407 $ 245,000 $ 1,244,407 City Manager's Office Revised 6-10-04 Source: Fund Specific Action Project Affected Amount to Transfer Running Balance By Fund Landscape Reserve Landscape Reserve Capital Project Reserve Capital Project Reserve Capital Project Reserve Capital Project Reserve Capital Facilities Fund Capital Facilities Fund Capital Facilities Fund Civic Center Refurbishing 195 from 2501 fund balance 195 from 2407 - CIP # 4115 196 from 2407 - CIP # 1155 196 from 2407 - CIP # 1527 196 from 2407 - CIP # 1582 196 from 2407 - CIP # 1586 303 from 2501 fund balance 303 from 2407 - CIP # 1407 303 from 2407 - CIP # 1558 189 from 2407 - CIP # 1400 Deobligated & then restored funding to this project: Capital Project Reserve 196 from 2407 - CIP # 6152 6/11/2004 cash $ 1,244,407 $ 100,000 $ 1,144,407 Civic Center Beautification -Phase 1 $ 400,000 $ 744,407 $ 500,000 Replace exterior doors @ Civic Center Security Fence PD Replace City Hall windows Misc. Capital projects cash Refinish Civic Center Bldg. Exterior Bullet Proof Glass - PD Phase 7 - Garden Level Remodel Alley improvemments 3:17 PM $ 40,000 $ $ 45,000 $ $ 22,438.62 $ $ 50,000 $ $ 75,000 $ $ 35,000 $ $ 20,000 $ $ 456,968 $ 704,407 659,407 636,968 586,968 $ 157,439 511,968 476,968 456,968 $ 130,000 $ 456,968 Check $ 1,244,407 Sum $ 1,244,407 $ 100,000 CIPx-fer.xls City of National City FY 04-05 Proposed Budget Recap of Significant Changes 6/11/2004 Draft 4, Assorted Non General Fund Contributions to the Budget: MIS Contributions: -PC replacements-PD & Others Various -PD - laptop replacement (creates reserve) PD -PD - 800 MHz: 1st yr. ops. cost ("NOC") PD -Software training Various -Workstation furniture (incld. New Eng. Proj.) Various -Tech. contingencies for Fire & Lib. Projects Fire & Lib. -Enterprise GIS start Various -P&R move P&R -Mail server upgrade - communication Various -"Live-Scan" Pre -Employment Fingerprinting Personnel - Scanning Services (backfile conversion) Building -2nd Floor Remodel: Eng., Clerk, Etc. Eng./Clerk Move Library New revolving fund to hire Devp. Svcs. Consultants (costs TBR by developers?) CMO Housing Element Planning Alpha Project PW 2nd Floor Remodel: Eng., Clerk etc. Non -Dept. X-fer to Pool project to preserve $800k grant P&R City Manager's Office Dept. Amount I Fund 51,000 630 63,800 630 120,000 630 10,000 630 125,000 630 100,000 630 120,000 630 10,000 630 70,000 630 20,000 630 13,000 630 60,000 630 50,000 303 100,000 159 40,000 159 50,000 172 250,000 189 245,000 various $ 1,497,800 04051ncreases.xls President Gary Jones First Vice President Mike Carry Second Vice President David Zietlow Secretary / Treasurer Vince Reynolds Tail Twister Scotty Emerson Lion Tamer Chuck Jones Directors Carlos Castillo Tony Pierangelo Bill Jones Juan Barra Immediate Past President Vince Reynolds Bulletin Editor Milt McGill .`AR r 0 P, ? i 12 I Se ve a=' o)n`Wi City Host Lions Club Chartered ia1y 19,1944 P.O. Box 986 — National City, CA 91951-0986 March 9, 2004 Chris Zapata, City Manager 1243 National City Blvd National City, Ca 91951 Dear Mr. Zapata: On behalf of the National City "Host" Lions Club, we would like to welcome you to the City and look forward to a wonderful working relationship too. Our annual fund raiser is a 4th of July Carnival and this year will mark our 56th annual. We would like to request once again a donation from the City of National City toward the annual fireworks display on July 4th 2004 at our Carnival. We are requesting the City to consider donating $6,000 for the up coming budget year of FY 2004/05. We customarily send the invoice out to the City in the month of June each year for payment. This donation would be to once again provide a more enhanced and safer fireworks display. National City will receive more publicity via KYXY radio station announcing where the fireworks locations are and where to tune their radios. The Lions are proud of National City and welcome any positive advertisement which displays the City's name. Respectfully submitted, David A. Zietlow Fireworks Chairman City of National City Budget Summary with City Manager Recommended PAGE z $-7 06/04/2004 Department Number: 409 NON -DEPARTMENTAL Division Number: 000 OPERATIONS Account Number Account Title 001-409-000-650-9004 INDEPENDENCE DAY FIREWORKS Dept. Request Finance Reviewed 6,000.001 6,000.00 uanity Units. Unit Price Amount Description Account Number Account Title 001-409-000-650-9005 ,SANDAG Dept Request 18,000.00 6,000.00 History-- 1987-88 - $3,000-- 1988-89 - 83,000--- 1989-90 - $3,000---- 1990-91 - $3,500-- 1991-92 - 83,500--- 1992-93 - $3,500--- 1993-94 - 82,670--- 1994-95 - $2,670-- 1995-96 - $3,500-- 1996-97 - 83,500 -- 1997-98:= $3,500-- 1998-99 - $3,500 1999-00-.