HomeMy WebLinkAbout2009 01-20 CC CDC AGENDA PKTAgenda Of A Regular Meeting - National City City Council /
Community Development Commission of the City of National City
Council Chambers
Civic Center
1243 National City Boulevard
National City, California
Regular Meeting - Tuesday — January 20, 2009 — 6:00 P.M.
Open To The Public
Please complete a request to speak form prior to the commencement of the meeting and submit it to
the City Clerk.
It is the intention of your City Council and Community Development Commission (CDC) to be receptive
to your concerns in this community. Your participation in local government will assure a responsible and
efficient City of National City. We invite you to bring to the attention of the City Manager/Executive
Director any matter that you desire the City Council or Community Development Commission Board to
consider. We thank you for your presence and wish you to know that we appreciate your involvement.
ROLL CALL
Pledge of Allegiance to the Flag by Mayor Ron Morrison
Public Oral Communications (Three -Minute Time Limit)
NOTE: Pursuant to state law, items requiring Council or Community Development Commission action must be
brought back on a subsequent Council or Community Development Commission Agenda unless they are of a
demonstrated emergency or urgent nature.
Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in
compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to
request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable
the City to make reasonable arrangements to ensure accessibility to this meeting.
Spanish audio interpretation is provided during Council and Community Development Commission Meetings. Audio
headphones are available in the lobby at the beginning of the meetings.
Audio interpretation en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos
estan disponibles en el pasillo al principio de la junta.
Council Requests That All Cell Phones
And Pagers Be Turned Off During City Council Meetings
COPIES OF THE CITY COUNCIL OR COMMUNITY DEVELOPMENT COMMISSION MEETING AGENDAS AND MINUTES MAY BE
OBTAINED THROUGH OUR WEBSITE AT www.nationalcityca.gov
CITY COUNCIL/COMMUNITY
DEVELOPMENT COMMISSION AGENDA
1/20/2009 - Page 2
INTERVIEWS/APPOINTMENTS
1. SANDAG Appointments (City Council)
2. Retiree Health Care Update — City Manager and David Zietlow
CITY COUNCIL
CONSENT CALENDAR
Consent Calendar: Consent calendar items involve matters, which are of a routine
or noncontroversial nature. All consent calendar items are adopted by approval of a
single motion by the City Council. Prior to such approval, any item may be removed
from the consent portion of the agenda and separately considered, upon request of
a Councilmember, a staff member, or a member of the public.
3. Approval of the Minutes of the Regular City Council/Community Development
Commission Meeting of December 16, 2008. (City Clerk)
4. Approval of a motion to waive reading of the text of the Ordinances considered
at this meeting and provides that such Ordinances shall be introduced and/or
adopted after a reading of the title only. (City Clerk)
5. Resolution of the City Council of the City of National City approving Change
Order Number Nine to Koch -Armstrong General Engineering, in conjunction
with the National City Street Resurfacing Project FY 08-09 (Phase 2) in the
amount of $11,782.43 for field assembly services (labor) for the installation of
the Kimball Park Skate Park Project and authorizing the Mayor to sign the
Change Order. (Funded through Parks and Recreation Capital Outlay Funds)
(Engineering)
6. Resolution of the City Council of the City of National City approving Change
Order Number Ten to Koch -Armstrong General Engineering, Inc. for the
National City Street Resurfacing Project FY 08-09 (Phase 2) in the amount of
$20,135.00 for assembly and installation of the . National City Parks
Rehabilitation Furnishings Project (Phase 2) and authorizing the Mayor to sign
the Change Order. (Funded through General Funds) (Engineering)
CITY COUNCIL/COMMUNITY
DEVELOPMENT COMMISSION AGENDA
1/20/2009 - Page 3
CONSENT CALENDAR (Cont.)
7. Resolution of the City Council of the City of National to approve, accept, and file
with the County Recorder to record a subdivision map for the Hilltop Project
located on the Southwest corner of 8th and Harbison Avenue. (2007-24-S,
CUP) (Engineering)
8. Resolution of the City Council of the City of National City authorizing the Mayor
to execute a Program Supplement Agreement 'No. 0F51 with the State
Department of Transportation to obtain $900,000 of State Safe Routes to
School funds for the installation of traffic safety improvements in the vicinity of
14 schools citywide. (Funded by State Safe Routes to School Program Grant
and City General Funds). (Engineering)
9. Resolution of the City Council of the City of National City ratifying the
acceptance of a $715,105 extended grant from the Corporation for National and
Community Services (CNCS) to fund literacy services through the California
Library Literacy Services (CLLS) AmeriCorps Initiative program for the 2008-
2009 year. (Library)
10. Resolution of the City Council of the City of National City ratifying a Side Letter
to the Memorandum of Understanding between the City and the National City
Municipal Employees' Association, adjusting the work schedule and breaks for
police dispatchers. (Human Resources) **Continued from Council Meeting
1/6/2009**. It is requested that the item be pulled from the agenda to allow
for further review by the City Attorney's office.
11. Resolution of the City Council of the City of National City authorizing the Mayor
to execute a lease agreement between the City, the Mile of Cars Association,
Inc., and the National City Chamber of Commerce for the operation,
maintenance, and improvement of an electronic message board sign on City
property adjacent to the 805 freeway. (City Attorney)
12. Resolution of the City Council of the City of National City pursuant to Section
33607.5 (b) of the California Health and Safety Code, electing that the City of
National City receive its share of Tier 1 Tax Increment from the Community
Development Commission of the City of National City, retroactive from Fiscal
Year 2004-2005 to Fiscal Year 2007-2008, in the amount of $742,217.
(Finance)
CITY COUNCIL/COMMUNITY
DEVELOPMENT COMMISSION AGENDA
1/20/2009 - Page 4
CONSENT CALENDAR (Cont.)
13. WARRANT REGISTER #25
Warrant Register #25 for the period of 12/10/08 through 12/16/08 in the amount
of $3,079,949.30. (Finance
14. WARRANT REGISTER #26
Warrant Register #24 for the period of 12/17/08 through 12/23/08 in the
amount of $131,731.84. (Finance)
15. WARRANT REGISTER #27
Warrant Register #27 for the period of 12/24/08 through 12/30/08 in the
amount of $1,348,792.83. (Finance)
PUBLIC HEARING
16. Continued Public Hearing — Fiscal Year 2009-2010 Funding Cycle for the
CDBG and HOME Programs. The purpose of Public Hearing No. 1 is to review
community needs, discuss eligible activities for both the Community
Development Block Grant (CDBG) and Home Investment Partnership Act
(HOME) Programs, and solicit public comments and input regarding the use of
these funds. (Housing and Grants Division/Community Development)
**Continued from Council Meeting 1/6/2009**
ORDINANCE FOR ADOPTION
17. An Ordinance of the City Council of the City of National City amending Title 2 of
the National City Municipal Code by amending Chapter 2.04, "Dispensing with
Meetings" by providing greater specificity to the provision that the City Council
does not meet on an election day when a candidate for a National City office or
a National City measure appears on the ballot. (City Attorney)
NEW BUSINESS
18. Request Council direction for the type of playing surface to be used for the
Kimball Park Soccer Project. (Engineering/Community Services)
CITY COUNCIL/COMMUNITY
DEVELOPMENT COMMISSION AGENDA
1/20/2009 - Page 5
COMMUNITY DEVELOPMENT COMMISSION
CONSENT CALENDAR
19. Authorize the reimbursement of Community Development Commission
expenditures in the amount of $1,298,633.22 to the City of National City for the
period of 12/10/08 through 12/16/08. (Finance)
20. Authorize the reimbursement of Community Development Commission
expenditures in the amount of $806.82 to the City of National City for the period
of 12/17/08 through 12/23/08. (Finance)
21. Authorize the reimbursement of Community Development Commission
expenditures in the amount of $5,826.08 to the City of National City for the
period of 12/24/08 through 12/30/08. (Finance)
22. Submission of the annual report of Financial Transactions and Housing and
Community Development Annual Report of housing activity to the State
Controller for the Fiscal Year 2007-2008. (Finance) **Continued from Council
Meeting 1 /6/2009**
23. Resolution of the Community Development Commission of the City of National
City approving an Agreement with Economic & Planning Systems, Inc. for as -
needed economic and redevelopment law consulting services for a one year
period not to exceed $50,000. (Redevelopment Division)
NEW BUSINESS
24. Annual Financial Reports for the Fiscal Year Ended June 30, 2008. (Finance)
**Continued from Council Meeting 1/6/2009**
STAFF REPORTS
25. National City Fire Department Quarterly Report for the period of August 1 —
November 30, 2008. (Fire)
CITY COUNCIL/COMMUNITY
DEVELOPMENT COMMISSION AGENDA
1/20/2009 - Page 6
MAYOR AND CITY COUNCIL
26. Decision on Council Vacancy Appointment. (City Council)
ADJOURNMENT
Next Regular City Council and Community Development Commission Meeting -
Tuesday — February 3, 2009 - 6:00 p.m. — Council Chamber - National City.
TAPE RECORDINGS OF CITY COUNCIL/COMMUNITY
DEVELOPMENT COMMISSION MEETINGS ARE AVAILABLE
FOR SALE IN THE CITY CLERK'S OFFICE
ITEM #1
1 /20/09
SANDAG APPOINTMENTS
- CITY COUNCIL -
ITEM #2
1/20/08
RETIREE HEALTH CARE UPDATE
- CITY MANAGER AND DAVID ZIETLOW-
ITEM #3
1/20/2009
Approval of the Minutes of the Regular City Council/Community
Development Commission Meeting of December 16, 2008.
(City Clerk)
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Dalla, CMC - City Clerk
(619) 336-4228 Fax: (619) 336-4229
To: Honorable Mayor and Council
From: Michael R. Dalla, City Clerk
Subject: Ordinance Introduction and Adoption
IsiT24 #4
01/20/09
It is recommended that the City Council approve the following motion as part of
the Consent Calendar:
"That the City Council waive reading of the text of all
Ordinances considered at this meeting and provide that such
Ordinances shall be introduced and/or adopted after a
reading of only the title."
® Recycled Paper
City of National City, California
COUNCIL AGENDA STATEMENT
.FETING DATE January 20, 2009
AGENDA ITEM NO.
5
ITEM TITLE A Resolution of the City Council of the City of National City approving Change Order
Number Nine to Koch -Armstrong General Engineering, Inc. in conjunction with the National City Street
Resurfacing Project FY 08-09 (Phase 2) in the amount of $11,782.43 for field' assembly services (labor) for
the installation of the Kimball Park Skate Park Project and authorizing the Mayor to sign the change order.
(Funded through Parks and Recreation Capital Outlay Funds)
PREPARED BY Kenneth Fernandez DEPARTMENT Engineering EXT. 4388
EXPLANATION
Please see attached page with explanation.
J
Environmental Review X N/A
MIS Approval
Financial Statement
Approved By:
Finance Director
The total amount for change order No. 9 is $11,782.43. Additional allocation of funds of $11,782.43 is requested for this change
order. Funding is available through Parks and Recreation Capital Outlay Funds Acct No. 115-409-500-598-4128.
Account No.
STAFF RECOMM DATION
Adopt the Resoluti n.
BOARD / COMMIS ION RECO ME DA?IO
N/A
ATTACHMENTS (Listed Below) Resolution No.
1. Resolution
2. Change Order #9
A-200 (Rev. 7/03) SPEC 08-04 and 08-17
EXPLANATION
On May 6, 2008, Community Services, working closely with the Engineering Department,
requested Council approval on the development and allocation of funding in the amount of
$165,000 for a skate park in the southwest section of Kimball Park. On August 5, 2008,
Resolution 2008-154 memorialized the appropriation of the funding from the Parks and
Recreation Capital Outlay Fund.
With the budget mentioned and the assistance of Navy volunteers and Public Works staff, a
new skating surface, fencing, lighting repair, and several skateboard components were
installed in record time and resulted in the recent grand opening on Friday, September 19,
2008, of National City Week where kids and adults of all ages have enjoyed and utilized
National City's long-awaited public skate park.
During the construction phase of the project, the unassembled skate park components
required additional assistance in the installation process to ensure proper assembly prior to
National City Week. In an effort to expedite the installation and meet a set schedule, it was
determined that installation be provided by the prime contractor for phase two of this year's
street resurfacing project, Koch -Armstrong General Engineering, Inc. They were the same
company that completed the resurfacing of the skate park.
The original contract amount was $5,327,000. Change Orders one through eight were
previously approved for a cumulative amount of $50,610.50 using resurfacing funding and
Parks and Recreation Capital Outlay Funds sources. The current total contract amount prior
to this recommended change order is $5,377,610.50.
Staff is recommending the approval of Change Order Nine in order to provide payment for
construction supervisor services from a different account (see below) for the installation of the
Kimball Park Skate Park Project. With this change order request, the contract cost with Koch -
Armstrong General Engineering, Inc. is increased by $11,782.43 resulting in a new contract
amount of $5,389,392.93 for this project. The total cost of this subsidiary project to the
resurfacing contract is estimated at $165,000 per resolution No. 2008-154. However,
additional funding is requested since the increased labor needed to meet the National City
Week timeline was not anticipated when the original appropriation was established.
Funding will be provided through Parks and Recreation Capital Outlay Funds Account
Number 115-409-500-598-4128. It was determined that reallocating skate park funds to the
resurfacing project was needed in order to meet a set schedule for National City Week 2008.
RESOLUTION NO. 2009 —
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY AUTHORIZING
THE MAYOR TO EXECUTE CHANGE ORDER NO. 9
WITH KOCH-ARMSTRONG GENERAL ENGINEERING, INC.,
IN THE AMOUNT OF $11,782.43 FOR FIELD ASSEMBLY
SERVICES FOR THE KIMBALL PARK SKATE PARK PROJECT,
TO BE FUNDED THROUGH A PARKS AND RECREATION
CAPITAL OUTLAYS FUND ACCOUNT
WHEREAS, in an effort to expedite the installation of the Kimball Park Skate Park in
time for National City Week, it was determined that the coordination of the field assembly services
be provided by the manufacturer of the skate park components, American Ramp Company, via
Koch -Armstrong General Engineering, Inc., the prime contractor for Phase Two of this year's Street
Resurfacing Project; and
WHEREAS, Change Order No. 9 in the amount of $11,782.43 is for field assembly
services performed by Koch -Armstrong during the installation of the Skate Park components; and
WHEREAS, funding will be through Parks and Recreation Capital Outlay Funds
Account No. 115-409-500-598-4128.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National
City that the Mayor is hereby authorized to execute Change Order No. 9 in the amount of
$11,782.43 with Koch -Armstrong General Engineering, Inc., for field assembly services performed
during the installation of components for the Kimball Park Skate Park Project.
BE IT FURTHER RESOLVED that funding through Parks and Recreation Capital
Outlay Funds Account No. 115-409-500-598-4128 is hereby approved.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
City of National City
National City Streets Resurfacing Project
Specification #08-04
CHANGE ORDER #9
September 8. 2008
Contractor: KOCH-ARMSTRONG
A Change Order is hereby recommended for the following work in the amount identified below.
Description of Change in the Contract
This Change Order will ADD Contruction Crews on a time and material basis to install the Skate Park fixtures
at Kimball Park, (see attachements for details.)
Cost Reconciliation
This change in the contract was reviewed and negotiated by and between the City Representatives and the
Contractor and represents the entire agreement for the work described herein and includes all costs
associated with the work including but not limited to manpower, equipment, labor, fees, taxes, insurance,
bonding, overhead, profit, etc. and there will be no other compensation. This Change Order hereby
incorporates the original contract and all its referenced documents' terms and conditions.
Justification for Change in Contract
This change is at the request and direction of the City to provide the manpower necessary to install the Skate
Park fixtures at Kimball Park.
Construction Contract Accounting Summary
Original Contract Amount: 5,327,000.00
Net change by previously authorized Change Orders: 50,620.50
Contract amount prior to this Change Order: 5,377,620.50
Amount of this change order: 11,782 43
New contract amount $ 5,389,402.93
Original contract time (calendar days).
Previously approved additional working days:
Additional working days for this change order
Total contract time (working days):
(see Weekly Statement of Contract Time for completion
Reviewed by.
•
City Engineer
e..-1/4-12-4,--
Principal Civil Engineer
Agreed to and Accepted by.
ate ate
to
cc Contractor. Construction File. Project Manager, City Clerk
90
0
0
90
date)
Recommended for approval by.
"/ j' `
ct Manager
Approved by
Date
Mayor of National City Date
City of National City
National City Streets Resurfacing Project
Project #08-04
Contractor: KOCH-ARMSTRONG
Misc. Tools, Crew Truck and Labor Costs
1. Daily Work Report dated 9/2/08
2. Daily Work Report dated 9/3/08
3. Daily Work Report dated 9/4/08
4. Daily Work Report dated 9/5/08
5. Daily Work Report dated 9/6/08
CHANGE ORDER #9
Attachment "A"
September 15, 2008
1,689.05
1,994.10
2,106.87
3,421.62
2,570.79
11,782.43
.
I KOCH-ARMSTRONG GENERAL ENGINEERING, INC.
P.O. BOX 1190, LAKESIDE, CA 92040-0906
TEL: (619) 561-2005 FAX: (619) 561-0317
LICENSE 194819-A
CHANGE ORDER PROPOSAL #19
KIMBALL PARK SKATEBOARD RAMPS
'AGE 1 OF 1(RFVISION al 9 26-08)
f0. NATIONAL CITY STREET RESURFACING FY 06-07 ATTN BYRON WADE
1243 NATIONAL CITY BLVD. TEL (619) 336-4380
NATIONAL CITY . CA 91950 FAX. (619) 336 4397
DATE 10/24/2008
Ne propose to furnish all Tabor, material, and equipment necessary to perform the following items of work, subject to terms and conditions stated.
Phis quotation expires 30 days from the date above and is good for work completed within one year of date above unless otherwise noted.
JOB LOCATION KIMBALL PARK - EAST END OF 15th STREET AT SKATEPARK FACILITY
DENTIFIED NATIONAL CITY STREET RESURFACING CHANGE ORDER PROPOSAL #19- KIMBALL PARK SKATEPARK RAMPS
ITEM
DESCRIPTION
APPROx.
QUANTITY
UNIT
UNIT PRICE
TOTAL
1
INSTALL SKATEPARK RAMPS AND FURNISHINGS PER T&M RATES
PAYMENT TO BE BASED ON PREVAILING WAGE, TIME AND MATERIAL RATES
TOTAL -CHANGE ORDER PROPOSAL
1
LS
11782.43
TERMS:
1
RAMPS TO BE SET IN PLACE BY OTHERS
2
MANUFACTURER/DISTRIBUTOR OF RAMPS TO PROVIDE A TECHNICIAN FULL TIME TO OVERSEE
AND INSTRUCT INSTALLATION OF RAMPS AND FURNISHINGS
3
OTI IERS TO PROVIDE ALL RAMPS, FURNISHINGS AND MATERIAL NEEDED TO INSTAI.I.
3
KOCH-ARMSTRONG EXCLUDES ANY WARRANTY FOR RAMPS OR THE INSTALLATION OF RAMPS.
4
ADD 1 PERCENT TO TOTAL BILLING FOR BOND COST
:ONO!! IONS.
I.Does not include permits, bonds. any to,m of engrrreenng)staking, testing. inspection. etc ). base under concrete. redwood headers. sloping. traffic control. or utility adjustment unless otherwise specified
Monthly Progress Payments and Full Payment upon completion Accounts are delinquent after 30 days. and they are subject to the maximum finance charge allowable by law
1 Work to be done in accordance with plans, specifications, and quantities identified above Koch -Armstrong General Engineering. Inc shall be notified in writing poor to any proposed changes
I Subyrade to be taken from .1- 10' to balance and at or below optimum moisture before Koch -Armstrong General Engineering. Inc begins work unless otherwise specified
i Any unusual conditions of subsoil encountered. such as burred slabs. underground piping. trash deposits. etc shall be deemed cause for additional charges
i. Required California Preliminary Lien information (California Civil Code Section 3097/3098) shall be provided to Koch -Armstrong General Engineering. Inc before work begins
'. Subject to Credit Approval and verification of California Preliminary Lien information.
1 Class 2 material 1 included is Tor recycled Class 2 per Cattrans Standard Specification Section 26 unless otherwise noted
4cceptance:
Please sign and return one copy -this quotation constitutes the
sole and only agreement Any prior agreements. negotiations.
etc , not set forth herein are of no force or effect
:it ATIONAL CITY STREET RESURFACING FY 06-07
By:
By:
KOCH-ARMSTRONG GENERAL ENGINEERING, INC.
10/24/08
Date FRANK IHERRERA
City of National City, California
COUNCIL AGENDA STATEMENT
.dEETING DATE January 20, 2009
AGENDA ITEM NO.
6
ITEM TITLE A Resolution of the City Council of the City of National City approving Change Order
Number Ten to Koch -Armstrong General Engineering, Inc. for the National City Street Resurfacing Project
FY 08-09 (Phase 2) in the amount of $20,135.00 for assembly and installation of the National City Parks
Rehabilitation Furnishings Project (Phase 2) and authorizing the Mayor to sign the change order. (Funded
through General Funds)
PREPARED BY Kenneth Fernandez DEPARTMENT Engineering EXT. 4388
EXPLANATION
Please see attached page with explanation.
J
Environmental Review X N/A
MIS Approval
Financial Statement
Approved By:
V Finance Director
The total amount for change order No. 10 is $20,135.00. Funding is appropriated in General Funds Account No. 001-
409-500-598-4127.
Account No.
STAFF RECOMMENDATION
Adopt the Resolu • n.
BOARD / COMM! �= I • RECOMMENDATION L
N/A
l
ATTACHMENTS (Listed Below)
1. Resolution
2. Change Order #10
Resolution No.
A-200 (Rev. 7/03) SPEC 08-04 and 07-06-3
EXPLANATION
On July 15, 2008, a sole source purchase for park furnishings such as benches, standard and
ADA-compliant picnic tables, and waste receptacles made from recycled materials was
approved and an order was placed per resolution number 2008-139. In an effort to expedite
the shipment, delivery, assembly, and installation in order to meet a set schedule for the
commencement of National City Week 2008, it was determined that assembly, delivery, and
installation be provided by the prime contractor for phase two of this year's street resurfacing
project, Koch -Armstrong General Engineering, Inc.
The original contract amount for the resurfacing project was $5,327,000. Change Orders One
through Eight were previously approved for a cumulative amount of $50,610.50 as of this
date. Change Order Nine is on tonight's council agenda for $11,782.43. Therefore, with
Change Order Number Nine, the total contract amount is $5,389,392.93.
Staff is recommending the approval of Change Order Ten in order to provide payment for field
assembly services (labor) for the installation of the City Parks Furnishings (Phase 2). With
this change order request, the contract cost with Koch -Armstrong General Engineering, Inc. is
increased by $20,135.00 resulting in a new contract amount of $5,409,527.93 for this project.
As stated in the Financial Statement, funding will be provided through General Funds Account
Number 001-409-500-598-4127 for the parks rehabilitation project. It was determined that
reallocating parks rehabilitation funds to the resurfacing project was needed in order to meet
a set schedule for National City Week 2008.
RESOLUTION NO. 2009 —
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY AUTHORIZING
THE MAYOR TO EXECUTE CHANGE ORDER NO. 10
WITH KOCH-ARMSTRONG GENERAL ENGINEERING, INC.,
IN THE AMOUNT OF $20,135 FOR ASSEMBLY AND
INSTALLATION OF THE NATIONAL CITY PARKS
REHABILITATION FURNISHINGS PROJECT (PHASE 2),
TO BE FUNDED THROUGH A GENERAL FUNDS ACCOUNT
WHEREAS, on July 15, 2008, the City Council approved Resolution No. 2008-139
authorizing the sole source purchase of park furnishings such as benches, standard and ADA-
compliant picnic tables, and waste receptacles made from recycled materials; and
WHEREAS, in an effort to expedite the shipment, delivery, assembly, and
installation in time for National City Week, it was determined that assembly, delivery, and
installation would be provided by the prime contractor for Phase Two of the National City Street
Resurfacing Project, Koch -Armstrong General Engineering, Inc.; and
WHEREAS, Change Order No. 10 in the amount of $20,135 is for the delivery,
assembly, and installation of park furnishings such as benches, standard and ADA-compliant picnic
tables, and waste receptacles made from recycled materials for Phase 2 of the National City Parks
Rehabilitation Furnishings Project; and
WHEREAS, funding will be through General Funds Account No. 001-409-500-598-
4127.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National
City that the Mayor is hereby authorized to execute Change Order No. 10 to the contract with
Koch -Armstrong General Engineering, Inc., in the amount of $20,135 for the delivery, assembly,
and installation of park furnishings such as benches, standard and ADA-compliant picnic tables,
and waste receptacles made from recycled materials for Phase 2 of the National City Parks
Rehabilitation Furnishings Project.
BE IT FURTHER RESOLVED that funding through General Funds Account No.
001-409-500-598-4127 is hereby approved.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
City of National City
National City Streets Resurfacing Project
Project #08-04
CHANGE ORDER #10
September 10, 2008
Contractor: KOCH-ARMSTRONG
A Change Order is hereby recommended for the following work in the amount identified below:
Description of Change in the Contract
This Change Order will ADD the assembly, delivery and installation of new park furnishings and removal of old
park furnishings at Kimball Park, (see attachements for details )
Cost Reconciliation
This change in the contract was reviewed and negotiated by and between the City Representatives and the
Contractor and represents the entire agreement for the work described herein and includes all costs
associated with the work including but not limited to manpower, equipment, labor, fees, taxes, insurance,
bonding, overhead, profit, etc. and there will be no other compensation. This Change Order hereby
incorporates the original contract and all its referenced documents' terms and conditions.
Justification for Change in Contract
This change is at the request and direction of the City to install new and remove old picninc tables. benches
and trash cans at Kimball Park in time for National City Week.
Construction Contract Accounting Summary
Original Contract Amount: 5,327,000.00
Net change by previously authorized Change Orders: 62,402.93
Contract amount prior to this Change Order. 5,389,402.93
Amount of this change order: 20,135.00
New contract amount. $ 5,409,537.93
Original contract time (calendar days):
Previously approved additional working days'
Additional working days for this change order:
Total contract time (working days):
90
0
0
90
(see Weekly Statement of Contract Time for completion date)
Reviewd by
i
,
/
it/Engineer
a
D eri16a
/`/ 6�ok
Principal Civil Engine r at
Agreed to and Accepted by:
mstron Date
cc Contractor Construction File. Project Manager, City Clerk
Recommended for approval by
%>7;. �—
-
Prflj t tyianager Date
i
Approved by
Mayor of National City
Date
City of National City
National City Streets Resurfacing Project
Project #08-04
CHANGE ORDER # 10
Attachment "A"
September 10. 2008
Contractor KOCH-ARMS FRONG
Installed Units done Price per Unit Totals
Benches 21 200.00 4,200 00
Tables 19 265.00 5,035.00
Trash Recpt 23 200.00 4,600.00
Total 13,835 00
Removed and Hauled
Benches 21 100.00 2,100 00
Tables 19 100.00 1, 900.00
Trash Recpt 23 . 100.00 2,300 00
Total 6,300 00
Grand Total 20,135 00
KOCH-ARMSTRONG GENERAL ENGINEERING, INC.
P.O. BOX 1190, LAKESIDE, CA 92040-0906
TEL: (619) 561-2005 FAX: (619) 561-0317
LICENSE 194819-A
CHANGE ORDER PROPOSAL #22
PARK FURNISHINGS
PAGE 1 OF 1 (REVISION 82 9-29 08)
TO NATIONAL CITY STREET RESURFACING FY 06-07 ATTN BYRON WADE
1243 NATIONAL CITY BLVD TEL (619) 336-4380
NATIONAL CITY , CA. 91950 FAX (619) 336 4397
EMAIL byronwadel@mac com
DATE 10/24/2008
We propose to furnish all labor, material, and equipment necessary to perform the following items of work, subject to terms and conditions stated.
This quotation expires 30 days from the date above and is good for work completed within one year of date above unless otherwise noted.
JOB LOCATION KIMBALL PARK
IDENTIFIED NATIONAL CITY STREET RESURFACING CHANGE ORDER PROPOSAL #22 RV 1- PARK FURNISHINGS.
ITEM
DESCRIPTION
APPROX.
QUANTITY
UNIT
UNIT PRICE
TOTAL
1
ASSEMBLE AND INSTALL TABLES
19
EA
265.00
5035.00
2
ASSEMBLE AND INSTALL BENCHES
21
EA
200.00
4200.00
3
ASSEMBLE AND INSTALL TRASH CANS
23
EA
200.00
4600.00
4
REMOVE EXISTING FURNISHINGS
63
EA
100.00
6300.00
TOTAL CHANGE ORDER PROPOSAL
20135.00
CONDITIONS'
1 Does not include permits. bonds. any form of engineering(staking. testing. inspection. etc ) base under concrete. redwood headers. striping. traffic control. or utility adjustment unless otherwse specified
2 Monthly Progress Payments and Full Payment upon completion Accounts are delinquent after 30 days. and they are subject to the maximum finance charge allowable by law
3 Work to be done in accordance with plans, specifications. and quantifies identified above Koch -Armstrong General Engineering. Inc shall be notified in writing prior to any proposed changes
4.Subgrade to be taken from +\- 10' to balance and al or below optimum moisture before Koch -Armstrong General Engineering, Inc. begins work unless otherwise specified
5 Any unusual conditions of subsoil encountered. such as buried slabs. underground piping, trash deposits. etc shall be deemed cause for additional charges
6. Required California Preliminary Lien information (California Civil Code Section 3097/3098) shall be provded to Koch -Armstrong General Engineering. Inc before work begins
7. Subject to Credit Approval and verification of California Preliminary Lien information
8 Class 2 material if included is 3\4- recycled Class 2 per Ca8rans Standard Specification Section 26 unless otherwise noted
Acceptance:
Please sign and return one copy this quotation constitutes the
sole and only agreement Any prior agreements. negotiations.
etc . not set forth herein are of no force or effect
Fit 4TIONAL CITY STREET RESURFACING FY 06-07
By:
By:
KOCH-ARMSTRONG GENERAL ENGINEERING, INC.
10/24/08
Date FRANK HERRERA
MEETING DATE
City of National City, California
CITY COUNCIL AGENDA STATEMENT
January 20, 2009 AGENDA ITEM NO.
7
ITEM TITLE RESOLUTION OF THE CITY COUNCIL TO APPROVE, ACCEPT, AND FILE WITH TH\
COUNTY RECORDER TO RECORD A SUBDIVISION MAP FOR THE HILLTOP PROJECT LOCATED
ON THE SOUTHWEST CORNER OF 8th AND HARBISON AVENUE. (2007-24-S,CUP)
PREPARED BY
Adam Landa
(Ext. 4394)
DEPARTMENT Engineering
EXPLANATION
Mr. Joseph Bendah, the owner of Hilltop Subdivision located on the southwest corner of 8th Street and
Harbison Avenue, has submitted a final map for the City Council's approval, acceptance, and filing with
the County Recorder.
The final map consists of 1 parcel and 22 condo units. The property is vacant at this time. The Planning
Commission, on August 6, 2007, reviewed and approved the tentative map. The City Council approved
the tentative map by Resolution 2007-212 on September 4, 2007.
The Engineering and Planning Departments have reviewed and approved the final map. There is no street
dedication on this map.
Environmental Review N/A
Financial Statement
N/A
Approved By:
Finance Director
Account No.
STAFF RECOMMENDATION
Approve res
C
BOARD / COMMJSSIONRECOMMENDATLON
The Planning Commission, on August 6, 2007, reviewed and approved the tentative map.
ATTACHMENTS (Listed Below) Resolution No.
1. Resolution
2. Subdivision Map
Hilltop
A-200 (9/99)
RESOLUTION NO. 2009 —
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
TO APPROVE, ACCEPT, AND RECORD THE FINAL
SUBDIVISION MAP FOR THE HILLTOP PROJECT
LOCATED AT THE SOUTHWEST CORNER OF
EAST 8TH STREET AND HARBISON AVENUE
(S-2007-24-S)
WHEREAS, at a regular meeting of the City Council held on September 4, 2007,
the City Council adopted Resolution No. 2007-212, approving the tentative subdivision map for the
Hilltop Project located at the southwest corner of East 8th Street and Harbison Avenue, generally
described as:
Being a subdivision of a portion of Quarter Section 106 of Rancho de la Nacion,
in the City of National City, County of San Diego, State of California, according to
map thereof No. 166, by Morrill, filed in the Office of the County Recorder of San
Diego County, May 11, 1869.
WHEREAS, all requirements of the tentative subdivision map, the State Subdivision
Map Act and Title 17 of the City of National City Municipal Code have been complied with.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National
City that the final subdivision map of the Hilltop Project located at the southwest corner of East 8th
Street and Harbison Avenue is hereby approved.
BE IT FURTHER RESOLVED, that the Mayor, City Clerk and City Engineer are
hereby authorized and directed to file said final subdivision map with the County Recorder.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
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REC 'Q.d 5` CPS;
City of National City, California
COUNCIL AGENDA STATEMENT
../EETING DATE January 20, 2009
AGENDA ITEM NO.
8
ITEM TITLE
Resolution of the City Council of the City of National City authorizing the Mayor to execute a Program
Supplement Agreement No. 0F51 with the State Department of Transportation to obtain $900,000 of State
Safe Routes to School funds for the installation of traffic safety improvements in the vicinity of 14 schools
Citywide (Funded by State Safe Routes to School Program Grant and City General Funds)
PREPARED BY Stephen Manganiello !' _ DEPARTMENT Engineering EXT. 4382
EXPLANATION
See attached.
Environmental Review X N/A
MIS Approval
Financial Statement
Funds available through Account #'s:
323-409-500-598-6168 (Safe Routes to School Grant),
001-409-500-598-6168 (City General Fund)
Approved By:
14
Finan a Director
Account No.
STAFF RECOMMENDATION
Adopt the r-solution.
BOARD / C • MM S REGOM1rIEATION
N/A
•
I ATTACHMENTS (Listed Below) Resolution No.
1. Explanation
2. Caltrans letter, State Finance letter, & two original Supplement Agreements with attachments
A-200 (Rev. 7/03)
Explanation
On August 8, 2008 the City received authorization from the State Department of
Transportation to proceed with the Safe Routes to School project. The total amount of
authorized State funds eligible for reimbursement is $900,000. Local matching funds were
required to qualify for the State Safe Routes to School Program grant. The total amount of
local matching funds (non -reimbursable) allocated to the project is $100,000, available through
the City General Fund. In order to process upcoming invoices through the State Department of
Transportation for reimbursement of the Safe Routes to School project costs, the City must
execute a Program Supplement Agreement for the installation of traffic safety improvements in
the vicinity of 14 schools Citywide.
The purpose of this Resolution is to approve the attached Program Supplement Agreement
No. 0F51 to Administering Agency -State Master Agreement No. 00013S for construction of the
project. See attached Caltrans letter dated December 3, 2008, State Finance letter, and two
original copies of the Program Supplement Agreement with attachments.
RESOLUTION NO. 2009 —
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE
PROGRAM SUPPLEMENT AGREEMENT NO. 0F51
WITH THE STATE DEPARTMENT OF TRANSPORTATION
TO OBTAIN $900,000 OF STATE SAFE ROUTES
TO SCHOOL FUNDS FOR THE INSTALLATION OF
TRAFFIC SAFETY IMPROVEMENTS IN THE
VICINITY OF 14 SCHOOLS CITY-WIDE
WHEREAS, on August 8, 2008, the City received authorization from the State
Department of Transportation to proceed with the Safe Routes to School Project; and
WHEREAS, the total amount of authorized State funds eligible for reimbursement
is $900,000, with matching funds in the amount of $100,000; and
WHEREAS, in order to process upcoming invoices through the State Department
of Transportation for reimbursement of the Safe Routes to School Project expenses, the City
must execute a Program Supplement Agreement for the installation of traffic safety
improvements in the vicinity of 14 schools city-wide.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the Mayor is hereby authorized to execute Program Supplement Agreement
No. 0F51 with the State Department of Transportation to obtain $900,000 of Safe Routes to
School funds for the installation of traffic safety improvements in the vicinity of 14 schools city-
wide. Said Agreement is on file in the Office of the City Clerk.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, Ill
City Attorney
STATE OF CALIFORNIA . BUSINESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger, Govemor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
-'.O. BOX 942874, MS# 1
acramento, CA 94274-0001
TTY 711
(916) 654-3151
Fax (916) 653-7621
December 3, 2008
Mr. Joe Smith
Interim Director of Public Works
City of National City
1243 National City Boulevard
National City, CA 91950
Attn: Mr. Stephen Manganiello
Dear Mr. Smith:
File : 11-SD-0-NATC
SR2SL-5066(015)
In the Vicinity of 13 Public Schools
and One Private School
Enclosed are two originals of the Program Supplement Agreement No. 0F51 Rev. 000 to Administering Agency -State
Master Agreement No. 00013S and an approved Finance Letter for the subject project. Please. retain the signed
Finance Letter for your records.
Please sign both Program Supplement Agreements and return them to this office, Office of Local Programs - MSlwithin
60 days from the date of this letter. If the signed Agreements are not received back in this office within 60 days, funds
will be disencumbered and/or deobligated. Alterations should not be made to the agreement language or funding.
''tach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to
execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans.
No invoices for reimbursement can be processed until the agreement is fully executed.
In accordance to Government Code 16304, Federal funds appropriated by the State budget are available for liquidation
only for seven years and the State funds are available only for five years. The attached Finance Letter shows these
deadlines as the "Reversion Date". Please ensure that your invoices are submitted at least 60 days prior to the
reversion date to avoid any lapse of funds. If your agency is unable to seek reimbursement by this date you may
request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the
State Department of Finance. If approved, the CWA may extend the deadline for up to one year for federal funds and
up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
(07 RAY ZHANG, Chief
Office of Project Implementation - South
Division of Local Assistance
nclosure
c: OLP AE Project Files
(11) DLAE - Erwin Gojuangco
DEPARTMENT OF TRANSPORTATION
DIVISION OF ACCOUNTING
LOCAL PROGRAM ACCOUNTING BRANCH
Attention:
FINANCE LETTER
FINANCE ITEMS TOTAL COST OF PART. COST STATE LOCAL
WORK
Agency Preliminary Engineering $50,000 $50,000. SD $50,000
RNV Engineering & Administration S50,000 $50,000! $0 S50,00
Costs
Construction $880,000 $880,000 $880.000 $0
i Agency Construction Engineering $20,000 $20,000 $20,000 SO:
Fed. Panic: 100.00°,0
Remarks:
Totals.
si ,000,000 $i .000,00ci $900,000 $100,000
Date: 12/02/2008
Agency: 11-SD-O-NATC
Project No: SR2SL-5066(015)
EA No: 11-956541
This Finance Letter was created based on specific financial information provided by the responsible local agency. The following
encumbrance history is prepared by Local Assistance Accounting Office and is provided here for loc,alagency's information and action.
Signature:
Title: HQ -Sr. Area Engineer
For questions regarding finance letter. contact:
Printed Name : Winton Emmett
Telephone No: 916-654-6018
ACCOUNTING INFORMATION SR2SL-5066(0151
Fund Program Fed/State Encumbrance Amount Approp Year Expenditure Amount Reversion Date
08JVV L.A. SAFE ROUTE— i S ' $900,000 2007 50 06/30/13
Page 1 of 1
PROGifAM SUPPLEMENT NO. F51
to
AP TNISTERING AGENCY -STATE AGREEMENT
F 3TATE FUNDED PROJECTS NO. 00013S
Date :November 25, 2008
Location: I 1-SD-0-NATC
Proj ec t Number : SR2SL-5066(015)
E.A. Number:11-956541
Locode:5066
This PROGRAM SUPPLEMENT, effective / / , hereby incorporates into the Administering Agency - State Agreement No.
00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an
effective date of 05/02/07 and is subject to all the terns and conditions thereof. This PROGRAM SUPPLEMENT is executed in
accordance with Article 1 of the aforementioned Master Agreement under authority of Resolution No. approved by the
ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below encumbered to this project, it accepts and will comply with the Special Covenants and Remarks set forth on the
following pages.
PROJECT LOCATION:
In the Vicinity of 13 Public Schools and One Private School
TYPE OF WORK: Pedestrian Walkway
Estimated Cost
State Funds
Matching- Funds
$1,000,000.00
STATE $900,000.00
LOCAL
$100,000.00
$0.00
OTHER
$0.00
CITY OF NATIONAL CITY
By
Date
Title
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer i�(�JCJ��.C. Date t t • L.S 'D
$900,000.00
Chapter
Statutes
Item
Year
Prog
BC
Category
Fund Source
AMOUNT
171 2007 2660-102-042 2007-2008 20.30.010:535'" C 262040 042-T 900,000.00
Program Supplement 00-013S-1751- SERIAL
Page 1 of 4
1 1-SD-0-NATC
11 /25/2008
SR2SL-5066(015)
1.
SPECIAL COVENANTS OR REMARKS
All obligations of STATE under the terms of this Agreement are
subject to the appropriation of resources by the Legislature and
the encumbrance of funds under this Agreement. Funding and
reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. 1. This Program Supplement Agreement (PSA) is intended for Safe
Route to School (SR2S) Program funded with State -only funding.
Separate agreements are needed if PROJECT is also funded with any
other STATE administered State or Federal funds.
2. The PROJECT will be administered in accordance with the SR2S
Program Guidelines (LPP 02-01 effective March 11, 2002), as
approved and amended, and the PROJECT Application.
3. This PSA allows reimbursement of eligible PROJECT
expenditures to the ADMINISTERING AGENCY for which State funds
are allocated. The effective State allocation date establishes
eligibility for the ADMINISTERING AGENCY to start reimbursable
work and seek reimbursement of funds. Any work done prior to the
effective allocation date is not eligible for reimbursement from
the SR2S funds.
4. The STATE and ADMINISTERING AGENCY agree that SR2S funds
available for reimbursement to the ADMINISTERING AGENCY by the
STATE will be limited to the amount allocated and encumbered by
the STATE. Any additional funds made available by future
allocations will be encumbered on this PROJECT by use of a STATE
approved Allocation Letter and Finance Letter.
5. The ADMINISTERING AGENCY agrees to submit to the STATE,
Exhibit 24-B "Project Status Report" as required by the SR2S
Program Guidelines.
6. The ADMINISTERING AGENCY agrees to encumber the funds under
agreement and award the construction contract by June 30th of the
fiscal year in which funds are programmed. For projects unable to
meet this deadline, the ADMINISTERING AGENCY may request, in
writing, a time extension from the District Local Assistance
Engineer (DLAE). A one-time extension, for a maximum period of
one year, may be granted by the DLAE. Projects unable to meet
Program Supplement 00 - 013S - F51- SERIAL Page 2 of 4
1 1-SD-0-NATC
1 1 /25/2008
SR2SL:5066(015)
SPECIAL COVENANTS OR REMARKS
the new deadline may be dropped from the program.
7. The ADMINISTERING AGENCY agrees to provide contract award
information to the STATE when submitting first invoice for this
PROJECT. Attachment I of this PSA may be used for providing the
necessary contract award information.
8. The ADMINISTERING AGENCY agrees to submit the "Report of
Expenditures" to the DLAE within six (6) months after the project
completion in accordance with Section 17.5 of the Local
Assistance Procedures Manual (LAPM).
9. The ADMINISTERING AGENCY agrees to follow all relevant State
laws and requirements including the California Environmental
Quality Act (CEQA).
3. The ADMINISTERING AGENCY will advertise, award and administer
this project in accordance with the current published Local
Assistance Procedures Manual.
4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at
least once every six months commencing after the funds are
encumbered for each phase by the execution of this Project
Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend
future authorizations/obligations, and invoice payments for any
on -going or future federal -aid project by ADMINISTERING AGENCY if
PROJECT costs have not been invoiced by ADMINISTERING AGENCY for
a six-month period.
If no costs have been invoiced for a six-month period,
ADMINISTERING AGENCY agrees to submit for each phase a written
explanation of the absence of PROJECT activity along with target
billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents
that collectively constitute a "Report of Expenditures" within
one hundred eighty (180) days of PROJECT completion. Failure of
ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE
imposing sanctions upon ADMINISTERING AGENCY in accordance with
Program Supplement 00 -013S-F51- SERIAL Page 3 of 4
5
1 l-SD-O-NATC
1 1 /25/2008
SR2SL-5066(b 15)
SPECIAL COVENANTS OR REMARKS
the current Local Assistance Procedures Manual.
Program Supplement 00-013S-F51- SERIAL
Page 4 of 4
City of National City, California
COUNCIL AGENDA STATEMENT
=ETING DATE January 20, 2009
AGENDA ITEM NO.
9
(I-TEM TITLE
Resolution of the City Council of the City of National City ratifying the acceptance of a
$715,105 extended grant from the Corporation for National and Community Services (CNCS) to fund literacy
services through the California Library Literacy Services (CI,LS) AmeriCorps Initiative program for the 2008-
2009 year.
PREPARED BY Minh Duong
EXPLANATION
DEPARTMENT Library
The CLLS AmeriCorps Initiative regroups the collaboration of the National City Public Library, the California
State Library, the non-profit LiteracyWorks, and over 30 participating public library sites across the State to
break the cycle of illiteracy by providing literacy services to adults and early literacy skills to pre-school
children through the service of volunteer tutors. Volunteer tutors will be recruited by the participating library
sites and trained through the AmeriCorps Initiative program to support their site's literacy services.
This 2008-2009 AmeriCorps grant award covers the period from July 1, 2008 to December 31, 2009.
Environmental Review ✓ N/A
Financial Statement
Account No. 320-31332-3463
STAFF RECOMMENDATION
Approval recommended.
BOARD / COMMISSION RECOMMENDATION
Approved January 14, 2009 by the Library Board of Trustees.
ATTACHMENTS ( Listed Below) Resolution No.
Copy of Award 1,etter
Copy of Exhibit A
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF NATIONAL CITY RATIFYING THE
ACCEPTANCE OF A $715,105 EXTENDED
GRANT FROM THE CORPORATION FOR NATIONAL
AND COMMUNITY SERVICES (CNCS) TO FUND
LITERACY SERVICES THROUGH THE
CALIFORNIA LIBRARY LITERACY SERVICES
(CLLS) AMERICORPS INITIATIVE PROGRAM
FOR THE PERIOD FROM JULY 1, 2008 TO
DECEMBER 31, 2009
WHEREAS, the CLLS AmeriCorps Initiative regroups the collaboration of the
National City Public Library, the California State Library, the non-profit Literacy Works, and over
30 participating public library sites across the State to break the cycle of illiteracy by providing
literacy services to adults and early literacy skills to pre-school children through the service of
volunteer tutors. Volunteer tutors will be recruited by the participating library sites and trained
through the Americorps Initiative program to support their site's literacy services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby ratifies the acceptance of a $715,105 extended grant from the Corporation
for National and Community Services (CNCS) to fund literacy services through the California
Library Literacy Services (CLLS) Americorps Initiative Program for the period from July 1, 2008
to December 31, 2009.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Exhibit A
California
Arnold Schwarzenegger
Governor
Maria Shriver
Honorary Chair
Karen Baker
Secretary of
Service and Volunteering
1110 K Street
Sacramento, CA 95814
Tel (916) 323-7646
Fax (916) 323-3227
December 19, 2008
Ms. Minh Duong
National City Public Library
200 E. 12th Street
National City, CA 91950-3314
RE: 2008-2009 AmeriCorps Grant Award
The Corporation for National and Community Service (CNCS) has approved
National City Public Library's continuation application for AmeriCorps funding.
The program's total grant award consists of $715,105.
The CaliforniaVolunteers (CV) 2008-2009 contract term extends from July 1,
2008 to December 31, 2009. Please note that there will be no pre -award
authority issued for the 2008-2009 year. Programs must have an executed
contract in place prior to incurring any CNCS costs and beginning 2008-2009
operations. Members may not start service without a contract in place and
approval from CV. Please allow up to 30 days from the time all documents have
been correctly submitted to receive notification of contract execution. For more
information on CV contracting process, please see Grants Management Memo
08-02 available on Grantee Central at http://www.csc.ca.gov/gcentral/login.asp.
Our staff looks forward to working with you. If you have any questions or
concerns, please feel free to contact la Moua, your Program Associate, at (916)
327-4051 or me at me at (916) 322-2425.
