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HomeMy WebLinkAbout2008 04-15 CC CDC AGENDA PKTAgenda Of A Regular Meeting - National City City Council / Community Development Commission of the City of National City Council Chambers Civic Center 1243 National City Boulevard National City, California Regular Meeting - Tuesday — April 15, 2008 — 6:00 P.M. Open '1'o The Public Please complete a request to speak form prior to the conunencement of the meeting and submit it to the City Clerk. It is the intention of your City Council and Community Development Conunission (CDC) to be receptive to your concerns in this community. Your participation in Local government will assure a responsible and efficient City of National City. We invite you to bring to the attention of the City Manager/Executive Director any matter that you desire the City Council or Community Development Commission Board to consider. We thank you for your presence and wish you to know that we appreciate your involvement. ROLL CA1,I., "ledge of Allegiance to the Flag by Mayor Ron Morrison Public Oral Communications (Three -Minute Time Limit) NOTE: Pursuant to state law, items requiring Council or Community Development Commission action must be brought back on a subsequent Council or Community Development Commission Agenda unless they are of a demonstrated emergency or urgent nature. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. .Spanish audio interpretation is provided during Council and Community Development Commission Meetings. Audio headphones are available in the lobby at the beginning of the meetings. Audio interpretacidn en espa►iol se proporciona durante sesiones del Consejo Municipal. Los audiefonos estan disponlbles en el pasillo al principio de la junta. l// Council Requests That Ail Cell Phones And Pagers Be Turned Off During City Council Meetings E CITY COUNCIL OR COMMUNITY DEVELOPMENT COMMISSION MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.cl.national-city.ca CITY COUNCIL/COMM UNITY DEVELOPMENT COMMISSION 4/15/08 — Page 2 PRESENTATION 1. Employee of the month of April, 2008 — Nancy Martinez — Records Clerk, Police Department CITY COUNCIL CONSENT CALENDAR Consent Calendar: Consent calendar items involve matters, which are of a routine or non controversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 2. Approval of the Minutes of the Regular City Council/Community Development Commission Meeting of April 1, 2008. (City Clerk) 3. Resolution of the City Council of the City of National City approving Change Order Number Two, Three and Four with Portillo Concrete, Inc. for additional work (seating platforms removal, planting a new palm tree, reconfiguration of traffic circle planter, and installation of a large tree) in the total amount of $85,985.28 in conjunction with the National City Boulevard Streetscape and 9th Street Fountain Plaza Improvements project and authorizing the City Engineer to execute the Change Order (Funded through State Pilot Smart Growth Incentive Program and Community Development Commission). (Engineering) 4. Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement with Vision Internet in the not to exceed amount of $100,000 to redesign the City of National City's website. (MIS) 5. Warrant Register #37 for the period of 03/05/08 through 03/11/08 in the amount of $1,812,487.14. (Finance) 6. Warrant Register #38 for the period of 03/12/08 through 03/18/08 in the amount of $532,470.47. (Finance) CITY COUNCIL/COrs{MUNI'1'Y DEVELOPMENT COMMISSION 4/15/08 Page 3 PUBLIC HEARING 7. Continued Public Hearing and proposed Finding of No Significant Environmental Effect for an Amendment to the Downtown Specific Plan to exclude accessory parking floor area from the calculation of floor area ratio and to reduce the standard parking stall width. (Applicant: City initiated) (Case File No.: 2007-26 SP, IS). (Planning) NON CONSENT RESOLUTION 8. Resolution of the City Council of the City of National City authorizing the Mayor to sign a Memorandum of Agreement between the San Diego County Office of Emergency Services and the City of National City for a mass notification system (Alert San Diego). (Fire) NEW BUSINESS 9. Update on code enforcement efforts in the Westside Neighborhood of National City. (Building & Safety) 10. Statistics on code enforcement compliance check for the required Responsible Beverage Sales and Service for restaurants and bars. (Building & Safety) 11. Comprehensive Annual Financial Report, Single Audit on Federal Awards and Annual Financial Report of the Transportation Development Act for the Fiscal Year Ended June 30, 2007. (Finance) 12. Temporary Use Permit — San Diego Tijuana Border Initiative's Cinco de Mayo con Orgullo Para la Familia, May 3, 2008 from 11:00 a.m. to 4:00 p.m. at Kimball Park. (Building & Safety) 13. Temporary Use Permit — Sweetwater High graduation on June 12, 2008, from 6:00 p.m. to 8:00 p.m. at Sweetwater High School with a request to use the City's bleachers and perform a fireworks display. (Building & Safety) 14. City Council review of key legislation and State budget issues in preparation for 2008 Legislative Action Days. (City Manager) CITY COUNCIL,/COMMUNITY DEVELOPMENT COMMISSION 4/15/08 - Page 4 NEW BUSINESS (Cont.) 15. National City Community Health Advisory Committee (NCCHAC) proposed Vision and Mission Statements. (City Manager) COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR 16. Warrant Register for the period of 03/14/08 through 03/27/08 in the amount of $106,959.66. (Community Development Commission/Finance) PUBLIC HEARING 17. Public Hearing of the Community Development Commission of the City of National City approving the Section 8 Public Housing Agency Plan (PHA) Annual Plan for Fiscal Year 2008 and the Administrative Plan for Fiscal Year 2008; and authorizing the submittal of the PHA and Administrative Plan to the U.S. Department of Housing and Urban Development. (Community Development Commission/Section 8 Rental Assistance Division) NON CONSENT RESOLUTIONS 18. Resolution of the Community Development Commission of the City of National City (CDC) approving the Section 8 Annual (Fiscal Year 2008) Public Housing Agency (PHA) Plan; and authorizing the submittal of the PHA Plan to the U.S. Department of Housing and Urban Development. (Community Development Commission/Section 8 Rental Assistance Division) 19. Resolution of the Community Development Commission of the City of National City approving revisions to the Section 8 Administrative Plan and authorizing the submittal of the Plan to the U.S. Department of Housing and Urban Development. (Community Development Commission/Section 8 Rental Assistance Division) CITY COUNCHJCOMMUJNITY DEVELOPMENT COMMISSION 4/15/08 — Page 5 STAFF REPORTS MAYOR AND CITY COUNCIL ADJOURNMENT Next Regular City Council and Community Development Commission Meeting — Tuesday — May 6, 2008 - 6:00 p.m. — Council Chamber - National City. 'I'APE RECORDINGS OF CITY COIINCIL/COMMUNITY DEVELOPMENT' COMMISSION MEETINGS ARE AVAILABLE FOR SALE IN THE CITY CLERK'S OFFICE ITEM #1 City of National City Human Resources Department 140 East 12th Street, Suite B National City, California 91950-3312 Phone No. (619) 336-4300 Fax No. (619) 336-4303 MEMORANDUM April 2, 2008 TO Chris Zapata, City Manag FROM Stacey Stevenso an Resources Director SUBJECT F:MPLOYEE OF THE MONTH PROGRAM 4/15/08 The Employee of the Month Program communicates the City's appreciation for outstanding performance. In doing so, it recognizes employees who maintain high standards of personal conduct and make significant contributions to the workplace and community. The employee to be recognized in April 2008 is Nancy Martinez — Records Clerk, Police Department By copy of this memo, the employee is invited to attend the Council meeting on Tuesday, April 15, 2008 to be recognized for her achievement and service. Attachment cc: Nancy Martinez Chief Adolfo Gonzales Assistant Chief Manuel Rodriguez Councilmember Natividad Dionisia Trejo — Mayor/Council Office Human Resources — Office File SS:Igr Performance Recognition Program (2) ® Recycled Paper City of National City Performance Recognition Award Nomination Form nominate: Nancy Martinez, Records Clerk, Police Department for the Performance Recognition Award for the following reasons: Please state reason why your nominee should receive an award, (i.e., examples of service beyond requirements of position, exemplary service to the public, outstanding job performance, etc). Do not to exceed 150 total words. Please be as specific as possible when giving your examples. Nancy Martinez has worked for the City of National City for the past 7 years in the Police Department's Record's Division. During the staffing challenges in the Records Division, Nancy performed exemplary by meeting the needs of the community and Department. Nancy is a multi-tasker, in addition to her normal duties customer service, processing crime reports, processing sex offenders, narcotic, and gang registrants; Nancy also served as the Alarm Coordinator and most recently serving in an acting capacity as the Department's Crime Analyst. Nancy's strong knowledge of computer fundamentals and bilingual skills have benefited the Department and the community we serve. Nancy is commended for her professionalism, initiative and teamwork. FORWARD COMPLETED NOMINATION TO: National City Performance Recognition Program Human Resources Department Nominated by: Manuel Rodrigue, Assistant Chief 7 Signature:: ' '-�`' 1 `i Date: April 3, 2008 ITEM #2 4/15/08 Approval of the Minutes of the Regular City Council/Community Development Commission Meeting of April 1, 2008 (City Clerk) City of National City, California COUNCIL AGENDA STATEMENT ..IIEETING DATE April 15, 2008 AGENDA ITEM NO. 3 ITEM TITLE Resolution of the City Council of National City approving Change Order Number Two, Three and Four with Portillo Concrete, Inc. for an additional work (seating platforms removal, planting a new palm tree, reconfiguration of traffic circle planter, and installation of a large tree) in the total amount of $103,035.28 in conjunction with the National City Boulevard Streetscape and 9th Street Fountain Plaza Improvements project and authorizing City Engineer to execute the Change Order (Funded through State Pilot Smart Growth Incentive Program and Community Development Commission) PREPARED BY Din Daneshfar DEPARTMENT Engineering EXT. 4387 EXPLANATION See attached explanation. Environmental Review X N/A MIS Approval Financial Statement See attached financial statement. Approved By: Finance Director Account No. 900911 STAFF RECOMMENDATION A. opt the Resolution. 4,1 I • N COMMED BOARD / COMMI N/A ATTACHMENTS (Listed Below) Resolution No. 1. Resolution 2. Change Order Number Two,Three and Four request Forms SC A-200 (Rev. 7/03) EXPLANATION: BACKGROUND On January 9, 2007 a contract was awarded to Portillo Concrete, Inc. to install landscaped medians with street trees and traffic striping/marking on National City Boulevard between 7th and Division Streets. In addition, the improvements included the sidewalk area rehabilitation of an area on National City Boulevard between 12th and 7th Streets with an installation of a Fountain Plaza Promenade on 9th Street between "A" Avenue and National City Boulevard. On April 3, 2007 the City Council approved the Contract Change Order Number One in the amount of $42,419.76. The change order included the removal, and disposal of ties and ballast that were discovered during excavation and the replacement of the compacted Class "A" topsoil. On October 30, 2007 the project was completed and the opening ceremony was held. After the opening ceremony the following changes were requested by the City to the 9th Street Plaza improvements. It was a long process to determine the proposed changes. The process included staffs consideration of various improvement alternatives and several meetings/negotiations with the City staff and Morgan Square Board members and the Contractor. PROPOSED CONTRACT CHANGE ORDER NUMBER TWO (CCO#2) The CCO#2 Two will remove two existing seating platforms and replace with pavers to match the surface with the existing surrounding improvements. One of the platforms is located on the east side of National City Boulevard adjacent to the sidewalk and the other one is located in the Plaza area. The improvements will enhance the portal design and maintain a continuous view and passage through the existing portals. Since the seating platforms will be removed due to this change Morgan Square has decided to mount its recognition tiles on a freestanding wall. The proposed cost for the CCO#2 is $12,500. PROPOSED CONTRACT CHANGE ORDER NUMBER THREE (CCO#3) The CCO#3 will remove the existing tree and landscaping improvements in traffic circle planter, replace it with a large Deador Cedar Tree (42' Height) and redesign the planter's configuration to accommodate the proposed tree. The tree is considered to be monumental and a landmark for the City. The new improvements have the Morgan Square District Board of Director's support. The tree can be decorated with lights or other ornamentals during special events. The proposed cost for the CCO#3 is $62,535.28. PROPOSED CONTRACT CHANGE ORDER NUMBER FOUR (CCO#4) The CCO#4 will remove the dead palm tree that is located in the median north of 12th Street. The tree was planted under a separate contract as a part of the previous streetscape project. Since the City has an existing contract with Portillo Concrete it will be cost effective to do this work at this time. The cost may be recovered through litigation process which is currently in progress through City Attorney's office. The proposed cost for the CCO#4 is $28,000. The change order request forms are attached for further explanation. Since the seating platforms will be removed due to this change Morgan Square has decided to mount its recognition tiles on a freestanding wall. Morgan Square Business District will be responsible for the work. The staff recommendation is to approve the CCO#2 through 4 and proceed with the proposed changes. With the CCO#2 through 4 the total construction cost will be increased in the amount of from $3,340,727.76 to $3,443,763.04. WORK SCHEDULE The work for the CCO#2, 3 and 4 will be completed by May 6, 2008. FINANCIAL STATEMENT The total estimated construction cost approved by Resolution No. 2007-4 that included surveying, construction engineering, material testing, and contingency items was $3,892,308.50. This amount included the proposed lowest bid amount ($3,298,308.50), approximately 2% ($66,000) for surveying, approximately 2% ($66,000) for material testing, approximately 4% ($132,000) for construction engineering, and approximately 10% ($330,000) for contingencies. The cost for the proposed change orders will be funded through contingencies funds. RESOLUTION NO. 2008 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY ENGINEER TO EXECUTE CHANGE ORDER NOS. TWO, THREE, AND FOUR WITH PORTILLO CONCRETE, INC. FOR ADDITIONAL WORK (SEATING PLATFORMS REMOVAL, PLANTING A NEW PALM TREE, RECONFIGURATION OF TRAFFIC CIRCLE PLANTER, AND INSTALLATION OF A LARGE TREE) IN THE TOTAL AMOUNT OF $103,035.28 FOR THE NATIONAL CITY BOULEVARD STREETSCAPE AND 9TH STREET FOUNTAIN PLAZA IMPROVEMENTS PROJECT WHEREAS, a contract in the amount $3,298,308.50 for the National City Boulevard Streetscape and 9th Street Fountain Plaza Improvements Project was awarded to Portillo Concrete, Inc. on January 9, 2007, by the adoption of Resolution No. 2007-4; and WHEREAS, on April 3, 2007, the City Council approved Change Order No. 1 in the amount of $42,419.76 for the removal and disposal of ties and ballast that were discovered during excavation, and the replacement of the compacted Class "A" topsoil; and WHEREAS, Change Orders 2, 3, and 4 are requested for the following changes requested by the City: 1. Remove two existing seating platforms and replace them with pavers to match the surface with the existing surrounding improvements; 2. Remove the existing tree and landscaping improvements in the traffic circle planter and replace it with a large Deador Cedar tree, and redesign the planter's configuration to accommodate the proposed tree; and 3. Remove the dead palm tree that is located in the median north of 12th Street. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Engineer to execute Change Order Nos. 2, 3, and 4 with Portillo Concrete, Inc. for additional work in the total amount of $103,035.28 for the National City Boulevard Streetscape and 9th Street Fountain Plaza Improvements. PASSED and ADOPTED this 15th day of April, 2008. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk George H. Eiser, III City Attorney City of National City National City Boulevard Streetscape and 9th Street Fountain Plaza Improvements Project #06-01 CHANGE ORDER (C/O) CO #2 Contractor: PORTILLO CONCRETE, INC. March 17, 2008 A Change Order is hereby recommended for the following work in the amount identified below: Description of Change in the Contract This Change Order will ADD the demolision and removal of the two seating platforms in the plaza area and adjacent sidewalk to the nearest joint and replace with pavers and colored concrete in kind like their adjacent improvements. All work shall be done without equipment being driven in the plaza area and the contractor shall protect the existing improvements from chips, markings or concrete splatter. This change order work was directed City Management and was discussed and agreed upon by City Management, Engineering Staff and Morgan Square Board of Directors. The removal of the seating platforms will provide a greater spacial feel and and unobstructed passage through the portals in the Plaza area. Cost Reconciliation Costs were reviewed by the City Project Manager and negotiated with the Contractor. Construction Contract Accounting Summary. Original Contract Amount: Net change by previously authorized Change Orders: Contract amount prior to this Change Order: Amount of this change order: New contract amount: 3,298,308.00 42,419.76 3,340,727.76 12,500.00 $ 3,353,227.76 Original contract time (working days): 160 Previously approved additional working days: 0 Additional working days for this change order: 10 Original contract completion date: 10/15/07 Original contract is complete and time is suspended for pending change orders. New contract completion date: 10 working days Approved by: City Project Manager Date 3 -3/ -.95 hstruction Manager Date ciates Contractor/Portillo Concrete, Inc. Date City of National City Date CC: Construction File Portillo Concrete, Inc. from notice to proceed on this change order (5/6/08) Hpr L.t U''- :.13.: 1 -F Acceptance of PrB}Maat tease sign and relay are °spry. 'Ibis quotation constitutes the sole and only cement Any ay ce7,ens. net diatiorrs, etc., not set forth hemp ar;: of rya n'CC tN chin:! Dare o: A:a-pun:re 1're'_ilac gesui Submitted To PORTILLO CONCRET';FF;, INC. GRADING AND ASPHALT PAVING DIVISION 3S2$ Harris Sorel Lemon Grove, CA 91945 Phone 619-466-4639 FAX 6199-466-46E Conin,tta,: S:AW Tier h... No. A-Moit f3 CITY OF NATIONAL CITY Street 1243 NATIONAL CITY BLVD. tiy, Stue and Zip Code - - NATIONAL ('I T!'. (.t 9t950 attcimort. DIN DANESHFAR Pbons. 619-294 ,348! 619-588-5475 fob Nam,: REMOVE PLATFORMS AND REPLACE CONCRETE FLATWORK Job Location NA77UPAL CITY Mre 4/MVOS lob Phone _1 NIA ArelUtect: NIA Spec Section REM 1. DESCRIPTION PROPOSED CHANGE ORDER WORK REMOVE RECO(;n1TIOI I PLATFORMS REMOVE PLATFORMS & REPLACE CONCRETE FLATYVORK REMOVE EXISTING REC(X,,NTI fpN PLATFORMS REPLACE CONCHL F. ELM WORK ---- _-- - ' INSTALL PAVERS (PROVIDED BY CITY FORCES) _..... — ._ Plan Sleets N/A Addendas Noted: NONE UNIT UNIT MEASURE: PRICE ESTIMATED LANT !TIES EAc11 EACH_ SE SF TOTAL LUMP SUM AMOUNT OF PROPOSED CHANGE ORDER FOR REMOVING PLATFORMS: Date of Plans: N/A TOTAI slZ,siilum SPECIFIC CONVDFFIONS PROPOSED CHANGE ORDER INCLUSIONS: ONE MOVE -TN PROPOSED CHANCE ORDER EXCLUSIONS: ADDITIONAL MOVIiS t+i 3! .5P0 NOTES: I. PRICES GOOD FOR WORK COMPLETED THROUGH 5131/0 S. WORK COMPLETED Ail E:R 513IR18 IS SUBJECT TO ADJUSTMENT FOR INCREASE.° COSTS OF LABOR. F.QUJ MEN T. I R(iCKINCi ANVKJK MA FLJU.3L. 2. All. PRICING BASED ON NORMA). a HOUR 1 S, ttF1'WFF.N , AM AND 5 PM, niO DAY-PRIDAY. NO NIGFrr, WEEKEND, fiGLIfh YOROVF.RT(MEWORK. I. Terms: Payment nett% rnrnpfetion, artless otherwise noted. 2. If wntlen s cepiana: and notice to pra.,axal arc not received within 30 days this proposal may be darned rill and void In PORT RI CJ PORTILLO CONCRETE, INC. GRADING A ASPHALT PAVING DIVISION Submitted By. AofhnrFr°1f Signalise PCO Remove Recognition Ptattotmr: BID 4-0368 1 of t 4/&i068 1.12 PM Flpr .08 08 Cii: i4p Mar >o Pnrt111n -466-476i p.2 Portllo Concrete, Inc. Detail Costing Bid As: Project Name: Joh Klrmher: Project Address: Pav Items: IItem# Description General Contr-aitot 07-04-A PCO National City Blvd Imysrts 3-04 08 National City Blvd Ptwn 2Nd & 8Th Sifeets, Natonaf City, CA Rernove Recognition PIa-Hc.-rss & Replace network - DETAIL Hand Demolition OF Platforms {. Hand Demo Crew (0.80 EACH-'DY, 2.59 DY) 4 F IJI ei,to fatlotnr (2) Operate; C > Dump Fees Reps Fletwork CO Buy Concrete 0 F8rwork Crew yr Fiatwork Crw (128.00 SF/DY, 1.00 CY) PCI - Truck Foreman's PSS - Bobcat PCI - Compresses Package PCI - Truck. In 1✓Vi,ewler PCt -Truck Foreman's PCI - Cuncsete Pump Foren:eir Operate, Cement Mason Laboiei (2) c D) Place Pavers ielp Piece Pam_rs Crew (128.00 SF/DY, 0 50 DY) 4 PCI - Truck Foremans (3,, Foreman Gement Mason Laborer (2) 42/201E 12:57 p11 Customer: Billing Ark -tress: Phone: Contact: City 01 NatUOnat City National City, CA Completion Date: 3/312008 Unit Total Quantity Utz Direct Cost Direct Cost Unit Price Total Paco MU% 2.00 EACH $5,628.29 $11,058_59 $6,250.000 $12,500.00 13.05°/. f 2-00 EACH $3,230.08 $6.460.17 2.00 EACH $3.;k1ti 08 $6,460.17 20.00 HR $15.00 $300.00 20.00 H1? $20.00 $500.00 20.00 HP. $30.00 $600.00 20.00 HR $25.00 $500.00 22.`r0 HP $66.67 $1,534 49 20.00 HP $44.99 $1,799.42 20.00 Hit $62.81 $1,256.25 2.00 LOAD $150.00 $300.00 128.00 Sr 826.55 $3,398.45 2.00 CY $150.00 $300.00 128.00 SF $24.21 $3,098.45 128.00 SF . 21 $3, ^^8 45 YG � 8.00 HP $15.00 $120 00 800 1-01 $100.00 S800.00 9.00 IIR $68.87 $80180 8.00 HR $2.81 $502.60 8.00 HR $44 30 $354.38 8.00 IIR $44 99 $719.7/ 64.00 $E $14.t2 $897.97 64.00 SF $14.03 $8'.1 9/ 4.00 HR $15.00 $60.00 4.b0 HR $06.87 $300.00 4.00 HR $44.30 $17/.19 4 00 HR $44.99 $359 88 Page 1 of 2 Hpr Liii (Ai 01 : 14p Mario 'I; 7.t _4S S - 4 7 S �. Direct Cast Titats: An oul,t % Oi tc Labor S7,576.59 66.53% Equipment Owned: S .880 OG 26.05% Equipment Ftent8d: S0 00 0.M% Materials Owned: $0.00 0.00% Materials Purchased: 5300.00 2.71% Subcontracted: SO 00 0.(i0% Trucking Owned: $0.00 0 00% .1 ucicing Hued: $0 w C w e Miscellaneots: S;t00.00 2 71% Plug: $0.00 U.00% Direct Cost: $11.056.59 Indirect Cost Totals: Amount % of IC labor: $000 0.00% Equipment Owned: $0.00 0.00% Equip:nerd Rented: $0.00 0.00": Materials Owned: $0.00 0.00% Materials Purchased: $0.00 0.00% Subcorttrtted: $0.00 0 .00% Trucking Owned: $0.00 0.00% Trucking tired_ $0.00 0. % Miscelianeocw: $0.00 0.00% Plug: $0.00 0.00% Indirect Cost: $0.00 Af9f7,1 O3 12.5: p n Bid Summary: Deta Casino t:r.:otirtt °M of Tko Price Total Direr:t roe;: $11,056.59 88.15% Total Indirect i:os : 50-00 0.00% Total Font.* S0.60 000% Total l)verheaci: S000 0.00% Tcaal Proil_ $ ,443.41 Total Tho Prir.e: $1..500.00 1 1.55% Pw0e2w2 (1' {ipr iti Utt L++! -tip Mario Yorti b b-4C:6-4761 p.4 Po Ei!Io Concrete, Inc. Resource Usage Bid Aa: Project Name: Job Number: Project Add; ee Crew i-Fatwork Crew I Land Demo Crew Race Paver, Crew Labor Cement Mayen Foreman i aiao er Operator Genera$ Contractor PCO National City Blvd brtpvts 3-04-08 National City Blvd etwo 2Nd 8 eTh Streets, Kai EquiPM-ertt PCI - Compressor Package PCi - Concre!" Pump 'Cf • I .ck 1 u3Ft !or PCI • i no* Foreman's PPS - Bobcal Cos-tomer: City Or National City Billing Address: National City. CR Phone: Contact: Total Qty. UMA Avg. Unit Cost Total Cost 100 UV $3,098.45 $3,098.45 2.50 [TY $2,084 07 $6,460 17 0.50 DY $1,795.95 $t)y7.97 Total: $10,456.59 Total_Cat V1M As. Unit Cost Total Cost 12.00 HR $44.30 $531.57 36.00 Hi $66 57 $2,401.19 64.00 laR S44.99 $2,8/9.08 28.00 HR $62.81 $1,758.75 Totai: $7,576.59 Total C1ty. UqA Ara. Unit Cost Total Cost 20.00 HR $30 00 $600 00 8.00 HR $100.00 $800.00 20.00 HR $25.00 $500.00 32.00 HR $15.00 $480 00 20.00 HR $25.00 $500.00 Tota?: $2,880.00 4RV2(03 1? 57 pr Paga 1 of City of National City National City Boulevard Streetscape and 9th Street Fountain Plaza Improvements Project #06-01 CHANGE ORDER (C/O) CO #3 Contractor: PORTILLO CONCRETE, INC. April 7, 2008 A Change Order is hereby recommended for the following work in the amount identified below: Description of Change in the Contract This Change Order is ordered by City Management after meetings with staff and the Morgan Square District Board of Directors to provide a ceremonial tree in the Plaza area and within the boundries of this project. This Change Order will ADD the installation of a new 42' Deador Cedar, irrigation and drainage system at the direction of a landscape architect (Environs) with the relocation of existing lighting and provide one additional exterior GFI outlet at the intersection of 9th & A Street, (see attachment for details). Cost Reconciliation Costs were reviewed by the City Project Manager and negotiated with the Contractor. Construction Contract Accounting Summary Original Contract Amount: Net change by previously authorized Change Orders: Contract amount prior to this Change Order: Amount of this change order: New contract amount: 3,298,308.00 54,919.76 3,353,227.76 62,535.28 $ 3,415,763.04 Original contract time (working days): 160 Previously approved additional working days: 0 Additional working days for this change order: 10 Original contract is complete and time is suspended for pending change orders. Original contract completion date: 10/15/07 New contract completion date: 5/6/08 Approved by: City Project Manager Date t Construction Manager Date Associates Contractor/Portillo Concrete, Inc. (7(408 Date City of National City Date CC: Construction File Portiilo Concrete, Inc. City of National City National City Boulevard Streetscape and 9th Street Fountain Plaza Improvements Project 1106-01 CHANGE ORDER (C/O) WORKSHEET Contractor: PORTILLO CONCRETE. INC. Portillo Concrete Prime Contractor Remove and dispose of existing curb, gutter and 20' x 20' street section at the intersection of 9th and "A" Street. Replace curb and gutter at 20' diameter and remainder of removed street section. Remove and dispose of spoils from tree planting. Provide traffic control. Piteco's Provide one 42" Deador Cedar, picked by Environs and approved by the City, including tax and delivery. Remove existing landscaping in the circle at 9th & A Street, install Deador Cedar, install drains, modify irrigation system per Environs and provide a one year warranty for the tree. Crane service to install the Deador Cedar. One year maintenance of Deador Cedar. Ace Electric Remove and relocate existing lights and electrical system in the circle at 9th & A Street for the tree installation, and provide one external GFI outlet on the existing circuit. Environs Provide professional landscape architect services to locate suitable ceremonial tree for 9th & A Street that is acceptable to the City; design and oversee planting, drainage and irrigation system; establish maintenance schedule and provide construction drawings and as-builts as necessary. Portillo Concrete, Prime Contractor CO#3 March 17, 2008 15,500.00 23,166.25 4,945.00 3,589.00 1,400.00 750.00 7,500.00 subtotal 56,850.25 10% Mark-up 5,685.03 62,535.28 7 03/ 31 / 200A 11 : 33 ti°i06951750 u- LJ_ March 31, 2008 Portillo Concrete, Inc. 3528 Harris St. Lemon grove, Ca. 91945 Attn: Mr. Mario Portillo Re. National City Blvd. Streetscape and Fountain Plaza Dear Mr. Mario Portillo Enclosed please find our proposal for Large TREE at 9+3r and A ST. on the above referenced job. Canary Island Pine Tree 12' box . ......23,166.25 Crane 3,589.00 Instalation 4,945.00 One year Maintenance 1,400.00 Inclusions: Removal of existing tree and shrubs; Material to plant new tree; 360 day maintenance. Exclusions Engineering; Bracing, Traffic Control; Utility Mark Out Demo for other Trades; Permits; Utility Disconnects; Handling of Hazardous Materials; Rocks or Hard Digging; Surveying; No 110 electric volt; EXPORT OF SOIL; No Saw cutting on concrete or pavement; Patching AC or Concrete; Contractor to receive site within +/-.10 of finished grade, Piteco's landscaping & Marco Crane is not responsible for damage to existing street, curb, driveway, landscaping or sidewalk due to ingress, egress or stabilization of Marco Crane's equipment. If further clarification is necessary, please feel free to call. Thanking you in advance for your consideration, we remain, Yours Truly, Owner IS, of ACE ELECTRIC P.O. BOX 601071 A SAN DIEGO, r:A'ulal-10'. 1 Via E mail rdsfdhc.sdcoxui;ul.corn March 17, 2008 Porrillo Concrete, Inc. 3528 flatus Street Lemon Grove, CA 91945 Project Nauonal (:iry Boulevard Re: 9'h 8 \- Outlet at New Tree \\'c propose to remove and at a later to be determined re -install all light fixtures at the New Tree at 96h and A. We will safe -off the electric and relocate boxes as required, and add one weatherproof outlet with locking cover. This outlet will be fed from an existing circuit and consequently will he controlled by the time clock that had previously controlled the lights. The price for this work is $750.00. Please call if you have any questions or need additional information. Very'L'ruly Yours, Jeffrey A. !finds President CON. RACTOR'S I.I(:I:NSF No. 815109 PHONE: (619j 521 9740 FXT 107 A FAX: (619)521-97.12 11indsru;flcetil,-oriclnc.cnnn i NVIRONS LANDSCAPE ARCHITECTURE 2.4.08 Portillo Concrete, Inc. 3528 Harris Street Lemon Grove, CA 91945 Attn: RE: Env No. Dear Paul: Mr. Paul Smith Proposal for Landscape Architectural Services: C'I?REMONIA I. TREE PLAZA -- NATIONAL CITY, CA 08.006 We are pleased to submit this proposal for Professional Services in connection with the project referenced above for your review and consideration. This agreement is by and between ENVIRONS Landscape Architecture, Inc. (ENV), a (California corporation), and Portillo Concrete, Inc. (Client), in Lemon Grove, CA. ENV shall provide professional services on the project referenced above, a recently completed plaza project site in National City, CA. The project site is located adjacent to the Historical Home area at the intersection of 9t Street and 'A' Avenue. The current planting area is approximately 10' in diameter with all improvements constructed on grade. The desire of the City is to acquire as large a tree as possible and to create a Ceremonial / Christmas Tree plaza. 7'he current improvements will need to he demolished to allow for the excavation of the planting pit, percolation testing of the subgrade, testing of the on site soil for amendment recommendations, planting of the tree, installation of the modified curb and hardscape, irrigation, lighting, understory planting and finish work. ENV will address the investigation of the specimen tree which will dictate the design and development of the project site plan and the landscape in coordination with the General Contractor. ENV will conceptually design the landscape, to be presented to the City Council for consideration and approval. Upon Approval of the Concept Design, ENV will prepare the designs and plans as required and necessary for approval by the City of National City for the project to proceed. '1 he areas to he addressed are focused on the central landscape area at the center of the project site. All available hard copies and/or electronic tiles to be provided by Client or project manager to ENV for use in this process. The site survey will he utilized to verity and dimension all existing on site improvements to update the base sheet to accurately indicate all site features and improvements, vegetation and topography. The updated base sheet will he used by Environs for use in the design and plan preparations. When authorized, ENV will move forward with the analysis, evaluation, identification of the proposed specimen tree and all related processes and improvements. The discussion about changing out the trees in the adjacent plaza fronting National City Blvd. work is above and beyond the scope of this fee proposal and will be addressed as Additional Services. R1..A 3010 1909 State Street San Diego, CA 92101 619.232.7007 ext. 101 619.2.32 7008 (fax) www,enem3,1,as Ceremonial Tree Plaza • Paee 2 2.4•Oft EXHIBIT 'A' SCOPE OF SERVICES/PROCEDURE 1.0 PRELIMINARY LANDSCAPE PLAN PILASE ENV shall review the previously prepared Site and Architecture flans, and visit the site with copies of the plans to document the existing site conditions, and to prepare evaluations and recommendations for consideration. With input from the Client. LNV will prepare a specific project development program identifying all desired improvements and features for incorporation into the project design process. A Preliminary Landscape flan will be prepared fir the project to submit to the Client for approval. The Preliminary Landscape Design Phase process will document existing conditions and initial design proposals to he prepared and forwarded to the Client for review and shall include: 1.1 Concept Landscape Planning ENV shall utilize the updated site plan as a basis for the preparation of the proposed landform and landscaping. A site investigation will be conducted to identify issues specific to the project location. Specific project issues and requirements will he reviewed to identify design requirements and criteria prior to preparation of design concept and preliminary' plan. • Establishment of the 'design approach' to lie project and coordination with any other consultants i improvements. • Preparation of a Landscape Concept Plan for initial consideration by the City of National City for the following components of the project: Planting Concepts for the planting area in the plaza ENV shall present the Landscape Concept Plan during two (2) meetings with the Client for their input. l'he design concepts will be communicated to the Client through the following graphics prepared in a "tissue graphic" style. Conceptual I.andscapc Plan - one (1) at 118" - 1'-0" scale Revisions shall be made, if required, as a result of these meetings. 1.2 Preliminary landscape Plan The approved landscape Concept t'Ian will serve as the basis for the Preliminary Landscape Plan, which will be the comprehensive, formal graphic communication of the proposed landscape architecture. The Preliminary Landscape Plan will be formatted to meet the submittal requirements and review comments of the City of National City and any Design Guidelines or requirements that may exist, and will include the tollowing elements: • • • Preliminary Landscape Plan - one ( I ) at I'8" 1' 0" scale (1) rendered illustrative Plan and electronic file for reductions ()pinions of Probable Costs ENV will present the Preliminary landscape Plan Package to the Client for final design and budget input approval. cmonial Tin: Plaza .ge 3 2 4 1: N V 1 It O N S 1.'. N S C A 'I AR(H1 T1 C7 UR r: ENV shall assist by providing prints or electronic versions of the plans to the Client for the submittal of the Preliminary Landscape Plan Package to the appropriate agencies by the responsible party of the design team. ENV can provide the staff and services to facilitate the submittal process if required and directed by Client. ENV shall respond to the plan review comments of the agencies in the form of revisions to the Preliminary Landscape Plan package, if required and shall assist in the resuhmittal of the plans for their approval (if required). If directed, the approved Preliminary Landscape flan will serve as the basis for the Construction Document package of the proposed landscape architecture. ENV will then prepare an expanded Scope of Services to address the specific scope of work as directed and agreed upon with the Client. 2.0 CONSTRUCTION DOCUMENT PHASE 2.1 ENV shall prepare one set of construction documents for the subject property when authorized by the Client. 2.2 Elements of Work One (1) complete set of Landscape Improvement Plans will be prepared at one time for the proposed landscape improvements. Plans will be prepared in Auto CAD 2006 at 118" -- 1'-0" scale to coordinate with the Civil Engineer plans for submittal requirements to the City of National City. 2.3 landscape Irrigation Plan The Irrigation Plan will diagrammatically depict all landscape irrigation piping, valves, control equipment, sprinkler heads and related irrigation equipment (including sizes and types) for the automatic irrigation of planting areas. All necessary details required to install the irrigation system will he included. 2A Planting Plan The Planting l'lan will graphically locate and identify all plant materials to be used including specific quantities, sizes and varieties, and will include all necessary planting details for the installation of plant materials. Lighting fixtures, quantities, locations and specifications will also be provided. 2.5 Specifications The Specifications will he in short form as a part of the construction documents, will identify the types, manufacturers andior qualities of materials to be used or incorporated into the work, will outline methods of installation, and will establish the quality of workmanship for the completed work. 2.6 Meetings ENV will attend three (3) working meetings during the Construction Document phase. Additional meetings will be provided on an hourly basis at the rates defined in Exhibit 'C'. 3.0 CONSTRUCTION ADMINISTRATION/OBSERVATION PHASE 3.1 ENV shall visit the site at the following stages of construction when authorized by the Client or his authorized representative. These services will be provided on an hourly basis at the rates defined in Exhibit 'C' to the amount indicated in Exhibit '1?;'. Authorization will be requested if required to exceed the amount indicated for Construction Administration services. Ceremonial Tree Plaza Page 4 2 t OR Preconstruction Conference Irrigation Pressure and Coverage Tests ENVIRONS r ASDSC \Pr 1RC II ITF(FORE Soil Amending Plant Material Selection "fagging the specimen tree for use will be tagged at the onset of the project for approval by the City Council and for incorporation into the design and plans Plant Spotting Pre Maintenance Final Maintenance 4.0 ADDITION ALSERVICES Additional services outside the scope of this proposal, which are requested and authorized by the Client will be billed at the hourly rate as outlined in Exhibit "C ". ENVIRONS I.ANDSCA PE ARC HI I ECTURE Ceremonial ll ee Plaza ' Page 5 2.4 OS OPTIONAL SER VI CES / SCOPE OF SERVICES EXCLUDES Changes in the scope of the Project or services. Changes not initiated by ENV. Changes that are inconsistent with written approvals or instructions previously given or are required by the enactment or revision of codes, laws, or regulations subsequent to the preparation of such documents. Changes due to other causes not solely within the control of INV. 2. Preparation. manipulation, modification, andior revisions to the provided hard copy and -or electronic media for use in developing base sheets for the project. Staff time will be billed hourly at the staff rates indicated. 3. Perspective drawings. renderings, scale models, mock-ups. samples, photography or wrinen text. 4. Presentations at hearings or community groups. 5. Acting as an expert witness. 6. Preparation of forms andior written documents for development permit. environmental mitigation, or grading permit. The submission of partially completed documents - plans are to be completed tor submittal. 7. Plan processing and:'or obtaining approvals by governing agencies. Costs of permits and tees. 8. Survey to establish existing conditions. 9. Soils analysis andior testing. 10. Labor andior materials take offs andior cost estimates beyond the 'opinion of probable costs' prepared in the Concept Phase of work. I I. Engineering, design or selection or utility, mechanical and structural systems for walls, paving, lighting, recreational facilities, play courts, eating facilities, water tiatures or pools, pumps. architectural planters, atriums, subterranean structure protection, drainage devices, sculpture, signage. and interior landscape improvements. 12. Phasing of the construction documents, and!or site observations. Fee proposal is based on implementing the project one time upon direction and authorization to proceed by the Client. 