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HomeMy WebLinkAbout2006 09-25 CC ADJ AGENDA PKTAGENDA Joint Meeting of the City Council of the City of National City and Board of the National School District Adjourned Regular Meeting - National City City Council Special Meeting - National School District Martin Luther King, Jr., Community Center 140 E. 12th Street National City, California Monday — September 25, 2006 - 6:00 P.M. Open To The Public Please complete a request to speak form prior to the commencement of the meeting and submit it to the City Clerk. It is the intention of your City Council to be receptive to your concerns in this community. Your participation in local government will assure a responsible and efficient City of National City. We invite you to bring to the attention of the City Manager any matter that you desire the City Council to consider. We thank you for your presence and wish you to know that we appreciate your involvement. Pledge of Allegiance to the Flag by Mayor Nick Inzunza Public Oral Communications (Three -Minute Time Limit) NOTE: Pursuant to state law, items requiring Council action must be brought back on a subsequent Council Agenda unless they are of a demonstrated emergency or urgent nature. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at 336-4228 to request a disability -related modification or accommodation. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio Interpretation is provided during Council Meetings. Audio headphones are available in the lobby at the beginning of the meetings. Audio Interpretacion en espalol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estop disponibles en el pasillo al principio de la junta. Council Requests That All Cell Phones And Pagers Be Turned Off During City Council Meetings COPIES OF THE CITY COUNCIL MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.ci.national-city.ca.us COUNCIL AGENDA 9/25/06 PAGE 2 The business to be transacted at this meeting shall be limited to the following: 1. CALL TO ORDER 2. OPENING PROCEDURES A. Pledge of Allegiance B. Roll Call 3. PRESENTATION AND DISCUSSION A. Presentation and discussion regarding the unification of National City public schools. 4. GOVERNING BOARD/CITY COUNCIL COMMUNICATIONS 5. PUBLIC COMMUNICATIONS Public communication provides the public with an opportunity to address the Council/Board on non -agenda items. Anyone wishing to address the Council/Board shall submit a "Request for Oral Communications" card. Cards are available from the City Clerk and are to be submitted to the Secretary. Speakers are requested to limit their remarks to three minutes. No Council/Board action can be taken. 6. ADJOURNMENT OF NATIONAL SCHOOL DISTRICT RECESS 7. City Council - Temporary Use Permit — Dia de la Mujer Latina Festival hosted by San Diego MANA on September 30, 2006 from 9 a.m. to 2 p.m. at Kimball Park with no waiver of fees. (Building & Safety) 8. ADJOURNMENT Next Regular City Council and Community Development Commission Meeting — Tuesday — October 3, 2006 — 6:00 p.m. — Council Chambers, Civic Center TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE IN THE CITY CLERK'S OFFICE City of National City, California COUNCIL AGENDA STATEMENT MEETING DATES 9-25-06 /02- 1 0` ) AGENDA ITEM NO. 3 A (;;Era TITLE PRESENTATION AND DISCUSSION REGARDING THE UNIFICATION OF NATIONAL CITY PUBLIC SCHOOLS. PREPARED BY EXPLANATION See attached Lin Wurbs Asst. City Mana zd aj DEPARTMENT City Manager 336-4240 Environmental Review V N/A Financial Statement N/A Account No. STAFF RECOMMENDATION N/A BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Staff report prepared by George Cameron, National School District Superintendent A-200 (9/80) BACKGROUND INFORMATION On August 22, 2006, the City Council of National City addressed their interest in meeting with the National School District Governing Board to discuss the possible unification of National City public schools. The National School District Governing Board also agendized the same matter and agreed to meet with the City Council on September 25, 2006. CURRENT INFORMATION: The Joint Meeting of the National City City Council and the National School District Governing Board will provide elected officials an opportunity to become informed of the school reorganization (unification) process in the State of California. Representatives from the San Diego County Office of Education will be present to provide an overview of the unification process. Essentially, the nine criteria which the National School District must meet in order to garner State Board of Education endorsement. The criteria for approval of school reorganization proposals are governed by Education Code 35753 and include the following: 1. The reorganized districts will be adequate in terms of number of pupils enrolled. 2. The districts are each organized on the basis of a substantial community identity. 3. The proposal will result in an equitable division of property and facilities of the original district or districts. 4. The reorganization of the districts will preserve each affected district's ability to educate students in an integrated environment and will not promote racial or ethnic discrimination or segregation. 5. Any increase in costs to the state as a result of the proposed reorganization will be insignificant and otherwise incidental to the reorganization. 