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HomeMy WebLinkAbout2004 09-07 CC AGENDA PKTAgenda Of A Regular Meeting National City City Council Council Chambers Civic Center 1243 National City Boulevard Regular Meeting - Tuesday — September 7, 2004 - 6:00 P.M. Open To The Public Please complete a request to speak form prior to the commencement of the meeting and submit it to the City Clerk. It is the intention of your City Council to be receptive to your concerns in this community. Your participation in local government will assure a responsible and efficient City of National City. We invite you to bring to the attention of the City Manager any matter that you desire the City Council to consider. We thank you for your presence and wish you to know that we appreciate your involvement. Pledge of Allegiance to the Flag by Mayor Nick Inzunza Public Oral Communications (Three -Minute Time Limit) NOTE: Pursuant to state law, items requiring Council action must be brought back on a subsequent Council Agenda unless they are of a demonstrated emergency or urgent nature. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at 336-4228 to request a disability -related modification or accommodation. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Council Meetings. Audio headphones are available in the lobby at the beginning of the meetings. Audio interpretation en espaiiiol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. if - Council Requests That All Cell Phones And Pagers Be Turned Off During City Council Meetings COPIES OF THE CITY COUNCIL MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.ci.national-city.ca.us COUNCIL AGENDA 9/7/04 PAGE 2 PRESENTATIONS Biannual Port District Update — Port Commissioner Jess VanDeventer National City Transit System Review — John Webster, National City Transit Director Proposition 1A — Catherine Hill, League of California Cities PROCLAMATIONS Proclaiming Tuesday, September 7, 2004 as: "EVERETT DICKSON DAY" Proclaiming Sunday, September 26, 2004 as: "PARADISE VALLEY HOSPITAL DAY" INTERVIEWS/APPOINTMENTS Board and Commission Interviews and Appointments/Senior Citizens Advisory Board. (City Clerk) CONSENT CALENDAR Consent Calendar: Consent calendar items involve matters, which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 1. Approval of the Minutes of the Adjourned Regular Meeting of August 3, 2004 and Regular Meeting of August 17, 2004. 2. Resolution approving a supplemental agreement with Tetra Tech Engineering, Inc. to provide the City with engineering services, not to exceed the amount of $70,850.00 for the National City Resurfacing Project, FY 03-04, Specification No. 03-11, and authorizing the Acting Director of Public Works/Engineering Department to execute the Agreement. (Public Works/Engineering) COUNCIL AGENDA 9/7/04 PAGE 3 CONSENT CALENDAR (Cont.) 3. Resolution of the City Council of National City accepting the work;, and authorizing the filing of the Notice of Completion for removal of Woden`Street Pedestrian Bridge Project, Specification No. 97-10. (Public Works/Engineering) 4. Resolution of the City Council adopting an amended Conflict of, Interest Code which incorporates by reference the Fair Political Practices Commission's Standard Model Conflict of Interest Code, and rescinding Resolution 2002-138. (City Attorney) 5. Resolution authorizing Police Department to accept FY 2004 Local Law Enforcement Block Grant award in the amount of $38,138. (Police) 6. Resolution authorizing the Director of Public Works/Engineering to establish 30 feet of "30 minute parking" zone on the west side of 1601 18th Street (7/11 Store TSC No. 2004-39) (Public Works/Engineering) 7. Resolution of the City Council of National City approving supplemental agreement Number Two with Dokken Engineering for $123,388 to provide additional engineering services for the Plaza Boulevard project, which;; includes street vehicular capacity improvements and livability enhancement. through median landscaping, sidewalk improvements, street lighting, etc.: in the vicinity of the Filipino Village and the Interstate 805 intersection. (Public Works/Engineering) 8. Resolution of the City Council authorizing the Mayor to execute an Agreement not to exceed $30,000 with Collins Strategic Group, Inc. to provide meeting planning, facilitation of citizen initiated complaints services, develop work plans, and prepare and issue reports and related correspondence for the National City Community and Police Relations Commission. (City Attorney) 9. Amendment to the Agreement between the City of National City and Janie Anderson Consulting Services to provide professional fund raising services, not to exceed $52,000 for the National City Library Capital Campaign. (Library) 10. WARRANT REGISTER NO. 6 (Finance) Ratification of Demands in the amount of $460,274.56. COUNCIL AGENDA 9/7/04 PAGE 4 CONSENT CALENDAR (Cont.) 11. WARRANT REGISTER NO. 7 (Finance) Ratification of Demands in the amount of $1,062,101.54. 12. WARRANT REGISTER NO. 8 (Finance) Ratification of Demands in the amount of $2,347,270.25. 13. Claim for Damages: Alex Moran (City Clerk) 14. Report: Submission of Fiscal Year 2004-2005 Mile of Cars Association Annual Budget and Board Members. (Community Development Commission) PUBLIC HEARINGS 15. Public Hearing — Tentative Submission Map and Planned Development Permit for the Division of a 1.9 acre property to accommodate a 25 unit residential development on the west side of Interstate 805 North of 16th Street. (Applicant: Pacifica Companies) (Case File No.: S-2004-2/PD-2004-2) (Planning) 16. Public Hearing — Tentative Subdivision Map to divide a 12,750 square foot property on the east side of C Avenue between 8th Street and 9th Street, into eight residential lots with a Conditional Use Permit for one of the Tots to have an accessory living unit. (Applicant: Brett Farrow —for Alpha Project) (Case File No.: S-2004-6/CUP-2004-18) (Planning) NON CONSENT RESOLUTIONS 17. Resolution to authorize the Chief of Police to enter into Memorandums of Understanding with the Sweetwater Union High School District and the National School District for joint funding of the School Resource Officer Program. (Police) COUNCIL AGENDA 9/7/04 PAGE 5 NON CONSENT RESOLUTIONS (Cont.) 18. Resolution of the City of National City awarding a contract to Lekos Electric in the amount of $102,040 for the new 8th Street and V Avenue Traffic Signal Installation Project. (Public Works/Engineering) NEW BUSINESS 19. Temporary Use Permit — National City Collaborative & Las Palmas Foundation — 1st Annual Summercrest Culturefest 2004 Festival on October 9, 2004 at 2325 Euclid Avenue. (Building & Safety) 20. Temporary Use Permit — South Bay Community Church Fall Festival on October 31, 2004 at 2400 Euclid Avenue. (Building & Safety) 21. Temporary Use Permit — El Pueblo Neighborhood Beautification Project — El Pueblo Neighborhood Council and City of National City on September 18, 2004 on I Avenue, between 5th and 6th Streets. (Building & Safety) 22. Notice of Decision — Planning Commission approval of a Tentative Parcel Map for the division of one 9,375 square foot property into two Tots at the northeast corner of 8th Street and M Avenue with a variance for reduced rear yard setback areas. (Applicant: Riyadh Kafaji) (Case File No.: LS-2004-3/Z-2004-5) (Planning) 23. Notice of Decision — Planning Commission approval of a variance for a reduced front yard setback for an addition to a single-family residence at 304 East 27th Street. (Applicant: Raul Salinas) (Case File Z-2004-7) (Planning) 24. Consolidated Cash and Investment Report as of June 30, 2004. (Finance) STAFF MAYOR AND CITY COUNCIL COUNCIL AGENDA 9%7104 PAGE 6 NEW BUSINESS (Cont.) CLOSED SESSION Public Employee Performance Evaluation -Government Code Section 54957 Title: City Attorney Adjourn in Memory of Jesus Gonzales Joint Public Hearing with Community Development Commission on the proposed 2004 Amendment to the Adopted National City Redevelopment Plan. Tuesday — September 7, 2004 — Immediately Following the 6:00 pm City Council Meeting - Council Chambers — Civic Center Next Regular City Council Meeting — Tuesday — September 21, 2004 - 6:00 p.m. — Council Chambers, Civic Center TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE IN THE CITY CLERK'S OFFICE MATERIALS DISTRIBUTED TO THE CITY COUNCIL DURING THE MEETING MATERIALS DISTRIBUTED TO THE CITY COUNCIL DURING THE MEETING Report to City of National City Mayor Nick Inzunza and City Councilmembers September 7, 2004 01,4*- Unified Port of San Diego By Commissioner Jess E. Van Deventer Board of Port Commissioners South Bay Page National City Marina Basin 1 • Pier 32 • RFP for Commercial Site • Grant Application — Pepper Park National City Wharf Extension — Receives APWA Award 2 National City Tank Farm 2 Chula Vista Bayfront Master Plan 3 11. South and North Embarcadero Downtown Historic Harborfront Site (Old Police Headquarters) 4 Convention Center Hotel Parking (to serve hotel & public) 4 Convention Center Hotel (Hilton) 5 Spinnaker Hotel 6 USS Midway 6 North Embarcadero Visionary Plan 7 After -School Program With Maritime Museum 7 III. Maritime Maritime Business Development Update 8 San Diego and Arizona Eastern Railroad 9 Cruise Ships 9 Harvest Meat Company, Inc. 10 IV. America's Cup Harbor Master Plan Amendment Marina Green Bayside Commercial Site 11 11 V. Public Art National City Wetlands Project 12 Public Art Project Celebrating the History of Logan Heights 12 USS San Diego Memorial 13 Urban Trees 13 I. SOUTH BAY NATIONAL CITY MARINA BASIN: The National City Marina Basin has been completely dredged, the dike opened, and riprap installed. All work is within permit and contract provisions. Additional riprap beyond the original contract has been authorized to control erosion for areas that were originally anticipated as planted. The proposed access road has been delayed to be able to better coordinate with the marina developer, Pier 32, LLC. All basin improvements are essentially complete as of August 2004. A few punch list items, including additional rip rap and sounding of basin will need to be done. Pier 32 Pier 32, LLC, is the selected developer for the marina improvements and remains highly interested in the project. However, a proposed change in adjacent terminal operations necessitated further investigation by the parties and temporarily placed negotiations for the Option to Lease on hold. The change was due to the US Government's proposed use of the 24th Street Marine Terminal as a load -on and load -off facility. The US Government has designated San Diego as a 22 strategic Port and will be utilizing . M»ireG„., LLC the 24th Street Marine Terminal as a load -on and load -off facility for material utilized in military actions worldwide. These actions will occur as required and could affect the National City Marina project access up the Sweetwater channel. During the time of these activities, specific security measures will be undertaken at the 1 terminal and throughout the Bay depending on security alert conditions. To address the access and security issues that are the concern of Pier 32, a meeting was held with Pier 32 and the appropriate representative of the United States Coast Guard on July 20, 2004. Potential scenarios and their effects on marina tenants were discussed. The Pier 32 representatives believe they can develop a plan to effectively operate with the potential restrictions. In an August 10, 2004, discussion, Pier 32 indicated a proposal was being prepared. If the option for development of the marina cannot be concluded with Pier 32 by mid -September, Port staff will return to the Board of Port Commissioners in early October with recommended alternatives. RFP for Commercial Site A draft Request for Proposals (RFP) for the commercial site located north of the National City Marina site has been prepared. It is expected that the RFP will be issued soon, unless Pier 32 does not sign an option for the marina site. If the marina site is not committed, options presented to the Board of Port Commissioners in October could include both sites. Grant Application - Pepper Park The Port has submitted a grant proposal in the amount of $591,500 to the California Department of Boating and Waterways (DBW) to revitalize the Pepper Park boat launch facility. On November 18, 2004, this grant request is scheduled to go before the DBW Commission for its consideration and approval. Proposed improvements include an aquatic center and are intended to accommodate continuing and anticipated increases in usage. NATIONAL CITY WHARF EXTENSION - RECEIVES APWA AWARD: The National City Marine Terminal Wharf Extension was selected as a Project of the Year Award Winner by the American Public Works Association (San Diego and Imperial Counties Chapter). The award will be presented on September 9 at the APWA's monthly meeting. NATIONAL CITY TANK FARM: Port District staff is investigating potential grant funding to assist in cleanup. In order to accurately characterize soils/fill beneath tank bottoms, the Port has received authorization to conduct sampling in these areas. SDG&E has completed the areas it considers its responsibility. 2 CHULA VISTA BAYFRONT MASTER PLAN: The Chula Vista Bayfront Master Plan (CVBMP) is a joint master planning process of the Port of San Diego and City of Chula Vista. On May 25, 2004, the Board of Port Commissioners and the Chula Vista City Council gave their preliminary approval to two proposed land use plan options that will be studied further by Port and City staffs. The plans were created by the international waterfront design firm of Cooper Robertson and Partners in association with Carrier Johnson architects of San Diego. The two plans call for new retail development around the harbor, new employment areas with offices and research and development facilities, housing, hotels, a signature park, a large sports and recreation area, cultural buildings, and more than 200 acres of natural and recreational open space. Of the two plans, one (referred to as Option C) was clearly preferred by both the elected officials and public in attendance at the public hearing. That plan shows no housing in the northern, more environmentally sensitive areas near E Street, but instead concentrates residential units east and south of the existing harbor. Additional features of the waterfront plans include habitat viewing areas, bayfront bike and pedestrian paths, conference facilities and places for public meetings, a deep water area in the harbor for active boating and docking, and the potential for the replacement of the existing South Bay Power Plant. In a joint resolution adopted by the Board of Port Commissioners and Chula Vista City Council, they directed their staffs to jointly prepare design guidelines that will identify more specific information on the plans such as building heights and densities of uses. Additionally, a financial feasibility study will be completed that will identify the potential costs and revenues of the public and private improvements, along with a phasing program for the improvements. The feasibility study will be followed by a formal Environmental Impact Report. The plan is subject to review by the State Lands Commission and the California Coastal Commission. The Port and City hope to receive final state approvals by August 2005. 3 II. SOUTH & NORTH EMBARCADERO DOWNTOWN HISTORIC HARBORFRONT SITE (Old Police Headquarters): On June 8, 2004, the Board of Port Commissioners chose a design concept for redevelopment of 26 acres that include the Old Police Headquarters (OPH), Seaport Village, Chesapeake Fish and the former Harbor Seafood Mart. The design concept was submitted by the San Francisco firm of Sasaki Associates and San Diego architect Rob Quigley. Elements of the Sasaki/Quigley plan include dredging a new water area at the site of the former Harbor Seafood Mart and encircling this area with a 3,600- foot "ArcWalk" pier. Restoring the Old Police Headquarters is also a major component of the concept. Of the five design concepts considered, this concept included the most commercial and retail development. The Board and Port staff are in the process of deciding whether to sole source on early redevelopment of part of the project or whether to prepare a Request for Proposals for a developer to implement the entire selected design. CONVENTION CENTER HOTEL PARKING TO SERVE HOTEL AND PUBLIC: The Port broke ground on November 26, 2003, on a seven -story, 2,000-space parking facility that will serve the public and the future Hilton San Diego Convention Center Hotel. Eight hundred of the spaces will be dedicated hotel parking and the remainder will be open to the public when visiting the nearby ballpark, Gaslamp Quarter, and other downtown destinations. The parking facility is located adjacent to the Convention Center on the corner of 8tF Avenue and Harbor Drive. Construction of the facility is scheduled to be completed by the end of 2004 with occupancy scheduled for January 2005. 4 CONVENTION CENTER HOTEL (Hilton): In 2002, the Board of Port Commissioners granted an option agreement to the Hilton San Diego Convention Center LLC to develop a 1,200-room hotel on the former Campbell Shipyard site. The Board approved conceptual plans for the hotel on January 28, 2003. The plans include a 32-story, 1.65 million sq. ft. structure with a tower 385 feet high and a 2,000-car, six -story parking garage. The hotel also includes 106,000 sq. ft. of meeting space, 5,360 sq. ft. of retail space, a 23,082 sq. ft. health club, and a 14,000 sq. ft. restaurant. In addition, Hilton is to develop a 4.3 acre public park. The total acreage of the site is 12.8 acres. Hilton estimates its construction costs at $285 million. Hilton submitted its schematic plans to the District for review on August 27, 2004. Hilton's public art plan was approved by the Port's Public art Committee on May 12, 2004. Hilton believes financing is in place. Exercise of the Option and construction will commence on obtaining environmental regulatory approvals for placement of a remediation cap on the water area adjacent to the Hilton site. Port staff is working to obtain those approvals over the next four months. Construction is estimated to start in the first quarter of 2005. The hotel is tentatively scheduled to open in Summer 2007. 5 SPINNAKER HOTEL: At its October 7, 2003, meeting, the Board of Port Commissioners granted an Option Agreement to Fifth Avenue Landing to develop a 4.5 to 5-star, 250-room, hotel on Convention Way. On August 12, 2004, the California Coastal Commission held a hearing on the Spinnaker Hotel to determine if Convention Way could be modified and parking relocated to the Convention Center in order to avoid pedestrian and truck conflicts. The Coastal Commission approved the minor amendment. There was no opposition and Coastal staff supported the action. This now allows the Port to issue a Coastal Development Permit once Fifth Avenue Landing completes its construction drawings. USS MIDWAY: The San Diego Aircraft Carrier Museum opened to the public on June 7, 2004. The visitor lines have not shown any sign of shrinking since then. While the original projection estimated annual attendance at 400,000 people, attendance for the first two months alone exceeded 200,000 visitors. Additionally, the Midway is quickly becoming the San Diego location of choice for special events. 6 NORTH EMBARCADERO VISIONARY PLAN: In August 2003, the Port formed a Joint Powers Authority (JPA) with Centre City Development Corporation (as the redevelopment agency of the City of San Diego) to prepare schematic design documents for the North Embarcadero Visionary Plan Project. The project is over 240 acres, located between Lindbergh Field and Seaport Village, and west of the railroad tracks east of Pacific Highway. The infrastructure project is proposed to be built in phases and occur over 10-20 years. The major element of the design is the narrowing of Harbor Drive from four to three lanes and the creation of a new 100-foot-wide esplanade along the water's edge. The JPA entered into a design contract with a team led by the New York firm of Ehrenkrantz, Eckstudt and Kuhn to design the project. Schematic design is nearing the 90% completion stage with completion expected before the end of 2004. AFTER -SCHOOL PROGRAM WITH MARITIME MUSEUM: The National City Boys & Girls Club is working with the Maritime Museum on an after - school program for middle and high school students. Starting in the Fall, approximately 24 teens will have a rare and sometimes rigorous experience to learn from the professional crew of the Californian on how to sail a tall ship. The teens will be under instruction for eight weeks, for two hours each session. Then, they will put to sea, braced with seamanship knowledge, laws of the sea and some sea lore too. The experience will no doubt enrich the students' knowledge of winds, weather, navigation, team work, communication and the chain of command. This unique opportunity is possible because the Port of San Diego provided the funding for this start-up program that will be offered to youth groups. 7 I11. MARITIME MARITIME BUSINESS DEVELOPMENT UPDATE: The Port's Maritime cargo business reached almost 2.6 million tons in fiscal year 2004, including over 237,000 automobiles through the National City Marine Terminal. In order to increase the Port's cargo business Maritime business development efforts are focused worldwide. Two trade missions have been conducted this year including South and Central America to solicit produce, steel and lumber products. One very promising result of those contacts is a potential to capture 15,000 cubic meters per month of fiberboard and forest product imports. More than one carrier is interested and together with the Port discussions are underway with the shippers to make the service a reality. Talks have also begun with another major banana importer to shift their weekly import operations to a less crowded and business friendly Port of San Diego. This could result in 3000-4000 pallets per week of bananas and over $1 million in revenue to the Port. Tires, heavy machinery and steel, much of it actually destined to, and transiting through, San Diego and across the border, are targeted from Japan on ships that would call three to four times a month. Another trade mission is now being planned to Australia and New Zealand in order to solicit frozen meats, produce, lumber and steel as well as visit the Port of San Diego's existing citrus exporter, Riversun. One of the National City Marine Terminal's tenants, Harvest Meats, will be joining that trade mission in order to research meat import potential. At the National City Marine Terminal the Port is presently in discussions to capture a major European automaker's imports that could eventually total 100,000 vehicles per year. Also at the National City Marine Terminal discussions are ongoing with The Pasha Group to homeport a new Hawaii service scheduled to begin in the second quarter of 2005. This new Hawaiian service will include an American -flagged roll-on, roll -off vessel now being built in a Mississippi shipyard. The ship will have a capacity of about 3,000 vehicles. Cargoes for this bi-weekly service will include automobiles, construction and military equipment, household goods and virtually any consumer goods. To support this service, substantial opportunities will exist for support businesses including consolidating, packing, cold storage, forwarding, and many others. Many of these recent business developments are expected to actually come to fruition by the end of this year. 8 SAN DIEGO AND ARIZONA EASTERN RAILROAD: For the first time since 1983, San Diego's has an east -west rail link to the Imperial Valley and the rest of the country. The Carrizo Gorge Railway (CZRY) was successful in July in its efforts to clear tunnels and repair track in order to connect the SD&AE with the Union Pacific at Plaster City. Since that time, CZRY has been conducting tests and completing mandatory rail startup procedures such as emergency evacuation, Customs inspections and other formalities. CZRY has already obtained the required insurance, and interchanges with both the Union Pacific and the San Diego and Imperial Valley Railway have been filed. It is expected that by the end of October 2004, the line will be operational. CRUISE SHIPS: Carnival Cruise Line's Spirit, has a new one -of -a -kind, eight -day cruise program from San Diego to an array of Mexican resort destinations. Carnival joins Holland America Line, Royal Caribbean International and Celebrity Cruise Line in offering home port cruising out of San Diego. From October 16, 2004, to April 2, 2005, Carnival will offer 22 eight -day cruises featuring calls in Acapulco, Zihuatenejo/Ixtapa and Manzanillo. Port of San Diego cruise calls have doubled and passenger counts have tripled since 2000. From 2003 to 2004 alone, San Diego saw a sixty percent increase in calls and a 175% increase in passenger count. San Diego's cruise industry has a significant positive effect on the local and regional economy. Cruise ships bring hundreds of thousands of visitors to the San Diego area each year. A recent economic study showed $2 million impact each time a homeport ship begins and ends a cruise in San Diego. 9 HARVEST MEAT COMPANY, INC.: At the August 27, 2004, Board meeting, the Board of Port Commissioners approved a ten-year lease for Harvest Meat Company, Inc. (HMC), a tenant at the National Distribution Center since 1989. HMC is a family -owned distributor of meat and seafood with operations in San Diego (headquarters), Los Angeles, Portland, Phoenix, Orlando, Tijuana, Denver, and Kansas City. HMC also imports seafood from Asia and beef from Australia. HMC is pursuing a partnership with the District to expand these operations. HMC currently occupies 77,825 sq. ft. of refrigerated warehouse space within the National Distribution Center for meat and frozen foods storage and distribution. The new lease will consolidate all of HMC's existing leases into one agreement commencing September 1, 2004 and ending August 31, 2014. 10 IV. AMERICA'S CUP HARBOR MASTER PLAN AMENDMENT: The California Coastal Commission certified the America's Cup Harbor Port Master Plan Amendment at is June 12, 2003 meeting. An application for the partial vacation of North Harbor Drive with the City of San Diego Development Services Department was filed on June 30, 2003. City of San Diego comments were received on October 23, 2003. On December 17, 2003, a presentation was made by Port District staff to the Traffic Subcommittee of the Peninsula Community Planning Group (PCPG). Concerns were raised regarding adverse effects of the project on traffic flow and parking. On January 26, 2004, District staff met with the City of San Diego Wastewater Division regarding the proposed vacation and permanent utility easement. The Wastewater Division had serious reservations regarding the vacation, as their interest is to maintain full control over the utility corridor. The Wastewater Division proposed a lease of the corridor to the Port District; Port staff is reviewing the acceptability of such an agreement. On July 6, 2004, Port staff met with the City regarding the City's proposed bicycle lanes along Harbor Drive. The Harbor Drive corridor is not designated as a bike route on the PCPG Plan or on the City Bicycle Master Plan — the City is adding the bike lane in order to increase the safety of bicyclists. As the proposed realignment geometrics do not provide room for a bike lane, the Port District stated our concerns. The City Development Services Department is discussing the issue internally with the City Bicycle Coordination Department. Port staff will set up a follow-up meeting with the City to determine resolution. On July 16, 2004, Port staff met with Navy staff regarding Department of Defense (DOD) Antiterrorism Guidelines. The guidelines restrict public parking to at least 82' away from inhabited buildings at the Anti -Submarine Warfare Fleet School. Port staff is in the process of attempting to reconfigure the proposed parking in order to meet the DOD guidelines. Once support is gained from the Wastewater Division, PCPG, and Navy, and the bike lane issue is resolved, the improvement plans and vacation plat would be resubmitted to the City of San Diego for final review. MARINA GREEN BAYSIDE COMMERCIAL SITE: On November 18, 2003, the Board of Port Commissioners authorized issuance of a Request for Proposals for the development of the Marina Green Bayside Commercial Site (formerly Bay City Marine) on North Harbor Drive. Three proposals were received. The Board of Port Commissioners is scheduled to choose a proposal at its September 7, 2004, meeting. 11 V. PUBLIC ART NATIONAL CITY WETLANDS PROJECT: The Public Art Committee's approved fiscal year 04/05 acquisitions list provided $50,000 for a project envisioned along the tidelands area adjacent to the wetlands. The project anticipates artwork by John Cerney, a California artist known for his large scale tromp I'oiel paintings of people and scenes. The newly -formed National City Public Art Committee will assisting in developing appropriate imagery to represent the community of National City. Due to the sensitive nature of this area, the final location of the artwork is being discussed with the wetlands management and local business owners. PUBLIC ART PROJECT CELEBRATING THE HISTORY OF LOGAN HEIGHTS: The colorful history of San Diego's Logan Heights community has been immortalized in a mural at Cesar Chavez Park. The artist captured the essence of what life was like in the community during the 1930s, 40s and 50s and commemorates the heritage of a Mexican -American community that lived in harmony with waterfront entities and workers of the loading docks and canneries. The artwork consists of a collection of historical photos that were screen -printed onto 12-inch by 12-inch ceramic tiles. Fourteen four -foot by six-foot murals make up the exhibit. 12 USS SAN DIEGO MEMORIAL: During World War II, their number topped 1800. Sixty- three years after the USS San Diego was christened by Grace Benbough, then wife of Mayor of San Diego, Percy Benbough, there are 400 surviving crewmembers. On April 30, 2004, eighty of those former crewmembers and their families attended a ceremony at the G Street Mole on the San Diego Bay waterfront to dedicate a monumental public artwork honoring the USS San Diego. The $1.2 million sculpture by noted artists Lou Quaintance of Berkeley and Eugene Daub of San Pedro was dedicated by World War 11 Veteran and official voice of the San Diego Padres, Jerry Coleman. Funds to develop the memorial were raised entirely by the members of the USS San Diego Memorial Association. Standing 28-feet tall, the memorial includes a life-size bronze sculpture of a sailor and a large bas-relief showing the USS San Diego at sea. At the end of the ceremony, Vice Admiral Tim LeFleur announced on behalf of the Secretary of the Navy that the name "San Diego" will go to sea once again with the Navy on a "soon -to -be - built" ship. URBAN TREES: In November 2003, art came alive along the San Diego Bay with the planting of 30 colorful and imaginative "Urban Trees" sculptures. The designs are the result of a sculpture competition. The exhibit can be seen on the pedestrian promenade of the North Embarcadero in downtown San Diego. The trees are on display along a one -mile stretch from Hawthorne Street to Broadway Pier. Each piece is on loan to the Port and will be available for sale after the one-year exhibit period. The success of the temporary installation has been overwhelming and the Port will be installing a second collection of Urban Trees this spring. 13 S:\CAD\FEDAE\EXHIBITS\PEPPER-PARK-YMCA-TRAILER\8.Sx7 7 DW 60' CLASSROOM STORAGE 78 (FORMERLY 92)(10'1,201 SPACES TOTAL ELECTRICAL LINE (TYP) BOAT LAUNCH VAMP TEMPORARY YMCA TRAILER LOCATION AT PEPPER PARK NTS NORTH %1ST CO 00GE Tp NSFORMER S WER LINE I TELEPHONE. CONNECT 0 n MATERIALS DISTRIBUTED TO THE CITY COUNCIL DURING THE MEETING MATERIALS DISTRIBUTED TO THE CITY COUNCIL DURING THE MEETING Proposition IA: Protection of Local Government Revenues Proposition 1A is a constitutional amendment on the November 2004 statewide ballot that will end the practice of the state taking funds originally committed to local government to pay for state purposes. Background: Over the past dozen years, in both good economic times and bad, the state Legislature has shifted more than $40 billion in property taxes to the state from cities, counties, special districts and redevelopment agencies, in order to help pay for state responsibilities. The state has also loaned itself local money over the objections of local governments, leaving local communities struggling to fund all their services, including fire protection, paramedic response, law enforcement, healthcare, parks and libraries. Proposition 1A: Prop 1A was placed on the ballot by the Legislature in August, as part of the budget package negotiated by Governor Arnold Schwarzenegger, legislators from both parties, local governments, public safety officials, healthcare advocates, taxpayers and community leaders. It will amend the state constitution to stop such shifts but will allow the state to borrow local funds during times of state fiscal crisis — but only if prior loans have been repaid, and only twice within a ten year period. What Proposition 1A Does: ✓ Restricts the State Legislature's ability to take this local government funding, including local government share of existing sales taxes, property taxes and VLF revenues. ✓ Protects this funding for local services like fire and paramedic response, law enforcement, emergency and trauma care, parks, roads, libraries, transportation and more. ✓ Requires the State to provide funding for any program or service the State forces local governments to provide. If the State fails to provide funding, Legislature must repeal these state -mandates. ✓ Provides flexibility in a state budget emergency. Prop 1A allows the State to borrow this local government revenue if funds are needed in fiscal emergency to support schools or other state programs. What Proposition 1A DOES NOT Do: ✓ Does not raise taxes. Prop 1A helps ensure local governments don't have to raise taxes or fees in the future to make up for revenue taken by the State Legislature. ✓ Does not reduce funding for schools or any other state programs or services. ✓ Does not increase funding to local governments. ✓ Does not prevent the state from borrowing local funds in times of fiscal emergency, or shut the door to future reforms of the state -local fiscal relationship. For additional information, including "pro" and "con" ballot arguments and lists of supporters and opponents, please visit the State Secretary of State's website at www.ss.ca.gov. That website provides the following contact information for the "pro" and "con" sides: Proponents: Yes on 1A Califomians to Protect Local Taxpayers and Public Safety 1121 L Street, Suite 803 Sacramento, CA 95814 (800) 827.9086 info@vesonorop1a.com; www.yesonpropla.com Opponents: Carol Migden, Chairwoman State Board of Equalization 601 Van Ness Ave., #E3-611 San Francisco, CA 94102 PROTECT LOCAL TAXPAYERS Ni,10\ PROTECT PUBLIC SAFETY SERVICES THE PROBLEM LOCAL TAXPAYERS AND PUBLIC SAFETY SERVICES ARE THREATENED For more than a dozen years, the state legislature has been taking local tax dollars that local governments use to provide vital services like fire protection, paramedic response, law enforcement, healthcare, parks and libraries. The State has taken more than $40 billion from cities, counties and special districts in the last 12 years. If these raids continue, it could mean fewer firefighters, fewer law enforcement officers and longer waits at emergency rooms -- or higher local taxes and fees. THE FACTS ABOUT PROPOSITION 1A www.YesonProplA.com THE SOLUTION = PROPOSITION 1A HISTORIC AGREEMENT To PROTECT LOCAL TAXPAYERS AND VITAL LOCAL SERVICES Prop 1A is a historic bipartisan agreement between Governor Arnold Schwarzenegger, local governments, legislators, public safety officials, healthcare advocates, taxpayers and community leaders. Prop 1A prevents the State Legislature from taking and using local government funds. Prop 1A would keep more of our local tax dollars local and would protect funding for vital local services like fire and paramedic response, law enforcement, healthcare, parks, libraries, and transportation. What Proposition 1A Does: ✓ Restricts the State Legislature's ability to raid local government funding including local government share of existing sales taxes, property taxes and VLF revenues: ✓ Protects funding for local services like fire and paramedic response, law enforcement, emergency and trauma care, parks, roads, libraries, transportation and more. ✓ Requires the State to provide funding for any program or service the State forces local governments to provide. If the State fails to provide funding, Legislature must repeal these state -mandates. ✓ Provides flexibility in a state budget emergency. Prop 1A allows the State to borrow local government revenues if funds are needed in fiscal emergency to support schools or other state programs. What Proposition 1A DOES NOT Do: O Does not raise taxes. Prop IA helps ensure local governments don't have to raise taxes or fees in the future to make up for revenues raided by the State Legislature. O Does not reduce funding for schools or any other state programs or services. O Does not increase funding to local governments. O Does not prevent the state from borrowing local funds in times of fiscal emergency, or shut the door to future reforms of the state -local fiscal relationship. Proposition 1A Replaces Need for Prop 65. A coalition of local government officials placed Proposition 65 on the ballot earlier this year to stop the State from taking local government funding. HOWEVER, that was before passage of the historic bipartisan agreement that put Prop IA on the ballot. Prop 1A is a better, more flexible approach to protecting local services and local tax dollars. That's why ALL the official proponents of Prop 65 are now supporting Proposition 1A and opposing Proposition 65. Paid for By Yes on 1A Californians to Protect Local Taxpayers and Public Safety, Sponsored by a coalition of local government organizations, League of California Cities (non-public funds account), California State Association of Counties (non-public funds account) and the California Special Districts Association (non-public funds account). 1121 L Street. #803 • Sacramento. CA 95814 • Phone (800) 827-9086 • www.YesonProolA.com PROTECT LOCAL TAXPAYERS :YES0N1 PROTECT PUBLIC SAFETY SERVICES Frequently Asked Questions About Proposition 1A Q: What would Prop IA do? A: Proposition 1A would prevent the state legislature from taking and using local tax dollars that local governments use to provide essential services like fire and paramedic response, law enforcement, emergency and trauma care, parks, roads, libraries, transportation and more. Specifically, Prop 1A prohibits the State Legislature's ability to lower the existing city, county and special district's existing share of sales taxes, property taxes and VLF revenues. Proposition 1A also requires the state to reimburse local governments for the cost of programs and services it forces cities, counties and special districts to provide. If the state fails to provide reimbursement to local governments for state -mandated local programs, the mandate must be suspended, except for specified employee rights and benefits. Q: Why is Prop IA needed? A: For more than a dozen years, in both good fiscal times and bad, the state legislature has been raiding local tax dollars to pay for state responsibilities — more than $40 billion over the past 12 years. This practice has starved local communities of the funds needed to pay for vital services like fire protection, paramedic response, law enforcement, healthcare, parks and libraries. If these funding raids continue, it could mean fewer firefighters, fewer law enforcement officers and longer waits at emergency rooms -- or higher local taxes and fees. The system is broken. Voters must act now to protect local revenues for local services from being taken by the State. Q: Who supports Prop IA? A: Proposition 1A is a historic, bipartisan accord reached among local government leaders, public safety representatives, Governor Arnold Schwarzenegger, Democrat and Republican state legislators, healthcare advocates, taxpayer groups, business and labor leaders, and many more. The coalition in support of Prop 1A is growing daily. Q: Will Prop IA raise taxes? A: NO. Proposition 1A will not raise taxes. It simply ensures that existing local tax dollars continue to be dedicated to local services. In fact, Prop 1A helps ensure local governments aren't forced to raise taxes or fees to make up for revenue raided by the State. Paid for By Yes on 1A Californians to Protect Local Taxpayers and Public Safety, Sponsored by a coalition of local government organizations, League of California Cities (non-public funds account), California State Association of Counties (non-public funds account), and the California Special Districts Association (non-public funds account) 1121 L Street, Suite 803 • Sacramento, CA 95814 • Phone (800) 827-9086 • Fax (916) 442-3510 www.YesonPropl A.com Q: What happens in the event of a fiscal emergency? Will this measure tie the legislature's hands in passing a budget or create more problems during the next state fiscal crisis? A: Prop 1A was intentionally written to allow flexibility and provide the Governor and legislature with options — but only in the event of a "significant state fiscal hardship". Under the provisions of Prop 1A, beginning in 2008-09, if the Governor proclaims a "significant state fiscal hardship", the Legislature may suspend the constitutional protection and may borrow local property taxes only under following conditions: • A separate urgency bill must be passed by a 2/3 vote of Legislature; • The Legislature must pass a law to fully repay the loan with interest within 3 fiscal years; • New loans are prohibited until prior loans have been repaid; • No more than two loans may occur during any ten-year period; • The loan amount is capped at 8% of local government property tax amount (equivalent of approximately $1.3 billion in today's property tax dollars); While Prop 1A contains flexibility in a state fiscal hardship, it also prevents the state from using local government funds any time legislators choose. It also requires that future state reductions be repaid in full. Q: Will Prop 1A erode state funding for schools or education? A: No. Prop 1A was carefully written to ensure that it does not reduce funding for education or schools by one dime. Under Proposition 98, schools are guaranteed a level of funding from the state — and Prop 1A does not change that. Q: Does Prop 1A give more protection to local government than schools currently receive? A: NO. Under Proposition 98, schools are guaranteed a minimum amount of funding out of the state general fund and Proposition 1A does not impact those protections at all. Further, comparing the funding guarantees for schools with Prop 1A is an apples -to -oranges protection. Proposition 98 guarantees schools a specific amount of State General fund revenues. Proposition 1A simply. protects revenues that are LOCAL GOVERNMENT revenues, but that the state has been taking for more than 12 years. Q: What about other state programs? Will this measure reduce funding for state programs like roads and prisons? A: Prop 1A simply prevents the state from raiding local revenues. The state still has flexibility over its own revenues. Q: Doesn't Prop 1A just add to the state's fiscal woes by initiating further "ballot -box - budgeting" that puts restrictions on how it can spend its revenues? A: No. The initiative does not tell the state how to spend the state's own revenues (as some propositions have done). What it does is prevent the state from raiding local government revenues for state purposes. This will mean that, for the first time in many years, local communities will be have the certainty and predictability they need to plan and provide for current and future service needs. Q: Will this measure prevent state fiscal reform efforts? A: No. The first and most important step in reforming the troubled State -Local fiscal relationship is to protect local government funding from continual state raids. Prop 1A would accomplish this important first step, while also leaving the door open for more comprehensive fiscal reform in the future. Specifically, Prop 1A would retain authority for the Legislature to approve the exchange of local sales tax for an equal amount of property tax when requested by local agreements. Any type of voluntary revenue exchange agreement must be revenue -neutral for the impacted local governments. Q: Does this measure increase revenues to local governments? A: No. Prop 1A simply prevents the state Legislature from further reducing existing levels of local government revenues. Q: Why doesn't Prop 1A attempt to recollect lost ERAF property tax dollars? A: Prop 1A was intentionally drafted to draw a line in the sand and prevent future state legislative raids of local government funding. While local governments and services are still deprived by the ongoing state raid of property taxes, given the state of California's fiscal health, we believe a more responsible approach at this time is to "stop the bleeding" at current levels. Q: What happened to Proposition 65, which is also on the November ballot and attempts to protect city, county and special district revenues from state raids? A: Our coalition placed Proposition 65 on the ballot earlier this year, prior to the historic, bipartisan July agreement that placed Prop 1A on the November ballot. After Prop 65 qualified for the ballot, Governor Schwarzenegger approached our coalition and asked that we work with him on an alternative local government protection measure. We agreed to provide the state with short-term contributions from local governments to help the state out of its immense budget problems, and the Governor agreed to work with the legislature to place Prop 1A on the ballot and to actively campaign for passage of Prop 'IA this Fall. Proposition 65 will continue to be on the ballot, but all of the official sponsors of Prop 65 are now opposing 65 and supporting Prop 1A as a better, more flexible approach to protect funding for local governments and local services. Q: What happens if both Proposition 65 and Prop 1A pass? A: Proposition 1A was written so that if it gains more votes than Proposition 65, it supersedes Prop 65 in its entirety. Prop 1A contains language that specifically says that Prop 1A is a "comprehensive and competing alternative" to Prop 65, and that "it is the intent of the people that this measure supersedes in its entirety Prop 65", if Prop 1A gets more votes. PROTECT LOCAL TAIPATERU AND PUBLIC SAFETY SERVICES www.YesonProplA.com What is Proposition 1A? Prop. 1A is an initiative on the November ballot that would prevent the state legislature from taking and using local tax dollars that are used to provide essential services. Top 5 Reasons You Should Support Prop. 1A: 1. Prevents State from taking and using your local tax dollars that currently go to fund local services. 2. Protects funding for vital local services like fire and paramedic response, law enforcement, emergency and trauma care, parks, roads, libraries, transportation and more. 3. Keeps more of your tax dollars closer to home where voters have more control over how funds are used and there is more accountability in how money is spent. 4. Does not increase taxes or take money from education or other groups. Helps ensure that local governments are not forced to raise taxes or fees to make up for funds raided by the State. 5. Provides flexibility in a state budget emergency. Prop. 1A supporters include: • Governor Arnold Schwarzenegger • California Professional Firefighters • California State Firefighters' Association • California Police Chiefs Association • California State Sheriffs' Association • Peace Officers Research Association of California • California Association of Public Hospitals and Health Systems • League of California Cities • California State Association of Counties • California Special Districts Association • Hundreds of other individuals, groups, and local governments Things You Can Do to Help Pass Prop. 1A in November: ✓ Join our coalition and encourage others to join. Join on-line at www.YesonProplA.com. ✓ Spread the word. Visit our web site for fact sheets, handouts, and other information you can use to help get the word out about the importance of Prop. 1A. Make a contribution to the campaign. Every dollar counts. Contribute on-line today or by calling (800) 827-9086. ✓ Get out the vote. Be sure to vote Yes on 1A on November 2nd and encourage others to do so. Paid for By Yes on 1A Californians to Protect Local Taxpayers and Public Safety, Sponsored by a coalition of local government organizations, League of California Cities (non-public funds account), California State Association of Counties (non-public funds account), and the California Special Districts Association (non-public funds account) 1121 L Street, Suite 803 • Sacramento, CA 95814 • Phone (800) 827-9086 • Fax (916) 442-3510 5--4 a#trrita.0 et#g _ ^„... �. fraciamation WHEREAS, the Serra Cooperative Library System was formed under the Public Library Services Act of 1963 as a network of thirteen public library jurisdictions in San Diego and Imperial Counties; and WHEREAS, the Serra System's member libraries provide equal access to library service to all residents of the area served by the System; and WHEREAS, Everett Dickson has represented the City Of National City on the Serra Cooperative Library System Advisory Board, having served in that capacity for fourteen years; and WHEREAS, Everett Dickson, iri addition to being a faithful supporter of, has always generously given his time to fulfill his commitment to the betterment of the National City Public Library and the Serra Cooperative Library System. THEREFORE, as Mayor and City Council of the City of National City by virtue of authority vested in us, do hereby proclaim Tuesday, September 7, 2004 as: EVERETT DICKSON DAY We call upon the all citizens of National City to recognize the dedication Mr. Dickson has contributed to the community. Frank-? =arra "T ee,,M?." Fideles Ungab Councilmember Ron Morrison Couxreilmember Luis 1)d'ativi Cou ri)rn tuber 1C� 3F �I q J: 'edi. 4 44. fir aciamation WHEREAS,,Ellen G. White purchased the old Potts Sanitarium and an adjacent tract in 1904, improving the building with a new roof, electricity, and a much -needed well; and WHEREAS, Ms. White, with the help of Dr. T.S. Whitelock, set up Paradise Valley Hospital as a Seventh-Day Adventist healthcare institution; and WHEREAS, Paradise Valley Hospital has since expanded to a 237-bed hospital, providing numerous programs and services to meet the ever -changing needs of the community; and WHEREAS, Paradise Valley Hospital's newest addition is its four-story, 70,000- square -foot Outpatient Pavilion, a state-of-the-art facility providing numerous outpatient services. THEREFORE, as Mayor & City Council, by virtue of the authority vested in us by the City of National City, do hereby proclaim Sunday, September 26, 2004 as: PARADISE VALLEY HOSPITAL DAY We call upon all citizens of National City to celebrate the 100th Anniversary of Paradise Valley Hospital and its positive contribution to the citizens of the City of National City. I riati d Coun ilmember Nick I un Mayor Ron Morrison Cnr.iciimember ---->c)ssufk4 Fideles Ungab Councilmember N • cy • %u, City of National City, California COUNCIL AGENDA STATEMENT: MEETING DATE September 7, 2004 (-ITEM TITLE BOARD AND COMMISSION INTERVIEWS AND APPOINTMENTS/ SENIOR CITIZENS ADVISORY BOARD PREPARED BY Michael R. Dalla DEPARTMENT City Clerk EXPLANATION There are 3 vacancies remaining on the Senior Citizens Advisory Board which has been inactive for some time due to insufficient membership. The Board is eager to get going again and would benefit from additional members. Two new applicants have applied and need to be interviewed. They have beenasked to be present at this evening's meeting. Environmental Review XX N/A Financial Statement N/A >STAFF RECOMMENDATION Conduct interviews and appoint at this or at a subsequent meeting. Approved By: BOARD / COMMISSION RECOMMENDATION NA ATTACHMENTS ( Listed Below ) 1. Board Application Finance Director Account No. Resolution No, A-200 (9/99) CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES. O Building Advisory & Appeals Board* 0 Civil Service Commission ❑ Community & Police Relations Commission* O Housing & Community Development Committee O Library Board of Trustees ❑ Parks & Recreation Advisory Board ❑ Planning Commission O Port Commission O Public Art Committee* O San Diego County Water Authority 1 Senior Citizens -Advisory Board - ❑ Street Tree & Parkway Committee ❑ Serra Library System Advisory Bd ❑ Sweetwater Authority O Traffic Safety Committee Note: Applicants must be residents and registered to vote in the City of National City. Name \} A /v1 1Es A q Home Address 1 / q e9 Business Affiliation Title Business Address Tel. No. Length of residence in National City 4 San Diego County / 1'/I`SCalifornia l i Educational Background e 4 (/G- I c . 9 1 %P Tell No. Le )9 _ t- `7 7- 0) 97 Occupational Experience -PF n feal or toskmieal organization memberships `VAor GIkoU& $Eii-colas Clftf SEN) o1 ci103-1E/1As, Civic or community experience, membership, or previous public service appointments: Yf4PF IIG SA t-4—I 3 y%s)n c71ti Experience or special knowledge pertaining to area of interest: SEwioies Have you ever been convicted of a crime? No Yes _ Date 5^ t'` ` r LCo Signature 6741-44-- cL Please feel free to provide additi al information or letters of endorsement. Please return completed form to: City Clerk's Office 1243 National City Blvd, National City CA 91950 Thank you for your interest in serving the City of National City. (This document is filed as a public document) *Residency requirements may not apply Revised May 19, 2004 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES ❑ Building Advisory & Appeals Board* ❑ Civil Service Commission ❑ Community & Police Relations Commission* ❑ Housing & Community Development Committee ❑ Library Board of Trustees ❑ Military, Civic and Special Events Advisory Board ❑ Parks & Recreation Advisory Board ❑ Planning Commission ❑ Port Commission ❑ Public Alt Committee* ❑ San Diego County Water Authority Senior Citizens Advisory Board ❑ Street Tree & Parkway Committee ❑ Serra Library System Advisory Bd ❑ Sweetwater Authority ❑ Traffic Safety Committee Note: Applicants must be residents and registered to vote in the City of National City. UOriAf M, Cc,1Y)bcs- Name Home Adclress 13 / t-tn v AtLQ_ Business Affiliation Tel. No. (91.4"4%''f- mc1j ni,rAa,.Js-i CLe' 1 Op c i Rs-C) Title Business Address N l O Tel. No. Length of residence in National City (y i-, San Diego County 02'4 YL' California Educational Background l"fl. cr 1 S c.�� t , L<. a k.-1 1')' s J. �1/abS G I. 6(0sp,TAt scPAcrdl Cft3 U .stn)9 = ea cta to, YY'aasS Occupational Experience N. E"g.it&p nJ tot,as._`) too R_ .Ce cQ, cam, 0-n,/ 1J�t sz-I & Pt 9-t40 S(d1U Dr.t4 o CeJcL urz-f _) Professional or technical organization memberships 2 . & . o oi'7itnn. Civic or community experience, membership, or previous public service appointments: 4 lV . Pice, l+so—t. rh ►J cQ v is, rz J el 1 J 40.+4—t., Experience or special knowledge pertaining to area of interest: ilE.ff-ttlr) Garen proFFeaarrrn.a.(— .LT l ,vctcG s2, g_Ar71-1s1')) t&)cp Spo- h Have you ever been convicted of a crime? No,) Yes Date D 8 `02 --01.4 Signature /U'1� * ZPert Please feel free to provide additional formation or letters of endorsement. Please return completed form to: City Clerk's Office 1243 National City Blvd, National City CA 91950 Thank you for your interest in serving the City of National City. (This document is filed as a public document) *Residency requirements may not apply Revised July 15, 2004 ✓Building Advisory & Appeals Board* •' Civil Service Commission CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT RECEIVED TO CITY BOARDS, COMMISSIONS, AND COMMITTEES; CITY CLERK Please check the board or commission for which you are applying. (You may apply for more then one.) Mort Commission 1003 DEC 11 P 12: 4 5 -San Diego County Water Authority v Community & Police Relations Commission //Senior Citizens Advisory ; +• t/^ Housing & Community Development Committee VSerra Library System Adviso�� NATIONAL CITY r:o- -Library Board of Trustees Street Tree & Parkway Committee yParks & Recreation Advisory Board ✓Sweetwater Authority -Planning Commission ✓Traffic Safety Committee Note: Applicants must be residents�siand registered to vote in the City of National City. Name " f D /ij 7 . 18 /C YAW T Home Address J5 54,t'LGr q9 , Tel. No. s}7S T ‘ I/"7 Business Affiliation Title Business Address Tel. No. Length of residence in National City ,f 3 / San Diego County 5 y Catifomia $ .S y Educational Background L,E'G%C/GflG .�dla /A/�G '��.tA !1 fr r' "-1 • Occupational Experience Pi "rag E . AV 5' /E - ' ;'` .1 4 Professional or technical organization memberships /? 