13. Bid forms and documents (excluding plans and specifications). I4. Selection of plant materials at nurseries. 15. Contract administration. 16. I )rawings of record. 17. Providing any other services not otherwise included in this Agreement. These services may, however, be available as additional services. I8. "Fhe contribution of ENV to the project under Scope Items 1.0, and 2.0 shall be limited to areas of design and aesthetics and ENV does not assume responsibility for the work of others in the production of their respective construction documents or the sufficiency thereof necessary to the execution of the work. Ceremonial Trec Plaza Page 6 2.4.08 N V 1 R ONS I`f I.ANUSt APC ARCr4ITECI K • EXHIBIT' 'B' 'ES AND TERMS Services described above shall he provided on an I lourly basis with a `not to exceed' of $7,500.00 in accordance with the terms and conditions in Exhibit 'C' attached hereto and which is incorporated and made a part of this Agreement by reference. We estimate the following fee breakdown by phase: • Preliminary Landscape Plan Phase $3,500.00 • Constnlction Document I'lan Phase $4,000.00 • Construction Administration Phase Ilourly As Requested • Additional Services Hourly - As Requested Fee Total $7,500.00 1 am looking forward to working with you to design and secure the necessary approvals for the project. Should you have any questions, please do not hesitate to call. Ifthis proposal merits your approval, please sign and return a copy for my records. Sincerely, Martin F. Schmidt. ASLA Principal RI.A 3010 CE:PTFD: (Mr. Paul Smith) Date: ENVIRONS LANDSCAPI. ARCHITECTURE Ceremonial Trcc Plaza Page 7 2 '1 OR F:xiliBIT 'c' HOURLY RATES AND ADDITIONAL SERVICES ADDITIONAL SERVICES: A. Additional services and site observation shall he based on the following hourly rates: Principal $120.00 Landscape Architect $ I00.00 Landscape Designer $80.00 Site Observation/Plant Material Selection $100.00 Time for services performed outside the office starts and ends upon leaving and returning to the office. In the event the scope of services changes to a do re,e that will alter the tee. the Client shall he notified in writing and a revised fee will be established. Requests for additional services will be documented and a completion time and compensation amount will he submitted for approval. REIMBURSIBLE EXPENSES The following rennburslble expenses will be invoiced to the Client at cost plus 10% and are not included in the Fee for Professional Services: 1. Costs for photographic, xerographic, dry mounting, and delivery services. 2. Outside consultants as authorized by Client. 3. Express mailing, delivery, and/or shipping costs inside or outside the County of San Diego, 4. Mileage to and from the project site and project related travel at $0.505 per mile. 5. Plotting services in house at current rates determined by Environs. FEES FUR PROFESSIONAL SERVICES: Services outlined under the Scopc of Services shall be provided for the hourly rate stipulated in the agreement for Professional Services. STA I EME NT,S lees for Professional Services shall be billed monthly for progress payment based hours expended. Reimbursihle costs shall he billed with fee invoices. ACCOUNTS Accounts are payable net 30 days from date of invoice to our office in San Diego, CA. RIGHT TO SUSPEND SERVICES ENV shall have the right to suspend services on this project if the parties have not executed a written contract for ENV's services and unpaid invoices have been rendered beyond the 30 day period from date of invoice. ENVIRONS L A N D S( .e PF \ R c o l r[ c T u R r. Certmomal Tree Hata • Page 8 ? 4 08 AUTHORIZATION TO PROCEED If ENV is authorized to commence and/or continue providing its services on the project, either orally or in writing, prior to execution of a written contract, such authorization shall be deemed an acceptance of this proposal and all such services shall he provided and compensated for in accordance with the terms and conditions contained herein as though this proposal were fully executed by the Client. EXPRESS WARRAN77ES The standard of care for all professional services performed or tirmished by Consultant under this Agreement will he the skill and care used by members of Consultant's profession practicing under similar circumstances at the same time and in same locality. Consultant makes no warranties, express or implied, under this Agreement or otherwise, in connection with Consultant's services. OWNERSHIP OF DOCUMEN'1 S All documents produced by ENV under this agreement shall remain the property of ENV and may not he used by the Client for any other endeavor without the written consent of ENV. ACCESS TO HIE SITE FOR P1IO7'OGRAPHI( /T)OC(IMENTATION OF FINISHED INSTALLATION ENV will he allowed access to the site during the implementation process, and after completion of the installation for the purpose of documentation photography and imagery for use by ENV in marketing purposes. CREDITS/ACKNOWLEDGEMENTS ENV shall be given proper credit and acknowledgements for all services rendered including, but not limited to Landscape Architecture and implementation. Proper credit shall he defined as being named by Client (or their agent/client) in project identification hoards, published articles, promotional brochures. and similar communications. 1.1.4 RII.17'Y l'NV shall use reasonable care and diligence in the perfelrrnance of services. Should ENV be found responsible for an error, omission or negligent act (both passive and active, the maximum liability of ENV shall be limited to the net service fee). 'fills paragraph applies to any party to which this agreement may be assigned. 7'ERMINAT/ON It is understood that these services may he terminated upon I() days written notice for good reason by either party. In this event, ENV shall be compensated for all work performed prior to date of termination at the rate set forth. REVOCATION This proposal shall he considered revoked if acceptance is not received within 30 days of the date hereof. ENV 1. K 0 N S 17 r.ANDS('APF ARCHI7FCTI,RF. PORTILI.0 CONCRETE, INC. GRADING AND ASPHALT PAVING DIVISION 3528 Harris Street Lemon Grove, CA 9I94S Phone 619-466-4639 FAX 619-466-4685 Coutractur. State License No. A-680144 Proposal Submitted Tu. CITY CITY OF NATIONAL CITY Phone 619-294-3481 Fax. 619-588-S475 4/07/08 •IreCI 1243 NATIONAL CITY* BLVD. Joh Name INSTALL BIG TREE lob Phone N/A City, State and Zip Colll! NA'FIONAL CITY, CA 91950 1011 I .nearion 9TII STREET AND 'A', NATIONAL CITY Attention: IEVRON WADE VCIIIICCI N/A Plan Sheets N/A Date of Plans N/A _ . Spcc Section: N/A Addendas Noted NONE ITEM DESCRIPTION ESTIMATED QTIANTITIES UNIT MEASURE UNIT PRICE TOTAI, PROPOSED CHANGE ORDER WORK RElvIOVE & REPLACE_EXISTING CURB & GUTTF.R AND TYPE E 1 I,S I s S I 5 7.;ori (10 PCC PAVFMENT - AS NECESSARY TO ACCOMMODATE NEW TREF TOTAL 1.1JMP SUM AMOUNT OF PROPOSED CHANGE ORDER: $15,500.00 SPECIFIC CONDITIONS PROPOSED CHANGE ORDER INCIAISIONS: ONE MOVF-INJAnnfrioNAL (0, E3,500) -.— _. _. l'ilTPOSED CHANGE ORDER EXCLUSIONS: DEWATERING OR VATER DIVERSION NOTES: I PR /CES GOOD FOR WORK COMPLETED TI IROI IGI I 5731/08 WORK COMPLETED AFITR 5/11/08 IS SUBJECT TO ADJUSTMENT FOR _ , IN( 'REASED COSTS OF I ,A fit )R , EQUIPMENT, TRIICK IN( i AND/OR MATERIAL. 2. ALL PRICING BASH) ON NORMAL 8 11OUR SHIFTS, BETWEEN 7 AM AND 5 I'MMONI)AY-1•RIDAY NO NIGI1T, WFEKEND, HOLIDAY OR OVERTIME WORK I Terms: Payment upon compleiion, unless otherwise noted. 2 If written acceptance aid not ice to proceed arc not received within 30 dlys, this proposal may be deemed null and void by POUR A t Acceptant, of Proposal Please sign and I eon n one copy. This quotation constitutes the sole and only agreement Any agreements, negotiations. etc ,not set lush herein arc of no force or effect PORTILLO CONCRETE, INC. GRADING & ASPHALT PAVING DIVISION Submitted Hy MARIO PORTI1.1.0 Ihte in Acceptance PR Signatute _ A uthorize Siznanirde PCO Rat Cant -dote at Big Tree 9th & 'AAve BID 4-07-08.4s 1 ot 4r7/204:3 1147 PTA g Portillo Concrete, Inc. Detail Costing Bid As: General Contractor Customer. City Of National City Project Name: 07-04-A PCO National City Blvd Impvts 4-07-08 Billing Address: National City, CA Job Number: Phone: Project Address: National City Blvd Btwn 2Nd & 8Th Streets, Contact Naional City, CA Pay Items: Completion Date: 4/3012008 Item# Description Unit Total Quantity UM Direct Cost Direct Cost Unit Price Total Price MU% Remove & Replace Concrete Around Tree -DETAIL (P) Traffic Control Signage lj Sawcut, Demo, Haul Off & Dispose Concrete Sawcut Existing Concrete 140.00 LI- !k! Sawcut Crew (280.00 LF/DY, 140.00 LF 0.50 DY) 4 PCt - Truck Foreman s 4.00 HR 4 PCI Sawwttei 4.00 I-R PCI - Sawcut Vacuum 4.00 HR Laborer 4.00 HR ' Foreman 4.00 HR Operator 4.00 HR (,[1) Demo Existing Concrete Curb & 9.00 CY I oad Spoils kip Concrete Demo Crew (9.00 CY/DY, 1.00 DY) 4 PCI - Truck Foreman's 8A0 HR PSS - Bobcat 8.00 HR 4 PCI - Bobcat Breaker 8.00 I IR Foreman 9.00 IIR Operator 8.00 HR Laborer (2) 8.00 HR ® 1 laul Off Concrete Demo 2.00 LOAD ►op Hard Concrete Demo 2.00 LOAD -10-Wheeler (2.67 I OAD/DY, 0.75 DY) 4 Irk-10 Wheeler & Dr - 6.00 HR Rented (2) ;[?) Dump Fees - Concrete Demo 2.00 LOAD CQ) Install New Curb & Gutter 63.00 LI- Repteee TyprrF Flatw0rk- 100:00 SI- C) Supervision 2.00 DDAY kdr Supervision (1.00 UNIT/DY, 2.00 2.00 UNI I DY) 4 PCI - Truck Foreman's 16.00 HR r Foreman 16.00 HR TO Bond 1.00 LS 1.00 LS $13,448.09 $13,448.09 $15,500.000 $15,500.00 15.26% 4r7/2008 1 43 pin 1.00 LS 9.00 CY 9.00 CY $100.00 S100.00 $524.83 $4,723.43 $6.00 $839.36 56.00 $839.36 $15.00 515.00 $8.00 $44.99 $64.04 $62.81 S251.56 $60.00 $60.00 $32.00 $179.94 5256.17 $251.25 $2,264.07 $251.56 $2,264.07 $15.00 $25.00 $15.00 $66.87 $62.81 $44.99 $510.00 $510.00 $120.00 $200.00 $120.00 $601.80 $502.50 $719.77 $1,020.00 $1,020.00 $85.00 $1.020.00 $ 300.00 $70.00 $25.00 $632 33 $532.33 $15.00 $64.04 S450.00 $ 600.00 $4,410.00 $2.500.00 $1,264.67 $1,264.67 $240.00 $1,024.61 5450.00 Page 1 01 2 Direct Cost Totals: Bid Summary: Amount % of DC Amount % of Tko Price Labor. $3,536.09 26.29% Total Direct Cost $13,448.09 86.76% Equipment. Owned: $632.00 6.19% Total Indirect Cost $0.00 0.00% Equipment Rented: $1.120.00 8.33% Total Bond: $0.00 0.00% Materials Owned: $0.00 0.00% Total Overhead: $0.00 0.00% Materials Purchased: $0.00 0.00% Total Profit: $2,051.91 13.24% Subcontracted: $6,910.00 51.38% Total Tko Price: $15,500.00 Trucking Owned: $0.00 0.00% Trucking Hired: 50.00 0.00% Miscellaneous: $1,050.00 7.81% Plug: $0.00 0.00% Direct Cost: $13,448.09 Indirect Cost Totals: Amount % of IC Labor. $0.00 0.00% Equipment Owned: $0.00 0.00% Equipment Rented: 50.00 0.00% Materials Owned: $0.00 0.00% Materials Purchased: $0.00 0.00% Subcontracted: $0.00 0.00% Trucking Owned: $0.00 0.00% Trucking Hired: $0.00 0.00% Miscellaneous: $0.00 0.00% Plug: $0.00 0.00% Indirect Cost: $0.00 4i //2008 1 43 pm Detail Costing Page 2 of 7 Portillo Concrete, inc. Resource Usage Bid As: General Contractor Customer: City Of National City Project Name: 07-04-A PCO National City Blvd Impvts 4-07-08 Biding Address: National City, CA Job Number: Phone: Project Address: National City Blvd Btwn 2Nd 8 8Th Streets, Nal Contact: Crew Total Qty. UM Avq. Unit Cost Total Cost Concrete Demo Crew 1.00 DY $2.264.07 $2,264.07 Haul CnncreteDemo -10-Wheeler 0.75 DY $1,360.00 $1,020.00 Sawa d Crew 0.50 DY $1,6/8.72 $839.36 Supervision 2.00 DY $632.33 $1,264.67 Total: 55,388.09 Labor Total Qty. UM Avq. Unit Cost Total Cost f nreman 29.00 I IR $64.92 $1,882.63 Laborer 20.00 HR $44.99 $899./1 Operator 12.00 HR $62.81 $753.75 Total: $3,536.09 Equipment Total Qty. UM Avq. Unit Cost Total Cost PCI-Bobcat Bleaker 8.00 HR $15.00 $120.00 PCI - Sawcut Vacuum 4.00 HR $8.00 $32.00 PCI - Sawcutter 4.00 HR $15.00 $60.00 PCI - Truck Foreman's 28.00 HR $15.00 $420.00 PSS - Bobcat 8.00 I IR $25.00 $200.00 Trk-10 \Mieeler 8 Dr - Rented 12.00 HR $85.00 $1,020.00 Total: $1,852.00 417J2f1D8 1:41 pm Page 1 of 1 City of National City National City Boulevard Streetscape and 9th Street Fountain Plaza Improvements Project #06-01 CHANGE ORDER (C/O) CO #4 Contractor: PORTILLO CONCRETE, INC. April 7, 2008 A Change Order is hereby recommended for the following work in the amount identified below: Description of Change in the Contract This Change Order will ADD the removal of an existing dead Canary Date Palm in the island on National City Blvd. and replacement of the same of identical size and trim. Plus maintenance and guarantee for one year from the date of planting. Price includes all traffic control, disposal and miscellaneous work necessary for the removal and installation. This work is being done at the request of City Management. Cost Reconciliation Costs were reviewed by the City Project Manager and negotiated with the Contractor. Construction Contract Accounting Summary Original Contract Amount: 3,298,308.00 Net change by previously authorized Change Orders: 117,455.04 Contract amount prior to this Change Order: 3,415,763.04 Amount of this change order: 28,000.00 New contract amount: $ 3,443,763.04 Original contract time (working days): 160 Previously approved additional working days: 0 Additional working days for this change order: 10 Original contract completion date: 10/15/07 Original contract is complete and time is suspended for pending change orders. New contract completion date: 5/6/08 Approved by: City Project Manager Date nstruction Manager Date ssociates Contractor/Portillo Concrete, Inc. (4/9/05 Date City of National City Date CC: Construction File Portillo Concrete, Inc. PORTILLO CONCRETE, INC. GRADING AND ASPHALT PAVING DIVISION 3528 Harris Street Lemon Grove, CA 91945 Phone 619-466-4639 FAX 619-466-4685 , Contractors State License No. A-680144 Proposal Submitted ro. CITY Of. NATIONAL CITY l'honc. 619-294-3481 Fax. 619-588-5475 <- Date ''.. 3,41.4/08. Street 1243 NATIONA I. (II' BLVD. Job Name 61,P REPLACE EXISTING PAI NI 1 REE ON N.C. BLVD ,., '<.' lob Ph nue Cos , State and iip od NATIONAL CFI l', CA 91950 Job Location '''5i- N.C. BLVD. RTWN PLAZA BLVD & I2TH ST. NA EION ITV Attention BYRON WADE Ai chiteet N/A Plan Sheets. N/A tie of Plans. --s1 N/A ,/, S tea; Section. N/A Addendas Noted NONE ITEM DESCRIVIION ESTIMATED il)AINTITIES IJNII MEASURE UNIT PR10E Tcft)I. PROPOSED (.711ANGE ORDER WORK 1. 2. REMOVE & REPLACE EXISTING PATRE LM E ON N.C. BLVDIS ._. TRA4TI al: 'tROI. — -- 1 I _. _. LS I .S IS $23,350.00 - S4 650.00 TOTAL LUMP SUM AMOUNT OF PROPOSED CHANGE ORDER: S28,0110.00 SPECIFIC CONDITIONS PROPOSED CHANGE ORDER INCH iSIONS: ONE KIOVF-IN ADDITIONAI. MOVLS (e4 $3,000 NI(IFJSEDZ7IFA NGE ORDER EXC.I.USIONTi:— — - _ Di -WA I ERING OR WA TER DIVERSION 1 RAFFIC CONTROL PLAN AND PERMITS NOTES: _ 1 PRICES GOOD FOR WORK COMPI E. FED Tilizothili 4;10108 WORK COMPI FT1-I / All ER 4/30/08 IS SI IIIIE(-1"10 A DRJSTNIFIN INCRE.ASF D COS I S OF LABOR, FOUIPMEN1,_TRIICKING AND/OR MATI.RIAL 2 ALI PRICING BASED ON NORMAL 8 1101IR SIM; IS, BE FWEEN 7 AM .1ND 5 PM, NIONDAY-FRIDAY NO NIG' 11 WEbli 11ND, 1101.IDAY OR OVI-11.11MF. WORK _ i _ ['FOR -- — - - -- - -- .--- I Terms: Payment upon completion, unless otherwise noted. 2 If written acce tame and notice to proceevl me not received within 30 dm, s this proposal inas, bc deemed null and void by PORTILI f i Pleassign iffeernent ;tot‘e l a OW, i Date of Acceptance Signature Arreptance of Proposal and rent, ,ne ropy This yuotatton constitutes the sole .ul only Any agt cements, negottanons, etc not ,et forth hetet° aye of no Stibrnittcd RI, Authorized Situature PORTILLO CONCRETIE, INC. GRADING & ASPHALT PAVING DIVISION PAUL 1„. SMITH GENERAL MAN 1C1.14 _ _ __ _ _ _ _ _ _ _. -- - - -- _ _ - -- - PC.0 Replace Palm hoe NC Blvd 131133-04-08.xls 1 011 25 3/15/2008 5,34 PM Portillo Concrete, Inc. Detail Costing Bid As: Project Name: Job Number: Project Address: Pay Items: General Contractor 07-04-A PCO National City Blvd Impvts 3-04-08 National City Blvd Btwn 2Nd & 8Th Streets, National City, CA Customer: City Of National City Billing Address: National City, CA Phone: Contact: Completion hate. 3/31/2008 Remit Description Quantity UM Unit Total Direct Cost Direct Cost Unit Price Total Price MU% 1 Replace Palm Tree At Island On N.C. Blvd. - SUB 12 1.00 LS Supervision - DETAIL 2.00 DDAY 518,876.00 $18,876.00 522,600.000 $22,500.00 19.20% I (h) Superintendent hi} Job Supervision (1.00 UNI TOY, 2.00 DY) 4 PCI - Truck Foreman's r� Foreman 13 Traffic Control - DETAIL 2.00 DDAY 2.00 UNIT 16.00 HR 16.00 HR $632.33 $632.33 $632.33 $15.00 $64.04 2) Traffic Control Traffic Control Crew - PCI (1.00 UNIT/DY, 2.00 DY) 4 Arrow Board (2) PCI - Truk Traffic Control I aborer Teamster if Traffic Cones 2.00 DDAY 2.00 DDAY 2.00 UNIT 16.00 HR 16.00 HR 20.00 UR 20.00 HP 100.00 EACH $1,415.81 $1,415.81 $1,315.81 $15.00 $15.00 $48.64 $46.94 $2.00 $1,264.67 $850.000 $1,700.00 34.42% J $1,264.67 $1,264.67 $240.00 $1,024.67 $2,831.62 $2,831.62 $2,631.62 $480.00 $240.00 $972.80 $938.81 $200.00 S1,900.000 $3,800.00 34.20%J 3/19/2008 5.30 pm Page 1 of 2 Direct Cost Totals: Bid Summary: Amount ° of DC Amount % of Tko Price Labor. $2.936.29 12.78% Total Direct Cost: $22 972.29 82 04% Equipment Owned: $480.00 2.09% Total Indirect Cost: $0.00 0.00% Equipment Rented: $480.00 2.09% Total Bond: $0.00 0.00% Materials Owned: $0.00 0.00% Total Overhead: $0.00 0.00% Materials Purchased: $200.00 0.87% Total Profit: $5,027.71 17.96% Subcontracted: $18,876.00 82.17% Total Tko Price: $28,000.00 Trucking Owned: $0.00 0.00% Trucking Hired: $0.00 0.90% Miscellaneous: $0.00 0.00% Plug: $0.00 0.00% Direct Cost: $22,972.29 Indirect Cost Totals: Amount % of IC Labor: $0.00 0.00% Equipment Owned: $0.00 0.00% Equipment Rented: $0.00 0.00% Materials Owned: $0.00 0.00% Materials Purchased: $0.00 0.00% Subcontracted: $0.00 0.00% Trucking Owned: $0.00 0.00% Trucking Hired: $0.00 0.00% Miscellaneous: $0.00 0.00% Plug: $0.00 0.00% Indirect Cost: $0.00 3/19/2008 S 30 pm fiat-t Costing Page 2 of 7 Portillo Concrete, Inc. Resource Usage Bid As: General Contractor Customer: City Of National City Project Name: 07-04-A PCO National City Blvd Impvts 3-04-08 Billing Address: National City, CA Job Number: Phone: Project Address: National City Blvd Btwn 2Nd 8 8Th Streets, Nat Contact: Crew Total Qty, UM Avq. Unit Cost Total Cost Job Supervision 2.00 DY $632.33 $1,264.67 Traffic Control Crew- PCI 2.00 DY $1,315.81 $2,631.62 Total: 53,896.29 Labor Total Qty. UM Avq. Unit Cost Total Cost Foreman 16.00 HR $64.04 $1,024.67 I aborer 20.00 HR $48.64 $972.80 Teamster 20.00 HR $46.94 $938.81 Total: $2,936.29 Equipment Total Qty. UM Avq. Unit Cost Total Cost /know Board 32.00 HR $15.00 $480.00 PCI - f ruck Foreman's 16.00 HR $15.00 $240.00 PCI - buck Traffic Control 16.00 HR $15.00 $240.00 Total: $960.00 Material Total Qty. UM Avq. Unit Cost Total Cost Traffic Cones 100.00 EACH $2.00 $200.00 Total: $200.00 3/ 19/7008 5 31 pill Page 1 of City of National City, California COUNCIL AGENDA STATEMENT .4EETING DATE April 15, 2008 AGENDA ITEM NO. 4 (TEM TITLE Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Vision Internet in the not to exceed amount of $100,000 to redesign the City of National City's Website. PREPARED BY DEPARTMENT Ron Williams W MIS (Ext. 4373) EXPLANATION On January 28, 2008 the City issued a Request for Proposal to several vendors. The request outlined the scope of work and objectives. Proposals were due on February 28, 2008. Fifteen proposals were received and reviewed by the Proposal Review Committee consisting of Leslie Deese, Brad Raulston, Ron Williams, Angelita Palma Laura Sanchez, Mike Dalla, Jacquelyn Reynoso, and Kenneth Springer. The committee interviewed the top three vendors and selected Vision Internet's proposal as the most responsive to the City's needs. Environmental Review N/A Financial Statement Approved By: Project # 900752-0360-210 finance Director Account No. 360-468-752-699-000 STAFF RECOMMENDATION Adopt the Resolution BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. Attachment 1: Standard City Contract A-200 (9/99) RESOLUTION NO. 2008 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH VISION INTERNET PROVIDERS, INC. IN THE NOT -TO -EXCEED AMOUNT OF $100,000 TO REDESIGN THE CITY OF NATIONAL CITY WEBSITE WHEREAS, the City desires to retain a consultant to provide Website Redesign Services; and WHEREAS, Vision Internet is a qualified and experienced website design company, and is qualified by experience and ability to perform such services desired by the City, and Vision Internet Providers, Inc. is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with Vision Internet Providers, Inc to provide Website Redesign Services. Said Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of April, 2008. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney Ron Morrison, Mayor AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND VISION INTERNET PROVIDERS, INC. THIS AGREEMENT is entered into this 15th day of April, 2008, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Vision Internet Providers, Inc. (the "CONSULTANT"). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide Website redesign services. WHEREAS, the CITY has determined that the CONSULTANT is a website design firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY hereby agrees to engage the CONSULTANT and the CONSULTANT hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services required hereunder will be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. SCOPE OF SERVICES. The CONSULTANT will perform services as set forth in the attached Exhibit "A". The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings cited in Exhibit "A"to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 25% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Ron Williams, IT Manager hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director at the start of the project to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. 4. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on the payment schedule below based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed the schedule given in Exhibit "A" (the Base amount) without prior written authorization from the Purchasing Agent. Monthly ilnvoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A" as determined by the CITY. CITY agrees to pay CONSULTANT according the following payment schedule: A payment equal to 10% of the total cost after the first consulting meeting; A payment equal to 22.5% of the total cost upon CITY approval of the site map; A payment equal to 22.5% of the total cost upon CITY approval of homepage design comp; A payment equal to 22.5% of the total cost upon implementation of the Vision Content Management Tool on a CONSULTANT'S server; A payment equal to 22.5% of the total cost upon completion of the website and CITY approval The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth in Exhibit "A". 2 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents ("Work Product") prepared by the CONSULTANT for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be tumed over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONSULTANT's written work product for the CITY's purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. Notwithstanding anything to the contrary herein, Work Product shall not include the Vision Internet Content Management Tool (also known as the Vision Content Management Tool, VCMT, VCMS and the Vision Content Management System), dynamic components, interactive components (collectively, the "CONSULTANT's Proprietary Tools"), and other materials or components reasonably designated by CONSULTANT, or any portion thereof, which: (a) have been previously made available to the public or which is made available to third parties by CITY hereafter (except through ordinary interface with or use of CITY's Website by members of the public), and/or (b) which was already in CONSULTANT's possession prior to services performed under this Agreement ("CONSULTANT 's Proprietary Information"). CONSULTANT shall retain all right, title, and interest in all of CONSULTANT's Proprietary Tools and CONSULTANT 's Proprietary Information; however, upon payment in full CONSULTANT hereby grants to CITY a perpetual, non-exclusive, royalty free license to use for its own use any of CONSULTANT's Proprietary Tools and CONSULTANT's Proprietary Information that is embedded in the Work Product. 3 7. INDEPENDENT CONSULTANT. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or subCONSULTANTs, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its subCONSULTANT(s) shall require the subCONSULTANT to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT's employees except as herein set forth, and the CONSULTANT expressly agrees not to represent that the CONSULTANT or the CONSULTANT's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONSULTANT, its agents, servants, and employees are as to the CITY wholly independent CONSULTANTs and that the CONSULTANT's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT, and each of its subCONSULTANTs, shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 10. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 4 11. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT's professional performance or the fumishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. 5 The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommenda- tions, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. CITY shall not disclose to any other entity or person any information regarding the activities of the CONSULTANT, except as required by law, Public Records Act, or as authorized by the CONSULTANT. CITY will notify CONSULTANT in writing of any such requests during the term of this Agreement. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify, and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising solely out of the CONSULTANT's negligent performance of this Agreement. 15. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including reasonable attomey's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be 6 incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 16. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its subCONSULTANTs, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: ® A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned and hired vehicles ("any auto"). CONSULTANT represents that it does not own any vehicles, thus has insurance for non -owned and hired vehicles. If CONSULTANT acquires or becomes an owner of any vehicle during the term of this Agreement, then CONSULTANT shall obtain insurance consistent with this provision for owned vehicles. C. Commercial general liability insurance, with minimum limits of $1,000,000 [*combined single limit only applies to auto] per occurrence/$2,000,000 aggregate, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANTS/CONSULTANT's employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds, and additional insured endorsements shall be provided. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current AM Best's Key Rating Guide, or a company equal financial stability that is approved by the City's 7 Risk Manager. In the event coverage is provided by non -admitted "surplus lines" insurers, they must be included in the most recent California List of Eligible Surplus Lines Insurers (LESLI List) and otherwise meet rating requirements, subject to approval by the Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. K. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. Any self -insured retentions or deductibles in excess of $10,000 must be disclosed at the time evidence of insurance is provided and approved by the Risk Manager. 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attomey's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 8 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. F. In the event of termination without cause by the CITY, the CITY shall pay to CONSULTANT for all services performed to the date of termination. Upon termination of the Agreement pursuant to this Section, the CONSULTANT will submit an invoice to the CITY pursuant to Section 4. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, 9 demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: To the CONSULTANT: Ron Williams IT Manager City of National City 1243 National City Boulevard National City, CA 91950-4301 Vision Internet Providers, Inc. 2530 Wilshire Boulevard, 2nd Floor Santa Monica, California 90403 Attn: Steven Chapin Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Govemment Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONSULTANT. 10 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed 11 this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. L. Additional services not covered in this Agreement and extra hours will be presented to CITY for approval prior to commencement of work ("Extra Work"). Extra Work will be billed at CONSULTANT's prevailing hourly rates, which are currently as follows: HTML Programming, Content Migration, $85/hr; Graphic Production $95/hr; Quality Assurance, Testing, Debugging, Technical Support, Webmaster Services, $105/hr; Consulting, Project Management, Database Design, Dynamic Programming, $135/hr; Graphic Design, Training, $125/hr; Straight flatbed scanning will be billed at $10 per scan. Touch up work to images will be billed at the Graphic Design hourly rate. CITY shall be responsible for any or all additional fees including, without limitation: photography, stock images, illustration, fonts, scanning, software, applications, online promotion, marketing, copy writing, redesign, change orders, mailings, and fees to any third party vendors if applicable. M. CITY shall supply all information to CONSULTANT in digital format including without limitation copy, text, audio files, video files, pdf files, photographs, artwork and preexisting graphics. N. CITY understands and agrees that CONSULTANT will develop website frontend to be compatible with Internet Explorer 6.0 and 7.0 and Firefox 1.5 and 2.0. Website backend will be compatible with Internet Explorer 6.0 and 7.0. Website may not be compatible with previous or future versions. Website will be optimized for 800 x 600 pixels resolution or above. CITY understands and agrees that the website will be developed with Hypertext Markup Language ("HTML"), JavaScript, and Microsoft ASP.NET ("MS -ASP") interfaced with a database created in Microsoft SQL Server 2005 ("MS -SQL"). CITY understands and agrees that the website is developed to run on a Microsoft Windows 2003 Server ("MS -Server"). CITY is responsible for the costs of all software licensing. CITY understands and agrees that the website frontend will be designed to be compliant with Section 508 guidelines on accessibility. Content migrated into the website by CONSULTANT will also be compliant. Compliance standards will be verified via Watchfire's Bobby software prior to Completion. CITY understands and agrees that website backend and third party tools may not be Section 508 compliant. O. Limited Warranty. CONSULTANT does warrant that all of the deliverables included in this Agreement will be conveyed to CITY. All programming code developed by CONSULTANT within the project is warranted for a period of twelve (12) months from the date of the completion of the website ("Completion"). CONSULTANT will create a back up of the website on the date of Completion. If any warranted problem arises while CITY or its designee is maintaining the website, CONSULTANT will restore the website back to its condition as it existed at Completion. If CONSULTANT is maintaining and 12 hosting the website, CONSULTANT shall restore the website back to its condition as it existed at the day of the most recent backup. CONSULTANT shall only be responsible for any costs associated with correcting any unmodified programming code during this twelve (12) month period following the Completion. Except as expressly set forth in the immediately preceding paragraph, CONSULTANT MAKES NO WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, OF MERCHANTABILITY OR FITNESS OF THIS SERVICE FOR A PARTICULAR PURPOSE WHATSOEVER. In no event, at any time, shall the aggregate liability of CONSULTANT exceed the amount of fees paid by CITY to CONSULTANT and CONSULTANT shall not be responsible for any lost profits or other damages, including direct, indirect, incidental, special, consequential or any other damages, however caused. P. CONSULTANT does not warrant any results from the use of any web pages created under this Agreement, including but not limited to, the number of page or site visitations, download speed, database performance, or the number of hits or impressions. Q. Although CONSULTANT may offer an opinion about possible results regarding the subject matter of this Agreement, CONSULTANT cannot guarantee any particular result. CITY acknowledges that CONSULTANT has made no promises about the outcome and that any opinion offered by CONSULTANT in the future will not constitute a guarantee. R. CONSULTANT may use any web pages developed for the CITY in any of its own promotional materials as examples of its work. CITY agrees that CONSULTANT may place in the website footer an unobtrusive text link reading "Developed by Vision Internet" or the equivalent. CONSULTANT's footer text credit shall always be linked to a CONSULTANT web page S. Each Party warrants that it holds all rights necessary to display all the images, data, information or other items being displayed at the CITY's web pages during the effective period of this Agreement. CITY expressly authorizes CONSULTANT to display and/or modify any CITY supplied images, data, information and other items in connection with the services provided herein. T. CITY agrees to use the website in strict accordance with, but not limited to, all local, state, and federal laws. CITY hereby agrees that any text, data, graphics, or any other material published by CITY on its website is free from violation of or infringement upon copyright, trademark, service mark, patent, trade secret, statutory, common law or proprietary or intellectual property rights of others, and is free from obscenity or libel. U. Estimated times are included for convenience. Actual times will vary depending on CITY interaction and participation. However, the Parties agree to reasonably cooperate with one another in the construction and design of the website in a timely manner. V. Neither the course of conduct between the Parties nor any trade practice shall act to modify the provisions of this Agreement except as expressly stated herein. 13 W. Force Majeure. Any delay in the performance by either Party hereto of its obligations hereunder shall be excused when such delay in performance is due to any cause or event of any nature whatsoever beyond the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or weather condition; any computer virus, worm, denial of service attack; any earthquake; any act of a public enemy, war, insurrection, riot, explosion or strike; provided, that written notice thereof must be given by such Party to the other Party within ten (10) days after occurrence of such cause or event. IN WITNESS Agreement on the date and CITY OF NATIONAL CITY WHEREOF, the parties hereto have executed this year first above written. VISION INTERNET PROVIDERS, INC. (Corporation - signatures of two corporate officers) (Partnership - one signature) (Sole proprietorship - one signature) By: By: Ron Morrison, Mayor APPROVED AS TO FORM: George H. Eiser, III City Attorney (Name) (Title) By: (Name) 14 (Title) Scope of Work Following is the Scope of Work for the City of National City's ("City") website to be performed by Vision Internet ("Contractor"). In this document the words "we," "us," and "ours" refer to Contractor. The word "you" refers to City. Implementation of the website will include: ❑ Attractive Design: A website design that reflects the City, draws people in, and makes it immediately obvious that the website is the best place to get information and access resources. O Intuitive Navigation: Information should be easy to find with the most important information accessible from the homepage to make it easier tor website visitors. ❑ Content Management Solution: Contractor will implement the Vision Content Management Tool (VCMT) to facilitate management of content to non -technical staff throughout: the City. ❑ Integrated Interactive Components: Interactive components should be implemented to make the website more engaging and useful for users by allowing them to quickly zero -in on the information most important t.o them. ❑ Integration of Third -Party Tools and Databases: Tools and databases should be used to enable citizens to access government services at anytime and from anywhere. Each of these recommendations is discussed in more detail in the sections that follow. Attractive Design City will have a design that makes it stand out among cities on both a regional and national basis. The City's website will be inviting, easy to use, and will reflect your unique identity. This will be accomplished through the following design characteristics: u Creative design that incorporates and the most important information accessible from the homepage. O Photos and collages of recognizable the City, and the local area. U Consistent look and fool throughout the site to make it easier for website visitors to navigate the site and find information they need. custom design elements and keeps both easily landmarks, scenery of ❑ Use of Cascading Style Sheets to ensure future consistency as well as separation of content and design. This makes it much easier to apply a new design theme in the future without the need to redevelop the underlying website. U Section 508 Compliant making it accessible to persons with disabilities. ❑ Easy to use drop down menus helping users to quickly understand navigation and locate information with the least amount of clicks. u Breadcrumbs showing the user's current path to let them know exactly where they are on the website. Intuitive Navigation For your website, we recommend organizing information by department, topic, and/or target users. Contractor's approach allows users to find information in the variety of ways that: are most important to them. This is because content is available through multiple "paths" making it simple for users to search the site regardless of their preferred method. Registration with Popular Search Engines As a part of our services, Vision Internet will register your website with all the most widely used search engines, putting you a step ahead of most other local government websites. Content Management Solution The City's website will utilize VCMT which was created i.n Microsoft. ASP.NET and SQL Server. Upon final payment, Contractor will provide City with the source code for City's own use. 11DMIN L ST RAT ION TOOLS VCMT provides City with a dynamic website where you have the ability to modify content on any page in the website through simple and easy to use administration screens. Additionally, you can add new pages and insert them into the navigation of the website. This allows you to continually grow your website over time, without ongoing maintenance fees. VCMT includes a number of functions that make it extremely easy for your non -technical staff to manage website content. The most: important include: ❑ Browser -Based Administration that allows for easy management of content by anyone who is familiar with surfing the Internet and using basic word processing programs. There is no need for your staff to know programming when updating content. This allows authorized staff members to update, delete, and create new pages based on a predefined template, and insert them into the websi.te's navigation. • WYSIWYG Text Editor that is based upon standard document creation tools that make it easy for your non -technical staff to edit and format text. With the WYSIWYG (What You See Is What You Get) editor, they can change font styles, colors, sizes, and formatting such as bold, italics, and underlining. ❑ Content Approval Cycle that allows staff persons to create content that passes through multiple levels of review and approval before going "live." U Automatic Alt -Tags for images ensuring future Section 508 • compliance. ❑ Automatic Image Resizing to convert those large high - resolution photos from digital cameras into web -ready images. ❑ Undo, Redo, and Trashcan tools giving you the ability to recover from mistakes. ❑ Styles that. can be applied to such elements as text, headers, and lists, thereby enabling you to create web pages with a consistent look. u Paste Text from Microsoft Word to make it easier to add content to the