Sincerely,
Bernadette Dawson
Assistant Director
www.CaiiforniaVolunteers.ory
NARRATIVES
PURPOSE/MISSION STATEMENT: The mission of California Library Literacy Services is to enable
Californians to reach their literacy goals and use library services effectively. STATEMENT OF NEED:
24% of California adults cannot read well enough to fill out a job application, read a food label, or a
children's book. Low literacy skills make .them more likely to live in poverty. Their children are at
risk to enter school unprepared because they are not read to regularly, or have few print materials
at home. Over 25% of California's public schoolchildren are English Language Learners. Our
statewide partnership will select 30 libraries where AmeriCorps Members will serve in literacy
programs.
SUMMARY OF PROGRAM DESIGN: California Library Literacy Services consists of 103 public libraries
in the State. They provide some combination of the following:
ADULT LITERACY SERVICES - Adults with low literacy skills are tutored one-on-one or in
small groups by trained community volunteers and AmeriCorps Members, to help them
achieve life goals associated with improvement in literacy skills.
FAMILIES FOR LITERACY (FFL)/MOBILE LIBRARY LITERACY SERVICES (MLLS) provide skills
and techniques to help develop early literacy skills in pre-school children. Members will also
implement a Healthy Family Literacy curriculum during story time and parent workshops.
ENGLISH LANGUAGE LITERACY INTENSIVE (ELLI) PROGRAM provides after school tutoring
to teacher -identified K-12 students with limited English language skills.
ANTICIPATED OUTCOMES:
ADULT LITERACY--3200 adults will participate in adult literacy program services; 40%
(1280) of adult learners will achieve a minimum of one goal.
FAMILY LITERACY--1000 adult learners with children under 5 will participate in family
literacy program services; 60% (600) of adult learners with children under 5 will increase
the number of times they read to their child by a minimum of 1 time/week.
ELLI--2200 teacher -identified ELL children will participate in ELLI programming and 55%
(1210) of children who participate in ELLI will advance at least 1 level of proficiency on the
annual CELDT test.
FAMILY HEALTH LITERACY--800 parents/caregivers and their children will participate in
Family Health Literacy themed story times and parent workshops; 60% (480) of
parent/caregivers will list at least 2 ways to implement healthy nutrition and 2 ways to
introduce exercise into their family's daily Iife.
MEMBER DEVELOPMENT--66 (100%) AmeriCorps Members will complete a week-long
training program, and site specific Literacy Tutor Training.
CIVIC EDUCATION--66 (100%) AmeriCorps Members will participate in the Civic Education
sessions during the week-long pre -service training.
VOLUNTEER RECRUITMENT--66 AmeriCorps Members will recruit and support 2500
community volunteers to serve 65,000 hours in a variety of positions in their library literacy
program.
DAYS OF SERVICE--AmeriCorps Members will design and implement with community
partners a "Day of Service" event to raise awareness about literacy issues and attract
volunteers to service in library literacy.
MEASURING OUTCOMES:
We will increase the adults working to improve their literacy skills --at 68 adults served per
AmeriCorps MSY, we will serve 3200 adults.
We will increase the children who enter school ready to (earn --at 72 adults and 144 children
served per MSY, we will potentially serve 1000 adults and 2000 pre-school children.
We will increase the English language skills and school performance of K-12 English
language learners --at 70 children served per MSY; we will potentially serve 2200
schoolchildren.
We will increase the volunteers serving in literacy programs, at 53 volunteers recruited per
MSY, we will potentially increase by 2500 volunteers.
PERFORMANCE MEASURES NEEDS AND SERVICE ACTIVITIES
PERFORMANCE MEASURE # 1 -- ADULT LITERACY 70% of 630 adult learners recruited will
participate in a minimum of 12 hours of tutoring. In 2004, 3384 adults participated in adult literacy
services. Outcomes data collected last year indicate that: - 69% of adult learners who set the goal
were able to vote for the first time - 67% of those who set the goal were able to share a book with
their children for the first time. - 57% of those who set the goal were able to read medicine labels
for the first time. - 50% of those who set the goal were able to read a newspaper for the first time.
In 2005, 4922 adults participated in adult literacy services, and 1586 adult learners met at least one
of their goals. From January -- September 2006, 1862 adults participated in adult literacy services,
and 1276 adult learners met at least one of their goals.
NEEDS AND SERVICE ACTIVITIES PERFORMANCE MEASURE #2 -- FAMILY LITERACY 70% of
parent/caregivers• who participate in a minimum of 8 hours. of Family Literacy activities -wilt increase
the number of times they read to their children each week by at least 1 time. In 2004, 1,081
parents/caregivers participated in family literacy program services. 49% (530) of those who
completed pre- and post -surveys increased the number of times per week they read to their
children. In 2005, 1633 parents/caregivers participated in family literacy program services. 22%
(353) of them increased the number of times they read to their children. From January -September
2006, 1845 parents/caregivers participated in family literacy program services.
NEEDS AND SERVICE ACTIVITIES PERFORMANCE MEASURE #3 .-- ELLI 70% of tutored children will
advance at least one level of proficiency on the California English Language Development Test
(CELDT). In 2004, 2278 teacher -identified children participated in the English Language & Literacy
Intensive Program (ELLI) programming. In 2004, 54% of children participating in ELLI programming
statewide advanced one level of proficiency on the CELDT. In 2005, 4276 teacher -identified children
participated in ELLI programming. CELDT results for 2005 and 2006 CLLS participants are being
developed.
NEEDS AND SERVICE ACTIVITIES PERFORMANCE MEASURE #4 -- EASY VOTER GUIDE WORKSHOP
40% of adult learners who participate in the Easy Voter Guide workshop will increase their
understanding of the voting process. In 2004, 371 adult learners participated in the Easy Voter
Guide Workshops. Of those, 40% (148) improved their knowledge of the voting process. In 2005,
18 Easy Voter Guide Workshops were presented and 218 adults participated. Of those who took a
pre -/post-test survey, 36% (78) improved their knowledge. From January -September 2006, 27
Easy Voter Guide Workshops were presented and 251 adults participated. Of those, 40% (100)
improved.
MEMBER DEVELOPMENT PERFORMANCE MEASURE #5 -- MEMBER DEVELOPMENT After training in
Volunteer Resource Development, Members will be able to develop a satisfactory volunteer job
description. During the initial pre -service training week, considerable time is dedicated to learning
how to write effective volunteer job descriptions. The first year, 96% of the 42 Members wrote job
descriptions and submitted them for feedback. In the second year, 86% of the 55 Members wrote
and submitted their job descriptions. As of September 2006, 56% of the 57 Members wrote and
submitted their job descriptions.
MEMBER DEVELOPMENT PERFORMANCE MEASURE #6 - CIVIC EDUCATION 66 AmeriCorps Members
will improve their knowledge, skills, and attitudes about citizenship. In 2005, the pre -/post- Civic
Engagement survey results of AmeriCorps members from Day 1 to Day 5 of the pre -service training
showed that 50% increased their skills and attitude about citizenship In 2006, the pre -/post- Civic
Engagement survey results of AmeriCorps members from Day 1 to Day 5 of the pre -service training
showed that 44% increased their skills and attitude about citizenship. The 2007 pre -/post -- Civic
Engagement surveys have been collected, and the data is currently being processed.
STRENGTHENING COMMUNITIES PERFORMANCE MEASURE #7 - VOLUNTEER RECRUITMENT/
SUPPORT 66 AmeriCorps members will recruit 1254 community volunteers to provide short term
service and 570 for longer term (sustaining) service in the California Library Literacy Services
AmeriCorps Initiative during the program year. In 2004, 2085 volunteers gave 69,001 hours of
service to their library literacy program. In 2005, 2369 gave 82545 hours of service to their library
literacy program. From Jan. -Sept. 2006, 1378 gave 104,981 hours.
STRENGTHENING COMMUNITIES PERFORMANCE MEASURE #8 - DAYS OF SERVICE Each
AmeriCorps site will complete a "Day of Service" activity or event that is planned by the assigned
Members and a Planning Team made of at least 3 additional local partners. In 2004, 24 Day of
Service events were held (17 sites) with 33,161 people in attendance. In 2005 134 Day of Service
events were held (24 sites) with 48,896 people in attendance. From Jan -- Sept. 2006, 72 Day of
Service events were held (28 sites) with 28,896 people in attendance.
CORPORATION FUNDS: For the August 15, 2003 -
Initiative received $456,608. In the July 1, 2004 -
AmeriCorps Initiative received $599,270. For July
AmeriCorps Initiative received $599,270. For July
received 711,317.
- December 1, 2004 grant year, CLLS AmeriCorps
- December 31, 2005 grant year, CLLS
1, 2005 -- December 31, 2006 grant year, CLLS
1, 2006 grant year, CLLS AmeriCorps Initiative
OTHER: During program year 2003-2004, 42 Members were enrolled and 38 full awards and 3
partial awards were awarded. In program year 2004-2005, 55 Members were enrolled with 45 full
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awards and 4 partial awards. As of this writing, 55 Members have enrolled and one is pending
enrollment for this program year. Each year the program has grown in library sites participating
(17, 23, and 28) and numbers of Members. In 2003-2004 there were 42 Members and 6 chose to
serve another year. In 2004-2005 there were 55 and 11 chose to serve again in 2005-2006. For the
August 15, 2003 - December 1, 2004 grant year, CLLS AmeriCorps Initiative the cost per FTE was
$15,374. In the July 1, 2004 - December 31, 2005 and July 1, 2005 - December 31, 2006 grant
years the cost per FTE was $15,133. The July 1, 2006 - December 31, 2007 cost per FTE is
$15,134. While our 3-year partnership with Wal-Mart was successful, their corporate philanthropy
goals have moved away from literacy. We are pleased -to announce our new corporate partner,
Starbucks Coffee Company. Their strong corporate commitment to both literacy and volunteerism is
a natural fit with our program. We believe our relationship with Starbucks will provide for even
stronger local partnerships, because we have both statewide and regional Starbucks corporate
structures actively involved in the planning process. Wal-Mart's national structure alone did not
provide the leverage for local store participation that we had hoped for in all locations. The
California State Library LSTA grant cash contribution has increased each year, and the State
Librarian has committed to continue these funds in future years.
INTRODUCTION: California Library Literacy Services consists of 103 local public libraries throughout
the state, which provide some combination of the following:
ADULT LITERACY SERVICES -- Adults with low literacy skills are tutored one-on-one or in
small groups by trained AmeriCorps Members and community volunteers, to help them
achieve personal life goals associated with improvement in their literacy skills, such as "able
to ready prescription bottle instructions," "able to read to my children," "able to read the
ballot and vote."
FAMILIES OF LITERACY (FFL)/MLLS -- designed to break the cycle of illiteracy, FFL provides
skills and techniques to help develop early literacy skills in pre-school children. Members
will also implement a Healthy Family Literacy curriculum during story time and parent
workshops. In libraries and colorful buses we reach geographically isolated families at
migrant camps, HeadStart sites, churches, and low income housing areas.
ENGLISH LANGUAGE LITERACY INTENSIVE (ELLI) PROGRAM -- provides after school
tutoring to teacher -identified K-12 students with limited English language skills. Our
statewide partnership will select 30 libraries -- large and small, urban and rural, -- where
AmeriCorps Members will serve in the literacy programs. Each will define specific ways they
will use their Members based on local needs. All AmeriCorps Members and site supervisors
will attend a Pre -Service training and will receive additional training and support while
serving. AmeriCorps resources will enrich the services through development of new and
expanded methods of learner and volunteer recruitment, as well as creative approaches to
service delivery.
RATIONALE AND APPROACH COMPELLING COMMUNITY NEED: In December, 2005, the U.S.
Department of Education released the National Assessment of Adult Literacy (NAAL), the first
update of the nation's adult literacy skills in over a decade. As many as 93 million adults read at the
"Basic" or "Below Basic" levels, meaning they are unlikely to have the skills required to be gainfully
employed or economically self-sufficient. While California -specific data is not yet available, utilizing
the national statistic with census data, we can project the need in California to be a total of 10.5
million adults in need of basic literacy services. In 2004/05, our statewide library literacy program
served over 20,000 adults, and our 25 AmeriCorps sites alone served over 3,000. We know that an
even greater need for our services exist because many programs have waiting lists until additional
volunteer tutors can be recruited and trained. The previous national assessment -- NALS --
completed early in the last decade, provided county and city -specific needs data, which is what we
have been working from to establish the need in each of the 30 California communities we have
included in our project design. Area -specific needs data from the new report (NAAL) are under
development. Because children of parents with low literacy skills are not read to regularly and have
few print materials in their homes, they are at particularly high risk to enter school unprepared.
Fourth grade reading scores in California indicate a serious literacy crisis occurring among our
children. Research shows that children lay the foundation for reading skills as early as six weeks
after birth. Activities such as talking, singing, reading and playing with infants and young children
are critical in helping them to develop oral language and a love for books and reading. Library Adult
and Family Literacy services address the needs of low literate parents and their children under 5. In
addition, more than 250/0 of children in California's schools are English Language Learners according
to the California Departrnent of Education (2004/05). Although standardized test scores for all
California schoolchildren are gradually rising compared to prior years, the performance gap between
all children and English language learners remains wide. Why AmeriCorps? In California, libraries
are part of the literacy solution. Members enrich our programs through development of new and
expanded methods of both learner and volunteer recruitment. This has helped to not only increase
the amount of services provided, but to raise community awareness about literacy issues. During
our first member year, they recruited 3,300 new learners and 2,000 new volunteers who gave over
69;000 hours of -service. They also planned 24 "Days -of Service" involving. over 33,000 attendees.
The added value AmeriCorps Members bring will not be lost on our literacy programs when the
AmeriCorps project ends. We will build on this work into the future to increase the number of
volunteers attracted to service in literacy.
DESCRIPTION OF ACTIVITIES AND MEMBER ROLES: California public library literacy programs
specialize in serving those adult learners who have experienced difficulty in classroom settings, and
are more comfortable, and more successful, in one-on-one and small group tutoring, that libraries
provide. The sites chosen are: Altadena Library, Benicia Public Library, Butte County Library,
Camarena Memorial Library; Carlsbad City Library, Chula Vista Public Library, Colton Public Library,
Commerce Public Library, Del Norte County Public Library, Escondido Public Library, Glendale Public
Library, Hemet Public Library, Monrovia Public Library, Monterey -Park Bruggemeyer Library,
National City Public Library, Nevada County Library, Placer County Library, Redwood City Public
Library, San Bernardino Public Library, San Diego County Library, San Diego Public Library, San
Jose Public Library, San Leandro Public Library, San Mateo County Library, Santa Barbara Public
Library, South San Francisco Public Library, Stanislaus County Library, Stockton -San Joaquin County
Library, Sutter County Library, Ventura County Library. 66 AmeriCorps Members wilt be involved in
adult literacy activities. Member roles in Adult Literacy include: tutor; adult learner outreach,
assessment and goal -setting; and development/implementation of learner education enrichment
activities, such as book discussions, family events, field trips and an adult learner civic education
module based on the nonpartisan Easy Voter Guide developed for each California primary and
general election by the League of Women Voters, the State Library and the Secretary of State's
office. 3200 adults will be served. "Families for Literacy" (FFL) is designed to break the cycle of
illiteracy by providing additional services to adult literacy students with children under 5. Parents
learn and practice skills and techniques with their pre-school children that assist in developing early
literacy skills, including reading aloud, singing, finger -plays and crafts. These activities and more
are among the many activities enjoyed by parents and pre-schoolers in FFL programs. In addition,
parents learn to select age -appropriate children's books since another important component is the
building of home libraries - children receive books to take home and keep. These services are also
delivered from colorful school -bus sized vehicles filled with books, educational toys, and computers,
serving socially and geographically isolated families with children ages 0-5 at migrant camps,
HeadStart and other children's centers, churches, clinics and tow income communities. 42 Members
will be involved with Families for Literacy activities. Member roles in FFL include: story -time reader;
craft/music program development/implementation; literacy vehicle driver; collaboration/referrals
to/from other service providers; and parent contact/support. These same Members will also
implement a health literacy curriculum that will help adult learners with children 0-5 understand
how to make healthy nutritional choices, how to incorporate exercise into family living, and how to
implement healthy changes in their daily lives. At the September 2004 meeting of the California
Department of Education's Task Force for Childhood Obesity, alarming trends were identified -- 15%
of 6 to 9 year olds in California are overweight; the average 11 year old today is 11 pounds heavier
than the average 11 year old in 1973; and, stomach stapling is becoming more common as a
treatment for obesity in children; it has the highest rate increase of all pediatric surgeries. Parents
want to do the best for their children, but our adult learners often lack the knowledge and literacy
skills to make important changes. The two-part curriculum will be provided to each of our sites in
easy to use "boxed sets" and will provide literacy -level information for families in the form of story
times and parent workshops for implementation by our AmeriCorps Members. 1000 adult learners
will receive Family Literacy Program services and 800 parents/caregivers will receive Family Health
Literacy services. To address serious school performance problems experienced by the 25% of
California schoolchildren who are English Language Learners, our sites offer an innovative library
and school partnership program targeting teacher -identified children who are most at -risk. English
Language Literacy Intensive (ELLI) operates in compliance with the "No Child Left Behind Act." Staff
and volunteers and 31 AmeriCorps Members teach ELLI children the core skills for academic success
defined by the National Reading Panel: phonemic awareness, phonics, fluency, vocabulary
development and text comprehension. Though some ELLI programming is extra -curricular, with
English being practiced in the context of art, music, book discussions, educational games and field -
trips, the remainder is curriculum -based. A key component is parent involvement -- working with
parents to improve their English skills, familiarize them with library and school services, and foster
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the influential role that parents play in their child's academic success. Member roles in ELLI: learner
assessment, lesson plan development, tutoring, and parent and teacher comrnunication. 2,200
teacher -identified ELL children will participate in ELLI programming. We will ensure compliance with
rules on prohibited service activities in several ways. First, in our training for 30 site supervisors,
these rules will be stressed. The topic will also be addressed with members and site supervisors at
the pre -service training: The rules will be posted on our project's website, and periodic reminders
will be sent to the Site Supervisor and Member listservs. The CLLS AmeriCorps Initiative Program
director will also be available for consultation with members and sites as needed. MEASURABLE
OUTPUTS AND OUTCOMES: In year one, 3,200 adults will participate in adult literacy program
services. During this first year, 60% (1,280) of these adult learners will achieve a minimum of one
functional literacy goal. In year two, 3,400 adults will participate in adult literacy program services.
During this second year, 60% (2,040) of these adult will achieve a minimum of one goal. In year
three, 3,500 adults will participate in adult literacy program services. During this third year, 60%
(2,100) of these adult learners will achieve a minimum of one goal. In year one, 1,000 adult
learners with children under 5 will participate in family literacy program services. During this first
year, 60% (600) of adult learners with children under 5 will increase the number of times they read
to their child by a minimum of one time per week. In year two, 1,100 adult learners with children
under 5 will participate in family literacy program services. During this second year, 650/0 (715) of
these adults will increase the number of times they read to their child by a minimum of one time
per week. In year three, 1,200 adult learners with children under 5 will participate in family literacy
program services. During this third year, 70% (840) of these adults will increase the number of
times they read to their child by a minimum of one time per week. In year one, 2,200 teacher -
identified ELL children will participate in ELLI programming. During this first year, 55% (1210) of
children who participate in ELLI programming will advance at least one level of proficiency on the
annual CELDT test. In year two, 2,400 teacher -identified ELL children will participate in ELLI
programming. In this second year, 60% (1440) of children who participate in ELLI programming will
advance at least one level of proficiency on the annual CELDT test. In year three, 2,600 teacher -
identified ELL children will participate in ELLI programming. During this third year, 65% (1690) of
children who participate in ELLI programming will advance at least one level of proficiency on the
annual CELDT test. In year one, 800 parents/caregivers and their children will participate in Family
Health Literacy themed story times and parent workshops. During this year, 60% (480) of
parent/caregivers who participate will be able to increase and implement their understanding of the
importance of good nutrition and exercise. In year two, 1,000 parents/caregivers and their children
will participate in Family Health Literacy themed story times and parent workshops. In this year,
65% (650) of parent/caregivers who participate will be able to increase and implement their
understanding of the importance of good nutrition and exercise. In year three, 1200
parents/caregivers and their children will participate in Family Health Literacy themed story times
and parent workshops. During this year, 70% (840) of parents/caregivers who participate will be
able to increase and implement their understanding of the importance of good nutrition and
exercise.
PLANS FOR SELF ASSESSMENT AND IMPROVEMENT: The direct service performance measures we
have selected are those we currently use in the statewide library literacy program. All of our library
literacy programs are familiar with and use the data collection instruments, and report data,
including outcomes. Comprehensive quarterly reports are required from each Site which will be
gathered, analyzed and shared. The Progress Report Summary is entered into WBRS and sent to
Site Supervisors, Members, and partners. A "Feedback Form," which is generated by the state
library's online reporting system as a program improvement tool for each individual library, will be
programmed to generate an aggregate Feedback Form for the AmeriCorps sites, which will be used
by the partners and the Statewide Advisory Committee for continuous improvement planning. The
ELLI programs are required to have the mechanism in place to gain access to CELDT scores from
the schools with which they partner. In addition, we plan to evaluate our AmeriCorps program in the
context of the statewide CLLS program evaluation scheduled for completion in 2008. Our evaluation
will be completed by an external evaluator hired via RFP and funded by the State Library to address
these issues/questions: assessment/definition of our key target audience(s), and how library
literacy services fit into the statewide picture of adult education; assessment of whether or not we
are meeting our Mission: "Learners meet their literacy goals and learn to use library resources
effectively: What is the "Return on Investment?" -- personal and community results of learners
meeting their literacy goals; how have AmeriCorps Members enriched our programs? In each
program year a statewide advisory committee was established, consisting of both new and returning
Members, site supervisors and the program staff and partners who meet via regularly planned
telephone conference calls. The committee reviews training evaluations, program statistics and
other collected responses. The feedback from the group has guided program planning, training
development and other support services for the Members.
COMMUNITY INVOLVEMENT: Local library literacy services are community based. To design effective
programs and outreach strategies,.libraries routinely g.ather .and utilize community input from
residents, as well as from other organizations in the community. Most library literacy programs have
groups of volunteer tutors and adult learners that assist in program planning. In addition, California
Library Literacy Services have been leaders in empowering new readers - people who have learned
or are learning to read and write as adults. Local and statewide literacy services are developed with
involvement of new readers, and 14 California library literacy programs have actually hired new
readers who serve successfully in such positions as Literacy Outreach workers and Tutor/Learner
Coordinators. The State Library helps to support a statewide association of these "Adult Learners on
Staff," and we expect that some additional new readers will be excellent AmeriCorps candidates. In
2006 there are 4 AmeriCorps Members who were formerly were adult learners. The Statewide
Advisory Committee will consist of representatives of National City Public Library, California State
Library, LiteracyWorks and Starbucks, as well as new and returning AmeriCorps Members and Adult
Learners on Staff. The Advisory Committee will seek local input throughout the grant period. Local
library literacy programs are experienced in collaboration, developing partnerships with businesses
for workforce development, with civic organizations to enhance volunteer recruitment, with schools
to expand opportunities for students, and with non-profit and faith -based programs to recruit a
diverse pool of students and tutors. AmeriCorps Members will help to strengthen existing
partnerships and will expand outreach to build new partners which will help to achieve broad
community understanding of literacy issues, and assist in identifying learners who need our services
and potential volunteers to help us provide them. Our CLLS AmeriCorps Initiative statewide partners
-- National City Public Library, the California State Library, Literacyworks and Starbucks-- will model
partnership as a way to synergistically increase ideas and resources. Because Starbucks has a
strong corporate commitment to both literacy and volunteerism, they have agreed to make local
Starbucks stores' employees and other resources available for partnerships with local literacy
programs. This specific array of local partnerships has not been finalized, but will be prior to the
interview process.
RELATIONSHIPS TO OTHER NATIONAL AND COMMUNITY SERVICE PROGRAMS: In September 2005,
our CLLS AmeriCorps site at READ San Diego and their AmeriCorps Members, worked side -by -side
with AmeriCorps Members from the San Diego Council on Literacy (SDCOL), and other local
programs and businesses to celebrate National Literacy Month. The focus was family fun with
giveaways, celebrity readers, and essay winners. Each agency had their own booths and both READ
San Diego and SDCOL Members came away from the event with contact information for interested
volunteer tutors, potential new learners and had made numerous referrals to other programs. A
Woodland Public Library AmeriCorps Member is currently working on an event for 2006 involving 15
AmeriCorps Members from other Yolo County organizations. They are gathering to share their
projects and camaraderie. They plan on future gatherings which include the public and the
AmeriCorps Members could talk about their different service assignments and share their resources
in a public forum.
POTENTIAL FOR REPLICATION: The Easy Voter Guide Workshop was developed by California Library
Literacy Services and then tested at the 25 library sites with the AmeriCorps Members. The effort
was very successful and the Guide Workshop was distributed State-wide to over-100 library literacy
programs. This same process will be used to test the Health Literacy curriculum on childhood
obesity that has been developed. In 2007 the AmeriCorps Members will be trained to use this
module with their learners and if the program is successful, it will be shared with all 103 library
literacy programs throughout the State.
MEMBER OUTPUTS AND OUTCOMES MEMBER RECRUITMENT: Host site supervisors are trained in
AmeriCorps philosophy, policy and procedures, and will continue to do their own Member
recruitment and selection locally. September 1 through November 1 is the recruitment period with
paper applications due November 3rd. The applications are reviewed between November 7-14 and
the interview invitations are sent on November 15th. Interviews are scheduled from December 1
through 14 and members are selected on December 15. Prior to the weeklong training in January
(8-12), site supervisors provide members a pre -service orientation, which provides the opportunity
to introduce the members to key library staff, review the job description, and see literacy services
"in action." The reporting period for members begins the week after the January training, on
January 15. Sites consistently have utilized their community partner contacts to ensure their
recruitment pool reflects their community's demographics. Recruitment sources include local service
clubs, community and 4-year colleges, volunteer recruitment websites (such as
voluntecrmatch.com), volunteer centers, Library Friends, local business, senior centers, RSVP,
public service ads (print, radio and TV), and word of mouth. Strategies for recruitment consist of
giving presentations to adult learner and volunteer tutors; sponsoring job.fair booths and
community service fair booths; encouraging work of mouth; and posting to volunteer recruitment
websites. Host site supervisors also seek potential recruits among the more advanced adult learners
in their programs. These learners are a valuable addition to a literacy program because of their
intimate understanding of the issue and the services provided. As community members themselves,
they also bring important local contacts to the table. During our first three program years, 8 adult
learners have successfully served as ArneriCorps Members. Older adults, especially "baby boomers"
will be targeted during member recruitment. The study "Reinventing Aging: Baby Boomers And
Civic Engagement" (Harvard School Of Public Health, 2004) states that because they came of age
during the civil rights and women's liberation movements, boomers see themselves as "activists,"
and want service opportunities that "inspire." Because they have witnessed vast consumer
marketplace expansion, they will seek the same variety of choices in their service options. Because
they have all been in the workforce they will be drawn to serve in professionally managed volunteer
programs. Our CLLS AmeriCorps Initiative provides a wide variety of inspirational service
opportunities in well -managed volunteer programs. The testimonials of our "Boomer" AmeriCorps
Members -- we have had 26 up through our first 3 program years -bear this out. A 47 year old
member ending her first term of service and planning to begin a second term shared that, "the
AmeriCorps program has done for me just what it was intended to do. It's opened my eyes to a
whole new world of service that I didn't know existed. I see myself changing careers after
AmeriCorps. I'll be in this service environment." In the 2006 program year there are 10 Members
who are older than the baby -boomer contingency. Many local literacy programs also have on -going
relationships with local colleges, and have successfully tapped them as a recruitment source. - 13
up through our first 2 member years - college students have served. Site Supervisors also post on
the National AmeriCorps online recruitment database. Where sites intend to use their Members in K-
12 schools, it is recognized that a minimum of an A.A. degree may be required. The qualifications
that are essential for the prospective Members include the ability to read and write in English at a
12th grand level; good verbal and written communication and organizational skills; a comfort level
of and aptitude for public speaking; sensitivity, patience and understanding of learner's life
situation, as well as an ability to listen well and be respectful. A preferred qualification includes
knowledge of the community within the area to be served.
MEMBER RECOGNITION: During the week-long training in the beginning of the Member year, there
are various activities for bonding by Site as well as in the larger group through planned dinner and
evening events, the presentation of Member gear, the swearing in with Certificate of Appreciation
from the California Service Corps, as well as opportunities to be recognized for their service at their
local libraries. During the year, new and returning Members are asked to participate on an Advisory
Committee for the program. All Members receive CERT and/or CPR/First Aid training and participate
in network meetings of library literacy programs. There is listsery set up for the Members and Site
Supervisors to discuss issues and specific topics from the Life After AmeriCorps workbook during the
year. In 2005 there was an opportunity for some of the Members to travel to the State Library to
meet the State Librarian and tour the California History Collection. It was so well received that we
will be have a mid -year conference in Sacramento in June to visit the State Library and State
Librarian. At the end of the service year, Site Supervisors, Members and their friends and families
are invited to the Life After AmeriCorps celebration where the Members are recognized for their
contributions.
MEMBER DEVELOPMENT, TRAINING AND SUPERVISON: We bring our AmeriCorps Members, site
supervisors and program staff (about 100 people) together for a week of intensive training before
service begins. In addition to the knowledge and skills they gain, we find that this experience
provides "the Big Picture," and helps them understand that they are a part of something significant
-- something larger than themselves. This uninterrupted "bonding" time with those with whore they
will be working closest, as well as Program Staff, is invaluable. An especially important training
element is the panel of Adult Learners and their tutors who share their personal experiences,
challenges and achievements, demonstrating both the need for and the impact of literacy services in
a powerful way. In addition to workshop sessions on key topics, we orient the Members to the list of
prohibited activities, listsery etiquette, forms and timelines. This next year we will include a "hands-
on" demonstration of the health literacy workshop to prepare Members to replicate it, and a
0\
"Scavenger Hunt" designed to introduce them to the wide array of community resources available in
the library. In addition to a segment on civic engagement during initial training, at mid -year we host
a video -conference -- "Service as a Profession: Is it for You?" featuring a panel of successful
community service practitioners, allowing Members to explore their own interests in service. These
conferences are videotaped and archived for 2004 and 2005 on the project website
(http://www.librarytiteracy.org/americorps/training.html). Members receive-their•local library's
Literacy Tutor Training, as well as CERT and/or CPR/First Aid training. Members are supervised
locally by a trained Site Supervisor (a literacy program staff member, usually the program
coordinator) trained by our AmeriCorps program staff prior to beginning their member recruitment.
They also have separate training sessions during our initial training week to prepare them for their
responsibilities. A minimum of 2 Members are placed per site to allow for support. At least every
other month, they have the opportunity to travel to a regional library literacy network meeting,
where they can interact with Members from other sites. We host both a Site Supervisor and a
Member Iistserv, and a project website. Site Supervisors attend a segment of the initial week-long
training on coaching and mentoring their Members and addressing conflict resolution. A one -day
training for Supervisors during the program year is provided. There is at least weekly
communication between the Program Staff and Site Supervisors via emails and phone calls for
troubleshooting, training, sharing of resources and camaraderie purposes. At least once yearly by
the Program Director visits each site. In past years, the January training was the only opportunity
for all the members to meet face to face. In 2007, the CLLS AmeriCorps initiative will be able to
offer a mid -year training in June. Members will meet the State Librarian, get a tour of the state
library, and reconnect with members they met six months earlier.
ETHIC OF SERVICE AND CIVIC RESPONSIBILITY: During the initial training week provided for
Members and Site Supervisors, a large component is dedicated to civic engagement with discussion
regarding civic duties and effective citizenship. A pre -and post-test is administered to determine the
awareness and growth levels of the Members. The consultant used has a background in community
mobilization and development. She extensively uses the "Civic Engagement Training and Technical
Assistance (CETTA)" manual as well as strategies from the Asset -Based Community Development
Institute. The Easy Voter Guide Workshop, initially a project of the California Library Literacy
Services, is taught to the Members to be used in their literacy programs in an election year. This
guide is a non -partisan tool geared for new voters to encourage civic involvement. The focus of the
mid -year video -conference is "Service as a Profession: Is It for You?" During the past member year,
there were periodic listsery discussions using the "Life After AmeriCorps" workbook to guide
Members in thinking about service as a lifestyle. At least 36% (35) Members from 2004 and 2005
have continued to contribute in a service capacity in their community after their AmeriCorps year
ended.
MEMBER ENROLLMENT AND RETENTION: In 2004 and 2005, our enrollment rate was 100%, and
the rates of retention were well -above 90%. In addition, in our first year 14% of our Members
elected to serve for a second term and that increased to 20% who chose to serve again in 2005-
2006. Our member retention efforts began during recruitment. Site Supervisors have been carefully
trained to seek only those candidates who are looking for a service opportunity, not just a job. We
developed a budget worksheet that is used during the screening process to be sure that potential
Members understand the personal impact of the living allowance, and that it is not an hourly wage
or a paycheck. Once selected, the new Members are welcomed to their library the week prior to our
initial training week for staff introductions, and a tour, including where they will have desk space
and computer and phone access. The goal is to make them feel a part of the local organization even
before being welcomed into the statewide program. The initial training week contains numerous
opportunities for both local and statewide team -building, including a culminating dinner meeting
featuring group performances of "30-second commercials" about literacy services. Camaraderie is
definitely achieved during this event! During the service year, Members are included as part of local
staff meetings and in-service trainings, and are given access to additional local and regional staff
development opportunities. At the end of the year we host a "Life After AmeriCorps" Program that
includes reflection, a look at the future, a celebration of successes, and a graduation ceremony with
family Members and friends in attendance. In 2006, the enrollment rate was 100% and the
retention rate dropped to 77%. Attrition has continued to be a concern for all parties involved. Often
the factors for were valid, such as unexpected heath issues, deaths in the family, and other events
beyond the member's control contributed to an early exit. However, other issues -- such as getting
a better paying job -- are things that should be addressed by the program staff and site
supervisors. In the September training for 2007 Site Supervisors focused on effective recruitment
strategies which will (hopefully) prevent the high attrition rate for the upcoming year. By providing
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a clearer definition of AmeriCorps and the difference between "volunteer" and "member" gives site
supervisors a better understanding of what kind of member to look for. The training also stressed
the importance of completing the living allowance budget worksheet with potential members to
make sure that this opportunity is a realistic (financially) option for the potential member. In
addition, the January training offered the opportunity for new members to meet and talk to
returning members ("mentors"). Mentors would then report back to staff regarding concerns or
issues members had. By addressing those concerns early on, staff hopes that members will feel
involved in the training process. Finally, to create a sense of community -- even in virtually -- a blog
was created for members to discuss issues, provide more information, and to give members a place
to meet.
MEASURABLE OUTPUTS AND OUTCOMES: In years one, two and three, 66 AmeriCorps Members will
complete a week-long pre -service training program, and site specific Literacy Tutor Training In year
one, 66 AmeriCorps Members will participate in the Civic Education sessions during the week-long
pre -service training. During this first year, 50% of the Members who participate in Civic Education
will increase confidence in their ability to make a difference in their community by at least one point
on a 4 point survey scale by the end of the pre -service training week. In year two, 66 AmeriCorps
Members will participate in the Civic Education sessions during the week-long pre -service training.
During this second year, 55% of AmeriCorps Members who participate in Civic Education will
increase their confidence in these same skills. In year three, 66 AmeriCorps Members will
participate in the Civic Education sessions during the week-long pre -service training. In this third
year, 60% of AmeriCorps member who participate in Civic Education will increase their confidence in
these same skills.
COMMUNITY OUTPUTS AND OUTCOMES COMMUNITY IMPACT: Performance measures for the adult
literacy program center around the functional literacy goals each adult has for their participation in
the program. Some want to increase their skills enough to take a test for a promotion at work;
some to be able to read to their small children or grand -children; others to be able to participate in
society more by reading the newspaper or the voters' pamphlet. The "Roles and Goals" form and
process developed for the statewide literacy program is used to measure outputs and outcomes for
our adult literacy students. In 2004, 79% (1084) adult learners achieved a minimum of one self -
identified literacy goal. In 2005, 77% (1586) adult learners achieved a minimum of one self -
identified literacy goal. From Jan -- Sept. 2006, 68% (1271) adult learners achieved a minimum of
one functional literacy go&. Our "Family Survey" was developed as a pre -/post- survey which is
administered to the parent when they come in for service, and at the end of service or end of 6
months. It measures increases in the number of times parents read to their children each week, use
word play as an early literacy activity with their children; and visits to the library with their children.
While our goal was to serve 400 teacher -identified K-12 students with limited English language skills
in our ELLI program, we served over 2000 in 2004. California English Language Development Test
(CELDT) scores for these children indicated that statewide, 54% of our ELLI students advanced at
least one level of proficiency. The direct service performance measures we have selected are those
we use currently statewide. All of our library literacy programs are familiar with and use the data
collection instruments, and report data, including outcomes. Data for the AmeriCorps sites will be
extracted for reporting into WBRS, and a "Feedback Form," which is generated by the online system
as a program improvement tool for each individual library, will be programmed to generate an
aggregate Feedback Form for the AmeriCorps sites, which will be used by the partners and the
Statewide Advisory Committee for continuous improvement planning. The ELLI programs are
required to have the mechanism in place to gain access to CELDT scores from the schools with
which they partner. In addition, we plan to evaluate our AmeriCorps program in the context of the
statewide CLLS program evaluation scheduled for completion in 2008. Our evaluation will be
completed by an external evaluator hired via RFP and funded by the State Library to address these
issues/questions: (1) Assessment/definition of our key target audience(s), and how library literacy
services fit into the statewide picture of adult education; (2) Assessment of whether or not we're
meeting our Mission: "Learners meet their literacy goals and learn to use library resources .
effectively;" (3) What is the "Return on Investment" -- personal and community results of learners
meeting their literacy goals; and, (4) How have AmeriCorps Members enriched our programs?
SUSTAINABILITY: Our CLLS AmeriCorps partnership has been very effective. Consisting of the
National City Public Library, the California State Library, the non-profit LiteracyWorks, 30
participating public library sites, and in the first 3 years, the WaI-Mart Foundation, the partnership
has attracted resources for the CLLS AmeriCorps Initiative that will continue to he sustained. All
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participating library sites provide $2,000 for each full time AmeriCorps member they receive, and
$1,000 for each part-time member, to provide the required cash match for Member Costs. In
addition, they each provide a site supervisor, as well as tutor training and desk space and Internet
access for their Members as in -kind contributions. The California State Librarian has already agreed
to continue to provide $120,000 each year in federal Library Services and Technology Act (LSTA)
funds, in addition to staff -time -for training and•consultation purposes: She -believes it is an excellent
investment of those funds because of the excellent performance of the AmeriCorps Initiative, but
also because it leverages those LSTA dollars effectively -- for every $1 of LSTA funds provided, our
AmeriCorps project raises another $9 in federal and local cash and in -kind match for the project. In
the first 3 years, Literacyworks provided a portion of the website development and maintenance
services pro bono, Wal-Mart Foundation purchased multiple customized uniform polo shirts for our
members, and initiated communication with local Wal-Mart and Sam's Club Stores. This led to
community involvement in literacy activities of employees and their families and customers, as well
as donations of cash and/or goods and services for the "Days of Service" that our Members
implement in their communities to raise awareness for literacy issues and activities and recruit
volunteers. This year, since Wal-Mart Foundation's national priorities have changed (away from the
literacy issue), we have met with the California Starbucks Coffee Company structure and they have
signed on as our corporate partner for the next 3 years. While we have enthusiastically shared
many ideas about how they can get involved, no final decisions have yet been made about the
specific activities. We are looking at and planning everything from "Story time at Starbucks" family
literacy reading events, to donations of coffee for literacy activities and/or volunteer recognition
items. We are all very excited about this new statewide partnership with Starbucks. Our library
literacy programs are masters of sustainability. They receive funding from a variety of state and
local public and private sources, in addition to the amount they receive from the State Library for
their literacy programs. In 2004/05, CLLS libraries raised $4 for every $1 provided them by the
State Library. The partnerships developed, volunteers recruited and connections and events
established during our AmeriCorps grant period have been carefully nurtured so that we not only
preserve program gains, but we have been able to build upon them. This will continue into the
future. Our Statewide AmeriCorps Advisory Committee meets regularly via telephone conference
calls, and includes representatives of all the statewide partners, as well as new and returning
AmeriCorps Members and Site Supervisors. We use this group as a sounding board and planning
group for planning training events and for continuous improvement ideas.
VOLUNTEER RECRUITMENT AND SUPPORT: Local library literacy services are skilled at volunteer
recruitment, training and support. Our literacy service delivery models require the involvement of
carefully selected and well -trained volunteers. All of our Members have both volunteer recruitment
and support responsibilities and 20-30% of their time will be spent in recruiting and supporting
community members who volunteer in the literacy program. They will be trained in overall best
practices in volunteer management, as well as key issues in recruitment and support of Baby
Boomer volunteers. Specific strategies, including a variety of specially designed volunteer job
descriptions and training modules aimed at research -identified needs and desires of potential
"Boomer" volunteers will be shared, and their local implementation by Members will be supported
through telephone and e-mail contact with the trainer throughout the program year. With the
support of local literacy staff and volunteers, AmeriCorps Members are utilized to reach beyond the
traditional recruitment methods to develop sources of new volunteers, particularly younger
community Members, "Baby Boomers," and Members of diverse populations. Building on established
community partnerships, and reaching out to new partners, including churches, community
organizations, neighborhood associations, and employers, they seek to fill traditional literacy
volunteer roles, such as "tutor," as well as to expand volunteer involvement to include additional
roles such as book discussion leaders, event planners, computer assistants, public relations
specialists and event workers. While our original goal was to have our AmeriCorps Members recruit
1,200 volunteers per year, they have consistently recruited more than 2,000 annually. We seek
volunteers who wish to serve in a long-term capacity, such as a Tutor, and seek others to
participate on national and/or state "Days of Service," such as "Read-a-thons," "Family Literacy
Fairs," "Chili Cook -Offs" and other public awareness events for literacy that are developed by the
AmeriCorps Members in consultation with library staff, volunteers and community partners. While
we require each AmeriCorps site to execute only one "Day of Service," in the two years our program
has been operating, they have consistently exceeded that goal. In 2004, 42 Members participated in
the planning and completion of a Day of Service event. 44 events were held during the year.
Members recruited 373 volunteers to work at events such as community literacy celebrations, Trivia
Bees; Scrabble marathons; Martin Luther King and Cesar Chavez Day celebrations, Family Reading
Festivals, and County Youth and Family Fairs. Over 33,160 people attended these events. In 2005,
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55 AmeriCorps Members participated in the planning and executing of 106 Days of Service. There
were 771 volunteers working across the State on these Days with 48,896 community Members in
attendance. From Jan - Sept. 2006, 72 Days of Service were executed with over 28,000 in
attendance. Once selected, volunteers will be oriented to the library literacy service, and trained for
their particular position. ArneriCorps Members will play roles throughout the spectrum of volunteer
resource management --from-writing•vobunteer job descriptions, through recruitment, selection,
training, support, feedback and recognition. During the initial training week, considerable time is
dedicated to learning how to write effective volunteer job descriptions. The first year, 96% of the
enrolled Member wrote job descriptions and submitted them for feedback. In the second year, 86%
wrote and submitted their job descriptions. Some Members may also be involved in updating local
volunteer policies and procedures, and they will have the support of the State Library's volunteerism
consultant on an on -going basis to assist with these tasks.
CAPACITY BUILDING: Site supervisors in library literacy programs utilizing AmeriCorps Members
also receive much of the training AmeriCorps Members receive. Training for these key staff in
leadership, volunteer resource management, managing conflict, analyzing problems, and other
topics addressed in the civic education training will be a tremendous boon to local literacy staff
development. In addition, we provide training in supervision to these literacy staff. Where
applicable, additional literacy staff and volunteers can participate in various portions of the training
- for example, planned video-conference/webcasts will be available to literacy staff and volunteers,
and webcasts and video-taped sessions are posted on our website for use by all. The added value
the AmeriCorps Members will bring in terms of increased creative recruitment avenues will enhance
our literacy programs when the AmeriCorps project ends. We can build on the work accomplished
by the AmeriCorps Members into the future to not only sustain, but also to increase the numbers of
volunteers attracted to service in literacy. Volunteer job descriptions and recruitment materials and
plans that have been and will be developed during our AmeriCorps project are being archived and
shared with new Members, new sites, and even our non-AmeriCorps literacy sites throughout the
state. Volunteer job descriptions developed by Members, once complete, are posted on our website
to benefit others -- http://www.Iibraryliteracy.org/ameriCorps/jobdescriptions.html. Member roles in
these capacity -building efforts will include: developing new community partnerships for volunteer
and adult learner recruitment; forming and managing a local "Day of Service" planning committee
to develop local events to raise awareness, recruit volunteers and attract resources to library
literacy programs; make presentations to local community groups to enlist their support for
addressing the issue of literacy in their community; writing press releases and developing publicity
plans for events and on -going programs.
ORGANIZATIONAL CAPABILITY ABILITY OF LEGAL APPLICANT TO PROVIDE SOUND PROGRAMMATIC
AND FISCAL OVERSIGHT: National City Public Library was established 122 years ago. National City
Public Library has a long history of successful development and implementation of a wide array of
traditional and innovative library and literacy services to its community, an impeccable record in
fiscal management of its city resources, as well as in managing federal dollars in partnership with
the State Library on many statewide literacy initiatives. National City Public Library has vast
experience administering federal grants -over 27 Library Services and Technology Act (LSTA) grants
over the past 12 years implementing statewide literacy initiatives. Performance has been monitored
by the State Library, and all requirements have been completed successfully and on time with no
fiscal or programmatic concerns. National City Public Library has successfully operated the CLLS
AmeriCorps Initiative Program since 2003. National City Public Library uses the City financial
management system to record budget and expenditure transactions. The City of National City
completed an audit for fiscal year 2004-2005 without exception. National City Public Library and the
California State Library have partnered on many local, regional and statewide projects over a 19-
year period. National City runs an exemplary local literacy program, and is accomplished in delivery
of all aspects of the library literacy services described. Literacyworks is also a member of the
"California Library Literacy Family," providing many key supports over the years. Statewide partner
staff who will be actively involved include two California State Library Literacy Consultants who will
prepare and deliver several portions of the training plan and will provide other state resources as
needed and available. One of them will serve as primary contact on the project, and will represent
the State Library on the Statewide Advisory Committee. In addition, the Executive Director of our
not -for -profit partner, Literacyworks, will serve on the Statewide Advisory Committee. The 30 Site
Supervisors will be provided in -kind by participating libraries. They will have responsibility for
recruiting and supervising the members, as well as for reporting in a timely manner to the CLLS
AmeriCorps Initiative Program Director.
MANAGING PROGRAM OPERATIONS: For 2006, 30 library literacy sites were selected through an
RFP process. We anticipate that these 30 sites and more will apply for participation in the next
Member year. Each placement site utilizes their AmeriCorps members based on their particular local
literacy needs. AmeriCorps members are placed throughout the state geographically, in both urban
and rural areas. Host sites are required to commit to the following responsibilities: involve a
minimum of two AmeriCorps members in their literacy programs; .contribute.$2,000 per full time
member (cash match for living allowance); provide a site supervisor (in -kind) who will be the
primary project contact, attend training, and supervise members assigned to the site; recruit and
select AmeriCorps members locally by an agreed upon statewide date; provide local Tutor Training
and periodic in-service training to members; provide e-mail and phone access as well as desk space
for members; and track information for Performance Measurement. The CLLS AmeriCorps Initiative
Program Director will be in regular contact with site supervisors by phone and e-mail, and will make
site visits at least once yearly. Site supervisors will be involved in at least two face-to-face training
meetings, in addition to video -conference opportunities. A listsery for site supervisors and
AmeriCorps members will be used regularly for information sharing, and telephone conference calls
with the sites will be scheduled as deemed necessary. A blog will also be used to connect with
members to serve as a forum and a virtual "meeting place."
