Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2011 05-17 CC CDC AGENDA PKT
0 Agenda Of The Regular Meeting — National City City Council / Community Development Commission of the City of National City Council Chambers Civic Center 1243 National City Boulevard National City, California Regular Meeting — Tuesday — May 17, 2011 — 6:00 P.M. Open To The Public Please complete a request to speak form prior to the commencement of the meeting and submit it to the City Clerk. It is the intention of your City Council and Community Development Commission (CDC) to be receptive to your concerns in this community. Your participation in local government will assure a responsible and efficient City of National City. We invite you to bring to the attention of the City Manager/Executive Director any matter that you desire the City Council or Community Development Commission Board to consider. We thank you for your presence and wish you to know that we appreciate your involvement. ROLL CALL Pledge of Allegiance to the Flag by Mayor Ron Morrison Public Oral Communications (Three -Minute Time Limit) NOTE: Pursuant to state law, items requiring Council or Community Development Commission action must be brought back on a subsequent Council or Community Development Commission Agenda unless they are of a demonstrated emergency or urgent nature. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Council and Community Development Commission Meetings. Audio headphones are available in the lobby at the beginning of the meetings. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. Council Requests That All Cell Phones And Pagers Be Turned Off During City Council Meetings COPIES OF THE CITY COUNCIL OR COMMUNITY DEVELOPMENT COMMISSION MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.nationalcityca.gov CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION AGENDA 5/17/2011- Page 2 PROCLAMATION 1. Proclaiming the week of May 15, 2011 through May 21, 2011 as: "NATIONAL PUBLIC WORKS WEEK" PRESENTATION 2. Sweetwater High School Grand Opening INTERVIEWS/APPOINTMENTS 3. Interviews and Appointments: Various Boards & Commissions (City Clerk) CITY COUNCIL CONSENT CALENDAR Consent Calendar: Consent calendar items involve matters, which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 4. Approval of the Minutes of the Adjourned Regular City Council/Community Development Commission Meeting of March 29, 2011 and the Regular Meeting of April 19, 2011. (City Clerk) 5. Resolution of the City Council of the City of National City approving a Conditional Use Permit for a wireless communication facility at 2005 Highland Avenue. (Applicant AT&T) (Case File 2010-31 CUP) (Development Services/Planning) Resolution of the City Council of the City of National City initiating proceedings for the levy and collection of assessments for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2011/2012. (Redevelopment Division) CITY COUNCIUCOMMUNITY DEVELOPMENT COMMISSION AGENDA 5/17/2011- Page 3 CONSENT CALENDAR (Cont.) 7. Resolution of the City Council of the City of National City approving the Annual Report for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2011/2012). (Redevelopment Division) 8. Resolution of the City Council of the City of National City declaring its intention to levy and collect assessments for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2011/2012. (Redevelopment Division) 9. Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement in the not -to -exceed amount of $57,552 with South Bay Community Services to provide domestic violence response services for the Cal-EMA grant funded Children Exposed to Domestic Violence Specialized Response Program. (Police) 10. WARRANT REGISTER #40 Warrant Register #40 for the period of 03/30/11 through 04/05/11 in the amount of $2,486,932.96. (Finance) 11. WARRANT REGISTER #41 Warrant Register #41 for the period of 04/06/11 through 04/12/11 in the amount of $507,245.31. (Finance) 12. WARRANT REGISTER #42 Warrant Register #42 for the period of 04/13/11 through 04/19/11 in the amount of $1,314,602.96. (Finance) 13. Investment Report for Quarter ended March 31, 2011. (Finance) CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION AGENDA 5/17/2011- Page 4 PUBLIC HEARING 14. Public Hearing — Conditional Use Permit for the sale of beer and wine at a proposed convenience store at 151 North Highland Avenue. (Applicant 7- Eleven) (Case File 2011-08 CUP) (Development Services/Planning) **Companion Item #15' NON CONSENT RESOLUTION 15. Resolution of the City Council of the City of National City approving a Conditional Use Permit for the sale of beer and wine at a proposed convenience store at 151 North Highland Avenue. (Applicant: 7-Eleven) (Case File 2011-08 CUP) (Development Services/Planning) **Companion Item #14** NEW BUSINESS 16. A report to the City Council of the City of National City on the ranking process for non -conforming commercial and industrial uses to be considered for amortization and staff request for direction to commence ranking non- conforming uses in the Westside Specific Plan area. (Community Development) 17. Authorizing the issuance of a Request for Proposals (RFP) for Towing and Impound Services for the City of National City. (City Manager/Police/Attorney) **Continued from Council Meeting of May 3, 2011' 18. A request to initiate a Street Vacation to vacate a portion of excess right-of-way on West 30th Street, east of Interstate 5 and the railroad right-of-way. (Applicant: City of National City) (Case File No. 2011-18 SC) (Development Services/Planning) 19. Temporary Use Permit — Request from Granger Jr. High to use the City stage for the Granger Community Culture Fair on May 20, 2011. This is a National City co -sponsored event per Council Policy #804. (Neighborhood Services) CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION AGENDA 5/17/2011- Page 5 NEW BUSINESS (Cont.) 20. Temporary Use Permit — Movies in the Park on June 10, July 8th, August 12th and September 9, 2011 at various locations from 6:00 p.m. to 9:00 p.m. This is a National City sponsored event per Council Policy #804. (Neighborhood Services) 21. Temporary Use Permit — National City Night Out on August 2, 2011 from 5:30 p.m. to 8:00 p.m. at Las Palmas Pool. This is a National City sponsored event per City Council Policy #804. (Neighborhood Services) 22. Notice of Decision — Planning Commission approval of a Conditional Use Permit for an auto body and paint facility at 2855 A Avenue. (Applicant: Glenn A. Loader) (Case File 2011-12 CUP) (Development Services/Planning) 23. Preliminary Budget Update. (City Manager) COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR 24. Authorize the reimbursement of Community Development Commission expenditures in the amount of $856,619.74 to the City of National City for the period of 03/30/11 through 04/05/11. (Finance) 25. Authorize the reimbursement of Community Development Commission expenditures in the amount of $110,987.78 to the City of National City for the period of 04/06/11 through 04/12/11. (Finance) 26. Authorize the reimbursement of Community Development Commission expenditures in the amount of $156,996.35 to the City of National City for the period of 04/13/11 through 04/19/11. (Finance) 27. Investment Report for Quarter ended March 31, 2011. (Finance) ITEM #1 5/17/11 ITEM #2 5/17/11 SWEETWATER HIGH SCHOOL GRAND OPENING CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 3 EM TITLE: Interviews and Appointments: Various Boards & Commissions PREPARED BY: Michael R. Dalla DEPARTMENT: City CI rk PHONE: 619-336-4226 APPROVED BY: EXPLANATION: On February 1st and March 1st, the City Council made appointments to several local and regional Boards & Committees. City Council action is still needed to address the remaining expired terms and vacancies on the Public Art Committee, Community and Police Relations Commission (CPRC) and the Sweetwater Authority. Current Status of Vacancies Applicants: Sweetwater Authority 2 Expired Terms 6 Qualified Applicants Public Art Committee 1 Expired Term 6 Qualified Applicants CPRC 2 Vacancies 6 Qualified Applicants Amended Application: An amended application for appointment has been received from Mr. Frank Lopez and is attached for your information and consideration. The amended application replaces an application filed on January 25, 2011. Mr. Lopez was previously ointed to the CPRC and desires to continue as a Commissioner. The Mayor and Council may accept and file the :nded application or take other action deemed appropriate. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance STAFF RECOMMENDATION: Take action to re -appoint or appoint members. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: ammary of vacancies and expired terms 2. Applications APPLICATION SUMMARY ART / CPRC / SW AUTHORITY SWEETWATER ART AUTHORITY CPRC Request Applicants Interviewed Re -Appoint Vacancies Exp term 0 0 2 2 1 0 Ron Morrison na Ted Muehleisen Y Yes 1 Roberto Griffin Y 1 x Darryl Gorham Y 1 x x Ken Seaton-Msemaji Y 1 x Jess Van Deventer Y 1 Leslie Coyole Y 1 Frank Bueno Y Yes 1 Christina Chacon Y Yes 1 William Ramsey Y 1 Vener Yambao Y 1 Pearl Quinones Y x 1 Ditas Yamane Y 1 1 = First Choice x = Willing to serve 1 REGIONAL BOARDS AND COMMITTEES SWEETWATER AUTHORITY Appointing Authority: Mayor with approval of City Council Current Representatives Appointed Term Expires Interviewed Ron Morrison 12-19-2006 12-31-2010 NA Ted Muehleisen** 05-19-2009 12-31-2010 Yes **requests reappointment Applicants Jess Van Deventer Yes Darryl G. Gorham Yes Roberto Griffin Yes Kenold Seaton-Msemaji Yes a COMMUNITY AND POLICE RELATIONS COMMISSION (CPRC) Appointing Authority Mayor with approval of City Council Members: 8 (7 voting / 5 residents and 2 non-residents) Length of Term: Terms expire: Meets: Staffing Provided by: 3 years March 31st 4 times per year Community Services Current Status: There are TWO (2) vacancies on the CPRC. Both are 'Resident Voting Members'. Current Members VACANCY VACANCY Frank Lopez Louise Brance James Brewer Nancy Estolano Daniel Serrano William Phillips Request Re-app Applicants Leslie Coyote Pearl Quinones Ditas Yamane Darryl Gorham Roberto Griffin Ken Seaton-Msemaji Appoint Term Interviewed Date Expires 03-31-13 03-31-12 Term is current 02-01-11 03-31-14 Term is current 05-19-09 03-31-12 Term is current 02-01-11 03-31-14 Term is current 05-19-09 03-31-12 Term is current 05-19-09 03-31-13 Term is current 05-16-06 TBD Interviewed Yes Yes Yes Yes Yes Yes 3 ART COMMITTEE Appointing Authority Members: Length of Term: Terms Expire: Meetings are held: Staffing Provided by: Mayor with approval of City Council 5 (non-residents may apply) 3 years September 30th Quarterly Community Services Current Status: In 2009 the City Council approved reducing the Art Committee from seven (7) members to five (5). The reduction was to be effective in June of 2010. There is one (1) position remaining to be filled and two (2) incumbents requesting re- appointment. Current Members Frank Bueno Christina Chacon Paul Ecdao William Virchis Manuel Cavada Carolyn St Clair New Applicants William G. Ramsey Darryl Gorham Pearl Quinones Vener Yambao Request Re-app Yes Yes Appoint Term Interviewed Date Expires Yes 05-19-09 07-20-10 Yes 07-20-04 07-20-10 Term is current 05-19-09 09-30-13 Term is current 07-20-04 09-30-13 Term is current 07-20-04 09-30-13 Term is current 02-01-11 09-30-13 Yes Yes Yes Yes `i Residency requirements may not apply CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Community & Police Relations Commission' _ Library Board of Trustees Parks, Recreation 8 Senior Citizens Advisory Board _ Planning Commission jPublic Art Committee' Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an Name: 1-D 41101 Home Address: / 3�a y - I el. No.: Business Affiliation: 4I7fl4J2 /f elide: Business Address: Length of Residence in National City. EducationalfBackground: 64, r 4e h4//y r Occupational Experience: �'�-e i. a Rfi,'if,; Pao -a-/ fi-a" Tel. No.: San Diego County: 3v-California: - C%4! 7 'j 296-0A-ice f l CC.fi 4110 c7 Professional or Technical Organization Memberships: CAW ZG S G, Civic or Community Experience. Membership, or Previous Public Service Appointments: Experience or Special Knowledge Pertaining to Area of interest. 5I Q. loh-.r-c9h Le 4*-7 eriGf-4/4 5ss,; I Have you ever been convicted of a crime? No: V. Yes: Date: ., f-2 b / i'/ Signature: Please feel free to provide additional information or letters of endorsemenL Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 (-) nr, —,c Thank you for your interest in serving the City of National City. y col r-< z r*_imp r- r This documents is fled as a public document jsed: Q4tober 1, zoos c5 5 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Planning Commission X. Community & Police Relations Commission` _ Public Art Committee' Library Board of Trustees Traffic Safety Committee Parks, Recreation & Senior Citizens Advisory Board Note: Applicants must be residents of the City of National City except for those marked by an • Name: Home Address: I/4 0 q t AV ,. Tel. No.aolD3) T .3 •15 g Business Affiliation: Title: Business Address: Tel_ No.: Length of Residence in National City: 2 San Diego County: 32 California: 37-- Educational Background: B. A . Y t. Occupational Experience: Ptnq,l ce, Professional or Technical Organization Memberships: Civic or Community Experience, Membership, or Previous Public Service Appointments: Experience or Special Knowledge Pedaining to Area of Interest: Have you ever been convicted of a crime? No: X Date: Signature Please feel free to provide additional information or letters of endorsement_ Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. ' Residency requirements may not apply This documents is filed as a public document Revised: October 1, 2009 6 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Community & Police Relations Commission* Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board Planning Commission _ Public Art Committee* Traffic Safety Committee Sweetwater Authority Note: Applicants must be residents of the City of National City except for those marked by an * Name: :Da P k j k, lam) i lei of ha Y-- Home Address: Tel No.: t 9 ' 364- 3 O 84/- Business Affiliation: Re+1 PRA Title: Business Address: Tel. No.: Length of Residence in National City: 5& ± San Diego County: 6 9 California: w C� Educational Background: a i-t �-t Ca L r l fV SO L j s i nfL rvV _ I,P.GIaVL Co c5 tZCe<. yYNr Occupational Experience: g afr,A. A..)-ec, 0,0 (C) p-ep-r eg Professional or Technical Organization Memberships: 4/p4' e Al >4`'� ie " ryne f Civic or Community Experience, Membership, or Previous Public Service Appointments: my FRvr.. L.r or i-. J-.r-t l r, J e Si -e c1 A i—v -Ce_ { vr%. e S-QY2tl I nt q MI -IL C14 Bep-hvaiL 4_ +ham"� de 5 e_ p Y b 'Experience or Special Knowledge Pertaining to Area of Interest: �/l�ceiZ �� IV.C' r?-�sLa-e,.,+s (xic-4h f osifveSSi C.00..ehet 1.--i4-3-Lf ,Le 'AV 5r pop to t s9.e,a-aLS1 Saiv bo,va4-e d 14-01Ao ocarvd s Have you ever been convicted of a crime? No: Yes: L v c+, 'D i�-y ur ee_et Date:�j 6dip(( Signature: ,k...041 e }� W a_y s 13 e_e. iv t nr 4-ex2e.c4-er1 f iv (.,)Q4--etie rn.a NAB Please feel free to provide additional information or letters of endorsement. $t `1- N%Gsi-}+ed Div Itle TAm*irN► V `h rcInf oaf d7, t 4 11 . lease return completed torn ko: h .ie jWt ik-04 1.61.12S Office of the City Clerk ©-Firnik. 05e M ,, 243 National C' Blvd, National City, CA 91950 �fr r .-Ki LL JOt, L-{ op C Z A-rn C OIVF) -ae� } ii Thank you for your interest in servin the City of National City. b s ��yy1N) M-C 6 `b ��-V I& ©Ott c---a-�-"f01 c Residency requiremeiiis may not ap y ` 02- b+ 1 uy6,1--ev2 Qf2Cf t This documents is filed as a public document Revised. 12/0010 9104 Ai HQ_- ON 0 R, Ira iti ;f t/ `-1- O ) i3 t, t Cec.cg CITY OF NATIONAL CITY APPUCATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Community & Police Relations Commission' Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board Planning Commission _ Public Art Committee' Traffic Safety Committee • Sweetwater Authority Note: Applicants must be residents of the City of National City except for those marked by an Name: Roberto Griffin Home Address: _1433 East 24'" Street, National City Ca 91950 Tel. No.: 619-546-5664 Business Affiliation: _Brickrow Property Management Title: Property Manager Business Address: 400 Mile of Cars Way Ste C, National City Ca 91950 Tel. No_: 619-477-3133_ Length of Residence in National City: 16 yrs San Diego County: 24yis California: 24yrs___ Educational Background: Bachelor of Science in Accounting Occupational Experience: _Accounting, Finance, Budget Analysis and Budget Management Professional or Technical Organization Memberships: Civic or Community Experience, Membership, or Previous Public Service Appointments: Hispanic Chamber of Commerce, National City Chamber of Commerce Experience or Special Knowledge Pertaining to Area of Interest: _Creating and Managing various budgets, budget variance analysis, Financial Reporting, Financial Analysis for multiple corporations. Have you ever been convicted of a crime? No: X Cif 7s--7ar/ Signature: Please fee! free to provide additional informor letters of endorsement Date: Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission 7( Community & Poke Relations Commission' Library Board of Trustees . ?C Parks, Recreation & Senior Citizens Advisory Board • X Planning Commission _ Public Art Committee' Traffic Safety Committee Sweetwater Authority Note: Applicants must be residents of the City of National City except for those marked by an • Name: [ 1\910 L` J t) —L L11J1-1 (z-- 1r Home Address: CAA C zz,n Si AVT 1 Tel.No.: &izt9)(6.2,7-liVe Business Affiliation: by �� t rz flis S2ac1- Title: 'W gSr 1 IIJ1 , 1-CM 1E2 Business Address: Tel. No.: Length of Residence in National City: 15 y a San Diego County: 2 4r• California: Educational Background: C1 Ep C Qo:v Uri I V t 2 1 T y d r t vE Qs i fE 144 -24!)1O w "rrt-t 164\ c 14 F Leoac t N 1%1 is � tom[ e YYt 150- Occupational Experience: QEL�N�LY \ 1 t2 tru Professional or Technical Organization Memberships: 14014c Civic or Community Experience, Membership, or Previous Public Service Appointments: cY1}SYtP�En �r LarngVA _Ili PIZt LA-tIN Fria �Etz-1.,rrU , So( r\l_bE1zv Experience or Special Knowledge Pertaining to Area of Interest: V,)l,u(-c_V lr1 tZi:Cae" i l cnl fl 1) (BAR-k- Have you ever been convicted of a crime? No: Date: a/ a/ 11 Yes: Signature: _�- r4 Phf Please feel free to provide additional information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. • Residency requirements may not apply This documents is filed as a public document Revised 12102/10 9 CITY OF NATIONAL CITY APPUCATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES _ Civil Service Commission X Community & Police Relations Commission* Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board Planning Commission Public Art Committee' Tratfic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an Name: Pearl Quinones Home Address: _3009 E. 6th Street, national City, CA. Tel. No.: _619.206.9162 Business Affiliation: Sweetwater IJHSD Title: Vice President Business Address: 1130 Fifth Avenue, Chula Vista, CA. 91911Tel. No.: _619.585.4405 Length of Residence in National City: _1/1981 San Diego County: 1981 California: 1981 Educational Background: _BA —Political Science, Masters Public Administration, Educational Leadership Occupational Experience: _Education Dropout Prevention Specialist Professional or Technical Organization Memberships: _NALEO, CA. School Board Association, Borderview YMCA, CYAC, HOPE,CWEAR NHLI, CLSBA, CSEA Civic or Community Experience, Membership, or Previous Public Service Appointments: _Appointed to Congressman Bob Filner's Education Committee, CSBA English Learners, CSBA Public Policy Committee. Experience or Special Knowledge Pertaining to Area of Interest: I assisted in the establishment and implementation of the San Diego Police Review Board in 1989; work closely with various police departments in my capacity as a Dropout Prevention Specialist and as a Sweetwater Board Trustee. Have you ever been convicted of a crime? No: X Yes: Date: .,__ 1/4/2011 Signature: Pearl Quinones Please feel free to provide additional information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. xo CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Planning Commission Community & Police Relations Commission' IL Public Art Committee* Library Board of Trustees Traffic Safety Committee Parks, Recreation & Senior Citizens Advisory Board Note: Applicants must be residents of the City of National City except for those marked by an Home Address: Business Affiliation: Name: A fWL fmi_ei f6ice. Tel. No_: 1i- N3 Pit))e)g-O pass Title: f%*'l i 6(-- Business Address: (000 _ * gE 4. 3 (�( � lei 45 Tel. No.: (219' y1� 6 l 1v I / Length of Residence in National Cily: fp (YQS San Diego County: California: _� Educational Background: WijOi F- (i k 1 �6 ' t-,li 1-1 4 Occupational Experience: S Wilk(,� if.46a4 >t L Olt%F. _ jC-n) (44q I C g{}V1 h bin4 t 2 , r. tiq% Professional or Technical Organization Memberships: Civic or Community Experience, Membership, or Previous Public Service Appointments: Experience or Specjal Knowledge Pertaining to Area of Interest: Pit- NI) LA 67,3 Have you ever been convicted of a crime? No: Yes: Mt-1_ rs AQ Date: Signature - Please feel free io provicFe additional information or letters of endorsement. Please retum completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. * Residency requirements may not apply This documents is Med as a public document Revised: October 1, 2009 Il CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Community & Police Relations Commission' Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board X Sweetwater Water Authority Planning Commission Public Art Committee* Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an * Name: Kenold J. Seaton-Msemaji 1832 E. 12th St. National City, Ca 91950 619 565-0623 Home Address: Tel. No.: Sheet Metal Workers -Local 206 San Diego Political Director Business Affiliation: Title: 4594 Mission Gorge PI. S.D. Ca, 92120 619 265-0501 Business Address: Tel. No.: 1 year &'/ 40 yrs. 60 yrs. Length of Residence in National City: San Diego County: California: Business Administration Major at National University Educational Background: 281/2 years Founder 1 President & C.E.O. United Domestic Workers of America. Representing 103,000 Homecare Employees in 29 California Counties. 2 'h years representing Building Trades'' Unions with Civic & Community Affairs_ Occupational Experience: Board Member: Cesar Chavez Service Clubs; Educate for the Future; San Diego Unity League & Member / Delegate San Diego & Imperial Counties Labor Council Professional or Technical Organization Memberships: See: attachments ! Civic or Community Experience, Membership, or Previous Public Service Appointments: Experience or Special Knowledge Pertaining to Area of Interest: I wrote several pieces of Legislation for the Homecare Industry which today serves 500,000 Elderly and Disabled Adults in California ! When I retired from UDW we had 11 offices in California, 113 Staff, 1.2 million dollar monthly income and had won Collective Bargaining Agreements for 50,000 Members and was at the table for another 50,000 ! Had established a Legislative Advocacy/ Lobbing Operation among the top 10 in the State. tz CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Community & Police Relations Commission` Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board Planning Commission Public Art Committee* Traffic Safely Committee X Sweetwater Authority )4, A4 l BOaCOL Note: Applicants must be residents of the City of National City except for those marked by an Name: e-ss L - %%p to 1D e. den-r Home Address: 17 C* er-o s jecl- Street Tel. No_-((014).,24o7-39 $ Business Affiliation: '!- S ZY1 v estrnen Title: OUIf%r" Business Address: lay E - 1-14115}roet t N ,C- Length of Residence in National City: San Diego County: Educational Background: See p* of chedk resume - Tel No.(klg) zit -1--6511a California: Occupational Experience: Professional or Technical Organization Memberships: Civic or Community Experience, Membership, or Previous Public Service Appointments: Experience or Special Knowledge Pertaining to Area of Interest: Have you ever been convicted of a crime? No: Yes: Date: 1Q rival !0 t P-Di I Signature: Please feel free to provide additional information or letters of endorsement_ Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. ' Residency requirements may not apply This documents is filed as a public document Rev,sed. 12/02/10 k3 JESS E. VAN DEVENTER 125 E. 171' Street National City, CA 91950 (619) 477-6516 Office* (619) 477-1036 FAX (619) 267-3898 Home BUSINESS EXPERIENCE: 1985 - present Vancon Corporation - A General Budding Contractor J & S Investments - Property Investments and Management JDM Properties - Real Estate Brokerage and Property Management As President of Vancon Corporation, l have been involved in the design and construction of over fifty commercial structures and tenant improvements in the San Diego area_ Vancon specializes in general construction consulting and management. As owner of J & S Investments, 1 own many commercial properties in the South Bay area. I am proficient in determining the value of businesses, business equipment, and teat property. As a real estate agent with JDM Properties, 1 am involved in selling, leasing, and managing commercial properties in the South Bay area_ CIVIC INVOLVEMENTS/HONORS: • 2012 President Elect, National City Chamber of Commerce • 2009 - 2010 National City Redevelopment Agency member • 2009 - 2010 City councilmember for the City of National City • 2009 - 2010 City representative on the Metropolitan Transit System board • 2009 - present Board member San Diego Bowl Game Association • 2008 - present Board member Boys & Girls Clubs of Greater San Diego • 2008 Chairman National City Public Art Committee • 2007 15' Vice President National City Chamber of Commerce • 2006 President of the Board of Directors of the Boys & Girls Club of National City • 2005- present Commissioner Emeritus - San Diego Unified Port District - 2005 - 2009 Board member National City Chamber of Commerce • 2005 15' Vice President of the Board of Directors of the Boys & Girls Club of National City • 2004- 2006 National City Public Art Committee charter member • 2004- present Capital Campaign Committee Member - National City Public Library • 2003 Citizen of the Year - National City Chamber of Commerce • 2003 President, past President and Charter member of the Sweetwater Kiwanis Club • 1993- 2005 Commissioner, San Diego Unified Port District • 2003 & 1996 Chairman, Board of Port Commissioners - San Diego Unified Port Distract • 1977- 2005 Past Chairman and board member of the San Diego Association of Governments • 1995- present Board member, National City Boys & Girls Club • 1994 Citizen of the Year - National City Chamber of Commerce • 1977- 1992 - Elected member of the National City Council • 1977-78, 1980-81, 1985-86, 1989-90 - Vice Mayor of the City of National City • 1917- 1992 - National City Redevelopment Agency member • 1985- Congressional Distinguished Service Award for "Citizen of the Month - February 1985" awarded by the 44th Congressional District office, Jim Bates • 1978- Kiwanis Businessman of the Year • Past President of the National City School Distnct Educational Foundation • Past member of the San Diego Criminal Justice Planning board • Past member of the National City Planning Commission • Past board member of the San Diego State Foundation \'i CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission x Planning Commission x Community & Police Relations Commission` Public Art Committee' x Library Board of Trustees x Traffic Safety Committee x Parks, Recreation & Senior Citizens Advisory Board Note: Applicants must be residents of the City of National City except for those marked by an Name: DITAS YAMANE Home Address: 1808 E. 166-1-Street National City, CA 91950 TeL No.: 619-474-2500 Business Affiliation: DR Marketing & Promotions Title: Owner: President Business Address: 1808 E. 1611—Street National City CA 91950 Tel. No: 619-474-2500 Length of Residence in National City: 20 yrs San Diego County: 23 yrs California: 23 yrs Educational Background: College — UST / CED — SDSU / Real Estate Res/Com NonProfit Minot — Chapman University Occupational Experience: Marketing & Promotions / TV Production / Special Events 1 Publishing / Real Estate — Community Management Professional or Technical Organization Memberships: PSAR 1 NAR / CAR / NNA / CAI Civic or Community Experience, Membership, or Previous Public Service Appointments: NC Chamber / FA Chamber / SWC — Oversight / Sandaq — RPSWG / HCDC — National City Experience or Special Knowledge Pertaining to Area of Interest - Have you ever been convicted of a crime? No: X Yes: Date: 12/18/10 Signature: Please feel free to provide additional information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. l5 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Civil Service Commission Community & Police Relations Commission' Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board Planning Commission (.," Public Art Committee' Traffic Safety Committee Sweetwater Authority Note: Applicants must be residents of the City of National City except for those marked by an • Name: Wiry Horne Address: 41 b A 211 t tJJ) Business Affiliation: /N7 2i. CHT 1' T %mU G €DST P Business Address: 36 Yizdhve .CHut& A Tel. No.: (ri )4 4-i? -113�4 s/U(. u'-1 an_ Title: fAnr.la TRfrr,c:, ?orLoi--z oft) Tel_ No.: Length of Residence in National City: <<! rj[L5 - San Diego County: 2 4 yscCalifornia: Educational Background: Aacacier, At(z.Cr2 q/'i �r1Jy,Jiew-x,cc- ,-,Jo Gtf !