website while stripping MS Word formatting and converting it to HTML. ❑ Spell Check to help you create content that is free of any embarrassing spelling errors. J Search and Replace tool that replaces a word or phrase within the page. ❑ Secure Administration that offers password protection to content management functions. Our sophisticated tool allows you to grant management rights to specific users or groups of users. Administration rights can be granted to the entire site or restricted to specific areas or types of content (i.e. by department). u Single -Source Web Publishing that permits administrators to update a single web page and reflect those changes on multiple pages throughout the site. ❑ Navigation Control that allows you to add new pages or move pages anywhere within the website. O Page Linki.hg that enables you to easily create links to any page in the website or to other websites. ❑ Email Address Masking which prevents spammers from getting the email addresses of your employees when crawling your site. U Document Central that allows for the storage of a single version of each document in a central place and for them to be linked to virtually any page in the website. u Image Library that stores a single version of each image in a central place and subsequently adds them to virtually any page in the website. ❑ Content Scheduling to save time and money. This allows all standard pages and specific predefined component content to be setup to publish ahead of time and be automatically removed or archived when it will no longer be relevant. This will save your staff time from having to be notified of when pages are outdated and having to remove them manually. ❑ Printable Pages that enable your website visitors to print out virtually any page on the website for reading offline. Included Interactive Components In addition to the creative design, effective navigation, and easy to use VCMT, we will provide the City with interactive components for managing special types of content. The Interactive Components to be utilized are: ❑ Approval Cycle U Calendar ❑ Document Central U Dynamic llomepage ❑ Dynamic Department Homepages ❑ Forward to a Friend u Frequently Asked Questions ❑ Image Library u Job Postings ❑ News and Newsletter U Site Search ❑ Sitemap Generator u Staff Directory Each of these interactive components is below. described in detail Customization of the Vision Content Management Tool includes the frontend graphic design and layout as well as adding or subtracting fields for your specific needs. APPROVAL CYCLE For websites where content authorship and updates are distributed throughout an organization's departments, it is helpful to implement the Approval Cycle where content updates and changes do not go live on the website until one or more persons have approved them. This allows you to segment the management of content by groups of users (such as departments), in addition to types of content as determined by the interactive components. It is extremely flexible allowing you to define as many workflows as you require with as many steps in the approvalas you deem necessary. Most clients have one workflow per department with up to four or five steps in each. CALENDAR An interactive Calendar is a staple of local government websiLes and is an essential tool for your site's success. The Calendar can be used to improve attendance at your events and meetings by making it easier for users to find the types of events important to them. It can also be implemented in a user --.friendly monthly or yearly format. To assist users further, the Calendar has filtering tools that allow them to find information by month, category, or even departments. This makes it quite easy to locate specific information. Our Calendar contains a number of advanced functions including: ❑ Recurring events function ❑ HTML editing capabilities (including ability to include photos and links) ❑ Automatic archiving ❑ Integration with optional e-Notification ❑ Ability to create and assign filtering categories to events. O Ability to restrict use of categories by specific staff. U Ability to control which events to include on the homepage of the site. u Ability to insert Calendar pages anywhere in the site navigation. u Ability to apply different Calendar formats including standard monthly Calendar and a listing of events. ❑ Automatic RSS feed. NOTE: With the optional e-Notification tool, calendar information may also be broadcast to subscribers via email. DOCUMEN9r CF.N:'RAL One of the main reasons people visit a local government website is to get information and download important documents and forms. With the Document Central, website visitors can easily find the information they need, and you can slash printing and distribution costs for all types of documents. Based on our extensive experience in content management, we recommend a centralized location for all documents. This allows website visitors to browse for documents from a single, categorized location as well as to access information from individual pages within the website. Furthermore, it allows easier administrator management of files, thus preventing confusing links and ensuring there are not multiple versions of the same document throughout the site. To prevent broken links in the website, the Document Central prevents deletion of linked documents and provides a complete list of pages linking to the document to simplify website administration. We recommend all documents be stored in Adobe Acrobat PDF format to enable everyone to view them, regardless of platform. However, you may upload most types of files including Microsoft Word, Excel, graphics files, and audio or video clips. DYNAMIC HOMEPAGE It is important on a city website to list the most current news, press releases, or events. This keeps the community informed while ensuring the website is fresh and timely. Tt also exposes website visitors to important information they may not necessarily be looking for. A Dynamic Homepage automates this process for your staff by displaying the most recent information and automatically removing it when it: is no longer relevant. It will save your staff time while guaranteeing that your homepage is up-to-date. Please note that the .Dynamic Homepage includes an emergency homepage notice. The notice would prominently cover the main area of the homepage so users would not miss it. DYNAMIC DEPART*:NT t SOMEPAGES While the Dynamic: Homepage would provide information for the City overall, the Dynamic Department Homepages would provide the same functionality for .individual departments. The system will be implemented in a way that information could be posted on both the main homepage and a department homepage simultaneously without duplication of effort. We will also provide a graphical banner that can be used for any page on the site. Since we will provide you with the original design work, your staff will be able to create distinct banners for individual departments or programs. As an option, we can provide more banners for an additional budget.. The screenshots below show the City of Manhattan Beach's homepage, which lists current events, and Lhe Police Department's homepage, which automatically lists department specific news and which has its own distinct banner. 4riiyMW.lis4a m /ionW.C.iw w..«..... IM t�{I. w1wM tti. News and uvenLs ale automatically added LU Lhu homepage and thu department. anI Figure 1 The City of Manhattan Beach's Figure 2 Dynamic Dept. Homepages homepage automatically lists upcoming automatically lists a department's events. current news or events. FORWARD TO A FRIEND With the Forward to a Friend component., you can flag individual pages as available tor forwarding to a coworker, friend or colleague. Additionally, the .interactive components will automatically have a button tor forwarding to a friend. The simple form asks for both the sender and recipient's email addresses and, if they care to, allows comments to be sent with the page link. The recipient will receive a short email from their colleague directing them to a specific page on your website. This tool empowers your online visitors to share information from your website that they find particularly useful. FREQUENTLY ASKED QUESTIONS Frequently Asked Questions (FAQ) are a website staple that visitors have come to expect. While traditional FAQs consist of long lists of questions that may overwhelm users, our component provides a simple and easy way for them to find the information they need. Website visitors are able to browse the list of questions (and answers) by categories you define. Multiple categories may be assigned to each question so that 'your visitors will be able to find answers based upon the category that best matches what they are looking for. Questions and their associated answers are submitted through a simple and centralized interface. Our tool does the rest! IMAGE L7BRARY The Image Library is a centralized place where all images used in the website are stored. This saves space because only a single version of each image is used on the entire site. This also provides greater control, as you can restrict the ability to add new images to specific staff members within your organization. Images remained archived when deleted to prevent accidental broken links within the website while the content management tool tracks all pages using individualphotos to make .it easier for you to replace images in individual pages. The Image Library also incorporates several tools that make managing images much easier. They include automatic scaling and sizing of photos to the maximum size recommended for your website plus automatic alt-tag insertion for images added to pages to ensure future Section 508 compliance. JOB POSTINGS Job Postings is one of the most popular types of content on local government websites. By posting jobs within the site, you are both attracting possible candidaLes and averting the flood of telephone inquiries about positions that do not exist. This, of course, keeps your administrative costs down Our Job Postings tool makes posting jobs a snap. Your HR staff simply fills out a form that can have any number of fields you define (such as position, department, salary, and benefits). Staff can schedule when postings go live on the website and when they expire, thus simplifying the process and reducing your administrative time and costs. To make it easy for users, postings can include interactive tools for filtering available positions by category, type of position, posting date, and salary. As is normal for all our components, your staff is able to define the categories or classification of Job Postings. NEWS AND NFWST,F.TTF,R By posting news on your site, you will improve communication with your target audiences. Our experience is that news can take many forms, including press releases, newsletters, feature stories, and `what's new" content. With our News and Newsletter component, each of these types of news can be implemented onto a single section of the website or have their own separate area. To ensure usability for website visitors while providing simplicity for staff, news content is automatically moved to an archive section at a predefined interval after publishing. Website visitors can browse the archive by category and date range. Additionally, RSS feeds of the News and Newsletters are automatically available to website visitors. NOTE: With the optional e-Notificat.ion tool, news information may also be broadcast to subscribers via email. SITE SEARCH Site users can find the specific content they need through the powerful search engine dtSearch. The tool will search both HTML pages and documents such as Adobe PDF files and Microsoft Word documents. It will return results in order of relevance based upon frequency of search words in the page content or metadata. In an optional, advanced mode implementation, dtSearch supports full Boolean keyword searches. This third -party software needs to be installed on the web server. SITENAP GENERATOR Some people prefer to navigate from a central sitemap where they are able to quickly see a snapshot of the overall website structure. Additionally, visually impaired people often use the sitemap as their principal source of navigation because it is much faster for their screen reader software to move through this than other navigation pages. The Sitemap Generator makes it easy for website visitors and staff alike by automatically generating a sitemap based upon the current site hierarchy. When a change is made to a page location on the website, it is automatically updated on the sitemap. This ensures up-to-the-minute accuracy, and is much easier than staff having to maintain a static sitemap. STAFP DIRECTORY It is often difficult for website visitors to find the correct person to contact in a government agency. However, the useful Staff Directory component greatly simplifies this search. It can list all staff persons, departments, even related agencies and partners, along with their contact information and description of their role or area of specialization. Your website users will love the convenience, simplicity, and accessibility; they can easily filter the list of staff based upon name, department, or other: criteria determined to be important to them. Additionally, your staff will be pleased that they can make their email addresses available to others without exposing their contact information to spammers. Our tool "masks" email addresses so that email -harvesting software used by spammers cannot automatically extract them from your website. Optional Interactive Components Contractor creates custom solutions; therefore, we are able to offer you virtually any conceivable type of function. Below is a sampling of other components available to you. Because our content management too] is so flexible, you may add these at any time in the future for an additional budget. ❑ Business Directory O Custom Online Forms ❑ Design Themes u Document Central PDF Converter u e-Notification O Event Registration ❑ Extranet (Members Only) ❑ Facilities Directory ❑ Form/Survey Tool ❑ Intranet ❑ Most Popular Pages BUSIN?]SS DT RECTORY One way to promote local businesses is the use of a Business Directory in the City's website. This supports local industry and businesses by increasing their ability to reach a national/international market while at the same time making residents more aware of them. When you list businesses on your website, their individual websites will automatically have higher placement in search engines because of your link to them; websites O Multilingual Translation O Officials' Corner u Online Payments O Photo Gallery ❑ Polling Tool ❑ RFP Postings ❑ Separate Site ❑ Service Directory ❑ Weather Update ❑ Zoomable Map -= 6usYless Directory tnmvtgem, Ale.* .el.: Those ..—. .w wn r rut under M ton. et Ma Lc, o• aedewxd. n. •.Mdd W• ..M.te.u.b.V wont Mac andd.•Mameeen taws u• Ino.. a+.. .n nal web0NA by. dr.+4M ty. w .nden.0 Sol d:. !'ar d[ /.00.:d. vd Me C.hb coat nn.n.:u. to M. maent Nux .ly.r. nn Mere eut.E. Wei _'ne Car wend.. duce Edzaz as em. /Yl0N1.L'.bt.0o ee0M. 0Ma. W dn. w.ln.:. wnl:«.rl And et Mew awn M4an 4Oo1A[SYINs to M. ,lam --`Uudw.vgnJ__d. r.sn.ee r.utw: EOOK. . . r.ryan nn Sodas .ddent. is. Mrd.r.. t.ye.o,d at . Cobra.. nv: mun . [....stn. reek.. Inc. Figure 1 Business Directory implemented at City of Englewood. linked to government websites are given higher placement by many search engines like Google. For some types of businesses, this could make a significant difference. The Business Directory would be an interactive index of local. businesses. Your staff would post a business's name, description, location, contract information, links to their sites, and, if available, a graphic (i.e. logo or photo). Users would then be able to browse an alphabetical listing of these businesses or filter the directory based upon categories you define. The search results would list all businesses by the information entered by staff. CUSTOM ONLINE FORMS Online forms are a great way to collect information from your website visitors. While our Form/Survey Tool supports creating basic online forms, we are able to generate more advanced Custom Online Forms that can perform complex validations, calculations, and integration with Online Payments. The budget for creating online forms is based upon the actual time required for programming the forms and/or integrating them with existing databases. As part of our consulting process, we will evaluate, forms to be added to the website, and provide you with a quote for implementing the advanced forms.. As an option, Custom Online Forms can have the information stored in a database. We will provide you a fixed quote for these forms after we better understand your needs during the consulting stages of your project. DESIGN THEMES The Design 'Themes tool allows you to give subsections of the website their own unique look and feel• while providing overall navigational and page layout consistency for your website visitors. The navigational and page layout, consistency will make navigating the site easier for your users; the structure will remain the same throughout the website. At the same time, however, by being able to apply different graphic designs and color schemes to different sections, you can incorporate distinct branding elements into a single website. To make it. easy for your staff, they can simply select the design theme to be applied to the page from a list of available options that Vision Internet defines for the content management tool. included in this budget are three design themes; additional themes will be billed at our hourly rates. Below are examples from the StopWaste.Org website. Different templates are used for promoting branding of individual programs. Templates include unique banner collages and color Bay -Fr I.a..awy water.. aad att+ .•IIat.a ...o... undwrinaa: •roa..m pro endTMMYB..'h1.Mr •.e.twd meter..b tan I. a M.l.rt.. C.Nc.Wma• ....+d. Cow.) e• d.a. Figure 2 The StopWaste.Org .n .p.M. ..I •nV n.,a.a+a website themes. Navigation remains i Y. . I I fl Ni: IROME TOUR b y,OHFSSOPS G.d.a w.dmv . •Im.b r.uwev incorporates different Design • Theme templates to support branding of individual programs. From left to right: Bay Friendly program, Residents section of site, Green Building program. consistent throughout the site. DOCUMENT CENTRAL PDF CONVERTER The PDF Converter simplifies conversion of common file formats to PDF and cuts costs because you do not need to buy and install Adobe Acrobat for your staffs' desktops. Completely integrating with the Document Central, Lhe PDF Converter will prompt the user if they want to convert the file into a PDF. The third -party conversion tool will automatically convert the file into a PDF and add it to the Document Central in a single, seamless step. We will he integrating a Lhird-party tool into the content management tool and performance may be an issue in converting large files or when multiple users attempt simultaneous file conversion. E-NOT I F'1 CATION Increase communication, draw in more repeat.. users, and get important information out more quickly, using our email based e- Notification tool. Our tool provides a sign-up box allowing users to add their email addresses to receive important notices, and set their preferences for the e-Notifications they would like to receive. Each registration is verified via a confirmation email that the user must respond to in order to complete the registration process. This same mechanism allows each user to change preferences including opting out from subscription lists. '1'o better manage the e-Notification process, your staff can see how many subscribers there are for each category, plus edit subscriber information and exportthe subscriber database for use in other systems. The best partabout our e-Notification tool is that it also integrates with the Calendar and News and Newsletter components, giving you the ability to broadcast event and news content from your website toyour subscribers. There is no need to recreate the content. This integrated approach enables your users to sign up for different types and categories of content on a single subscription page in order tc have it delivered directly into their email box. EVENS RF.GTSTRATION You will be able to increase attendance at your events by making registration simple and easy with the Event Registration tool. Because the Event Registration tool integrates with our Calendar, it makes browsing available [classes and programs] a snap. Additionally, the tool will save your staff time by allowing them to easily add events and to print rosters of people who have signed up for specific: events. When your staff adds a new event into the Calendar, they will set a flag indicating that it allows for online registration. They will furthermore define the price tor the event and the maximum number of attendees. When the user views an event in the Calendar that they can register for, they will see a link in its description which leads to a registration form. More advanced functions and features, such as credit card processing, variable pricing models, or stored user profiles will require additional fees. We implemented this for the Minnesota Office of Secretary of State, Northern Indiana Workforce Investment Board, and California Association of Public Information Officers. However, there are no events posted at this time that require registration. A demonstration is available upon request. EXTRANe:: (MrMBERS ONLY) Vision Internet can implement an Extranet where restricted content is integrated into the main city website. The restricted content is not viewable by users until they log into the website (i.e. designated staff or elected officials) . Once they log in, they will see the additional content within the menus or as an additional section to the main website. When implementing the Extranet, you may want to have different Levels of information access. With our Extranet tool, you can define an unlimited number of groups such as designated staff, executive management, and elected officials. Registered users can belong to any number of groups and any number of groups can be associated with most pages in the Extranet. Once implemented, the website visitors will need to log into the website using a username and password to view the secure pages. The basic Extranet tool includes functionality to restrict viewing pages in the navigation of the website. Additionally, the tooloffers the ability to restrict viewing content in News and Calendar. An additional tee applies for implementing Extranet functionality within other interactive components. FACILIT IFS Di RECTORY The Facilities Directory provides citizens with a listing of all types of facilities in the community. Site users are able to search the listing by type (such as Churches, parks, and schools) amenities (such as swimming pool, meeting rooms, and kitchen), and capacity. It is great for residents that need to find space for all types of activities. Because the tool is designed to list all facilities in the community, it. has a registration form where organizations can put in the necessary information about the facility they have available. Entered information does not become live on the website until after website administrator approval. For an additional cost, this tool could also be modified to provide for online facility. reservations depending upon your specific needs. En.. U..eh:4mM An Am .. Insn 001511. And S * . .w. .Mvm.Nn Y ear Caw Mm.6C?AAL.t.IIM.... 11 IW..Yd. q.«. tr .e.« A1.0 110.1. v.ml. i.ms. PM... Add,. .w. I..y... w a.M1!>.f _.. ..4 Try,_ •K ,Figure 3 Facilities Directory allows their event needs. 4gW-c.ow6 Maw, CAA*, likryl, ....t. a.... W. 1.000 lm- .i4. «w' 116 h5 ]SS .u. W. nan a w....A w. a....ss.... OM Oak Ave.. CtN1 WA, C Ww+. H61. ..W9.V6...: (]H 0.4 Miw m...:.gM. CWamn 96610 w. rm.., w1 Art ounArAll Celen•-.AVAddiaAM n.u.a.m. 4 00 anw.a ...L4n. f dCYty M.F.O: GW.ry. �.6.6 aWUM O✓t SU p6oui. Rrfa.r«. nakrmamc users to find local facilities for �'1 FORM/SURVEY TOOL Interactive forms are the staple of an effective government website. They allow users to communicate and interact with their government at convenient times. Vision Internet's Form/Survey Tool can be used for asking questions, getting feedback, or submitting applications. Keep in mind that these online forms can be used for replicating most paper forms in the City, including service requests. The Form/Survey Tool also provides you with the ability to easily create your own online surveys and track the results in real - Lime. In contrast to the traditional paper survey approach, online surveys are more Figure 3 The Form/Survey Tool lets you create convenient because they forms and surveys where the results are stored eliminate the time and in a central database and interactive reporting expense of mailing back tools let you create graphical representations responses. Furthermore, of the responses. you can display the results in several formats, including graphical representations. This allows your staff to aggregate the responses and view t.hern .in report format. The tool supports till in the blank, multiple choice, multiple select., and ranking type questions. It also has an export function so you can analyze the results using Excel or any other program capable of importing CSV files. This is a third party tool, so only graphic design may be customized and the Approval Cycle functionality is not available. 1 NTR1NET While the public website will enable you to improve your communication with people outside your organization, the intranet will serve as the main source of information for your employees. It will have its own unique homepage, navigation, and design. The design will be based upon the approved public website design; however, it may include its own color scheme, collage, and homepage layout. On the following page is an example of the website and intranet as implemented on the City of Lancaster site. In implementing your intranet, we would take the following steps: O Complete your main website project O Replicate the main website including all components such as calendar, news, etc. u Implement the approved intranet design ❑ Migrate or add pages as required' ❑ Launch the website behind a firewall so as to make it inaccessible from outside your internal network2. In this approach, the content in the website and the intranet plus all management tools would be separate; however, the intranet will pull public events and news content from the main website as needed so that you do not need to duplicate this type of content. ew.rro. en. ... w......w.w+ m WektlMe ttl tie C , d taneutee W.kom. b en* cm. o, 4nwJ+r. C•Vore'.a. exAK. lord ool wlr.f. h.9D .$ q ve oV xpww.n ..++rrn.,r.rr. ..w.m W./r.....ttae @ad Orop.ad.• bul y...nmOW , 4311111111.111 r.."Tr*T"-ii. =21 .ur:;.rw.nuNi.r bnaxw...n.,-rn... .--^c • y..Nd artl. a.r►a. rrw.. IUro_..en«rs�_ `u u_wmq c$Irrr.r.l•Jrk rl.l.: •:I_�lol.l Ql�n lal" Figure 4 Bottom image is of the City's website while top image is of the t Includes up to 50 pages; additional pages may be migrated for an additional budget. 2 For users to access the intranet from outside your network, they may need to use a VPN to access your network prior tc accessing the intrane . MOST POPULAR PAGES Most Popular Pages is a unique and innovative way to navigate the website and quickly find information. Based on the premise that people tend to want the same information as other users, the Most Popular Pages tool dynamically and automatically creates a .list of the most popular pages of the website and displays links to them on the homepage or on a separate page of the site. The list is interactive so that users can filter it by department, topic, or service and quickly locate information of interest. MULTILINGUAL TRANSLATION Vision Internet can help manage the translation of content into languages such as Tagalog and Spanish, using our partner Inline Translation Services, Inc. Once the website content has been finalized in English and the content that. needs to be translated has been identified, Vision Internet will provide a cost quote for the translation in the form of a not to exceed dol.l.ar amount included in the quote. OFFICIALS' CORNER (BLOGGING TOOL) Your elected officials will love having the ability to communicate directly with the community, and your residents will appreciate seeing regular updates from those that serve them. The Officials' Corner enables your elected officials to inform constituents about what is happening• in the community and the projects in which they are involved. Posting updates is simple and secure through the content management tool. Furthermore, website visitors can browse through bios and information about serving officials. They can also read current messages or scan through the site's archive of updates. A staff member can easily add or remove officials following an election that results .in turnover. ONLINE PAYMENTS The Online Payments functionality .is a core tool integrated into the content management tool, and used by other components requiring online transactions. It. would include .integration with an online transaction service where transaction information would be transmitted securely to a third -party vendor. This vendor would then process the credit card or e-check and transfer the funds from the transaction to your bank account. A recording of each transaction is logged into a local database for reconciliation with the transaction report made available from the vendor. Transactions recorded within the central database would also be associated wi.t.h the transactions by different applications using the tool. For security reasons, however, credit card information will not be stored into the database. This is an add -on to payment related functions and forms. The types of custom forms that may be beneficial to you are: ❑ Hill Payment ❑ Permit Applications ❑ Ticket Payment u Other Transactions Transaction based forms and/or functions are an additional cost beyond the Online Payments tool. PHOTO GALLERY Nothing spices up a website like pictures. With our Photo Gallery component, your website visitors can browse through images of your beautiful city and its exciting events. Users can view photo albums defined by your staff, and either look at images via thumbnails or a slide show. While you can setup the basic photo albums with our content management tool, the Photo Gallery component includes several tools to make administration much easier. Simply upload the image to the new album and add a caption; thumbnails are automatically created and added to pages based upon the predefined template. In addition, to ensure accessibility and Section 508 compliance, the necessary alt-tags are automatically added to each photo. What a great way to save staff time while livening up your website! You can see this tool www.columbiacountyga.gov/home/index.asp?page=3161. POLLING TOOL at Online polling is a great way for users to express their opinions about issues important to 3CMA members. The Polling Tool allows site users to vote in online polls and see Lhe results instantly so that they can measure the responses of other members. Your staff will be able to easily create their own polls with questions about conferences, regional meetings, or other topics which site users would be interested in. Polls can appear on Lhe homepage of the site where users can easily find them, as well as on a centralized page for all of your website's past and current polls. This is a third party tool so the Approval Cycle functionality is not available. RFP POSTINGS To make future Requests for Proposals simpler, easier to manage, and more cost effective, the website can include an RFP Postings where they can he posted along with amendments and updates. Potential vendors can download RFPs in a PDE' format. Because REPS are time sensitive, you can schedule when the REP posting would be live on the website and when it would be removed, thus ensuring your website is kept up-to-date with minimal staff time required. SEFA2A'I'F: STTE The Separate Site would provide a department with its own individualized and attractive homepage tailored specifically to your users needs. This includes a navigation and design that draws on all of the experience and expertise of Vision Internet's web development team while following the main website's structure. Furthermore, this Separate Site would have all the same functionality as your main website since it would use the same backend and have t icyl & Notices tiMta.tiey� 44 J c � News & Notices W tutro tiaprwniog •fly'. OegNw.. e.,r1 esd • S:gL.c9vnal to _. .._..i.� 1./l/2M7 f.M .M 11100 M1 Figure 4 The Separate Sites shown above: the City of Grants Pass and their Visitor's Bureau. all the same interactive components. Depending on the work needed and the specific demands of the City, the price for a Separate Site would range from $10,000 to $15,000. During your project's consulting process, we will be able to better realize the specific needs of the City and determine an exact budget that maximizes your investment. SERVICE DIRECTORY Key to serving your community is making it easy for them to find the services they need. While we generally recommend organizing information by topic or service in addition to by department and target audience, the interactive Service Directory allows users to filter or search a list of services by category, department, and keyword, thus simplifying the entire process. For each service in the directory, you can provide a titie and description plus associate the service with contacts in the Staff Directory. You can then establish links to the correct: form in the Service Request system, thus allowing your user to move from information about the service to actually filling out the form to request the service. WEATHF.R UPDATE Weather information is often important to visitors of government websites. By offering the local weather on your own site, your online users will come into the habit of regularly visiting it and thus become more familiar with the City and all that you have to offer them. There are two options on how to display weather reports, and both pull data from a third party website (i.e. The Weather Channel). The first will allow you to display weather within a predefined template (which requires you to use their graphics and provide a reference and link to their website). The second option allows you to customize the design of the Weather Update to better fit within your website. While the first option requires no ongoing fee, the second requires a nominal monthly fee. ZOOMABLE MAP There are a number of different ways that Vision Internet, can implement this component. We recommend integrating the Google mapping system, and you can see an example of this at the Columbia County, GA site, where we did a zoomable map showing their park locations: http://www.co].umbiacountyga.gov/Index.aspx?page=3637 Because this has been implemented in different ways tor different clients, this is a component we could discuss in more detail during our extensive consulting phase. This way, we can better assess your organization and community's needs. Rest assured that regardless of how you chose to implement this tool, we will provide you with a solution tailored specifically for your community. Integration of Third -Party Tools and Databases Today, there are many advanced tools for such functions as: ❑ Class Registration ❑ e-Commerce U GIS Mapping ❑ Permitting O Service Requests (CRM) o Streaming Video u Wikis O Others VCMT can easily work with these tools, provided they are web - enabled. Most of these types of tools can be given the same look and feel as your main wehsite via modifications to the presentation template. For your project, we will provide you with an HTML template that vendors of these third -party tools can use. We will also integrate links to these third -party tools into the overall website navigation. There are many examples of where we have used this approach, including the Cities of College Station, TX; Diamond Bar, CA; Citrus Heights, CA; and many others. Additionally, we are able to create web -interfaces for your third -party databases. Examples of previous projects where we have done this include displaying tax records that were exported from a main frame for Vanderburgh County, IN; displaying crime statistics from California State databases for the City of Citrus Heights, CA; displaying travel options from various databases for several airlines including United; and displaying staff and student contact information from school databases for the UCLA School of Law. These are just a few examples of our extensive experience working with third -party databases and systems. While interfaces to third -party systems are not included within the budget, they are available for an additional fee. We can provide a firm quote for interfaces after analyzing the databases and requirements during the consulting phase of your project. The Vision Process Contractor's process consists of six stages. In each, there are formal review and approval points t.o give you full control of the project and ensure the final website meets your expectations. This process is explained in the sections below. Stage 1: Vision Stage In the Vision Stage, we work with you to create the vision tor your website now and for the future. The Vision Stage places heavy emphasis on the objectives of the website and how it supports your overall organizational goals. To create the vision, we will: ❑ Prepare and tabulate surveys of key decision makers. The survey will focus on goals and objectives, what is good and bad about your current site, examples of sites you like, and many other topics. ❑ Review your existing website and the websites of other cities. ❑ Study examples of other websites you like. ❑ Hold a brainstorming session with your web team. u Collect all content and materials for the new website. The heart of this stage of the project is the brainstorming sessions where we discuss your current website, the results of surveys, the needs of users and staff, and possible approaches for the future. This serves to gain insights and create general support for the project. We will also discuss operational considerations for once the website launches. This Operational discussion will be a two-way dialog where you provide us information about the operational needs of the City and we share with you our experience and knowledge based upon the best practices we have discovered over the years. Stage 2: Concept Stage In the Concept Stage, we will create the blueprint for realizing the vision. To do this, we will develop the site infrastructure that includes: u Creation of a navigation strategy that supports easy access t.o .information. u Categorization of pages according to the navigation strategy. u Creation of a conceptual sitemap. The navigation or information architecture will take into account your current needs plus allow for future expansion and growth. ❑ Recommendation of interactive components to support easy navigation through special types of content., such as events and news. ❑ Drafting of a homepage layout wiretrame that shows the placement of key information and dynamic content. The Concept Stage will end with your approval of the sitemap and homepage layout wireframe. Stage 3: Design Stage In this stage, our creative team will continue with the creative graphic design for your homepage, based on the approved homepage layout wireframe. Our creative ability and expertise will allow us to develop compelling graphic design to make your website look great, while maintaining its usability. We will work very closely with your staff to establish a look and feel for the website that reflects your unique identity. Website/Graphic Design will include: ❑ Up to three homepage design concepts t.o establish direction. ❑ Design of custom icons, buttons, screen elements, and backgrounds, if desired. ❑ Effi.cient and streamlined navigation and site architecture. ❑ Optimization for speed. ❑ Section 508 Accessibility Compliance. u Consistent graphics, structure, and navigation design. Towards the end of this stage, we will present final homepage design concepts for your approval. You will select one for implementation in the new website. Stage 4: Development Stage This stage includes the interior page design and programming the website according to the approved specifications and creative design. Programming will include the implementation of the content management tool and development of the interactive components. Our creative team will give direction for the sub- level page design. Though we do not create content as part of our services, we do include in the scope of your project the migration of up to 200 pages i.nl:o the new website. Stage 5: Quality Assurance, Documentation, and Training Stage While quality assurance is an integral part of every stage of the project, in the Quality Assurance Stage we do extensive testing and reviewing of the website code. We will thoroughly follow an exhaustive checklist of all pages and functions created during the development stage. We recommend that you have a staff representative participate in this process to verify the site fulfills the expectations for the project. Within this stage, we will also provide a one day training consisting of a session for each department's content author in addition to an overall system administrator. For content authors, we will train them on how to create and update content using the content management tool and for the administrator, we will instruct him/her on managing security, system configuration, and other advanced topics. A custom training manual and reference is provided for updating the website. The manual incorporates screcnshots from your website, making it easy for staff to understand and use. Stage 6: Launch Stage In the Launch Stage, the website is moved to the production server. In the event that Contractor is not hosting the website, the City will he responsible for setting up a Windows Server running IIS and MS SQL Server. Contractor will install other necessary software specified by Contractor, make necessary configuration changes, and transfer the code and content'. We • The City will need :.o provide remote access to the server during the setup and configuration of the website, or be prepared to perform the again go through the final quality assurance process, ensuring the site transfers correctly. After you approve that the website is ready to launch, the website will be made available to the public. We wi.11 continue to monitor the website over the next three months to make sure that the entire site is functioning properly. Project Schedule The table below shows our recommended development and launch schedule along with a list of key deliverables/milestones. Total estimated time to launch * The schedule may vary largely depending on optional components and participant decision times. setup under the direction of Contractor's technical staff. In Lhis case, additional fees may apply. PRICING SCHEDULE Please note that this budget includes our non-proprietary content management tool, as well as our Approval Cycle, Calendar, Document Central, Dynamic Homepage, Dynamic Department Homepages, Forward to a Friend, Frequently Asked Questions, Image Library, Job Postings, News and Newsletter, Site Search, Sit.ernap Generator, and Staff Directory. Total not to Exceed Optional Components Below .is pricing for these options: . $600 per form Price for Weather Update is for implementation only. This does not include third party subscription fees. .FETING DATE Rpril 15, 2008 City of National City, California COUNCIL AGENDA STATEMENT 5 AGENDA ITEM NO. (ITEM TITLE Warrant Register # 3/ tor the penod of 03/0b/08 through 03/11/U8 in the '*\ Amount of $1,812,487.14 PREPARED BY EXPLANATION D. Gallegos -Finance DEPARTMENT Finance EXT. Jeanette Ladrido 619-336-433 l Per Govemment Section Code 37208, attached are the warrants issued for the period of 03/05/08 through 03/11/08. The Finance Department has implemented a policy to provide explanation of all warrants Above $50,000.00 Vendor Check# Amount Explanation CDC 219665 399,460.57 Reimb. Nutrition Dec'07 CDC 219666 65,008.91 Reimb. Nutrition Jan'08 Public Emp Ret 219699 241,254.97 Emp. Ret. Sys. Payroll Various 898,120.62 PPE 2/25/08 CEnvironmental Review (-Financial Statement Not applicable. N/A MIS Approval Approved BA. if Finance Director Account No. STAFF RECOMMENDATION Ratification of warrants in the amount of $ 1,812,487.14 BOARD / COMMISSION RECOMMENDATION 1. Warrant Regis r#37 J/ 4,,„ ATTACHMENTS ( Listed Below) Resolution No. A-200 tRev. 7/03) Payee ADAMSON POLICE PRODUCTS AK & COMPANY AMERICAN HOMELAND SOLUTIONS ASCAP AT&T/MCI AUDITOR & CONTROLLER BANC OF AMERICA PUBLIC BOOT WORLD CALIFORNIA WHOLESALE SUPPLY CANO CDWG CDW(i CINGIJLAR WIRELESS CITY OF CHULA VISTA COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT COMMUNITY DIiVF.I.OPMENT COMMUNITY DEVELOPMENT WARRANT REGISTER # 37 3/11/2008 Description SAFETY Y VESTS AND COVERS PROFESSIONAL CONSULTING SRVCS ICS FOR RESPONSE. PERSONNEL ASCAP MEMBERSHIP PHONE XXX-0757 11/1-12/6/07 FYO6-07. MPR EXTRACT CAT LOADER EOUIPT LEASE PM'I'#8 MOP #64096 SAFETY BOOTS CEILING TILES, FISSI JRED CPRC CONFERENCE/NACOLE 20 SANDISK CRUZER MICRO SALES 'FAX INVOICE PD.DATA CONNECTION 1/21-2/20/08 ANIMAL SHELTER COSTS - JAN 2008 REIMB CI)C X NUTRITION JUL-DECO7 REIM13 CDC FOR NUTRITION JAN'08 SALARIES/BENEFIT REIMB Jlll,-UI.C'07 SALARIES/BENEFITS REIMB FEI3'08 SALARIES/BENEFITS REIMB JAN'08 chk no 219651 219652 219653 219654 219655 219656 219657 219658 219659 219660 219661 219662 219663 219664 219665 219666 219667 . 