BOARD OF DIRECTORS, ADMINISTRATORS AND STAFF: The National City Public Library Director,
Anne Campbell, has overall responsibility for the Initiative. The National City Literacy Director,
Monica O'Hara, supervises the CLLS AmeriCorps Initiative Program Director and ensures a smooth
flow of fiscal and reporting requirements is achieved within the Library's internal systems. The CLLS
AmeriCorps Initiative Program Director, Susan Empizo, has overall responsibility for the project,
including planning, scheduling and managing logistical arrangements for all training activities, .
serving as the primary contact for site supervisors, monitoring the listservs, ensuring timely
reporting and submission of invoices by the sites, periodic site visits, ensuring AmeriCorps policies
and procedures are followed, trouble -shooting individual site problems, and ensuring that all
required reporting is submitted accurately and on time. The CLLS AmeriCorps Initiative Program
Assistant, Georgia Bell, provides administrative support to the program director in accomplishing
these tasks and maintains all centralized program files. Georgia Bell has been assigned to the CLLS
AmeriCorps Initiative Program since 2003. Monica O'Hara is the fiscal representative for this
program. She has managed grants at the National City Library for 7 years. Program staff will
participate in the CSC summer AmeriCorps training and other AmeriCorps training opportunities as
needed.
PLANS OR SYSTEMS FOR SELF -ASSESSMENT AND IMPROVEMENT: The direct service performance
measures we have selected are those we use currently statewide. All of our library literacy
programs are familiar with and use the data collection instruments, and report data, including
outcomes, twice a year into the State Library's online reporting system. Technical assistance and in-
service training on the reporting process is provided to all libraries by the State Library. Data for the
AmeriCorps sites will be extracted for reporting into WBRS, and a "Feedback Form," which is
generated by the online system as a program improvement tool for each individual library, will be
programmed to generate an aggregate Feedback Form for the AmeriCorps sites, which will be used
by the partners and the Statewide Advisory Committee for continuous improvement planning. The
ELLI programs are required to have the mechanism in place to gain access to CELDT scores from
the schools with which they partner. In addition, we plan to evaluate our AmeriCorps program in the
context of the statewide CLLS program evaluation scheduled for completion in 2008. Our evaluation
will be completed by an external evaluator hired via RFP and funded by the State Library to address
these issues/questions: assessment/definition of our key target audience(s), and how library
literacy services fit into the statewide picture of adult education; assessment of whether or not we
are meeting our Mission: "Learners meet their literacy goals and learn to use library resources
effectively; "What is the "Return on Investment?" -- personal and community results of learners
meeting their literacy goal; how have AmeriCorps members enriched our programs?
PLANS FOR EFFECTIVE TECHNICAL ASSISTANCE: Technical assistance for member placement sites
will be given by Program staff during annual training and site visits. Program staff are in constant
contact with site supervisors by use of email, telephone and listservs. All Program staff will attend
CSC summer AmeriCorps training and have access to the assigned Program Officer.
SOUND RECORD OF ACCOMPLISHMENT AS AN ORGANIZATION VOLUNTEER GENERATION AND
SUPPORT: National City Public Library is skilled at volunteer recruitment, training and support.
Literacy staff recruit volunteers from local high schools and colleges, businesses and service
1-�
organizations. National City Public Library volunteers serve as tutors and assist with community
events, children's programming and general library support.
ORGANIZATIONAL AND COMMUNITY LEADERSHIP: Anne Campbell, the City Librarian has served on
many local, state and national Boards and Committees. S
UCCESS IN SECURING MATCH RESOURCES: The 30 participating library sites will provide $2,000
per AmeriCorps MSY, for a total of $94,000, to provide the required cash match for Member Costs.
They will also each provide a site supervisor, as well as tutor training and Internet access for their
members in -kind (in -kind value: $239,400; $9,900 and $17,280 respectively). The California State
Library will provide $132,660 in federal Library Services and Technology Act funds, and a minimum
of $5,000 in staff time for training and consultation purposes. During the past three years, our
match ratio has far exceeded the minimum required. In 2003-2004 the overall ratio was 34%
CNCS/66% grantee match, in 2004-2005 it was 34.9% CNCS/65.4% grantee match, in 2005-2006
it was 54.6% CNCS/45.4% grantee match, and in 2006-2007 it is 560/o CNCS/44% grantee match.
SUCCESS IN SECURING COMMUNITY SUPPORT THAT RECURS, EXPANDS IN SCOPE, INCREASES IN
AMOUNT AND I5 MORE DIVERSE COLLABORATION/PARTNERSHIP: Local library literacy programs
are experienced in collaboration, developing partnerships with businesses for workforce
development, with civic organizations to enhance volunteer recruitment, with schools to expand
opportunities for students, and with non-profit and faith -based programs to recruit a diverse pool of
students and tutors. Statewide partner staff who will be actively involved include: Two California
State Library Literacy Consultants will prepare and deliver several portions of the training plan and
will provide other state resources as needed and available. One of them will serve as primary
contact on the project, and will represent the State Library on the Statewide Advisory Committee.
In addition,the Executive Director of our not -for -profit partner, Literacyworks, will serve on the
Statewide Advisory Committee. The 30 Site Supervisors will be provided in -kind by participating
libraries. They will have responsibility for recruiting and supervising the members, as well as for
reporting in a timely manner to the CLLS AmeriCorps Initiative Program Director. We have met with
California Starbucks Coffee Company staff and they have signed on as our corporate partner for the
next 3 years. While we have enthusiastically shared many ideas about how they can get involved,
no final decisions have yet been made about the specific activities. We are looking at and planning
everything from "Story time at Starbucks" family literacy reading events, to donations of coffee for
literacy activities and/or volunteer recognition items. We are all very excited about this new
statewide partnership with Starbucks. Local library literacy programs understand the importance of
collaboration in multiplying the resources needed to support their students. Programs throughout
the state have developed partnerships with businesses for workforce development and fundraising,
with civic organizations to enhance public relations programs, with schools to expand opportunities
for students, non-profit and faith -based programs to recruit a diverse pool of students and tutors,
as well as to maximize local resources available for services. Local partnership examples: for the
past nine years the San Diego Public Library Literacy Program has partnered with the local Seventh
Day Adventist Church to provide a neighborhood learning center. The Church provides staff, student
recruitment, computers and tutoring space while the Library Literacy Program provides tutors,
training, books and materials. For over fourteen years, the National City Public Library Literacy
Program has partnered with the local elementary National School District to implement family
literacy and school age literacy programs for local residents. The school district provides sites and
personnel while the library contributes additional books and materials. AmeriCorps members have
strengthened the existing partnerships with faith -based organizations, community -based programs,
schools, and businesses. Members will continue to expand outreach within the community to build
new partners in providing literacy services. These partnerships will help to achieve broad community
understanding of literacy issues, as well as to assist in identifying learners who need our services
and potential volunteers to help us provide them.
LOCAL FINANCIAL AND IN -KIND CONTRIBUTIONS: Over the past three member years, the
participating library sites have provided $2,000 per AmeriCorps MSY to provide the required cash
match for Member costs. They also provided a site supervisor, as well as tutor training and Internet
access for their members as in -kind contributions. In addition, both the State Library and local
libraries have been successful in achieving support from corporations with an interest in literacy in a
variety of ways. We continue to build on what we have learned working with corporations who share
an interest in literacy issues, such as Starbucks, SBC and Verizon, to develop more corporate
partnerships which will hopefully provide not only funding and materials, but will yield volunteer
involvement as well. Local partnerships developed during the AmeriCorps initiative will continue to
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be nurtured to ensure their long-term viability, and our commitment is to ensure that the "Days of
Service" and other events developed by the AmeriCorps members, become annual activities which
assist with continuing visibility, support, and as volunteer recruitment avenues for local literacy
programs. AmeriCorps members will enrich our programs through development of new and
expanded methods of learner and volunteer recruitment, as well as creative approaches to service
delivery. This will help to not only increase the.quality.and quantity of services provided,.but will
raise community awareness about literacy issues, helping us to build community support for the
long term.
COST EFFECTIVENESS AND BUDGET ADEQUACY CORPORATION COST PER MEMBER SERVICE YEAR
(MSY): During the past 3 years of our AmeriCorps grant, our cost per MSY has been reduced from
$15,374 to $15,133. This application cost per MSY is $15,134.
DIVERSE NON-FEDERAL SUPPORT (MATCHING FUNDS): The 28 participating library sites will
provide $2,000 per AmeriCorps MSY, for a total of $94,000, to provide the required cash match for
Member Costs. They will also each provide a site supervisor, as well as tutor training and Internet
access for their members in -kind. (In -kind value: $223,440; $9,900 and $16,920 respectively.) The
California State Library will provide $103,302 in federal Library Services and Technology. Act funds,
and a minimum of $5,000 in staff time for training and consultation purposes. During the past three
years, our match ratio has far exceeded the minimum required. In 2003-2004 the overall ratio was
34% CNCS/66% grantee match, in 2004-2005 it was 34.9% CNCS/65.4% grantee match, and in
2005-2006 it is 30.3% CNCS/69.7% grantee match.
DECREASED RELIANCE ON FEDERAL SUPPORT: The State Library has developed a library literacy
funding directory, identifying funding sources that currently contribute to one or more local
programs, outlining the purpose of the funds, application process and contact information. This is
posted on our website, and updated regularly with new information and additional funding sources.
BUDGET ADEQUACY: Corporation funds combined with matching funds from the State Library and
participating library literacy programs cover the cost of program staff, staff and member travel and
training, program evaluation, supplies, and member costs.
An evaluation of this program will be included with a statewide evaluation of the California Library
Literacy Services that will be completed by June 2008.
ITEM #10
1/20/09
This item, placed on the Agenda by the Department of Human Resources,
pertains to a proposed side letter to the Memorandum of Understanding
between the City and the Municipal Employees' Association, adjusting the
work schedule and breaks for police dispatchers. The item was continued
from the City Council meeting of January 6, 2009. It is requested that the
item be "pulled" from the agenda to allow for further review by the City
Attorney's office.
City of National City, California
COUNCIL AGENDA STATEMENT
METING DATE January 20, 2009 AGENDA ITEM NO.
11
ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE
MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY, THE MILE OF CARS
ASSOCIATION, INC., AND THE NATIONAL CITY CHAMBER OF COMMERCE FOR THE
OPERATION, MAINTENANCE, AND IMPROVEMENT OF AN ELECTRONIC MESSAGE BOARD
SIGN ON CITY PROPERTY ADJACENT TO THE 805 FREEWAY.
PREPARED BY George H. Eiser, III) / DEPARTMENT City Attorney EXT. 4221
EXPLANATION
The proposed lease agreement would be between the City, as Landlord, and the Mile of Cars Association and
the Chamber of Commerce, collectively, the Tenant, for an approximately 350 square foot area for the operation,
maintenance, and improvement of an electronic message board sign on City property near the Granger Hall and
adjacent to the southbound lanes of the 805 freeway. A sign currently exists at the location pursuant to a lease
between the City, the Mile of Cars Association, and the Chamber of Commerce, but due to the sign's age, it is in
urgent need of refurbishing. The Mile of Cars Association and Chamber of Commerce have requested that their lease
be updated before funds are expended on refurbishing the existing sign.
The proposed Lease contains an "evergreen" clause that provides for an initial term of five years, with a year
being added to the term upon each anniversary of the commencement of the Lease. In this way, provided that the
Tenant is not in default, the Lease will always have a remaining term of between four and five years.
If the City determines at any time that the leased premises are needed for a public purpose, it may terminate
the Lease upon 90 days' notice, provided that it compensates the Tenant for all improvements installed on the
property.
The Tenant is entitled to display commercial messages on the sign, and is also required to display a
reasonable number of messages of community interest on the sign, if requested to do so by the City. The City may, in
its sole discretion, disapprove any message proposed to be placed on the sign.
All maintenance and repair of the sign is the responsibility of the Tenant.
The Lease provides for rent of $1.00 per year. The Tenant is responsible for all possessory interest tax which
may be assessed upon the leased premises.
1
Environmental Review N/A
Financial Statement
N/A
Approved By:
Finance Director
Account No
STAFF RECOMMENDATION
Adopt resolution
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below )
Resolution
Lease Agreement
Resolution No.
A-200 (9/99)
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE A LEASE
AGREEMENT BETWEEN THE CITY, THE MILE OF
CARS ASSOCIATION, INC., AND THE NATIONAL CITY
CHAMBER OF COMMERCE FOR THE OPERATION,
MAINTENANCE, AND IMPORVEMENT OF AN
ELECTRONIC MESSAGE BOARD SIGN ON CITY
PROPERTY ADJACENT TO THE 805 FREEWAY
WHEREAS, it has been proposed that a Lease Agreement be entered into by the
City, as Landlord, and the Mile of Cars Association, Inc., and the National City Chamber of
Commerce, as Tenant, for the Tenant to operate, maintain, and improve an electronic message
board sign on City property adjacent to the 805 freeway; and
WHEREAS, the proposed Lease Agreement would entitle the Tenant to display
commercial messages on the sign, and would require the Tenant to display a reasonable
number of messages of community interest on the sign, if requested to do so by the City. The
City may, in its sole discretion; disapprove any message to be displayed on the sign; and
WHEREAS, the City recognizes that the installation and maintenance of the sign
will provide a significant benefit to the project area of the National City Redevelopment Project,
and to the City of National City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mayor to execute a Lease Agreement between the City, the
Mile of Cars Association, Inc., and the National City Chamber of Commerce for the operation,
maintenance, and improvement of an electronic message board sign on City property adjacent
to the 805 freeway. Said Lease Agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Mayor
ATTEST:
Michael R. Della, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
LEASE AGREEMENT BETWEEN
THI: CITY OF NATIONAL CITY, ANI)
THE MILE OF CARS ASSOCIATION, INC. ANI)
THE NATIONAL CITY CHAMBER OF COMMERCE'.
This lease is made and entered into this day of
_ -
. by and between the City of National City (hereinafter. "Landlord"). and the Mile of
Cars Association, Inc. and the National City Chamber of Commerce (hereinafter. '` Tenant'').
Lease. In consideration of the rent and other payments and covenants of Tenant
hereinafter set forth, and upon the following terms and conditions, Landlord hereby
leases to Tenant and Tenant hereby leases from Landlord that real property located in the
City of National City referred to as the "Leased Premises''. as shown as the attached
Exhibit "A" and described in the attached Exhibit '`B". which exhibits are incorporated
herein by reference.
2. Term. The Term of the Lease Agreement shall be for a period of five (5) years from the
date first written above. Commencing one (1) year after the date first written above. and
on each successive anniversary of the making of this Agreement, if Tenant is not then in
default of this Agreement, this Agreement shall automatically he extended fbr an
additional period of one (1) year, unless Tenant gives written notification to Landlord of
Tenant's election not to extend prior to the end of the then current term. It is the
intention of the parties that while the Lease is in effect, it shall always have a remaining
term of between four (4) and five (5) years, subject to the termination provisions of
Section 12.
3. Use of the Leased Premises. Tenant may use the Leased Premises for the operation,
maintenance, and improvement of Tenant's existing electronic message hoard sign, and
for the installation, operation, improvement and maintenance of any replacement message
hoard sign. Prior to the installation of any improvements upon the Leased Premises.
Tenant shall obtain a site review of the proposed sign from the City of National City, and
shall acquire all grading, building, and other necessary permits required by the City of
National City, the State of California, or other entity. Tenant shall keep the Leased
Premises free of all graffiti. debris, or anything of a dangerous, noxious. toxic, or
offensive nature, or which creates a hazard of contamination or undue heat, vibration.
noise, or interference with nearby properties.
Tenant shall be entitled to display commercial messages on said sign. At the request of
Landlord, Tenant shall also be required to display a reasonable number of messages of
community interest on said sign, including messages pertaining to the activities of
community organizations (e.g. the National City Chamber of Commerce, the National
City Boys and Girls Club). Landlord shall. during the term of this Lease, have the
authority in its sole discretion to disapprove any message proposed to he placed on said
sign.
Pule I
L ea.e A2teenl(nl hehscen the (.11 of NttUonal (its.
Mile ul ( at, ,\„uctatum and Chamhct u(l ommerce
Rent. Landlord recognizes that the installation and maintenance of the sign
contemplated by this Lease Agreement will provide a significant benefit to the project
area of the National City Redevelopment Project and to the City of National City.
Accordingly. Tenant shall pay Landlord as rent for the I,eased Premises the sum of Sl .00
per year ("Rent'').
4. Indemnity and Insurance.
a. Disclaimer of Liability. Landlord shall not at any time be liable for injury or
damage occurring to any person or property from any cause whatsoever arising
out of Tenant's construction. maintenance, repair, use, operation, condition or
dismantling of the Leased Premises except to the extent caused by Landlord's
negligence or willfull misconduct.
b. Indemnification. Tenant shall, at its sole cost and expense. defend, indemnify
and hold harmless Landlord and its officials. hoards, commissions, employees,
agents. attorneys. and contractors (hereinafter referred to as "indemnitees"), from
and against:
Any and all liability, obligation, damages, penalties claims, lien. costs,
charges, losses and expenses including without limitation. reasonable fees
and expenses of attorneys, expert witnesses and consultants, which may
arise out of or be in any way connected with the construction, installation.
operation, maintenance, use, or condition of the Leased Premises or
Tenant's failure to comply with any federal, sate or local statute,
ordinance or regulation.
ii. Tenant's obligations to indemnify indemnitees under this Lease shall not
extend to claims, losses, and other matters covered hereunder to the extent
such claims arise out of the negligence or willfull misconduct of one of
more indemnitees.
c. Assumption of Risk. Tenant undertakes and assumes for its officers, agents,
affiliates, contractors and subcontractors and employees (collectively "Tenant"
for the purpose of this section). all risks of dangerous conditions, if any, on or
about the Leased Premises. and Tenant hereby agrees to indemnify and hold
harmless Landlord against and from any claim asserted or liability imposed upon
the Indemnitees for personal injury or property damage to any person (other than
from Indemnitee's gross negligence or willful misconduct) arising out of Tenant's
installation, operation. maintenance. condition or use of the Leased Premises, or
Tenant's failure to comply with any federal, state or local statute, ordinance or
regulation.
d. Defense of Landlord. In the event any action or proceeding shall be brought
against Landlord by reason of any matter for which Landlord is indemnified
hereunder. "Tenant shall, upon notice from Landlord. at Tenant's sole cost and
expense. resist and defend the same with legal counsel mutually selected by
Page
I case:'\grcrment been the (:n. 1,f Nati„nnI
11�1e ul Cars Association and Chamber of ( nmcrcc
e.
Tenant and Landlord: provided however. that Tenant shall not admit liability in
any such matter on behalf of Landlord without written consent of Landlord and
provided further that Landlord shall not admit liability for. nor enter into any
compromise or settlement of. any claim for which it is indemnified hereunder.
without the prior written consent of Tenant.
Notice, Cooperation and Expenses. Landlord shall give Tenant prompt notice
of the making of any claim or the commencement of any action, suit or other
proceeding covered by the provisions of this paragraph. Nothing herein shall be
deemed to prevent Landlord from cooperating with Tenant and participating in
the defense of any litigation by Landlord's own counsel.
f. Insurance. During the term of the Lease. Tenant shall maintain, or cause to be
maintained, in full force and affect and at its sole cost and expense. the following
types and limits of insurance:
i. Worker's compensation insurance meeting applicable statutory
requirements.
ii.. Comprehensive commercial general liability insurance with minimum
limits of Two Million Dollars ($2.000,000) as the combined single limit
for each occurrence of bodily injury, personal injury and property damage.
The policy shall provide blanket contractual liability insurance for all
written contracts, and shall include coverage for products and completed
operations liability, independent contractor's liability; coverage for
property damage from perils of explosion, collapse or damage to
underground utilities, commonly known as XCU coverage.
iii. Automobile liability insurance covering all owned,
vehicles in use by Tenant. its employees and
protection insurance and property protection insur
proyisions of state law with minimum limit
4—($SIr�000,000) as the combined single limit for
1 injury and property damage.
hired, and non -owned
ents, with personal
e to comply with the�f
'eMillion Dollars that
occurrence or bodily
Tin skit p(c de
iv. At the start of and during the period of any construction,Abuilders all-risk
insurance, together with an installation floater or equivalent property
coverage covering cables. materials, machinery and supplies of any nature
whatsoever which are to be used in or incidental to the installation of
improvements.
v. All policies other than for Worker's Compensation shall be written on an
occurrence and not on claims made basis.
vi. The coverage amounts set forth above may be met by a combination of
underlying and umbrella policies so long as in combination the limits
equal or exceed those stated.
Page 3 Leas, Agiernient helueen the City of National City.
Mile of Cass :\swciation and Chamber of Commerce
vii. Tenant shall furnish certificates of insurance to Landlord before
commencement of the Lease term.
g. Named Insureds. All policies, except for workers compensation policies. shall
name Landlord and its officials. hoards, commissions. employees. agents and
contractors. as their respective interests may appear, as additional insureds (herein
referred to as the "Additional Insureds").
h. Evidence of Insurance. Certificates of Insurance of each insurance policy
required to be obtained by Tenant in compliance with this paragraph, along with
written evidence of payment of required premiums shall be filled and maintained
with Landlord annually during the term of the Lease. Tenant shall immediately
advise Landlord of any claim or litigation that may result in Liability to Landlord.
i. Cancellation of Policies of Insurance. All insurance policies maintained
pursuant to this Lease shall contain the following endorsement:
"At least thirty (30) days' prior written notice shall he given to
Landlord by the insurer of any intention not to renew such policy
or to cancel; replace or materially alter same, such notice to be
given by registered mail to the parties named in this paragraph of
the lease."
Insurance Companies. All insurance shall be affected under valid and
enforceable policies, insured by insurers licenses to do business by the State of
California or surplus carriers on the State of California Insurance Commissioner's
approval list of companies qualified to do business in the State of California. All
insurance carriers and surplus line carriers shall be rated A+ or better by A.M.
Best Company. or as otherwise approved by Landlord's Risk Manager.
k. Deductibles. All insurance policies may be written with deductibles not to
exceed $50,000 unless approved in advance by Landlgrd. Tenant agrees to
indenuufy and save harmless Landlord. the indemnitees and Additional Insureds
from and against the payment deductible and from the payment of any premium
on any insurance policy required to be furnished by the Lease.
Contractors. Tenant shall require that each and every one of its contractors and
their subcontractors who perform work on the Leased Premises to carry, in full
force and effect, workers' compensation, comprehensive commercial general
liability and automobile liability insurance coverages of the type which Tenant is
required to obtain under the terms of this paragraph with appropriate limits of
insurance.
m. Review of Limits. Once during each calendar year during the term of this Lease
or any renewal thereof, Landlord may review the insurance coverages to he
carried by Tenant. If landlord determines that higher limits of coverage are
necessary to protect the interests of Landlord or the Additional Insureds, Tenant
Page 4 I.easc Agr emcnt between the City of National CM.
N.Inc of Gars Association and Chamber of Commerce
shall he so notified and shall obtain the additional limits of insurance at its sole
cost and expense.
S. Utilities and Services. Monthly rent is exclusive of all utilities. Tenant shall pay direct
to the public utility company providing all services and utilities provided to the Leased
Premises and separately metered or sub -metered, including without limitation. water.
electricity. gas, sewer service and telephone service.
b. 'Taxes. Tenant recognizes and understands that this Lease may create a possesory interest
subject to property taxation and that Tenant may he subject to the payment of property
taxes levied on such interest. Tenant further agrees to pay any and all property taxes, if
any, assessed during the term of this lease pursuant to Section 107 and 107.1 of the
Revenue and Taxation Code against Tenant's possesory interest in the Leased Premises.
7. Representations and Warranties. The parties represent and warrant that they have
powers adequate for the execution. delivery and performance of their obligations under
this Lease: they have taken all necessary actions required to make this Lease the valid
and enforceable obligation it purports to he: and this Lease has been duly executed and
delivered.
S. Repairs--atmel'°-1elaintenaneje. From and after the Commencement Date and during the
Tenn. Tenant shall, at its own cost and expense. make all repairs, replacements and
renewals necessary to keep the Leased Premises in as good condition, order and repair as
the same are at the Commencement Date or thereafter may he put, reasonable wear and
use excepted.
Tenant shall keep the Leased Premises free of graffiti, debris, and anything of a
dangerous. noxious, or offensive nature, or which create a hazard or undue vibration.
heat. noise, or interference with adjacent properties.
9. Alterations by Tenant; Signs. With the exception of existing or replacement freeway
signs, or improvements thereto under Section 3 of this Lease, Tenant shall not make. or
permit to he made, any major structural alterations, additions, or improvements to the
Leased Premises, except with the prior written consent of Landlord. provided that such
structural alterations, additions or improvements do not adversely affect the Leased
Premises or the value thereof. With the exception of existing or replacement freeway
signs, or improvements thereto under Section 3 of this Lease, Tenant agrees that no sign,
advertisement or notice shall he inscribed, painted. or affixed on or to any part of the
outside of the Leased Premises without the prior written consent of the Landlord.
10. Landlord's Access. 'tenant agrees to permit Landlord or its authorized representatives
to enter the [.,eased Premises at all times for the purposes of inspecting the same,
provided. however, that in connection with the exercise by Landlord of its right of access
hereunder. Landlord shall use all reasonable efforts to minimize any interference with the
conduct of business at the Leased Premises by .Tenant.
Page 5
I case A.ttcement hit\seen the 1'it of N:tlional it .
Mile of tar, ;Astioct:ttion and (hamhct o 1 anmtcrcc
11. Condemnation. in the event that all or part of the Leased Premises or anv interest of
Tenant in the Leased Premises is taken by eminent domain the City of National City or
anv other governmental agency, quasi -governmental agency or other public body thereby
making. it physically or financially unfeasible, as determined by Tenant in its sole
discretion. for the Leased Premises to be used in the manner they were intended to he
used by Tenant under this Lease, Tenant shall have the right to terminate this Lease
effective as of the date the condemning agency takes possession of the Leased Premises.
and the rent shall be equitably prorated. Tenant shall not be entitled to any portion of the
award paid for the taking, (except for personal property of Tenant). and Landlord shall
receive the remainder of such award. Tenant hereby expressly waives any right of claim
for loss of business or goodwill. All damages awarded as compensation for diminution in
value of the leasehold or to the Landlord's Property shall belong to the Landlord. If only
a portion of the Leased Premises is taken by eminent domain, and Tenant elects not to
terminate this Lease under this provision. their rental payments provided under this Lease
shall be reduced proportionally as to the portion taken which is not then usable by Tenant
and this Lease shall continue in effect.
12. Optional Termination by Landlord. This Lease may be terminated by Landlord, upon
ninety (90) days' written notice to Tenant, if Landlord determines. in its sole discretion.
that the Leased Premises are needed for a public purpose other than an electronic
message board sign. In the event of such termination, Landlord shall reimburse Tenant
the Fair Market Value of all improvements installed by Tenant on the Leased Premises,
as determined by an independent qualified appraiser retained by Landlord and subject to
Tenant's reasonable approval.
13. Landlord's Covenant of Quiet Enjoyment; Title. Landlord covenants that it has good
and clear record and marketable title to the Leased Premises and that Tenant, upon
paying the rent and performing and observing all of the other covenants and provisions
hereof may peaceably and quietly hold and enjoy the Leased Premises for the Term as
aforesaid. subject, however, to all of the terms and provisions of this Lease.
14. Tenant's Obligation to Quit. Tenant shall, upon termination of this Lease, leave and
peaceably and quietly surrender and deliver to Landlord the Leased Premises and all
improvements, buildings and fixtures hereon or constituting a part thereof and any
replacements or renewals thereof in as good condition, order and repair as the same were
at the Commencement Date or thereafter may have been put, reasonable wear and use
excepted. Notwithstanding the foregoing, Tenant shall have the right at the expiration or
earlier termination of the Term to remove from the Leased Premises Tenant's trade
fixtures, equipment and personal property. provided that Tenant repairs any damage
caused by such removal.
15. Transfers of Tenant's Interest. Tenant shall not assign its interest in this Lease or
sublease all or any part of the Leased Premises without the prior written consent of
Landlord.
Page 6 I ease Ayrecntcnt between the City tr( National City.
Iilc of Gars Ascooto tin and Chamber Commerce
16. Transfers of Landlord's Interest. Landlord may sell, mortgage or further encumber its
interest in the Leased Premises provided that any such sale. mortgage or further
encumbrance shall be subject to Tenant's interests under and pursuant to this Lease.
17. Tenant's Default; Landlord's Remedies. If "Tenant shall default in the observance of
any of the covenants contained in this Lease and on Tenant's part to he performed or
observed and shall fail. within thirty (30) days after written notice to Tenant from
Landlord of such default. to cure such default (or. if such default is not susceptible of
cure within thirty (30) days, to commence such cure within said thirty (30) day period
and thereafter to pursue such cure to completion); or if the estate hereby created shall be
taken on execution. or by other process of law: or if Tenant shall be found by a court of
competent jurisdiction to be bankrupt or insolvent, then and in any of said cases.
Landlord may, to the extent permitted by law, immediately or at any time thereafter while
the situation still exists. enter into and upon the Leased Premises; or any part thereof in
the name of the whole, and repossess the same as of Landlord's former estate. and expel
Tenant and those claiming through or under Tenant and remove its effects without being
deemed guilty of any manner of trespass, and without prejudice to any remedies which
might otherwise be used for arrears of rent or preceding breach of covenant, and upon
entry as aforesaid this lease shall terminate.
18. Estoppel Certificates. Landlord and Tenant hereby agree from time to time. and each
upon not less than ten (10) days' prior written notice from the other. to execute.
acknowledge 'and deliver, without charge, to the other part, or any other person
designated by the other party, a statement in writing certifying: that this Lease is
unmodified and in full force and effect (or if there have been modifications, identifying
the same by the date thereof and specifying the nature thereof); that to the knowledge of
such party there exists no defaults (or if there be any defaults, specifying the same); the
amount of the rent, the dates to which the rent and other sums and charges payable
hereunder have been paid: and that such party to its knowledge has no claims against the
other party hereunder except for the continuing obligations under this Lease (or if such
party has any such claims, specifying the same).
19. Bind and Inure. All of the covenants and agreements set forth herein shall he
considered as running with the Land and shall extend to, hind and inure to the benefit of
Landlord and Tenant, which terms as used in this Lease shall include their respective
successors, and where the context so admits.. assigns.
20. Captions. 1'he captions used herein are provided for reference only and they do not
constitute a part of this Lease or any indication of the intentions of the parties hereto.
21. Integration. The parties acknowledge that all prior written and oral agreements between
them and all prior representations made by either party to the other with respect to the
subject matter hereof have been incorporated into this instrument or otherwise satisfied
prior to the execution hereof.
Page 7 I.ea,r :1_!rcemcnt hemecn the ()ix of N:rliunal (ltc.
Mile of(at, ,lsoetation and l.'hamhcr of C ornmerce
22. Severability; Choice of Law. If any provision of this Lease shall he declared to be void
or unenforceable either by law or by a court of competent jurisdiction. the validity or
enforceability of remaining provisions shall not thereby he affected. Provided, however.
that if any portion of Section 3 is determined to be void or unenforceable, the entire
Lease shall be considered void. and the tenancy shall continue on a month -to -month
basis, terminable by either party upon thirty (30) days' notice, until such time as a long-
term lease may he entered into mutually agreed upon.
This Lease shall he construed in accordance with the domestic substantive laws of the
State of California without giving effect to any choice or conflict of laws.
23. Notice of Lease. The parties hereby agree, at the request of either. to execute.
acknowledge and deliver in recordable form a notice of lease and such other notices as
may from time to time he necessary for the protection of any interest of Landlord or
Tenant.
24. Brokers. Each party hereto represents and warrants to the other that it has not dealt with
any broker in connection with the Leased Premises or this Lease. Each party hereto
hereby indemnifies and holds the other harmless from and against any liability for
commissions due any broker of finder with whom such party has dealt in connection with
this Lease.
25. Compliance with Laws and Regulations. Tenant shall, at its own cost and expense.
comply with all applicable laws, ordinances, rules and regulations of governmental
authorities ("Applicable Laws"): (i) regarding the physical condition of the Leased
Premises. hut only to the extent the Applicable Laws pertain to the particular manner in
which Tenant uses the Leased Premises; or (ii) that do not relate to the physical condition
of the Leased Premises hut relate to the lawful use of the Leased Premises and with
which only the occupant can comply, such as laws governing maximum occupancy,
workplace smoking and illegal business operations, such as gambling.
26. Hazardous Substances. Tenant shall indemnify, protect and hold harmless Landlord
and each of its respective subsidiaries from and against all costs and damages incurred by
Landlord in connection with the presence, emanation, migration, disposal, release or
threatened release of any oil or other petroleum products or hazardous materials or
substances on, within, or to or from the Leased Premises as a result of (i) the operations
of the Tenant after the Commencement Date, and (ii) the activities of third parties
affiliated with Tenant or invited on the Leased Premises by Tenant. Each party agrees
that such party will promptly give written notice to the other party of any investigation,
claim, demand, lawsuit or other action by any governmental or regulatory agency or
private party involving the Leased Premises and any hazardous substance or
environmental law of which such party has actual notice.
27. Acceptance of Premises. By taking possession of the Leased Premises. Tenant accepts
the Leased Premises in the condition existing as of the Commencement Date. Landlord
makes no representations or warranty as to the condition of the Leased Premises, and
Pave 8
{ ease-1!„,reement hetv,ccn the City of National (it
Stile of (.irs .1ssoeiatu n and Chamber of ( on aerie
Landlord shall not be liable for any latent or patent detect in the Leased Premises. except
as otherwise stated herein.
28. Authority to Rind Tenant. Tenant represents and warrants that it has the full right,
power and authority. acting through its designated representatives, to execute this Lease.
29. Recordation. This Lease may he recorded.
30. Notices. All notices and other communications hereunder shall be in writing and shall be
deemed to he given when delivered in fully legible form with a copy by certified mail,
return receipt requested. Notices shall be addressed to Landlord or Tenant at its address
set forth below:
To Landlord:
To Tenant:
City Manager
City of National City
1243 National City Boulevard
National City, California 91950-4301
President
Mile of Cars Association, Inc.
Frank Toyota
2400 National City Boulevard
National City, CA 91950-6628
Executive Director
National City Chamber of Commerce
901 National City Boulevard
National City, CA 91950-3203
Either party may change the address to which notices are to he sent to it by providing
notice of same to the other party in accordance with the provisions of this Section.
31. Construction. The parties acknowledge and agree that (i) each party is of equal
bargaining strength, (ii) each party has actively participated in the drafting, preparation
and negotiation of this Agreement, (iii) each such party has consulted with or has had the
opportunity to consult with its own, independent counsel and such other professional
advisors as such party has deemed appropriate, relative to any and all matters
contemplated under this Agreement. (iv) each party and such party's counsel and
advisors have reviewed this Agreement, (v) each party has agreed to enter into this
Agreement following such review and the rendering of such advice. and (vi) any rule or
construction to the effect that ambiguities are to be resolved against the drafting party
shall not apply in the interpretationofthis Agreement. or any portions hereof. or any
amendments hereto.
Page 9
Lease 'l_tecrnent het cen the 1 I \ of National (lh.
NItic of (*a, 1s;ociano» and t'h.imhrr or( omntercc
32. No Agency. Nothing in this Lease Agreement shall cause or imply any agency
relationship or duty between the City of National City, Mile of Cars Association. Inc. and
the National City Chamber of Commerce. or between any of them. The City of National
City, the Mile of Cars Association. Inc.. and the National City Chamber of Commerce are
separate and distinct legal entities whose obligations between each other. except as
specifically set forth herein, shall be by separate agreement.
33. Counterparts. phis Agreement may be signed in counterparts.
IN WITNESS WI-IEREOF, the parties hereto have caused this instrument to he executed under
seal as of the date first above written.
CITY OF NATIONAL CITY MILE OF CARS ASSOCIATION, INC.
(LANDLORD) (TENANT)
U 4
By: <
Title: e (1xs \ , 1,X
Ron Morrison, Mayor
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
Title:
NATIONAL CITY CHAMBER
OF COMMERCE (TENANT)
Bv:
fa.v.av,
Title: „L €V
Title: `161:44
Page 10 Lease Agreement between the (...)1.). of National (lh.
1lil_ oI Cars \ssaeialion and Chamber of Commerce
LINE
„tJ»1I8IHX3
150'
130'
Su CORNER LOT 1 4 T H STREET
r
N71. 59' 52' PER ROS 8990
574.50'
0
INTERSTATE
805
STHLY LINE LOT 1 N
3•
Y
,o
z
NOT TO SCALE
COMMERCIAL
RENTAL AREA
LOCATION OF COMMERCIAL SIGN
ALL THAT PORTION OF THE WEST HALF OF 80 ACRE LOT 1 IN QUARTER
SECTION 130, RANCHO DE LA NACION, ACCORDING TO MAP THEREOF NUMBER
166, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO
COUNTY, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID 80 ACRE LOT 1, IN
SAID QUARTER SECTION 130; THENCE NORTH.72• 00' 25" EAST, ALONG
THE SOUTHERLY LINE OF SAID 80 ACRE LOT 1, A DISTANCE OF 574.50
FEET; THENCE NORTH 17' 46' 41" WEST, 52.34 FEET; THENCE NORTH 40'
42' 58" WEST, 84.15 FEET TO THE TRUE POINT OF BEGINNING; THENCE
CONTINUING NORTH 40' 42' 58" WEST, 10.87 FEET; THENCE SOUTH 72'
00' 25" WEST, 35.00 FEET; THENCE SOUTH 17• 46' 41" EAST, 10.00
FEET; THENCE NORTH 72' 00' 25" EAST, 39.26 FEET MORE OR LESS TO
THE TRUE POINT OF BEGINNING.
NAT.'L CITY XNOIL DELT. Ne. 6781
AEF. 554-oSo-11 Ey co,T DATE 5/1/9Z
.LXD DATE CKD DATE
RES,* 15;183 0987 ReF.)
EXHIBIT "B"
City of National City, California
COUNCIL AGENDA STATEMENT
..IEETING DATE January 20, 2009
AGENDA ITEM NO.
12
/ ITEM TITLE
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,
PURSUANT TO SECTION 33607.5 (b) OF THE CALIFORNIA HEALTH AND SAFETY
CODE, ELECTING THAT THE CITY OF NATIONAL CITY RECEIVE ITS SHARE OF
TIER 1 TAX INCREMENT FROM THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF NATIONAL CITY, RETROACTIVE FROM FISCAL YEAR 2004-2005
TO FISCAL YEAR 2007-2008, IN THE AMOUNT OF $ 742,217
PREPARED BY Jeanette Ladri.,CP
Finance Direct
EXPLANATION
- DEPARTMENT Finance
See attached explanation.
Environmental Review N/A
Financial Statement Estimated revenue retroactive from FY 2004-05 to FY 2` 08 is $ 742,217
Approved By: \_
Jeanett& Ladrido, Finance Director
STAFF RECOMMENDATION
Elect to receive all the tax increment revenues allocated to the City of National City under the first tier of
statutory pass -through payments.
BOARD / COMMISSION RECOMMENDATION
ATTACHMENTS ( Listed Below) Resolution No.
Resolution
County of San Diego Auditor & Controller Property Tax Services Election Information Form
A-200 (9/80)
Explanation:
The Community Development Commission has one project area, with seven sub -areas.
Each sub -division was established as a project area at different times. Of the seven
project areas, six were established pre-1993 and have existing pass through payment
agreements with the taxing entities. The seventh area, the Harbor District, was
established in 1994 and is subject to Assembly Bill 1290.
Assembly Bill 1290, 1994, eliminated the past practice of case -by -case negotiations of
pass -through agreements with affected taxing entities. AB1290 also eliminated the so-
called "2% election" whereby taxing entities in the past could elect to receive their share
of property taxes attributable to the automatic Proposition 13 inflation adjustment to the
base year assessed value. AB1290 established a statutory sharing of tax increment with
affected taxing entities for all redevelopment plans adopted on or after January 1, 1994.
Below is a table that summarizes the facts relating to the sub -areas of the National City
Project Area:
Dated Ordinance
Project Area Adopted Number Base Year
Christman 1 11/18/69 1233 1969-1970
South Bay 06/24/75 1471 1974-1975
Center City 04/13/76 1505 1975-1976
Christman 2 12/13/77 1610 1977-1978
Downtown Original 12/01/81 1762 1981-1982
Downtown 1985 Amendment 04/16/85 1851 1984-1985
Harbor District 07/18/95 95-2095 1994-1995
The statutory pass -through formula established three overlapping tiers of payments to
affected taxing entities:
1. Tier 1: 25% of gross tax increment in Year 1 to the end of the plan;
2. Tier 2: 16.8% from Year 11 to the end of the plan plus Tier 1;
3. Tier 2: 11.2% in Year 31 to the end plus Tier 1 and Tier 2.
Under AB1290, the sponsoring city that adopts the redevelopment plan does not
automatically receive its share of the statutory pass -through. Rather, the city may elect
to receive from the agency an amount equal to its share of the statutory pass -through
payments arising exclusively from the first tier of the statutory pass -through formula. The
sponsoring city may not share in the increases paid to other affected taxing entities for
Tiers 2 and 3.
In January 2004, the Community Development Commission adopted Ordinance 2004-
2237, which rescinded the time limits where the redevelopment agency could incur debt
for the six sub -areas: Christman #1, South Bay Town and Country, Center City,
Christman #2, Downtown and Downtown Amended. As a result of the elimination of
time limits to incur debt, a new base year was established (2004-2005) and therefore,
allowed the taxing entities to receive their share of the Tier 1 Tax Increment. Because
the National City School District, Sweetwater School District, County of San Diego,
County Office of Education and Southwestern Community College have existing pass
through agreements, they are not eligible to elect to receive their share of the Tier 1 Tax
Increment.
The City of National City may elect to receive its share of Tier 1 Tax Increment Revenue
retroactively to Fiscal Year 2004-2005. Below is a breakdown of the amounts due per
sub -area:
Christman South Center Christman Downtown Downtown
FY #1 Bay City #2 Original Amended Total
04-05 2,681 3,106 0 1,871 73,458 38 81,154
05-06 4,440 5,963 0 3,181 134,078 4,780 152.442
06-07 5,616 8,679 0 4,999 204,299 4,032 227,625
07-08 _8,212 9,181 0 5,385 253,960 4,258 280,996
Total 20,949 26,929 0 15,436 665,795 13,108 742,217
COUNTY OF SAN DIEGO
AUDITOR AND CONTROLLER
PROPERTY TAX SERVICES
ELECTION INFORMATION
I, JEANETTE LADRIDO, CPA , elect to receive a share in the pass -through per
Name of Finance Officer (Typed)
Health and Safety Code Section 33607.5(b), which states, "Commencing ..., a redevelopment
agency shall pay to the affected taxing entities, including the community if the community elects
to receive a payment, an amount equal to 25 percent of the tax increments received by the
agency after the amount required to be deposited in the Low and Moderate Income Housing
Fund has been deducted. In any fiscal year in which the agency receives tax increments, the
community that has adopted the redevelopment project area may elect to receive the amount
authorized by this paragraph."
This request authorizes the City of NATIONAL CITY , a community that
adopted the NATIONAL CITY Redevelopment Project, to share in the pass -
through per H&S Code Section 33607.5 (b) from the COMMUNITY DEVELOPMENT COMMISSION OF NATIONAL
CITY
Redevelopment Agency commencing from the first fiscal year in which the agency receives tax
increments and continuing through the last fiscal year in which the agency receives tax
increments.
12/23/08
Finance Officer (Signature) Date
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
PURSUANT TO SECTION 33607.5 (b) OF
THE CALIFORNIA HEALTH AND SAFETY CODE,
ELECTING THAT THE CITY OF NATIONAL CITY
RECEIVE ITS SHARE OF TIER 1 TAX INCREMENT
REVENUE FROM THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF NATIONAL CITY,
RETROACTIVE FROM FISCAL YEAR 2004-2005
TO FISCAL YEAR 2007-2008, IN THE ESTIMATED
AMOUNT OF $742,217
WHEREAS, Section 33607.5 (b) of the California Health and Safety Code
provides that commencing with the first fiscal year in which agency receives tax increments, and
continuing through the last fiscal year in which the agency receives tax increments, a
redevelopment agency shall pay to the affected taxing entities, including a city, if the city elects
to receive a payment, an amount equal to 25 percent of the tax increments received by the
agency after the amount required to be deposited in the Low and Moderate Income Housing
Fund has been deducted. In any fiscal year in which the agency receives tax increments, a city
that has adopted a redevelopment project area may elect to receive the amount authorized by
Section 33607.5 (b); and
WHEREAS, National City's share of this tax increment revenue, commonly
referred to as "Tier 1" revenue, is estimated to be in the amount of $742,217.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National pursuant to Section 33607.5 (b) of the California Health and Safety Code, does hereby
elect that the City of National City receive its share of Tier 1 tax increment revenue from the
Community Development Commission of the City of National City, Retroactive from Fiscal Year
2004-2005 to Fiscal Year 2007-2008, in the estimated amount of $742,217.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
City of National City, California
COUNCIL AGENDA STATEMENT
13
.ETING DATE _ jauua"r?n 2009 _ AGENDA ITEM NO.
/ ITEMTITLE
Warrant Register #25 for the period of 12/10/08 through 12/16/08 in the
Amount of $3,079,949.30
PREPARED BY D. Gallegos -Finance DEPARTMENT Finance
EXPLANATION Jeanette Ladrido
619-336-4331
Per Government Section Code 37208, attached are the warrants issued
for the period of 12/10/08 through 12/16/08.
The Finance Department has implemented a policy to provide explanation of all warrants
Above $50,000.00
Vendor Check# Amount Explanation
Public Emp Ret Sys 224470 274,571.50 Emp Ret Sys
PPE 12/01/08
SDG&E 224479 55,306.22 Utilities
ABC Construction 224506 1,204,742.00 Street Resurfacing
Payroll Various 1,863,106.85 PPE 12/01/08 &
Special PR
CEnvironmental Review N/A
Financial Statement
Not applicable.
Approved By:
FinanDirector
Account No.