7 /A'EP G/C D f/Gfz',t� f}SS • / G�1T/No A"ffF ®, . /ek-, /4SS. Civic or community experience, membership, or previous public service appointments: G Ale/GA-WO fFP di`'o// - SA", /D G,47 41 t/- ie,4axe Experience or special knowledge pertaining to area of interest: ,9ivY 4R( Date /./7/D3 Signature Please feel free to provide additional in ormation or letters of endorsement. Please return completed form to: City Clerk's Office 1243 National City Blvd National City CA 91950 Thank you for your interest in serving the City of National City. (This document is NO; a public document) *Need not be a resident Revised March 13, 2003 e ern ITEM #1 9/7/04 APPROVAL OF THE MINUTES OF THE ADJOURNED REGULAR MEETING OF AUGUST 3, 2004 AND REGULAR MEETING OF AUGUST 17, 2004. City of National City, California COUNCIL AGENDA STATEMENT FETING DATE September 7, 2004 AGENDA ITEM NO. 2 (-ITEM TITLE Resolution approving a supplemental agreement with Tetra Tech Engineering, Inc. to provide the City with Engineering Inspection Services, in the "Not to Exceed" the amount of $70,850.00 for the National City Resurfacing Project, FY 03-04, Specification No. 03-11, and authorizing the Acting Director of Public Works/Engineering Depaitinent to execute the agreement. PREPARED BY EXPLANATION Alberto Griego 336-4386 DEPARTMENT See Attached Explanation Public Works/Engineering ( Environmental Review X N/A Financial Statement Approved By:'1 / l% -cC 2 This agreement is for a "Not to Exceed" amount of $70,850.00. Funds are available in Account No. 109-409-500-598-6035 and 307-409-500-598-6035. Account STAFF RECOMMENDATION Adopt the Resolution. C BOARD / COMMISSION RECOMMENDATION N/A Finance Directo No. ATTACHMENTS ( Listed Below 1. Resolution 2. Proposed Supplemental Agreement Resolution No. 3. Exhibit "A" proposal for Inspection Services tetra A-200 (9,99) Explanation: On January 5, 2001 the City of National City issued a Request for Qualification seeking two Civil Engineering Consultants to perform Civil Engineering Services for the various Capital Improvement Projects. We received statements from eleven qualified firms of which Tetra Techwas selected as one of the most qualified by experience and ability to perform the required services. On April 17, 2001 the City Council issued resolution No. 2001-15 authorizing the Mayor to execute a multiyear contract with this company. On August 17, 2004, by resolution No. 2004-163, the City Council awarded a contract to Frank & Sons, Inc. for the National City Street Resurfacing Project, FY 03-04. Staff has considered that Tetra Tech Inc. can provide the inspection services for this project during construction. Tetra Tech lately completed the inspection of the Miscellaneous Concrete Improvements Project. Tetra Tech is familiar with the City's inspection requirements. The engineering services will include the daily general inspection activities. Based upon the staff's request, Tetra Tech has a proposed plan, outlined in Exhibit "A" of the supplemental agreement, to perform the required services. This scope of work is consistent with the City's inspection needs. The work can be accomplished through a Supplemental Agreement to the existing "As -needed" contract. The final scope of work is attached as part of the Supplemental. Agreement that is being presented to the Council for approval. The fee for performing the work per the cost proposal is a "Not to Exceed" amount of $ 70,850.0 RESOLUTION NO. 2004 —166 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE ACTING DIRECTOR OF PUBLIC WORKS/ENGINEERING TO EXECUTE AN AGREEMENT WITH TETRA TECH ENGINEERING, INC. NOT TO EXCEED $70,850 FOR THE NATIONAL CITY RESURFACING PROJECT, APPROVED BY CITY COUNCIL RESOLUTION NO. 2004-163 ON AUGUST 17, 2004 WHEREAS, the City desires to employ a consultant to provide inspection services for the National City Street Resurfacing Project, FY 03-04; and WHEREAS, the City has determined that Tetra Tech ASL, Inc. is a firm specializing in inspection work, and is qualified by experience and ability to perform the services desired by the City, and is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Acting Public Works/Engineering Director is hereby authorized to execute an Agreement with Tetra Tech Engineering, Inc. not to exceed $70,850, to provide inspection services for the National City Resurfacing Project, FY 03-04, approved by City Council Resolution No. 2004-163 on August 17, 2004. Said Agreement is on file in the Office of the City Clerk. PASSED AND ADOPTED this 7th day of September, 2004. Nick Inzunza, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney History Tetra Tech was founded in 1996 to provide engineering services related to waterways, harbors and coastal areas. Tetra Tech is a nationally recognized engineering and environmental management firm with more than 9,000 engineers and scientists in over 350 offices worldwide. The local San Diego office, located in Rancho San Bernardo, employs 20 people, which include registered engineers, technical specialists and administrative support personnel. With the depth and resources of a large firm, complemented by the local, close-knit team of experienced professionals, Tetra Tech is highly regarded by its clients and among its peers in the civil engineering field. The company was selected in 2001, through a Request For Qualifications, coming from our need for dependent competent engineering services and was selected as one of the two firms to offer on call engineering support to National City. Construction Support and Inspection The services provided by Tetra Tech, Inc. construction management teams vary with the scope of the individual project and client needs. Generally, the services offered fall into design phase, construction phase, and project management services. Design phase services provide design team support primarily in areas of scheduling cost estimating and constructability. Construction phase services relate to the actual field construction requirements. Project management services provide the overall -supporting framework necessary to administer the entire project. Construction management services are tailored from the list below to meet the particular needs of the City and the job particulars. • Contract Document Preparation • Bid Coordination • Pre -Construction Meetings • Constructability Review • Partnering • Full Service Construction Management • Operation & Maintenance • Procurement • Quantity/Cost Estimating • Value Engineering ♦ Schedule/Cost Control • Site Observation/Monitoring • Turnkey Construction ♦ Operations Consultation Tetra Tech's construction management personnel are qualified professionals who effectively manage the technical complexity of today's construction projects. Their construction management philosophy is to keep projects on schedule and on budget through effective conununication and project controls. Our local contact is Mr. Brad Nguyen, P.E., Project Manager who is experienced with the requirements of a Public Works/Engineering organization and has been managing the services provided to the City of National City during the last 4 years. ORIGINAL AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND TETRA TECH INC. THIS AGREEMENT is entered into this 7 day of September, 2004, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Tetra Tech Engineering Inc. (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to perform inspection services for the National City Street Resurfacing Project, FY 03-04. WHEREAS, the CITY has determined that the CONTRACTOR is a firm specializing in inspection work, and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The 'CITY•;hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit A. - The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings cited in Exhibit A to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 10% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Alberto Griego, Associate Engineer -Civil, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Brad Nguyen, P. E., Project Manager thereby is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit A shall not exceed the amounts described in the professional fees section of the attached Exhibit A (the Base amount) without prior written authorization from the Project Coordinator. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit A as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. The length of this agreement shall be (150) one hundred and fifty working days from the date the agreement is entered. Therefore the final report shall be submitted no later than Thursday, April 14, 2005. 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 2 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or subcontractors, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its subcontractor(s) shall require the subcontractor to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work within the City. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 3 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services-. under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR' s employees and members. of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to_insure that applicants are employed without regard to their age, race, color, ancestry, religion,sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. 4 The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to indemnify and hold harmless the City of National City, its officers, employees, and appointed volunteers against and from any and all liability, loss, defense cost, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR's negligent acts, errors or omissions or other wrongful conduct performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence and annual aggregate, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of CONSULTANT's employees. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and appointed volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) 5 days prior written notice to the CITY of cancellation or material change ten (10) days if cancellation is for nonpayment of premiums. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY' s Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. 17. LEGAL FEES. If any party brings a;suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgement or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof and the amount of controversy does not exceed $25,000, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof that does not exceed $25,000 and which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to 6 the arbitration, provided that each party shall pay for and bear the costs -of -its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminatedimmediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up: to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately ' terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors, 01'(3) a business reorganization, change in business name or change in business status of. the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent b' overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: Stephen M. Kirkpatrick Acting Director of Public Works/Engineering City of National City 7 1243 National City Boulevard National City, CA 91950 To the CONTRACTOR: Jim Jaska President Tetra Tech Inc. 10815 Rancho Bernardo Rd. Ste. 200 San Diego, CA 92127 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The following Exhibits attached hereto are hereby incorporated herein by this reference for all purposes. ■ Exhibit A — Scope of Services and Fee Schedule F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. 9 IN WITNESS WHEREOF, the parties hereto have executed this 'Agreement on the date and year first above written. CITY OF NATIONAL CITY TETRA TECH ENGI-NEERING INC. (Two signatures required) - By: By: Stephen M. Kirkpatrick, Acting Director of Public Works/Engineering APPROVED AS TO FORM: By: George H. Eiser, III City Attorney (Title) ��✓ �' I,e •-67eiL itle) 10 EXHIBIT "A" 11 TETRA TECH, INC. August 24, 2004 Mr. Albert Griego Engineering Department City of National City 1243 National City Boulevard National City, CA 91950 Reference: Proposal for Inspection Services for the National City Street Resurfacing Improvement Project Dear Mr. Griego: Tetra Tech, Inc. is pleased to submit our proposal to provide inspection services for the National City Street Resurfacing Improvement Project. Tetra Tech's experience in providing inspection services for municipalities as well as previous experience with the City makes us well qualified for the project. Mr. Brad Nguyen will serve as Project Manager. He is a Registered Civil Engineer, and will be responsible of supervising the inspection services and the adequacy of the background and experience of the inspector. As Construction Inspector, we currently have two candidates for the position, John Quenga and Sergio Avila. Depending on the start date of the job and their availablity, the City will have the opportunity to select one of these inspectors or others provided by Tetra Tech for the job. The selected inspector will be responsible in performing the inspection services. They both have performed previous inspection tasks for the City and is familiar with the City's inspection requirements and procedures. The following is a detailed Scope of Work that is based upon the City's anticipated need for this project: SCOPE OF WORK The inspection services shall be provided in accordance with the City of National City's construction administration procedures. Tetra Tech shall meet with the City staff and obtain the documents that need to be used during construction inspection. There will be special requirements for the federal -aid projects. The proper forms shall be used for providing daily reports, payroll log sheets, interviews, etc. The major inspection services can be outlined as follows: 1. Daily Construction Inspection shall be required for comprehensive compliance with the contract documents. 10815 Rancho Bernardo Road, Suite 200, San Diego, CA 92127 Tel 858.673.5505 Fax 858.673.1610 www.tetratech.com TETRA TECH, INC. Mr. Albert Griego City of National City August 24, 2004 Page 2 2. The Construction Inspector shall attend the pre -construction conference. 3. The construction inspection shall include the preparation of daily reports. The daily reports are to include a listing of the men and equipment on site and the work completed each day. The daily report shall follow the City's standard format. 4. Every Friday the Construction Inspector shall prepare summary report of work completed during the week. This report shall be in sufficient detail to allow comparison to Contractor's weekly submittal of required 15-day look ahead schedule. 5. The Construction Inspector will also assist the City's Project Manager as required to determine percentage of work completed for reconciling progress payments. Daily reports ahall include all information necessary to determine quantity of work complete acoordittg to categories listed on bid sheet for items other than the construction work items. The work shall be tbiipared against the required submittal of contractor's schedule of values breakdown. TheT Theinaii4aOt shall review and pre -approved the Contractor's progress estimates based on the completed work in the field prior to submittal of the invoices by the Contractor. The inspector shall complete the payroll employee log sheets based on the listing of the men worked on the job site day-. 6. The Construction Inspector shall conduct random interviews with the construction employees (use the standard form). 7. Attendance at weekly meetings with the Contractor by the Construction Inspector will be required. The meetings will be held on the construction site. City representative will request to have random meetings during the construction period with the City regarding the payrolls and other items on the work progress. 8. The Construction Inspector performing the inspection services shall be under the supervision of a Registered Civil Engineer employed by Tetra Tech. The adequacy of the background and experience of the inspector to perform the inspection services as required will be the responsibility of the Registered Engineer. 9. The Construction Inspector's time sheets shall be submitted to the City biweekly. The Registered Civil Engineer shall certify by signature that the time sheets are correct. 10. The inspector will be required to direct project management type issues/inquiries to the City's Project Manager. TETRA TECH, INC. Mr. Albert Griego City of National City August 24, 2004 Page 3 FEE ESTIMATE We have attached our hourly fee estimate to complete these services similar to previous inspection services contract with the City. The fee estimate is based on a 90 working day construction contract. We are excited at the prospect of providing these services to the City of National City and look forward to continuing working with you on this most important project. Please contact me at (858) 673-5505 if you have any questions. Sincerely, Brad Nguyen, P.E. Project Manager FEE PRO CITY OF NATIONAL CITY NATIONAL CITY STREET RESURFACING PROJECT SPEC. NO. 03-11 PREPARED BY: TETRA TECH, INC. DATE: July 23, 2004 PROJ MGR CONST INSP WORD PROC TOTAL LABOR HOURS TOTAL LABOR COSTS DIRECT COSTS TOTAL COST $140.00 $78.00 $52.00 SERVICES INSPECTION 1 Daily Construction Inspection (90 working days x 8hrs = 720hrs) 720 720 $56,160 $800 $56,960 Inspection Hours (90 working days x lhr = 90hrs) 90 90 $7,020 $7,020 2 Additional Job Job Closeout (2 day preiob and 4 days jobcloseout) 48 48 $3,744 $50 $3,794 3 Pre and week x 19 weeks=19hrs) 19 8 27 $3,076 $3,076 4 RCE Supervision (1hr per SUBTOTAL 19 858 8 885 $70,000 $850 $70,850 TOTAL NOT TO EXCEED AMOUNT $70,850 8/24/2004 National City Prosposal Fee.xls Tt TETRA TECH, INC. John Quenga Senior Construction Observer EDUCATION: Grossmont and San Diego City Colleges - Material Strengths & Processes, Math, Soils, Supervision, Uniform Building Codes (UBC), Blueprint Reading, and Drafting) U.S. Navy Engineering Correspondence and Leadership Program CERTIFICATIONS/AWARDS City of San Diego Academy 2000 (1994) Caltrans Safety Training (1996) Mr. Quenga has thirty-two years of extensive experience in the engineering and construction industry. Professional knowledge includes construction management, inspection, design, supervision, and quality control. SUMMARY OF RELATED EXPERIENCE: • Removal of Woden Pedestrian Bridge, City of National City — Inspector for the demolition and removal of a steel span bridge. Coordinated work with the US Navy and BNSF Railroad. • Soundwalls, Caltrans District 7 — Assistant Resident Engineer for soundwalls on CIDH piles. • Route 94 Rehablilitation, Caltrans District 11 — Assistant Resident Engineer for Route 94 rehabilitation, which included PCC grinding, MBGR, AC/Base,etc. Collateral duties: WPCP Monitor, safety reports. • Bridge Retrofit Project, Caltrans District 11, San Diego, CA — Assistant Resident Engineer for bridge seismic retrofits. Retrofits consisted of steel casings, built-up columns, enlarged reinforced footings, footings with piles, and bolsters. Inspection responsibilities included all field materials (i.e.; rebar, rebar couplers, steel/pvc pipe, concrete, etc.) and their accompanying authentication (i.e.; certifications, reports, etc.). Other responsibilities included reporting writing (i.e.; daily work, welding, materials, SWPP, CCO's, etc.) monthly estimate, safety, traffic control and communicating with the public and local agencies regarding the work. Below lists some retrofit locations. • Interstate 805 from the San Diego border north to Adams Avenue: Orange Avenue, H Street, and Adams Avenue. • Interstate 805 and Route 94 ramps: Southbound 805 to 94 East, 94 westbound to South 805 and northbound 805 to West 94. • Interstate 5 from San Diego border north to Coronado Avenue: Border pedestrian bridge, Camino de la Plaza, and Coronado Avenue. • City of San Diego - Engineering Department Engineer; Engineering Department Maps and Supervisor; Building Department Plan Check; Department Permit Issuance. • Roadway Projects, City of San Diego — Resident Engineer. Enforced Standard Specifications for public works construction and regional standard drawings. Plans and specifications included mass grading, underground and at grade improvements. Locations included: Meadowbrook Drive — new roadway; La Jolla Village Drive — Widening Reo Drive Ramp to Route 54 eastbound; Beyer Boulevard — Widening numerous subdivision work for new streets. Resident Records Building 1:\Prop 2004National City Proposal Quenga.doc 07/09/02R Page I of 1 TETRA TECH, INC. Sergio Avila Mr. Avila has State highway, commercial, private and public Senior Construction Observer work construction experience. EDUCATION: Arroyo High School El Monte, Ca Class of 1994 SUMMARY OF RELATED EXPERIENCE: Tetra Tech Inc. - National City (2003), Project # (02-03) Inspector for Misc. Concrete Improvement at various locations For the very large curb, gutter, sidewalk, and pedestrian ramp for ADA requirements Tetra Tech Inc. - County of San Diego, Ca. (2003) Inspector for very large rubberized crack sealant for various streets. Road closer enforcement of Cal Trans plan. The projects required the inspection and enforcement of plans and specifications and special provision for the county of operation Center of San Diego County. Willdan - City of Norwalk, Ca. Project # 2595 (2001-2003) Inspector for the cold milling and rubberized asphalt overlay rehabilitation of pavement. The project required the inspection and enforcement of Cal Trans plans and specification for the placement 4,300 tons of rubberized asphalt on Imperial Highway. Willdan - City of Paramount, Ca Sidewalk Improvement Project # 9231 & 9232/ CDBG # 01-0012 Inspector for the very large curb, gutter, sidewalk replacement project, cold milling, and rubberized asphalt overlay of various streets. The project required the inspection and enforcement of plans and specification and Special Provisions for the City of Paramount, Ca. Willdan, Sacramento, Ca - Federal Aid Project # STPL 5322 (021) Inspector for $ 13 Million cold milling and rubberized as asphalt overlay project for the City of Fremont, Ca. The project required the inspection and enforcement of Cal Trans plans and specifications for the placement of 96,600 tons rubberized asphalt. Jacobson Engineering Construction, Palm Desert, Ca. (1999-2001) Labor Foreman overseeing a crew of construction laborers for various projects such as Eisenhower Hospital, PGA Golf and Country Club, La Quinta Auto Center, Century 21 Homes and other projects. The work included rough and finish asphalt paving, water, sewer, and storm drains. Manhole Adjusting, Pico Rivera, Ca (1997-1999) Traffic Control Lead man/ Laborer Set up a coordinated traffic control for the smooth flow of both construction equipment and the general public for an $8 Million cold in place recycling and rubberized overlay projects for the City of El Centro, Ca. Other projects included chip seal application to various streets for the City of Victorville, Palmdale, San Diego, Whittier, Hemet, Arcadia, Pomona, and Rosemead. I Wrop 2004\National City Proposal Avila.doc 07/09/02R Page 1 of 1 City of National City, California COUNCIL AGENDA STATEMENT iEETING DATE September 7, 2004 3 ACRENDA_1'E NO. (-ITEM TITLE A Resolution of the City Council of National City accepting the work, and authorizing the filing of the Notice of Completion for Removal of Woden Street Pedestrian Bridge Project, Specification No. 97-10 PREPARED BY Din Daneshfar EXPLANATION 336-4387 DEPARTMENT See attached explanation. Public Works/Engineering ( Environmental Review X N/A Financial Statement Approved Bin vailable through Account o° STAFF RECOMMENDATION Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. 1. Resolution 2. Change Order Number One 3. Contract Final Balance 4. Notice Of Completion A-200 (9;99) RE: A Resolution of the City Council of National City accepting the work, and authorizing the filing of the Notice of Completion for Removal of Woden Street Pedestrian Bridge Project, Specification No. 97-10 On March 16, 2004 by Resolution No. 2004-42, the City Council awarded a contract to Penhall Company for the Removal of Woden Street Pedestrian Bridge Project, Specification No. 97-10. Based upon the estimated bid quantities, the total bid cost for the project was $51,225. The project consisted of removing a single -span steel through girder bridge structure, approximately 122 feet long, and 13 feet wide. It included removal of the temporary chain link fences, steel sign, light posts, abutment/stairs and the wrought iron fence according to the project plans and specifications. On May 7, 2004, the Contractor commenced the work. During the bridge abutment removal on the west side (Navy side), the existing surrounding pavement failed due to its lack of strength. The existing pavement structural section consisted of asphalt concrete over the native material. The original scope of work was expanded in order to include the replacement of the failed section with a standard pavement structural section. The actual paved area was larger than the design improvement area under the abutment base. The additional work is further described in the attached Change Order Number One and Contract Final Balance sheets. The cost due to the change Number One was $4,741.22. The final inspection was completed and the work was found to be in accordance with the approved plans and specifications. The project acceptance process was delayed due to the discrepancies that were found on the Contractor's payroll submittals. The payrolls documents had to be corrected prior to acceptance of the project. On August 18, 2004, the contractor completed the required payroll submittals for the project closeout, and indicated that the established wage rates for the project had been met. The purpose of the Change Order Number One and Contract Final Balance is to finalize the contract quantities and construction completion time, and to address the additional work. The total original contract amount for the construction is increased in the amount of $4,741.22 with a final cost at $55,966.22. Based upon the Capital Improvement Program for FY 2003-04, the 80% of the construction cost is funded by the Federal Highway Bridge Rehabilitation funds, and the 20% of the cost is funded by the local gas tax funds. RESOLUTION 2004 —167 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE REMOVAL OF WODEN STREET PEDESTRIAN BRIDGE PROJECT (Engineering Specification No. 97-10) BE IT RESOLVED by the City Council of the City of National City, California, as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by PENHALL COMPANY, INC., Engineering Department Specification No. 97-10, for the Removal of Woden Street Pedestrian Bridge Project has been completed, the City Council of National City hereby accepts said work and authorizes the filing of a Notice of Completion and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 7th day of September, 2004. Nick Inzunza, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney City of National City Department of Public Works 1243 National City Blvd., National City, CA 91950 (619) 336-4580 (619) 336-4380 Fax: (619) 336.4397 CHANGE ORDER NUMBER 001 Page 1 of 2 Date: May 17, 2004 To: Jack S. Hobbs Division Manager Penhall Company 5775 Eastgate Drive San Diego, Ca 92121 Project: Removal of Woden Street Pedestrian Overerossing, Specification No. 97-10 Dear Mr. Hobbs: Description of Change: The purpose of this change order is to describe iie additional work, and to address the revised construction completion time. Discussion: During the bridge abutment removal on the west side (Ndvy side), the existing surrounding pavement failed due to its weak structural section. The existing pavement structural section consisted of asphalt concrete over the native material. The original scope of work was expanded to include the replacement of the failedsectionwith a standard pavement structural section. The actual paved area was larger than the design improvement area under the abutment base. The cost due to the change Number One is $4,741.22. Contract Price Adjustment: As the result of the change in condition, the total contract price was increased in the amount of $4,741.22 from the original amount at $51,225.00 to a new contract total price at $55,966.22. Contract Time Adjustment: Due to the Navy's high traffic volume during certain days of the week on Harbor Drive, the contractor was unable to start the work at the date (May 3, 2004) established by the notice -to -proceed. The contract completion date was originally established as May 17, 2004. The actual final project completion date would be May 21, 2004. CHANGE ORDER NUMBER 001 Page 2 of 2 This change order shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and incidentals for continuing the work within time as adjusted above. Penhall Company will not be entitled to damages or additional payment for delays as described in the 1997 edition of Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work within the time as adjusted above. Failure of the Contractor to complete the work within the time allowed by this change order will result in damages being sustained by the City as specified in the Subsection 6-9 of the Contract Specifications. Recommended for Approval by: n Daneshfar, City Project M ger Da Approved by: 3a H• *bs, •ivision Manager Date Penhall Company rick f Public Works /City Engineer 8 Zk{a� Date A City of Nati nal City Resolution Number Date CONTRACT FINAL BALANCE LIST REMOVAL OF WODEN STREET PEDESTRIAN OVERCROSSING SPECIFICATION NO. 97-10. DATE: 7/15/04 PROJECT NO.: 6157 CONTRACTOR: PENHALL COMPANY FINAL INSPECTION DATE: 5-20-04 COMPLETION DATE: 9/7/04 NO ITEM QUAN- TITY UNIT UNIT PRICE ORIGINAL AMOUNT FINAL QUAN- TITY FINAL AMOUNT 1. Bridge Removal 1 LS $39,000.00 $39,000.00 1 $39,000.00 2. Traffic Control 1 LS $5,000.00 $5,000.00 1 $5,000.00 3. Remove Sign Structure 3 EA $75.00 $225.00 3 $225.00 4. Roadside Signs 2 EA $2,000.00 $4,000.00 •2 $4,000.00 5. Lead -Based Paint Abatement & Disposal 1 LS $3,000.00 $3,000.00 1 $3,000.00 Subtotal $ 51,225.00 $ 51,225.00 Extra AC & Base (C.O. #1) 1 LS $4,741.22 $4,741.22 1 $4;741.22 Total $55,966.22 $55,966.22 The total contract price for the base bid to date is $55,966.22 The total time provided for completion in the contract was increased from 10 to-14'working days. The Contractor accepts this Contract Final Balance as full compensation for the work. Recommende. or Approval by: ager S. o r : s, Division Manager all Company D 7 y Date Date Stephen M. Kir.trick Da Acting Directo • Public Works /City Engineer /-'S U`'/ City of Nati+nal City Resolution Number Date RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on September 7, 2004, of the REMOVAL OF WODEN STREET PEDESTRIAN BRIDGE PROJECT, SPEC.NO. NO 97-10 Work of improvement or portion of work of improvement under construction or alteration. on the premises located at Harbor Drive, National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: City of National City Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with PENIIALL COMPANY Name of Original Contractor The following work and material were supplied: Foreman, AC (finisher), Saw -Cutter, Operator and Laborers, Equipment: Bob Cat, Utility Trucks, Concrete Truck, 18 wheelers, Crane. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Joint tenants, tenants in common, or other owners Dated: , 2004; Signature of Owner Nick Inzunza, Mayor City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on , 2004, at , California. Signature: NICK INZUNZA, MAYOR FORMS/N00097-10 City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE September 7, 2004 AGENDA ITEM NO. 4 i-ITEM TITLE RESOLUTION OF THE CITY COUNCIL ADOPTING AN AMENDED CONFLICT OF INTEREST CODE WHICH INCORPORATES BY REFERENCE THE FAIR POLITICAL PRACTICES COMMISSION'S STANDARD MODEL CONFLICT OF INTEREST CODE, AND RESCINDING RESOLUTION 2002-138 PREPARED BY EXPLANATION George H. Eiser, III (Ext. 4221) DEPARTMENT Please see attached memorandum. City Attorney CEnvironmental Review X N/A Financial Statement N/A Approved By: Finance Director Account No. STAFF RECOMMENDATION Adopt resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution Memorandum Resolution No. A-200 (9/99) City of National City Office of the City Attorney 1243 National City Boulevard, National City, CA91950-4301 George H. Eiser, III • City Attorney (619) 336-4220 Fax (619) 336-4327 TDD (619) 336-1615 TO: Mayor and City Council FROM: City Attorney SUBJECT: Proposed Amendment of Conflict of Interest Code DATE: August 24, 2004 As you know, the Political Reform Act requires various city officials to file annual statements of economic interests. Those required to file statements may be divided into two groups — those required to file under Government Code Section 87200 (mayors, council members, planning commissioners, city managers, city attorneys, and those who manage public investments), and those required to file under Government Code Section 87300. The reporting requirements of the Section 87200 filers are established by state law. The reporting requirements of the Section 87300': filers are established by conflict of interest codes adopted by each city: Additionally, those individuals who must file a statement under the conflict of interest code is prescribed by such code. The criteria for determining whether an officer, employee, board member or commissioner should file a statement of economic interests under a conflict of interest code are set forth in Section 18700 of Title 2 of the California Code of Regulations, and in Section 82019 of the Government Code. Essentially, if an individual's duties involve making,or. participation in the making of governmental decisions that may have a material effect upon a financial interest of that individual, then the individual is subject to the reporting requirement. Section 87306.5 of the Act requires that no later than October .1 of each even -numbered year, the code reviewing body (the City Council is the "code reviewing body" for all agencies in the city, including the CDC) shall cause a review of its conflict of interest code to occur, and for the code to be amended if necessitated by changed circumstances. The City Council last amended the City's Conflict of Interest Code on September 3, 2002, pursuant to Resolution No. 2002-138. At the present time, it is recommended that the Code be amended to reflect changes in various designated positions in the City and CDC Staff, as follows: CITY Arts Commission Added Assistant Chief of Police Added Community and Police Relations Commission Added Community Services Director Added Deputy City Attorney Added Director of Human Resources Added Personnel Director Deleted ® Recycled Paper Proposed Amendment of Conflict of Interest Code August 24, 2004 Page Two CDC Deputy Director of Redevelopment Added Deputy Director of Community/Economic Development Added Deputy Director of Finance/Administration The proposed resolution would accomplish these amendments. Added GEORGE H. EISER, III City Attorney RESOLUTION NO. 2004 —168 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ADOPTING AN AMENDED CONFLICT OF INTEREST CODE WHICH INCORPORATES BY REFERENCE THE FAIR POLITICAL PRACTICES COMMISSION'S STANDARD MODEL CONFLICT OF INTEREST CODE, AND RESCINDING RESOLUTION NO. 2002-138 WHEREAS, the Political Reform Act, Government Code Sections 81000, et seq., requires every state or local government agency to adopt and promulgate a Conflict of Interest Code; and WHEREAS, the Fair Political Practices Commission has adopted a regulation, 2 California Code of Regulations Section 18730, which contains the terms of a standard model Conflict of Interest Code, which can be incorporated by reference, and which will be amended to conform to amendments in the Political Reform Act of 1974 after public notice and hearings conducted by the Fair Political Practices Commission pursuant to the Administrative Procedure Act, Government Code Sections 11370, et seq.; and WHEREAS, the City of National City has determined that the attached Appendix accurately sets forth those positions which should be designated and the categories of financial interests which should be made reportable. NOW, THEREFORE, BE IT RESOLVED that except for Section 9.5 thereof pertaining to state officers and employees, the terms of 2 Cal. Code of Regulations Section 18730, attached hereto as Exhibit "A," and any amendments to it duly adopted by the Fair Political Practices Commission, along with the attached Appendix in which officials and employees are designated and disclosure categories are set forth, are hereby incorporated by reference and constitute the Conflict of Interest Code of the City of National City. BE IT FURTHER RESOLVED that Resolution No. 2002-138 is hereby rescinded. PASSED AND ADOPTED this 7th day of September, 2004. ATTEST: Michael Dalla, City Clerk Nick Inzunza, Mayor APPROVED AS TO FORM: George H. Eiser, III, City Attorney 1ST DOCUMENT of Level 1 printed in FULL format. BARCLAYS OFFICIAL CALIFORNIA CODE OF REGULATIONS Copyright (c) 2004 by Barclays Law Publishers All rights reserved * THIS DOCUMENT IS CURRENT THROUGH REGISTER 2004, NO. 31, JULY 30, 2004 * TITLE 2. ADMINISTRATION DIVISION 6. FAIR POLITICAL PRACTICES COMMISSION CHAPTER 7. CONFLICTS OF INTEREST ARTICLE 2. DISCLOSURE 2 CCR 18730 (2004) @ 18730. Provisions of Conflict of Interest Codes (a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to below constitute the adoption and promulgation of a conflict of interest code within the meaning of Government Code section 87300 or the amendment of a conflict of interest code within the meaning of Government Code section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect. A code so amended or adopted and promulgated requires the reporting of reportableitems in a manner substantially equivalent to the requirements of article 2 of chapter 7 of the Political Reform Act, Government Code sections 81000, et seq. The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as,the general, ptohibition against conflicts of interest contained in Government Code`seeti 8?I00( and to other state or local laws pertaining to conflicts of interest.." (b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows: (1) Section 1. Definitions. The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (2 Cal. Code of Regs. sections 18100, et seq.), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code. (2) Section 2. Designated Employees. The persons holding positions listed in the Appendix are designated employees. It has been determined that these persons make or participate in the making of decisions which may foreseeably have a material effect on financial interests. EXHIBIT "A" Page 1 2 CCR 18730 (3) Section 3. Disclosure Categories. This code does not establish any disclosure obligation for thosedesignated employees who are also specified in Government Code section 87200 if they are designated in this code in that same capacity or if the geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction in which those persons must report their financial interests pursuant to article 2 of chapter 7 of the Political Reform Act, Government Code sections 87200, et seq. In addition, this code does not establish any disclosure obligation for any designated employees who are designated in a conflict of interest code for another agency, if all of the following apply: (A) The geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction of the other agency; (B) The disclosure assigned in the code of the other agency is the same as that required under article 2 of chapter 7 of the Political Reform Act, Government Code section 87200; and (C) The filing officer is the same for both agencies.1 Such persons are covered by this code for disqualification purposes only.. With respect to all other designated employees, the disclosure categories set forth in the Appendix specify which kinds of financial interests are reportable. Such a designated employee shall disclose in his or her statement of economic interests those financial interests he or she has which are of the kind described in the disclosure categories to which he or she is assigned in the Appendix. It has been determined that the financial interests set forth in a designated employee's disclosure categories are the kinds of financial interests which he or she foreseeably can affect materially through the conduct of his or her office. (4) Section 4. Statements of Economic Interests: Place of Filing. The code reviewing body shall instruct all designated employees within its code to file statements of economic interests with the agency or with the code reviewing body, as provided by the code reviewing body in the agency's conflict of interest code.2 (5) Section 5. Statements of Economic Interests: Time of Filing. (A) Initial Statements. All designated employees employed by the agency on the effective date of this code, as originally adopted, promulgated and approved by the code reviewing body, shall file statements within 30 days after the effective date of this code. Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the. effective date of the amendment. (B) Assuming Office Statements. All persons assuming designated positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject to State Senate confirmation, 30 days after being nominated or appointed. EXHIBIT "A" Page 2 2 CCR 18730 (C) Annual Statements. All designated employees shall file statements no later than April 1. (D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office. (5.5) Section 5.5. Statements for Persons Who Resign Prior to Assuming Office. Any person who resigns within 12 months of initial appointment, or within 30 days of the date of notice provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided he or she did not make or participate in the making of, or use his or her position to influence any decision and did not receive or become entitled to receive any form of payment as a result of his or her appointment. Such persons shall not file either an assuming or leaving office statement. (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following: (1) File a written resignation with the appointing power; and (2) File a written statement with the filing officer declaring under penalty of perjury that during the period between appointment and resignation he or she did not make, participate in the making, or use the position to influence any decision of the;'agency or receive, or become entitled to receive, any form of payment by virtue.of being appointed to the position. (6) Section 6. Contents -of and Period Covered by Statements of Economic Interests. (A) Contents ,Of. =Initial Statements. Initia1`'statemezts shall disclose any reportable investments, interests in real property and•busibess positions held on the effective date of the code and income received -during -the 12 months prior to the effective date of the code. (B) Contents of Assuming Office Statements. Assuming office statements shall disclose any reportable investments, interests in real property and business positions held on the date of assuming office or, if subject to State Senate confirmation or appointment, on the date of nomination, and income received during the 12 months prior to the date of assuming office or the date of being appointed or nominated, respectively. (C) Contents of Annual Statements. Annual statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the previous calendar year provided, however, that the period covered by an employee's first annual statement shall begin on the effective date of the code or the date of assuming office whichever is later. (D) Contents of Leaving Office Statements. Leaving office Statements shall disclose reportable investments, interests EXHIBIT "A" Page 3 2 CCR 16730 4. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor, based on reasonable business considerations, has not undertaken collection action. Except in a criminal action, a creditor who claims that a loan is not a gift on the basis of this paragraph has the burden of proving that the decision for not taking collection action was based on reasonable business considerations. 5. A loan made to a debtor who has filed for bankruptcy and the loan is ultimately discharged in bankruptcy. (C) Nothing in this section shall exempt any person from any other provisions of Title 9 of the Government Code. (9) Section 9. Disqualification. No designated employee shall make, participate in making, or in any way attempt to use his or her official position to influence the making of any governmental decision which he or she knows or has reason to know will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, on the official or a member of his or her immediate family or on: (A) Any business entity in which the designated employee has a direct or indirect investment worth two thousand dollars ($ 2,000) or more; (B) Any real property in which the designated employee has a direct or indirect interest worth two thousand dollars ($ 2,000) or more; (C) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating five hundred dollars ($ 500) or more in value provided to, received by or promised to the designated employee within 12 months prior to the time when the decision is made; (D) Any business entity in which the designated employee is a director, officer, partner, trustee, employee, or holds any position of management; or (E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating $ 340 or more provided to, received by, or promised to the designated employee within 12 months prior to the time when the decision is made. (9.3) Section 9.3. Legally Required Participation. No designated employee shall be prevented from making or participating in the making of any decision to the extent his or her participation is legally required for the decision to be made. The fact that the vote of a designated employee who is on a voting body is needed to break a tie does not make his or her participation legally required for purposes of this section. (9.5) Section 9.5. Disqualification of State Officers and Employees. In addition to the general disqualification provisions of section 9, no EXHIBIT "A" Page 4 2 CCR 18730 state administrative official shall make, participate in making, or use his or her official position to influence any governmental decision directly relating to any contract where the state administrative official knows or has reason to know that any party to the contract is a person with whom the state administrative official, or any member of his or her immediate family has, within 12 months prior to the time when the official action is to be taken: (A) Engaged in a business transaction or transactions on terms not available to members of the public, regarding any investment or interest in real property; or (B) Engaged in a business.transaction or transactions on terms not available to members of the public regarding the rendering of goods or services or 18105.2(c) totaling in value one thousand dollars ($ 1,000) or more. (10) Section 10. Disclosure of Disqualifying Interest. When a designated employee determines that he or she should not make a governmental decision because he or she has a disqualifying interest in it, the determination not to act may be accompanied by disclosure of the disqualifying interest. (11) Section 11. Assistance of the Commission and Counsel. Any designated employee who is unsure of his or her duties under this code may request assistance from the Fair Political Practices Commission pursuant to Government Code section 83114 or from the attorney for his or her agency, provided that nothing in this section requires the attorney for the agency to issue any formal or informal opinion. (12) Section 12. Violations. • This co as the force and effect of law. Designated employees violating. any provision o£ this code are subject to the administrative, criminal and civil sanctions provided in the.Political Reform Act, Government.Code sections 81000-91015. In,additioa, a decision. in relation to which a violation of the disqualification provisions of this code or.of Government Code section 87100 or 87450 has occurred may be set aside as void pursuant to Government Code section 91003. lDesignated•employees who are required to file statements of ,economic interests under any other agency's conflict of interest code, or under article 2 for a different jurisdiction, may expand their statement of economic interests to cover reportable interests in both jurisdictions, and file copies of this expanded statement with both entities in lieu of .filing separate and distinct statPments,,provided.that each copy of such expanded statement filed in place of an original. is signed and verified by the designated employee as if it were an original. See Government Code section 81004. 2 See_ Government Code section 81010 and 2 Cal. Code of Regs. section 18115 for the duties of filing officers and persons in agencies who make and retain copies of statements and:forward the originals to the filing officer. EXHIBIT "A" Page 5 2 CCR 18730 3.For the purpose of disclosure only (not disqualification), an interest in real property does not include the principal residence of the filer. 4 Investments and interests in real property which have a fair market value of less than $ 2,000 are not investments and interests in real property within the meaning of the Political Reform Act. However,. investments or interests in real property of an individual include those held by the individual's spouse and dependent children as well as a pro rata share of any investment or interest in real property of any business entity or trust in which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of 10 percent or greater. 5A designated employee's income includes his or her community property interest in the income of his or her spouse but does not include salary or reimbursement for expenses received from a state, local or federal government agency. 6Income of a business entity is reportable if the direct, indirect or beneficial interest of the filer and the filer's spouse in the business entity aggregates a 10 percent or greater interest. In addition, the disclosure of persons who are clients or customers of a business entity is required only if the clients or customers are within one of the disclosure categories of the filer. AUTHORITY: Note: Authority cited: Section 83112, Government Code. Reference: Sections 87103(e), 87300-87302, 89501, 89502 and 89503, Government Code. HISTORY: 1. New section filed 4-2-80 as an emergency; effective upon filing (Register 80, No. 14). Certificate of Compliance included. 2. Editorial correction.(Register 80, No. 29). 3. Amendment of subsection (b) filed 1-9-81; effective thirtieth day thereafter (Register 81, No. 2). 4. Amendment of subsection (b)(7)(B)1. filed 1-26-83; effective thirtieth day thereafter (Register 83, No. 5). 5. Amendment of subsection (b)(7)(A) filed 11-10-83; effective thirtieth day thereafter (Register 83, No. 46). 6. Amendment filed 4-13-87; operative 5-13-87 (Register 87, No. 16). 7. Amendment of subsection (b) filed 10-21-88; operative 11-20-88 (Register 88, No. 46) . 8. Amendment of subsections (b)(8)(A) and (b)(8)(B) and numerous editorial changes filed 8-28-90; operative 9-27-90 (Reg. 90, No. 42). 9. Amendment of subsections (b)(3), (b)(8) and renumbering of following subsections and amendment of Note filed 8-7-92; operative 9-7-92 (Register 92, EXHIBIT "A" Page 6 2 CCR 18730 No. 32). 10. Amendment of subsection (b)(5.5) and new snbdect filed 2-4-93; operative 2-4-93 (Register 93, No. 6). 11. Change without regulatory effect adopting Conflict of Interest Code for California Mental Health Planning Council filed 11-22-93 pursuant to title 1, section 100, California Code of Regulations (Register 93, No. 48). Approved by Fair Political Practices Commission 9-21-93. 12. Change without regulatory effect redesignating Conflict of Interest Code for California Mental Health Planning Council as chapter 62, section 55100 filed 1-4-94 pursuant to title 1, section 100, California Code of Regulations (Register 94, No. 1). 13. Editorial correction adding History 11 and 12 and deleting duplicate section number (Register 94, No. 17). 14. Amendment of subsection (b)(8), designation of subsection (b)(8)(A), new subsection (b)(8)(B), and amendment of subsections (b)(8.1)-(b)(8.1)(B), (b)(9)(E) and Note filed 3-14-95; operative 3-14-95 pursuant to Government Code section 11343.4(d) (Register 95, No. 11). 15. Editorial correction inserting inadvertently omitted language in footnote 4 (Register 96, No. 13). 16. Amendment of subsections (b)(8)(A)-(B) and (b)(8.1)(A), repealer of subsection (b)(8.1)(B), and amendment of subsection (b)(12) filed 10-23-96; operative 10-23-96 pursuant to Government Code section 11343.4(d) (Register 96, No. 43). 17. Amendment of subsections (b)(8.1) and (9)(E) filed 4-9-97; operative 4-9-97 pursuant to Government Code section 11343.4(d) (Register 97, No. 15). 18. Amendment ,of subsections (b) (7) (B) 5., new subsections ''(b)-(8.2) (b) (t8.4) (C) and amendment of Note filed-8-24-98;.operative 8-24-98 pursuant to Government Code section 11343:4(d)' (Register 98,"'No. 35). 19. Editorial correction of subsection (a) (Register 98, No. 47). 20. Amendment of subsections (b)(8.1), (b)(8.1)(A) and (b)(9)(E) filed 5-11-99; operative 5-11-99 pursuant to Government Code section 11343.4(d) (Register 99, No. 20). 21. Amendment of subsections (b)(8.1)-(b)(8.1)(A) and (b)(9)(E) filed 12-6-2000; operative 1-1-2001 pursuant to the 1974 version of Government Code section 11380.2 and Title 2, California Code of Regulations, section 18312(d) and (e) (Register 2000, No. 49). 22. Amendment of subsections (b)(3) and (b)(10) filed 1-10-2001; operative 2-1-2001. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2001, No. 2). EXHIBIT "A" Page 7 2 CCR 18730 23. Amendment of subsections (b) (7) (A)4., (b) (7) (B)l.-2., (b) (8.2) (E)3., (b)(9)(A)-(C) and footnote 4. filed 2-13-2001. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2001, No. 7). 24. Amendment of subsections (b)(8.1)-(b)(8.1)(A) filed 1-16-2003; operative 1-1-2003. Submitted to OAL for filing pursuant to Fair Political Practices Commission v. Office of Administrative Law, 3 Civil C010924, California Court of Appeal, Third Appellate District, nonpublished.decision, April 27, 1992 (FPPC regulations only subject to 1974 Administrative Procedure Act rulemaking requirements) (Register 2003, No. 3). 25. Editorial correction of 24 (Register 2003, No. 12). EXHIBIT "A" Page 8 2 CCR 18730 statement shall contain: 1. The name, address, the business entity; anda general description of the business activity of 2. The name of every person from whom the business entity received payments if the filer's pro rata share of gross receipts from such person was equal to or greater than ten thousand dollars ($ 10,000). (D) Business Position Disclosure. When business positions are required to be reported, a designated employee shall list the name and address of each business entity in which he or she is a director, officer, partner, trustee, employee, or in which he or she holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee's position with the business entity. (E) Acquisition or Disposal During Reporting Period. In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal. (8) Section 8_. Prohibition on Receipt of Honoraria. (A) No member of a state board or commission, and no designated employee of a state or local government agency, shall accept any honorarium from any source, if the member _or employee would be required to report the receipt of income or gifts from that source: on his or her statement of economic interests. This section shall not apply to any part-time member of the governing board of any public institution o£ higher education, unless the member is also an elected official. Subdivisions '{a), (b)-, and (c) of Government Code Section 89501 shall apply to the prohibitions in this section. This sectaou shall not limit or prohibit payments, advances, or reimbursements for travel and related lodging and subsistence authorized by Government Code -section 69506. (8.1) Section-8.1. Prohibition on Receipt of Gifts in Excess of $ 340. (A) No memberof a state board or commission, and no designated employee of a state or local.government agency, shall accept gifts with a total value of more than $ 340 in a calendar year from any single source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interests. This section shall not apply to any part-time memberofthe governing board of any public institution of higher education, unless the member is also an elected official. Subdivisions (e), (f), and (g) of Government Code section 89503 shall apply to the prohibitions in this section. (8.2) Section-8.2. Loans to Public Officials. (A) No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that he or she vacates EXHIBIT "A" Page 9 2 CCR 18730 office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the elected officer holds office or over which the elected officer's agency has direction and control. (B) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the public official holds office or over which the public official's agency has direction and control. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual. (C) No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that he or she vacates office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. (D) No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer's agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender's regular course of business on terms available to members of the public without regard to the elected officer's official status. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual. (E) This section shall not apply to the following: 1. Loans made to the campaign committee of an elected officer or candidate for elective office. 2. Loans made by a public official's spouse, child, parent, grandparent, grandchild, brother, sister, parent -in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such persons, provided that the person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section. 3. Loans from a person which, in the aggregate, do not exceed five hundred dollars (S 500) at any given time. 4. Loans made, or offered in writing, before January 1, 1996. (8.3) Section 8.3. Loan Terms. EXHIBIT "A" Page 10 2 CCR 18730 in real property, income and business positions held ar-receiver period between the closing date of the last st tesnen f,1edrant' leaving office. (7) Section 7. Manner of Reporting. Statements of economic interests shall be made on forms prescribed by the Fair Political Practices Commission and supplied by the agency, and shall contain the following information: (A) Investment and Real Property Disclosure. When an investment or an interest in real property3 is required to be reported,4 the statement shall contain the following: 1. A statement of the nature of the investment or interest; 2. The name of the business entity in which each investment is held, and a general description of the business activity in which the business entity is engaged; 3. The address or other precise location of the real property; 4. A statement whether the fair market value of the investment or interest in real property exceeds two thousand dollars ($ 2,000), exceeds ten thousand dollars ($ 10,000), exceeds one hundred thousand dollars ($ 100,000), or exceeds one million dollars ($ 1,000,000). (B) Personal Income Disclosure. When personal income is required to be reported,5 the statement shall contain: 1. The name and address of each source of income aggregating five hundred dollars ($ 500) or more in value, or fifty dollars 0 50) or more in •Value°if the income was a gift, and a general description of the business activity,,if any, of each source; 2. A statement whether the aggregate value of income from each source, or in the case of a loan, the highest amount owed to each source, was -one thousand dollars. ($. 1,000).or, less, greater:than one thousand dollars -($ 1,000), greater than ten thousand dollars ($ 10,000), or greater than one hundred thousand dollars.($ 100,000); 3. A description of the consideration, if any, for which the income was received; 4. In the case of a gift, the name, address and business activity of the donor and any intermediary through which the gift was made; a description of the gift; the amount or value of the gift; and the date on which the gift was received; 5. In the case of a loan, the annual interest rate and the security, if any, given for the loan and the term of the loan. (C) Business Entity Income Disclosure. When income of a business entity, including income of a sole proprietorship, is required to be reported,6 the EXHIBIT "A" Page 11 2 CCR 18730 (A) Except as set forth in subdivision (B), no elected officer of a state or local government agency shall, from the date of his or her election to office through the date he or she vacates office, receive a personal loan of five hundred dollars ($ 500) or more, except when the loan is in writing and clearly states the terms of the loan, including the parties to the loan agreement, date of the loan, amount of the loan, term of the loan, date or dates when payments shall be due on the loan and the amount of the payments, and the rate of interest paid on the loan. (B) This section shall not apply to the following types of loans: 1. Loans made to the campaign committee of the elected officer. 