219668 219669 1/5 chk date amoun 3/11/08 2,903.96 3/11/08 2,700.00 3/11/08 8,010.00 3/11/08 587.00 3/11/08 1,411.51 3/11/08 125.00 3/11/08 3,077.02 3/11/08 588.30 3/11/08 307.37 3111/O8 306.88 3/11/08 306.40 3/11/08 26.81 3/11/08 411.32 3/11/08 8,347.11 3/11/08 399,460.57 3/11/08 65,008.91 3/11/08 32,761.99 3/11/08 4,674.73 3/11/08 4,620.53 WARRANT REGISTER !i 37 3/11/2008 Pavel Description CONSTRUCTION EI.F.CTRONICS INC. SVC FOR ALARM ACCESS - MAR 2008 CORPORATE EXPRESS MOP 45704 OFFICE SUPPLIES COUNTY OF SAN DIEGO PARKING CITATION REVENUE DALEY & HEFT LLP CLAIM/SWANAGEN V. YVETTE V DAI,EY & HEFT LLP CLAIM/SCHOOL DISTRICT V. CITY DIXIELINE LUMBER CO. MOT' 445707 DRILL & BITS EMCO INDUSTRIES, INC. CLEANER, DISINFECTANT ESIRAI)A HINOJOSA & COMPANY INC FINANCIAL ADVISORY SERVICES FLEETPRIDE CONTROL MODUI.F. FLINT TRADING, INC. PAVEMENT MARKINGS GRAINGER MOP 445707 PARTICLEBOARD GREEN MECHANICAL. CONTRACTORS RIiMOVE/INSTALL 4 WARIiISOUSES I IdL COREN & CONE PROFESSIONAL SERVICES HONEYWELL INC. CONTRACT MAINTENANCE SVC HUNTING SHACK, INC. 40 CALIBER, 180 GRAIN IKON OFFICE SOLUTIONS COPIER MAINTENANCE & SUPPLIES IRON MOI INTAIN RECORDS RECORD STORAGE 1C TOWING MOP 468862 TOWING LASER SAVER INC MOP 445725 PRINTER CARTRIDGES LIEBERT CASSIDY WHITMORE IE(IAL SERVICES SEP'07 2/5 chk no chk date amount 219670 3/11/08 843.55 219671 3/11/08 1,628.86 219672 3/11/08 4,199.00 219673 3/11/08 1,512.50 219674 3/11/08 730.64 3/11/08 219675 826.16 219676 3/11/08 102.74 219677 3/11/08 25,000.00 219678 3/11/08 145.54 219679 3/11/08 928.89 219680 3/11/08 252.91 219681 3/11/08 6,250.00 219682 3/11/08 2,400.00 219683 3/11/08 9,900.02 219684 3/11/08 6,884.20 219685 3/11/08 4,838.14 219686 3/11/08 105.00 219687 3/11/08 50.00 219688 3/11/08 245.34 219689 3/11/08 5,700.00 Payee WARRANT REGISTER # 37 Description 3/11/2008 I.IIiRF,RT CASSIDY WHITMORE LEGAL SERVICES JAN'08 LOPEZ TRANSLATION SVC ON 3/4/08 MA1N'ITX, INC. JANITORIAL S(1I'P1.IES MARTINEZ VOIDED CITATION #NC380103031 MORE DIRIi(,T INTEL DUAL CORE XEON NAPA AUTO PARTS MOP #45735 TANK NATIONAL CHEMSEARCH SOLENOID VALVE. 3/4", BRASS PARKER & IRWIN WC CLAIM COSTS PRIMA CALIFORNIA CHAPTER MEMBERSHIPS & SUBSCRIPTIONS PUBLIC EMP RETIREMENT SYSTEM SERVICE PERIOD 02-08-4 REGIONAL COMMI INICATIONS SYSTEM RADIO COMMUNICATION - FEB 08 RON BAKER CIIEVROLET-GEO-ISIJZU MOP #45751 LATCH, CYLINDER SAN DIEGO COUNTY BAR ASSOC SEMINAR - CITY ATTORNEY SAN DIEGO TROLLEY INC FLAGGING SRVCS FOR GRAFFITI SANDAG SANDAG ANNUAL RETREAT SHRED -II' SHREDDING SERVICES SMART & FINAL, MOP 45756 SUBSISTENCE SOI JTI TERN CALIF TRUCK STOP MOP #45758 FUEL SOUTHWEST SIGNAL SERVICE, INC. TRAFFIC SIGNAL/STREET LIGHTING 3/5 chk no chk date amount 219690 3/11/08 1,300.00 219691 3/11/08 200.00 219692 3/11/08 760.10 219693 3/11/08 55.00 219694 3/11/08 316.46 219695 3/11/08 250.86 219696 3/11/08 371.46 219697 3/11/08 108.00 219698 3/11/08 55.00 219699 3/11/08 241,254.97 3/11/08 219700 9,052.03 219701 3/11/08 394.78 219702 3/11/08 80.00 219703 3/11/08 .23.38 219704 3/11/08 180.00 219705 3/11/08 207.00 219706 3/11/08 126.75 219707 3/11/08 57.60 219708 3/11/08 38,078.98 Pavee S WE:E 1'WATER AUTHORITY TOOL DEPOT TOPIiCO PRODUCTS 1J.S I3ANK CORPORATE PAYMENT SYS UNITED PARCEL SERVICE US STERLING CAPITAL CORP VAI .I.I:Y INDUSTRIAL SPECIALTIES VERIZON WIRELESS WEST COAST SAFETY SUPPLY, INC. Workers compensation checks WARRANT REGISTER # 37 3/11/2008 nescriotion RETIREMENT DINNER - CMO BRUSH ASSEMBLY MOP #63849 FITTINGS, GASKETS CREDIT CARD EXPENSES - PURCI IASIN(i UPS SIIIPMRNF 'TRADE. SETTLING 02/02/08-02/08/08 MOP #46453 DRINKING FOUNTAIN CELL PHONES 01/22- 2/21/08 FLEXICROME SECTION ROD chk no 219709 219710 219711 219712 219713 219714 219715 219716 219717 'Total 14587 14588 14589 14590 14591 14592 14593 14594 14595 14596 14597 14598 14599 14600 14601 chk date 3/11/08 3/11/08 3/11/08 3/11/08 3/11/08 3/11/08 3/11/08 3/11/08 3/11/08 3/5/08 3/5/08 3/5/08 3/5/08 3/5/08 3/5/08 3/5/08 3/5/08 3/5/08 3/5/08 3/5/08 3i6/08 3/6/08 3/6/08 3/6/08 4/5 amount 12.00 37.90 124.51 1,191.04 28.61 198.27 1,191.52 4,806.06 465.27 $ 909,136.45 177.12 48.39 280.00 440.00 259.29 171.79 193.25 32.13 177.00 1,418.98 61.95 784.54 290.72 134.09 66.58 WARRANT REGISTER H 37 I am Description PAYROLL Pay period Start Date 3/11/2008 5/5 cbk no chk date amount 14602 3/7/08 4R.39 14603 3/7/08 274.27 14604 3/7/OK 100.74 14605 3/7/08 19.09 14606 3/7/08 125.68 14607 3/7/08 68.62 14608 3/7/08 57.45 Total S 5,230.07 Sub -Total S 914,366.52 End Date Check Date 5 2/12/2008 2/25/2008 3/5/2008 S 898,120.62 Grand Total S 1,812,487.14 Warrant Register # 37 3111/2008 001 GENERAL FUND 1,468,755.00 104 LIBRARY FUND 28,186.92 105 PARKS MAINTENANCE FUND 21,878.42 109 GAS TAXES FUND 6,275.17 115 PARK & REC CAPITAL OUTLAY FUND 307.70 125 SEWER SERVICE FUND 20,122.24 130 EMT-D REVOLVING FUND 3,671.62 154 STATE PUBLIC LIBRARY FUND 3,786.75 158 SWIMMING POOL REVOLVING FUND 678.98 171 LIBRARY SCHOOL DISTRICT CNTRCT 687.48 172 TRASH RATE STABILIZATION FUND 2,232.30 173 NATIONAL SCHOOL DIST CONTRACT 3,026.13 174 SWEETWATER SCHOOL DIST CONTRAC 2,353.12 191 STOP PROJECT 855.23 212 PERSONNEL COMPENSATION FUND 4,094.99 230 ABANDONED VEHICLE ABATEMENT GRANT 2,944.63 246 WINGS GRANT 27,347.66 254 LEAD -BASED PAINT HAZARD REDUCTION GRANT 3,334.83 282 REIMBURSABLE GRANTS CITYWIDE 7,869.61 290 POLICE DEPT GRANTS 3,896.22 294 HUD HEALTHY HOMES GRANT 1,548.51 301 GRANT-C. D. B. G. 5,269.46 302 CDC PAYMENTS 38,736.54 307 PROPOSITION A" FUND 5,878.65 320 LIBRARY GRANTS 6,031.49 626 FACILITIES MAINT FUND 36,273.04 627 LIABILITY INS. FUND 11,277.91 628 GENERAL SERVICES FUND 12,171.97 629 INFORMATION SYSTEMS MAINTENANC 14,189.82 630 OFFICE EQUIPMENT DEPRECIATION 597.40 631 TELECOMMUNICATIONS REVOLVING 9,334.49 632 GENERAL ACCOUNTING SERVICES 46,818.96 643 MOTOR VEHICLE SVC FUND 12,053.90 Total 1,812,487.14 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF 7'IIE DEMANDS LISTED ABOVE AND TO TIIE AVAILABILITY OF FUNDS FOR THF. PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS ANT) DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. FIN NCE DIRECTOR CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN LUIS NATIVIDAD, MEMBER FIDELES UNGAB, MEMBER FRANK PARRA, MEMBER ROSALIE ZARATE, MEMBER I HEREBY CERTIFY THAT 'THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AIJ'I'HORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE. 15T'Il OF APRIL 2008. AYES NAYS ABSENT City of National City, California COUNCIL AGENDA STATEMENT iEETING DATE April 15, 2008 AGENDA ITEM NO. 6 /ITEM TITLE Warrant Register # 38 tor the period of 03/12/08 through 03/1t3Nt5 in the Amount of $532,470.47 PREPARED BY D. Gallegos Finance DEPARTMENT Finance EXT. Jeanette Ladrido EXPLANATION 619-336-4331 Per Government Section Code 37208, attached are the warrants issued for the period of 03/12/08 through 03/18/08. The Finance Department has implemented a policy to provide explanation of all warrants Above $50,000.00 Vendor Check# Amount Explanation Health Net 219830 67,173.48 Emp. Health Ins. For Mar '08 Kaiser Foundation 219840 132,469.85 Emp. Health Ins. For Mar '08 CEnvironmental Review N/A MIS Approval Financial Statement Not applicable. STAFF RECOMMENDATION Ratification of warrants in the amount of $ 532,470.47 BOARD / COMMISSION RECOMMENDATION 1. Warrant Reter #38 Approved By: Finance D rector Account No. ATTACHMENTS ( Listed Below) Resolution No. L A•200 (Rev. 7/03) WARRANT REGISTER # 38 3/18/20(18 Payee I-IENDRICKS MD TO REPI..ACI. STALE 1)1'I) WORKER'S COMP CKS HENDRICKS MD TO REPLACE STALE DTD WORKER'S COMP CKS HENDRICKS MD TO REPI.AC1. STAI.E 1)'1'1) WORKI•:R'S COMP (:KS HENDRICKS MD TO REPI.ACE STALE DTD WORKER'S COMP CKS HENDRICKS MD TO REPLACE STAI,I IYI'D WORKER'S COMP CKS CAI,BO 1'OSTD►SASTER SAFELY=IR AINING AMAZON.COM INSTRUCTIONAL MATERIALS/LIBRARY ARMOUR TRAVEL/EXP AMERICORPS CNCS AT & T MOBILITY WOW CELL PHONE BAKER & TAYLOR GIVEAWAY BOOKS BIIINDER TRAVEL (AMERICORPS ISTA,YRS) BRODART WOW GRAN!' CFI Y OF NAIIONAI. CITY OUT OP STATE. TAXES CORPORATE EXPRESS MAT & S(JPI' (LIT SERVCS,YR5) DEMCO INC. BOOK 1'R000ESING MATERIALS EMPIZO TRAVEL (AMERICORPS, CNCS,YRS) FRAZZLE DAZZLE 'N' CO. EXPERT SERVICE (LIT. SERVICS, Y5) GOI,DSBOROUGH TRAVEL (AMERICORPS LSTA,YR5) GOLNIK TRAVEL/CPR AMERICORPS,CNCS chk no Description 1/10 chk date amount 219718 3/17/08 1,140.18 219719 3/17/08 543.99 219720 3/17/08 625.16 219721 3/17/08 59.29 219722 3/17/08 1,716.51 219723 3/18/08 165.00 219724 3/18/08 334.81 219725 3/18/08 94.39 219726 3/18/08 100.32 219727 3/18/08 1,034.65 219728 3/18/08 18.69 219729 3/18/08 29.19 219730 3/18/08 54.52 219731 3/18/08 602.22 219732 3/18/08 43.39 219733 3/18/08 137.99 219734 3/18/08 205.00 219735 3/18/08 15.80 219736 3/18/08 121.91 Payee HYNES WARRANT REGISTER k 38 3/18/2008 Description TRAM L/IiXP (AMERICORPS CNCS JARVIS TRAVEL (AMERICORPS 1,STA.YR5' I,ITERACYWORKS STATE LIB. (AMER.CORP,CNCS YR5) LOZIER TRAVEL (AMERICORPS CNCS,Y R5) LUSARRETA TRAVEL (AMERICORPS, LSTA YR-5) MADISON-BELL TRAVEL (AMERICORPS LSTA,YR5) MARSHAI.I, TRAVEL (AMERICORPS. LSTA,YR5) MCCULLOUGH TRAVEL (AMERICORPS LSTA,YR5) MISSISSIPPI IND FOR TILE BLIND MATERIALS FOR AMERICORPS MONROVIA PUBLIC LIBRARY LITERACY SERVICES - JAN 2008 MOORE. TRAVEL (LI'I ERACY SERVICES, YR5) O'HARA 'CRAVE'. (LITERACY SERVICES,YR5) ORIENTAL TRADING, CO., INC. CRAFT MATERIALS FOR WOW MOBILE ORIENTAL TRADING, CO., INC. MATERIALS/SUPPLIES - LIBRARY PAULISSEN TRAVEL (AMERICORPS LSTA,YR5) QUINTAL TRAVEL (AMERICORPS. LSTA,YR51 RIOS MATERIALS & SUPPLIES (LIT. SERVICES YR51 SINAVSKY TRAVEL (AMERICORPS LSTA,YR5) SMART & FINAL MAT & SUPPLIES LITERACY SVC YR5 2/10 chk no chk date amount 219737 3/18/08 52.37 219738 3/18/08 20.00 219739 3/18/08 45,000.00 219740 3/18/08 62.79 219741 3/18/08 48.99 219742 3/18/08 55.73 219743 3/18/08 170.09 219744 3/18/08 60.10 219745 3/18/08 525.00 219746 3/18/08 1.000.00 219747 3/18/08 60.00 219748 3/18/08 196.90 219749 3/18/08 388.80 219750 3/18/08 110.98 219751 3/18/08 61.91 219752 3/18/08 114.84 219753 3/18/08 10.85 219754 3/18/08 62.11 219755 3/18/08 117.50 Payee SPRINT WARRANT REGISTER # 38 3/18/2008 Description VIDEO CONFER I iNCI NG STALIONS TRAVEL (AMERICORPS LSTA,YRS) S'I'RA'I'EGIC RIiSO11RCE COMPANY AMERICORPS HEALTHCARE 'lIGI1, TAMARIE TRAVF,I, (LITERACY SERVICES,YR5) TWAMLEY TRAVEL (AMERICORPS, LSTA,YR5) U.S. POSTMASTER SEC OF S 1 AT'E POSTAGE STATE VOGEL TRAVEL (AMERICORPS LSTA.YR5) WANG TRAVEL (AMERICORPS, LSTA,YRS) WASHINGTON 1'RAVEI, (AMERICORPS CNCS, YR5) WIDMAR TRAVE?I. (AMERICORPS I,STA,YRS) WILDER I RAVEI./EXI' SVC AMERICORPS CNCS WILLIAMS TRAVEi. (AMERICORPS I,STA,YRS) WRIGHT TRAVEL (AMERICORPS, I.STA,YRS) WRIGHT TRAVEL (AMERICORPS, 1,S"I'A, YR5) XEROX CORPORATION BASE CHARGES AND OVERAGES YANG TRAVEL (AMERICORPS, LSTA,YR51 BRODART ADl1Ll' & CI III,DRLNS BOOKS CALIFA GROUP 2008 DA I ABASE RENEWAI, CA1.'1'AC CALTAC MEMBERSHIP 3/10 chk no chk dole mount 219756 3/18/08 57.32 219757 3/18/08 10.10 219758 3/18/08 4,797.00 219759 3/18/08 332.74 219760 3/18/08 11.64 219761 3/18/08 500.00 219762 3/18/08 70.90 219763 3/18/08 39.39 219764 3/18/08 26.63 219765 3/18/08 68.68 219766 3/18/08 96.46 219767 3/18/08 129.79 219768 3/18/08 71.24 219769 3/I8/08 88.70 219770 3/18/08 434.74 219771 3/18/08 242.91 219772 3/18/08 846.96 219773 3/18/08 3,275.00 219774 3/18/08 115.00 Payee CHILDREN'S PLUS INC. WARRANT REGISTER # 38 3/18/2008 Description BOOKS FOR READING - LIBRARY CITY OF NATIONAL. CITY OUT OF STATE SALES TAX EBSCO PRINT SUBSCRIPTION RENEWAL IIARPERCOLLINS PUBLISHERS BOOKS FOR READING - LIBRARY JI1NIOR LIBRARY GUILD CIIILDREN'S BOOKS - LIBRARY LEXICON MARKETING CORPORATION INGLES SIN BARRERAS AUDIO BOOKS MIDWESI' TAPE DVDNIDEOS/PROCESSING SUPPLIES NATIONAL GEOGRAPHIC SOCIETY ADULT NON-FICTION BOOKS NOLO PRESS -OCCIDENTAL REFERENCE BOOK RANDOM HOUSE, INC. BOOKS ON TAPE RECORDED BOOKS, LLC AUDIO BOOKS ROSEN PUBLISHING GROUP BOOKS FOR READING SCHOI,ASTIC LIBRARY PIIBUSIIING GROILER ON-LINE THE BOOKSOURCE BOOKS FOR READING THE SHOPPER, INC. PROCESSING SUPPLIES FOR DVD'S THOMSON GALE REFERENCE BOOKS U.S. POSTMASTER POSTAGE FOR OVERDUE NOTICES ACE UNIFORMS & ACCESSORIES,INC I.T BLITF. SHIRT AMAYA REPLACEMENT FOR WARRANT#35512 4/10 chk no chk date amount 219775 3/18/08 532.60 219776 3/18/08 337.22 219777 3/1 WM 12,650.(8) 2I9778 3/18/08 354.84 219779 3/18/08 3,185.00 219780 3/18/08 1,856.14 219781 3/18/08 2,337.67 219782 3/18/08 15.90 219783 3/18/08 23.53 219784 3/18/08 419.44 219785 3/18/08 552.40 219786 3/18/08 79.06 219787 3/18/08 155.48 219788 3/18/08 170.36 219789 3/18/08 665.05 219790 3/18/08 523.86 219791 3/18/08 369.(81 219792 3/18/08 597.88 219793 3/18/08 1,816.46 Payee WARRANT REGISTER # 38 Description 3/18/2008 AMERICAN LUNG ASSOC OF CA REIMB FOR AUGUST 2007 AMERICAN LUNG ASSOC OF CA REIMB FOR JANUARY 2008 ARCO GASI'RO PLUS FUEL FOR CITY FLEET AT&T/MCI PHONE C60 XXX-7549 JAN 08 BANK OF AMERICA CRIiI)IT' CARD EXP l: A P F FIR E/I;1'D MAR 2008 CACEO CACEO 2008 MEMBERSHIP CALIFORNIA COMMERCIM, SECURITY MOP 445754 KEYS CALIFORNIA ELECTRIC SIJP1'I,Y MOP #45698 BULB REPLACEMENT ('Al.IFORNIA LAW ENFORCEMENT PD/LTD MAR 2008 CARDIAC SCIENCE CORP. AED BATEERY CHI CA ADM MANDAMUS 2008 CHOICEPOIN'I' AUTO TRACK DATABASE- FEB 08 CITY OF CARI.SBAD RADAR/I.IDAR OPERATORS CITY OF SAN DIEGO FIELD INTERVIEW FORMS CORPORATE EXPRESS MOP 45704 OFFICE SUPPLIES COI INI'Y OF SAN DIEGO COUNTY'S SHARE COST OF PC ::SMFO SAN DIEGO CHAPTER CA SOCIETY OF MIINICIPAL FINANCE CSMF() SAN DIEGO CHAPTER CA SOCIETY OF Ml1NI('IPAL FINANCE 5/10 chk no chk date amount 219794 3/18/08 8,356.03 219795 3/18/08 6,607.79 219796 3/18/08 26,564.58 219797 3/18/08 5,755.57 219798 3/18/08 676.72 219799 3/18/08 640.00 219800 3/18/08 150.00 219801 3/18/08 13.10 219802 3/18/08 559.15 219803 3/18/08 1.755.00 219804 3/18/08 597.00 219805 3/18/08 117.23 219806 3/18/08 100.00 219807 3/18/08 105.00 219808 3/18/08 177.74 219809 3/18/08 522.82 219810 3/18/08 4,941.50 219811 3/18/08 60.00 219812 3/18/08 30.00 Payee 1)A I ,E,Y & HEFT LLP WARRANT REGISTER # 38 3/18/2008 Description ('1.AIM/SWAN.AGEN V. VOGEI, DEAN'S WEST COAST RADIATOR RADIATOR DELTA DEN'I'AI. DENTAL, INS MARCH 2008 DELTACARE (PMI) DENTAL INS PMI MARCH 2008 DIXIELINE LUMBER CO. MARKING PAINT SPEC 07-3 DURRA INK MOP 46766 BUSINESS CARDS ENTERPRISE GROUP COPY PAPER, RECYCLED, WHITE ESCORCIA REFUND/DEMOLITION PERMIT EXPERIAN CREDIT CIIECKS FOR NEW PD EMP FEDEX OVERNIGIIT FEDEX - FINANCE I)IiP FENI'(.)N MTGS TRAINING COURT FIRE ETC NEW GENERATION FIRE SHE.I.TERS FI,FIC SERVICES, INC KIT SPARES FLEE; I'PRIDE PISTON ASSEMBLY ION -ION KENNELS KENNEL FEES FOR POLICE K9'S G & A AUTO AIR CONDITIONING THERMOSTATS GALLS, INC. HAND-HELD PULSE OXIMETER IIEALTH NET HEALTH INS H0067A MAR 2008 HEALTH NET HEALTH INS MAR 2008 57135] 6/10 chk no chk dale amount 219813 3/18/08 829.06 219814 3/18/08 50.03 219815 3/18/08 14,925.58 219816 3/18/08 3,432.33 219817 3/18/08 371.53 219818 3/18/08 72.73 219819 3/18/08 2,521.35 219820 3/18/08 95.50 219821 3/18/08 38.85 2I9822 3/18/08 129.52 219823 3/18/08 39.90 219824 3/18/08 2,472.44 219825 3/18/08 508.13 219826 3/18/08 59.93 219827 3/18/08 75.00 219828 3/18/08 82.97 219829 3/18/08 580.98 219830 3/18/08 67,173.48 219831 3/18/08 1,028.91 Payee HEALTI I NET WARRANT REGISTER # 38 3/18/2008 DSscrintion HEALTH-F11L1. NETWORK 57135A I IFACTI I NET 11E:AI; D I-RF:. INS H0007F MAR 2008 IIEAI:II! NET HEAT: TI I RETIREES 57135E INS HINDERLII'ER DE LLAMAS & ASSOC SERVICES SALES TAX 1st- OTR IIOMF. DEPOT CARISSA NATAL PLUM I IONEYWELL INC. MECHANICAL. MAINTENANCE' / APRIL - DUNE 2008 HUNTER'S NURSERY INC. MOP #45719 I►ORTICULTURE INFRAS•IRIJ(:'I11RE ENGINEERING ENGINEERING PI.ANNING SVCS KAISER FOUNDATION HEAI:IH PLANS KAISER INS ACTIVE MAR 2008 KAISER FOUNDATION IIEALTH PLANS KAISER RET INS MAR 2008 KNOX ATTORNEY SERVICE CLAIM/BALLARDO V. CITY OF NC LASER SAVER INC MOP 45725 TONERS COMP LEXIS-NEXIS ONLINE CHARGES FOR FEB 2008 LINCOLN EQUIPMENT INC. LAM( ITE DPD # I-R TABLETS MAINTEX, INC. DISINFECTANT, LIQ1111) MAKE ME A PRO SPORT CONTRACT CLASSES MASON'S SAW & LAWNMOWER SRVC MOP #45729 MISC III.Al)ES MATII IEW BENDER & CO INC MUN CODE FEB'08 SIJI'I'LEMENT#20 MF.DTRONIC EMERGENCY RESPONSE I'1?CI INICAL SERVICE S111'PORT 7/10 chk no chk date amount 219832 3/18/08 13,469.98 219833 3/18/08 2,830.81 219834 3/18/08 613.60 219835 3/18/08 3,759.71 219836 3/18/08 130.41 219837 3/18/08 30,745.00 219838 3/18/08 64.71 219839 3/18/08 12,537.48 219840 3/18/08 132,469.85 219841 3/18/08 5,067.33 219842 3/18/08 114.50 219843 3/18/08 331.36 219844 3/18/08 378.40 219845 3/18/08 113.70 219846 3/18/08 990.89 219847 3/18/08 504.00 219848 3/18/08 341.78 219849 3/18/08 108.97 219850 3/18/08 1,915.00 WARRANT REGISTER # 38 3/18/2008 tun. Description MICHAL PIASI?CKI CONSULTING CRYSTAL REPOIITS 1.IPDAIES MX LOGIC, INC MAII/WEB FILTER SVC MAR '08 NAPA AUTO PARTS MOP #45735 WORKLITE NATIONAL CITY ROTARY CLUB ROTARY CLUB DUES 8/10 rhk no chk date amount 219851 3/18/08 1,710.00 219852 3/18/08 441.00 219853 3/18/08 473.30 219854 3/18/08 10.00 OATES REF11ND/CANCELLED EVENT ARNOLD OCANA CSMFO ACCOUNTING TRAINING OFFICE PAVILION PANEL PARTITITONS FOR DESING ROOM / ENG ORKIN PEST CONTROL PEST MAINTENANCE FOR CITY BLDG PARTNERS I)A'I'A SYSTEMS MNE-SOLBASE-ANNUAL MAINTANCE PMW ASSOCIATES REGISTRATION/LAW ENFORCMT POWERST'RIDE BATTERY CO INC MOP t,'67839 BATI'I:RIES PRUDENTIAL OVERALL SUPPLY MOP #45742 I INIFORLMS - PARKS ROE TRAVEL EXP/TRAINING TRIP S.D. COUNTY SHERIFFS DF.P'I'. USE OF SHERIFF'S RANGE FOR SWAT SAFE; I'Y KLEEN SOLID PAINT CI IIPS DISPOSAL, SAN DIEGO MIRAMAR COLLEGE TUITION/BASIC POLICE ACADEMY SAN DIEGO MIRAMAR COLLEGE TUITION/ADVANCED OFFICERS SAN DIEGO UNION TRIBUNE PUBLIC IIEARING NOTICES I'I.ANNING SASI CHARGES FLEX SPENDING 219855 3/18/08 100.00 219856 3/18/08 58.18 219857 3/18/08 534.00 219858 3/18/08 40.00 219859 3/18/08 4,488.2.4 219860 3/18/08 406.00 219861 3/18/08 262.67 219862 3/18/08 602.36 219863 3/18/08 212.20 219864 3/18/08 200.00 219865 3/18/08 278.51 219866 3/18/08 390.00 219867 3/18/08 60.00 219868 3/18/08 457.60 219869 3/18/08 168.00 WARRANT REGISTER # 38 3/18/2008 Payee Description SDG&E STREET DIVISION SEWARD SUBSISTENCE/LAW ENFORCEMENT SHORE TOTAL OFFICE SERIES MESH CHAIRS/COUNCIL SHORE TOTAL OFFICE ROTARY CHAIR/COUNCIL SIIRF:D PORCH MONTHLY SIIREDI)IN(1 SKS INC. 11111.K OII. SMART & FINAL MOP 45756 K-9 CARE SOLANA CENTER RECYCLED PROMOTIONAL ITEMS SOUTH BAY WINDOW & GLASS LENS SOUTH BAY WINIX)W & GLASS CO GLASS 17 15/16" DIAMETER SPARKLE:I'IS WATER 5 (;Al. WA1'LR HOTIT.ES STAR I'ECI I COMM HERS MOP 61744 COMPUTER SUPPLIES STRATACOM # 10 WINIX)W ENVELOPES SWEETWATER A(J'IHORITY • STREET DIVISION THE LIGHTHOUSE, INC. MOI'#45726 ELECIRICAI. MAIERIAI.S THE REGIONAL TRAINING CENTER TUITION/ID IEFT INVESTIGATION THE REGIONAL TRAINING CENTER TUITION/ID THEFT INVESTIGATIONS TURF STAR BLADES U.S BANK CORPORATF. PAYMENT SYS CREDIT CARD EXP - MIS 9/10 chk no chk date Amount 219870 3/18/08 52,296.15 219871 3/18/08 453.69 219872 3/18/08 601.25 219873 3/18/08 267.01 219874 3/18/08 72.95 219875 3/18/08 1,948.57 219876 3/18/08 56.16 219877 3/18/08 1,383.75 219878 3/18/08 36.98 219879 3/18/08 49.98 219880 3/18/08 94.60 219881 3/18/08 784.66 219882 3/18/08 2,385.67 219883 3/18/08 2,374.91 219884 3/18/08 173.11 219885 3/18/08 750.00 219886 3/18/08 250.00 219887 3/18/08 186.16 219888 3/18/08 64.99 WARRANT REGISTER ti 38 3/18/2008 Payee Description UNDERGROUND SERV ALERT UNDERGROUND SVC ALERT CIIGS UNION SECURITY INSURANCE CO. Vi 1. FEBRUARY 2008 UNION TRIBUNE PUBLISHING CO AD FOR LEGAL NOTICES -CITY CLERK IJNIIED PARCEL SERVICE UPS SHIPMENT WRG FIRE TRAINING SIMULATION SMOKE ELIIID Workers compensation checks 10/10 chk no chk date amount 219889 3/18/08 210.00 219890 3/18/08 2,1(1(1.14 219891 3/18/08 2,348.80 219892 3/18/08 19.26 219893 3/18/08 581.25 Total Accounts payable Checks $ 532,406.09 14609 3/11/08 42.35 14610 3/11/08 7.43 14611 3/11/08 14.60 Total Workers Compensation Checks $ 64.38 Grand Total 532,470.47 Certification IN ACCORDANCE WI'I'II SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO 1'11E ACCURACY OF THE DEMANDS LISTED ABOVF, AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT" nII ABOVE CLAIMS AND DEMANDS IIAVE BEEN AUDITED AS REQUIRED BY LAW. FI NCE DIRECTOR CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN I..UIS NATIVIDAD, MEMBER FIDET..ES UNGAB, MEMBER FRANK PARRA, MEMBER ROSALIE ZARATE, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 15TH OF APRIL 2008. AYES NAYS ABSENT CITY OF NATIONAL CITY, CALIFORNIA CITY COUNCIL AGENDA STATEMENT MEETING DATE April 15, 2008 AGENDA ITEM NO. 7 / ITEM TITLE Continued Public Hearing and Proposed Finding of No Significant Environmental Effect for an Amendment to the Downtown Specific Plan to Exclude Accessory Parking Floor Area from the Calculation of Floor Area Ratio and to Reduce the Standard Parking Stall Width (Applicant: City initiated) (Case File No.: 2007-26 SP, IS). PREPARED BY Raymond Pe 336-4421 DEPARTMENT Planning EXPLANATION This item was continued from the City Council meeting of April 1, 2008. Council directed staff to prepare a residential/commercial alternative for consideration with regard to parking stall widths; report on the standard stall widths for the Horton Plaza parking structure; and arrange for temporary striping in the City Hall parking lot to demonstrate the proposed reduced stall dimensions. The attached background report describes staffs findings. ENVIRONMENTAL REVIEW An Addendum to the Downtown Specific Plan Program Environmental Impact Report has been prepared pursuant to the California Environmental Quality Act (CEQA). FINANCIAL STATEMENT Not applicable. Account No. STAFF RECOMMENDATION Staff recommends approval of Specific Plan Amendment (2007-26 SP) to: 1. Exclude accessory parking floor area from the calculation of floor area ratio, andCJ 2. Reduce the standard parking stall width. BOARD / COMMISSION RECOMMENDATION the Planning Commission recommends: 1. Approval of a specific plan amendment to exclude accessory parking floor area from the calculation of floor area ratio (Vote: Ayes- DeLaPaz. Reynolds, Flores, Pruitt, Baca, Alvarado); and 2. Denial of a specific plan amendment to reduce the standard parking stall width (Vote: Ayes- DeLaPaz, Reynolds, Flores. Baca. Alvarado. Nays- Pruitt.). ATTACHMENTS I. Background Report 2. Council A200 dated April 1, 2008 with all noted attachments Resolution No A-200 (9/80) BACKGROUND REPORT RESIDENTIAIJCOMMERCIAi.. ALTERNATIVE. PARKING STALL WIDTH The proposed amendment would reduce the required standard parking stall width by 1-foul. A standard stall is 9-feet wide and 18-feet deep. An alternative to the proposed amendment would be to differentiate between residential and commercial parking stalls by reducing the requited stall width for residential uses only. The Institute of Transportation Engineers (i'FE) recommends a minimum stall width of 8-feet for long-term parking and a minimum width of 8-feet, 4-inches for short-term parking. Most of the parking that would be developed in the downtown would serve residential land uses, and would be considered long-term parking. The general public would not use these residential parking spaces. Parking that is developed to serve retail commercial uses with higher turnover rates would be considered short-term parking and would be available for use by the general public. The proposed amendment (which does not differentiate between residential and commercial uses) would add the following language to the Downtown Specific Plan: The minimum width of a standard size car stall shall be reduced by 1-foot for required parking within the Downtown Spec*. Plan. An alternative to the proposed amendment that recognizes the higher turnover rate and public use of commercial parking spaces would only allow reduced stall widths for residential uses: The minimum width of a standard size car stall shall be reduced by 1-foot for required parking for residential uses within the Downtown .Specific Plan. HORTON PLAZA PARKING STRUM IRE The dimensions of parking stalls in the Horton Plaza parking structure are 81/2 -feet wide and 15- feet deep. The City of San Diego Municipal Code requires a minimum stall width of 8-feet and a minimum stall depth of 18-feet. The National City Land Use Code requires a minimum stall width of 9-feet and a minimum depth of 18-feet for standard stalls; compact stalls are allowed with a minimum width of 8-feet and a minimum depth of 16-feet. The required dimensions may increase depending on whether walls or obstructions are adjacent to the stall. DEMONSTRATION STA l .1, As requested by Council, two temporary parking stalls with the proposed amendment dimensions of 8-feet wide by 18-feet deep were provided in front of the City Hall entrance for demonstration purposes, and Council members were encouraged to park in the narrower stalls prior to the continued public hearing. The temporary stalls were installed at a 90-degree angle to reflect the fact that most projects will likely use perpendicular parking to maximize layout efficiency. All approved projects under the Downtown Specific Plan have used perpendicular parking layouts. t CITY OF NATIONAL CITY, CALIFORNIA CITY COUNCIL AGENDA STATEMENT MEETING DATE April 1, 2008 AGENDA ITEM NO. (-ITEM TITLE Public Hearing and Proposed Finding of No Significant Environmental Effect for an Amendment to the Downtown Specific Plan to Exclude Accessory Parking Floor Area from the Calculation of Floor Area Ratio and to Reduce the Standard Parking Stall Width (Applicant: City initiated) (Case File No.: 2007-26 SP, lS). PREPARED BY Raymond Pe 336-4421 DEPARTMENT Planning EXPLANATION On September 18, 2007, Council initiated Specific Plan Amendment (2007-26 SP) by minute action. The amendment is intended to increase the feasibility of development in the Downtown Specific Plan area by excluding above ground parking from the calculation of floor area ratio (FAR) and by reducing the required standard parking stall width by one -foot. Excluding parking from the maximum allowed FAR would allow more building floor area to be devoted to permitted land uses, up to the maximum FAR. Reduced parking stall dimensions would increase design flexibility for parking layouts. On March 3, 2008, the Planning Commission voted (6-0) to recommend approval of the first part of the amendment to exclude parking from the calculation of FAR (Resolution No. 4-2008); however, the Commission voted (5-1) to recommend denial of the second part of the amendment to reduce the standard parking stall width (Resolution No. 5-2008). In recommending denial, members of the Planning Commission cited some of the problems that can result from narrower parking stalls, including the difficulty in parking maneuvers, less room to enter and exit vehicles, loss of usable spaces when vehicles park too close or encroach into adjacent spaces, and the resulting property damage between closely parked vehicles. The attached background report describes the proposed amendment in more detail. ENVIRONMENTAL REVIEW An Addendum to the Downtown Specific Plan Program Environmental impact Report has been prepared pursuant to the California Environmental Quality Act (C'EQA). FINANCIAL STATEMENT Not applicable. Account No. STAFF RECOMMENDATION Staff recommends approval of Specific Plan Amendment (2007-26 SP) to: 1. Exclude accessory parking floor area from the calculation of floor arca ratio, and 2. Reduce the standard parking stall width. BOARD / COMMISSION RECOMMENDATION The Planning Commission reconuncnds: 1. Approval of a specific plan amendment to exclude accessory parking floor area from the calculation of floor area ratio (Vote: Ayes- DeLaPaz, Reynolds, Flores, Pruitt, Baca, Alvarado); and 2. Denial of a specific plan amendment to reduce the standard parking stall width (Vote: Ayes- DeLaPaz, Reynolds, Flores, Baca, Alvarado. Nays- Pruitt.). ATTACHMENTS I. Background Report 2. Downtown Specific Plan Map 3. Proposed Amendment 4. Land Ilse Code Definitions 5. Land (Ise Code Parking !able A-200 (9180) Resolution No. G I'AR Calculation Example 7. EIR Addendum and initial Study (EIR available in Planning Department for reference) 8. Planning Commission Resolution No. 4-2008 9. Platuting Commission Resolution No. 5-2008 reio 2 BACKGROUND REPORT SITE CHARACTERISTICS The Downtown Specific Plan generally includes the blocks along National City Boulevard between Division Street and 16th Street, and the blocks between 7th Street and Plaza Boulevard from Interstate 5 to D Avenue (Attachment 2). The plan area is approximately 150 acres in size and is approximately one mile in length along National City Boulevard and one-half mile in length along Plaza Boulevard. Approximately 347 parcels are located within the boundaries of the plan. BACKGROUND The Downtown Specific Plan was adopted by the City Council in February of 2005. The plan establishes a desired vision for the future of downtown. This vision reflects a revitalized and more intensive urban core with the introduction of mixed uses emphasizing a significant residential component with the potential for several thousand dwelling units. The policies of the plan encourage and facilitate development activity to achieve the goals and objectives supporting the plan vision. Although the plan proposes significant public sector actions through policies and programs, e.g. the construction of community facilities and infrastructure improvements, a large part of the implementation of the plan is dependent on private sector participation through the land development process. The first development projects received land use entitlements (Consistency Review) in the fall of 2005, and most of the currently proposed projects were proposed or received entitlements in 2006. This initially intense entitlement activity has subsided due to economic and market forces that have had a slowing effect on real estate development and the construction industry. Currently, only one project that was approved under the specific plan is under construction. The Harbor View project located on D Avenue between 8th Street and 9th Street is a 75-unit condominium project with ground floor commercial space that is expected to be completed in April/May. Bay View Tower, formerly the Red Lion Inn, is a condominium conversion that is also expected to be completed in April/May. This project is located in the plan area, but was approved prior to the adoption of the Downtown Specific Plan. Most other developers have suspended or reduced their activities on their proposals and entitlements for downtown; some are attempting to move forward in the current development climate by redesigning or repositioning their original project proposals. During the Strategic Planning process conducted in 2007, the City Council reaffirmed its desire to . realize the vision of the Downtown Specific Plan. However, the pace of anticipated development activity that is essential to achieve this vision has been slow and unable to meet expectations most recently and may be unable to do so in the foreseeable near term. 3 Faced with greater development challenges, some project proponents have reevaluated the factors affecting the feasibility of their projects. Most of these are factors beyond the control or direct influence of the City, such as financing costs, construction costs (labor and materials), site and engineering constraints, and the cost of land. However, the City does have certain regulatory authority, which can either hinder or facilitate land development. Developers have approached the City with requests for regulatory relief in the form of relaxed development standards. The most common requests have been to exclude parking structures from the calculation of floor area ratio (FAR) and to reduce parking dimensions. In response to the issues and problems faced by the development community, the Community Development Commission requested the initiation of a specific plan amendment to the Downtown Specific Plan. On September 18, 2007, the City Council initiated the amendment by minute action. PROPOSED AMENDMENT Floor Area Ratio The proposed amendment (Attachment 3) would exclude accessory parking floor area, such as in parking structures, from the calculation of floor area ratio. Floor area ratio is the total (building) floor area on a lot divided by the lot area. The definitions of "floor area" and "floor area ratio" (Attachment 4) include aboveground floor space used for parking. The maximum floor area ratio in each development zone of the specific plan functions as a development standard that sets the maximum land use intensity based on allowable floor area and also establishes a potential building envelope in terms of building mass and bulk. Parking Dimensions This portion of the proposed amendment (also Attachment 3) would reduce the width of standard size car stalls by I -foot. A standard parking stall is 9-feet wide and 18-feet deep; compact stalls are 8-feet wide and 16-feet deep. There are variations in these dimensions and in aisle widths depending on the angle of parking, whether walls or obstructions are present, and other factors. Up to L0-percent of required residential stalls may be compact, and up to 25-percent of commercial and industrial stalls may be compact. Current parking dimension requirements are contained in the Land Use Code (Attachment 5) ANALYSIS Floor Area Ratio The specific plan allows relatively intense development in most development zones. Many development zones along National City Boulevard allow up to 6.0 FAR with no height limit. However, even with these allowed development intensities, developers have indicated that 4 development potential and feasibility have been limited because parking structures are included when calculating floor area ratio. Development can maximize floor area by providing parking below grade since underground parking is not included in floor area by definition. However, the construction of underground parking facilities is more expensive than constructing aboveground structures. Consequently, more intense development projects may be less feasible because of the higher costs of underground parking and/or because potential floor area is reduced by parking structures. In addition to construction costs, the rcmediation of underground contaminants has proved to be a major cost in the case of some projects with underground parking. High water tables in some areas of downtown have also affected project feasibility because of the costlier construction techniques needed to build below grade in these areas. Above ground parking would eliminate the additional costs associated with these situations. The proposed amendment would not increase land use intensity in any development zone. For example, in a development zone that allows 6.0 FAR, a 10,000 square foot lot could be developed with 60,000 gross square feet of non -parking floor area if all parking is provided underground. With the proposed amendment, the same development would still he limited to 60,000 gross square feet of non -parking floor arca, the difference being that parking could be provided above grade in addition to the 60,000 square feet of non -parking floor area. The amount of additional parking floor area that could occur above grade would depend on several factors and assumptions, including the land uses proposed, which generates the amount of required parking, and the efficiency and design of the parking structures (Attachment 6). The examples in Attachment 6 suggest that building size could increase more than 25-percent if parking floor area is excluded from the FAR calculation. The increase in building size may only result in one or two additional stories for a development with morc lot coverage, but could result in several additional floors for a development with less lot coverage. The potential increase in building mass and bulk should be weighed against the regulatory relief that could increase development feasibility and the earlier attainment of the specific plan's goals and objectives. Parking Dimensions The Downtown Specific Plan requires fewer parking spaces than the Land Use Code requires outside of the plan area. However, even with these reduced parking requirements, some developers have indicated that they have had difficulty in designing parking facilities that meet the required width of standard car spaces. Parking is typically proposed within parking structures. Unlike surface parking, parking structures have physical constraints or requirements that limit the possible configurations for parking layouts. Design solutions are also limited by lot size, even if most or all of a block is proposed for development —most blocks are only 250-feet square. 