6. The proposed reorganization will continue to promote sound education performance and will not significantly disrupt the educational programs in the districts affected by the proposed reorganization. 7. Any increase in school facilities costs as a result of the proposed reorganization will be insignificant and otherwise incidental to the reorganization. Page 2 8. The proposed reorganization is primarily designed for purposes other than to significantly increase property values. 9. The proposed reorganization will continue to promote sound fiscal management and not cause a substantial negative effect on the fiscal status of the proposed district or any existing district affected by the proposed reorganization. In addition to the aforementioned criteria, the presentation will inform elected officials of the timeline and procedures for bringing a school reorganization proposal to an election. MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT 9/25/06 2a3-I-22 AGENDA ITEM NO. 7 ITEM TITLE TEMPORARY USE PERMIT — Dia de la Mujer Latina Festival hosted by San Diego MAN on September 30, 2006 from 9 a.m. to 2 p.m. at Kimball Park with no waiver of fees. PREPARED BY Joe Olson, 336-4210 DEPARTMENT Building & Safety EXPLANATION This is a request from San Diego MANA to conduct the Dia de la Mujer Latina Festival at Kimball Park on September 30, 2006 from 9 a.m. to 2 p.m. This event will use the City's stage for entertainment, which includes 4 bands. Five food booths will be on -site, as will 15 resource booths, including face paintings and crafts. Free mamograms and pap smears will be available at the nearby Boys & Girls Club. Security will be provided by the sponsor. A waiver of fees is requested. The event and sponsoring organization meet the criteria in the City Council Policy No. 704 for a waiver of fees. However, due to the City's budget situation, staff is not recommending the waiver of fees. Environmental Review i N/A Financial Statement Approved By: Finance Direci The City has incurred $345.00 for processing the 'IVY through various City departments, plus $349.00 for the Fire permits and S933.44 for Public Works t'ees. Total fees are S1.627.44. Account No. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. BOARD / COMMISSION RECOMMENDATION NiA g4Aeh-- 410, — ATTACHMENTS ( Listed Below) Resolution1No. Application for a Temporary Use Permit with recommended approvals and conditions of approval. A-200 (9/99) CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: San Diego MANA EVENT: Dia de la Mujer Latina Festival DATE OF EVENT: September 30, 2006 TIME OF EVENT: 9:00 a.m. to 2:00 p.m. APPROVALS: PLANNING YES [ x ] NO [ ] SEE CONDITIONS [ ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ ] ENGINEERING YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FLNANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x COMMUNITY SERVICE YES [ x ] NO [ ] SEE CONDITIONS [ ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] BUILDING & SAFETY YES [ x } NO [ ] SEE CONDITIONS [ x CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: ENGINEERING NO CIP Projects in the event's vicinities anticipated as of event. IIowever, please confirm with Engineering 2 weeks prior to the event to check, modify, and confirm schedule, if necessary. For more information, please contact Kenneth Fernandez at 619-336-4388. POLICE (619) 336-4400 Event does not require police presence. Applicant will need to provide the Police Department with contact information for the on -site security personnel. Will request units to provide extra patrol of event, as available. Ct1'Y ATTORNEY Requires an indemnification and hold harmless agreement, signed by an authorized agent of the non-profit, and a policy of general liability insurance, with the City, Parking Authority, and its officials, employees. agents and volunteers as additional insureds, with amounts of coverage to he determined by the Risk Manager. FINANCE (619) 336-4330 1. A Business License is required IF monies are solicited, admittance charged or food, beverages or merchandise is sold. The organization holding this event and each vendor present at this event must have a separate business license. Vendors currently licensed by the City may operate on their existing license. 2. A list of all participating vendors (with their address, phone number and current National City business license number) is to be provided to the Revenue and Recovery Division of the Finance Department two weeks prior to the event for verification of business license numbers. 3. If any of the vendors or organizations is registered not -for -profit, there will be no charge for the Business License. However, a Business License certificate must be obtained for the City Revenue & Recovery Division, Business License Section. (Note: A clearance fee does apply to non-profit organizations located in National City that submit an initial business license application.) PUBLIC WORKS (619) 336-4580 The applicant is requesting the use of the City stage. However, the sponsor of this event is not a National City recognized organization. Council Policy #802 (copy attached) requires that in such instances, Council must waive this requirement in order to authorize the use of the City stage. Therefore, unless the City Council waives said policy, the stage will not be provided for this event. Council Policy ti704 (copy attached) limits events to one every six weeks to allow the lawn to rejuvenate. It should be noted that the Safety Fair has been approved one week after this event on October 7`h. Nevertheless, should Council opt to waive the aforementioned policies and approve the TUP, staff would impose the following conditions: 1 The event organizers shall provide 2 portable toilets. 