2. Loans made to the elected officer by his or her spouse, child, parent, grandparent, grandchild, brother, sister, parent -in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such person, provided that the person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section. 3. Loans made, or offered in writing, before January 1, 1998. (C) Nothing in this section shall exempt any person from any other provision of Title 9 of the Government Code. (8.4) Section 8.4. Personal Loans. (A) Except as set forth in subdivision (B), a personal loan received by any designated employee shall become a gift to the designated employee for the purposes of this section in the following circumstances: 1. If the loan has a defined date or dates for repayment, when the statute of limitations for filing an action for default has expired. 2. If the loan has no defined date or dates for repayment, when one year has elapsed from the later of the following: a. The date the loan was made. b. The date the last payment of one hundred dollars ($ 100) or more was made on the loan. c. The date upon which the debtor has made payments on the loan aggregating to less than two hundred fifty dollars ($ 250) during the previous 12 months. (B) This section shall not apply to the following types of loans: 1. A loan made to the campaign committee of an elected officer or a candidate for elective office. 2. A loan that would otherwise not be a gift as defined in this title. 3. A loan that would otherwise be a gift asset forth under subdivision (A), but on which the creditor has taken reasonable action to collect the balance due. EXHIBIT "A" Page 12 APPENDIX CONFLICT OF INTEREST CODE FOR THE CITY OF NATIONAL CITY AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY I. PT TR POSF, This Code is adopted pursuant to the provisions of Government Code Section 87300, bra}. to provide for the disclosure or prevention of all foreseeable potential conflicts of interest; to provide affected persons with clear and specific statements of their duties under the Code; and to differentiate between designated persons with different powers and responsibilities. The requirements hereof are in addition to the other requirements of the Political Reform Act and other state and local laws pertaining to conflicts of interest, including the general prohibition against conflicts of interest found in Government Code Section 87100. II. C:ENER AT . PR OVISTONS. A. When a person is required to disclose investments and sources of income, that person must disclose investments in business entities and sources of income which do business in the jurisdiction, or have done business in the jurisdiction within the past 12 months (Initial Statement and Assuming Office Statement) or calendar year (Annual Statement). In addition to other activities, a business entity is doing business within the jurisdiction if it owns real property within the jurisdiction. B. When a person is required to disclose interests in real property, that person must disclose real property that is located in whole or in part within the boundaries of the City of National City. C. When a person is required to disclose business positions, that person must disclose positions of director, officer, partner, trustee, employee, or any position of management in organizations or enterprises operated for profit. III. DISCI ()SURF The persons listed below have been designated as those persons who make and participate in the making of decisions which may foreseeably have a material effect on financial interests within their required disclosure categories as defined in 2 Cal. Code of Regulations Section 18730 and its subsequent amendments. The persons listed below are required to file the initial, annual, and leaving office statements of financial interest required by this Code for the types of interests in the categories set ' forth in the column "Disclosure Categories" opposite the column "Designated Positions." 1 The Disclosure Categories are: CATEGORY 1: Investments and sources of income. CATEGORY 2: Interests in real property. CATEGORY 3: Investments, interests in real property and sources of income subject to the regulatory, permit or licensing authority of the department. CATEGORY 4: Investments in business entities and sources of income which engage in land development, construction or the acquisition or sale of real property. CATEGORY 5: . Investments in business entities and sources of income of the type which, within the past 12 months or calendar year, whichever is applicable, have contracted with the City of National City or the Community Development Commission of the City of National City to provide services, supplies, mate- rials, machinery or equipment. CATEGORY 6: Investments in business entities and sources of income of the type which, within the past 12 months or calendar year, whichever is applicable, have contracted with the person's department to provide services, supplies, materials, machinery or equipment. CATEGORY 7:. Business positions. The persons designated as those persons who make and participate in the making of decisions which may foreseeably have a material effect on financial interests with their required disclosure categories as defined in 2 Cal. Code of Regulations Section 18730 and its subsequent amendments are: 2 DISCLOSURE DESIGNATED POSITION CATEGORIES 1. Mayor, Councilmembers/Chairman, Members of the Community Development Commission 2. City Manager 3. City Attorney/Community Development Commission Attorney 4. City Treasurer 5. Director of Finance 6. Financial Services Officer 7. Planning Commission 8. Advisory and Appeals Board 9. Assistant City Attomey/Senior Assistant City Attorney 10. Deputy City Attorney 11. AssistantCity Manager 12. Assistant Chief of Police 13. epu director of Redevelopment (CDC) 14. Deputy £»rector of Community/Economic Development (CDC) 15. Deputy Director of Finance/Administration (CDC) 16. Police -Chief 17. City Clerk 18. Building Inspector/Plan Checker 19. City Librarian 20. Civil Service Commission 21. Code Conformance Officer 22. Assistant Director of Public Works/Engineering 23. Director of Building and Safety 24. Director of Parks and Recreation 25. Director of Planning 26. Director of Public Works/Engineering 27. Executive Director; Community Development Commission 28. Fire Chief */ */ */ */ */ */ */ 1,2,7 1,2,7 1,2,7 1,2,7 1, 2, 7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 1,2,7 Designated Positions Page Two 29. Battalion Chief 1, 2, 7 30. Housing and Community Development Committee 1, 2, 7 31. Library Board of Trustees 1, 2, 4, 7 32. Park Superintendent 1, 2, 7 33. Director of Human Resources 1, 2, 7 34. Police Captain 1, 2, 7 35. Principal Librarian 1, 2, 7 36. Principal Planner 1, 2, 7 37. Project Area Committee 1, 2, 7 38. Purchasing Agent 1, 2, 7 39. Risk Manager 1, 2, 7 40. Traffic Engineer 1, 2, 7 41. Transit Director 1, 2, 7 42. Community and Police Relations Commission 1, 2, 7 43. Arts Commission 1, 2, 7 44. Consultants: If designated in their contracts, for the categories specified in their contracts by the City Council, the CDC Board, City Manager, Executive Director or Purchasing Agent. */ These positions file disclosure statements as required by Government Code Sections 87200-87210. They are listed here for disqualification purposes only. See Government Code Section 87200 for disclosure requirements. .AEETING DATE City of National City, California COUNCIL AGENDA STATEMENT September 7, 2004 AGENDA ITEM NO, 5 ITEM TITLE Resolution authorizing Police Department request to accept FY 2004 Local Law Enforcement Block Grant award. PREPARED BY Chief Adolfo Gonzales DEPARTMENT Police Lt. Keith Fifield EXPLANATION Background On July 21, 2004, The National City Police Department applied for 2004 fiscal year Local Law Enforcement Block Grant funds. This program is ministered by U.S. Department of Justice and is similar in many respects to the Community Development Block Grant funds in that they are awarded to local governments who then have a significant amount of flexibility in deciding how to expend the funds. Local governments, cities and counties are eligible for LLEBG funds. The amount local law enforcement is eligible for is determined based upon the population and the crime rate according to the FBI Uniform Crime Reports. National City has received these funds for the past several years and the funds have been used to purchase technology and equipment. This year (FY 2004) National City is eligible to receive an award of $38,138 from the Local Law Enforcement Block Grant program. (cont.) CEnvironmental Review N/A Financial Statement Approved By: There is no impact to the General Fund. Local match will be funded with asset forfeiture funds. STAFF RECOMMENDATION Approve the Resolution. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS (Liisted Below A: LLFBG FY 2004 Application. Finance Director Resolution No. A-200 {999) COUNCIL AGENDA STATEMENT Resolution authorizing Police Department request to accept FY 2004 Loval;Eaw Enforcement Block Grant award. PAGE 2 The Police Department completed the initial on-line application on July 21 2004, and the Bureau of Justice Assistance approved the award on July 30, 2004. We now have 45 days to "accept" the award and 90 days to submit our Request for Drawdown of funds. Ten percent of the total is required in local matching funds. As in years past it is the intent of the Police Department to fund the local match requirement with asset forfeiture funds. This year's local match is $3,814. The funds under this program may be used for any of the following "7 Purposes Areas." 1. Hiring, training, and employing new law enforcement officers and necessary support personnel, paying overtime to presently employed law enforcement officers and support personnel, and/or procuring equipment, technology and other material related to basic law enforcement functions 2. Enhance school security and school security measures at any facility or location the local government considers to be at risk for crime. 3. Establishing or supporting drug courts. 4. Enhance the adjudication process of cases involving violent offenders, including cases involving violent juvenile offenders. 5. Establish multi jurisdictional task forces, which work to prevent and co t crime. 6. Establish crime prevention programs. 7. Defraying the cost of indemnification or insurance for law enforcement officers. Local Law Enforcement Block Grant funds may not be used as local matching funds for Police Officers hired under the COPS Universal Hiring Program. These funds must supplement and not supplant normally budgeted programs, positions or equipment. Because this grant is year to year, and personnel costs are usually long term, funding under this program would be more appropriate for equipment and technology purchases than for hiring officers or personnel. The funding under this program is ideal for meeting many of the Police Department's equipment and technology needs. Proposal The Police Department is requesting a Resolution, which would authorize the City Manager, and/or his designated public official to accept the FY 2004 Local Law Enforcement award of $38,138 with matching local funds of $3,814. The Police Department also requests authorization for the City Manager and Chief of Police to sign any LLEBG grant related documents. After the COUNCIL AGENDA STATEMENT Resolution authorizing Police Department request to accept FY 2004 Local Law Enforcement Block Grant award. PAGE 3 award is accepted we request to begin the Request For Drawdown process, which includes the following. 1. A Public Hearing for the purpose of discussing the allocations of the FY 2004 LLEBG funds and completing the Public Hearing certifications. 2. Convening the established LLEBG Advisory Board with representation from all the required members at least one time and completing the Advisory Board certifications. 3. Complete the Project Information page on the application by naming and describing the projects funded with FY 2004 LLEBG funds, assign each project to one of the seven Purpose areas, and provide the project specific information. 4. Complete allocation information, including details by Allocation Category for all LLEBG funded projects 5. Allocate all of FY 2004 T.T.F.BG funds within the seven purpose areas. Additional Council Agenda Statements will be submitted as required during the above process to hold the Public Hearing, authorize final appropriation of FY 2004 LLEBG funds and authorization for the City Manger to sign the final Grant Agreement and related documents. At this time the Police Department is preparing an expenditure plan to present to the LLEBG Advisory Board. RESOLUTION NO. 2004 —169 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE UNITED STATES DEPARTMENT OF JUSTICE LOCAL LAW ENFORCEMENT BLOCK GRANT WHEREAS, on July 1, 2004, the National City Police Department applied for Local Law Enforcement Block Grant through the United States Department of Justice; and WHEREAS, said application was accepted and the Police Department was awarded $38,138 with a match from the City of $3,814; and WHEREAS, it is now necessary to formally accept the grant award. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City does hereby accept the United States Department of Justice Local Law Enforcement Block Grant award in the amount of $38,138. PASSED AND ADOPTED this 7th day of September, 2004. Nick Inzunza, Mayor ATTEST: Michael Della, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Print Application 11 gTract M c'itl It Page 1 of 1 Application was submitted on July 21, 2004 01:21:23 PM EDT. LLEBG FY 2004 Application Date Certified : 21-JUL-04 I Date Submitted : 21-JUL-04 Jurisdiction Information Jurisdiction: National City County: SAN DIEGO State: CALIFORNIA CDFA Number: 16.592 DUNS Number: 04-246-0159 Budget Information Eligible Award Amount: $38,138 • Final Award Amount: $34,324 Match Amount: $3,814 Matching Funds Description: Equitable Sharing Program (Asset Forfeiture) CEO Information Title: City Manager Name Prefix: Mr. Last Name : Zapata First Name : Chris Address: 1243 National City Boulevard National City, Califomia, CA 91950-4397 Telephone: (619) 336-4240 Fax: (619) 336-4327 Email: cmo@ci.national- dty.ca.us Program Contact Information Title: Lieutenant Name Prefix: Mr. Last Name : Fifield First Name : Keith Address: 1200 National City Boulevard National City, CA 91950-4397 Telephone: (619) 336-4543 Fax: (619) 336-4525 Email: kfifield@ci.national- dty.ca.us Application Details Date Agreed to Trust Fund Requirement: 06-JUL-04 Applicant is PSOHB Compliant: No Date Agreed to SPOC Requirement: 06-JUL-04 Date Agreed to SAA Review Requirement: 06-JUL-04 Date Agreed to Certifications: 21-JUL-04 Date Agreed to Assurances: 21-JUL-04 li A https://grants.ojp.usdoj.gov/llebgs//ilebg2000.11ebg_main.app_read_only?p_bgid=6&p_actio... 7/21/04 ,EETING DATE City of National City, California COUNCIL AGENDA STATEMENT September 7, 2004 AGENDA #TEM NO. 6 ITEM TITLE A resolution authorizing the Director of Public Works/Engineering to establish30 feet of "30 minute parking" zone on the west side of 1601 18th Street (7/11 Store TSC No. 2004-39) PREPARED BY Adam J. Landa 336-4394 EXPLANATION DEPARTMENT Public Works/Engineering Mr. Paul Morrow, the owner of the 7/11 Store at 1601 E. 18th Street, has requested the installation of 30 feet of "30 Minute Parking" zone on the west side of his 7/11 store. In his letter dated July 9, 2004, he desired a 30 minute loading and unloading parking zone. Subsequent conversation with staff, he changed his request to "30 minute parking" zone. Mr. Morrow stated that there is limited parking area on his lot and that his customers need additional parking out on the street. He also stated that persons leave their cars that are for sale out in this area. The Traffic Safety Committee approved 30 feet of "30 Minute Parking" zone on the west side of 1601 18th Street at their meeting of August 11, 2004. CEnvironmental Review N/A Financial Statement N/A Approved By: Finance Director Account No. STAFF RECOMMENDATION Adopt the Resolution. BOARD / COMMISSION ECOMMENDATION The Traffic Safety Committee, at its meeting of August 11, 2004 approved the 30 feet of "30 Minute Parking" zone on the west side of 1601 18th Street. ATTACHMENTS ( Listed Below ) 1. Resolution 2. Staff Report to the Traffic Safety Committee Resolution No. A-200 (9r99) RESOLUTION NO. 2004 —170 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE ACTING DIRECTOR OF PUBLIC WORKS/ENGINEERING TO ESTABLISH A 30-FOOT 30-MINUTE PARKING ZONE ON THE WEST SIDE OF 1601 18TH STREET (7/11 Store, TSC Item No. 2004-39) WHEREAS, Paul Morrow, the owner of the 7/11 Store at 1601 18th Street, has requested the installation of a 30-foot 30-minute parking zone on the west side of the 7/11 store for additional parking on the street for his customers; and WHEREAS, at its meeting on August 11, 2004, the Traffic Safety Committee approved the installation of a 30-foot 30-minute parking zone on the west side of the store. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Acting Director of Public Works/Engineering is authorized to establish a 30-foot 30-minute parking zone on the west side of the 7/11 store located at 1601 18th Street. PASSED and ADOPTED this 7th day of September, 2004. Nick Inzunza, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR AUGUST 2004 ITEM TITLE: REQUEST FOR THE INSTALLATION OF "30 .MINUTE PARKING" ZONE ON THE WEST SIDE OF THE 7/11 STORE AT 1601 18TH STREET (BY: P. MORROW) PREPARED BY: Adam J. Landa, Public Works Department DISCUSSION: Mr. Paul Morrow, the owner of the 7/11 store located at 1601 18th Street, has requested the installation of a "30 Minute Parking" zone on the west side of his 7/11 store. In his letter dated July 9, 2004, he desired a 30 minute loading and unloading parking zone. Subsequent conversation with staff, he changed it to a 30 minute parking zone. Mr. Morrow stated that there is limited parking area on his lot and that his customers need additional parking out on the street. He also stated that persons leave their cars that are for sale out in this area. STAFF RECOMMENDATION: Staff recommends the installation of 30 feet "30 Minute Parking" zone on the west side of the 7/11 store located at 1601 18th Street. . EXHIBITS: 1. Letter 2. Location Map 3. Photos 2004-39 TO MR ADAM LANDA TRAFFIC SAFETY DEPARTMENT o 1243 NATIONAL CITY BLVD. m NATIONAL CITY, CA 91950 o ram-' REF: 30 - MINUTE ZONE > . IN, DATE: JULY 9TH, 2004 �? c: - .--, - DEAR SIR, ry as I WOULD LIKE TO BRING YOUR ATTENTION TO THE CORNER OF 18TH STREET AND PALM AVENUE, WHERE MY 7-ELEVEN STORE IS LOCATED. DUE TO VERY LIMITED PARKING SPACE AVAILABLE TO US, I WOULD URGE THE DEPARTMENT TO DESIGNATE THE CURBSIDE ON PALM AVENUE ADJACENT TO THE BUSINESS AS A 30-MINUTE ZONE ONLY. THIS WOULD ALSO HELP KEEP THE INTERSECTION FROM BECOMING A BOTTLENECK AT ALL TIMES. WHAT IS HAPPENING ON THIS PARTICULAR SITE IS THAT PEOPLE PARK THEIR CARS ON PALM AVENUE ON BOTH SIDES OF THE STREET WITH "FOR SALE" SIGNS AND MOVE THEM FOR A FEW HOURS TO A DIFFERENT LOCATION AND BRING THEM RIGHT BACK LATER IN THE DAY. THEY MAKE SURE THEY MOVE THEM WITHING THE 72 HOUR LIMIT. THIS CAUSES EXTREME HARDSHIP FOR PEOPLE EXITING THE STORE PARKING LOT. THEY HAVE TO CROSS OVER TO THE ONCOMING TRAFFIC LANE TO MAKE A SIMPLE RIGHT TURN (ESPECIALLY SUVs). VEHICLES MAKING A LEFT TURN INTO PALM AVENUE FROM 18 TH STREET HAVE A HARD TIME STEERING CLEAR OFF THE PARKED CARS ON PALM AVENUE SINCE PALM AVENUE IS A TWO LANE STREET. YOUR HELP IN CREATING A ZONE WILL DEFINITELY BE A STEP IN PRESERVING PUBLIC SAFETY AND HELPING A SMALL BUSINESS CONDUCT NORMAL BUSINESS. 7THANK YOU SINCERELY MORROW RANCHISEE 7-ELEVEN 1601 E.18TH STREET NATIONAL CITY, CA 91950 619-477-5875 ENCL: DRAWING OF THE AREA. &FT TO tali U.-NV eve � 1.r Mvero SIRE I- 1 SIR 0_ n SITE #001 r$145' 1.0CA ION MAP FETING DATE City of National City, California COUNCIL AGENDA STATEMENT September 7, 2004 AGENDA ITEM NO. ITEM TITLE A Resolution of the City Council of the City of National City approving supplemental agreement with Number Two with Dokken Engineering for $123,388 to provide additional engineering services for the Plaza Boulevard project, which includes street vehicular capacity improvements and livability enhancement through median landscaping, sidewalk improvements, street lighting, etc. in the vicinity of the Filipino Village and the Interstate 805 intersection. PREPARED BY Din Daneshfar DEPARTMENT Public Works/Engineering EXPLANATION 336-4386 See Attached Explanation Environmental Review X N/A Financial Statement >STAFF RECOMMENDATION Adopt the Resolution. Approved By: This amount of the Supplemental Agreement No. Two is $123,388. Funding is available through Account Nos. 312-409-500-598-6569 and 307-409-500-598-6569. Account No. Finance rector BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) 1. Resolution Resolution No. 2. Proposed Supplemental Agreement No. Two A-200 (9/99) ZE: A Resolution of the City Council of the City of Nationa City approving supplemental agreement with Number Two. with Dokken Engineering for $123,388 to provide additional engineering services for the Plaza Boulevard project, which includes street Vehicular capacity improvements and livability enhancement through median landscaping, sidewalk improvement and street lighting, etc. in the vicinity of the Filipino village and the Interstate 805 intersection. On April 16, 2002, a contract was awarded to Dokken Engineering for providing professional services regarding the Capacity Improvements on Plaza Boulevard from Highland Avenue to Euclid Avenue, Specification No. 99-9 for the amount at $309,701. On January 7, 2003, the Supplemental Agreement Number One was approved to prepare additional parking analysis and floodplain study along Plaza Boulevard for the amount at $14,148. This is Supplemental Agreement Number Two to the original contract agreement between the City of National City and Dokken Engineering, the consultant, to provide additional civil engineering services. The major components of the extended project scope is due to recent requests from the California Department of Transportation (Caltrans) for additional information that is required by Caltrans Design Section after the review process was completed. Minor changes are also needed on the street design plans in order to accommodate the City's current. Community/Private Development projects along Plaza Boulevard. This supplemental agreement provides for an additional not -to -exceed amount at $123,388 for: 1) Providing additional Coordination with Caltrans Design Section = 2) Preparation of a Project Study Report/Project Study (PSR/PR) to Meet the Caltrans Request 3) Revision of Traffic Study to Meet the Caltrans Request 4) Updating of the Environmental Documents to Meet the Caltrans Request 5) Providing Filipino Village Project Coordination to Meet Community Development Improvements along Plaza Boulevard 6) Providing a Geometrical Adjustment to the Street Design in order to Accommodate a Private Development Project 7) Providing SANDAG Progress Reports and Status Meetings 8) Providing Project Management during Extended Contract Duration 9) Revision of Schedule and Billing Rates Details of the extended scope of work, cost estimates, and schedules for this supplemental agreement are included in the attached Exhibit "A". The proposed cost to complete this work is $123,388 which will increase the total contract amount to $447,237. RESOLUTION NO. 2004 —171 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE SUPPLEMENTAL AGREEMENT NO. TWO WITH DOKKEN ENGINEERING FOR $123,388 TO PROVIDE ADDITIONAL ENGINEERING SERVICES FOR THE PLAZA BOULEVARD PROJECT, WHICH INCLUDES STREET VEHICULAR CAPACITY IMPROVEMENTS AND LIVABILITY ENHANCEMENT THROUGH MEDIAN LANDSCAPING, SIDEWALK IMPROVEMENTS, STREET LIGHTING, ETC., IN THE VICINITY OF THE FILIPINO VILLAGE AND INTERSTATE 805 INTERSECTION WHEREAS, on April 16, 2002, the City Council adopted Resolution No. 2002-52 authorizing an agreement with Dokken Engineering for professional engineering services for the Plaza Boulevard Project, which includes street vehicular capacity improvements and livability enhancement through median landscaping, sidewalk improvements, street lighting, etc., in the vicinity of the Filipino Village and Interstate 805 intersection; and WHEREAS, as a supplement of the original agreement, the Engineering Department desires to extend the scope of work for Dokken Engineering for $123,388 to provide the following: • Coordination with Caltrans Design • Filipino Village Project coordination • Adjustment of project geometrics per Public Works request • SANDAG progress reports and status meetings • Project management during extented project duration • Production of a Project Study Report/Project Study • Revision of billing rates • Revision of Plaza Boulevard Traffic Study • Update of Environmental Document NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a supplemental agreement with Dokken Engineering to provide additional engineering services for $123,388 for the Plaza Boulevard Project, which includes street vehicular capacity improvements and livability enhancement through median landscaping, sidewalk improvements, street lighting, etc., in the vicinity of the Filipino Village and Interstate 805 intersection. Said Agreement is on file in the office of the City Clerk. PASSED AND ADOPTED this 7th day of September, 2004. ATTEST: Michael Dalla, City Clerk Nick Inzunza, Mayor APPROVED AS TO FORM: George H. Eiser, III, City Attorney City of National City Department of Public Works 1243 National City Blvd., National City, CA 91950 (619) 336-4580 (619) 336-4380 Fax: (619) 336-4397 August 9, 2004 Dokken Engineering 9665 Chesapeake Drive, Suite 435 San Diego, CA 92123 Attention: Mr. Kirk Bradbury, Project Manager SUPPLEMENTAL AGREEMENT NO. 2 Project: Plaza Boulevard Widening, Engineering Specifications No. 99-9 Subject: Supplemental Agreement No. 2 — Providing Coordination with Caltrans Design, Filipino Village Project Coordination, Adjustment of Project Geometrics, SANDAG Progress Reports and Status Meetings, Project Management during Extended Project Duration, and Revision of Billing Rates This is Supplemental Agreement No.2 to the original agreement dated February 12, 2002 between the City of National City and Dokken Engineering, the consultant to provide civil engineering services for the Plaza Boulevard Widening Project, Specification No.99-9. This supplemental agreement provides for an additional not -to -exceed $123,388 for a) Providing Coordination with Caltrans Design; b) Providing Filipino Village Project Coordination; c) Providing an Adjustment of Project Geometrics per Public Works Request; d) Providing SANDAG Progress Reports and Status Meetings; e) Providing Project Management during Extended Project Duration; f) Production of a Project Study Report/Project Study (PSR/PR); g) Revision of Billing Rates; h) Revision of Plaza Boulevard Traffic Study; i) and Update of the Environmental Document. The purpose of the additional work is as follows: a) Providing Coordination with Caltrans Design is to respond to recent Caltrans requests regarding additional project traffic analysis. b) Providing Filipino Village Project Coordination is to help facilitate continuity between the Plaza Boulevard Widening project and the City's Filipino Village project. c) Providing an Adjustment of Project Geometrics is to satisfy a Public Works request to review and revise the project geometrics if feasible to reduce right-of-way acquisition requirements on the south side of Plaza Blvd, east of Palm Avenue. d) Providing SANDAG Progress Reports and Status Meetings is to satisfy SANDAG requirements regarding project status and funding. e) Providing Project Management during Extended Project Duration is to prepare meeting agendas, meeting minutes, progress reports, exhibits and memos and attend project meetings during the extended project duration from a planned duration of 18 months to a current 25+month project. f) Production of a PSR/PR is to satisfy Caltrans' request for a PSR/PR within state right-of- way due to the complexity of the project. 1 g) Revision of Billing Rates is to update Dokken Engineering's billing raids based upon actj costs. The purpose of h) Revision of Plaza Boulevard Traffic Study is to satisfy additional analysis requested by Caltrans. i) Update of the Environmental Document is to include the Revised Traffic Study in the Environmental Document. Details of the extended scope of work, cost estimates, schedules for this supplemental agreement are included in the attached Exhibit "A". Proposed Contract Amendment No. 2: Original Contract: Amendment No. 1: Amendment No. 2: Revised Contract Amount: $309,701 $ 14,148 $123,388 $447,237 Prepared by: Approved by: in Daneshfar City Project Manager Acceptance by: Consultant Project ager Attachment: Exhibit "A" Exhibit "B" Exhibit "C" Exhibit "D" ate:4) 2 f 1f Date: Nick 'mamma,. Mayor Date: $/t sio9 2 PLAZA BOULE 1 4RD WIDE\ING — CITY Of NATIONAL CITY EXTENDED SCOPE OF SERVICES Task 1.0 Provide Caltrans Coordination Task 1.01 Attend Meetings with Caltrans Staff: Dokken Engineering team members will attend five meetings with Caltrans staff to discuss additional traffic studies requested by Caltrans Design. Task 1.02 Attend Meetings with National City Staff: Dokken Engineering team members will attend two meetings with National City staff to discuss additional traffic studies requested by Caltrans Design. Task 1.03 Prepare Meeting Agendas, Meeting Minutes and Exhibits: Dokken Engineering team members will prepare for and follow-up with Caltrans and National City staff meetings by preparing and distributing meeting agendas, meeting minutes and project exhibits. Task 1.04 Prepare Draft Letters to Caltrans: Dokken Engineering will prepare two draft letters for review, approval and signature by National City staff that explain the City's position with regard to additional traffic studies requested by Caltrans Design. Task 1.05 Prepare ILV Intersection Analysis: Dokken Engineering team members will prepare an ILV Analysis for the two I-805/Plaza Boulevard ramp intersections for existing intersection ggon etrics and proposed intersection geometrics for the 2027 design year. Task 2.0 Provide Filipino Village Coordination Task 2.01 Attend Meetings with CDC Staff Regarding Filipino Village: Dokken Engineering team members will attend five meetings with National City CDC Staff to provide coordination between the City's Plaza Boulevard Widening project and the City's Filipino Village project. Task 3.0 Adjust Geometrics Task 3.01 Adjust Preliminary Project Geometrics near the California Produce Market: Dokken Engineering team members will review and adjust if feasible project roadway geometries in the vicinity of the California Produce Market in an effort to reduce the required right-of-way acquisition. Plaza Boulevard Widening, Preliminary Design Plans, Environmental Documents and Cost Estimates, Supplemental Agreement No.2 DOKKEN ENGINEERING www.dokkertengineering.com City of National City 8/09/04 EXHIBIT "A" PL Z4 BOULE J- 4RD WIDEVLI"G - CITYOF N4 I'IONA CITY Task 4.0 Provide SANDAG Progress Reports and Attend SANDAG Proiect Status Meetings Task 4.01 Prepare SANDAG Quarterly Progress Reports: Dokken Engineering team members will prepare Quarterly Progress Reports related to the project's federal funding and required by SANDAG during the current project phase. Task 4.02 Attend SANDAG Project Status Meetings: Dokken Engineering team members will attend Quarterly Project Status Meetings at SANDAG's office related to the project's federal funding and required by SANDAG during the current project phase. Task 5.0 Extended Project Duration Task 5.01 Attend Additional Meetings: Dokken Engineering team members will attend additional meetings during the current project phase due to the extended project duration. The current project phase was expected to last 18 months, but the current phase has been underway for 25 months. Task 5.02 Prepare Meeting Minutes and Progress Reports: Dokken Engineering team members will prepare additional Meetings Minutes and Progress Reports due to the extended project duration. The current project phase was expected to last 18 months, but the current phase has been underway for 25 months. Task 6.0 Revise Plaza Boulevard Widening Traffic Study Task 6.01 Revise Plaza Boulevard Widening Traffic Study: Linscott, Law, & Greenspan (LLG) will revise the current Plaza Boulevard Widening Traffic Study, dated July 17, 2002. Traffic study revision will consist of: • Update the forecast traffic volumes to Year 2030 and utilize a compounded 0.5% per year annual growth factor. • Revise the 2030 ILV analysis as appropriate. • Conduct an existing AM/PM peak hour count and analyze the Plaza Boulevard/Grove Avenue intersection using the ILV methodology. • Conduct a 2030 analysis of the Plaza Boulevard/Grove Avenue intersection. • Revise the ILV intersection analysis at the I-805/Plaza Boulevard interchange with the 2030 Volumes. Plaza Boulevard Widening, Preliminary Design Plans, Environmental Documents and Cost Estimates, Supplemental Agreement No.2 DOKKEN ENGINEERING www.dokkenengineering.com City of National City 8/09/04 EXHIBIT "Al" PLAZA BOULE frf1RD WIDENING- CITY OF NATION (iTY • Conduct a 2030 SYNCHRO analysis including the Grove Avenue, I-805 northbound ramps and I- 805 southbound ramps intersections. • Document the existing and year 2030 I-805 mainline ADT's. - • Revise and resubmit traffic study. • Revise the resubmitted study once per Caltrans future comments Task 6.02 Attend Two Additional Project Meetings: LLG team members will attend two additional project meetings. The current project phase was expected to last 18 months, but the current phase has been underway for 25 months. Task 7.0 Prepare Project Study Report/Proiect Report (PSR/PR) Task 7.01 Prepare Administrative Draft Project Study Report/Project Report: Dokken Engineering will prepare an Administrative Draft PSR/PR for review by National City. Preparation of the Administrative Draft PSR/PR will consist of: • Prepare the Proposal section of the PSR/PR, describing the proposal, estimated cost and schedule for completion. - • Prepare the Existing Facility section of the PSR/PR, describing the existing highway facilities and the impact of the proposed work on future highway operation, safety, maintenance costs and other responsibilities. • Prepare the Deficiencies section of the PSR/describing the deficiencies or concerns being addressed. • Prepare the Environmental Status section of the PSR/PR describing the environmental status of the project. • Prepare the traffic section of the PSR/PR, describing current and forecasted values for Average Annual Daily Traffic, peak hours, and peak directional split, including truck percentages. • Prepare the Accident Data section of the PSR/PR, describing the three-year accident history • Prepare the Non Standard Design Feature section describing the non standard mandatory and/pr advisory design feature involved and discuss any exceptions requested. • Prepare the Impact on Utilities section discussing impact on utilities. • Prepare the Structures Section describing proposed work. Plaza Boulevard Widening, Preliminary Design Plans, Environmental Documents and Cost Estimates, Supplemental Agreement No.2 City of National City 8/09/04 DOKKEN ENGINEERING www.dokkenengineering.com EXHIBIT "A2" PLAZA BOi LE I:4RD WIDENING -- CITY;OF NATIONAL C • Prepare the Highway Planting section describing new or replacement highway planting. • Prepare the Permits section discussing the status of required permits from oth e'r agencies relating the proposed work. • Prepare the Right -of -Way required section describing the need for, and the status of, any additional right-of-way to be acquired. • Prepare the Hazardous Materials section discussing potential hazardous materials and attach the Initial Site Assessment. - • Prepare the following attachments to be included in the Combined PSR/PR o Appropriate Map (locations, geometric, etc.) o Typical cross sections o Appropriate environmental documentation (as prepared by the project environmental engineer) o Cost Estimate o Executed Pre -approved Cooperative Agreement o Right of Way Data Sheet o Hazardous Waste Initial Site Assessment o Provide the Administrative Draft PSR/PR to National City for review: — Deliverables: o 15 copies each of the Administrative Draft PSR/PR to National Task 7.02 Prepare Draft Project Study Report/Project Report: Dokken Engineering will prepare a Draft PSR/PR for review by National City and Caltrans. Preparation of the Draft PSR/PR willconsistof: • Summarize review comments to the Administrative Draft PSR/PR in tnemoformat. • Revise the Administrative Draft PSR/PR per review by National City. • Prepare the Draft PSR/PR for review. • Provide the Draft PSR/PR to National City and Caltrans District I 1 for circulation, review and comment. Deliverables: o 15 copies each of the Draft PSR/PR to National City and 25 copies to Caltrans District 11. Task 7.03 Prepare Final Project Study Report/Project Report: Dokken Engineering will prepare a Final PSR/PR for review by National City and Caltrans. Preparation of the Draft PSR/PR will consist of: Plaza Boulevard Widening, Preliminary Design Plans, Environmental Documents and Cost Estimates, Supplemental Agreement No.2 DOKKEN ENGINEERING www.dokkenengineering.com City of National City 8/09/04 EXHIBIT "A3" PLAZA BOL'LE I:4RD WIDEM\G - .CITY. OF NATIONAL CITY • Summarize review comments to the Draft PSR/PR in memo format • Revise the Draft PSR/PR per review by National City and Caltrans District 11. • Prepare the Final PSR/PR. Deliverables: o One original of the Final PSR/PR for approval. Task 7.04 Obtain Final Project Study Report/Project Report Approval: Dokken Engineering will provide support for the Final PSR/PR to obtain Caltrans District 11 approval. Approval support of the Draft PSR/PR will consist of: • Provide the Final PSR/PR to the Department for approval. Work directly with the Department District 11 staff to obtain the approval signatures if the Department Project Manager and District Director. • Obtain concurrence from the San Diego Association of Governments (SANDAG) Deliverables: 0 15 copies each of the Final PSR/PR to National City and 25 copies to Caltrans District Task 8.01 Update the Environmental Document with Revised Traffic Analysis: EDAW will revise the EA/IS to accurately and consistently reflect a 0.5% annual traffic volume increase through 2030 once the traffic analysis is updated and a new traffic technical study is provided. These changes will be incorporated to the following sections of the EA/IS: • Traffic section of the EA/IS • Initial Study • Mitigated Negative Declaration Task 8.02 Additional NEPA/CEQA Meetings: EDAW will attend three additional meetings to discuss the environmental processing procedures and roles involved in the Caltrans/Federal Highway Administration Local Assistance Program. EDAW will prepare for the meetings in order to explain the role the Federal Highway Administration has as the Lead Federal Agency under NEPA, Caltrans role as Agent for the Federal Highway Administration, and the role National City has under this unique process as the Lead State Agency. Plaza Boulevard Widening, Preliminary Design Plans, Environmental Documents and Cost Estimates, Supplemental Agreement No.2 DOKKEN ENGINEERING w w w.do k k ev e n g i n e e ring. c om City of National City 8/09/04 EXHIBIT "A4" THE CITY OF NATIONAL CITY 8/9/2004 PLAZA BOULEVARD WIDENING PRELIMINARY DESIGN PLANS, ENVIRONMENTAL DOCUMENTS AND COST ESTIMATES COST PROPOSAL SUMMARY AMENDMENT NO. 2 DOKKEN ENGINEERING $108,168.39 L(NSCOTT LAW, & GREENSPAN ENGINEERS $9,906.85 EDAW $5,312.94 $123,388.18 TOTALS: 0.0% EXHIBIT "B" .1). 0 K. K E N Plaza Boulevard Widening 8/9/2004 FEE PROPOSAL DaKEN'ENa,; F. IA Gam, NAME FUNCTION HOURS RATE AMOUNT Kirk Bradbury Project Manager ' 198 $51.00 $10,098.00 J. Bishop - Senior Engineer, Civil/Structural 13 $46.00 $598.00 Chris Johnson Senior Engineer, QA/OC 16 $53.50 $85600 Gerard Lumabas, Jeremy LaHaye__ Associate Engineer, Civil /Structural 324 $35.00 $11,340:00 Kristin Dominguez, Jeannie Pham Assistant Engineer, Civil/Structural 217 $26.25- $5,69625 Eric Vaughan Retailer, Civil /Structural $24.25 _ ' - $2,279.50 Reina Sawyer _ Word Processing /Intern _ _94 28 $24.00 $672.00 TOTAL HOURS INDIRECT COSTS (OVERHEAD) OVERHEAD 89 183.00% $31,539.75 DIRECT COSTS Billed at Actual Cost TOTAL OVERHEAD $57,717.74 ITEM I QUANTITY UNIT UNIT COST AMOUNT Aerially Deposited Lead Study 1 Direct Cost $7,000.00 $7,000.00 Binders and Reproduction 1 Direct Cost $1,200.00 $1,200.00 FEE (PROFIT) PERCENTAGE TOTAL DIRECT COSTS $8,200.00 12% FEE $10,710.90 DOKKEN ENGINEERING TOT JiL COST EXIIIBIT "Bl t' $108,168.39 1 EiN 8/9/2004 Plaza Boulevard Widening FEE PROPOSAL NsgtA UIHO; I GUS I a (LHCUni NAME FUNCTION HOURS . RATE AMOUNT J. Boarman W. Musial D. Spinier _ __ _- P. Rushing Princ pai Transportation Engineer II CAD 29 43 12 $55.00 $29.00 _ $23.50 $1,595.00 $1,247.00 $282.00 - $640.00 Word Processing o 32 $20.00 ...._., ....,...� „c TnTAt LABOR INDIRECT COSTS (OVERHEAD) OVERHEAD 135.00% TOTAL OVERHEAD UIHtCI tU bI ITEM ,.,,,�............... ....... QUANTITY UNIT UNIT COST AMOUNT Item 0 Unit $0.00 $0.00 TnTAI fIRFCT COSTS FEE (PROFIT) PERCENTAGE 12% X181 $3,764.00 $5,081.40 $0.00 FEE $1,061.45 TOTAL COST I $0,906.851 EXHIBIT "B2" Ji(}.K K E Plaza Boulevard Widening 8/9/2004 FEE PROPOSAL NAME FUNCTION HOURS RATE AMOUNT Ray Hrenko Senior Associate 30 $52.88 $1,586.40 $311 08 Marty WatsonNalarie Yruretagoyena Environmental Analyst 14 $22.22 INDIRECT COSTS (OVERHEAD) OVERHEAD DIRECT COSTS ITEM Item FEE (PROFIT) PERCENTAGE Billed at Actual Cost QUANTITY 0 UNIT Unit UNIT COST $0.00 150.00% $1,897.48 TOTAL OVERHEAD $2,846.22 AMOUNT $0.00 TOTAL DIRECT COSTS $0.00 12% FEE $569.24 TOTAL COST $5,312.94 EXHIBIT "B3" C) O K (' N moaw!ma3 W,N„NLpO Jfll'ABI Fa '8888 8 a'Ss i8 888 8 888 888 oassa ^aaaas II all illthilillfili:.:1111111111 ------ :Mt ,,, I ithiliiiiiiiiiillithts . ,,, ,„,„ 41 8 3 e 8 1 lg a 8 8 Jit� x YYa7$� E E EXHIBIT "C" rEsFatese-ime:aTA9g l � I .. ___-rar T,mT.,o« I gmiala.: -c w w as a_ g §52kaa �aiaP a rem IPI'iIR! t' N a ^ Ww•+snwme 1 �'S S $ $ uwwwWwur CD/3 IiiiiE'liillll 118 S a e6 -� x s x xxa la a� :- w.wVe•:..wwem sass a xaA 2. 331.43/3433DID30 " n n ".8288 5.51 di 8 'a888 $'A8 8 288 8 4a 82 E4 y8 1•imwreo+OwOwwowv _.nn .. 1. oln «.. 8.39 ` i$ la m n� 5i 8 6 $ "i9 $=. '^ kg « PROJECT FEE PROPOSAL City of National City Plaza Boulevard Widening ggg Preliminary Design Plans, Environmental Documents and Cost Estimates Fees by Task and Person Tasks by Project Management, Preliminary Design I. Plans, Environmental Documents and Cost re Estimates 1 ...... el...l. e.nn. .nn.i _ a - 88888 a r $' a' s>, �8. $Y g affi , g 8 q ac F i a n 888 & ii 7' « 8$88 8 88R 88 n„«nnnn«fin nn.nn«.n nnnn.. gg M 2 . +gggibs 1 x M.: zF xy E -£ " ggg, Sal' a aasgaa �Ig j F. ¢¢ aaaaqq� aggpp 3 b g$ yyg 8 1 -- y g g dy$�8 ill €�L"3E ? =AR MIMRJ WMLBM 00913 TOM COEr- I69If) i.:101 IbMr IY BMarsiYl Ooment w10 M,YNTMIe A,YRM 602 Mod IMbtlIB3ACFL61WInP mrxxaro-liana MMLL_c mrxMLMMIFAS LABOR romL flfl J36e mrxresv Offere0.973 mrx6TMT.r-a6sre TOTAL PROJECT HOURS TOTAL DIRECT LABOR TOTAL MULTD'LIERS DIRECT COSTS FEES TOTAL PROJECT COST.._.. EXHIBIT "Cl" ! PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION (ASSUMES NORMAL REVIEW AND REVISION PERIODS) ID Task Name Duration Start Finish % Complete Predecessors May I Jun� I Jul 1 Schedule Through Construction 1316 days Mon 5/12/03 Mon 5/26/08 10% �'�"its TY "f 1 Ajr"f! ' iihr 2 Environmental Approval 666 days Mon 5/12/03 Mon 11/28/05 46% I 3 Caltrans Comments on Tech Studies & EA/IS 4 edays Mon 5/12/03 Fri 5/16/03 100% 100% 100% 100% " 100% --- ,. 4 EDAW Revises Tech Studies & EA/IS 23 edays Mon 5/19/03 Wed 6/11/03 100% 3 5 National City Review 14 edays Wed 6/11/03 Wed 6/25/03 100% 4 6 EDAW Revises Tech Studies & EA/IS 7 edays Wed 6/25/03 Wed 7/2/03 100% 5 7 Caltrans Review 30 edays Wed 7/2/03 Fri 8/1/03 100% 6 8 EDAW Revises Tech Studies & EA/IS 14 edays Fri 8/1/03 Fri 8/15/03 100% 7 9 Caltrans Reviews & Approves for FHWA Submittal 7 edays Fri 8/15/03 Fri 8/22/03 100% 8 10 FHWA Review 158 edays Fri 8/22/03 Tue 1/27/04 100% 9 11 Caltrans Independent Review of FHWA comment 50 edays Tue 1/27/04 Wed 3/17/04 100% 10 12 Coordinate with Caltrans Design for Additional Traffic Studies 157 days Fri 3/12/04 Mon 10/18/04 62% 13 Meet with Caltrans Design to Determine Additional Traffic Studies 66 edays Fri 3/12/04 Mon 5/17/04 100% 14 Determine Additional Traffic Studies Required 30 edays Mon 6/21/04 Wed 7/21/04 100% 13 15 Perform Additional Traffic Studies per Caltrans Design 63 days Wed 7/21/04 Mon 10/18/04 21% 16 Provide Natioinal City with Amendment Request 19 edays Wed 7/21/04 Mon 8/9/04 100% 14 17 Receive National City NTP for Additional Traffic Studies 1 eday Mon 8/9/04 Tue 8/10/04 0% 16 18 Revise Traffic Studies for 0.5% Growth/Grove Street/Horizon Year 2030 21 edays Tue 8/10/04 Tue 8/31/04 0% 17 19 National City Review 10 edays Tue 8/31/04 Fri 9/10/04 0% 18 20 LLG Address National City Review Comments 4 edays Fri 9/10/04 Tue 9/14/04 0% 19 21 Caltrans Review 28 edays Tue 9/14/04 Tue 10/12/04 0% 20 22 LLG Address Caltrans Review Comments 6 edays Tue 10/12/04-- Mon 10/18/04.. 0% 21 23 EDAW Revises Tech Studies & EA/IS 16 edays Mon 10/18/04 Wed 11/3/04 0% 15 24 National City Review 12,edays Wed 11/3/04 Mon 11/15/04 0% 23 25 EDAW Revises Tech Studies & EA/IS 7 edays Mon 11/15/04 Mon 11/22/04 0% 24 26 Caltrans Review 14 edays Mon 11/22/04 Mon 12/6/04 0% 25 27 EDAW Revises Tech Studies & EMS 7 edays Mon 12/6/04 Mon 12/13/04 0% 26 28 Caltrans Reviews & Approves for FHWA Submittal 7-edays Mon 12/13/04I Mon 12/20/04 0% 27 29 FHWA Review/Approval for Public Circulation 63 edays Mon 12/20/04 Mon 2/21/05 0% 28 30 Public Review . 30 edays Mon 2/21/05 Wed 3/23/05 0% 29 31 Public Meeting 0edays Thu 3/10/05 Thu 3/10/05 0% 30SS+13 days 32 EDAW Prepares Pre iminary Final EA/IS 14 edays Wed 3/23/05 Wed 4/6/05 0% 30 Project: Plaza Blvd Widening Date: 8/9/04 PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION Schedule thru Const_10.mpp Critical Critical Split Critical Progress Task Split Task Progress Baseline Baseline Split Page 1 Baseline Milestone Milestone • Summary Progress , i : 1 l 1) 1 1 1 1 Summary Project Summary tl�r zu External Tasks F ..»--."- External Milestone + Deadline PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION (ASSUMES NORMAL REVIEW AND REVISION PERIODS) Duration Start Finish % Complete Predecessors ID Task Name May I Jun I Jul 33 National City Review 14 edays Wed 4/6/05 Wed 4/20/05 0% 32 34 EDAW Revises Preliminary Final ENIS 7 edays Y Wed 4/20/05 Wed 4/27/05 0 % 33 35 Caltrans Review 30 edays Wed 4/27/05 Fri 5/27/05 0% 34 36 EDAW Revises Preliminary Final ENIS 7 edays Fri 5/27/05 Fri 6/3/05 0% 35 37 Caltrans Reviews & Approves for FHWA Submittal 10 edays Fri 6/3/05 Mon 6/13/05 0% 36 38 FHWA Review 60 edays Mon 6/13/05 Fr18/12/05 0% 37 39 EDAW Prepares Final EA/IS 14 edays Fri 8/12/05 Fri 8/26/05 0% 38 40 National City Review 7 edays Fri 8/26/05 Fri 9/2/05 0% 39 41 EDAW Revises Final ENIS 7 edays Fri 9/2/05 Fri 9/9/05 0% 40 42 Caltrans Review 10 edays Fri 9/9/05 Mon 9/19/05 0% 41 43 EDAW Revises Final ENIS 4 edays Mon 9/19/05 Fri 9/23/05 0% 42 44 Caltrans Reviews & Approves for FHWA Submittal 4 edays Fri 9/23/05 Tue 9/27/05 0% 43 45 National City Signs MND 10 edays Tue 9/27/05 Fri 10/7/05 0% 44 46 FHWA Review/Approval 59 edays Tue 9/27/05 Fri 11/25/05 0%' 44 47 FHWA Signs FONSI 3 edays Fri 11/25/05 . Mon. 11/28/05 0% 46 48 Combined Project Study Report/Project Report (PSR/PR) 324 days Mon 8/9/04 Frl 11/4/05 0°/f 49 Provide Natioinal City with Amendment Request 1 eday Mon 8/9/041 Tue 8/10/04 0°/0 50 Receive National City NTP for Additional for PSR/PR 30 edays Tue B/10/04 Thu 9/9/04 0% 49 51 Prepare Administrative Draft PSR/PR 42 days Thu 9/9/04 Mon 11/8/04 0% 50 52 Describe Proposal 60 edays Thu 9/9/04 Mon 11/8/04 - 0% 53 Describe Existing Facilities 60 edays Thu 9/9/04 Mon 11/8/04 0% 54 Discuss Environmental Status 60 edays Thu 9/9/04 Mon 11/8/04 0% 55 Provide Traffic and Accident Data 60 edays Thu 9/9/04 Mon 11/8/04 0% 56 Discuss Traffic Signals 60 edays Thu 9/9/04 Mon 11/8/04 0%f 57 Discuss Non -Standard Design Features 60 edays Thu 9/9/04 Mon 11/8/04 0% 58 Discuss Impact on Utilities 60 edays Thu 9/9/04 Mon 11/8/04 0% 59 Describe Structure Construction 66 edays. Thu 9/9/04 Mon 11/8/04 0% 60 Describe New of Proposed Highway Planting 60 edays Thu 9/9/04 Mon 11/8/04 0% 61 Discuss Status of Required Permits 60°0daysi Thu 9/9/04 Mon 11/8/04 0% 62 Describe Right of Way Requirements 60,edays - Thu 9/9/04 Mon 11/8/04 9% 63 Discuss Potential Hazardous Materials '': , 6 days Thu 9/9/04- Mon 11/8/04 0% 64 Provide Stormwater Data Report (SWDR) 60 .Mys` Thu 9/9/04 Mon 11/8/04 0% t-ii,''ii' ,//z{ split Baseline Milestone 0 Project Summary Critical Project: Plaza Blvd Widening Date: 8/9/04 Critical Split Task Progress 111.111"111Milestone 40.Extemal Tasks External Milestone 41, Critical Progress Baseline ��; Summary Progress , ; 9 e*=ti��rt �n���+.�.�aa�aemlmra I � I � � � � � I � I i EIMEM5232283M Split Summary ^ Deadline Task Baseline PLAZA BOULEVARD SCHEDULE Page 2 THROUGH CONSTRUCTION Schedule thru Const_10.mpp PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION (ASSUMES NORMAL REVIEW AND REVISION PERIODS) ID Task Name Duration Start Finish % Complete Predecessors Jun Jul 65 Develop Attachments 42 days Thu 9/9/04 Mon 11/8/04 0%Mav 66 Vicinity and Location Maps 60 edays Thu 9/9/04 Mon 11/8/04 0% 67 Typical Cross -Sections 60 edays I Thu 9/9/04 Mon 11/8/04 0% 68 Environmental Documentation 60 edays Thu 9/9/04 Mon 11/8/04 0%I 69 Capitaf Cost Estimate 60 edays I Thu 9/9/04 Mon 11/8/04I 0% I 70 Cooperative Agreement 60 edays Thu 9/9/04 Mon 11/8/04 0% l 71 Initial Site Assessment (ISA) 60 edays Thu 9/9/04 Mon 11/8/04 0%f 72 Structures Advance Planning Studies 60 edays Thu 9/9/04 Mon 11/8/04 0% 73 R/W Data Sheet 60 edays Thu 9/9/04 Mon 11/8/04 0% 74 Agency Review Administrative Draft PSR/PR 44 days Mon 11/8/04 Fri 1/7/05 0% 75 Agency Review Preliminary PSWPR 60 edays Mon 11/8/04 Fri 1/7/05 0% 51 76 Prepare Draft PSR/PR 20 days Fri 1/7/05 Fri 2/4/05 0% 77 Respond to Agency Review of Preliminary PSR/PR 21 edays Fri 1/7/05 Fri 1/28/05 0% 74 78 Prepare Draft PSR/PR 7 edays Fri 1/28/05 Fri 2/4/05 0% 77 79 Agency Review of Draft PSR/PR 42 days Fri 2/4/05 i Tue 4/5/05 0°/a 80 Agency Review of Draft PSR/PR 60 edays . Fri 2/4/05 I Tue 4/5/05 0% 76 81 Prepare Final PSR/PR 20 days Tue 4/5/05 Tue 5/3/05 0% 82 Respond to Agency Review of Draft PSR/PR 21 edays Tue 4/5/05� Tue 4/26/05 0% 79 83 Prepare Final PSR/PR 7 edays I Tue 4/26/05. Tue 5/3/05 0% 82 84 Agency Review Final PSR/PR 44 days Tue 5/3/05 Mon 7/4/05 0% 85 Agency Review Final PSR/PR 62 edays Tue 5/3/05 Mori 7/4/05 0% 81 86 Prepare Final Approval PSR/PR 20 days Mon 7/4/05 Mon 8/1/05 0% 87 Respond to Agency Review of Final PSR/PR 21 edays Mon 7/4/05 Mon 7/25/05 0% 84 88 Prepare Final Approval PSR/PR 7 edays Mon 7/25/05 Mon 8/1/05 0% 87 69 Agency Review of Final Approval PSR/PR 68 days Mon 8/1/05 Thu 11/3/05 0% 90 Agency Review of Final Approval PSR/PR 60 edays Mon 8/1/05 Fri 9/30/05 0% 86 91 Respond to Agency Review of Final Approval PSR/PR 14 edays Fri 9/30/05 Fri 10/14/05 0% 90 92 PSR/PR Approval 20 edays Fri 10/14/05 Thu 11/3/05 0% 91 93 PSR/PR Approval Date 1 eday Thu 11/3/05 Fri 11/4/05 0% 92 94 Project Design (Plans Specifications, and Estimate (PS&E) 326 days Fri 11/25/05 Mon 2/26/07 0% 46 - 95 Prepare 30% PS&E 't 47 edays Fri 11/25/05 Wed 1/11/06 0% 46 96 Submit 30% PS&E 0 edays Wed'1/11/06 Wed 1/11/06 0% 95 '.. Project: Plaza Blvd Widening Date: 8/9/04 IF BassTe Milestone :::"�. . Milestone SplitProgress Critical Progress Progress External Milestone Baseline ilL,,,,:rula: VA Summary 1, Hi 1 j 1 m j t „ j task EII Split Baseline Deadline PLAZA BOULEVARD SCHEDULE Page 3 THROUGH CONSTRUCTION Schedule thru Const_10.mpp PLAZA BOULEVARD SCHEDULE THROUGH CONSTRUCTION (ASSUMES NORMAL REVIEW AND REVISION PERIODS) ID Task Name Duration Start Finish % Complete Predecessors May I Jun I Jul 97 Agency Review of 30% PS&E 61 edays Wed 1/11/06 Mon 3/13/06 0% 96 98 Respond to 30% PS&E Comments 17 edays Mon 3/13/06 Thu 3/30/06 0% 97 99 Prepare 65% PS&E 60 edays Thu 3/30/06 Mon 5/29/06 0% 98 100 Submit 65% PS&E. 0 edays Mon 5/29/06 Mon 5/29/06 0% 99 101 Agency Review of 65% PS&E 60 edays Mon 5/29/06 Fri 7/28/06 0% 100 102 Respond to 65% PS&E Comments 17 edays Fri 7/28/06 Mon 8/14/06 0% 101 103 Prepare 90% PS&E 58 edays Mon 8/14/06 Wed 10/11/06 0% 102 104 Submit 90% PS&E 0 edays Wed 10/11/06 Wed 10/11/06 0% 103 105 Agency Review of 90% PS&E 61 edays Wed 10/11/06 Mon 1'2/11/06 0% 104 106 Respond to 90% PS&E Comments 17 edays Mon 12111 /06 Thu 12/28/06 0% 105 107 Prepare 100% PS&E 60 edays Thu 12/28/06 Mon 2/26/07 0% 108 108 Submit 1003,0 PS&E 0 edays Mon 2/26/07 Mon 2/26/07 0% 107 109 Release RFP for Right of Way Acquisition Team 90 edays Sat 8/27/05 Fri 11/25/05 0% 110SF 110 Right of Way Acquisition 390 days Fri 11/25/05 Frl 5/25/07 0% 111 Right of Way Requirements 14 days Fri 11/25/05 Thu 12/15/05 0% 112 Coordinate with Utility Companies to Facilitate Utility Relocation 1 20 edays Fri 11/25/05 Thu 12/15/05 0% 46 113 Obtain Title Information for Parcels requiring Right of Way 20 edays Fri 11/25/05 Thu 12/15/05 0% 46 114 Prepare Right of Way Appraisals 46 edays Thu 12/15/05 Mon 1/30/06 0% 113,112 115 Perform Right of Way Negotiation/Acquisition Process 465 edays Mon 1/30/06 Thu 5/10/07 0% 114 116 Right of Way Acquisition Documents Complete 0 edays Thu 5/10/07 Thu 5/10/07 0% 115 117 Prepare Right of Way Certification 15 edays Thu 5/10/07 Fri 5/25/07 0% 116 118 Project Construction 261 days Fri 5/25/07 Mon 5/26/08 0% 117 119 Advertise for Construction Bids 31 edays Frl 5/25/07 Mon 6/25/07 0% 117,108 120 Award Construction Contract 30 edays Mon 6/25/07 Wed 7/25/07 0% 119 121 Contractor Mobilization 30 edays Wed 7/25/07 Fri 8/24/07 0% 120 122 Construct Project 264 edays Fri 8/24/07 Wed 5/14/08 0% 121 123 Project Completion 0 edays Wed 5/14/08 Wed 5/14/08 0% 122 124 Safety Review 12 edays Wed 5/14/08 Mon 5/26/08 0% 123 125 Project Closeout 0 edays Mon 5/26/08 Mon 5/26/08 0% 124 Project: Plaza Blvd Widening Date: 8/9/04 Critical 1,///////i////,I ,i `lc, ' ' ' ' ' ' ' ' ' ' ' ' ' Baseline Milestone Project Summary Split ''''" I Critical Split • ' Task Progress IIMIEIIIIMIIIIIIMUIII Milestone External Tasks "IF6M1" IMMIIIIIMMIMISI ProgresstMilestone Critical Progress Baseline&htlllkilPYua~•_-,- Summary i I i 1External Task 79/1WITIfIRsl Summary Deadline Baseline Split , • PLAZA BOULEVARD SCHEDULE Page 4 " THROUGH CONSTRUCTION Schedule thru Const_10.mpp 4 City of National City, California COUNCIL AGENDA STATEMENT .MEETING DATE September 7, 2004 AGENDA ITEM NO. 8 /ITEM TITLE RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT NOT TO EXCEED $30,000 WITH COLLINS STRATEGIC GROUP, INC. TO PROVIDE MEETING PLANNING, FACILITATION OF CITIZEN INITIATED COMPLAINTS SERVICES, DEVELOP WORK PLANS, AND PREPARE AND ISSUE REPORTS AND RELATED CORRESPONDENCE FOR THE NATIONAL CITY COMMUNITY AND POLICE RELATIONS COMMISSION PREPARED BY DEPARTMENT Rudolf Hradecky„lsq City Attomey (Ext. 4222) EXPLANATION The proposed resolution would authorize an agreement with Collins Strategic Group, Inc. ("Collins") to provide facilitation services for the National City Community and Police Relations Commission ("CPRC") from July 15, 2004 through January 31, 2005. Collins has previously provided quality professional services to the CPRC and is familiar with the Commission's By-laws and procedures. Environmental Review X N/A Financial Statement N/A Approved By: Finance Director Account No. STAFF RECOMMENDATION Adopt resolution approving agreement. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution Agreement Resolution No. A-200 (9/99) RESOLUTION NO. 2004 —172 RESOLUTION OF THE CITY COUNCIL_ OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR $30,000 WITH COLLINS STRATEGIC GROUP, INC: TO PROVIDE MEETING PLANNING, FACILITATION OF CITIZEN INITIATED COMPLAINTS SERVICES, DEVELOP WORK PLANS, AND PREPARE AND ISSUE REPORTS AND RELATED CORRESPONDENCE FOR THE NATIONAL CITY COMMUNITY AND POLICE RELATIONS COMMISSION WHEREAS, the City desires to employ a consultant to provide meeting planning, facilitation of citizen initiated complaints services, develop work plans, and prepare and issue reports and related correspondence for the National City Community and Police Relations Commission, and WHEREAS, the City has determined that Collins Strategic Group, Inc. is a professional facilitator and is qualified by experience and ability to perform the services desired by the City, and Collins Strategic Group, Inc. is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with Collins Strategic Group, Inc. to provide meeting planning, facilitation of- citizen initiated complaints services, develop work plans, and prepare and issue reports and related correspondence for the National City Community and Police Relations Commission. Said Agreement is on file in the office of the City Clerk. PASSED AND ADOPTED this 7th day of September, 2004 Nick Inzunza, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attomey AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COLLINS STRATEGIC GROUP, INC. THIS AGREEMENT is entered into this 17th day of August 2004 by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Collins Strategic Group Incorporated, a California corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provided facilitation services for the National City Community and Police Relations Commission. WHEREAS, the CITY has determined that the CONTRACTOR is a skilled facilitation firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit A. The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings cited in Exhibit A to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 25% from the base amount. Revised August 2003 3. PROJECT COORDINATION AND SUPERVISION. Chris Zapata is hereby designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Herman Collins is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit A shall not exceed the schedule given in Exhibit A (the Base amount) without prior written authorization from the City Manager. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit A as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth in Exhibit A. 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. 2 Revised August 2003 Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or subcontractors, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its subcontractor(s) shall require the subcontractor to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRAC- TOR's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR 3 Revised August 2003 btlA represents and covenants that the CONTRACTOR shall, at=its sOle cost and expense keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a govemmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR's professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose 4 Revised August 2003 any part thereof without the prior written consent of the CITY. The: CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ir is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully .disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify, and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any -kind or nature, including workers' compensation claims, of or by anyone whomsoever; resulting from or arising out of the CONTRACTOR's negligent performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or • Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: X A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. 