5 The proposed amendment would not reduce the required number of parking spaces for any land use, but would reduce the required dimensions for parking. Reduced dimensions could increase the possible design solutions for parking facilities, which could potentially increase the feasibility of development projects downtown. Several City departments have provided input on the proposed reduction of parking stall dimensions. Comments were mixed and primarily based on observation and experience with reduced standards in other communities. The comments are summarized below: 1. Reduced standards/requirements would alleviate a regulatory burden on developers and increase the potential and feasibility for development projects to be built. 2. Reduced standards/requirements would be appropriate for the downtown area, which is intended to be an intense, transit -oriented urban environment. Similar standards apply to other downtown urban areas such as downtown San Diego. 3. Reduced standards/requirements should not be an issue for owner- or tenant -occupied parking spaces since these would be operated and maintained by an HOA or other legal mechanism, and the general public would not be using these private parking spaces. 4. The buyer/tenant accepts the provided parking associated with their housing choice, i.e. development provides alternative choices to different market segments. 5. The parking regulations were amended two years ago; the adopted parking standards were determined to be adequate and appropriate for the City at that time. 6. The parking requirements in the Downtown Specific Plan are already substantially reduced compared to the requirements for the rest of the City. 7. Developers should exhaust all design solutions before requesting exemptions. 8. Granting an exemption may establish a precedent for subsequent requests. 9. Amending policy in response to specific development proposals would establish policy for all future potential projects. 10. Reduced parking stall dimensions could actually result in fewer usable parking spaces as drivers of large vehicles may tend to pass up spaces they perceive as being too tight, such as when a parked vehicle has encroached onto an adjacent space. 11. Increased potential for vehicle damage resulting from parking maneuvers and entering or exiting parked vehicles. The following are the results of a survey of parking dimension requirements of several cities in the area. The dimensions are the minimum required for perpendicular (90-degree angle) parking if located within a structure. The dimension requirements may increase depending on the angle of parking, width of aisles, whether walls or obstructions arc present, and other factors. Of the cities surveyed, standard stall widths vary from 8-feet to 9-feet, and stall depths vary from 18-feet to 19-feet. Three of the five cities (including National City) also allow for compact parking stalls. 6 City Standard Stall Compact Width Stall Width Depth Depth Chula Vista 9 19 8 15 El C jon 8.5 18.5 n/a n/a La Mesa 9 18 8 16 National City_ San Diego 9 18 8 16 8 18 n/a n/a If adopted, the amendment would reduce the required standard parking stall width from 9-feet to 8-feet within the specific plan area. The resulting parking stall dimensions (8-feet wide and 18- feet deep) would be equivalent to the minimum requirement adopted by thc City of San Diego. The City of San Diego parking standards apply city-wide and do not include provisions for compact stalls. The Institute of Transportation Engineers (IT'E) recommends a minimum stall width of 8-feet for long-term parking and a minimum width of 8-feet, 4-inches for short-term parking. Most of the parking that would be developed in the downtown would serve residential land uses, and would he considered long-term parking. Parking that is developed to serve retail commercial uses with higher turnover rates would be considered short-term parking. Planning Commission On March 3, 2008, the Planning Commission held a public hearing on the proposed amendment. The Commission unanimously concurred with staffs recommendation for the first part of the amendment to exclude accessory parking floor area from the calculation of floor area ratio. However, the Commission recommended denial of thc second part of the amendment to reduce the standard parking stall width on a vote of 5-1. Some of the Commissioners recommending denial cited concerns with the problems that can result from narrower parking stalls, including the difficulty in parking maneuvers, less room to enter and exit vehicles, loss of usable spaces when vehicles park too close or encroach into adjacent spaces, and the resulting property damage between closely parked vehicles. The Planning Commission recommendations for approval and denial are contained in the respective resolutions (Attachments 8 and 9). Environmental Review A Program Environmental impact Report (EIR) was certified for the Downtown Specific Plan. Based on the Initial Study prepared for the amendment, an Addendum to the EIR is recommended (Attachment 7). Attachment 2 DOWNTOWN SPECIFIC PLAN .0' ' p,senue GO'3°Cle ul` A Attachment 3 PROPOSED AMENDMENT Floor Area Ratio Amend 'Table 6 Development Zone Standards of Chapter IV Land Use Regulations & Development Standards of the Downtown Specific Plan by adding the following footnote: 'The calculation of Floor Area Ratio shall exclude floor area used for accessory_parking, including stalls, aisles, driveways, ramps, loading areas, access routes, and lobbies stairways elevators, utilities, storage areas, and related areas servingparking floor areas. Development Zone 1A 18 2 3 4 5A 5E3 6 7 8 9 10 11 12 13 14 15 Table 6 Development Zone Standards Dens ties Maximum Height1,2 DU/AC3 F.A.R. DWELLING UNITS PER ACRE FLOOR AREA RATIO 6:1 None 20-30 6:1 None 4:1 4:1 6:1 75' 75' 3:1 90' 4:1 6:1 6:1 36' 90' None 20-30 20-30 3:1 5:1 3:1 None 36' 90' 36' 4:1 5:1 50' 4:1 90' 75' 4:1 KIMBALL PARK 75' '36' Height limit for townhouses in all districts. Additional height, beyond the 36-toot limit. is not allowed fot an additional occupied floor, but con be approved tor stair houses, garden rooms, trelFs structures and similar. 2 Specific height knits are not applied to Development Zones IA, 18, 6 and 7, the ultimate height will be governed by Floor Area Ratio and the pragmatics of market capacity and the floor plate requirements of a chosen building use. ' limits on densities, as described in "dwelling units per acre" ,only apply to lownhou se Development Zones 5, 8, and 10. Otherwise, the intensity of development is governed by Floor Area Ratio and height. 9 Attachment 3 (continued) Parking Dimensions Amend Table 5 Parking Requirements of Chapter VI Urban Design Guidelines of the Downtown Specific Plan by adding the following footnote: ...The minimum width of a standard size car stall shall be reduced by 1-foot for required parking within the Downtown Specific Plan. RESIDENTIAL TABLE 5 PARKING REQUIREMENTS NUMBER OF BEDROOMS Studio One Bedroom Two Bedroom Three or More NON RESIDENTIAL MINIMUM REQUIRED OFF STREET PARKING SPACES PER DWELLING UNIT 1.2 1.4 MINIMUM REQUIRED OFF STREET PARKING SPACES PER 1,000 SQ. FT. GFA' 2.5" NOTES: 'InckKles Ciro, Flrxx Area plus below Crorlu fkxx Area and Excludes Fkxx Area Devoted to Pcnki�y the minimum po kiiig ratios apply 10 all non.lr,,iat71tloI uses and only ,X]tiry and drinking estabksrw, eons that do not hove a r:<x,Hnon parking area will, any other uses. There is no mirtim,um pecking requirement tor outdoor dining. 10 Attachment 4 LAND USE CODE DEFINITIONS 18.04.252 Floor area. "Floor area" means the sum of the gross areas of the several floors of a building or buildings, measured from the exterior faces of exterior walls.or from the centerlines of walls separating two buildings. In particular, "floor area" includes basement space, except as specifically excluded in this definition; elevator shafts or stairwells, at each floor, floor space in penthouses; attic space (whether or not a floor has been laid) providing structural headroom of eight feet or more; floor space in interior balconies or mezzanines; floor space in open or roofed terraces, exterior balconies, breezeways or porches, if more than fifty percent of the perimeter of such terrace, balcony, breezeway or porch is enclosed, and provided that a parapet not higher than three feet eight inches, or a railing not less than fifty percent open and not higher than four feet six inches, shall not constitute an enclosure; any other floor space used for dwelling purposes, no matter where located within a building, when not specifically excluded; floor space in accessory buildings, except for floor space used for accessory off-street parking; floor space used for permitted or required accessory off-street parking spaces located more than twenty-three feet above curb level; floor space used for permitted or required accessory off-street parking spaces located more than fifty percent above ground (subterranean and semi -subterranean parking areas); and arty other floor space not specifically excluded. however, the floor area of a building shall not include cellar space, except that cellar space used for retailing shall be included for the purpose of calculating requirements for accessory off-street parking spaces and accessory off- street loading berths; elevator or stair bulkheads, accessory water tanks, or cooling towers; uncovered steps; attic space, whether or not a floor actually has been laid, providing structural headroom of less than eight feet; floor space in open or roofed terraces, exterior balconies, breezeways, or porches, provided that not more than fifty percent of the perimeter of such terrace, balcony, breezeway, or porch is enclosed, and provided that a parapet not higher than three feet eight inches, or a railing not less than fifty percent open and not higher than four feet six inches, shall not constitute an enclosure; floor space used for permitted or required accessory off-street parking spaces located Less than fifty percent above curb level; floor space used for accessory off- street loading berths, up to two hundred percent of the amount required by the applicable zone regulation; and floor space used for mechanical equipment. (Ord. 1503 § 1 (part), 1976: NCLUC § 950-7 (part)) 18.04.254 Floor area ratio. "Floor area ratio" means the total floor area on a lot divided by the lot area. For example, a building containing twenty thousand square feet of floor area on a zoning lot of ten thousand square feet has a floor area ratio of two. (Ord. 1503 § 1 (part), 1976: NCLUC § 950-7 (part)) 1.1 Attachment 5 LAND USE CODE TABLE XV PARKING TABLE STANDARD SIZE CAR Required Stall Stall Distance Increase in Parking Angle Width Stall Depth Aisle Width At Bay Side Bay Width Aisle Width for Public Facilities A B C D E F G Parallel 9'0"* 9'0" 12'0"** 23'0" 21'0" 2' 20° 9'0"* 15'0" 12'0"'* 26'3" 2T0" 1' 9'6"* 15'5" 12'0"** 27'8" 27'5" 10'0"` 15'9" 12'0"** 29'2" 27'9" 30° 9'0"' ""* 17'3" 12'0 18'0" 29'3" 1' 9'6"" 17'8" 12'0"** 19'0" 29'8" 10'0"` 18'2" 12'0"** 20'0" 30'2" 45° 9'0"* 19'8" 13'0" 12'7" 32'8" 9'6"* 20'1" 13'0" 13'4" 33'1" 10'0"* 20'5" 13'0" 14'1" 33'5" 60° 9'0"* 21'0" 18'0" 10'4" 39'0" 9'6"* 21'2" 18'0" 11'0" 39'2" 10'0"* 21'5" 18'0" 11'5" 39'5" 70° 9'0"* 21'0" 1 19'0" 9'6" 40 0" 9'6"* 21'2" 18'5" 10'1" 39'7" 10'0"* 21'2" 18'0" 10'6" 39'2" 9'0"* 20'3" 24'0" 9'1" 44'3" 9'6"` 20'4" 24'0" 9'6" 44'4" 10'0"* 20'5" 24'0" 10'2" 44'5" 90' 9'0"* 18'0" 24'0" 9'0" 43'0" 9'6" 18'0" 24'0" 9'6" 43'0" 10'0"* 18'0" 24'0" 10'0" 43'0" * See Sections 18.58.330 and 18.58.340 ** See G for public parking facilities. 80° COMPACT SIZE CAR H I J K Parallel 8'0" 8'0" 12'0" 16'0'119'0" 20'0" 30° 8'0" 15'6" 12'0" 15'10" 27'6" 45° 8'0" 17'0" 12'0" 11'4" 29'0" 60° 8'0" 17'9" 17'0" 9'2" 34'9" 90' 8'0" 16'0" 20'0" 8'0" 36'0" 1' 2' 2' 2' 1.2 Attachment 6 FAR CALCULATION EXAMPLE The following scenarios assume the development of a residential condominium project on a 20,000 square foot lot with a maximum allowed FAR of 6.0 and no height limit. Example 1 Unit mix: Studio and/or one -bedroom units I ot coverage: 100% (approx..) Total floor area (max): 120,000 GSF (20,000 SF Lot x 6.0 FAR) Floor area per unit: 1,200 GSF* *This gross figure is assumed and can vary substantially depending on the efficiency of design. Units (max): 100 (120,000 GSF - 1,200 GSF per unit) Units per level (max): 16 (20,000 SF floor plate 1,200 GSF per unit) Residential levels (min @ 100 units): 6.25 (100 units - 16 units per level) Parking (min @ 100 units): 100 stalls (1 stall per unit) Parking floor area per stall: 325 GSF* *This gross figure is assumed and can vary substantially depending on the efficiency of design. Parking floor area ((a?, 100 units): 32,500 GSF (100 stalls x 325 GSF per stall) Parking stalls per level (max): 61 (20,000 SF floor plate 325 GSF per stall) Parking levels (min @ 100 stalls): 1.64 (100 stalls _ 61 stalls per level) Total levels (min (a), 100 units): 7.89 levels (6.25 residential + 1.64 parking) Possible development outcomes: a) Project under current policy with underground parking: 120,000 GSF residential, 100 units, 6.25-stories b) Project under current policy with aboveground parking: 94,650 GSF residential - 25,350 GSF parking =- 120,000 GSF total, 78 units, 6.25-stories c) Project under proposed amendment with aboveground parking: 120,000 GSF residential + 32,500 GSF parking = 152,500 GSF total, 100 units, 7.89- stories Conclusion: The amendment would not increase the land use intensity (100 units), but could increase the size of the building by 32,500 GSF (27%) and 1.64 stories, e.g. a developer could provide 1.64 levels of parking aboveground instead of underground, and still develop the maximum allowed floor area of 120,000 GSF. 13 Attachment 6 (continued) Example la A project developed under current policy with underground parking Aboveground: 120,000 GSF residential, 100 units, 6.25-stories Underground: 32,500 GSF parking Example 1 b A project developed under current policy with aboveground parking Aboveground: 94,650 GSF residential + 25,350 GSF parking = 120,000 GSF total, 78 units, 6.25-stories Underground: -0- GSF 14 1.414. Attachment 6 (continued) Example lc A project developed under amended policy with aboveground parking Aboveground: 120,000 GSF residential + 32,500 GSF parking = 152,500 GSF total, 100 units, 7.89-stories Underground: -0- GSF Allowed by Current Policy Example la 100 units 6.25-stories Aboveground: 120,000 GSF Underground: 32,500 GSF Example 1b 78 units 6.25-stories Aboveground: 120,000 GSF Underground: -0- GSF Allowed by Proposed Amendment Example 1c 100 units 7.89-stories Aboveground: 152,500 GSF Underground: -0- GSF 8 7 5 4 3 2 1 15 Attachment 6 (continued) Example 2 - Same as Example 1, but at half the lot coverage Lot coverage: 50% (approx.) Units per level (max): 8 (10,000 SF floor plate 1,200 GSF/DU) Residential levels (min @ 100 units): 12.50 (100 units ± 8 units per level) Parking stalls per level (max): 30 (10,000 SF floor plate = 325 GSF per stall) Parking levels (min @ 100 stalls): 3.33 (100 stalls 30 stalls per level) "Total levels (min @ 100 units): 15.83 levels (12.50 residential + 3.33 parking) Possible development outcomes: a) Project under current policy with underground parking: 120,000 GSF residential, 100 units, 12.50-stories h) Project under current policy with aboveground parking: 94,650 GSF residential f 25,350 GSF parking = 120,000 GSF total, 78 units, 12.35- stories a) Project under proposed amendment with aboveground parking: 120,000 GSF residential i- 32,500 GSF parking — 152,500 GSF total, 100 units, 15.83- stories Conclusion: The amendment would not increase the land use intensity (100 units), but could increase the size of the building by 32,500 GSF (27%) and 3.33 stories, e.g. a developer could provide 3.33 levels of parking aboveground instead of underground, and still develop the maximum allowed floor area of 120,000 GSF. 16 Attachment 6 (continued) Example 2a A project developed under current policy with underground parking Aboveground: 120,000 GSF residential, 100 units, 12.50-stories Underground: 32,500 GSF parking 13 12 11 10 9 8 7 6 17 Attachment 6 (continued) Example 2b A project developed under current policy with aboveground parking Aboveground: 94,650 GSF residential + 25,350 GSF parking = 120,000 GSF total, 78 units, 12.50-stories Underground: -0- GSF 18 Attachment 6 (continued) Example 2c A project developed under amended policy with aboveground parking Aboveground: 120,000 GSF residential + 32,500 GSF parking = 152,500 GSF total, 100 units, 15.83-stories Underground: -0- GSF 16 15 14 13 12 11 10 9 8 7 6 19 Attachment 6 (continued) Allowed by Allowed by Current Policy Proposed Amendment Example 2a 100 units 12.50-stories Aboveground: 120,000 GSF Underground: 32,500 GSF Example 2b 78 units 12.50-stories Aboveground: 120,000 GSF Underground: -0- GSF Example 2c 100 units 15.83-stories Aboveground: 152,500 GSF Underground: -0- GSF 16 15 14 13 12 11 10 9 8 7 6 5 4 2 1 20 Case File Information: Reference Files: Addendum Completed By: Date: Project Description: Addendum Description: Attachment 7 Program EIR Addendum Downtown Specific Plan Program Environmental Impact Report (SCH#2004011110) Downtown Specific Plan SP-2004-2 Raymond Pe, Redevelopment Projects Manager January 23, 2008 The Downtown Specific Plan establishes land use and development policy for approximately 150-acres within the downtown arca. The specific plan includes land use regulations, development standards, and dcsigl guidelines for the physical development of the plan area. A proposed amendment to the specific plan (2007-26 SP) would exclude accessory parking floor area from the calculation of floor area ratio and reduce the width of standard parking stalls by 1-foot. Background The City Council certified the Program EIR and approved the Downtown Specific Plan on February 1, 2005. The EIR identified impacts and included mitigation measures that have been incorporated into the project. The purpose of this addendum is to address the proposed amendment to the development standards of the specific plan. Project Description The Downtown Specific Plan consists of development zones with land use regulations, development standards, and design guidelines for each zone. The primary development standard in each zone is the maximum allowed floor area ratio (FAR). Floor area ratio is the total (building) floor area on a lot divided by the lot area. The maximum FAR controls the intensity of development within each zone, i.e. the allowable building floor area that can be developed. Another development standard is the required parking for land uses. Because the specific plan does not establish parking stall dimensions, the standards contained in the Municipal Code arc applied. 21 Project Change The proposed amendment to the specific plan would exclude accessory parking floor area, such as in parking structures, from the calculation of floor area ratio. The amendment would also reduce the width of standard size car stalls by 1-foot. A standard parking stall is 9-feet wide and 18-feet deep. The proposed amendment is intended to provide regulatory relief to improve development feasibility in the implementation of the specific plan. Environmental Analysis An Initial Study (attached) was prepared for the proposed amendment to the specific plan. The Initial Study found that there would be "no impact" for most issues and "less than significant impact" for two issues —Aesthetics (I.c.) and 'I'ransportation/Traffic (X V.f.). The Program EIR for the Downtown Specific Plan found that there would he no significant impacts to aesthetics with the adoption and implementation of the specific plan (EIR, Section 4.4, Page 70). The proposed amendment could potentially result in additional floor area devoted to accessory parking aboveground, as in parking structures. Consequently, the size and bulk of buildings could increase by an amount equivalent to any floor area provided for aboveground parking. The potential increase in building size and bulk could alter or eliminate existing views, reduce solar access or opportunities for passive heating and cooling on nearby properties, and degrade the visual character or quality of development sites and surroundings. However, the design guidelines and consistency review process of the Downtown Specific Plan would reduce any potential impacts to Tess than significant. The design guidelines address site design and include substantial requirements for the aesthetic treatment of buildings and parking structures. The implementation of these design guidelines would avoid any potential aesthetic impacts of above grade parking structures and larger buildings that could result from the proposed amendment. The guidelines effectively require that parking be screened from public view and/or architecturally treated or integrated into the building design. Other guidelines address building composition, -providing solar access, creating views, reducing apparent hulk and scale, and minimizing the impact of buildings on surrounding land uses. Compliance with the design guidelines is determined through the consistency review process established by the specific plan. This discretionary entitlement process insures that development projects implement the policies of the specific plan, including the design and aesthetic treatment of buildings and parking structures. Thus, the amendment would avoid or result in less than significant aesthetic impacts with the implementation of the adopted design review policies of the specific plan. 22 Page 2 of 3 Program EIR Addendum The Program EIR for the Downtown Specific Plan found that there would be potentially significant impacts to transportation/traffic (EIR, Section 4.3, Page 49). However, the proposed amendment would not result in additional significant impacts to transportation/traffic since there would be no significant changes to the implementation of adopted plans and policies, no changes to permitted land uses, and no increases to allowed land use intensities or densities. The amendment would not reduce the required number of parking spaces, but would reduce the minimum standard stall width from 9-feet to 8-feet. The proposed reduction in stall width could potentially result in fewer usable parking spaces if drivers avoid spaces perceived as constricted, such as when parked vehicles encroach into adjacent spaces. The 8-foot width is a standard used by the City of San Diego. The Institute of Transportation Engineers (1TE) recommends a minimum stall width of 8-feet for long- term parking and a minimum width of 8-feet, 4-inches for short-term parking. Most of the parking developed in the downtown would be residential, and would be considered long-term parking. Parking serving retail commercial uses with higher turnover rates would be considered short -tern parking. Justification for Preparation of an Addendum Pursuant to CEQA §15164, no Subsequent or Supplemental FIR is needed for this project due to the proposed amendment since there would be no substantial changes to the project or its circumstances that would result in new significant impacts or a substantial increase in the severity of previously identified impacts. Furthermore, there is no new information showing that the project will have significant effects not discussed in the previous EIR, that significant effects previously examined will be substantially more severe than shown in the previous EIR, that there arc mitigation measures or alternatives previously found to be infeasible that are in fact feasible, or that different mitigation measures than those previously identified would substantially reduce significant impacts. The initial Study demonstrates that there is no potential for new significant impacts or for a substantial increase in the severity of impacts identified in the Program EIR. Since the character and circumstances of the project would be unchanged, the discussions on land use/planning, geology/soils, traffic/circulation, aesthetics, noise, air quality, hazards/hazardous materials, population/housing, cultural resources, water services, police protection, fire protection, school facilities, sewage services, and recreation in the Program EIR are still relevant and need not he re-examined. Attachment: Initial Study Program EIR Addendum 23 Page 3 of 3 CALIFORNIA ENVIRONMENTAL WALL )` ''J A'C"r (C QA) INITIAL STUDY. CHECKLIST (I FY OF NATIONAL CITY. Planning 1-1044met t. 1243 National City. Bo and• National City, CA .91050 1. PROJECT TITLE/PROJECT #: Specific Plan Amendment, Project No. 2007-26 SP, IS 2. LEAD AGENCY: City of National City Planning Department 1243 National City Boulevard National City, CA 91950 Contact: Raymond Pc, AICP Phone: (619) 336-4421 3. PROJECT LOCATION: Downtown Specific Plan within the City of National City 4. PROJECT' PROPONENT: Community Development Commission 1243 National City Boulevard National City, CA 91950 Contact: Raymond Pe, MCP Phone: (619) 336-4421 5. COMBINED GENERAL PLAN/ Downtown Specific Plan and development zones ZONING DESIGNATION: 6. ASSOCIATED APPLICATIONS: N/A 7. PROJECT DESCRIPTION: The project is a proposed amendment. to the development standards of the Downtown Specific Plan. The specific plan consists of development zones with land use regulations, development standards, and design guidelines for each zone. The primary development standard in each zone is the maximum allowed floor area ratio (FAR). floor area ratio is the total (building) floor area on a lot divided by the lot area. The maximum FAR controls the intensity of development within each zone, i.e. the allowable building floor area that can be developed. Another development standard is the required parking for land uses. Because the specific plan does not establish parking stall dimensions, the standards contained in the Municipal Code arc applied. The proposed amendment to the specific plan would exclude accessory parking floor area, such as in parking structures, from the calculation of floor area ratio. The amendment would also reduce the width of standard size car stalls by 1-foot. A standard parking stall is 9-feet wide and 18-feet deep. The proposed amendment is intended to provide regulatory relief to improve development feasibility in the implementation of the specific plan. 24 Initial Study - Page 2 of 14 8. OTHER AGENCIES WIIOSE APPROVAL MAY BE REQUIRED (AND PERMITS NEEDED): N/A ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" or is "Potentially Significant Unless Mitigated," as indicated by the checklist on the following pages. ❑ Aesthetics ❑ Agriculture ❑ Biological Resources ❑ Cultural Resources 1-1 Geological Problems 0 Hazards & I lazardous Materials ❑ Land Use / Planning LI Noise ❑ Public Services Ll Recreation ❑ Utilities & Service Systems El Mandatory Findings of Significance DETERMINATION: (To lye completed by the lead Agency) On the basis of this Initial Evaluation: n Air Quality O Energy & Mineral Resources El Hydrology /Water Quality O Population / Housing O Transportation/Circulation I find that the proposed project COULD NOT have a significant effect on the environment, and an ADDENDUM TO TILE DOWNTOWN SPECIFIC PLAN EIR will be prepared. 1 find that although the proposed project could have a significant effect on the environment, there will not he a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposal project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. 1 find that the proposed project MAY have a significant effect(s) on the environment, but at least one effect (1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and (2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a "potentially significant impact" or is "potentially significant unless mitigated." An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effect that remains to be addressed. Signature Name: Raymond Pc, MCP I)ate X 0 0 or 2 0be Title: 'edevel .ment Projects Manager 25 Initial Study - rage 3 of 14 EVALUATION OF ENVIRONMENTAL IMPACTS: I. A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to the project. A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards. 2. All answers must take account of the whole action involved. Answers should address off -site as well as on - site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3. Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence than an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4. "Negative Declaration: Less than Significant w/ Mitigation Incorporated" applied where the incorporation of a mitigation measure has reduced an effect from "Potentially Significant impact" to "Less then Significant Impact". The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level. 5. Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). ti. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g. general plans, zoning ordinances). References to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7. Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8. This in only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whichever format is selected. 9. The explanation of each issue should identify: a) The significance criteria or threshold, if any, used to evaluate each question; and h) The mitigation measure identified, if any, to reduce the impact to less than significance. 26 Initial Study - Page 4 of 14 ISSUES with Supporting Documentation & Sources I. AESTHETICS - Would the project: a) Have a substantial adverse effect on a scenic: vista? (Sources: 1, 2, 3, 4 ) b) Substantially damage scenic: resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Sources: 1, 2, 3, 4) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Sources: 1, 2, 3, 4) d) Create a new source of substantial light or glare which would adversely affect day or nighttime Views in the area? (Sources: 1,2,3,4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation - x L_. II Ii [I X The Program LIR for the Downtown Specific Plan found that there would be no significant impacts to aesthetics with the adoption and implementation of the specific plan (EIR, Section 4.4, Page 70). The proposed amendment to the specific plan could potentially result in irnpacts to aesthetics. Although the amendment would not change planned or permitted land uses, increase development intensity or density, or significantly alter development standards, the amendment might result in additional floor area devoted to accessory parking. Consequently, the size and bulk of buildings could increase by an amount equivalent to any floor area provided for aboveground parking. The potential increase in building size and bulk could alter or eliminate existing views, reduce solar access or opportunities for passive heating and cooling on nearby properties, and degrade the visual character or quality of development sites and surroundings. However, the design guidelines and consistency review process of the Downtown Specific flan would reduce any potential impacts to less than significant. The design guidelines address site design and include substantial requirements for the aesthetic treatment of buildings and parking structures. The implementation of these design guidelines would avoid any potential aesthetic impacts of above grade parking structures and larger buildings that could result from the proposed amendment. The guidelines effectively require that parking be screened from public view and/or architecturally treated or integrated into the building design. Other guidelines address building composition, providing solar access, creating views, reducing apparent bulk and scale, and minimizing the impact of buildings on surrounding land uses. Compliance with the design guidelines is determined through the consistency review process established by the specific plan. This discretionary entitlement. process insures that development projects implement the policies of the specific plan, including the design and aesthetic treatment of buildings and parking structures. Thus, the amendment would avoid or result in less than significant aesthetic impacts with the implementation of the adopted design review policies of the specific plan. 27 Initial Study - Page 5 of 14 II. AGRICULTURE RESOURCES -- In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation & Site Assessment Model (1997) prepared by the California Dept. of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert. Prince Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non- agricultural use? (Sources: 1, 2, 3, 4) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Sources: 1, 2, 3, 4) c) Involve other changes in the existing environment which, due to their location or nature, could result in conversion of Farmland, to non-agricultural use? (Sources: 1, 2, 3, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation 1 l x X ij X The Program FIR for the Downtown Specific Plan found that there would be no significant impacts to agricultural resources (EIR, Section 9.0, Page 163). The proposed amendment would not result in additional impacts to agricultural resources. III. AIR QUALITY Where available, the significance criteria established by the applicable air duality rnanagentent or air pollution control district may be relied upon to make the following determinations. Would the project a) Conflict with or obstruct implementation of the applicable air quality plan? (Sources: 1, 2, 3, 4) b) Violate any air quality standard or contribute substantially to an existing or projected air quality violation? (Sources: 1, 2, 3, 4) c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (Sources: 1, 2, 3,4) d) F,xposc sensitive receptors to substantial pollutant concentrations? (Sources: 1, 2, 3, 4) c) Create objectionable odors affecting a substantial number of people? (Sources: 1, 2, 3, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation n 1i Li X x X 28 initial Study - Page 6 of 14 The Program EIR for the Downtown Specific Plan found that there would be potentially significant impacts to air quality (EIR, Section 4.6, Page 102). However, the proposed amendment would not result in additional impacts to air quality since there would be no significant changes to the implementation of adopted plans and policies, no changes to permitted land uses, and no increases to allowed land use intensities or densities. IV. BIOLOGICAL RESOURCES Would the project: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game (CDBG) or U.S. Fish and Wildlife Service? (Sources: 1,4) b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, and regulations or by the California Department of Fish and Game (CDFG) or US Fish and Wildlife Service? (Sources: 1, 4) c) Ilave a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? (Sources: 1, 4) d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? (Sources: 1, 4) e) Conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? (Sources: 1, 4) t) Conflict with the provisions of an adopted Ilabitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? (Sources: 1, 4) Potentially less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation f-1 X I� x n it Li x X X X The Program EIR for the Downtown Specific Plan found that there would be no potential significant impacts to biological resources (EiR, Section 9.0, Page 163). The proposed amendment would not result in additional impacts to biological resources. V. CIJLTURAI. RESOURCES Would the project: a) Cause a substantial adverse change in the significance of a historical resource as defined in Section 15064.5? (Sources: 1, 4) Potentially less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation x 29 Initial Study - Page 7 of 11 b) Cause a substantial adverse change in the significance of an archaeological resource pursuant to 15064.5? (Sources: 1, 4) c) Directly or indirectly destroy a unique paleontological resource or site or unique geologic feature? (Sources: 1,1) d) Disturb any human remains, including those interred outside of formal cemeteries? (Sources: 1, 4) The Program FIR for the Downtown Specific Plan found that there would be no potential significant impacts to cultural resources (E1R, Section 9.0, Page 163) with the implementation of the adopted mitigation measures. The proposed amendment would not result in additional impacts to cultural resources that could not be mitigated with the adopted measures. VI. GEOLOGY & SOILS Would the project: a) Expose people or stntctures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. (Sources: 1, 4) ii) Strong seismic ground shaking? (Sources: I , 4) iii) Seismic related ground failure, including liquefaction? (Sources: 1, 4) iv) Landslides? (Sources: I, 4) b) Result in substantial soil erosion or the loss of topsoil? (Sources: 1, 4) c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslide, lateral spreading, subsidence, liquefaction or collapse? (Sources: 1, 4) d) Be located on expansive soil, as defined in Table 18- I -B of the Uniform Building Code (1994), creating substantial risks to life or property? (Sources: 1, 4) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? (Sources: 1, 4) L f X Potentially less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation The Program FIR for the Downtown Specific Plart found that there would be less than significant impacts froni geology and soils (LIR, Section 9 0, Page 163). The proposed amendment would not result in additional impacts from geology and soils. 30 Initial Study - Page 8 of 14 VII. HAZARDS & HAZARDOUS MATERIALS Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Sources: 1, 4) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous rnaterials into the environment'? (Sources: 1, 4) c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Sources: 1, 4) d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section (35962.5 and, as a result, would it create a significant hazard to the public or the environment? (Sources: 1, 4) c) For a project located within an airport land use plan or, where .such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (Sources: 1, 4) 0 For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in the project area? (Sources: 1, 4) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Sources: I, 4) h) Expose people or structures to a significant risk of Toss, injury or death involving wildland fires, including where wildlands arc adjacent to urbanized areas or where residences are intermixed with wiidlands? (Sources: 1, 4) Potentially Less Titan less Than No Significant significant w/ Significant Impact Impact Mitigation Impact Incorporation r1 u 17 u The Program LIR for the Downtown Specific Plan found that there would be no significant impacts from hazards and hazardous materials (LIR, Section 9.0, Page 1G3). The proposed amendment would not result in additional impacts from hazards and hazardous materials. VIII. HYDROLOGY AND WATER QUALITY Would the project: a) Violate any water quality standards or waste discharge requirements? (Sources: 1, 4) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (c.g., the production rate of pre-existing nearby wells would drop to a Level which would not support existing land uses or planned uses for which permits have been granted)? (Sources: 1, 4) Potentially leas Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation r, 11 x x 31. Initial Study - Page 9 of 14 c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (Sources: 1, 4) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on - or off -site? (Sources: 1, 4) e) Create Or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? (Sources: 1, 4) f) Otherwise substantially degrade water quality? (Sources: 1, 4) g) Place housing within a 100-year flood hazard area as mapped on a federal Flood Hazard Boundary or 11(xxl Insurance Rate Map or other flood hazard delineation map? (Sources: 1, 4) h) Place within a 100 year flood hazard arca structures which would impede or redirect flood flows? (Sources: 1, 4) i) Expose. people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a levee or dam? (Sources: 1, 4) j) Inundation by sciche, tsunami, or mudtlow? (Sources: 1, 4) Li I._l I.. Il `I 1 [1 The Program EIR for the Downtown Specific Plan found that there would be less titan significant impacts to hydrology and water quality (EIR, Section 9.0, Page 1G3). The proposed amendment would not result in additional impacts to hydrology and water quality. IX. LAND USE & PLANNING Would the project: a) Physically divide an established community? (Sources: 1, 2, 3, 4) b) Conflict with any applicable land use: plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? (Sources: 1, 2, 3, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation X X The Program EIR for the Downtown Specific Plan found that there would be potentially significant impacts to land use and planning (EIR, Section 4_1, Page 29). However, the proposed amendment would not result in additional impacts to land use and planning since there would be no significant changes to the implementation of adopted plans and policies, no changes to permitted land uses, and no increases to allowed land use intensities or densities. 