2. The cost to provide park maintenance personnel for this event is estimated to be $733.44 for stage set-up and break down. 3. The cost to provide the City Electrician for this event for 5 to 6 hours is estimated to be $200.00. Total Public Works fees for the event are S933.44.. FIRE (619) 336-4550 1. Emergency access to be maintained at all times, into and through the park. 2. Tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame- retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must he obtained. Permit fees arc $349.00. Fees can only be waived by the City Council. 3. Provide metal cans with leads and label "HOT COALS ONLY" for used charcoal disposal. 4. Provide a minimum of one 2A:10BC fire extinguisher for every three canopies. If grease and or oils arc to be used provide an additional "K" type or 20BC fire extinguisher for each cooking booth. 5. Provide a minimum of one 2A:10BC fire extinguisher at each stage. 6. Provide a site map indicating the configuration of the area reflecting the location of the canopies, stages and cooking areas. BUILDING & SAFETY (619) 336-4210 It is the applicant's responsibility to provide written notification to occupants of property adjacent to Kimball Park for an event. A written notification shall be provided to the Building & Safety Department for approval prior to mailing. A notification should he provided to the management. at Morgan/Kimball Towers. Property occupants should be notified no less than 72 hours prior to the start of the set-up activities for the event. Type of Event: _ Public Concert Parade Motion Picture Event Title: Fair _ Demonstration Grand Opening /•F...... estival _ Circus Other _ Community Event _ Block Party 1�1 Event Location: _ C`-•\QC4 Gt f Event Date(s): From _: Actual Event Hours: Setup/assembly/construction Date: q Month/Day/Year �r pm to As ame �-7 �ny.�nrn� Start time: r :� " Please describe the scope of your setup/assembl work (specific details): ,J,1-ves / Dismantle Date:cl13 ') 1 Completion Time: time of closing and day and time of reopening. , am List any street(s) requiring closure as a result of this event. Includeesstreet name(s), day and t'i Sponsoring Organization: 9 *) \ , 2 ! 11 Ad 4- For Profit Not -for -Profit Chief Officer of Organization (Name) ---Yb,1 t"Z`A- (..Nv Applicant (Name): P1/4)0o. N 0,14 ( (6 Address Daytime Phone 1 ?j c.coo GQ 4ut . ,O. qd at/ p/ fit p s-r?'���Eveninit PI - one I-37-77Fax (Jr I (e6?_ /(J o3/ Contact Person -on site da to Q, 6 tf Total Anticipated Attendance: ( 106 Participants) ( v{GWSpectators) )` (hi; evrni 101 1 "r' ' 'j \.) e`/{Z P3gerte:.u.,)r, C' l — 50 _c-(`Q 37 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS Fees The cost of processing the permit is dependent on the number of departments that must review the application. The maximum fee is $345. Unless a fee waiver is requested, the application fee is required at the time of submittal. The temporary use permit fees for events which are later withdrawn are nonrefundable Waiver of Fees BUILDINA AND SAFETY DEPT. RECEIVED AUG 1 0 2006 To apply for a waiver of fees the Request for a Fee Waiver must . ;« CALF. and submitted with the application. Fee waivers are generally grit e• or non- profit organizations that can demonstrate that the event will not generate any income to the organization, or that the net proceeds of the event will result in: a) direct financial benefit to an individual who resides or is employed in the city, and who is in dire financial need due to health reasons or a death in the family; or b) direct financial benefit to city government such as the generation of sales tax; c) direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club, etc; or d) direct financial benefit to an organization, which has been the direct recipient of City or Community Development Block Grants (CDBG) funding. Only the City Council has the authority to grant a waiver of fees. Duration The Class A Temporary Use Permit will be valid for ten days or as limited by the City Council. The permit is valid for the dates specified on the permit only. Insurance Where the use of City facilities is involved, the applicant may be required to provide a certificate of insurance, evidencing combined single limit coverage of at least $1 million and naming the City of National City and its officials, employees, agents and volunteers as additional insured's. Amounts of coverage are to be determined by the National City Risk Manager. In all cases involving the use of City facilities, the applicant is required to provide a Hold F larrnless Agreement holding the City harmless from liability arising from the use of the facilities. Is your organization a "Tax Exempt, nonprofit" organization? !a YES _ NO Are admission, entry, vendor or participant fees required? YES NO If YES, please explain the purpose and provide amount(s): Estimated Gross Receipts including ticket, product and sponsorship sales from this event. oo 0 Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles. animals, rides or any other pertinent information about the event. 