STAFF RECOMMENDATION
Ratification of warrants in the amount of $3,079,949.30
BOARD / COMMISSION RECOMMENDATION
1. Warrant Register #25
ATTACHMENTS ( Listed Below) Resolution No. _
1/4
WARRANT REGISTER # 25
12/16/2008
PAYEE DESCRIPTION CHK NO DATE AMOUNT
NORMA P URIAS REIMB-PAYING DOCUMENT RECORDING 224354 12/11/08 55.00
ABBEY TRAVEL (AMERICORPS LSA YR6) 224355 12/16/08 18.14
AMAZON.COM CIRCULATION MATERIALS AND OFFICE 224356 12/16/08 88.50
BELL TRAVEUMATERIALS/SUPPLIES 224357 12/16/08 372.81
CORPORATE EXPRESS MAT/SUPPLIES (AMERICORPS CNCS YR5) 224358 12/16/08 1,341.00
EMPIZO TRAVEUSUPPLIES (AMERI LSTA/CNCS) 224359 12/16/08 1,060.12
FARNSWORTH BOOKS WORK BOOKS FOR LITERACY STUDENDS 224360 12/16/08 340.16
GOLDSBOROUGH TRAVEL (AMERICORPS LSTAYR6) 224361 12/16/08 13.69
IRVINE TRAVEL (AMERICORPS LSTA YR6) 224362 12/16/08 60.75
LAUDERDALE TRAVEL (AMERICORPS LSTAYR6) 224363 12/16/08 66.92
LITERACYWORKS LIVING ALLOWANCE FOR 59 AMERICOPRS 224364 12/16/08 30,050.00
LITERACYWORKS LIVING ALLOWANCES-AMERI MEMBERS 224365 12/16/08 7,500.00
MARISCAL TRAVEL (AMERICORPS CNCS YR6) 224366 12/16/08 41.65
MARSHALL TRAVEL (AMERICORPS LSTA YR6) 224367 12/16/08 200.16
MCCULLOUGH TRAVEL (AMERICORPS LSTAYR6) 224368 12/16/08 160.78
ROMANO AMERICORPS (LSTA YR6) 224369 12/16/08 94.78
SCHWARZWAELDER TRAVEL (AMERICORPS LSTA YR60 224370 12/16/08 12.64
SHUMATE TRAVEL (AMERICORPS LSTA YR60 224371 12/16/08 185.45
IAVSKY TRAVEL (AMERICORPS LSTA YR6) 224372 12/16/08 82.29
JSA TRAVEL (AMERICORPS LSTA YR6) 224373 12/16/08 63.68
SPRINT VIDEO CONFERENCING 224374 12/16/08 29.00
STRATEGIC RESOURCE COMPANY/ AMERICORPS HEALTHCARE 224375 12/16/08 1,680.77
VOGEL TRAVEL (AMERICORPS LSTA YR6) 224376 12/16/08 62.60
WASHINGTON TRAVEL (AMERICORPS LSTA YR6) 224377 12/16/08 300.91
WILDER TRAAVEL (AMERICORPS LSTA YR6) 224378 12/16/08 80.49
XEROX CORPORATION BASE CHARGES AND OVERAGES 224379 12/16/08 456.44
AL'S COINS AMERICAN BUILDER ARTICLE 224380 12/16/08 38.06
AMAZON COM ADULT NON-FICTION BOOKS 224381 12/16/08 77.56
BAKER 8, TAYLOR REFERENCE BOOKS 224382 12/16/08 1,259.47
BRODART LIBRARY AUTOMATION 224383 12/16/08 1,281.49
CITY OF NATIONAL CITY OUT OF STATE SALES TAX ON INVOICE 224384 12/16/08 37.35
DUONG TRAVEL REIMB FOR DUONG 224385 12/16/08 66.08
INFORMATION TODAY LITERARY MARKET PLACE(BOOK) 224386 12/16/08 318.55
MIDWEST TAPE FOREIGN FILMS 224387 12/16/08 3,047.95
NATIONAL SCHOOL DISTRICT PRINTING -READING IS FUNDAMENTAL 224388 12/16/08 104.04
NOLO PRESS, INC. REFERENCE BOOKS 224389 12/16/08 25.26
OMNIGRAPHICS, INC. REFERENCE BOOKS 224390 12/16/08 59.70
RANDOM HOUSE, INC. REFERENCE BOOKS 224391 12/16/08 721.61
ST BERNARD SOFTWARE (PRISM WEB FILTERING RENEWAL SVC 224392 12/16/08 1,863.00
U.S. POSTMASTER POSTAGE FOR OVERDUE NOTICES 224393 12/16/08 336.00
ADDICTION MEDICINE MEDICAL SERVICES 224394 12/16/08 800.00
AIRGAS-WEST MOP #45714 TOOL BAGS 224395 12/16/08 83.08
ALL FRESH FOOD/CONSUMABLES 224396 12/16/08 2,095.31
9EDEE MDC/RMS MEETING MILE REIMB 224397 12/16/08 12.87
, v1ERICAN ROTARY BROOM CO., INC MOP #62683 PARTS & REPAIRS 224398 12/16/08 459.48
ARCIAGA LIABILITY CLAIM COSTS 224399 12/16/08 311.35
ARCO GASPRO PLUS FUEL FOR CITY FLEET 224400 12/16/08 21,134.89
ART D. NIELSEN PAINTING, INC. CITY-WIDE PAINTING 224401 12/16/08 900.00
AT&T/MCI PHONE XXX-0986 11/7-12/06/08 224402 12/16/08 2,563.19
PAYEE
AT&T/MCI
AT&T/MCI
AUSTIN DOORS
BOGLE
BOOT WORLD
BROADWAY AUTO GLASS
CALIFORNIA BAKING CO.
CALIFORNIA ELECTRIC SUPPLY
CAPE 2009 CONFERENCE
CARQUEST AUTO PARTS
CHEVRON & TEXACO BUSINESS CARD
CHOICEPOINT
CINGULAR WIRELESS
CLEAN HARBORS
COMP VIEW
COMPUTER COLLSION INVESTIGATIO
CORPORATE EXPRESS
COUNTY OF SAN DIEGO
COUNTY OF SAN DIEGO
COUNTY OF SAN DIEGO
COUNTY OF SAN DIEGO
DANIEL PEARCE/ RPM WELDING
DAPPER TIRE COMPANY
DEPARTMENT OF TRANSPORTATION
DIXIELINE LUMBER CO.
DREW FORD
ENTERTAINMENT PUBLICATIONS INC
EPIC MEDICS
FINANCIAL INDEMNITY COMPANY
FISHER SAFETY
GFOA
GOO
GORMSEN APPLIANCE CO
GRAINGER
HAMILTON MEATS & PROVISIONS
HOME DEPOT
HONEYWELL INC.
HYDRO-SCAPE PRODUCTS INC.
IKON OFFICE SOLUTIONS
JEFF KATZ ARCHITECTURE
JERAULD'S AUTOMOTIVE INC.
JOHN DEERE LANDSCAPES
JONES
LAFRENIERE
LINCOLN EQUIPMENT INC.
LOUNSBERRY FERGUSON ALTONA
MAINTEX, INC.
MASON'S SAW & LAWNMOWER SRVC
MATERIAL SALES INC.
- INCORif' Olt
WARRANT REGISTER # 25
12/16/2008
DESCRIPTION
CALNET 2 PHONE SERVICE
PHONE XXX-8857 OCT 08
REPAIR & REPLACEMENT
FIRE INSTRUCTOR IB ED REIMB
MOP #64096 SAFETY BOOTS (L. VERRY)
WINDSHIELD GREEN TINT/BLUE
BREAD PRODUCTS
MOP #45698 ELECTRICAL MATERIAL
C. A. P. E. CONFERENCE
MOP #47557 IDLER PULLEYS
MOP #45699 FUEL
AUTO TRACK DATABASE - NOV 2008
PD WIRELESS SERVICE 11/6-12/5/08
HAZARDOUS WASTE PICKUP
AUDIOVISUAL SYSTEM FOR THE BRIEFING
ON SITE CRASHZONE TRAINING 4 DAYS
MOP #45704 OFFICE SUPPLICES-COM SVC
EMISSION FEE PER RULE
CSD SHARE OF PARKING CITATION
FEE FOR NON -MEDICAL HAZARDOUS
MAIL PROCESSING SVCS 10/16-11/15/08
MOP #45749 REPAIRS TO PUMP STATION D
TIRES
HIGHWAY LIGHTING
MOP #45707 DRIVER/DIG CAMERA
MOP #49078 LINKS
ENTERTAINMENT BOOKS - DEC 08
SD PROTOCOLS & MEDICATION
INSURANCE
K12FDPKG-CBT-24. PARTNER
GUIDE FOR STATE AND LOCAL GOV
CHRISTMAS CANDY FOR TINY TOTS
CITY WIDE APPLIANCE REPAIRS
MOP #65179 EXTENSION LADDER
MEAT PRODUCTS
2 GALLON COOLER
MECHANICAL MAINTENANCE
MOP #45720 CARSON 15" VALVE BOX
COPIER MAINTENANCE & SUPPLY
JUNE 2008 SERVICES
MUFFLER
MOP #69277 TOPSOIL
EXP ASSOC - PARAMEDIC SCHOOL
EXP ASSOC - PARAMEDIC SCHOOL
REPLACEMENT PARTS & MATERIALS
STORMWATER/TEST CLAIM
JANITORIAL SUPPLIES
STIHL MS460RESCUE 20 SAW
PS ANGLE
2/4
CHK NO DATE AMOUNT
224403 12/16/08 899.92
224404 12/16/08 1,214.78
224405 12/16/08 4,874.73
224406 12/16/08 320.00
224407 12/16/08 366.35
224408 12/16/08 225.20
224409 12/16/08 551.80
224410 12/16/08 469.21
224411 12/16/08 210.00
224412 12/16/08 94.13
224413 12/16/08 6.89
224414 12/16/08 200.00
224415 12/16/08 675.41
224416 12/16/08 310.00
224417 12/16/08 19,590.32
224418 12/16/08 5,000.00
224419 12/16/08 330.70
224420 12/16/08 638.00
224421 12/16/08 4,350.0C
224422 12/16/08 508.00
224423 12/16/08 4,277.09
224424 12/16/08 401.16
224425 12/16/08 1,415.85
224426 12/16/08 6,976.85
224427 12/16/08 803.53
224428 12/16/08 246.12
224429 12/16/08 192.00
224430 12/16/08 40.00
224431 12/16/08 53.60
224432 12/16/08 2,629.13
224433 12/16/08 39.00
224434 12/16/08 59.40
224435 12/16/08 460.98
224436 12/16/08 659.78
224437 12/16/08 783.85
224438 12/16/08 200.16
224439 12/16/08 28,984.75
224440 12/16/08 210.68
224441 12/16/08 5,869.30
224442 12/16/08 28,809.50
224443 12/16/08 164.33
224444 12/16/08 633.63
224445 12/16/08 652.62
224446 12/16/08 372.51
224447 12/16/08 196.77
224448 12/16/08 3,641.00
224449 12/16/08 795.76
224450 12/16/08 2,288.64
224451 12/16/08 133.98
3/4
PAYEE
MCGUIRE DISTRIBUTION
METRO FIRE & SAFETY
MISSION UNIFORM SERVICE
MUNICIPAL MAINTENANCE EQUIP
N C CHAMBER OF COMMERCE
N C CHAMBER OF COMMERCE
N C CHAMBER OF COMMERCE
NATIONAL CITY CAR WASH
NATIONAL CITY TROPHY
NOWDOCS INTERNATIONAL, INC.
OLIVER PRODUCTS COMPANY
OUCHI'S POWER EQUIPMENT
PACIFIC AUTO REPAIR
PARTS PLUS AUTOSTORE #711
PERRY FORD
PERVO TRAFFIC CENTER
PRO -EDGE KNIFE
PRUDENTIAL OVERALL SUPPLY
IBLIC EMP RETIREMENT SYSTEM
J.SAFETY SUPPLY
RCP BLOCK & BRICK INC.
ROTH STAFFING COMPANIES
ROUNDS
SAM'S ALIGNMENT
SAN DIEGO DAILY TRANSCRIPT
SD COUNTY VECTOR CONTROL
SDCFCA
SDG&E
SILVERADO AVIONICS
SMART & FINAL
SOUTHERN CALIF TRUCK STOP
STACK TRAFFIC ENGINEERING, INC
STATE OF CALIFORNIA
STRATACOM
SWEETWATER AUTHORITY
SWRCB ACCOUNTING OFFICE
SYSCO SAN DIEGO
TARULLI TIRE SAN DIEGO INC
TETRA TECH ISG #1
THE LIGHTHOUSE. INC.
THE PAGE FIRM
TIEMAN
TOPECO PRODUCTS
'UCKIN STUFF
.4DERGROUND SERV ALERT
UNION -TRIBUNE PUB. CO.
UNITED RENTALS
UNITED TRANSMISSION EXCHANGE
USA SHADE & FABRIC STRUCTURES
errir
`-- IIITCOR1POiiA+TED
WARRANT REGISTER # 25
12/16/2008
DESCRIPTION
MILK PRODUCTS
ANNUAL FIRE EXTINGUISHER
LINEN SUPPLIES
RIGHT FRONT SIGNAL ASSEMBLY
99TH ANNUAL INST DINNER - CC
CHAMBER INSTALLATION DINNER -CM
NAT CITY CHAMBER BREAKFAST
CAR WASHES FOR CITY FLEET
MOP #66556 NAME PLATES & HOLDERS
W2 ENVELOPES & FORMS
CONSUMABLES
MOP #45740 BOLT, OIL SEAL, OIL, PULL
LABOR, REMOVE/REPLACE BRAKE
MOP 64946 OIL FILTER & REPLACE
LABOR, REPLACE TRANSMISSION
MOP #63846 STREET SIGNS
SHARPENING SVC
MOP #45742 UNIFORMS - PARKS
SERVICE PERIOD 12-08-3
"BEST" LINESMANS REJECT
MASONRY SAND
NEIGHBORHOOD TEMP EMP 11/23/08
EDUCATIONAL REIMBURSEMENT
FRONT KYB STRUTS
NCPD PARKING LOT DECK
MOSQUITO DISEASE CONTROL
WILDLAND DRILL TRAINING
FACILITIES DIVISION
BK CLAMSHELUBK CHARGER
FOOD
MOP #45758 PROPANE
JUNE TO NOVEMBER 2008 SERVICES
WORKERS COMP CLAIM COSTS
BUSINESS CARD SHELLS
FACILITIES DIVISION
ANNUAL FEE/WASTE DISCHARGE
FOOD/CONSUMABLES
MOP #47940 TIRE REPAIR
DEPOSIT#1221 2919 LEONARD ST
MOP #45726 LENS, REFLECTORS
ARBITRATION NC VS POLICE OFFICERS
PARAMEDIC LICENSE RENEWAL
MOP #63849 SCREWS, LOCK NUTS
SUPER HOOP POL PR
UNDERGROUND SERVICE ALERT CHGS
PUBLICATION OF PLANNING COMMISSION
CONCRETE BATCH PLANT MIX
KIT FILTER 4" HIGH CAPACITY
LABOR PATCH HOLES IN FABRIC
CHK NO DATE AMOUNT
224452 12/16/08 290.60
224453 12/16/08 126.15
224454 12/16/08 113.34
224455 12/16/08 57.34
224456 12/16/08 225.00
224457 12/16/08 150.00
224458 12/16/08 20.00
224459 12/16/08 312.00
224460 12/16/08 137.84
224461 12/16/08 168.41
224462 12/16/08 250.42
224463 12/16/08 178.58
224464 12/16/08 473.56
224465 12/16/08 160.52
224466 12/16/08 6,357.08
224467 12/16/08 456.37
224468 12/16/08 45.00
224469 12/16/08 326.71
224470 12/16/08 274,571.50
224471 12/16/08 199.83
224472 12/16/08 775.40
224473 12/16/08 1,008.70
224474 12/16/08 1,500.00
224475 12/16/08 1,813.20
224476 12/16/08 522.10
224477 12/16/08 1,233 10
224478 12/16/08 120.00
224479 12/16/08 55,306.22
224480 12/16/08 2,281.65
224481 12/16/08 43.50
224482 12/16/08 34.06
224483 12/16/08 14,250.00
224484 12/16/08 18,923.44
224485 12/16/08 1,280.97
224486 12/16/08 18,219.78
224487 12/16/08 13,499.00
224488 12/16/08 6,657.39
224489 12/16/08 245.00
224490 12/16/08 729.60
224491 12/16/08 256.75
224492 12/16/08 4,35125
224493 12/16/08 147.00
224494 12/16/08 38.48
224495 12/16/08 180.43
224496 12/16/08 109.50
224497 12/16/08 576.00
224498 12/16/08 355.58
224499 12/16/08 287.29
224500 12/16/08 500.00
4/4
PAYEE
VERIZON WIRELESS
VIORA
WATERLINE TECHNOLOGIES
WESTFLEX INDUSTRIAL
ZUMAR INDUSTRIES
ABC CONSTRUCTION CO., INC.
GFOA
HUSK PARTNERS
THE SAN DIEGO UNION TRIBUNE
PAYROLL
Pay period
25
Special PR
Start Date
11/18/2008
12/16/2008
- INCORPORATED
•
WARRANT REGISTER # 25
12/16/2008
DESCRIPTION
CELL PHONES- PD 10/27-11/26/08
PARAMEDIC LICENSE RENEWAL
MUNICIPAL POOL CHEMICALS
MOP #63850 SPRAY PAINT, GUN SWIVEL
SIGN,SPEED LIMIT 35
HIGHLAND AVENUE RESURFACING
GUIDE FOR STATE AND LOCAL GOV
CONSULTING SVCS FOR DEC'08
PARADISE CREEK/FLOODWAY
Find Date
12/1/2008
12/16/2008
('heck Date
12/10/2008
12/16/2008
CHK NO DATE AMOUNT
224501 12/16/08 726.67
224502 12/16/08 147.00
224503 12/16/08 3,729.00
224504 12/16/08 363.68
224505 12/16/08 491.10
224506 12/16/08 1,204,742.00
224507 12/16/08 39.00
224508 12/16/08 7,500.00
224509 12/16/08 660.30
A/P Total 1,863,106.85
1,023,179.16
193,663.29
A/P Total 1,863,106.85
CRAND TOTAL $ 3,079,949.30
Cr'
INCORPUAATED
Warrant Register # 25
12/16/2008
001 GENERAL FUND
104 LIBRARY FUND
105 PARKS MAINTENANCE FUND
108 LIBRARY CAPITAL OUTLAY
109 GAS TAXES FUND
125 SEWER SERVICE FUND
130 EMT-D REVOLVING FUND
131 ASSET FORFEITURE FUND
136 TINY TOT CLASSES FUND
154 STATE PUBLIC LIBRARY FUND
158 SWIMMING POOL REVOLVING FUND
166 NUTRITION
171 LIBRARY SCHOOL DISTRICT CNTRCT
172 TRASH RATE STABILIZATION FUND
173 NATIONAL SCHOOL DIST CONTRACT
174 SWEETWATER SCHOOL DIST CONTRAC
191 STOP PROJECT
211 SECURITY AND ALARM REGULATION FUND
212 PERSONNEL COMPENSATION FUND
230 ABANDONED VEHICLE ABATEMENT GRANT
246 WINGS GRANT
282 REIMBURSABLE GRANTS CITYWIDE
290 POLICE DEPT GRANTS
301 GRANT-C.D.B.G.
307 PROPOSITION A" FUND
320 LIBRARY GRANTS
348 STATE GRANT
502 SECTION 8 FUND
511 TAX INCREMENT FUND
522 LOW/MODERATE HOUSING FUND
626 FACILITIES MAINT FUND
627 LIABILITY INS. FUND
628 GENERAL SERVICES FUND
629 INFORMATION SYSTEMS MAINTENANC
631 TELECOMMUNICATIONS REVOLVING
632 GENERAL ACCOUNTING SERVICES
643 MOTOR VEHICLE SVC FUND
723 PROMO ITEMS FOR EMPLOYEE BENEFIT
726 ENGINEERING/PUBLIC WORKS T & A DEPOSITS
1,105,956.09
31,598.29
21,519.02
3,220.51
3,549.41
34,114.31
7,940.85
5,966.26
59.40
1,564.90
760.47
23,531.12
858.82
1,943.07
1,032.13
4,782.87
2,645.22
1,062.11
196,405.20
3,036.93
33,240.84
20, 961.66
7,534.26
1,243.44
3,923.38
49,679.12
500.00
20,725.56
1,276,487.73
1,419.93
104,015.08
22,905.97
13,732.01
2,808.83
7,597.36
16,686.02
44, 019.53
192.00
729.60
3,079,949.30
City of National City, California
COUNCIL AGENDA STATEMENT
14
ETING DATE ,January 2Q 2009._. AGENDA ITEM NO.
ITEM TITLE
Warrant Register #26 for the period of 12/17/08 through 12/23/08 in the
Amount of $131,731.84
PREPARED BY D. Gallegos -Finance DEPARTMENT Finance
Jeanette Ladrido
EXPLANATION
619-336-4331
Per Government Section Code 37208, attached are the warrants issued
for the period of 12/17/08 through 12/23/08.
The Finance Department has implemented a policy to provide explanation of all warrants
Above $50,000.00
Vendor Check# Amount Explanation
i
Environmental Review N/A
Financial Statement
Not applicable.
Approved B
finance Director
Account No.
STAFF RECOMMENDATION
Ratification of warrants in the amount of $131,731.84
BOARD /COMMISSION RECOMMENDATION
1. Warrant Register #26
ATTACHMENTS ( Listed Below) Resolution No. _ ._.. .
4•, n0.y 9
Payee
STEVENSON
AIR PURIFICATION SYSTEMS
AIRGAS-WEST
ALL FRESII
BEST BEST & KRIEGER LLP
CAI, EXPRESS
CALIFORNIA AUTO BODY
CALIFORNIA BAKING CO.
CANO
.PA COMPANY
CITY OF NATIONAL CITY
CMRTA
CORPORATE EXPRESS
CORPORATE EXPRESS
CULLIGAN
D MAX ENGINEERING INC
DATA TICKET INC
DELL MARKETING CORP
DELTA DENTAL
DFLTACARE (PMI)
DEPARTMENT OF JUSTICE
DREW FORT)
ESGIL CORPORATION
GONZALES
AMIL TON MEATS & PROVISIONS
WARRANT REGISTER # 26
12/23/2008
Description
LABOR CONE' REIMB-RPLC CK#224236
805506 BR-300 BALANCER
III:LII.1M
FOOD
LIABILITY CLAIM COSTS
CAL EXPRESS DELIVERY TO BB&K
TINT WINDOWS IN EXPEDITION
I3RLAD PRODUCTS
REIMB - CONFERENCE IN 01110
FUME HOOD CERTIFICATION
PETTY CASH NOV 2008
CMRTA YEARLY MEMBERSHIP
MOP 45704 OFFICE SUPPLIES
OFFICE SUPPLIES FOR BARBY T.
WA I ER SOFINER
NOVEMBER 2008 SERVICES
PC PROCESSING, APPEALS
SLIM AUTO/AIR/AC ADAPTER
DENTAL INS DEC 2008
DENTAL. INS PMI DEC 2008
INVESTIGATIVE SERVICES
MOP #49078 SCREEN ASSEMBLY
FIRE DEPARTMENT PLAN CIIECK SVC
COSTS FOR POLICE EXEC CONE
MEAT PRODUCTS
chk no
224510
224511
224512
224513
224514
224515
224516
224517
224518
224519
224520
224521
224522
224523
224524
224525
224526
224527
224528
224529
224530
224531
224532
224533
224534
1 of 3
chk date
12/18/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
Amount
665.16
1,363.73
22.65
476.52
29,143.15
21.80
300.00
310.80
258.02
155.00
577.42
50.00
1,008.48
83.50
197.00
9,990.78
1,575.40
313.16
14,959.82
3,408.85
32.00
79.88
21,522.35
200.00
1,057.84
1
2 of 3
WARRANT REGISTER # 26
12/23/2008
Payee Description chk no chk date Amount
HINDERLITER DE LLAMAS & ASSOC AUDIT SVCS - SALES TAX Q"IR 2, 2008 224535 12/23/08 2,257.61
HORIZON HEALTH EAP EMPLOYEE ASSIST PROGRAM 224536 12/23/08 866.36
INTL HISPANIC NETWORK IHN MEMBERSHIP RENEWAL 224537 12/23/08 50.00
IRON MOUNTAIN RECORDS RECORDS MANAGEMENT 224538 12/23/08 626.19
L N CURTIS & SONS CALIBRATION TEST GAS CYLINDER 224539 12/23/08 275.24
LIEBERTCASSIDY WIIITMORE LEGAL. SERVICES 224540 12/23/08 1,300.00
LOPEZ REIMB - LAMINATION OF MAT' 22454I 12/23/08 29.10
MACKENZIE KECK CONSTRUCTION REFUND OF C&D FEES 224542 12/23/08 974.75
MCGUIRE, DISTRIBUTION MILK PRODUCTS 224543 12/23/08 383.00
METRO FIRE & SAFETY POST INDICATOR VALVE, 6" GATE VALVE & 224544 12/23/08 4,900.00
MISSION UNIFORM SERVICE LINEN SUPPLIES 224545 12/23/08 56.67
MORA HEALTH SAFETY SYMPOSIUM 224546 12/23/08 261.93
MX LOGIC, INC SPAM EMAIL FILTERING AND WEB SVC 224547 12/23/08 441.00
NAPA AUTO PARTS MOP #45735 BRAKE ROTORS 224548 12/23/08 746.81
NEXUS INTEGRATED SOLUTIONS IN-HOUSE MAINTENANCE AND SVC 224549 12/23/08 236.00
PADRE JANITORIAL SUPPLIES, INC JANITORIAI. SUPPLIES 224550 12/23/08 387.80
PEACE OFFICERS RESEARCH PORAC/PEACE OFFICER RESEARCH 224551 12/23/08 70.00
PRO -EDGE KNIFE SIIARPENING SVC 224552 12/23/08 110.00
PRUDENTIAL OVERALL SUPPLY MOP 45742 TOWEL, - PD 224553 12/23/08 63.06
ROTII STAFFING COMPANIES NEIGHBORHOOD TEMP EMP 11/30/08 224554 12/23/08 756.52
S.D. COUNTY SIIERIFF'S DEPT. USE OF SHERIFF'S RANGE FOR SWAT 224555 12/23/08 900.00
STRATACOM APPLICATION FOR EMPLOYMENT 224556 12/23/08 514.39
SYSCO SAN DIEGO CONSUMABLES/FOOD 224557 12/23/08 4,1 15.45
TILE STATE BAR OF CALIFORNIA CA STATE. BAR MEMI3ERSlIIP DUES 224558 12/23/08 1,530.00
IJ S BANK CORPORATE PAYMT SYS CREDIT CARD FEES - PURCHASING 224559 12/23/08 1,336.10
2
Payee
UNION'TRIBUNE PUBLISHING CO
WOOD & WOOD
' WOOD &•WOOD
BOOT WORLD
CORPORATE EXPRESS
DESROCHERS
DIXIELINE LUMBER CO.
EQUIFAX INFORMATION SVCS
PRUDENTIAL OVERALL SUPPLY
IN I)IEGO TROLLEY IN('
WARRANT REGISTER # 26
12/23/2008
Description
SENIOR C CONFORMANCE OFFICER
CLAIM: FLORES V. J C PENNEY
CLAIM: GONZAI.EZ V. OFFICER ()NE
MOP 64096 SAFETY BOOTS - CI)
MOP 45704 OFFICE SUPPLIES - SA
RETIREMENT BENEFIT FOR DEC 2008
MOP 45707 PAINTING SUPPLIES - Cl)
CREDIT BACKGROUND CHECK FOR S8
MOP 45742 STREET UNIFORMS - CD
FLAGGING SERVICES
chk no
224560
224561
224562
224563
224564
224565
224566
224567
224568
224569
3 of 3
chk date
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
12/23/08
Amount
275.00
10,010.00
9,678.73
465.40
89.56
110.00
39.59
61.09
26.68
14.50
Total $ 131,731.84
Grand Total 131,731.84
3
Warrant Register # 26
12/23/2008
001 GENERAL FUND 53,190.06
105 PARKS MAINTENANCE FUND 16.30
111 P.O.S.T. FUND 9.46
125 SEWER SERVICE FUND 10,074.28
136 TINY TOT CLASSES FUND 82.32
166 NUTRITION 7,156.18
282 REIMBURSABLE GRANTS CITYWIDE 29.10
502 SECTION 8 FUND 150.65
511 TAX INCREMENT FUND 676.03
522 LOW/MODERATE HOUSING FUND 0.00
626 FACILITIES MAINT FUND 4,900.00
627 LIABILITY INS. FUND 48,831.88
628 GENERAL SERVICES FUND 209.00
629 INFORMATION SYSTEMS MAINTENANC 421.35
630 OFFICE EQUIPMENT DEPRECIATION 313.16
631 TELECOMMUNICATIONS REVOLVING 220.28
632 GENERAL ACCOUNTING SERVICES 2,025.00
643 MOTOR VEHICLE SVC FUND 2,190.42
724 COBRA/RETIREE INSURANCE 261.62
731 CONSTRUCTION AND DEMOLITION DEBRIS 974.75
Total 131,731.84
City of National City, California
COUNCIL AGENDA STATEMENT
EETING DATE _1ancary_20T-200.4
AGENDA ITEM NO.
ITEM TITLE
Warrant Register #27 for the period of 12/24/08 through 12/30/08 in the
Amount of $1,348,792.83
PREPARED BY D. Gallegos -Finance DEPARTMENT Finance
EXPLANATION Jeanette Ladrido
619-3.36-4 3 31
Per Government Section Code 37208, attached are the warrants issued
for the period of 12/24/08 through 12/30/08.
The Finance Department has implemented a policy to provide explanation of all warrants
Above $50,000.00
Vendor Check# Amount
Public Emp Ret 224619 264,421.50
Payroll Various 1,000,336.32
Explanation
Emp Ret Sys
PPE 12/15/08
PPE 12/15/08
Environmental Review N/A
Financial Statement
Not applicable.
Approved By:
Finance Director
Account No.
STAFF RECOMMENDATION
Ratification of warrants in the amount of $1,348,792.83
BOARD / COMMISSION RECOMMENDATION
1. Warrant Register #27
ATTACHMENTS ( Listed Below) Resolution No.
PAYEE
NBS
PATRICIA L SANTOS DBA
VERONICA TAM & ASSOCIATES
YOUNG
ALL FRESH
AMEDEE
AMERICAN ROTARY BROOM CO., INC
ASTOR SUPPLY
AUSTIN DOORS
BANK OF AMERICA
BARRETT ENGINEERED PUMPS INC.
CALIFORNIA BAKING CO.
CENTURY WHEEL & RIM
CHILDREN'S HOSPITAL
CLEARS, INC
CONSTRUCTION ELECTRONICS INC.
CORPORATE EXPRESS
,CPARTMENT OF JUSTICE
IELINE LUMBER CO.
DOKKEN ENGINEERING
DREW FORD
GORMSEN APPLIANCE CO
GRAINGER
HAMILTON MEATS & PROVISIONS
HD SUPPLY
INFRASTRUCTURE ENGINEERING
JERAULD'S AUTOMOTIVE INC.
KOAZ INC
LONG'S DRUG STORES
MAINTEX, INC.
MARTIN & CHAPMAN
MCGUIRE DISTRIBUTION
MENDOZA
METROCALL
MISSION UNIFORM SERVICE
MORRISON
MUNISERVICES LLC
NAPA AUTO PARTS
NATIONAL CITY TROPHY
NEXUS INTEGRATED SOLUTIONS
PADRE JANITORIAL SUPPLIES, INC
PARKHOUSE TIRE
RTS PLUS AUTOSTORE #711
RISCOPE HOLDINGS, INC.
PERRY FORD
PERVO TRAFFIC CENTER
PORAC LEGAL DEFENSE FUND
POWERSTRIDE BATTERY CO INC
WARRANT REGISTER # 27
12/30/2008
DESCRIPTION
DOWNTOWN NC PBID
COMMUNITY BENEFIT LOAN PROGRAM
GRANT ASSISTANCE PROJECT-IDIS
REIMB FOR OFFICE SUPPLIES
CONSUMABLES/FOOD
REIMB - EARTHQUAKE EXERCISE
SWEEPER REPAIRS
NITRILE GLOVES, BLACK MAGIC/MGC
MATERIAL TO REPAIR ROLL UP DOORS
CREDIT CARD - EXP - COUNCIL
LABOR, INSPECTION & MAINTENANCE
BREAD PRODUCTS
SWITCH. BREAKAWAY, NYLON
CHILD SEXUAL ABUSE EXAMS
2009 RENEWAL MEMBERSHIP DUES
BASIC COVERAGE MAINTENANCE
MOP45704 OFFICE SUPPLIES -CITY CLERK
NEW IMPLOYEE FINGERPRINT
MOP 45707 MISC ITEMS
NOVEMBER 2008 SERVICES
MOP #49178 PROCESSOR
APPLIANCE PURCHASES FOR BLDGS
MOP #65179 BALLASTS
MEAT PRODUCTS
PLUMBING MATERIAL OVER COUNTER
ENGINEERING PLANNING SERVICES
LABOR, EXHAUST REPAIRS
250 XMAS CARDS
FAB SFTR/POWDER - FIRE
JANITORIAL SUPPLIES
NOMINATION PAPERS - CITY CLERK
MILK PRODUCTS
MILEAGE REIMB
METROCALL SVC FOR PD PAGERS
LINEN SUPPLIES
REIMB FOR 2 HEATERS
SALES/DISTRICT TAX AUDIT
MOP #45735 AIR FILTERS
EMP RECOGNITION PLAQUES
IN-HOUSE MAINTENANCE AND SERVICE
JANITORIAL SUPPLIES
TIRES
MOP #64946 GATORBACK POLY V-BELT
LICENSE RENEWAL 9/1/08-8/31/09
LABOR, DIAGNOSTIC TEST
MOP #63846 SPECIAL SIGNS
RESERVE OFFICERS JAN-MAR 09
MOP #67839 BATTERIES
1/2
CHK NO DATE AMOUNT
224570 12/30/08 2,366.58
224571 12/30/08 3,428.00
224572 12/30/08 341.25
224573 12/30/08 31.50
224574 12/30/08 1,721.05
224575 12/30/08 304.46
224576 12/30/08 909.80
224577 12/30/08 3,263.70
224578 12/30/08 9,087.10
224579 12/30/08 311.01
224580 12/30/08 270.00
224581 12/30/08 216.00
224582 12/30/08 56.46
224583 12/30/08 4,482.00
224584 12/30/08 30.00
224585 12/30/08 843.55
224586 12/30/08 164.73
224587 12/30/08 514.00
224588 12/30/08 375.18
224589 12/30/08 18,686.64
224590 12/30/08 314.52
224591 12/30/08 391.25
224592 12/30/08 100.58
224593 12/30/08 882.27
224594 12/30/08 610.94
224595 12/30/08 2,075.00
224596 12/30/08 75.00
224597 12/30/08 321.00
224598 12/30/08 22.27
224599 12/30/08 594.85
224600 12/30/08 6.53
224601 12/30/08 243.80
224602 12/30/08 104.72
224603 12/30/08 879.81
224604 12/30/08 56.67
224605 12/30/08 56.55
224606 12/30/08 11,449.19
224607 12/30/08 241.98
224608 12/30/08 1,044.00
224609 12/30/08 428.00
224610 12/30/08 97.32
224611 12/30/08 417.26
224612 12/30/08 20.61
224613 12/30/08 135.95
224614 12/30/08 957.33
224615 12/30/08 421.06
224616 12/30/08 84.00
224617 12/30/08 446.38
PRUDENTIAL OVERALL SUPPLY
PUBLIC EMP RETIREMENT SYSTEM
ROBINSON
RUSS' BEE REMOVAL
SAN DIEGO MIRAMAR COLLEGE
SAN DIEGO SPEEDO TACH, INC.
SOUTH COAST EMERGENCY
SOUTHWEST SIGNAL SERVICE, INC.
SOUTHWESTERN COLLEGE
STRATACOM
SYSCO SAN DIEGO
THE LIGHTHOUSE, INC.
THOMSON HEALTHCARE DMS INC
VALLEY INDUSTRIAL SPECIALTIES
WESTFLEX INDUSTRIAL
PAYROLL.
Pay period Start Date
26 12/2/2008
11VCORPO iATED
MOP 45742 LINEN - PD
SERVICE PERIOD 12-08-4
REIMB - EMT -PARAMEDIC LICENSE RENEW
BEE REMOVAL FROM CITY PROPERTY
REGIONAL OFFICERS TRAINING
SPEEDOMETER CALIBRATION
SWITCH PROXIMITY COMPARTMENT
TRAFFIC SIGNAUSTREET LIGHTING
SECOND ANNUAL DR. KING BREAKFAST
B/L APPLICATION FORM
FOOD
MOP #45726 SIGNS, PLUGS, TIE WRAPS
PHYSICIAN DESK REFERENCE 2009
MOP #46453 COUPLINGS, ADAPTERS
MOP #63850 HOSE ASSEMBLY
End Date Check Date
12/15/2008 12/24/2008
224618 12/30/08
224619 12/30/08
224620 12/30/08
224621 12/30/08
224622 12/30/08
224623 12/30/08
224624 12/30/08
224625 12/30/08
224626 12/30/08
224627 12/30/08
224628 12/30/08
224629 12/30/08
224630 12/30/08
224631 12/30/08
224632 12/30/08
A/P Total
A/P Total
2/2
559.50
264,421.50
130.00
375.00
240.00
56.00
202.59
7,935.93
25.00
952.97
3,485.47
74.45
59.95
32.31
23.99
348,456.51
1,000,336.32
348,456.5'
GRAND TOTAL $ 1,348,792.83
J �J
INCORPORATED
Warrant Register # 27
12/30/2008
001 GENERAL FUND
104 LIBRARY FUND
105 PARKS MAINTENANCE FUND
109 GAS TAXES FUND
125 SEWER SERVICE FUND
130 EMT-D REVOLVING FUND
154 STATE PUBLIC LIBRARY FUND
158 SWIMMING POOL REVOLVING FUND
166 NUTRITION
171 LIBRARY SCHOOL DISTRICT CNTRCT
172 TRASH RATE STABILIZATION FUND
173 NATIONAL SCHOOL DIST CONTRACT
174 SWEETWATER SCHOOL DIST CONTRAC
191 STOP PROJECT
211 SECURITY AND ALARM REGULATION FUND
212 PERSONNEL COMPENSATION FUND
230 ABANDONED VEHICLE ABATEMENT GRANT
246 WINGS GRANT
282 REIMBURSABLE GRANTS CITYWIDE
290 POLICE DEPT GRANTS
301 GRANT-C.D.B.G.
307 PROPOSITION A" FUND
312 STP LOCAL/TRANSNET HIGHWAY
320 LIBRARY GRANTS
502 SECTION 8 FUND
505 HOME FUND
511 TAX INCREMENT FUND
522 LOW/MODERATE HOUSING FUND
626 FACILITIES MAINT FUND
627 LIABILITY INS. FUND
628 GENERAL SERVICES FUND
629 INFORMATION SYSTEMS MAINTENANC
630 OFFICE EQUIPMENT DEPRECIATION
631 TELECOMMUNICATIONS REVOLVING
632 GENERAL ACCOUNTING SERVICES
643 MOTOR VEHICLE SVC FUND
971,649.59
28,866.16
21,052.43
3,565.86
22,258.44
3,261.18
1,594.97
1,203.31
20,496.11
1,132.36
1,633.07
1,064.56
4,673.00
2,795.72
1,062.11
9,304.57
3,635.71
38,704.67
452.75
2,472.73
3,308.64
6,534.70
16,543.28
6,246.00
21,142.19
425.13
72,361.93
2,102.10
30,780.60
3,673.60
6,006.27
3,566.49
135.95
2,756.56
17,465.14
14,864.95
1,348,792.83
City of National City, California **Continued fs►u 1/6/2009
Council Meeting
COUNCIL AGENDA STATEMENT
.AEETING DATE January 20, 2009 AGENDA ITEM NO.
16
�TEM TITLE
Programs
PUBLIC HEARING — Fiscal Year 2009-2010 Funding Cycle for the CDBG and HOME
The purpose of Public Hearing No.1 is to review community needs, discuss eligible activities for both
the Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME)
Programs, and solicit public comments and input regarding the use of these funds.
PREPARED BY
EXPLANATION
Carlos Aguirre lU' DEPARTMENT Housing and Grants Divisio
(Ext. 4391) Community Development Dep.
Each year the City completes an extensive public participation process to review and approve various
programs and projects eligible for CDBG and HOME program funds. Public Hearing No.1 is the first of
four public hearings to solicit meaningful community involvement and input in the development of the
City's Fiscal Year (FY) 2009-2010 Annual Action Plan.
The City Council will consider the strategic goals and objectives identified in the City's 5-Year
Consolidated Plan (2005-10) approved in May 2005 and the strategic objectives identified in the
recently developed and approved Community Development Commission Five -Year Strategic Plan. In
addition, the Council will review and consider input collected via the City's Neighborhood Council
Program. Each of these planning tools will be utilized for establishing the City's funding priorities for
FY 2009-2010.
Environmental Review sl N/A
Financial Statement
Estimated amount of the HUD entitlements for FY 2009-2010:
Community Development Block Grant - $919,350
Home Investment Partnership Program - $676,020
Approved By:
Finan a Director
Account No.
STAFF RECOMMENDATION
Conduct a public hearing to solicit public input regarding the housing and community development
needs.
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below) Resolution No.
Attachment 1: FY 2009-2010 CDBG/HOME Timeline
Attachment 2: Notice for Public Hearing No. 1
Attachment 3: 5-Year Consolidated Plan Summary
A-200 (9/99)
Attachment 2
Notice for Public Hearing No.1
NAro, t
ixcoaroasTO)
PUBLIC NOTICE
CITY OF NATIONAL CITY
PUBLIC HEARING NO. 1 FOR FISCAL YEAR (FY) 2009-2010
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND
HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM FUNDING
Notice is hereby given that the City of National City Council will hold a Public Hearing on
Tuesday, January 20, 2009 at 6:00 p.m. The purpose is to review community needs, discuss
eligible activities for both the CDBG and HOME Programs, and solicit public comments and input
regarding the use of these funds. Suggestions for potential projects will be solicited, both verbally
and in writing, from all interested parties. The expected amount of CDBG funds for Fiscal Year
2009-2010 will be discussed along with the range of projects eligible under this program and a
review of previously funded projects. The estimated amount of funding available for FY 2009-
2010 for each program is as follows:
Community Development Block Grant - $919,350
Home Investment Partnership Program - $676,020
Interested persons and community groups are invited to attend this hearing. The hearing will be
held at the City of National City, City Hall Council Chamber, located at 1243 National City
Boulevard, National City, CA 91950. For more information regarding this process, please call the
Housing and Grants Division at (619) 336-4391. Hearing impaired persons please use the CAL
Relay Service Number 711.
City facilities are wheelchair accessible. Please contact the City Clerk's Office at (619) 336-4228
to request a disability -related modification or accommodation. Notification 24-hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
Asistencia en Espanol: Para que le interpreten la solicitud en espanol, Ilame al (619) 336-4563.
Chris Zapata, City Manager
City of National City
Publish: The Union Tribune
Dates: January 8, 2009
Attachment 1:
FY 2009-2010 CDBG/HOME Timeline
,
CDBG AND HOME PROGRAM
GRANT FUNDING CYCLE TIMELINE FOR
FISCAL YEAR 2009-2010
January 20, 2009 (Tuesday):
City Council Public Hearing No. 1-
Community Needs Public Hearing
6pm City Hall Council Chambers
January 21, 2009 (Wednesday):
FY 2009-10 CDBG/HOME Grant Funding
Applications Available for Distribution
City Hall Clerks Office or
Finance Department Counter
February 2, 2009 (Monday):
CDBG/HOME Technical Assistance
Mini -Workshop for Grant Applicants
l0am-12pm MLK Center - South Mtg. Room No.2
February 17, 2009 (Tuesday):
Application Submission Deadline
Due by 2:OOpm at the City Clerks Office or at the
Finance Department Counter
February 23, 2009 (Monday):
Distribution of CDBG/HOME Grant Application
Booklets to the City Council and HCDC
March 3, 2009 (Tuesday):
City Council and HCDC Public Hearing No. 2 -
CDBG/HOME Program Applicant Presentations
6pm City Hall Council Chambers
March 9, 2009 (Monday):
HCDC Applicant Funding Recommendations
Meeting for Council Consideration
5pm City Hall Small Conference Room
March 12, 2009 (Thursday):
HCDC Funding Recommendations for City Council
Review/Consideration
(Provided via Memorandum)
March 17, 2009 (Tuesday):
City Council Public Hearing No. 3 -
Applicant Grant Funding Recommendations
(Decision Making Meeting)
6pm City Hall Council Chambers
March 19, 2009 to April 20, 2009
30-Day Public Review & Comment Period
For the Proposed FY 2009-10 Annual Action Plan
April 21, 2009 (Tuesday):
City Council Final Public Hearing No. 4 -
To Approval of the FY 2009-10
Annual Action Plan
6pm City Hall Council Chambers
May 13, 2009 (Wednesday):
Submission of the FY 2009-2010
Annual Action Plan to HUD
ATTACHMENT 3:
5-YEAR CONSOLIDATED PLAN SUMMARY
OVERVIEW OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND
HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAMS
The City of National City receives Community Development Block Grant (CDBG) and
Home Investment Partnership Act (HOME) program funds, as a direct entitlement
from the U. S. Department of Housing and Urban Development (HUD). The CDBG
and HOME programs are primarily designed to assist low- to moderate -income
households by providing affordable housing, revitalizing neighborhoods, and by
creating employment opportunities through economic development.
In order for National City to qualify for its CDBG and HOME entitlement funding, it
must comply with an array of statutory and regulatory requirements, such as the
development of the: Five -Year Consolidated Plan (Con -Plan), Analysis of
Impediments (AI) to Fair Housing Choice, Annual Action Plan (AAP), and
Consolidated Annual Performance and Evaluation Report (CAPER). Provided below
is a summary of the information provided in each report.
FIVE-YEAR CONSOLIDATED PLAN (CON -PLAN)
The Con -Plan prepared in the spring of 2005 was developed in accordance with
Sections 91.100 through 91.230 of HUD's Consolidated Plan regulations; and it was
designed consistent with the City's General Plan, particularly the Housing Element.
In addition, the Con -Plan was developed with an extensive consultation process
that involved community stakeholders, housing and service providers, community
leaders, city departments, and National City residents.
National City's Con -Plan for fiscal years 2005/06 through FY 2009/10, identifies
city -specific housing and community development needs. TABLE A - FIVE-YEAR
CONSOLIDATED PLAN SUMMARY, on pages iii to vi, provides a summary of the
Con -Plan goals and objectives. In addition, TABLE B - FIVE-YEAR CONSOLIDATED
PLAN SUMMARY FOR CDBG & HOME FUNDS provided on page vii, identifies the
specific goals and objectives to be pursued with CDBG and HOME program funds.
ANALYSIS OF IMPEDIMENTS (AI) TO FAIR HOUSING CHOICE
In addition to the development of a Con -Plan, HUD requires that jurisdictions
receiving CDBG and HOME program funding take actions to affirmatively further fair
housing choices. Jurisdictions must report on such activities by completing an AI
every three to five years, in alignment with the Con -Plan schedule. In general, the
AI is a review of the impediments to fair housing choice in both the public and
private sectors. The City of National City participated in the San Diego Regional
Analysis of Impediments to Fair Housing Choice, prepared by
Cotton/Bridges/Associates in February of 2005.
Attachment 3:
5-Year Consolidated Plan Summary
ANNUAL ACTION PLAN (AAP)
The purpose of the AAP is to review and update those assessments presented in the
Con -Plan; to inventory resources that will be available during a given program year
(fiscal year); and to identify the specific actions that will be taken in that program
year to meet the city's housing and community development needs, and to
implement the strategies set forth in the Con -Plan. National City's AAP's are
submitted to HUD annually, prior to May 15th
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
(CAPER)
At the close of each program year (fiscal year), the city is required to submit a
CAPER to HUD by September 30th. This report illustrates the actual
accomplishments achieved during the program year. The CAPER allows HUD, local
officials, and citizens to assess the use of available resources and to assess the
efforts made towards achieving the goals and objectives identified in the Con -Plan,
AI, and the AAP.
PUBLIC PARTICIPATION PROCESS
An integral component in the development of the Con -Plan, AI, AAP, and the CAPER
reports is public participation. Included in the Con -Plan, is the City's Public
Participation Plan, which outlines the measures taken to facilitate public
participation. The Public Participation Plan provides residents and community
stakeholders with numerous opportunities to participate at various phases in the
development of these planning documents. Public hearings and public meetings are
conducted with the City's Housing and Community Development Commission
(HCDC) and/or before the City Council to gather input from residents, community
stakeholders, and city departments. The HCDC is a citizen committee appointed by
the City Council to oversee the annual grant application process, and to facilitate
valuable public participation in the CDBG and HOME funding process. The HCDC
conducts public hearings and meetings, reviews funding requests, and makes
funding recommendations to the City Council. The dedicated efforts of the HCDC
ensure that community needs are identified, carefully considered, and are properly
addressed.
Attachment 3:
5-Year Consolidated Plan Summary
ii
TABLE A - FIVE-YEAR CONSOLIDATED PLAN SUMMARY
FIVE-YEAR CONSOLIDATED PLAN
STRATEGIC HOUSING (H) PLAN
PRIORITIES AND OBJECTIVES
FISCAL YEARS 2005/06 THROUGH 2009/10
Priority H-1:
Preservation and Maintenance of Existing Housing
Objective 1: Code Enforcement
Five -Year Objectives: Using General funds the Planning and Building and Safety Departments will
enforce all codes at the current rate:
a. Planning and Zoning - Inspect 13,000 housing units and abate approximately 5,500 cases
over the five-year period.
b. Building and Safety/Uninhabitable Building - Abate approximately 100 cases and inspect
500 housing units over the five-year period.
c. Housing Inspection - Inspect 2,500 housing units and abate approximately 250 cases over
the five-year period.
Objective 2: "Christmas in July" Community Volunteer Program
Five -Year Objectives: Using HOME funds, the Community Development Commission (CDC) will
support the rehabilitation/repair of 75 houses or 15 houses annually.
Objective 3: Apartment Management
Five -Year Objectives: The City, using General funds will continue to pursue enforcement requiring
on -site management in complexes of nine or more units.
Priority H-2:
Housing Assistance
Objective 1: Conservation of Affordable Units at Risk of Convertina to Market Rate
Five -Year Objectives: Using Section 8 funding, the CDC will conserve the 614 units at -risk of
converting to market rate. Annually review the status of Granger Apartments, Inter City Manor and
Plaza Manor. Identify nonprofit organizations as potential purchasers/managers of at -risk housing
units. Explore funding sources available to preserve the affordability of at -risk projects, or to
construct replacement units. Assist tenants to apply for priority status on the Section 8
voucher/certificate programs should a conversion take place.