5 Revised August 2003 fit B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of CONSULTANT's employees. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any Toss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agree- ment. H. Any aggregate insurance limits must apply solely to this Agree- ment. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of 6 Revised August 2003 the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be bome equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60- day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permittedhereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall 7 Revised August 2003 be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: Chris Zapata City Manager City of National City 1243 National City Boulevard National City, CA 91950-4301 To the CONTRACTOR: Herman C. Collins Collins Strategic Group 610 Gateway Center Way, Suite G San Diego, CA 92102 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic 8 Revised August 2003 /Pt Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Entire Agreement. This Agreement supersedes any prior agree- ments, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such 9 Revised August 2003 party's counsel and advisors have reviewed this Agreement, {v) ewh party has agreed - to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are VS be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY COLLINS STRATEGIC GROUPS INC. By: By: Nick Inzunza, Mayor Herman C. Collins President and Chief Executive Officer APPROVED AS TO FORM: George H. Eiser, III City Attorney 10 Revised August 2003 Exhibit A SCOPE OF SERVICES - Professional Consulting Services - Facilitation of the National City Community and Police Relations Commission Collins Strategic Group, Incorporated, a California Corporation shall provide specific professional consulting services as an independent contractor to the City of National City for the facilitation of meetings of the Community and Police Relations Commission. Goals/Outcomes - Collins Strategic Group will perform services in a professional and timely manner, in sequence and timing coordinated with wishes of the National City Community and Police Relations Commission and the City Manager. Collins Strategic Group shall continue its activities that began with the facilitation of the May 12, 2004 meeting of the Community and Police Relations Commission related to Police activity that took place at the Plaza Bonita JC Penny store in November 2003, and four (4) subsequent meetings of May 22"a, June 5th, June 9th and July 14th which were delineated. under a separate agreement. It is the desire of the National City Community and Police Relations Commission to retain the services of Collins Strategic Group as its consultant to: 1. Facilitate the meetings of the Commission through its Charr :and Elie, Chairs of various ad hoc subcommittees to establish agendas, record the minutes of the meetings, prepare and assemble presentation materials, reports, arid coordinate expert witnesses and speakers. 2. Implement a prescribed Work Plan defined in Schedule 2, which has been adopted by the Commission. The Work Plan may be amendedfron time -to -time with the approval of the Commission. 3. Assist in the implementation of the Commissions investigation afcitizen initiated complaints against the National City Police Department. The term; investigation is intended to describe the "process" of oversight and monitoring of the police departments' complaint review system and its outcomes. Adopted Commission Procedures shall define this process. This process may further be aided with the assistance of the City Manager and staff resources of the City of National City. 4. Develop procedures for approval by the City Manager to guide the Commissions' investigation of complaints. 5. Prepare and issue reports, correspondence and media releases as required by the Commission. Collins Strategic Group shall conduct all work in accordance with the wishes of the Commission and City Manager to achieve the goals stated. To assist in the achievement of the stated goals the City of National City agrees to: 1. Assist Collins Strategic Group in the performance of the activities in this scope of services by providing resources and aid as required for conducting the meetings of the Community and Police Relations Commission. 2. Provide for advice, counsel and assist of the Community and Police Relations Commission in complying with the Brown Act, the Police Officers Bill of Rights (CA Government Code Section 3300-3311) and Sections 832.5, 832.7, and 832.8 of the Penal Code and their application to the activities defined herein. 3. Appoint a designated representative of the City of National City for the purposes of reporting. Schedule of Values/Compensation For consideration Collins Strategic Group shall receive a fixed fee not to exceed Thirty Thousand dollars ($30,000) plus expenses. All invoicing shall be submitted in accordance with the terms specified within this agreement billed at the Consultants hourly rate of One hundred Twenty-five dollars ($125.00). This agreement contains a contingency budget of Five Thousand dollars, which may be authorized by the Commission with the concurrence of the City Manager to augment services provided by the Consultant beyond the fixed fee established herein. Period of Performance The period of performance of this agreement is July 15, 2004 to January 31, 2005. Reimbursable Expenses This agreement does not provide funds for any reimbursable expenses. Reimbursable expenses shall be billed to the City of National City as the need is applicable to this agreement, except as otherwise specifically provided for in this agreement. Collins Strategic Group will be reimbursed for other costs such as transcription services, translation services, advertising, printing, sound and/or multi -media equipment, copy, security, office supplies, postage, local travel over 15 miles, any out-of-town travel, and any other costs associated with the scope of services of this agreement. Reporting For purposes of this section of the agreement, Collins Strategic Group shall report to the City Manager as the designated representative. Collins Strategic Group shall submit all reports, news releases, public announcements, or material within twenty-four (24) hours of release for inspection and comment to the designated representative. Confidentially Collins Strategic Group acknowledges that any documents provided are for use in consulting to this project and may be further provided to Collins Strategic Group subconsultants for use in performing services described herein. Collins Strategic Group and its subconsultants agree to keep all documents confidential and to return them to the City of National City at the completion of the services. Collins Strategic Group Exhibit A SCOPE OF SERVICES Facilitation of the National City Community and Police Relations Commission Page 2 of 4 Schedule 1 Budget Consultant Fixed Fee 1. Estimated @ 30 hrs per month @ $125/hr x 8 mos. $ 30,000 Contingency Budget $ 5,000 Total of this Amendment $ 35,000 Estimated Costs of Expenses Outside of this Agreement: a. Printing and Copy b. Postage Collins Strategic Group Exhibit A SCOPE OF SERVICES Facilitation of the National City Community and Police Relations Commission Page 3 of 4 1500 75 Community Outreach August - Initial Planning Matricular Workshop September — Production Matricular Workshop October — No Meeting November Hearing Local Business Issues December — No Meeting January Hearing Senior Issues Schedule 2 Work Plan Complaint Review Subcommittee August _ Joint Meeting Review of Existing Complaint Review Process September _ Working Session CPRC Operating Procedures October _ Working Session CPRC Operating Procedures November IA Report on YTD 2004 Compliants (Closed Session) December No Meeting January No Meeting Police Procedures August Joint Meeting Review of Existing Complaint Review Process September Commission Training Ride-Alongs October Commission Training Officer Recuritment Process November _ Commission Training Deadly Force - Shooting Review Board December No Meeting January Commission Training Prisoner Restraint Collins Strategic Group Exhibit A SCOPE OF SERVICES Facilitation of the National City Community and Police Relations Commission Page 4 of 4 CPRC Regular Meeting August No Meeting September Community Workshop Uses of the Matricular Card October Report CPRC Operating Procedures November Public Hearing CPRC Operating Procedures December No Meeting January Department of Justice Report City of National City, California COUNCIL AGENDA STATEMENT September 7, 2004 MEETING DATE 9 AGENDA ITEM NO. ITEM TITLE AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND JANIE ANDERSON CONSULTING SERVICES TO PROVIDE PROFESSIONAL FUND RAISING SERVICES, NOT TO EXCEED $52,000, FOR THE NATIONAL CITY LIBRARY CAPITAL CAMPAIGN. PREPARED BY DEPARTMENT Anne Campbell Library EXT. 4 3 5 0 EXPLANATION The Construction of the new National City Public Library is well underway, and on a parallel track, the Library's capital campaign for the new library is moving from a planning stage into the public phase. Janie Anderson, the Library's capital campaign consultant, has laid the foundation for the campaign, supplying professional expertise, and directing library staff and volunteers to implement the plan. In addition to developing a theme, print materials and a donor database, Janie has researched and identified potential foundation donors, and written and submitted the first applications. Janie has given structure to the campaign, with special plans for different segments of the community: business, community organizations, schools, and individuals. With the strategies and plans in place, the next phase will launch the public campaign, with a target of generating over a $lmillion in donations prior to the opening of the new Library. Attached please find the Proposal for the next phase of the campaign. ( Environmental Review N/A MIS Approval Financial Statement Approved By: Finance Director The fee agreed upon to perform the work will not exceed $52,000. Funds are available in the Library's Fund 108 for this purpose. Account No. STAFF RECOMMENDATION Approve the amendment to the agreement between, the City of National City and Janie Anderson Consulting Services. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS l Listed Below l Resolution No. A-200 (Rev. 7/03) RESOLUTION NO. 2004 — 173 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDEMENT TO THE AGREEMENT WITH JANIE ANDERSON CONSULTING SERVICES TO PROVIDE PROFESSIONAL FUND RAISING SERVICES FOR THE NATIONAL CITY LIBRARY CAPITAL CAMPAIGN` WHEREAS, on December 2, 2003, the City Council adopted Resolution No. 2003-163, which approved an agreement with Janie Anderson Consulting Services to provide professional fund raising services for the National City Library Capital Campaign fund; and WHEREAS, the term of said Agreement expired on June 30, 2004; and WHEREAS, the City and Janie Anderson Consulting Services desire to amend Section 2 of the Agreement extending the term of the Agreement to begin September 8, 2004, and end on June 30, 2005. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an Amendment to"Agreement with Janie Anderson Consulting Services to provide professional fund raising services for the National City Library Capital Campaign fund beginning September 8, 2004, and ending on June 30, 2005. Said Amendment to Agreement is on file in the -Office of the City Clerk. PASSED and ADOPTED this 7th day of September, 2004 Nick Inzunza, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney NATIONAL CITY PUBLIC LIBRARY PROPOSAL TO NATIONAL CITY FOR CAMPAIGN FUNDING For September, 2004 to June 30, 2005 Janie Anderson Consulting Services will provide consulting services for the million - plus dollar capital campaign for the new National City Public Library. Scope of Services 1. Strategy Development and Planning • Continue to build list of prospective donors — foundation, corporate and individual • Recruit additional members for campaign committee • Solicit assistance and expertise from community leaders • Develop strategies and direct personal solicitations of all top prospects • Working with campaign committee, develop and direct campaign for businesses in National City • Working with campaign committee, develop and direct campaign in conjunction with Mile of Cars • Working with City Librarian, develop and direct community campaign, including involvement of schools and civic groups • Develop and direct mail campaign • Continue developing and submitting proposals to prospective foundation donors, in coordination with campaign coordinator 2. Coaching and Training • Provide advice and direction for capital campaign committee • Provide advice and direction for City Librarian and Campaign Coordinator in development techniques and strategies • Provide training for capital campaign committee and staff in cultivation and solicitation techniques 3. Materials Development and Campaign Support • Develop brochure to present the campaign to prospective donors • . Develop other printed materials for campaign (bookmarks, notes) • Develop direct mail appeal • Revise portion of website devoted to campaign, including online giving opportunity • Develop donor recognition system for installation in library 4. Attendance at Meetings • Presentations to the City Council, Library Board, Friends of Library, as requested, on the progress of the campaign • Attendance at meetings of capital campaign committee Compensation and Payment The total cost of the work shall not exceed $52,000. Length of Agreement The project term shall by from September 7, 2004 through June 30, 2005. AMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND JANIE ANDERSON CONSULTING SERVICES TO PROVIDE PROFESSIONAL FUND RAISING SERVICES FOR THE NATIONAL CITY LIBRAY CAPITAL CAMPAIGN This Amendment to Agreement is entered into this 7th day of September 2004, by and between the City of National City ("CITY") and Janie Anderson Consulting Services, ("CONTRACTOR"). RECITALS A. WHEREAS, on December 2, 2003, CITY and JANIE ANDERSON CONSULTING SERVICES entered into an agreement entitled "Agreement between the City of National City and Janie Anderson Consulting Services" to provide professional fund raising services for the National City Library Capital Campaign; and B. WHEREAS, the term of said Agreement expired on June 30, 2004; and D. WHEREAS, the CITY and CONTRACTOR now wish to amend Section 2 of said Agreement, concerning the extension of the term of said Agreement. NOW, THEREFORE, in consideration of the mutual benefit to be derived therefrom, CITY and CONTRACTOR agree to amend Section 2 of the "Agreement between the City of National City and Janie Anderson Consulting Services," to include the following language: EXTENSION: The term of this Agreement shall begin on September 8, 2004, and end on June 30, 2005. Except as otherwise provided herein, all of the provisions of the Agreement between the City of National City and Janie Anderson Consulting Services, dated December 2, 2003, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed the day and year first herein set forth. CITY OF NATIONAL CITY JANIE ANDERSON CONSULTING SERVICES By: By: Crre Nick Inzunza, Mayor *lie Anderson resident APPROVED AS TO FORM: George H. Eiser, III City Attorney Professional Fund Raising New NC Public Library Amendment to Agreement Janie Anderson Consulting Services AMENDMENT TO AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND JANIE ANDERSON CONSULTING SERVICES TO PROVIDE PROFESSIONAL FUND RAISING SERVICES FOR THE NATIONAL CITY LIBRAY CAPITAL CAMPAIGN This Amendment to Agreement is entered into this 7th day of September 2004, by and between the City of National City ("CITY") and Janie Anderson Consulting Services, ("CONTRACTOR"). RECITALS A. WHEREAS, on December 2, 2003, CITY and JANIE ANDERSON CONSULTING SERVICES entered into an agreement entitled "Agreement between the City of National City and Janie Anderson Consulting Services" to provide professional fund raising services for the National City Library Capital Campaign; and B. WHEREAS, the term of said Agreement expired on June 30, 2004; and D. WHEREAS, the CITY and CONTRACTOR now wish to amend Section 2 of said Agreement, concerning the extension of the term of said Agreement. NOW, THEREFORE, in consideration of the mutual benefit to be derived therefrom, CITY and CONTRACTOR agree to amend Section 2 of the "Agreement between the City of National City and Janie Anderson Consulting Services," to include the following language: EXTENSION: The term of this Agreement shall begin on September 8, 2004, and end on June 30, 2005. Except as otherwise provided herein, all of the provisions of the Agreement between the City of National City and Janie Anderson Consulting Services, dated December 2, 2003, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed the day and year first herein set forth. CITY OF NATIONAL CITY JANIE ANDERSON CONSULTING SERVICES By: Nick Inzunza, Mayor APPROVED AS TO FORM: George H. Eiser, III City Attorney By: 26Ge nle Anderson resident Professional Fund Raising New NC Public Library Amendment to Agreement Janie Anderson Consulting Services City of National City, California COUNCIL AGENDA STATEMENT September 07, 2004 MEETING DATE AGENDA ITEM NO. 10 (-ITEM TITLE WARRANT REGISTER #6 PREPARED BY R. Palazo EXPLANATION DEPARTMENT Finance EXT. Marylou: Matienzo 619-336-4330 Ratification of Warrant Register #6 per Government Section Code 37208. Environmental Review N/A MIS Approval Financial Statement Not applicable. Approved B Finance Dir. ' or Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $ 460,274.56. BOARD / COMMISSION IWCOMMEND ATTACHMENTS ( Listed Below ) 1. Warrant Register #6 2. Workers Comp Warrant Register dated 08/04/04 Resolution No. A-200 (Rev. 7/03) Payee POTTER PRINCIPAL FINANCIAL GROUP ACTION TROPHIES & ENGRAVING ADAMSON INDUSTRIES (SOUTH) AIRGAS-WEST ALCATRAZ LOCK & KEY AMERICAN FORENSIC NURSES AT&T WIRELESS SERVICES AUGUSTINE AUSTIN DOORS AXCES INDUSTRIAL SUPPLY INC. BISHOP BLACKIE'S TROPHIES AND AWARD BUSH POWER BRAKE SERVICE BUSINESS INSURANCE BUTLER'S MILL, INC. CA SCHOOL RESOURCE OFFICERS' CABRALES CALIFORNIA COMMERCIAL SECUR CALIFORNIA ELECTRIC SUPPLY CARQUEST AUTO PARTS CINGULAR WIRELESS CITY OF NATIONAL CITY CITY OF SAN DIEGO COLORALL TECHNOLOGIES CORPORATE EXPRESS City of National City WARRANT'REGISTER # 06 8/10/04 Description chk no RETIREE HEALTH BENEFITS AUG 2004 401K PPE 07/23/04 195022 195023 ACCOUNTABILITY TAGS FOR CAPT KILLACK I95024 FFF MONARCH SUMMIT/ARMOR MOP 45714-REGULATOR REKEYED CYCLINDERS #288 SUSPECT BLOOD WITHDRAWALS, URINE TE5.195028 CDPD WIRELESS SRVC FOR NCPD #25410762 195029 125 PL;AN REIMB/AUGUSTINE/04/05 195030 REPAIR AND REPLACE DOORS AND WINDOW 195031 DRAIN AWAY/NON ACID DRAIN OPENER 12 C 195032 ADV MEALS/RANDY BISHOP MOP 45692-NAME TAGS MOP 45694-REBUILT POWER BOOSTER BUSINESS INSURANCE RENEWAL/KASSIA MOP 45695-REMUDA FULL STRENGTH REGISTRATION/J TELLEZ & S VILLARIASA ADV MEALS/MILEAGE/ISELA CABRALES MOP 45754-KEY BLANK/SECURITY BOW MOP 45698-MISC ELEC SUPPLIES MOP 47557-EXACT FIT WIPER 195025 195026 195027 195033 195034 195035 195036 195037 195038 195039 195040 195041 195042 WIRELESS SRVC FOR MAYORS OFF #11378285195043 PETTY CASH JPA COSTS, ARJIS UTILIZATION, DIRECT & REPAIR BUMPERS/LIC 4FHT445 195044 195045 195046 MOP 45704-BNDR STG/FILE JACKET LTR SLSF.195047 chk date amount 8/5/04 8/6/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 150.00 2,050.77 3.77 3,596.58 165.43 295.00 1,875.00 1,474.50 230.76 1,562.02 373.57 133.00 32.33 134.69 97.00 126.18 498.00 431.52 145.30 214.68 220.38 227.09 370.36 1,751.00 310.00 2,184.32 1 City of National City WARRANT REGISTER # 06 8/10/04 Payee CRAWFORD CUESTA DAPPER TIRE COMPANY DATA TICKET INC DECISION MANAGEMENT CO., INC. DEPARTMENT OF JUSTICE DEPARTMENT OF JUSTICE DIAZ DIXIELINE LUMBER CO. DOOLEY ENTERPRISES DREW FORD DREW DURRA INK EAGLE EDCO DISPOSAL CORPORATION EMERYVILLE MARRIOTT EXPRESSTEL FIDELES UNGAB FORAND G & A AUTO AIR CONDITIONING GOLDEN WEST COLLEGE GRAINGER GRIEGO H.M. PITT LABS, INC. HOTEL HUNTINGTON BEACH HRADECKY HUNTER'S NURSERY INC. 125 PLAN REIMB/CRAWFORD/04/05 Description chk no 195048 ADV MEALS/ALEX CUESTA GOODYEAR TIRES CITATION PROCESSING JUNE 2004 DMC INSTALLATION SUPPORT 195052 FINGERPRINTING CHRGS FOR NEW CITY EMI195053 FINGERPRINTING CHRGS FOR NEW CITY EMI195054 REIMB SUPPLIES & LUNCHES FOR SURF CAM195055 MOP 45707-MISC STREET SUPPLIES WINCHSTER RANGER 38+P, 130 GRAIN +P, 195049 195050 195051 195056 195057 MOP 49078-PART NO F75Z2001AA/3F1Z2001BA195058 ADV MEALS/ROBERT DREW AUG 26-28, 2004 195059 MOP 46766-LETTERHEADS AND ENVELOPES 195060 195061 195062 195063 195064 195065 #10 WINDOW ENVELOPES SERVICE FOR CLEAN UP EVENT ADV LODGING/MICHEAL KING LONG DISTANCE CARRIER, FY0203 REFUND OF FEES FOR TUP APPLICATION ADV MEALS/GERALD FORAND AUG 26-28, 20(195066 195067 195068 195069 195070 195071 195072 195073 195074 PARTS/LABOR ADV TUITION/ISELA CABRALES MOP 65179-METER CLAMP ENGINEERING BOOKS REIMB/GRIEGO WIPE SAMPLES -LEAD ADV LODGING/ISELA CABRALES 125 PLAN REIMB/HRADEC.KY/04/05 MOP 45719-PLANTS(MAGNOLIA-LOAMEX) chk date amount 8/10/04 265.00 8/10/04 133.00 8/10/04 505.37 8/10/04 3,026.60 8/10/04 12,405.17 8/10/04 224.00 8/10/04 92.00 8/10/04 247.54 8/10/04 626.79 8/10/04 3,453.93 8/10/04 940.80 8/10/04 133.00 8/10/04 772.85 8/10/04 607.16 8/10/04 5,967.60 8/10/04 282.24 8/10/04 322.09 8/10/04 65.00 8/10/04 133.00 8/10/04 2,269.38 8/10/04 102.00 8/10/04 355.95 8/10/04 105.65 8/10/04 75.00 8/10/04 1,065.60 8/10/04 17.70 8/10/04 69.39 Payee INTERNATIONAL CODE COUNCIL I INTERNATIONAL CODE COUNCIL I JEFF KATZ ARCHITECTURE KNORR SYSTEMS INC LASER SAVER INC LONG'S DRUG STORES MAGGIORA MAIN ST. ANIMAL HOSPITAL MICHAEL KING MICHAEL KING N C CHAMBER OF COMMERCE N C CHAMBER OF COMMERCE NAPA AUTO PARTS NATIONAL CITY AUTO TRIM NATIONAL CITY DETAIL SHOP NC SENIOR NUTRITION PROGRAMS NC SENIOR NUTRITION PROGRAMS NEXUS INTEGRATED SOLUTIONS OLIVARES ONE HOUR PHOTO STOP PACIFIC SAFETY COUNCIL PAPER DIRECT, INC. PARTS PLUS AUTOSTORE #713 PBS&J PECI PENHALL COMPANY PERRY FORD City of National City WARRANT REGISTER # 06 8/10/04 Description chk no chk date amount CODE BOOKS FOR BLDG & SFTY CODE BOOKS FOR BLDG & SFTY 195075 8/10/04 272.07 195076 8/10/04 59.00 PROF SRVCS JUN 2004 -SCHEMATIC DESIGN 195077 8/10/04 1,680.00 ACID-53 GAL DRUM 195078 8/10/04 497.17 195079 8/10/04 81.84 195080 8/10/04 64.88 195081 8/10/04 213.67 195082 8/10/04 149.94 195083 8/10/04 1,895.00 ADV MEALS/CAR RENT/M KING AUG 16-18'04 195084 8/10/04 358.00 CITY ENHANCEMENT FUND AUG 2004 195085 8/10/04 4,995.83 SOUVENIR CUPS FOR TECATE VISIT 7/14/04 195086 8/10/04 150.75 MOP 45735-PART NO 66260 1998 FORD TAURU195087 8/10/04 939.75 MOP 45736-REPAIRUNIT 389 195088 8/10/04 102.36 195089 8/10/04 230.00 195090 8/10/04 420.00 195091 8/10/04 35.00 TELECOM SERVICES - MOVE ADD CHANGES 195092 8/10/04 1,096.00 125 PLAN REIMB/OLIVARES/04/05 195093 8/10/04 69.61 MOP 65198-DEV & PRINT PHOTOS 195094 8/10/04 81.17 REGIST COSS/TONY GAUT 195095 8/10/04 1,499.00 8/10/04 103.90 MOP 64946-AOC 20-7254 PUMP/CORE 195097 8/10/04 130.36 PROF SRVCS7UNE SRVCS-TAX ROLL ADMIN 195098 8/10/04 9,291.50 ADV MEALS/MICHAEL PECI AUG 26-28, 2004 195099 8/10/04 133.00 MOP 45725-TONER CTRG HP 1012 OEM MOP 45727-PHOTO PROCESSING 125 PLAN REIMB/MAGGIORA/04/05 VET CARE FOR POLICE K9 DOGS 125 PLAN REIMB/KING/04/05 MOP 45737-DETAIL #355 BOXED LUNCHES/SURF CAMP MAYOR'S MEETING JULY 14, 2004 PAPER FOR PROMOTIONAL ANNOUNCEMEN1195096 MAY 2004 SRVCS-REMOVAL OF BRIDGE MOP 45703-ABS LIGHTS FOR UNIT 385 195100 8/10/04 4,267.10 195101 8/10/04 344.50 City of National City WARRANT REGISTER # 06 8/10/04 Payee POOL SUPPLY OF ORANGE COUNT PRUDENTIAL OVERALL SUPPLY PTO SALES. PUENTES Description chk no chk date amount CHLORINATING BRIQUETTES MOP 45742-WHITE BATH TOWEL CABLE #375 ADV MEALS/AUG 26-28, 2004 RESERVE RON BAKER CHEVROLET-GEO-ISU MOP 45751-REPAIRED UNIT 306 RUSS' BEE REMOVAL S.D. COUNTY SHERIFF'S DEPT. S.D. ROTARY BROOM CO. INC. SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN JOSE MARRIOTT SANCHEZ SASI SBC/MCI SBC/MCI SDMSE-SAN DIEGO PROJ HEARTBE/ SHULTZ BEE REMOVAL FR CITY PROPERTIES BOOKING FEES APR 1, 2004 - JUN 30, 2004 MOP 62683-MOBIL POLY/WIRE 600 METAL BA195109 195102 8/10/04 9,218.02 195103 195104 195105 195106 FACILITY/ELECTRIC BILL#94282909927 FACILITY/ELECTRIC BILL#86482714057 FACILITY/ELECTRIC BILL#10441036857 STREET/ELECTRIC BILL#76860974845 FACILITY/ELECTRIC BILL#10439934345 FACILITY/ELECTRIC BILL#68199629265 STREET/ELECTRIC BILL#07385071072 ADV LODGING/RESERVE OFFICERS 125 PLAN REIMB/SANCHEZ/04/05 195107 195108 195110 195111 195112 195113 195114 195115 195116 195117 195118 FLEXIBLE SPENDNG/PREM ONLY 8/01-10/31/0,195119 TELEPHONE SRVCS #337-257-2187-906 TELEPHONE SRVCS #619 477-97386438 195120 195121 CPR/AED RE-CERTIF TRAINING FOR EMPLOY 195122 ADV MEALS/J SHULTZ AUG 26-28, 2004 195123 SOUTH BAY WINDOW & GLASS CO 31 1/2X54 1/2 195125 SPARKLETTS SPECIALTY LIGHTING SUPERCO SPECIALTY PRODUCTS SWEETWATER AUTHORITY WATER SUPPLY FOR OFFICE/CITY COUNCIL 195126 LIGHT BULBS & FLUORESCENT LAMPS 3030/EX-IT Q WATER SERVICE#920-6000-0 195127 195128 195129 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 640.63 75.05 133.00 411.69 375.00 55,594.00 741.32 11,416.56 9,980.63 3,806.43 1,416.74 726.63 725.45 130.94 2,656.50 180.00 492.00 303.32 228.18 555.00 133.00 111.77 79.80 258.92 489.68 37.68 City of National City WARRANT REGISTER # 06 8/10/04 Payee SWEETWATER AUTHORITY SWEETWATER AUTHORITY SWEETWATER AUTHORITY SYSTEMS FOR PUBLIC SAFETY THE LIGHTHOUSE, INC. TOM MOYNAHAN TOPECO PRODUCTS UNDERGROUND SERV ALERT VALLEY INDUSTRIAL SPECIALTIES VALLEY INDUSTRIAL SPECIALTIES WELDERS SUPPLY & EQUIPMENT C WILLY'S ELECTRONIC SUPPLY ACE UNIFORMS & ACCESSORIES,I CAPF CALIFORNIA LAW ENFORCEMENT CITY ATTORNEYS ASSOCIATION CITY OF NATIONAL CITY CORPORATE EXPRESS DELTA DENTAL DELTACARE (PMI) DIAZ DIXIELINE LUMBER CO. DURRA INK FLEET SERVICES, INC FORTIS BENEFITS FORTIS BENEFITS INSURANCE CO FORTIS BENEFITS INSURANCE CO Description STREET/WATER BILLS#920-1000-0 FACILITIES/WATER BILLS#153-3600-0 SEWER/WATER BILLS#920-3000-0 GOVERNMENTAL PURPOSES MOP 45726-FUEL LEVEL SENDER MOP 45734-TOWED UNIT 380 MOP 63849-MISC SHOP SUPPLIES UNDRGND SERVICE AUG 2004 MOP 46453-FLOWEASY DRAIN OPENER MOP 46453-SUPPLIES FOR LIB & MUNI POOL 7.5 GAL PROPANE FORKLIFT MOP 45763-USB CABLE/TINNED END/PLUG UNIFORMS FOR PKG ENFORCEMENT CREW FIRE/LTD AUG 2004 PD/LTD AUG/2004 chk no chk date amount 195130 8/10/04 124.56 195131 195132 195133 195134 195135 195136 195137 195138 195139 195140 195141 195142 195143 195144 ANNUAL MEMBERSHIP DUES/EISER & HRAD1195145 PETTY CASH MOP 45704-MISC SUPPLIES DENTAL INS AUG/2004 DENTAL INS AUG 2004 195146 195147 195148 195149 REIMB PURCHASE SUPPLIES FOR SURF CAMF195150 MOP 45707-MISC SUPPLIES MOP 46766-BUSINESS CARDS INV# 2241980024 - KIT-SHOE/AXLE VTL AUG 2004 MGMT/LTD 08/2004 LIFE INS AUG/2004 195151 195152 I95153 195154 195155 195156 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 8/10/04 112.16 74.58 2,655.70 243.67 224.00 94.82 450.80 265.20 363.19 103.43 33.41 412.60 624.00 1,677.00 620.00 573.82 741.91 14,422.35 3,583.76 177.80 154.00 85.66 863.61 2,132.28 2,518.77 1,869.00 City of National City WARRANT REGISTER # 06 8/10/04 Payee HEALTH NET HEALTH NET HEALTH NET HEALTH NET HEALTH NET HEALTH NET INTERNATIONAL CODE COUNCIL I Description HEALTH INS 57135A 08/2004 HEALTH NET-57135F/AUG 04 HEALTH-RET INS/85027B 08-2004 HEALTH -ELECT INS 08-2004 85037A HEALTH NET-57135G/AUGO4 HEALTH NET-57135J/AUG 04 CODE BOOKS FOR BLDG & SFTY KAISER FOUNDATION HEALTH PLA KAISER INS 08-2004 KAISER FOUNDATION HEALTH PLA KAISER INS RETIREES 08-2004 PACIFIC AUTO REPAIR REED SAN DIEGO PARALEGAL ASSO SMART & FINAL SURF TECHNICIANS, INC TRIPLE THREAT COPIER SOLUTIONS COUNTY OF SAN DIEGO DISCOUNT CELLULAR ACCESSORIE DIXIELINE LUMBER CO GIBBS MWB BUSINESS SYSTEMS NATL CITY CHAMBER OF COMMER SAN DIEGO GAS & ELECTRIC SD NEIGHBORHOOD NEWSPAPERS SOUTH COUNTY SHERIFF TARULLI TIRE INC.-SAN DIEGO WEBSTER FRONT-END ALIGNMENT— REIMB TRVL EXPS/HEALTH WELLNESS SYMI195167 SDPA MEETING 8/17/04- GINNY ORCUTT MOP 45756-MISC SUPPLIES SURFBOARD, 7'6" SOFTOP BLUE/B3-YELLOW FOOTBALL FLAGS, MEDIUM YELLOW GENERAL CLEANING & TESTING ON COPIER PPE 07/24/04 PLASTIC HOLSTER MOP 45707-MATERIALS & SUPPLIES REIMB EMPLOYEE WELLNESS EQUIPT MAINT AGREEMENT FOR COPIER CENTURION AWARDS BREAKFAST GAS 06/29/02 - 07/29/04 AD FOR HERITAGE DAYS 07/23/04 -07/23/04 PPE 07/24/04 - MANUEL QUINONES MOP 47940- WHEEL SWITCH REIMB AIRFARE FOR APTA CONFERENCE chk no chk date amount 195157 8/10/04 50,064.08 195158 8/10/04 1,958.47 195159 8/10/04 1,370.08 195160 8/10/04 913.30 195161 8/10/04 313.06 195162 8/10/04 260.20 195163 8/10/04 49.00 195164 8/10/04 98,065.51 195165 8/10/04 1,839.34 195166 8/10/04 48.00 8/10/04 197.44 195168 8/10/04 10.00 195169 8/10/04 439.17 195170 8/10/04 1,249.90 195171 8/10/04 165.44 195172 8/10/04 79.50 195173 8/10/04 258.05 195174 8/10/04 16.01 195175 8/10/04 31.28 195176 8/10/04 280.12 195177 8/10/04 863.22 195178 8/10/04 100.00 195179 8/10/04 108.31 195180 8/10/04 220.00 195181 8/10/04 79.19 195182 8/10/04 100.00 195183 8/10/04 1,431.60 6 City of National City WARRANT REGISTER # 06 8/10/04 Payee JEFF KATZ ARCHITECTURE BAYSHORE TRANSIT MGMT 1NC JEFF KATZ ARCHITECTURE Description JUNE SRVCS-CONSTRUCTION ADMIN PAYROLL CK DTD 07/30/04 JUNE SRVCS-CONSTRUCTION ADMIN chk no chk date amount 195184 8/10/04 1,254.36 195185 8/10/04 46,504.35 200059 8/10/04 2,984.14 Total Workers compensation checks 8638 8639 8640 8641 8642 8643 8644 8645 8646 8647 8648 8649 8650 8651 8652 8653 8654 8655 8656 8657 8658 8659 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 $ 429,451.60 76.77 71.44 8.16 23.66 320.00 370.00 32.30 1,302.25 1,122.00 1,059.32 413.29 438.90 83.94 12.92 102.03 584.65 707.03 952.96 85.00 42.91 172.50 18.84 7 City of National City WARRANT REGISTER # 06 8/10/04 Payee Description chk no chk date 8660 8/4/04 8661 8/4/04 8662 8663 8664 8665 8666 8/4/04 8/4/04 8/4/04 8/4/04 8/4/04 8667 8/4/04 8668 8/4/04 8669 8/4/04 8670 8/4/04 8671 8/4/04 8672 8/4/04 amount 39,55 204.29 82.39 35.70 59.29 1,739.13 147.19 141.08 1,226.70 627.36 130.01 13,469.40 4,920.00 Total $ 30,822.96 *CK#195124 — VOID *C10195023 — TRANSIT WARRANT *CK#195172-195183 — TRANSIT WARRANTS *CK#195185 — TRANSIT WARRANT *CK#200059 — PAID OUT OF HUD GUARANTEED OF THE NEW FIRE STATION. Grand Total 1 CHECK $ 2,050.77 12 CHECKS $ 3,567.28 1 CHECK $ 46,504.35 LOAN FUND ACCT FOR THE CONSTRUCTION. 1 CHECK $ 2,984.14 460,274.56 8 City of National City WARRANT REGISTER #6 8/10/04 001 GENERAL FUND 105 PARKS MAINTENANCE FUND 111 P.O.S.T. FUND 125 SEWER SERVICE FUND 136 TINY TOT CLASSES FUND 189 CIVIC CENTER REFURBISHING 212 PERSONNEL COMPENSATION FUND 231 HOUSING PILOT PROGRAM 250 NEW FIRE STATION CONSTRUCTION 254 LEAD -BASED PAINT HAZARD REDUC 301 GRANT-C.D.B.G. 302 CDC PAYMENTS 308 GRANT -HIGHWAY BRIDGE REHAB 552 TDA 626 FACILITIES MAINT FUND 627 LIABILITY INS. FUND 628 GENERAL SERVICES FUND 629 INFORMATION SYSTEMS MAINTENA 630 OFFICE EQUIPMENT DEPRECIATION 631 TELECOMMUNICATIONS REVOLVI 632 GENERAL ACCOUNTING SERVICES 643 MOTOR VEHICLE SVC FUND 724 COBRA/RETIREE INSURANCE TOTAL 258,792.74 591.47 1,912.36 9,829.65 19.94 1,680.00 150.00 649.66 2,984.14 75.00 7,569.49 13,720.86 4,267.10 52,217.84 31,322.28 32,474.96 10,728.87 23.09 12,405.17 3,651.18 173.11 8,632.20 6,403.45 460,274.56 9 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. CITY MANAGER FINANCE COMMITTEE NICK INZUNZA, MAYOR -CHAIRMAN RONALD J. MORRISON, MEMBER FRANK PARRA, MEMBER LUIS NATIVIDAD, MEMBER FIDELES UNGAB, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 7TH DAY OF SEPTEMBER 2004. AYES NAYS ABSENT City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE September 7, 2004 11 AGENDA ITEM NO. / ITEM TITLE WARRANT REGISTER #7 PREPARED BY DEPARTMENT EXT. R. Palazo Finance EXPLANATION Marylou Matienzo 619-336-4330 Ratification of Warrant Register #7 per Government Section Code 37208. Environmental Review Financial Statement Not applicable. N/A MIS Approval Approved By Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $ 1,062,101.54. BOARD / COMMISSION R COMME D.TION ATTACHMENTS ( Listed Below ) 1. Warrant Register#7 2. Workers Comp Warrant Register dated 08/11/04 3. Payroll Warrant Register dated 08/11/04 Resolution No. Pavee BANK OF AMERICA SOUTHWEST SHERIFF'S STATION BAKER & TAYLOR BAKER & TAYLOR EBSCO GREENWOOD PUBLISHING GROUP LIBRARY VIDEO COMPANY MIDWEST TAPE OFFICE SUPPLIES PLUS OXFORD UNNERSITY PRESS THE GALE GROUP U.S. POSTMASTER AMAZON.COM CREDIT AT&T CHILDS WORK/CHILDSPLAY CNA CUMMINS DYNIX INC. LAKESHORE LEARNING MATERIALS LITERACY WORKS ORIENTAL TRADING, CO., INC. QUILL CORPORATION SCHOOL -AGE NOTES, INC. SPRINT City of National City WARRANT REGISTER # 7 8/17/04 Description chk no chk date amount MAYOR'S TRVL EXP/NALEO CONF/LEAGUE OF 195186 8/12/04 591.57 SHERIFF'S REPORT 195187 8/12/04 15.00 BOOKS 195188 8/17/04 215.97 BOOKS 195189 8/17/04 321.55 PERIODICALS AND NEWSPAPERS 195190 8/17/04 5,994.60 BOOKS 195191 8/17/04 363.20 PHOTOGRAPHIC SUPPLIES 195192 8/17/04 9.95 PHOTOGRAPHIC SUPPLIES 195193 8/17/04 64.33 OFFICE SUPPLIES 195194 8/17/04 47.35 BOOKS 195195 8/17/04 819.64 BOOKS 195196 8/17/04 209.92 POSTAGE 195197 8/17/04 222.00 INSTRUCTIONAL SUPPLIES (ELLI) 195198 8/17/04 217.39 TELEPHONE (ELLI/WOW) 195199 8/17/04 67.00 INSTRUCTIONAL SUPPLIES (ELLI) 195200 8/17/04 224.06 EXPERT SERVICES (AMERICORPS/CNCS) 195201 8/17/04 1,111.00 EXPERT SERVICES (AMERICORPS/CNCS) 195202 8/17/04 74.00 MATERIALS & SUPPLIES (WOW) 195203 8/17/04 223.59 INSTRUCTIONAL SUPPLIES (ELLI) 195204 8/17/04 3,314.45 EXPERT SERVICES (AMERICORPS/CNCS) 195205 8/17/04 2,526.29 MATERIALS & SUPPLIES (WOW) 195206 8/17/04 157.15 MATERIALS & SUPPLIES (ELLI) 195207 8/17/04 403.96 BOOKS (ELLI) 195208 8/17/04 1,145.21 TELEPHONE (WOW) 195209 8/17/04 28.97 1 SUTTER COUNTY LIBRARY EXPERT SERVICES (AMERICORPS/CNCS) 195210 8/17/04 120.00 ACEDO REHAB PURCH OF CAMP SUPPLIES 195211 8/17/04 260.43 ACEDO REIMB TEEN PROG EXPS 195212 8/17/04 219.92 ADAMSON INDUSTRIES (SOUTH) ELECTRIC/KEY OVERRIDE 195213 8/17/04 105.66 ALLSTAR FIRE EQUIPMENT INC BARRIER WEAR COAT #4400SD-10C. - 195214 8/17/04 375.75 ALTEC INDUSTRIES INC. HYDRAULIC VALVE MANUAL- 195215 8/17/04 561.17 AMERICAN FORENSIC NURSES SUSPECT BLOOD WITHDRAWALS, URINE TES1 195216 8/17/04 450.00 AMERICAN PATRIOT INDUSTRIES PINA COLADA ODOR CONTROL -QUARTS 195217 8/17/04 264.50 AUSTIN DOORS REPAIR 1 DOOR/REATTACHED HINGES 195218 8/17/04 275.00 AUSTIN J. OLIVER USE OF PROPERTY 195219 8/17/04 300.00 AVIVA TRAVEL AIRFARE/DAVID ESPIRITU 195220 8/17/04 268.20 AYRES HOTEL ADV LODGING/KEN SPRINGER 195221 8/17/04 500.45 AYRES HOTEL ADV LODGING/FRANK KLOS AUG 23-27, 2004 195222 8/17/04 500.45 AYRES HOTEL ADV LODGING/MARK SEGAL 195223 8/17/04 200.18 BONITA PET HOSPITAL EMERGENCY ANIMAL CARE FOR STRAY AND. 195224 8/17/04 162.72 CALIFORNIA COMMERCIAL SECURITY MOP 45754-5 PIN STANDARD KEY 195225 8/17/04 27.48 CALIFORNIA ELECTRIC SUPPLY MOP 45698-MISC ELCTRCL SUPLS FOR LIBRAR 195226 8/17/04 212.78 CARQUEST AUTO PARTS AUTOMOTIVE SUPPLIES 195227 8/17/04 240.84 CARRERA'S AUTO DETAIL DETAILED/LICENSE 1085988 195228 8/17/04 150.00 CARRIER JOHNSON, INC. JUNE-JULY 2004 SERVICES 1952291 8/17/04 20,239.40 CITY OF CHULA VISTA ANIMAL SHELTER SRVCS JUNE 2004 195230 8/17/04 8,342.01 CLAIREMONT SURF SHOP LYCRA SHIRTS TO BE USED DURING SURF CA 195231 8/17/04 140.08 COLANTUONOB& LEVIN PC PROPOSITION 218 CONSULTING SERVICES 195232 8/17/04 1,035.00 CORPORATE EXPRESS MOP 45704-PRINT CTRG DJ970 TRICLR 195233 8/17/04 29.61 COUNTY OF SAN DIEGO PERMIT TO OPERATE 2004 195234 8/17/04 260.00 COUNTY OF SAN DIEGO GEN HAZARD MATLS PERMIT FEES 195235 8/17/04 2,039.00 CSK AUTO (KRAGEN) AUTOMOTIVE SUPPLIES 195236 8/17/04 25.54 DANIEL PEARCE/ RPM WELDING MOP 45749-WELD REPAIR DOOR ELTOYON PA 195237 8/17/04 158.62 DAY WIRELESS SYSTEMS JULY/AUG/SEPT 2004 SERVICES 195238 8/17/04 1,526.29 DAY WIRELESS SYSTEMS IC,PART #5180068C08 195239 8/17/04 772.18 2 DEPARTMENT OF TRANSPORTATION HIGHWAY LIGHTING JUNE 2004 BILLING 195240 8/17/04 4,597.01 DION INTERNATIONAL TRUCK INC. ENGINE OIL HOSE 195241 8/17/04 76.49 DIXIELINE LUMBER CO. MOP 45707-MISC ELECTRICAL SUPLS 195242 8/17/04 720.96 DREW FORD MOP 49078-PIP ASY PART NO F47Z9034N 195243 8/17/04 416.21 EMERYVILLE MARRIOTT ADV LODGING/DAVID ESPIRITU 195244 8/17/04 282.24 ESPIRITU ADV MEALS/CAR RENTAL/ESPIRITU 195245 8/17/04 373.00 FEDERAL SIGNAL CORPORATION REFLECTOR & TERMINAL ASSY/Z8573180A 195246 8/17/04 70.96 FEDEX FEDEX CHRGS 195247 8/17/04 20.26 FON-JON KENNELS KENNEL IMPOUNDED POLICE K9, DUKE PER 195248 8/17/04 810.00 GROSSMAN PSYCHOLOGICAL ASSOC. PRE -EMPLOYMENT PSYCHOLOGICAL EXAMS 195249 8/17/04 960.00 GTC SYSTEMS, INC. NETWORK ENGINEERING SERVICES AS NEEDI I95250 8/17/04 4,343.88 HARTS AUTO SUPPLY BRAKE PARTS 195251 8/17/04 742.00 HEARTLAND SERVICES, INC. WHOLE UNIT DIAGNOSTIC FEE FOR LCD 195252 8/17/04 1,482.32 HOME DEPOT/GECF I2X48 SHELF 195253 8/17/04 387.28 HOME DEPOT/GECF KILZPRIMER 195254 8/17/04 265.08 HYDRO-SCAPE PRODUCTS INC. MOP 45720-ROUNDUP DRY QUICKPRO/MALAT 195255 8/17/04 148.43 INSIGHT PUBLIC SECTOR 1-YEAR EXTENDED WARRANTY ON 37 CF-27 195256 8/17/04 9,808.32 INSIGHT PUBLIC SECTOR SALES TAX ON INV#110103417, PO#66345 195257 8/17/04 760.15 JANNEY & JANNEY ATTY SRVC, INC AUGUST 2004 RETAINER FEE 195258 8/17/04 50.00 JEFF KATZ ARCHITECTURE JULY 2004 ARCHITECTURAL SRVCS 195259 8/17/04 7,520.00 JOBS AVAILABLE INC. ADVERTISING JOB ANNOUNCEMENT 195260 8/17/04 206.25 KLEINFELDER, INC. JUNE 2004 SRVCS-NC PUBLIC LIBRARY 195261 8/17/04 19,886.06 KLOS ADV MEALS & MILEAGE/F KLOS 195262 8/17/04 159.96 LEXIS-NEXIS ONLINE CHARGES FOR JULY 2004 195263 8/17/04 132.77 LEXIS-NEXIS CA CIVIL DISCOVERY 2004 SUPPLEMENT 195264 8/17/04 125.85 LEXIS-NEXIS CA DEER LEGISLATION SRVC ONE YEAR RENT 195265 8/17/04 109.05 LEXIS-NEXIS DEERINGS 2004 RULES OF COURT SUPPLEME1' 195266 8/17/04 16.17 LEXIS-NEXIS CA CODES 6 IN 12004 RULES OF COURT SUPP 195267 8/17/04 16.17 MACAFEE & EDWARDS, INC MEXICAN CAR INSURANCE/NICK INZUNZA 195268 8/17/04 38.30 MAINTEX, INC. SHOWER CURTAIN 195269 8/17/04 986.87 3 MARTINEZ REND BUSINESS LICENSE/MARTINEZ 195270 8/17/04 50.00 MAYER REPROGRAPHICS PRINTS FOR SPEC 03-10 195271 8/17/04 53.71 MINUTEMAN PRESS MOP 47939-APPLICATION FORMS 195272 8/17/04 74.12 MMASC MMASC MEMBERSHIP FY05/WALTER AMEDEE 195273 8/17/04 25.00 MYERS TIRE SUPPLY TORQUE 21MM 60# BLK 195274 8/17/04 300.75 N & U TRUCKS & AUTO RECYCLING MATERIAL 195275 8/17/04 129.00 NAPA AUTO PARTS MOP 45735-BRK PADS/ROTOR 195276 8/17/04 297.78 NATIONAL CITY DETAIL SHOP MOP 45737-DETAILING UNIT 214 195277 8/17/04 240.00 NATIONAL CITY TROPHY MOP 66556-GOLD BRASS NAME BADGE 195278 8/17/04 5.66 NATIONAL CONFLICT RESOLUTION TECH PERSONNEL SRVCS TUNE 28 & 29, 2004 195279 8/17/04 3,900.00 NATIONAL FORUM FOR BLACK NFBPA MEMBERSHIP/CHRIS ZAPATA 195280 8/17/04 150.00 NEXGEN PART NO AVK-407 195281 8/17/04 454.75 NORTH STAR GRAPHICS NC POLICE VEHICLE GRAPHICS KITS 195282 8/17/04 614.18 ONE HOUR PHOTO STOP MOP 65198-DEV & PRINT PHOTOS 195283 8/17/04 12.93 ORANGE COUNTY SHERIFFS DEPT ADV TUITION/FRANK KLOS & KEN SPRINGER 195284 8/17/04 86.00 ORANGE COUNTY SHERIFF'S DEPT ADV TUITION/MARK SEGAL AUG 23-24, 2004 195285 8/17/04 24.00 OUCHI'S POWER EQUIPMENT MOP 45740-24CC BLOWER VAC IICA 195286 8/17/04 249.97 PARKHOUSE TIRE Q.T.R. ROAD SERV MINI BOOM 195287 8/17/04 138.83 PERRY FORD XWIZ-3079-DA 195288 8/17/04 1,021.67 POWERSTRIDE BATTERY CO INC BATTERIES #184/#380 195289 8/17/04 162.92 PRUDENTIAL OVERALL SUPPLY MOP 45742-STREET UNIFORMS 195290 8/17/04 174.19 PUBLIC EMP RETIREMENT SYSTEM SERVICE PERIOD 08-04-3 195291 8/17/04 58,378.79 RELIABLE SPRING & SUSPENSION ALIGN FRONT END HEAVY TRUCK 195292 8/17/04 125.00 RICK MIDDLESTED LOCK & KEY SDG&E KEYS, AA 84 195293 8/17/04 32.33 SAN DIEGO DAILY TRANSCRIPT ADVERTISING/SPEC 03-2 195294 8/17/04 218.70 SAN DIEGO GAS & ELECTRIC STREET/ELECTRIC BILL#10093014384 195295 8/17/04 25,137.14 SAN DIEGO GAS & ELECTRIC STREET/ELECTRIC BILL#98917081416 195296 8/17/04 3,348.93 SAN DIEGO MANA 12TH ANNUAL BRINDIS GALA 2004 195297 8/17/04 125.00 SAN DIEGO NEIGHBORHOOD NEWS ADVERTISING/SPEC 03-2 195298 8/17/04 331.88 SEGAL ADV MEALS & MILEAGE/SEGAL 195299 8/17/04 129.96 4 SHOCKWEAR T-SHIRT WAVE HUNTER, SAND, 100% COTTON 195300 8/17/04 1,150.77 SOUTHWEST SIGNAL SERVICE, INC. JULY 2004 SRVCS-TRAFFIC SIGNAL MAINT 195301 8/17/04 8,192.53 SPECIALTY LIGHTING LIGHT BULBS & FLUORESCENT LAMPS 195302 8/17/04 119.06 SPRINGER ADV MEALS & MILEAGE/SPRINGER FIELD 195303 8/17/04 159.96 STARTECH COMPUTERS MOP 61744- CANON PWR SHOTS/COMPACT FL, 195304 8/17/04 330.79 STRATACOM PARKING CITATIONS 195305 8/17/04 1,655.19 SUN TRUST NEW FIRE TRUCK RENTAL PAYMENT#6 195306 8/17/04 5,009.63 SWEETWATER AUTHORITY FACILITIES/WATER BILLS 12 ACCTS 195307 8/17/04 23,480.13 SWEETWATER AUTHORITY STREET/WATER BILLS 10 ACCTS 195308 8/17/04 3,766.30 THE LIGHTHOUSE, INC. MOP 45726-SOCKET XXJPIG TAIL COONECTOR 195309 8/17/04 6.11 THE SD EXECUTIVE LIONS CLUB SUMMER DINNER & DANCE JUL 24, 2004 195310 8/17/04 30.00 THE STAR NEWS HERITAGE DAYS AD 195311 8/17/04 425.00 THE STAR NEWS LEGAL ADVERTISING 8/16/04 195312 8/17/04 253.69 THE STAR NEWS ADVERTISING STOCK CLERK/STOREKEEPER 195313 8/17/04 100.00 TRITECH SOFTWARE SYSTEMS CONFIGURATIONS, TESTING, PROJECT 195314 8/17/04 2,958.66 UNION TRIBUNE PUBLISHING CO ONE YR SUBSCRIPTN ACCT#741399 -CITY ATT 195315 8/17/04 156.00 UNITED PARCEL SERVICE UPS SHIPMENT 195316 8/17/04 10.90 US STERLING CAPITAL CORP TRADE SETTLING SRVCS 195317 . 8/17/04 796.81 VALLEY INDUSTRIAL SPECIALTIES MOP 46453-FIRE STATION SUPPLIES 195318 8/17/04 326.00 VENTURE ONE MORTGAGE T&A 00600 RFND DEPOSIT 3035 E 8TH ST/COM 195319 8/17/04 10,063.48 VENTURE ONE MORTGAGE T&A 00590 RFND DEPOSIT 1210 E 4TH/DRIV WY 195320 8/17/04 300.00 WEST GROUP PAYMENT CENTER WEST GROUP - 664 6/21-7/20 BILLING 195321 8/17/04 281.23 WEST GROUP PAYMENT CENTER CA CODES-5TH INSTALLMENT PYMNT 195322 8/17/04 133.17 WILLY'S ELECTRONIC SUPPLY MOP 45763-CLIP/AAA BATTERY/MIRCO PLIER 195323 8/17/04 30.21 WRIGHT REIMB PURCH CAMP FOOD 195324 8/17/04 222.11 ADVANCE BUSINESS GRAPHICS AND BUSINESS CARDS FOR G. MARQUEZ 195325 8/17/04 79.36 AT SYSTEMS WEST INC MONEY TRUCK AUGUST'04 195326 8/17/04 341.78 CINTAS CORPORATION #694 MAINT LAUNDRY SERVICE 195327 8/17/04 176.60 CORPORATE EXPRESS HEWC9720A BLACK TONER FOR PRINTER 195328 8/17/04 1,925.73 CREST OFFSET PRINTING COMPANY BUS SCHEDULES 195329 8/17/04 936.35 5 ENTERPRISES BY CRG GREAT AMERICAN INSURANCE CO LAMAR SANITATION NATIONAL CITY COLLABORATIVE PERSONNEL CONCEPTS PERVO TRAFFIC CENTER PRODISPLAYS SAN DIEGO BUS DRIVERS UNION SAN DIEGO GAS & ELECTRIC SOUTHERN COUNTIES OIL CO SUPERIOR CLEANING EQUIPMENT THE LIGHTHOUSE W.W. GRAINGER, INC. WEBSTER Workers compensation checks SERVICE CALL FOR DISH EQUIP WORKERS COMP INSURANCE PORT-A-POTTIE SERVICING DONATION FOR FIRE VICTIMS IYR COMPLIANCE SERVICE SUBSCRIPTION MOP 04908-COMP WING CLAMP CNTR 2 PANEL HEADER GRAPHIC UNION DUES - JULY '04 ELECTRIC 06/29/04 - 07/29/09 DIESEL FUEL SERVICE CALL MOP 45726-AUTO PARTS MOP 65179-CHAIN LINK, CONNECT, PK5 REIMB THREAT & RISK ASSESSMNT CONE Total 195330 195331 195332 195333 195334 195335 195336 195337 195338 195339 195340 195341 195342 195343 8673 8674 8675 8676 8677 8678 8679 8680 8681 8682 8683 8684 8685 8686 8/17/04 90.95 8/17/04 10,672.88 8/17/04 120.09 8/17/04 500.00 8/17/04 72.41 8/17/04 554.87 8/17/04 102.36 8/17/04 1,189.00 8/17/04 1,767.20 8/17/04 11,307.31 8/17/04 365.20 8/17/04 26.73 8/17/04 4.01 8/17/04 71.38 299,898.58 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 8/11/04 72.04 320.00 880.38 17.08 370.00 714.55 428.00 767.00 942.50 405.23 509.16 121.44 111.38 111.38 6 8687 8/11/04 145.16 8688 8/11/04 801.18 8689 8/11/04 1,049.33 8690 8/11/04 55.21 8691 8/11/04 418.40 8692 8/11/04 589.26 8693 8/11/04 59.29 8694 8/11/04 8.04 8695 8/11/04 12.92 8696 8/11/04 59.29 8697 8/11/04 659.50 8698 8/11/04 12.30 8699 8/11/04 277.50 8700 8/11/04 371.82 8701 8/11/04 371.82 8702 8/11/04 164.78 8703 8/11/04 451.00 8704 8/11/04 24.14 8705 8/11/04 171.71 8706 8/11/04 134.85 8707 8/11/04 5.52 8708 8/11/04 116.51 8709 8/11/04 1,815.58 8710 8/11/04 785.94 8711 8/11/04 51.67 8712 8/11/04 57.80 8713 8/11/04 146.66 8714 8/11/04 331.39 8715 8/11/04 11.69 8716 8/11/04 35.05 7 PAYROLL Pay period Start Date End Date Check Date 234 7/20/04 8/2/04 8/11/04 *CK#195188-195210 - LIBRARY WARRANTS *CK#195325-195343 - TRANSIT WARRANTS 23 CHECKS 19 CHECKS Total Total GRAND TOTAL • $ 17,881.58 $ 30,304.21 8717 8/11/04 135.00 8718 8/11/04 27.95 8719 8/11/04 30.00 8720 8/11/04 30.00 8721 8/11/04 30.00 8722 8/11/04 30.00 8723 8/11/04 30.00 8724 8/11/04 45.00 8725 8/11/04 58.85 8726 8/11/04 61.20 8727 8/11/04 19.02 8728 8/11/04 1,748.53 17,211.00 744,991.96 1,062,101.54 8 City of National City Warrant Register # 7 8/17/04 001 GENERAL FUND 104 LIBRARY FUND 105 PARKS MAINTENANCE FUND 109 GAS TAXES FUND 111 P.O.S.T. FUND 125 SEWER SERVICE FUND 131 ASSET FORFEITURE FUND 135 SD COUNTY REG AUTO THEFT TASK 147 GRANT -JUDGE PROGRAM 154 STATE PUBLIC LIBRARY FUND 172 TRASH RATE STABILIZATION FUND 173 NATIONAL SCHOOL DIST CONTRACT 174 SWEETWATER SCHOOL DIST CONTRAC 188 GRANT - HIDTA 189 CIVIC CENTER REFURBISHING 191 STOP PROJECT 196 CAPITAL PROJECT RESERVE 211 SECURITY AND ALARM REGULATION FUND 212 PERSONNEL COMPENSATION FUND 222 WOW MOBILE GRANT FY 2000-2001 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 230 ABANDONED VEHICLE ABATEMENT GRANT 231 HOUSING PILOT PROGRAM 241 NATIONAL CITY LIBRARY STATE GRANT 242 N. CITY LIBRARY MATCHING FUND 246 WINGS GRANT 252 AMERICORPS/CNCS GRANT 254 . LEAD -BASED PAINT HAZARD REDUCTION GRANT 255 LOCAL LAW ENF BLOCK GRANT FY2003-2004 273 CBAG-MAJOR MEXICAN TRAFFICKERS 274 LITERACY INITIATIVE XIII 275 EASY VOTER GUIDE GRANT 276 LITERACY SERVICES YEAR 2 301 GRANT-C.D.B.G. 302 CDC PAYMENTS 307 PROPOSITION A" FUND 552 TDA 626 FACILITIES MAINT FUND 627 LIABILITY INS. FUND 628 GENERAL SERVICES FUND 629 INFORMATION SYSTEMS MAINTENANC 631 TELECOMMUNICATIONS REVOLVING 632 GENERAL ACCOUNTING SERVICES 643 MOTOR VEHICLE SVC FUND 726 ENGINEERING/PUBLIC WORKS T & A DEPOSITS Total 678,396.10 34,925.86 20,019.86 53.71 2,334.40 15,647.96 491.52 2,615.55 2,584.85 745.98 1,652.19 3,053.87 5,308.99 2,963.06 7,520.00 3,985.71 550.58 1,258.56 9,770.27 3,210.46 5,257.31 4,281.59 2,606.71 26,081.55 14,043.91 3,085.42 6,974.52 4,809.92 2,467.14 3,182.72 1,009.02 442.05 912.49 18,067.71 12,989.78 3,744.87 30,304.21 42,271.88 20,821.38 6,397.63 8,503.01 4,973.84 14,460.01 16,959.91 10,363.48 1,062,101.54 I Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. FINAN(E DIRE R CITY MANAGER FINANCE COMMITTEE NICK INZUNZA, MAYOR -CHAIRMAN RONALD J. MORRISON, MEMBER FRANK PARRA, MEMBER LUIS NATIVIDAD, MEMBER FIDELES UNGAB, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 7TH DAY OF SEPTEMBER 2004. AYES NAYS ABSENT City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE September 7, 2004 12 AGENDA ITEM NO. ITEM TITLE WARRANT REGISTER #8 PREPARED BY R. Palazo DEPARTMENT Finance EXT. EXPLANATION Marylou Matienzo 619-336-4330 Ratification of Warrant Register #8 per Government Section Code 37208. 2 CEnvironmental Review (Financial Statement Not applicable. N/A MIS Approval Approved By Finance Direr` •r Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $ 2,347,270.25. BOARD / COMMISSION ECOMMEN •:TIO ATTACHMENTS ( Listed Below ) 1. Warrant Register #8 2. Workers Comp Warrant Register dated 08/18/04 Resolution No. A-200 (Rev. 7/03) Payee ARCO GASPRO PLUS CUESTA SHULTZ RPM MATERIAL HANDLING CO PRINCIPAL FINANCIAL GROUP 360 INC. 9-1-1 MAGAZINE ACEDO ALARM ALL AMERICAN SEWER TOOLS AMERICAN FORENSIC NURSES BOOT WORLD CA CITY MANAGEMENT FOUNDATI CACE CACE CALIFORNIA CD IMAGING CENTER CALIFORNIA COMMERCIAL SECUR CALIFORNIA ELECTRIC SUPPLY CARQUEST AUTO PARTS CCUG CHEVRON USA, INC. CHOICEPOINT CHULA VISTA'BLUEPRINT CO. CHULA VISTA BLUEPRINT CO. CITY TREASURER COBIAN City of National City WARRANT REGISTER # 08 8/24/04 Description .chk no FUEL FOR CITY FLEET AR#223354 ADV CAR RENTAL/ALEX CUESTA ADV CAR RENTAL/JEFFREY SHULTZ WATERPUMP & GASKET 401K PPE 08/07/04 SURFBOARD, 8' SURFACE ELITE SOFT, ITEM 195344 195345 195346 195347 195348 195349 3 YEARS SUBSCRIPTION RENEW/MIKE HARL195350 SD CHARGER TICKETS FOR TEEN PROGRAM 195351 RFND OVERCHRGD ON PERMIT FEES 21-8 NOZZLE, ELLIPSE PENETRATOR, 195352 195353 SUSPECT BLOOD WITHDRAWALS, URINE TEE195354 MOP 64096-SFTY BOOTS FOR ROBERT NUNEZ195355 CCMF MEMBERSHIP 2004-05 DUES-P MORSE CACE 2004 CODE ENFORCEMENT TRAINING CACE TRAINING OCT 5-8, 2004/TIPTON B. DOCUMENT IMAGING SERVICES 195356 195357 195358 195359 MOP 45754-TROUBLE SHOOT POWER SUPPLY195360 MOP 45698-SPAULDING LIGHTING MOP 47557-PRE 8156 FOR UNIT 380 CCUG MEMBERSHIP 2004/HARLAN, M. MOP 45699-CREDIT CARD BILL 195361 195362 195363 195364 AUTO TRACK DATABASE - UNLIMITED ACCE195365 PRINTING SPEC 03-11 ST RESURF FY04-05 PRINTING SPEC 03-11 ST RESURF FY03-04 1ST QUARTER FY 2005 FUND 41509 RFND DISMISSED CITATION#NC240422057 195366 195367 195368 195369 chk date amount 8/19/04 8/19/04 8/19/04 8/23/04 8/23/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 18,553.12 250.00 225.00 219.79 2,317.38 1,041.00 62.90 584.75 14.50 478.63 438.00 116.35 300.00 550.00 435.00 2,840.14 697.11 1,236.81 244.38 50.00 19.78 100.00 18.58 15.62 1,140,918.00 330.00 City of National City WARRANT REGISTER # 08 8/24/04 Payee CONSTRUCTION ELECTRONICS IN CPS HUMAN RESOURCE SERVICES CPS HUMAN RESOURCE SERVICES D3 EQUIPMENT DALLA DAPPER TIRE COMPANY DISCOUNT SPECIALTY CHEMICALS DIXIELINE LUMBER CO. DREW FORD EMBASSY SUITES ENTERPRISE GROUP EXPERIAN FEDEX FEDEX FIRE ETC FORTIS BENEFITS INSURANCE CO FRAZEE PAINT & WALLCOVERINGS GRAINGER GUTIERREZ HIGGS, FLETCHER & MACK LLP HdL COREN & CONE IAFC MEMBERSHIP INTEGRATED INSIGHTS IRON MOUNTAIN RECORDS MGMT KINKO'S NATIONAL LASER SAVER INC LIEBERT CASSIDY WHITMORE Description chk no chk date amount JUL 2004 MAINT CONTRACT FOR POLICE/FIR1195370 8/24/04 843.55 EXEC SEARCH SRVCS FIRE CHIEF EXEC SEARCH SRVCS TUN 2004-FIRE CHIEF IC 218-5108 195371 195372 195373 REIMB QUESTYS USER GROUP MEETING 200z195374 GOODYEAR TIRES LEMON DEODORIZER MOP 45707-MISC PLUMBING SUPPLIES MOP 49078-WIRE ASSY F6DZ14334AA 195375 195376 195377 195378 CACE TRAINING/R GUTIERREZ & H CANTERC195379 COPY PAPER 195380 CREDIT CHECKS FOR NEW PD EMPLOYEES F1195381 FEDEX CHRGS FEDEX- IMPACT FEES MAXIMUS REDBACK STATION BOOTS FOR MINER, STD/LTD 08/2004 GRAFFITI PAINT TRACER CIRCUIT REND CITN#NC240526035 DUP PMT CLAIM: CROUSE PROF SRVCS THROUGH JUL CONTRACT SRVCS PROP TAX JUL-SEP 2004 IAFC MEMEBERSHIP FY05/CHIEF JUNIEL EMPLOYEE ASST PROGRAM AUG 2004 STORAGE FEES FOR AUGUST 2004 DOC CREATION TABS PER TAB MOP 45725-EPE (98A/98X) COMPATIBLE RETAINER AGREEMENT JUNE 2004 195382 195383 195384 195385 195386 195387 195388 195389 195390 195391 195392 195393 195394 195395 195396 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 168.06 4,095.39 117.85 192.24 1,220.07 297.33 1,323.88 101.06 313.12 1,119.04 20.00 26.20 43.16 226.28 7,170.50 284.73 572.80 35.00 537.71 2,400.00 240.00 784.47 75.00 123.43 59.21 2,100.00 2 Payee LINCOLN EQUIPMENT INC. LOPEZ LOPEZ MAINTEX, INC. MAYER REPROGRAPHICS MAYER REPROGRAPHICS MAYER REPROGRAPHICS MONTGOMERY KONE, INC. MORSE NAPA AUTO PARTS NATIONAL CITY AUTO TRIM NATIONAL CITY CAR WASH NATIONAL CITY DETAIL SHOP NATIONAL DIAMOND NATIONAL NOTARY ASSOCIATION NEXUS INTEGRATION SERVICES OFFICE SUPPLIES PLUS OFFICE TEAM OUCHI'S POWER EQUIPMENT PARRA PARRA PERRY FORD PERVO TRAFFIC CENTER PLUMBERS DEPOT INC POWERSTRIDE BATTERY CO INC PROTECT AMERICA INC. PRUDENTIAL OVERALL SUPPLY City of National City WARRANT REGISTER # 08 8/24/04 Description chk no U-M CUARD SEAT W/ SWIVEL INTERPRETATION SRVCS CC MTG 8/17/04 INTERPRETATION SRVCS 8/04/04 JANITORIAL SUPPLIES DIGITAL BOND PRINTING SPEC 04-6 TRAFFIC SIGNAL PRINTS FOR SPEC 02-1 SERVICES 8/1/04-10/1/04 REIMB ICMA CONF REGISTRATION FEE MOP 45735-PART NO 550011 MOP45736-INSTLL HDLNR LIC 4GZG139 #382 CAR WASHES FOR JULY 2004 MOP 45737-DETAILING/UNIT 289 195397 195398 195399 195400 195401 195402 195403 195404 195405 195406 195407 195408 195409 14" TURBO-SEGMENTED/LASER WELD CURE1195410 NNA MEMBERSHIP RENEW/M ALVAREZ PHONE 'MOVE- ADD- CHANGE' SERVICES TONER, HP C4092 CARTRIDGE TEMP SRVS/W GOODY W/E 7/30/04 & 8/06/04 MOP 45740-TANK, FUEL NH31 195411 195412 195413 195414 195415 REIMB FOOD PURCH CLEAN UP EVENT 8/14/0195416 REIMB FOOD PURCH FOR CLEAN UP 8/14/04 PARTS/LABOR MOP 63846-MISC STREET SIGNS 1" CONTRACT NOZZLE #PD-140, WITH 1" PS 75-775 MONITORING SERVICES MOP 45742-LAUNDRY CLEANING 195417 195418 195419 195420 195421 195422 195423 chk date amount 8/24/04 332.91 8/24/04 130.00 8/24/04 100.00 8/24/04 1,974.54 8/24/04 333.78 8/24/04 27.37 8/24/04 13.20 8/24/04 1,278.09 8/24/04 555.00 8/24/04 97.39 8/24/04 95.00 8/24/04 324.00 8/24/04 145.00 8/24/04 370.80 8/24/04 45.00 8/24/04 188.00 8/24/04 60.34 8/24/04 821.23 8/24/04 121.54 8/24/04 227.22 8/24/04 120.00 8/24/04 683.49 8/24/04 4,717.10 8/24/04 182.10 8/24/04 332.62 8/24/04 29.95 8/24/04 84.89 City of National City WARRANT REGISTER # 08 8/24/04 Payee QUESTYS SOLUTIONS RIN LAY ROAD ONE TOWING S.D. ROTARY BROOM CO. INC. SAN DIEGO DAILY TRANSCRIPT SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO GAS & ELECTRIC SAN DIEGO NEIGHBORHOOD NEWS SBC/MCI SD CNTY POLICE CHIEFS & SHARP REES-STEALY MED GROUP SHORT, CRAIG SOUTHERN DELTA METAL FAB., IN STRATACOM THE FILIPINO PRESS THE LIGHTHOUSE, INC. THE STAR NEWS THE STAR NEWS TIPTON TOM MOYNAHAN TOPECO PRODUCTS TREES U.S. HEALTHWORKS VALLEY INDUSTRIAL SPECIALTIES MOP 45687-TOWING CHRGS MOP 62683-600 METAL G/B MATERIAL KIT ADVERTISING/SPEC 04-6 FACILITY/ELECTRIC BILL#29728110755 FACILITY/ELECTRIC BILL#10091911839 CLAIM:SDG&E CUST ACCT#40002750 SEWER/ELECTRIC BILL#29491892373 SEWER/ELECTRIC BILL#10092646814 ADVERTISING/SPEC 04-6 TRAFFIC SIGNAL TELECOM SRVCS #C60-449-7549-555 MEMBERSHIP RENEWAL/GONZALES A. INV#31249449 - WC TB TESTS RETIREE HEALTH BENEFITS AUG 2004 3/16" SH. PH W/ 5 HOLES CARD STOCK "DOORHANGER" PAPER ADVERTISING/SPL ASST TO THE MAYOR Description chk no QUESTYS USER GRP MEETING AUG 12-13, 200195424 RFND DISMISSED CITATION#NC240706060 195425 195426 195427 195428 195429 195430 195431 195432 195433 195434 195435 195436 195437 195438 195439 195440 195441 MOP 45726-ATC BRKR TYPE/AMBER HIDEAW 195442 ADVERTISING/STOCK CLERK -STOREKEEPER 195443 PROOF OF PUBLICATIONS 195444 EDUC REIMB-ENVIRONMENTAL COMPLIANC 195445 MOP 45734- TOWING CASE#0405920 MOP 63849-BRASS FITTING/PLOY-PUSH AIRFARE REIMB/GUTIERREZ & CANTERO PRE-EMPL PHYSICAL EXAM (CDC) CRAWL HEAD CABLES 195446 195447 195448 195449 195450 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 chk date 8/24/04 amount 50.00 8/24/04 35.00 100.00 74.35 186.30 18,982.63 1,019.53 408.09 231.49 102.38 275.63 4,305.33 350.00 179.88 300.00 100.00 110.99 200.00 211.65 100.00 686.76 490.00 50.00 10.38 348.80 90.00 426.93 4 Payee VALLEY INDUSTRIAL SPECIALTIES WEST GROUP PAYMENT CENTER WEST GROUP PAYMENT CENTER WESTERN CITY WILLY'S ELECTRONIC SUPPLY WOOD & WOOD BAJA USA PRINTING BCM MECHANICAL INC. DOUGLAS E. BARNHART, INC HMS CONSTRUCTION J J & K BUILDERS INC JAYNES CORPORATION JAYNES CORPORATION OF AMERJC JEFF KATZ ARCHITECTURE KLEINFELDER, INC. L.N. CURTIS & SONS LINCOLN EQUIPMENT INC. MARCOTTE & HEARNE BUILDERS MOBILE DATACOMM ZAPATA AMERICAN PUBLIC TRANSP ASS AMIS AUTOMOTIVE, INC. BAYSHORE TRANSIT MGMT INC CINTAS CORPORATION #694 COLORALL TECHNOLOGIES COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO City of National City WARRANT REGISTER # 08 8/24/04 Description chk no MOP 46453-MISC PLUMBING SUPLS WESTLAW - JULY 2004 CA CODES- 4TH INSTALLMENT PAYMENT ADVERTISING/DIRECTOR OF PW/CITY ENG MOP 45763-MISC ELECTRICAL SUPPLIES CLAIM: HANKS 195451 195452 195453 195454 195455 195456 INV#14736-PRINT JOBS FOR MAYOR/COUNCII195457 MAINT OF DATA AIRE COMPUTER JUL 2004 CONSTRUCTION MGMT SRVCS JULY 2004 JUL 2004 SRVCS SPEC#02-1 REFUND BUSINESS LICENSE-OVERPMT ESCROW RETENTION ACCT#2010160619 JULY 2004 SRVCS-NC PUBLIC LIBRARY JULY 2004 SERVICES 195458 195459 195460 195461 195462 195463 195464 PROF JULY 2004 SRVCS -NC PUBLIC LIBRARY195465 STRUCTURAL FIREFIGHTING COAT. GLOBE 195466 ARM ASSEMBLY ROUND SHAPE FOR FACILIT195467 JULY 2004 SRVCS-FIRE STATION#34 195468 LG VX3200 TRI-MODE PHONE 1RXTT W/ GPS. 195469 REIMB FIRE CHIEF CONTRACT RELOC MEETI195470 REG FEE FOR APTA-WEBSTER/JAMES/NATIVI195471 FORK LIFT REPAIR AS NEEDED FOR FY0405 PAYROLL CK DTD 08/13/04 MAINT LAUNDRY SERVICES BUS REPAIRS AS NEEDED FOR FY0405 PPE 08/07/04 PPE 08/07/04 195472 195473 195474 195475 195476 195477 chk date amount 8/24/04 418.47 8/24/04 584.35 8/24/04 133.17 8/24/04 315.00 8/24/04 316.85 8/24/04 802.00 8/24/04 6,528.57 8/24/04 150.00 8/24/04 18,262.00 8/24/04 9,601.20 8/24/04 110.00 8/24/04 49,342.31 8/24/04 444,081.00 8/24/04 1,434.86 8/24/04 15,246.00 8/24/04 1,357.18 8/24/04 38.87 8/24/04 147,496.79 8/24/04 3,792.24 8/24/04 59.73 8/24/04 1,635.00 8/24/04 1,435.27 8/24/04 45,083.08 8/24/04 353.20 8/24/04 900.00 8/24/04 258.05 8/24/04 150.00 5 City of National City WARRANT REGISTER # 08 8/24/04 Payee COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO CREST OFFSET PRINTING COMPAN DIXIELINE LUMBER CO FEDEX M&M PLASTICS MARQUEZ NAPA AUTO PARTS NATIONAL SAFETY COUNCIL NEXTEL COMMUNICATIONS PERVO TRAFFIC CENTER PRUDENTIAL INSURANCE SBC SMART & FINAL THE LIGHTHOUSE WEBSTER JEFF KATZ ARCHITECTURE KLEINFELDER, INC. MARCOTTE & HEARNE BUILDERS MODULAR BUILDING CONCEPTS, I RUDOLPH AND SLETTEN, INC Description PPE 08/07/04 chk no 195478 PPE 08/07/04 195479 PRINTING OF BUS SCHEDULES AS NEEDED Ft 195480 MOP 45707-PAINT GLOSS AND KEYS SHIPPING CHARGES MISCELLANEOUS BUS SUPPLIES REIMB FOR SFTY MTG & COFFEE SUPPLIES MOP 45735-STRAP MEMBERSHIP DUES VEHICLE & CELL PHONES 07/10 - 08/09/04 MOP 63846-SHOP SUPPLIES LIFE INSURANCE - AUG. '04 PHONE 08/05/04 - 09/04/04 MOP 45756-COFFEE CREAMER MOP 45726-LED LAMP 195481 195482 195483 195484 195485 195486 195487 195488 195489 195490 195491 195492 REIMB BOMB TRAINING MEETING EXPS 7/15,195493 JULY 2004 SERVICES DULY 2004 SRVCS -NC FIRE STATION DULY 2004 SRVCS-FIRE STATION#34 200060 200061 200062 DELIVERY AND INSTALLATION OF MODULA1200063 JULY 2004 SRVCS-NCFS HDQTS #34 200064 chk date 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 8/24/04 amount 50.00 23.04 1,196.02 26.41 35.96 531.03 250.06 57.54 250.00 506.70 87.17 237.34 303.36 60.07 366.35 50.00 3,413.54 10,618.10 315,413.71 3,400.97 14,207.00 Total Workers compensation checks 8729 8/18/04 8730 8/18/04 8731 8/18/04 8732 8/18/04 $ 2,340,333.16 76.16 76.26 81.29 84.33 6 City of National City WARRANT REGISTER # 08 8/24/04 Payee Description chk no chk date amount 8733 8/18/04 12.58 8734 8/18/04 67.14 8735 8/18/04 67.14 8736 8/18/04 87.42 8737 8/18/04 84.75 8738 8/18/04 661.47 8739 8/18/04 21.52 8740 8/18/04 320.00 8741 8/18/04 370.00 8742 8/18/04 32.30 8743 8/18/04 280.92 8744 8/18/04 23.94 8745 8/18/04 83.94 8746 8/18/04 399.27 8747 8/18/04 126.20 8748 8/18/04 394.53 8749 8/18/04 125.52 8750 8/18/04 22.80 8751 8/18/04 14.40 8752 8/18/04 76.46 8753 8/18/04 341.97 8754 8/18/04 134.14 8755 8/18/04 198.05 8756 8/18/04 475.00 8757 8/18/04 116.48 8758 8/18/04 83.94 8759 8/18/04 1,071.81 7 City of National City WARRANT REGISTER # 08 8/24/04 Payee Description chk no chk date amount 8760 8/18/04 149.00 8761 8/18/04 197.19 8762 8/18/04 223.50 8763 8/18/04 14.96 8764 8/18/04 7.60 8765 8/18/04 87.21 8766 8/18/04 245.90 Total $ 6,937.09 Grand Total 2,347,270.25 *CK#195347-195348 — TRANSIT WARRANTS 2 CHECKS $ 2,537.17 *CK#195471-195493 — TRANSIT WARRANTS 23 CHECKS $ 53,845.65 *CK#200060-200064 — PAID OUT OF HUD GUARANTEED LOAN FUND ACCT FOR THE CONSTRUCTION OF THE NEW FIRE STATION. 