•� J.i L1 C.1•i�.>y. LDU{Z3t3 6N Cl,/O.�f'T 1 ! li iN�a.K. tr=F.% - )C2Uq Occupational Experience: yarn >ustiliC-1 ,,,,yt �2.,r,,i�cr�u� ` SN/P I?iu,LiVII6 /us7'//En rw 1?f7�5it2. G NEb Tt/►i2 -hP i7 -01,isircess IA✓ 1 i- G1LID. -gTAiZ C Q: ? ryes Dcrt..p Professional or Technical Organization Memberships: /1A14},O hR^} CLUI? t ii-HaNc4 -l9-tz Civic or Community Experience, Membership, or Previous Public Service Appointments: Mk-riu f-t( Ftt `7 -r(?,t2:S /trod i1'.ri'(1-R-tofiti corini 1"-rt Experience or Special Knowledge Pertaining to Area of Interest: L A-Ivt A T7ti-4£r /.c�D IDOILi>1 - rvcus on Have you ever been convicted of a crime? No: x Yes: Date: O/- D - Signature: Please feel free to provide additional information or letters of endorsement_ Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City_ * Residency requirements may not apply This documents is tiled as a public document nevised: 12/02./10 �6 UCSD EXTENSION UNIVERSITY OF CALIFORNIA, SAN DIEGO This award verifies that Vener Yambao has participated in and completed Business Law for Managers Fall 2003 Date Bruce Dunn, Associate Dea❑ Executive and Degree -Related Programs UCSD EXTENSION UNIVERSITY OF CALIFORNIA, SAN DIEGO This award verifies that Vener Yambao has participated in and completed Product Design & Development for Engineering Managers Winter 2004 Date Bruce Dunn, Associate Dean Executive and Degree -Related Programs \`� Frank Lopez 2421 N Avenue, National City, CA 91950 619-869-6652 llopezAcsbcs.org May 3,2011 Mr. Mike Dalla City Clerk City of National City 1243 National City Boulevard National City, CA 91950 RE: Amended Application to City Boards and Commissions Dear Mr. Dalla, RECEIVED CITY CLERK 2011 MAY -U A b: 48 CITY OF NATIONAL CITY I am submitting an amended City of National City Application for Appointment to City Boards, Commission and Committee. Attached, please find revised application, along with updated resume. This application shall replace the application submitted on January 25, 2011. I would like to take this opportunity to convey what a pleasure it has been to serve as -a volunteer on the Community and Police Review Commission. It has been very rewarding and great learning experience to have been appointed to serve the City of National City in this capacity. I look forward to keep on serving as a Community and Police Review Commissioner. If you have any questions or need further information, please feel free to contact me at 619-869-6652. CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES 6 Civil Service Commission 4 Community & Police Relations Commission* 3 Library Board of Trustees 5 Parks, Recreation & Senior Citizens Advisory Board Note: Applicants must be residents of the City of National City except for those marked by an * Name: Frank Lopez Home Address: 2421 N Avenue, National City CA, 91911_ Tel. No.: 619-869-6652 Business Affiliation: South Bay Community Services Title: Director —Youth In Transition Business Address: 1124 Bay Blvd, Suite D„ Chula Vista CA 91911 Tel. No.: 61.9-628-2411 Length of Residence in National City: 1987 - San Diego County: 1967 - California: 1966 Educational Background: San Diego City College, Mechanical Engineering 1988, Southwestern College, Chula Vista, CA - Drafting 1989 1 Planning Commission 7 Public Art Committee* 2 Traffic Safety Committee Occupational Experience: 18 years of experience in .providing services that reinforces family's roles in the community and has assisted youth to identify strengths to become self-sufficient (See Attached Resume). Professional or Technical Organization Memberships: Board member lzcalli Organization, National City Chamber of Commerce member, Former Chair Countywide Advertising and Marketing Workgroup, Responsible Beverage Server Workgroup, MADD, Alcohol Policy Panel Civic or Community Experience, Membership, or Previous Public Service Appointments: Co -Chair So. Bay Cinco de Mayo con Orqullo Former Chair Alcohol Tobacco and Other Drugs Task Force Experience or Special Knowledge Pertaining to Area of Inte est: State Certification- Administrator Have you ever been convicted of a crime? No: Yes - Date: / 4f/ 26 / Signatur Please feel free to provide additio r I information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. * Residency requirements may not apply \g Frank Lopez 2421 N Avenue, National City, CA 91950 619-869-6652 flopez(ii csbcs.org Experience South Bay Community Services 1124 Bay Boulevard, Suite D, Chula Vista, CA 91911 Program Director- Youth In Transition July, 2007- Present Responsible for providing housing and supportive services to Youth in Transition ages 12-24. Program Director is responsible of day to day operations of programs to meet goal and objectives, which include Trolley Trestle, Independent Living Skills, Workforce Investment Act/EXCEL, Transitional Housing Program Plus and Casa Nuestra homeless and runaway shelter. Alcohol, Tobacco, and Other Drugs (ATOD) Task Force April, 2003 — July 2007 Chair Countywide Binge and Underage Drinking Initiative Alcohol Marketing Workgroup. Coordinate an Environmental Prevention and reduction of Alcohol, Tobacco and Other Drugs availability and usage in the South Bay Community. Build community capacity and support collaborative efforts by increasing awareness, education and policy advocacy, among elected officials and residents of National City. Operation Samahan, Inc. 2841 Highland Avenue, National City, CA 91950 Teen Outreach Coordinator - Youth 2 Youth Center August, 2001 — April, 2003 Manage and oversee Outreach activities. Supervise and train Youth Peer Educators. Provide support to Teen Clinic with Family Planning, Teen Pregnancy Prevention, HIV/STI Education, HIV antibody Pre -Post test counseling and assist with special projects as required. Collaborate and support Health Education activities a promotions. Assist in the determination of linguistic and cultural appropriateness and the translation of Educational materials. Network with community social service agencies; coordinate health fairs, and community awareness activities in South Bay. Maintain documentation in compliance with funding sources. Vida Integracion del Hombre A.C. Tratamiento en Adicciones para Menores 924 Avenida Ryerson, Ensenada, Baja California Youth Treatment Program Coordinator September, 2000 —July, 2001 Initialize the start up of a comprehensive Adolescent Rehabilitation Program in Baja California, Mexico. Served as a consultant to create and institutionalize positive youth daily activities such as Scholastic, Spiritual, Physical, Health and Drug & Alcohol rehabilitation education. Supervise support staff and work closely with Medical Director, Psychiatric Director, Psychologists and Executive Director to evaluate adolescents' physical and emotional daily stability. Provide individual, group, and family therapy to recognize disease of addiction and to rehabilitate residents and families social, spiritual, labor and educational personal values. Family Health Centers of San Diego (formerly known as Logan Heights Family Health Center) 1809 National Avenue, San Diego, CA 92113 Program Coordinator July, 1997 — August, 2000 Male Involvement Initiative -Smart Teens Educating Peers (S. T.E.P. - Laser Tattoo Removal - TeenSrart Outreach Program Plan, develop, implement and evaluate State and County Granted Programs. Oversee day-to-day program operations, supervision, hiring of staff, budget monitoring and program compliance. Develop and refine hea'*" education and outreach curriculum and materials utilized by the programs. Collect and analyze program data facilitate fenders with quarterly reports. Provide support to Teen Clinic with family planning, teen pregnancy prevention, HIV/STI education, HIV antibody pre -post test counseling and assist with special projects as required. ao Bilingual HIY/AIDS,Street Outreach Heath Educator HIV antibody pre post test counselor September, 1996 - July, 1997 Street Outreach to high -risk population. Collect/compile data for needs assessments, and quarterly reports, network with other social service agencies, coordinate health fairs, and community awareness activities, supervise and train Teen -Peer Educators. Collaborate and support all BED activities, assist in the determination of linguistic and cultural appropriateness and the translation of HED materials. Hire -A -Youth, San Diego Consortium & Private Industry Council 1551 Fourth Avenue, Suite 600, San Diego, CA 92101 Youth Employment Representative June, 1996 - September, 1996 Served as youth advocate to resolve/troubleshoot internship issues; assist youth in successfully seeking employment, Coordinate Career Fair and organize workshop for resume portfolio building, provide ideas and insights that youth implemented while seeking employment. Provide technical assistance to employers on evaluation of youth performance. San Diego Urban League Inc. 4261 Market Street, San Diego, CA 92102 Family Support Worker April, 1996 - October, 1996 Conduct home visitations as required to enhance parenting skills to individuals having difficulties implementing discipline to their children, or youths demonstrating problems in behaviors such as in school, family matters or with peers provide practical information related to children language, provide support to families in identifying and obtaining community resources. Modern Plastics Technology 675 Anita Street, Chula Vista, CA 91911 Aerospace Manufacturing Supervisor January, 1987 - August 1995 Supervise and assisted employees in the manufacturing of aerospace Tools & Dies, train new employees in the proper proc.P.dure of manufacturing, prepare tool orders, expedite jobs, and maintain tolerances and quality of the product, troubleshoot, screen individuals for possible hire, and maintain budget for fiscal year. Qualifications Multi -cultural Outreach ➢ One on One Counseling ➢ State certified PRE -POST test Counselor ➢ HIV/AIDS Education Certified ➢ Mono -lingual group presentations Skills ➢ 13 years experience as a supervisor ➢ 8 years experience in public relations ➢ Plamvng, Developmental & implementation skills Education 1984 1986 1987 1988 San Diego High School: San Diego, CA Comprehensive Training System: Chula Vista, CA San Diego City College: San Diego, CA Southwestern College: Bonita, CA References available upon .request ➢ Teen Pregnancy Prevention Education ➢ Community Leader • Hombres con Palabra Curriculum Education ➢ Facilitate 12 step program fr State Community Care Licensing Certified ➢ Excellent oral and written communication ➢ Microsoft Word, MS Work, Excel, E-mail ➢ Proven record as a team player CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES e'o Civil Service Commission 9/ Community & Police Relations Commission* 3 Library Board of Trustees _5 Parks, Recreation & Senior Citizens Advisory Board / Planning Commission 7 Public Art Committee* 2 Traffic Safety Committee ZDII JAN 25 A 8: '- i E g - LJ Note: Applicants must be residents of the City of National City except for those marked by an * Name: Fradk L- opea Home Address: -`'Z/ N AVE. At c.,c4 9 /9 5ti Tel. No.: 4/ 5) (f' y- (r-• 5' 2 Business Affiliation: SC tti gay L am��eri fer'(/i e-es Title: c few " >.i T - Business Addresi/Z `/ ��/ BLff!). Sic, !7 (2 C';" 9//// Tel. No_:�Lj6-2d 2 y// Length of Residence in National City: / rf 7 San Diego County: / 967 California: / 96ro Educational Background: Sail biz % City e /14-c c✓I. ctc / „V.neW/41 S(>cq! k)e -lerA Z)c,//ef e Occupational Experience: PL 4 s lZ�r c 2 ,2 A re /Lr /3 ,Z6 su rs�r Professional or Technical Organization Memberships: Al/9 T /4N,9 L ci > C 844 7 dew o/ afz-�2e� AoArl.o -2Z41/Ict,,24�,0,� /fLc 110 f2a1:er /49.Ve--G 71496 D. Civic or Community Experience, Membership, or Previous Public Service Appointments: "4 2. -- /1 LCd// / Tv/84 c c� o7`r,�L di2*+5J j, 2 I / fCe »LtN / / r /lPre.�/eln L N,L D tJeff - Sc'2✓i ces ./f 1t oL,4VPS 1- 4,✓s,>,a494/4o..s,A co//15/d.tril Experience or Special Knowledge Pertaining to Area of Interest: Have you ever been convicted of a crime? No: Date: //2//// Signature: Yes: Please feel free to provide additional information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. * Residency requirements may not apply This documents is filed as a public document Revised: October 1, 2009 as txperienoe Frank Lopez 2421 N Avenue, National City, CA 91950 619-869-6652 flopez(ahcsorg South Bay Community Services 1124 Bay Boulevard, Suite D, Chula Vista, CA 91911 Program Director- Youth I n Transition July, 2007- Present Responsi ble for providing housing and supportive services to Youth in Transition ages 12-24. Program Director is responsi bl a of day to day operati ons of programs to meet goal and objectives, which i nd ude Trol ley Trestle, Independent Living Skills, Workforce Investment A ct/EX CEL , Transitional Housing Program Plus and Casa Nuestra homeless and runaway shelter. Alcohol, Tobacco, and Other Drugs (ATOD) Task Force April, 2003 — July 2007 Chair Countywide Binge and Underage Drinking I ni ti ati ve Al cohol Marketing Workgroup_ Coordinate an Environmental Prevention and reduction of A I cohol , Tobacco and Other Drugs avai I abi I i ty and usage in the South Bay Community. Build community capacity and support collaborative efforts by increasing awareness, education and policy advocacy, among elected off idalsand residents of National City. Operation Samahan, I nc. 2841 Highland Avenue, National City, CA 91950 Teen Outreach Coorcinator- Youth 2 Youth Center August, 2001 —April, 2003 Manage and oversee Outreach activities. Supervise and train Youth Peer Educators. Provide support to Teen Clinic with Family Planning, Teen Pregnancy Prevention, HIV/STI Education, HIV antibody Pre -Post test counseling and assist with special projects as required. Collaborate and support Health Education activities and promotions. Assist in the determination of I i ngui sti c and cultural appropriateness and the transl ati on of Educational materials. Network with community social service agencies-, coordinate health fairs, and community awarenessactivities in South Bay. Maintain documentation in compliance with funding sourrps Vida I ntegradon del HombreA.C. Tratamiento en Adicaones para M enores 924Avenida Ryerson, Ensenada, Baja California Youth Tre tment Program Coarcinaior September, 2000—July, 2001 Initial izethe lea up of a comprsiveAdolescent Rehabilitation Program in BajaCalifornia, Mexico. Served as a consultant to create and institutionalize positive youth daily activities such as Scholastic, Spiritual, Physical, Health and Drug & Alcohol rehabilitation education. Supervise support staff and work closely with Medical Director, Psychiatric Director, Psychologists and Exe-utiveDirector toevaluate adolescents' physical and emotional daily stability. Provide individuai, group, and family therapy to recognize disease of addiction and to rehabi l i tale residents and families soci al , spiritual, labor and educational personal values. Family Health Centers of San Diego (formerly known as Logan Heights Family Health Center) 1809 National Avenue, San Diego, CA 92113 Program Coorcfnator• July, 1997 — August, 2000 Male I nwl4ernent Initiative -Smart Teens Educating Peers (S T.E. P. - Laser Tattoo Removal - TeenSmart Outro Program Plan, develop, implement and evaluate State and County Granted Programs Oversee day-to-day program operations, supervision, hiring of staff, budget monitoring and program compliance. Develop and refine health education and outreach curriculum and materials uti I i zed by the programs. Collect and analyze program data, facilitate funders with quarterly reports. Provide support to Teen Clinic with family planning, teen pregnancy prevention, HIV/STI education, HIV antibody pre -post test counseling and assist with special projects as required. Bilingual HIV/AIDS Street Outreach Health Educator HIV antibody pre post test counselor September, 1996 - July, 1997 Street Outreach to high -risk population. Collect/compile data for needs assessments, and quarterly reports, network with other social service agencies, coordinate health fairs, and community awareness activities, supervise and train Teen -Peer Educators. Collaborate and support all HED activities, assist in the determination of linguistic and cultural appropriateness and the translation of HED materials_ IJire-A-Youth, San Diego Consortium & Private Industry Council 1551 Fourth Avenue, Suite 600, San Diego, CA 92101 Youth Employment Representative June, 1996 - September, 1996 Served as youth advocate to resolve/troubleshoot internship issues; assist youth in successfully seeking employment, Coordinate Career Fair and organize workshop for resume portfolio building, provide ideas and insights that youth implemented while seeking employment. Provide technical assistance to employers on evaluation of youth performance. San Diego Urban League Inc. 4261 Market Street, San Diego, CA 92102 Family Support Worker April, 1996 - October, 1996 Conduct home visitations as required to enhance parenting skills to individuals having difficulties implementing discipline to their children, or youths demonstrating problems in behaviors such as in school, family matters or with peers provide practical information related to children language, provide support to families in identifying and obtaining community resources. Modern Plastics Technology 675 Anita Street, Chula Vista, CA 91911 Aerospace Manufacturing Supervisor January, 1987 - August 1995 Supervise and assisted employees in the manufacturing of aerospace Tools & Dies, train new employees in proper procedure of manufacturing, prepare tool orders, expedite jobs, and maintain tolerances and quality of the product, troubleshoot, screen individuals for possible hire, and maintain budget for fiscal year. Qualifications Multi -cultural Outreach > One on One Counseling > State certified PRE -POST test Counselor HIV/AIDS Education Certified > Mono -lingual group presentations Skills > 13 years experience as a supervisor > 8 years experience in public relations > Planning, Developmental & implementation skills Education 1984 1986 1987 1988 San Diego High School: San Diego, CA Comprehensive Training System: Chula Vista, CA San Diego City College: San Diego, CA Southwestern College: Bonita, CA V V V V V Teen Pregnancy Prevention Education Community Leader Hombres con Palabra Curriculum Education Facilitate 12 step program State Community Care Licensing Certified ➢ Excellent oral and written communication > Microsoft Word, MS Work, Excel, E-mail ➢ Proven record as a team player References available upon request ay ITEM #4 5/17/11 APPROVAL OF THE MINUTES OF THE ADJOURNED REGULAR CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION MEETING OF MARCH 29, 2011 AND THE REGULAR MEETING OF APRIL 19, 2011 (CITY CLERK) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 5 EM TITLE: Resolution approving a Conditional Use Permit for a wireless communication facility at 2005 Highland Avenue. (Applicant AT&T) (Case File 2010-31 CUP) 4L PREPARED BY: Martin Reeder DEPARTMENT: Develop �,;yPlanning. PHONE: 336-4313 APPROVED B EXPLANATION: The City Council conducted a hearing on this item at the May 3, 2011 City Council meeting. The attached resolution is needed to take action on the item.. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: Categorically Exempt pursuant to Class 1 Section 15303 (New Construction or conversion of small structures) ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: solution RESOLUTION NO. 2011 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A CONDITIONAL USE PERMIT FOR A WIRELESS COMMUNICATIONS FACILITY AT 2005 HIGHLAND AVENUE CASE FILE NO. 2010-31 CUP WHEREAS, the City Council considered a Conditional Use Permit for a wireless communications facility at 2005 Highland Avenue (APN 561-271-01) at a duly advertised public hearing held on May 3, 2011, at which time oral and documentary evidence was presented; and WHEREAS, at said public hearing the City Council considered the staff report contained in Case File No. 2010-31 CUP, maintained by the City, and incorporated herein by reference along with evidence and testimony from said hearing; and WHEREAS, this action is taken pursuant to all applicable procedures required by state and City laws; and WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the testimony and evidence presented to the City Council at the public hearing held on May 3, 2011, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the proposed antennas would be incorporated into a mono -palm, and the associated equipment would be inside an existing structure, thus not affecting parking or access. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the unstaffed wireless communications facility requires only one to two trips each month for routine maintenance, which can easily be accommodated by the adjacent streets. 3. That the proposed use would not have an adverse effect upon adjacent or abutting properties, since antennas and associated equipment would be housed on a mono -palm approximately 35 feet above the ground, located at the rear of the site, and additional landscaping would be added to blend the mono -palm with the character of the surrounding community. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since it would improve the performance of the wireless network, resulting in enhanced service for National City customers. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: GENERAL 1. The Conditional Use Permit authorizes a wireless communications facility at 2005 Highland Avenue, National City. Except as required by the Conditions of Approval, all plans submitted for permits associated with the project shall conform to Exhibit "C", Case File No. 2010-31 CUP, dated February 17, 2011. Any additional antennas must substantially conform to the design for installation shown on these plans. Resolution No. 2011 — May 17, 2011 Page Two 2. Within four (4) days of approval, pursuant to Fish and Game Code Section 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees to the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Division of the Development Services Department ("Planning Division"). 3. The permit shall become null and void if not exercised within one year after adoption of this Resolution of approval unless extended according to procedures specified in Section 18.116.190 of the National City Municipal Code. 4. The permit shall expire if the use authorized by this Resolution is discontinued for a period of 12 months or longer. The permit may also be revoked, pursuant to provisions of the National City Land Use Code, if discontinued for any lesser period of time. 5. Before the Conditional Use Permit shall become effective, both the applicant and the property owner shall sign and have notarized an Acceptance Form, which shall be provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to retum the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Development Services Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide inforrnation that the conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Development Services Director prior to recordation. BUILDING 1. Plans submitted for construction shall comply with the 2010 editions of the California Building, Electrical, Mechanical, Plumbing, Energy, Fire, Residential and Green Codes. 2. Prior to any digging activities, call 1-800-227-2600 (Underground Service Alert) for the mark out of utilities. 3. Television cable companies shall be notified a minimum of 48 hours prior to filling of cable trenches. 4. Exterior walls of accessible poles/walls to a height of not less than six feet shall be treated with a graffiti resistant coating subject to approval from the Building Official. Graffiti shall be removed within 24 hours of its observance. FIRE 1. The project shall be built in compliance with the 2010 edition of the California Fire Code and the 2010 edition of the National Fire Protection Association ("NFPA"). Resolution No. 2011 — May 17, 2011 Page Three 2. A rough inspection of all work is required prior to closure of walls and/or ceilings. All rough work shall be visible at time of inspection. 3. Any request for inspection shall be made at least 48 hours in advance. Inspection shall be made once work is complete, using approved and stamped plans. The contractor shall have all approved plans on site. 4. During construction, the project shall strictly follow Chapter 14 of the California Fire Code, "Fire Safety During Construction, Alteration or Demolition of a Building". 