32 r Initial Study Page 10 of 14 X. MINERAL. RESOURCES Would the project: a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? (Sources: 1, 4) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Sources: 1, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation impact Incorporation X t Li Li �I X The Program EIR for the Downtown Specific Plan found that there would be no significant impacts to mineral resources (EIR, Section 9.0, Page 163). The proposed amendment would not result in additional impacts to mineral resources. XI. NOISE Would the project result in: a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (Sources: 1, 2, 3, 4) b) Exposure of persons to or generation of excessive gmundhorne vibration or groundborne noise levels? (Sources: 1, 2, 3, 4) c) A substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the project? (Sources: 1,.4) (I) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (Sources: I, 2, 3, 4) e) for a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Sources: 1, 2, 3, 4) f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive noise levels? (Sources: 1, 2, 3, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation Li Li X x X X X The Program EIR for the Downtown Specific Plan found that there would be potentially significant impacts from noise (EIR, Section 4.5, Page 77). however, the proposed amendment would not result in additional impacts from noise since there would be no significant changes to the implementation of adopted plans and policies, no changes to permitted land uses, and no increases to allowed land use intensities or densities. XII. POPULATION & HOUSING Would the project: a) Induce substantial population growth in an area, either directly (fir example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other Potentially less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation - i Li X 33 Initial Study - Page i t of 14 infrastructure)? (Sources: I, 2, 3, 4) b) Misplace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Sources: 1,2,3,4) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Sources: I, 2, 3,1) X X The Program EIR for the Downtown Specific Plan found that there would be potentially significant impacts to population and housing (EIR, Section 4.8, Page 124). However, the proposed amendment would not result in additional impacts to population and housing since there would be no significant changes to the implementation of adopted plans and policies, no changes to permitted land uses, and no increases to allowed land use intensities or densities. XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (Sources: 1, 4) Police protection? (Sources: I, 4) Schools? (Sources: 1, 4) Parks? (Sources: I,4) Other public facilities? (Sources: 1, 4) Potentially 1.&ss Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation The Program EIR for the Downtown Specific Plan found that there would be less than significant impacts to public services (EIR, Section 9.0, Page 163). The proposed amendment would not result in additional impacts to public services. XIV. RECREATION a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Sources: 1, 2, 3, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation Il X 34 Initial Study - Page 12 of 14 h) noes the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Sources: 1, 2, 3, 4) Li x The Program F,IR for the Downtown Specific Plan found that there would be less than significant impacts to public services (EUR, Section 9.0, Page 183). The proposed amendment would not result in additional impacts to public services including recreation. XV. TRANSPORTATION/TRAFFIC Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)'? (Sources: 1, 2, 3, 4) h) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (Sources: 1, 2, 3, 4) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (Sources: 1, 2, 3, 4) d) Substantially increase hazards due to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment.)? (Sources: I, 2, 3, 4) e) Result in inadequate emergency access? (Sources: 1, 2, 3, 4) f) Result in inadequate parking capacity? (Sources: I, 2, 3, 4) g) Conflict with adopted policies plans, or programs supporting alternative transportation (c.g., bus turnouts, bicycle racks)? (Sources: 1., 2, 3, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation Ll x Li x The. Program Elk for the Downtown Specific Plan found that there would be potentially significant impacts to transportation/traffic (EIR, Section 4.3, Page 49). However, the proposed amendment would not result in additional significant impacts to transportation/traffic since there. would be no significant changes to the implementation of adopted plans and policies, no changes to permitted land uses, and no increases to allowed land use intensities or densities. The amendment would not reduce the required number of parking spaces, but would reduce the minimum standard stall width from 9-feet to 8-feet. The proposscd reduction in stall width could potentially result in fewer usable parking spaces if drivers avoid spaces perceived as constricted, such as when parked vehicles encroach into adjacent spaces. The 8-foot width is a standard used by the City of San Diego. The Institute of Transportation Engineers (ITE) recommends a minimum stall width of 8-feet for long-term parking and a minimum width of 8-feet, 4--inches for short -terns parking. Most of the parking developed in the downtown would be residential, and would be considered long-term parking. Parking serving retail commercial uses with higher turnover rates would be considered short-term parking. 35 Initial Study- Page 13 of 14 XVI. UTILITIES & SERVICE SYSTEMS Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (Sources: 1, 4) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (Sources: 1, 4) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (Sources: 1, 4) d) Ilave sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (Sources: 1, 4) c) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (Sources: 1, 4) f) Be served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (Sources: 1, 4) g) Comply with federal, state, and local statutes and regulations related to solid waste? (Sources: 1, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation fj x The Program EIR for the Downtown Specific Plan found that there would be less than significant impacts to utilities and service systems (EIR, Section 9.0, Page 163). The proposed amendment would not result in additional impacts to utilities and service systems. XVII. MANDATORY FINDINGS of SIGNIFICANCE a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? (Sources: I, 4) b) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? (Sources: I, 4) Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact Incorporation [! J it I_I x x 36 Initial Study - Fagc 14 of 14 c) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? (Sources: 1,4) r, X The Program LIR for the Downtown Specific Plan found that there would be potentially significant impacts under mandatory findings of significance based on the Initial Study. However, the proposed amendment would riot result in additional impacts under mandatory findings of significance since there would be no significant changes to the implementation of adopted plans and policies, no changes to permitted land uses, and no increases to allowed land use intensities or densities. REFERENCE SOURCES: Reference # Document Title Available for Review at: National City Downtown Specific Plan Final Program Environmental Impact Report 2 National City General Plan 3 National City Downtown Specific Plan 4 Environmental Assessment Form for project National City Planning Dept. 1243 National City Boulevard National City, CA 91950 National City Planning Dept. National City Planning Dept. National City Planning Dept. 31 RESOLUTION NO. 4-2008 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, RECOMMENDING APPROVAL OF AN AMENDMENT TO THE DOWNTOWN SPECIFIC PLAN TO EXCLUDE ACCESSORY PARKING FLOOR AREA FROM THE CALCULATION OF FLOOR AREA RATIO AND A FINDING OF NO SIGNIFICANT ENVIRONMENTAL EFFECT APPLICANT: CITY INITIATED CASE FiLE NO. 2007-26 SP, IS WHEREAS, the Planning Commission of the City of National City considered a Specific Plan Amendment application to amend the Downtown Specific Plan to exclude accessory parking floor area from the calculation of floor area ratio within the plan area at a duly advertised public hearing held on March 3, 2008, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearing the Planning Conunission considered the staff report contained in Case File Nos. 2007-26 SP, IS maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Conunission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on March 3, 2008, support the following findings for the Specific flan Amendment. RECOMMENDED FINDINGS FOR APPROVAL OF AN AMENDMENT TO THE DOWNTOWN SPECIFIC PLAN That the proposed specific plan amendment is consistent with the General Plan, which encourages the adoption of a specific plan for the redevelopment and revitalization of the downtown. The proposed amendment would further the attainment of the goals and objectives of the specific plan through revised land development policies. The proposed development standards would advance the implementation of the plan by allowing more flexibility in building and site design to increase development feasibility in the plan area. 2. That the General Plan encourages less restrictive development standards within a specific plan for the downtown to encourage and facilitate more intensive development relative to the other areas of the City. 38 RECOMMENDED FINDINGS FOR APPROVAL OF A PROGRAM E1R ADDENDUM 1. That the Program EIR Addendum (2007-26 IS) has been read and considered together with the Program EIR and any comments received during the public review process; and, 2. That based on the whole record including the Initial Study, there is no substantial evidence that the amendment will have a significant effect on the environment and that the Program FIR Addendum reflects the City's independent judgment and analysis; and, 3. That pursuant to CEQA §15164, no Subsequent or Supplemental EIR is needed for this project due to the proposed amendment since there would be no substantial changes to the project or its circumstances that would result in new significant impacts or a substantial increase in the severity of previously identified impacts; and, 4. That there is no new information showing that the project will have significant effects not discussed in the previous EIR, that significant effects previously examined will he substantially more severe than shown in the previous EIR, that there are mitigation measures or alternatives previously found to be infeasible that are in fact feasible, or that different mitigation measures than those previously identified would substantially reduce significant impacts; and, 5. That the Initial Study demonstrates that there is no potential for new significant impacts or for a substantial increase in the severity of impacts identified in the Program EIR, and since the character and circumstances of the project would be unchanged, the discussions on land use/planning, geology/soils, traffic/circulation, aesthetics, noise, air quality, hazards/hazardous materials, population/housing, cultural resources, water services, police protection, fire protection, school facilities, sewage services, and recreation in the Program EIR arc still relevant and need not be re-examined. BE 11' FURTIIER RESOLVED that the Planning Commission has considered the proposed Program EIR Addendum (2007-26 IS) together with the Program EIR and any comments received during the public review process, and finds on the basis of the whole record (including the Initial Study and any comments received) that there is no substantial evidence that the project will have a significant effect on the environment, and that the proposed Program EiR Addendum reflects the City's independent judgment and analysis, and hereby recommends approval of the proposed Program EIR Addendum. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. 39 CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of March 17, 2008, by the following vote: AYES: Alvarado, Baca, 1)el.al'az, Pruitt, Reynolds, Flores NAYS: ABSENT: ABSTAIN: CIIAIRWOMAN 40 RESOLUTION NO. 5-2008 A RESOI.I.)'TION OF THE PLANNING COMMISSION OF TILE CITY OF NATIONAI. CITY, CALIFORNIA, RECOMMENDING DENLAL OF AN AMENDMENT TO THE DOWNTOWN SPECIFIC PLAN TO REDUCE THE STANDARD PARKING STALL WiI)TH APPLICANT: CiTY INITIATED CASE FiLE NO. 2007-26 SP, IS WHEREAS, the Planning Commission of the City of National City considered a Specific Plan Amendment to amend the Downtown Specific Plan to reduce the standard parking stall width of parking spaces within the plan area at a duly advertised public hearing held on March 3, 2008, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File Nos. 2007-26 SP, IS maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, TIIEREFORE, 13E ET RESOLVED by the .Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at thc public hearing held on March 3, 2008 fail to support findings that the proposed amendment is in the public interest. BE iT FURTI IER RESOLVED by thc Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on March 3, 2008, support the following findings: 1. That the parking regulations were only recently amended on March 21, 2006 (Ordinance No. 2006-2280), which reduced the standard parking stall depth and resulted in the current standard stall dimensions, which were dctennined to he adequate and appropriate for parking facilities citywide. 2. That the parking requirements in the Downtown Specific Plan are already substantially reduced compared to the requirements for the rest of the City. 3. That the amendment would not encourage design solutions to be exhausted under the current development standards. 41 4. That the amendment would apply to all development and eliminate the discretion to evaluate the merits of exemption requests for individual projects on a case -by -case basis. 5. That the amendment could result in fewer usable parking spaces when vehicles are parked too close to or encroach into adjacent spaces. 6. That the amendment could increase the potential for vehicle damage resulting from parking maneuvers and entering or exiting parked vehicles. BE IT FURTHER RESOLVED that the Planning Commission hereby recommends denial of Specific Plan Amendment no. 2007-26 SP, IS. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. t'I:RTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of March 17, 200 , by the following vote: AYES: Alvarado, Baca, DeLa1az, Reynolds, Flores NAYS: Pruitt ABSENT: ABSTAIN: CI 'AIRWOMAN 42 •. o f planyvn •�. nt4otor 4 C; — _Ftcoltli Y _limey r en --- IA 3 NQ ooa.t-_Ciky it_v_a • HANDOUT ITEM NO. 3 MARCH 3, 2008 --1- L- 4d tiYS.v to_±atf C-- =he__OPpsx+0,Y44 .-_ let __'__arya.__t96T__i n -- - JGv oil _c -! -�turA as a_ _p r.L .n5_.54-ail__\:z:y �U _reducir ._ _5tzer_oF_�,e�-_gGr lyi ��wf\ _rGsv-1t__.-ev_arc.-a►s ed--.- CCcv�✓ W ri1'� d it ��_�eYti`� a.n_a_ dxXS i4-+ n i Ct�r� • Alav oP pcopt - have_ _ tav9`` _IA,r110 C !fib_ fc l# 1s•N _ Sort one. v �t Ot. )7o par ki n� '5i,aGe 5 _-C,f OnC - • _ f-e.:LuC- 6_ — z� _ _$ r,6c) _ at -a har 6 Qpv- Car'NA i e 5 •-- iY►,t6_ i,Z� 4-0 -- b� _11:3 +t jr doors wt.d-c, et10..1/4 V, for .inQant __ _ "C'dr pl4C ng _-i .i ,r cr,; lay _en ' s, �r�z ; r c a, r _Cnuv,.ein _ ha(d.c-r' T t Pik ern Flo r _ C)r 1nU v - and•; ��-� ct.r K(13 to u ze. inA-a- 6r._Clxv_S. _ ► k-_r .._f_he- "G(W n5_ eci-F+ wL\A �e- =cv k4na.-t--tro.c, � Ie.--plgC--ei +ea _ `'hoe_ Dr viyi E . _ 7 er _ ill Kr r\ _ as t -Oak_ plCarR- _ _►'! rrar_attawti _ opp4r_k-uoil - y _opLin:on- _on— - ±b mc4cr_ - ?ie.5;du(1-4 oP N1o.,o 4 C�hf_ - 43 HANDOUT ITEM NO. 3 MARCH 3, 2008 March 3, 2008 Planning Director National City Planning Department 1243 National City Blvd. National City, CA 91950 Re: Proposed Amendment Removing Street Parking Case File # 2007-26 SP, IS Dear Mr. Post, I am against to the Toss of parking in National City. Tenants and their customers depend on their street parking. Where are the customers going to park? These businesses only have street parking. If you take away their street parking you are taking away their livelihood. You will have vacant buildings with boarded up windows generating no tax dollars. You can beautify the street, enhance the area, and keep the existing parking. That will be a win for everyone. ( 25102 Marguerite Parkway Mission Viejo, CA 92692 949 472-4114 44 City of National City, California COUNCIL AGENDA STATEMENT .MEETING DATE April 15, 2008 AGENDA ITEM NO. 8 ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO SIGN A MEMORANDUM OF AGREEMENT BETWEEN THE SAN DIEGO COUNTY OFFICE OF EMERGENCY SERVICES AND THE CITY OF NATIONAL CITY FOR A MASS NOTIFICATION SYSTEM (ALERT))SAN DIEGO). PREPARED BY Walter Amedee £2P DEPARTMENT Fj) Homeland Security Manager EXPLANATION The San Diego County Office of Emergency Services ("County OES") is authorized by the Unified Disaster Council (UDC) to make the mass notification system available at no cost to other agencies within the UDC. County OES recognizes that each incorporated city may also need to provide emergency notices and/or information to any and all citizens within the operational area during an emergency. Alert San Diego is a system that can be used for notification and providing any emergency information within the City of National City. Although the National City Police Department already has Reverse 911, the Alert San Diego system is primarily an Internet based system that can be activated from any location as long as there is an Internet connection. Alert San Diego combines GIS mapping technologies with 9-1-1 calling data in an easy -to -use interface. County OES will fund the initial license fees, initial customization, and ongoing annual maintenance of the system, utilizing EMPG grant funding. County OES also agrees to continue to purchase the monthly updates of telephone data and a base amount of "minutes", equal to the amount of calls anticipated to be used by the region on an annual basis. If additional costs will exceed the County OES's anticipated cost for the system, the issue for funding these costs will be brought to the UDC for resolution of how these costs would be funded. Environmental Review NIA NIA Financial Statement Approved By: Finance Directo No initial impact. If additional costs will exceed the County OES's anticipated cost for the system, the issue for funding these costs will be brought to the Unified Disaster Council for resolution of how these costs would be funded. Account No. STAFF RECOMMENDATION Authorize the Mayor to sign the Memorandum of Agreement between the San Diego County Office of Emergency Services and the City of National City for the Mass Notification System (Alert San Diego). BOARD I COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. 1. Memorandum of Agreement between the San Diego County Office of Emergency Services and the City of National City 2. Resolution A-200 (9199) RESOLUTION NO. 2008 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE SAN DIEGO COUNTY OFFICE OF EMERGENCY SERVICES AND THE CITY OF NATIONAL CITY FOR A MASS NOTIFICATION SYSTEM (ALERT SAN DIEGO) WHEREAS, the San Diego County Office of Emergency Services ("County OES") is authorized by the Unified Disaster Council (UDC) to make the mass notification system available at no cost to other agencies within the UDC; and WHEREAS, County OES recognizes that each incorporated city may also need to provide emergency notices and/or information to any and all citizens within the operational area during an emergency; and WHEREAS, Alert San Diego is an Internet system that can be activated from any location as long as there is an Internet connection that can be used for notification, and will provide any emergency information within the City of National City; and WHEREAS, the mass notification system would be made available to the City of National City pursuant to a Memorandum of Agreement between the City and the San Diego County Office of Emergency Services; and WHEREAS, the Memorandum of Agreement provides that there will be no cost to the City for its participation in the System, however, the Agreement further provides that if, in the future, there are additional costs for operating the System that exceed the County's currently anticipated costs, the issue of funding these costs will be resolved by the Unified Disaster Council. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Memorandum of Agreement between the San Diego County Office of Emergency Services and the City of National City for Alert San Diego, a mass notification System, at no cost to the City. Said Memorandum of Agreement is of file in the office of the City Clerk. PASSED and ADOPTED this 15th day of April, 2008. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Della, City Clerk George H. Eiser, III City Attorney MEMORANDUM OF AGREEMENT BETWEEN THE SAN DIEGO COUNTY OFFICE OF EMERGENCY SERVICES AND THE CITY OF NATIONAL CITY FOR A MASS NOTIFICATION SYSTEM (ALERT SAN DIEGO) I. PURPOSE This agreement is made by and between the San Diego County Office of Emergency Services and the City of National City. It is intended to implement a mass notification system designed to be a regional asset, available to all jurisdictions to notify employees and residents in times of emergencies within the framework, agreements, rules and protocols of the Unified Disaster Council, the Emergency Operational Plan, and the Fifth Joint Powers Agreement, as applicable. II. RECOGNITION In addition to the need of County agencies to provide emergency notices and information to citizens throughout the county, the San Diego County Office of Emergency Services ("County OES") recognizes that each incorporated city may also need to provide emergency notices and/or information to their residents during an emergency. County OES is authorized by the Unified Disaster Council to make the system available at no cost to other agencies within the Unified Disaster Council. Use of this system is authorized for the following purposes: 1. Imminent or perceived threat to life or property 2. Disaster notifications 3. Evacuation notices 4. Public health emergencies 5. Any notification to provide emergency information to a defined community The system is not authorized for: 1. Routine, informational or educational messages 2. Any message of commercial nature 3. Any message of a political nature 4. Any non -official business (e.g. articles, retirement announcements, etc.) Mass Notification MOA Page 1 of 5 III. RESPONSIBILITIES A. County Agency Public Notifications: County agencies are authorized to use the system to send notifications of regional emergencies to any and all citizenswithin the operational area. Upon sending a countywide notification, the county agency will advise OES, and OES will subsequently advise the appropriate local jurisdictions that mass notifications had been sent by the county to residents of their cities. B. City Or Other Local Agency Public Notifications: Other than county -wide, regional notifications referenced above, all other public notifications will be the responsibility of the individual jurisdictions. Individual jurisdictions will provide their login and passwords, as well as training, to key individuals within their city that will be responsible for sending out public notifications in time of a crisis. In order to ensure proper coordination of emergency public information, the City of National City, when using the system to make a notification, will inform OES of the systems' use and provide a copy of the message sent. The City of National City is authorized to develop pre -established notification lists (either spreadsheets or geo-coded) and messages to meet their needs. These lists may include special populations (e.g. in -home care, schools, etc) or those susceptible to certain risks (e.g. homes within dam inundation zone). It is the responsibility of the City of National City to create and update these lists. C. Employee Notifications: The City of National City is authorized to create specific employee call- back lists within the mass notification system, and pre-recorded messages for each of those lists. It is the sole responsibility of The City of National City to maintain these lists, and to make notifications to these individual lists. IV. COSTS Pursuant to the above -referenced authority, County OES agrees to fund the initial license fees, initial customization, and ongoing annual maintenance of the system, utilizing EMPG grant funding. County OES also agrees to continue to purchase the monthly updates of telephone data. Additionally, County OES Mass Notification MOA Page 2 of 5 agrees to purchase a base amount of "minutes", equal to the amount of calls anticipated to be used by the region on an annual basis. It is possible that during the life of the contract that there would be additional costs that exceed County OES's anticipated cost for the system, due to significant emergencies and increased usage. Should this occur, the issue of funding these costs will be brought to the Unified Disaster Council for a resolution of how these costs would be funded. If an agency requires additional training and/or customization beyond that normally required, that agency may be responsible for funding these additional costs. County OES will notify the agency in advance if planned training or customization is not covered within the scope of this agreement, so that the agency knows in advance that such costs will be borne by that agency. V. GOVERNANCE County OES will manage the mass notification system as a regional asset under the rules and protocols approved by the Unified Disaster Council. The City of National City agrees to follow these rules and protocols. Use of the system by the City of National City is contingent upon their abiding by the contract with the mass notification vendor, and the protocols established by the Unified Disaster Council. The system utilizes the 9-1-1 database to complete the notifications. The use of the 9-1-1 database is regulated by the California Public Utilities Code (CPUC) sections 2872 and 2891.1. The information contained in the 9-1-1 database is confidential and proprietary and shall not be disclosed or utilized except by authorized personnel for the purpose of emergency notifications. As COTR of the contract, the Director of OES is responsible to ensure that the provisions of the contract are implemented properly. If use of the system by the City of National City violates the contract provisions or the UDC -approved rules and protocols, the Director of OES reserves the right to disable that individual's or agency's login(s) upon reasonable notice to the City of National City and the Unified Disaster Council. If misuse of the system constitutes an immediate risk to the public health and/or safety, the Director of OES may immediately disable access to the system, followed by notice to the agency and the Unified Disaster Council. Mass Notification MOA Page 3 of 5 VI. DEFENSE AND INDEMNITY A. Claims Arising From Sole Acts or Omissions of County: The County of San Diego (County) hereby agrees to defend and indemnify the City of National City, its agents, officers and employees (hereinafter collectively referred to in this paragraph as 'City'), from any claim, action or proceeding against City, arising solely out of the acts or omissions of County in the performance of this Agreement. At its sole discretion, City may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve County of any obligation imposed by this Agreement. City shall notify County promptly of any claim, action or proceeding and cooperate fully in the defense. B. Claims Arising From Sole Acts or Omissions of State: The City hereby agrees to defend and indemnify the County of San Diego, its agents, officers and employees (hereafter collectively referred to in this paragraph as 'County') from any claim, action or proceeding against County, arising solely out of the acts or omissions of City in the performance of this Agreement. At its sole discretion, County may participate at its own expense in the defense of the claim, action or proceeding, but such participation shall not relieve City of any obligation imposed by this Agreement. County shall notify City promptly of any claim, action or proceeding and cooperate fully in the defense. C. Claims Arising From Concurrent Acts or Omissions: County hereby agrees to defend itself, and City hereby agrees to defend itself, from any claim, action or proceeding arising out of the concurrent acts or omissions of County and City. In such cases, County and City agree to retain their own legal counsel, bear their own defense costs, and waive their right to seek reimbursement of such costs, except as provided in paragraph 5 below. D. Joint Defense: Notwithstanding paragraph C above, in cases where County and City agree in writing to a joint defense, County and City may appoint joint defense counsel to defend the claim, action or proceeding arising out of the concurrent acts or omissions of City and County. Joint defense counsel shall be selected by mutual agreement of County and City. County and City agree to share the costs of such joint defense and any agreed settlement in equal amounts, except as Mass Notification MOA Page 4 of 5 provided in paragraph E below. County and City further agree that neither party may bind the other to a settlement agreement without the written consent of both County and City. E. Reimbursement and/or Reallocation: Where a trial verdict or arbitration award allocates or determines the comparative fault of the parties, County and City may seek reimbursement and/or reallocation of defense costs, settlement payments, judgments and awards, consistent with such comparative fault. VII. TERMINATION This agreement may be terminated upon mutual consent at any time. Additionally, either party may terminate this agreement following 6 months notice to the other party. VIII. SIGNATURES Ronald J. Lane, Director Ron Morrison, Mayor Office of Emergency Services City of National City Mass Notification MOA Page 5 of 5 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE April 15, 2007 AGENDA ITEM NO. 9 ITEM TITLE Update on Code Enforcement efforts in the Westside Neighborhood of National City. PREPARED BY Antonio Garcia, 336-4210 EXPLANATION See Attached. DEPARTMENT Building & Safety Environmental Review X N/A Financial Statement Approved By: Finance Director Account No. STAFF RECOMMENDATION Accept and file the report. BOARD / COMMISSION RECOMMENDATION 4,c - ATTACHMENTS ( Listed Below) Resolution No. Staff report Auto body shop listing A-200 (9/99) Staff Report Background As requested by the City Council, a report on Code Enforcement efforts in the Westside Neighborhood of National City. The Westsidc Neighborhood is generally considered the area North of 18`h St, West of National City Blvd., South of 8th St., and East of the Interstate 5 Freeway. The Westside Neighborhood is zoned Light Manufacturing Residential (MLR) which allows for nixed residential and light industrial uses. As a result of neighborhood activities, the residents are experiencing and reporting poor quality of life. Code Enforcement Efforts ('ode Enforcement attempts to manage and balance the residents and local business community through education and enforcement efforts. The following work was conducted, in addition to the case by ease reports In 2005, Code Enforcement conducted site checks and created an internal inventory (attachment). Staff identified approximately 133 businesses under the umbrella of auto repair husiness. Staffs investigation found that 8 of the 133 were operating lawfully with all the proper permits. We continue to update and use an internal inventory of businesses, there are 2 of 114 noted businesses with all permits. In 2006, Code Enforcement sent to the local businesses the National City Business License Application Supplemental Form for the Auto Body Shops. The intent was to inform business owners of their responsibility to obtain the proper permits and register with other mandatory regulatory entities. To assist in correcting this matter, Code Enforcement with the cooperation of the Finance Department, are not allowing husiness licenses to be issued without the proper jurisdictional permitting clearances. Businesses must register with the following agencies: County of San Diego Department of Environmental health, County of San Diego Air Pollution Control District, State of California Department of Toxic Substance Control, State of California Department of Consumer Affairs Bureau of Automotive Repair, and State of ('alifornia Hoard of Equalization. In May 2007, the City's Coinmunity Development Commission (CDC), with the assistance of Esscntia Management Services, LL(', conducted an area wide activity study and property inventory of the Westside Neighborhood, to provide recommendations for conducting Phase 1 Environmental Site Assessments (ESA) at selected properties. Reoccurring issues Currently, Code Enforcement efforts are complaint based. Many businesses are issued corrective notices, that when complied with, the notice would be then satisfied. Staff has found that business owners make immediate corrective actions; however often relapse into becoming a problem. The most common problems reported by residents are: parking violations (ex. Double parking & parking on public right of way), lack of parking, working after hours, working in the street, leaving vehicles in the street, and junk and debris unattended. Code Enforcement reports that at least one service request per week occurs fix the Westside area for these types of complaints. Currently, Code Enforcement Officers addressed 12 complaints for this calendar year alone. With respect to licensing, staff often found discrepancies with the required permits as businesses often lend or borrow the business names which are not transferable. In addition, businesses are known to sublease their space, which is not permissible; as it would result in failing to meet zoning codes for square footage and parking requirements. During the annual site checks for the business license process, Building Inspectors notes multiple building code violations on the visit_ Most issues revolve around electrical and building without permits, often the businesses are constructing mezzanine storage, commercial shelving or installing new equipment. These items do require review through the building permit process. Conclusion 'I'he action plan for the Code Enforcement Unit is to provide better presence and source documentation. Nevertheless, the zone permits the activity in general, and as a result Code Enforcement actions are a temporary solution in this matter. With the large number of auto body shop businesses, it has become increasingly difficult to achieve a happy medium between the residents and the business community. Staff believes that the surrounding residents feel this impact due to the insufficient lot space to sustain the auto shop's growth in business. The City and the CDC are working to provide permanent improvement in the neighborhood by: I. Adopting an amortization ordinance to phase out industrial uses once the zoning designation is changed. 2. Finalizing the Westside Specific Plan to enact community -developed land use planning and development criteria to create a pedestrian -friendly neighborhood with affordable homes, neighborhood -serving commercial businesses, and parks. Recommendation It is recommended the City Council accept and file the report. 1 1 1 16 1 18 Have E ens na = NOT AVAIL. nc = NO COPIES 1 Business Street Number Street Verified Location Responsible Person(s): Business Telephone # Principal Activity: Notation Permit Status A-1 Auto Repair and (619) 474- 2 Detailing 100 W 30th St N Jajo, Kevin 8600 Auto repair Not at this location no permits/license California Auto Body 3 & Frame 1921 Roosevelt no permits/license National City Kirks Radiator Moved/Out of 4 Access Auto Sales 1619 Blvd. Y - Shoe OUT OF Business no permits/license Q license ' Ally > ttto i4eB 1+ '�! "3 � p� .^ .� I .° 15 : t` ' t , c- � "'� itUtQ 'eptt�5 , . ?t rfili}, la. ,�JA ► cl> 3 AI's Electric Motors 1640 Coolidge Ave Y 1r14r B,C,D,E,F (na) Anaya's National Roosevelt Carlos (619) 474- General Alias: National Auto 7 Automotive 2125 Avenue Y Gallegos 0688 Automotive Repair Repair no permits/license National City 619-474- Arroyo Brothers 128 Blvd. Y Pusey 4684 Upholstery High Commercial no permits/license National City 619-674- a Auto Access Sales 1609 Blvd, Y Bahar 3296 Auto Sales High Commercial no permits/license Platinum Autobody & Terrones, (619) 477- Auto body and Formerly B&S Paint 223 Civic Center Y Carlos 2394 Paint Autobody & Paint no permits/license Ball Smog Check Highland (619) 477- I Only 910 Avenue, Suite N Phom Hanh 5031 Smog Test Center High Commercial no permits/license Baxter Automotive & 619-264- Automotive Machine 1400 Hoover Ave. N Baxter 0824 Machinist High Commercial B,C,D.E,F (na) (619) 477- Bear's VW Machine 241 W 35th St. Y 2234 no permits/license BJ Motor & Body Roosevelt 619-477- Auto Repair - Body Shop 1338 Ave. Y Jingco 4029 Work High Commercial no permits/license Bob's National City National City (619) 477- Auto 1900 Blvd. N Beard 2234 smog check High Commercial B,C,D (na); E,F (nc) Bush Power Brake. ( ) 474- Auto parts Inc 25 E. 17th Street Y Bush 8906 sales/service High Commercial B,C,D,E,F (na) Rts oevelt 1v. (S JS)k4 4 Pea ersht nd , - C�(1+,1 NFotors lrtc i4 ,' )A r , - : , , F,. - , , .. Young; Ron &9 'C,, '' .' ' 13.ii" 'rs 1.ltgt Comm rctal ' (e)pired), 6 (ok) caliber Collision National City 619-474- Center 3131 Blvd Y Haupert 8228 Auto Body Repair High Commercial no permits/license 20 21 22 2 2 2 2 2 2 2 3 3 3 3 3 3 California Air Compressor 3s 1630 Coolidge Ave Y no permits/license Hernandez, (619) 477- California Auto Body 1921 Roosevelt Y Gabriel 9141 Auto body shop High Commercial no permits/license California Auto Natinal City ( ) 474- Detailing 1509 1/2 Blvd Y Nunez 3150 Auto Detailing High Commercial no permits/license National City 619-477- Auto Repair Car Health Plan, Inc. 1532 Blvd Y Simbulan 6665 Detailing High Commercial no permits/license Steve's West Coast 619-474- Automotive 1732 Coolidge Ave. Y Ais uro 0777 Auto Re airs Hi•h Commercial no permits/license .ti' Jie .t idY• R h tF'a Er. l ' for s ni X:l r� Y11 �'� n�¢ a 4.g pits .'=' Y t . 1 ti; i 1 tH 'r ;. f�-s y".', ( 1r l -'-,.- x 1 j '�h y {i'-r 4 4V n� ,. ► °i(1to::0 � ., P r'.:[ i..- 1 . ne t t.0 , . tc { 1 { , ' F� Y F d ; tota' ` . 1{ ! ,� 9' tN.-. M F t [ a Y rri>E rEiar„ :d?S� f5�• 'L a '� (nca. t �Gl E Welding , . Service 1422 McKinle Ave N no permits/license ,., . gi,=� `''" 5.' , ri. }�]�5r " .p - f .1 a ,Y .fi ,,kNr , "ftc �yx' .nr * y y r + '� g' as ,3 � t } i"t d yg' �*,�, st fT v i" ` y �' ,j}' $ t „- S '":%r: Ka �` � 4 . ` ' 4b' • � L � ' ' n,° _ !c.7 4 ' ,_"` lT+, LL 9 ,�, S. a.'pN'j. -^ d '''` �a -'L �j. ({jf '�. ♦'i.,, T n ,rl ". .