5 CHECKS $347,053.32 8 City of National City WARRANT REGISTER #8 8/24/04 001 GENERAL FUND 109 GAS TAXES FUND 125 SEWER SERVICE FUND 172 TRASH RATE STABILIZATION FUND 196 CAPITAL PROJECT RESERVE 212 PERSONNEL COMPENSATION FUND 231 HOUSING PILOT PROGRAM 241 NATIONAL CITY LIBRARY STATE GRANT 242 N. CITY LIBRARY MATCHING FUND 250 NEW FIRE STATION CONSTRUCTION 301 GRANT-C.D.B.G. 302 CDC PAYMENTS 307 PROPOSITION A" FUND 552 TDA 626 FACILITIES MAINT FUND 627 LIABILITY INS. FUND 628 GENERAL SERVICES FUND 629 INFORMATION SYSTEMS MAINTENANC 630 OFFICE EQUIPMENT DEPRECIATION 631 TELECOMMUNICATIONS REVOLVING 632 GENERAL ACCOUNTING SERVICES 643 MOTOR VEHICLE SVC FUND TOTAL 32,835.32 5,551.83 1,142,654.88 110.99 212.05 300.00 347.22 342,505.35 184,425.96 347,053.32 2,019.61 147,702.64 9,614.40 56,382.82 27,153.83 8,864.77 3,826.02 993.55 2,840.14 8,285.57 2,426.20 21,163.78 2,347,270.25 9 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDI IED AS REQUIRED BY LAW. '47 FINANCE DECTOR CITY MANAGER FINANCE COMMITTEE NICK INZUNZA, MAYOR -CHAIRMAN RONALD J. MORRISON, MEMBER FRANK PARRA, MEMBER LUIS NATIVIDAD, MEMBER FIDELES UNGAB, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 7TH DAY OF SEPTEMBER 2004. AYES NAYS ABSENT City of National City, California COUNCIL AGENDA STATEMENT dEETING DATE September 7, 2004 AGENDA ITEM NO. 13 ITEM TITLE CLAIM FOR DAMAGES:Alex Moran PREPARED BY Michael R. Dalla, CMPEPARTMENT City Clerk EXPLANATION The claim of Alex Moran arises from an occurrence on June 25, 2004 and was filed with the City Clerk's Office on July 19, 2004 ( Environmental Review N/A Financial Statement N/A Approved By: Finance Director Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) N/A Resolution No. A-200 (9/99) City of National City COUNCIL AGENDA STATEMENT MEETING DATE: September 7, 2004 AGENDA1TEM NO. 14 ITEM TITLE: REPORT: SUBMISSION OF FISCAL YEAR 2004-2005 MILE OF CARS ASSOCIATION ANNUAL BUDGET AND BOARD MEMBERS. PREPARED BY: Benjamin Martinez," Executive Director EXPLINATION: DEPARTMENT: Community Development Commission Since the formation of the Property Business Improvement District for the Mile of Cars, the Association has been re- quired to submit their annual budget and board of directors on a yearly basis. t Environmental Review Financial Statement N/A X N/A r STAFF RECOMMENDATION Accept and file report. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) 1 2. Board of Directors Budget Resolution Na. r NATIONAL CITY The Honorable Nick Inzunza Mayor — National City 1243 National City Blvd National City, Ca 91950-4397 3/4/04 Dear Mayor Inzunza: The Board of Directors of the Mile of Car has asked me to submit the following as members of the Business Improvement District Advisory Board for 2004: James Fornaca John Ball Bill Cumming Tim Howell Bob Shumake Weldon Donaldson Last year was a record one for The Mile and all of us intend to continue to improve sales (and therefore sales taxes,) as well as push your program to Rediscover National City. Thank you for all your efforts. Sincerely, Weldon Donaldson, Executive Director P.O. Box 1387, National City CA 91951 Attachment 1 Mile of Gars Association Projected Budget Far the Years Ending December 31, 2004 and 2003 2004 • 2003 Receipts: Assessrnent5 $ 1,400,000 $ 1,207,000 Interest income 1,500 . . 1,000 Total receipts 1.491.500 . 1,298`000 Expenditures: . Advertising - media 1,047.200 1,010,000 Advertising - cinema - 10,000 AdvertI tng - production 75,000 75,000 Advertising - miscellaneous expenses - • 6,000 Advertising - eommieeions 120,000 120,000 .Bank charges . 150 150 Dues and subscriptions 650 050 insurance 7,500 2,600 Lease expense - vehicle 5,100 5,100 Meals and entertainment 2,200 2,000 Miscellaneous 350. 550 Office expense 500 1,250 Outside services - Bob Shurnake / Weldon Donaldson 48,000 24,000 PY01e4610001 - Silbeutl8n and Smolt LIP 15,000 . 18,000 Professional - legal 1,800 1.200 Repairs end meirden'dncs . signs 12,200. 12,200 Taxes and licenses 500 250 Utilities 42,000 49,000: Total expenditures 1,381,150 " 1,337,950 Excess income (expense) • $ 110,350 5 (39,950) F:iMS-PERM\MILE12004budget.xls /2004 budget (2) Attachment 2 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE September 7, 2004 15 AGENDA ITEM NO. ITEM TITLE Public Hearing — Tentative Subdivision Map and Planned Development Permit for the Division of a 1.9 Acre Property to Accommodate a 25 Unit Residential Development on the West Side of Interstate 805 North of 16th Street (Applicant: Pacifica Companies) (Case File No.: S-2004-2/PD-2004- 2) PREPARED BY Roger Po 10 DEPARTMENT Planning EXT. EXPLANATION This project is proposed for a 1.9 acre property adjacent to the west side of Interstate 805 north of 16th Street. The site is proposed to be developed with 25 residential units. Consistent with the General Plan, the proposal will increase home ownership opportunities in the City. The Planning Commission recommended approval of this project at their August 16, 2004 meeting. The attached background report describes the proposal in detail. X Exempt Environmental Review N/A MIS Approval Financial Statement N/A Approved By: Finance Director Account o. STAFF RECOMMENDATION Staff concurs with the recommendation of the Planning Commission. BOARD / COMMISSION RECOMMENDATION The Planning Commission recommended approval of the Tentative Subdivision Map and Planned Development Permit. Vote: Ayes -Carrillo, Alvarado, Flores, Martinelli, Reynolds, Graham, Baca, Saludares Absent -Pruitt ATTACHMENTS ( Listed Below ) Resolution No. 1. Background Report 2. Planning Commission Resolution No. 29-2004 Including Findings and Conditions of Approval 3. Location Map 5. Notice of Exemption 6. Department and Agency Comments 7. Applications 8. Letter from Concerned Citizen A-200 (4 v. 7'tte Photographs 9. Correspondence Regarding Community Meeting 10. Applicant's Plans (Exhibits A -Revised and B-revised) BACKGROUND REPORT The 1.9 acre project site is located adjacent to the west side of Interstate 805 north of 16th Street. The somewhat rectangular property has access to both Sheryl Lane (60 feet of frontage) and 16th Street (30 feet of frontage); however, it is largely separated from both streets by 100 to 125 foot deep residential lots. Most of the site is zoned Tourist Commercial -Planned Development (CT-PD); however the two small portions fronting on Sheryl Lane and 16th Street are zoned Single -Family Residential -Planned Development (RS-3-PD). The vacant property slopes up gently from its northwest comer to the southeast comer (see attached site photographs). It is located above the grade of Interstate 805, which is adjacent to the east. Other than Interstate 805, the surrounding area is predominantly developed with single-family residences and is zoned RS-3-PD. However, there is a small two-story apartment building on the north side of 16th Street abutting the project site, and a 16-unit apartment building on the south side of 16th Street across from the site. The development around the site is a mix of one and two-story structures. The applicant is requesting approval of a Tentative Subdivision Map and Planned Development Permit to develop 25 residential units on individual lots. There will also be several common lots for a private road serving the development and for common open space areas. Most of the residential lots will be between 1,130 and 1,800 square feet in size, where a minimum of 5,000 square feet is required. All 25 lots will be rectangular. Vehicular access to the development will be from Sheryl Lane via a 20-foot wide private driveway. The driveway will connect to a 20-foot wide loop road (see attached Applicant's Plans). Seven of the residential lots will be located on the inside of the loop on the westerly half of the site; a large common green space will also be located within the loop road. The rest of the lots will be located on the outside of the loop road on the south, east and north portions of the property. Overall the homes will be located about 11 feet from the existing east property line, 15 feet from the south and north property lines, and over 25 feet from the west property line. Twenty three of the units will be townhouses. Seven will have two bedrooms and two and a half bathrooms, with an option to add a third bedroom. They will be approximately 1,150 square feet in size (1,390 total square feet with the optional bedroom). The 16 other townhomes will have three -bedrooms and three -bathrooms and range in size from approximately 1,300 to 1,400 square feet (see attached Applicant's Plans for a detailed summary). All of the units will feature a two -car garage, many with additional storage space, and private patios, balconies and roof decks. The townhouses will be a maximum of 38 feet tall or 3-stories high and will generally have a four foot setback from the private loop road and the rear yards will range between 11 and 15 feet for those units located on the outside of the loop road. Two units will be detached houses, each on separate lots. Both will front on a public street (one on Sheryl Lane the other on 16th Street). The house on Sheryl Lane will be two -stories tall with 2 bedrooms, two and a half bathrooms, a private patio and balcony and a two -car garage. It will be set back five feet from the side property line, and 20 feet from Sheryl Lane. The house on 16th street will be a split level that will appear one story tall from 16th Street. It will have three bedrooms, a den, three bathrooms, two patios and a balcony, and a two -car carport. It will be placed five feet from the side property lines and 20 feet from 16th Street. The common green space within the loop road will total over 10,000 square feet; a portion of it will be improved with a small tot lot and community garden and the rest will be landscaped for recreational use. There will also be landscaped areas along the entire perimeter of the site; the landscaping will consist of a mix of ground cover, shrubs and trees. The site will be graded to create level building pads and open space areas; however, it will continue to slope down gently from the southeast comer to the northwest corner. A number of small (2 to 6 feet tall) retaining walls will be needed at various locations on -site. The project proposal will achieve several important General Plan policies. It will provide 25 new homeownership opportunities on a vacant commercial property, removing the potential for the site to be developed for a commercial use, and protecting the existing single-family neighborhood from incompatible development. Also, the proposed units will all be suitable for families as encouraged by the General Plan, and the density (13.2 units/acre) will be well within the maximum (34.8 units/acre) allowed, although slightly higher than the adjacent area, which is characterized by 5,000 to 6,000 square foot single-family lots (roughly equivalent to 8 units/acre). The subdivision lot pattern is atypical, primarily since the site is unusually disconnected from the existing road network. The proposed lot pattern and lot sizes do allow for a maximization of new residential units. However, various site design aspects should reduce the potential impact to the adjacent/nearby properties allowing for the new development to mesh with the existing development. Specifically, placing a detached single-family home on both Sheryl Lane and 16th Street as proposed should continue the pattern of development along both streets. Additionally, the fairly sizable setbacks along the west (over 25 feet) and south (15 feet) property lines would provide a buffer between the existing houses across both property lines. The proposed landscaping will enhance this buffer area. Additionally, the common outdoor community area is located at the center of the site; noise from persons using this area will have less of an impact on residents of the adjacent area, compared to alternative placement closer to 16th Street, for example. The proposed development will meet all City Design Guidelines. For example, the units will all have a variety of quality exterior materials, such as stucco, wood, tile, and metal. The buildings will all feature a variety of wall and roof planes that will make them visually interesting and distinct. In order to allow the above -described development, the applicant is requesting exceptions from lot size, setback and street frontage standards. These exceptions will allow for almost double the number of units to be developed as would be possible without them. However, the project will meet or exceed many other City development requirements, such as parking and open space. In addition to the two garage parking spaces for each unit, there are 12 guest spaces at various locations around the development. Finally, the proposed design allows for good sized residential units to be provided within a small building footprint, thus maximizing open space areas. The project has been designed with the only access from Sheryl Lane. This local street should be able to easily accommodate the approximately 200 average daily trips (ADT) generated by the project, since it is only a block and a half long and does not carry through traffic in this area. 16th Street, a collector street operating at half its capacity, should also be able to accommodate the additional traffic. Conversely providing site access from 16th Street would likely be problematic. As shown in the attached site photographs it is fairly e4sy to miss the narrow portion (30 feet wide) of the site fronting on 16th Street; thus, any vehicular access from 16th to the site might be potentially dangerous. Also, if this portion of the site were used for a driveway it would not be possible to develop a house on it, which would make the development less compatible with the existing development pattern. An acoustical analysis was prepared to ensure that the proposed units are not negatively affected by the noise from Interstate 805. A condition requiring the construction recommendations in that report is included. The recommendations are very typical (i.e. use of dual -pane windows). The Planning Commission held public hearings on this proposed project on July 19, 2004 and August 16, 2004. At the July 16' meeting, four neighbors voiced concerns about certain aspects of the proposal. Specifically, one property owner noted he had not received the mailed public notice. Additionally, the neighbors questioned the adequacy of the sewer system to handle additional development, whether the density of the project is appropriate for the single-family neighborhood, and noted that the likely increase in traffic is undesirable. Finally, they asked the applicant to consider providing additional vehicular access to the site from 16th Street. Planning Commissioners asked about the validity of the mailed public notice; the Senior Assistant City. Attorney clarified that the hearing was not invalidated, since the property owner who did not receive the mailed notice was present at the hearing. Commissioners also discussed the condition of the existing sewer system with Engineering staff, and asked the applicant whether one-way circulation within the development had been considered. Finally, Commissioners voted to continue the hearing to the August 16, 2004 meeting to allow the applicant time to hold a community meeting, and to consider whether access from 16th Street to the project might be feasible. Between meetings, the applicant held a community meeting on August 4, 2004 at 6:00 p.m. at the Red Lion Inn in National City. In the attached correspondence from the applicant, Mr. Fissori notes that they mailed and hand delivered notice of the community meeting to the neighbors. Additionally, he notes that five neighbors attended the one hour meeting and that by the conclusion the neighbors seemed satisfied. According to the applicant, much of the meeting focused on the potential to provide access from 16th Street. The attached correspondence clarifies the applicant's position that this would be somewhat dangerous, and notes that the project plans were not changed. Staff reviewed the public notice mailing list and found no obvious errors, other than that indicated by Mr. Pedroza (see the attached letter circulated at the July 19th meeting). The database used by the City to prepare mail lists and the County Assessor lists Habitat for Humanity as the property owner. Engineering Department staff looked into the sewer backup referred to at the July 16th meeting. Their records indicate that rocks that were deliberately put into the sewer system by vandals caused the stoppage. There was no additional public testimony at the August 16, 2004 meeting. Commissioners commended the applicant for holding a public meeting and voted to recommend approval of the proposal finding it consistent with the City's General Plan and an enhancement to the area. A number of standard conditions recommended by the Engineering and Fire Departments have been attached. For example, Engineering recommendations require undergrounding of utilities, a driveway type entrance from Sheryl Lane, a hydrology study, and a grading/drainage plan and other standard requirements (see attached Department Comments). For the most part, the project has already been designed to meet fire access requirements. A standard condition requiring construction drawings to match the attached concept plans is included. Additionally, a condition requiring the optional bedrooms be approved by the Home Owners Association Board has been attached as well. RESOLUTION NO. 29-2004 A RESOLUTION OF THE PLANNING COMMISSION': THE CITY OF NATIONAL CITY, CALIFORNIA, RECOMMENDING APPROVAL OF A TENTATIVE SUBDIVISION MAP AND PLANNED DEVELOPMENT PERMIT FOR THE DIV_ISION_` OF A 1.9 ACRE PROPERTY TO ACCOMMODATE A 25 UNIT RESIDENTIAL DEVELOPMENT ON THE WEST SIDE OF INTERSTATE 805 NORTH OF 16TH STREET APPLICANT: PACIFICA COMPANIES CASE FILE NO. S-2004-2/PD-2004-2 WHEREAS, application was made for approval of a tentative subdivision map and planned development permit for the division of a 1.9 acre property to accommodate a 25 unit residential development on the west side of Interstate 805 north of 16th Street on property generally described as: That portion of the south half of the Easterly Quarter of the Southwest Quarter of Quarter Section 129 of Rancho De La Nacion, together with the Northwesterly 60 feet of the Northeasterly 100 feet of the Southeasterly 360 feet of that portion of 80 Acre Lot 2 in said Quarter Section 129, in the City of National City, County of San Diego, State of California, according to Map thereof No. 166, by Morrill, filed in the Office of the County Recorder of San Diego County WHEREAS, the Planning Commission of the City of National `City, California, considered said applications at a duly advertised public hearing held on July 19, and August 16, 2004 at which time the Planning Commission considered oral and documentary evidence; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. S-2004-2/PD-2004-2 which is maintained by the City and incorporated herein by reference; along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence introduced in the staff report and public hearing for said tentative subdivision map support the following findings: FINDINGS FOR APPROVAL OF THE TENTATIVE SUBDIVISION MAP 1. The proposed map is consistent with the National City General Plan and applicable specific plans, since the project will provide 25 additional homeownership opportunities on a vacant commercial property, and since the units will be designed to be suitable for families. Also, the project density of 13.2 units per acre is well 4 within the 22.9 units/acre allowed by the General Plan. Finally, there are no specific plans that are applicable to the project site. 2. The site is physically suitable for the proposed type of development, since the proposed development exhibits characteristics of both single-family and multi- family development in order to harmonize with the existing development around the site. 3. The site is physically suitable for the proposed density of development, since the proposed development will feature good sized residential units, with an excess of off-street parking, and an overabundance of open space. 4. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat, since there is no natural habitat nor bodies of water located on the disturbed site. 5. The design of the subdivision and the proposed/required improvements are not likely to cause serious public health problems, since all necessary public services will be provided. 6. The design of the subdivision and the proposed/required improvements will not conflict with easements, acquired by the public at large, for access through or use of the property within the proposed subdivision, since no such epients are located on the site. 7. The discharge of sewerage waste from the subdivision into the City of National City sewer system will not result in violation of existing requirements. prescribed by the California Regional Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Water Code, as specified by Government Code Section 66474.6. 8. The subdivision has been considered by the Planning Commission with regard to its effect on the housing needs of the region, and these needs are balanced by the public service needs of the residents and available fiscal and environmental resources. 9. The design of the subdivision provides, to the extent feasible, for future passive and natural heating and cooling opportunities in the subdivision, based on consideration of local climate, topography, property configuration and other design and improvement requirements without requiring reduction in allowable density or lot coverage. FINDINGS FOR APPROVAL OF THE PLANNED DEVELOPMENT PERMIT 1. That the site for the proposed use is adequate in size and shape, since the site can accommodate 25 good sized residential units, with an excess of off-street parking, and abundant open space. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the approximately 200 average daily trips (ADT) that will be generated by the project can accommodated on the nearby roads. Specifically, since Sheryl Lane, which is only a block and a half long in this area, does not carry through traffic, and since 16th Street is operating at half its capacity of 10,000 ADT. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the traffic generated by the project can be absorbed by the existing roads in the area, and since single-family characteristics integrated into the project will allow it to harmonize with the existing development. Additionally, the excess of off-street parking that will be provided, coupled with the .location of the main recreation at the center of the development, will lessen the potential for impacts to adjacent properties. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since 25 new homeownership opportunities will be created in a region facing a growing demand for additional housing. FINDINGS FOR APPROVAL OF THE REQUESTED EXCEPTIONS 1. The property to be divided is of such size or shape, or is affected by such topographic conditions that it is impossible or impracticable in the particular case to conform fully to the subdivision requirements, since the general isolation of the site from the existing road network makes it impracticable to divide it consistent with the subdivision/development pattern of the existing residential development in the area. 2. The exceptions will not be detrimental to the public health, safety, welfare or be detrimental to the use of other properties in the vicinity, since the proposed subdivision and future development pattern is compatible with the adjacent residential properties. 3. Granting of the exceptions is in accordance with the intent and purposes of this Title, and is consistent with the General Plan and with all specific plans or other plans of the City, since the General Plan encourages the creation of home ownership opportunities, which the requested exceptions facilitate, and since the functional design of the proposed subdivision is compatible with adjacent and nearby development consistent with the intent of this Title. BE IT FURTHER RESOLVED that based on the findings hereinbefore stated, the Planning" Commission hereby recommends approval of said tentative subdivision map and planned development permit for the division of a 1.9 acre property to accommodate a 25 unit residential development on the west side of Interstate 805 north of 16th Street, subject to the following conditions: 1. This Tentative Subdivision Map and Planned Development Permit authorize a 25 unit residential development on an existing 1.89 acre property. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibits A -revised and B-revised, Case File no. S-2004-2/PD- 2004-2, dated 5/6/2004. 2. A detailed landscape and underground irrigation plan, including plant types, methods of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 3. Either individual trash service shall be provided or a trash enclosure shall be provided in accordance with city standards. It shall have a stucco exterior to match the buildings. 4. All construction recommendations contained in the Acoustical Analysis prepared by Davy & Associates for Pacifica Companies shall be satisfied prior to issuance of a building permit. 5. Optional unit additions must be consistent with the concept contained in Exhibit B-revised, Case file no. S-2004-2/PD-2004-2, dated 5/6/2004. Also the covenants, conditions and restrictions (more fully described below) shall include a provision requiring association board approval prior to issuance of a National City Building Permit for said addition. 6. The developer shall provide a declaration of covenants, conditions and restrictions, running with the land, clearly setting for the privileges and responsibilities, including maintenance, payment of taxes, etc. involved in the common ownership of streets, parking areas, walks, utilities recreational facilities and open spaces, prior to approval of the final map. Said CC&R's shall be subject to approval as to content and form by the City Attorney. The CC&R's shall allow the City the authority but not the obligation to assume maintenance of the property and assess the full cost including overhead costs therefore as a lien against the property if said property is not adequately maintained per the agreement. The CC&R's shall include a determination that the funds provided by the maintenance provisions will be sufficient to cover all contemplated costs. 7. A corporation, association, property owners' group, or similar entity shall be formed with the right to assess all the properties which are jointly owned with interests in the common areas and facilities in the entire development to meet the expenses of such entity, and with authority to control, and the duty to maintain, all of said mutually available features of the development. Such entity shall operate under recorded conditions, covenants, and restrictions approved by the City Attorney as to form and content, which shall include compulsory membership of all owners and flexibility of assessments to meet changing costs of maintenance, repairs and services. 8. If gated, a rapid entry system for Police Department access shall be provided in compliance with Municipal Code Chapter 10.47. 9. Plans must comply with the 2001 editions of the California Building Code, the California Mechanical Code, the California Plumbing Code, the California Electrical Code, and California Title 24 energy and handicapped regulations. 10. A Hydrology study (100 year flood) is required for the new project. The study should consider the proposed project area to the closest municipal storm drain collection point. The study should consider the adequacy of the existing storm drain system to convey any additional run off. All Hydrology study findings and recommendations are part of Public Works Departments requirements. 7 11. A grading plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared in accordance with the City's standard requirements by a Registered Civil Engineer. All necessary measures for prevention of storm water pollution and hazardous material run-off to the public storm drain system from the proposed parking lot or development shall be implemented with the design of the grading. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. Best Management Practices for the maintenance of the parking lot, including sampling, monitoring, and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National Pollution Discharge Elimination System (NPDES) regulations. A private storm water treatment maintenance agreement shall be signed and recorded. The checklists for preparation of the grading plan and Standard Urban Storm Water Mitigation Plan (SUSMP) are available at the Public Works Department. 12. All surface run-off, shall be collected by approved drainage facilities and directed to the street by sidewalk underdrains or a curb outlet. Adjacent properties shall be protected from surface run-off resulting from this development. 13. A soils engineering report shall be submitted for the Public Works Department's review, after Planning Commission approval. The report shall address the stability of all of the existing and proposed slopes on the property. It shall also address the adequacy of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing pressure and the required pavement structural sections for the proposed private streets, the parking areas, and the driveways. As a minimum, the parking lot pavement sections shall be 2 inch A.C. over 4 inch Class II aggregate base. All soils report findings and recommendations shall be part of the Public Works Department requirements. 14. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading plan. Any new sewer lateral in the City right-of- way shall be 6 inch in size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 15. An existing 10 foot wide sewer easement reserved to the City of National City exists on the property and no building encroachment will be allowed within the easement. The sewer main can be relocated and a new sewer easement can be dedicated to the city. The easement shall be shown on the plans. 16. The driveway on Sheryl Lane shall be an alley entrance type driveway with pedestrian ramps. 17. A permit shall be obtained from the Public Works Department for all improvement work within the public right-of-way, and any grading construction on private property. 18. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvements, landscaping and retaining wall work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment. 19. Street improvements shall be in accordance with City Standards. All missing street improvements (approximately 70' of sidewalks) shall be constructed. 20. A title report shall be submitted to the Public Works Department, after the Planning Commission approval, for review of all existing easements and the ownership at the property. 21. A National Pollutant Discharge Elimination System (NPDES) permit is required for discharged of storm water runoff associated with construction activity where clearing, grading, and excavation results in a land disturbance. A construction stormwater permit shall be obtained from the Regional Water Quality Control Board A copy of the permit shall be given to the City of National City Public Works Department prior to any work beginning on the project . 22. The final parcel map shall meet all of the requirements of the Subdivision Map Act, and the City of National City Municipal Codes including certification, acknowledgement, complete boundary information and monumentation. 23. The subdivider shall submit an approval letter from Sweetwater Authority stating fire flow requirements have been met. If additional improvements are needed, the developer shall enter into an agreement for the water improvements with the Authority prior to obtaining the fmal map approval. 24. The developer shall bond for the monumentation, the public improvements and the on -site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the fmal map. 25. All utility distribution facilities within the boundaries of the subdivision, and within the half street abutting the new subdivision, shall be placed underground. 26. The fmal map shall be recorded prior to issuance of any building permit. 27. All new property line survey monuments shall be set on private property, unless otherwise approved. 28. The final map shall use the California Coordinate System for its "Basis of Bearings" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian, and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. 29. Minimum fire flow requirement shall be 2,750 gpm for two (2) hours. 30. Minimum fire access roadway shall be 20 feet unobstructed width with 13 feet 6 inches vertical clearance, and with a corner radius of 28 feet. 31. Fire hydrants to be placed at 300-foot intervals. 32. Television cable companies shall be notified a minimum of 48 hours prior to filling of cable trenches. 33. Exterior walls of buildings/ freestanding signs/ trash enclosures to a height of not less than 6 feet shall be treated with a graffiti resistant coating subject to approval from the Building and Safety Director. Graffiti shall be removed within 24 hours of its observance. 34. The property owner shall submit a letter to the Sweetwater Authority stating fire flow requirements. The owner shall enter into an agreement with the Authority for any water facility improvements required for the proposed project. 35. Before this Tentative Subdivision Map / Planned Development Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department; acknowledging and accepting all conditions imposed upon theapproval of this permit: Failure to return the signed and notarized Acceptance Form within' 30 'receipt shall automatically terminate the Tentative Subdivision Mart / =Planned Development Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Tentative Subdivision Map / Planned Development Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 36. Approval of the tentative map expires two (2) years after adoption of the resolution of approval at 5:00 p.m. unless prior to that date a request for a time extension not exceeding three (3) years has been filed as provided by National City Municipal Code § 17.04.070. The Planned Development Permit shall expire concurrent with the Tentative Subdivision Map, unless extended according to the procedures contained in Chapter 18.116 of the National City Municipal Code. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of August 16, 2004 by the following vote: AYES: CARRILLO, SALUDARES, ALVARADO, FLORES, BACA, MARTINELLI, REYNODLS, GRAHAM NAYS: ABSENT: PRUITT ABSTAIN: • • SITE PHOTOS l3 ID S-2004=2/PD-2004-2 7:o City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR NOTICE OF EXEMPTION TO: County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Proiect Title: S-2004-2/PD-2004-2 Project Location: An approximately 1.9 acre property adjacent the west side of Interstate 805 north of 16th Street Contact Person: Andrew Hoskinson Telephone Number: (619) 336-4313 Description of Nature, Purpose and Beneficiaries of Project: A 25 developable lot subdivision with several lots to be held in common for private road, utility and open space purposes Applicant Name and Address: Daniel Fissori Pacifica Companies 1785 Hancock Street #100 San Diego, CA 92110 Telephone Number: 619-296-9000 Exempt Status: ❑ Statutory Exemption. ® Categorical Exemption. Class 32, Section 15332 In -Fill Development Projects ❑ Not a project as defined in Section 15378 of CEQA ® Not subject to CEQA (Sec. 15061b3) Reasons why project is exempt: The proposed project has no potential for causing a significant effect on the environment. The disturbed property has no value as habitat for endangered or threatened species, and is surrounded by urban development. The proposed subdivision of a 1.9 acre lot for development with 25 residential units is consistent with the Combined General Plan/Zoning Designation. The project will be adequately served by all necessary utilities, and will not significantly affect traffic, air quality, water quality or the existing noise environment. Date: ANDREW HOSKINSON ASSOCIATE PLANNER City of National City Department of Public Works 1243 National City Blvd., National City, CA 91950 (619) 336-4580 (619) 336-4380 Fax: (619) 336-4397 ENGINEERING REQUIREMENTS FOR 26 CONDOS AT SHERYL LANE AND 16TH STREET 19 FEB 2004 PM12:07 Date: February 17, 2004 To: Andrew Hoskinson, Planning Department From: Adam J. Landa, Assistant Civil Engineer Via: Stephen M. Kirkpatrick, Assistant Director of Public Works/City Engineer Subject: 26 CONDOS AT SHERYL LANE AND 16TH STREET 1. A Hydrology study (100 year flood) is required for the new project. The study should consider the proposed project area to the closest municipal storm drain. collection point. The study should consider the adequacy of the existing storm drain system to convey any additional run off. All Hydrology study findings and recommendations are part of Public Works Departments requirements. 2. A grading plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared in accordance with the City's standard requirements by a. Registered Civil Engineer. All necessary measures for prevention of storm water pollution and hazardous material run-off to the public storm drain system from the proposed parking lot or development shall be implemented with the design of the grading. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. Best Management Practices for the maintenance of the parking lot, including sampling, monitoring, and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National Pollution Discharge Elimination System (NPDES) regulations. A private storm water treatment maintenance agreement shall be signed and recorded. The checklists for preparation of the grading plan and Standard Urban Storm Water Mitigation Plan (SUSMP) are available at the Public Works Department. at Recycled Parser Planning Department February 17, 2004 Page 2 3. All surface run-off, shall be collected by approved drainage facilities and directed to the street by sidewalk underdrains or a curb outlet. Adjacent -properties. shall be protected from surface run-off resulting from this development... 4. A soils engineering report shall be submitted for the Public Works Department's review, after Planning Commission approval. The report shall address the: stability of all of the existing and proposed slopes on the property. It shall also address the adequacy of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing pressure and the required pavement structural sections for the proposed private streets, the parking areas, and the driveways. As a minimum, the parking lot pavement sections shall be 2 inch A.C. over 4 inch Class II aggregate base. All soilsreport findings and recommendations shall be part of the Public Works Department requirements. 5. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading plan. Any new sewer lateral in the City right-of- way shall be 6 inch in size with a clean out. A sewer stamp "S" shall: be provided on the curb to mark the location of the lateral. r 6. An existing 10 foot wide sewer easement reserved to the CityY' of National City exists on the property and no building encroachment will be allowed within the easement. The sewer main can be relocated and a new sewer easement can be dedicated to the city. The easement shall be shown on the plans. 7. The driveway on Sheryl Lane shall be an alley entrance type: 'driveway with pedestrian ramps. 8. A permit shall be obtained from the Public Works Department for all improvement work within the public right-of-way, and any grading construction on private property. 9. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvements, landscaping and retaining wall work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment. 10. Street improvements shall be in accordance with City Standards. All missing street improvements (approximately 70' of sidewalks) shall be constructed. Planning Department February 17, 2004 Page 3 11. A title report shall be submitted to the Public Works Depaitrnent, after the Planning Commission approval, for review of all existing easements and the ownership at the property. 12. A National Pollutant Discharge Elimination System (NPDES) permit is required for discharged of storm water runoff associated with construction activity where clearing, grading, and excavation results in a land disturbance. A construction stormwater permit shall be obtained from the Regional Water Quality Control Board A copy of the permit shall be given to the City of National City Public Works Department prior to any work beginning on the project . TENTATIVE MAP REQUIREMENTS 1. The final parcel map shall meet all of the requirements of the Subdivision,Map Act, and the City of National City Municipal Codes including certification, acknowledgement, complete boundary information and monumentation. 2. The subdivider shall submit an approval letter from Sweetwater Authority stating fire flow requirements have been met. If additional improvements are needed, the developer shall enter into an agreement for the water improvements with the Authority prior to obtaining the final map approval. 3. The developer shall bond for the monumentation, the public improvements and the on -site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map. 4. All utility distribution facilities within the boundaries of the subdivision, and within the half street abutting the new subdivision, shall be placed underground. 5. The final map shall be recorded prior to issuance of any building permit. 6. All new property line survey monuments shall be set on private property, unless otherwise approved. 672 Planning Department February 17, 2004 Page 4 The fmal map shall use the California Coordinate System for its "Basis of Bearings" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian, and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. AL:jha 26con p�AAAA� �//// CITY OF NATIONAL CITY FIRE DEPARTMENT Phone: (619) 336-4550 MEMORANDUM DATE: February 19, 2004 TO: Andrew Hoskinson, Associate Planner FROM: Donald Condon, Acting Fire Chief SUBJECT: Case File No: S-2004 / PD-2004-2 Comments and Recommendations: 1) Minimum fire flow requirement will be 2750 gpm for 2 hours. 2) Minimum fire access roadway to be 20 feet unobstructed width with 13 feet 6 inch vertical clearance, corner radius 28 feet. 3) Fire hydrants to be placed at 300-foot intervals. SWEETWATER AUTHORITY 505 GARRETT AVENUE POST OFFICE BOX 2328 CHULA VISTA, CALIFORNIA 91912-2328 (619) 420-1413 FAX (619) 425-7469 http://www.sweetwater.org February 19, 2004 Mr. Andrew Hoskinson, Associate Planner City of National City Planning Department 1243 National City Boulevard National City, CA 91950 GOVERNING BOARD JAMES "JIM" DOUD, CHAIR W.D. "BUD' POCKLINGTON, VICE CHAIR R. MITCHEL BEAUCHAMP NICK INZUNZA MARGARET COOK WELSH RICHARD A. REYNOLDS JAMES C. ALKIRE WANDA AVERY TREASURER MARISA FARP6N-FRIEDMAN SECRETARY 23 FEB 2004 PM12:54 Subject: WATER AVAILABILITY 1445 SHERYL LANE, NATIONAL CITY A.P.N. 557-430-15 AND -27 CASE NO.: S-2004-2 / PD-2004-2 SWA DEV. FILE: SHERYL LANE — 25-LOT SUBDIVISION Dear Mr. Hoskinson: This letter is in response to an Application for Tentative Subdivision Map and Planned Development for the subject property within the Sweetwater Authority (Authority) service area. There is a 6-inch water main located in the east side of Sheryl Lane and an 18-inch main in the north side of E. 16th Street adjacent to the proposed development. The Authority's records indicate that there is one 3/4-inch water service to 1445 Sheryl Lane. Enclosed is a copy of 1/4 SEC. 129 map, which shows the water facilities. At this time, we cannot comment on the adequacy of the existing system to provide fire protection for this project. As plans develop for structures, the Owner must submit a letter to the Authority from the appropriate fire agency stating fire flow requirements. The flow requirements should specifically address the flow required from the on -site hydrants. Based on this requirement, this project may result in the need for new water systems or substantial alteration to the existing water system. The Authority recommends that your Agency work with ours to determine if the existing water facilities are adequate to meet the added demands prior to issuing a building permit. Please note that the Authority requires a 10-foot horizontal separation between sewer and water laterals. A Public Water Agency Serving National City, Chula Vista and Surrounding Areas Mr. Andrew Hoskinson Re: Water Availability — 1445 Sheryl Ln., N.C. Case No.: S-2004-2 / PD-2004-2 February 19, 2004 Page 2 of 2 If the Owner provides the required fire flow information and enters into an agreement with the Authority for water facility improvements, if required, water service can be obtained at a pressure ranging from a maximum of 77 p.s.i. to a minimum of 67 p.s.i. If you have any questions, please contact Ms. Laurie Edwards at (619) 409-6758. Sincerely, SWEETWATER AUTHORITY Hector Martinez Deputy Chief Engineer HM:LJE:vIs enclosure: photocopy of 1/4 SEC. 129 map pc: Mr. Daniel Lee P&D Consultants 8954 Rio San Diego Drive, Suite 610 San Diego, CA 92108 National City Fire Department 333 E. 16th Street National City, CA 91950 I:\engr\Dev\Sheryl Lane\Cor\hoskwtravlsheryl_fnl.doc Every reasonable effort has been made to assure the accuracy of this map. However, neither the SanGIS participants nor San Diego Data Processing Corporation assume any liability arising from its use. THIS MAP IS PROVIDED WITHOUT WARRANTY OF ANY KIND, 7.ITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED :0, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. PROPRIETARY INFORMATION: The use of this information is pursuant to sublicense agreement only. My resale or relicensing of this information is prohibited, except in accordance with such sublicensing agreements. Subject Property_ 1445 Sheryl Lane APN 557-430-15&27 1/4 SEC. 129 SCALE: 1 INCH = 200 FEET r �1 1Wkiaauu mat(41U/, , NATIONAL CITY, CALIFORNIA APPLICATION for Tentative Parcel Map t/ Tentative Subdivision Map Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619) 336-4310 PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY Case Number S - o vz Filing Fee $ a-S '• " Receipt No. ( st r S Date Received 21 4 By E.A.F. Required �Fee$ � Related Cases b " Cl)O ` — SEE FILING INSTRUCTIONS AND CHAPTER 17 OF THE NATIONAL CITY MUNICIPAL CODE FOR MORE INFORMATION. ASSESSOR PARCEL NO. 557 - 43 - /5 AND 2 7 HoRTHEASTERLY QuAORANT OF /M?e/Z.G-ECT/Om Of PROPERTY LOCATION SNERYG. LANE AND /6 TH s (5Av7'NWESTE•/ZLY DF M/7E2srATE 805 R.O•W). COMBINED GENERAL PLAN/ZONING DESIGNATION FD / C 7 / R 3 Tentative Parcel/Subdivision Map Application Revised March, 2003 CIVIL ENGINEER OR OTHER AUTHORIZED REPRESENTATIVE Name: DA N (61 Cr LEE, RE. Name: Signature �� '�' �� �� Signature (Sign acknowledges that this (Signature acknowledges that this application is being filed) application is being filed) Address: 8954- RIO SAN 0/640 Address: OR . SAN Q/EGO, GA q2/08 Phone No. (6/9) 249 - /4 7S Phone No. Fax No. (6/9)299- /476, Fax No. Date: DECEM455E7¢ 24, 2003 Date: PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: A S H0 / S R/1 W / Name: Signature C-v Signature (Signature acknowledges that this (Signature acknowledgesat this application is being filed) application is being.filed), Address: /785 HANCOCK ST Address: #/00 SAN OI E& 0, C.4 9 Z //0 Phone No. (6/9) 2 967 -9000 Fax No. (6/1)016- 9090 Date: DEG EMBER 2 4, 2003 Tentative Parcel/Subdivision Map Application Revised March, 2003 Phone No. Fax No. Date: �-9 APPLICANT Name: FAG//=/CA COMpAIY/C5 (Please type or print) Signature: -� (Signature certifies that the information submitted with this application is true and accurate to the best of the applicant's knowledge). Address: /785 HANc2 /' STREET, SU/TE /00, SAM O/Ea2, CA q 2 //0 Phone No. (419) 214 -- 4000 Fax No. (6/9) 24,6 - go9D Date: OEG6M$E2 24 , 2003 Tentative Parcel/Subdivision Map Application Revised March, 2003 APPLICATION for Conditional Use Permit Planned Development Permit ----_ Planned Unit Development Permit NATIONAL CITY, CALIFORNIA Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619)336-4310 PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY - 2_oo 1-1 Case Number Filing Fee $ 1,1 2- S'`Receipt No..3//%S* Date Received (I 7/o4 p By _L/Y E.A.F. Required Fee $ Related Cases LEGAL DESCRIPTION OF PROPERTY: (Attach if insufficient space) S-toe WNc,ci,-eoQ 5,0;.,t+z,-4 't o " PROPERTY LOCATION o. Let N Street between " ((S +`` and `'S Pict i 4 2--1 4 y COMBINED GENERAL PLAN/ZONING DESIGNATION P b 6 C T (2` Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 1 of 4 REQUEST: The Applicant requests a Conditional Use Permit (Chapter 18.116), Planned Development Permit (Chapter 18.126), or Planned Unit Development Permit (Chapter 18.30) to use the above described property for the following purposes: o e -ko QCCcc.d.., a-- itnjr./c�vS4w� Sth`�Q - FSw.; 17 PIC v.-A l )e,- !✓-e,h2lcr, 6U,,, �.,-I� �-• 9 �.il�v Gf�2 C.-r%%Z'3 2e-, Cc�.P ` PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: 45 H_(41<- \Sees. ,; Signature . /v C Signature (Signature acknowledges that this (Signature acknowledges that this application is being filed) application is being filed) Address: Name: Address: Phone No. L t S^ 2S G- g r. o o Phone No. Fax No. (.4 - �SG'�1G�0 Fax No. Date: I ` Date: Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 2 of 4 APPLICANT -�- Name: " t`'e, r S VAC\ (Please type or print) Signature: 0 (Signature certifies that the information submitted with this application is true and accurate to the best of the applicant's knowledge). Address: 0-c.,c ec (< C-}~r-eef [ (c (-LA S ---i I o Phone No. Fax No. Date: 2 96-- oc90 LtS a.�L- 5o jo Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page3of4 3 JUSTIFICATION Section 18.116.020 of the National City Municipal Code states that beforeany conditional use permit, planned development permit or planned unit development permit is granted, the applicant must show the existence of the following facts: 1. That the site for the proposed use is adequate in size and shape; -and 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the quantity and quality. of traffic generated by the proposed use; and 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties; and 4. That the proposed use is deemed essential and desirable to the public convenience or welfare. - The above findings must be incorporated into each staff report for a Conditional Use Permit, Planned Development Permit or Planned Unit Development Permit presented to the decision making body. Each of the findings must be found to exist. As the applicant, you are not required to provide justification of these findings; however, the information can be' sseful to Planning Staff when compiling their report. Please provide any additional information which may be helpful when considering the application. Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 4 of 4 `//y{ EXHIBIT "A" LEGAL DESCRIPTION PARCEL 1: THAT PORTION OF THE SOUTH HALF OF THE EASTERLY QUARTER OF THE SOUTHWEST QUARTER OF QUARTER SECTION 129 OF RANCHO DE LA NACION, IN THE CITY OF NATIONAL CITY, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF BY MORILL NO. 166, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE WESTERLY LINE OF SAID EASTERLY QUARTER OF THE SOUTHWEST QUARTER OF QUARTER SECTION 129, WITH THE NORTHERLY LINE OF THE SOUTHERLY 30.00 FEET OF SAID SOUTHWESTERLY QUARTER OF QUARTER SECTION 129, AS DEEDED TO THE CITY OF NATIONAL CITY FOR STREET PURPOSES, BY DEED RECORDED MAY 4, 1956, IN BOOK 6087, PAGE 328 OF OFFICIAL RECORDS; THENCE ALONG SAID WESTERLY LINE, N.19°00'00"W. TO THE SOUTHWEST CORNER OF LAND DESCRIBED IN DEED TO THE CITY OF NATIONAL CITY, RECORDED MAY 26, 1958 IN BOOK 7095, PAGE 492 OF OFFICIAL RECORDS; THENCE ALONG THE SOUTHERLY LINE OF SAID NATIONAL CITY'S LAND TO THE SOUTHWESTERLY BOUNDARY OF LAND DESCRIBED IN DEED TO THE STATE OF CALIFORNIA, RECORDED OCTOBER 13, 1970 AS FILE NO. 185785'-OF OFFICIAL RECORDS; THENCE ALONG SAID SOUTHERLY LINE, S.31°33'50"E. 403.20 FEET TO THE NORTHERLY LINE OF THE SOUTHERLY 155 FEET OF SAID SOUTHWEST QUARTER; THENCE ALONG SAID NORTHERLY LINE, S.71°00'00"W. TO THE EASTERLY LINE OF THE WESTERLY 30.00 FEET OF SAID EASTERLY HALF OF THE SOUTHWEST QUARTER; THENCE ALONG SAID EASTERLY LINE, SOUTH 19°00'00"E. TO THE NORTHERLY LINE OF SAID NATIONAL CITY'S LAND; THENCE ALONG SAID NORTHERLY LINE, S.71 °00'00"W. TO THE POINT OF BEGINNING. PARCEL 2: THE NORTHWESTERLY 60 FEET OF THE NORTHEASTERLY 100 FEET OF THE SOUTHEASTERLY 360 FEET OF THAT PORTION OF 80 ACRE LOT 2 IN QUARTER SECTION 129 OF RANCHO DE LA NACION, IN THE CITY OF NATIONAL CITY, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 166, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 10 CHAINS NORTH 71° EAST FROM THE SOUTHWEST CORNER OF SAID QUARTER SECTION 129; THENCE NORTH 19° WEST 8 CHAINS; THENCE NORTH 71° EAST 5 CHAINS; THENCE SOUTH 19° EAST, 8 CHAINS; THENCE SOUTH 71° WEST 5 CHAINS TO THE POINT OF BEGINNING. PROPERTY LOCATION THE SUBJECT PROPERTY IS LOCATED AT THE NORTHEAST QUADRANT OF THE INTERSECTION OF SHERYL LANE WITH 16TH STREET NEAR THE 16TH STREET OVERCROSSING WITH 1-805 AND ALSO LYING SOUTHWESTERLY OF THE INTERSTATE 805 RIGHT-OF-WAY. EXHIBIT "B" The applicant requests a Planned Development Permit (Chapter 18.126 of the Municipal Code) in order to construct a 25 lot single family Townhome project. Three (3) of the 25 lots shall be detached and twenty- two (22) lots will have a common wall system (attached). The project will be accessed by a private, interior loop street with non-exclusive easements for ingress/egress, emergency vehicles and public utilities. Additional open -space for landscaping, recreational areas and guest parking will be maintained by a Home Owner's Association. Access to and from the site will me made via Sheryl Lane. m l LN kou ;N +fie-... ` avv) i (Lt resj.Gtee �P Ver'_ fl ri ck't' tl'o rt rS .af.1 4-6,e_ HANDOUT ITEM NO3 JULY 19, 2004 C i f of N T nc� -__C t �a�N�N Depc+r'mer t � 2 y Nat nat C1 J17IV.01 J CNGti©na) Ci l , C A al 950 e-f: Case Pte. No. S-20oL-a/PD-20P1z 1 0ppo5e_ propose proje Gi� C4� CO�YI _pN1P.$ Doi '"h� �o�Q1�'�l�__ 6rou�rac 1. TheiY are q,l_recd Prod ects arid ppt. feast o n,e had' vocf mmealcc%e ctr� . voG.S Neoe( No4 F t ed t h. € cu N ot,vc ~r h crt b r l ,v _ -the `� L rs1T r..'a !iS a-F i of ►r►'us,�?, p-t t i f( peoe) e.J e ' o- ri• Sher i. L.aNe j s G Glut l to Greg h +keir 115 Ufe fru (, c �,-�" p rese v t -'i o-f 25 u& i 1 hou I#ii otQlergbl�e it I he 5evictie. Yn G ortI o'F $I1er�) )etr t can't It) ano{l-e 2.' ✓�1O a uiv;fs of SewcfS.� c� sg C1v0 re to 14 o' 'J ®` +he 10/7 51' Y'oY ')5 , -`l-he, xc1cI,-1, (ry of +ilree f5 4� H 9+a ' �(�mat% �qu5f0 ret 5e' Q. k a 0 bC1Se ,M�f 1R, rvc4 h W'7 beef ckNeW )ed e !! C i ''' g C J bey 1. . 5:,, Z' �Q cZuw i l�' � ©� t a r�. 1 v Pme n`t ers�fi oev�ta v� w,lk be ru►�0f + l as plate0 proceeds . I'wrh, also o ...o$e of +0 rc k be.r 5ICIV►W 4002, are �efi�ae�K �� U, �'em,ev11's qy% cA 1011 . e 0,,Not v, ; d-1" ster<d gestGCS p V i h e r�e s 4e. e NA\t i ri &wtiervtc, rep o r hH' 6-t 5l1 o, 1 a( ore- a vquw,b 1 e_ 10 It -C4 ect re5 otevkak '5 o-ri. Sher 1 aN oY►q�oie. la,vtc) resi'clevifs v.) ► r_ a . d1'6t4»ce ,CrD)/1/1 rv.elop.-►^nem road Ch Gyre at Ir da a! n C► ►td 0- he' e Ve'lfl e"t5 I Id 4+l'1 e- rr/IAA/led 43-e_ ocCeCt �F -Hivecowl to) c�fue5ticns 5Dt ►vy be de� lop, ec et ' be_ dove e. � `r� ,ti_o rnv 1 s i 1 a�'5 ► 11 ry O �` pia l 5 f 2 •• homes .instil` 7 the c ;4 Nc 7,9-,.0) G7 is hex eL Pacc` : Pic -Ca( ili/e 3 0 )1 Pe ro z q /115 51/er ) 1etta.t, Mtge Ct+ P Gil 91950 ird h e PrOfQvtid vcue ct 'o cee015 re oat PACIFICA COMPANIES Andy Pain.......... 110 Ash Israni..V _ . _ _ 104 Chris Moshoaghi .._125 Dan Fasori._..... 118 Dave Nauss 107 Deepak hrani............. 102 DouglClrisde......».... 235 James Flakier/ ._.. 138 Karen Smith .........,.... 112 Len Howell 109 Uncle Patton._._.._.._.. 100 Pbnoj Onwta.,....____ 103 Mark Mordent-- 116 Radael Estrada — 210 Richard Campbell.._.. 114 Shama Pribyi_ 243 Saledad Neon......_..... 116 Todd Olson..L...—._ 234 Tom Sayer.-.-_-- 101 %Nay Navani _ __ 111 Vanessa Munoz— 119 Yvonne Winel.....»..._ 106 FAX TRANSMITTAL FORM Toe W r oktp ...> u nCW .�5��•Fto11�: -1...) -, 1 S S c r Company: c (.; --fm-tsv pate ""?'a'7 `"* `f Fax number CC: Fax number: 417 # of pages including cover page: 2 t4.�4_6.et ue . l ,,,..i �t ►�., I_ . .... �•-_...cLt•e..t_>r 1785 Hancock, Suite 100, San Diego, CA 92110 Phone 619.296.9000 Fax 619.296.9090 IFS ....ice-�-, COMPANIES RE: Notice of Community Meeting: Sheryl Lane National City Single Family Planned Residential Dear Neighbor 1.9 Acres at Sheryl Lane and 1-805 The Na++rt City Planning Commission is reviewing Pacifica Companies' plan for a 25 lot Planned Residential Development The project was continued to provide an opportunity for the project's neighbors or other interested persons to meet and discuss details of the project . The project site is located east of Sheryl Lane, west of interstate 805 and north of 16t Street, and includes Assessor's Parcel No.'s 557-430-i5,27. The community meeting will be held Wednesday August 4 at 6:00 p.m. at the Red Lion Inn, 801 National City Boulevard. 619-336-1100. If you have any questions or comments, please feel tree to contact me at 619--96 9000 ext. 118. Sincerely, Dan Fissori Pacifica Companies 178S Hancock Street, Suite 100 • San Diego, CA 92110 (619) 296-9000 • Fax (619) 296-9090 www.pacificahost,com • www.pacificacompanies.com 14l/ July 27, 2004 John Pedroza 1415 Sheryl Lane National City, CA 91950 RE: Notice of Community Meeting: Sheryl Lazne National City Single Family Planned Residential Dear Neighbor. 1.9 Acres at Sheryl Lane and I-805 The National City Planning Commission is reviewing Pacifica Companies' plan for a 25 lot Planned Residential Development. The project was continued to provide"an, opportunity for the project's neighbors or other interested persons to meet end -discuss details of the project . The project site is located east of Sheryl Lane, west of Interstate 805 and north of 16th Street, and includes Assessor's Parcel No.'s 557-4304 04. The community meeting will be held Wednesday August 4 at 6:00 p.m. at the Red Lion Inn, 801 National City Boulevard. 619-336-1100. If you have any questions or comments, please feel free to contact me at 61'9-296-9000 ext. 118. Sine Dan Fisson Pacifica Companies 1785 Hancock Street Suite 100 • San Diego, CA 92110 (619) 296-9000 - Fax (619) 296-9090 www.pacificahostcom • www.pacificacompanies.com LW 9/2004 10:38 PACIFICA CO. 4 3364321 NO.611 P001 pAciFicA COMPANIES August 9, 2004 Andrew Hoskinson National City Planning Department 9 AUG 2004 at410:42 RE: Sheryl Lane TTM & Planned Development Permit Andrew: We held our meeting last Wednesday August 4 at the Red Lion Ina. Five neighbors showed up, inchmiing Gill Garcia, Jodahn Mohr and Mitchell Beauchamp. The meeting went very well and lammed an hour. I believe the neighbors were satisfied on ail points. Mitchell Beauchamp had asked for an ingress from 16a'. We stated why we didn't want to do: 1. Drive way was hard to find and see. 2, Possible danger to cars trying to enter off of 1e. 3. We do not want tbis very unattractive scene to be entry into project. 