Objective 2: Section 8 Rental Assistance Program
Five -Year Objectives: Using Section 8 funds, continue to provide 300 units of Section 8 project -
based affordable housing at Morgan -Kimball Towers, 372 units at Plaza Manor, 79 at Inter City
Manor, 163 at Granger Apartments and 76 at TELACU. Maintain the level of tenant -based Section 8
assistance and pursue additional allocation of Section 8 vouchers (1,044).
Objective 3: First -Time Homebuvers Assistance Program
Five -Year Objectives: Provide assistance to 25 households over the next five years, with distribution
of funds per the following; approximately 60 percent to low-income households (HOME funds), and
40 percent to moderate -income households (Redevelopment Set Aside funds).
Attachment 3:
5-Year Consolidated Plan Summary
III
FIVE-YEAR CONSOLIDATED PLAN
STRATEGIC HOUSING PLAN (continued)
PRIORITIES AND OBJECTIVES
FISCAL YEARS 2005/06 THROUGH 2009/10
Priority H-3:
Housing Production
Obiective 1: GIS Database
Five -Year Objectives: Using General funds, the Planning Department will maintain and keep the GIS
database current in order to provide specific development information and market infill housing to
interested developers.
Objective 2: Community Housing Development Organizations (CHDOs)
Five -Year Objectives: On an annual basis through the Consolidated Plan One Year Action Plan
Process, the CDC will identify and provide funding to CHDOs in order to pursue additional affordable
housing projects. Provide funding to support CHDOs in building administrative capacity.
Objective 3: Acauisition, Rehabilitation, and New Construction of Affordable Housing
Five -Year Objectives: The CDC will identify and pursue the rehabilitation and/or construction of 50
affordable housing units over the five year period. Allocate HOME funds annually through the
Consolidated Planning process. Allocate Redevelopment Set -Aside funds through the five year
Redevelopment Implementation Planning process. Ongoing pursuit of affordable housing projects.
Objective 4: Density Bonuses
Five -Year Objectives: The developer shall agree to and the City shall ensure continued affordability
of all lower income units for a minimum 45-year period. In 2002, the City of National City
developed an ordinance in compliance with State law to offer density bonuses for the development
of lower income and senior housing.
Objective 5: Communicate Production Priorities to Prospective Developers
Five -Year Objectives: Specific actions to be taken by the Planning Department over the next five
years may include:
a. Update "National City Facts," a Planning Department -prepared brochure that provides
information for the development community on land use and development trends in the
City, available services and resources, and social and economic characteristics of the City.
b. Prepare reports as needed to respond to changes in development activity or to inquiries
from developers and others concerning potential development sites.
c. Maintain the City's computerized land use inventory to provide updated information
regarding the location of vacant properties, by parcel size, zoning and existing land use.
d. Present to business and civic groups concerning land use and development potential in the
City.
e. Participate in informational meetings with the Building Industry Association, Urban Land
Institute, American Planning Association, and the National City Chamber of Commerce,
among others.
Objective 6: Implementation of Housing Element Annual Report
Five -Year Objectives: The Planning Department will submit an annual Housing Element Report to
the State HCD to ensure local emphasis in meeting the goals of this Housing Element and propose
policy changes to correct non -achievement, if necessary
Objective 7: Conversion of Commercially and Industrially -Zoned Land to Residential or
Mixed -Use Zoning
Five -Year Objectives: The Planning Department will convert certain commercially -and industrially -
zoned parcels to residential or mixed -use zoning in response to development proposals.
Objective 8: Feasibility Study of Use of Eminent Domain in Redevelopment Project Area
Five -Year Objectives: The Community Development Commission will study the feasibility of allowing
the use of eminent domain for redevelopment of housing in the Redevelopment Project Area by the
end of fiscal year 2005.
Attachment 3:
5-Year Consolidated Plan Summary
iv
FIVE-YEAR CONSOLIDATED PLAN
STRATEGIC COMMUNITY DEVELOPMENT (CD) PLAN
PRIORITIES AND OBJECTIVES
FISCAL YEARS 2005/06 THROUGH 2009/10
Priority CD-1:
Expand Economic Development and Employment Opportunities
Objective 1: Redevelopment Activities
Five -Year Objectives: Using Redevelopment Funds, the Community Development Commission
(CDC) will continue to implement redevelopment activities to upgrade the business environment in
National City. Redevelopment activities are likely to include: street and sidewalk improvements;
code enforcement; and commercial/industrial infrastructure development.
Objective 2: Technical Assistance Center
Five -Year Objectives: Through Redevelopment Tax Increment funds, the Technical Assistance
Center will provide service to 100 businesses over the next five years.
Objective 3: Business Retention Activities
Five -Year Objectives: Through the use of Redevelopment funds, the CDC will provide business
retention services to 25 businesses over a period of five years.
Objective 4: Micro -Loan Program
Five -Year Objectives: Consider the pursuit of packaging 40+ micro -loans to small businesses over
the next five years.
Objective 5: Facade Program
Five -Year Objectives: The Facade Program will complete over 50 storefronts over the next five
years.
Objective 6: Merchant Organizations (Business Associationsl.
Five -Year Objectives: Create three merchant associations over a five-year period.
Priority CD-2:
Improve and Provide Public and Community Facilities, and Make Necessary Infrastructure
Improvements to Serve Low and Moderate Income Persons
Objective 1: Capital Improvement Plan
Five -Year Objectives: The CDC, Department of Public Works and the Parks and Recreation
Department (now a section within the Community Services Department) will complete and
implement a yearly Capital Improvement Plan to address infrastructure, ADA improvements and
parks and recreational facility needs and funding.
Objective 2: Community Facilities
Five -Year Objectives: The CDC, Community Services Department, Building and Safety, and
Engineering and Parks and Recreation Department will continue to use the Consolidated Plan Annual
Action Plan process to identify and prioritize community facility projects for funding.
Attachment 3:
5-Year Consolidated Plan Summary
FIVE-YEAR CONSOLIDATED PLAN
STRATEGIC COMMUNITY DEVELOPMENT PLAN (continued)
PRIORITIES AND OBJECTIVES
FISCAL YEARS 2005/06 THROUGH 2009/10
Priority CD-3:
Provide Needed Public and Community Services for Low and Moderate Income Persons
and those with Special Needs
Objective 1: ComoHance with Fair Housing Requirements of Community Development
Block Grant (CDBG) and HOME Programs
Five -Year Objectives: The CDC will continue to implement actions to address fair housing issues
through the CDBG and HOME -funded activities.
Objective 2: Continue Cooperation and Support of Fair Housing Counseling and
Enforcement Organizations
Five -Year Objectives: Through the use of CDBG and Section 8 funds, the CDC and FHCSD will
continue to ensure open, fair housing practices and that sufficient resources are made available to
assure informed housing consumers and suppliers. Annually evaluate the services provided by the
fair housing counseling and enforcement organizations to ensure adequate and appropriate services
are provided, and revise contracts as appropriate.
Objective 3: Fair Housing Training
Five -Year Objectives: In new projects with 10 units or more, the CDC and FHCSD will encourage
the training of staff in fair housing administration.
Objective 4: Youth Services
Five -Year Objectives: The CDC, school districts and non-profit organizations will use the
Consolidated Plan Annual Action Plan process to evaluate the potential use of CDBG funds to provide
and improve services and facilities for youth and families in National City.
Objective 5: Senior Services
Five -Year Objectives: The CDC will use the Consolidated Plan Annual Action Plan process to
evaluate the potential use of CDBG funds to provide and improve services and facilities for seniors
in National City.
Objective 6: Community and Special Needs Services
Five -Year Objectives: The Community Development Commission and non-profit organizations will
use the Consolidated Plan Annual Action Plan process to evaluate the potential use of CDBG funds to
provide and improve community and special needs services.
Objective 7: Planning and Administration
Five -Year Objectives: The CDC/City will continue to implement the housing and Community
Development programs and comply with all planning and reporting requirements of CDBG and
HOME regulations. The CDC/City will review the implementation of the Consolidated Plan programs
and objectives and update the Action Plan annually.
Attachment 3:
5-Year Consolidated Plan Summary
vi
TABLE B - FIVE-YEAR CONSOLIDATED PLAN SUMMARY FOR CDBG & HOME FUNDS
SUMMARY OF THE FIVE YEAR CONSOLIDATED PLAN*
(FISCAL YEARS 2005/06 THROUGH 2009/10)
UANTIFIED OBJECTIVES FOR THE USE OF CDBG & HOME PROGRAM FUNDS
SPECIFIC HOMELESS AND SPECIAL NEEDS POPULATIONS
OBJECTIVES TO BE FUNDED WITH CDBG FUNDS
NEEDS CATEGORY
SPECIFIC OBJECTIVES
Homeless
Provide services to 1,900 people annually through shelter
programs, supportive housing grants, and other related
services.
Elderly / Disabled
Assist 1,260 elderly/disabled annually residents through the
support of various programs and senior/disabled facilities.
SPECIFIC HOUSING OBJECTIVES
TO BE FUNDED WITH CDBG AND HOME FUNDS
NEEDS CATEGORY
SPECIFIC OBJECTIVES
Owner
Households
Assist 10 first-time homebuyers (households) annually.
Owner
Households
Assist 25 owner households with Home Improvement loans
annually.
Lower -Income Elderly
Households
Rehabilitate 15 homes (households) annually.
Renter Households
Rehabilitate 5 rental units annually.
SPECIFIC COMMUNITY DEVELOPMENT OBJECTIVES
TO BE FUNDED WITH CDBG FUNDS
NEEDS CATEGORY
SPECIFIC OBJECTIVES
Youth
Assist in providing after school activities to 8,000 youth
annually.
Youth
Assist in the provision of recreational activities for
approximately 750 youth annually.
Child Care Services
Assist in providing child care assistance to approximately 120
persons annually.
Fair Housing Services
Assist in providing fair housing services to 95 persons annually.
* As illustrated in the city's 5-year Con -Plan for program years 2005/06-2009/10, pages,
84-85.
Attachment 3:
5-Year Consolidated Plan Summary
vii
City of National City, California SECOND
CITY COUNCIL AGENDA STATEMENT READING
17
. IEETING DATE January 20, 2009 AGENDA ITEM NO.
ITEM TITLE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING
TITLE 2 OF THE NATIONAL CITY MUNICIPAL CODE BY AMENDING CHAPTER 2.04 "DISPENSING WITH
MEETINGS" BY PROVIDING GREATER SPECIFICITY TO THE PROVISION THAT THE CITY COUNCIL DOES
NOT MEET ON AN ELECTION DAY WHEN A CANDIDATE FOR A NATIONAL CITY OFFICE OR A NATIONAL
CITY MEASURE APPEARS ON THE BALLOT
PREPARED BY Claudia G. Silva
(Ext. 4222)
EXPLANATION
DEPARTMENT City Attorney
This ordinance clarifies the City's long-standing practice of dispensing with Council meetings when they
fall on a holiday or on an election day when a candidate for a National City office or a National City
measure is on the ballot.
Environmental Review \I NIA
Financial Statement
N/A
Approved By:
Finance Director
Account No.
STAFF RECOMMENDATION
Introduce Ordinance.
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below) Resolution No.
Proposed Ordinance
A-200 (9/99)
ORDINANCE NO. 2009 — 2316
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY AMENDING
TITLE 2 OF THE NATIONAL CITY MUNICIPAL CODE
BY AMENDING CHAPTER 2.04, SECTION 2.04.020
"DISPENSING WITH MEETINGS" BY PROVIDING GREATER
SPECIFICITY TO THE PROVISION THAT THE CITY COUNCIL
DOES NOT MEET ON AN ELECTION DAY WHEN A
CANDIDATE FOR A NATIONAL CITY OFFICE OR A
NATIONAL CITY MEASURE APPEARS ON THE BALLOT
BE IT ORDAINED by the City Council of the City of National City that Title 2 of
the National City Municipal Code is amended as follows:
Section 1. Chapter 2.04 of the National City Municipal Code is hereby amended by
amending Section 2.04.020 to read as follows:
2.04.020 Dispensing of Meetings. In the event that the time of a regular meeting of
the city council falls on a holiday or election day, when a candidate for National City office or a
National City measure appears on the ballot, no meeting will be held that week. Any regular
meeting may be dispensed with by a vote of the city council.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, Ill
City Attorney
City of National City
COUNCIL AGENDA STATEMENT
MEETING DATE: January 20, 2009
AGENDA ITEM NO. 18
ITEM TITLE: Request Council direction for the type of playing surface to be used for the Kimball
Park Soccer project.
PREPARED BY: Maryam B.. `"i Rudy Lopez DEPARTMENT Engineering Community
(619) 336-4383
EXPLANATION:
Please see attached report.
(619) 336-4560 Services
Environmental Review
N/A
Financial Statement
Funds are available in the following accounts:
115-409-500-598-4076 (General Fund)—$552.000
301-409-500-598-4076 (CDBG)—S69,044.15
♦
jSTAFF RECOMMENDATION
Move forward on the project with a natural turf playing surface.
BOARD/COMMISSION RECOMMENDATION
Complete the project with a natural turf playing surface.
}
TACHMENTS (Listed Below)
1. Staff report
Resolution No.
BACKGROUND:
The purpose of this report is to recommend the City Council amend previous direction given in
regards to construction of a soccer field in Kimball Park. The following is a brief history of the
project including a summary of action taken by the City Council in this matter:
September 20, 2005: City Council approved a proposal to construct an arena soccer
facility on the site currently occupied by Robles Field in collaboration with the Boys and
Girls Club. Initial funding is via a $125,000 grant from the County of San Diego secured
through the office of Supervisor Greg Cox and $79,956.15 in CDBG funds allocated to
the Boys and Girls Club as administrators of the project.
September 1, 2006: In a letter to the City Manager, the Boys and Girls Club notified the
city that they are unable to continue as partners in the project.
February 20, 2007: City Council approved resolutions reallocating the grant and CDBG
funds from the Boys and Girls Club to the city.
May 6, 2008: City Council approved pursuing a synthetic turf playing surface for the
project. Additionally, $339,000 was allocated from capital improvements funds for
completion of the project.
September 16, 2008: City Council accepted an additional grant from the County of San
Diego through the office of Supervisor Greg Cox in the amount of $ 1 00,000.
January 12, 2009: The Engineering Department filed a Notice of Exemption pursuant to
the California Environmental Quality Act with the County of San Diego for this project.
Moving forward in developing the project, there is a critical element of the project that staff
recommends Council reconsider. The use of a synthetic playing surface is no longer feasible as
the turf vendors have been unwilling to warranty their product without the installation of
permanent barriers around the perimeter of the field. The barriers, which are designed as a
deterrence to vandalism, would significantly impact the character of the park, most significantly
the "openness" of the heart of our most widely used park. Due to Council's previous desire to
maintain the historical character of Kimball Park and the availability of designs for natural turf,
staff recommends moving forward with a natural turf project.
FINANCIAL:
The estimated cost for this project is approximately $320,000. $552,000 is available in capital
funds and $69,044 is available in CDBG funds. Unused funding for this project will be returned
to Parks and Recreation Capital Outlay.
STAFF RECOMMENDATION:
• Move forward with a natural turf design.
COMMUNITY DEVELOPMENT COMMISSION
AGENDA STATEMENT
National City, California
'1EETING DATE: January 20, 2009 AGENDA ITEM NO.
19
ITEM TITLE: Authorize the reimbursement of Community Development Commission expenditures in
the amount of $1,298,633.22 to the City of National City for the period of 12/10/08 through 12/16/08
PREPARED BY: Jeanette Ladrido
Finance Direct
EXPLANATION:
i-DEPARTMENT Finance
(619) 336-4331
Effective July 1, 2008, the Community Development Commission's fiscal operations have been merged with
the City of National City. In order to streamline the payment process, the City of National City pays for all ex-
penditures for the CDC.
Attached is a detailed listing of all CDC warrants paid for with the City General Funds. Staff requests ap-
proval of the reimbursement of CDC activity.
J
Environmental Review N/A
Financial Statement
Approve the reimbursement of funds to the City of National City in the amount of $1,298,633.22
s4
t
STAFF RECOMMENDATION
Accept and File.
BOARD/COMMISSION RECOMMENDATION
N/A
/
fACHMENTS (Listed Below)
Warrants for the period the period of 12/10/08 through 12/16/08
COMMUNITY DEVELOPMENT COMMISSION
WARRANT REGISTER # 25
12/16/2008
PAYEE DESCRIPTION CHK NO DATE AMOUNT
ABC CONSTRUCTION CO., INC HIGHLAND AVENUE RESURFACING 224506 12/16/08 1,204,742.00
GFOA GUIDE FOR STATE AND LOCAL GOV 224507 12/16/08 39.00
HUSK PARTNERS CONSULTING SVCS FOR DEC'08 224508 12/16/08 7,500.00
THE SAN DIEGO UNION TRIBUNE PARADISE CREEK/FLOODWAY 224509 12/16/08 660.30
PAYROLL
Pay period Start Date End Date Check Date
25 11 /18/2008 12/1 /2008 12/10/2008
AJP Total 1,212,941.30
85,691.92
A/P Total 1,212,941.30
GRAND TOTAL $ 1,298,633.22
INCORpoRAT$D
COMMUNITY DEVELOPMENT COMMISSION
Warrant Register # 25
12/16/2008
502 SECTION 8 FUND
511 TAX INCREMENT FUND
522 LOW/MODERATE HOUSING FUND
20, 725.56
1,276,487.73
1,419.93
1,298,633.22
CINcortro iATEv
COMMUNITY DEVELOPMENT COMMISSION
Warrant Register # 25
12/16/2008
502 SECTION 8 FUND
511 TAX INCREMENT FUND
522 LOW/MODERATE HOUSING FUND
20,725.56
1,276,487.73
1,419.93
1,298,633.22
COMMUNITY DEVELOPMENT COMMISSION
AGENDA STATEMENT
National City, California
'EETING DATE: January 20, 2009 AGENDA ITEM NO. 20
'''.\ITEM TITLE: Authorize the reimbursement of Community Development Commission expenditures in
the amount of $806.82 to the Cit of National City for the period of 12/17/08 through 12/23/08
Finance Directo
lig°
DEPARTMENT Finance
(619) 336-4331
PREPARED BY: Jeanette Ladrid
EXPLANATION:
Effective July 1, 2008, the Community Development Commission's fiscal operations have been merged with
the City of National City. In order to streamline the payment process, the City of National City pays for all ex-
penditures for the CDC.
Attached is a detailed listing of all CDC warrants paid for with the City General Funds. Staff requests ap-
proval of the reimbursement of CDC activity.
}
Environmental Review N/A
Financial Statement
Approve the reimbursement of funds to the City of National City in the amount of $806.82
STAFF RECOMMENDATION
Accept and File.
BOARD/COMMISSION RECOMMENDATION
N/A
1... TACHMENTS (Listed Below)
Warrants for the period the period of 12/17/08 through 12/23/08
•
PAYEE
BOOT WORLD
CORPORATE EXPRESS
DESROCHERS
DIXIELINE LUMBER CO.
EQUIFAX INFORMATION SVCS
PRUDENTIAL OVERALL SUPPLY
SAN DIEGO TROLLEY INC
CALIFORNIA •-.
iNut
Iit(5.1)(1.4
IAICORPORA „
COMMUNITY DEVELOPMENT COMMISSION
WARRANT REGISTER # 26
12/23/2008
DESCRIPTION
MOP 64096 SAFETY BOOTS - CD
MOP 45704 OFFICE SUPPLIES - S8
RETIREMENT BENEFIT FOR DEC 2008
MOP 45707 PAINTING SUPPLIES - CD
CREDIT BACKGROUND CHECK FOR SB
MOP 45742 STREET UNIFORMS - CD
FLAGGING SERVICES
CHK NO DATE AMOUNT
224563 12/23/08 465.40
224564 12/23/08 89.56
224565 12/23/08 110.00
224566 12/23/08 39.59
224567 12/23/08 61.09
224568 12/23/08 26.68
224569 12/23/08 14.50
A/P Total
806.82
I:\Common\FINANCE\Accounts Payable\AP Register - CDC\CDC FY2009\CDC - reg26
- CAL.IF0RNIA
INCORPORATED
COMMUNITY DEVELOPMENT COMMISSION
Warrant Register # 26
12/23/2008
502 SECTION 8 FUND
511 TAX INCREMENT FUND
522 LOW/MODERATE HOUSING FUND
150.65
656.17
806.82
PAYEE
BOOT WORLD
CORPORATE EXPRESS
DESROCHERS
DIXIELINE LUMBER CO.
EQUIFAX INFORMATION SVCS
PRUDENTIAL OVERALL SUPPLY
SAN DIEGO TROLLEY INC
�,� ;ITV
'1r.8`84
oicoRportATty
COMMUNITY DEVELOPMENT COMMISSION
WARRANT REGISTER # 26
12/23/2008
DESCRIPTION
MOP 64096 SAFETY BOOTS - CD
MOP 45704 OFFICE SUPPLIES - S8
RETIREMENT BENEFIT FOR DEC 2008
MOP 45707 PAINTING SUPPLIES - CD
CREDIT BACKGROUND CHECK FOR S8
MOP 45742 STREET UNIFORMS - CD
FLAGGING SERVICES
CHK NO
224563
224564
224565
224566
224567
224568
224569
DATE AMOUNT
12/23/08 465.40
12/23/08 89.56
12/23/08 110.00
12/23/08 39.59
12/23/08 61.09
12/23/08 26.68
12/23/08 14.50
A/P Total
806.82
I:\Common\FINANCE1Accounts Payable\AP Register - CDC\CDC FY20091CDC - reg26
COMMUNITY DEVELOPMENT COMMISSION
AGENDA STATEMENT
National City, California
MEETING DATE: January 20, 2009
AGENDA ITEM NO. 21
ITEM TITLE: Authorize the reimbursement of Community Development Commission expenditures in
the amount of $5,826.08 to the City of National City for the period of 12/24/08 through 12/30/08
PREPARED BY: Jeanette Ladrido,
Finance Director
EXPLANATION:
DEPARTMENT Finance
(619) 336-4331
Effective July 1, 2008, the Community Development Commission's fiscal operations have been merged with
the City of National City. In order to streamline the payment process, the City of National City pays for all ex-
penditures for the CDC.
Attached is a detailed listing of all CDC warrants paid for with the City General Funds. Staff requests ap-
proval of the reimbursement of CDC activity.
i
Environmental Review N/A
Financial Statement
Approve the reimbursement of funds to the City of National City in the amount of $5,826.08
1
1
STAFF RECOMMENDATION
Accept and File.
BOARD/COMMISSION RECOMMENDATION
N/A
1
. fTACHMENTS (Listed Below)
Warrants for the period the period of 12/18/08 through 12/30/08
CA".f. ,NIA �*
NATIONCIT
CiNCORPORAT D
COMMUNITY DEVELOPMENT COMMISSION
WARRANT REGISTER # 27
12/30/2008
PAYEE DESCRIPTION CHK NO DATE AMOUNT
NBS DOWNTOWN NC PBID 224570 12/30/08 2,366.58
PATRICIA L SANTOS DBA COMMUNITY BENEFIT LOAN PROGRAM 224571 12/30/08 3,428.00
YOUNG REIMB FOR OFFICE SUPPLIES 224573 12/30/08 31.50
A/P Total 5,826.08
-• CA L. L.F O/je{;lR N.I A .-
NATI-ITy
j3
iJCORPORATED
COMMUNITY DEVELOPMENT COMMISSION
Warrant Register # 27
12/30/2008
502 SECTION 8 FUND
511 TAX INCREMENT FUND
522 LOW/MODERATE HOUSING FUND
5,826.08
5,826.08
COMMUNITY DEVELOPMENT COMMISSION
Warrant Register # 27
12/30/2008
502 SECTION 8 FUND
511 TAX INCREMENT FUND
522 LOW/MODERATE HOUSING FUND
5,826.08
5,826.08
COMMUNITY DEVELOPMENT COMMISSION
WARRANT REGISTER # 27
12/30/2008
PAYEE DESCRIPTION CHK NO DATE AMOUNT
NBS DOWNTOWN NC PBID 224570 12/30/08 2,366.58
PATRICIA L SANTOS DBA COMMUNITY BENEFIT LOAN PROGRAM 224571 12/30/08 3,428.00
YOUNG REIMB FOR OFFICE SUPPLIES 224573 12/30/08 31.50
A/P Total 5.826.08
COMMUNITY DEVELOPMENT COMMISSION
AGENDA STATEMENT
National City, California
MEETING DATE: January 20, 2009
AGENDA ITEM NO. 22
ITEM TITLE: SUBMISSION OF THE ANNUAL REPORT OF FINANCIAL TRANSACTIONS AND
HOUSING AND COMMUNITY DEVELOPMENT ANNUAL REPORT OF HOUSING AC-
TIVITY TO THE STATE CONTROLLER FOR THE FISCAL YEAR 2007-2008
PREPARED BY: Jeanette Ladrido,
Finance Director
EXPLANATION:
See attached explanation.
DEPARTMENT Finance
(619) 336-4331
J
Environmental Review
Financial Statement
N/A
N/A
STAFF RECOMMENDATION
Accept and File.
BOARD/COMMISSION RECOMMENDATION
N/A
(ATTACHMENTS (Listed Below)
f Annual Report of Financial Transactions for the Fiscal Year Ended June 30, 2008
Busing and Community Development Annual Report of Housing Activity for the Fiscal Year Ended June 30, 2008
..tatement of Indebtedness, Fiscal Year Ended June 30, 2008
Explanation:
Per Health and Safety Code Section 33080.1, California Redevelopment Agencies are
required to submit an annual report that contains ALL of the following:
• State Controller's Annual Report of Financial Transactions
• Housing and Community Development Report on the Status and Use of the
Low and Moderate Income Housing Fund
• Two copies of the Independent Financial Audit, in a component unit audit
presentation with combining statements by project area and fund, to include
an opinion of the agency's compliance with applicable laws and regulations
governing redevelopment agencies.
• A copy of the Statement of Indebtedness that was filed with the County
Auditor on or before October 1 for the new tax year.
Failure to submit the above reports within six (6) months of the end of the agency's fiscal
year may result in a penalty up to $10,000.
The purpose of the State Controller's Annual Report on Financial Transactions is to
provide audited financial data to the State Legislature and other interested parties about
California redevelopment agencies and their activities on a basis as uniform and
comparable as possible. This data is published in the Community Redevelopment
Agencies Annual Report. In addition, the legislation requires the California State
Controller to collect data on the housing aspects of redevelopment agencies on behalf of
the State Department of Housing and Community Development (HCD report).
The Statement of Indebtedness reports the agency's principal payments and interest
payments due during the tax year. When prepared correctly, the report will disclose the
following: the amount of tax increment necessary to satisfy its uses of tax increment for
the life of the project, the manner in which the current years' Statement of Indebtedness
was calculated and the current years' use of tax increment. The Statement of
Indebtedness had been successfully completed and submitted to the Auditor &
Controller of the County of San Diego on October 1, 2008.
Prior to December 31,2008, the reports listed above were submitted to the State
Controller's Office and are attached for your information.
REDEVELOPMENT AGENCIES
FINANCIAL TRANSACTIONS REPORT
COVER PAGE
Community Development Commission Of The City Of National
City
Fiscal Year: 2008
Wrido
Name (Please Print)
ID Number: 13983757600
Title
Naito
Date
Per Health and Safety Code section 33080, this report is due within six months after the end of the fiscal year. The report is to
include two (2) copies of the agency's component unit audited financial statements, and the report on the Status and Use of
the Low and Moderate Income Housing Fund (HCD report) To meet the filing requirements, all portions must be received by
the California State Controller's Office.
To file electronically:
1. Complete all forms as necessary
2. Transmit the completed output file using a File
Transfer Protocol (FTP) program or via diskette
3 Sign this cover page and mail to either address
below with 2 audits and the HCD report.
Report will not be considered filed until receipt of this
signed cover page.
Mailing Address:
State Controller's Office
Division of Accounting and Reporting
Local Government Reporting Section
P. O. Box 942850
Sacramento, CA 94250
To file a paper report:
1. Complete all forms as necessary.
2 Sign this cover page, and mail complete report to either
address below with 2 audits and the HCD report.
Express Mailing Address:
State Controller's Office
Division of Accounting and Reporting
Local Government Reporting Section
3301 C Street, Suite 700
Sacramento, CA 95816
1
Fiscal Year
Community Development Commission. Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Audit Information
2008
Was the Report Prepared from Audited Financial Data, Yes
and Did You Submit a Copy of the Audit"'
Indicate Financial Audit Opinion
If Financial Audit is not yet Completed, What is the
Expected Completion Date?
If the Audit Opinion was Other than Unqualified. State
Briefly the Reason Given
Unqualified
1/15/2009
Was a Compliance Audit Performed in Accordance with Yes
Health and Safety Code Section 33080.1 and the State
Controller's Guidelines for Compliance Audits. and Did
You Submit a Copy of the Audit?
Indicate Compliance Audit Opinion
If Compliance Audit is not yet Completed. What is the
Expected Completion Date?
Unqualified
1 /15/2009
If compliance opinion includes exceptions.
state the areas of non-compliance, and
describe the agency's efforts to correct.
Audit Information Page 1 12/30/2008
IN
Community Development Commission Of The City-Qf National City
Redevelopment Agencies. Financial Transactions Report
Assessed Valuation Data
Fiscal Year 2008
Project Area Name National City Downtown Project Area
Frozen Base Assessed Valuation
Increment Assessed Valuation
Total Assessed Valuation
413.540,831
1,391,063.533
1,804,604.364
Assessed Valuation Data Page 1 12/30/2008
Fiscal Year
Project Area Name
Community Development Commission;t,r The City Of NationaliCity
Redevelopment Agencies Financial Transactions Report
Agency Long -Term Debt
2008
NationalCity_Downtown Project Area.
Forward from Prior Year Yes
Bond Type Tax Allocation Bonds
Year of Authorization - 1999
Principal Amount Authorized 5,050.000
Principal Amount Issued 5.050,000
Purpose of Issue Q Avenue Project
Maturity Date Beginning Year 2000
Maturity Date Ending Year 2029
Principal Amount Unmatured Beginning of Fiscal Year $4,435,000
Adjustment Made During Year
Adjustment Explanation -
Interest Added to Principal
Principal Amount Issued During Fiscal Year
Principal Amount Matured During Fiscal Year 110,000
Principal Amount Defeased During Fiscal Year
Principal Amount Unmatured End of Fiscal Year $4,325,000
Principal Amount In Default
Interest In Default
Bond Types Allowed:
Tax Allocation Bonds; Revenue Bonds, Certificates of Participation: Tax Allocation Notes: Financing Authority Bonds: City/County Debt; US:State:
Loans: Lease Obligations: Notes: Deferred Pass-Throughs, Deferred Compensation: Other
—44
Agency Long -Term Debt Page 2 12/30/2008
Community.Development,Commission Of.»The City Of, National City
Redevelopment Agencies FinancialTransactions Report Agency Long -Term Debt
Fiscal Year
Project Area Name
2008
National Ciy Downtown Project Area
Forward from Prior Year
Bond Type
Year of Authorization
Principal Amount Authorized
Principal Amount Issued
Purpose of Issue
Maturity Date Beginning Year
Maturity Date Ending Year
Principal Amount Unmatured Beginning of Fiscal Year
Adjustment Made During Year
Adjustment Explanation
Interest Added to Principal
Principal Amount Issued During Fiscal Year
Principal Amount Matured During Fiscal Year
Principal Amount Defeased During Fiscal Year
Principal Amount Unmatured End of Fiscal Year
Principal Amount In Default
Interest In Default
Yes
Tax Allocation Bonds
2004
5,860,000
5,860,000
Finance Redevelopment Activities
2005
2033
$5,395,000
250,000
$5.145.000
Bond Types Allowed:
Tax Allocation Bonds; Revenue Bonds: Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City/County Debt; US:State.
Loans; Lease Obligations; Notes. Deferred Pass-Throughs; Deferred Compensation, Other
O
icy Long -Term Debt Page 3 12/30/2008
Fiscal Year
Project Area Name
Community Development Commission ta. The City Of. National'City
Redevelopment Agencies Financial Transactions Report
Agency Long -Term Debt
2008
National City Downtown Project Area
Forward from Prior Year :Yes
Bond Type Tax Allocation Bonds
Year of Authorization 2005
Principal Amount Authorized 37.780.000
Principal Amount Issued 37.780.000
Purpose of Issue Refunding the Commissions 2001 TAB
Maturity Date Beginning Year 2005
Maturity Date Ending Year 2033
Principal Amount Unmatured Beginning of Fiscal Year I $34.055.000
Adjustment Made During Year
Adjustment Explanation
Interest Added to Principal
Principal Amount Issued During Fiscal Year
Principal Amount Matured During Fiscal Year 1.705,000
Principal Amount Defeased During Fiscal Year
Principal Amount Unmatured End of Fiscal Year I $32.350,000
Principal Amount In Default
Interest In Default
Bond Types Allowed:
Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City/County Debt; US; State;
Loans, Lease Obligations; Notes: Deferred Pass-Throughs; Deferred Compensation: Other
Agency Long -Term Debt Page 4 12/30/2008
Community Development Commission Of The City .Of National City
Redevelopment Agencies Financial Transactions Report
Statement of Income and Expenditures - Revenues
Fiscal Year
Project Area Name
Tax Increment Gross
(Include All Apportionments)
Special Supplemental Subvention
Property Assessments
Sales and Use Tax
Transient Occupancy Tax
Interest Income
Rental Income
Lease Income
Sale of Real Estate
Gain on Land Held for Resale
Federal Grants
Grants from Other Agencies
Bond Administrative Fees
Other Revenues
Total Revenues
2008
National City Downtown Project Area
Low/Moderate Special
Capital Project Debt Service Income Housing Revenue/Other
Funds Funds Funds Funds
608,291
0
3,153.518
53,761,809 I
11,766,428
8,665
2,941.607 7,,
7.947
Total
I $14,708,035
$0
S0
$0
$0
$624,903
$0
$0
$0
S0
SO
11,099.021
$11,099,021
SO
58,067I $3,242,063
$11,805,571 I $2,949,554 1 511.157,088 I $29,674,022
30,478
Statement of Income and Expenditures - Revenues Page 1 12/30/2008
Community: Development Commission Of The City Of National City
Redevelopment Agencies . riancialTransactions; Report`"
Statement of Income and Expenditures - Expenditures
Fiscal Year 2008
Project Area Name National City Downtown Project Area _ _ -
Capital Project Debt Service Low/Moderate Special
Funds Funds Income Housing Revenue/Other
Administration Costs
Professional Services
Planning. Survey. and Design
Real Estate Purchases
Acquisition Expense
Operation of Acquired Property
Relocation Costs
Relocation Payments
Site Clearance Costs
Project Improvement / Construction Costs
Disposal Costs
Loss on Disposition of Land Held for
Resale
2.453,210 93,353
505.091
6,086,676
26.053 719.439
60.584 183.866
193,615
8,295.049
Total
S3.292.055
$749.541
SO
SO
$0
SO
SO
$0
$0
$14.575,340
SO
SO
Statement of Income and Expenditures - Expenditures Page 1 12/30/2008
ommunity Development Commission.Of The; -City Of National City
RedevelopmentAgencies Financial Tranctions Report
Statement of Income and Expenditures - Expenditures
Fiscal Year 2008
Project Area Name National City Downtown Project Area _.. ..--. .
Capital Project Debt Service Low/Moderate Special
Funds Funds Income Housing Revenue/Other
Total
Decline in Value of Land Held for Resale SO
Rehabilitation Costs
Rehabilitation Grants
Interest Expense
Fixed Asset Acquisitions
Subsidies to Low and Moderate Income
Housing
Debt Issuance Costs
Other Expenditures Including Pass -
Through Payment(s)
Debt Principal Payments:
Tax Allocation Bonds and Notes
Revenue Bonds, Certificates of
Participation, Financing Authority
Bonds
City/County Advances and Loans
All Other Long -Term Debt
Total Expenditures
Excess (Deficiency) Revenues over
(under) Expenditures
1.962.151
2.926.987
2.065.000
$9,044,977 I S7,047.491
$280,252 I $9,198.354
($5,283,168) I S4,758.080 I $2,669,302 I $1,958,734
S0
$0
$1,962,151
$0
$0
$0
$2.926.987
$2,065,000
SO
$0
S0
S25,571,074
$4,102,948
lent of Income and Expenditures - Expenditures
Page 2
12/30/2008
Community Development Commission OfkThe'City Of National City
Redevelopment Agencies Financial Transactions Report
Statement of Income and Expenditures -Other Financing Sources
Fiscal Year 2008
Project Area Name National Cif Downtown Project Area
Capital Project Debt Service Low/Moderate Special
Funds Funds Income Housing Revenue/Other
Proceeds of Long -Term Debt
Proceeds of Refunding Bonds
Payment to Refunded Bond Escrow Agent
Advances from City/County
Sale of Fixed Assets
Miscellaneous Financing Sources (Uses)
Operating Transfers In
Tax Increment Transfers In
Operating Transfers Out
Tax Increment Transfers Out
(To the Low and Moderate Income Housing Fund)
Total Other Financing Sources (Uses)
8.915.568 827.208
$8,915,568
8,915.568
Total
SO
SO
$0
SO
SO
SO
0 S9.742.776
SO
827.208 S9.742,776
($8,088,360) I ($827,208)
SO
$0 1 SO
Statement of Income and Expenditures - Other Financing Sources
Page 1 12/31/2008
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Statement of Income and Expenditures - Other Financing Sources
Fiscal Year 2008
Project Area Name National City Downtown Project Area.
Capital Project Debt Service Low/Moderate Special
Funds Funds Income Housing Revenue/Other
Excess (Deficiency) of Revenues and
Other Financing Sources over
Expenditures and Other Financing Uses
$3,632,400 I ($3,330,280) I $1,842,094
Total
$1,958,734 I $4,102,948
Equity, Beginning of Period I $17,784,819 I $5,626,852 I S7,206,270 I $4,713,794 I $35,331,735
Prior Period Adjustments-3,299,663-480,018 68,017 2,851.764 I ($859,9 )
Residual Equity Transfers —_ — 0
Equity, End of Period
$18,117.556 I S1,816,554 I $9,116,381 I $9,524,292 I $38.574,783
,ment of Income and Expenditures - Other Financing Sources
age 2 12/31 /2008
Contracts Receivable so
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Balance Sheet - Assets and Other Debits
Low/Moderate Special
Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed
Funds Funds Funds Funds Term Debt Assets
6,062,551 673,060 4,901,812 6,845.105
75,958
3.86.1.809
Fiscal Year 2008
Assets and Other Debits
Cash and Imprest Cash $18,482,528
Total
Cash with Fiscal Agent 1,506.276 2,727.285 —� I $4,233.561
Tax Increments Receivable 5133.291
Accounts Receivable 587.133
Accrued Interest Receivable 1 $387,969
4.416
133,291
82,717
8.177 - - 303,834
Loans Receivable 2.822,152-71 $7,712026
1,028,065
Lease Payments Receivable 7 so
�
Unearned Finance Charge $O
Due from Capital Projects Fund 1 J 50
Due from Debt Service Fund SO
Due from Low/Moderate SO
Income Housing Fund
Due from Special
Revenue/Other Funds
883
5883
Balance Sheet - Assets and Other Debits
Page 1 12/30/2008
Fiscal Year 2008
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Balance Sheet - Assets and Other Debits
Low/Moderate Special
Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed
Funds Funds Funds Funds Term Debt Assets
Investments _ ..
Other Assets 264,556
Investments: Land Held for 8,929.334
Resale
Allowance for Decline In
Value of Land Held for Resale
18,090
222.015 •
Total
S0
$504,661
360,000 1,705,802
510,995.136
$0
Fixed Assets' Land,
4,500,000 $4,500,000
� --=— _ -= - -
Structures, and Improvements
Equipment
Amount Available In Debt
Service Fund
Amount to be Provided for
Payment of Long -Term Debt
Total Assets and Other
Debits
(Must Equal Total Liabilities.
Other Credits. and Equities)
38,115,821 --
81,163 I
S81.163
$3,704,179
$38,115,821
S 19.809, 937
S3,704,179
$9,217,669
59,805,403 I 541,820,000
$4,581.163
588.938,351
,ce Sheet - Assets and Other Debits Page 2 12/30/2008
Fiscal Year 2008
Liabilities and Other Credits
Accounts Payable
Interest Payable
Tax Anticipation Notes Payable
Loans Payable
Other Liabilities
Due to Capital Projects Fund
Due to Debt Service Fund
Due to Low/Moderate
Income Housing Fund
Due to Special
Revenue/Other Funds
Tax Allocation Bonds Payable
Lease Revenue, Certificates
of Participation Payable.
Financing Authority Bonds
Community Development Comn,._sion.Of The City Of National City
Redevelopment -Agencies Financial Transactions Report
Balance Sheet - Liabilities and Other Credits
Low/Moderate Special
Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed
Funds Funds Funds Funds Term Debt Assets
1,063 1,887,625 101.288
172,099
1.519.219
0
—r
All Other Long -Term Debt
Total Liabilities and Other S1,692,381 I $1,887.625 I
Credits
J
140,015
Total
$2.129,991
$172,099
SO
140,213 i
883
S101,288 I $281,111
41.820,000
SO
$1.659,432
$883
SO
SO
SO
_J
$41,820,000
SO
SO
S41,820,000 S45,782.405
Balance Sheet - Liabilities and Other Credits Page 1 12/31/2008
Fiscal Year 2008
Equities
Investment In General Fixed
Assets
Fund Balance Reserved
Fund Balance
Unreserved -Designated
Fund Balance
Unreserved-Undesignated
Total Equities
Total Liabilities,
Other Credits, and
Equities
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Balance Sheet - Liabilities and Other Credits
Low/Moderate Special
Capital Projects Debt Service Income Housing Revenue/Other General Long- General Fixed
Funds Funds Funds Funds Term Debt Assets
11,751,486 1,816,554 4,221,809
2,733.867
Total
4,581,163 I $4,581.163
II $20,523,716.
so
6,366,070 4,894,572 6,790.425 i 1 S18,051,067
$18.117.556 I $1,816,554 I $9,116,381 I $9.524,292 i S4,581,163 I $43,155,946
$19,809,937 I $3.704,179 I $9,217,669 I $9,805,403 I $41,820,000 I $4.581,163 I $88.938,351
Balance Sheet - Liabilities and Other Credits Page 2 12/31/2008
Community- D-"l------t4------ ... pf-T. -•. ----
firakCi
-.
Redevelopment Agenclesti inanciat=Transactions Repoi
Statement of Income and Expenditures - Summary, Combined Transfers In/Out
Fiscal Year 2008
Operating Transfers In
Tax Increment Transfers In
Operating Transfers Out
Tax Increment Transfers Out
I $9,742,776
SO
I $9.742,776
SO
Statement of Income and Expenditures - Summary, Page 1 12/31/2008
Combined Transfers In/Out
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Statement of Income and Expenditures
Revenues - Consolidated
Fiscal Year 2008
Tax Increment Gross
Special Supplemental Subvention
Property Assessments
Sales and Use Tax
Transient Occupancy Tax
Interest Income
Rental Income
Lease Income
Sale of Real Estate
Gain on Land Held for Resale
Federal Grants
Grants from Other Agencies
Bond Administrative Fees
Other Revenues
Total Revenues
Low/Moderate
Captial Project Debt Service Income Housing
Funds Funds Funds
Special
Revenue/Other
Funds Total
$0 I 511,766,428
$2,941,607 1 $0 S14.708.035
50 1 SO
50 1 $0 1 S0
$0 $0
$0 $0
S0 1 $0
$0
$0
S0
SO
$0
S0 I $0
S0 1 $0
$608.291 1 $8,665
$7,947
$0 i $624,903
$0
S0
S0
$0
S0
SO
S0
$0
$0
S0
S0
$0
S0
$0
$0
S0
50
S0 1 $0
$0 1 S0
S0 1 SO
S0 I 50
S0 I S0
S0 1 S11,099,021 1 $11,099,021
So 1 $0
50
S0 1 $0
S3.153.518 1 $30,478
$0 1 S58.067
$3,242,063
$3,761,809 1 $1 1,805.571
$2,949.554
511,157.088 1 $29,674,022
Revenues - Consolidated Page 1 12/31/2008
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Statement of Income and Expenditures
Expenditures - Consolidated
Fiscal Year 2008
Administration Costs
Professional Services
Planning, Survey, and Design
Real Estate Purchases
Acquisition Expense
Operation of Acquired Property
Relocation Costs
Relocation Payments
Site Clearance Costs
Project Improvement / Construction
Costs
Disposal Costs
Loss on Disposition of Land Held
for Resale
Capital Projects
Funds
Low/Moderate Special
Debt Service Income Housing Revenue/Other
Funds Funds Funds
Total
$2,453,210
$505,091
50
S93,353 S26.053 $719,439 I $3.292.055
SO $60.584 $183.866 I $749.541
$0
50
S0
$0 I S0 s0 I S0
$0 I S0 $0 I SO
S0
S0
$0
S6,086,676
so I so so so
so r so so so
so so so I so
SO I S0 S0 I S0
so I so so I so
$0 I 5193,615 58,295,049 I S14.575,340
$0
$0 I so I S0 I
$0
$0
$0j so so
$0
Expenditures - Consolidated Page 1 12/31/2008
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Statement of Income and Expenditures
Expenditures - Consolidated
Fiscal Year 2008
Decline in Value of Land Held for
Resale
Capital Projects Debt Service Low/Moderate Special Total
Funds Funds Income Housing Revenue/Other
Funds Funds
A B C D E
$0 I $0 I $0 $0 SO
Rehabilitation Costs I SO I SO I $0 S0 $0
Rehabilitation Grants I SO I $0 I $0 S0 S0
Interest Expense I $0 I $1,962,151 $0 $0 S1,962,151
Fixed Asset Acquisitions I $0 I $0 I $0 $0 $0
Subsidies to Low and Moderate I SO I $0 I S0 $0 $0
Income Housing Fund
Debt Issuance Costs I SO I S0 I $0 I $0 $0
Other Expenditures Including Pass I $0 I $2,926,987 I SO I $0 S2,926,987
Through Payment(s)
Debt Principal Payments:
Tax Allocation Bonds and Notes I SO I $2,065,000 I $0 I $0 I $2.065,000
Revenue Bonds and ( SO I $0 I $0 I $0 I $0
Certificates of Participation
City/County Advances and Loans I 50 I $0 I SO I $0 1 $0
U.S., State and Other Long -Term Debt I $0 j $0 I S0 I $0 1 $0
Total Expenditures I S9,044,977 I $7,047,491 I $280,252 1 $9,198,354 $25.571,074
Excess (Deficiency) Revenues I (S5,283,168) I $4,758.080 I S2,669,302 $1,958,734 J $4.102,948
Over (Under) Expenditures
Expenditures - Consolidated Page 2 12/31/2008
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Statement of Income and Expenditures
Other Financing Sources (Uses) - Consolidated
Fiscal Year 2008
Capital Projects
Funds
Low/Moderate Special
Debt Service Income Housing Revenue/Other
Funds Funds Funds
Total
Proceeds of Long -Term Debt SO I SO I S0 I $0 I 50
Proceeds of Refunding Bonds $0 $0 I $0 I $0 I SO
Payment to Refunded Bond Escrow $0 S0 I $0 I S0 I SO
Agent
Advances from City/County I $0 I $0 I $0 I S0 I SO
Sale of Fixed Assets I $0 I $0 I 50 I SO SO
Miscellaneous Financing Sources (Uses) I SO I SO I SO I $0 I $0
Operating Transfers In I S8,915,568 I $827.208 I $0 I S0 I $9,742,776
Tax Increment Transfers In I SO SO
Operating Transfers Out
Tax Increment Transfers Out
(To the Low and Moderate Income
Housing Fund)
Total Other Financing Sources (Uses)
SO I $8,915,568 I S827208 I $0 I $9,742,776
S0 I $0 I SO
$8,915,568 ($8.088,360)
(5827,208) I
SO I SO
Other Financing Sources (Uses) - Consolidated Page 1 12/31/2008
Community Development Commission Of The City Of National City
Redevelopment Agencies Financial Transactions Report
Statement of Income and Expenditures
Other Financing Sources (Uses) - Consolidated
Excess (Deficiency) of Revenues and
Other Financing Sources over
Expenditures and Other Financing Uses
Capital Projects
Funds
A
Debt Service Low/Moderate Special
Funds Income Housing Revenue/Other
Funds Funds
B C D
Total
$3,632,400 (S3,330,280) I $1.842.094 $1,958.734
$4.102,948
Equity Beginning of Period I $17,784,819 I $5,626,852 I 57,206.270 I $4,713,794 I $35,331,735
Prior Year Adjustments I ($3,299,663) I (5480,018) I S68,017 I $2,851,764 I ($859,900)
Residual Equity Transfers I $0 I $0 I $0 I S0 I S0
Other(Explain) I 50 I $0 I 50 I $0 1 $0
Equity, End of Period I $18.117,556 I $1,816,554 I $9,116,381 I $9,524,292 I S38,574,783
Other Financing Sources (Uses) - Consolidated Page 2 12/31/2008
RDA Reporting System - Confirmation Page 1 of 1
Confirmation of Redevelopment Agency On -Line Filing of Annual HCD Report
To: State Controller
Division of Accounting and Reporting
Local Government Reporting Section
P.O.Box. 942850
Sacramento, CA 94250
This notice is automatically generated by HCD's On -Line Reporting System. The purpose is to inform
and verify to the SCO that the redevelopment agency electronically filed the annual HCD report and
HCD, by this notice, electronically received the annual HCD report.