$6,000(Secial Year 2000 CeIebration),-- 2000-01 - 83,500--- 2001-02 - $8,500(Contains a one-year $2,500 reimbursement for prior year activity) roved . City Council Approved 0.001 Account Total: 6,000.00 Finance Reviewed 18,000.00 oved. City Council Approved 0.00 Quanity Units . Unit Price Amount Description 18,000.00 Provides fo rannual maintenance of membership in reional organizations: — *San Diego Association of Governments - $12,00 *San Diego County Region League Association $400- Miscellaneous Associations = $5,600 Account. Total: 18,000.00 Budget Year. FY 2005 Report Name: Budget Summary with Detail Page 7 of 9 Run Date: 6/4/04 NATIONAL CITY. CALLIIFORNIA NEN Phone: (619) 477-9339 (619) 475-6124 Fax: (619) 475-6124 March 15, 2004 Mr. Chris Zapata, City Manager City of National City 1243 National City Boulevard National City, CA 91950 Dear Chris: P.O. Box 1298 National City. CA 91951 The Maytime Band Review Parade has been held in National City for fifty-six years. After several months of discussion the Maytime Band Review Corporation decided that the 57t Annual Maytime Band Review to be held on Saturday, May 1st, 2004 will be the "GRAND FINALE". Although I am the Executive Director of the Maytime Band Review it is not a Chamber of Commerce event. The City of National City has provided funds to the event for the past several years. The amount has been $13,000.00. This is to let you know that the Maytime Band Review will not be requesting funds in the 2004-2005 budget. I would like to suggest that the amount previously budgeted to Maytime Band Review be used for the increased budget the Chamber of Commerce has requested. Thanks for your consideration. Sincerely, Edith A Hughes Executive Director c CO City of National City Budget Summary with City Manager Recommended 06/04/2004 Department Number: 409 NON -DEPARTMENTAL Division Number: 000 OPERATIONS Account Number Account Title 001-409-000-650-9001 CHAMBER OF COMMERCE Dept. Request Finance Reviewed uanity 59,950.00 59,950.00 Units Unit Price Amount Description Account Number 001-409-000-650-9002 .. Budget Year. FY 2005 Report Name: _ Budget Summary with Detail Account Title MAYTIME BAND REVIEW Dept. Request Finance Reviewed PAGE I.8-5 City Council Approved 0.001 54,950.00 History--- • 1987-88 - $21,700--- 1988-89 - $21,700--- 1989-90 - $21,700--- 1990-91 - $50,000-- 1991-92 - $35,800--- 1992-93 $35,800-- 1993-94 - $25,840--- 1994-95 - $25,840--- 1995-96 - $35,800- 1996-97-.$35,800--- 1997-98 - $40,000--- 1998-99 - $45,000-- 1999-00 $45,000-- 2000-01-.$45,000-- 2001-02 - $54,950 5,000.00 Chamber of Commerce -- Community Youth Band --'.Account Total:. 13,000.00 0.00 Page 5 of 9 roved City Council Approved Run Date: 6/4/04 City of National City Office of the City Attorney 1243 National City Boulevard, National City, CA 91950-4301 George H. Eiser, III • City Attorney (619) 336-4220 Fax (619) 336-4327 TDD (619) 336-1615 TO: Mayor and City Council FROM: City Attorney SUBJECT: Request for Addition to Budget DATE: June 15, 2004 After seven years of service to the City, Senior Assistant City Attorney Rudolf Hradecky has informed me that he will be retiring at the end of July. Rudy possesses a high level of knowledge and experience and will be difficult to replace. In the period immediately following Rudy's departure, his former duties will be performed by another experienced municipal attorney, Jodi Doucette, who was with the Oceanside City Attorney's Office for several years. Jodi is now in private practice but has committed to 32 hours per week in National City. I would additionally like to recruit for an attorney for the office, with an emphasis on outreach to achieve ethnic diversity. In order to have the greatest flexibility in staffing the office, I request an additional $70,000 for the FY 2004/2005 City Attorney's budget. For example, this would allow me to hire an attorney with a level of experience comparable to Rudy's as well as an entry-level deputy. Of course, an additional attorney in the office would allow the City Attorney's office to be of greater assistance to other City departments. I have discussed my proposal with the City Manager, and he is receptive to it. GEORGEISER, III City Attorney GHE/gmo cc: City Manager ® Recycled Paper