4. We want to control access into the community from one point. 5. And, Our existing design is planned to provide an SFR on 161h to provide continuity on the street with the other homes. They did not dispute this and were quiet by the end of the meeting and the plans will not be revised. Dan Fisson 1785 Hancock Street, Suite 100 • San Diego, CA 921 10 (619) 296-9000 • Fax (619) 296-9090 www.pacificahost.com • www.pacificacompanies.com City of National City, California COUNCIL AGENDA STATEMENT - MEETING DATE September 7, 2004 AGENDA )TM NO. 16 /ITEM TITLE Public Hearing — Tentative Subdivision Map to Divide a 12,750 Square Foot Property on the East Side of C Avenue between 8th Street and 9th Street, into Eight Residential Lots with a Conditional Use Permit for One of the Lots to Have an Accessory Living Unit (Applicant: Brett Farrow —for Alpha Project) (Case File No.: S-2004-6/CUP-2004-18) PREPARED BY Roger Post 336-431 I ,, DEPARTMENT Planning EXT. EXPLANATION This project is proposed for a 12,750 square foot property on the east side of C=Avenue between 8th Street and 9th Street. Consistent with the General Plan, the proposal will increase home ownership opportunities in the City and strengthen the urban residential neighborhood in the area. The Planning Commission recommended approval of this project at their August 16, 2004 meeting. The attached background report describes the proposal in detail. CEnvironmental Review Financial Statement N/A Approved By: STAFF RECOMMENDATION Staff concurs with the recommendation of the Planning Commission. Finance Director Account No. BOARD / COMMISSION RECOMMENDATION The Planning Commission recommended approval of the Tentative Subdivision Map and Conditional Use Permit. Vote: Ayes -Carrillo, Alvarado, Flores, Martinelli, Reynolds, Graham, Baca, Saludares Absent -Pruitt ATTACHMENTS ( Listed Below ) 1. Background Report 2. Planning Commission Resolution No. 32-2004 ® Including Findings and Conditions of Approval \ 3. Location Map A-200 (4+ev. 7@ Photographs Resolution No. 5. Notice of Exemption 6. Department and Agency Comments 7. Applications 8. Applicant's Plans (Exhibits A -Revised, B-revised and C) BACKGROUND REPORT The project site is located on the east side of C Avenue mid -block between 8th Street and 9th Street in the General Commercial (CG) Zone. The rectangular, 12,950 square foot property has approximately 110 feet of frontage on C Avenue and on the alley at the rear; it is about 115 feet deep. Although the site is flat, the front of the property is about three to five feet higher than the sidewalk along C Avenue, while the rear of the property is level with the alley. The site is currently vacant; previous residential structures have been demolished. In this area the landscaped parkway along C Avenue is about 7 feet wide and there are angled parking stalls along the east side of C Avenue, and striped parallel spaces along the west side of the street. Surrounding development consists of a two-story residential four-plex with a small retail suite adjacent to the north, five small detached residential units adjacent to the south, an eight unit, two-story apartment building across the alley to the east and the First United Methodist Church and vacant land to the west across C Avenue. Additionally, the recently constructed row -homes at 9th Street and A Avenue are close - by. All of the nearby uses are in the CG Zone; most of the nearby uses exhibit many urban characteristics, such as minimal off-street parking, small setbacks, and multi -story construction. The proposal is to divide the 12,950 square foot site into eight individual lots. The lots will all be small; they will average about 1,600 square feet. Five of the lots will front on C Avenue; they will each be between 21 and 31 feet wide. The other three lots will abut the alley at the rear of the site. The proposal includes developing nine residential units; i.e. one unit per lot, with the exception of lot number 6 that will also have a small accessory living unit. Through an agreement with the Community Development Commission (CDC), two of the eight units will be reserved for moderate income families. The remaining six units will be made available at market rate. No curb cuts are proposed along C Avenue. All of the garage and surface parking, a total of 17 parking spaces will be accessed via a common driveway from the alley that will extend across individual lots in the central portion of the site. Most of the parking spaces will have 24 feet of back-up space, and be between nine and 11 feet wide. The nine units will be arranged in four buildings, typically two -stories tall (21 to 31 feet tall), except for unit number 7 (near the alley) that will be three stories tall. They will be located at the perimeter of the property with the parking and driveway in the center as mentioned. Two buildings will be located along C Avenue; one with two and the other with three townhomes facing the street. A narrow pedestrian path will separate them and connect C Avenue to the central parking area. The buildings will be set back between six and a half and eight and a half feet from the sidewalk, and between zero and three and a half feet from the north and south sides of the site and the alley. Each unit along C Avenue will be oriented toward the street with steps leading up to the front entry. The project will have a similar appearance to the row -homes at 9th Street and A Avenue; the exterior of the buildings will have horizontal siding, cement plaster, wood trim, and tall windows. There will be seven distinct floor plans for the eight units; the floor plan for two of the units (on lots no. 4 and 5) will mirror each other. Eight units will be between about 930 and 1,200 square feet in size; the accessory living unit on lot 6 will be about 340 square feet. Seven units will have two bedrooms and two bathrooms. One (unit number 2) will have three bedrooms and two and a half bathrooms. The small accessory unit is a studio. Architectural features include ceiling heights of 10 feet in the living spaces and 9 feet in the bedrooms. Also, each unit will have eight -foot tall windows, skylights, and at least one balcony. Each unit will have an over -sized one -car garage and an additional off-street parking space, except unit 6 which will have a two -car garage. The additional spaces will either be a tandem surface space (located in front of the access to the garage) or in a carport (see attached plans Exhibit B-revised). As part of the project the following areas will be landscaped. • Small yard/planter areas around each of the units • The front yard area and seven foot wide parkway along C Avenue • A three foot wide strip along the north property line. Trees will be planted in the parkway along C Avenue and within some of the other landscaped areas. Shrubs suitable for screening will be used near the perimeter of the site to provide privacy. The project proposal will achieve several important General Plan policies. It will increase home ownership opportunities in the City, while putting a vacant property back into use. At 30.2 units/acre, the project density will be consistent with the recently increased maximum residential density allowed by the General Plan (34.8 units/acre). The proposed residential development contains a number of high quality design elements, as encouraged by the General Plan, and will result in a very urban look. The urban characteristics and style of the development will be compatible with and strengthen the urban residential neighborhood in this area of the City, which includes both Brick Row and the row -homes at 9th Street and A Avenue. Also, the density of the project (30.2 units/acre) is right in the middle of the range (approximately 20 units/acre to 40 units/acre) of the existing multi -family development on this block of C Avenue. The development will be oriented toward C Avenue and designed to enhance the pedestrian environment around it. This is due to the avoidance of curb cuts on C Avenue, vertically accentuated buildings close to the street, walk-up front entryways, and a pedestrian path from the sidewalk to the auto court within the subdivision. The elements mentioned above and the restriction of vehicular access from the alley are consistent with the existing development pattern in the area. The reduced setbacks along the north and south sides of the site and along the alley allow off-street parking to be provided in the center of the site. In addition, residents of the units will be able to look onto C Avenue, as well as into the parking area and the alley, possibly deterring criminal activity. Residential development of a commercially zoned property is considered mixed use development by the Land Use Code and requires a Conditional Use Permit (CUP) if more than one unit will be built per property. Thus, the applicant has requested a CUP for the small accessory unit, which does include a full kitchen, on lot number 6. Given the small size and design of the accessory unit, it could function in a number of different ways. For example, it might be used as a guest house or a granny flat or small rental unit. The project proposal does meet many Land Use Code requirements, such as floor area ratio, most minimum parking lot dimensions, private open space requirements, and maximum density. However, since the proposal is for an urban style development, which was not necessarily envisioned by the City when the current Code requirements were drafted, a number of exceptions have been requested as noted below. • To allow tandem parking for four of the units. • To allow for parking stall width to be reduced by one foot for six of the sixteen off-street spaces. • To allow for one less off-street parking space than required. • To allow for 22 feet of backup space behind one space, where 24 feet is required. • To allow for unit number 7 to be three stories tall, where a maximum of two -stories is allowed. • To allow for reduced setbacks as mentioned above (6 1/2 foot front yard, 0 foot side and rear yard). • To allow for less than 50 feet of street frontage per lot. • To allow for smaller than 5,000 square feet lots. • To allow for a 340 square foot studio (the accessory unit) and several 930 square foot units, where a minimum of 500 and 1,000 square feet is respectively required for a studio and a home. As mentioned, the project's proposed setbacks and parking lot dimensions will be consistent with some of the other residential properties in the area. Also, the project will provide a greater ratio of off-street parking spaces than is currently provided by many of the residentially developed properties in the area. For example, there are three spaces provided in a small parking lot for the residential four-plex and retail suite on the property to the north. The project is consistent with City Design Guidelines, which are primarily intended to create high quality residential development that is compatible with the existing surrounding development. Some of the many high quality design features that are proposed are the use of eight foot tall windows, skylights, over -sized one -car garages, volume ceilings and unique floor plans for each unit. The development will also have a good deal of horizontal and vertical articulation. In addition to requirements of approval for a subdivision, a condition would specify that the CUP and Tentative Map are dependent upon the recently approved General Plan/Code Amendment allowing for higher density residential development in the CG Zone. Numerous Engineering Department conditions are also attached, such as a requirement for 100 feet of curb and gutter and a requirement to provide individual water and sewer laterals for each lot. A condition requiring a high quality, low -maintenance balcony/deck/exterior stair railing be used instead of wood railing, as suggested by CDC, is also included. Finally, several memoranda from the Fire Department are attached to this report. Several of the Fire Department comments have already been incorporated into the project plans; others have been included in recommended conditions. The Planning Commission held a hearing on this item August 16, 2004. Commissioners considered the likely use of the small accessory unit on lot 6, and a request from the applicant to allow building permits to be pulled before the final map for the project is recorded (condition no. 26). The applicant indicated it might take as long as 10 months before the final map is recorded. Engineering staff advised the Commissioners that the requirement to record the map before issuing building permits is a standard requirement of all subdivisions. Commissioners expressed an interest in accommodating the applicant's request if possible; however, they voted to recommend approval of the project rather than continue the hearing and delay it. Subsequent to the Planning Commission hearing, staff verified that the Subdivision Map Act specifically requires Final Map recordation prior to the commencement of construction, and informed the applicant of the state requirement. The applicant noted that they will be able to work within the requirement. Condition number 26 remains unchanged. RESOLUTION NO. 32-2004 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, RECOMMENDING APPROVAL OF A TENTATIVE SUBDIVISION MAP TO DIVIDE A 12,750 SQUARE FOOT PROPERTY ON THE EAST SIDE OF C AVENUE BETWEEN 8TH STREET AND 9TH STREET, INTO EIGHT RESIDENTIAL LOTS WITH A CONDITIONAL USE PERMIT FOR ONE OF THE LOTS TO HAVE AN ACCESSORY LIVING UNIT APPLICANT: BRETT FARROW CASE FILE NO. S-2004-6/CUP-2004-18 WHEREAS, application was made for approval of a tentative subdivision map to divide a 12,750 square foot property on the east side of C Avenue between 8th Street and 9` Street, into eight residential lots with a conditional use permit for one of the lots to have an accessory living unit on property generally described as: Lot 4, 5, 6, 7 and a portion of Lot 8 in Block 4 of W.C. Kimball's Subdivision of 10 Acre Lot 1 on Quarter Section 154 of Rancho De La Nacion, in the City of National City, County of San Diego, State of California, according to Map thereof No. 105, filed in the Office of the County Recorder of San Diego County March 10, 1887. WHEREAS, the Planning Commission of the City of National City, California, considered said applications at a duly advertised public hearing held on August 16, 2004 at which time the Planning Commission considered oral and documentary evidence; -and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. S-2004-6/CUP-2004-18 which is maintained "by the City and incorporated herein by reference; along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence introduced in the staff report and public hearing for said tentative subdivision map and conditional use permit support the following findings: FINDINGS FOR APPROVAL OF THE TENTATIVE SUBDIVISION 1. The proposed map is consistent with the National City General Platt` and applicable specific plans, since eight new homeownership opportunities will be created on a vacant commercial property at a density (30.2 units/acre) that is consistent with the maximum allowed by the General Plan (34.8 units/acre). Also, the high quality, characteristics and urban style of the residential development will-' strengthen the urban residential neighborhood in this area as encouraged by the General Plan. Finally, there are no relevant specific plans for this area. 2. The site is physically suitable for the proposed type of development, since the urban style residential development will harmonize with the existing urban residential and commercial development in the vicinity, and since most of the development in the area is multi -storied. 3. The site is physically suitable for the proposed density of development, since the proposed 30.2 units/acre is consistent with the maximum 34.8 units/acre allowed by the General Plan and with the density of existing nearby development, which varies with the project block from approximately 20 units/acre to 40 units/acre. Also, adequate off-street parking and private open space areas will be provided. 4. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat, since the small 12,950 square font site, which was previously developed, is devoid of any vegetation, and since there are no bodies of water on -site. 5. The design of the subdivision and the proposed/required itxtprovements are not likely to cause serious public health problems, since all necessary public services will be provided. 6. The design of the subdivision and the proposed/required improvements will not conflict with easements, acquired by the public at large, for access through or use of the property within the proposed subdivision, since no such easements are located on the site. 7. The discharge of sewerage waste from the subdivision into the City of National City sewer system will not result in violation of existing requirements prescribed by the California Regional Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Water Code, as specified by Government Code Section 66474.6. 8. The subdivision has been considered by the Planning Commission with regard to its effect on the housing needs of the region, and these needs are balanced by the public service needs of the residents and available fiscal and environmental resources. 9. The design of the subdivision provides, to the extent feasible, for future passive and natural heating and cooling opportunities in the subdivision, based on consideration of local climate, topography, property configuration and other design and improvement requirements without requiring reduction in allowable density or lot coverage. FINDINGS FOR APPROVAL OF THE - CONDITIONAL USE PERMIT FOR AN ACCESSORY LIVING UNIT ON LOT 6 1. That the site for the proposed use is adequate in size and shape, since as a part of a larger project the site is large enough to accommodate the main living unit and small accessory living unit/companion flat with adequate off-street parking and private open space. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since as part of a larger project, which itself will contribute only a minimal amount of traffic to the roads in the area, the two units on lot 6 will generate an insignificant 16 average daily trips which can easily be absorbed by the nearby residential and commercial roads. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the density of the proposal is similar to that of nearby existing development and since a greater ratio of parking per unit will be provided and since adequate setbacks will be maintained. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since the creation of a multitude of residential housing types is encouraged by the City's General Plan and since the project will be meeting contemporary regional housing demand. FINDINGS FOR APPROVAL OF THE REQUESTED EXCEPTIONS FOR REDUCED LOT SIZE AND STREET FRONTAGE 1. The property to be divided is of such size or shape, or is affected by such topographic conditions that it is impossible or impracticable in the particular case to conform fully to the subdivision requirements, since the proposed project fully utilizes the elevated street and level alley frontage consistent with the pattern of existing residential development in the area. 2. The exceptions will not be detrimental to the public health, safety, welfare or be detrimental to the use of other properties in the vicinity, since the proposed subdivision and development include numerous design features that will make it compatible with the adjacent urban residential and commercial properties. 3. Granting of the exceptions is in accordance with the intent and purposes of this Title, and is consistent with the General Plan and with all specific plans or other plans of the City, since the General Plan encourages the creation of home ownership opportunities, which the requested exceptions facilitate, and since the functional design of the proposed subdivision is compatible with adjacent and nearby development consistent with the intent of this Title. FINDING FOR EXCEPTION TO SETBACK REQUIREMENTS That the proposed front, side and rear yard setbacks are adequate to continue the existing development pattern on adjacent parcels, buffer the units from the streets and adjacent development while allowing for eight high quality residential units to be provided with a greater ratio of parking spaces per unit than other development in the area. FINDINGS FOR MIXED USE EXCEPTIONS 1. That because of special circumstances applicable to the property, including shape, topography, and location, the strict application of Title 18 of the Municipal Code (Zoning) deprives such property of privileges enjoyed by other property in the vicinity and under the identical zone classification, since under the proposal a greater ratio of parking per unit will be provided than is provided on many of the developed properties in the area. Also, since the design of the off-street parking is both functional and consistent with City Design Guidelines. Finally, the proposed building heights are consistent with the heights of existing development in the area and under the same zoning classification, and are less than would be allowed for commercial development on the property. 2. That the requested exceptions are subject to such .conditions which will assure that the adjustment authorized will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since existing nearby developments in the CG Zone provide a lesser ratio of off-street parking spaces per unit in sub -standard parking lots. 3. That the exceptions do not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property, since residential development is permitted in the General Commercial (CG) Zone with an approved site plan. BE IT FURTHER RESOLVED that based on the findings hereinbefore stated, the Planning Commission hereby recommends approval of said tentative subdivision map to divide a 12,750 square foot property on the east side of C Avenue between 8th Street and 9th Street into eight residential lots with a conditional use permit for one of the lots to have an accessory living unit, subject to the following conditions: 1. This Tentative Map and Conditional Use Permit authorize the division of one project site into eight lots for development with eight residential units and one accessory living unit. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibits A - revised, B-revised and C, Case File no. S-2004-6/CUP-2004-18, dated 7/20/2004, 7/20/2004 and 7/23/2004 respectively. 2. A detailed landscape and underground irrigation plan, including plant types, methods of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 3. The Conditional Use Permit shall not be relied upon nor shall a Final Map be approved until GP-2003-6 and A-2004-1 are effective. 4. The developer shall provide a declaration of covenants, conditions and restrictions, running with the land, clearly setting for the privileges and responsibilities, including maintenance, payment of taxes, etc. involved in the common ownership of parking areas, walks, utilities and open spaces prior to approval of the final map. Said CC&R's shall be subject to approval as to content and form by the City Attorney. The CC&R's shall allow the City the authority but not the obligation to assume maintenance of the property and assess the full cost including overhead costs therefore as a lien against the property if said property is not adequately maintained per the agreement. The CC&R's shall include a determination that the funds provided by the maintenance provisions will be sufficient to cover all contemplated costs. 5. A corporation, association, property owners' group, or similar entity shall be formed with the right to assess all the properties which are jointly owned with interests in the common areas and facilities in the entire development to meet the expenses of such entity, and with authority to control, and the duty to maintain, all of said mutually available features of the development. Such entity shall operate under recorded conditions, covenants, and restrictions approved by the City Attorney as to form and content, which shall include compulsory membership of all owners and flexibility of assessments to meet changing costs of maintenance, repairs and services. 6. All exterior balcony/deck/stair railing shall be a high quality, low -maintenance material (excluding wood), subject to review and approval of the Planning Director. 7. If gated a rapid entry system for Police Department access shall be provided in compliance with Municipal Code Chapter 10.47. 8. Estimated minimum fire flow requirement will be 2250 gpm for 2 hours. 9. Access to the auto court shall not be less than 20 feet wide with a vertical clearance of 13 feet 6 inches throughout. 10. Entire alley to be posted "NO PARKING FIRE LANE." 11. Unit 8 shall have an individual fire sprinkler system subject to review and approval of the Fire Department. 12. A grading and drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared in accordance with the City's standard requirements by a Registered Civil Engineer. All necessary measures for prevention of storm water pollution and hazardous material run-off to the public storm drain system from the proposed parking lot or development shall be implemented with the design of the grading. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. Best Management Practices for the maintenance of the parking lot, including sampling, monitoring, and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National Pollution Discharge Elimination System (NPDES) regulations. A private storm water treatment maintenance agreement shall be signed and recorded. The checklists for preparation of the grading plan drainage plan and Standard Urban Storm Water Mitigation Plan (SUSMP) are available at the Public Works Department. 13. All surface run-off, shall be collected by approved drainage facilities and directed to the street by sidewalk underdrains or a curb outlet. Adjacent properties shall be protected from surface run-off resulting from this development. 14. A soils engineering report shall be submitted for the Public Works Department's review, after Planning Commission approval. The report shall address the stability of all of the existing and proposed slopes on the property. It shall also address the adequacy of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing pressure and the required pavement structural sections for the proposed streets, the parking areas, and the driveways. As a minimum, the parking lot pavement sections shall be 2 inch A.C. over 4-inch Class II aggregate base. The street pavement sections shall be in accordance with National City modified Standard Drawing G-24. All soils report findings and recommendations shall be part of the Public Works Department requirements. 15. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading plan. Any new sewer lateral in the City right-of- way shall be 6 inch in size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 16. The deteriorated portions of the existing street improvements (30' of sidewalks) along the property frontages shall be removed and replaced. 17. A permit shall be obtained from the Public Works Department for all improvement work within the public right-of-way, and any grading construction on private property. 18. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvements, landscaping and retaining wall work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment, according to actual work hours. 19. Street improvements shall be in accordance with City Standards. All missing street improvements (100' of curb and gutter) shall be constructed. 20. A title report shall be submitted to the Public Works Department, after the Planning Commission approval, for review of all existing easements and the ownership at the property. 21. The final map shall meet all of the requirements of the Subdivision Map Act, and the City of National City Municipal Codes including certification, acknowledgement, complete boundary information and monumentation. 22. The subdivider shall submit an approval letter from Sweetwater Authority stating fire flow requirements have been met. If additional improvements are needed, the developer shall enter into an agreement for the water iiprovements with the Authority prior to obtaining the final map approval. 23. Separate water and sewer laterals shall be provided to each lot/parcel. 24. The developer shall bond for the monumentation, the public improvements and the on -site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map: - - 25. All utility distribution facilities within the boundaries of the subdivision, and within the half street abutting the new subdivision, shall be placed underground. 26. The final map shall be recorded prior to issuance of any building permit. 27. All new property line survey monuments shall be set on private property, unless otherwise approved. 28. The parcel map/final map shall use the California Coordinate System for its "Basis of Bearings" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian, and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. 29. Plans must comply with the 2001 editions of the California Building Code, the California Mechanical Code, the California Plumbing Code, the California Electrical Code, and California Title 24 energy and handicapped regulations. 30. Television cable companies shall be notified a minimum of 48 hours prior to filling of cable trenches. 31. Exterior walls of buildings/ freestanding signs/ trash enclosures to a height of not less than 6 feet shall be treated with a graffiti resistant'coatmg, subject to approval from the Building and Safety Director. Graffiti shall be removed within 24 hours of its observance. 32. The property owner shall submit a letter to the Sweetwater Authority stating fire flow requirements. The owner shall enter into an agreement with the Authority for any water facility improvements required for the proposed project. 33. Before this Tentative Subdivision Map and Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Tentative Subdivision Map / Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Tentative Subdivision Map / Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to formby the City Attorney and signed by the Planning Director prior to recordation. ( 0 34. Approval of the tentative map expires two (2) years 'ai er-aadoption of the resolution of approval at 5:00 p.m. unless prior to that -date a -request for a time extension not exceeding three (3) years has been filed as -provided by National City Municipal Code § 17.04.070. The Conditional Use Pent shall expire concurrent with the Tentative Subdivision Map. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of August 16, 2004 by the following vote: AYES: CARRILLO, SALUDARES, ALVARADO, FLORES, BACA, MARTINELLI, REYNOLDS, GRAHAM NAYS: ABSENT: PRUITT ABSTAIN: PROJECT LOCATION ZONE BOUNDARIES A LOCATION MAP Eight lot subdivision on the east side of C Ave. between 8th and 9th Streets S-2004-6/ Z-2004-3 NATIONAL CITY PLANNING it7 DRN. DATE: 8/5/04 INITIAL HEARING: 8/16/04 S-2004-6/CUP-2004-18 TO: City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR NOTICE OF EXEMPTION County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: Case File No. S-2004-6/CUP-2004-18 Project Location: East side of the mid -block of.0 Avenue between 8th Street and 9th Street Contact Person: Andrew Hoskinson Telephone Number: (619) 336-4310 Description of Nature, Purpose and Beneficiaries of Project: Tentative Subdivision map for eight small lots to be developed with a residential unit Applicant Name and Address: Alpha Project 3737 Fifth Ave. Suite 203 San Diego, CA 92103 Exempt Status: ❑ Statutory Exemption. (State type and Section No., if applicable) Categorical Exemption. Class 32, Section 15332 (Infill Development) ❑ Not a project as defined in Section 15378 of CEQA ® Not subject to CEQA (Sec. 15061b3) Telephone`Numberc- 619-542-1877 Reasons why project is exempt: The project proposal is to develop eight urban residences on a 12,952 square foot property on the east side of C Avenue between 8th Street and 9th Street in National City, an urbanized area. The site was previously developed with three small residences, and is currently vacant. It is completely surrounded by multi -family residential and commercial development. The property is devoid of any vegetation and there are no bodies of water on -site. The project will generate a minimal increase in traffic, and it can be seen with certainty that it will not have a negative effect on the environment (noise, habitat, air quality, etc.). Date: Andrew Hoskinson, Associate Planner City of National City Department of Public Works 1243 National City Blvd., National City, CA 91950 (619) 336-4580 (619) 336-4380 Fax: (619) 336-4397 ENGINEERING REQUIREMENTS FOR NEW CONDOS AT "C" AVENUE AND 9TH STREET Date: June 24, 2004 To: Andrew Hoskinson, Planning Department From: Adam J. Landa, Assistant Civil Engineer Via: Stephen M. Kirkpatrick, Ac ng Director of Public Works/City Engineer Subject: NEW CONDOS AT "C" AVENUE AND 9TH STREET 1. A grading and drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared in accordance with the City's standard requirements by a Registered Civil Engineer. All necessary measures for prevention of storm water pollution and hazardous material run-off to the public storm drain system from the proposed parking lot or development shall be implemented with the design of the grading. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. Best Management Practices for the maintenance of the parking lot, including sampling, monitoring, and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National Pollution Discharge Elimination System (NPDES) regulations. A private storm water trea'ment maintenance agreement shall be signed and recorded. The checklists for preparation of the grading plan drainage plan and Standard Urban Storm Water Mitigation Plan (SUSMP) are available at the Public Works Department. 2. All surface run-off shall be collected by approved drainage facilities and directed to the street by sidewalk underdrains or a curb outlet. Adjacent properties shall be protected from surface run-off resulting from this development. I(/7 Planning Department June 24, 2004 Page 2 3. A soils engineering report shall be submitted for the Public Works Department's review, after Planning Commission approval. The report shall address the stability of all of the existing and proposed slopes on the property. It shall also -address the adequacy of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing pressure and the required pavement structural sections for the proposed streets, the parking areas, and the driveways. As a minimum, the parking lot pavement sections shall be 2 inch A.C. over 4 inch Class II aggregate base. The street pavement sections shall be in accordance with National City modified Standard Drawing G-24. All soils report findings and recommendations shall be part of the Public Works Department requirements. 4. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading plan. Any new sewer lateral. in the. City right-of- way shall be 6 inch in size with a clean out. A sewer stamp "-S " shall be pre iided on the curb to mark the location of the lateral. 5. The deteriorated portions of the existing street improvements (O0' of sidewalks) along the property frontages shall be removed and replaced. 6. A permit shall be obtained from the Public Works Department: for all improvement work within the public right-of-way, and any grading construction on private property. 7. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvements, landscaping and retaining wall work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment according to actual work hours. 8. Street improvements shall be in accordance with City Standards. All missing street improvements (100' of curb and gutter) shall be constructed. 9 A title report shall be submitted to the Public Works Depailinent, after the Planning Commission approval, for review of all existing easements and the ownership at the property. Planning Department June 24, 2004 Page 3 FINAL MAP REQUIREMENTS 1. The final map shall meet all of the requirements of the Subdivision Map Act, and the City of National City Municipal Codes including certification, acknowledgement, complete boundary information and monumentation. 2. The subdivider shall submit an approval letter from Sweetwater Authority stating fire flow requirements have been met. If additional improvements are needed, the developer shall enter into an agreement for the water improvements with the Authority prior to obtaining the final map approval. 3. Separate water and sewer laterals shall be provided to each lot/parcel. 4. The developer shall bond for the monumentation, the public improvements and the on -site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map. 5. All utility distribution facilities within the boundaries of the subdivision, and within the half street abutting the new subdivision, shall be placed underground. 6. The final map shall be recorded prior to issuance of any building permit. 7. All new property line survey monuments shall be set on private property, unless otherwise approved. 8. The parcel map/final map shall use the California Coordinate System for its "Basis of Bearings" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian, and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. AL:jha �W st. REV. 6/04 xc: Din Daneshfar s City of National City Fire Department 1243 National City Boulevard., National City, CA 91950-4301 Phone: (619) 336-4550 Fax: (619) 336-4562 Date: July 27, 2004 To: Planning Department From: Jeff Burriss, Deputy Fire Marshal Subject: Alpha Project Rowhomes Corrections under fire notes are appreciated. With that notation, there should not be a fire department issue with the project. For the next stage, to save you some time, please be aware that National City uses the most currently adopted codes. Therefore, under "General Notes" you will want to change some of your code references. Ex. 2001 edition of the CA Fire Code, 2002 edition of the National Electric Code, 2004 edition of NFPA. '(7 12 JUL 2004 PM 3:3 Date: July 12, 2004 To: Planning Department From: Jeff Burriss, Deputy Fire Marshal Subject: 817-831 C Ave. Proposed Subdivision There are two issues the fire department has with the proposed project. First is access. If one car is parked in the alley, there is no way for us to enter the subdivision in the event of an emergency, medical or fire. We can't go through the existing residences to the north or south. Nor can we get in from the C Ave. side. Even if we could get into the area from C Ave. Lots 1, 7 & 8 are still too far for us to get hoses to in a fire. There is not enough room to provide a turnaround or hammerhead. Even with the installation of a residential fire sprinkler system in each unit, we still have no usable access. Second, the National City Fire Department uses the most current editions of the CA Fire Code and NFPA. Those are currently the 2001 and 2004 editions respectively. Please make those corrections on future submittals. CITY OF NATIONAL -CITY.. FIRE DEPARTMENT Phone: (619) 336-4550 MEMORANDUM DATE: June 14, 2004 TO: Andrew Hoskinson, Associate Planner FROM: Donald Condon, Acting Fire Chief SUBJECT: Case File No: S-2004-6 / Z-2004-3 Comments and Recommendations: 1) Estimated minimum fire flow requirement will be 2250 gpm fort=Hours. 2) Access to "Auto Court" shall not be less than 20 feet wide with a vertical clearance of 13 feet 6 inches throughout. 3) Minimum fire access roadway to be 20 feet unobstructed width with 13 feet 6 inch vertical clearance, corner radius 28 feet. 4) Entire alleyway to be posted as "NO PARKING FIRE LANE". 5) Work to be preformed and compliant with California Fire Code 2001 edition and most current NFPA standards. Community Development Commission of National City Memorandum DATE: June 14, 2004 TO: Andrew Hoskinson, Planning Department CC: Byron Estes Teresa Perez FROM: Benjamin Martind.3 SUBJECT: Case File No. S-2004-6/Z-2004-3 (Alpha Project Row Homes) Thank you for the opportunity to comment on this project submittal. The development of eight attached single-family rowhomes on the "C" Avenue site appears to be consistent with the goals and objectives of the National City Redevelopment Plan. We would note that the submitted plan provides for the use of wood guard rails on all decks and exterior stairways. The use of wood for these purposes can become a maintenance problem over time. We would like the architect to consider the use of metal guardrails as an alternative. Should you have any questions, please contact Byron Estes from my staff at extension 4276. H:\users\BEstes\S-2004-6 memo.doc 140 E. 12th Street, Suite B; National City, California 91950 SWEETWATER AUTHORITY 505 GARRETT AVENUE POST OFFICE BOX 2328 CHULA VISTA, CALIFORNIA 91912-2328 (619) 420-1413 FAX (619) 425-7469 http://www.sweetwater.org June 22, 2004 Mr. Andrew Hoskinson, Associate Planner City of National City Planning Department 1243 National City Boulevard National City, CA 91950 GOVERNING BOARD `Il JAMES "JIM° DOUD, CHAIR Vp.D.?BUD° POCKLINGTON, VICE CHAIR MITCHEL BEAUCHAMP ittl<:INZUNZA 4tARGARET COOK WELSH RICHARD A. REYNOLDS JAMES C. ALKIRE WANDA AVERY TREASURER MARISA FARP6N-FRIEDMAN SECRETARY Subject: WATER AVAILABILITY — ALPHA PROJECT ROW HOMES, 817 — 829 C AVENUE, NATIONAL CITY (A.P.N. 556-474-02-00 AND 556-474-03-00) CASE NO.: S-2004-6 AND Z-2004-3 SWA DEV. FILE: ALPHA PROJECT ROW HOMES 817 - 829 C AVENUE, N.C. Dear Mr. Hoskinson: This letter is in response to an Application for a Tentative Subdivision Map and Zone Variance for the subject property within the Sweetwater Authority (Authority) service area. There is a 6-inch water main in the east side of C Avenue. The Authority's records indicate that there are three (3) existing water services to the above referenced parcels. Enclosed is a copy of 1/4 Sec. 154 map, which shows the existing water facilities. At this time, we cannot comment on the adequacy of the existing system to provide fire protection for this project. As plans develop for structures, the owner must submit a letter to the Authority from the appropriate fire agency stating fire flow requirements. Based on this requirement, this project may result in the need for new water systems or substantial alteration to the existing water system. The Authority recommends that your Agency work with ours to determine if the existing water facilities are adequate to meet the added demands prior to issuing a building permit. Please note that the Authority requires a ten (10) foot horizontal separation between sewer and water laterals. (72 A Public Water Agency Serving National City, Chula Vista and Surrounding Areas Mr. Andrew Hoskinson Re: Water Availability — Alpha Project Row Homes — 817 - 829 C Ave., N.C. June 22, 2004 Page2of2 If the owner provides the required fire flow information and enters into an agreement with the Authority for water facility improvements, if required, water service can be obtained at a pressure ranging from a maximum of 89 p.s.i. to a minimum of 79 p.s.i. If you have any questions, please contact Ms. Laurie Edwards at (619) 409-6758. Sincerely, SWEETWATER AUTHORITY Hector Martinez Engineering Manager HM:LJE:vls Enclosure: photocopy of 1/4 Sec. 154 map pc: Mr. Don Condon National City Fire Department 333 E. 16th Street National City, CA 91950 Mr. Cory Schrack Nasland Engineering 4740 Ruffner Street San Diego, CA 92111 I:\engrtDev\Alpha Project Row Homes\Corresp\hosk_alphawtravl.doc This map was developed by Seelvalsr Astaity for internal illustauon only. It Is not designed to pavide technical detail, end, should not be used for any agar purposes without the express melon pemission of Sweetwater Augonly. SweetwaterA-tigA/swanotoare atwabr.ag m 505 Gae Avenueve000 Chula wen, CA 91912-2328 (619)4204413 FAX: 9119) 4257469 Location of water facilities ale approximate only. based on record Intonation. fora more 9aoiale location. water facilities most be 11d4o0ated. Cell U.S.A. ®1-800-922-4133 a days prior Mammalian. no parcel 00 mad data shown on this map Is popdalsry Information. The use of this infama9m Is pursuant to sublicense agreement only. Any nasals or rMicenaing of this Information is protiGlad, except In accordancewith such sudlcensing e0reenonls. Subject Properties: Alpha Row Homes 817-829 C Ave. APN 556-474-02-00 556-474-03-00 1/4 SEC. 154 SanGIS - Irttp://www.cangis.org 1010 Second Mom, Sute 130A San Diego. CA 92101-4903 SCALE: 1 INCH = 200 FEET NATIONAL CITY, CALIFORNIA APPLICATION for Tentative Parcel Map Tentative Subdivision Map Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619) 336-4310 PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY�� Case Number S'��/ / — "' Filing Fee $ Date Received E.A.F. Required Related Cases �-�-3 Receip1 By Fee $ /CO (I✓avificenr) SEE FILING INSTRUCTIONS AND CHAPTER 17 OF THE NATIONAL CITY MUNICIPAL CODE FOR MORE INFORMATION. ASSESSOR PARCEL NO. PROPERTY LOCATION COMBINED GENERAL PLAN/ZONING DESIGNATION Tentative Parcel/Subdivision Map Application Revised December, 1998 Page 1 of 3 CIVIL ENGINEER OR OTHER AUTHORIZED REPRESENTATIVE= Name: Name: Signature Signature (Signature acknowledges that this application is being filed) (Signature acknowledges that this application is being filed) Address: Address: Phone No. Phone No. Fax No. Fax No. Date: Date: PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: Signatur (Sige acknol dges that this application is being filed) Name: Signature (Signature acknowledges -that this application is being filed) - //a Address: 9y7 W. 7 wr�ibp,1 #Kddress: 924P/ Phone No. Fax No. Date: 417 - %i” AA147t Phone No. Fax No. Date: Tentative Parcel/Subdivision Map Application Revised December, 1998 Page 2 of 3 F^ (2 t7 06/02/2004 16:41 858-571-3241 06/82/2004 16:07 61923 NASLAND ENGINEERING BU PAGE 02 PAGE 02 .•----> CiviL ENGINEER OR OTRER AUTHORIZED REPRESENTATIVE Name: CO'(F.ScA l-etck Name: Signet knowl� ed slgoiture (Signature acknowledges that this ( application is being filed) �lication is being filed) Address: 1.17go Itofk.4.4- 5. SAN D,LG° cA ti Address: Phone No. 858 vit 777 o Phone No, FaxNo. 6S$ 57/ 3Z4 ( Fax No. Date: Date: 4/2/col PROPERTY OWNERS) of all property included in this application: (Attached extra sheets if necessary). Name: /7— t14/ Name: Signature Si > , i �ii ., - / J/1 y (Signature acknowledges that this (Si � Y.1 •.1 ac � 1� ..� that this ( '�•� is being ��) application is being tiled) application Address: Pi/ W-. {At►tR,ofisf e: Address: - 12030,, 01- Phone No. ,/�23 —bk f Phone No. Fax No. !®// 7 2 f FaxNo. Date: �'1'G/Date: Tentative ParceNSubdivision Map Application Revised December, 1998 Page2of3 APPLICANT Name: Signature: tb, E77 FA-ft-6 (Please type o j� nt) / 1190 rt e certifies e information submitted with this application is true and acc Address: w e to the best of the applicant's knowledge). -6/40 g'/ / Phone No. Fax No. _ Date: 610 Tentative Parcel/Subdivision Map Application Revised December, 1998 Page 3 of 3 ALPHA PROJECT www.alphaproject.org 6/3/04 City of National City 140 East 12th Street National City, CA 91950-3312 To Whom It May Concern: Brett Farrow is an authorized agent and has permission to act on the behalf of the Alpha Project in all matters as they relate to the property located at 817-829 C Avenue in National City. Please feel free to call me at 619-247-6908 if you have any questions. Sincerely, ousing Director Alpha Project ADMINISTRATIVE OFFICE VEIL GOOD DAY CENTER 3737 Pirn Avr_, SLRIli 203 299 "17T11 STrrrl S,vDiEco, CA 92103 SAS Dig I:o, CA 92101 PH: (619 542-1877 Pi-1: (619) 234-3041 CASA RAPHAEL \ i61,\., CA 911063 PH: (760) 630-9922 SUPPORTIVE HOLSING PROTECT 434- 43313Ti1Si I,,,. v CA 92101 PI: (619) 696-6500 y121 TAKE I3AUR THE STREET 3070 nL v,v VIVA, BLVD CA 92113 P!:(619' 269-0223 NATIONAL CITY, CALIFORNIA APPL ATION for Conditional Use Permit Planned Development Permit Planned Unit Development Permit Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619)336-4310 PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY Case Number Filing Fee $ Receipt No. Date Received By E.A.F. Required Fee $ Related Cases P gooq - i LEGAL DESCRIPTION OF PROPERTY: (Attach if insufficient space) PROPERTY LOCATION No. Street between and COMBINED GENERAL PLAN/ZONING DESIGNATION Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 1 of 4 11 REQUEST: The Applicant requests a Conditional Use Permit (Chapter 18.116), Planned Development Permit (Chapter 18.126), or Planned Unit Development Permit (Chapter 18.30) to use the above described property for the following purposes: &Tti kur PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). X Name: 44f:+,► Piro 4wv 6.14uFF Name: Signature .-- Signature (Signature acknowledg that this (Signature acknowledges that this application is being filed) application is being filed) Address: 3)37 S "hug/ Address: 5,44 PICS.. CA. 5 z,o3 Phone No. ,2y7 C,101 Phone No. Fax No. Glq 5113 pACy Fax No. Date: 7/zo to I Date: Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 APPLICANT Name: (Please Signature: e that the information submitted with this applation is true . s accurate to the best of the applicant's knowledge). Address: 2 MiS14! 4ppr.larpet4 Phone No. Fax No. Date: Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 3 of 4 33 City of National City, California ` COUNCIL AGENDA STATEMENT MEETING DATE September 7, 91/04 ITEM TITLE Resolution to authorize the Chief of Police to -enter into Memorandums of Understanding with the Sweetwater Union High School District and the National School District for.joint funding of the School Resource Officer Program. PREPARE11 Adolfo Gonzales. ChiEeFLARTMENT Police 'Q EXPLA ATIO Jose Tellez, Sergeant The National City Police Department currently assigns a police officer to teach the DARE program to all fourth grade students and a -Life Skills program to all fifth grade students in the National School District. This officer, on a part time basis,along with three additional police officers assigned on a fulltime basis as School Resource Officers, provide campus security and general law enforcement services to three Sweetwater Union High School District secondary schools located in National City.The salari for the police officers as well as educational materials and supplies for DARE program are currently funded by a joint funding agreement between the National School District and the City of National City. The City of National City also has a funding agreement with the Sweetwater Union High School District. The agreements were originally approved on August 16,1994 in Council Resolution 94-119 and they have been subsequently renewed during the following fiscal years, 95 / 96 through 03 /.15.4. The National School District and the Sweetwater Union High School -District have both indicated an interest in continuing the existing program.; AGE A fT NO. 17 Environmental Review XX N/A Financial Statement If this resolution is approved, the City of National City will be reimbursed the described funds in the amount of $ 199,803.-from the National School District and the Sweetwater Union High School j: STAFF RECOMMENDATION Approve the resolution. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below MOU with the National School District MOU with the Sweetwater Union High School District Resolution No. s A-200 (9/80) Council Agenda Statement Resolution- School Resource Officer Program Page 2 The Board of the National School District and the Board of the Sweetwater Union High School District have each approved their respective proposed MOU with the City of National City for Fiscal Year 2004/2005. Under the proposed MOU with the National School District, the School Resource Officer will be assigned approximately two thirds of his time, or 27 hours per week, to school campuses of the National School District. While on National School District campuses, the officer's primary duty will be the instruction of D.A.R.E. and a Life Skills curriculum. As time permits his duties may also include campus security and enforcement duties. Under the proposed MOU with the Sweetwater Union High School District, the same officer School Resource Officer would be assigned to spend approximately one third, or 13 hours per week, of his time on Sweetwater Union High School District campuses assigned primarily to campus security and general law enforcement duties. The costs of funding the School Resource Officer under the proposed agreements will be paid as follows. School Resource Officer (D.A.R.E. / Life Skills) Funding (1 Officer) Percent Amount National City Police Department 50% $ 49,326 National School District 33.3% $ 32,851 Sweetwater Union H.S. District 16.7% $ 16,474 TOTAL COST 100 % $ 98,651 Additionally, $ 5,000 in material and supply costs would be divided in half with the National School District and National City Police Department each paying 50% or $ 2,500 of the material and supply costs for the D.A.R.E. program. Under the proposed MOU with Sweetwater Union High School District for Fiscal Year 2004/2005, $ 16,474 will be paid by the District to the City of National City for the part time services of the D.A.R.E./Life Skills/ School Resource Officer. Additionally, $ 147,978 will be paid, by the Sweetwater Union High School District for 1 Y2 of three officers assigned fulltime to School Resource Officer duties on their campuses. The Sweetwater School District will pay a total of $ 164,452. Council Agenda Statement Resolution- School Resource Officer Program Page 3 School Resource Officers (3) Full Time Positions: Percent/Positions Amount National City Police Department 50 % (1% officers) $ 147,978 Sweetwater Union H.S. District 50 % (1% officers) $ 147,978 TOTAL COST 100 % (3 officers) $ 295,956 The Sweetwater Union High School District is essentially paying the cost of one full time officer, one-half of a second full time officer, and one -sixth of the part time D.A.R.E. / Life Skills officer. The National City Police Department will pay the cost of one full time officer, one-half of the second officer, and fifty percent of the part time D.A.R.E. / Life Skills officer. The proposed MOU with the Sweetwater Union High School District would be retroactive to July 1, 2004. The proposed MOU with the National School District would be retroactive to July 1, 2005. Approval of the resolution would enable the Chief of Police to enter / sign the Memorandum of Understanding with the National School District and the Sweetwater Union High School District in order to continue the existing programs. RESOLUTION NO. 2004 —174 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE POLICE CHIEF TO EXECUTE MEMORANDUMS OF UNDERSTANDING WITH THE SWEETWATER UNION HIGH SCHOOL DISTRICT AND THE NATIONAL SCHOOL DISTRICT FOR JOINT FUNDING OF THE D.A.R.E./J.O.G./SCHOOL RESOURCE OFFICER PROGRAM WHEREAS, the City of National City recognizes that ensuring the safety of students and staff on school campuses and reducing the involvement of youths in gangs in National City is a priority; and WHEREAS, the City believes that school campus security is enhanced by the presence of police officers and that police officers on campus improve relations between the police and youth in the community; and WHEREAS, the City Council, through the National City Police Department, wishes to work together with the National School District and the Sweetwater Union High School District to maintain police on campuses with the School Resource Officers and Juveniles Out of Gangs programs; and WHEREAS, the costs of such programs include salary, benefits, materials and supplies; and WHEREAS, the National School District and the Sweetwater Union High School District wish to contribute their share toward the cost of said programs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Chief of Police is hereby authorized to execute Memorandums of Understanding between the City of National City and the National School District and the Sweetwater Union High School District respectively, for the School Liaison Officers and the Juveniles Out of Gangs programs. Said Memorandums of Understanding are on file in the Office of the City Clerk. PASSED and ADOPTED this 7th day of September, 2004. ATTEST: Nick Inzunza, Mayor APPROVED AS TO FORM: Michael R. Dalla, City Clerk George H. Eiser, III City Attorney National City Police Department. Role of the School District: MEMORANDUM OF UNDERSTANDING BETWEEN THE NATIONAL SCHOOL DISTRICT AND CITY OF NATIONAL CITY Ensuring the safety of students and staff on school campuses and reducing the involvement of youth in gangs and drug abuse in National City are priorities to both the National School District and the National City Police Department. The influences that cause youth to become involved with street gangs and substance abuse begin to act on children during the pre -teen years. Children are not instinctively able to combat these forces and must be taught the negative effects of drug abuse and involvement with street gangs. Likewise children must also be taught techniques to resist peer pressure to join gangs and use drugs. Both the National School District and the National City Police Department believe that campus security is enhanced by the presence of police officers and that police officers on campus also help improve relations between the Police Department and youth in our commu ttty Recognizing these factors, the National School District and the National Citg olice Department agree to work together to provide an educational program designed to deter children from substance abuse and becoming involved with street gangs; and to provide the presence of apolice officer on campus to help maintain a secure environment. To this end the following are specific agreements between the National School District and The National School District agrees to: 1. Provide allotted time for Drug Awareness Resistance Education (D.A.R.E.) instruction in the 4th grade classes in the District. 2. Provide allotted time for Life Skills instruction in the 5th grade classes in the District. 3. Coordinate scheduling with the School Resource Officer and the assigned police department supervisor. Memorandum of Understanding Page Two 4. Require classroom teachers to remain in the classroom for Life Skills / D.A.R.E. presentations. 5. Schedule orientation time for classroom teachers. 6. Schedule parent meetings as needed. 7. Designate a District staff person to regularly meet with the law enforcement agency to evaluate Life Skills, D.A.R.E and campus security needs. 8. Provide space for posting Life Skills and D.A.R.E. material within classrooms and school grounds. 9. Provide adequate space for the School Resource Officer to carry out non -classroom duties. 10. Provide regular feedback to the law enforcement agency concerning the performance of the School Resource Officer. 11. Permit the School Resource Officer access to the playground and cafeteria to allow for informal interaction with the students. 12. Commit audiovisual equipment for Life Skills, D.A.R.E. and other law enforcement related educational presentations. 13. Maintain a Life Skills / D.A.R.E question box in a prominent place in the classroom. 