Below identifies the reporting redevelopment agency, authorized person who filed the report, and the
date and time HCD received the agency's annual report:
Redevelopment Agency: NATIONAL CITY
Agency Administrator: Jeanette Ladrido
Date: 12/31/2008
Time: 11:35 am
Note to Redevelopment Agency_
Send this notice and a copy of the agency's independent auditor's report and financial statement to the
SCO at the above address. It is not necessary to submit a paper copy of HCD's reporting schedules to
either the SCO or HCD.
https://ssw2.hcd.ca.gov/RDA/showLockLetter.jsp 12/31/2008 c2 9
California Redevelopment Agencies - Fiscal Year 2007/2008
Status of Low and Moderate Income Housing Funds
Sch C Agency Financial Summary
NATIONAL CITY
Adjusted Project Agency Net Other Total ' Unen- Unen- Unen-
Beginning Area Other Total Resources Housing Housing Encum- cumbered cumbered cumbered
Balance Receipts Revenue Expenses Available Fund Assets Fund Assets brances Balance Designated Not Dsgntd
$0 $2,949,554 $0 $1,107,460 $1,842,094 $4,221,809 $6,063,903 $1,500,000 $342,094 $0 $342,094
Expenses; Debt Service
;2007/2008— $827,208
Housing Planning and Total
Rehabilitation ' Administration
Costs
$193,615 $86,637 , $1,107,460
*The Unencumbered Balance is equal to Net Resources Available minus Encumbrances
Note: Print this report in Landscape Orientation (Use the Print Icon just above, then Properties then Landscape)
Page 1 of 1 12/31/08
California Redevelopment Agencies - Fiscal Year 2007/2008
Status of Low and Moderate Income Housing Funds
Sch C Agency Financial and Program Detail
NATIONAL CITY
Beginning Balance $0
Adjustment to Beginning Balance $0
Adjusted Beginning Balance $0
Total Tax Increment From PA(s) $2,941,607 Total Receipts from PA(s) $2,949,554
Other Revenues not reported on Schedule A $0
Sum of Beginning Balance and Revenues $2,949,554
Expenditure
Item
Debt Service
Subitem
Debt Principal Payments Tax Allocation, Bonds & Notes
Interest Expense
Housing Rehabilitation
Subtotal of Debt Service
Subtotal of Housing Rehabilitation
Planning and Administration Costs
Administration Costs
Professional Services
Amount Remark
$416,900
$410,308
$827,208
$193,615
$193,615
$26,053
$60,584
Subtotal of Planning and Administration Costs $86,637
Total Expenditures $1,107,460
Net Resources Available $1,842,094
Indebtedness For Setasides Deferred $0
Page 1 of 3
12/31/08
California Redevelopment Agencies - Fiscal Year 2007/2008
Status of Low and Moderate Income Housing Funds
Sch C Agency Financial and Program Detail
NATIONAL CITY
I Other Housing Fund Assets
Category
!Loan Receivable for Housing Activities
Other
Value of Land Purchased with Housing Funds
2003/2004
2004/2005
2005/2006
2006/2007
$1708295
$1920745
$2416429 Tax Increment for 2007/2008 Unencumbered Balance 2007/2008
Amount
$3,422,000
$439,809
$360,000
Total Other Housing Fund Assets
Total Fund Equity
Remark
FTHB LOANS RECEIVABLES
$4,221,809
$6,063,903
$2708649
sum of 4 Previous Years'
$8754118
Prior Year Ending Excess Surplus for
$108,203
Sum of Current and 3 Previous Years' Tax Increments
Adjusted Balance
Excess Surplus for next year
Net Resources Available
$0
$9,987,430
$342,094
$0
$1,842,094
Unencumbered Designated $0
Unencumbered Undesignated $342,094
Total Encumbrances $1,500,000
Unencumbered Balance $342,094
Unencumbered Balance Adjusted for Debt Proceeds $0
Unencumbered Balance Adjusted for Land Sales $0
Excess Surplus Expenditure Plan No
Excess Surplus Plan Adoption Date
Site Improvement Activities Benefiting Households
Income Level Low Very Low
Land Held for Future Development
Site Name Num Of Zoning Purchase Estimated
Acres Date Start Date
Page 2 of 3
12/31/08
Moderate
Remark
Total
30
Project Area
DOWNTOWN PROJECT
(NCDRP)
Agency Totals:
California Redevelopment Agenc scal Year 2007/2008
Project Area Contributions to Low and NI. _rate Income Housing Funds
Sch A Project Area Summary Report
NATIONAL CITY
Tax Incr. Percent Total
100% of Tax 20% Set Aside Tax Increment Amount Deferral Deposited to of Tax Repayment Other Deposited to
Increment Requirement Allocated Exempted Repayment Hsng Fund Incr Dep Deferrals Income Housing
$14,708,035 $2,941,607 $2,941,607 $0 $0
$14,708,035 $2,941,607 $2,941,607 $0 $0
$2,941,607 20% $0 $7,947 $2,949,554
$2,941,607 20%
Note: Print this report in Landscape Orientation (Use the Print Icon just above, then Properties then Landscape)
Page 1 of 1 12/31/08
$0 $7,947 $2,949,554
Agency
Address
California Redevelopment Agencies- Fiscal Year 2007/2008
Project Area Contributions to Low and Moderate Income Housing Fund
Sch A Project Area Financial Information
NATIONAL CITY
1243 NATIONAL CITY BLVD
NATIONAL CITY
CA 91950
Project Area DOWNTOWN PROJECT (NCDRP)
Type: Inside Project Area Status: Active
Plan Adoption: 1995 Plan Expiration Year: 2025
Gross Tax Calculated Amount Amount Amount Total % Cumulative
Increment Deposit Allocated Exempted Deferred Deposited Def. j
$14,708,035 $2,941,607 $2,941,607 $0 $0 $2,941,607 20% $0
I
Repayment $0
Category
Rental/Lease Income
Total Additional Revenue
Total Housing Fund Deposits for Project Area
Agency Totals For All Project Areas:
$7,947
$7,947
$2,949,554
Gross Tax Calculated Amount Amount Amount Total % Cumulative
Increment Deposit Allocated Exempted Deferred Deposited Def.
$14,708,035 $2,941,607 $2,941,607 $0 $0 $2,941,607 20% $0
Total Additional Revenue from Project Areas: $7,947
Total Deferral Repayments: $0
Total Deposit to Housing Fund from Project Areas: $2,949,554
Page 1 of 1 12/31/08
STATEMENT OF INL :EDNESS-CONSOLIDATED
FILED FOR THE 2007-2008 TAX YEAR
Name of Redevelopment Agency: Community Development Commission of'the City of National City
Name of Project Area: National City Redevelopment Project
Balances Carried Forward From:
Line
Current
Total
Outstanding Debt
Principal/Interest
Due During Tax Year
Fiscal Period — Totals
(From Form A, Page 1 Totals)
(1)
S90,557,519
$16,574,181
Post Fiscal Period — Totals
(From Form B, Page 1 Totals)
(2)
$0
$0
Grand
Totals
(3)
$90,557,519
$16,574,181
Available Revenues'
From Calculation of Available Revenues, Line 7
(4)
$15,321,338
°
.,'
:
, ram
-tzt ,
f,ts !'13+�
W;
zi} ��"' Ski s
L ' '��9ik ".., ,,
_k,
Net
Reauirement
(5)
$75,236,181
Certification of Chief Financial Officer:
Pursuant to Section 33675(b) of the Health and Safety Code,
I hereby certify that the above is a true and accurate Statement
of Indebtedness for the above named agency.
Finance Director
Title
9/30/2008
Date
.."" .-.. .- .t...i. V. .LVt..d . V.V.\..VV-I t.ltrn{. t LP1r1 It'IVLUI GVIVGJJ
FILED FOR THE 2007-2008 TAX YEAR
Name of Redevelopment Agency: Community Development Commission of the City of National City
Name of Project Area:
National City Revelopment Project
For Indebtedness Entered into as of June 30, 2008
rum] M
Page I of 3
Debt Identification
Original
Data
Current
Date
Principal
Term
Interest
Rate
Total
Interest
Total
Outstanding Debt
Principal/Interest
Due During Tax Year
(A) Southwestern Community College
8/6/1991
$2,000,000
20 Years
none
none
SO
S283,833
(B) SD County Office of Education
6/12/1991
S2,100,000
20 Years
none
none
S0
$311,538
City of National City Capital
(C) Improvement Projects
6/18/1991
S6.400,000
20 Years
none
none
SO
S2,517,208
(D) County of San Diego
5/12/1992
S14,621,867
14 Years
none
none
S1,501,965
S930,097
(E) Low & Moderate 20% Set Aside
6/30/2006
not applicable
Annual
none
none
S9,202,096
$3,439,230
(F) Agency Administration
6/30/2007
not applicable
Annual
none
none
S0
$3,707,852
(G) 2004 Tax Allocation Bonds
6/17/2004
$5,805,000
28 Years
varies
S4,513,194
$8,897,064
$488,300
(H) 2005 Tax Allocation Bonds
1/25/2005
S37,780,000
27 Years
varies
S16,262,210
S44,388,815
S2,711,643
(I) Motivational Systems Inc
11/3/2004
not applicable
Annual
none
none
$611,667
$0
Sub Total,
This Page
�
i
y
t
''f
6i+t
,
.;
• 'u"
Ni
.".
'
„
> Y
i. a
�w Dr+TS
k
' . ir
$64601 ,
$14,389,701
Totals Forward
All Other Pages
"
$25,955,913
52,184479From
Totals,
Fiscal Year indebtedness
�
�
S90,557,519
S16,574,181',5
Purpose of Indebtedness:
(A) Local taxing authority passthrough agreement
(B) Local taxing authority passthrough agreement
(C) Local taxing authority passthrough agreement
(D) Local taxing authority passthrough agreement
(E) Legal Mandate (Section 33334 2 of Health & Safety Code)
(F) Agency Administration
(G) Funding for redevelopment project
(H) Advance'refund of 2001 TAB
(I) DDA
J 1 H 1 GIVICIV I yr lNUtts I tUNtbb-t•IJGAL YEAR INDEBTEDNESS
FILED FOR THE 17-2008 TAX YEAR
Name of Redevelopment Agency: Community Development Commission of the City of National City
Name of Project Area:
National City Revelopment Project
For Indebtedness Entered into as of June 30, 2008
Form A
geof 3
Debt Identification
Original Data
Current
Date
Principal
Term
Interest
Rate
Total
Interest
Total
Outstanding Debt
Principal/Interest
Due During Tax Year
(A) Marina Gateway Hotel
2/5/2005
not applicable
annual
,
none
none
$953.039
$485,883
(B) ACE Metals (MRW)
5/18/2004
not applicable
annual
none
none
SO
S133,282
(C) National Distribution Center
3/23/2004
not applicable
annual
none
none
S0
S48,761
(D) Pacific Steel
6/14/2005
not applicable
annual
none
none
S8,846,117
S55,003
(E) Arts Center
6/30/2004
not applicable
annual
none
none
$1,374,235
S0
(F) The Cove `? San Diego Bay
7/19/2005
not applicable
annual
none
none
S 1,549,086
S59,467
(G) City of National City - Agency Admin
6/30/2007
not applicable
annual
none
none
SO
S 1,402,083
(H) Costco
6/30/2007
not applicable
annual
none
none
S3,000,000
S0
Total
This Page
�_ ..,
I.
' ° �``, ., ..
t u::.�,' , TA
._ .;,`.
S 15,722,477
S2,184,479
Purpose of Indebtedness:
(A) DDA
(B) ENA
(C) DDA
(D) DDA
(E) ERAF - State mandate
(F) DDA
(G) DDA
(H) Owner Participation Agreement
S I A 1 EMENT OF INDEBTEDNESS -FISCAL YEAR INDEBTEDNESS
FILED FOR THE 2007-2008 TAX YEAR
Name of Redevelopment Agency: Community Development Commission of the City of National City
Name of Project Area:
National City Revelopment Project
For Indebtedness Entered into as of June 30, 2008
Debt Identification
Original Data
Current
Date
Principal
Term
Interest
Rate
Total
Interest
Total
Outstanding Debt
Principal/Interest
Due During Tax Year
(A) Aquatic center
6/30/2007
not applicable
annual
none
none
S3.300,000
SO
(B) Bay Marina Drive widening
6'30/2007
not applicable
annual
none
none
S2,373,000
SO
(C) Highland Ave resurfacing
6/30/2007
not applicable
annual
none
none
S2,000,000
SO
(D) Marina Gateway area improvements
6/30/2007
not applicable
annual
none
none
S2,390,000
SO
(E) County of San Diego
6/30/2007
not applicable
annual
none
none
542,149
S0
(F) National Elem. School District
6/30/2007
not applicable
annual
none
none
S48,955
S0
(G) Sweetwater Union HS District
6/30/2007
not applicable
annual
none
none
S29.954
S0
(H) Southwestern Community College
6/30/2007
not applicable
annual
none
none
S8,072
SO
(I) SD County Office of Education
6/30/2007
not applicable
annual
none
none
53,599
SO
(J) City of National City
6/30/2007
not applicable
annual
none
none
536,181
SO
(K) SD County Water Authority
6/30/2007
not applicable
annual .
none
none
5729
SO
(L) Metropolitan Water District
6/30/2007
not applicable
annual
none
none
5797
SO
Total
This Page
e r e � ciyi•`1 r
dr. ., gh ..,
510,233,436
S0
Purpose of Indebtedness:
(A) Property Acquistion
(B)
Legal Mandate (Section 33682.5 of Health & Safety Code)
(C) City Reimbursement
(D) Construct Street Improvements
(E) Harbor District Redevelopment Project - Tax Sharing Pa ments
(F) Harbor District Redevelopment Project - Tax Sharing Payments
(G) Harbor District Redevelopment Project - Tax Sharing Payments
(H) Harbor District Redevelopment Project • Tax Sharing Payments
(1) Harbor District Redevelopment Project - Tax Sharing Payments
(J) Harbor District Redevelopment Project - Tax Sharing Payments
(K) Harbor District Redevelopment Project - Tax Sharing Payments
(L) harbor District Redevelopment Project - Tax Sharing Payments
Form A
Page 3of �j
RECONCILIATION STATEMI CHANGES IN INDEBTEDNESS
Name of Agency Community Development Commission of the City of National City
Name of Project Area National City Redevelopment Project
Tax Year: Fiscal Year Beginning Juls' 1, 2007
Reconciliation Dates: From July 1, 2007 To June 30, 2008
ye of
B
c
n
E
F
Debt Identification:
Outstanding Debt
All Beginning
Indebtedness
Adjustments
Amounts Paid Against
Indebtedness, from:
Remaining
Balance
(A-B-C-D-E)
SOI, page and line:
Brief
Description
Increases
(Attach Explanation)
Decreases
(Attach Explanation)
Prior Yr.
Current Yr.
Tax Increment
Other Funds
Pg I
Line A
Pg 1
Line A
Southwestern Community College
SO
S283,833
SO
A- I
S283,833
S0
SO
Pg 1
Line B
Pg 1
Line B
SD County Office of Education
SO
S31 1,538
S0
13-2_
S31 1,538
SO
SO
Pg I
Line C
Pg
Line C
City of National City
Capital Improvement Projects
S1,600,000
S917,208
SO
CI
S2,5I7,208
S0
S0
Pg 1
Line D
Pg I
Line D
County of San Diego
S2,432,062
SO
SO
D•3
S930.097
SO
S1,501,965
Pg I
Line E
Pg 1
Line E
Low R Moderate 20% Set Aside
S12,583,934
S57,392
S0
'• j
S3,439,230
SO
S9,202,096
Pg 1
Line F
Pg 1
Line F
Agency Administration
SO
S3,707,852
SO
F.(
S3,707.852
SO
SO
Pg 1
Line G
Pg 1
Line G
2004 Tax Allocation Bonds
S9,385,364
S0
SO
6-7
S488,300
SO
S8,897,064
Pg 2
Line H
Pg 2
Line H
The Cove'a San Diego Bay
S1,608.553
SO
SO
ii. )
559,467
51,549,086
TOTAL — THIS PAGE
S27,609,913
S5,277,823
SO
S11,737,525
SO
S21,150,21 1
TOTALS FORWARD
S59,441,910
S14,802,054
SO
S4,836,655
SO
S69,407,309
GRAND TOTALS
S87,051,823
S20,079,8777
SO
S16,574,181
50
590,557,519
NOTE: This form is to reconcile the previous Statement of Indebtedness to the current one being filed. However, since the reconciliation period is limited by lacy to a July 1 — June 30
fiscal year period, only those items included on the SOI Form A is to be included on this document. To assist in following each item of indebtedness from one SOI to the next, use page
and line number references from each SOI that the item of indebtedness is listed on. If the indebtedness is new to this fiscal year, enter "nee%" in the "Prior Yr." page and line columns.
Column F must equal the current SOI, Form A Total Outstanding Debt column.
City of National City, California
COMMUNITY DEVELOPMENT COMMISSION AGENDA STATEMENT
MEETING DATE January 20, 2009 AGENDA ITEM NO. 23
ITEM TITLE
RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL
CITY APPROVING AN AGREEMENT WITH ECONOMIC & PLANNING SYSTEMS, INC. FOR AS -
NEEDED ECONOMIC AND REDEVELOPMENT LAW CONSULTING SERVICES FOR A ONE YEAR
PERIOD NOT TO EXCEED $50,000.
PREPARED BY
Colby Young
Project Manager
(x4297)
DEPARTMENT
Redevelopment kr0/
EXPLANATION
Community Development Commission of the City of National City (CDC) desires to employ a contractor to
provide as -needed economic and redevelopment law consulting services related to various projects within
the National City Redevelopment Project area. The CDC has determined that Economic & Planning
Systems, Inc. is qualified by experience and ability to perform as -needed economic and redevelopment
law consulting services. Economic & Planning Systems, Inc. has performed economic and redevelopment
law consulting services to the CDC related to the Westside Specific Plan dating back to June 19, 2007.
Environmental Review ' N/A
Financial Statement
Agreement has not -to -exceed amount of $50,000. Any work done
on specific redevelopment projects will be paid for through
developer deposits.
Approved By: U(
Lq
Financ Direct r
Account No.
STAFF RECOMMENDATION
Adopt resolution.
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below) Resolution No.
Proposed Agreement
A-200 (9/99)
RESOLUTION NO. 2009 —
RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CHAIRMAN TO EXECUTE AN
AGREEMENT WITH ECONOMIC & PLANNING SYSTEMS, INC.,
IN THE NOT -TO -EXCEED AMOUNT OF $50,000 TO PROVIDE
AS -NEEDED ECONOMIC AND REDEVELOPMENT LAW
CONSULTING SERVICES FOR A ONE YEAR PERIOD
WHEREAS, the Community Development Commission of the City of National City
(CDC) is responsible for implementing the National City Redevelopment Plan; and
WHEREAS, CDC desires to employ a contractor to provide as -needed economic and
redevelopment law consulting services related to various projects within the National City Redevelopment
Project; and
WHEREAS, the Community Development Commission has determined that Economic
& Planning Systems, Inc. is qualified by experience and ability to perform as -needed economic and
redevelopment law consulting services.
NOW, THEREFORE, BE IT RESOLVED that the Community Development
Commission of the City of National City hereby authorizes the Chairman to execute an Agreement with
Economic & Planning Systems, Inc., in the not -to -exceed amount of $50,000 to provide as -needed
economic and redevelopment law consulting services for a one year period. Said Agreement in on file in
the office of the City Clerk.
PASSED and ADOPTED this 20th day of January, 2009.
Ron Morrison, Chairman
ATTEST:
Brad Raulston, Secretary
APPROVED AS TO FORM:
George H. Eiser, III
Legal Counsel
Attachment "1"
AGREEMENT
BY AND BETWEEN
THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF NATIONAL CITY
AND
ECONOMIC & PLANNING SYSTEMS, INC.
THIS AGREEMENT is entered into this 20th day of January, 2009, by and
between the COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF
NATIONAL CITY, a municipal corporation (the "CDC"), and ECONOMIC & PLANNING
SYSTEMS, INC. (the "CONTRACTOR").
RECITALS
WHEREAS, the CDC desires to employ a CONTRACTOR to provide as -
needed economic and planning consulting services.
WHEREAS, the CDC has determined that the CONTRACTOR is qualified
by experience and ability to perform the services desired by the CDC, and the
CONTRACTOR is willing to perform such services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE
AS FOLLOWS:
1. ENGAGEMENT OF CONTRACTOR. The CDC hereby agrees to
engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the
services hereinafter set forth in accordance with all terms and conditions contained
herein.
The CONTRACTOR represents that all services required hereunder will
be performed directly by the CONTRACTOR or under direct supervision of the
CONTRACTOR.
2. SCOPE OF SERVICES. The CONTRACTOR will perform services
as set forth in the attached Exhibit A.
The CONTRACTOR shall be responsible for all research and reviews
related to the work and shall not rely on personnel of the CDC for such services, except
as authorized in advance by the CDC. The CONTRACTOR shall appear at meetings
cited in Exhibit A to keep staff and the Community Development Commission advised of
the progress on the project.
The CDC may unilaterally, or upon request from the CONTRACTOR, from time
to time reduce or increase the Scope of Services to be performed by the
CONTRACTOR under this Agreement. Upon doing so, the CDC and the
Revised May 2007
CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a
corresponding reduction or increase in the compensation associated with said change in
services, not to exceed a factor of 10% from the base amount.
3. PROJECT COORDINATION AND SUPERVISION.
Patricia Beard hereby is designated as the Project Coordinator for the CDC and will
monitor the progress and execution of this Agreement. The CONTRACTOR shall
assign a single Project Director to provide supervision and have overall responsibility for
the progress and execution of this Agreement for the CONTRACTOR. David Zehnder
thereby is designated as the Project Director for the CONTRACTOR.
4. COMPENSATION AND PAYMENT. The compensation for the
CONTRACTOR shall be based on monthly billings covering actual work performed.
Billings shall include labor classifications, respective rates, hours worked and also
materials, if any. The total cost for all work described in Exhibit A shall not exceed
$50,000 with the understanding that each separate Project to be completed by
CONTRACTOR will be on a time and materials basis, as described in Exhibit B, with a
Project budget having received prior written authorization from the Redevelopment
Projects Manager prior to any work being conducted. On calf services that cannot be
deemed a Project, for example, general inquiries, shall not exceed $10,000 without prior
written authorization from the Executive Director. Monthly invoices will be processed for
payment and remitted within thirty (30) days from receipt of invoice, provided that work
is accomplished consistent with Exhibit A as determined by the CDC.
The CONTRACTOR shall maintain all books, documents, papers,
employee time sheets, accounting records, and other evidence pertaining to costs
incurred and shall make such materials available at its office at all reasonable times
during the term of this Agreement and for three (3) years from the date of final payment
under this Agreement, for inspection by the CDC and for furnishing of copies to the
CDC, if requested.
5. LENGTH OF AGREEMENT. The Agreement shall be in effect for
one year after the date entered.
6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The
Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents
prepared by the CONTRACTOR for this Project, whether paper or electronic, shall
become the property of the CDC for use with respect to this Project, and shall be turned
over to the CDC upon completion of the Project, or any phase thereof, as contemplated
by this Agreement.
Contemporaneously with the transfer of documents, the CONTRACTOR
hereby assigns to the CDC and CONTRACTOR thereby expressly waives and
disclaims, any copyright in, and the right to reproduce, all written material, drawings,
plans, specifications or other work prepared under this agreement, except upon the
CDC's prior authorization regarding reproduction, which authorization shall not be
2 Revised May 2007
unreasonably withheld. The CONTRACTOR shall, upon request of the CDC, execute
any further document(s) necessary to further effectuate this waiver and disclaimer.
The CONTRACTOR agrees that the CDC may use, reuse, alter,
reproduce, modify, assign, transfer, or in any other way, medium or method utilize the
CONTRACTOR's written work product for the CDC's purposes, and the CONTRACTOR
expressly waives and disclaims any residual rights granted to it by Civil Code Sections
980 through 989 relating to intellectual property and artistic works.
Any modification or reuse by the CDC of documents, drawings or
specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from
liability under Section 14 but only with respect to the effect of the modification or reuse
by the CDC, or for any liability to the CDC should the documents be used by the CDC
for some project other than what was expressly agreed upon within the Scope of this
project, unless otherwise mutually agreed.
7. INDEPENDENT CONTRACTOR. Both parties hereto in the
performance of this Agreement will be acting in an independent capacity and not as
agents, employees, partners or joint venturers with one another. Neither the
CONTRACTOR nor the CONTRACTOR'S employees are employee of the CDC and are
not entitled to any of the rights, benefits, or privileges of the CDC's employees, including
but not limited to retirement, medical, unemployment, or workers' compensation
insurance.
This Agreement contemplates the personal services of the
CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the
parties that a substantial inducement to the CDC for entering into this Agreement was,
and is, the professional reputation and competence of the CONTRACTOR and its
employees. Neither this Agreement nor any interest herein may be assigned by the
CONTRACTOR without the prior written consent of the CDC. Nothing herein contained
is intended to prevent the CONTRACTOR from employing or hiring as many
employees, or subcontractors, as the CONTRACTOR may deem necessary for the
proper and efficient performance of this Agreement. All agreements by CONTRACTOR
with its subcontractor(s) shall require the subcontractor to adhere to the applicable
terms of this Agreement.
8. CONTROL. Neither the CDC nor its officers, agents or employees
shall have any control over the conduct of the CONTRACTOR or any of the
CONTRACTOR's employees except as herein set forth, and the CONTRACTOR
expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's
agents, servants, or employees are in any manner agents, servants or employees of the
CDC, it being understood that the CONTRACTOR, its agents, servants, and employees
are as to the CDC wholly independent contractors and that the CONTRACTOR's
obligations to the CDC are solely such as are prescribed by this Agreement.
9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in
the performance of the services to be provided herein, shall comply with all applicable
State and Federal statutes and regulations, and all applicable ordinances, rules and
3 Revised May 2007
regulations of the City of National City, whether now in force or subsequently enacted.
The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current
City of National City business license prior to and during performance of any work
pursuant to this Agreement.
10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and
covenants that it has all Licenses, permits, qualifications, and approvals of whatever
nature that are legally required to practice its profession. The CONTRACTOR
represents and covenants that the CONTRACTOR shall, at its sole cost and expense,
keep in effect at all times during the term of this Agreement, any license, permit, or
approval which is legally required for the CONTRACTOR to practice its profession.
11. STANDARD OF CARE.
A. The CONTRACTOR, in performing any services under this
Agreement, shall perform in a manner consistent with that level of care and skill
ordinarily exercised by members of the CONTRACTOR'S trade or profession currently
practicing under similar conditions and in similar locations. The CONTRACTOR shall
take all special precautions necessary to protect the CONTRACTOR's employees and
members of the public from risk of harm arising out of the nature of the work and/or the
conditions of the work site.
B. Unless disclosed in writing prior to the date of this
agreement, the CONTRACTOR warrants to the CDC that it is not now, nor has it for the
five (5) years preceding, been debarred by a governmental agency or involved in
debarment, arbitration or litigation proceedings concerning the CONTRACTOR's
professional performance or the furnishing of materials or services relating thereto.
C. The CONTRACTOR is responsible for identifying any unique
products, treatments, processes or materials whose availability is critical to the success
of the project the CONTRACTOR has been retained to perform, within the time
requirements of the CDC, or, when no time is specified, then within a commercially
reasonable time. Accordingly, unless the CONTRACTOR has notified the CDC
otherwise, the CONTRACTOR warrants that all products, materials, processes or
treatments identified in the project documents prepared for the CDC are reasonably
commercially available. Any failure by the CONTRACTOR to use due diligence under
this sub -paragraph will render the CONTRACTOR liable to the CDC for any increased
costs that result from the CDC's later inability to obtain the specified items or any
reasonable substitute within a price range that allows for project completion in the time
frame specified or, when not specified, then within a commercially reasonable time.
12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall
not discriminate against any employee or applicant for employment because of age,
race, color, ancestry, religion, sex, sexual orientation, marital status, national origin,
physical handicap, or medical condition. The CONTRACTOR will take positive action to
insure that applicants are employed without regard to their age, race, color, ancestry,
religion, sex, sexual orientation, marital status, national origin, physical handicap, or
medical condition. Such action shall include but not be limited to the following:
employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation, and selection for
4 Revised May 2007
training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous
places available to employees and applicants for employment any notices provided by
the CDC setting forth the provisions of this non-discrimination clause.
13. CONFIDENTIAL INFORMATION. The CDC may from time to time
communicate to the CONTRACTOR certain confidential information to enable the
CONTRACTOR to effectively perform the services to be provided herein. The
CONTRACTOR shall treat all such information as confidential and shall not disclose any
part thereof without the prior written consent of the CDC. The CONTRACTOR shall
limit the use and circulation of such information, even within its own organization, to the
extent necessary to perform the services to be provided herein. The foregoing
obligation of this Section 13, however, shall not apply to any part of the information that
(i) has been disclosed in publicly available sources of information; (ii) is, through no fault
of the CONTRACTOR, hereafter disclosed in publicly available sources of information;
(iii) is already in the possession of the CONTRACTOR without any obligation of
confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR
by a third party, but only to the extent that the use or disclosure thereof has been or is
rightfully authorized by that third party.
The CONTRACTOR shall not disclose any reports, recommendations,
conclusions or other results of the services or the existence of the subject matter of this
Agreement without the prior written consent of the CDC. In its performance hereunder,
the CONTRACTOR shall comply with all legal obligations it may now or hereafter have
respecting the information or other property of any other person, firm or corporation.
CONTRACTOR shall be liable to CDC for any damages caused by breach
of this condition, pursuant to the provisions of Section 14.
14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR
agrees to defend, indemnify, and hold harmless the Community Development
Commission of the City of National City, its officers and employees, against and from
any and all liability, loss, damages to property, injuries to, or death of any person or
persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys'
fees, and defense costs, of any kind or nature, including workers' compensation claims,
of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR's
negligent performance of this Agreement.
15. WORKERS' COMPENSATION. The CONTRACTOR shall comply
with all of the provisions of the Workers' Compensation Insurance and Safety Acts of
the State of California, the applicable provisions of Division 4 and 5 of the California
Government Code and all amendments thereto; and all similar state or Federal acts or
laws applicable; and shall indemnify, and hold harmless the CDC and its officers, and
employees from and against all claims, demands, payments, suits, actions, proceedings
and judgments of every nature and description, including reasonable attomey's fees
and defense costs presented, brought or recovered against the CDC or its officers,
employees, or volunteers, for or on account of any liability under any of said acts which
5 Revised May 2007
may be incurred by reason of any work to be performed by the CONTRACTOR under
this Agreement.
16. INSURANCE. The CONTRACTOR, at its sole cost and expense,
shall purchase and maintain, and shall require its subcontractors, when applicable, to
purchase and maintain throughout the term of this agreement, the following insurance
policies:
® A. If checked, Professional Liability Insurance (errors and omissions)
with minimum limits of $1,000,000 per occurrence.
B. Automobile insurance covering all bodily injury and property
damage incurred during the performance of this Agreement, with a minimum coverage
of $1,000,000 combined single limit per accident. Such automobile insurance shall
include non -owned vehicles.
C. Comprehensive general liability insurance, with minimum limits of
$1,000,000 combined single limit per occurrence, covering all bodily injury and property
damage arising out of its operation under this Agreement.
D. Workers' compensation insurance covering all of CONSULTANT's
employees.
E. The aforesaid policies shall constitute primary insurance as to the
CDC, its officers, employees, and volunteers, so that any other policies held by the CDC
shall not contribute to any loss under said insurance. Said policies shall provide for
thirty (30) days prior written notice to the CDC of cancellation or material change.
F. Said policies, except for the professional liability and worker's
compensation policies, shall name the CDC and its officers, agents and employees as
additional insureds.
G. If required insurance coverage is provided on a "claims made"
rather than "occurrence" form, the CONTRACTOR shall maintain such insurance
coverage for three years after expiration of the term (and any extensions) of this Agree-
ment.
H. Any aggregate insurance limits must apply solely to this Agree-
ment.
I. Insurance shall be written with only California admitted companies
which hold a current policy holder's alphabetic and financial size category rating of not
less than A VIII according to the current Best's Key Rating Guide, or a company equal
financial stability that is approved by the CDC's Risk Manager.
J. This Agreement shall not take effect until certificate(s) or other
sufficient proof that these insurance provisions have been complied with, are filed with
and approved by the CDC's Risk Manager. If the CONTRACTOR does not keep all of
such insurance policies in full force and effect at all times during the terms of this
Agreement, the CDC may elect to treat the failure to maintain the requisite insurance as
a breach of this Agreement and terminate the Agreement as provided herein.
17. LEGAL FEES. If any party brings a suit or action against the other
party arising from any breach of any of the covenants or agreements or any
inaccuracies in any of the representations and warranties on the part of the other party
arising out of this Agreement, then in that event, the prevailing party in such action or
dispute, whether by final judgment or out -of -court settlement, shall be entitled to have
6 Revised May 2007
and recover of and from the other party all costs and expenses of suit, including
attorneys' fees.
For purposes of determining who is to be considered the prevailing party,
it is stipulated that attorney's fees incurred in the prosecution or defense of the action or
suit shall not be considered in determining the amount of the judgment or award.
Attomey's fees to the prevailing party if other than the CDC shall, in addition, be limited
to the amount of attorney's fees incurred by the CDC in its prosecution or defense of the
action, irrespective of the actual amount of attorney's fees incurred by the prevailing
party.
18. MEDIATION/ARBITRATION. If a dispute arises out of or relates
to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to
settle the dispute by mediation in San Diego, Califomia, in accordance with the
Commercial Mediation Rules of the American Arbitration Association (the "AAA') before
resorting to arbitration. The costs of mediation shall be borne equally by the parties.
Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof,
which is not resolved by mediation shall be settled by arbitration in San Diego,
California, in accordance with the Commercial Arbitration Rules of the AAA then
existing. Any award rendered shall be final and conclusive upon the parties, and a
judgment thereon may be entered in any court having jurisdiction over the subject
matter of the controversy. The expenses of the arbitration shall be borne equally by the
parties to the arbitration, provided that each party shall pay for and bear the costs of its
own experts, evidence and attorneys' fees, except that the arbitrator may assess such
expenses or any part thereof against a specified party as part of the arbitration award.
19. TERMINATION. A. This Agreement may be terminated with or
without cause by the CDC. Termination without cause shall be effective only upon 60-
day's written notice to the CONTRACTOR. During said 60-day period the
CONTRACTOR shall perform all services in accordance with this Agreement.
B. This Agreement may also be terminated immediately by the CDC
for cause in the event of a material breach of this Agreement, misrepresentation by the
CONTRACTOR in connection with the formation of this Agreement or the performance
of services, or the failure to perform services as directed by the CDC.
C. Termination with or without cause shall be effected by delivery of
written Notice of Termination to the CONTRACTOR as provided for herein.
D. In the event of termination, all finished or unfinished Memoranda
Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the
CONTRACTOR, whether paper or electronic, shall immediately become the property of
and be delivered to the CDC, and the CONTRACTOR shall be entitled to receive just
and equitable compensation for any work satisfactorily completed on such documents
and other materials up to the effective date of the Notice of Termination, not to exceed
the amounts payable hereunder, and less any damages caused the CDC by the
CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall
vest in the CDC all rights set forth in Section 6.
E. The CDC further reserves the right to immediately terminate this
Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR;
(2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business
7 Revised May 2007
reorganization, change in business name or change in business status of the
CONTRACTOR.
20. NOTICES. All notices or other communications required or
permitted hereunder shall be in writing, and shall be personally delivered; or sent by
overnight mail (Federal Express or the like); or sent by registered or certified mail,
postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or
telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall
be deemed received upon the earlier of (i) if personally delivered, the date of delivery to
the address of the person to receive such notice, (ii) if sent by overnight mail, the
business day following its deposit in such overnight mail facility, (iii) if mailed by
registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside
the State of California) after the date of deposit in a post office, mailbox, mail chute, or
other like facility regularly maintained by the United States Postal Service, (iv) if given
by telegraph or cable, when delivered to the telegraph company with charges prepaid,
or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request,
demand, direction or other communication delivered or sent as specified above shall be
directed to the following persons:
To the CDC:
Brad Raulston
Executive Director
Community Development Commission
of the City of National City
1243 National City Blvd
National City, CA 91950
To the CONTRACTOR: David Zehnder
Economic & Planning Systems, Inc.
2150 River Plaza Drive, Suite 400
Sacramento, CA 95833
Notice of change of address shall be given by written notice in the manner
specified in this Section. Rejection or other refusal to accept or the inability to deliver
because of changed address of which no notice was given shall be deemed to
constitute receipt of the notice, demand, request or communication sent. Any notice,
request, demand, direction or other communication sent by cable, telex, telecopy,
facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or
delivered as specified in this Section.
21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not
perform services of any kind for any person or entity whose interests conflict in any way
with those of the Community Development Commission of the City of National City. The
CONTRACTOR also agrees not to specify any product, treatment, process or material
for the project in which the CONTRACTOR has a material financial interest, either direct
or indirect, without first notifying the CDC of that fact. The CONTRACTOR shall at all
times comply with the terms of the Political Reform Act and the National City Conflict of
8 Revised May 2007
Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use
its official position to influence in any way any matter coming before the CDC in which
the CONTRACTOR has a financial interest as defined in Government Code Section
87103. The CONTRACTOR represents that it has no knowledge of any financial
interests that would require it to disqualify itself from any matter on which it might
perform services for the CDC.
❑ If checked, the CONTRACTOR shall comply with all of the reporting
requirements of the Political Reform Act and the National City Conflict of Interest Code.
Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the
City Clerk of the City of National City in a timely manner on forms which the
CONTRACTOR shall obtain from the City Clerk.
The CONTRACTOR shall be strictly liable to the CDC for all damages,
costs or expenses the CDC may suffer by virtue of any violation of this Paragraph 21 by
the CONTRACTOR.
22. MISCELLANEOUS PROVISIONS.
A. Computation of Time Periods. If any date or time period provided
for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday,
then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next
day which is not a Saturday, Sunday or federal, state or legal holiday.
B. Counterparts. This Agreement may be executed in multiple
counterparts, each of which shall be deemed an original, but all of which, together, shall
constitute but one and the same instrument.
C. Captions. Any captions to, or headings of, the sections or
subsections of this Agreement are solely for the convenience of the parties hereto, are
not a part of this Agreement, and shall not be used for the interpretation or
determination of the validity of this Agreement or any provision hereof.
D. No Obligations to Third Parties. Except as otherwise expressly
provided herein, the execution and delivery of this Agreement shall not be deemed to
confer any rights upon, or obligate any of the parties hereto, to any person or entity
other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached
hereto are hereby incorporated herein by this reference for all purposes.
F. Amendment to this Agreement. The terms of this Agreement may
not be modified or amended except by an instrument in writing executed by each of the
parties hereto.
G. Waiver. The waiver or failure to enforce any provision of this
Agreement shall not operate as a waiver of any future breach of any such provision or
any other provision hereof.
H. Applicable Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of California.
I. Entire Agreement. This Agreement supersedes any prior agree-
ments, negotiations and communications, oral or written, and contains the entire
agreement between the parties as to the subject matter hereof. No subsequent
agreement, representation, or promise made by either party hereto, or by or to an
9 Revised May 2007
employee, officer, agent or representative of any party hereto shall be of any effect
unless it is in writing and executed by the party to be bound thereby.
J. Successors and Assigns. This Agreement shall be binding upon
and shall inure to the benefit of the successors and assigns of the parties hereto.
K. Construction. The parties acknowledge and agree that (i) each
party is of equal bargaining strength, (11) each party has actively participated in the
drafting, preparation and negotiation of this Agreement, (iii) each such party has
consulted with or has had the opportunity to consult with its own, independent counsel
and such other professional advisors as such party has deemed appropriate, relative to
any and all matters contemplated under this Agreement, (iv) each party and such
party's counsel and advisors have reviewed this Agreement, (v) each party has agreed
to enter Into this Agreement following such review and the rendering of such advice,
and (vi) any rule or construction to the effect that ambiguities are to be resolved against
the drafting party shall not apply in the interpretation of this Agreement, or any portions
hereof, or any amendments hereto.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the date and year first above written.
COMMUNITY DEVELOPMENT
OF THE CITY OF NATIONAL CITY ECONOMIC 8 PLANNING SYSTEMS. INC,
(Two signatures required fora corporation)
By:
Ron Morrison, Chairman
APPROVED AS TO FORM:
George H. Eiser, Ill
CDC Legal Counsel
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Revised May 2007
EXHIBIT "A"
December 30, 2008
Patricia Beard
Redevelopment Manager
Community Development Commission
1243 National City Boulevard
National City, CA 91950
Economic`
Planning Systems
Public Finance
Real Estate Economies
Regional Economics
Land (Ise Policy
Subject: National City On -Call Economic Consulting Services; EPS #18648
Dear Ms. Beard:
Economic & Planning Systems, Inc., (EPS) would appreciate the opportunity to provide the City of National
City (City) and the City's Community Development Commission (CDC) with economic consulting services
on a range of topics. EPS has been very pleased with the consulting experience with the CDC in the context
of the Westside Specific Plan and appreciates the effort the City and its redevelopment agency have applied
to improve the quality of life for National City's residents and businesses. This letter sets forth six key areas
of service I believe EPS can very effectively deliver. I have also attached to this letter a specialized set of
qualifications that will provide you with a more comprehensive view of services provided, project
experience, personnel, client base, and billing rates.
As you know, EPS is a nationally known real estate economics consulting firm with a broad -based practice in
the economics of real estate, including market and financial feasibility, urban redevelopment and
revitalization strategies, developer solicitation, affordable housing, public finance, and public/private
transaction negotiations. With more than 50 professional staff and offices in Berkeley, Sacramento, and
Denver, EPS has worked successfully with public- and private -sector clients throughout the western United
States and has established a reputation for both rigor and creativity.
Primarily from the Berkeley and Sacramento offices, EI'S has expanded its portfolio of Southern California
projects over the past 25 years, establishing a presence through representation of numerous public- and
private -sector clients. Most of these projects have involved complex redevelopment challenges, including
EPS's work with the Ports of Los Angeles and San Diego in the redevelopment of several waterfront areas.
EPS understands port -related real estate and the legal perspectives related to land use, leasing, and other
policies and restrictions affecting prospects for various land uses.
In addition to its sizable redevelopment practice, EPS is a leader in the Western U.S. in the disposition and
development of large-scale public assets. EPS, with its broad expertise across a multitude of practice areas,
excels in these areas based on recognition of key factors driving public- and private -sector policy decisions
and from the seamless integration of market information, pro forma feasibility analysis, fiscal and tax -
increment analysis, and public finance practice areas. EPS's approach carefully considers project context as a
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EXHIBIT "A"
Patricia Beard
December 30, 2008
Page 2
basis for assessing competitive strengths and weaknesses, resulting in specific implementation measures
delivering public and private returns on investment commensurate with respective risks and responsibilities.
EPS is prepared to work on an "on -call" basis with the City and the CDC, coordinating efforts to deliver the
right mix of skills to assist you in realizing the improvement of National City. Further information regarding
EPS's individual roles and capabilities, fee structure, and project experience is provided in the attached
Statement of Qualifications.
Proposed Scope of Services
EPS proposes to provide on -call economic consulting services across six major areas. In the context of
public/private development, these six categories may be combined, such as would be the case with the reuse
or improvement of publicly owned assets. Moreover, the conceptualization and implementation of
redevelopment concepts will likely involve collaborations with planning, engineering, and other experts,
either brought in by EPS, or under direct contract with the City or the CDC. The six major areas of economic
analysis offered by EPS are listed below:
1. Market Analysis. EPS is available to provide market analysis services pertaining to a variety of
residential, commercial, and mixed use projects. Examples might include further evaluation of mixed
use development concepts in transit -oriented development nodes, evaluation of market support for
project proposals in the Westside Specific Plan, evaluation of alternative project densities, and
evaluation of assessed value growth in specific redevelopment project areas. Other market analysis
tasks may pertain to waterfront and golf course redevelopment projects the City and the CDC may be
interested in exploring. EPS has direct experience evaluating market potential on publicly owned
lands, including extensive knowledge and experience of the effects and use of ground leases in
various market contexts, as well as use restrictions and other factors (e.g., contamination) that can
directly affect market viability.
2. Financial Cash Flow Analysis. EPS proposes to assist the City as needed with financial due
diligence of various development projects. EPS's pro forma analyses typically leverage market
analysis to test the sensitivity of various project prototypes to changes in one or more key variables
(absorption rates, capitalization rates, etc.) and can be presented as either static (snapshot) or time
series discounted cash flow analyses. Moreover, the frame of reference for EPS's pro forma analyses
may be project -level (e.g., a multi -story mixed use building or group of buildings) or district -level
(e.g., master development pro forma incorporating financing of backbone infrastructure). EPS has
experience with using these tools in a variety of contexts, including detailed evaluation of golf course
reuse and improvement projects, waterfront development, brownfield projects, and infill catalyst
projects, including those having transit -oriented development potential. EPS would propose
incorporating team members from prior work in National City, such as GDeS (Joe DeCredico) or
MMS Design Group (Greg Mattson), as necessary to generate key planning and engineering
assumptions supporting EPS's financial analysis.
3. Fiscal Impact and Tax -Increment Projections. EPS proposes to assist the City and the CDC in the
evaluation of project impacts on General Fund and Redevelopment Agency budgets. EPS tracks
evolving legislative initiatives and maintains a state-of-the-art fiscal modeling framework, which will
facilitate EPS's advise to City decision makers regarding the ability to provide various types and
levels of services to proposed projects given their revenue -generation potential. For redevelopment
projects, EPS proposes to evaluate potential assessed -value growth based on market values and
Economic & Planning Systems, Inc.
M: lProposals i 18000118648 ,Yatiorted City On -Call Tech Support 118648 FPS Qualrficatrons 12-30418.duc
1q
EXHIBIT "A"
Patricia Beard
December 30, 2008
Page 3
absorption rates and to evaluate potential net tax -increment and related tax -allocation bonding
capacity. This information can be applied, in the context of market and pro forma information, to
determine whether agency assistance to key projects can "tip the balance" toward feasibility to create
a catalytic effect in a redevelopment area. In the case of publicly owned properties, EPS proposes to
evaluate possessory interest taxes from private leaseholds on public lands as part of this analysis, as
appropriate.
4. Capital and Operations Funding Strategies. EPS has wide-ranging experience and knowledge of the
full range of public and private financing tools that can be leveraged to build and maintain critical
infrastructure serving the community. In addition to tax allocation bonds, as noted above, EPS can
assist the City in the evaluation and use of various land -secured financing tools (e.g., Mello -Roos
Community Facility Districts and Assessment Districts), Certificates of Participation, development
impact fees, and other resources (including grants) that can be used to assemble required capital
funding. After development, ongoing infrastructure and parks maintenance is critical to maintaining
a high quality of life for local residents and employees. In conjunction with the fiscal analysis
referenced above, EPS can advise the City on General Fund impact mitigation strategies that provide
sufficient annual revenue while ensuring market viability. Based on extensive experience assembling
financial strategies for public agencies, EPS can advise on innovative financing and related ground
leasing techniques that improve prospects for obtaining private debt and equity needed to implement
major projects.