} T s 'IX h.. '�� ., ? � �.., >: a K 'S `+ .: t ] n �'I• ti r _ a v J-r" ommercial Fleet ,� 1 619-477- Auto Repairs & Service 1521 Coolidge Ave. Y Kuykendall 2786 Fleet Service High Commercial no permits/license Corona's Auto Cleveland/Ho (619) 477- 1 Center 1339 over N 1620 Hardin. 2911 no permits/license ) CP Manufacturing 1300 Wilson Ave N no permits/license Crash and Fix 202 & (619) 474- Automotive Body i Autobody 210 W 11th St. Y Hector 3844 Shop High Commercial no permits/license Crown Transmission 1918/133 Cleveland/Ho 619-477- Rebuilds 1 Service 9 over Y Loquentos 2911 transmission High Commercial no permits/license 619-474- t D'Best Auto Service 1620 Harding Ave. Y Pascua 2970 Auto Repair No si•naga, no ermits/license , r „1 A a �. xN �j.'�' a 5 4'' fir Z f tt c a 4� r' 11' { i ', �'♦�Y d ��„tI.{ L , [# �".. Fy4 .l^ {r'; +yL. Yl ti=�. i y LYN.ti "j! F 'S< '. 1.\ ' Y•C 0 ^ fi'' - R' St:19 .1($4 g •'' ' � 1h yn 'i y{yy 3.. II�vR�... -�'is .f:sY.?J � 7.1. .�P �T.. T.. V.� JMW;rJ'y[ i •, t ,.H y'.JY,'�n{b,: 619-474- wt wWrwrT ii' .x r.�'� Radiator Repairs 1, OW //jj �+ 2•g•'N u, rnero VI Mc -i (I -.R. Deans West coast Radiator Co., Inc. 105 W. 8th St. Y Browder 6639 Sales Hi•Commercial1 h no permits/license ':r �{�( 1 y, , QV4Jl� A �''ifti rJY- �,.�.., .t��..,� ,.� ,�, ��.. ', 1 ° � .% 'tt �' a: ,L ,n'.,,,, � qw-. .� t {tr W �'�,� {�,y i 1•% . !p ''t '� , � Y : ' a , :° ���� ty4 t m.. t r �a, • �l e '- ,44i afr,4 n s., E �7 � f ° 1 ;,y„b�' t' _.. ' ems" Z � � f �" n.��.',� ',� �Shop a[r- [i'" J° ' r vr L � � ,.. ., 3�" +�° ? � tf`i1`��t1df��.. a_,. .k [f i, z t c 11. � r+. � J x�. Tr;yy• t� � . 1, ); ;. .a—,� (tiC�; �(118��:`� Highland Jesus K#� 619 474- Tire with s El Cubilete Tires 2315 Avenue Y Gonzalez 8943 Installation & No Autobody no permits/license Formerly Elite Auto 7 Auto Tek 1023 Coolidge Ave Y Body no permits/license Equipment Transportatio 619-477- Sale of Automotive Engineering Co. 2704 n Ave., Suite _ Y Powell 6868 Equipment High Commercial no permits/license 4 4 4 4 4 4 4 4 4 5 5 5 5 19 Pro Smog Test 34 E. 17th St. #C Y Reyes 619-474- 9115 Smog Formerly Euro Tech Auto Care no permits/license Felix Collision o Center 420 W 12th Street Y Felix ( ) 477- 2086 Auto body repair High Commercial no permits/license Prank's Auto 1 Upolstery 1440 Harding Ave Y Unknown Formerly Frank's Auto Upholstery no permits/license 2 Fredy Auto Repair ` 923 1/2 Coolidge Ave Y Zamora 619-336- 4580 Auto Repair High Commercial B,C D,E,F (na) Gr : , aIdsr „ 3 4v�0 Jn .r Au q ,; x r'' }: ;'1�i h - Wob ave�} � i.l. 1 A i { :F ,: Y ;�� 14 ly, f �' F `: r ,., , L';T } i/ � r '. > ",r i � YY} r�k�. §' i r ' r -) , • w ,„s ,'r,. r w, �4i Alt PiOni'dd.provlded no permits/license $ Material Sales, Inc 1540 Mckinley Ave Y Autobody? , igher Level 710 E 8th St N Wilson 619-336- 9900� Automotive Work & Window Tinting Here no permits/license {N{r ' Via) no permits/license A,.; Y� , 4 fi� i -jY i�l�f Hap hfe,, rs': ' it �, � �ti i:Q ; '�54Qa� a ;. �]/1Y��[f�ti'=Q� t 'o6se t , �. , > t5 �.� {'fj Af'� � ? '� ; '}/,�Y. >3ai � �� , � � L ', ; . ,.. uNot t i 1��� "M t f i ,yC^ L4 ��itoaRr�.r.. t • M � Y>g:Jy. dR j3 yl� �fixrrrrnarcrsi .;�;�f�ic�C,' High Commercial Import Auto 7 Specialists 1729 Coolidge Ave. #A N Mercurio 619-474- 8826 Independent s Superior VW Engine 130 W 30th St N Pack 619-474- 1004 Engine Rebuilding and Repair Not here no permits/license 3 J&E Converter Shop 301 W. 28th St. #X N Garcia 619-477- 7720 Converter Repair Shop High Commercial no permits/license no permits/license no permits/license J.D. Brothers Auto 1 Repairs 41 E. 18th St. Y Denogean 619-474- 4611 High Commercial Jacobs Engines 938 Coolidge Ave Y JD Brothers Auto Repairs 41 E 18th Street Y Denogean ( ) 474- 4611 Auto repair High Commercial no permits/license i Jean's Upholstery 333 Civic center Dr. N no permits/license Jerauld's Muffler Brake Service 2020 National City Blvd. Y Gonzales 619-474- 6444 Muffler & Brake Repair High Commercial no permits/license Jocson's Auto Body & Paint Inc. 1320 Coolidge Ave. Y Jocson, Wifredo D. (619) 477- 2290 Auto body and paint work High Commercial no permits/license Jocson's AutoBody & Paint 1316 Coolidge Ave Y no permits/license no permits/license Jose Auto electric 140 E. 18th St. Y Alma Auto Repairs High Commercial Line-X San Diego 2704 Transportatio n Ave A&B Y Bryan Simonson (619) 477- 1796 Truck bed spray- on H!gh Commercial no permits/license 5' 56 5 58 Lively &.Soria • 115...." M r E � 7fh'vt•� -? y Y IVely.. ,.. 619477 r` ' )390. > _t •Car kligttmteaRk"` , : hhgti Co nn1Brat l .„g4 { a G,- National city 619-477- Lou's Auto Repair 1509 Blvd #C Y Ruias 7174 Car Repair High Commercial B,D,E,F (nc); C (na) Lou's Automotive & National City ( ) 477- Parts 1509 Blvd, #C Y Arias 7174 auto repair High Commercial no permits/license Campos, (619) 474- M & T Auto 1731 Wilson Y Tony 3475 _, Auto Repairs High Commercial no permits/license E. National 619-477- i Manila Motorworks 1735 City Blvd. 25 N Esteban 8313 Car Repair High Commercial no permits/license National City (619) 474- Used Auto Sales & Mc Cune Motors 3000 Blvd Y John Higgins 5659 Services High Commercial no permits/license s Miller Marine 1430 Hoover Ave N no permits/license Motor Machine & 619-474- Rebuild engine - I Supply 1602 Hoover Ave Y Rodriguez 7858 engine blocks High Commercial no permits/license Moynahan Towing & r Muffler 3200 National City Blvd. Y Moynahan, Tim (619) 427- 9362 Tow Company High Commercial no permits/license National City Auto (619) 264- Body 2 24 E 4th St. Y 4000 no permits/license National City Car 619-475- 3 Wash 2550 E. Plaza Blvd. Y Washington 1600 Washing cars High Commercial no permits/license W. 18th ( ) 474- ) National City Detail 108 Street Y 4154 auto detailing High Commercial B,C,D,E,F (na) National City 1 Motorc cle, INC 1504 National Ci E Y B,C,D,E,F (na k' j` Yg. •`ti9r t S -4.`°' •a�vr`• i,F ye.� . # >�ii f. '.:' rf� a:-i •ryr.wr '7 �..�"i i r: 2 i!. 1' n'^ / _ E 1A Lam- ,' �-. y tY if National obile 619) 477- 3 Service 10 Osborn N 4344 no permits/license 619-474- 4 National Motorworks 1440 Harding Y Roldan 7151 Automotive Repair High Commercial no permits/license National Sunroof 619-474- Install Sunroof 5 Auto Upholstery 140 W. 18th St. N Rameriz 1831 Victor Ruiz/Owner High Commercial no permits/license Nils Hall DBS (619) 477- Automotive - 6 Thunderbird 705 E. 8th St. Y NilsHall1715 Exhaust System High Commercial no permits/license • ' $f� 6 ! `-' tc L, O � , vy� '^"• �'A1 a [ i�`. -,Y '3 F.' - ' MJ • �y'R '' s , '��3 >F - '1'`f •1..i. ��1 '. �.I�.,I Y� 5.".'f 4 6 r .4�A� 4cA ',, 1p1 1, .F�✓Y,[. Y iF{ 1 V T ���.I Sr i4 � 7 BOCI � 11 ; z rt ti .- w ..a �� f . r r - i x•b SJy'� a 4w „� r. ,a. 1 •f r �q4" '_, ��;. pvt y� .rs is '. �. , S 5, 'k �4 a'�"s+ r +•4k i ph P /H bpi . lr h.'b, ^� Z�q, „ '' /IJ .{[ Tsl `1 IS . �'^f .i 1W .r .�11 x�, y ., J) 1� 't4' '�„ i`�'S �Y , �, L y' ` _:.� k �_}`4 n n ' y s i : t ,7i' �t R��, e Oali(iG t tti ''' - % !'i� r,,„ :s ,x tit 'ty d 4 '! ± l's of rs �t,Cbmm�g_C 1 „ -,E1A6}:st �114�t�. 81 8 84 86 8 88 8 90 91 92 9 95 96 9 98 Flay Brock auto. '4 t n.. ¢ 0-&744 i „u a r, . , 5' �: r � .� ^� +;iy � a r f 1 Y p'l'i err k r r, r tcYG •- ,<<^_` , -,. t,�, f r '�t' Vi rp r 4\' 40, erviee .. ° y« 'y a z-v 't �h Hiotitooirrlercf l '' E � r a ..i�. w ij. B,Ci.E1F (�o), [1() t# t eiiaile. nng rid '4 r:: , ; t �t : '•, �i ° u; 1, f4 ,� _ 74h„ : , ; 1w ... Y - , S�u$perisidn,a : l - ,' k 5 # - ; W.: i$t1 S ..: Y > - Kiartgas f.,'z ° , f" ��. ;.� H h C9ito r'c ai.. t ;f,, ••• ',F .(na) . . Reveles Striping & Transportatio 619-474- Auto trim 2602 n Ave. #J Y Reveles 4491 Vehicle striping High Commercial no permits/license Reynozo (619) 474- Automotive Corporation 705 E. 8th St, A N David 1702 Services High Commercial no permits/license (619) 472- Rojas Auto Repair 2501 Granger Ave Y 1347 no permits/license Anaya, (619) 666- RPG 1010 Coolidge Y Miguel 0831 Body Work High Commercial no permits/license Hoover S & S to istics, Inc 2424 Avenue, Suite Y Roy office Face High Commercial no permits/license ``F{�.�fi, i"n K ,' ? " r FLi 3 � r{: d Mali;'` r ? s f F , - J` -` 14 , i �.� f�3kp if!$.t `4%' (gt ' , {(�. t 1 t , %:ie "f"i: • .i iti4T� ' y'Kr iz '„+' ^ ' f ,��"'-/"}�n:+14� 'll"' ',.,..N i '1�+ (x4a 0:i.,� ;: v =, San '. i'� 1�ys. n ,.j-• Y4,\, /�, ,' Qp:�si1, e:'. j/N�!t{��' 4 ,,.. P'to a !.? i < i b+�,,:,'", l '�!'• ,�yj �,�y, e1 «r « � . ''�. �RN{4+t—i.. «`; 1r ter, 1 .'' y�7rV�,• ..11•%- �; ['� F t, � t � � ,+ 1 + 'f* S�. ^t; Cl ti �}ia�., �... ;.�iV� �i aF �, T /, nie i¢�.f'.'' T, , 1 : fu Y,.':f .1: f/�;f...n�i.i JS }'. t(�,�I�i � ���i� � '�i .'''�r' r+ Diego Auto Detail 110 W. 11th St. Y Cortez H .h Commercial no permits/license Scheib, Earl of CA National City Sunkin, David (619) 474- Inc #189 111 Blvd Y I 6631 Auto Paint High Commercial no permits/license Civic Center (619) 474- Scott's Porsche 705 Dr. Y Tafiannt, J 5588 Auto Repair High Commercial no permits./license National City 619-747- Drive Shaft Shaft Master 1031 Blvd #C N Saenz 2408 Rebuilder High Commercial no permits/license Solar Eclipse (619) 474- r�ance 507 Ave Abrams 0068 En. HighCommercial merFceial nopermits/license - �t, 1.s na �ljyti, 0 y tit4 �.�..( .,- ^, , ,60QA, v�Y - ' . e'1 ,'lt . , ",, �' i .i1eWotk �J r . Ty 1 'f�sb ,Y 4 f4t, 4Cy fie , Southern Delta Metal Fab, Inc 1640 Hoover Ave Y No Auto Body no permits/license Southland Autot7ody }, ` ,,A a ; y " '' .T. ,; f " , r, ` ; ,� s, . - ' ff. _ " ' j t & p�iht ` , 4 "-t4t1. , ' W ,f8t�i.,"at 1 ,.i O911espie '.. ° . - . J-iigts Garhrri rciat B.>C,D ,F (no) a (619) 477- Southland Clutch 101 E 18th St. Y 2105 no permits/license Baxter Automotive & Hoover (619) 474- Automotive Machine 1400 Avenue Y Torres, Tony 6988 Transmission High Commercial no permits/license Cleveland (619) 421- ICD 1805 Avenue Y Steve Beck 8625 Car Restroom High Commercial no permits/license S3I 1',::' tai' utt r d �v`t61 B . ,W 418tt S ,' h Y Charlies tHa1 : 8i48.' ., : $ ntBody and' 1 hi gh Comrrieroial ' 4 All permits provided , 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 Speed Transmission 1031 National City Blvd Y Ray Seda (619) 474- 2274 Automotive Transmission High Commercial no permits/license Steve's west Coast Auto 1732 Coolidge Ave Y nopermits/license t* .. z r j r s a god ut� k � �..[ 38 °..4 , rant r r•.: a Gth'St , o ' Y �: rL ° . � $, g r s '©� I�r �e , � a� Sirs r,nli S kr r y,. W ` :t .yarn! n .i ,� fit r i r}�GI N � , " � t',. gh,mrnerF i' r t dC t'".� 4 `i�-. L r �+ ',i fi (raj f �/ r r. r.. kr 4fi �, ` l if. at : �Salr'. r,e{ :Mq•�-: ,. 25... , 4y),, b: ���'tt`/��, r�,�ti E,,17ttisttse w� ' '. yS -- rP :.. l '� r�.[ ra1Cti ' ti ' �..r��5 1 . (�fr a :l6r, §� =�k- i / fU:',� . �,?u th'ryr ' au a're it -, , ♦ s y ,.+. �r dui M � �k a ht. t I `i. "m f'" 8.. '.g`.' .;Y i sr,. �l Iry . rs w y'..w �};� + .. •.; �n s'. Tandy's Auto Body & Paint 340 W. 11th St. Y Gross 619-327- 2314 Auto Body & Paint No Signage no permits/license Thunderbird Muffler Shop 705 E. 8th St. Y Hall 619-477- 1715 High Commercial no permits/license Trans Pros 130 East 17th St Y Firman 619-336- 1677 Transmission Repair Shop High Commercial no permits/license Transco Transmission 1031 National City E Y Alias: Speed Transmission no permits/license Turbo Transmission 1411 Coolidge Ave Y no permits/license Unlimited Hydraulics 27 N Euclid Ave N (619) 262- 9863 no permits/license iaY :. a p.' 4 rr s �. L ����ti b A�y'fJ�e�r .. ( rah j�l�: to 1?Y !*cf./`�{iQ C{ipr"4- s 1 ��3ud,? }i`yj�lR� ht'4k/�7 } : t r - .Y+� ..nT"I x .' }ry,�Y •r�fu yF H" ". S r fi f r.'i G- r .Y.t .:7 !�• .r s �e1'T7 yn'fr,. �j��� .'�••� �'i�f{'�`(� Y�. Jl / 1 V. f tM •') ie4 }r,�.. Volcano Custom Iron 1031 Coolidge Ave N New Welding Shop no permits/license West Coast Automotive 1732 Coolidge Ave. N (619) 474- 0770 no permits/license West Coast Radiator Co. 105 W 18th St Y _ (619) 474- 6639 no permits/license no permits/license West Coast Truck Service 201 _Street W. 18th Y Hartman (619) 477- 1401 auto repair (truck) High Commercial Winstones Automotive 1212 Roosevelt Ave _ N _ _BUSINESS OUT OF Moved/Out of Business no permits%license Summary Number of Businesses 114 # with '08 Business License 21 Businesses Fully Compliant 2 c CITY OF NATIONAL CITY BUSINESS LICENSE APPLICATION (AUTO BODY SHOP SUPPLEMENTAL) 1243 National City Blvd. National City, CA 91950 PLEASE TYPE OR PRINT. LICENSE WILL NOT BE ISSUED IF REQUIRED INFORMATION IS INCOMPLETE. ENCLOSE COPIES OF ALL PERMITS. (An permit copies provided must rafted the same business name and location) A. General Information Business Name (D.B.A. OR INDIVIDUAL NAME) Local Business Number Location of Business B. County of San Diego Department of Environmental Health Unified Program Facility Permit P.O. Box 129261, San Diego, CA 92112-9261 (619) 338-2222/1-800-253-9933 FAX (619) 338-2377 Permit no. Expiration Date l C. County of San Diego, Air Pollution Control District "150 Chesapeake Drive, San Diego, CA 92123-1096 (858)586-2600 FAX (858) 650-4659 rmit no. Expiration Date D. State of California Department of Toxic Substances Control 400P Street, 4th Floor, P.O. Box 806, Sacramento, GA 95812-0806 (916) 255-1136/1-800-618.6942 EPA I.D. NO. E. State of California Department of Consumer Affairs, Bureau of Automotive Repair P.O. Box 989001, West Sacramento, CA 95798-9001 (916) 255-3145 Receipt No. Registration No. Expiration Date F. California State Board of Equalization 590 3rd Avenue, Suite 202, Chula Vista, CA 91910 (619)409-7440 Fax 619-409 7444 Seller's Permit No. ETE. PAYMENT W(THLAPPUC lT1ON. MAKE.CHECKSPAYABLE:TO THE'CtT1f OFNATIONAL CITY. A. GENERAL INFORMATION NAME ADDRESS CITY/ STATE/ZIP LOCATION NATIONAL CITY, CA 91950 1 City of National City BUSINESS LICENSE DIVISION (619) 336-4330 TAXES $ 1 36 0 0 MISC $ PENALTY $ 336.00 TOTAL $ GROSS RECEIPTS CLASSIFICATION NO.: 4 8. TRANSACTION TYPE - (HECK AND CCSEE BAO PPLLEETTE O FICABLE FO FOR CLASSIFICATION TABLE] 0 NEW ERISNESS N NATIONAL CRY. BUSWESs Wll CPEWCPENED ON O nyownsra• (7MNOE pREVquS BUSINESS NAME m ln✓AI_���NNN C. DESCRIPTION OF BUSINESS 1� CHECK ONE: A. ❑ WHOLESALE 8.03 RETAIL C. SERVICE 0.0 RENTAL UNITS.. OF NITS E.❑ MFc F.❑ CONTRACTOR SATE UCEN.SE NO/HEAUH PERMR/ABC NO/DRMERS INC. NO. SATE RESALE NO FEDERAL D. NO /SOCIAL SEC NO 99-198218 33-0952463 OESCRIB€ BUSNESS Ft. LY - NCl ISK FfUNCIML plower OR SERVICE AUTO BODY SHOP NUMBER OF BUSINESS VEHICLES OPERATING N NATIONAL CRY WRH YOUR COMPANY ADVERTISING (LOGOI ON THEM 1 Q OWNERSHIP INFORMATION CAECX ONE. 1, la S3I4 LE PROPRE lORSHIP 2 0 A RTNEHSH IP 3. 0 CORPO AAGJ UST OWNER/P RtNERS/CORPONATE OFFICERS LAST NAME IOME ADORES, LAST NAME HOME . SS FIRST NAME MI TITLE OWNER NATIONAL CITY 91950 FIRS! NAME TR1E HOME PHONE SATE ZIP CODE E. EMERGENCY MIFORMATION UST N ORDER OF PRIORITY AND PROXIMITY 1) BUSINESS THE PERSON TO BE CONLACTEO AT NIGHT N CASE OF BREAK N. OR FIRE NAME RILE HOME PHONE 6 — 2 00 YOU HAIE A BURGLAR ALARM' 1. 0 NO 2. OC YES F YES 3 0 SILENT 4. I$ AUDIBLE NAME OF ALARM COMPANY PHONE NO. DECALS V BUS $ UCa OFFICE USE ONLY BUSINESS CODE CATEGORY D/C -H/O PEND_ ON FILE: BIC-H(O. AUDITED BY _ DATE ELATE DATE H/O Pt) N/A B/L SENT G WC-H/O PEND P L A L-A A/P C C-, 12wnn DATE INT IZ CM OF MATIBNAL CITY PURSUANT TO CITY ORDINANCE TI IIS LICENSE IS HEREBY GRANTED F041 THE TERM & PURPOSESTATED ,.A. Location Classification Mail 1o: 1 TOP/BODY/UPHOLSTERY/PAINT NATIONAL CITY, CA 91950 BUSINESS IJCENSE.No. •.. NON -TRANSFERABLE '44 9 31 * O S:: Date Expires 01./01/.05 12/31/05 THIS LICENSE TO BE POSTED IN A CONSPICUOUS PLACE AT BUSINESS LOCATION., This is your business license for the year 2005 Please detach and display YOUR NATIONAL CITY BUSINESS LICENSE WILL EXPIRE ON DECEMBER 31, 2005 IF YOU I{AVE ANY QUESTIONS REGARDING YOUR 2005 CITY OIL NATIONAL CITY BUSINESS LICENSE PLEASE CALL 6L9-336-4330 NA'I't.ONAL CITY, t'A 91950 1� P.O. BOX 129261, County of San Diego DEPARTMENT OF ENVIRONMENTAL HEALTH UNIFIED PROGRAM FACILITY PERMIT SAN DIEGO, CA 92112-9261 619-338-2222/1-800-253-9933 FAX 619-338-2377 OWNER/OPERATOH NAME: FACILITY NAME: FACILITY I.00ATED AT: Mailing Address National City, CA 91950 tY l NATIONAL CITY CA 91950-5538 * * * * * * * * * * * *** ATTENTION *** * * * * * * * * * * * * TIIIS IS AN OFFICIAL. DOCUMENT - DO NOT DISCARD - PERMIT: . si TK27 www.sdcdeh.org Ganj Erbeck DIRECTOR, DEH THIS PERMIT DOES NOT EXCUSE. ANY OWNER OR OPERATOR FROM COMPLYING will I ALI. APPLICABLE FEDERAL, STATE, COUNTY OR LOCAL LAWS, ORDINANCES OR REGULATIONS. THE OWNER OR OPERATOR 1S REQUIRED 7'O DETERMINE IF ANOTHER priamrr OR APPROVAL. FROM ANY OTHER AGENCY OR DEPARTMENT IS NECESSARY. THE COUNTY, RY ISSUING HIS PERMIT, DOES NOT RELINQUISH ITS RIGI IT TO ENFORCE ANY V►OLA'I'ION 01' LAW. Issue Date below is the date of initial Permit billing. This is NOT an Underground Storage Tank Operating Permit. ISSUE DATE: 31-JAN 2002 EXPIRATION DATE: 31-JAN-2006, RENEWAL IS REQUIRED BEFORE EXPIRATION DATE. ANY CHANGES IN THE Ai3OVF OWNER, LOCATION NO I If ICATION(S) MUST BE REPORTED BY StIRMTI TING A NEW UNIFIED FACILITY PERMIT APPLICATION VERIFY THE ABOVE MAILING ADDHFSS AND REPORT ANY CHANGES PERMIT IS NOT VALID FOR ANY FACILITY LOCATION OR OWNER NOT LISTED ABOVE THIS PERMIT IS NOT TRANSFERABLE POST IN A CONSPICUOUS PLACE A COPY OF THIS PERMIT MUST BE MAINTAINED AT THE FACILITY LOCATION 1 his permit is provisional. The Director or designee of the Director may order that the Permit or arty permit element he denied, suspended or revoked tor violation of any relevant requirement established or provided by law. CONTROL NO. COUNTY OF SAN DIEGO, AIR POLLUTION CONTROL DISTRICT 9150 CHESAPEAKE DRIVE, SAN DIEGO, CA 92123-1096 (858)650-4700 FAX(858)650-4659 PERMIT TO OPERATE PERMIT NO EXPIRES OCTOBER 2005 THIS PERMIT IS NOT VALID UNTIL REQUIRED FEES ARE RECEIVED BY THE DISTRICT. THE FOLLOWING IS HEREBY GRANTED A PERMIT TO OPERATE THE ARTICLE,MACHINE,EQIIIPMENT OR CONTRIVANCE DESCRIBED BELOW. IBIS PERMIT IS NOT TRANSFERABLE TO A NEW OWNER NOR IS IT VALID FOR OPERATION OF THE EQUIPMENT AT ANCYTHER LOCATION, EXCEPT AS SPECIFIED. THIS PERMIT TO OPERATE OR A COPY MUST DE POSTED ON OR WITHIN 2S FEET OF THE EQUIPMENT, OR READILY AVAILABLE ON THE OPERATING PREMISES. NATIONAL CITY CA 91950-0000 EQUIPMENT ADDRESS NATIONAL CITY CA 91950-0 EQUIPMENT DESCRIPTION AUTOMOTIVE REFINISHING OPERATION: ONE (1) WEST COAST PAINT SPRAY BOOTH, 34'L X 21'W X 10'H, EQUIPPED WITH EXHAUST FAN AND FILTERS, USING HVLP SPRAY GUNS TO APPLY AUTOMOTIVE COATINGS. 970203/EZ1 Sector#:08 ID#:95425A PO##:9'I0203 BEC#10826 Fee Schedules: 27R01. EVERY PERSON WHO OWNS OR OPERATES THIS EQUIPMENT IS REQUIRED TO COMPLY WITH THE CONDITIONS LISTED BELOW AND ALL APPLICABLE REQUIREMENTS AND DISTRICT RULES, INCLUDING BUT NOT LIMITED TO RULES 2, 10, 40, 50, 51, 67.17, 67.20. FAILURE TO OPERATE IN COMPLIANCE IS A MISDEMEANOR SUBJECT TO CIVIL AND CRIMINAL PENALTIES I. COATINGS SHALL NOT BE APPLIED UNLESS EXHAUST FANS AND EXHAUST FILTERS OR WATER WASH CURTAINS ARE INSTALLED AND OPERATING PROPERLY. THIS CONDITION APPLIES TO ONLY THOSE OPERATIONS WHICH USE PAINT SPRAY BOOTHS. 2_ THE PERMITI'EE SHALL NOT USE OR POSSESS UEXAVALENT CHROMIUM (CHROMIUM VT) OR CADMIUM PIGMENTED COATINGS IN ANY MOTOR VEHICLE OR MOBILE EQUIPMENT REFINISHING OPERATION. (TITLE 17 CCR, SECTION 93112. IIEXAVALENT CHROMIUM AND CADMIUM AIR TOXIC CONTROL MEASURE - MOTOR VEHICLE AND MOBILE REFINISHING COATINGS) 3. ALL COATINGS APPLIED TO AUTOMOTIVE PARTS AND PRODUCTS SHALI. COMPLY WITH RULE 67.20 REQUIREMENTS. 4. APPLICATION EQUIPMENT, SURFACE PREP SOLVENTS, GUN CLEANING SOLVENTS, AND THE METHOD OF GUN CLEANING SHALL COMPLY WITH RULE 6'7.20 REQUIREMENTS. S. TOTAL EMISSIONS OF VOLATILE ORGANIC COMPOUNDS (VOC) FROM ALL EQUIPMENT AT THIS STATIONARY SOURCE SHALL NOT EXCEED 15'TONS IN ANY 12 CONSECUTIVE. MONTHS. 6. MONTHLY USAGE OF SPECIALTY COATINGS SHALL, NOT EXCEED THREE. GALLONS OR 1 Permit Conditions Contd.... 15 CONTROL NO. 247481 COUNTY OF SAN DIEGO, AIR POLLUTION CONTROL DISTRICT 9150 CHESAPEAKE DRIVE, SAN DIEGO, CA 92123 1096 PERMIT NO (858)650-4700 FAX(858)650-4659 ) 2 0 3 EXPIRES OCTOBER 200. PERMIT TO OPERATE 5% BY VOLUME (WHICHEVER IS GREATER) OF ALL COATINGS APPLIED. PRECOAT USAGE SHALL NOT EXCEED 25% OF THF. TOTAL MONTHLY VOI,ITME OF LOW VOC PRIMERS AND PRIMER SURFACERS_ ALL SOLVENTS, MATERIALS CONTAINING SOLVENTS AND OTHER MATERIALS CONTAINING ORGANIC COMPOUNDS SHALL BE STORED TN CLOSED CONTAINERS IN ACCORDANCE WITH RULE 67.17 REQUIREMENTS. 8. PFRMITTEE SHALL COMPLY WITH .ALL RECORDKEEPING REQUIREMENTS OF RULE 67.20 INCLUDING: MAINTAINING COPIES OF RECORDS PROVIDED BY MANUFACTURERS AND SUPPLIERS; DAILY OR MONTHLY USAGE RECORDS OF ALL VOC CONTAINING MATERIALS; A LIST OF ALL COATINGS, COATING ADDITIVES, SURFACE PREP SOLVENTS AND EQUIP- MENL' CLEANING MATERIALS_ THESE RECORDS SHALL BE MAINTAINED ON SITE FOR AT LEAST THREE YEARS AND MADE READILY AVAILABLE TO THE DISTRICT UPON REQUEST. 9. HIGH VOLUME LOW PRESSURE (HVLP) AND ELECTROSTATIC APPLICATION EQUIPMENT SHALT. BE OPERATED AND MAINTAINED IN ACCORDANCE WITH THE MANUFACTURER'S INSTRUCTIONS. FOR HVLP EQUIPMENT, THE PERMITTEE WILL HAVE AVAILABLE ON SITE PRESSURE GAUGE(S) IN PROPER OPERATING CONDITION TO MEASURE TIIE AIR CAP PRESSURE OR HAVE AVAILABLE MANUFACTURER'S TECHNICAL INFORMATION SHOWING THE CORRELATION BETWEEN THE HANDLE AIR INLET PRESSURE AND THE AIR CAP PRESSURE. 10. IF THE CORRELATION OPTION SPECIFIED ABOVE TS CHOSEN TO DEMONSTRATE COMPLIANCE, A HANDLE AIR INLET PRESSURE GAUGE WILI, BE REQUIRED ON SITE IN PROPER OPERATING CONDITION TO MEASURE THE HANDLE ATR INLET PRESSURE. THE PERMITTEE SHALL MAINTAIN A PERMANENT ATR PRESSURE AT THE AIR CAP OF 0.1 TO 10 PSIG. 11. FOR ALL APPLICATION EQUIPMENT SUBJECT TO RUDE 67.20(U)(S)(VTI), THE APPLICANT SHALL OPERATE THE EQUIPMENT IN ACCORDANCE WITII WRITTEN DISTRICT APPROVAL FOR COATING APPLICATION EQUIPMENT. 12. ALL DISTRICT APPROVAL DOCUMENTATION FOR COATING APPLICATION EQUIPMENT, ISSUED IN ACCORDANCE WITH RULE 67.20(D) (5) (VII) , SHALL 13E MAINTAINED ON SITE AND MADE READILY AVAILABLE TO DISTRICT PERSONNEL UPON REQUEST. 13. ACCESS, FACILITIES, UTILITIES AND ANY NECESSARY SAFETY EQUIPMENT FOR SOURCE TESTTNG AND INSPECTION SHALL BE PROVTDED UL'ON REQUEST OF THE AIR POLLUTION CONTROL DISTRICT 14. THIS AIR POLLUTION CONTROL DISTRICT PERMIT DOES NOT RELIEVE THE HOLDER FROM OBTAINING PERMTTS OR AUTHORIZATIONS REQUIRED BY OTHER GOVERNMENTAL AGENCIES. 15. TIIE PERMITME SHALL, UPON DETERMINATION OF APPLICABILITY AND WRITTEN NOTIFICATION BY THE DISTRICT, COMPLY WITII ALL APPLICABLE REQUIREMENTS OF Permit Conditions Conld_. �(Q 'inston H. llickox :c• • for iv,, .nental otection Date: ATTN: uepattment of Toxic Substances Control Edwin F. Lowry, Director 400 P Street, 4th Floor, P.O. Box 806 Sacramento, California 95812-0806 i•• t EPA ID#: Location Address: PERMANENT RECORD - DO NOT DESTROY CALIFORNIA EPA IDENTIFICATION NUMBER Gray Davis Governor This is to acknowledge that a permanent California Environmental Protection Agency Identification (EPA ID) Number has been assigned to your place of business. (Please note your EPA ID Number above the location address.) An EPA ID Number is assigned to a person or business at a specific site. It is only valid for the location and person or business to which it was assigned. If your business has multiple generation sites, each site must have its own unique number. If you stop handling hazardous waste, move your business, change ownership, change mailing address, or change the type or amount of waste you handle you must notify the Department of Toxic Substances Control immediately. If your business has moved, your EPA ID Number must be canceled. A new number must be obtained for your new location if you continue to produce hazardous waste. This EPA ID Number must be used for all manifesting, recordkeeping, and reporting requirements. Please retain this notice in your files. Operator's Initials version: 3/99 Department of Toxic Substances Control Office of environmental Information Management Generator Information Services Section Telephone: (916) 324-1781 California Only Toll -free Number: (800) 618-6942 California Environmental Protection Agency ® Printed on Recycled Paper elImMe epartmeul a C.Mr�surner Affairs )5 BUREAU OF AUTOMOTIVE REPAIR Licensing Unit 10240 Systems Parkway Sacramento, CA 95827 AUTOMOTIVE REPAIR DEALER iiiiiNrniiii11N1111Iiiiiililliii ,u i ZONAL CITY THIS IS T TO CHAPT PROFESS IS A RE REPAIR CA 91950-5528 PURSUANT AND NAMED E -- Non -Transferable - Post In Public View -- If you do not receive a notice of renewal, you are still responsible for renewing your license prior to Its expiration. RECEIPT NO. REGISTRATION AJ185515 VALID UNTIL WBAXXX 06/30/0 THLS PERMIT DOES NOT AUTHORIZE THE HOLDER TO ENGAGE IN ANY BUSINESS CONTRARY TO LAWS REGULATING THAT BUSINESS OR TO POSSESS OR OPERATE ANY CIE -GAL DEVICE. •alid at any other address BT-442-R-LZ HEV. 10(6-112) CALIFORNIA STATE BOARD OF EQUALIZATION SELLER'S PERMIT r1/5/1993 ACCOUNT NUMBER LNATIONAL CITY, CA 91950 tS HEREBY AUTHORIZED PURSUANT TO SALES AND USE TAX LAW TO C-NGAGE IN THE BUSINESS OF SELLING TANGIBLE PERSONAL PROPERTY AT THE ABOVE LOCATION • THIS PERMIT IS VALID UNTIL REVOKED OR CANCEL LED RUT )S NOT TRANSFERABLE. W YOU SELL YOUR BUSMJCS OR DROP OUT OF A PARTNERSHIP, NOTIFY US OR YOU COULD BE RESPONSIBLE FOR SALES AND USE TAXES OWED BY THE NEW OPERATOR OF THE BUSINESS. DISPLAY CONSPICUOUSLY AT PLACE OF BUSINESS FOR WHICH ISSUED NOTICE TO TAXPAYERS INFORMATION FURNISHED TO THE BOARD OF EQUALIZATION The information Practkes Act of 1977 requires this agency to provide the following notico to individual taxpayers who are asked by tho Stato Board of Equalization to supply information: The principal purpose for which the requested information will be usod is to administor the CaAfwnia Sales and Uso Tax Laws, Spwckrl (F)(cisa) Tax Laws. O the Timber Yield Tax Law. This includes the determination and collection of the correct amount of tax As an individual taxpayer. you have the right of access to personal information about you in records maintained by the State [bard of Equalization. The official responsible for maintaining Sales end Uss Tax information is the Deputy Director, Sales and Use Tax Department. 1020 N Street. Sacramento, CA, 95814; please contact your local Bard office fisiati in the white pages for assistance. or telephone (916) 445-43464. The official responsible for maintaining Excise Tax and Environmental Fee Tax Information is the Deputy Director, Special Taxes and Operations Department. 1020 N Street. Saaamento, CA 95814; tokrptw' •'916) .145-i 'he official responsible for maintaining Timber Tax information is the Timber Tax Division Chief, Property Taxes Depart, z. 24th S ramento, CA 96816, telephone (916) 445-6964. If the local Board office is unable to provide the information sotto ':y aLo tha I.' .rmatlon 9aririty Office n Sacramento, telephone (916) 324.1627. The California Rovunue and Taxation Code, Parts 1, 1.5 and r.btowro Bair s, ax), 2(Motor Vehicle Fuel Tax), 3(Uso Fuel Tax), 7(Tax on Insurers), 13(Cigarette and Totla:.co Products Tax). 14(AJcobolic Bever.. tft.ti(,'.nbar `.'.,id Tax), 19(Enrxgy Resources Surcharge), 20(Ernorgency Telephone Users Surcharge), 22(Hazardous Substances Tax Ls.. : 1(Sc4ii !-Jc. 'o rosal Site Cleanup Maintenance Fee Law), 24(Oil Spill Response. Prevention and Administration Fees), 26(Urdoritrourd Stunc.jo T;mIrs Mointu,r ;e Fee Law), Goverrrnent Code, Title 7.3, Chaptur 6 (Tao Recycling Fee), Public Resources Code, Div. 30, Part 7, Chapter 4 (C2 RecycW ,: Fee). Health and Safety Code. Div. 1, Part 1, Chapter 2, Article 4.6 (Childhood Load Poisxnirg Provention For), and Chapter 1 of the Public Utilltios Code (Hazardous Spill Prevention Foe) requires persons mooting certain requirements to file applcations for registration, applications fix permits or liconsos, and tax roturns or reports in such form as prosr•.ribod by tho State Board of Equalization h is mandatory that you furnish all the required information requested by applicatioris for registration. applications for permit or licenses, tax returns and other related data, excopt that tho furnishing of social socurity numbers by applicants for Consumer Use Tax Auxwnts, Certificates of Registration --Use Tax and 7imtxx Yield Tax Act -writs as voluntary. Failure to provide all the required information requested by an application for a permit or License could result in your not being issued a permit or Ikons). to ruidition, the law provides penalties fur failure to Lilo a return, failure to furnish specific nlormatmn requireKt lailwe to supply information required by law or regutatiuns, or for furnishing fraudulent Information. Pursuant to California low, tho information appearing on the face of any permit or license issued by the Board is a puhlic record. !Moe furnish to this agency may also be given to federal, strati and Local government agencies as authorized by iaw. "-A REV. 4(06-9k) (9 City of National City, California COUNCIL AGENDA STATEMENT ,MEETING DATE April 15, 2007 AGENDA ITEM NO. 10 ITEM TITLE Statistics on Code Enforcement Compliance Check for the required Responsible Beverage Sales and Service for restaurants and bars. PREPARED BY Antonio Garcia, 336-4210 EXPLANATION See Attached. DEPARTMENT Building & Safety Environmental Review X N/A Financial Statement Approved By: Finance Director Account No. STAFF RECOMMENDATION Recommendation accept and file report. BOARD / COMMISSION RECOMMENDATION N/A l ATTACHMENTS ( Listed Below) Resolution No. [ Staff Report A-200 (9/99) Staff Report Background As requested by the City Council, a report on Code Enforcement efibrts on the Responsible Beverage Sales and Service (RBSS) compliance checks. On October 3, 2006, the National ('ity Council approved an ordinance mandating vendors and servers of alcoholic beverages to be certified in Responsible Alcohol Beverage Server (RABS) training. The adopted ordinance, 10.42 of the National City Municipal ('ode requires bar and restaurant establishments to comply with this certification. During City Council, on 1-22-2008, a member of the public, Ms Jovita Juarez, brought forth to the attention of the Council that certification compliance checks were needed. Code Enforcement Effort In February 2008, Code Enforcement mailed notices to all 52 restaurant and bar establishments (40 restaurants/ 12 bars), with the assistance of the Police Department. The notice indicated the City's requirement for the business' responsibility to obtain proper certified training. In addition, the notice provided locations and contact information of certified trainers and provided advanced notice of the compliance checks. During the week of March 30, 2008 to April 5, 2008, Code Enforcement staff conducted checks for the establishments for RBSS, any applicable CUP conditions, and basic life safety conditions. Our intent was to provide information regarding the establishments' requirements and instructions for our next visit. Findings Statf conducted checks for the following items: RBSS compliance, CUP compliance, and other items such as smoking and proper exiting. Eight of the 52 husinesses are in compliance of the RBSS requirement. Of the noncompliant businesses, 34 businesses claim they were unaware while 8 businesses indicated they plan to attend training. Twenty four husinesses arc required to adhere to a CUP. Twenty businesses violated their Conditional Use Permit; the most common issue was too much signage. One business violated their CUP by serving mixed drinks. Under safety items or "other", staff found 10 husinesses with insufficient outdoor lighting, one business was found locking and blocking emergency exiting, one husiness allowed smoking, one business had an expired ABC license, and one business had neither an ABC license nor National City Business license. Conclusion This event was conducted without major or serious incident. The action plan for Code Enforcement to conduct routine compliance checks and placed this event on the Code Enforcement calendar every 4 months. Recommendation It is recommended the City Council accept and file the report. 2 City of National City, California COUNCIL AGENDA STATEMENT 11 .eEETING DATE April 15, 2008 AGENDA ITEM NO. ITEM TITLE Comprehensive Annual Financial Report, Single Audit Report on Federal Awards and Annual Financial Report of the Transportation Development Act for the Fiscal Year Ended June 30, 2007 PREPARED BY DEPARTMENT Jeanette Ladrido, CP- Finance Director Finance x 4331 EXPLANATION Transmitted herewith is the City of National City's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2007, the Single Audit Report on Federal Awards, and the Annual Financial Report of the Transportation Development Act Funds prepared with Mayer Hoffman McCann, P.C., our external auditors. The reports include all agencies under the control of the City Council including the Community Development Commission. The auditors have conducted their examination of the financial statements in accordance with generally accepted auditing standards and expressed a dean opinion of those statements. All financial reports are available on the City's website under the Finance Department (http:// Ks._ i www.ci.national-city.ca.us/Departments/Finance/Finance%20Department.htm). Copies may also be viewed in the City Clerk's office or the National City Public Library. —) 1 Environmental Review X N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Accept and File BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. 1. Comprehensive Annual Financial Report as of June 30, 2007 2. Single Audit Report on Federal Awards for year ended June 30, 2007 3. Annual Financial Report of the Transportation Development Act A-200 (9/80) City of National City, California COUNCIL AGENDA STATEMENT 12 MEETING DATE April 3, 2006 AGENDA ITEM NO. ITEM TITLE TEMPORARY USE PERMIT — San Diego Tijuana Border Initiative's Cinco de Mayo cor--; Orgullo Para la Familia, May 3, 2008 from 11:00 a.m. to 4:00 p.m. at Kimball Park. PREPARED BY Joe Olson, 336-4210 EXPLANATION DEPARTMENT Building & Safety This is a request from the San Diego Tijuana Border Initiative to conduct the Cinco de Mayo con Orgullo Para la Familia event at Kimball Park on May 3, 2008 from 11:00 a.m. to 4:00 p.m. The event will include food, entertainment, children's activites, and information booths (approx. 25), including health screenings. Significant media coverage is anticipated. The Mile of Cars dealerships will provide approximately 10 vehicles for display and 10 Lowriders will also be on display. The applicant is requesting the use of the City's stage and PA system. City Council Policy requires Council approval for the use of the stage. Senior volunteer patrol will be present at the event to aid in security. The sponsor requests the use of the City's PA system. This event is a National City Co -Sponsored event (Council Policy #804) and is eligible for a maximum fee reduction of $1,500.00. Environmental Review X NIA Financial Statement Approved By: The City has incurred $345.00 for processing the TUP through various City departments, Finance Director plus $449.00 for the Fire permits. 312.18 for Police (estimated), and $1,117.84 for Public Works. 'The City co-sponsor credit is ($1,500.00). Total fees are $724.02. Account No. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application for a "Temporary Use Permit with recommended approvals and conditions of approval. A-200 (9/99) CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: San Diego Tijuana Border Initiative EVENT: Cinco de Mayo con Orguilo Para la Familia DATE OF EVENT: May 3, 2008 TIME OF EVENT: 11:00 a.m to 4:00 p.m. APPROVALS' PLANNING YES [ x ] NO [ ] SEE CONDITIONS FIRE YES [ x ] NO [ j SEE CONDITIONS [ x ] PUBLIC WORKS/PARKS YES [ x ] NO [ ] SEE CONDITIONS [ x FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x J COMMUNITY SERVICE YES [ x J NO 1 I SEE CONDITIONS [ x POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] ENGINEERING YES [ x J NO j I SEE CONDITIONS [ ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x J RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] BUILDING & SAFETY YES I x ] NO [ ] SEE CONDITIONS [ x CONDITIONS OF APPROVAL: CITY ATTORNEY 1. Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and Parking Authority and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to he determined by the Risk Manager. BUILDING & SAFETY (619) 336-4210 A written notification shall be mailed to the occupants of properties abutting the park no less than 72 hours prior to the event. This notification should also notify the manager of Morgan/Kimball towers. The written notification shall be submitted to the Building and Safety department 1br approval prior to mailing. COMMUNITY SERVICES (619) 336-4290 Little League Baseball will be playing games on this day. Please do not allow parking to affect games that day. PC)! ,i( 7E 336-4400 1. Cinco de Mayo con Orgullo Para la Familia Festival: This event involves an estimated 3500 attendees. This daytime event will feature live stage entertainment along with 20 booths (food, resources, etc). The "Crowd Control and Internal Security Plan" offered is to have an unspecified number of "Nosotros" persons doing security. I understand that "Nosotros" is a substance -abuse recovery group and it is unknown what type of training (such as security guard cards) they have. The typical calculation for police deployment is one officer per thousand attendees. Due to the daytime hours of this event and anticipated family atmosphere, I recommend that this event be staffed with two (2) police officers. The hours for this event are scheduled from 1100-1600 hours. The officers would need 'h hour before and after this event to get ready / break down operations (total of 6 hours per officer). Top -step police officers earn $52.03 an hour (overtime). So, for two officers (total of 12 hours), the cost estimation would be $312.18. PUBLIC WORKS 336-4580 Parks Division: 1. The cost to provide park maintenance personnel for this event is estimated to be $1,211.00. The breakdown is as follows: • Set up 4 hours @ 93.15 per hour — $ 372.60 • Breakdown 4 hours (4) 93.15 per hour = $ 372.60 • Event hours 8 man hours $ 46. 58 per hour = $ 372.64 • Total cost for event $ 1,117.84 2. Organization will provide 3 portable toilets, 1 dumpster, and trash boxes for this event. Fees: Unless waived by the City Council, the applicant shall pay $1,1 17.84 for staff costs associated with this. permit request. FINANCE. 336-4330 1. San Diego Border Initiative needs to renew their business license. 2. A list of all participating vendors (with their address, phone number and current National City business license number) is to be provided to the Revenue and Recovery Division of the Finance Department two weeks prior to the event for verification of business license numbers. FIRE (619)336-4550 1) Fire Department access into and through the booth areas arc to be maintained at all times. Provided tire lane shall be kept clear and free of obstructions which may prevent the flow of emergency traffic. 2) Tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be tlarne:retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Permit fee is three hundred and forty nine (349.00) dollars. Fees can only be waived by the City Council. 3) A tire safety inspection is to he conducted by the Fire Department prior to operation. inspection to include all cooking areas and booths, etc. 4) Required inspections taking place, after hours, holidays, and weekends will he assessed a minimum of one hundred ($100.00) dollars. Provide a minimum of one 2A:10BC fire extinguisher at each stage. 5) All cooking booths to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Ta2 attached. 6) Provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal. 7) Access to Morgan and Kimball Towers to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 8) Fire I Iydrants shall not be blocked or obstructed. RISK MANAGER (619) 336-4300 I've reviewed the application for the proposed use and note that the event will be held primarily on City property at Kimball Park. The applicant sponsoring organization, San Diego- Tijuana Border Initiative, has signed the Hold Harmless and Indemnification Agreement; however, no insurance certificate(s) have been provided. We must have evidence of insurance PRIOR to the event. I don't recall receiving it last year and hope that the material was submitted directly to you. For this event, we should require commercial general liability coverage with minimum limits of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000.) aggregate -although I might be willing to waive the aggregate limits since I suspect this group does not generate multiple event exposures. In addition, because trucks or other vehicles will be used to transport materials for the stages and canopies which will be erected, commercial auto coverage with limits of at least one million dollars ($1,000,000.), combined single limits, must be provided. The auto coverage must include the designation for "any auto", i.e. owned, non -owned and hired. Further, the City of National City, its elected officials, officers, employees and agents must be named as additional insureds on both the CGL and auto policies pursuant to separate endorsements which need to be provided, along with the certificate (acord form) prior to the event. Let me know if you have any questions. You may refer the applicant organization or its insurance agent to me directly if there are questions regarding the insurance requirements. Ashley K. Fenton Risk Manager X4370 Type of Event: _ Public Concert Parade Motion Picture Fair _ Demonstration _ Grand Opening XFestival Circus Other _Community Event Block Party Event Title: ‘Y\LA; `o Cc::l(•J� 1c• �i�fn:`�c. �2���vt,� Event Location: V1/40,.