5. All emergency/hazard signage shall be installed as required by the applicable fire codes. PLANNING 1. All appropriate and required local, state, and/or federal permits must be obtained prior to operation of the wireless communications facility. 2. Building plans shall indicate that all antennas, equipment, wiring, conduit or any other exposed equipment shall be painted to match the color of the surface upon which it is installed (e.g., building face, wall, roof, etc.) to the satisfaction of the Planning Division. 3. The permittee shall not object to co -locating additional facilities of other communication companies and sharing the project site, provided such shared use does not result in substantial technical or quality -of -service impairment for the permitted use. In the event a dispute arises with regard to co -locating with other existing or potential users, the City may require a third party technical study at the expense of either or both the applicant or the complaining user. This condition in no way obligates the City to approve any co -location proposal if it is determined by the City not to be desirable in a specific case. 4. The applicant or operator shall be responsible for the removal and disposal of any antennas, equipment or facilities that are abandoned, decommissioned or become obsolete within six (6) months of discontinuance. 5. A detailed landscape and automatic, below grade irrigation plan, including plant species, size of plant materials, methods of planting, etc., shall be submitted for review and approval by the Planning Division prior to issuance of building permits. The landscape plan shall include a minimum of three (3) live palm trees (Mexican fan palm) with a minimum brown trunk height of 26 feet. The required palm trees shall be maintained in good health and appearance for the life of the approved wireless facility. BE IT FURTHER RESOLVED that copies of this Resolution shall be transmitted forthwith to the applicant. BE IT FURTHER RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedure Section 1094.6. -- Signature Page to Follow -- Resolution No. 2011 — May 17, 2011 Page Four PASSED and ADOPTED this 17th day of May, 2011. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia G. Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 6 EM TITLE: IA resolution of the City Council of the City of National City initiating proceedings for the levy and collection of assessments for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2011/12). PREPARED BY: (Patricia Beard PHONE: 42551 EXPLANATION: DEPARTMENT: Redevelopment Division APPROVED BY: Each year the City Council considers a variety of resolutions to allow the Mile of Cars Landscape Maintenance District to keep operating. The District is operated through a special property tax on properties within the Mile of Cars and is used to maintain the special themed landscape and hardscape for the Auto Mall. The accompanying resolution initiates proceedings for the District for Fiscal Year 2011/12. The Mile of Cars Association has approved the scope of work, amount of levies and the District budget prior to any consideration by the City Council. There are no changes or additions to the maintained improvements for the coming year and there will be no increase in assessments to the members. NBS, the City's consultant, is paid out of the District's assessment funds and staff time to prepare the required items is also paid out of the District's assessment funds. FINANCIAL STATEMENT: ACCOUNT NO. 511-445-460-213-0000 ENVIRONMENTAL REVIEW: Not applicable, ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: RESOLUTION NO. 2011 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF ASSESSMENTS FOR THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 (MILE OF CARS) FOR FISCAL YEAR 2011/12 WHEREAS, the City Council previously completed its proceedings in accordance with and pursuant to the Landscape and Lighting Act of 1972, Part 2, Division 15, of the California Streets and Highways Code (commencing with Section 22500) (the "Act") to establish the City's Landscape Maintenance District No. 1 (Mile of Cars) (the "Assessment District"); and WHEREAS, the City has retained NBS Local Government Solutions ("NBS") for the purpose of assisting with the annual levy of the Assessment District, and to prepare and file an Annual Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: 1. Annual Report: An annual report is ordered to be prepared and filed in accordance with Streets and Highway Codes Sections 22565, et seq. NBS has prepared and filed with the City Clerk the Annual Report concerning the levy and collection of assessments within the Assessment District for the fiscal year commencing July 1, 2011, and ending June 30, 2012. 2. New Improvements or Changes to Existing Improvements: There are no changes to the existing improvements nor are there any items being added to the list of improvements previously approved at the formation of the Assessment District. PASSED and ADOPTED this 17th day of May, 2011. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia G. Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. _ _ EM TITLE: A resolution of the City Council of the City of National City approving the Annual Report for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2011/12). PREPARED BY: !Patricia Beard PHONE: 42551 EXPLANATION: DEPARTMENT: Redevelopment Division APPROVED BY: IMP Each year the City Council considers a variety of resolutions to allow the Mile of Cars Landscape Maintenance District to keep operating. The District is operated through a special property tax on properties within the Mile of Cars and is used to maintain the special themed landscape and hardscape for the Auto Mall. The accompanying resolution approves the Annual Report ("Engineer's Report") for the District for Fiscal Year 2011/12. The Mile of Cars Association has approved the scope of work, amount of levies and the District budget prior to any consideration by the City Council. There are no changes or additions to the maintained improvements for the coming year. NBS, the City's consultant, is paid out of the District's assessment funds. City staff time charges to process these matters is paid out of the District's assessment funds. FINANCIAL STATEMENT: ACCOUNT NO. 511-445-460-213-0000 ENVIRONMENTAL REVIEW: Not applicable, ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance STAFF RECOMMENDATION: Adopt the resolution. l BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 20110/12 Fifteenth Amended Engineer's Report RESOLUTION NO. 2011 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE ANNUAL REPORT FOR THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 (MILE OF CARS) FOR FISCAL YEAR 2011/12 WHEREAS, the City Council previously completed its proceedings in accordance with and pursuant to the Landscape and Lighting Act of 1972, Part 2, Division 15, of the California Streets and Highways Code (commencing with Section 22500) (the "Act") to establish the City's Landscape Maintenance District No. 1 (Mile of Cars) (the "Assessment District"); and WHEREAS, the City has retained NBS Local Government Solutions ("NBS") for the purpose of assisting with the annual levy of the Assessment District, and to prepare and file an Annual Report; and WHEREAS, the Council has, by previous resolution, ordered NBS to prepare and file such Annual Report; and WHEREAS, NBS has prepared and filed such Annual Report with the Clerk. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the Annual Report concerning the levy of assessments as filed by NBS for the fiscal year commencing July 1, 2011, and ending June 30, 2012. PASSED and ADOPTED this 17th day of May, 2011. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia G. Silva City Attorney • City of National City Landscape Maintenance District No. 1 (Mile of Cars) Engineer's Report Fiscal Year 2011/12 Main Office 32605 Temecula Parkway, Suite 100 Temecula, CA 92592 Toll free: 800.676.7516 Fax: 951.296.1998 Regional Office 870 Market Street, Suite 1223 San Francisco, CA 94102 Toll free: 800.434.8349 Fax: 415.391.8439 CITY OF NATIONAL CITY LANDSCAPE MAINTENANCE DISTRICT NO. 1 (MILE OF CARS) 1243 National City Blvd National City, CA 91950 Phone - (619) 336-4241 Fax - (619) 336-4239 MAYOR/CITY COUNCIL Ron Morrison, Mayor Alejandra Sotelo-Solis, Vice Mayor Luis Natividad, Councilmember Mona Rios, Councilmember Rosalie Zarate, Councilmember AGENCY STAFF Patricia Beard, Redevelopment Manager DISTRICT STAFF Weldon Donaldson, Executive Director NBS Pablo Perez, Project Director Dennis Klingelhofer, Assessment Engineer Brian Brown, Consultant TABLE OF CONTENTS 1. ENGINEER'S LETTER 1-1 2. OVERVIEW 2-1 2.1 Introduction 2-1 2.2 Description of the District Boundaries 2-1 2.3 Description of Improvements 2-1 2.4 Description of Maintenance 2-2 3. ESTIMATE OF COSTS 3-1 4. ASSESSMENT DIAGRAM 4-1 5. ASSESSMENTS 5-1 5.1 Method of Apportionment 5-1 5.2 Annual Escalation Factor 5-2 5.3 Assessment Roll 5-3 1. ENGINEER'S LETTER WHEREAS, the City Council of the City of National City (the "City"), State of California, directed NBS Government Finance ,Group, DBA NBS (°NBS") to prepare and files report presenting plans, and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the iMproVernents for the City's Landscape Malritenatite Mind No. 1 (Mite of Cars) (the "District") for Fiscal Year 2011111. The report includes a diagram for the DiStrict, showing the area and properties proposed to be assessed, an assessment of the estimated costs of the, maintenance, operations and servicing the the improvements, and the net amount upon all assessable Ic4S, and/or parcels within the District in proportion to the special benefit received and; WHEREAS, the assessment for each parcel is in compliance with the Proposition 218 Omnibus Implementation Act and Section 4 of Article X111 D of the California Constitution. The proposed assessment is not proposed to increase by more than the 10% annual increase approved at formation of the District over the 'Fiscal Year.2010/11 assessment. NOW THEREFORE, only special benefits are assessed and any general benefits have been Separated from the special benefits for purposes olthis report. The:0101%ring assessment is made to cover the portion of the estimated costs of maintenance; operation and servicing of said improvements to be paid by the assessable real property within the District in propodion'tOthe,speciel benefit received: SUMMARY OF ASSESSMENT 1.,..j.,,ands_c_epQmatntenence District No. 1 (Mile of Cars,) Fiscal Yaar 281.11121kattalAsseasinen. $139;171_92 1, the undersigned, respectfully,submit the enclosed Engineer's Report and, to the best of my knowledge, information and belief, the assessments herein have been prepared ,and computed in accordance with the assessment methodology adopted and approved by the City Council at the time or district fOrmatiOn• . City of National City — Landscape Maintenance District No. 1 (Mile of Cars) Prepared by NBS— Fiscal Year 2011/12 11 2. OVERVIEW 2.1 Introduction The City formed the District to. provide maintenance services to benefit certain parcels in the City. The District was formed in 1995 and the levies are made pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highway Code (the "Act"). The 2011/12 Engineer's Report (the "Report") describes the District, the annual assessment per parcel for Fiscal Year 2011/12, based on the historical and estimated costs to maintain the improvements and provide the services that benefit parcels within the District. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessor's Parcel Number by the San Diego County Assessor's Office. The San Diego County Auditor -Controller uses Assessor's Parcel Numbers and specific Fund Numbers to identify on the tax roll, properties assessed for special district benefit assessments. Following consideration of public comments at a noticed public hearing, and following review of the Report, the City Council may confirm the Report as submitted, and may order the levy and collection of assessments for Fiscal Year 2011/12. If approved, the assessment information shall be submitted to the County Auditor -Controller, and included on the property tax roll for each benefiting parcel for Fiscal Year 2011/12. 2.2 Description of the District Boundaries The District's improvements are generally along National City Boulevard and bounded by 18`h Street to the north and 33rd Street and Highway 54 to the south. 2.3 Description of Improvements A general description of the improvements to be maintained under these proceedings is described as follows but shall not be limited to: 1. Median Improvements • Landscape planting and irrigation • Colored concrete hardscape • Lighting system • Graphic panels; banners and signage • Painted crosswalks • Identification sign at 23'd Street and McKinley Avenue 2. Frontage Improvements • Improvements to parkways on both sides of National City Boulevard between 18th Street and 33rd Street • Landscape planting and irrigation • Colored concrete sidewalks and mow curbs • Street furniture City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 2-1 Prepared by NBS — Fiscal Year 2011/12 2.4 Description of Maintenance The maintenance of the improvements shall include the fumishing of services and materials for the ordinary and usual maintenance and servicing of the improvements, including but shall not be limited to: 1. General Plant Maintenance • Mowing, trimming, pruning and weeding • Watering, including water usage • Fertilizing • Plant replacement • Periodic skinning of palm trees 2. Maintenance of Irrigation System • Adjustment of timers • Repair/replacement of worn-out, stolen or malfunctioning equipment 3. Periodic restriping of decorative crosswalks 4. Periodic repainting of metal benches and trash receptacles 5. Periodic repainting and repair of Tight poles, graphic panels, signage and other miscellaneous equipment 6. Maintenance of electrical system • Bulb replacement • Repair/replacement of wom out or malfunctioning equipment • Electrical energy charges 7. Litter removal 8. Trash pick-up 9. Other repairs of damage caused by vandalism and/or traffic accidents City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 2-2 Prepared by NBS — Fiscal Year 2011/12 3. ESTIMATE OF COSTS The cost of servicing, maintaining, repairing and replacing the improvements as described in the Description of Improvements are summarized in the table below. Estimated expenditures are shown along with the incidental expenses to be funded by the District. It is the intent of the District to establish a Reserve Fund for the District which shall not exceed the estimated costs of maintenance and servicing until December of each fiscal year, or whenever the District expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The following table summarizes the components that make up the Fiscal Year 2011/12 estimate of costs for the District: Description Median Improvements Frontage Improvements Cost of annual maintenance: 1. Lawn planting care $0.00 $29,640.52 2. Median planting care 14,820.26 0.00 3. Palm tree maintenance 5,290.74 5,290.74 4. Water usage 16,707.60 16,707.60 5. Refurbishment of graphic panels 12,740.00 0.00 6. General maintenance of electrical system 6,033.30 0.00 7. Electrical usage 9,126.92 0.00 8. Refurbishment of decorative crosswalks 1,670.76 1,113.84 9. Contingencies 2,800.00 2,800.00 Subtotal: $69,189.58 $55,552.70 Incidentals: A. Administration B. Advertising C. Legal Fees D. Engineering E City Expenses F. Consultant Fees G. County Collection Fees Total Incidentals: $3,150.00 200.00 100.00 700.00 1,000.00 2,162.62 2.30 $3,150.00 200.00 100.00 500.00 1,000.00 2,162.62 2.30 $7,314.92 $7,114.92 Total Estimated Annual Cost: $76,504.50 $62,667.62 Surplus or Deficit: $0.00 $0.00 NET ANNUAL ASSESSMENT BY $76,504.50 $62,667.62 IMPROVEMENT AREA: TOTAL ANNUAL ASSESSMENT FOR THE $139,172.12 DISTRICT (1): (1) The Annual Assessment amount shown above does not Include any rounding adjustments. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 3-1 Prepared by NBS — Fiscal Year 2011/12 1 4. ASSESSMENT DIAGRAM The Assessment Diagram sets forth (a) the exterior boundaries of the District and (b) the lines of each lot or parcel of land within the District. The Assessment Diagram further identifies each lot or parcel by a distinctive number or letter. For a detailed description of the lines and dimensions of any lot or parcel, reference is made to the County Assessor's Map applicable for the next fiscal year, which map shall govem for all details conceming the lines and dimensions of such lots or parcels. The following pages provide a copy of the Assessment Diagram for the District. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 4-1 Prepared by NBS — Fiscal Year 2011/12 2 MAI c FIED-IN-THE..ON;ICE OF'FHE.CTY CUR* OF 1 CITY THISOhY OF' 'SFR THE CITY OF'NAPON CITY or: HAVONAL-OTY:: STATE: Li:CALIFORNIA RECORDED OT TIE. OFFICE CF TIE' . �EHCEHT CF:S1REEi5:'. CITY CF': NARONAL C1{Y. THISDAYOi' - SUPETCNTEIOENT!.F STRFECS :••!. CITT Cr RRPONAL: STATE OF: CALIFORNIA - -AN ASSESSMENT TFA5- LE'EO OY'Ille1T COVMFOI. ON`TT� LOTS:..'... PETFs, AMT FARoEt3 Oc EANO-SNCIE , TRt:TMEASSES9IENT OAWTAM.::' SARI A5SE5SWIT: MAS? LEMEE COI ' nAY' OF-'1.99!•- SAID ASSESSNENT(OUCRAM AND THE AF§E:SA!ENT' ROLL'. WERE.RECTEMO RI THE OFFICE 'OF '.MNE:SUPERINTENDENT OF -STREETS, OF SAE -CDT -- fM FNEPAY OF 1/N I'VEAVICE TS'MALE' TO IRE:..: ASSESSMENT ROLL MOR@1T RE THE OFFICE OF.1# 3tJPEAWTENOIENT 4 ' OF STREETS FOR EXACT M timr.oREAON.'AS NT'LEMED = •AOAMST EACH. PARCEL: or LAND MOAN Off T95'AS5CSPM¢NT OIAOIAM.:.. 'Pr OAUFPFRIA' ;TILED THIS AT THE'FRIJR �! ASSESS_oO1,ODt.,� TA MENDER, E: IS UAPF R4;: A55E95YF I AND: CO IUA).EY:EACRRESE POPTOTS IW SOO' 'OEO'POMO.% CA IRE OEiMi'f;�YEb`D@DEP1`-OF T,E F�M?T yF!3AT5 NAI OF Ail OOUNrY OF BAN DIED,, STATE OF CALIFORNIA NOT ORICQINAL SRE i8 it 26' C • • TIEiThanAGE Cr EACH: PARCEL. IS.BASCO VRON- CIORIERI OODNY ASSESSOR'S NAPS AND SNOW HEREON TO TRE;N-NEST TOOT .-REFER TO ASSESSOR'S PARCEL NAP; PER 'PROPERTY ONENAORS NOT: SHOW NASLAND ENGINEERING - EIT-. S'TNORRIRR .. ATIRTLTTIIo :.'.. T111e.T4MmPc TTR;TIYITiYi,FIW�4 I�P;Mst. Ci***4'VII I 111.408 rrie: N.E. JOB 'No. 'i05-U4S ENGINWRI°NG 7 AMENDED ASSESSME DIAGRAM OF LANDSCAPE MAINTENANCE DISTRICT NO 1(MILE.' COOF NATIONAL OrlYs . COUNTY oP SAN DEGb_ REVISED 8-1-96 • fIEV1SED 5 11-97 :DEVISED 6 19-92: -REV1$ED 6=CI9=03 FEVISEG)` 5.26-04, 5. ASSESSMENTS The actual assessments for Fiscal Year 2011/12, apportioned to each parcel as shown on the latest equalized roll at the County Assessor's office, are listed and submitted as Section 5.3 of this Report. The description of each lot or parcel is part of the records of the County Assessor of the County of San Diego and such records are, by reference, made part of this Report. 5.1 Method of Apportionment The law requires and the statutes provide that assessments, as levied pursuant to the provisions of the Act, must be based on the benefit that the properties receive from the improvements to be maintained. The statute does not specify the method or formula that should be used in any special assessment district proceedings. The responsibility rests with the Assessment Engineer, who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment of the assessment obligation. IDENTIFY THE BENEFIT First, it is necessary to identify the benefit that the improvements to be maintained will render to the properties within the boundaries of the District. The improvements significantly improve the visual appearance of the streetscape, making the Mile of Cars a more enjoyable and desirable location for customers. The special signage and lighting provide a unifying theme, benefiting all of the properties within the District. APPORTIONMENT OF COSTS In further making the analysis, it is necessary that the property owners receive a special and direct benefit distinguished from that of the general public. In this case, an in-depth analysis was made and several factors are being used in the final method and spread of assessment. All of the improvements are intended to be of direct benefit to properties within the District. These improvements require significantly more maintenance than normally provided by the City. It is therefore appropriate that the properties receiving the benefit be assessed for the additional cost. There are generally two categories of improvements to be maintained by the District. The median improvements benefit all properties within the District. The improvements to the parkway (referred to herein as Frontage Improvements) benefit those properties which they abut. The specific method of spreading the assessment is described below: Median Improvements 1. The total cost for maintenance of the median improvements is apportioned to all parcels in the District based on the frontage of each parcel on National City Boulevard, with the exception of Parcel 26 (APN 562-321-08), which is owned by the City of National City and therefore, is not subject to an assessment, and as otherwise noted below. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 5-1 Prepared by NBS — Fiscal Year 2011/12 I9 2. Parcel 32 (APN 562-220-11) has no frontage on National City Boulevard, but will benefit from the median improvements. This parcel is assessed for median improvements as if it had a frontage of 100 feet. Frontage Improvements 3. The total cost for maintenance of the Frontage Improvements is apportioned to all parcels in the District except Parcel 26 (APN 562-321-08) and Parcel 32 (APN 562- 220-11), based on frontage of each such parcel on National City Boulevard. The frontage of each parcel is determined from current assessor's maps for the County of San Diego, State of Califomia. All frontage dimensions have been rounded to the nearest foot. 5.2 Annual Escalation Factor The annual assessment to be levied on all properties within the district in any fiscal year shall be subject to an annual escalation of up to 10% based upon actual and anticipated expenditures. The annual assessment shall not exceed the maximum assessment, unless the appropriate Proposition 218 proceedings are conducted by the City to authorize an increase beyond the maximum assessment amount. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 5-2 Prepared by NBS — Fiscal Year 2011/12 L3 5.3 Assessment Roll The proposed Fiscal Year 2011/12 District assessment roll is listed on the following pages. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 5-3 Prepared by NBS — Fiscal Year 2011/12 it� Account ID Property ID DB City of il.aLwnal City Landscape Maintenance District No 1 (Mile of Cars) Final Detail Report for the 2011112 Billing Levy Mac Adis Total 560-203-03-00 560-203-03-00 $4,585.66 $0.00 64,585.66 560-204-02-00 560-204-02-00 2,206.16 0.00 2,206.16 560-204.04-00 560-204-04-00 2,994.07 (0.01) 2,994.06 560-210-01-00 560-210-01-00 1,969.78 0.00 1,969.78 560-210-04-00 560-210-04-00 2,600.11 (0.01) 2,600.10 560-210.40-00 580-210-40-00 3324.99 (0.01) 3,324.98 560-210-41-00 560-210-41-00 787.91 (0.01) 787.90 560-210-42-00 560-210-42-00 472.75 (0,01) 472.74 560-261-08-00 560-261-08-00 4,254.73 (0.01) 4,254.72 560-271-07-00 560-271-07-00 1,181.87 (0.01) 1,181.88 560-271-09-00 560-271-09-00 787.91 (0.01) 787.90 560-271-14-00 560-271-14-00 1,497.04 0.00 1,497.04. 560-271-15-00 560-271-15-00 1,575.83 (0.01) 1,575.82 560-330-03-00 560-330-03-00 9,313.13 (0.01) 9,313.12 560-393-03-00 560-393-03-00 2,206.16 0.00 2,206.16 560-393-04-00 560-393-04-00 7,563.97 (0.01) 7,563.96 562-021-01-00 562-021-01-00 1,575.83 (0.01) 1,575.82 562-021-07-00 562-021-07-00 2,521.32 0.00 2,521.32 562-031-13-00 562-031-13-00 1,733.41 (0.01) 1,733.40 562-031-14-00 562-031-14-00 2,521,32 0.00 2,521.32 562-090-06-00 562-090-06-00 4,254.73 (0.01) 4,25432 562-100.13.00 562-100-13-00 2,127.37 (0.01) 2,127.36 562-100-14-00 562-100-14-00 2,127.37 (0,01) 2,127.36 562-150-13-00 562-150-13-00 3,293.48 0.00 3,293.48 562-160-07-00 562-160-07-00 4,727.48 ' 0.00 4,727.48 562-180-32-00 562-180-32-00 1,292.18 0.00 1,292.18 562-180-33-00 562-180-33-00 2,001.30 0.00 2,001.30 562-220-11-00 562.220-11-00 861,83 (0.01) 861.82 562-220-13-00 562-220-13-00 3,624.40 0.00 3,624.40 562-220-31-00 562-220-31-00 2,442.53 (0.01) 2,442.52 562-220-32-00 562-220-32-00 4,948.10 0.00 4,948.10 562-251-37-00 562-251-37-00 3,183.17 (0.01) 3,183.16 562.251.38.00 562-251-38-00 2,631.63 (0.01) 2,631.62 562-252-15-00 562-252-15-00 5,200.23 (0.01) 5,200.22 562-321-07-00 562-321-07-00 2,868.00 0.00 2,868.00 562-321-08-00 562-321-08-00 0.00 0.00 0.00 562-330-35-00 562-330-35-00 3,923.81 (0.01) 3,923.80 562-330-42-00 562-330-42-00 1,197.63 (0.01) 1,197.62 562-330-43-00 562-330-43-00 0.00 0.00 0.00 562-340-09-00 562-340-09-00 4,727.48 0.00 4,727.48 562-340-47-00 562-340-47-00 2,584.36 0.00 2,584.36 562-340-48-00 562-340-48-00 6,870.60 0.00 6,870.60 562-340-49-00 562-340-49-00 4,585.66 0.00 4,585.66 562-340-50-00 562-340-50-00 4,727.48 0.00 4,727.48 562-340-69-00 562-340-69-00 4,569.90 0.00 4,569.90 Copyright 0 1999-2008 NBS Page 1 of 2 4/12/2011 2:04:41PM City of National City Landscape Maintenance District No 1 (Mile of Cars) Final Detail Report for the 2011/12 Billing Account ID Property ID DB Levy MIsc Adis Total 582-340-70-00 562-340-70-00 4,727.48 0.00 4,727.48 48 Accounts $139,172.15 $(0.23) S139,171.92 Copyright © 1999-2008 NBS Page 2 of 2 4/12/2011 2:04:41 PM CITY OF NATIONAL CITY, CALIFORNIA CITY COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 18 EM TITLE: (A resolution of the City Council of the City of National City declaring its intention to levy and collect assessments for the Landscape Maintenance District No. 1 (Mile of Cars) for fiscal year 2011/12..1 PREPARED BY: Patricia Be rd PHONE: 4255 DEPARTMENT: RecteueIODment APPROVED BY: EXPLANATION: ;Each year the City Council considers a variety of resolutions to allow the Mile of Cars Landscape Maintenance District to keep operating. The District is operated through a special property tax on properties within the Mile of Cars and is used to maintain the special themed landscape and hardscape for the Auto Mall. The accompanying resolution declares the City's intention to collect the assessments on behalf of the Distric for Fiscal Year 2011/12. The Mile of Cars Association has approved the scope of work, amount of levies and the District budget prior to any consideration by the City Council. There are no changes or additions to the maintained improvements for the coming year. NBS, the City's consultant, is paid out of the District's assessment funds. City staff time charges to process these matters is paid out of the District's assessment funds. FINANCIAL STATEMENT: ACCOUNT NO. 511-445-460-213-0000 ENVIRONMENTAL REVIEW: Not applicable, ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance STAFF RECOMMENDATION - BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: RESOLUTION NO. 2011 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 (MILE OF CARS) FOR FISCAL YEAR 2011/12 WHEREAS, the City Council previously completed its proceedings in accordance with and pursuant to the Landscape and Lighting Act of 1972, Part 2, Division 15, of the California Streets and Highways Code (commencing with Section 22500) (the "Act") to establish the City's Landscape Maintenance District No. 1 (Mile of Cars) (the "Assessment District"); and WHEREAS, the City has retained NBS Local Government Solutions ("NBS")for the purpose of assisting with the annual levy of the Assessment District, and to prepare and file an Annual Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: 1. Intention: The City Council hereby declares its intention to levy and collect assessments within the Assessment District to pay the costs of the Improvements for the fiscal year commencing July 1, 2011, and ending June 30, 2012. The City Council finds that the public's best interest requires such action. 