14. Permit the School Resource Officer to assign reasonable homework during the course of Life Skills or D.A.R.E. instruction. 15. Reinforce the Life Skills curriculum throughout the week by such activities as incorporating learned material into weekly school work and assigning related topics for themes. 16. Reinforce the D.A.R.E. curriculum throughout the week by such activities as incorporating "D.A.R.E." words into weekly spelling tests and assigning D.A.R.E. related topics for themes. 17. Report all criminal activity occurring on or about school campuses and all criminal activity involving students to the National City Police Department. Memorandum of Understanding Page Three 18. Develop procedures to handle campus safety issues. 19. To establish and follow procedures for referring police involvement. 20. Abstain from calling upon the School Resource Officer for enforcement duties while he/she is involved in classroom instruction except in emergencies. 21. The National School District will remit $ 32,851, payable to the National City Police Department Personnel Services Account, to offset costs of the School Resource Officer. One half of this amount, or $16,426, will be paid by January 1, 2005, the remaining one half, or $16,425, will be paid by May 1, 2005. By May 1, 2005, the District will also place $2,500, into the Juvenile Drug/Gang Education Fund held by the Treasurer of the City of National City to be used for supplies used in the D.A.RE program. The City of National City will match the school district's contribution of $2,500, or 50% of the Juvenile Drug/Gang Education Fund. 22. Coordinate with the police department, other public and private agencies, community and civic groups to develop a community partnership in support of the D.A.R.E. and other police programs. Role of the National City Police Department: The National City Police Department agrees to: 1. Assign a uniformed police officer as the School Resource Officer. 2. Assign the School Resource Officer to spend 27 hours of the 40 hour work week on or about school campuses of the National School District engaged in the following duties. • Instruction of anti -gang Life Skills curriculum to all fifth grade students. • Instruction of anti -substance abuse D.A.R.E. curriculum to all fourth grade students. • Anti -drug and anti -gang parent education. • Training for teachers and other school staff on law enforcement and campus security issues. • Serving as a member of the National School District Student Attendance Review Board (S.A.R.B.). Memorandum of Understanding Page Four General law enforcement duties focusing on: Safety of students and staff on campus Gang related violence and crime Campus intrusion Loss and/or damage to property Weapons on campus Alcohol and drugs on campus Truancy 3. Ensure that a School Resource Officer will be available to instruct at scheduled presentation times. 4. Ensure that the officer assigned as the School Resource Officer receive all required training and any additional training deemed beneficial to his/her tasks. 5. Designate a member of the police staff to regularly meet with the school district staff to evaluate program needs. 6. Schedule the School Resource Officer at one of the campuses each weekday. The School Resource Officer will be afforded ample time to engage in informal interaction with the students. 7. Abstain from having the School Resource Officer perform enforcement duties during time scheduled for classroom instruction, except in cases of emergency. 8. Provide a weeldy log accounting for the time and activities of the School Resource Officer to a designated staff member of the National School District. 9. Pay salary and benefits for the police officer assigned as the School Resource Officer. 10. Coordinate with the school district, other public and private agencies, community and civic groups to develop a community partnership in support of the Life Skills and D.A.R.E. programs. Memorandum of Understanding Page Five This Memorandum of Understanding shall be effective July 1, 2004, and shall remain in effect until June 30, 2005. This Memorandum of Understanding shall supersede all previous Memorandums of Understanding between the National School District and the City of National City. Adolfo Gonzales Geor e J. Cau eron, Ed. D. Chief of Police District Superintendent National City Police Department National School District Approved By The Governing Btu Of i h:a r4.7,1orNQ tho ii District on; 06- a2.3-D`,1 MEMORANDUM OF UNDERSTANDING BETWEEN SWEETWATER UNION HIGH SCHOOL DISTRICT AND CITY OF NATIONAL CITY Ensuring the safety of students and staff on school campuses in National City is a priority to the school administration and the Police Department. Campus security is enhanced by the presence of police officers. Police officers on campus also help improve relations between the Police Department and youth in the community. Therefore, the Sweetwater Union High School District and the National City Police Department agree to undertake the following responsibilities to achieve these mutual objectives. A. SCHOOL DISTRICT'S ROLE AND RESPONSIBILITY 1. To ensure student welfare portal to portal. 2. To develop procedures to handle campus safety issues. 3. To establish and follow procedures for referring police involvement. 4. To cooperate with and support the National City Police Department to, ensure the success of programs involving students, school personnel, parents and community. B. LAW ENFORCEMENT'S ROLE AND RESPONSIBILITY 1. To provide prevention/intervention by: . Developing classroom and faculty presentations related to youth and the law; . Attending parent conferences/meetings; . Attending S.A.R.B. and S.A.T. meetings; and . Scheduling security activities as needed. 2. To continue to work with: . Community agencies; and . South Bay Police Agencies. Memorandum of Understanding Page Two 3. To continue training National City Police Department staff assigned to the school sites. 4. To work with school staff in matters of mutual concem such as: . Alcohol and drug use on campus . Safety of students and staff on campus . Gang related violence and crime . Campus intrusion . Loss and/or damage to property C. TIME FRAME This Memorandum of Understanding shall remain in effect for the 2004 - 2005 fiscal year, and may be extended for such length of time as both parties mutually agree to continue this Memorandum of Understanding. D. LOCATION Prevention/education/training activities will take place at Sweetwater High School, National City Middle School, Granger Junior High School and at public meeting places within the respective communities. E. RESOURCE Resources and local management will be coordinated at: Sweetwater Union High School District 1130 Fifth Avenue Chula Vista, California, 91911 (619) 585-6265 Memorandum of Understanding Page Three National City Police Department 1200 National City Blvd National City, California 91950 (619) 336-4423 F. ASSIGNMENT OF FULL TIME OFFICERS -COST The National City Police Department will assign three officers on a full time basis to perform the duties listed under provision B. of this MOU at the Sweetwater Union High School District's campuses in National City. One officer will be funded by the Police Department and a second officer will be funded with campus security funds provided by the Sweetwater Union High School District, the third officer will be funded jointly by the Police Department and the Sweetwater Union High School District with each providing 50% of the funds. The funding will be at the following levels (refer to attachment): Salary (Attachment) Fringe Benefits (Attachment) TOTAL $ 98,653 G. ASSIGNMENT OF PART TIME OFFICER -COST The National City Police Department will assign an additional officer (fourth overall) on a part time basis to perform the same duties as the full time officers assigned to the Sweetwater Union High School District's campuses in National City. The part time officer will work in this assignment during one third of his work hours or approximately 13 hours per week. The Sweetwater Union High School District will pay the City of National City, the amount of $ 16,474 one -sixth (16.7%) the cost of the officer for FY 04/05. The National City Police Department will provide the Sweetwater Union High School District with a weekly log which accounts for the time of the part time officer. Memorandum of Understanding Page Four This memorandum of understanding, Provisions A. through F. will be effective from July 1, 2004 to June 30, 2005. Provision G of this memorandum of understanding will be contingent upon the National School District and the City of National City signing a joint funding memorandum of understanding to pay the balance of costs of the officer assigned part time to the Sweetwater Union High School District that are not paid for by the Sweetwater Union High School District. Provision G. will become effective upon signature of the joint funding memorandum of understanding between the National School District and City of National City, but no earlier than July 1, 2004 and will remain in effect until June 30, 2005. The total amount of funds due per this agreement from the Sweetwater Union High School District to be paid to the Finance Director of National City will be the amount of $ 164,452. - Salary/Benefits one officer (100%) $ 98,652 - Salary/Benefits one officer (50%) $ 49,326 - Salary/Benefits one officer (16.7%) $ 16,474 Total funds due: $ 164,452 One half of this amount, or $ 82,226, will be paid no later than January 1, 2005. The remaining half, or $ 82,226, will be paid no later than May 1, 2005. This memorandum of understanding shall supersede all previous memorandums of understanding between the Sweetwater Union High School District and the City of National City. SWEETWATER UNION CITY OF NATIONAL CITY HIGH SCHOOL Dj ` CT By: Date: Board Appd. on: 6/21/04 Item C-3 By: Date: National City Police Department School Resource Officer Program Fiscal Year July 1, 2004 to June 30, 2005 SALARY INCREASE EFFECTIVE DATES July 6, 2004. (Start of MOU July 1, 2003) January 4, 2005 (End of MOU June 30, 2004) TOTAL PACKAGE SALARYBENEFITS (100 % for one SRO) $68,680 (Salary) $29,060 (Benefits) $70,000 (Salary) $29,566 (Benefits) $97,740 (Total) $99,566(Total) (Salary/Benefit increase of 1,826/year) Based on the above salary/benefits figures, the MOU will reflect the increase that will occur during the contract. The breakdown for one School Resource Officer is as follows: July 1, 2004 to ann! o3, 200 January 4, 2005 to June 30, 2005 ($ 1,826 / 12 months = $ 152 $ 152 x 6 months = $ 912) $ 97,740 $ 912 TOTAL: $ 98,652 The total amount of funds due for the upcoming agreement from the Sweetwater Union High School District to be paid to the City of National City will be as follows: ➢ Salary/Benefits one officer (100%) ➢ Salary/Benefits one officer ( 50%) ➢ Salary/Benefits one officer (16.7%) $ 98,652 $ 49,326 $ 16,474 TOTAL DUE: $ 164,452 The total amount of funds due for the upcoming agreement from the National School District to be paid to the City of National City will be as follows: > Salary/Benefits one officer (33.3%) $32,851 ➢ DARE Supplies $ 2,500 TOTAL DUE: $35,351 Prepared by: Jose Tellez, Sergeant National City Police Department Council Agenda Statement Resolution- School Resource Officer Program Page 2 The Board of the National School District and the Board of the Sweetwater Union High School District have each approved their respective proposed MOU with the -City of National City for Fiscal Year 2004/2005. Under the proposed MOU with the National School District, the School Resource Officer will be assigned approximately two thirds of his time, or 27 hours per week, to school campuses of the National School District. While on National School District- campuses, the officer's primary duty will be the instruction of D.A.R.E. and a Life Skills curriculum. As time permits his duties may also include campus security and enforcement duties. Under the proposed MOU with the Sweetwater Union High School District, the same officer School Resource Officer would be assigned to spend approximately one third, or 13 hours per week, of his time on Sweetwater Union High School District campuses assigned primarily to campus security and general law enforcement duties. The costs of funding the School Resource Officer under the proposed agreements will be paid as follows. School Resource Officer (D.A.R.E. / Life Skills) Funding (1 Officei Percent National City Police Department 50% National School District 33.3% Sweetwater Union H.S. District 16.7% $ 16,474 TOTAL COST 100 % $ 98,651 Additionally, $ 5,000 in material and supply costs would be divided in half with the National School District and National City Police Department each paying 50% or $ 2,500 of the material and supply costs for the D.A.R.E. program. Under the proposed MOU with Sweetwater Union High School District for Fiscal Year 2004/2005, $ 16,474 will be paid by the District to the City of National City for the part time services of the D.A.R.E./Life Skills/ School Resource Officer. Additionally, $ 147,978 will be paid, by the Sweetwater Union High School District for 1 %z of three officers assigned fulltime to School Resource Officer duties on their campuses. The Sweetwater School District will pay a total of $ 164,452. Council Agenda Statement Resolution- School Resource Officer Program Page 3 School Resource Officers (3) Full Time Positions: Percent/Positions Amount National City Police Department 50 % (1%2 officers) $ 147,978 Sweetwater Union H.S. District 50 % (152 officers) $ 147,978 TOTAL COST 100 % (3 officers) $ 295,956 The Sweetwater Union High School District is essentially paying the cost of one full time officer, one-half of a second full time officer, and one -sixth of the part time D.A.R.E. / Life Skills officer. The National City Police Department will pay the cost of one full time officer, one-half of the second officer, and fifty percent of the part time D.A.R.E. / Life Skills officer. The proposed MOU with the Sweetwater Union High School District would be retroactive to July 1, 2004. The proposed MOU with the National School District would be retroactive to July 1, 2005. Approval of the resolution would enable the Chief of Police to enter / sign the Memorandum of Understanding with the National School District and the Sweetwater Union High School District in order to continue the existing programs City of National City, California COUNCIL AGENDA STATEMENT IEETING DATE September 7, 2004 AGENDA ITEM NO. 18 (-ITEM TITLE Resolution of the City of National City awarding a contract to Lekos Electric in the amount of $102,040 for the new 8th Street and V Avenue Traffic Signal Installation Project PREPARED BY Albert Griego DEPARTMENT Public Works/ Engineering 336-4387 EXPLANATION See attached explanation CEnvironmental Review Financial Statement N/A Approved By The total cost of the project is estimated to be $125,000. Funding is available through account number 307-409-500-598-6558. Finance Director Account No. STAFF RECOMMENDATIO Adopt the Resolution/ j rl BOARD / COMMISSI RECOMMENDATION N/A ATTACHMENTS ( Listed Below 1. Resolution 2. Bid Opening Spreadsheet A-200 (9199) 3. Bid Summary Resolution No. Explanation: On Wednesday August 25, 2004, three (3) bids were received and opened for -the new 8th Street and V Avenue Traffic Signal Installation Project. The project includes the construction and installation of the traffic signal at 8th Street and V Avenue, including but .not limited to installation of signal standards, masts, signal heads and luminaries, pedestrian signalsandpush buttons, controller, aluminum cabinet and foundation, conduit, wiring, and pull boxes, pedestrian barricades and signs, traffic striping and restoration of all disturbed surface improvements. Staff has reviewed all the proposals and found the lowest responsive bidder, Lekos Electric, qualified to perform the work. Lekos Electric, Inc. was founded in 1990 by John and Teresa Lekos, in El Cajon, California. They specialize in traffic signal installation, modification and street lighting. Lekos' gross sales per year is approximately 10 million and growing. The Company worked on the Civic Center Drive and National City Boulevard Improvements as a sub -contractor. The total cost of the project is estimated to be $125,000.00. This amount includes the construction bid price of $102,040.00 plus 15% ($15,306.00) for contingencies, and approximately 7.5% ($7,654.00) for materials testing, inspection, and surveying. RESOLUTION NO. 2004 —175 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT IN THE AMOUNT OF $102,040 TO LEKOS ELECTRIC FOR THE NEW 8TH STREET AND V AVENUE TRAFFIC SIGNAL INSTALLATION PROJECT WHEREAS, the Engineering Department did, in open session on August 25, 2004, publicly open, examine and declare all sealed bids for the new 8th Street and V Avenue Traffic Signal Installation Project; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the contract for the new 8th Street and V Avenue Traffic Signal Installation Project to the lowest responsive, responsible bidder, to wit: LEKOS ELECTRIC BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract in the amount of $102,040 between Lekos Electric and the City of National City for the new 8th Street and V Avenue Traffic Signal Installation Project. Said contract is on file in the office of the City Clerk. PASSED AND ADOPTED this 7th day of September, 2004. Nick Inzunza, Mayor ATTEST: Michael Della, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney PROJECT NAME 8th Street and V Avenue Traffic Signal Installation PROJECT NO. 6560 FILE NO.: BID DATE: August 25, 2004 APPARENT LOW BIDDER: Lekos Electric Inc. LOW BID AMOUNT: $102,040.00 liNGINEERS ESTIMATE: $110,000.00 NO. 1 MOBILIZATION 2 3 4 5 6 ITEM TRAFFIC CONTROL REMOVE AND REPLACE ACCESS RAMP TRAFFIC SIGNAL INSTALLATION TRAFFIC STRIPING CITY OF NATIONAL CITY - BID SUMMARY FIGURES CHECKED BY: CCPM CHECKLIST ALL SIGNATURES ARE AFFIXED TYPE R AMOUNT OF BOND ADDENDUMS TO BE ACKNOWLEDGE SIGNATURE SUBCONTRACTORS SUBCONTRACTORS BOND AFFIDAVIT !: DISCLOSURE ADDENDUMS 08/26/04 YES SIGNATURE SUBCONTRACTORS SUBCONTRACTORS YES BOND N/A AFFIDAVIT N/A DISCLOSURE Yes ADDENDUMS QTY. UNIT ENGINEERS ESTIMATE Lekos Electric Inc. 1370 Pioneer Way El Cajon, CA 92020 (619) 447-7661 1 YES SIGNATURE SUBCONTRACTORS SUBCONTRACTORS YES BOND N/A AFFIDAVIT N/A DISCLOSURE Yes ADDENDUMS HMS Const. Inc. 1225 Linda Vista Drive San Marcos, CA 92069 (760) 736-3093 2 AEC Const. P. O. Box 601071 San Diego, Ca 92160 (619) 521-9740 3 YES YES N/A N/A Yes UNIT COST TOTAL UNIT COST LS $ 8,000.00 8,000.00 $ 500.00 1 LS $ 8,000.00 8,000.00 360 LS $ 12.00 4,320.00 1 SF $ 1,500.00 1,500.00 1 SF $ 73,738.00 73,738.00 1 EA $ 9,797.00 9,797.00 7 TRAFFIC SIGNING EA $ 4,645.00 4,645.00 $ 500.00 $ 9.00 $ 800.00 $ 89,000.00 $ 7,000.00 $ 1,000.00 TOTAL UNIT COST 500.00 $ 500.00 $ 3,240.00 $ 800.00 $ 89,000.00 $ 1,500.00 3,200.00 4.00 1,600.00 85,850.00 7,000.00 $ 8,300.00 1,000.00 $ 300.00 TOTAL $ 1,500.00 $ 3,200.00 $ 1,440.00 $ 1,600.00 $ 85,850.00 $ 8,300.00 $ 300.00 UNIT COST TOTAL $ 1,000.00 $ 1,000.00 $ 1,300.00 $ 1,300.00 $ 4.00 $ 3,000.00 $ 90,529.00 $ 7,000.00 $ 1,600.00 $ 1,440.00 $ 3,000.00 $ 90,529.00 $ 7,000.00 $ 1,600.00 BASE BID TOTAL 110,000.00 $ 102,040.00 -7.80% $ 102,190.00 -7.64% $ 105,869.00 -3.90% bidresults8/26/2004 BID OPENING SPECIFICATION NUMBER: 04-6 PROJECT TITLE: 8TH STREET AND V AVENUE TRAFFIC SIGNAL INSTALLATION, OPENING DATE: WEDNESDAY, AUGUST 25, 2004 TIME: 3:00 P.M. ESTIMATE: BASE BID $110,000 PROJECT ENGINEER: ALBERT GRIEGO NO. BIDDER'S NAME (PAGE 12) BID AMOUNT (PAGE 14) ADDENDA (PAGE 12) BID SECURITY (PAGE 16-CHECK AGE I BOND) 1. LEKOS ELECTRIC 1370 PIONEER WAY EL CAJON, CA 92020 $102,040.00 1 BOND 2. HMS CONSTRUCTION 1225 LINDA VISTA DRIVE SAN MARCOS, CA 92069 $102,190.00 1 BOND 3. AEC CORPORATION P.O. BOX 601071 SAN DIEGO, CA 92160 $105,869.00 1 BOND 3ID04-6 City of National City, California COUNCIL AGENDA STATEMENT September 7, 2004 AEETING DATE AGENDA !Taft NO. 19 USE PERMIT - NATIONAL CITY COLLABORATIVE & LAS PALMAS FOUNDATION — 1ST ANNUAL SUMMERCREST CULTUREFEST 2004 FESTIVAL ON OCTOBER 9, 2004 AT 2325 EUCLID AVENUE PREPARED BY 469 Z DEPARTMENT EXPLANATION Rosie Gutierrez 336-4210 Building and Safety This is a request from the National City Collaborative and Las Palmas Foundation to conduct a Summercrest CultureFest at 2325 Euclid Avenue. The event will be on October 9, 2004 from 11:00 a.m.-2:00 p.m. The event includes celebrating cultures, activities, and entertainment for the residents of Summercrest. Volunteers will provide crowd control and security. Alcohol will not be sold. The applicant is requesting the use of the City stage and sound system. The event qualifies for a waiver of fees. Environmental Review N/A X Financial Statement Approved By: Finance Director The City has incurred $345.00 in costs for processing the T.U.P. through variousNo. City departments STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all Conditions of Approval and waive the processing fees. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application for a Temporary Use Permit with recommended approvals and Conditions of Approval. A-200 (9 99) CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: EVENT: DATE OF EVENT: APPROVALS: PLANNING FIRE FINANCE POLICE CITY ATTORNEY RISK MANAGER ENGINEERING PUBLIC WORKS PARKS AND REC. CONDITIONS OF APPROVAL: Summercrest CultureFest 2004 Festival Sat. October 9, 2004 (11:00 a.m. — 2:00 p.m.) YES [x] NO [ ] YES [x] NO [ ] YES[x] NO[ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES[x] NO[ ] YES[x] NO[ ] YES [x] NO [ ] SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS FIRE 336-4550 1. No emergency access shall be obstructed at any time during this event. 2. No fire department connections shall be blocked at any time. FINANCE 336-4330 1. A business license is required if monies are solicited, admission fee is charged, or if food, beverages and merchandise are sold. The organization holding this event and each vendor present at this event must have a separate business license. Vendors currently licensed by the City may operate under their existing license. 2. A list of all participating vendors (with their address, phone number, and current National City business license number) is to be provided to the Revenue & Recovery Division of the Finance Department two weeks prior to the event for verification of business licenses. 3. If any of the vendors or organizations is registered not -for -profit, there will be no charge for a business license. However, a business license certificate must be obtained from the City Revenue & Recovery Division, Business License Section. (Note: a clearance fee does apply to Non-profit organizations located in National City that submit an initial business license application.) RISK MANAGER 336-4240 1. Provide minimum limits of one million dollars per occurrence of general liability insurance. 2. Name the City of National City, its officials, employees, agents and volunteers as additional insureds on the above policy. 3. Execute standard hold harmless. PARKS AND REC. 336-4290 1. Overtime to be paid if TUP approved. PUG-02-2004 MON 05 : 05 PM N. C. 0, F, R. 619 336 8646 P, 02 Type of Event Public Concert Fair Parade _ Demonstration _ Motion Picture Grand Opening 1 Festival Circus Other Community Event _ Block Party Event Title: ge.mmercrest �',wt4 we.�est ICI u+q+r rrlres4 fkfax+l vks Event Location: `,La)5 ±a5} tnzA 181yd• r 141•C• %ViSo Event Date(s): From Dom: `troi to Otk.cti'09 Total Anticipated Attendance: ACC,- boo ( lob Participants) ( 3e0 Spectators) Month/Day/Year Actual Event Hours: II: 00 6/pm to am/) Setup/assembly/construction Date: (14.4".Cl:11 Start time: 4.40 Frfl Please describe the scope of your setup/assembly work (specific details) ILIA 5 trx►erakritS) . Cayt.o to s +abl pA air. g is� 1.66.:a tapes Rismantle C atei .00.40 Campietibn Time: • dD nteD List any street(s) rer: uiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. Sponsoring Organization: F,JcAtor.al ( i vq4 al faw4.�ForPro 0.S % Notf or -Profit* Chief Officer of Organization (Name) 62Pgia .0Scx.S;4+ufib c4.o.p 1c Applicant (Name): 0_Arole, ► b�e, kaim,;n 11.614.. J• C C Ili c `a rtno Hc� Address: I3o't57 b i Ven. .C. CA `tictco eta Evening Phone: (iR ) Int-341a. Fax: ),3t 34:^ Contact Person "on site" clay of the event: Sear ja gage.' D; rec}bt- Pager/Cellular: antq) gl $- 301�.. NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS Daytime Phone: (419j 33(e143g' NN\ AUG-02-2004 MON 05 : 06 PM N. O. O. F. R. 0 is your organization a "Tax Exempt, nonprofit" organization? YES NO.. Are admission, entry, vendor or participant fees required? _ YES NO If YES, please expIi in the purpose and provide amount(s): P. 03 E:dtimated Gross Receipts including ticket, product and sponsorship sales from tills event. $ 34ruatffrots E stimated Expenses for this event. $ What Is the projected amount of revenue that the Nonprofit Organization will r3oeive as a result of this event? Please provide a DIBTAILED DESCRIPTION of your event. Include details regarding any_. components of you • event such as the use of vehicles, animals, rides orally other pertinent infocmation about t1'te event. IL lJtat�Y�I+2S 4 . Gt j Q- UNx �SaX! 5 C¢44.44pd 4 1.4.11-athz d)='faLSh axa vd• if the event involves the sale of cars, will the cars come exclusively from 4ationaI City car dealers? .If NO, list any additional dealers involved in the N A le: 2 RUG-02-2004 MON 05 : 07 PM N. 0, C. F. R. C _ YES NO Coes the vent involve the sale or use of alcoholic beverages? ' YES NO Will Items or services be sold at the event? 1f yes, please describe: P. C4 _ YES ) NO goes the event involve a moving route of any kind along streets, sidewalks or h ghways? If YES, attach a detailed map of your proposed route indicate the d rection of travel, and provide a written narrative to explain your route. % YES w. NO Does the event Involve a fixed venue site? If YES, attach a detailed site map s lowing all streets impacted by the event. YES — NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. ) YES _ NO Will the event involve the use of the City stage or PA system? 111,r0. in addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: coholic al onalcoholic Concessio ndVor Beer Garden areas, Food Concxtss on and/or poop, ion areas Please describe how food will erved et the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC _ CHARCOAL OTHER (Specify): L Portable and/or Permanent Toilet Facilities Number of )ortable toilets: (1 for every 250 people is required, unless the applicant corn show that }here are facilities in the immediate area avaitabletothe public during the event) • Tables and Chairs • Fencing, be.rriers and/or barricades y Generator I acations and/or source of electricity • Canopies or tent locations (include tent/canopy dimensions) • Booths, exhibits, displays or enclosures y Scaffolding bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers • Other relaters event components not covered above "r Trash contniners and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of :rash cans: 15 Trash containers with lids: !Describe ®1your--rplan 'or clean-up and removal of waste aand egarbage during and after the event: tiXLTW XS ^^^� QfjCx I\. cV )44-ee 3 AUG-02-2004 MON 05: 07 PM N, C, C.F.P.. C 619 336 8646 P, 05 Please describe your procedures for both Crowd Control and Internal Security, Nib-41\Ler , _ YES l{ NO Have you hired any Professional Security organization to handle security arangements for this event? If YES, please fist: Security Organization: Security Organization Address: Security Director (Name): Phone: YESINO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensuresafety of the participants and spectators: RIM Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. Plea a describe yaur Accessibility Plan for access at your event by individuals with disabilities: ,//� Pleaseprovide a detailed description of your PARKING plan: P se describe your plan for DISABLED PARKING: k1 p c 4 AUG-02-2004 M0N 05 : 08 PM N. O. C. F. R. 0 619 336 8646 P. 06 Please describe your plans to notify WI residents, businesses and churches impacted by the event: NOTE: Neighborhood residents must he notified 72 hours in advance when events are scheduled in the r.ity parks. YES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: I Number of Rands: Ty se of Music: JO,,rie4-43 YES, NO Will sound amplification be used? If YES, please indicate: Start time: %I:0..0 ®'pm Finish Time 1 di amp ,g YES NO Will sound checks be conducted prior to the event? If YES, please indicate: Stirt time: 1 t cc) e'pm Finish Time $ Poo eypni Rome describe the sound equipment that will be used for your event; /WAl ,01; tyy, `J YES Y_ NO Fireworks, rockets, or other pyrotechnics? if YES, please describe: YES — NO Any si ns, bazaars, decorations, special lighting? If YES, please describe: v""A•v 2a.,A- frofoN46 1).1.4,...:tali,."dar�r�. O Revised 10/3/01 5 619 336 8646 P. 08 AUG-02-2004 NON 05:08 PM H. 0. C. F. R. 0 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees nan ied as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Person in Charge of Activity Address Telephone Date(s) of Use HOLD HARMLESS AGREEMENT As a condition cif the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and t old harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claimsi demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature o Applicant 0 Date rt Wei Eor Office Use Om,/ Certificate of Ir,aurance Approved . Date 7 AUG-02-2004 MON 05 : 09 PM N. C. G. F. R. 619 336 8646 P. 09 w.. WA1VEftOF;'FEES Non-profit organizations, which meet the criteria on page v of .the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? YES (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for whia;h the TUP Is sought and then proceed to Question 3. Name of the sponsoring organization i41-1-4..o,1 C"attabera1i40., Type of Organization Social: Service.. (8avtc Cp ub, Church, Social Slavic* Mangy, atc.) 3. Will the event generate net income or proceeds t the sponsoring organization? Yaas (Please proceed to Question 4) No (Please sign the form and submit it with the TUP Application) 4. Will thta proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need d :1e to health reasons or a death in the family? Vas (Please provide an explanation and details. is No (Please proceed to Question 5) 8 619 336 8646 P. 10 AUG-02-2004 MOH 05 : 09 PM N. C. C. F. R. 0 5. Will the proceeds provide a direct financial benefit to city, government such as the generation of sales tax? Yes (Please provide an explanation and details. No (Please proceed to Question 6) 6. WIII the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the clty such as Kiwanis, Rotary, Lions, Boys and Girls CIL;b? Yes (Please provide an explanation and details. - No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: .. 7( No (P lease sign the form and submit it with the TUP Application) . gs-C. s. Bigne ure 9 :2 d c! at City of National City, California. COUNCIL AGENDA STATEMENT September 7, 2004 4EETING DATE 20 -AGENDA-1 1 11A NO. ITEM TITLE TEMPORARY USE PERMIT — SOUTH BAY COMMUNITY CHURCH FALL FESTIVAL ON OCTOBER 31, 2004 AT 2400 EUCLID AVENUE PREPARED BY Rosie Gutierrez,36-4210 DEPARTMENT Building and Safety EXPLANATION This is a request from the South Bay Community Church to conduct a fall festival in the church parking lot located at 2400 Euclid Ave. from 6 p.m. to 10:00 p.m. on Sunday, October 31, 2004. The event will consist of carnival style game booths, concession stands, inflatable fun zones, an obstacle course and boxing ring. The church band will perform in the parking lot. The purpose of the event is to offer the church and community a safe and fun atmosphere as an alternative on Halloween. The church is requesting a waiver of fees. The event qualifies for a waiver of fees per City Council Policy 704. Environmental Review X N/A Financial Statement Approved By: Finance Director The City has incurred $150.00 in processing this Temporary Use Permit Application. Account No. N/A STAFF RECOMMENDATION Approve the Application for a temporary Use Permit subject to compliance with all Conditions of Approval and grant the waiver of fees. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. Application For A Temporary Use Permit with recommended Conditions of Approval. A-200 (9•99( CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT AND RECOMMENDED CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: South Bay Community Church EVENT: Fall Festival DATE OF EVENT: Sunday, October 31, 2004 TIME OF EVENT: 6:00 p.m. to 10:00 p.m. APPROVALS: FIRE PUBLIC WORKS RISK MANAGER CITY ATTORNEY ENGINEERING FINANCE POLICE PLANNING (SAN DIEGO COUNTY HEALTH DEPT. HAS BEEN NOTIFIED VIA FAX ON 08/24/04) YES [ x ] NO [ ] SEE CONDITIONS [ x ] YES [ x ] NO [ ] SEE CONDITIONS [ ] YES [ x ] NO [ ] SEE CONDITIONS [ ] YES [ x ] NO [ ] SEE CONDITIONS [ ] YES [ x ] NO [ ] SEE CONDITIONS [ ] YES [ x ] NO [ ] SEE CONDITIONS [ x ] YES [ x ] NO [ ] SEE CONDITIONS [ x YES [ x ] NO [ ] SEE CONDITIONS [ ] CONDITIONS OF APPROVAL FIRE 336-4550 1. Maintain Fire Department access at all times. 2. Fire protection appliances (Fire Sprinkler System, Fire Hydrants, etc.) shall not be blocked at any time, access must be clear from point of entry (street) to the appliance/connection. 3. Tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Permit fees are $85.00. Fees can only be waived by the City Council. 4. 2-A:10-B:C fire extinguishers are required. Fire extinguisher locations to be plainly marked, and not to exceed a travel distance of seventy-five feet. 5. 40-B:C dry chemical fire extinguishers shall be provided where deep fat fryers are used. 1-A:10-B:C fire extinguishers are required in each cooking booth. 6. All canopies used in cooking area are to be flame retardant treated, with an approved State Fire Marshal seal attached. 7. Provide metal cans with Leads and label "Hot Coal Only" for used charcoal disposal. FINANCE 336-4330 1. A Business License is required if monies are solicited, admission fee is charged, or if food, beverages and merchandise are sold. The organization holding this event and each vendor present at this event must have a separate business license. Vendors currently licensed by the City may operate under their existing license. 2. A list of all participating vendors (with their address, phone number, and current National City business license number) is to be provided to the Revenue & Recovery Division of the Finance Department two weeks prior to the event for verification of business licenses. 3. If any of the vendors or organizations is registered not -for -profit, there will be no charge for a business license. However, a business license certificate must be obtained from the City Revenue & Recovery Division, Business License Section. (Note: a clearance fee does apply to Non-profit organizations located in National City that submit any initial business license application.) POLICE 336-4400 1. Security plan is satisfactory. Type of Event: _ Public Concert Parade _ Motion Picture Fair _ Demonstration _ Grand Opening Festival _Communnit 4r� nt coo _ _ Circus —Block Party C Q Other /4, /CI Actual Event Hours: /v am/pm to aml r3 Setup/assembly/construction Date: /d 4 /0 Start time: gQ.YYI Event Title: Fa ii F'Si/ra % Event Location: S6u14/ ,6 }/ CDYYIn)cof / Char-ch/ 24od �l C/ Event Date(s): From /0/31 /D+ to ID/3/ )O4L Total Anticipated Attendance: 04 Month/Day/Year ( Participants) ( Spectators) 41,0 N 0.t. �sa� v p°Fpr Please describe the scope of your setup/assembly work (specific details): inzo747 s�f = v p -/-a-b/es c G�c� :rs de cor-ua'%v-rrs_ Dismantle Date: b0/3//0`/ Completion Time: /145 am/e) List any streets) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. h Sponsoring Organization: , f� Bay Camino), CJIurCti �F°r Profit Chief Officer of Organization (Name) PGI yid A • tJo»ems t Not -for -Profit Applicant (Name): IZ11Th 'i�t1o t Address: 2+00 �(4Cf%d AV&, N447'Cvta.1 cf+j CA- 9175a K+Zo) Daytime Phone: t61 ) '7 Evening Phone: (-��) ✓-I12? Fax: ( b7 337( Contact Person "on site" day of the event: j21A.:4 Pager/Cellular: '' cb / 933 -° NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 Is your organization a "Tax Exempt, nonprofit" organization? ±S'ES NO Are admission, entry, vendor or participant fees required? _ YES V NO If YES, please explain the purpose and provide amount(s): V-01 $ yt /01 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ ,zV- Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details.r.:egarding goy components of your event such as the use of vehicles, animals, rides or any other,perCinent information about the event. f-C va/ c-onsig-is of C4Zr-n,`Vic/ (qa%thew /✓no7`�,s, conees5, av) 6'/ w at `Z) / o `It 51-a9 ei 4r ewe- G iErdj bail a9 'to pet/�'ok vv) twit) ` W 1/ Ou-isido an ovr Par ( /of a t• - We will have- infl- Puy) gar s (oix a. �L�dsG� c/t7lrLS17r�� O,hea L'G12d h2 K%nGI Iij) )/'i ls/LY yrn aNi. of a Pea) Them wi 1/ be a l/2 4 yea {'ar 4 nail Cafe. se op in ear ,ly`ri The par poste eF this -mew+ is 'a ®fir our- okuck-cl, lfe s owl at -ivi n a sa amd evt % a vi c/ a 1-711 osp )ere as at, a l �e k-yi ✓4-0 fa 14-g 1ow&evi 11i'G�I4+ 2 _ YES /NO Does the event involve the sale or use of alcoholic beverages? / YES _ NO Will items or services be sold at the event? If yes, please describe: concessl'v» -ado cra if( s _ YES %/ NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. ✓ YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. ➢ Food Concession and/or Food Preparation areas �oi>� moo/ Please describe how food will be served at the event: Teri ceSSl ov) SlZtvl S ou,-f-doors) and +hroujti our k(klleh Serv,etcailidiro �° area. If you intend to cook food in the event area please specify the method - GAS ELECTRIC V CHARCOAL V OTHER (Specify). s'ktf3 wai— ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: 1 (1 for every 250 people is required, unless. the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: (- 1p Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: A- cI-eavl up chew I dulecj torou9kout the e"eorrtj 'Iv do spol- c heck_ s ai toi ari o-Ihey `f-ea rkl wig do t1ie -Awl dean- op a f ftv- iC -e rcf Please describe your procedures for both Crowd Control and Internal Security: We have 0. recur+�y -team ((-g men) +13a:F Qv & ej ultoped witti radios And visible s(n;f4s vnark d nsecuri4/.'' two o-q-duly Peace- o i'eerZ will tot Wed le-M1 evo on d o(u r,`/i -the evte v1.11 . _ YES V/NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: n/,01 Security Organization Address: 11 Security Director (Name): V1fc Phone: 14/ L'YES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: our parkslof lightsU1i li b-e an . Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. First- and cvi II be a (Ai IQ bte 04- ©vr i rt rn ciA v1 booth at-, 01 our oeCuvi le -Icepw, has IQ-e&r) tvtsiruc(-edd ' handle and # i4 r s; ta&))/s Please describe your Accessibility Plan for access at your event by individuals with disabilities: We_ ham i'ia.nd; capped Few 6'1zt r1S , esrorns. A-1/ € -P4/r(s cv/ 11 be round 1el�e� Please provide a detailed description of your PARKING plan: l l'aw2_ a-vnp1-e- r,rEin� IV) Zrur /of Grid' off s-Ivet+ pa44Irll crvc laLie . �l Please describe your plan for DISABLED PARKING: isablmac./pat re-inj 1s clear /y m a rfre, d h Dur /vfi Please describe your plans to notify all residents, businesses and churches impacted by the event: D l Slrl bu fi`o v of tl y ev-S -ti e we•e s prior 40 ips-1� e ve_vt,- �1GjC.f{�1� S a± lvcq l btisi2es6e.s. NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. / YES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: 1 Type of Music: Number of Bands: ✓YES NO Will sound amplification be used? If YES, please indicate: Start time: 7 am/g6) Finish Time am/in ✓YES _ NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: 6 amf Finish Time 6 am/6 Please describe the sound Aquipment that will be used for your event: ovfo'oepr. Q "97p/tHed scum a w/ ,d- four hers 741,- s lhres u-s•1d r'y/us/`G £q yip/revl-f- _ YES i/ NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: sit lot v' YES _ NO Any signs, banners, decorations, special lighting? If YES, please describe: one- %. ,,-)rasa' 4—//.9 sy< -e.--7z I P PrL l Pa✓ S T(I/A-t ©� g/ S-T 4' - %. 30pryi 5 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization rt ( 1 Person in Charge of Activity �14 in 1 Address Telephone ►i (q Date(s) of Use VI 16 HOLD HARMLESS AGREEMENT The undersigned hereby agree(s) to hold the City of National City'and the Parking Authority of the City of National City harmless and indemnify the City of National City and the Parking Authority of the City of National City from and against all claims, demands, costs, losses, damages, injuries, litigation and liability arising out of or related to the use of public property by permutes or permitee's agents, employees or contractors. e Signature of Applicant Specea l Elle;'t-I5 (cord �rtcL'Dr 71110V, Official Title Date For Office Use Only Certificate of Insurance Approved Date 7 Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? V. Yes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name of the sponsoring organization aulh otty Ct i niuh fir" J C(zt2rt h Type of Organization C-41IV Gi/ (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) V No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? Yes (Please provide an explanation and details. No (Please proceed to Question 5) 8 5. Will the proceeds provide a direct financial benefit -to ci government such as the generation of sales tax?_ Yes (Please provide an explanation and details. No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: No (P lease sign the form and submit it with the TUP Application) C h i.v1/ Signature Date 9 Indoor SRestrooms (Handicapped Accessible) Outdoor Parking 44. Entrance 4 Entrance To Parking Amerman Food Booth B .-_ Boxing Ring C = Coffee House (gym window) 1 = information Booth G = Two Garne Booths J = Jousting Arena K = Kids' Bounce House M = Mexican Food (kitchen) MZ = Maze O = Obstacle Course P = Puppet Show S = Stage_ SP = Speed Pitch Y = Youth Group Booth D = Dumpster Generator Disabled Parking Parking D .EETING DATE City of National City, California COUNCIL AGENDA STATEMENT September 7, 2004 AGENDA ITEM NO. 21 (-ITEM TITLE TEMPORARY USE PERMIT — EL PUEBLO NEIGHBORHOOD BEAUTIFICATION PROJECT - EL PUEBLO NEIGHBORHOOD COUNCIL & CITY OF NATIONAL CITY ON SEPTEMBER 18, 2004 ON I AVENUE BETWEEN 5TH AND 6TH STREETS PREPARED BY Rosie Gutierrez, 36-4210 DEPARTMENT Building and Safety EXPLANATION This is a request from the El Pueblo Neighborhood Council to conduct a neighborhood beautification project on September 18, 2004 from 7:30 am until 1 pm. The event involves planting trees in the area of I Avenue and 5th Street. The Parks personnel with work with the residents on tree selection, digging the holes for the trees and instructing the residents on the proper planting and maintenance methods. The firefighters association will donate their BBQ trailer for lunch and the Building & Safety Department will provide the funds. Residents of the El Pueblo neighborhood will provide the volunteer labor along with city staff. The El Pueblo Neighborhood Council is requesting that I Avenue between 5th Street and 5th Street and 5th Street as shown on the attached map be blocked off to permit a safe work zone for all volunteers. The El Pueblo Neighborhood Council is also requesting the use of 5 tables and 40 chairs from the City. The El Pueblo Neighborhood Council is requesting a waiver of fees. The event and organization qualify for a waiver of fees per City Council Policy Number 704. ( Environmental Review X N/A (-Financial Statement Approved By: The City has incurred $170.00 in costs for processing the T.U.P. through various departments and $20.00 from the Public Works Department, totaling $190.00. Account No. e Director STAFF RECOMMENDATION Approve the Application fora emporary Use Permit subject to compliance with all Conditions of Approval and grant the waiver of fees. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. Application for a Temporary Use Permit with recommended approvals and Conditions of Approval. A-200 (9: 99) CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: EVENT: DATE OF EVENT: APPROVALS: PLANNING ENGINEERING FIRE POLICE CITY ATTORNEY RISK MANAGER PUBLIC WORKS El Pueblo Neighborhood Council & City of National City El Pueblo Neighborhood Beautification Project September 18, 2004 YES [ x ] NO [ ] SEE CONDITIONS [ ] YES [ x ] NO [ ] SEE CONDITIONS [ x ] YES [ x ] NO [ ] SEE CONDITIONS [ ] YES [ x ] NO [ ] SEE CONDITIONS [ ] YES [ x ] NO [ ] SEE CONDITIONS [ ] YES [ x ] NO [ ] SEE CONDITIONS [ x ] YES [ x ] NO [ ] SEE CONDITIONS [ x ] San Diego Transit and National City Transit have been notified. CONDITIONS OF APPROVAL: FIRE 336-4550 1. Maintain Fire Department emergency vehicle access at all times 2. Tents having an area in excess of 200 square feet and or canopies in exceeds of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Permit fees are $85.00. Fees can only be waived by the City Council. 3. A map indicating the street closures and time and duration of closures must be submitted to the Fire Department no later than February 20, 2004. PUBLIC WORKS 336-4380 1. Delivery and pick up of barricades - $20.00. ENGINEERING 336-4380 1. Contact Engineer Dept. 72 hours prior to event. RISK MANAGER 336-4243 1. Due to this being a City event, no insurance is required. 2. A roster of volunteers needs to be provided. Please double check with Personnel the requirements for using volunteers. NATION) GUARD ARMORY Type of Event: Public Concert Parade Motion Picture Fair Demonstration Grand Opening Festival Circus Other Cotatuynity Event Block Party Event Title: G / Puy 6 / dea-C,e .4c.:std yr ler eC.74 Event Location: Event Date(s): From 9//?/'fto g//P/051 Total Anticipated Attendance: $O Month/Day/Year ( Participants) ( Spectators) Actual Event Hours: T 3a arr /pm to / alp Setup/assembly/construction Date: V/R Start time: 7 4A4 Please describe the scope of your setup/assembly work (specific details): S /4 -frees �r d�a.Q�n-�-rsig 4.tHs - .tiles 9// 9 Completion Time: Dismantle Date: List any street(s) requiring closure as a result of this event. Include street °name(.S)';'clay and time of closing and day and time of reopening. C/O -Se -Auer! .�z,�� 8A , 67.tJh �12. _KP_--1fip� Sponsoring Organization: G/ 449-4/0 Wee (-044or rofit / a ,C Not -for -Profit Chief Officer of Organization (Name) lett ci /.G ro Applicant (Name):.t?s1.V l� P,4.2l21Er� / Address: /./ 9 3 A/4--ei per aJ9ee.26. 14-4rid Daytime Phone: ( ) 336- ./237Evening Phone: ( ) Fax: ( ) Contact Person "on site" day of the event: te,e Pager/Cellular: C/7 - l /4474, NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 sp- I�..O',AA Aeao' Is your organization a "Tax Exempt, nonprofit" organization? _OYES _ NO Are admission, entry, vendor or participant fees required? _ YES X NO If YES, please explain the purpose and provide amount(s): Estimated Gross Receipts including ticket, product and sponsorship sales from this event.Igt / /;o o a S o/ss'ar as Estimated Expenses for this vent. $ --F}- What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. / / "/c t.t !� i?�t or�lODa( �✓ <d '�e E/ !r'GGQ E7/O • cJ e Lehrc . �j?e. galet•/r1,ersec/Za- 6-'t4 $ 7 'ie.); 7/ he Bose . 5e » i c/e c r S ,f;:er-71-t /!J�! ,6Od d Gac .cam 3i2t �J S AP 2'czLe 4 do treat . at- A < P G eL}z o-74 ce,J a r �`rc ant 2z,2-CQJ Lc), /< �cJ h 711.-e ' rye ro c- � '� Cheese -Z4, s7a e S / Q //Z A /ems � /j/g7zce/- 6N/ 7�Le J�IDju `�'LQw icy `Yicc,� . -#-t f-,tee `O.�oc��c�u.zes A '/Xe YESOL\I O If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: //; 7 r- YES NO YES X NO Does the event involve the sale or use of alcoholic beverages? Will items or services be sold at the event? If yes, please describe. _ YES j[ NO Does the event involve a moving route of any kind along streets, sidewalks or //�� highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. f YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. G E'-d X_ YES _ NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies 1 Sizes /OX / D NOTE: A separate Fire Department permit is required for tents or canopies. _YESNO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: > Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. - > Food Concession and/or Food Preparation areas p Please describe how food will be served at the event: ,7"/,^e seQ If you intend to cook food in the event area please specify the method: )c GAS ELECTRIC CHARCOAL OTHER (Specify): ortablee nd/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs yeS -- r'egt s finy /es > Fencing, barriers and/dr barricades D �o > Generator locations and/or source of electricity > Canopies or tent locations (include tent/canopy dimensions) > Booths, exhibits, displays or enclosures > Scaffolding, bleachers, platforms, stages, grandstands or related structures > Vehicles and/or trailers ➢ Other related event components not covered above > Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: Please describe your procedures for both Crowd Control and Internal Security: 5 me e a.J w 1 S cc% S _ YES x NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: _ YES N NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. Please describe your Accessibility Plan for access at your event by individuals with disabilities: Sf - - ssr hie Please provide a detailed description of your PARKING plan: N/A Please describe your plan for DISABLED PARKING: `ors-/ he s, c L; -s 4 Please describe your plans to notify all residents, businesses and churches impacted by the event: C o 0 ,- fj l�jL ez_e— j NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. 4. YES _ NO Are there any musical entertainment features related to your event? If YES, please state the number�of stages, number of bands and type of music. Number of Stages: N/ref Number of Bands: / Type of Music: MA _ YES4 NO Will sound amplification be used? If YES, please indicate: 7� Start time: am/pm Finish Time am/pm YES/ 1 NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/'pm Finish Time am/pm Please describe the sound equipment that will be used for your event: YES NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: _ YES NO Any signs, banners, decorations, special lighting? If YES; please describe: Revised 10/3/01 5 Event: For Office Use Only Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6 Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete thequestionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? XYes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name/�of the sponsoring organization C� Type of Organization 6Ser cJ/ c-e (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) i4 No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? Yes (Please provide an explanation and details. No (Please proceed to Question 5) N�� 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: No (P lease sign the form and submit it with the TUP Application) .1/47/y Signature Date 9 VOLUNTEER'S AGREEMENT AND RELEASE FROM LIABILITY Voluntary Participation. I acknowledge that I have voluntarily applied to assist in the El Pueblo Beautification Project (the Project), a project in which volunteers will assist in the planting of trees and bushes within their local neighborhood. I understand that the Project is currently scheduled to occur Saturday, September 18, 2004. I understand as a volunteer that I will not be paid for my services, that I will not be covered by any medical or other insurance coverage provided by the City of National City, and that I will not be eligible for any Workers Compensation benefits. I further agree that my participation in the Project may be terminated at any time by either the City of National City or myself. 2. Assumption of Risk. I am aware that, in participating in this project, I may be exposed to personal injury or damage to my property as a result of my activities, the activities of other volunteers or the conditions under which my volunteer services are performed. With knowledge of these dangers, I agree to accept any and all risks of injury or death, and verify this statement by placing my initials here: 3. Release. In consideration of the opportunity afforded me to assist in this project, I hereby agree that 1, my assignees, heirs, guardians and legal representatives will not make a claim against the City of National City, and the El Pueblo Neighborhood Council and their officers, employees, agents, or the supplier of any materials or equipment that is used by the Project, or any of the volunteer workers, for injury, damage or death resulting from the negligent acts or omissions of any person or entity, however caused, arising from my participation in the project. Without limiting the generality of the foregoing, I hereby waive and release any rights, actions, or causes of action resulting from personal injury or death to me, or damage to my property, sustained in connection with my participation in the Project: provided, however, that the loss or damage was not caused by an act or omission that was reckless, wanton, intentional, or grossly negligent. 1 further consent to the unrestricted use by the City of National City, the El Pueblo Neighborhood Council and/or any person authorized by them of any photographs, recordings, interviews, videotapes, motion pictures or similar visual or auditory recording of me in connection with the project. 4. Knowing and Voluntary Execution. I have carefully read this agreement and fully understand its contents. I am aware that this is a release of liability and a contract between myself, the City of National City, and the El Pueblo Neighborhood Council, and sign it of my own free will. By signing this agreement I certify that I am eighteen years of age (or older) or have delivered the consent of my parent or guardian to the City of National City. Signed this 18th day of September, 2004 Signature of Volunteer Print Name Home Address Telephone City, State, and Zip Signature of Project Coordinator: City of National City, El Pueblo Neighborhood Council City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE September 7, 2004 22 AGENDA ITEM NO. (-ITEM TITLE Notice of Decision — Planning Commission Approval of a Tentative Parcel Map for the Division of One 9,375 Square Foot Property into Two Lots at the Northeast Corner of 8th Street and M Avenue with a Variance for Reduced Rear Yard Setback Areas (Applicant: Riyadh Kafaji) (Case File no.: LS-2004-3/Z-2004-5) PREPARED BY j„ DEPARTMENT EXT. Roger Post, 33.-4310 Planning EXPLANATION The project site is located at the northeast comer of 8t Street and M Avenue in the Limited Commercial (CL) Zone. The site is a flat, 9,375 square foot rectangular property with about 125 feet of frontage on M Avenue and 75 feet on 8th Street. It is currently vacant. The proposal is to divide the existing property into two 4,687 square foot lots. Both lots will have approximately 62 feet of frontage on M Avenue and will be 75 feet deep. Each will be developed with a 2,374 square foot, two-story single-family house. Each house will have a stucco exterior, with an asphalt shingle gable roof. Additionally, they will both have six bedrooms, three bathrooms and a two -car garage. The houses, which will face M Avenue, will have a 20-foot front yard setback and a 5 to 10 foot setback from the side property lines. There will be a 20-foot deep rear yard behind each house, where the Land Use Code requires 25 feet behind two-story houses. Each lot will be fully landscaped with several trees and a mix of turf and groundcovers. Additionally, there will be a concrete patio adjacent the rear of each house. Minimal grading will be necessary to facilitate the development. Planning Commission considered this proposal at a public hearing August 2, 2004. Commissioners noted that the size of the homes will make them suitable for families, and discussed whether the proposed two -car garages will be enough parking. They added a requirement that wood perimeter fencing be installed as part of the roject, and voted to approve the proposal finding it consistent with the General Plan, and finding the site suitable) for the development. Environmental Review( X N/A Categorical Exemption MIS Approval "Financial Statement N/A Approved By: Finance Director (STAFF RECOMMENDATION Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. Account No. BOARD / COMMISSION RECOMMENDATION The Planning Commission approved the Tentative Parcel Map and Variance. Vote: Ayes-Saludares, Baca, Alvarado, Carrillo, Flores, Graham, Martinelli, Reynolds Absent- Pruitt ATTACHMENTS ( Listed Below ) 1. Planning Commission Resolution No. 28-2004 2. Location Map Resolution No. 3. Site photographs 4. Applicant's Plans A-200 (Rev. 7/03) RESOLUTION NO. 28-2004 A RESOLUTION OF THE PLANNING COMMISSION THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A TENTATIVE PARCEL MAP FOR THE DIVISION OF ONE 9,375 SQUARE FOOT PROPERTY INTO TWO LOTS AT THE NORTHEAST CORNER OF 8TH STREET AND M AVENUE WITH A VARIANCE FOR REDUCED REAR YARD D SETBACK AREAS APPLICANT: RIYADH KAFAJI CASE FILE NO. LS-2004-3/Z-2004-5 WHEREAS, application was made for approval of a tentative parcel map for the division of one 9,375 square foot property into two lots at the northeast corner of 8111 Street and M Avenue with a variance for reduced rear yard setbacks areas on property generally described as: A portion of the easterly half of the westerly half of 40 acre Lot 2 in Quarter Section 131 of Rancho De La Nacion, in the City of National city, County of San Diego, State of California, according to Map made by Morrill No. 166 on file in the Office of the County Recorder of San Diego County. WHEREAS, the Planning Commission of the City of National;-:. .ity, California, considered said applications at a duly advertised public hearing held on August 2, 2004 at which time the Planning Commission considered oral and documentary evidence, and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File Nos. LS-2004-3 and Z-2004-5 which is maintained..by the City and incorporated herein by reference; along with evidence and testimony at said hearing, and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, • WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence introduced in the staff report and public hearing for said tentative parcel map, and variance support the following findings: FINDINGS FOR APPROVAL OF THE TENTATIVE PARCEL MAP 1. The proposed map is consistent with the National City General Plan and applicable specific plans, since it will result in the infill of a vacant commercial property with two houses suitable for larger families as encouraged by the General Plan. Additionally, two home ownership opportunities will be created. Finally, there are no specific plans governing use of the project site. 2. The site is physically suitable for the proposed type of development, since the flat, 9,375 square foot lot can safely, and efficiently accommodate two single-family houses with typical accessory structures and yard areas. 3. The site is physically suitable for the proposed density of development, since the proposed density of 9.2 units/acre is less than the density of adjacent residential development, less than the maximum density of 22.9 units/acre allowed in the Limited Commercial Zone, and since the property can easily accommodate two appropriately sized houses with sufficient off-street parking and yard areas. 