5. Economic Impact Analysis. As needed, EPS can provide thoughtful and accurate evaluations of the
regional economic impacts of public and private investment. Using the Implan modeling framework,
EPS can evaluate the regional and local economic ripple effect of infrastructure development,
waterfront development concepts, and other potential investments. In addition, EPS can leverage its
expertise in regional economics to assist the City in formulating economic development strategies
that recognize promising industry clusters or other assets based on a careful assessment of National
City's competitive position in the regional economy.
6. Public/Private Development. EPS proposes to assist the City in the evaluation, structure, and
negotiation of public/private development concepts that will be critical to carrying out the City's
vision for the future, potentially pertaining to the Westside Specific Plan, the waterfront, and other
strategic areas. The following approach is proposed (to be modified according to specific project
circumstances):
a. Developer Selection. The CDC may call on EPS to assist in reviewing and selecting
developer proposals through due diligence to methodically document and compare the
physical, regulatory, organizational, and financial attributes of each proposal. For this
service, EPS may assist in reviewing development team qualifications, including
responsiveness to market conditions and implementation considerations, and key financial
attributes including pro forma assumptions and methodology, as well as any identified need
for public financing. EPS may develop a pro forma template as part of this process to
evaluate the market and financial feasibility of each proposal. The pro forma template would
be developed for each candidate developer's use in providing critical project information and
projections of performance. This would provide the CDC with an assessment of a
developer's initial read of market conditions, project risks, development strategies, and
financial return requirements. Based on the developer responses to issues referenced above,
and based on the weighting system agreed on by EPS and CDC staff, responses would be
Economic & Planning Systems, Inc.
M: \ Proposals \ 18000118648 Natrona, City O,, G,11 Tech Support \ 18648 EPS 01611 i07U:ens 12-30O8.doc
/3
EXHIBIT "A"
Patricia Beard
December 30, 2008
Page 4
arrayed in a matrix used to compare and contrast responses. EPS will help the CDC
formulate a set of follow-up questions requesting clarification and additional information
and provide support to CDC staff in preparing for, directing, and evaluating interviews with
potential developers. Interview preparation tasks will include drafting questions through the
identification of key issues, which may differentiate development teams or projects and
reveal teams' approaches to working with public partners. In addition, EPS can be available
for these:
i. Request and assess balance sheets and income statements (cash and accrual) over a
defined period from each developer. This information will also be integrated in the
comparative analysis.
ii. Perform reference checks relative to all finalist developers during the process.
iii. Perform any necessary due diligence or site visits to further inform proposal
feasibility and the pro forma analysis.
Final selection would be based on a technical memorandum prepared by EPS that lays out
the financial capabilities of each developer, as well as the particular strengths and
weaknesses of each proposed plan from a market and financial perspective. EPS would meet
with CDC staff to review the memorandum and findings and to present the results to the
Agency Board and other policy makers.
b. Negotiation Support. EPS regularly participates in negotiations on behalf of public- and
private -sector clients, helping to define key transaction issues and providing technical
analyses to clarify the trade offs for each side. The primary goals are always to ensure that
the "terms and conditions" are acceptable and consistent with industry norms, while
reflecting specific recognition of risks and opportunities inherent in a given project. The key
efforts associated with this service may include these:
1. Background Data and Analysis. EPS will use any pervious background research
and analysis from the due diligence efforts described above to determine the market
and financial implications of proposed terms and conditions. EPS's work in this
regard may require focused market and financial analysis, as well as case studies,
related to the evaluation of specific terms and conditions.
ii. Strategic Analysis and Advice. Based on the analysis conducted above and
additional research as necessary, EPS will provide strategic advice as to the
acceptability of, and potential modifications to, the proposed terms and conditions.
Specifically, EPS can assist in formulating alternative deal points designed to be
acceptable and beneficial to both parties.
Negotiation support would include analysis of any financial assistance requests made by the
selected developer. EPS will use pro forma analysis conducted in an open, collaborative
process with CDC staff. The purpose would be to determine the amount of assistance, if any,
required for projects to be financially viable.
EPS will pay close attention to the use of appropriate definitions of development feasibility,
including measures such as internal rate of return, return on equity, and equity and financing
requirements. The analysis will indicate the need, if any, for public financing mechanisms
and other sources of funding and incentives to help assure that development occurs. The
Economic & Planning Systems, Inc.
AI 1 Proposals\ 18000\ 18648 National City On -Call Tech Support \ 18648 1:PS l /ications 12-30-08.dur
/ Li
EXHIBIT "A"
Patricia Beard
December 30, 2008
Page 5
analysis will also provide a basis for determining the extent to which new development will
be able to support needed public improvements and amenities the CDC desires as part of the
project.
Key Personnel
EPS Managing Principal David Zehnder will serve as Principal -in -Charge of this project, establishing analytic
frameworks that are based on specific discussions with the City and the CDC, and will provide continuous
guidance and input on all projects. EPS Senior Associate Jesse Walker will serve as Project Manager and will
conduct day-to-day project management. In addition, one or more additional staff may be identified based
on specific skill sets required to conduct different types of jobs, or to assist in identifying, collecting, and
analyzing data. Resumes are provided in the attached Statement of Qualifications.
Schedule
EPS will begin working on this project as soon as contract approval is received, and EPS will provide you
with accurate information and work products on a schedule that meets your needs.
Budget
The estimated budget to complete various jobs will be identified on a case -by -case basis. EPS charges for its
services on a direct -cost (hourly billing rates plus direct expenses), not -to -exceed basis; therefore, EPS will bill
only for the work completed up to the authorized budget amount. Travel, data, or reproduction expenses
will be billed at cost, and invoices are submitted monthly and are payable on receipt. EPS billing rates are
provided in the attached Statement of Qualifications.
Thank you again for the opportunity to propose a set of potential on -call services. I can assure you that, if
selected to perform these tasks, I will personally dedicate my time and energy to providing you with the
highest quality consulting services. In my work with your agency over the past two years, I can attest to the
dedication and commitment of the City and the CDC to position National City for growth and prosperity. If
you have questions about this proposal, please call me or Project Manager Jesse Walker at (916) 649-8010.
Sincerely,
ECONOMIC & PLANNING SYSTEMS, INC.
David Zehnder
Managing Principal
attachments
Economic & Planning Systems, Inc.
M: \ Proposals 118000 \ 18648 National C 1y On •C 5II Teri Support \ 18648 pi dor
1.�
EXHIBIT "A"
2009 Hourly Staff Billing Rates
Managing Principal $265-$300
Principal $245
Senior Vice President $210
Vice President $195
Senior Technical Associate $160-$185
Senior Associate $165
Associate $130
Research Analyst $80-$110
Production and Administrative Staff $75
Economic & Planning Systems, Inc.
.M • \ Proposals \ 18000\ 18648 National City On -Call Tech Support \ 78648 FPS Qualifications 12-30 08.4oc
16
COMMUNITY DEVELOPMENT COMMISSION
AGENDA STATEMENT
National City, California
1EETING DATE: January 20, 2009 AGENDA ITEM NO. 24
ITEM TITLE: ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2008
PREPARED BY: Jeanette Ladri- : DEPARTMENT Finance
Finance Director (619) 336-4331
EXPLANATION:
Transmitted herewith is the Community Development Commission of the City of National City's Annual Finan-
cial Report for the fiscal year ended June 30, 2008 prepared by our auditors, Mayer Hoffman McCann, P.C.
The auditors have conducted their examination of the financial statements in accordance with generally ac-
cepted auditing standards and expressed a clean opinion of those statements.
Environmental Review
Financial Statement
N/A
N/A
STAFF RECOMMENDATION
Accept and File.
BOARD/COMMISSION RECOMMENDATION
N/A
J
TACHMENTS (Listed Below)
Annual Financial Report for the Fiscal Year Ended June 30, 2008
•
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF NATIONAL CITY
Financial Statements and
Supplementary Information
Year ended June 30, 2008
1
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Financial Statements and Supplementary Information
Year ended June 30, 200S
TABLE OF CONTENTS
134ge
Independent Auditors' Report 1
Basic Financial Statements:
Government -Wide Financial Statements:
Statement of Net Assets
Statement of Activities 4
Fund Financial Statements:
Governmental Funds:
Balance Sheet 6
Reconciliation of Balance Sheet of Governmental Funds to the
Government -Wide Statement of Net Assets 9
Statement of Revenues, Expenditures and Changes in Fund Balances 10
Reconciliation of the Statement of Revenues, Expenditures, and Changes
in Fund Balances of Governmental Funds to the Government -Wide
Statement of Activities 12
Enterprise Funds:
Statement of Net Assets 13
Statement of Revenues, Expenses and Changes in Net Assets 14
Statement of Cash Flows 15
Notes to the Basic Financial Statements 16
Required Supplementary Information:
Notes to the Required Supplementary Information 45
Schedule of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual -- Special Revenue Funds:
Community Development Block Grant 46
Section 8 Housing Assistance 47
Ilome Loan Program 48
HOME Program 49
Nutrition Program 50
Low and Moderate Income Housing Program 51
2.
COMMUNITY DEVEI..OPMENT COMMISSION OF 'I'IIE CITY OF NATIONAL CITY
Financial Statements and Supplementary lnfonnation
Year ended June 30, 2008
TABLE OF CONTENTS. (CONTINUED)
Pa�;e
Supplementary Information:
Schedule of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual Redevelopment Debt Service Fund 54
Schedule of Revenues, Expenditures and Changes in Fund Balance -
Budget and Actual Redevelopment Capital Projects Fund 55
Report on Internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government luditing Standards 57
Schedule of Findings and Recommendations 59
I I
Mayer Hoffman
An Indeperdent CPA. Firm
2301 Dupont Drive, Suite 200
Irvine, California 92612
949.474-2020 ph
949-263-5520 fx
www.rnhrn-pc.com
Board of Directors
Community Development Commission of the City of National City
National City, California
INDEPENDENT AUDITORS' REPORT
We have audited the accompanying financial statements of the governmental activities, the
business -type activities, and each major fund oldie Community Development Commission of the
City of National City (the "Commission"), a component unit of the City of National City,
California as of and for the year ended June 30, 2008, which collectively comprise the
Commission's basic financial statements, as Listed in the table of contents. These financial
statements are the responsibility of the management of the Community Development
Commission of the City of National City. Our responsibility is to express an opinion on these
component unit financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
component unit financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the respective financial position of the governmental activities, the business -type activities, and
each manor fund financial of the Community Development Commission of the City of National
City at June 30, 2008, and the respective changes in financial position and cash flows of its
proprietary find types for the year then ended in conformity with accounting principles generally
accepted in the United States of America.
The Commission has not presented management 's discussion and analysis that the Government
Accounting Standards Board has determined is necessary to supplement, although not required to
be part of, the basic financial statements. The information identified in the accompanying table
of contents as required supplementary information is not a required part of the basic financial
statements but is supplementary information required by accounting principles generally
accepted in the 'United States of America. We have applied certain limited procedures, which
consisted principally of inquiries of management regarding the methods of measurement and
presentation of the supplementary information. However, we did not audit the information and
express no opinion on it.
1
Board of Directors
Community Development Commission of the City of National City
National City, California
Page Two
In accordance with Government Auditing Standards, we have also issued a report dated
December 17, 2008 on our consideration of the Commission's internal control over financial
reporting and our tests of its compliance with certain provisions of laws, regulations, contracts,
grant agreements, and other matters. The purpose of that report is to describe the scope of our
testing of internal control over financial reporting and compliance and the results of that testing,
and not to provide an opinion on the internal control over financial reporting or on compliance.
This report is an integral part of an audit performed in accordance with Government Auditing
Standards and should he considered in assessing the results of our audit.
(// /licyPri /1-4 -4YI�ss. /%1C r�- ,'• C
Irvine, California
December 17, 2008
2
COMMUNITY DEVELOPMENT COMMISSION OF TIIE CITY OF NATIONAL CITY
Statement of Net Assets
June 30, 2008
Governmental Business -type
Activities Activities Total
Assets
Cash and investments (note 5) S 18,482,528 233,033 18,715,561
Cash and investments with fiscal agent (note 5) 4,233,561 1,804,906 6,038,467
Receivables:
Accounts 87,133 1,392 88.525
Interest 133,291 - 133,291
Taxes 387,969 387,969
Loans 6,474,958 6,474,958
First time homebuyers loans 1,237,068 - 1,237.068
Due from other governments 501,275 501,275
Prepaid expense y - 73,077 73,077
Due from the City of National City 1,498,870 1,498,870
Deposits 3.386 86,330 89,716
Land held for resale 1(3,995,136 10,995,136
Capital assets (note 6):
Nondepreciahle capital assets 2,050,000 528,382 2,578,382
Depreciable capital assets, net of
accumulated depreciation _ 744,998 7,909,878 8,654,876
Total assets 46,830,173 10,636,998 57,467,171
Liabilities
Accounts payable and other liabilities 526,199 201,939 728,138
Accrued salaries and benefits 172,099 172,099
Accrued interest payable 160,380 - 160,380
Unearned revenue 1,034,489 - 1,034,489
Due to other governments 1,261,722 1,261,722
Due to City of National City 967,013 967,013
Noncurrent liabilities (note 7):
Due within one year 2,140,00(3 179,857 2,319,857
Due in more than one year 39,680,000 2,67 3,606 42,353,606
Total liabilities
Net Assets
Invested in capital assets, net of related debt
Restricted for low and moderate housing
Unrestricted net assets (deficit)
Total net assets
45,941,902 3,055,402 48,997,304
2,794,998
9,1 1 6,381
(11,023,108)
888,271
5,584.797
1,996,799
7,581,596
See accompanying notes to basic financial statements.
3
8,379,795
11,113,180
(11.023,108)
8.469,867
COMMI`NITY DEVELOPMENT COMMISSION OF THE C'1"1'Y OF NA"I'IONAI. CITY
Statement of Activities
Year ended lime 30. 2008
Governmental activities:
1.ow and moderate housing
Community development
Interest on long-term debt
and related charges
Pro ram Revenues
Operating Capital Total
Charges for Contributions Contributions Program
Expenses Services and Grants and Grants Revenues
$ 280,252
21,515.572
2,01 1.578
16.467 13,144,869
Total governmental activities 23,807,402 16,467 13,144,869
Business -type activities:
Low and moderate housing 1.887,352 1,050,380 993,897
Interest on long-term debt
and related charges 191.470 - -
Total business -type activities 2,078,822 1,05(1,380 993,897
Total primary. government $ 25,856,22-1 1,066.847 1 1,138,766
General revenues:
Fax increment
Investment income
Other
rota( general revenues
13,161,336
13,161,336
2,044,277
2,044,277
15,205,613
Change in net assets
Net assets (deficit) at beginning of year, as restated (note 13)
Net assets at end of year
See accompanying notes to the basic financial statements.
4
7
Net (Expense) Revenue and Chances in Net Assets
Primary Government
Governmental Business -type
Activities Activities
Total
(280,252) - (280,252)
(8,354,236) (8,354,236)
(2,011,578) ._ (2_011,578)
(10,646,066) (10,646 066)
156,925 156,925
(191470) (191,470)
(34,545) (34,545)
(10,646,066) (34,545) (10,680,61 1)
14,708,035 - 14,708,035
624.903 27.616 652,519
3,448,041 - 3,448,041
18.780,979 27,616 18,808,595
8,134,913 (6,929) 8,127,984
(7,246,642) 7,588,525 341,883
888,271 7,581,596 8,469,867
5
COMMUNITY DEVELOPMENT COMMISSION OF TTIE CITY OF NATIONAL CITY
Balance Sheet - Governmental Funds
tune 30. 2008
Assets
Cash and investments (note 5)
Cash with fiscal agent (note 5)
Receivables:
Accounts
Interest
Taxes
Loans
First time homebuyers loans
Due from other funds (note 4)
Due from the City of National City
Due from other governments
Deposits
Land held for resale
.total assets
Liabilities and Fund Balances
Liabilities:
Accounts payable
Accrued payroll
Due to other funds (note 4)
Due to City of National City
Due to other governments
Deterred revenue
Total liabilities
Special Revenue Funds
Community Section 8 Ilorne
Development I lousing Loan HOME
Block (Grant Assistance Program Program
$ 416,005
1,259.329
4.416
178,101 40,528
3.386
$ 594,106
1,307,659
$ 16,906 123,109
883
28,224
1 1 1,989 -
128,895 152,216
3,064,944
322,958
3,387,902
2,104,827
705,107
1,705,802
4-.515,736
Fund balances:
Reserved for:
Loans receivable - - 322,958
First time homebuyer loans receivable - - 705,107
Land held for resale - - 1,705,802
Debt service - -
Unreserved:
tlndesignated 465,211 1,155,443 3,064,944 2,104,827
Total fund balances 465,211 1,155,443 3.387,902 4,515,736
"Total liabilities and fund balances $ 594.106 1,307,659 3,387,902 -1.515,736
See accompanying notes to the basic financial statements.
6
Debt Capital
Special Revenue Funds Service Projects
Low and Fund Fund Totals
Nutrition Moderate Income Redevelopment Redevelopment Governmental
Program }3ousi g Prog am - Fund Fund Funds
4,901,812 673,060 6,062,551 18.482,528
2,727,285 1,506,276 4,233,561
82,717 87,133
- - 133,291 133,291
75,958 303,834 8,177 387,969
3,422,000 2,7 30,000 6,474,958
439,809 92,15 2 1.237,068
- - 883 883
- - 1,498.870 1,498,870
18,090 264.556 501,275
- 3,386
360,000 8,929,33,1 10,995,136
9,217,669 3,704,179 21,308,807 44.036,058
101.288 283.833 1,063 526,199
172,099 172,099
883
967.013 - 967.013
636,779 596,719 1,261,722
922,500 1,034.489
101,288 1,887,625 1,692.381 3.962,405
3,422,000
439,809
360,000
1,816,554
2,730,000 6,474,958
92,152 1,237,068
8,929,334 10,995,136
1,816.554
4,894,572 - 7,864,940 19,549,937
9,1 16,381 1,816,554 19,616,426 40,073,653
9,217,669 3,704,179 21,308,807 44,036,058
7
10
(This pace intentionally left blank)
it
COMMUNITY DEVELOPMF.NT COMMISSION OF TI-Ili CITY OF NATIONAL IONAL CITY
Reconciliation of the Balance Sheet of Governmental Funds
to the Government -Wide Statement of Net Assets
June 30, 2008
Fund balances of governmental funds $ 40,07 3,653
Amounts reported for governmental activities in the statement of net assets
are different because:
Capital assets, net of depreciation, have not been included as financial
resources in governmental fund activity.
Capital assets
Accumulated depreciation
Long term debt and compensated absences have not been included in the
governmental funds:
4,581,163
(1,786,165)
Tax allocation bonds payable (41,820,000)
Accrued interest payable for the current portion of interest due on bonds
payable has not been reported in the governmental funds.
Net assets of governmental activities
See accompanying notes to the basic financial statements.
9
(160,380)
$ 888,271
12-
COMMUNITY DEVELOPMENT COMMISSION OF "1. HE CITY OF NATIONAL CITY
Statement of Revenues. Expenditures and Changes in Fund Balances - Governmental Funds
For the year ended June 30, 2008
Revenues:
Property taxes
Subventions and grants
I IILP payments
Interest income
Other income
Total revenues
Expenditures:
Current:
Personnel services
Special services
Cormiumity development
Capital outlay
Debt Service:
Principal payments
Interest and fiscal charges
Special Revenue Funds
Community Section 8 Home
Development }lousing Loan HOME
Block Grant Assistance Program Program
$
1.147.104
9,427,480
41.269
1,147.104 9,468,749
39,849
973,769
60,347
641,131
170,816
7,303,803
4,923
524,437
16,467
331
16,798 524,437
188
362
3,166
Total expenditures 1,073,965 8,120.673 188 3,528
Excess (deficiency) of revenues
over (under) expenditures 73,139 1,348,076 16,610 520,909
Other financing sources (uses):
Transfers in from City of National City
Transfers in (note 3)
Transfers out (note 3)
Iotal other financing sources (uses)
Net change in fund balance 73,139 1,348,076 16,610 520,909
Fund balance (deficit), beginning
of year. as restated (note 13) 392.072 (192,633) 3,371,292 3,994.827
...__ ..._..._ ._.
Fund balance, end of year $ 465.211 1,155,443 3.387.902 4.515,736
,
See accompanying notes to the basic financial statements.
10
Debt Capital
Special Revenue Funds Service Projects
Low and Fund Fund 1 otal
Nutrition Moderate Income Redevelopment Redevelopment Governmental
Program !lousing Program Fund Fund Funds
288,359
222,445
2,941.607
7,947
11.766.428
8,665
30,478
510,804 2,949,554 11,805,571
461,777
412,539
26,053
60,584
193,615
874,316 280,252
(363,512)
1,757,489
1,757,489
1,393,977
2,418,094
2,065,000
2,017,843
6,500,937
2,669,302 5,304,634
814,215
(814,215) (8,915,568)
814,215) (8,101,353)
1,855,087 (2,796,719)
14,7(18.035
11,387,380
16.467
608,291 624,903
3,153,518 3.448,041
3,761.809 30.184.826
1,189.954
1,997.556
5,835,3,13
22.124
9,044,977
2.3 59.126
6,033,546
13,396,274
27,047
2,065.000
2,017,843
25,898.836
(5,283,168) 4,285,990
8,915,568
1,757.489
9,729,783
(9,729,783)
8,915,568 1,757,489
3,632,400 6.043,479
(1,393,977) 7,261,294 4,613,273 15.984.026
9,116,381
1.816,554 19,61 6.426
11
34,030,174
40,073,653
I�-
('OMMUNIFY D),A'ELOPM1:NT CON1mISS1ON OF THE CITY OF NATIONAL. CITY
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances
of Governmental Funds to the Government -Wide Statements of Activities
Year ended June 30, 2008
Changes in fund balances of governmental funds $ 6,043,479
Amounts reported for governmental activities in the statement of activities
differs from the amounts reported in the statement of activities because:
Governmental funds report capital outlays as expenditures. I lowever, in the
statement of activities, the costs of those assets is allocated over their
estimated useful lives as depreciation expense.
Depreciation expense (81,667)
Repayment of bond principal is an expenditure in the governmental funds,
but the repayment reduces long-term liabilities in the statement of net assets. 2,065,000
The statement of activities includes accrued interest on long-term debt. This
is the net change in interest payable expense for the current period. 6,265
Compensated absences expenses reported in the statement of activities do
not require the use of current financial resources and therefore are not
reported as expenditures in governmental funds.
101,836
Change in net assets of governmental activities $ 8,1 34,913
See accompanying notes to the basic financial statements.
12
COMMUNITY I)I Vl].OPMI NTCOMMISSION OF TI-IL CITY OF NATIONAL CITY
Statement of Net Assets - Enterprise Funds
June 30, 2008
Kimball
Towers
Assets
Morgan
Towers Total
Current assets:
Cash and investments (notes 2 and 5) $ 113,056 119,977 733,033
Accounts receivable 872 520 1.392
Prepaid expense 35,210 37,867 73,077
Deposits 42,298 44,032 86,330
Total current assets 191,436 202,396 393,832
Restricted cash and investments with
fiscal agent (notes 2 and 5)1,193,811 611,095 1,804,906
Noncurrent assets:
Capital assets (note 6):
Nondepreciable assets 315,814 212,568 528,382
Depreciable capital assets, net of accumulated
depreciation 4,910,200 2,999,678 7,909,878
"Total capital assets 5,226,014 3,212,246 8,438,260
Total assets 6,611,261 4,025,737 10,636,998
I.,iabilities
Current liabilities:
Accounts payable and accrued liabilities 76,063 39,546 115,609
Notes payable -due within one year (note 7) 179,857 179,857
'l'otal current liabilities 76,063 219,403 295,466
Noncurrent liabilities:
"Tenant security deposit liability 42,298 44,032 86,330
Note Payable -due in more than one year (note 7) 2,673,606 2,673,606
Total noncurrent liabilities 42,298 2,717,638 2,759,936
Total liabilities
Net Assets
Invested in capital assets, net of related debt
Restricted for:
118,361 2,937,041 3,055,4(12
5,226,014 358,783 5,584,797
Ilousing 1,266,886 729,913 1,996,799
Total net assets $ 6,492,900 1,088,696 7,581,596
See accompanying notes to the basic financial statements.
13
COMMUNITY DEVELOPMEN"I COMMISSION OF THE CITY OF NATIONAL CITY
Statement of Revenues. Expenses and Changes in Nct Assets - Enterprise Funds
Year ended June 30, 2008
Kimball Morgan
Towers Towers 'Total
Operating revenues:
Rental income S 503,093 512,531 I.015.624
Section 8 housing assistance payments 393,266 600,631 993,897
Other 26,792 7,964 34,756
"Total operatimz, revenues 923,151 1,121,126 2.044,277
Operating expenses:
Maintenance and operation 780,618 670,428 1.451,046
Depreciation 187,350 248,956 436,306
Total operating expenses 967,968 019,384 1,887,352
Operating income (loss) (44,817) 201,742 156,925
Nonoperating revenues (expenses):
Interest income 7,344 20,272 27,616
Interest expense (191,470) (191,470)
Total nonoperating revenues (expense) 7,344 (171,198) (163,854)
Change in net assets (37,473) 30,544 (6,929)
Net assets at heginning of year 6,530,373 1,058,152 7,588,525
Net assets at end of year S 6,492,900 1.088.696 7,581,596
See aecompanyilw notes to the basic financial statements.
14
17
COMMUNiTY DEVELOPMENT COMMISSION OF TT1E ('IlY OF NATIONAL ('ITY
Statement of Cash Flows - Enterprise funds
Year ended June 30, 2008
Kimball
Towers
lo zan
Iov, ers
Total
Cash flows from operating aenvities:
.Cash received from customers and government agencies S 922,659 1.1 15.446 2,038,105
Cash payments to employees for services - (160.906) (160,906)
(.'ash payments to suppliers for goods and services (762,738) (555.105) (1,317,843)
Nct cash provided by (used for) operating activities 159,921 399.435 559,356
Cash flows from Investing activities:
Purchase of property plant and equipment
Net cash provided by (used for) investing activities
('ash Flows from 0nancint; activities:
Principal payments on note payable
interest income
Interest expense
Net cash provided by (used tor) financing activities
(59,605) (4,4, 4) (63,829)
(59.60_)) — (4.224) ('63,829)
(168,586) (168,586)
7.344 20.272 27,616
(1911,470) (191,470)
7.344 (339.784) -- (332,440)
Increase (decrease) in cash and investments 107,660 55.427 163,087
('ash and investments (including cash and investments with fiscal agent):
Beginning of year 1,199,207 675,645 1,874,852
End of year 1.306,867 731.072 2,037,939
Reconciliation of operating income (loss) to net
cash provided by (used for) operating activities:
Operating income (loss) (44,81?) 201,742 156,925
Adjustments to reconcile operating income (loss) to net
cash provided by (used for) operating activities:
Depreciation 187,350 248.956 436,306
(Increase) decrease in accounts receivable (492) (520) (1,012)
(Increase) decrease in prepaid expenses (2,460) (2.114) (4,574)
(Increase) decrease in deposits 2,794 (2,549) 245
Increase (decrease) in accounts payable and accrued liabilities 20,340 (48,629) (28,289)
increase (decrease) in tenant security deposit liability (2,794) 2.549 (245)
Total adjustments 204,738 197.69? 402,431
Net cash provided by (used for) operating activities
b 159.921
399.435
Noncash investing,_ capital and financing activities
There were no significant noncash investing, capital or financing activities for the year ended.1lIlle 30. 2008.
See accompanying notes to basic financial statements.
15
559,356
(iz
�.)
COMMUNITY DEVI=LOPMEN'1' COMMISSION OF TILL CITY OF NATIONAL CITY
Notes to Basic Financial Statements
Year ended June 30, 2008
Summary of Significant Accounting Policies
The basic financial statements of the Community Development Commission of the City of
National City (the "Commission"), a component unit of the City of National City (the
"City"), have been prepared in conformity with generally accepted accounting principles
as applied to government units. The Governmental Accounting Standards Board (GASB)
is the accepted standard -setting body for establishing governmental accounting and
financial reporting principles. The following is a summary of the significant accounting
policies of the Commission.
(a) Description of the Reporting Entity
The Community Development Commission of the City of National City (the
"Commission") was established in April 1967 pursuant to provisions of the
California Health and Safety Code. The Commission is subject to the oversight
responsibility of the City Council of the City of National City (the "City") and,
accordingly, is a component unit of the City, although it is a separate legal entity.
The Commission's primary purpose is to eliminate blighted areas within the City
by encouragirt;g development of residential, commercial, industrial, recreational
and public facilities and to assist neighborhood redevelopment through residential
property improvement loans and housing assistance payments to low and moderate
income earners. The Commission accounts for its financial position and
operations in accordance with generally accepted accounting principles in the
t.fnited States applicable to governmental units.
(b) Basis of Accounting and Measurement Focus
The basic financial statements of the Commission arc composed of the following:
• Government -wide financial statements
• Fund financial statements
• Notes to the basic financial statements
Government — Wide Financial Statements
The Commission's government -wide financial statements include a Statement of
Net Assets and a Statement of Activities. These statements present summaries of
governmental activities for the Commission.
16
11
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
(1) Summary of Significant Accounting Policies, (Continued)
(b) Basis of Accounting and Measurement Focus. (Continued)
Government - Wide Financial Statements, (Continued)
Government -wide financial statements are presented using the economic resources
measurement focus and the accrual basis of accounting. Accordingly, all of the
Commission's assets and liabilities, including capital assets, as well as
infrastructure assets, and long-term liabilities, are included in the accompanying
Statement of Net Assets. The Statement of Activities presents changes in net
assets. Under the accrual basis of accounting, revenues are recognized in the
period in which they are earned, while expenses are recognized in the period in
which the liability is incurred.
Certain types of transactions are reported as program revenues for the Commission
in three categories:
• Charges for services
• Operating grants and contributions
▪ Capital grants and contributions
Interfund transfers have been eliminated as prescribed by GASB Statement No. 34
in regards to interfund activities.
Fund Financial Statements
The underlying accounting system of the Commission is organized and operated
on the basis of separate funds, each of which is considered to be a separate
accounting entity. The operations of each fund are accounted for with a separate
set of self -balancing accounts that comprise its assets, liabilities, fund equity,
revenues and expenditures or expenses, as appropriate. Governmental resources
are allocated to and accounted for in individual funds based upon the purposes for
which they are to be spent and the means by which spending activities are
controlled.
Fund financial statements for the Commission's governmental and proprietary
funds are presented after the government -wide financial statements. An
accompanying schedule is presented for the governmental funds to reconcile and
explain the differences in fund balance as presented in these statements to the net
assets presented in the government -wide financial statements. The Commission
has presented all major funds that met the applicable criteria.
17
2_O
COMMUNITY DEVELOPMENT COMMISSION OF 1'HE CITY OF NiATIONAL CITY
Notes to Basic Financial Statements
(Continued)
(1) Summary of Signiticant Accounting Policies. (Continued)
(b) Fiasis of Accounting and Measurement Focus (Continues )
Governmental Funds
In the fund financial statements, governmental funds are presented using the
modified accrual basis of accounting. Their revenues are recognized when they
become measurable and available as net current assets. Measurable means that the
amounts can be estimated, or otherwise determined. ,Available means that the
amounts were collected during the reporting period or soon enough thereafter to be
available to finance the expenditures accrued for the reporting period. The
Commission uses a sixty day availability period. The primary revenue sources,
which have been treated as susceptible to accrual by the Commission, are property
tax, special assessments, intergovernmental revenues and other taxes.
Expenditures are recorded in the accounting period in which the related fund
liability is incurred.
Deferred revenues arise when potential revenues do not meet both the measurable
and available criteria for recognition in the current period. Deferred revenues also
arise when the government receives resources before it has a legal claim to them,
as when grant monies are received prior to incurring qualifying expenditures. In
subsequent periods, when both revenue recognition criteria are met or when the
government has a legal claim to the resources, the deferred revenue is removed
and revenue is recognized.
in the fund financial statements, governmental funds are presented using the
current financial resources measurement focus. This means that only current
assets and current liabilities are generally included on their balance sheets. The
reported fund balance (net current assets) is considered to be a measure of
available spendable resources. Governmental fund operating statements present
increases (revenues and other financing sources) and decreases (expenditures and
other financing uses) in net current assets. Accordingly, they are said to present a
summary of sources and uses of available spendable resources during a period.
Amounts expended to acquire capital assets are recorded as expenditures in the
year that resources were expended, rather than as fund assets. The proceeds of
long-term debt are recorded as an other financing source rather than as a fund
liability. Amounts paid to reduce long-term indebtedness are reported as fund
expenditures.
The Reconciliation of the Fund Financial Statements to the Government -Wide
Financial Statements is provided to explain the differences created by the
integrated approach of the GASB Statement No. 34.
tS
2j
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
(1) Summary of Si omificant Accounting Policies, (Continued)
(b) Basis of Accounting and Measurement Focus, (Continued)
Proprietary P utids
The Commission's enterprise funds are proprietary funds. In the fund financial
statements, proprietary funds are presented using the accrual basis of accounting.
Revenues arc recognized when they are earned and expenses arc recognized when
the related goods or services are delivered. In the fund financial statements,
proprietary funds are presented using the economic resources measurement focus.
This means that all assets and all liabilities (whether current or noncun-ent)
associated with their activity are included on their balance sheets. Proprietary fund
type operating statements present increases (revenues) and decreases (expenses) in
total net assets.
Operating revenues and expenses generally result from providing services, and
producing and delivering goods in connection with a proprietary fund's principal
ongoing operations. The principal operating revenues of Kimball Towers and
Morgan -Powers are charges to tenants for housing low and moderate income
seniors, which is subsidized with Federal government funds under a Section 8
contract with the U.S. Department of Housing and Urban Development. Operating
expenses for the proprietary funds include the cost of services; administrative
expenses, and depreciation on capital assets. All revenue and expenses not
meeting this definition are reported as nonoperating revenues and expenses.
Amounts paid to acquire capital assets are capitalized as assets in the proprietary
fund financial statements, rather than reported as an expenditure. Proceeds of
long-term debt are recorded as a liability in the proprietary fund financial
statements, rather than as an other financing source. Amounts paid to reduce long-
term indebtedness of the proprietary funds are reported as a reduction of the
related liability, rather than as an expenditure.
Major Funds
The Commission reports the following major governmental funds:
Community Development Block Grant To account for activities related to the
annual grant from the Department of Housing and Urban Development to assist in
developing viable urban community by providing decent housing and a suitable
living environment, and by expanding economic opportunities. principally for low
and moderate income persons.
19
COMMUNITY DEVELOPMENT COMMISSION OF TIM CITY OF NATIONAL. CITY
Notes to Basic Financial Statements
(Continued)
(1) Summary of Sianificant Accounting Policies, (Continued)
(b) l3asis of Accounting and Measurement Focus. (Continued)
Major Funds.JContftined)
Section 8 Housing Assistarice To provide rental assistance to low income
families by subsidizing a portion of the rent directly to landlords on behalf of low
income households.
Home Loan Proeram -- To provide home improvement loans to low and moderate
income families that meet certain conditions to qualify for the loan.
HOME Program -- To account for activities related to the annual grant from the
Department of Housing and Urban Development to administer programs designed
to provide decent affordable housing, expand capacity of nonprofit housing
providers, and to leverage private sector participation.
Nutrition Program This program provides a friendly setting for low income and
minority seniors to have a nutritionally balanced meal. The Nutrition Council and
volunteers provide an effective framework to assist in the meal distribution,
solicitation of funds and social services needs of clients.
Low and Moderate income Housing Program - To account for the tax increment
which is required to he set aside under Section 33334.2 of the California Health
and Safety Code to increase, improve or preserve the community's supply of ]ow
and moderate income housing.
Redevelopment Debt Service Fund - To account for the accumulation of resources
for the payment of principal, interest, and related costs of the Commission's long-
term debt.
Redevelopment Capital Projects Fund -- To account for the administrative
expenditures of the Commission and redevelopment capital projects.
In addition, the Commission also reports the following major proprietary funds:
Kimball "Towers — "To account for the activities relating to the operations of
Kimball Power which use is restricted to housing low and moderate income
seniors.
Morgan Towers To account for the activities relating to the operations of
Morgan Tower which use is restricted to housing lowandmoderate income
seniors.
20
23
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
Summary of Significant Accounting Policies. (Continued)
(c) Cash and Investments
The Commission's investment policy authorizes deposits in any of the approved
investments contained in the California Government Code Sections 53600 et seq.
During the year ended June 30, 2008, the Commission complied with these
policies.
Investment income earned on unrestricted cash is allocated to the Commission's
various funds as required by grant/loan agreements or at the Board's discretion.
The Commission pools its available cash with the City for investment purposes.
The City considers pooled cash and investment amounts, with original maturities
of three months or less, to be cash equivalents. Cash and cash equivalents are
combined with investments and displayed as cash and investments.
In accordance with GASB Statement No. 31, Accounting and Financial Reporting
for Certain Investments and for External Investment Pools, highly liquid market
investments with maturities of one year or less at time of purchase are stated at
amortized cost. All other investments are stated at fair value. Market value is
used as fair value for those securities for which market quotations are readily
available.
The Commission participates in an investment pool managed by the State of
California titled Local Agency Investment Fund (LAIF) which has invested a
portion of the pool funds in Structured Notes and Asset -hacked Securities. LAIF's
investments are subject to credit risk with the full faith and credit of the State of
California collateralizing these investments. In addition, these Structured Notes
and Asset -backed Securities are subject to market risk as to change in interest
rates.
(d) Land Held for Resale
Land held for resale is recorded at the lower of cost or estimated net realizable
value. Fund balances are reserved in amounts equal to the carrying value of land
and buildings held for resale, because such assets are not available to finance the
Commission's current operations
(e) Use of Restricted/Net Assets
When an expense is incurred for purposes for which both restricted net assets are
available, the Commission's policy is to apply restricted net assets first.
21
COMMUNITY DEVELOPMENT COMMISSION OF l'HHE CITY OF NATIONAL, CITY
Notes to Basic Financial Statements
(Continued)
U -_ Summary of Significant Accounting Policies, (Continued)
(t) Interfund Transactions
Activity between funds that are representative of lending/borrowing arrangements
outstanding at the end of the fiscal year are referred to as either "due to, from other
lands" (i.e., the current portion of interfund loans) or "advances to/from other
funds" (i.c., the noncurrent portion of interfund loans).
(g) Interest Payable
In the goveniment-wide financial statements, interest payable of long -teen debt is
recognized as the liability is incurred for governmental fund types.
In the fiord financial statements, governmental fund types do not recognize the
interest payable when the liability is incurred. Rather, interest expense is simply
recorded when it is clue or paid.
(h) Long -Tenn Liabilities
Government -Wide Financial Statements - Long-term debt and other long-term
obligations are reported as liabilities in the primary government's governmental
activity.
Fund Financial Statements - The fund financial statements do not present lon�,-
term debt but arc shown in the Reconciliation of the Governmental Funds Balance
Sheet to the Government -Wide Statement of Net Assets.
(i) Net Assets
in the government -wile financial statements, net assets are classified in the
following categories:
Invested in ('apital Assets, net of Related Debt — This amount consists of capital
assets net of accumulated depreciation and reduced by outstanding debt that
attributed to the acquisition, construction, or improvement of the assets.
Re.vtriuted Net Assets -- This amount is restricted by external creditors, grantors,
contributors, laws or regulations of other governments.
Unrestricted Net ,-assets -- This amount is all net assets that do not meet the
definition of "invested in capital assets, net of related debt' or "restricted net
assets."
22
7-�
C(:)MMUTIITY DEVELOPMENT COMMISSION OF TIIE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
(1) Summary of Siunificant Accounting Policies, (Continued)
(j) Fund Balances — Reservations and Designations
In the fund financial statements, governmental funds report reservations of fund
balances for amounts that are not available for appropriation or arc legally
restricted by outside parties for use of a specific purpose. Designations of fund
balance represent tentative management plans that are subject to change.
(k) Property Tax Increments
One of the Commission's primary sources of revenue is from property tax
increments. The assessed valuation of all property within the Downtown
Redevelopment Project area was determined on the date of adoption of the
Redevelopment Plan. Property taxes related to the incremental increase in
assessed values after the adoption of the Redevelopment Plan are allocated to the
Commission; all taxes on the "frozen" assessed valuation of the property are
allocated to the City and unrelated taxing agencies.
(1) Use of Estimates
The preparation of the basic financial statements in conformity with generally
accepted accounting principles requires management to make estimates and
assumptions. These estimates and assumptions affect the reported amounts of
assets and liabilities and the disclosures of contingent assets and liabilities. In
addition, estimates affect the reported amount of expenses. Actual results could
differ from these estimates and assumptions.
( Enterprise Fund Restricted Cash
In accordance with Department of Housing and Urban Development (I -IUD) requirements,
the Morgan Towers Enterprise Fund maintains the following restricted cash accounts:
Reserve for replacements of $453,068 represents a monthly deposit of $3,127,
Less current use for replacement, plus income earned thereon. The balance of this
reserve will be used for the future replacement of property with IIIUD's approval.
Residual receipts reserve of $142,250 is an accumulation of surplus cash as
calculated by HUD's Computation of Surplus Cash, Distributions and Residual
Receipts, which can be expended only with HUD's approval.
Reserve for MIP and insurance impounds of S12.028 and S3,749, respectively,
totaling $15,777, which• represents amounts held for the future payment of
property and mortgage insurance.
23
COMMUNITY DLVI LOPMEN"I' COMMISSION OF THE CITY OF NATIONAL CiTY
Notes to Basic Financial Statements
(Continued)
(2). Enterprise Fund Restricted Cash,(Continucd
Additionally, the Kimball Towers Enterprise Fund maintains the following HUD
restricted cash accounts:
L)
Residual receipts reserve of S295,860 is an accumulation of surplus cash as
calculated by HUD's Computation of Surplus Cash, Distributions and Residual
Receipts, which can be expended only with HUD's approval.
Other restricted cash and investments totaling S897,951 are included in the
accompanying basic financial statements.
Transfers Ln/Transfers Out
The following schedule summarizes the Commission's transfer activity:
Transfers In
"Transfers Out Amount
Redevelopment
Debt Service Fund Low and Moderate Income Housing Fund $ 814,215 (a)
Redevelopment
Capital Projects Fund
Redevelopment Debt Service Fund _8 915,568 (b)
Total $ .,729783
(a) The Low and Moderate Income Housing Fund transferred S814,215 to the
Redevelopment Debt Service. Fund to fund a portion of the 1999, 2004, and 2005
Tax Allocation Bonds debt service payments that related to low and moderate
development.
(b) The Redevelopment Debt Service Fund transferred funds to the Redevelopment
Capital Projects Fund to provide for future capital project expenditures.
24
:7
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
Due From and To Other Funds
Interfund receivable and payable balances at June 30, 2008 are as follows:
Due from Other Funds Due to Other Funds
Redevelopment
Capital Projects Fund Section 8 housing Assistance Fund
Total
lnterfund receivables and payables were created in order
balances.
(5) Cash and Investments
Amount
883
to eliminate deficit cash
Cash and investments as of June 30, 2008 are classified in the accompanying financial
statements as follows:
Statement of Net Assets:
Cash and investments
Cash and investments with fiscal agent
Total cash and investments
$ 18,715,561
6,038.467
$__.? 754,(g8
Cash and investments as of June 30, 2008 consist of the following:
Cash on hand
Deposits with financial institutions
Investments
Total cash and investments
25
$ 625
1,966,190
22,787.213
24,754 02`
22
C5i
COMMUNITY DEVELOPMENT COMMISSION OF TI-IE CITY OF NATIONAL ('ITY
Notes to Basic Financial Statements
(Continued)
Cash and Investments. (Continued)
Investments Authorized by the California Government Code and the Commission's
Investment Policy
The table below identities the investment types that are authorized for the Commission by
the California Government Code and the Commission's investment policy. The table also
identifies certain provisions of the California Government Code (or the Commission's
investment policy, if more restrictive) that address interest rate risk and concentration of
credit risk. This table does not address investments of debt proceeds held by fiscal agent
that are governed by the provisions of debt agreements of the Commission, rather than the
general provisions of the California Government Code or the Commission's investment
policy.
Investment Types
Authorizedbv State Law
Local Agency Bonds
U.S. Treasury Obligations
II.S. Agency Securities
Banker's Acceptances
Commercial Paper
Negotiable Certificates of Deposit
Repurchase Agreements
Reverse Repurchase Agreements
Medium -Term Notes
Mutual Funds
Money Market Mutual Funds
Mortgage Pass -Through Securities
County Pooled Investment Funds
Local Agency Investment Fund (LAIF)
,IPA Pools (other investment pools)
Authorized
By Investment *Maximum
Policy Maturity
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
5 years
5 years
5 years
180 days
270 days
5 years
1 year
92 days
5 years
NiA
NIA
5 years
N/A
N/A
N/A
*Maximum
Percentage
Of Portfolio
None
None
None
40%
25%
30%
None
20?/o of base value
30%
1510
20%
20%
None
None
None
*Maximum
Investment
in One Issuer
None
None
None
30° ,
10°'0
None
None
None
None
10°Y0
10%
None
None
None
None
* Based on state taw requirements or investment policy requirements. whichever is more restrictive.
26
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
(_5) Cash and Investments, (Continue
Investments Authorized by Debt Agreements
Investment of debt proceeds held by fiscal agent are governed by provisions of the debt
agreements, rather than the general provisions of the California Government Code or the
Commission's investment policy. The table below identifies the investment types that are
generally authorized for investments held by fiscal agent. The table also identifies certain
provisions of these debt agreements that address interest rate risk and concentration of
credit risk.
Authorized
Investment 'Tyke
Maximum Maximum
Maximum Percentage Investment
Maturity Allowed in One Issuer
U.S. Treasury Obligations None None None
U.S. Agency Securities None • None None
Banker's Acceptances 360 days None None
Commercial Paper 270 days None None
Money Market Mutual Funds iNiA None None
Investment Contracts 30 years None None
Certificates of Deposit None None None
Repurchase Agreements None None None
Mortgage Pass -Through Securities None None None
State Bonds or Notes None None None
Municipal Bonds or Notes None None None
Disclosures Relating to Interest Rate Risk
Interest rate risk is the risk that changes in market interest rates will adversely affect the
fair value of an investment. Generally, the longer the maturity of an investment, the
greater the sensitivity of its fair value to changes in market interest rates. One of the ways
that the Commission manages its exposure to interest rate risk is by purchasing a
combination of shorter term and longer tern investments and by tirnin<g cash flows from
maturities so that a portion of the portfolio is maturing or coming close to maturity evenly
over time as necessary to provide the cash flow and liquidity needed for operations.
27
COMMUNITY I)I:VIELOPMENT COMMISSION OF 'HIE CITY 01' NATIONAL CITY
Notes to I3asic Financial Statements
(Continued)
O.) Cash and Investments. (Continued)
Information about the sensitivity of the fair values of the Commission's investments
(including investments held by fiscal agent) to market interest rate fluctuations is
provided by the following table that shows the distribution of the Commission's
investments by maturity:
Remaini►o_Maturity (in Months)
12 Months 13 to 24 25 to 60
Investment Type fatal or I,ess Months Months
U.S. Agency Securities
Negotiable Certificates of Deposit
Local Agency Investment Fund (WAIF)
IIe1d by Fiscal Agent:
Commercial Paper
• Money Market Funds
"Total
$ 1,352,376 - 1,352,376
871,060 776,298 94,762
16,414,690 16,4 1 4,690
2,344,000 2,344,000
1,805.087 1.805.087
$22,787,213 21 40 075 94.762 1,352,376
Disclosures Relating to Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its
obligation to the holder of the investment. 'Phis is measured by the assignment of a rating
by a nationally recognized statistical rating organization. Presented below is the minimum
rating required by (where applicable) the California Government Code, the Commission's
investment policy, or debt agreements, and the actual rating as of year end for each
investment type.