2. Improvements: The existing improvements include, but are not limited to, landscape planting and irrigation, colored hardscape, lighting systems, graphic panels, banners and signage, painted crosswalks, and street furniture. Services provided include all necessary service, operations, administration, and maintenance required to keep the improvements in a healthy, vigorous, and satisfactory condition. Assessment District Boundaries: The boundaries of the Assessment District are as shown by the assessment diagram filed in the Office of the City Clerk, which map is made a part hereof by reference. Annual Report: Reference is made to the Annual Report prepared by NBS, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the Assessment District, and the proposed assessments upon assessable lots and parcels of land within the Assessment District. 5. Notice of Public Hearing: The City Council hereby declares its intention to conduct a Public Hearing concerning the levy of assessments in accordance with Section 22629 of the Act. All objections to the assessment, if any, will be considered by the City Council. The Public Hearing will be held on Tuesday June 7th, 2011, at 6:00 p.m., or as soon thereafter as is feasible in the City Council Chambers located at 1243 National City Boulevard, National City, CA 91950. The City Council further orders the City Clerk to publish notice of this Resolution in accordance with Section 22626 of the Act. 6. Increase of Assessment: The maximum assessment is not proposed to increase from the previous year above that previously approved by the property owners (as "increased assessment" is defined in Section 54954.6 of the Government Code). -- Signature Page to Follow -- Resolution No. 2011 — Page Two PASSED and ADOPTED this 17th day of May, 2011. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia G. Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011' AGENDA ITEM NO. EM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement in the not -to -exceed amount of $57,552 with South Bay Community Services to provide domestic violence response services for the Cal-EMA grant funded Children Exposed to Domestic Violence Specialized Response Program. PREPARED BY: Lt. Keith Fifield PHONE: 619-336-4514 EXPLANATION: DEPARTMENT: Police � APPROVED BY: ` _ / _ r--y 1l On May 19th, 2009, the City of National City adopted Resolution No. 2009-109,accepting the Children Exposed to Domestic Violence (CEDV) Specialized Response Program grant award for $200,000 each year for three years, for a total of $600,000. South Bay Community Services (SBCS) was an initial grant partner that agreed to provide a Counselor funded by the grant. SBCS has provided the Counselor and performed the agreed services since January 2009 by having the Counselor co -located at the National City Police Department working daily with the Police Officer assigned to the CEDV grant. This Agreement extends the City's partnership with SBCS into the third full year of the CEDV. This year EV10 (2011 calendar year) Cal-EMA approved funding of a 1.0 FTE (One full-time equivalent) Counselor for the program. This agreement covers the time period of January 1, 2011 through September 30, 2011 for the not -to -exceed amount of $57,552 to provide funding for the 1.0 FTE SBCS Counselor. (Cal-EMA is moving the grant to the Federal Grant Cycle FY so the period for this agreement will only cover 9-months). EV10 (2011) total grant award amount is $175,000. FINANCIAL STATEMENT: ACCOUNT NO. 290-411-627-299-0000'' ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: •eement Exhibit "A" - EV10 (2011) Grant Award, RFA Documents and Budget RESOLUTION NO. 2011 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT IN THE NOT -TO -EXCEED AMOUNT OF $57,552 WITH SOUTH BAY COMMUNITY SERVICES TO PROVIDE DOMESTIC VIOLENCE RESPONSE SERVICES FOR THE CAL-EMA GRANT -FUNDED CHILDREN EXPOSED TO DOMESTIC VIOLENCE SPECIALIZED RESPONSE PROGRAM FROM JANUARY 1, 2011 TO SEPTEMBER 30, 2011 WHEREAS, on May 19, 2009, the City Council adopted Resolution No. 2009- 109, accepting a Children Exposed to Domestic Violence Specialized Response Program grant award for $200,000 each year for three years, for a total of $600,000, and WHEREAS, South Bay Community Services (SBCS) was an initial grant partner and has provided a counselor since 2009 to provide domestic violence response services, who is funded by the grant covering one-half of the counselor's salary; and WHEREAS, the National City Police Department and SBCS desire to extend the agreement for a term of one year, January 1, 2011 to September 3, 2011, for the not -to -exceed amount of $57,552. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute an Agreement with South Bay Community Services in the not -to -exceed amount of $57,552 to provide domestic violence response services for the Cal-EMA grant -funded Children Exposed to Domestic Violence Specialized Response Program for an additional term of one year, January 1, 2011 to September 3, 2011. Said Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 17th day of May, 2011. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia G. Silva City Attorney AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SOUTH BAY COMMUNITY SERVICES THIS AGREEMENT is entered into this / 7 day of MAY ,2011, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY'), and South Bay Community Services (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide domestic violence response services for the grant funded Children Exposed to Domestic Violence specialized response program. WHEREAS, the CITY has determined that the CONTRACTOR is a well established non-profit community -based social services provider and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit "A" Exhibt "A" consists of the Children Exposed to Domestic Violence Specialized Response Program EV10 RFA (Application), Budget and the EV10 Award document. The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings cited in Exhibit "A" to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 5% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Lieutenant Keith Fifield hereby is designated as the Project Coordinator for the CITY and will monitor the - progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision, and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Don Hunter is thereby is designated as the Project Director for the CONTRACTOR. 4_ COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked, and materials, if any_ The total cost for all work described in Exhibit "A" shall not exceed $57,552 per the budget given in Exhibit "A", without prior written authorization from the CITY. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONTRACTOR must expend or encubmer all of their costs during the length of the Agreement, as specified in item 6 of this Agreement or those unexpended costs will be forfeited. The grant requires all funds be expended during the grant period. The C.ONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement and the amount of compensation due. In the event the CONTRACTOR and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR in this Agreement, the CITY or the CONTRACTOR shall give to the other written notice. Within ten (10) business days, the CONTRACTOR and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR. 6. LENGTH OF AGREEMENT. Completion dates or time durations for specific portions of the Project are set forth in Exhibit " A ". This agreement covers the time period of January 1, 2011 to September 30, 2011. (The agreement only covers 9 months for 2011 because the grant fiscal cycle previously used the calendar year but is now changed to coincide with the Federal FY). 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTORfor this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY and CONTRACTOR thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding 2 City' s Standard Agreement — June 2008 revision reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer_ The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. Neither the CONTRACTOR -nor the CONTRACTOR'S employees are employee of the CITY and are not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees: Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or sub CONTRACTORS, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement_ All agreements by CONTRACTORwith its subcontractor(s) shall require the sub CONTRACTOR to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent CONTRACTORs and that the CONTRACTOR's obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its sub CONTRACTORs, shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 3 City's Standard Agreement — June 2008 revision 11. LICENSES, PERMITS, ETC.. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants. that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 12. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR 'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR 's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR's professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identifiedin..1he.psQjectcloc.uments. prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will 'render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time_ 13. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of 4 City's Standard Agreement - June 2008 revision information; (ii) is, through no fault of the CONTRACTOR , hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suites, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers, or employees. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement_ 16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its sub CONTRACTORS, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). II 5 City's Standard Agreement — June 2008 revision C. Commercial general liability insurance, with minimum limits of $1,000,000 per occurrence/$2,000,000 aggregate, covering all bodily injury and property damage arising out of its operations under this Agreement. D. Workers' compensation insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and workers' compensation policies, shall name the CITY and its officers, agents and employees as additional insureds, and separate additional insured endorsements shall be provided. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the CITY's Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. K. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. • For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the 6 City's Standard Agreement — June 2008 revision dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR , whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR 's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR . 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mait (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: City's Standard Agreement — June 2008 revision To CITY: To CONTRACTOR: Keith Fifield (Project Coordinator) Lieutenant Police Department City of National City 1200 National City Boulevard National City, CA 91950-4301 Don Hunter Department Director South Bay Community Services 1124 Bay Boulevard, Suite D Chula Vista, CA. 91911 Notice of change of address shall be given by written notice in the mariner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also"agrees not to'specify any product, treatment, process or material for the project in'which the CONTRACTORhas'a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. j1 If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. 8 City's Standard Agreement — June 2008 revision B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. •C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof_ D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for aH purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. L. No Inducement. Each of the Parties to this Agreement acknowledges for itself that it has read this Agreement and fully understands its contents and consequences and has voluntarily executed it. Each of the parties also warrants that no promise or inducement has been made or offered by any of the Parties, except as set forth herein, and that this Agreement is not executed in reliance upon any statement of representation of any of the Parties or their representatives, concerning the nature and extent of the injuries, damages or legal liability thereof. The Parties further represent that they have been represented by legal counsel during the course of the negotiations leading to the signing of this Agreement, and that they have been advised by legal counsel with respect to the meaning of this Agreement and its legal affect. M. Severance. If any court of competent jurisdiction declares or determines that any provision in this Agreement is illegal, invalid or unenforceable, the legality, validity, and enforceability of the remaining parts, terms and provisions, will not be affected. The provision found illegal, unenforceable, or invalid shall be deemed not a part of this Agreement. 9 City's Standard Agreement - June 2008 revision IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY SOUTH BAY COMMUINITY SERVICES By: Ron Morrison, Mayor APPROVED AS TO FORM: Claudia G. Silva Lembo executive Director City Attorney Department Director 10 City's Standard Agreement - June 2008 revision l 9 ID Ro CERTIFICATE OF LIABILITY INSURANCE AAW DATE (MMiDDIYYYY) 04/18/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Teague Insurance Agency, Inc. License j)0525512 4700 spring St., 4th Floor La Mesa CA 91942 Phone:619-464-6851 Fax:619-464-1901 WIN I AC NAME: PHONE FAX( N°. )- (NC, No): E-M AIL ADDRESS: PRODUCLN CUSTOMER Dr SOUT-17 INSURER(S) AFFORDING COVERAGE NAICC INSURED South Bay Community Services Inc. 1124 Bay Blvd., Suite D Chula Vista CA 91911 INSURER A: American States Ins. Co. INSURERS: Zenith Insurance Company INSURER C: General Insurance Co. INSURER D: INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMTS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1NSN LTR TYPE OF INSURANCE AWL INSR bin". WVD POLICY NUMBER ICY EFF (MMIDDfYYYY) PULICYERP— (MMIDD(YYYV) LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL HABILITV n OCCUR 7/1/92 01CI382969 07/08/10 07/08/11 EACH OCCURRENCE $ 1 ,000,000 X PREMISES (EaNItLJ occurrence) $ 100,000 X CLAIMS -MADE MED EXP (Any one person) S 5,000 X Retro Date PERSONAL BADV INJURY 51,000,000 GENERAL AGGREGATE 53,000,000 GEN'L AGGREGATE LIMIT APPLIES PER' X LOC PRODUCTS - COMP/OP AGG $ 3,000,000 —1POLICY —1 78,, f C AUTOMOBILE LIABILITY ANY AUTO ALL OWNED ALTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS - 24CC28479710 07/08/10 07/08/11 COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) 51,000,000 $ X BODILY INJURY (Per accident) S PROPERTY DAMAGE (Per accident S X X 5 $ A UMBRELLA LIAB EXCESSLIAB X OCCUR CLAIMS -MADE 01XS159863 07/08/1007/08/11 EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 D DEDUCIBLE RETENTION $ 5 5 B WORKERS AND ANY OFFICER/MEMBER (Mandatary It yes, DESCRIPTION COMPENSATION EMPLOYERS' LIABILITY PROPRIETOR/PARTNER/EXECUTIVS EXCLUDED" Y r N l I below N TA Z069607103 01/01/1101/01/12 X WCSTAIU- OIH- TORY LIMTS ER EL EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE f 1,000,000 5 1 , 000 , 000 in NH) describe under OF OPERATIONS E,L. DISEASE- POLICY LIMIT f 1,000,000 C General Ins. Co. CM7745148 RETRO DATE 7/1/92 07/08/10 07/08/11 Occurrenc $1,000,000 Aggregate $3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS ! VEHICLES {Attach ACORD 101, Addttionel. Remarks Schedule, ifmore space s required) The Certificate Holder is added as Additional Insured for General Liabiltiy Coverage but only as their interest may appear with respect to e i. o erations of the Named Insured (re: Ca1EMgrant) ** its elected officials, officers, agents and employees CERTIFICATE HOLDER CANCELLATION City of National City * * C/O City Attorney's Office 1243 National City Blvd. National City CA 91950-4301 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN. ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED RREPR/E`S.ENpTATIVE ACORD 25 (2009/09) ©1988-2009 ACORD CORPORATION. All rights reserve The ACORD name and logo are registered marks of ACORD iJ WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY i1 ntth WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy_ We will not enforce our right against the person or organization named in the Schedule. You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 5% of the California workers compensation premium otherwise due on such remuneration. Minimum Premium: $0 Schedule Person or Organization CITY OF NATIONAL CITY C/O CITY ATTORNEY OFFICE 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 RE: ALL CALIFORNIA OPERATIONS OF THE NAMED INSURED This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. Endorsement Effective 01/01/II Insured SOUTH BAY COMMUNITY SERVICES Policy No. Z069607104 Policy Period 01/01/11 To 01/01/12 Issued On 01/21/11 WC-04-03-06B (Ed. 10-07) At San Diego. CA FILE COPY ZENT1'H INSURANCE COMPANY kJ1'441-'4' PRESIDENT Endorsement No. 13 z_ �RD® CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIVYYY) 12/29/10 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR -NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OP ID AW IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poiicy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Teague Insurance Agency, Inc. License #0525512 4700 Spring St., 4th Floor La Mesa CA 91942 Phone:619-464-6851 Fax:619-464-1901 INSURED South Bay Community Services Inc. 1124 Bay Blvd., Suite D Chula Vista CA 91911 CUNIAC1 NAME PHONE rap, Exl). ADDRESS: -PRODUCER CUSTOMER ID a: SOUT-17 (NC, No): INSURER(S) AFFORDING COVERAGE INSURER A: Zenith Insurance Company INSURER a INSURER C : NAIC K INSURER 0: INSURER E: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS INDICATED. CERTIFICATE EXCLUSIONS IITR IS - TO CERTIFY THAT THE POLICIES OF NOTWITHSTANDING ANY REQUIREMENT. MAY BE ISSUED OR. MAY PERTAIN, ANO CONDITIONS OF SUCH POLICIES. INSURANCE ADDLSUBP INSR THE LIMITS WVD LISTED BELOW HAVE BEEN ISSUED TERM OR CONDITION OF ANY CONTRACT INSURANCE AFFORDED BY THE POLICIES SHOWN MAY HAVE BEEN REDUCED TO THE INSURED OR OTHER DESCRIBED BY PAID (MMIDDIYYYY) NAMED DOCUMENT HEREIN CLAIMS. (MMIDD/YYYY) ABOVE FOR THE POLICY PERIOD WITH RESPECT TO WHICH THIS 15 SUBJECT TO ALL THE TERMS. TYPE OF INSURANCE ---PO11CYEFF—POEICTEXI,-- POLICY NUMBER '-- - LIMITS GENERAL LIABILITY —, COMMERCIAL GENERAL 1 .I CLAIMS -MADE L • LIMIT APPLIES GEN'L AGGREGATEPER -, _ ^� --i POLICY JEOT LIABILITY I OCCUR . LOC - - - EACH OCCURRENCE ($ ITATJIA'GE OREdTED PREMISES (Ea occurrence) s 5 MED EXP (Any one person) I $ PERSONAL & ADV INJURY I $ GENERAL AGGREGATE j$ PRODUCTS • COMP/OP AGG ; S I $ AUTOMOBILE _--- - — - __I LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS i HIRED AUTOS NON -OWNED AUTOS _ COMBINED SINGLE LIMIT I (Ea accident)1 $ BODILY INJURY (Pea person) I $ _-_' ------ - - BODILY INJURY (Per accident)' $ PROPERTY DAMAGE s (Per accident) i s I$ UMBRELLA LIAD EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE i S AGGREGATE 5 lDEDUCTIBLE RETENTION s 5 i $ A WORKERS COMPENSATION ANO EMPLOYERS' LIABILITY Y / N ANY PROPRIETORIPARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe OF below DESCRIPTION N under OPERATIONS NIA Z069607109 - 01/01/1101/01/12 - $ TORY LIMITS IOER E.L. EACH ACCIDENT 51000000 _I E.L. DISEASE • EA EMPLOYEE $ 10000.00 E.L. DISEASE - POLICY LIMIT I s 1000 000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Addhlonal Remarks Schedule, If more space Is required) All California Operations of the Named Insured CANCELLATION City of National City c/o City Attorney. Office 1243 National City Blvd National City CA 91950-4301 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01988-2009 ACORD CORPORATION. All rights reserved. ACORD 25 (2009)09) The ACORD name and logo are registered marks of ACORD- 13 — F'. YN IEDFROM I}E MCHNE TWOFIIGW C WAMM 4MAY IAIAEADOMONALRNMIS ^^ GENERAL INSURANCE COMPANY OF AM ERICA PAGE 01 lyTO SEATTLE, WASHINGTON POLICY CHANGE * tx�FEcTIVE * POLICY NUMBER: 24-CC -284797-1 ********************** * * ********** NAMED H BAY COMMUNITY SERVICES AGENT: NORTH ISLAND FACILITIES INSURED�fl C 19119 NORTHCREEK PARKWAY MAILING 1124 BAY BLVD STE D SUITE 109 ADDRESS: CHULA VISTA, CA. 91911 3BQTFffi,L WA 980102j (425) 486-1011 POLICY PERIOD: FROM 07-08-10 TO 07-08-11 *********************************************************************************** * * * THE CHANGE IN YOUR POLICY RESULTS IN NO CHANGE IN PRhttl'UM. * * * ADDING ADDITIONAL INSURED AS SHOWN * THE FOLLOWING HAS BEEN ADDED THEERRESTS 4 1 CITY OF NATIONAL CITY ITS ELECTED OFFICIALS OFFICERS, AAGGEENTS & EMPLOYEE.. 1243 NATIO ALRICITYSBLVD CE NATIONAL CITY CA 91950 DRESrsS #guRED 9-CM(01-86) REDMOND REGION SAF (I0200 ) MOREDGOPY PREPARED 04-26-11 AFRMETA236PPoNTE0148I400011, REPRM7EOfROM 7HEARLNrE TE CRIGlML7RN45AGT3NMAY KiUAEMOTIONAL FORMS -- Artericy fFrerrvx#eta. COMMERCIAL GENERAL LIABILITY POUGY NUMBER: O1-CI-382969-1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ rr CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL UABIUTY COVERAGE PART SCHEDULE CG 20 26 07 04 Name Of Additional Insured Person(s) Or Organizatfon(s) CITY OF NATIONAL CITY, ITS ELECTED OFFICIALS. OFFICERS , AGENTS AND EMPLOYES C/0 CITY ATTORNEY'S OFFICE 1243 NATIONAL. CITY BLVD NATIONAL CITY, CA 91950-4301 Irdormatton required to complete this Schedule, if .not shown above, will be shown In the Declarations. Section 11 — Who Is An Insured Is amended to include as an additional insured the person(s) or organization(s) shown to the Schedule, but only with respect to Ilabllty for "bodily injury', 'property damage' or "personal and advertising injury' caused, In whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. ISO Properties, Inc., 2004 Ca 20 26 07 04 AFP AETA02bPRCR1111,aa700o17.L IS EDMUND G. BROWN IR. GOVERNOR April 29, 2011 Keith Fifield, Lieutenant National City, City of 1200 National City Boulevard National City, CA 91950 Cal EMA CALIFORNIA EMERGENCY MANAGEMENT AGENCY Subject: NOTIFICATION OF APPLICATION APPROVAL Children Exposed to Domestic Violence Response Program Award #: EV 10 03 8608, Cal EMA ID: 073-50398 Dear Lt. Fifield: MIKE DAYTON ACTING SECRELARY Congratulations! The California Emergency Management Agency (Cal EMA) has approved your application in the amount of $175,000, subject to Budget approval. A copy of your approved subgrant is enclosed for your records. Cal EMA will make every effort to process payment requests within 60 days of receipt This subgrant is subject to the Cal EMA Recipient Handbook_ You are encouraged to read and familiarize yourself with the Cat EMA Recipient Handbook, which can be viewed on Cal EMA's website at www.calema_ca_gov. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a close-out or audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal EMA. Should you have questions on your subgrant, please contact your Program Specialist. PSVS Grant Processing Enclosure c: Recipient's file 3650 Sr F IEVERAVTE e MATHER, CAUFORNIA 95655 PUBLIC SAFETY AND VICTIM SERVICES PROGRAMS DIVISION TEI FPHONE: (916) 324-9200 • FAX: (916) 324-8554 ENctitik' o'Aft. Ita ARNOLD SCHWARZENEGGER GOVERNOR nnaTTHFW R BE I I ENHAUSEN NG SECRETARY 3650 SCHRIEVER AVENUE MATHER, CA 95655 CALIFORNIA EMERGENCY MANAGEMENT AGENCY PHONE (916) 327-5668 FAX (916) 324-5E74 Application Cover Sheet RFA PROCESS CHILDREN EXPOSED TO DOMESTIC VIOLENCE SPECIALIZED RESPONSE PROGRAM Submitted by Lieutenant Keith Fifield National City Police Dept. 1200 National City Blvd. National City, CA 91950 619-336-4514 EXHIBIT "A" Cal EMA Avafd# EV;O 3,860 CALIFORNIA EMERGENCY MANAGEMENT AGENCY GRANT AWARD FACE SHEET (Cal EMA 2-101) JAN 1 1 2 01% The California Emergency Management Agenct,heraafter din gnetod Cal FAA, hereby makes a grant award of funds to the ff ollo 1. Grant Recipient City of National taffy 5 / v 7 f hereafter designated Re6p ert, in the amount and forte purpose and duration set brill in this grant award 2. implementing Agency: National (Sty Police Department 3. Protect Title: Cfrldren Frpased to Domestic Violence SRP 4. Grant Period: 01/01(11-' to 09130/11 'Select the Grant year and find sour ts) from the lists below cr type the appropriate acronym in box 9. Enter the amount(s) from each source terse do riot ester lot Slate and Federal fund woes on the same fine. Add airy cash matctr(s). Block 10.3 is the Grant Award total amount Grant Year Fred Sterne A. Stutz B. Federal C. Total Et Cash Match t E. In -Kind Match F. Total Match G. Total Project Cost ta tom 5 CJA1 $�; xi et) � a i9 C/ V V /� v So Soled a Select b 41 r 75/ 00 c $0 Select ? Select $0 Select a. Soect $0 Sal 9 -- - _ ---- - _. $0 10. TOTALS t'77H $200;e d ?S6OC ah-d''6•/urn t75o00 $0 $Q $0 ie Grad Total ?n3 $2138;898- This grata u awn t consists of this trite page, the application for the grant, which is attached and made a part hereof, and the Asscerarahe of Goinprcitnee forms which are being submitted 1 F..-td,yr certify 1 am vested with the authority, and have the approval of the City/County Financial Officer, City Manager, County Acdiaathatvr. or Goo ih.:rig Stead Chair. to enter into this grant award agreement; and all funds received pursuant to this agreement will be spent exclusively on the purposes specified. The grant recipient signifies acceptance of tits grant award and dy...,s to adntirastar the grant project in accordance wilt' the stathte(s). the Cal EMA Program Guidelines. the Car EWA Recipient Handbook. the Federal OJP Financial Outdo and Program Guidelines (W app l bte). and the Cal EVA amid requirarrferte, as stated in the applicable RFP or RFA_ The grant recipient fruitier agrees to aft legal coratifions and tones ii,..v.t,.,rated by reference in the applicable RFP or RFD., and agrees that the allocation of funds is xmlinraart on the enactment of the State Budget. 12 OfFicial Authotto Sign for ApplicantfGrant Recipient Federal Employer ID Number Title: Lieutenant Namo, Keith FTield 956000749 Payment Meiling Address: 1200 National City Blvd. City: National City Telephone: (619) 336-4514 Signature levee cadet FAX: (619)336-4525 Zip: 91950 Entail: k uid(cr?natigt{a&dtyca.gov Date. 12/10/2010 (FOR ca 9.. USE at&' 3 t hereby certify upon my own personal knowledge that txrcbgated funds are avaiIsble for the period and purposes of the oxpenditure stated above. Cal EMA. Fiscal Officer Date Cal EMA Director (or designee) Grant Award Face Sheet - Cal EMA 2-101 (formerly AGES 301) - (Revised 211/2009) Date Applicant City of National City PROJECT CONTACT INFORMATION Grant Number [FOR OES USE ONLYI Provide the name, title, address, telephone number, and e-mail address for the project contacts named below If a section does not apply to your project, enter "N/A." NOTE: If you use a PO Box address, a street address is also required for package delivery and site visit purposes. 