4. The design of the subdivision or the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat, since there is no native habitat nor bodies of water on the previously developed 9,375 square foot property, which is located in a fully urbanized area. 5. The design of the subdivision and the proposed/required improvements are not likely to cause serious public health problems, since all necessary public services will be provided. 6. The design of the subdivision and the proposed/required improvements will not conflict with easements, acquired by the public at large, for access through or use of the property within the proposed subdivision, since no such easements are located on the site. 7. The discharge of sewerage waste from the subdivision into the City of National City sewer system will not result in violation of existing requirements prescribed by the California Regional Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Water Code, as specified by Government Code Section 66474.6. 8. The subdivision has been considered by the Planning Commission with regard to its effect on the housing needs of the region, and these needs are balanced by the public service needs of the residents and available fiscal and environmental resources. 9. The design of the subdivision provides, to the extent feasible, for future passive and natural heating and cooling opportunities hies in the subdivision, based on consideration of local climate, topography, property configuration and other design and improvement requirements without requiring reduction in allowable density or lot coverage. FINDINGS FOR APPROVAL OF THE REQUESTED EXCEPTION 1. The property to be divided is of such size or shape, or is affected by such topographic conditions that it is impossible or impracticable in the particular case to conform fully to the subdivision requirements, since the depth (75 feet) of the site makes it impracticable to divide it into two 5,000 square foot lots. 2. The exceptions will not be detrimental tot he public health, safety, welfare or be detrimental to the use of other properties in the vicinity, since the proposed parcel map and future development pattern is compatible with the adjacent residential properties, which are both single-family and multi -family uses. 3. Granting of the exceptions is in accordance with the intent and purposes of this Title, and is consistent with the General Plan and with all specific plans or other plans of the City, since the General Plan encourages the creation of home ownership opportunities, which the requested exception facilitates, and since the functional design of the proposed subdivision is compatible with adjacent and nearby development consistent with the intent of this Title. FINDINGS FOR APPROVAL OF A VARIANCE 1. That because of special circumstances applicable to the property, including size, shape, location or surroundings, the strict application of Title 18 of the Municipal Code (Zoning) deprives such property of privileges enjoyed by other property in the vicinity and under the identical zone classification, since the reduced depth (75 feet) of the property makes it difficult to provide a 25 foot rear yard, and since there are several other properties in the Limited Commercial Zone with less than 25 foot rear yard areas. Additionally, if the property were developed with a commercial use less than 25 feet setback from the rear property line would be required. 2. That the requested variance is subject to such conditions which will assure that the adjustment authorized will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since a still sizable rear yard area will be provided for each house, as is intended for single- family residential development. 3. That the variance does not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property, since single-family residential use is permitted in the Limited Commercial Zone. BE IT FURTHER RESOLVED that based on the findings hereinbefore stated, said tentative parcel map for the division of one 9,375 square foot property into two lots at the northeast corner of 8th Street and M avenue with a variance for reduced rear yard setback areas, is hereby approved subject to the following conditions: 1. This Tentative Map authorizes the division of one 9,375 square foot property into two lots, each to be developed with one single-family home. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A, B-revised, and C, Case File no. LS-2004-3/Z-2004-5, dated 6/11/2004, 7/15/2004 and 6/11/2004 respectively. 2. A detailed landscape and underground irrigation plan, including plant types, methods of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 3. Plans must comply with the 2001 editions of the California Building Code, the California Mechanical Code, the California Plumbing Code, the California. Electrical, Code, and California Title 24 energy and handicapped regulations. 4. A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared in accordance with the Cites standard requirements. All necessary measures for prevention of storm water : pollution and hazardous material run-off to the public storm drain system from the proposed development shall be implemented with the design of the grading. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. The checklists for preparation of the grading plan drainage plan and Standard. Urban Storm Water Mitigation Plan (SUSMP) are available at the Public Works Department. 5. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the drainage plan. Any new sewer lateral in the City right-of-way shall be 6 inch in size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 6. The deteriorated portions of the existing street improvements (20' of sidewalk on 8th Street, also 10' on "M" Avenue and 50' on 8th Street of curb & gutter) along the property frontages shall be removed and replaced. 7. A permit shall be obtained from the Public Works Department for all irnprovement work within the public right-of-way, and any grading construction on private property. 8. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvements, landscaping and retaining wall work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment. The deposit is subject to adjustment according to actual work hours. 9. Street improvements shall be in accordance with City Standards.' All missing street improvements (125' of sidewalk and pedestrian ramp) shall be constructed. Abandoned driveway aprons (two 15' driveways) shall be replaced with curb, gutter and sidewalks. 10. A title report shall be submitted to the Public Works Department, after the Planning Commission approval, for review of all existing easements and the ownership at the property. 11. The final parcel map shall meet all of the requirements of the Subdivision Map Act, and the City of National City Municipal Codes including certification, acknowledgement, complete boundary information and monumentation. 12. Separate water and sewer laterals shall be provided to each parcel. 13. The developer shall bond for the monumentation, the public improvements and the on - site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map. 14. The final map shall be recorded prior to issuance of any building permit. 15. All new property line survey monuments shall be set on private property, unless otherwise approved. L� 16. The parcel map shall use the California Coordinate System for its `Basis of Bearings" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian, and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. 17. Television cable companies shall be notified a minimum of 48 hours prior to filling of cable trenches. 18. The property owner shall submit a letter to the Sweetwater Authority stating fire flow requirements. The owner shall enter into an agreement with the Authority for any water facility improvements required for the proposed project. 19. Before this Tentative Parcel Map / Zone Variance shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Tentative Parcel Map / Zone Variance. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Tentative Parcel Map / Zone Variance are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 20. Approval of the tentative map expires two (2) years after adoption of the resolution of approval at 5:00 p.m. unless prior to that date a request for a time extension not exceeding three (3) years has been filed as provided by National City Municipal Code §17.04.070. The Variance shall expire one year after City approval of the Final Map, unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 21. Wood perimeter fencing is required, subject to review and approval by the Planning Director. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant. BE IT FURTHER RESOLVED that this resolution shall become effective and final upon adoption, unless appealed pursuant to Section 17.04.050 of the Subdivision Ordinance of the City of National City CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of August 16, 2004, by the following vote: AYES: CARRILLO, SALUDARES, ALVARADO, FLORES, BACA, MARTINELLI, REYNOLDS, GRAHAM NAYS: ABSENT: PRUITT ABSTAIN: PROPOSED LOT SPLIT ZONE BOUNDARY LOCATION MAP Division of one lot into two lots and development of two single-family LS-2004-3/ homes at the northeast corner of 8th Street and N Avenue Z=2004-5 NATIONAL CITY PLANNING DRN. DATE: 7/20/04 INITIAL HEARING: 8/2/04 Site Photograph View of the project site from the south across 8th Street PROPOSED SFR TWO STORY ( 105 OF ) 125 a —.•— • • • PROPCSED j M AVENUE -r4 PROPOSED SFR 1(40 STORY 20868) 74A,)7)IlI.gh- rT kEST ELEVATION I 0 2 EIGTH STREET .108IS OWOSSO COS: 92,9161 (619, 689, n-Ps 111' 181111611,116111111.1.11111166071 1)6 .1.142)6111.640 Wt. 61144 ..111, J11,111.17,1,0, 11"1911 11." 18,`1.1)121 J.11111.6./4V1/0 ITV6i;k15 MON 00 A 1 9661 30 5161t 74101 114 147,4,9 =5 'LEL 17303 35 5091 5.4019 0,40024 6401 9001A 1599 9500 Nor.Lrec.snco. or.1.°A-Vrft,%%%°;i0S,!.LS-.42 7.t4 Jr,4. Or i 1VG V rl,.9.AU (471,10,44 14,11.31, 41411, 441. Q 141 4141:19J4 i9ona0777770411,4aa ..411,414 ,-689 (619) 1,191L6 (6)41 CaMaT)91,Wrr Wel VNIAll Lad VNINICI 441 2:1001 dasodod 4000 J.11140J 9 • .10021C363 I . I, 1 _t 1. i , r I — 1 -OOC1N Z clasodool .7 a 5 • 14,02:1030 2. Location Map City of National City, California COUNCIL AGENDA STATEMENT .AEETING DATE September 7, 2004 23 AGENDA ITEM NO. ITEM TITLE Notice of Decision — Planning Commission Approval of a Variance for a Reduced Front Yard Setback for an Addition to a Single Family Residence at 304 East 27th Street (Applicant: Raul Salinas) (Case File Z-2004-7) PREPARED BY Roger Post, 336-4310 DEPARTMENT Planning EXT. EXPLANATION The project site is located at the southeast corner of East 27th Street and C Avenue in the RS-3- PD Zone. The lot is currently developed with a single -story 1,512 square foot house. The existing house is built up to the 20-foot minimum front yard setback. The property has no garage, landscaping, or perimeter fencing along C Avenue and East 27th Street. The applicant proposes to construct a two-story addition to the existing single -story home with a small portion encroaching into the front yard setback. The encroachment will be limited to a 2 foot-10 inch by 17-foot section including part of the second story on concrete supports with a ground level porch partially open beneath. The total addition will double the size of the house to 3,000 square feet with six bedrooms overall. No garage was proposed, although Planning Department Staff included a requirement for the construction of a 2-car garage as part of the project. Planning Commission held a hearing on this item on August 16, 2004. There was no public testimony at the hearing. The Planning Commission discussed the current appearance of the property, and voted to approve the Zone Variance finding that the addition, including the encroachment, enhanced the property's appearance, and added a condition that chainlink fencing be prohibited. 2 CEnvironmental Review Financial Statement N/A X N/A Categorical Exemption MIS Approval Approved By: Finance Director Account No. STAFF RECOMMENDATION Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION The Planning Commission approved the Zone Variance. Ayes: Carrillo, Saludares, Alvarado, Flores, Baca, Martinelli, Reynolds, Graham Absent: Pruitt ATTACHMENTS ( Listed Below ) Resolution No. 1. Planning Commission Resolution No. 30-2004 3. Site photographs 4. Reduced site plan, floor plan, elevations A-200 (Rev. 7/03) RESOLUTION 30-2004 A RESOLUTION OF THE PLANNING COMMISSION m OF THE CITY OF NATIONAL CITY, CALIFORNIA;':_ APPROVING A ZONE VARIANCE FOR A REDUCED FRONT YARD SETBACK FOR AN ADDITION TO A SINGLE-FAMILY RESIDENCE AT 304 EAST 27TH STREET APPLICANT: RAUL SALINAS CASE FILE NO. Z-2004-7 WHEREAS, the Planning Commission of the City of National City considered a Zone Variance application for a reduced front yard setback for an addition to a single-family residence at 304 East 27th Street at a duly advertised public hearing held on August 16, 2004 at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. Z-2004-7, which is maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for th public health, safety, and general welfare. enervation of NOW, THEREFORE, BE IT RESOLVED by the Planning Commissionof the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on August 16, 2004, support the following findings. 1. That because of special circumstances applicable to the property, including size, location or surroundings, the strict application of Title 18 of the Municipal Code (Zoning) deprives such property of privileges enjoyed by other property in the vicinity and under the identical zone classification, since the lot, which is developed with a single-family house built up to the minimum front yard setback, is larger than most lots in the area, and since the minor encroachment will result in greater architectural consistency with City Design Guidelines. 2. That the requested variance is subject to such conditions which will assure that the adjustment authorized will not constitute a grant 'of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since the proposed addition minimally encroaches (48 square feet) into a large (1,320 square feet) front yard setback area, and since a large useable front and side yard will still be maintained. 3. That the variance does not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property, since single-family residential development is permitted in the RS-3-PD Zone. BE IT FURTHER RESOLVED that the application for Zone Variance is approved subject to the following conditions: 1. This Zone Variance authorizes the construction of a two-story addition to an existing single-family residence, including a partially covered front porch below a portion of the proposed second floor addition that would extend 2 feet-10 inches in front of the required setback. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A, Case File No. Z-2004-7, dated 7/1/2004. 2. Plans must comply with the 2001 editions of the California Building Code, the California Mechanical Code, the California Plumbing Code, the California Electrical Code, and California Title 24 energy and handicapped regulations. 3. A two -car garage shall be constructed on the property. The design shall comply with the National City Land Use Code and Design Guidelines. 4. A detailed landscape and underground irrigation plan, including plant types, methods of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 5. Before this Zone Variance shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Zone Variance. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Zone Variance are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 6. Chainlink perimeter fencing is prohibited BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:30 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of August 16, 2004, by the following vote: AYES: CARRILLO, SALUDARES, ALVARADO, FLORES, BACA, MARTINELLI, REYNOLDS, GRAHAM NAYS: ABSENT: pRUiTT ABSTAIN:---��- /� PROJECT LOCATION ZONE BOUNDARY - - 0. • weetwater High School IC -OS LOCATION MAP Zone Variance for a reduced front yard setback for a single-family residence at 304 East 27th Street. Z-2004-7 NATIONAL QITY PLANNING DRN. DATE: 8/2/04 INITIAL HEARING: 8/16/04 Z-2004-7 304 East 271 Street Subject site from the front facing south Subject site from the side facing south Subject site from the rear facing northeast Subject site from the rear facing north NRONIRRTY 0041G 6620 5+ I -- -SALIAL-diS RESIDENCE ABREVIATIONS 0 GENERAL NOTES ar. 1:IIE5.511FEE1 :5,434 'PP P = e t...555-e5 ak6 .14 01 513555.5553353.55.51155,D.555.4.5 455.5.13.1 ,R 53,1 55 r,L " 543 4 DI.,4551,%5315 5535 Db5r55 D. D3 .4550Due, W 44.15/1011417+1. 11)00. A. A.. cr: NOW ORAN , F co N NE, `VS' 5IE , +4/2410141000)00440+00011)404420+4+11401+4105/07)500 ,111531504515533 505535 53.. 0e.5 "NERNOW OWNIA17-0-N,,,,,E4N: ONANNE, , e, & - ,¢ ^ 1021+102101000+00414151*401401+00+0 p 15 N m oe0:5 Pac.ECT OCCERNis MAANN AN, 5.6:"Fccnc,o5. INT A CWIEETE NERKENE 55,34,511.35 5, 545.55,50 50 1153E54 55E ,11115,4,35 544.5 VE050AI50,44ELE0511. 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ER 113455 1.5513354 54,4,5 555. 555455,3 [11435-15 71 545 55 3,415,3 7,53,55,131,3553 "NENE, .cc-N•EowN 5.1., ...‘,2q2, 1,12 , 135,715,355 535,533 D5 55135.3 5335 NN, No NA, , ROCYANE 1,05 VENCE, NINE 9E NA:1•51 03. 0 RE., 5C3344, r 54555.551, POR1.53.31, EEO, ' RP 1.40 ,TOE.Wp co_ ONE/scion wreRocS ENE eatWer R.051- VC WEN: MC "EcEw. :VW POW,NAL 5,—.755115 e PROJECT DATA EROJECT .7•YER 005.1420AC42555 e1ILD5 rrFf 06021)04020CROY LEEPL OLNCRIONON, 4540ESCR5 'NNE, LOT AREA 'VELA 5OVARF FOW,GF, EXISTING. AREA 1st 5LOOR TANEN* AREA 2,10 FLOOR FROPCNED 151 FLOOR FRONOSNJ Nei ROOR EXISPIY- &ARAM -07.4L SOFT 0120510020'P:50 RROWNEP BALLO, RAN. SALNAS 5042+0+1070. NATENAL CO-5. CA 5/550 551-2.-0822 NNI TEN 51E. EANONAL LOT, CA NEN) 02.11 10001141424 552-122-1,O20 Ni FT 151200 F" "VA 110)20Ca Fr 135.900 So Pi 01+10+ 00.055000T) OUR rlk.F2, RADE FAR :351 ,Ir_CONTEACC.1010 5.135111201115 F051.5 50' 33.551.11.1,55,51211 LEN e CONSULTANTS 2010 CENG,' CNONE LANCINO 4, 314X 5r 1000$D+000.1A+2114 :ONCE' INN ::53-.2CE5 RZ5EN ERONeINEN R'CARGO REYES. "atrue.t.eal enN.Now,,N "1'5 „ /1153.7 0 SCOPE OF WORK PROPOSED 1.56,1D0 Safi. FIFtSt 4 SECZNIt Stoat' 0.50/5 ADD.5.1011ACC01.05A515,5 (NEN '1,55R MD, WALK .51. r.15513 E1.5115 FOYER EEO .5,1, 00..3. LNING RN. LA,COR: NE: A LALNORT PATO LOVER BALCONY'S) 1.0 ENE11116 ONIEC1ORT SINGLE 5W1iLY RENOEFCC 0 VICINITY' MAP sITE <I> e SHEET INDEX NATIONAL CITY PLANNING DEPT. EXHIBIT A CASE FILE NO. Z-2004-7 DATE: 7/1/2004 5 5,11..5 51-1EFT 5.41E Pl55 :711 EFNFRAC '101-E5 A I ENNINO/ONED • 0r24 0. 2 51505105.50 0040 0.A111, 10 5 ELENA:10NC ri.,75,3SALVZCNAPIILAL 4OF/95411 ARCoNECNCRAL 9:`,L5 ,E,ITECNOAL 150*1)4 55.! STRLEIVRAL ,CoNC c-2 500O:70RAL 0E1•15: 0-0 Fol5)2071011 FLA, 0)12 ENCOOL FLOOR FRA' !No FUN '5-5 Roo. FRI.1+I1,11 0-4 1+0011:71RAL :ETA L5 22, 514SET MIN111011111111111M r_.QOPOSED 3na PLOOR PL,6aN • PROPOSED 1st FLOOR PLGN $ CNGRAL NOTES. 24 !ON }Gret /!+u LCOGND 62348613111. wa,cww I ___ 9-� NSA m� m e6 ee NA= wbO N m,. _e City of National City, California COUNCIL AGENDA STATEMENT EETING DATE September 07, 2004 AGENDA ITEM NO. 24 ITEM TITLE Consolidated Cash and Investment Report as of June 30, 2004 PREPARED BY Alison Hunter X 4332 EXPLANATION DEPARTMENT Finance - Marylou Matienzo X 4331 For the City Council's information and in compliance with the City's Investment Policy, the Consolidated Cash and Investment Report as of June 30, 2004 is hereby submitted. This report reflects the components of the Investment Program for the period then ended. The Investment Portfolio provides for sufficient liquidity to meet the following month's estimated expenditures. CEnvironmental Review N/A Financial Statement Not Applicable Approved y Marylou tie zo Finance Director Account No. STAFF RECOMMENDATION We recommend that the report be accepted and filed. BOARD / COMMISSION RECOMMENDATION Concur: - ATTACHMENTS ( Listed Below ) 3. Financial Summary 4. Cash and Investment Balances 5,6. Investment Performance 7. Summary of Investment Policy A-200 (9/99) A. B. C. D. E. PENDIX (S) Resolution No. Liquidity Analysis Issuer Credit Rating Analysis Diversification Analysis Annual Comparison to Other Cities and Counties Cash and l,.vestme is Balanccc by Fund F. Portfolio Details City of National City Finance Department CONSOLIDATED CASH AND INVESTMENT REPORT June 30, 2004 Table of Contents Financial Summary 3 Cash and Investment Balances 4 Investment Performance 5,6 Summary of Investment Policy 7 Appendix A: Liquidity Analysis for Improved Safety of Principle Appendix B: Issuer Credit Rating Analysis Appendix C: Diversification Analysis for Improved Safety of Principle Appendix D: Annual Comparison to Other Cities: June 30, 2003 Appendix E: Cash and Investments Balances by Fund Appendix F: Portfolio Details For questions concerning the contents of this report please contact: Alison C. Hunter, CPA City of National City Financial Services Officer (619)336-4332 The purpose of this report is to document compliance with the objectives of the City's investment policy based on California Government Code Section 53600. These objectives in order of importance include: 1.) Safety of Principle, 2.) Liquidity or availability of funds to pay immediate obligations and 3.) Return on Investment to ensure that the management of the investment portfolio is competitive and to determine whether market average earnings are being achieved. A summary of results for the month of June 2004 is shown below. Safety The City realized no loses of investment principal upon the sale of any investment. There are 102 issuers vs. 105 the prior month. There are slightly fewer issuers with a superior credit rating, details in Appendix B and F. There was no significant change in the level of diversity, details in Appendix C. Sufficient funds were available on a same day notice to cover 6 months of expenditures as required by law. There as no change in days to maturity, details Appendix A. Return on Investment A benchmark represents expected earnings and is used to gauge performance. The City's benchmark is the 3- month U.S. Treasury Bill. The interest rate on the T-Bill as of June 30, 2004 was 1.32%. In comparison, the interest rate on the City's portfolio managed in-house was 4.19%. The table below shows annual or year-to-date earnings since fiscal year 95/96 (Appendix D, F). COMBINED HISTORY All Accounts Fiscal Year ANNUAL INVESTMENT Year -to -Date EARNINGS Return on. investment CITY LAIF Money Market FY 03-04 $960,171 4.19% 1.44% 1.04% FY 02-03 $1,129,990 4.89% 2.15% FY 01-02 $1,500,217 6.43% 3.45°!° FY 00-01 $2,642,503 6.22% 6.10% FY 99-00 $1,841,539 6.28% 5.71% 1" FY 98-99 $1,345,391 Unavailable 5.34% .� vs FY 97-98 $1,478,233 Unavailable 5.68%) �k s FY 96-97 $1,256,907 Unavailable 5.60% . ; FY 95-96 $1,069,923 Unavailable 5.71% , Disclosure Statement In accordance with the California Government Code 53600, the Finance Director certifies that the investments reported in the Cash and Investment Report comply with the City's investment policy and that sufficient liquidity, is available to meet the City's budgeted expenditure requirements for the six months ending December 31, 2004, 3 CASH AND INVESTMENT BALANCES Cash and investments under the management of the Finance Director are categorized into three categories listed as follows: ❑ Unrestricted Funds — Cash and investments primarily in the general fund, which supports the general operations of the City. ❑ Restricted by External Agencies — Cash and investments legally earmarked for a specific use, as may be required by state law, bond covenants, loan or grant requirements. ❑ Designated Internally for Special Projects — Cash and investments in funds that have been reclassified internally for special projects. The value of all cash and investments by category as of June 30, 2004 are summarized as follows: Cash and Investments Amount Allocation Unrestricted Restricted by External Agenc Designated Internally Total 3,974,125 7% 29,862,458 56% 19,382,669 36% $53,219,252 100% Point: As the percentage of restricted revenues increases, the City loses its ability to respond to changing conditions and to citizens' needs and demands. Increases in restricted revenues may also indicate over -dependence on extemal revenues. Since withdrawing from the San Diego County Investment Pool in fiscal year 95/96 the City's Investment Portfolio has steadily increased as shown in the following graph. INVESTMENT PORTFOLIO HISTORY Dollar Amount of Assets (Fiscal Year) N $60.0 O • $55.0 - $50.0 2 $45.0 $40.0 - $35.0 $30.0 - $25.0 - $20.0 - $15.0 - $10.0 - $5.0- $0.0 $46.6 $35Y 837.7 $29.2 1830.2 $22.6 324.8 $256 $53.2 FY95- FY96- FY97- FY98- FY99- FY00- FY01- FY02- FY03- 96 97 98 99 00 01 02 03 04 4 INVESTMENT PERFORMANCE A graph of the City's in-house managed investment portfolio vs. 3-month Treasury Bill (not including LAIF and Money Market Account) is exhibited below: The City's portfolio exceeds its benchmark by a generous spread. The curve would be even higher if LAIF and Money Market earnings were included. The steep spike in October 2003 was due to an increase in earnings from the sale of investments (capital gains). 8.0% 7.0% - 6.0% - 5.0% - 4.0% 3.0% 2.0% 1.0% 0.0% INTERNAL INVESTMENT PORTFOLIO Monthly Portfolio Interest Earned July 2003 thru June 2004 ------ 3-month T-Bill: WSJ 3.40% 3.18% 3.43% 3.18% c 0 m E O Q m U a O Se November 03 December 03 o 0 e m l0C Ja tL 0 0 co c C Point: The 3-month Treasury Bill may not be the most appropriate benchmark for this portfolio. The 3-month T-bill is a very short-term instrument and the average investment in the City's portfolio is held for two -years (maturity). It is to be expected that a portfolio with longer -term investments will have a greater rate of retum then shorter -term investments. A benchmark should closely resemble the composition of the portfolio is compared too. The table below summarizes monthly earnings from the beginning of the current year. INTERNAL PORTFOLIO MONTHLY EARNINGS Month Monthly Monthly Rate Year -To Date Earnings Year -To Rate July 03 August 03 September 03 October 03 November 03 December 03 January 04 February 04 March 04 April 04 May 04 June 04 3.93% 3.99%. 3.92% 7.13% 48,795 3.75% 49,967 3.69% 66,742 5.10% 66,888 5.51% 43,536 3.43% 40,288 3.40% 39,646 3.18% 38,545 3.18% 42,857 44,875 45,715 90,973 $42,857 $87,732 3.93% 3.96% $133,447 3.94% $224,420 4.82% $273 14 4.58% $323,181 4.42% $389,923 4.52% $456,811 4.64% $500,347 4.50% $540,635 4.39% $580,282 4.28% $618,758 4.19% Note: Adjustments for premiums, discounts and capital gains included in earnings. Year -To -Date rate is the ratio of Year To Date Earnings to Fiscal Year To Date Average Daily Balance of $14,727,718. INVESTMENT PERFORMANCE Since the maturity of the 3-month T-Bill (i.e three months) does, not closely reflect the maturity composition of the City's in-house portfolio ( two years), I have provided additional Treasury bills/notes with longer maturities for a more meaningful comparison of performance (benchmark) in the chart below. U.S. TREASURIES Historical Interest Rate Review (Yields at calendar year end) 2003 2002 2001 2000 1999 1998 3 Month 1.03 1.19 1.72 5.90 5.32 4.48 6 Month 1.08 1.20 1.79 5.63 5.72 4.52 2 Year 1.65 1.74 3.02 4.86 6.21 4.54 5 Year 2.97 2.73 4.30 4.75 6.28 4.54 6 SUMMARY OF INVESTMENT -POLICY Function and Duties of the Investment Officer The Finance Director is the Chief Investment Officer- of the- City. Unlike some municipalities that contract out the investment management function, the City Finance Director manages the investment portfolio in-house_ The result is a considerable savings to the City. National City Investment Policy The City's adopted investment policy must conform to State law. The City Council periodically reviews and approves the Investment Policy based upon recommendations of the City Finance Director. The policy focuses on risk management by providing specific types of authorized investment securities and diversification requirements for investments; and establishing performance benchmarks and reporting requirements. Allowable Investment Instruments Per State Government Code (as of January 1, 2003) * Local Agency Bonds U.S. Treasury Obligations State of California Obligations CA Local Agency Obligations • U.S. Agencies Bankers' Acceptances Commercial Paper • Negotiable Certificates of Deposit • Monthly Certificates of Deposit Repurchase Agreements Reverse Repurchase Agreements Securities Lending Agreements Medium -Term Notes Mutual Funds • Money Market Mutual Funds Collaterized Bank Deposits Mortgage Pass -Through Securities County Pooled Investment Funds • Local Agency Investment Fund (LAIF) • Where the City is Invested. 'Source: Understanding Public Investment: CDIAC 7 APPENDIX LIQUIDITY ANALYSIS Liquidity To ensure that liquidity is maintained investments in the City's portfolio are spread over a variety of maturity limits with an average days remaining to maturity of two years. Per City Policy the weighted average maturity of the City's portfolio should not exceed two years, and the following percentages of the portfolio should be invested based on the following maturity sectors: Maturity Range One day to 180 days 181 days to 360 days one year to two years Suggested Percent 10 to 50% 10 to 30% 10 to 20% two years to three years three years to five years over five years 0 to 20% 0 to 20% Council Approval Required The following chart shows the percentage of investments in each sector based on the remaining days before the investment matures. 35% 30% 25% 20% 15% 10% 5% 0% MATURITY DISTRIBUTION By Days to Maturity 1- 180 - 360 1-2 2-3 3-5 over5 Point: Maturity distribution should be based on projected cash flow needs i.e., the percent of investments at any level of maturity such as one year or two year certificates of deposits should be timed to mature when cash is needed to pay obligations. (Future Reports will include a cash flow statement here) 9 Appendix A: LIQUIDITY ISSUER CREDIT RATINGS Credit Ratings for Banks and Credit Unions "Credit ratings provide an important toot to measure credit risk by characterizing an issuer's ability to make future payments of the interest and principal owed on outstanding debt obligations in a timely manner" 1. Issuer credit ratings published by IDC Financial Publishing, Inc were obtained for the City's portfolio (non-federal securities). Ratings range from 1 (the lowest) to 300 (the highest) and fall into one of the following six groups. RANK Superior (200-300) Description Banks with this rating are the best by ail measures. They have favorable capital ratios and consistently high returns on investment. 0uaniym City Portfolio 50 Excellent (165-199) These are strong institutions. Their ratios reflect quality management both from a balance sheet and income performance standpoint. 19 Average (125-164) Banks rated Average meet industry capital standards. When compared to excellent and superior rated banks, most exhibit lower quality loans and narrower profit margins. 17 Below Average (75-124) Banks rated Below Average represent institutions under strain. Average loan delinquency is high. In some banks, liquidity rations demonstrated risk. They are also deemed "Adequately Capitalized" per FDIC capital definitions. 14 Lowest Ratios (2-74) Less than minimum capital. Liquidity ratios demonstrated risk. A high number of failed banks were rated Lowest Ratios prior to failure. Also deemed "Under Capitalized". 1 Rank of One (1) Highest probability of failure. Without out major balance sheet improvement these banks will fail. Deemed "Critically Under Capitalized" per FDIC capital definitions. 0 Unrated Not Available 1 All 46 Federal securities are "triple A" (AAA) rated by S&P. The IDC ratio for each individual investment in the City's portfolio is included on the Report of Investment Details in Appendix E under the column heading, "S&P". Appendix B: RATINGS 10 INVESTMENT DIVERSITY Investment Type The risk of loss on investments is reduced when investments are diversified; by avoiding overconcentration in securities from a specific issuer, business sector (excluding U.S. Treasury securities) or single class of securities (such as commercial paper or bankers acceptances). The following table shows the City's level of diversification as of June 30, 2004: Investment Type Amount Allocation Cash and Equivalents (net)* Certificates of Deposits (Book Value) U.S. Government Agencies (Book Value) Managed Pooled Accounts (LAIF) Money Markets Total -502,715 -1% 9,951,585 19% 4,907,746 9% 32,967,077 62% 5,895,559 11% $63,219,252 100% Balance is negative to maximize investment earnings by taking advantage of float from outstanding checks. Outstanding accounts payable checks in the amount of $708,451 were issued but not mailed as of June 30, 2004. The City's Money Market Fund represents restricted proceeds received from the Department of Housing and Urban Development (HUD) for the construction of the New Fire Station. The cash and equivalents represent funds in non -interest bearing accounts net of outstanding checks. The Finance Department maintains the minimum amount of cash in bank accounts to meet daily needs. o Cash and Equivalents Money M arkets ❑ Managed Pooled Acco unts (LA IF) • Certificates of Deposits (Book Value) • U.S. Government Agencies (Book Value) Diversification by Issuers The in-house investment portfolio by institution is also diversified by Issuer with the majority of firms having less then a 1.0 % investment holding Issuers Number of Issuers Broker Firms 3 Banks and Credit Unions 102 Federal Agencies 2 State Agencies 1 Total 107 • 11 Appendix C: DIVERSITY Annual Comparison to Other Cities and Counties Fiscal Year Ending June 30, 2003 The information in this appendix was obtained from the California Debt and Investment Advisory Commission (CDIAC) and represents a sample of 56 cities out of 392 who reported financial information to CDIAC for the year ending June 30, 2003. National City's portfolio is in the $23M to $64M range and is invested in 5 different types of investments. In comparison to other cities as shown in the table below National City is more diversified. Number of Different Investment Types in City Portfolios by Portfolio Size (Quarter ending June 30, 2003) Types of Investments Under $8M $8M to $23M $23M to $64M Over $64 1 to 3 4 to 6 7 or more 14 0 0 9 0 12 2 0 5 8 1 In comparison to counties with portfolios similar in size National City's year-to-date yield 4.19% is on the high - end as shown in the table below. The average days to maturity of 767 is also on the high -end. This figure is important because Investments with longer maturities garner an increased yield or return on investment. Yields and Days to Maturity Comparisons Counties (Quarter ending June 30, 2003) Number of Reportees in Yield (%) Each Size Category Average Low High Under 14 $76M 2.5 1.8 3.7 Days To Maturity Average Low High 304 1 672 12 Appendix D: COMPARISONS Continued on next page CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT ALL FUNDS June 30, 2004 FUND FUNDTITLE „w'ENDING_ k,ANCE 001 GENERAL FUND _ - = --.:.".;3,905,727- 103 GENERAL CAPITAL OUTLAY FUND 1,032,627 108 LIBRARY CAPITAL OUTLAY _ 348,838 109 GAS TAXES FUND - 1,3- 0.216 110 EMERGENCY PREPAREDNESS FUND -- ..; 48,000 113 CULTURAL ARTS FUND 93,312 115 PARK & REC CAPITAL OUTLAY FUND - 170,477 120 PLAN CHECKING REVOLVING FUND _ 111,324 123 GRANT -FAMILIES FOR LITERACY - - 455 125 SEWER SERVICE FUND - 8,507,867 126 FIRE DEPT ACTIVITIES FUND 248 130 EMT-D REVOLVING FUND 235,798 131 ASSET FORFEITURE FUND 519,042 136 TINY TOT CLASSES FUND 10,793 145 JUVENILE EDUCATION FUND - 3,706 154 STATE PUBLIC LIBRARY FUND 98,507 157 GRANT-SUPPL. LAW ENF. (SLESF) - 29,251 158 SWIMMING POOL REVOLVING FUND 35,084 159 GENERAL PLAN UPDATE RESERVE - 332,208 171 LIBRARY SCHOOL DISTRICT CNTRCT 45,951 172 TRASH RATE STABILIZATION FUND 361,652 173 NATIONAL SCHOOL DIST CONTRACT - - 4,888 174 SWEETWATER SCHOOL DIST CONTRAC 58,208 175 PETROLEUM VIOLATORS ESCROW 176 POLICE REIMBURSED OVERTIME - - 58,877 179 NPT BUS DONATIONS FUND - 615 189 CIVIC CENTER REFURBISHING 3,306,676 190 30TH STREET CLEANUP FUND - 1303 258,241 191 STOP PROJECT - - 1,313 195 LANDSCAPE RESERVE 899,716 196 CAPITAL PROJECT RESERVE 648,288 197 PRODUCTMTY IMPROVEMENT RESER - 75,000 198 PROPERTY EVIDENCE SEIZURE 12,737 200 30TH STREET CLEANUP FUND - 1304 618,657 203 PARK SECURITY/GTE LEASE - 28,000 208 SUPP.LAW ENFORCEMENT SVCS FUND (SLESF) 26,246 211 SECURITY AND ALARM REGULATION FUND - 103,383 212 PERSONNEL COMPENSATION FUND - 4,394 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 _ " 17,053 222 WOW MOBILE GRANT FY 2000-2001 14,325 229 CLEEP GRANT - ' 4,532 233 LOCAL LAW ENF. BLOCK GRANT FY2001-2002 - . - 15,919 234 EMPLOYEE COMPUTER PURCHASE FUND 6,530 238 VIDEOCONF.COMM. OF PRACTICE GRANT - 5 239 LOCAL LAW ENF BLOCK GRANT FY2002-2003 - 3,006 242 N. CITY LIBRARY MATCHING FUND 5,238,762 247 LITERACY SERVICES I - 29,793 250 NEW FIRE STATION CONSTRUCTION 6,083,023 251 CLLS AMERICORPS LSTA GRANT I - - 69,766 253 RECREATIONAL ACTIVITIES FUND - _ 2,550 255 LOCAL LAW ENF BLOCK GRANT FY2003-2004 - 78,841 259 LIBRARY BONDS DEBT SERVICE FUND 161,765 270 NUISANCE ABATEMENT FUND 14.678 272 LITERACY INITIATIVES X 3 Appendix E: FUNDS 13 CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT ALL FUNDS June 30, 2004 FUND FUND TITLE ENDING 303 CAPITAL FACILITIES FUND 677,879 304 PARK DEVELOPMENT FUND 166,083 307 PROPOSITION A" FUND 3,317,011 308 GRANT -HIGHWAY BRIDGE REHAB - 591,477 312 STP LOCALITRANSNET HIGHWAY 308,964 313 GRANT-CMAQ 1,929 316 CALIFORNIA ENERGY COMM GRANT 4 343 STATE -LOCAL PARTNERSHIP 99,764 345 TRAFFIC CONGESTION RELIEF 292,532 348 STATE GRANT 694,426 363 SECURITY & FIRE ALARM REGULATION FUND 35,973 552 TDA 1,332,754 626 FACILITIES MAINT FUND 839,129 627 LIABILITY INS. FUND 5,603,760 628 ' GENERAL SERVICES FUND 33,498 629 INFORMATION SYSTEMS MAINTENANC 167,435 630 OFFICE EQUIPMENT DEPRECIATION 2,318,126 631 TELECOMMUNICATIONS REVOLVING 467,724 632 GENERAL ACCOUNTING SERVICES 286,056 633 UNEMPLOYMENT INSURANCE RESERVE 160,118 644 EQUIPMENT REPLACEMENT RESERVE _ 520,000 721 LIBRARY TRUST FUND 46,819 725 PLANNING 1,345 726 ENGINEERING/PUBLIC WORKS T & A DEPOSITS 130,663 727 BUILDING AND SAFETY T & A DEPOSITS 5,000 UNPOSTED ITEMS( .13% variance immaterial) 68,398 TOTAL ALL FUNDS 53,219,252 Note: Zero balance funds not shown. Negative cash reclassified as due to/from. 14 15 PORTFOLIO DETAILS The attached report contains the details of the City's in-house investment program. Additional information concerning the performance of the City's portfolio may be derived from this report. For example, interested parties may assess unrealized gains and losses or the difference between was paid for an investment and the current market value. Appendix F: DETAILS 16 _j_k181.111 SymPro City of National City Portfolio Management Portfolio Summary June 30, 2004 City of National City Investments Par Market Book % of Days to YTM/C YTM/C Value Value Value Portfolio Term Maturity - 360 Equiv. 365 Equiv. Certificates of Deposit - Monthly 9,389,000.00 9,397,540.62 9,389,000.00 63.19 801 346 3.091 3.134 Negotiable/Transferable CDs 694,000.00 695,807.53 562,584.61 3.79 1,684 373 11.249 11.405 Federal Agency Securities 4,900,000.00 4,862,444.00 4,896,237.50 32.95 1,793 1,617 2.729 2.767 Pass Through Securities 11,042.65 11,601.08 - 11,508.65 0.08 4,595 2,556 7.605 7.711 Investments 14,994,042.65 14,967,393.23 14,859,330.76 100.00% 1,164 767 3.284 3.330 Total Earnings June 30 Month Ending Current Year Fiscal Year To Date Fiscal Year Ending Average Daily Balance Effective Rate of Return Marylou Mato , ' ector of Finance Run Date: 08/05/2004 - 09:11 38,544.52 14,726,039.15 3.18% yA 618,757.55 14,727,717.95 4.19% 618,757.55 Portfolio CNC CC PM (PRF_PM1) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments June 30, 2004 Page 2 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate S&P 365 Maturity Date Certificates of Deposit - Monthly 10606 Abington Savings Bank 07/26/2001 99,000.00 99,000.00 99,000.00 5.200 ,150". 5.200 25 07/26/2004 10855 Alerus Financial Bank 06/25/2003 99,000.00 99,000.00 99,000.00 2.200 172_ 2.200 361 06/27/2005 10958 American Home Bank 04/22/2004 - 99,000.00 99,000.00 99,000.00 2.930 208 2.930 662 04/24/2006 10957 American Bank, N.A. 04/26/2004 99,000.00 99,000.00 99,000.00 2.700 135 2.700 664 04/26/2006 10852 Bank of 8onifay - 06/11/2003 95,000.00 95,000.00 95,000.00 2.350 260 2.350 345 06/11/2005 065284AH4 10757 Bank of Tennessee 08/09/2002 99,000.00 99,087.12 99,000.00 2.750 235 2.750 39 08/09/2004 10793 Bay Financial Sayings Bank 10/09/2002 99,000.00 99,000.00 99,000.00 3.300 289 3.300 103 10/12/2004 10801 Global Credit Union 11/04/2002 99,000.00 99,000.00 99,000.00 3.250 3.250 126 11/04/2004 10877 Boardwalk Bank 08/07/2003 99,000.00 99,000.00 99,000.00 2.250 171 \ 2.250 403 08/08/2005 10604 Bank of Arkansas 07/20/2001 100,000.00 100,000.00 100,000.00 5.170 175 \ 5.170 19 07/20/2004 10755 Bank of Little Chute 08/07/2002 99,000.00 99,082.17 99,000.00 2.800 272 2.800 36 08/06/2004 10923 Brand Banking Company 01/23/2004 99,000.00 99,000.00 99,000.00 2.655 255 2.655 569 01/21/2006 10970 Busey Bank of Florida 05/20/2004 99,000.00 99,000.00 99,000.00 3.110 / 141 3.110 688 05/20/2006 10959 Business Bank of Fox River Vly 04/23/2004 99,000.00 99,000.00 99,000.00 2.750 174\ 2.750 662 04/24/2006 10854 Bitteroot Valley Bank 06/25/2003 99,000.00 99,000.00 99,000.00 2.150 268 ' 2.150 359 06/25/2005 10889 Capital Bank & Trust Co. 09/11/2003 99,000.00 99,000.00 99,000.00 2.500 183 2.500 438 09/12/2005 10749 Capital One Bank 07/09/2002 100,000.00 100,000.00 100,000.00 4.040 300 4.040 8 07/09/2004 10967 Capitol City Bank & Trust 05/10/2004 99,000.00 99,000.00 99,000.00 2.800 232 2.800 678 05/10/2006 10748 Capital One FSB 07/09/2002 100,000.00 100,000.00 100,000.00 4.040 300 4.040 8 07/09/2004 10900 Carolina Trust Bank 10/01/2003 99,000.00 99,000.00 99,000.00 2.500\ 104 2.500 457 10/01/2005. 10901 Corn Belt B & T Co 10/07/2003 98,000.00 98,000.00 98,000.00 2.710 268 2.710 463 10/07/2005 10960 Centennial Bank of the West 04/30/2004 99,000.00 99,000.00 99,000.00 2.750 ( 161 2.750 669 05/01/2006 10937 Chattahoochee National Bank 02/13/2004 99,000.00 99,000.00 99,000.00 2.720, 93 2.720 592-02/13/2006 177707ACO 10702 City Bank 05/15/2002 95,000.00 97,557.40 95,000.00 4.900 167 \ 4.900 1,048 05/15/2007 10847 Community National Bank 05/22/2003 99,000.00 99,000.00 99,000.00 2.150 237 2.150 144 11/22/2004 10905 Citizens Natl. Bank of Quitman 10/06/2003 99,000.00 99,000.00 99,000.00 2.500 169.,. 2.500 462 10/06/2005 10976 Commercial Savings Bank 06/29/2004 99,000.00 99,000.00 99,000.00 ' 3.300,_ 114 3.300 728 06/29/2006 10802 E-Trade Bank 11/25/2002 99,000.00 99,000.00 99,000.00 2.960 167\ 2.960 148 11/26/2004 10800 Frirst Security Bk of Conway 11/01/2002 99,000.00 99,000.00 99,000.00 3.250 258 3.250 123 11/01/2004 10925 First Cherokee State Bank 01/26/2004 99,000.00 99,000.00 99,000.00 2.800._ 124 2.800 574 01/26/2006 10812 First Enterprise Bank, West Br 02/18/2003 99,000.00 99,000.00 99,000.00 2.850 25 2.850 232 02/18/2005 10595 First Western Bank 07/09/2001 99,000.00 99,000.00 99,000.00 5.200 244 5.200 8 07/09/2004 340558CE3 10629 Florida Bank, NA 09/26/2001 99,000.00 102,219.48 - 99,000.00 5.150 .182� 5.150 817 09/26/2006 10866 First National Bank of Barron 07/21/2003 99,000.00 99,000.00 99,000.00 2.150 173---2,150 389 07/25/2005 10753 First National Bank Northeast 07/29/2002 99,000.00 99,000.00 99,000.00 3.840 157 3.840 28 07/29/2004 32112FAD6 10701 FNB of Rockies 05/15/2002 95,000.00 97,453.85 95,000.00 4.850 218 4.850 1,048 05/15/2007 + Portfolio CNC CC Run Date: 08/05/2004 -09:11 PM (PRF_PM2) SymRept V5.02f Certificates of Deposit - Monthly 10888 Forreston State Bank 09/03/2003 99,000.00 99,000.00 99,000.00 2.500 ". 200 2.500 432 09/06/2005 10829 First State Bank of Conway - 03/24/2003 99,000.00 99,000.00 99,000.00 2.550 182-, 2.550 266 03/24/2005 10600 First State Bank of Okabena 07/13/2001 99,000.00 99,000.00 99,000.00 5.250 217 5.250 12 07/13/2004 10747 Garden City State Bank 07/01/2002 99,000.00 99,000.00 99,000.00 4.050 193, 4.050 0 07/01/2004 10969 Greatbank Algonquin 05/10/2004 99,000.00 99,000.00 99,000.00 2.900 208 2.900 678 05/10/2006 10924 Guernsey Bank 01/23/2004 99,000.00 99,000.00 99,000.00 2.650-, 110 2.650 571 01/23/2006 10975 Heritage Bank of Ashland 06/24/2004 99,000.00 99,000.00 99,000.00 3.200,, 111 3.200 725 06/26/2006 10936 Heritage Community Bank 02/05/2004 99,000.00 99,000.00 99,000.00 2.750 155 2.750 584 07/23/2004 10605 Home Federal Bank of Hollywood 07/24/2001 99,000.00 99,000.00 99,000.00 5.150 266 5.150 22 07/23/2004 10880 Home Bank of Arkansas 08/13/2003 99,000.00 99,000.00 99,000.00 2.450 ,134 2.450 410 08/15/2005 10908 Horizon Bank 10/31/2003 99,000.00 99,000.00 99,000.00 2.600 215 2.600 487 10/31/2005 10846 International Bank of Chicago 05/14/2003 99,000.00 99,000.00 99,000.00 2.550 274 2.550 319 05/16/2005 10953 10927 .Islands Community Bank, N.A. 04/30/2004 99,000.00 99,000.00 99,000.00 2.760 , 138 2.760 669 05/01/2006 99580 Jacksonville Bank 01/07/2004 99,000.00 99,000.00 99,000,00 2.860`'. 124 2.860 555 01/07/2006 10904 Lake Country State Bank 10/02/2003 99,000.00 99,000.00 99,000.00 2.550 170.E 2.550 459 10/03/2005 10597 Legacy Bank of Harrisburg 07/12/2001 139,000.00 99,000.00 - 99,000.00 5.500\ 107 5.500 11 07/12/2004 10810 Lone Star National Bank 02/11/2003 99,000.00 99,000.00 99,000.00 2.800 215 2.800 225 02/11/2005 10813 10851 Lowcountry National Bank 02/27/2003 99,000.00 99,000.00 99,000.00 2.750 190N 2.750 242 02/28/2005 MBNA America 06/05/2003 99,000.00 99,000.00 99,000.00 2.430 300 2.430 339 06/05/2005 10736 Mercantile TBSB 06/04/2002 99,000.00 99,000.00 99,000.00 4.250 211 4.250 68 09/07/2004 10864 Mutual Bank 633360A81 10758 National Bank of Commerce 07/03/2003 99,000.00 99,000.00 99,000.00 2.000 197, 2.000 369 07/05/2005 08/08/2002 95,000.00 95,087.40 95,000.00 2.800 285 2.800 39 08/09/2004 10859 NCB Savings Bank FSB 07/17/2003 99,000.00 - 99,000.00 99,000.00 2.100 300 2.100 3,82 07/18/2005 10837 Northeast Bank FSB 04/24/2003 99,000.00 - 99,000.00 99,000.00 2.350 204 2.350 298 04/25/2005 10928 Network Bank 10906 01/21/2004 99;000 00 99,000.00 99,000.00 2.700 247 2.700 ;568,E 01/20/2008 Oceanside Bank 10/20/2003 • 99i009.00 99,000.00 99,000.00 2.500 179� `2.500 47¢ 10l23/2005 10907 Ocwen Federal Bank FSB 10/27/2063 99,d00.00 i 99,000.00 99,000.00 2:730 160 2.730 460,101241L2�0Q5 10828 ' Omni National Bank 03/21/2008 99;000p0 99,000.00 99,000.00 2.350 158 ' 2 350 203. 01(2(41005 10850 10861 Orion Bank Pan American Bank�CS/05120t�3 i ' < gy,0p9,00 90,000.00. 99,000,00 2:226 256 : 2,226 3#0'08ts/2�i05 10599 - .r, 07/28i200, 99,000:00 99,000.00 99,000:00 2.100 , 283 2.100 392 •07/28/12005- Park Avenue Bank NA, The 07/11/2001 99;000%00 99,000.00 99,000.00 5.400�� 101 5.400 11 07/12l2004 10916 Parke Bank 11/20/2003' 99,000.00 99,000.00 ' 99,000.00 2.500 259 2.500 445 09119/2005 10845 Pioneer Bank 05/05/2003 99,000.00 99,000.00 99,000.00 2.300 251 2.300 308 05/05/2005 10763 PlantersFirst Bank 74407ML60 08/27/2002 99,000.00 99,000.00 99,000.00 3.400 192-, 3.400 57 08/27/2004 10598 Providian National Bank 07/11/2001 95,000.00 95,053.20 95,000.00 5.200 300 5.200 11 07/12/2004 10776 Plains Capital Bank/PNB Fin. 09/24/2002 99,000.00 99,000.00 99,000.00 3:250 157 3.250 85 09/24/2004 / City of National City Portfolio Management Portfolio Details - Investments June 30, 2004 Page 3 Average Purchase CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate S&P 365 Maturity YTM/C Days to Maturity Date Run Date: 08/05/2004 - 09:11 Portfolio CNC CC PM (PRF_PM2) SymRepl V5.02f CUSIP Investments{ Issuer Average Balance City of National City Portfolio Management Portfolio Details - Investments June 30, 2004 Purchase Date Par Value Market Value Page 4 Stated YTMIC Days to Maturity Book Value Rate S&P 365 Maturity Date Certificates of Deposit - Monthly 10917 10596 10774 10751 10939 10878 10968 10943 10775 10946 10811 10890 10914 10717 10808 10918 10853 10752 10601 10926 10862 10809 10836 Premier Bank of Wilmette Providian Bank Peoples State Bank Security Bank Southern Bank Southern National Bank -Texas Sovereign Bank State Farm Financial Svcs, FSB SouthTrust Bank KeyBank(Sterling Bank & Trust Stockmans Bank Texas State Bank Total Bank Traditional Bank Treasury Bank Trinity Bank Union Credit Bank Union National Bank of Elgin, Union Bank Washington State Bank Washington Savings Bank, FSB Webster Five Cents Savings Bk. West Pointe Bank Subtotal and Average 9,512,800.00 11/25/2003 99,000.00 99,000.00 99,000.00 2.550 169N, 2.550 512 11/25/2005 07/10/2001 99,000.00 99,000.00 99,000.00 5.480 205 5.480 8 07/09/2004 09/12/2002 99,000.00 99,000.00 99,000.00 3.450 / 137 3.450 74 09/13/2004 07/15/2002 99,000.00 99,000.00 99,000.00 3.980 247 3.980 14 07/15/2004 02/04/2004 99,000.00 99,000.00 99,000.00 2.750 165� 2.750 583 02/04/2006 08/29/2003 99,000.00 99,000.00 99,000.00 2.750 164 2.750 420 08/25/2005 05/10/2004 100,000.00 100,000.00 100,000.00 2.930 209 2.930 678 05/10/2006 03/08/2004 100,000.00 100,000.00 100,000.00 2.810 N. 103 2.810 613 03/06/2006 09/19/2002 99,000.00 99,000.00 99,000.00 3.390 222 3.390 110 10/19/2004 01/25/2004 99,000.00 99,000.00 99,000.00 2.230 r 141 2.230 572 01/24/2006 02/13/2003 99,000.00 99,000.00 99,000.00 2.800`, 94 2.800 227 02/13/2005 09/26/2003 99,000.00 99,000.00 99,000.00 2.620 276 2.620 421 08/26/2005 11/26/2003 - 99,000.00 99,000.00 99,000.00 2.450 ,.. 138 2.450 427 09/01/2005 05/16/2002 99,000.00 99,000.00 99,000.00 4.250 240 4.250 15 07/16/2004 01/28/2003 99,000.00 99,000.00 99,000.00 3.050 222 3.050 211 01/28/2005 11/25/2003 99,000.00 99,000.00 99,000.00 2.650 �. 108 2.650 512 11/25/2005 06/18/2003 99,000.00 99,000.00 99,000.00 2.300 242 2.300 354 06/20/2005 07/18/2002 99,000.00 99,000.00 99,000.00 3.940 275 3.940 17 07/18/2004 07/16/2001 99,000.00 99,000.00 99,000.00 5.200 210 5.200 15 07/16/2004 01/27/2004 99,000.00 99,000.00 99,000.00 2.850c, 96 2.850 575 01/27/2006 07/31/2003 99,000.00 99,000.00 99,000.00 2.250 300 2.250 394 07/30/2005 01/30/2003 99,000.00 99,000.00 99,000.00 2.920 253 2.920 213 01/30/2005 04/10/2003 99,000.00 99,000.00 99,000.00 2.350 239 2.350 284 04/11/2005 9,389,000.00 9,397,540.62 9,389,000.00 3.134 346 Negotiable/Transferable CDs 0279999X1 10358 0649999X5 10346 10262 10870 458657EV1 10688 10329 90331V9X2 10353 Run Date: 0B/05/2004 - 09:11 American National B & TC Bank One, Colorado Great South Texas Bank Investors Community.Bank Intercredit Bank Community Trust Bk/Mt.Vernon U S Bank NA Subtotal and Average 594,917.94 02/18/2000 100,000.00 100,000.00 74,790.18 6.760 275 15.799 225 02/11/2005 01/25/2000 100,000.00 100,000.00 74,790.18 6.760 163 15.798 196 01/13/2005 09/15/1999 100,000.00 100,000.00 75,811.23 6.550, 100 15.190 27 07/28/2004 07/29/2003 99,000.00 98,239.68 98,212.95 1.550 212 2.000 319 05/16/2005 04/30/2002 95,000.00 97,567.85 95,000,00 4.900 ,, 128 4.900 1,033 04/30/2007 02/26/1999 100,000.00 100,000.00 69,971.36 5.600 213 14.552 440 09/14/2005 02/04/2000 100,000.00 - 100,000.00 74,008.71 7.020 273 16.505 217 02/03/2005 694,000.00 695,807.53 562,584.61 11.405 373 Portfolio CNC CC PM (PRF_PM2) SymRept V5.021 Federal Agency Securities City of National City Portfolio Management Portfolio Details - Investments June 30, 2004 Page 5 CUSIP Average Purchase Investment # Issuer Balance Date Par Value Stated YTM/C Days to Maturity Market Value Book Value Rate S&P 365 Maturity Date 3128X1DQ7C 10842 Federal Home Loan Bank 05/28/2003 100,000.00 99,346.00 100,000.00 3.000 31339XTQ7C 10849 Federal Home Loan Bank 06/30/2003 AAA 2.200 1,460 06/30/2008 100,000.00 98,281.00 100,000.00 2.250 AAA 2.200 1,460 06/30/2008 31339Y6G2C 10856 Federal Home Loan Bank 07/17/2003 100,000.00 31339YFN7C 10857 98,531.00 99,937.50 2.000 AAA 2.013 1,477 07/17/2008 Federal Home Loan Bank 07/24/2003 - 100,000.00 98,688.00 99,750.00 2.000 31339YPB2C 10858 Federal Home Loan Bank 07/30/2003 - - AAA 2.500 1,490 07/30/2008 31339XQN7 10863 100,000.00 99,688.00 100,000.00 2.500 AAA 2.500 1,490 07/30/2008 Federal Home Loan Bank 07/02/2003 100,000.00 97,844.00 100,000.00 2.000 37339XQN7 10867 Federal Home Loan Bank 07/02/2003 AAA 2.000 1,462 07/02/2008 31339Y6G2 100,000.00 97,844.00 100,000.00 2.000 AAA 2.000 1,462 07/02/2008 10868 Federal Home Loan Bank 07/17/2003 100,000.00 98,531.00 100,000,00 2.000 31339YYD8C - 10872 Federal Home Loan Bank 08/13/2003 AAA 2.000 1,477 07/17/2008 100,000.00 99,406.00 100,000.00 3.000 AAA 3.000 1,504 08/13/2008 31339YVS8C 10873 Federal Home Loan Bank 08/14/2003 100,000.00 98,750.00 100,000.00 2.500 3133X0AE9C 10874 Federal Home Loan Bank - 08/20/2003 AAA 2.500 1,508/20/2008 100,000.00 100,094.00 - 99,937.50 2.500 AAA 2.513 1,51108/20/2008 3133XODE6 10875 Federal Home Loan Bank 08/26/2003 100,000.00 99,906.00 100,000.00 3.000 3133X0AE9 10879 Federal Home Loan Bank 08/20/2003 100,000.00 AAA 3.000 1,517 08/20/2008 100,094.00 100,000.00 �2.500 AAA 2.500 1,51108/20/2008 31339YYD8 10882 Federal Home Loan Bank 08/13/2003 100,000,00 99,406.00 100,000.00 3.000 3133X07B9 10883 Federal Home Loan Bank AAA 3.000 1,511 08/13/20082 08/20/2003 - 100,000.00 100,188.00- 100,000.00 3.000 AAA 3.000 1,511 08/20/2008 3133X1LS4C 10898 . Federal Home Loan Bank 10/30/2003 3133X1L39C 100,000.00 99,750.00 99,900.00 3.000 AAA 3.022 1,582 10/30/2008 10899 Federal Home Loan Bank 10/30/2003 100,000.00 99,531.00 99,375.00 2.750 3133X1 U54C 10911 Federal Home Loan Bank AAA 2.8851 1,582 10/30/2008 11/14/2003 100,000.00 100,125.00 99,812.50 3.000 AAA 3.041 1,597 11/14/2008 3133X24X0C, 10913 Federal Home Loan Bank 11/28/2003 3133X23C7 100,000.00 100,000.00 99,562.50 3.000 � AAA 3.095 1,611 11/28/2008 10920 Federal Home Loan Bank 11/26/2003 100,000,00 100,094.00 100,000.00 3.250 3133X2JS5C 10921 Federal Home Loan BankAAA 3.041 1,609 11/26/2008 12/16/2003 100,000.00 99,500.00 99,812.50 3.000 AAA 3.041 1,629 12/16/2008 3133X3C84C 10922 Federal Home Loan Bank 01/30/2004 100,000.00 100,094.00 99,937.50 3.125 3133X3UX9 10930 Federal Home Loan BankAAA 2.500 1,688 01/30/2009 02/13/2004 100,000.00 100,083.00 100,000.00 2.500 AAA 2.500 1,688 02/13/2009 3133X3RF2 10931 - Federal Home Loan Bank 02/26/2004 100,000.00 98,750.00 100,000.00 3.000 3133X3MG5C 10932 Federal Home Loan BankAAA 3.000 1,695. 08/26/2009 02/20/2004 100,000.00 99,563.00 99,937.50 2.250 AAA 2.263 1,695 02/20/2009 3133X46R7C 10934 Federal Home Loan Bank 02/27/2004 100,000.00 99,406.00 99,750.00 2.500 3133X3WC3C 10935 Federal Home Loan BankAAA 2.55411,702 02/27/2009 3133X3QS5 10938. 02/27/2004 100,000.00 99,438.00 99,937.50 3.000 AAA 3.014 1,702 02/27/2009 Federal Home Loan Bank 02/23/2004 100,000.00 99,219.00 100,000.00 2.250 3133X4P21C 10940 Federal Home Loan Bank AAA 2.25011,728 03/25/2009 03/25/2004 100,000.00 98,438.00 99,937.50 3.000 AAA 3.014 1,728 03/25/2009 3133X5FE3C 10941 Federal Home Loan Bank 03/30/2004 100,000.00 98,906.00 100,000.00 2.000 AAA 2.000 1,733 03/30/2009 3133X52E7 10942 Federal Home Loan Bank 03/30/2004 3133X4GJ4 100,000.00 97,844.00 99,937.50 2.250 MA 2.263 1,733 03/30/2009 10944 Federal Home Loan Bank 03/17/2004 100,000.00 100,031.00 100,000.00 2.500 AAA 2.500 1,733 03/30/2009 3133X5FE3 10945 Federal Home Loan Bank 03/30/2004 3133X52E7C 10947 Federal Home Loan Bank 100,000.00 98,906.00 100,000.00 2.000 AAA 2.000 1,733 03/30/2009 03/30/2004 100,000.00 97,844.00 100,000.00 2.250 AAA 2.250 1,733 03/30/2009 3133X5L48C 10948 Federal Home Loan Bank 04/21/2004 3133X5NZ7C 10949 100,000.00 97,063.00 99,562.50 2.250 AAA 2.343 1,755 04/21/2009 Federal Home Loan Bank 04/22/2004 100,000.00 97,344.00 100,000.00 3.000 AAA 3.000 1,756 04/22/2009 Run Date: 08/05/2004 - 09:11 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f City of National City Portfolio Management Portfolio Details - Investments June 30, 2004 Page 6 Average Purchase Stated YTMIC Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate S&P 365 Maturity Date Federal Agency Securities 3133X5VR6C 10950 Federal Home Loan Bank 04/28/2004 100,000.00 98,875.00 100,000.00 2.150 AAA 2.150 1,762 04/28/2009 3133X68G0C 10951 Federal Home Loan Bank 04/29/2004 100,000.00 98,719.00 99,968.75 3.000 AAA 3.007 1,763 04/29/2009 3133X6DB9C 10952 Federal Home Loan Bank 04/30/2004 100,000.00 99,219.00 99,800.00 3.250 AAA 3.294 1,764 04/30/2009 3133X6MF0 10955 Federal Home Loan Bank 04/30/2004 100,000.00 100,000.00 100,000.00 2.250 AAA 2.250 851 10/30/2006 3133X6NQ5 10961 Federal Home Loan Bank 05/12/2004 100,000.00 99,000.00 99,906.25 3.000 AAA 3.020 1,776 05/12/2009 3133X6NP7 10964 Federal Home Loan Bank 05/12/2004 100,000.00 99,781.00 100,000.00 3.250 AAA 3.250 1,776 05/12/2009 3133X60Y02C 10965 Federal Home Loan Bank 05/26/2004 100,000.00 99,406.00 99,937.50 3.500 AAA 3.514 1,790 05/26/2009 3133X6NP7 10966 Federal Home Loan Bank - 05/12/2004 100,000.00 99,781.00 100,000.00 3.250 AAA 3.250 1,776 05/12/2009 3133X7DZ4 10971 Federal Home Loan Bank 06/15/2004 100,000.00 - 100,125.00 100,000.00 4.000 AAA 4.000 1,810 06/15/2009 3133X7E91 10972 Federal Home Loan Bank 06/16/2004 100,000.00 99,844.00 99,850.00 4.000 AAA 4.033 1,811 06/16/2009 3133X7LH5 10973 Federal Home Loan Bank 06/30/2004 100,000.00 100,063.00 99,687.50 4.250 AAA 4.320 1,825 06/30/2009 3133X7JE5 10974 Federal Home Loan Bank 06/30/2004 100,000.00 99,750.00 100,000.00 3.500 AAA 3.500 1,825 06/30/2009 3136F5PZB 10954 Federal Natl. Mortgage Assoc. 04/29/2004 100,000.00 99,375.00 100,000.00 2.375 AAA 2.375 1,398 04/29/2008 Subtotal and Average 4,606,614.58 4,900,000.00 4,862,444.00 4,896,237.50 2.767 1,617 Pass Through Securities 3133TGSG5 10637 Federal Home Loan Mrtgage Corp 11/30/1998 0.00 0.00 0.00 8.000 6.000 0 01/15/2013 31364TKP5060 10103 Federal Natl. Mortgage Assoc. 02/18/1998 0.00 0.00 0.00 8.250 AAA 7.307 0 11/01/2004 31376PGY5 10126 Federal Natl. Mortgage Assoc. 12/01/1998 11,042.65 11,601.08 11,508.65 8.500 AAA 7.711 2,556 07/01/2011 Subtotal and Average 11,706.63 11,042.65 11,601.08 11,508.65 7.711 2,556 Total Investments and Average 14,726,039.15 Run Date: OB/05/2004 - 09:11 14,994,042.65 14,967,393.23 14,859,330.76 3.330 767 Portfolio CNC CC PM (PRF_PM2) SymRept V5.02f City of National City Portfolio Management Interest Earnings Summary June 30, 2004 June 30 Month Ending Fiscal Year To Date CD/Coupon/Discount Investments: Interest Collected 42,144.60 567,460.78 Plus Accrued Interest at End of Period . 259,345.11 259,345.11 Less Accrued Interest at Beginning of Period ( 263,013.39) ( 294,959.27) Less Accrued Interest at Purchase During Period ( 0.00) ( 54.65) Interest Earned during Period 38,476.32 531,791.97 Adjusted by Capital Gains or Losses 0.00 86,249.52 Earnings during Period 38,476.32 618,041.49 Page 7 Pass Through Securities: Interest Collected Plus Accrued Interest at End of Period Less Accrued Interest at Beginning of Period Less Accrued Interest at Purchase During Period Interest Earned during Period Adjusted by Premiums and Discounts Adjusted by Capital Gains or Losses Earnings during Period 52.40 19.60 -6.22) 0.00) 1,138.45 19.60 54.47) 0.00) 78.22 1,103.58 -10.02 0.00 -387.52 0.00 68.20 716.06 Cash/Checking Accounts: Interest Collected Plus Accrued Interest at End of Period Less Accrued Interest at Beginning of Period Interest Earned during Period 0.00 0.00 0.00) ( 0.00 0.00 0.00) 0.00 0.00 Total Interest Earned during Period Total Capital Gains or Losses 38,554.54 532,895.55 0.00 86,249.52 Total Earnings during Period Run Date: 08/05/2004 - 09:11 38,544.52 618,757.55 Portfolio CNC CC PM (PRF_PM6) SymRept V5.02f