Minimum Ratings as of Year End
Legal Not
Investment "Type Total Rating AAA Rated
U.S. Agency Securities $ 1,352.376 AAA 1,352,376
Negotiable Certificates of Deposit 871,060 N/A • 871,060
Local Agency Investment Fund (LAIF) 16,414,690 N/A - 16,414,690
Held by Fiscal Agent:
Commercial Paper 2,344.000 A 2,344,000
Money Market Funds 1,805.087 A 1 805,087
Total $22,787.2_13 3,157.,4.63 19,629 7r0
8
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CiTY
Notes to Basic Financial Statements
(Continued)
(5) Cash and Investments, (Continued)
Concentration of Credit Risk
The investment policy of the Commission contains no limitations on the amount that can
be invested in any one issuer beyond that stipulated by the California Government Code.
Investments in any one issuer (other than U.S. Treasury securities, mutual funds, and
external investment pools) that represent 5% or more of total Commission investments
are as follows:
Investment Reported
Issuer Type Amount
General Electric Commercial Paper 2,344,000
Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository
financial institution, a government will not be able to recover its deposits or will not he
able to recover collateral securities that are in the possession of an outside party. The
custodial credit risk for investments is the risk that, in the event of the failure of the
counterparty (e.g., broker -dealer) to a transaction, a goverrunent will not be able to
recover the value of its investment or collateral securities that are in the possession of
another party. The California Government Code and the Commission's investment policy
do not contain legal or policy requirements that would limit the exposure to custodial
credit risk for deposits or investments, other than the following provision for deposits:
The California Government Code requires that a financial institution secure deposits
made by state or local governmental units by pledging securities in an undivided
collateral pool held by a depository regulated under state law (unless so waived by the
governmental unit). The market value of the pledged securities in the collateral pool must
equal at least 1 10% of the total amount deposited by the public agencies. California law
also allows financial institutions to secure Commission deposits by pledging first trust
deed mortgage notes having a value of 150% of the secured public deposits.
As of June 30, 2008, Commission investments in the following investment types were
held by the same broker -dealer (counterparty) that was used by the Commission to buy
the securities:
investment Type
U.S. Agency Securities
Negotiable Certificates of Deposit
Reported
Amount
S1,352,376
871,060
For investments identified herein as held by fiscal agent, the fiscal agent selects the
investment under the terms of the applicable trust agreement, acquires the investment, and
holds the investment on behalf of the reporting government.
29
32
C'OMMUNiTY DEVELOPiMF.NT COMMISSION OF THE CITY OF NATIONAI. CITY
Notes to Basic Financial Statements
(Continued)
(5) Cash and investments, (Continued)
investment in State Investment Pool
The Commission is a voluntary participant in the Local Agency Investment Fund (LAIF)
that is regulated by the California Government Code under the oversight of the "Treasurer
of the State of California. The fair value of the Commission's investment in this pool is
reported in the accompanying financial statements at amounts based upon the
Commission's pro-raia share of the fair value provided by LAIF for the entire LAIF
portfolio (in relation to the amortized cost of that portfolio). The balance available for
withdrawal is based on the accounting records maintained by LAIF, which are recorded
on an amortized cost basis.
(6) — Capital Assets
The following is a summary of capital assets for the year ended June 30, 2008:
Government Activities:
Capital assets:
Buildings and improvements
Machinery and equipment
"Total cost of depreciable
capital assets
Less accumulated depreciation:
Buildings and improvements
Machinery and equipment
'Total accumulated
deprcc iation
Balance at Balance at
July. 1. 2007 Additions Deletions June 30. 2008
$ 2..450,000
81.163
2,450,000
81,16 3
2,531 163 2.53.1„163
(1,623,335)
[81,163)
(81,667)
(1 704,498) (_667)
Depreciable capita) assets, net 826,665
(1 ,705,002)
__(8 1,16 3)
(1,786.165)
(81,667) - 744.998
Capital assets not depreciated:
Land 2.050 00(} .2 2 050,000
Capital assets, net $ 2,876,665
(4107)
Depreciation expense in governmental activities for capital assets for the year ended
June 30. 2008 was S81,667 which was allocated to community development.
30
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
L6) Capital Assets. j. ontinucd)
Business -Type Activities:
Depreciable assets:
Buildings and improvements
Furniture and equipment
Total cost of depreciable
assets
Less accumulated depreciation:
Buildings and improvements
Furniture and equipment
Total accumulated
depreciation
Depreciable capital assets, net
Capital assets not depreciated:
Land
Capital assets, net
Balance at
July 1, 2007 Additions
$ 15,631,884
402,549
4,223
59.604
16.034,433 63.827
(7,699,622) (411,542)
(52.454) 124,764)
(7,752,076) (43663306)
8,282,357 (372,479)
528,382
$1 _U3 10,7 (3?2479)
Balance at
Deletions June 30 2008
15,636,107
462,153
16,098,260
(8,111,164)
(77.218)
_0.188.382)
7,909.878
528.382
8,43.8,260
Depreciation expense in business -type activities for capital assets for the year ended
June 30. 2008 was S436,306 which was allocated to low and moderate housing.
31
COMMUNITY DEVELOPMENT COMMISSION OF "TIE C.'ITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
Lon,7-Term Liabilities
The following, is a summary of changes in long-term liabilities for the year ended June 30,
2008:
Amounts Amount
Balance Balance Due Within Due Beyond
JuOY 1. 2007 Additions Deletions June 30, 2008 One Ycar One Year
Governmental Activities:
Bonds payable.
1999 Tax Allocation Bonds 84,435,0g0 - (1 10,000) 4,325,000 115,000 4,210,000
2004 Serves Fax Allocation Bonds 5,395,000 - (250,000) 5,145.000 260,000 4,885,000
2005 Series A'Fax allocation Bonds _'4.215.000 - (1,705,000) 22,510,000 1,765,000 20,745,000
21)05 Sencs B Fax Allocation Bonds _ 9.840,000 --.—. _ 9 S40,000 9,840 000
Total bonds payable
Compensated absences
Total governmental activities
Business -Type :Activities:
Notes Payable
Total 'i'usiness twe act 'vows
Total
3.885,000
_._101,,836
43.986,836
3,022,049
47,;0,`.5,88
1999 Tax Alloecrlion 13omis
(2,065,000) 41,820,000 2,140,000 39,680,000
._10I.S36) -
(2,166,836) 41,820,001) 2,140,000 39,680,000
068.586) _2,853,463 _179857 2.673.606
_.LI68 586) 2 853 463. .__179857 2,673.606
_(2,335,,122) 44,671,461 .2119,857 42,3_53,606
in June 1999, the Commission issued S5,050,000 in Tax Allocation Bonds for the Q
Avenue Redevelopment project. The bonds consist of S1,085,000 in serial bonds which
mature from 2000 to 2010 in amounts ranging from S45,000 to S125,000, and $1,425,000
in term bonds which mature in 2019, and S2,540,000 in term bonds which mature in 2029.
Interest is payable semi-annually on February 1 and August 1, at interest rates ranging
from 3. 30°'o to 4.50%
Se-
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
Lorlg_Term Liabilities, (Continued)
The annual debt service requirements for the 1999 Tax Allocation Bonds outstanding at
June 30, 2008 are as follows:
Fiscal Year Principal Interest Total
2009 S 115,000 214,802 329,802
2010 120,000 209,690 329,690
2011 125,000 204,237 329,237
2012 130,000 198,175 328,175
2013 135,000 191,550 326,550
2014 145,000 184,550 329,550
2015 150,000 177,176 327,176
20I6 155,000 169,550 324,550
2017 165,000 161,549 326,549
2018 175,000 153,050 328,050
2019 180,000 144,175 324,175
2020 190,000 134,925 324,925
2021 200,000 125,050 325,050
2022 210,000 114,543 324,543
2023 220,000 103,525 323,525
2024 235,000 91,866 326,866
2025 245,000 79,566 324,566
2026 260,000 66,625 326,625
2027 270,000 53,044 323,044
2028 285,000 38,822 323,822
2029 300,000 23,831 323,831
2030 315.000 8,072 323.072
Total $43253()00 2 s4S3 7 173,373
33
COMML"NFI Y DEVELOPMENT COM`4ISSION OF THE CITY OF NATIONAL ('ITY
Notes to Basic Financial Statements
(Continued)
(7)_ Lona-.Tenn Liabilities_ (Continued)
2004 Tax Allocation Bonds
In June 2004, the Commission issued $5,860,000 in Tax Allocation Bonds to finance a
portion of the cost to construct a lire station, library, and community art center. The
bonds consist of $3,045.000 in serial bonds which mature from 2005-2015 in amounts
ranging from $220,000 to $330,000, and $1,085,000 in term bonds which matures in
fiscal year 2029. interest is paid semi-annually on February 1 and August I, at interest
rates ranging from 1.50% to 5.50%.
The annual debt service requirements for the 2004 Tax Allocation Bonds outstanding at
June 30, 2008 are as follows:
Fiscal Year Principal Interest Total
2009 $260,000 231,348 491,348
2010 265,000 223,534 488,534
2011 275,000 214,685 489,685
2012 285,000 204,880 489,880
2013 295,000 194,145 489,145
2014 305,000 182,440 487,440
2015 2.045,000 122,307 2,167,307
2016 330,000 61,263 391,263
2017 54,250 54,250
2018 54,250 54,250
2019 - 54,250 54,250
2020 54,250 54,250
2021 54,250 54,250
2022 54,250 54,250
202 3 - 54,250 54,250
2024 - 54,250 54 250
2025 - 54,250 54,250
2026 - 54,250 54,250
2027 345,000 45,625 390,625
2028 360,000 28,000 388,000
2029 __380 000 9,500 389.500
Total 8.5.1.45_000 2 060,227 7_205,227
34
37
COMMUNITY DEVELOPMENT COMMISSION OF'l IIE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
Long -Term Liabilities, (Continued)
2005 Series A Tax Allocation Bonds
In January 2005, the Commission issued $27,940,000 in Fax Allocation Bonds, Series A
for the purpose of refunding the Commission's 2001 Series A fax Allocation Bonds.
Interest on the bonds is payable semiannually on August 1 and February 1, commencing
August I, 2005, at rates ranging from 2.9% to 4.85% per annum.
The annual debt service requirements for the 2005 Series A Tax Allocation Bonds
outstanding at June 30. 2008 are as follows:
Fiscal Year Principal Interest Total
2009 S 1,765,000 1,027,605 2,792,605
2010 1,840,000 957,005 2,797,005
2011 2,125,000 879,725 3,004,725
2012 3,060,000 788,350 3,848,350
2013 3,200,000 650,650 3,850,650
2014 3,345,000 503,450 3,848,45(1
2015 3,505,000 346,235 3,851,235
2016 3,670,000 177,995 3,847,995
Total $22,5.E 0 09Q .3.31X1.5. L.7.841.015
2005 Series B Tax Allocation Bonds
In January 2005, the Commission issued $9,840,000 in Tax Allocation Bonds, Series B
for the purpose of refunding the Commission's 2001 Series B Tax Allocation Bonds.
Interest on the bonds is payable semiannually on August 1 and February 1, commencing
August 1, 2005, at rates ranging from 3.8% to 5.25% per annum.
35
COMMUNITY DEVELOPMENT COMMISSION OF TILE CITY OF NATIONAL, CITY
Notes to Basic Financial Statements
(Continued)
(71 Long -Term LiabilitiesjContinued)
The annual debt service requirements for the 2005 Series B 'Tax Allocation Bonds
outstanding at June 30, 2008 arc as follows:
Fiscal Year Principal interest 'Total
2009 S S444,69 3 444,693
2010 - 444.693 444,693
2011 444,693 444.693
2012 - 444,693 444,693
2013 444,693 444,693
2014 444,693 444,693
2015 444,693 444,693
2016 444,693 444,693
2017 760,000 444,693 1,204,693
2018 790,000 415,813 1,205,813
2019 825,000 385,003 1,210,003
2020 855,000 352,003 1,207,003
2021 890,000 317,803 1,207,803
2022 570,000 277,753 847,753
2023 595,000 253,528 848,528
2024 780,000 227,943 1.007,943
2025 815.000 194,013 1,009,013
2026 855,00(4 153,263 1,008 263
2027 555,000 110,513 665,513
2028 435,000 81,375 516,375
2029 25(4,00(4 58.538 308,538
2030 200,000 45,413 245,413
2031 210,000 34,913 244,913
2032 220,000 23.888 243,888
2033 .---235.000 12.338 247,338
.Total $9 8403000 6,94.6, 37 16,786 33,7
36
3,
COMMUNITY DEVELOPMENT COMMISSION OF TI IFS CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
Long -Term Liabilities, (Continued)
Note Payable
The mortgage payable is secured by a deed of trust, bears interest at 6.5% and is payable
to GMAC in the amount of $3,718,928. The note is being repaid in monthly installments
of $30,005, including interest, through August 2019. The note is insured by HUD and is
secured by substantially all property and equipment of the Morgan Towers Enterprise
Fund.
The annual principal payments of the note payable outstanding at June 30, 2008 are as
follows:
Fiscal Year Principal Interest Total
2009 $179,878 180,182 360,060
2010 191,923 168,137 360,060
2011 204,777 155,283 360,060
2012 218,492 141,568 360,060
2013 233,124 126,936 360,060
2014 248,736 111,324 360,060
2015 265,395 94,665 360,060
2016 283,170 76,890 360,060
2017 302,136 57,924 360,060
2018 322,368 37,692 360,060
2019 343,957 16,103 360,060
2020 59,507 503 60,010
Total $253.,463. 10.167,207 4 020 670
37
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CI"FV
Notes to Basic Financial Statements
(Continued)
(7) Long. Terns Liabilities. ((Tontinued)
Defeasance of Debl
As of June 30, 2008, the outstanding balance of defeased issues are as follows:
(s)
2001 Series A Tax Allocation Bonds
2001 Series B Tax Allocation Bonds
1998 Tax Allocation Bonds
Commitments and Contingencies
S26,355,000
9,150,000
15,205.000
(.;rant funds received by the Commission are subject to review by the grantor agencies.
Such audits could lead to requests for reimbursements to the grantor agencies for
expenditures disallowed under terms of the grant. The management of the Commission
believes that such disallowances, if any, will not be significant.
(9) National City Joint Powers Financing Authority
The National Joint Powers Financing Authority ("JPFA") was created pursuant to a joint
exercise of powers agreement entered into by and between the Commission and the City
of National City on April 16, 1991. The purpose of such agreement was to provide for the
financing and construction of the new police facility and Community Center. The JPFA
is administered by a commission consisting of the members of the City Council and all
voting power ofJPFA resides in the Commission.
38
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY or NATIONAL CiTY
Notes to Basic Financial Statements
(Continued)
(10) Deferred Compensation
The Commission offers its employees a deferred compensation plan created in accordance
with Internal Revenue Code Section 457. The plan. available to all full-time employees,
permits them to defer a portion of their salary until future years. The deferred
compensation is not available to employees until termination, retirement, death, or
unforeseeable emergency. The maximum salary deferral is $15,500 per year.
All amounts of compensation deferred under the plan, all properly and rights purchased
with those amounts, and all income attributable to those amounts, are held in trust for the
exclusive benefit of plan participants and/or beneficiaries. Participants' rights under the
plan are equal to the fair market value of the deferred account for each participant. Since
the plan is managed and assets are held in trust by an administrator other than the
Commission, the assets arc no longer included in the Commission's financial statements.
(I 1) Employee Retirement System
Plan Description
The Commission contributes to the California Public Employees Retirement System
(PERS), a cost -sharing multiple -employer public employee defined benefit pension plan.
PERS provides retirement and disability benefits, annual cost -of -living adjustments, and
death benefits to plan members and beneficiaries. PERS acts as a common investment
and administrative agent for participating public entities within the State of California.
Benefit provisions and all other requirements are established by state statute and the
Commission's Resolution. PERS issues a publicly available financial report that includes
financial statements and required supplementary information for the cost sharing plans
that are administered by PERS. Copies of PERS' annual financial report may he obtained
by writing to: 400 P Street, Sacramento, California 95814.
Contributions
Participants are required to contribute 8% of their annual covered salary. The
Commission makes the contributions required of the Commission's employees on their
behalf and for their account. Benefit provisions and all other requirements are established
by state statute and Commission contract with employee bargaining groups.
39
2
COMMUNITY DEVELOPMENT COMMISSION OE THE CITY OF NATIONAL CITY
Notes to Basic Financial Statements
(Continued)
(1 1) Employee Retirement System. (Continued)
For each of the fiscal years shown below. the Commission has contributed at the
actuarially determined rate provided by PERS' actuaries. Under GASB 27, an employer
reports an annual pension cost (APC) equal to the annual required contribution (ARC)
plus an adjustment for the cumulative difference between the APC and the employer's
actual plan contributions for the year. The cumulative difference is called the net pension
obligation (NPO). Lhe ARC for the period July 1, 2007 to June 30, 2008 has been
determined by an actuarial valuation of the plan as of June 30, 2005. The Commission's
covered payroll for PERS was $1,394,311 for the year ended June 30, 2008, while the
Commission's total payroll for all employees was S 1,414,275 during the same period. In
order to calculate the dollar value of the ARC for inclusion in financial statements
prepared as of June 30, 2008. the contribution rate is multiplied by the payroll of covered
employees that were paid during the period from July 1, 2007 to June 30. 2008.
"three- Year Trend In/ornuuion
Annual Pension Cost
Employer Net
Fiscal Contribution Employer Percentage Pension
Year Rate Contribution Contributed Obligation
6/30/06 17.569%
6/30/07 18297%
6/30/08 16.737%
S337,857 100%
303,606 100%
345,583 100%
0 2) Expenditures in Excess of Appropriations
Expenditures for the year ended June 30, 2008 exceeded the appropriations of the
following funds:
Special Revenue Funds:
I tome 1 oan Program
Nutrition Program
Budget Actual Variance
S 188 (188)
874.316 (874.316)
40
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL IONAL CITY
Notes to Basic Financial Statements
(Continued)
(13) Prior Period Restatement
The accompanying financial statements include an adjustment that resulted in the
restatement of beginning fund balance of the Redevelopment Debt Service Fund to
account for certain pass -through obligations that relate to prior years. The following
summarizes the effect of the prior period adjustment to beginning fund balance and
related government -wide net assets as of July 1, 2007:
Net assets/ fund balance — beginning of year.
as previously reported
To record pass -through obligations that relate
to prior years
Net assets/ fund balance — beginning of year,
as restated
41
Redevelopment
Debt Service
Fund
S5,626,852
Government -
Wide
Statement of
Net Assets
(6,233,063)
01,013,579) (1 013,579)
$4,613,273
(3.246 642)
Iw
42
L�J
REQUIRED SUPPLEMENTARY INFORMATION
43
(This page intentionally left blank)
44
L/7
(1)
COMMUNITY DEVELOPMENT COMMISSION OF TI IF CITY OF NATIONAL. CITY
Notes to the Required Supplementary Information
Year ended June 30, 2008
Budgetary Information
The Commission adopts an annual budget prepared on the modified accrual basis of
accounting for all governmental fund types. The Executive Director is required to
prepare and submit to the Commission Board of Directors the annual budget of the
Commission and administer it after adoption. Any revisions that alter the total
appropriations must be approved by the Board of Directors. All annual appropriations
lapse at fiscal year-end except for unexpended purchase orders or contracts and
unexpended appropriations for capital projects. Total expenditures may not legally
exceed total appropriations at the fund level.
(2) Required Disclosures
Expenditures for the year ended June 30, 2008 exceeded the appropriations of the
following special revenue funds:
Special Revenue Funds:
home Loan Program
Nutrition Program
Budget
45
Actual Variance
188 (188)
874,316 (874,316)
COMMUNITY DEVELOPMENT COMMISSION OF T1-IL CITY OF NATIONAI. CITY
Community Development Block Grant - Special Revenue Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual
For the year ended June 30, 2008
Revenues:
Subventions and grants
13udzcted Amounts
Final
1,135,220 1,135,220
Total revenues 1.135,220
Expenditures:
(.'u1Tent:
Personnel services
Special services
Comnnuuty development
Total expenditures
Net change in Rtnd balance
Fund balance, beginning of year
Fund balance (deficit), end of year
1,135.220
Variance \with
Final Budget
Positive
Actual i Neggative)
1,147,104 11.884
1,147,104 11.884
- - 39,849 (39,849)
1,042,408 1,042,408 973,769 68,639
1,350,073 1,350.073 60,347 1.289.726
2,392,481 2,392,481 1,073,965 1,318.516
(1,257,261) (1,257.261) 73,139 1,330.400
392,072 392,072 392.072 -
S (865,189) (865,189) 465,211 1.330,400
46
�9
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL, CITY
Section 8 Housing Assistance - Special Revenue_ Fund
Schedule of Revenues. Expenditures and Changes in Fund Balance - Budget and Actual
For the year ended June 30, 2008
Revenues:
Subventions and grants
Other income
Total revenues
Expenditures:
Current:
Personnel services
Special services
Corrununity development
Capital outlay
Total expenditures
Net change in fond balance
Fund balance (deficit), beginning of year
Fund balance (deficit), end of year
Variance with
Final Budget
Budocted Amounts Positive
Original Final Actual (Negative)
S 8,160,000 8,160,000 9,427,480 1,267,480
945,116 41,269 41,269
9,105.116 8,160,000 9,468,749 1,308,749
742 260 742,260 641,131 101,129
184,220 184,220 170,816 13,404
7,219,474 7,219,474 7,303,803 (84,329)
2,500 2,500 4,923 (2,423)
8,148,454 8,148,454 8,120,673 27,781
956,662 11,546 1,348,076 1,336,530
(192,633) (192,633) (192,633) -
S 764,029 (181,087) 1,155,443 1,336,530
47
(. 0:mmuNLLY DLVI•:1.OP\i1 NT (0v1M1SS[t)N OF *I FIE CITY OF NATIONAL. CITY
I tome I .oau Program - Special Reeenue Fund
Schedule of Revenues. Expenditures and Changes in Fund Balance - Budget and Actual
For the year ended June 30, 2008
Variance with
Final Budget
Budgeted Amounts Positive
Original Final Actual (Negative)
Revenues:
1111,P payments $ 17,000 - 16.467 16.467
Other income - - 331 331
Total revenues 17,000 16,798 16,798
l xpenditures.
(Current:
Special Services 188 (188)
"total expenditures - - 188(188)
Net change in fund balance 17,000 - 10,610 16,610
Fund balance. beginning of year 3,371,292 3.371,292 3,371,292 -
Fund halance, end of year S 3,388,292 3.371.292 3,387,902 16.610
48
COMMUNITY DEVELOPMENT COMMISSION OF I'FIE ('ITY OF NATIONAL CITY
IKOlv1E Program - Special Revenue Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and ,\coral
For the year ended June 30, 2008
Variance with
Final Budget
Budgeted Amounts _ Positive
Original Final Actual (Negative)
Revenues:
Subventions and grants S 593,067 593,067 524,437 (68,630)
ITTI.P payments 6,000 6,000 - (6,000)
Total revenues 599,067 599,067 524,43.7 (74,630)
Expenditures:
Current:
Personnel services 59,307 59,307 362 58,945
Special services 533,760 533,760 - 533,760
Community development 3,166 (3,166)
'Total expenditures 593,067 593,067 3,528 589,539
Net change in fund balance 6,000 6,000 520,909 514,909
Fund balance, beginning of year 3,994,827 3,994,827 3,994,827
Fund balance, end of year S 4,000,827 4,000,827 4,515,736 514,909
49
Z
COMMUNITY DEVELOPMENT COMMISSION OF TEIE CITY OF NATIONAL CITY
Nutrition Program - Special Revenue Fund
Schedule of Revenues. Expenditures and Changes in Fund Balance - Budget and Actual
For the year ended _lune 30, 2008
Revenues:
Subventions and grants
Other income
"total revenues
Expenditures:
Current:
Personnel services
Special services
Total expenditures
Excess (deficiency) of revenues
over expenditures
Other financing sources:
Transfers in from City of National City
"Total other financing sources
Net change in fund balance
Fund balance (deficit), beginning of year
Fund balance (deficit), end of year
Variance with
Final Budget
Budgeted Amounts Positive
Original Final Actual (Negative)
$
(1.393,977) (1,393,977)
$ (1393,977) (1,393.977)
50
288,359 288,359
222,445 222.:4::tti
510.804 510,804
461,777 (461,777)
412,539 (412,539)
874,316 (874,316)
(363.5121 (363.5I2)
1,757.489 1.757,489
1.757.489 1,75-1,489
1,393,977 1,393,977
(1,393.977) — -.
1.393,977
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL, CITY
Low and Moderate Income 1lousing Program - Special Revenue Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual
For the year ended June 30, 2008
Variance with
Final Budget
Budgeted Amounts Positive
Original - Final Actual (NcaativeJ
Revenues:
Property tax allocated S 2,848,366 2,848,366 2,941,607 93,241
Interest income 10,775 10,775 7,947 (2,828)
Total revenues 2,859,141 2,859.141 2,949,554 90,413
Expenditures:
Current:
Personnel services 26,053 (26,053)
Special services 852.500 852,500 60.584 791,916
Community development 193,615 (193,615
Total expenditures 852,500 852,500 280,252 -- 572,248
Excess (deficiency) of revenues
over expenditures
2,006,641 2,006,641 2,669, 302 662,661
Other financing sources (uses):
Transfers out (832,964) (832,964) (814.215) 18,749
Total other financing sources (uses) (832,964) (832.964) (814.215) 18,749
Net change in fund balance 1,173,677 1,173,677 1,855,087 681,410
Fund balance, beginning of year 7,261,294 7.261,294 7,261,294
Fund balance, end of year S 8,434,971 8,434.971 9.1 I6,381
51
681,410
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55
SUPPLEMENTARY INFORMATION
53
COMMUNITY DEVELOPMENT COMMISSION OF TI II; CITY OF NATIONAL IONAI, CITY
Redevelopment Fund - Debt Service Fund
Schedule of Revenues, Expenditures and Chances in Fund Balance - Budget and Actual
For the year ended June 30, 2008
Revenues:
Property tax allocated
Interest income
Other income
Total revenues
BBde.eted Amounts
Original -_ Final
$ 4.817,454 4,817,454
-1,817,454 4,817,454
Actual
11,766.428
8,665
30,478
11,805,571
Variance with
Final Budget
Positive
(Ncqative)
6,9-18.974
8,665
30.478
6.988. 117
Expenditures:
Current:
Special services 2,054,818 2,054,818 2,418,094 (363,276)
Debt service:
Principal payments 2,065,000 2,065,000 2,065,000 -
Interest and fiscal charges 1,962.351 1.962,351 2,017,843 (55,492)
Total expenditures 6,082,169 6,082,169 6,500,937 (418,768)
Excess (deficiency) of revenues
over expenditures (1,264,715) (1,264.715) _- _ 5,304,634 6.569, 349
Other financing sources (uses):
Transfers in 832,964 832,964 814,215 (18,749)
Transfers out - (8,915.568) (8.915,568)
Total other financing sources (uses) 832,964 832,96,1 (8,101,353) (8,934.317)
Net change in fund balance (431,751) (431,751) (2,796.719) (2,364,968)
Fund balance, beginning of year, as restated 4.613,273 4.613,273 4,61 3,2_73 -
Fund balance. end of year $ 4,181,522 4,181,522 1.816.554 (2,364,968)
5,1
57
COMMI NITY DEVELOPMENT COMMISSION OF 11IE CfIY OF NATIONAL CITY
Redevelopment Fund - Capital Projects Fund
Schedule of Revenues. Expenditures and Changes in Fund Balance - Budget and Actual
For the year ended June 30, 2008
Budgeted Amounts_
Original Final
Actual
Variance with
Final Budget
Positive
(Negative)
Revenues:
Subventions and grants S 200.000 200,000 (200,000)
Interest income 323,000 323,000 608,291 285,291
Other income 6.576,008 6,576,008 3,153,518 (3,422,490)
'Total revenues 7.099.008
Expenditures:
Current:
Personnel services
Special services
Community development
Capital outlay
'total expenditures
1.51 1.300
4.163,350
5,249,000
6,570
7,099,008 3,761,809 (3,337,199)
1,51 1,300
4,163,350
5,249,000
6,570
10.930,220 10,930,220
1,189.954
1,997,556
5,835,343
22.124
321,346
2.165,794
(586,343)
(15,55)
9,044,977 1,885,243
Excess (deficiency) of revenues
over (under) expenditures (3.831,212) (3,831,212) (5,283,168) (1,451,956)
Other financing sources:
Transfers in 8,915,568 8,915,568
Total other financing sources - 8,915,568 8,915,568
Net change in fund balance (3.831.212) (3,831,212) 3,632.400 7,463,612
Fund balance, beginning of year 15,984,026 15,984,026 15,984,026
Fund balance (deficit), end of year `>; 12,152,814 12,152,814 19,616,426 7,463,612
(This page intentionally left blank)
Mayer Hof mar McCann
An Independent CPA Firm
Coifnaei
2301 Dupont Drive. Suite 200
Irvine, California 92612
949•474-2020 ph
949-263-5520 fx
www.mhrr pc.con.)
13oard of Directors
Community Development Commission of the City of National City
National City, California
REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING
AND ON COMPLIANCE AND OTHER MATTERS BASED
ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED TN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
We have audited the financial statements of the Community Development Commission of the
City of National City ("Commission"), a component unit of the City of National City as of and
for the year ended June 30, 2008, and have issued our report thereon dated December 17, 2008.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the Commission's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing
our opinion on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Commission's internal control over financial reporting. Accordingly, we do
not express an opinion on the effectiveness of the Commission's internal control over financial
reporting
Our consideration of internal control over financial reporting was for the limited purpose
described in the preceding paragraph and would not necessarily identify all deficiencies in
internal control over financial reporting that might be significant deficiencies or material
weaknesses. HIowever, as discussed below, we identified certain deficiencies in internal control
over financial reporting that we consider to be significant deficiencies and other deficiencies that
we consider to be material weaknesses.
A control deficiency exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or 'combination
of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record,
process,. or report financial data reliably in accordance with generally accepted accounting
principles such that there is more than a remote likelihood that a misstatement of the
Commission's financial statements that is more than inconsequential will not be prevented or
detected by the Commission's internal control. We consider items 08-01, 08-02 and 08-03 that
have been described in the accompanying schedule of findings and recommendations to be
significant deficiencies in internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the financial statements
will not be prevented or detected by the Commission's internal control.
57
Board oCDirectors
Community iDevelopment Commission of the City of National City
National City, California
Our consideration of internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and would not necessarily identify all deficiencies
in internal control that might be significant deficiencies and, accordingly, would not necessarily
disclose all significant deficiencies that are also considered to he material weakness. However,
of the significant deficiencies described above, we consider item 08-01 to he a material
weakness.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Commission's financial statements
are free of material misstatements, we performed tests of its compliance with certain provisions
of laws, regulations, contracts and grant agreements, noncompliance with which could have a
direct and material effect on the determination of financial statement amounts. Such provisions
included those provisions of laws and regulations identified in the Guidelines for Compliance
:9iidlts of California Redevelopment Agencies, issued by the State Controller and as interpreted in
the Suggested .Auditing Procedures for Accomplishing Compliance Audits of California
Redevelopment Agencies, issued by the Governmental Accountings and Auditing Committee of
the California Society of Certified Public Accounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit and, accordingly, we do not
express such an opinion. The results of our tests disclosed no instances of noncompliance or
other matters that are required to he reported under Government Auditing Standards.
This report is intended solely for the information and use of the audit committee, management,
and the State Controller and is not intended to be and should not be used by anyone other than
these specified parties.
'1
Irvine, California
December 17, 2008
/'h c G� •v.L ���' ,
58
C'OMMUNiTY DEVELOPMENT COMMISSION OF THE CITY OF NATIONAL CITY
Schedule of Findings and Recommendations
Year ended June 30, 2008
(08-01) Inadequate Internal Controls over Cash and Investments
During our review of internal controls over cash and investments, we noted that the
Commission's cash and investments (held by both the Commission and its fiscal agent)
had not been reconciled to the general ledger on a monthly basis. Sound internal
controls dictate that the individual in charge of reconciling the cash and investment
portfolio to the general ledger ensure that all cash and investment activities (i.e.,
purchases, sales, transfers, interest earnings) have been accurately and timely recorded
in the general ledger. This procedure should be done soon after month end in order to
efficiently detect and resolve any discrepancies or unauthorized transactions that might
occur.
Recommendation
We recommend that the Commission reconcile and record all cash and investment
activity to the general ledger on a regular monthly basis. We further recommend that
the Commission consider the use of a third party custodian in performing investment
transactions for all investments held. The involvement of a third party custodian
(separate and distinct from the institution that executes the investment purchase on the
Commission's behalf) enhances the internal controls over investments by decreasing
the risk of fraud by the counter party, the party that makes the investment purchase.
(08-02) Inadequate Records on Housing, Project Capital Assets
The Commission's Morgan and Kimball Towers' housing projects have not maintained
adequate detailed records relating to their capital assets. Although adequate detailed
records are maintained for current year additions and deletions to capital assets (and
related accumulated depreciation), the Commission should maintain detailed records
that reconcile to the total ending capital assets and related accumulated depreciation
recorded in the general ledger in order to ensure such assets exist and that depreciation
is correctly calculated.
Recommendation
We recommend that the Commission perform an inventory on all capital assets owned
by their housing projects and that such records reconcile to the total ending capital
assets and related accumulated depreciation recorded in the general ledger.
59
COMMUNITY DEVELOPMENT COMMISSION OF'FIIE CITY OF NATIONAL. CITY
Schedule of Findings and Recommendations
(Continued)
( 8 03) Controls over Misstatements Reflected in the Financial Statements
An important element of internal control is that management's review of the financial
statements be highly effective to detect misstatements reflected in the year end
financial statements. While this review currently contributes to the objectives of the
financial reporting process, this review does not rise to the level necessary to detect
misstatements associated with some of the more complex and technical elements
reflected in the financial statements.
Currently, the audit firm is relied upon to prevent or detect misstatements in the year
end financial statements. Auditing standards require that client systems be effective
without reliance upon the audit process. This is because a key role of the auditor is to
evaluate the effectiveness of the client's financial reporting control systems. The audit
firm cannot be a pail of the client's internal control system that is evaluated during the
audit process.
Paragraph 19 of the Statement on Auditing Standards No. 112 requires that the auditor
include in the report of significant control deficiencies any material adjustments
detected by the audit process. For the year ended June 30, 2008, material adjustments
detected by the audit process were as follows:
• Entry to adjust the balance of loans receivable and to correct the fund from being
out of balance.
• Adjustment to agree opening find balances to prior year audited financial
statements.
• Entry to restore cash and to record a liability that related to an expense that was
paid after year-end that related to the current fiscal period.
Recommendation
We recommend that management record material adjustments on an annual basis prior
to the start of the audit.
In addition, in order to enhance management's review of the financial statements, we
recommend that additional training be provided to raise the comfort level and
effectiveness of staff with respect to their review of the year end financial statements.
60
CO�
EETING DATE
City of National City, California
COUNCIL AGENDA STATEMENT
January 26, 2009 AGENDA ITEM NO. 25
ITEM TITLE National City Fire Department Quarterly Report for the Period of August
1 — November 30, 2008
PREPARED BY Roderick Juniel,
(619) 336-4550
EXPLANATION
DEPARTMENT Fire
The National City Fire Department (NCFD) has prepared the attached report for the period
of August 1 — November 30, 2008 for presentation to the Mayor, City Council, City Manager
and citizens of National City.
Environmental Review '1 N/A
Financial Statement Approved By:
N/A Finance Director
Account No.
STAFF RECOMMENDATION
Review Quarterly Report.
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below) Resolution No.
National City Fire Department Quarterly Report for August 1 — November 30, 2008.
A-200 (04/2007)
NATIONAL CITY FIRE DEPARTMENT
REPORT TO CITY COUNCIL
AUGUST - NOVEMBER, 2008
Over 100 Years of Dedicated Service
MISSION STATEMENT
We are a fire department providing fire control, emergency medical
service, rescue, fire prevention and education.
We are dedicated to safeguarding the history and traditions and to
effecting the goals of the Department.
We are devoted to serving the community while practicing the core
values of communication, commitment, courtesy, challenge and
collaboration.
Prologue
Citizens, Mayor and Council Members of the City of National City:
This report contains a summary of the events that have taken place from August 1
through November 30, 2008.
We have chosen to highlight some of the significant emergency responses and activities
to give you an example of the type of incidents that occur in our community. As you will
note the largest percentage of emergency response activity is focused around
emergency medical calls; encompassing 80% of the total calls. Consequently the
Assessment/Paramedic Engine Program (implemented in 2007) has proven to be very
beneficial. However we should be cognizant of the fact that firefighting, automobile
accidents, hazardous material spills, and other incidents are still the areas where we
expend the largest portion of our resources. That's because the aforementioned
incidents expose residents and firefighters to the greatest levels of danger.
Finally, the fire inspection, plan review and fire education programs conducted in most
commercial, manufacturing, health care, schools and other occupancies remain a high
priority. We have dedicated many staff hours as we strive to prevent fires, but if a fire
does occur we make an effort to contain the fire to the room of origin through the use of
technology (fire detection and protection equipment) coupled with a timely efficient
response by firefighters.
As always we are committed to providing timely, professional and compassionate
emergency services to the citizens of National City.
If you have any questions regarding the contents of the report please call the National
City Fire Department Administration office at (619) 336-4550.
1
Heartland Fire Dispatch Fire Statistics Report
From 08/01/2008 to 11/30/2008 for National City Fire
Fires in Structures by FPU
Number -of Civilian Civilian Property
Incidents Injuries Deaths Damage
Private Dwelling
Apartments
Hotels & Motels
Other Residential
7 0 0 25,000
1 0 0 0
0 0 0 0
0 0 0 0
TOTAL RESIDENTIAL
8 0 0 25,000
Public Assembly 1 0 0 0
Educational 0 0 0 0
Health Care, Detention, Corrections 0 0 0 0
Stores and Offices 4 0 0 222,500
Industry, Utility, Defense, Labs 0 0 0 0
Storage in Structures 0 0 0 0
Outside or Special Property 6 0 0 0
TOTAL STRUCTURE
11 0 0 222,500
GRAND TOTAL By PROPERTY USE
19 0 0 247,500
N
Fires in Structures by Incident Type Number of Civilian Civilian Property
Incidents Injuries Deaths Damage
Fires in Highway Vehicles 9 0 0 9,250
Fires in Other Vehicles 2 0 0 27,000
Fires Outside of Structures 3 0 0 22,000
Fires in Brush, Grass, Wildlands 4 0 0 0
Rubbish Fires 4 0 0 0
All Other Fires 7 0 0 103,200
TOTAL of FIRES 29 0 0 161,450
2
Incident Type
Number of Civilian Civilian Property
Incidents Injuries Deaths Damage
Rescue, Emergency Calls
False Alarms7False Calls
Mutual Aid
Hazardous Materials Responses
Other Hazardous Responses
All Other Incidents
1,396 0 0 0
76 0 0 - 0-
46 1 0 376,200
6 1 0 0
9 0 0 0
212 0 0 500
TOTAL of INCIDENTS
1,745
2 0 376,700
Suspicious Fires 12 0 0 130,200
3
The National City Fire Department responded to 1,745 emergency calls from August 1
through November 30, 2008. The Fire Department averaged 14+ calls per day. The
following is a summary of a few noteworthy incidents, activities and events:
August 2008
• On August 2, 2008 the National City Fire Department (NCFD) in conjunction with
Human Resources held a Firefighter Recruit Day. Approximately 25 potential
candidates participated in an orientation on the upcoming firefighter exam.
National City Firefighters conducted tours of the fire station and provided
equipment demonstrations. The IAFF Local 2744 provided lunch for all the
participants. National City residents were the target audience. Southwestern
Community College representatives attended and presented programs that help
make candidates more attractive as applicants. Residents were encouraged to
consider firefighting as a career and many signed up for the upcoming test.
• As a part of the NCFD training requirements, and our obligation to Zone 4
training, NCFD hosted an in service training session 'Rescue Systems' for South
Bay and East County Fire Departments. NCFD Captains Sherman Peters and
Sergio Mora were the lead instructors. These classes are essential to ensure a
coordinated response of mutual aid fire resources within San Diego County.
• Engine 31 responded to a 47 year old male who was in full arrest (no pulse and
no respirations). Firefighter/Paramedics administered (4) cardiac shocks to the
patient and administered the appropriate intravenous drugs. The patient was
transported to the hospital and was released to go home a week later. This
incident highlights the value of the Assessment Engine/Paramedic Program:
timely response with advanced training and appropriate equipment saves lives.
• As a part of the County Fire Mutual Aid Agreement, Truck 34 responded to
Coronado on a second alarm structure fire. Truck-34 was assigned to the roof
division which required the use of the aerial ladder. Truck 34 was on scene for 3
hours. The building sustained $1 million of damage.
4
During the Muscular Dystrophy Association "Boot Drive" the citizens of National City
once again demonstrated their generosity. National City Firefighters positioned
themselves at the intersection of 30th Street and Highland Avenue and collected over
$2,000.00 for MDA.
A young National City resident donates to MDA
• Engine 34 responded to a 2 month old baby that they found unconscious and not
breathing. Engine 34 Firefighter/Paramedics made every attempt to revive the
baby, but sadly the child did not survive. This may have been a SIDS related
death. The Trauma Intervention Program team was contacted to assist the
family.
• Firefighters from Tecate, Mexico visited Station 34. The Firefighters received a
tour of the station. Some surplus firefighting equipment and supplies were
donated to our colleagues in Mexico.
• Engines 31 and 34, Truck 34 and Battalion 57 responded to a grass fire at 2nd
Street and Sweetwater Road near the KOA Campground. Engine 31 was first on
scene and reported a grass fire moving up the hill towards structures at a
medium rate of speed in light fuel. Engine 31, Engine 34, Truck 34 and Battalion
57 fought the fire from below. An "immediate need" strike team was called and
shortly thereafter cancelled because National City Firefighters successfully
brought this incident to a close. As a result of the rapid coordinated fire response
the fire was extinguished with no loss of property and no injuries.
5
• On August 23, 2008 250 firefighter candidates participated in a written exam
competing for a position as an entry level firefighter with the National City Fire
Department.
• Engine 34 and Truck 34 rescued a dog that had become entangled in an engine
compartment. This is an illustration of the diverse emergency incidents
Firefighters must be prepared resolve.
• Engine 31 was dispatched to a medical emergency where a 31 year old female
patient was unconscious, not breathing with no heartbeat.
Firefighter/Paramedics administered (2) cardiac shocks and injected intravenous
medication. The patient was sitting up after arriving at the hospital emergency
room. This is simply another example of the importance of having the
assessment engine/paramedic program
September 2008
• National City September 2008 Employee of the Month: The NCFD is pleased to
have Firefighter Mike Mejia honored for his ongoing community service.
• National City Firefighter Physical Agility Test: 50 firefighter candidates
participated in the physical agility test at Station 34.
• Engine 34 was dispatched to a hazardous materials incident that was actually a
small chemical bomb thrown in a parking lot. San Diego County Hazardous
Material unit responded and confirmed the device was a water bottle filled with
acid and aluminum foil.
• Engine 34 responded to another chemical bomb filled with chlorine bleach. The
investigations on both the bomb incidents are ongoing.
6
The IAFF Local 2744 and the National City Fire Department held their 7th annual 9-11
Remembrance Breakfast and Ceremony. The solemn ceremony was in recognition of
343 New York Firefighters that made the ultimate sacrifice and gave their lives in the
line of duty.
October 2008
• NCFD responded to a structure fire at 1939 E. 16th Street. The fire occurred in a
downstairs apartment and displaced several families. The apartment was a
complete loss. The subsequent investigation determined the cause as arson.
The investigation is ongoing.
• Engine 34 responded as members of a `strike team' to Campo on a Santa Ana
wind driven fire. Although 200 acres burned, there were no injuries and no
homes or structures were lost.
• NCFD responded to a structure fire at 8th Street and Harbison Avenue. The
building sustained heavy damage. One Firefighter suffered a minor injury. The
fire extended into adjacent businesses and caused extensive smoke damage.
The cause of the fire was an unattended candle.
7
IAFF Local 2744, in conjunction with Community Services and other City departments,
hosted a fabulous and safe Halloween entertainment for the children of National City.
"The First Annual `Tower of Terror" was a huge success with 2,000 citizens attending
the haunted house and Halloween celebration. Firefighter turned the NCFD training
tower into a thrilling, safe and entertaining haunted house. NCFD Firefighters designed,
constructed and performed in the haunted house entertaining children and adults. After
touring the "Tower of Terror" participants were treated to a costume contest and dined
on hot dogs and cold drinks.
Many participants stated "this is the best haunted house I have ever seen". NCFD
Firefighters pledged, "Next year will be even better'.
November 2008
• Engine 34 was dispatched on a strike team response to assist fire crews from all
over the state at the Chino Hills Fire in Corona California. Engine 34's crew
spent four days on the fire line.
• Engine 34 responded to two gun shot victims next to Kimble Park. Both victims
are expected to survive.
• NCFD Firefighters hosted the Spirit of the Holidays benefit pancake breakfast at
Station 34. Over $1,000.00 was collected for the "Spirit of the Holidays" charity
organization.
8
Fire Prevention Activities
Activity
3rd Quarter
Jul — Aug
4th Quarter
Sep — Dec
Annual A — U Occupancy Inspections Started
280
122
Annual Re -Inspections
214
101
Attempted Inspections
8
4
TI and Building Inspections
36
5
TI and Building Re -Inspections
15
5
Tanks Above/Below Ground
0
0
State Fire Safety Inspections
1
7
Field Consultations, Contractor
14
8
Field Consultations, Business
0
0
Technical Inspections Started
98
12
Technical Re -Inspections
33
25
Technical Inspections Completed
87
70
Investigation, Fires
4
2
Investigation Staff Hours
12
6
Juvenile Fire Setters Counseled
2
1
Juvenile Fire Setters Counseling Staff Hours
12
6
Juvenile Fire Incidents per 1,000 population
0
0
Juvenile Fire Incidents, Total
2
1
Juvenile Fire Setter, Follow Ups
2
1
Juvenile Fire Setter, Fire Loss
0
0
Plan Review, Building Department Plans
30
19
Square Footage
76,538
31,295
Plan Review, Planning Department Plans
8
4
Square Footage
858,453
232,936
Plan Review, Engineering Department Plans
0
3
Square Footage
0
335,000
Plan Review, CDC
0
0
Square Footage
0
0
Plan Review, Sprinkler Plans
24
13
Plan Review, Fire Alarm System Plans
14
14
Plan Review, Hood System Plans
5
6
Plan Review, Spray Booth Plans
0
0
Plan Review, Tank Plans
2
3
Plan Review, Specialty Plans
0
0
Square Footage/CRM
0
0
9
Activity
3`d Quarter
Jul — Aug
4th Quarter
Sep — Dec
Permits Issued
31
45
Temporary Use Permits Processed
3
2
Public Education, Presentations Completed
0
0
Public Education, Citizens Contacted
0
0
Disaster Preparedness Drills
0
0
Disaster Preparedness Training, Public
0
0
Disaster Preparedness Training, Staff
0
0
Classes Attended
0
0
Meetings Attended
77
70
10
ITEM #26
1/20/09
DECISION ON COUNCIL VACANCY
- CITY COUNCIL -
ar-. CALIFORNIA -0-
Mayor
Ron Morrison
Council Members
Louie Natividad
Frank Parra
Alejandra Sotelo-Solis
Rosalie Zarate
City Attorney
George H. Eiser, III
NATIONAL airy
INCORPOAATED J
Office of the City Attorney
TO: Mayor and City Council
FROM: City Attorney
SUBJECT: Appointment to Fill City Council Vacancy
DATE: January 13, 2009
With the resignation of former Councilmember Natividad effective January 5, a vacancy
occurred on the City Council. Briefly stated, the Council had two options, which are set
forth in Section 36512 of the Government Code:
1. Within 30 days of commencement of the vacancy, fill the vacancy by
appointment; or
2. Within 30 days of commencement, call a special election to fill the
vacancy. The special election shall be held on the next regularly
established election date, not less than 114 days from the call of the
special election.
At the December 16, 2008 City Council meeting, the Council approved a motion to fill
the vacancy by appointment. As part of the motion, it was stipulated that all applicants
submit a statement of their financial interests, a resume, and nomination papers.
Lastly, the Council set a deadline for applications to be turned in by 6:00 p.m. on
January 12, scheduled a City Council meeting for January 13 at 6:00 p.m. to conduct
interviews of applicants, and scheduled the appointment for January 20.
GEOR< GE 11. EISER, III
City Attorney
GHE/mpa
1243 National City Boulevard; National City, California 91950-4301
Tel.: (619) 336.4220 Fax: (619) 336.4327