\,:.\\ \ Event Date(s): Date(s): From 4k,\ C b to '<1'51 b Total Anticipated Attendance: , S1 Month/Day/Year (7. o ° Participants) r � ( ((06Spectators) larti Actual Event Hours: \ /pm to 4 am/6 Setup/assembly/construction Date: 4 5\ ti Start time: Please describe the scope of your setup/assembly work (specific details): jAC1�./ C''j(n») S r J `1 t Dismantle Date: 5 1316% Completion Time: List any street(s) requiring closure as a result of this event. include street name(s), day and time of closing and day and time of reopening. Sponsoring Organization: )(^\) \)� Chief Officer of Organization (Name) Applicant (Name): `, c 4 k'C t� Address: �' \ \)JS.GM\ \• ,t clii \ ., ri" For Profit _Not -for -Profit e{ Cn3�CG� \C\;?�•c cc.c ��� Daytime Phone: ((4� 1 air - S evening Phone: ((c i - i C8 (Fax: & { 3� Contact Person "on site" day of the event: Pager/Cellular: (,VVj — '},) — NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS Is your organization a "Tax Exempt, nonprofit" organization? �( YES _ NO Are admission, entry, vendor or participant fees required? _ YES ' . NO If YES, please explain the purpose and provide amount(s): /0.00 $ / Estimated Gross Receipts including ticket, product and sponsorship sales from this event. Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. UU2 �ii`� 1ThiP1R. t& . (5:Ai Wkssa.) WA I- jidt vr..^.r4 y � 1l� oo0 xrtl S 12shhcz- R��jcr.S (LActrtn \ U►et_ t Ct �S 4€4.-kk. '6-Ns ot ( c ) YES —110 If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 _ YES Does the event involve the sale or use of alcoholic beverages? .(YES _ NO W%II items or services be sold at the event? 1f yes, please describe: YES 4A1O Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YESN.j NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. rX YES _ NO Does the event involve the use of tents or canopies? If YES: 7" Number of tenUcanopies 2. G Sizes j CI v NOTE: A separate Fire Department permit is required for tents or canopies. _YES _ NO Will the event involve the use of or City stage,gr PA system? in addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: > Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. • Food Concession and/or Food Preparation areas Please describe how food will be served at the event: Fu W•1 bZ- Je-�— o Qc L S.a If you intend to cook food in the event area please specify the method: GAS ?C ELECTRIC CHARCOAL �. OTHER (Specify): % a CO,he_. > Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) y Tables and Chairs > Fencing, barriers and/or barricades T- Generator locations and/or source of electricity • Canopies or tent locations (include tent/canopy dimensions) Y Booths, exhibits, displays or enclosures • Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers Other related event components not covered above ▪ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) c,o% Number of trash cans: ' °' Trash containers with lids: 9,t� I�ir"QS Describe your plan for clean-up and removal of waste and garbage during and after the event: j `Nt C' it `i (i��C1� �( l„ ctY1Vp W 1k )if \'ilivt�- 0( j t\ 1 t �, � UM� 'i (Kt( 3 Please describe your procedures for both Crowd Control and Internal Security: 1.1: c.-4,,,s as our �— at)— ')tz � ( .Secure t ---Kt_ 00- a y t'c s C v cL c) L 1 O Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: YESNO is this a night event? If YES, please state how the event and surrounding area -- will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. \ik`,1 \ GWe, A'4S-1-- /411,2kjae__ Cv Please describe your Accessibility Plan for access at your event by individuals with disabilities: Please provide a detailed description of your PARKING plan: INit., \ .,A,,, 1 e c , cNv -Is-\.CA--AA,' e ifrS... Please describe your pla for DISABLED PARKING: cokL L/). c it •\&( 4 �►"�'��1 `T'lvFs'Ma� Please describe your plans to notify all residents, businesses and churches impacted by the event: , h W 11 U� i J CA 4e (f.S, �Q ��;; it 5 C �lr t NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. YES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Type of Music:kiC Number of Bands: 2_ L. YES NO Will sound amplification be used? If YES, please indicate: Start time: 1 (i 13 ° j am 1NyES _ NO Will sound checks be conducted prior to the event? If YES, please indicate: m Finish Time t �- (S Start time: J L . pm Finish Time l L % am1 Please describe the sound equipment that will be used for your event: l,\j`11 to(tfesl46 oa-t . kt - J�;.C.-Z�•,,� u� YES ,'11 NO Fireworks, rockets,kor other pyrotechnics? If YES, please describe: NO Any signs, banners, decorations, special lighting? If YES, please describe: -,b„s btufln-Pi) c►loo,.s Revised 08/10/05 5 Event: For Office 'Use OnCy Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization s; �� ,JdCah� (tie_ Person in Charge of Activity -13 or Address \t '• `S k cuU(L �v . Telephone 6Vc\ 941-'1 c- Date(s) of Use 45) r' HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under thpermit by the permittee or its agents, employees or contracts. • l 4 '6v /lL( 44.4.1 Signature/ of(Applicantn l� / . Offal Title 61u//c 4/3/0f. Date For Office Use Only Certificate of Insurance Approved Date 7 Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? Yes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3, Name of the sponsoring organization JG,,, Type of Organization CC Skr v t L e, (Service Club, Church, Social Service Agency, etc.) lf`j jZhL r 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? Yes (Please provide an explanation and details. No (Please proceed to Question 5) 8 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. ,No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. 1-'41— (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: r No (P lease sign the form and submit it with the TUP Application) Signature J 9 Da e City of National City, California COUNCIL AGENDA STATEMENT 13 MEETING DATE April 15, 2008 AGENDA ITEM NO. (---- ITEM TITLE TEMPORARY USE PERMIT — Sweetwater High Graduation on June 12, 2008, from 6 p.m` to 8 p.m. at Sweetwater High School, with a request to use the City's bleachers and perform a fireworks display. PREPARED BY Joe Olson, 336-4210 DEPARTMENT Building & Safety EXPLANATION This is a request from Sweetwater High School to conduct their annual graduation ceremony on June 12, 2008, from 6 p.m. to 8 p.m. This event includes a five-minute fireworks display and music from the school band. Sweetwater High School also requests the use of the City's bleachers, which will be set up by the Public Works Parks Division. This event is a National City Co -Sponsored event (Council Policy #804) and is eligible for a maximum fee reduction of $1,500.00. Environmental Review X N/A • Financial Statement Approved By: The City has incurred $345.00 for processing the TUP through various City departments; Finance Director $745.20 for Public Works; $707.00 for Fire Dept. permits and inspections; $1,664.96 for Police. Total fees: $3,462.16 minus ($1,500) fee waiver for Co -Sponsorship. Total Fees Due: $1962.16 Account No. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION N/A di. 1,- ATTACHMENTS ( Listed Below) Resolution No. Application for a Temporary Use Permit A-200 (9199) CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Sweetwater High School EVENT: SUHI Graduation Ceremony DATE OF EVENT: June 12, 2008 TIME OF EVENT: 6 p.m. to 8 p.m. APPROVALS: PLANNING YES [ x ) NO [ ) SEE CONDITIONS [ ) COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] RISK MANAGER YES ( x ] NO [ ] SEE CONDITIONS [ x ENGINEERING YES [ x ] NO [ ] SEE CONDITIONS [ PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES ) x) NO [ ] SEE CONDITIONS [ ] FIRM YES [ x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICE YES [ x ] NO [ ] SEE CONDITIONS [ } POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ) SEE CONDITIONS [ ] CONDITIONS OF APPROVAL: POLICE (619) 336-4400 The listed "Crowd Control and Internal Security" plan listed calls for eight (8) police officers. This appears to be an appropriate number of police officers. The hours for this event are from 1800-2000 hours. The officers will need 1/2 hour before and atter the event to get ready / break down operations (total of 3 hours). Officers normally receive a minimum of 4 (four) hours of compensation for work completed on their off -duty times. So, 8 officers x 4 hours — 32 hours. With that, the cost estimation for police officers at this event is $1664.96. It is also anticipated that we will need to have other civilian staff (such as Parking Enforcement Officers) on hand, so the total cost estimation will be higher. The planning for this event has not been completed, so the exact number of personnel is not available yet. RISK MANAGER (619) 336-4300 I've reviewed the application for the proposed use and note that the event will be held entirely on School District property. There does not appear to he any liability exposure on the part of the City in terms of street closures, impact to traffic, vendors or facilities with the exception of the planned fireworks display. We should confirm that the District requires commercial general liability insurance from the fireworks vendor, with limits of at least $5 million dollars per occurrence and $10 million dollars aggregate, that the vendor is a licensed pyrotechnician in the State of California, and that the NCFI) is specifically notified of the fireworks display in case of any mishap. Other than these comments, 1 have no objection to the application. PI.JDLIC WORKS (619) 336-4580 Street Division No Involvement Parks Division 1. No City stage or PA was requested. 2. The cost to provide park bleachers at Sweetwater High and remove them hack to the park is estimated to be 24 man hours. • 24 hours @ $31.05 per hour — $745.20 This amount should be paid to the City unless waived by the City Council. Facilities Division No involvement. Fees Unless waived by the City Council, the applicant shall pay $745.20 for staff costs associated with this permit request. FIRE (619) 336-45.50, Contact Robert Hernandez with questions 1. Fire Department Permit is required for the fireworks display. Permit to be requested and all necessary information provided to the Fire Department a minimum of 14 days prior to the event. Permit fee is three hundred forty nine ($349.00) dollars. Fees can only be waived by the City Council. 2. Fireworks display operations shall be under the direct supervision of a pyrotechnic operator. Pyrotechnic operator shall possess a valid pyrotechnic operator license. 3. Fire safety inspection is to be conducted by the Fire Department of the designated fireworks display area prior to display being conducted. 4. If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated, they shall he flame- retardanttreated with an approved State Fire Marshal seal attached. A permit from the Fire Department must he obtained. Permit fee is three hundred and forty nine ($349.00) dollars. Fees can only he waived by the City Council. 5. Occupancy load to be maintained at all times in all grandstand and bleacher seating areas etc. Means of egress such as isle ways and stairs shall not he obstructed in any manner and shall remain fret of any material or matter where its presence would obstruct or render the means of egress hazardous. (Please See Note) 6. Aisles located within an accessible route of travel shall also comply with the Building Code requirements for accessibility. 7. Fire Department access into and through football field and surrounding areas are to he maintained at all times. 8. Access to Sweetwater High School to he maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 9. Fire Hydrants shall not he blocked or obstructed. 10. Site map indicating access points, booth layout, fireworks display area and tireworks fallout area is required. 11. Guest and participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). Vehicles on and around the field are to pull immediately to the right upon approach of emergency vchicle(s). I2. A fire safety inspection is to he conducted by the Fire Department prior to operations of the event. Inspection to include fireworks area, cooking area, grandstands, etc. 13. Minimum $100.00 alter hour inspection fee is required for all Fire Safety Inspections taking place after hours, weekends and holidays. 14. TUP to reflect National City Fire Department as responding agency (pg 4). 15. Fire Department will not have a unit designated to this event to provide medical services. Other means of providing medical aid will he required. To have a Fire department personnel standby, there would be an additional fee of approximately two hundred fifty eight dollars ($258.00). NOTE: Request Meeting with Sweetwater Administration Due To Major Problem With Occupancy Of Last Years Event! Type of Event: Public Concert Parade Motion Picture _ I air Festival __ Community Event Demonstration Circus Block Party Grand Opening X Other SUH I GRADUATION Event Title: SUHI GRADUATION FventLocation• SUHI FOOTBALL FIELD IS vent Date(s): from 2_ogto � MonthilMy/Ye r or -rot, Anticipated Attendance: _ _$0.Q0 (500 Participants) (2 500Spectators) Actual Event Hours 6 P M am/pm to 8 P M am/pm Setup/assembly/construction Date: (,h,td Start time: 1PM Please describe the scope of your setup/assembly work (specificdetails): STAGE, PODIUM, & MC - 600 CHAIRS Dismantle Date (Pi /OomPIetion Time: 8. 3 0 P M am/pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. N/A Sponsoring Organization: S W E E T W A T E R H I G H SCHOOL For Profit X Not -for -Profit VlVO `ALO 1YNOIIVN Chief Officer of Organization (Name) W E S B R A D D 0 C K Applicant (Name). JOHN F. CHERRY Address: 2900 HIGHLAND AVENUE NATIONAL CITY, CA 91950 Q�-So 9 SC Daytime Phone: f19) 474- TveningPhone: 19)475-8088 Fax: (619 474- Contact Person -on site" day of the event: JOHN CHERRY Pager/Cellular: (619) 985-8089 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS Is your organization a "Tax Exempt, nonprofit" organization? X YES NO Are admission, entry, vendor or participant fees required? YES X NO If YES, please explain the purpose and provide amounts) Estimated Gross Receipts including ticket, product and sponsorship sales from this event. Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. HIGH SCHOOL GRA.DUAIION WITH ASSOCIATFD MUSIC PLAYED BY THE BAND. PERMISSION IS REQUESTED TO HOLD A 5 MINUTE FIREWORKS DISPLAY AT THE END AND TO USE BLEACHERS FROM NATIONAL CITY PARK AND REC. DEPARTMENTS_ YES NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: N / A 2 YES X NO Does the event involve the sale or use of alcoholic beverages? X YES NO Will items or services he sold at the event? If yes, please describe: S U H I MEMORIBALIA- PENS, HATS, ETC. YES X NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route _1( YES NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. YES _X NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NO FE: A separate Fire Department permit is required for tents or canopies. YES X NO Will the event involve the use of the City stage or PP, system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas Please describe how food will be served at the event: PACKAGED FOOD FROM AN INDiDOR CONCESSION STAND If you intend to cook fond in the event area please specify the method: X GAS X ELECTRIC CI IARCOAL OTHER (Specify): Portable and/or Permanent Toilet Facilities Number of portable toilets: 8 _ (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Tables and Chairs • Fencing, barriers and/or barricades Generator locations and/or source of electricity • Canopies or tent locations (include tent/canopy dimensions) • Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers • Other related event components not covered above • Trash containers and durnpsters (Note: You roust properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: 2 0 Trash containers with lids: 12 Describe your plan for clean-up and removal of waste and garbage during and after the event: CUSTODIAN STAFF WILL CLEAN UP - TRASH DISPOSAL IS BY COMMERCIAL CARRIER 3 Please describe your procedures for both Crowd Control and Internal Security: 20 • TEACHER SUPE_R\LISORS PLUS 8 NATIONAL 'CITY POI LCF OFFICERS AND 5 AIMI_NISTRATORS YES X. NO Have you hired any Professional Security organization 10 handle security arrangements for this event? If YES, please list Security Organization: Security Organization Address: Security Director (Name). Phone: YES _ -- NO fs this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: STADIUM LIGHTS AS NFFDFD Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. NATLONAL CITY FIRF DFPARTMFNT PARAMFIIIr 4r'Rc rS" (CIFEV e5c-Wr - 001-ce WI -A- (L) fr r C Please describe your Accessibility Plan for access at your event by individuals with disabilities: 28th STREET GATE ENTRY WITH ON FIFID PARKING NEYT TO BLEACHERS Please provide a detailed description of your PARKING plan: 6 PARKING LOTS ON CAMPUS FOR 80+ CARS EACH, PARKING ON FIELD FOR HANDICAPRED, STRFFT PARKING Please describe your plan for DISABLED PARKING: AS ABOVE, ALSO ON FIELD NEAR BLFACHFRS Please describe your plans to notify all residents, businesses and churches impacted by the event: NOTIFIED BY FLYER DISTRIBUTED BY STUDENTS NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. X YES . _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: 1 Number of Bands: 1 Type of Music: TRADITIONAL GRADUATION X YES _ NO Will sound amplification be used? If YES, please indicate: Start time: _6P M am/pm Finish Time 7 : 15 P M am/pm X YES _ NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: 3PM amfpm Finish Time 4PM am/pm Please describe the sound equipment that will be used for your event: STANDARD FIELD SOUND SYSTEM X YES _. NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: 5MIN. DISPLAY AT END OF GRADUATION CEREMONY YES X NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 0800/05 5 Event: For Office 'Use OnCy Department _ Date Approved? Yes No _Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No • Vote: Kathleen Trees, Director Building & Safety Department City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 cornbined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization SWEETWATER HIGH SCHOOL Person in Charge of Activity JOHN F . CHERRY Address 2900 HIGHLAND AVENUE NATIONAL CITY, CA 91950 Telephone (619) 474-4016 Date(s) of Use N/A HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use perrnit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees.and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signatur ASST. Official 1 pplicant NCIRAL-STUDEN ACTIVITIES Date For Office Use Only Certificate of Insurance Approved Date 7 _ w• Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? X Yes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name of the sponsoring organization SWEETWATER H_IGA scHnnt Type of Organization HIGH SCH00I (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds t the sponsoring organization? X Yes (Please proceed to Question 4) No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? Yes (Please provide an explanation and details. X No (Please proceed to Question 5) S 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. X No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis. Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. X No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: X No (P lease sign the form and submit it with the TUP Application) 9 DateV2,1 I Dr "D" AVENUE G z Q F- cn .o z Q .ti C9 w 2 0 LOWER ATHL IC FIELD uulllllllhllt------ — In 111 Tennis Courts Boys PE Girls PE ADAPT. A . Rm New Gym rn »a r� w ASB City of National City, California COUNCIL AGENDA STATEMENT 14 .+iEETING DATES April 15, 2008 AGENDA ITEM NO. ITEM TITLE City Council Review of Key Legislation and State Budget Issues in Preparation for 2008� Legislative Action Days PREPARED BY Leslie Deese DEPARTMENT Asst. City Manager (336-4240) City Manager EXPLANATION The 2008 Legislative Action Days are scheduled for April 16 and 17, 2008. This important opportunity allows for our elected officials and staff to meet one-on-one with National City's legislators on issues of critical importance affecting our City, such the State budget, key legislation and infrastructure bonds. Mayor Morrison and Vice Mayor Parra will be representing National City at this event. At the time of this writing, the League of California Cities had not yet distributed the analysis on the region's legislative priorities. Copies will be distributed immediately upon receipt. Environmental Review ✓ N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Receive and File BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. L1. League of California Cities Analysis on Key Legislation and State Budget Issues (to be distributed upon receipt) A-200 (9/80) City of National City, California COUNCIL AGENDA STATEMENT .FETING DATES April 15, 2008 AGENDA ITEM NO. 15 ITEM TITLE National City Community Health Advisory Committee (NCCHAC) Proposed Vision and Mission Statements PREPARED BY DEPARTMENT Leslie Deese?-- Asst. City Manager (336-4240) City Manager EXPLANATION At the February 5, 2008 City Council meeting, the Council discussed the formation of a Citywide Health Committee and took action to appoint Vice Mayor Frank Parra and Councilmember Luis Natividad to the Ad -Hoc Committee and to come back with recommendations. Although the Advisory Committee has not yet been officially formed, a group of interested participants has met and developed the attached proposed Vision and Mission Statements. This item has been placed on the agenda at the request of Vice Mayor Parra and Councilmember Natividad for Council review and comment on the proposed Vision and Mission Statements. It is also requested that the City Council direct Staff to meet with the Ad -Hoc Committee to develop the provisions necessary for the Council resolution establishing the Committee and the proposed Bylaws. Environmental Review ✓ NIA Financial Statement N/A Account No. STAFF RECOMMENDATION Council review and comment on the proposed Vision and Mission State- ments and that Council direct Staff to meet with the Ad -Hoc Committee to develop the provisions for the Council resolution and the proposed Committee Bylaws. BOARD / COMMISSION RECOMMENDATION N/A �... ATTACHMENTS ( Listed Below) Resolution No. 1. Proposed Vision and Mission Statements A-200 (9/80) Proposed Vision Statement: The Vision of the National City Community Health Advisory Committee (NCCHAC) is to assure that the voice of our community members health needs are heard by our city representatives for the best interest of all stakeholders. Proposed Mission Statement The Mission of the National City Community Health Advisory Committee (NCCHAC) is to proactively introduce concepts, ideas, and policies through the City Manager to the City Council for the introduction and consideration of laws and ordinances that ensure the health, well-being, and higher quality of life for all people in our community. We advocate for a healthier National City through the following: • Healthy Homes • • Access to Health Care • Public Safety • • Health Education • Smoke Free Environment • Health & Wellness Programs • Healthy Life Style Public Education Adult & Youth Access to Alcohol Health Education Substance Abuse Prevention & Education Spousal & Child Abuse Prevention & Education City of National City, California COMMUNITY DEVELOPMENT COMMISSION AGENDA STATEMENT ..iEETING DATE April 15, 2008 AGENDA ITEM NO. ( TEM TITLE Warrant Register for the period of 03/14/08 through 03/27/08 in the amount of $106,959.66 PREPARED BY Rizza Dela Cuadra DEPARTMENT Finance Accountant Jeanette Ladrido EXPLANATION (619) 336-4331 The Finance Department has implemented a policy to provide explanation of all warrants above $50,000.00. Vendor Check# Amount Explanation CDC Payroll various $77,369.41 Payroll for PPE 03/10/08 16 See attached report. Environmental Review ✓ N/A Approved by: Financial Statement anette Ladrido. Finance Director Account No. N/A STAFF RECOMMENDATION Ratification of warrants in the amount of $106,959.66 BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Ratification of Expenditures for the period 03/14/08 THROUGH 03/27/08 A-200 (9/80) Payee ItepEVELOPMITIT FtJNTD SAN DIEGO COIFNIY RECORDER PETTY CASII - CDC SAN 1)1E6O (GAS &. EI.ECTRIC ALFREDO YBARRA 01VI1NISTRi4rIIE-REVOLVING I.VND PAYR01.1. PAYROLL. HOUSING ASSISTANCE PAYMENTS PETTY CASI J - CDC CORPORATE EXPRESS INC FOR MEETING OF APRII, 15, 2008 WARRANT REGISTER FOR PERIOD: 03/14 - 27/08 Description RECORDING FEES FOR PAID -OFF REHAB LOANS REPLENISHMENT OF PETTY CAS}I UTILITIES - 1415 D AVE 1/17-2/15!2008 HOUSING CONSULTANT 03/01-15/08 SUBTOTAL - REDEV ELOP111ENT PPE 03/10/08 ONE TIME INCENTIVE PAY SUBTOTAL - ADMINISTRATIVE REVOLVING FUND MANUAL PAYMENTS REPLENISHMENT OF PETTY ('ASI1 S8 OFFICE SUPPLIES SUBTOTAL. - SECTION 8 Chk No Amount 17875 107.00 17874 17876 17873 10447 10446 $ S 91,474.63 108.07 1,977.21 3,000.00 S 5,192.28 77,369.41 14,105.22 $ 9,595.70 74.29 b22.76 $ 10,292.75 TOTAL OF ALE. FUNDS: S 106L959.66 City of National City, California , COMMUNITY DEVELOPMENT COMMISSION AGENDA STATEMENT 17 MEETING DATE April 15, 2008 AGENDA ITEM NO. ITEM TITLE PUBLIC HEARING OF THE COMMUNITY DEVELOPMENT COMMISSION APPROVING THE SECTION 8 PUBLIC HOUSING AGENCY PLAN (PHA) ANNUAL PLAN FOR FISCAL YEAR 2008 AND THE ADMINISTRATIVE PLAN FOR FISCAL YEAR 2008; AND AUTHORIZING THE SUBMITTAL OF THE PHA AND ADMINISTRATIVE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PREPARED BY DEPARTMENT Hermi Oliveria (ext. 4259) y Community Development Commissi Housing Programs Manager Section 8 Rental Assistance Divisi EXPLANATION See attached report Environmental Review Not applicable. Financial Statement There will be no fiscal impact as a result of this action. Account No. STAFF RECOMMENDATION CONDUCT THE PUBLIC HEARING; and PUBLIC NOTIFICATION: A Public Hearing Notice was published in the San Diego Union Tribune on Sunday, February 24, 2008, as legally required. BOARD / COMMISSION RECOMMENDATION Not applicable. ATTACHMENTS 1. Proof of Publication NOTICE OF PUBLIC HEARING Community Development Commission Of the City Of National City Section 8 Rental Assistance Division Public Housing Agency Plan Annual Plan for Fiscal Year 2008 Administrative Plan for Fiscal Year 2008 NOTICE IS HEREBY GIVEN that the Board of Commissioners of the CDC Section 8 Rental Assistance Division will hold a public hearing on April 15, 2008, at 6:00 p.m., in the National City Council Chambers located at 1243 National City Boulevard, National City, California. Public testimony can be heard on the proposed Public Housing Agency Annual Plan for Fiscal Year 2008, and Section 8 Administrative Plan. On or about March 1, 2008, the referenced plans and policies will be released for a 45 — day public review and comment period. The Public Housing Agency (PHA) Plan is a comprehensive guide to a public housing agency's policies, programs, operations, and strategies for meeting local housing needs and goals. There are two parts to the PHA Plan; the Five - Year Plan, which each PHA submits to the U.S. Department of Housing and Urban Development (HUD) once every fifth PHA fiscal year, and, the Annual Plan, which is submitted to HUD every year. The Section 8 Administrative Plan is the goveming document for the Housing Authority's administration of its Section 8 program. The referenced documents and supporting documents will be available for public review after February 29, 2008 at the following locations: Community Development Commission Section 8 Rental Assistance Division 401 Mile of Cars Way, Suite 380 National City CA 91950 City of National City Civic Center 1243 National City Blvd. National City CA 91950 Written comments may be submitted prior to the public hearing and during the 45-day comment period ending on or about April 15, 2008, to: CDC Section 8 Rental Assistance Division Attn: Hermi Oliveria 401 Mile of Cars Way, Suite 380 National City CA 91950 Fax: (619) 477-3747 DATED: February 24, 2008 Bradford Raulston, Executive Director Date of Publication: February 24th City of National City, California COMMUNITY DEVELOPMENT COMMISSION AGENDA STATEMENT MEETING DATE April 15, 2008 AGENDA ITEM NO. 18 rITEM TITLE RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION APPROVING THE SECTION 8 ANNUAL (FISCAL YEAR 2008) PUBLIC HOUSING AGENCY (PHA) PLAN; AND AUTHORIZING THE SUBMITTAL OF THE PHA PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PREPARED BY DEPARTMENT Hermi Oliveria (ext. 4259k rr Community Development Commissio !y% Housing Programs Manager Section 8 Rental Assistance Division EXPLANATION See attached report Environmental Review Not applicable. Financial Statement There will be no fiscal impact as a result of this action. Account No. C STAFF RECOMMENDATION Adopt the resolution. BOARD / COMMISSION RECOMMENDATION Not applicable. ATTACHMENTS 1. Background report 2. Resolution (NOTE: Section 8 PHA & Administrative Plan Distributed to Mayor and Council on Feb. 28, 2008) City Of National City Community Development Commission Agenda Statement Addendum April 15, 2008 Background: The U.S. Department of Housing and Urban Development (HUD), in response to the Quality Housing and Work Responsibility Act of 1998 (QHWRA), requires housing authorities to prepare a Section 8 Public Housing Agency (PHA) Plan. The PHA Plan concept is based on the consolidated planning process used for HUD's community and development programs. Like the Consolidated Plan that is required by HUD for jurisdictions using federal funds for housing and community development, the attached plan provides a planning mechanism by which the Community Development Commission (CDC) can examine its long-range needs and short term needs. Specifically, the Plan identifies the needs of the families that it serves and develops both Tong -term strategies (i.e. Five -Year Plan) and short-term strategies (i.e. Annual Plan) for addressing the needs. The Annual Plan provides details about the CDC's immediate operations, program participants, programs and services. This Plan also identifies the CDC's strategy for handling operation concems, resident's concerns and needs, programs and services. The community was given an opportunity to review and comment on the proposed plan. No recommendation and comment were received from the community regarding the proposed plan. On October 22, 2007, HUD's Los Angeles HUB Office Executive Director approved the CDC's Section 8 Management Assessment Program's (SEMAP) final rating of High Performing PHA. SEMAP enables HUD to ensure program integrity and accountability identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. Wrth this, Staff recommends that the Community Development Commission Board consider the adoption of the attached Resolution approving the Streamlined Annual Public Housing Agency Plan (PHA); and authorizing the submittal of the PHA plan to the U.S. Department of Housing and Urban Development. RESOLUTION NO. 2008 - RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY APPROVING THE SECTION 8 PUBLIC HOUSING AGENCY PLAN (PHA) AND AUTHORIZING THE SUBMITTAL OF SAID PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) WHEREAS, on October 21, 1998, the U.S. Congress enacted Public Law 105-276, known as the Quality Housing and Work Responsibility Act (QHWRA) notifying housing authorities to prepare and submit a Section 8 Public Housing Agency Plan; and, WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires a Public Hearing to be held in order to receive public input; and, WHEREAS, on this date, April 15, 2008, a Public Hearing has been held for review and recommendation of the public relative to the proposed Section 8 Public Housing Agency Plan; and, WHEREAS, the Housing and Community Development Committee (HCDC) has reviewed the Plan for any significant amendments or modifications. NOW THEREFORE BE IT RESOLVED THAT on behalf of the Community Development Commission of the City of National City, that the Board does hereby approve the Section 8 Public Housing Agency Plan and the submittal of the said plan by the Executive Director to the U.S. Department of Housing and Urban Development (HUD). A copy of said plan is attached hereto. PASSED AND ADOPTED this 151° day of April 2008. Ron Morrison, Chairman ATTEST: Brad Raulston, Secretary APPROVED AS TO FORM: George H. Eiser, Ill City -CDC Attorney RESOLUTION NO. 2008 — RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY APPROVING THE SECTION 8 ANNUAL PUBLIC HOUSING AGENCY PLAN (PHA) AND AUTHORIZING THE SUBMITTAL OF SAID PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) WHEREAS, on October 21, 1998, the U.S. Congress enacted Public Law 105- 276, known as the Quality Housing and Work Responsibility Act (QHWRA) notifying housing authorities to prepare and submit a Section 8 Public Housing Agency Plan; and WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires a Public Hearing to be held in order to receive public input; and WHEREAS, on April 15, 2008, a Public Hearing was held for review and recommendation of the public relative to the proposed Section 8 Public Housing Agency Plan; and WHEREAS, the Housing and Community Development Committee (HCDC) has reviewed the Plan for any significant amendments or modifications. NOW THEREFORE BE IT RESOLVED that the Community Development Commission of the City of National City hereby approves the Section 8 Public Housing Agency Plan, and the submittal of the said plan by the Executive Director to the U.S. Department of Housing and Urban Development (HUD). PASSED and ADOPTED this 15`h day of April, 2008. Ron Morrison, Chairman ATTEST: Brad Raulston, Secretary APPROVED AS TO FORM: George H. Eiser, III Legal Counsel City of National City, California COMMUNITY DEVELOPMENT COMMISSION AGENDA STATEMENT 19 MEETING DATE April 15, 2008 AGENDA ITEM NO. ITEM TITLE RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION APPROVING REVISIONS TO THE SECTION 8 ADMINISTRATIVE PLAN AND AUTHORIZING THE SUBMITTAL OF THE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PREPARED BY Hermi Oliveria (ext. 4259M Housing Programs Manager EXPLANATION See attached report DEPARTMENT Community Development Commission Section 8 Rental Assistance Division Environmental Review Not applicable. Financial Statement There will be no fiscal impact as a result of this action. Account No. STAFF RECOMMENDATION Adopt the resolution. BOARD / COMMISSION RECOMMENDATION Not applicable. ATTACHMENTS 1. Background Report 2. Resolution 3. (NOTE: Section 8 PHA & Administrative Plans distributed to Mayor and Council on Feb. 28, 2008) J City Of National City Community Development Commission Agenda Statement Addendum April 15, 2008 Background: The Section 8 Rental Assistance Program was enacted as part of the Housing and Community Development Act of 1974, which re -codified the U.S. Housing Act of 1937. The Housing Act has been amended periodically causing changes to the federally funded Section 8 Tenant -Based Rental Assistance Program. On October 21, 1998, the U.S. Congress enacted the Quality Housing and Work Responsibility Act of 1998 (QHWRA). The QHWRA is a major redesign of the U.S. Department of Housing and Urban Development's (HUD) Public Housing and Section 8 Programs. The Administrative Plan fulfills a requirement of HUD's regulations that local housing authority board of commissioners adopt a written administrative plan, and any subsequent revisions that establish local discretionary general policies and procedures for the conduct and administration of the program. The revisions to the current Administrative Plan will update the policies in accordance with the most recently published QHWRA requirements. Significant revision(s) to the Administrative Plan include: Chapter 3: o "Upon determination of each individual case, and as needed, the CDC Section 8 Rental Assistance Division (CDC) will make certain that a referral is made to the San Diego County Mental Health Services, Child Protective Services, Adult Protective Services agencies, and any other service providers to ensure the family's safety. The CDC will cooperate with the social services agencies to make sure that the family is able to maintain their housing assistance." Chapter 4: o Third party verification is required only if the account balance is above $5,000. Any balances under that amount can be verified by using the bank statements provided by the participant. Currently, third party verification is required for all and any bank account regardless of any account balance. 1 City Of National City Community Development Commission Agenda Statement Addendum Table below shows the different cities' population and number of families assisted under the Section 8 program. CITY POPULATION NO. OF SECTION 8 FAMILIES % ON PROGRAM CARLSBAD 101,337 703 0.69% CHULA VISTA 227,723 2646 1.16% CORONADO 22,957 21 0.09% DEL MAR 4,548 3 0.07% EL CAJON 97,255 2361 2.43% ENCINITAS 63,259 136 0.21% ESCONDIDO 141,788 1083 0.76% IMPERIAL BEACH 27,709 374 1.35% LA MESA 56,250 648 1.15% LEMON GROVE 25,451 426 1.67% NATIONAL CITY 81,115 1044 1.71% OCEANSIDE 176,644 1313 0.74% POWAY 50,870 145 0.29% SAN MARCOS 79,812 257 0.32% SANTEE 55,158 243 0.44% SOLANA BEACH 13,418 23 0.17% VISTA 94,862 465 0.49% Staff recommends that the Community Development Commission Board consider the adoption of the attached Resolution approving the revisions to the Section 8 Administrative Plan; and authorizing the submittal of the plan to the U.S. Department of Housing and Urban Development. 2 RESOLUTION NO 2008- RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY APPROVING THE REVISIONS TO THE SECTION 8 ADMINISTRATIVE PLAN AND AUTHORIZING SUBMITTAL OF THE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, on October 21, 1998, the U.S. Congress enacted Public Law 105- 276, known as the Quality Housing and Work Responsibility Act (QHWRA) notifying housing authorities to adopt and amend an Administrative Plan including local policies for admissions and continued participation in accordance with the new HUD requirements; and, WHEREAS, the Community Development Commission's Section 8 staff has developed, revised, and reviewed said Administrative Plan for any significant amendments or modifications. NOW THEREFORE BE IT RESOLVED THAT the Community Development Commission of the City of National City hereby approves the revision of the Section 8 Administrative Plan, and the submittal to the U.S. Department of Housing and Urban Development. PASSED AND ADOPTED this 15th day of April 2008. Ron Morrison, Chairman ATTEST: Brad Raulston, Secretary APPROVED AS TO FORM: rge H. Eiser, III C. -CDC Attomey RESOLUTION NO 2008 — RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY APPROVING THE REVISIONS TO THE SECTION 8 ADMINISTRATIVE PLAN, AND AUTHORIZING SUBMITTAL OF THE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) WHEREAS, on October 21, 1998, the U.S. Congress enacted Public Law 105- 276, known as the Quality Housing and Work Responsibility Act (QHWRA) notifying housing authorities to adopt and amend an Administrative Plan including local policies for admissions and continued participation in accordance with the new HUD requirements; and WHEREAS, the Community Development Commission's Section 8 staff has developed, revised, and reviewed said Administrative Plan for any significant amendments or modifications. NOW THEREFORE BE IT RESOLVED that the Community Development Commission of the City of National City hereby approves the revision of the Section 8 Administrative Plan, and the submittal to the U.S. Department of Housing and Urban Development. PASSED and ADOPTED this 15th day of April, 2008. Ron Morrison, Chairman ATTEST: Brad Raulston, Secretary APPROVED AS TO FORM: George H. Eiser, III Legal Counsel