1 The Project Director for the project: Name Keith Fifield Title Lieutenant Telephone # E-Mail Address: (619) 336-4514 Address: 1200 National City Blvd. City: National City Zip 91950 Fax # (619) 336-4525 (Area Code) (Area code) Ifitield@nationalcityca.gov 2. The Financial Officer for the project Name Arnold Ocana Address: 1243 National City Blvd. Title Accountant City: National City Zip' 91950 Telephone #: (619) 336-4342 Fax #. (619) 336-4349 (Area Code) (Area code) E Mail Address aocana@nationalcityca_gov 3 The person having routine programmatic responsibility for the project. Name Jim White Title Corporal Telephone # (619) 336-4424 (Area Code1 E-Mail Address iwhite@nationalcityca.gov Address 1200 National City Blvd. City: National City Zip 91950 Fax # (619) 336-4525 4 The person having routine fiscal responsibility for the project (Area code) Name Ronnie Zengota Address: 1200 National City Blvd. Title: Operations Assistant City: National City Zip 91950 Telephone # (619) 336-4516 Fax #: (619) 336-4525 (Area Code) (Area cde) E-Mail Address Zengota@nationaldtyca.gov 5. The Executive Director of a nonprofit organization or the Chief Executive Officer (e.g., chief of police, superintendent of schools) of the implementing agency: Name: Adolfo Gonzales Address: Title: Chief of Police 1 elephone #. (619) 336-4432 (Area Crr ') E-Mail Address. agonzales@nationalcityca.gov 1200 National City Blvd. City_ National City Zip 91950 Fax #. (619) 336-4525 (Area rode) 6 The Chair of the governing body of the recipient (Provide contact information other than that of the recipient) Name Chris Zapata Address: 1243 National City Blvd 1 itle City Manager City: National City Zip' 91950 Telephone #: (619) 336-4240 Fax #: (619) 336-4327 (Area Code) (Area Code E-Mail Address czapata@nationalcityca gov Project Contact Information Cal EMA 2-102 (Revised 4/12/2010) SIGNATURE AUTHORIZATION Grant Recipient: City of National City Implementing Agency. Grant Award #: National City Police Department *The Project Director and Financial Officer are REQUIRED to sign this form. *Project Director: Lt. Keith Fifield Signature: Date: Dec 10,2010 *Financial Officer: Arnold Deana Signature: Date: izi/c 1/b The following persons are authorized to sign for the The following persons are authorized to sign for the Project Director Financial Officer av-vt) Signature / Signature Manuel Rodriguez Tess Limfueco Name Zatur Mike Harlan Name Signature Name Signature Name Name Signature Ronni Zengota Name Signature Name Signature Name Signature Signature Name Name Signature Authorization CaIEMA 2-103 (Rev 2/1/2009) 90 Keith Fifield CERTIFICATION OF ASSURANCE OF COMPLIANCE (official authorized to sign grant award, same person as Section 12 on Grant Award Face Sheet) RECIPIENT: City of National City hereby certify that IMPLEMENTING AGENCY: National City Police Department PROJECT TITLE: Children Exposed to Domestic Violence Special Response Program is responsible for reviewing the Recipient Handbook and adhering to all of the Grant Award Agreement requirements (state and/or federal) as directed by the Cal EMA including, but not limited to, the following areas: I. Federal Grant Funds Recipients expendingfederal grant funds ny q - d to secure audit $500,000 or more Ill federal lalll annually are required an audit pursuant to OMB Circular A-133 and are allowed to utilize federal grant funds to budget for the audit costs- See Section 8000 of the Recipient Handbook for more detail_ n The above named Recipient receives $500,000 or more in federal grant funds annually. 111 The above named Recipient does not receive $500,000 or more in federal grant funds annually_ fl. Equal Employment Opportunity — (Recipient Handbook, Section 2151) It is the public policy of the State of California to promote equal employment opportunity by prohibiting discrimination or harassment in employment because of race, religious creed, color, national origin, ancestry, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics), marital status, sex, sexual orientation, denial of family medical care leave, denial of pregnancy disability leave, or age (over 40). Cal EMA-funded projects certify that they will comply with all state and federal requirements regarding equal employment opportunity, nondiscrimination and civil rights. Please provide the following information: Equal Employment Opportunity Officer: Stacey Stevenson Title: Human Resources Director Address: 140 E_ 12th St. Suite B, National City, CA 91950 Phone: 619-336-4308 Email: sstevenson@nationalcityca.gov Certification of Assurance of Compliance - Cal EMA 2-104 (Rev 8/31f2010) 1 III. Drug -Free Workplace Act of 1990 — (Recipient Handbook, Section 2152) The State of Califomia requires that every person or organization awarded a grant or contract shall certify it will provide a drug -free workplace. IV. California Environmental Quality Act (CEQA) — (Recipient Handbook, Section 2153) The California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000 et seq.) requires all Cal EMA-funded projects to certify compliance with CEQA. Projects receiving funding must coordinate with their city or county planning agency to ensure that the project is compliance with CEQA requirements. V. Lobbying — (Recipient Handbook, Section 2154) Cal EMA grant funds, grant property, or grant -funded positions shall not be used for any lobbying activities, including, but not limited to, being paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. VI. Debarment and Suspension — (Recipient Handbook, Section 2155) (This applies to federally -funded grants only.) Cal EMA-funded projects must certify that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency. VII. Proof of Authority from City Council/Goveming Board The above -named organization (Applicant) accepts responsibility for, and will comply with, the requirement to obtain written authorization from the City Council/Governing Board in support of this program- The Applicant agrees to provide all matching funds required for said project (including any amendment thereof) under the Program and the funding terms and conditions of the Cal EMA, and that any cash match will be appropriated as required. It is agreed that any liability arising out of the performance of this Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the Recipient and the authorizing agency. The State of California and the Cal EMA disclaim responsibility of any such liability. Furthermore, it is also agreed that grant funds received from the Cal EMA shall not be used to supplant expenditures controlled by the City Council/Governing Board. The Applicant is required to obtain written authorization from the City CouncwUGoverning Board that the official executing this agreement is, in fact, authorized to do so. The Applicant is also required to maintain said written authorization on file and readily available upon demand. VIII. Special Conditions for Grand Awards with Children's Justice Act Fund Federal grant funds shall not be used to support inherently religious activities such as religious instruction, worship, or proselytization. Therefore, organizations must take steps to separate, in time or location, their inherently religious activities from the services funded under this program. Regulations pertaining to the prohibition of Federal funds for inherently religious activities can be found on the HHS website at: httpl/www.os.clhhs qov/fbcilwaisgate2l.pdf. Certification of Assurance of Compliance - CJA Cal EMA 2-104c (Rev. 8131l2010) 2 cP Federal grant funds provided under this award may not be used by the recipient to support lobbying activities in influence proposed or pending Federal or State legislation or appropriations. This prohibition is related to the use of Federal grant funds and is not intended to affect an individual's right or that of any organization, to petition Congress or any other level of Government, through the use of other resources. (See 45 CFR Part 93.) In accordance with Public Law 103-333, the "Department of Labor, Health and Human Services, and Education. and Related Agencies Appropriations Act of 1995," the following provisions are applicable to this grant award: Section 507: "Purchase of American -Made Equipment and Products — It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available in this Act should be American -made.' In accordance with Part C of Public Law 103-227, the "Pro -Children Act of 1994: smoking may not be permitted in any portion of any indoor facility owned or regularly used for the provision of health, day are, education, or library services to children under the age of 18, if the services are funded by Federal programs wither directly or through State or local governments. Federal programs include grants, cooperative agreements, loans and loan guarantees, and contracts. The iaw does not appiy to chiidrenn's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions or facilities and used for inpatient drug and alcohol treatment. Certification of Assurance of Compliance — CJA Cal EMA 2-104c (Rev 8/3112010) 3 All appropriate documentation must be maintained on file by the project and available for the Cal EMA or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Recipient may be ineligible for award of any future grants if the Cal EMA determines that any of the following has occurred: (1) The Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Award Agreement [Section 12 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty, of perjury under the laws of the State of California. Authorized Official's Signature: Authorized Official's Typed Name: Keith Fifield Authorized Official's Title: Lieutenant Date Executed: January 14, 2011 Federal Employer ID #: 956000749 Federal DUNS # 072494073 Current Central Contractor Registration Yes n No ❑ Executed in the City/County of: City of National City / County of San Diego AUTHORIZED BY: (not applicable to State agencies) City Financial Officer City Manager Governing Board Chair „- Signature - Typed Name Title: Chris Zap ❑ County Financial Officer II County Manager City Manager, City of National City Certification of Assurance of Compliance - CJA Cal EMA 2-104c (Rev. 8131/2010) 4 Applicant: National City Police Dept Grant Number: Project Narrative Problem Statement (12 Pagesj: The program will take place in National City, located in the southwestern portion of San Diego County with a population of 63,537 (59% Hispanic, 17% Asian & PI, 15% White, 6% African -American, and 3% Other). Situated less than 10 miles from the Mexican border, the city is home to many first -generation immigrant families with limited resources and a minimal command of English, making it difficult to find secure employment and access community resources. The City's average household size is 3.46 (the county's highest), and 27% of the population is aged 18 or less_ In 1992, the city was listed as Califomia's third poorest city in per capita income and the thirteenth poorest in the nation. The average salary for jobs in National City is $21,244, and the median household income is $29,826- The city's unemployment rate is 10.7% (up from 7.8% in 2004). In 2006, National City's violent crime rate of 8.25 per 1,000 population was the county's highest, and represents a 15% increase from the previous year. National City's domestic violence rate of 23 per 1,000 households is the third highest in the county, after Oceanside and Chula Vista (SANDAG, 2008). National City Police Department (NCPD), South Bay Community Services (SBCS), and the County of San Diego Child Welfare Services (CWS) have worked collaboratively on the Domestic Violence Response Team (DVRT) since 1999. SBCS' DVRT Advocate, co -located at the Police Department, provides immediate on -site advocacy during 911 calls for domestic violence on a 24/7 basis (on scene with an Officer within 1 hour). On -site services include crisis intervention, safety planning, and a needs assessment for the adult victim and any children present. If needed, the Advocate will refer the victims to other appropriate services that have been identified as necessary during the assessment, such as shelter and counseling. If the victim needs shelter immediately, the Advocate assists in the arrangements. CWS is called if a child has been abused or neglected Follow-up home visit the next day include intensive Project Narrative -- CaIEMA 2-108 (Revised 211171091 1 25 Applicant: National City Police Dept. Grant Number: assessments to identify any needs for services, such as: Comprehensive client centered, bilingual, culturally appropriate case assessment and coordination; short-term confidential shelter and long-term transitional housing (up to 18 months), trauma - informed individual and group counseling; emergency food, clothing, and transportation; TRO assistance and court accompaniment; therapeutic preschool; and rental assistance- In 07-08, the DVRT Advocate provided immediate crisis response to 27 DV calls, and provided non -emergency intervention in an additional 14 cases. These numbers are low, given that NCPD responded to 202 calls for domestic violence in 2007, and has responded to 252 calls since March 2008 (a 25% increase in domestic violence calls so far this year) NCPD and SBCS intend to increase the number of DVRT calls to 100, of which approximately 66 will involve children (two-thirds of cases). NCPD has 92 officers, 1/3 of these hired during the last few years. Most of the new officers have not yet been trained to utilize the DVRT Advocate when responding to DV calls, and NCPD and SBCS are currently implementing strategies, such as additional roll call trainings, to improve the DVRT call rate. However, given the high number of calls that involve children, the existing DVRT staff cannot adequately address the needs of all of the children. In addition, many of these families have contact with multiple services, such as the region's School Resource Officers (SROs) and our school/community-based Juvenile Diversion program and Community Assessment Team, as well as the DVRT_ This contact is not always effectively coordinated, so that families may be interacting with more than one case manager or even receiving duplicated services. The proposed Children Exposed to Domestic Violence Specialized Response Program (CEDV-SRP) will address these programmatic weaknesses. SBCS is strongly committed to breaking the intergenerational cycle of violence, and has extensive experience addressing the special needs of children traumatized by domestic violence and re-establishing positive parenting relationships between these Project Narrative — CaIEMA 2-108 (Revised 2I1/2009) 2 Applicant: National City Police Dept_ Grant Number: children and their non -offending parent whenever possible. The CEDV-SRP will enhance families' access to SBCS' range of age -appropriate therapeutic, developmental, and educational activities for children exposed to DV, including shelter, group & individual counseling, therapeutic preschool, and a range of family supports_ 2. Plan and Implementation ( 2 paged: The CEDV-SRP will be a new component of the DVRT. The DVRT will be expanded to include an additional 1.0 FTE DV Advocate .75FTE Police Officer who will join the DVRT to address the immediate and longer -term needs of any child who has been exposed to DV Required qualifications are (all require a clean driving license and background clearance for working with minors.): • Law Enforcement Officer: Graduation from high school or possession of 12th grade G.E.D. certificate, and completion of Basic Police Academy • DV Advocate: Minimum one year experience in child, youth, and family services field, preferably in a community based or neighborhood service organization. Experience in the areas of individual, group, and family counseling, outreach, community education and development, advocacy, and case management. Ability to work with a diverse cultural population. B.A. or B.S. degree, (M.A. or M S.W. preferred) in social work, psychology, or related field, experience may be substituted. 40 Hour DV training. Bilingual preferred. The DV Advocate and Police Officer are co -located at the National City Police Department and communicate daily in person, by email and telephone. I addition they attend regular meetings and training together. CWS does not want to commit a worker to the program and did not want receive grant funds. As part of an informal collaboration between Child Welfare Services and NCPD, a social worker has been stationed here Project Narrative — CaIEMA 2-108 (Revised 21112009) 3 Applicant: National City Police Dept. Grant Number: one day per week. Her name is Jenni Olson and her desk is located in the Community Services office. She will be here Wednesdays from approximately 0830 to 1200 hours. Although Jenni will only be at NCPD a few hours each week, she wants you to know that she is available by telephone Monday through Friday until about 1730 hours. She can be reached at her cell phone [(619) 419-6038] or her CWS desk [(619) 336-5863]. If we need to contact a social worker from CWS to evaluate a situation after hours or on the weekend then we must use the Child Abuse Hotline at (800) 344-8000_ Jenni is offering to assist us in our investigations in several ways: • Making child abuse reports to the Child Abuse Hotline. • If you are on a call that may involve removing children from the home you can call Jenni. She will either respond to the scene to assist or get another worker to respond. • She can search the CWS database to assist Detectives/Officers in determining who resides at a particular address as well as obtaining other pertinent information about the family living there. • She will soon have access to the County's Cal -Win program (welfare, food stamps, Medi-Cal) and can provide you with information that may help in your investigations. • She can assist Detectives/Officers in obtaining reports from CWS. Objectives and Activities (7 Pages): 1. Ensure the CEDV-SRP team receives specialized DV training in their own discipline. During Advanced Officer Training every two years, officers are trained to complete DV criminal investigations, including interviewing, photographing, and collecting evidence. Proiecl Narrative — CaIEMA 2-108 (Revised 2/1/2009) 4 Applicant- National City Police Dept. Grant Number All SBCS staff are required to attend at least 24 hours of training per year that is appropriate and specific to their client caseload and are critical for working with children, youth, and families in a community setting, including Child Abuse Reporting, Cultural Competency and Sensitivity, Trauma -informed Approach, and Confidentiality. DVRT Advocates must meet the definition of DV Counselor as defined in the California Evidence Code, Section 1037.1(a). Training for any new hires is scheduled within 30 days of their hiring_ SBCS is committed to creating a violence free environment for all women, men, children, and families and has developed a strong training curriculum that offers the knowledge and skills to provide culturally sensitive counseling, referrals, and advocacy for the survivors of DV and their children. CWS Social Workers receive 6 weeks of initial training covering a variety of topics when they are first hired, as well as ongoing training on a variety of topics including DV_ The county has a DV protocol that all social workers are trained to follow. In addition to the CEDV Officer, National City PD is sending several personnel to training, including police officers, detectives and the SBCS Advocates over the course of this project that are involved directly with CEDV programs and training and / or DV response and investigations. Cal EMA staff during earlier EV projects encouraged our project personnel to attend as much training and conferences as possible related to the program of Children Exposed to DV, and to train others involved in the DV process, so it has been a priority. 2. Ensure the CEDV-SRP team are cross -trained on the identification of each discipline's roles and procedures related to children exposed to domestic violence, and each discipline's limitations in responding to children exposed to domestic violence. All CEDV-SRP staff (Police Officers, Social Workers, and DV Advocates), including regular and on -call staff and day and night workers, will participate quarterly cross training, including roll call training for all Police Officers, that will supplement the cross- trainings already provided by the DVRT. Topics will include the effects of witnessing DV, Project Narrative - CaIEMA 2-108 (Revised 2/112009) 5 Applicant: National City Police Dept Grant Number: signs of child abuse and neglect, and guidelines for child witness interviews, as well as each discipline's roles and procedures related to children exposed to DV, and each discipline's limitations in responding to these children. 3. Develop a CEDV-SRP protocol specific to the law enforcement agency on the team. San Diego County has developed a countywide protocol for law enforcement response to DV. In 2007, a multi -agency committee revised and updated the protocol to reflect changes in the law and specifically address the protection of children exposed to DV. The protocol includes the following policy statements: "Children Exposed to DV should be considered as separate victims in DV incidents"; and, "Training will be provided regularly to enhance law enforcement's response to DV and children exposed to DV". It includes a section on Children exposed to DV with guidelines for child witness interviews_ The MDT will review the DVRT protocol to incorporate additional child - focused items, based on the Attorney General's CEDV protocol. 4_ Develop a comprehensive computerized database for the purpose of data collection and information sharing. The DVRT already maintains a comprehensive computerized database for the purpose of data collection and information sharing which documents all of the information required in the RFP. NCPD will be creating and implement a Law Enforcement Database using Mircrosoft Access and hardware purchased with 2009 CEDV-SRP funds. 5. A child protective services professional will attempt to provide immediate on - site response to domestic violence calls where children are present in the targeted service area. The Child Abuse Hotline will assess all hotline reports for an appropriate response time, and Immediate Response Service (IRS) referrals will be assigned for response within 24 hours. CWS South Region will evaluate the IRS and non -IRS referrals for immediate on -site response to DV calls where children are present. The Social Worker will investigate child abuse and neglect allegations by interviewing and counseling parents, children, and adolescents, analyzing information and data collected, determining degree Project Narrative —CalEMA 2-108 (Revised 2/112009) 6 Applicant: National City Police Dept Grant Number of danger and risk of future abuse and neglect, determining if removal, of the child from the home is necessary, and conducting time sensitive investigations per court order or in compliance with State of Califomia law. If the CWS Social Worker determines that a child needs to be removed from his/her home, they will arrange for an appropriate placement and refer family members to appropriate services. 6. A domestic violence advocate will attempt to provide immediate on -site response to domestic violence calls where children are present in the targeted service area. DV Advocates stationed at the NCPD will provide immediate on -site advocacy, and will be on scene with an Officer within 1 hour (usually within 20 minutes). DV Advocates conduct crisis intervention, safety planning, and assessment. if needed, the DV Advocate will refer the adult victim and/or child to other appropriate services as identified during the assessment, such as shelter or counseling. If shelter is needed immediately, the DV Advocate will assist in the arrangements. In cases in which DV Advocates are not called to the scene, NCPD will provide the DV Advocates with a copy of the police report, and the DV Advocate will immediately attempt to make contact to offer advocacy and follow- up services The DV Advocate will also coordinate with program staff of any other program that the child is involved in 7. Law enforcement officers will follow-up with the domestic violence adult victim and children by way of safety patrols or similar activities. Law enforcement officers will provide follow-up services such as neighborhood patrols if appropriate, as well as informing the School Resource Officers at the child's school about the situation so that the SRO is aware of the situation and can offer support to the child/family. 8. A child protective services professional and/or domestic violence advocate will attempt to make follow-up contact with the child and family and refer the family to relevant service providers for follow-up services. The DV Advocate and CWS Social Worker will work together to provide follow-up services for the child and family that address any needs identified by the assessment. Follow-up home visits made the next day will include more intensive assessments and Project Narrative - CaIEMA 2-108 (Revised 2/1/20091 7 Applicant National City Police Dept Grant Number: identify any need for services. If the adult victim does not wish to make a follow-up appointment, the DV Advocate or CWS Social Worker will still attempt to make contact the following day and in the ensuing weeks will make several phone calls to ensure the children and adult victim are safe and aware of available services. If the adult victim declines services altogether, the contact will be noted in the database. The DV Advocate will refer children and families to a wide range of follow-up services such as bilingual, culturally appropriate case assessment and coordination; emergency and long term (up to 18 months) confidential shelter, individual and group counseling; case consultation, TRO assistance and court accompaniment, trauma -informed substance abuse treatment, independent living skills classes and financial empowerment services; parenting classes; emergency food, clothing, and transportation; and rental assistance programs. Services for children, all using a "Point of Engagement" delivery system, include: Mi Escuelita, a free, full -day, therapeutic preschool for children aged 3 - 5 who h. been traumatized by family violence. As a result of this innovative program, children develop emotionally, socially, and developmentally in supportive home and school environments, increasing their chances of long-term healthy development free from violence_ Community Services for Families, providing intensive case management, si groups, parenting classes, and referrals for families experiencing or at risk of family violence and child abuse. Most of the families are referred through CWS, and many suffer from DV_ y Child Abuse Treatment Program (CHAT, funded by the California Office of Emergency Services), providing intensive mental health services for child victims of crime. Project Narrative - CaIEMA 2-108 (Revised 21112009) 8 3L Applicant: National City Police Dept. Grant Number: Health and Developmental Services for Children, which brings together social service, health, and educational organizations to provide health and developmental screenings, assessments. and treatment. r SBCS is developing a 23 hr. assessment center to provide short-term shelter and services for child abuse victims recently taken from their home. SBCS envisions this as being part of a Chitdren's Village that brings together an array of organizations providing tailored services and supports for victims of child abuse and family violence, their non -offending parents, and foster families, resulting in long-term stability for child ahuse victims in the region 9. Conduct hi -monthly regularly scheduled in person conferences to review all cases. NCPD, SBCS, and CWS will coordinate hi -monthly in person case conferences to review all cases. DVRT staff will identify any other services and programs that the family is accessing, and will work to ensure that the services are coordinated, seamless, and unduplicative. Staff of these other programs may be invited to participate in the case consultations when appropriate. 