6.3e07- Will v`�1u L_`; to.c.e_.. of bA_ YLS If The event involves the sale of cars. will the cars come excluswely from Nat.unal City ;:ar dealers? If NO, list any adtfitional dealers irivoI','ed in the sale: Business Licenses A business license is required if monies are solicited; admittance is charged; or food, beverages or merchandise are sold. Each separate vendor must have a separate business license. Vendors currently licensed by the City may operate on their existing license. If any of the vendors or organizations are registered not -for -profit there will not be a charge for their business license. A list of all participating vendors (with their address, phone number and current National City business license number) is to be submitted to the Revenue and Recovery Division of the Finance Department prior to the event for verification of business license numbers. Fireworks A fireworks permit must be obtained from the Fire Department. The fee for the permit is $349.00. The permit must be obtained at least two weeks prior to the event. The Fire Department has absolute authority, control and decisions over all fireworks and/or pyrotechnic displays. An inspection from the Fire Department must be obtained prior to any ignition of fireworks. Tents or Canopies A permit is required from the Fire Department to erect a tent excess of 200 square feet or a canopy in excess of 400 square feet or any combination that exceeds the limits. Tents and canopies shall be treated with a flame retardant and labeled as such. The fee for the permit is $349.00 and may be obtained from the Fire Department. ct% 1#, j‘-A YES NO Does the event involve the sale or use of alcoholic beverages? NO Will items or services be sold at the event? If yes, please describe: t t )�A I, w 0 Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. rN)„,, YES _ NO Does the event involve the use o tents or canopies? If YES: Number of tent/canopies Sizes ) r) .52 L NOTE: A separate Fire Department permit is required for tents or canopies. r\f.„....._ YES __ NO Will the event involve the use of the City stage or PA system? h() YES, 0 Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas Food Concession and/or Food Preparation areas Please describe how food will be served at the event: If you intend to cook food in the vent area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): Portable and/or Permanent Toilet Facilities Number of portable toilets: ) (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Y Tables and Chairs Y. Fencing, barriers and/or barricades ✓ Generator locations and/or source of electricity • Canopies or tent locations (include tenUcanopy dimensions) • Booths, exhibits, displays or enclosures ▪ Scaffolding, bleachers, platforms, stages. grandstands or related structures • Vehicles and/or trailers • Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and uarbage throughout the term of your event and immediately upon conclusion of the.,, event the area must be returned to a clean cond:tinn.) Number of trash cans: L) Trash containers i.v th lids: _ Il _ Describe your plan for clean-up and removal of :waste and garbage :luring and after the event: Please describe your procedures for both Crowd Control and Internal Security: hti Coy pc- (1-- YESNO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: _. Security Director (Name): Phone: i YESXN.0 Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. 11S-1— ° r et. cu 3-4 G ker.. Please describe your Accessibility Plan for access at your event by individuals with disabilities: Please provide a detailed description of your PARKING plan: Please Jos nhe vn,,r pion for DISABLED PARKING: t Please describe your plans to notify all residents, b\sinesses and churches impacted by the event: L,1� Wlt1 1 0 0<,t. \ Y "20 r7l Os.) 6 -.s )1. �S S.S Lob -AC l�U t2X 1J � NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. YES NO Arc there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. f I Type of Music: VA (Alle){.h 1 yYES NO Will sound amplification be used? If YES, please indicate: /� / \ J Start time. _. I � YES _ NO Will sound checks be conducted prior to the event? If YES, please indicate: Number of Bands: YES Number of Stages: Start lime: a 3� m Finish Time c->e , L.-3U Finish Time Please describe the sound equipment that will be used for your ev rtnt: m NO Fireworks, rockets, or other pyrotechnics? If YES, please describe! YES — NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 08i10r05 Event: For Office Use Onl y Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Ka hleen Trees, Director BiiL ] rq 6 Safety Dcparttne nt City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insu ance must be attached to this permit. te Organization `'a0 ‘t-e- -. 0 4- Person in Charge of Activity J a V �# v\.► a ra. Address \ r cc,r Telephone (4iq SI 3 7 Date(s) of Use Gt l3 e I (Let' HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands. costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken un ierthe permit by the permittee or its agents, employees or contra ors. / Si. at e of Applicant d ec." Official Tillie Date For Office Use Only Certificate of insurance Approved _ Date Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? ,or l Yes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name of the sponsoring organization Type of Organization �oC-ti r J C 2 (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? Yes (Please provide an explanation and details. No (Please proceed to Question 5) 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: No (P lease sign the form and submit it with the TUP Application)