10. Facilitate the regular exchange of information among personnel from law enforcement, child protective services, probation, mental health, public health, domestic violence agencies, and relevant attorneys through the development of a multidisciplinary team which meets every other month. The Multi -Disciplinary Team (MDT) including the CEDV-SRP staff (CVPD, SBCS, & CWS), representatives of the DA's office, and other relevant agencies, will meet quarterly to exchange information, adjust services to meet current needs, address and resolve challenges, evaluate the progress of the collaboration, and coordinate outreach to the community_ 11. Complete a comprehensive programmatic evaluation regarding the impact the program had on reducing trauma to children exposed to domestic violence and increasing their safety. An evaluator, Dr Thomas Herman, who was selected during the 2010 grant cycle, through the City's "Procedures for Selection of Professional Services Firms," in lieu of Project Narrative - CaIEMA 2-108 (Revised 2/112009) 9 33 Applicant: National City Police Dept. Grant Number: Cal EMA's sole -source procurement procedures, will design and conduct a comprehensive programmatic evaluation. Dr. Herman and his firm will work with the CEDV-SRP staff to identify appropriate evaluation methods and tools, gather and analyze data, and report evaluation results. Dr. Thomas Herman of San Diego State University and Thomas Herman Consulting was identified early on as a local evaluator uniquely qualified and willing to participate as the consultant to conduct the evaluation for the CEDV SRP grant. Because the amount of the contract is fixed at 10% of the budget and we are not aware of any other local uniquely qualified consultants we decided to sole source the selection of the evaluator using National City's professional services selection procedure in lieu of Cal EMA's procurement procedures Our City's "Policy for Selection of Professional Services Firms," does not require the solicitation of bids for professional services, and time being a driving factor and concem at the time of selecting a consultant, we selected Dr. Thomas Herman via sole source without soliciting competitive bids. The selected Evaluator, Dr_ Herman, will work with the CEDV-SRP Team to identify appropriate evaluation methods and tools, gather and analyze data, and report evaluation results. Total sub -contract is $20,000 (10% of total award) for 2011, $40,000 total for both years combined. Evaluation will be due in June 2011_ National City Police Department, a department of the City of National City, employs 92 police officers and 43 professional staff members and serves over 60,000 residents in a nine square mile area. In partnership with our community, NCPD is committed to providing the highest level of service and public safety We pursue this commitment with an unwavering resolve while always respecting the rights and dignity of those we serve. NCPD's Administrative Division has many years of experience successfully managing federal and state grants, including grants from State Homeland Project Narrative — CalEMA 2-108 (Revised 2/1/200S) 10 Applicant- National City Police Dept. Grant Number: Security, Law Enforcement Terrorism Prevention Program, Urban Area Security Initiative, the Office of Traffic Safety, and Justice Assistance. NCPD. CWS, and SBCS have worked collaboratively on DVRT services for adult victims and children since 1999. Originally, the DVRT only responded in cases where children were present, but was later expanded to include all DV calls. For the last 3 years, DV Advocates have been stationed full-time at the NCPD in order to provide immediate response and have direct liaison with PD staff. This close contact ensures mutual trust and cooperation and facilitates information sharing among the partners_ to the pact nV Advocates have found that victims are less receptive to accessing follow-up services if the follow-up contact takes place more than 72 hours after the crisis is over. However, if follow-up services are suggested during the initial DVRT visit, clients are 50% more likely to connect with needed services For this reason, the roll call trainings greatly stress the importance of ensuring that the DVRT Advocates are called immediately, so that this critical window of opportunity is not missed The DVRT project also employs a Data Entry/Program Aide who is responsible for all data entry of the project. SBCS is the lead agency in the South Bay Regional Collaborative (SBRC), a partnership between SBCS and the region's four community collaboratives, Children's Hospital, and YMCA Family Stress Counseling Services. The SBRC is also contracted with the County of San Diego to provide Community Services for Families (CSF) in the South Region referred by the Children's Services Bureau. These services include case management, parenting classes, support groups, specialized training, and prevention/referral services. SBCS will ensure that victims with children who are served through the DVRT will be linked into the CSF program The NCPD will facilitate a quarterly Multi -Disciplinary Team (MDT) meeting to discuss domestic violence topics Project Narrative — CaIEMA 2-108 (Revised 2;112009) 11 �5 Applicant National City Police Dept. Grant Number with allied agencies, including hospitals, Adult Protection Services, Child Welfare Services and the other DV Providers_ This collaboration demonstrates the region's intention to work together toward the mutual goal of providing maximum available assistance for domestic violence child victims_ The outcome will be a permanent community collaboration of public and private agencies providing immediate response and focused, comprehensive follow-up services for child victims of family violence. As a result of contact with any of the partners of the Collaborative, child and adult victims of domestic violence will gain automatic access to a wide array of services, supports, and resources that will help them rebuild self-sufficient, non-violent lives for themselves and their children_ Project Narrative — CaIEMA 2-108 (Revised 211/2009) 12 3t6 Applicant: City of National City, Police Dept. Grant Number. Budget Narrative The budget supports the objectives by using the majority of funds for direct service activities. Part Al Personnel Services The grant supports a .75 FTE Police Officer, who will participate in the CEDV-SRP Team, provide immediate and follow-up response to DV calls in which children are present, inform the other CEDV-SRP Team members (DV Advocate and CWS Social Worker) when responding to such calls, participate in cross -training, protocol development, data sharing, case consultation, MDT meetings, and program coordination. Qualifications Graduation from high school or possession of 12th grade G F.D. certificate, and completion of Basic Police Academy. benefits. Medicate, Uniform Allowance, LTD Insurance, Insurance with Compensation, Life AD/D Insurance, Pers (retirement), and Health Insurance. Total w/ benefits $78,507. (9 Months) Part B: Operating Subcontract to an Evaluator, Dr. Thomas Herman, selected through the City's "Procedures for Selection of Professional Services Firms", to design and conduct a comprehensive programmatic evaluation has been completed_ The grant requires that the grantee contract with an outside agency and commit 10% of the yearly grant budget for an evaluation of the program. Since the evaluation covers the first two years of the grant, $200,000 each year, a fixed amount of $40,000 is budgeted for the evaluation contract. Dr. Thomas Herman of San Diego State University and Thomas Herman Consulting was identified early on as a local evaluator uniquely qualified and willing to participate as the consultant to conduct the evaluation for the CEDV SRP grant. Because the amount of the contract is fixed at 10% of the budget and we are not aware of any other local uniquely qualified consultants we decided to sole source the selection of the evaluator using National City's professional services selection procedure in lieu of Cal EMA's procurement procedures Our City's "Policy for Selection of Professional Services Firms," does not require the solicitation of bids for professional services, and time being a driving factor and Budget Narrative CaIEMA 2-107 (Revised 2(112009) 1 3� Applicant: City of National City, Police Dept. Grant Number: concern at the time of selecting a consultant, we selected Dr. Thomas Herman via sole source without soliciting competitive bids. The selected Evaluator, Dr. Herman, will work with the CEDV-SRP Team to identify appropriate evaluation methods and tools, gather and analyze data, and report evaluation results. Total sub -contract is $20,000 (10% of total award) for 2011, $40,000 total for both years combined. Evaluation will be due in June 2011. Subcontract with South Bay Community Services for one 1.0 FTE DV Advocate, to work on the CEDV SRP team- The DV Advocate will participate in the CEDV-SRP Team, provide immediate and follow-up response to DV calls in which children are present, participate in cross - training, protocol development, data sharing, case consultation, MDT meetings, and program coordination. The DV Advocate will be located full time at the NCPD. Qualifications: Min_ 1-year experience in child, youth, and family services field, preferably in a community based service organization. Experience in the areas of individual, group, and family counseling, outreach, community education and development, advocacy, and case management. Ability to work with a diverse cultural population. B.A. or Q.S. degree, (M.A. or M.S.W. preferred) in social work, psychology, or related field, experience may be substituted. 40 Hour DV training. Bilingual preferred. The total sub -contract is $57,552 (9 Months). There is no Subcontract with the County of San Diego for.5 FTE CWS Social Worker The county does not wish to participate fully as hoped and is not seeking any of the grant funds. None the Tess, the Social Worker is committed to participate in the CEDV-SRP Team, follow-up response to DV calls in which children are present, participate in cross -training, protocol development, data sharing, case consultation, MDT meetings, and program coordination. CWS worker will not be available for 24hr callout but is working on site once a week at NCPD with the CEDV Police Officer and SBCS Advocate. Officers will use CWS 241-,;- hotline to report Child Abuse per current laws, policy and protocol. Qualifications: BA in social work from an accredited college or university; OR; BA from an accredited college or university with at least 24 semester units in the behavioral sciences, AND, 1 year of work experience or 2 Budget Narrative - CaIEMA 2-107 (Revised 2/1/2009) 2 Applicant- City of National City, Police Dept. Grant Number - semesters of supervised internship experience in a family or children's service agency performing duties of supervision, treatment or protective services to children. Training: National City PD is using the $5,000 to send several personnel to training, including the CEDV officer, police officers, detectives and the SBCS Advocates who are involved in DV investigations and / or CEDV — DV training. Cal EMA staff during earlier EV projects encouraged our project personnel to attend as much training and conferences as possible related to the program of Children Exposed to DV, and to train others involved in the DV process co it has heen a priority Total Funds Requested: Total amount be request for EV10 is $175,000. Due to the shortened grant cycle of 9 months this is the amount we estimate we can realistically expend during this period. Budget Narrative - CaIEMA 2-107 (Revised 211 /2009) 3 31 BUDGET CATEGORY AND LINE ITEM DETAIL A. Personal Services — Salaries/Employee Benefits COST Police Officer Salary (CEDV Investigator) (9 Months) Police Corporal @ .75 FTE for nine months Salary $61,100.87 Educational Incentive Pay 1,832.98 Longevity Pay 407 61 Uniform Allowance 750.00 Total Salary & Special Pay S 65,924.43 $7,324.94 x 9 months = $65,924.43 Benefits uir IIIaUI IILc Health Insurance Workers Comp LTD PERS EPMC Medicare Total Benefits $4,305.73 x 9 months _ $38,751.60 Total Salary & Benefits 75°h of Total or .75 FTE $8 723 x 9 months = $78,507.01 an, OA $ 4,118.01 6,431.63 17663 $25.125.62 1,851.09 940.68 $ 38,751.60 $104,676.02 $ 78,507.01 Senior Office Assistant - Overtime Data Entry $27.02 per hour @ time and half = $28.21 per hour - approx 160 hours total (Needed for data entry) $78,507 $4,514 Training Coordinator - Overtime - CEDV Training Assessments $1,239 $26 23 per hour @ time and half = $30.98 per hour - approx 40 hours total TOTAL $84,260 CaIEMA 2-106b (formerly OES 303b (Revised 2/1/2009) BUDGET CATEGORY AND LINE ITEM DETAIL B. Operating Expenses COST Consultant (Dr. T. Herman) Dr. Herman yr 11 evaluate the CEDV Program Cell Phone and Service Cost of cellular phone service for the CEDV Officer Calculated at $113 00 per month Training Training for all personnel - including police personnel and outside advocates, attending CEDV program related training. Strangulation Video Training Cost Projection Estimates_ Subsistence (lodging and Meals) 50% = $2,500 Tuitions 20% = $1,000 Travel 20% _ $1,000 # of forcasted nights t $84 per night = 22 nightsx$84.00 = $1,848 $ per diem per person times # of days = $36 00 x 22 days =$ 792 # of miles @ $.51 cents per mile to and from 2000 miles i0-51 p/mile= $1 020 # of Registrations t $cost and if of x 9 Registrations p$155.00= $1,395 Incider.ral= 5110 Total = $5,000 Sub -Contract - South Bay Community Services (3Months) Breakdown of SBCS sub -contractor's cost: Personnel SBCS SUB (9 Months) Progam Director c@il8%of $65,000 (Annual Salaries) _ $ 3,900 DRVT Advocate 9 months 100% or 1 FTF = $26.965 (CEDV SR Team) DVRT -On Call Staff @$75fshift @50% of $19,500 $ 7.313 Contract Compliance Staff @10% of $36,400 =$ 2 730 Total Salaries=S40,907 FICA 7.65% =$ 3,129 SUI @ 4.25% of first $7,000 =$ 948 Insurance W/Comp @2% --$ 818 Health Insurance =$ 4,7:36 Pension =$ 22 385 Total Benefits.=$12,016 Total Personnel: =S52 924 Non -Personnel Mileage =$ 1,059 Office Supplies =$ 378 Telephone, CelI,Pagers, Internet A 450 Total Non -Personnel: _$ 1,887 Total Direct Cost =$54,811 Admin. Overhead @ 5% Direct Costs-$_.2,741. Total Cost=$57,552 Miscellaneous Office Supplies for CEDV Grant Includes toner cartridges etc. Infant Car Seats Approximately 4 seats required to transport children DV Outreach Supplies and Printing Casio Cameras for Patrol Officers documentation of Domestic Violence Indirect Costs Calculated Not to exceed 10% of CEDV Personei Salaries $20,000 $1,020 $5,000 $150 $5/,552 $718 $1 000 $2,500 TOTAL $90,740 CaIEMA 2-106b (formerly OES 303h (Revised 2/1/2009) BUDGET CATEGORY AND LINE ITEM DETAIL C. Equipment COST TOTAL $0.00 • Total Project Cost* 'Same as Block 10G on the Grant Award Face Sheet $175,000 CalEMA 2-1 06b (formerly OES 303b (Revised 2/12009) )ROJECT SUMMARY 1. GRANT AWARD NO. 2. PROJECT TITLE Children Exposed to Domestic Violence SR 3. GRANT PERIOD 01/01/11 to 09/30/11 4. APPLICANT Name: National City Police Dept. Phone: 619-336-4411 Address: 1200 National City Blvd. Fax #: 619-336-4525 City. National City Zip: 91950 5. GRANT AMOUNT (this is the same amount as 10G of the Grant Award Face Sheet) $ 175,000 6. IMPLEMENTING AGENCY ivamr?- iva Address: 1200 National City Blvd. C4(1 q-la AA11 F �.. 4f- R1o_1.1a-4' 7' City: National City Zip: 91950 7. PROGRAM DESCRIPTION The CEDV-SRP will be a component of the existing Domestic Violence response team (DVRT). The DVRT will be expanded to include an additional 1.0 FTE DV Advocate, a CWS Social Worker, and a .75 rTE Police Officer who will join the DVRT to address the immediate and longer -term needs of any child who las been exposed to DV. Team members will also participate in cross -training, protocol development, data ..haring, case consultation, MDT meetings, and program coordination. As a result of contact with any of the partners of the Collaborative, child and adult victims of domestic violence will gain automatic access to a wide array of services, supports, and resources that will help them rebuild self-sufficient, non-violent lives for themselves and their children. - - 8. PROBLEM STATEMENT Child witnesses to domestic violence experience serious trauma which, without intervention, can result in physical, emotional, and developmental delays and injuries. The project will take place in National City, located in the southwestem portion of San Diego County with a population of 63,537 (59% Hispanic, 17% Asian & PI, 15% White, 6% African -American, and 3% Other). Situated very close to the Mexican border, National City's domestic violence rate of 23 per 1,000 households is the third highest in the county, and the city suffers from high rates of violent crime, unemployment, family poverty, and substance abuse. OBJECTIVES Ensure the CEDV-SRP Team receive specialized DV training in their own discipline and each other's roles; Develop a CEDV-SRP protocol; Develop a comprehensive computerized database; Provide immediate on -site response to 66 DV calls where children are present; Attempt to provide follow-up with 66 DV adult victims and their children; Conduct 24 in person case conferences, Facilitate 6 MDT meetings; Complete a comprehensive programmatic evaluation. 1/3 10. ACTIVITIES Provide staff training and cross -training. Review existing DVRT protocol to incorporate recommended child -related issues. Provide immediate on -site response and follow-up services to all DV calls where children are present. Conduct 24 in person case conferences. Facilitate 6 MDT meetings. Complete a comprehensive programmatic evaluation. 11. EVALUATION (if applicable) An Evaluator will complete a comprehensive programmatic evaluation_ The evaluation will measure the impact the program has on reducing trauma to children exposed to domestic violence and increasing their safety. The evaluation is due in June 2011. 12. NUMBER OF CLIENTS (if applicable) 66 DV cases where children are present 13. PROJECT BUDGET (these are the same amounts as on Budget Pages) Personal Services Operating Expenses Equipment TOTAL $84,260 $90,740 $0 $175,000 Totals: $84,260 $90,740 $0 $175,000 Project Summary — CaIEMA 2-150 (formerly OES 227) (Revised 2/1/2009) y41 PRIOR, CURRENT AND PROPOSED CaIEMA FUNDING List all currently funded CaIEMA projects and all CaIEMA grants awarded to the applicant during the last five fiscal years. Include the fiscal year of operation, the grant number and the amount of CaIEMA funding. For current and proposed grants that include positions funded by more than one CaIEMA grant, list these personnel by title and the percentage of the position funded by CaIEMA. The percentage of funding must not exceed 100 percent for any one individual Example FISCAL GRANT GRANT PERSONNEL PERCENTAGE YEAR NUMBER AMOUNT BY TITLE PAID BY OES 2005-06 DC05160010 $50,000 Project Director 2005-06 CE05089504 $67,000 Project Director 2005-06 MS05040550 $68,000 Project Director 25% 25% 50% PRIOR, CURRENT AND PROPOSED CaIEMA FUNDING FISCAL YEAR GRANT NUMBER GRANT AMOUNT PERSONNEL BY TITLE % OF CaIEMA FUNDING 2001-02 2002-133 $25,138 N/A N/A 2003-167 $233,105 N/A N/A 2002-03 2003-04 2004-045 $196,369 N/A NIA 2004-05 2005-15 $170,905 N/A N/A $110,839 N/A N/A 2005-06 2006-0071 $53,876 N/A N/A 2006-07 2007-0008 2008-09 EVO8 01 8608 $200,000 N/A N/A 2009-10 EVO9 02 8608 $200,000 N/A N/A I Prior, Current and Proposed CalEMA Funding CalEMA 2-152 (Revised 2/1/2009) -f C OTHER FUNDING SOURCES Complete this form to report the total funds available to support the activities related to accomplishing the goals and objectives of the Grant Award Agreement. In the "Grant Funds" column, report the CaIEMA funds requested by category. In the "Other Funds" column, report all other funds available to support the project by category and then calculate the totals by category in the "Program Total" column. Total each column to arrive at the total program funds available. OTHER FUNDING SOURCES BUDGET CATEGORY GRANT FUNDS (Use only the grant funds identified in the preceding budget pages.) OTHER FUNDS PROGRAM TOTAL Personal Services $84,880 $29,169 $114,049 Operating Expenses $115,120 $35,744 $150,864 Equipment $0 $0 $0 TOTAL $200,000 $64,913 $264,913 This form does not become part of the grant award. Other Funding Sources — CaIEMA 2-151 (formerly OES 653) (Revised 2/1/2009) PROJECT SERVICE AREA INFORMATION 1 COUNTY OR COUNTIES SERVED Enter the name(s) of the county or counties served by the project. Put an asterisk where the project s principal office is located *San Diego County 2 U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U S. Congressional District(s) which the project serves. Put an asterisk for the district where the project's principal office is located *441h Congressional District STATE ASSEMBLY DISTRICTS) Enter the number(s) of the State Assembly District(s) which the project serves. Put an asterisk for the district where the project's principal office is located "F30"' State Assembly Distric1 4 STATE SENATE DISTRIC f(S). Enter the number(s) of the State Senate District(s) that the project serves. Put an asterisk for the district where the projects principal office is located Cr State Senate District 5 POPULATION OF SERVICE AREA Enter the total population of the area served by the project 63,700 Operational Agreements (OA) Summary Form List of Agencies/Organizations/Individuals Date OA Signed Dates of OA (xx/xx/xxxx) From: To: 1. South Bay Community Services (SBCS) 2. South Bay Community Services (SECS) Renewal 3. Thomas Michael Herman, PhD (Evaluator) 10. 11 12 13 14. 15 16. 17. 18. 19. 20. Use additional pages if necessary. 05/19/2009 01/01/2009 to 12/31/2009 08/17/2010 01/01/2010 to 12/31/2010 08/24/2010 08/24/2010 to 06/30/2011 to to to to to to to to to to to to to lc to to to CaIEMA 2-160 Revised (2112009) 118 NATIONAL CITY P DEPARTMENT CVv 6,s-- orr City of National City (James White - 0401 Account Num Account Na 01/0112011. Projected:' 01/10/2011 • Jan, Jun: 290-411-624-10'. -0000 Full Time Sala- es - 001 290-411-624-102-0000 Cvertime - 210 290-411-624-105-0000 290-411-624-107-0000 290-41 ' -624-1 10-0000 290-411-624-120-0000 290-411-624-140-0000 290-411-624-150-0000 290-411-624-150-0000 290-411-624-151-0000 290-411-624-160-0000 290-411-624- 60-000C 290-411-624-161-0000 Longetivi y - 100 Educational Incentive Pay - 101 Uniform Allowance Differential Pay - 104 Total Personnel Workers' Compensation Life Insurance Health/Dental Insurance LTD Insurance - 511 Retirement Plan Charges Employer Paid Member Contribution (EPMC) Medicare Total Fringe Benefits 945 89 000 1298 58.38 O.00 58.38 2,075.62 202.51 3,44 124,15 5 63 755 17 55.77 29.61 1,176.27 rojected . .iY. .I 75% scted Salary , uL.J;SeR. 37,361 04 2'.793.94 6.1,100.87 45,825.65 0,00 0.00 0.00 0.00 249.24 145.39 407.61 305.71 1 12C.8C 653,80 1,632.98 ',374.73 0.00 750.00 750.00 562.50 ' ,120.80 653.80 1,832.98 1,374.73 39,851.88 23,996.93 65.924.43 49,443.32 3,888.10 2,341 03 6,431.63 4,823.72 66.00 38,50 107.94 80,95 2,383 68 1,610.18 4,' 18.01 3.088.5C 108.00 63.00 176.63 132.47 14, 499, 31 9,871.14 25,125.62 18, 844.21 1070.74 724.58 1,851.09 1,388.32 568.54 342.53 940,68 705,51 22,584.37 14,990,94 38.751.56 29,063.69 TOTAL NCPD COSTS $3,251,89 $62,436.25 $38,987.87 $104,676.02 $78,507.01 • C:\Documents and Settings\kfifield\Local Settings\Temporary Internet Files\OLKF\Jim White - 2011 Projected Salary Annual SBCS Salary %u SUB PERSONNEL Program Director $ 65,000 8% 3,900 DVRT Advocate @ $19.45/hr $ 40,456 50% 15,171 DVRT Advocate @ $17/hr $ 35,360 50% 13,260 DVRTOnCall Staff @ $751shift $ 19,500 50% 7,313 Contract Compliance Staff $ 36,400 10% 2,730 Total Salaries $42,374 FICA 7,65% 3,242 SUI @ 1.799% of first $7,000 493 Insurance W/Compensation @ 2-% 847 Health Insurance 5,714 Pension 196 Total Benefits $10,492 Total Personnel $52,865 NON -PERSONNEL Mileage 1,059 Office Supplies 378 Telephone, Celiulars, Pagers & Internet 450 Total Non -Personnel $1,887 Total Direct Cost Admin Overhead @ 5% Direct Cost $54,752 2,738 Total Cost $57,490 12120/2010 CaIEMA NC CEDV 2011 3:40 PM LEVS Budget Summary Report EV10 Children Exposed to Domestic Violence Response Program National City, City of Children Exposed to Domestic Violence SRP Award #: EV10 03 8608 Award Period: 01/01/11 - 09/30/11 Latest Request: , Not Final 201 A. Personal Services - Salaries/Employee Benefits F/S/L Funding Source Budget Amount Paid/Expended Balance Pending Pending Balance F 1OCJAO 84,260 0 84,260 0 84,260 Total A. Personal Services - Salaries/Employee Benefits: 84,260 0 84,260 0 84,260 B. Operating Expenses F/S/L Fundinq Source Budget Amount Paid/Expended Balance Pending Pending Balance F 10CJA0 90,740 0 90,740 0 90,740 Total B. Operating Expenses: 90,740 0 90,740 0 90,740 Budget Amount Paid/Expended Balance Pending Pending Balance Total Local Match: 0 0 0 0 0 Total Funded: 175,000 0 175,000 0 175,000 Total Project Cost: 175,000 0 175,000 0 175,000 F/S/L (Fund ypes): F=Federal, S=State, L=Local Match Paid/Expended=onstPd in larinar w/('lairn Crhn.d.J.. Co., .I: _n ,..innI.4. BUDGET CATEGORY AND LINE ITEM DETAIL A. Personal Services — Salaries/Employee Benefits COST Police Officer Salary (CEDV Investigator) (9 Months) Police Corporal 75 FTE for nine months Salary $61,100.87 Educational Incentive Pay 1,832.98 Longevity Pay 407.61 Uniform Allowance 750.00 Total Salary & Special Pay $ 65,924.43 $7,324.94 x 9 months = $65.924.43 Benefits Life Insurance 107.94 Health Insurance $ 4,118.01 Workers Comp 6,431.63 LTD 176.63 PERS $25.125.62 EPMC 1,851.09 Medicare 940.68 Total Benefits $ 38,751.60 $4,305.73 x 9 months = $38.751.60 Total Salary & Benefits $104,676.02 75% of Total or .75 FTE $ 78,507.01 $8,723 x 9 months = $78,507.01 Senior Office Assistant - Overtime Data Entry $27.02 per hour Q time and half = $28.21 per hour - approx 160 hours total (Needed for data entry) Training Coordinator - Overtime - CEDV Training Assessments $26.23 per hour @ time and half = $30.98 per hour - approx 40 hours total $78,507 $4,514 $1,239 TOTAL $84,260 CaIEMA 2-106b (formerly OES 303h (Revised 2/1/2009) 'UDGET CATEGORY AND LINE ITEM DETA' B. Operating Expenses COST Consultant (Dr. 7. Herman) Dr. Herman will evaluate the CEDV Program Cell Phone and Service Cost of cellular phone service for the CE DV Officer Calculated at $113.00 per month Training Training forati personnel - including police personnel and outside advocates, attending CEDV program related training. Strangulation Video Training Cost Projection Estimates: Subsistence (lodging and Meals) 50% = $2,500 Tuitions 20% = $1,000 Travel 20% = $1.000 # of forcasted nights © 584 per night = 22 nightsx$84.00 = $1,848 $ per diem per person times # of days = $36.00 x 22 days =$ 792 # of miles (a $,51 cents per mile to and from 2000 miles (g10.51 p/mile= $1,020 # of Registrations ( $cost and # of x 9 Registrations r@$155.00= $1,395 Incidentals 10% = $ 500 Total = $5,000 Sub -Contract -South Bay Community Services (9Months) Breakdown of SBCS sub -contractor's cost: Personnel SECS SUB (9 Months) Progam Director ©8% of $65,000 (Annual Salaries) = $ 3,900 DRVT Advocate 9 months 100% or 1 FTE = $26,965 (CEDV SR Team) DVRT -On Call Staff @$751shift ct 50% of $19,500 = $ 7,313 Contract Compliance Staff @ 10% of $36,400 =$ 2,730 Total Salaries: 440,907 FICA 7,65% =$ 3,129 SUI @ 4.25% of first $7,000 4 948 Insurance W/Comp @2% _$ 818 Health Insurance =$ 4,736 Pension =$ 2,385 Total Benefits: 412.016 Total Personnel: =552,924 Non -Personnel Mileage Office Supplies Telephone, Ceil,Pagers, Internet Total Non -Personnel: Total Direct Cost Admin. Overhead fg 5% Direct Costs _$ 1,059 _$ 378 =$ 450 _$ 1,887 =$54,811 =$ 2,741 Total Cost =$57,552 Miscellaneous Office Supplies for CEDV Grant Includes, toner cartridges etc. Infant Car Seats Approximately 4 seats required to transport children DV Outreach Supplies and Printing Casio Cameras for Patrol Officers documentation of Domestic Violence Indirect Costs Calculated Not to exceed 10% of CEDV Personel Salaries $20,000 $1,020 $5.000 $150 $57,552 $718 $800 $2,000 $1,000 $2,500 TOTAL $90,740 CaIEMA 2-106b (formerly OES 303b (Revised 2/112009) C BUDGET CATEGORY AND LINE ITEM DETAIL C. Equipment COST TOTAL $0.00 Total Project Cost* *Same as Block 10G on the Grant Award Face Sheet $175,000 CaIEMA 2-106b (formerly OES 303b (Revised 2/112009) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17m, 2011 AGENDA ITEM NO.10 EM TITLE: Warrant Register #40 for the period of 03/30/11 through 04/05/11 in the amount of $2,486,932.96 PREPARED BY: 'K. Apalategu DEPARTMENT: Finance PHONE: 819-336-4331, APPROVED BY: -( c:L EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 03/30/11 through 04/05/11 The Finance Department has implemented a policy explanation of all warrants above $50,000.00 Vendor Check Amount Explanation Pub Emp Ret System 241248 $257,441.48 Service Period 3-11-04 Tritech Software Systems 241265 $119,009.92 Tritech CAD - Police FINANCIAL STATEMENT: APPROVED: 4_cAlrFinance ACCOUNT NO. APPROVED: MIS N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: ,Ratification of warrants in the amount of $2,486,932.96 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: rant Register #40 PAYEE KEYSER MARSTON ASSOC VILLAGOMEZ ALL COUNTIES COURIER INC CHRISTENSEN & SPATH LLP COMMUNITY HOUSING WORKS DIXIELINE BUILDERS EDCO DISPOSAL CORPORATION GALVAN GEOSYNTEC CONSULTANTS SDG&E STAPLES ADVANTAGE TIERRA WEST ADVISORS INC ABCANA INDUSTRIES ALL FRESH PRODUCTS ALLEN AT&T MOBILITY AUGUSTYN -1 CUSTOMER SERVICE NNTAG PACIFIC INC BROADWAY AUTO ELECTRIC BUREAU VERITAS NORTH AMERICA CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CARQUEST AUTO PARTS CEB CINTAS DOCUMENT MANAGEMENT CORPORATE PAYMENT SYSTEMS COUNTY OF SAN DIEGO COX COMMUNICATIONS DAILY JOURNAL CORPORATION DAPPER TIRE COMPANY DAY WIRELESS SYSTEMS (20) DELTA CARE USA DELTA DENTAL PLAN OF CA DEPARTMENT OF JUSTICE PARAMO DOUCETTE DREW FORD ENNIS TRAFFIC SAFETY SOLUTIONS ENVIRONMENTAL HEALTH COALITION FERGUSON ENTERPRISES INC GILBERT MOORE ,INGER ,NICUS INC HAMILTON MEATS & PROVISIONS HCFA C/O CITY OF EL CAJON WARRANT REGISTER # 40 4/5/2011 DESCRIPTION ECONOMIC CONSULTING AGREEMENT CHILD SUPPORT COURIER SERVICES / REDEV LEGAL SERVICES / 11/23/11 - 2/14/2011 FTHB PROGRAM - E. CALDERON REIMBURSEMENT / CASA QUINTA WASTE DISPOSAL / CDC FINANCIAL SERVICES 2/28/11-3/31/11 ENV CONSULTING SVCS 2/28/2011 GAS AND ELECTRIC UTILITIES / CDC MOP# 45704. OFFICE SUPPLIES/SEC8 TIERRA WEST ADVISORS FEB 2011 POOL CHEMICALS FOOD FOR NUTRITION CENTER RETIREE HEALTH BENEFITS AUG 2009 ATT SECURE WIRELESS CIRCUIT/ PD REFUND - VIOLATION DISMISSED BRIAN COX HVAC MAINT A/C UNIT POOL CHEMICALS ELECTRICAL PARTS PM - NCB & 7TH DOOR REPAIRS MOP 45698 ELECTRICAL MATERIALS MOP 47557 AUTO PARTS CA EVIDENCE BENCHMARK UPDATE MONTHLY SHREDDING FY 11 - 3/11 CREDIT CARD EXPENSES / FIRE SHARE/PARKING CITATION REV 2-2011 COX HIGH SPEED 60MB DATA CIRCUIT DAILY JOURNAL CORP TIRES REMOVE RADIO FROM #345 AND #363 PMI DENTAL INS / APRIL 2011 DENTAL INS APRIL 2011 NEW EMPLOYEE FINGERPRINTING/HR REFUND - VIOLATION DISMISSED 125 PLAN REIMBURSEMENT MOP 49078 AUTO PARTS MOP 63846 MATERIALS & SUPPLIES REIMBURSEMENT 'HEALTHY HOMES' MOP 45723 BUILDING MATERIALS REFUND - VIOLATION DISMISSED MOP 65179 BUILDING MATERIAL GRANICUS WEBCAST/LIVECAST MEAT DELIVERY FOR NUTRITION FY11 ANNUAL DISPATCHING CHARGE CHK NO DATE 241165 3/30/11 241166 4/4/11 241167 4/5/11 241168 4/5/11 241169 4/5/11 241170 4/5/11 241171 4/5/11 241172 4/5/11 241173 4/5/11 241174 4/5/11 241175 4/5/11 241176 4/5/11 241177 4/5/11 241178 4/5/11 241179 4/5/11 241180 4/5/11 241181 4/5/11 241182 4/5/11 241183 4/5/11 241184 4/5/11 241185 4/5/11 241186 4/5/11 241187 4/5/11 241188 4/5/11 241189 4/5/11 241190 4/5/11 241191 4/5/11 241192 4/5/11 241193 4/5/11 241194 4/5/11 241195 4/5/11 241196 4/5/11 241197 4/5/11 241198 4/5/11 241199 4/5/11 241200 4/5/11 241201 4/5/11 241202 4/5/11 241203 4/5/11 241204 4/5/11 241205 4/5/11 241206 4/5/11 241207 4/5/11 241208 4/5/11 241209 4/5/11 241210 4/5/11 1/3 AMOUNT 14,598.35 1,017.69 18.49 10,828.75 41,385.00 4,444.00 104.75 540.00 6,800.25 69.00 68.15 8,186.25 373.72 4,771.05 500.00 399.60 60.00 608.05 1,079.69 152.25 6,787.50 180.50 657.29 5.19 177.53 72.95 435.28 16,708.74 3,000.00 84.51 590.59 2,305.61 2,998.96 13,342.17 640.00 60.00 410.32 793.76 65.25 14,632.28 714.11 5.00 1,394.44 1,477.35 631.09 2,101.29 PAYEE HOME DEPOT CREDIT SVCS HONEYWELL INTERNATIONAL INC HYDRO-SCAPE PRODUCTS INC. IAPMO GONZALEZ JOHN DEERE LANDSCAPES JOSSE KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KELLY EQUIPMENT KOAZ INC LASER SAVER INC MACHADO MAN K-9 INC. PANDO MASON'S SAW & MAYER HOFFMAN MCCANN PC MICHAEL HOLLADAY MOSSY NISSAN NAPA AUTO PARTS NATIONAL CITY TROPHY NEXUS IS INC NICANOR LAMAS NORMA EBREO ORIENTAL TRADING, CO., INC. ORION SAFETY PRODUCTS PACIFIC AUTO REPAIR PBS&J PEACE OFFICERS RESEARCH PERRY FORD POWERSTRIDE BATTERY CO INC PRO BUILD PRO -EDGE KNIFE PROFORCE LAW ENFORCEMENT PROGRESSIVE ELECTRONICS PROJECT PROFESSIONALS CORP. PRUDENTIAL OVERALL SUPPLY PUBLIC EMP RETIREMENT SYSTEM R.J. SAFETY SUPPLY RBF CONSULTING RDO EQUIPMENT CO. REGINA GAMBOA SAM'S ALIGNMENT SERVICE SAN DIEGO BMW MOTORCYCLES SDG&E SKS INC. WARRANT REGISTER # 40 4/5/2011 DESCRIPTION STAKES / TREE TIE HVAC WORK MOP 45720 PIPES, VALVES CA PLUMBING INSPECTION SEMINAR REFUND - OVERPAYMENT ON CITATION MOP 69277 PLANTING MATERIAL 125 PLAN REIMBURSEMENT RET INS APRIL 2011. GROUP #104220-01 RET INS APRIL 2011 GROUP 104220-03 BLAST ORIFICE RUBBER A7 A9 BUSINESS CARDS / MYR MOP 45725 OFFICE SUPPLIES REFUND - DIR DEPOSIT ACCNT CLOSED WEEKLY MAINT TRAINING / K-9 POLICE REFUND - OVERPAYMENT ON PLAN MOP 45729 SMALL TOOLS 5TH & 6TH AUDIT AUDIT FOR CNC REFUND - VIOLATION DISMISSED 2011 NISSAN ALTIMA / POLICE MOP 45735 SMALL TOOLS MOP# 66556. TRACK MEDALS / CSD NEXUS QTR PHONE SYSTEM - 2/2011 REFUND - VIOLATION DISMISSED REFUND - VIOLATION DISMISSED RHINESTONE SHAMROCK ORNAMENTS FUSEES, 30 MIN, RED, SPIKELESS SMOG CERTIFICATION/REPAIRS SEWER BILL/TAX ROLL PORAC/PEACE OFFICER RESEARCH ASSOC MOP 45703 AUTO PARTS PS31-950P BATTERY MOP 45707 PLUMBING MATERIAL KNIFE SHARPENING SVCS / NUTRITION #26029, TASER, X26E,BLK/BLK, XDPM BLKHK UNDERCOVER SYSTEM FOR 2011 ALTIMA PM ADA MOP 45742 LAUNDRY SERVICE SERVICE PERIOD 3-11-4 PRE -SHAPED FOAM EAR PLUG / PARKS 8TH ST DESIGN #10813003 BELT-3HB 7 / PW • REFUND - VIOLATION DISMISSED WHEEL ALIGNMENT R&M CITY VEHICLES FACILITIES GAS & ELECTRIC CHV RANDO HD ISO HYD 32 BULK OIL 2/3 CHK NO DATE AMOUNT 241211 4/5/11 114.93 241212 4/5/11 4,998.18 241213 4/5/11 468.99 241214 4/5/11 45.00 241215 4/5/11 45.00 241216 4/5/11 487.20 241217 4/5/11 384.60 241218 4/5/11 24,206.56 241219 4/5/11 8,229.08 241220 4/5/11 1,896.05 241221 4/5/11 152.48 241222 4/5/11 289.14 241223 4/5/11 30.00 241224 4/5/11 800.00 241225 4/5/11 45.00 241226 4/5/11 619.03 241227 4/5/11 14,081.00 241228 4/5/11 305 _.. 241229 4/5/11 26,08, 241230 4/5/11 345.tss 241231 4/5/11 75.51 241232 4/5/11 2,876.60 241233 4/5/11 60.00 241234 4/5/11 330.00 241235 4/5/11 123.81 241236 4/5/11 2,032.54 241237 4/5/11 126.46 241238 4/5/11 2,379.00 241239 4/5/11 170.00 241240 4/5/11 445.24 241241 4/5/11 763.72 241242 4/5/11 955.56 241243 4/5/11 46.00 241244 4/5/11 16,464.92 241245 4/5/11 8,610.47 241246 4/5/11 18,613.75 241247 4/5/11 383.84 241248 4/5/11 257,441.48 241249 4/5/11 172.59 241250 4/5/11 1,224.00 241251 4/5/11 154.25 241252 4/5/11 330.00 241253 4/5/11 41 241254 4/5/11 k 241255 4/5/11 23,722.45 241256 4/5/11 402.92 PAYEE SOUTH BAY COMMUNITY SERVICES STAPLES ADVANTAGE TOSHIKO M SUNSTAR COMPANY, INC. SUPERIOR READY MIX SYSCO SAN DIEGO THE LIGHTHOUSE INC TOPECO PRODUCTS TRITECH SOFTWARE SYSTEMS TURNER'S PORTABLE WELDING UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VILLA FORD VISTA PAINT WEST PAYMENT CENTER WILLY'S ELECTRONIC SUPPLY ZUMAR INDUSTRIES WIRED PAYMENTS TRISTAR RISK MANAGEMENT BANK OF AMERICA LEASING DEUTSCHE BANK SECTION 8 HAPS PAYMENTS PAYROLL Pay period Start Date 7 3/8/2011 WARRANT REGISTER # 40 4/5/2011 DESCRIPTION PERSONNEL SERVICES SUBCONTRACT MOP# 45704. OFFICE SUPPLIES / PD REFUND - VIOLATION DISMISSED LT04 HALF -HEIGHT SAS TAPE DRIVE CLASS II BASE / GRANITE FOOD & CONSUMABLES FOR NUTRITION MOP 45726 AUTO PARTS MOP 63849 AUTO PARTS TRITECH CAD - REPLACE / PD REPAIR ALUMINUM EXHAUST TUBE SWEEPER REPAIRS MOP 46453 PLUMBING MATERIAL 2011 FORD CROWN VICTORIA / POLICE MOP 68834 TRAFFIC SUPPLIES CLEAR INVESTIGATIVE DATABASES MOP# 45763. ELECTRICAL SUPP / MIS R3-1 2424 STREET SIGNS PREFUND RANDAL TRIVIZ CLAIM#10296436 NCJPFA ACTIVITY FOR MARCH 2011 2005 TAB ADMIN FEES Start Date 3/30/2011 End Date 3/21/2011 End Date 4/5/2011 Check Date 3/30/2011 3/3 CHK NO DATE AMOUNT 241257 4/5/11 11,307.30 241258 4/5/11 82.91 241259 4/5/11 305.00 241260 4/5/11 4,587.65 241261 4/5/11 3,851.76 241262 4/5/11 2,531.15 241263 4/5/11 19.25 241264 4/5/11 19.04 241265 4/5/11 119,009.92 241266 4/5/11 180.00 241267 4/5/11 220.00 241268 4/5/11 294.50 241269 4/5/11 51,039.94 241270 4/5/11 326.67 241271 4/5/11 420.00 241272 4/5/11 25.13 241273 4/5/11 480.68 A/P Total 782,964.77 33903389 3/31/11 38,864.14 47,503.75 2,600.00 679,765.44 935,234.86 GRAND TOTAL $ 2,486,932.96 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. FINANCE cr-o CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR-CIIAIRMAN ALEJANDRA SOTELO-SOLIS, VICE -MAYOR ROSALIE ZARATE, MEMBER LUIS NATIVIDAD, MEMBER MONA RIOS, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 17th OF MAY 2011. AYES NAYS ABSENT CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17th, 2011 AGENDA ITEM NO.11 EM TITLE: Warrant Register #41 for the period of 04/06/11 through 04/12/11 in the amount of $507,245.31 PREPARED BY: K. Apalategui PHONE: I619-336-4331 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 04/06/11 through 04/12/11 DEPARTMENT: Finance APPROVED BY: c?h The Finance Department has implemented a policy explanation of all warrants above $50,000.00 Vendor Check Amount Explanation Best Best & Krieger LLP 241274 $83,998.39 Legal Svcs — RDA Plan Amendment Public Emp Ret System 241327 $254,216.83 Service Period 4-11-3 FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: ct,, Finance APPROVED: MIS STAFF RECOMMENDATION: ,Ratification of warrants in the amount of $507,245.31 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: errant Register #41 PAYEE BEST BEST & KRIEGER LLP ENVIRONMENTAL H S LABORATORIES FEDEX GEOSYNTEC CONSULTANTS KEYSER MARSTON ASSOC PRUDENTIAL OVERALL SUPPLY SAN DIEGO CLIPPING SERVICE SAN DIEGO TROLLEY INC SMART SOURCE OF CALIFORNIA LLC STAPLES ADVANTAGE VERIZON WIRELESS VISTA PAINT WESTFLEX INDUSTRIAL OPPER & VARCO UNION TRIBUNE PUBLISHING CO ALL FRESH PRODUCTS ARCO GASPRO PLUS --' GENERAL ENGINEERING kCKIE'S TROPHIES AND AWARDS BONSUISSE INC BRENNTAG PACIFIC INC CALIFORNIA RESERVE PEACE CCS PRESENTATION SYSTEMS, INC. CHILDREN'S HOSPITAL CHRISTINE VALLE CITY OF NATIONAL CITY CLAIMS MANAGEMENT ASSOCIATES CLEAN HARBORS CONSTRUCTION ELECTRONICS INC CORPORATE PAYMENT SYSTEMS COUNTY OF SAN DIEGO COX COMMUNICATIONS DION INTERNATIONAL TRUCK INC. DSL EXTREME FEDEX HAMILTON MEATS & PROVISIONS HARRIS & ASSOC CORP HYDRO-SCAPE PRODUCTS INC. INDEPENDENT FORENSIC SERVICES INTERNATIONAL ASSOCIATION OF JAMES LAUGHLIN JOHN DEERE LANDSCAPES SER FOUNDATION HEALTH PLANS kCH LEAGUE OF CALIFORNIA CITIES LOPEZ WARRANT REGISTER # 41 4/12/2011 DESCRIPTION LEGAL SVCS - RDA PLAN AMENDMENT LEAD PAINT & WIPES TESTING EXPRESS MAIL COURIER SERVICES/CDC ENVIRONMENTAL CONSULTING SERVICES ECONOMIC CONSULTING / REDEV MOP# 45742, LAUNDRY SERVICES / NSD NEWS READING AND CLIPPING SERVICE FLAGGING SERVICES / NSD #10 WINDOW ENVELOPES MOP 45704 OFFICE SUP-REDEV/HOUSING VERIZON WIRELESS SERVICE / SEC 8 MOP# 68834. PAINTING SUPPLIES/NSD MOP# 63850. MATERIALS / NSD LEGAL SERVICES NOTICE OF PUBLIC HEARING FOOD FOR NUTRITION CENTER FUEL FOR CITY FLEET NC STREET RESURFACING FY 10-11 MOP 67727 METAL NAME TAG MILK AND DAIRY DELIVERY FOR NUTRITION POOL CHEMICALS CRPOA ANNUAL MEMBERSHIP MONITOR SYSTEM INSTALLATION CHILD ABUSE EXAMS PROFESSIONAL & ANALYTICAL SERVICE PETTY CASH P/E FEB 28, 2011 CONSULTANT SVCS FOR LIABILITY & RISK HAZARDOUS WASTE PICKUP BASIC COVERAGE MAINTENANCE ANSWERING MACHINES REGIONAL COMMUNICATIONS MAINT COX HIGH SPEED 60MB DATA CIRCUIT #1824415C93 PUMP DSL DATA LINE FOR EL TOYON REC CTR FEDEX SHIPMENT / FINANCE MEAT DELIVERY FOR NUTRITION CENTER DEPOSIT#1363 2504 HIGHLAND AVE MOP 45720 PIPES, VALVES FOR SART EXAMS FOR FY 2011 PER IAEI MEMBERSHIP RENEWAL LIABILITY CLAIM COSTS MOP 69277 MATERIALS & SUPPLIES KAISER RET INS COBRA FEB-MAR 2011 CONFIDENTIAL INFORMANT FUNDS LEAGUE OF CA CITIES MEETING/RIOS TRANSLATION SERVICES FY 10/11 1/2 CHK NO DATE AMOUNT 241274 4/12/11 83,998.39 241275 4/12/11 72.00 241276 4/12/11 237.33 241277 4/12/11 2,891.00 241278 4/12/11 12,940.01 241279 4/12/11 32.27 241280 4/12/11 67.00 241281 4/12/11 193.26 241282 4/12/11 767.16 241283 4/12/11 93.32 241284 4/12/11 352.78 241285 4/12/11 320.96 241286 4/12/11 67.88 241287 4/12/11 2,271.50 241288 4/12/11 755.20 241289 4/12/11 1,476.08 241290 4/12/11 39,571.43 241291 4/12/11 4,574.68 241292 4/12/11 32.63 241293 4/12/11 630.51 241294 4/12/11 1,255.79 241295 4/12/11 1,176.00 241296 4/12/11 12,127.20 241297 4/12/11 813.00 241298 4/12/11 4,237.50 241299 4/12/11 467.65 241300 4/12/11 4,965.00 241301 4/12/11 878.22 241302 4/12/11 843.55 241303 4/12/11 65.72 241304 4/12/11 9,063.00 241305 4/12/11 3,108.91 241306 4/12/11 357.20 241307 4/12/11 65.66 241308 4/12/11 34.69 241309 4/12/11 683.60 241310 4/12/11 210.00 241311 4/12/11 444.83 241312 4/12/11 954.00 241313 4/12/11 102.00 241314 4/12/11 8,550.79 241315 4/12/11 83.74 241316 4/12/11 7,426.64 241317 4/12/11 5,000.00 241318 4/12/11 30.00 241319 4/12/11 280.00 PAYEE MAN K-9 INC. MANUEL DE JESUS ACUNA JR MASON'S SAW & NEXUS IS INC ORKIN PEST CONTROL PACIFIC AUTO REPAIR PRO BUILD PUBLIC EMP RETIREMENT SYSTEM RAND MCNALLY & CO. SMART & FINAL SOUTHWEST SIGNAL SERVICE STAPLES ADVANTAGE SWEETWATER AUTHORITY SYSCO SAN DIEGO THE UNION TRIBUNE PUBLISHING TURF STAR U S BANK U S BANK U S BANK U S BANK UNDERGROUND SERVICE ALERT UNION -TRIBUNE PUB. CO. UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VCA EMERGENCY ANIMAL HOSPITAL VERIZON WIRELESS WILLY'S ELECTRONIC SUPPLY SECTION 8 HAPS PAYMENTS Nit Mconi.cixti,TED WARRANT REGISTER # 41 4/12/2011 DESCRIPTION FOR WEEKLY MAINTENANCE TRAINING REFUND HANDICAPPED CITATION MOP 45729 SMALL TOOLS NEXUS QUARTERLY PHONE SYSTEM PEST MAINTENANCE LABOR, REMOVE & REPLACE TRANS MOP 45707 ELECTRICAL MATERIAL SERVICE PERIOD 4-11-3 RAND MCNALLY TG DIGITAL TG EDITION MOP 45756 MISC SUPPLIES-HR TRAFFIC SIGNAUSTREET LIGHTING MOP 45704 OFFICE SUPPLIES-PD WASTEWATER WATER BILL FOOD & CONSUMABLES FOR NUTRITION LEGAL NOTICES ADVERTISING FY 10/11 SCREW - HH #325-19 CREDIT CARD EXP - COMM SVC CREDIT CARD COSTS - PD ROLLER MOUSE FREE2 - FINANCE CREDIT CARD EXPENSES - CM UNDERGROUND SVC ALERT CHGS PUBLICATION OF PLANNING COMMISSION SWEEPER REPAIRS MOP 46453 PLUMBING MATERIALS EMERGENCY ANIMAL CARE FOR STRAY VERIZON WIRELESS SERVICE/ CITY MOP 45763 CARD READER Start Date 4/6/2011 End Date 4/12/2011 2/2 CHK NO DATE AMOUNT 241320 4/12/11 800.00 241321 4/12/11 355.00 241322 4/12/11 415.69 241323 4/12/11 340.00 241324 4/12/11 373.33 241325 4/12/11 1,464.16 241326 4/12/11 1,125.13 241327 4/12/11 254,216.83 241328 4/12/11 1,950.00 241329 4/12/11 88.87 241330 4/12/11 10,560.47 241331 4/12/11 781.86 241332 4/12/11 230.42 241333 4/12/11 3,936.07 241334 4/12/11 1,315.60 241335 4/12/11 74.35 241336 4/12/11 420.00 241337 4/12/11 293.7" 241338 4/12/11 234 241339 4/12/11 156.9v 241340 4/12/11 148.50 241341 4/12/11 1,067.20 241342 4/12/11 789.08 241343 4/12/11 665.82 241344 4/12/11 50.00 241345 4/12/11 4,684.46 241346 4/12/11 303.07 GRAND TOTAL A)P Total 501,410.83 5,834.48 $ 507,245.31 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17th, 2011 AGENDA ITEM NO.12 EM TITLE: Warrant Register #42 for the period of 04/13/11 through 04/19/11 in the amount of $1,314,602.96 PREPARED BY: K. Apalategu DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: J EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 04/13/11 through 04/19/11 The Finance Department has implemented a policy explanation of all warrants above $50,000.00 Vendor Check Amount City of Chula Vista 241388 $113,338.00 Explanation Animal Shelter Impounds SDG&E 241422 $53,326.19 Utilities FINANCIAL STATEMENT: APPROVED: o,n < .,,,U 4> Finance ACCOUNT NO. APPROVED: MIS N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratification of warrants in the amount of $1,314,602.96 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: rant Register #42 PAYEE ALL FRESH PRODUCTS BIRRIAS DIXIELINE BUILDERS E2 MANAGE TECH INC LASER SAVER INC PASSANTINO ANDERSEN SAN DIEGO COUNTY RECORDER STANLEY CONVERGENT SECURITY STAPLES ADVANTAGE UNION -TRIBUNE PUB. CO. AMAZON BAKER & TAYLOR BRODART CITY OF NATIONAL CITY HANSEN LIBRARY SALES LASER SAVER INC MIDWEST TAPE EW READERS PRESS )LO PRESS OCCIDENTAL SMART & FINAL STAPLES ADVANTAGE THOMSON GALE U S POSTMASTER XEROX CORPORATION ALLIANT INSURANCE SVCS INC ABCANA INDUSTRIES AFFORDABLE BUTTONS.COM AFLAC ALL FRESH PRODUCTS AT&T/MCI BALLARDO BARRETT ENGINEERED PUMPS INC. BERNARD GARCIA BLUE PACIFIC ENGINEERING BONSUISSE INC BRENNTAG PACIFIC INC CA BUILDING STANDARD COMMISSION CA STATE UNIV LONG BEACH CALIFORNIA HIGHWAY ADOPTION CO CARQUEST AUTO PARTS CHEVRON & TEXACO BUSINESS CARD CITY OF CHULA VISTA X COMMUNICATIONS LLIGAN DAPPER TIRE COMPANY DEPT OF CONSERVATION <iGoo�r IloCOR,.dnATED WARRANT REGISTER # 42 4/19/2011 DESCRIPTION MICROWAVE OVEN SHARP ECONOMIC DEVELOPMENT LOAN CASA QUINTA/FAMILIAR REIMB ENV CONSULTING 1/1/11 - 1/28111 MOP 45725 BLACK INKJET - S8 GRANT RESEARCH SERVICES / 3-2011 RECORDING CHARGES: CDC-1998-02 FIRE ALARM MONITORING AND MAINT MOP 45704 OFFICE SUPPLIES-S8 ADVERTISING -FIVE YR IMPLEMENTATION ADULT NON-FICTION BOOKS ADULT NON-FICTION BOOKS CHILDREN'S BOOKS OUT OF STATE SALES TAX CHILDREN'S BOOKS PRINTER INK CARTRIDGES DVD'S FOR THE COLLECTION WORK BOOKS FOR TUTORS/LEARNERS BOOK - HOW TO SOLVE DIVORCE CRAFT MATERIAL FOR THE WOWMOBILE MOP#45704 - SUPPLIES REFERENCE BOOKS POSTAGE FOR OVERDUE NOTICES BASE CHARGES & OVERAGES SPECIAL EVENTS INSURANCE POOL CHEMICALS CUSTOM PIN -BACK BUTTONS / MYR ACCOUNT BDM36 APRIL 2011 FOOD FOR NUTRITION CENTER TELECOMMUNICATIONS SERVICE / NC SUBSISTENCE -FIELD TRAINING OFFICER PUMP MAINTENANCE, REPAIRS, LIABILITY CLAIM COSTS / RISK CULTURAL ARTS CENTER LANDSCAPE DAIRY DELIVERY / NUTRITION POOL CHEMICALS BLDG STANDARDS ADMIN TUITION: FIELD EVIDENCE TECH PARADISE CREEK LITTER REMOVAL MOP 47557 AUTO PARTS MOP 45699 GAS ANIMAL SHELTER IMPOUNDS 12/2010 COX HIGH SPEED 60MB DATA CIRCUIT WATER SOFTENER SERVICE / NUT TIRES MAPPING FEES FOR 01/01/11-03/31/11 CHK NO 241347 241348 241349 241350 241351 241352 241353 241354 241355 241356 241357 241358 241359 241360 241361 241362 241363 241364 241365 241366 241367 241368 241369 241370 241371 241372 241373 241374 241375 241376 241377 241378 241379 241380 241381 241382 241383 241384 241385 241386 241387 241388 241389 241390 241391 241392 DATE 4/14/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 4/19/11 1/3 AMOUNT 8,548.10 3,267.15 42,550.95 9,129.75 32.82 3,500.00 34.00 242.70 119.77 1,181.20 1,675.42 2,221.38 2,354.69 186.57 1,129.33 363.93 106.43 772.35 33.32 70.27 723.51 268.02 308.00 519.67 599.47 355.93 492.96 1,452.44 1,490_79 357.32 422.70 748.16 498.04 5,115.25 309.32 671.07 93.00 669.00 864.00 325.85 237.47 113,338.00 49.76 5.25 1,605.20 498.37 2/3 PAYEE DION INTERNATIONAL TRUCK INC. DISCOUNT SPECIALTY CHEMICALS D-MAX ENGINEERING ESGIL CORPORATION ESRI INC EVELYN SAN JOSE EXPERIAN FEDEX FRANK TOYOTA G & A AUTO AIR CONDITIONING HAMILTON MEATS & PROVISIONS HORIZON HEALTH EAP INTERVIEWS & INTERROGATIONS INTERVIEWS & INTERROGATIONS IRON MOUNTAIN JJJ ENTERPRISES LIDIA PALACIOS MADSEN MARIN CONSULTING ASSOCIATES MASON'S SAW & NAPA AUTO PARTS OLIVER PACKAGING & PACIFIC AUTO REPAIR PHILCO CONSTRUCTION PRO BUILD REAL SAN DIEGO AREA CHAPTER ICC SAN DIEGO BMW MOTORCYCLES SAN DIEGO PET & LAB SUPPLY SDG&E SMART SOURCE OF CALIFORNIA LLC SOUTHERN CALIF TRUCK STOP STAPLES ADVANTAGE SWEETWATER AUTHORITY SYSCO SAN DIEGO U S BANK U S BANK U.S. HEALTHWORKS U.S. HEALTHWORKS UNITED PARCEL SERVICE UNITED ROTARY BRUSH CORP VARGAS VARGAS VCA EMERGENCY ANIMAL HOSPITAL WAXIE SANITARY SUPPLY WESTFLEX INDUSTRIAL -I lir Cn 8 D 2 WARRANT REGISTER # 42 4/19/2011 DESCRIPTION LABOR, R&R CLUTCH VEH #114 USR URATIC SALT REMOVER STORM WATER SERVICES 1/31 TO 2/28 BUILDING INSPECTOR 2/27 TO 3/26/11 ARCINFO PRIMARY MAINTENANCE REFUND/OVERPAYMENT BUS LICENSE CREDIT CHECKS / NEW PD EMPLOYEES BICYCLE GRANT APP TO CALTRANS TOYOTA PRIUS HYBRID AC SERVICE, R&R COMPRESSOR / PW MEAT DELIVERY FOR NUTRITION CNTR EMP ASSISTANCE PROGRAM -APR 2011 TUITION: INTERVIEW/INTERROGATION TUITION: INTERVIEW/INTERROGATION RECORDS MNGMNT/DOC STORAGE ALARM MONITORING REFUND OF C&D FEES -PERMIT #2011-1319 SUBSISTENCE -FIELD EVIDENCE TECH TUITION: LEADERSHIP/ACCOUNTABILITY MOP 45729 MATERIALS & SUPPLIES MOP 45735 AUTO PARTS HOME DELIVERED TRAYS / NUT SMOG CERTIFICATION/REPAIRS REFUND OF C&D FEES -PERMIT #68359 MOP 45707 BUILDING MATERIAL CHK NO 241393 241394 241395 241396 241397 241398 241399 241400 241401 241402 241403 241404 241405 241406 241407 241408 241409 241410 241411 241412 241413 241414 241415 241416 241417 RPLCD DIRECT DEPOSIT -ACCOUNT CLOSEC 241418 TRAINING: RESIDENTIAL FIRE SPRINKLER R&M CITY VEHICLES MOP 45753 K-9 FOOD - PD STREET GAS & ELECTRIC MOP 63845 BUSINESS CARD -FIRE MOP 73565 GAS MOP 45704 OFFICE SUPPLIES-COMM SVCS FACILITIES WATER BILL CONSUMABLES / NUTRITION CENTER GRANT MGMT COURSE LODGING CREDIT CARD EXP - COMM SVCS MEDICAL SVCS-PRE EMP PHYSICAL MEDICAL SVCS - DOT EXAM UPS SHIPMENT SWEEPER REPAIRS REFUND OF C&D FEES -PERMIT #10070064 REFUND OF C&D FEES -PERMIT #10070009 EMERGENCY ANIMAL CARE FOR STRAY JANITORIAL SUPPLIES MOP 63580 AUTO PARTS 241419 241420 241421 241422 241423 241424 241425 241426 241427 241428 241429 241430 241431 241432 241433 241434 241435 241436 241437 241438 DATE AMOUNT 4/19/11 1,990.06 4/19/11 293.46 4/19/11 24,838.02 4/19/11 12,288.15 4/19/11 9,501.39 4/19/11 74.00 4/19/11 27.24 4/19/11 23.64 4/19/11 1,058.91 4/19/11 740.10 4/19/11 936.77 4/19/11 766.12 4/19/11 409.00 4/19/11 409.00 4/19/11 131.00 4/19/11 900.00 4/19/11 329.00 4/19/11 1,335.r 4/19/11 240.. 4/19/11 482.79 4/19/11 268.18 4/19/11 1,296.00 4/19/11 242.87 4/19/11 18,941.65 4/19/11 366.56 4/19/11 225.58 4/19/11 25.00 4/19/11 538.48 4/19/11 160.36 4/19/11 53,326.19 4/19/11 127.32 4/19/11 38.38 4/19/11 290.65 4/19/11 11,434.94 4/19/11 1,823.03 4/19/11 496.80 4/19/11 433.62 4/19/11 145.00 4/19/11 55.00 4/19/11 36.26 4/19/11 330.00 4/19/11 82.6n 4/19/11 56 4/19/11 180.0L, 4/19/11 2,279.81 4/19/11 151.18 3/3 INCORYOB T WARRANT REGISTER # 42 4/19/2011 PAYEE DESCRIPTION CHK NO DATE AMOUNT WHITAKER BROTHERS ANNUAL MAINT 5/1/2011 - 4/30/2012 241439 4/19/11 285.00 WILLY'S ELECTRONIC SUPPLY MOP 45763 MATERIALS & SUPPLIES 241440 4/19/11 83.98 WIRED PAYMENTS TRISTAR RISK MANAGEMENT MAR 2011 WC REPLENISHMENT SECTION 8 HAPS PAYMENTS PAYROLL Pay period 8 Start Date 3/22/2011 Start Date 4/13/2011 End Date 4/4/2011 End Date 4/19/2011 Check Date 4/13/2011 A/P Total 360,033.45 34108250 4/18/11 42,940.06 10,471.33 901,158.12 GRAND TOTAL $ 1,314,602.96 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. FINANCE CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALEJANDRA SOTELO-SOLIS, VICE -MAYOR ROSALIE ZARATE, MEMBER LUIS NATIVIDAD, MEMBER MONA RIOS, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 17th OF MAY 2011. AYES NAYS ABSENT CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 1_3 EM TITLE: Investment Report for quarter ended March 31, 2011. PREPARED BY: Arnold Ocana PHONE: 619-336-4342 EXPLANATION: See attached report. DEPARTMENT: ! Finance APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: ct„, ck..0 Finance APPROVED: MIS Staff certifies that there are sufficient funds to meet the City's financial needs. ENVIRONMENTAL REVIEW: N/iN ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Accept and File the Investment Report for the Quarter ended March 31, 2011 BOARD / COMMISSION RECOMMENDATION: !N/A ATTACHMENTS: 3ackground/Investment Overview z. Portfolio Summary — Quarter ended March 31, 2011. ATTACHMENT 1 BACKGROUND California Government Code Section 53646 requires the City Treasurer or the Chief Financial Officer to submit to the City Council a quarterly report of the City's investment portfolio consisting of the following information: ➢ Type of investment or description, Issuers (bank or institution), Dollar amount, y Interest rate, - Current market valuation as of the date of the report, And the date of maturity. In addition, the code requires that the report states the City's compliance with it's investment policy and include a statement on the City's ability to meet it's pool's expenditure requirements. OVERVIEW OF CITY INVESTMENTS The City's pooled investment portfolio as of the quarter ended March 31, 2011 is summarized below and compared to the quarter ended March 31, 2010. POOLED INVESTMENT PORTFOLIO QUARTER ENDED AS OF 3/31/2011 3/31/2010 Par Value 47,508,709.52 45,624,819.47 Book Value (1) 47,508,459.52 45,624,494.47 Market Value (2) 47,520,627.06 45,769,601.80 (1) The book value is the actual cost of investments. (2) The market value is the amount at which the investments could be sold. The City of National City has 69.72% of the total portfolio invested in the California Treasurer's Local Agency Investment Fund (LAIF). This is a liquid investment pool, which allows participants to earn market rate returns of large investments, while retaining access to funds within 24 hours of a withdrawal request. Due to the current circumstances of the economy and the market conditions, LAIF return has been plunging for the last 36 months. For the month ended March 31, 2011, LAIF's monthly average effective yield was 0.500%. The summary of the City's investment portfolio is illustrated in the following chart. SUMMARY OF INVESTMENT PORTFOLIO As of March 31, 2011 INVESTMENTS HELD BY THE CITY Investment Type LAI F Medium Term Notes Federal Agency Securities Certificates of Deposit CDARS Program Totals for March 2011 Totals for March 2010 Portfolio increase from same quarter last year YTM % of Book Value Market Value 365 Equiv. Portfolio 33,123,709.52 500,000.00 11,489, 750.00 395,000.00 2,000,000.00 33,165, 516.78 513,600.00 11,446,494.60 395,015.68 2,000,000.00 0.500% 4.000% 2.253% 2.478% 1.050% 69.72% 1.05% 24.18% 0.83% 4.21% 47,508,459.52 47,520,627.06 1.012% 100.00% 45,624,494.47 1, 883, 965.05 CDARS Program Certificates of Deposit 4.21 % 0.83% Federal Agency Securities 24.18% Medium Term Notes 1.05% Investments Liquidity Book Value % of Portfolio On Demand Within One Month One Month to One Year One Year to Two Years Five Years City of National City Finance Department 33,123, 709.52 3,895,000.00 8,749,750.00 1,240,000.00 500,000.00 69.72% 8.20% 18.42% 2.61 % 1.05% 47, 508,459.52 100.00% Federal Agency Securities account for 24.18% of the investment portfolio. The average rate of return is 2.253% which is the average yield offered in the current market of Security Bonds with same terms. The City has 0.83% invested in Certificates of Deposit. These investments are in increments of $99,000 to ensure that the funds meet the Federal Deposit Insurance Corporation (FDIC) requirements. The average rate of return is 2.478%. The City has $2 million investment in the CDARS program with Neighborhood National Bank. The current investment yield is 1.050% and accounts for 4.21 % of the portfolio. The pooled investment portfolio has the ability to meet the City's financial needs. The next chart shows the distribution by Fund of the City's total $47.5M investment portfolio. FUND EQUITY IN POOLED INVESTMENTS OTHER FUNDS, $14.670 INTERNAL SERVICE FUNDS, $12.057 GENERAL FUND, $5.914 SEWER SERVICE FUND, $13.695 SPECIAL REVENUE FUNDS, $1.173 71w17q0144--- City of National City Portfolio Management Portfolio Summary March 31, 2011 City or ivational City Par Market Book % of Days to YTM/C YTM/C Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. Certificates of Deposit - Monthly 395,000.OD 395,015.68 395.000.00 0.83 731 14 2.444 2.478 LAIF 33,123,709.52 33,165,516,78 33,123,709.52 69.72 1 1 0.493 0.500 Medium Term Notes 500.000.00 513,600.00 500,000.00 1.05 1,462 320 3.945 4.000 Federal Agency Securities 11,490,000.00 11,446,494,60 11,489,750.00 24.18 1,826 215 2.222 2.253 CDARS 2,000,000.00 2,000,000.00 2,000,000.00 4.21 364 342 1.036 1.050 Investments 47,508,709.52 47,520,627.06 47,508,459.52 100.00% 479 71 0.987 1.000 Total Earnings Current Year Average Daily Balance Effective Rate of Return March 31 Month Ending 52,019.58 49,316,524.04 1.24% Lr - Tess Limfueco, Financial Servi s Officer Reporting period 03/01/2011-03/31/2011 Run Date. 04/13/2011 -07 56 Fiscal Year To Date 363,779.59 46,620,659.27 1.04% Portfolio CNC CC PM (PRF PM1) SymRept 6.41 202b Report Ver. 5,00 City of mal City Portfolio management Portfolio Details - Investments March 31, 2011 Page 2 CUSIP Investment # Issuer Average Purchase Stated YTM/C Days to Maturity Balance Date Par Value Market Value Book Value Rate S&P 365 Maturity Date Certificates of Deposit - Monthly SYS11324 11324 Discover Bank SYS11328 11328 CIT Bank SYS11330 11330 First Tuskegee Bank SYS11336 11336 Tennesse Commerce Bank Subtotal and Average 395,000.00 LAIF 98-37-576 Medium Term Notes 11058 Local Agency Investment Fund Subtotal and Average 34,278,548.23 04/02/2009 99,000.00 99.000.00 99,000.00 2,510 300 2.510 3 04/04/2011 04/08/2009 98,000.00 58,015.68 98,000.00 2.350 2.350 7 04/08/2011 04/17/2009 99.000.00 99,000.00 99,000,00 2.400 143 2.400 17 04/18/2011 04/28/2009 99,000.00 99,000.00 99,000.00 2.650 226 2.650 27 04/28/2011 395,000.00 395,015.68 395,000.00 2.478 14 33,123,709.52 33,123,709.52 33,165,516.78 33,123,709.52 0.500 33,165,516.78 33,123,709.52 0.500 1 0.500 1 36966RV94 11269 GEN ELEC CAP CRP 02/14/2008 500,000,00 513,600.00 500,000.00 4.000 AA+ 4.000 320 02/15/2012 Subtotal and Average 500,000.00 500,000.00 513,600.00 500,000.00 4.000 320 Federal Agency Securities 3136F82A2 11266 Fannie Mae 02/12/2008 250,000.00 264,750.00 250,000.00 4.000 AAA 4,000 683 02/12/2013 3136F82A2 C 11267 Fannie Mae 02/12/2008 500,000.00 529,450.00 500,000,00 4.000 AAA 4.000 683 02/12/2013 3136F9CB7 11274 Fannie Mae 03/11/2008 250,000.00 265,220,00 250,000.00 4.000 AAA 4.000 710 03/11/2013 3136FHJF3 11329 Federal Natl. Mortgage Assoc. 04/21/2009 250,000.00 250,172.50 250,000 00 2.000 AAA 2.000 20 04/21/2014 3128X8N57 11342 Federal Home Loan Mrtgage Corp 06/18/2009 240,000.00 247,149.60 240,000.00 3,000 AAA 3.000 444 06/18/2014 3128X92S8 11354 Federal Home Loan Mrtgage Corp 04/15/2010 250,000.00 250,217.50 250,000.00 3.000 AAA 3.000 14 04/15/2015 3136FPAB3 11362 Federal Nall. Mortgage Assoc. 08/18/2010 500,000.00 496,870.00 500,000.00 2.000 AAA 2.000 1,600 08/18/2015 3134G1RS5 11363 Federal Home Loan Mrtgage Corp 08/25/2010 500,000.00 491,605.00 500,000.00 2.000 AAA 2.000 54 08/25/2015 3134G1RA4 11364 Federal Home Loan Mrtgage Corp 08/25/2010 500,000.00 498,140.00 500,000.00 2.125 AAA 2.125 54 08/25/2015 3133713S3 11367 Federal Home Loan Bank 10/05/2010 500,000.00 493,215.00 500,000.00 2.000 AAA 2.000 4 10/05/2015 3133712V7 11368 Federal Home Loan Bank 10/05/2010 500,000.00 495,780.00 500,000.00 2.050 AAA 2.050 4 10/05/2015 3133713E4 11369 Federal Home Loan Bank 10/05/2010 500,000 00 494,710.00 500,000.00 2.000 AAA 2.000 4 10/05/2015 3134G1YF5 11370 Federal Home Loan Mrtgage Corp 11/17/2010 500,000.00 487,450.00 500,000.00 1.750 AAA 1,750 16 11/17/2015 3136FPVC8 11371 Federal Natl. Mortgage Assoc. 11/19/2010 500,000.00 485,590.00 500,000.00 1.250 AAA 1.250 48 11/19/2015 313371 N93 11373 Federal Home Loan Bank 11/23/2010 250,000.00 241,962.50 250,000.00 1.700 AAA 1 700 52 11/23/2015 3136FPY30 11372 Federal Natl. Mortgage Assoc. 11/23/2010 500,000.00 486,975.00 499,750.00 1.250 AAA 1.300 236 11/23/2015 3136FPXD4 11374 Federal Natl. Mortgage Assoc. 11/23/2010 250,000.00 247,432,50 250,000.00 1.000 AAA 1.000 236 11/23/2015 313371 KF2 11375 Federal Home Loan Bank - 11/24/2010 250,000.00 244,930,00 250,000.00 1.050 AAA 1.050 53 11/24/2015 313371KJ4 11376 Federal Home Loan Bank 11/24/2010 250,000.00 245,770.00 250,000.00 1.000 AAA 1.000 53 11/24/2015 3136FPB22 11377 Federal Natl. Mortgage Assoc, 11/30/2010 500,000.00 489,985.00 500,000.00 2.000 AAA 2.000 243 11/30/2015 3136FPC70 11378 Federal Natl. Mortgage Assoc. 12/15/2010 500,000.00 493,090.00 500,000.00 2.000 AAA 2.000 75 12/15/2015 3136FPA98 11379 Federal Natl, Mortgage Assoc. 12/15/2010 500,000.00 497,860.00 500,000.00 2.120 AAA 2.120 75 12/15/2015 Run Dale: 04/13/2011 - 07:56 Portfolio CNC CC PM (PRF_PM2) SyrnRept 6.41 202b CUSIP Investment # Issuer Federal Agency Securities 3134G1P99 313372TR5 313372XS8 CDARS SYS11382 Average Balance 11380 Federal Home Loan Mrtgage Corp 11381 Federal Home Loan Bank 11383 Federal Home Loan Bank Subtotal and Average 11382 10,723,620.97 Neighborhood National Bank Subtotal and Average 3,419,354.84 Run Date. 04/13/2011 - 07:56 Total and Average 49,316,524.04 City of - -onal City Portfoli< nagement Portfolio Details - Investments March 31, 2011 Purchase Date Par Value Market Value 01/13/2011 03/14/2011 03/30/2011 03/10/2011 1,000,000.00 750,000.00 1, 000, 000.00 1,000..020.00 749,580.00 998,570.00 11,490,000.00 11,446,494.60 2,000,000.00 2,000,000,00 2,000,000.00 2,000,000.00 Page 3 Stated YTM/C Days to Maturity Book Value Rate S&P 365 Maturity Date 1,000,000.00 2.750 750,000.00 2.640 1,000,000.00 2.700 11,489,750.00 2,000,000. 00 1.050 2,000,000.00 AAA AAA AAA 2.750 2.640 2.700 2.253 215 12 01/13/2016 348 03/14/2016 90 03/30/2016 1.050 342 03/08/2012 1.050 342 47,508,709.52 47,520,627.06 47,508,459.52 1.000 71 Portfolio CNC CC PM (PRF_PM2) SymRept 6. 41. 202b CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 14 EM TITLE: Public Hearing —Conditional Use Permit for the sale of beer and wine at a proposed convenience store at 151 North Highland Avenue. (Applicant 7-Eleven) (Case File 2011-08 CUP) PREPARED BY: Martin Reeder PHONE: 336-4313 EXPLANATION: Planning Commission conducted a public hearing on April 18, 2011, where the Commission voted to approve the requested Conditional Use Permit based on required findings and subject to Conditions of Approval. City Council set the item for hearing at their May 3, 2011 meeting. The attached background report describes the proposal in detail. DEPARTMENT: Development S /Planning. APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: Categorically Exempt pursuant to Class 1 Section 15301 (Existing Facilities) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff recommends approval based on the attached findings and conditions of approval. BOARD / COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Alvarado, Baca, Flores, Pruitt Nays: Reynolds Absent: Farias, DeLaPaz ATTACHMENTS: Background Report 6. Community Meeting Information Recommended Findings for Approval 7. Site Photos 3. Recommended Conditions 8. Police Department comments 4. Location Map 9. Applicants Plans 5. Census Tract Map and Police Beat Map BACKGROUND REPORT The project site is a commercial suite located within the Highland View Towne Center at the northeast corner of Division Street and Highland Avenue. The suite is 2,940 square feet and was formerly occupied by the Siete Dias Market. The suite has recently been remodeled after a fire. The former market had a Conditional Use Permit for the sale of beer and wine. The CUP was approved in 2003 and had a two-year sunset clause. The CUP has since expired and has not been extended or modified. According to the Police Department, there were no alcohol -related calls for service between 2003 and 2005. The applicant is proposing to offer beer and wine for sale for off -site consumption as part of a proposed convenience store (7-Eleven). The store would be open 24 hours a day and seven days a week but would be, at a minimum, restricted to alcohol sales hours of 6:00 a.m. to 2:00 a.m. by the state. The applicant is requesting sales hours consistent with state requirements. Alcohol sales are expected to be approximately 15% of total store sales. Per the attached floor plan (Exhibit B), beer and wine will be stored in the last four of eleven reach -in coolers along the southern wall of the store (farthest from the sales counter). Each cooler will have four shelves. A warm wine & beer display is proposed on shelves nearby the coolers in the rear of the store. According to the applicant, approximately 90% of all beer and wine products would be stored within the four rearmost coolers. Coolers containing alcohol products will be locked after sales hours. Based on information provided by the applicant, 7-Eleven has a rigorous training program for sales employees including the following: • "Come of Age" training — Includes online training modules for employees. It addresses verification of I.D. cards and identifying impaired customers. • Secret Shopper program — Approved third party contractors visit stores randomly to confirm that all company policies are being followed. • Security & video surveillance — The store will be equipped with a complete security & video surveillance system to monitor all activities and can be tied into the local police services. With respect to the prior CUP for this location, 7-Eleven is agreeable to the same conditions with the exception of the change in alcohol sales hours requested by the current proposal. The applicant has also offered to have a condition requiring cooler door locks, consistent with Police Department recommendations (see discussion below). Chapter 18.71 of the National City Land Use Code allows for on -site alcohol sales with an approved Conditional Use Permit (CUP). Pursuant to Section 18.71.030, a community meeting was held Monday, March 21, 2011 at 6:00 p.m. at the Martin Luther King Community Center. The applicant states that all property owners and occupants within 660 feet of the store were notified by mail of the meeting. A sign -in sheet and meeting minutes are attached. According to the sign -in sheet, one person attended the i meeting. The attendee was a nearby market owner — Diamond Dot Market on South 43rd Street in San Diego — and had concerns over competition and customer Toss due to the new market. Per California State Alcoholic Beverage Control (ABC), there are currently two off -sale permits issued in this census tract (118.01). These permits are: • Rodeo's Meat Market — 422 Highland Ave. • La Casa Liquor — 228 Highland Ave. Census tract 118.01 includes the area of the City between Division and East 8"' Streets and between National City Blvd. and Highland Avenue. The attached census tract map shows the location of the subject tract. ABC recommends a total of three off -sale alcohol permits be issued in this census tract, where two exist. Chapter 18.71.040 (A) applies with regard to distance from schools and other off -sale establishments. The Code requires that these establishments maintain a minimum distance of 660 feet from schools and 500 feet from each other. In this case, there is no school within 660 feet and the nearest off -sale outlet (La Casa Liquor) is more than 1,300 feet away. Crime statistics provided by PD indicate that the reporting area (Beat 20) had a 2009 crime rate of 99.7%, below the 120% considered to be a high crime area. The Police Department has objected to the issuance of a Conditional Use Permit for on -sale alcohol at this location. In their comments, PD states that there are currently 100 alcohol licenses issued in National City, or roughly 11.7 outlets per square mile_ Furthermore, it was stated that until the Police Department had the budget to deploy a dedicated unit to regulate these alcohol establishments, a moratorium on new alcohol CUPs should be considered. PD also quoted the number of ABC permits issued to establishments within a half -mile of the project location as a factor for objection. There are six such businesses, all but two of which are in the City. This number includes both on and off -sale licenses. PD further stated that if the Planning Commission were to approve this CUP, that a Condition of Approval be added requiring that coolers containing alcohol products be locked after sales hours. A condition has been included in this regard (No. 18). Standard Conditions of Approval have been included with this permit, as well as conditions specific to off -sale alcohol sales (no single cans of beer, no alcohol consumption on the premises, sales hours and server/cashier training, etc). Minor changes were made to the condition of approval prohibiting sales of beer in Tess than six-pack quantities (No. 10) based on Council's recent evaluation of allowing such sales in the future. The applicant has stated that they would like to take advantage of this condition should Council approve the new language. The condition would allow for the applicant to sell three -packs of 24-oz cans of beer IF Council adopts a formal policy allowing these sales. Until that time or if no change is made, the applicant would be held to the current standard of no Tess than six-pack quantities. 2 Planning Commission conducted a public hearing on April 18, 2011. No concerns were noted from area residents. Commissioners asked questions regarding conditions of approval and Police Department concerns. PD indicated that 7-Eleven was a responsible business partner and that there were minimal concerns. The applicant requested amended language to condition no. 8, related to required employee training, to allow for 7-Eleven corporate training, with the approval of PD and/or state Alcoholic Beverage Control. There was also discussion of recent Council direction regarding 3- pack sales of beer. The Commission voted to approve the CUP based on required findings and subject to conditions of approval, with changes to conditions to reflect required employee training (no. 8) and to allow for 3-pack sales in the future if Council permits such sales (no. 10). City Council set this item for hearing at the May 3, 2011 meeting after discussing the proposal, particularly with regard to the alcohol sales hours of 6:00 a.m. to 2:00 a.m. In an effort to determine hours of operation for other outlets in the area, staff contacted the six off -sale establishments within a half mile of the subject property. Their hours of alcohol sales are as follows: OUTLET NAME ADDRESS La Casa Liquor 228 Highland Avenue Foodland IGA 303 Highland Avenue Rodeos Meat Market 422 Highland Avenue Don John Market 431 Highland Avenue Northgate Market 1410 South 43`d Street (San Diego) Diamond Dot Market 1740 South 43rd Street (San Diego) ALCOHOL SALES HOURS 10:00 am - 2:00 am 7:30 am - 11:00 pm 8:00 am - 9:00 pm 8:00 am — 11:00 pm 6:00 am - 11:00 pm 6:00 am — 10:00 pm Based on these nearby businesses alcohol is already available during the times which 7- Eleven wishes is proposing. Both businesses in San Diego start selling alcohol at 6:00 a.m. and La Casa Liquor in National City is open until 2:00 a.m. on weekends. Of the four locations in the City, only two (Don John Market and Foodland IGA) have Conditional Use Permits; the other two are lawful non -conforming. For reference, there are five other 7- Eleven markets in National City, all of which are lawful non -conforming and have no CUP. 3 RECOMMENDED FINDINGS FOR APPROVAL 1. That the site for the proposed use is adequate in size and shape, since the proposed use is an accessory use to an existing convenience store use in an existing commercial area and the sale of beer and wine is not expected to increase the demand for parking on the property. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since Highland Avenue and Division Street are classified as arterial streets in the Circulation Element, and the addition of alcohol sales is not expected to result in an appreciable increase in traffic. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the proposed use will be compatible with other nearby businesses; and since the proposed use will be subject to conditions that limit the sale of alcohol and restrict the hours that it will be available. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since it will contribute to the viability of a convenience store, an established and allowed use in the applicable commercial zone. 5. That public convenience and necessity may be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. 4 RECOMMENDED CONDITIONS OF APPROVAL General 1. This Conditional Use Permit authorizes the off -sale of beer and wine from a convenience store located at 151 North Highland Ave. Plans submitted for permits associated with this project shall conform with Exhibits A and B, Case File No. 2011-08 CUP, dated 2/18/2011. 2. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the Califomia Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of Conditions of Approval. 6. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Development Services Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Development Services Director prior to recordation. Planning 7_ The sale of alcoholic beverages shall be limited to between the hours of 6:00 a.m. and 2:00 a.m. seven days a week. 8. All persons who will be selling alcoholic beverages shall receive L.E.A.D. (Licensee Education on Alcohol and Drugs) training in Responsible Beverage Service from the State Department of Alcoholic Beverage Control, Responsible Hospitality Coalition or other training approved by the Department of Alcoholic Beverage Control or the Police Department. Permittee shall make available domestic violence training provided by the Institute of Public Strategies. 9. The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 5 10. No beer and malt beverage products shall be sold of Tess than six-pack quantities per sale. There shall be no sale of single cans or bottles. Sales of three packs of 24 oz beer cans will be permitted at such time as the City Council enacts a policy permitting such sales. 11. No sale of wine or distilled spirits shall be sold in containers of less than 750 milliliters, except for wine coolers. Wine coolers may be sold only by four -pack or other manufacturer's pre -packaged multi -unit quantities. 12. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 13. Permittee shall post signs on the exterior building walls facing a parking lot in compliance with Chapter 10.30.070 of the National City Municipal Code. Additionally, the permittee shall post signs, to be approved by the Planning Division, at each entrance to the applicant's premises and parking lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under his control. Said signs shall not be less than 18 by 24 inches in size, with lettering not less than one inch in height. The signs shall read as follows: a "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed." 14. The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking Tots and outbuildings and any property or adjacent property under the control of the applicant. 15. All cups and containers shall be sold at or above prevailing prices and in their original multi -container packages of no fewer than 12, and no cups and containers shall be given free of charge. 16. Ice may be sold only at or about prevailing prices in the area and in quantities of not less than three pounds per sale. Ice shall not be provided free of charge. 17. The display of alcoholic beverages shall be limited to an area in substantial conformance with Exhibit B, Case File No. 2011-08 CUP, dated 2/18/2011. 18. Coolers containing alcohol products shall be locked and made inaccessible to the public between the hours of 2:00 a.m. and 6:00 p.m. 19. Containers of beer and wine may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 20. Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. There shall be no excessive advertising and/or marketing that targets youth or holidays_ 21. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. 6 Police 22. Permittee shall comply with all regulatory provisions of the Business and Professions Code that pertain to the sale, display and marketing or merchandising of alcoholic beverages. rr r- - , RS-2 / ft, E 1st St o 16 28 34 217 31 ,-- RM-2-PD ...- „.- „-- „-- ---- S. C ..., Ts. ••• ------ 1 • -----...,.. • ,....0 ' V s --- __ 131 1 ---_771-----..._,.._ ..... --...._,..,_ .... _ ----III (13 / I / CO i CO / [ i I ' / G' Ait RMH / ----TIT-L-7 1 Division St -'— OD CTI CO OD \ OD ! CO Co CO (0(0 .) -P. 0 /oCO CP M e I ro s e St co CO 0 TCO Is• CO N.) 0 CO CO 00 CC) I I I RS-3-PD RS-2 1 E 1st St Subject Paroat — — — Zone Boundary IFeet 0 87.5 175 350 ARN: 5.6.1-6 7 0- 2,0 Planning Commission Location Map 2011-08 CUP 106.02 City of National City CENSUS TRACTS swtwat girahe >Nattonal Wlldlife:Refii September 2003 Sweetwater County Park } uy6 pprg ��asri 39130f 001i1iAl cresort Corporation andror es uppliers l his reserved Portinns0-0090.1005J^srauShield Se0warpeorperation All rightsr ienred. ertam 4ping n0edileclloridta©2005 NAVTEO. All rights reserved -NA =Oand NAVTE O ON BOAR@g.are;ir`dema® so! V3EO.2005Tete Atlas North AmeTicaJerc Allilphtss. el' ee'd'TeleAllas and Tele Atlas 4lorth America areTademarks\otem e5tlaa.lna t -mj .- h'+. Source: Microsoft Mappoint NCPD CAU, 4/18/07 City of National City Beat 20 10 Date of Notice: March 1 I, 2011 AMENDED NOTICE OF PUBLIC MEETING CONDI'ZONAL USE PERMIT 7 ELEVEN, INC. DATE OF MEETING: Monday, March 21, 2011 TIME OF MEETING: 5:00 p.m LOCATION OF MEETING: Martin Luther King, Jr. Community Center 140 E. 12th Street, Suite B National City, CA 91950 The South Room PROJECT TYPE: Conditional Use Permit for Sale of Beer and Wine (off -premises consumption only), 24 Hour Operation (not applicable to beer & wine sales), and Signage. PROJECT NAME: 7-Eleven, 151 N_ Highland Ave., National City, CA APPLICANT: 7-Eleven, Inc. PROJECT CONTACT: Judith Molnar MAILING ADDRESS: 9771 Clairemont Mesa Blvd., #G, San Diego, CA 92124 PHONE NUMBER: (619) 715-2714 E-MAIL ADDRESS: Judith. molnarO,7-11.com As a property owner, tenant, or person who has requested notice, please be advised that 7- Eleven, Inc. will hold a public meeting to provide information, answer questions, receive comments, and be informed of concerns regarding a proposed Conditional Use Permit to sell beer and wine, operate twenty four hours per day (not applicable to beer & wines sales), and install signage at 151 N. Highland Ave., National City, California. The permit would allow the sale of beer and wine for consumption off of the store premises. The permit would be subject to operating conditions based on input from the Police Department, the Public, and the Planning Department. If you have any questions after reviewing this information, you can call the Project Contact listed above. 11 Monday, March 21, 2010 Martin Luther King, Jr. Community Center 140 E. 12th Street National City, Ca 92950 South Room RECEIVED MAR 2.9 2011 National City Planning Division National City, CA 91950 Conditional Use Permit for Sale of Beer and Wine, 24 Hour Operation, and Signage Case File No.: . 0 1 1— 08CU P 7 Eleven, Inc. 151 N. Highland Avenue Administered by William Adams Minutes of Meeting Only one local area business owner that appeared for the meeting with one of her friends who did not participate during the meeting. The meeting began by William Adarns narrating a power point presentation for meeting attendees. Mr. Adams explained that 7 Eleven is applying for a conditional use permit for the right to sell beer and while as well as for 24 hour use. The Power Point presentation contained photographs of the proposed site. Mr. Adams described 7- Eleven's "Coming of Age" training program for beer & wine sales to prevent sales to minors and other potential problems. Additionally, he described 7-Eleven's ongoing internal controls for appropriate beer & wine sales, including its Secret Shopper program. He also identified some of the restrictions typically applied to 7-Eleven beer & wine permits. He noted that beer & wine sales constitute a small portion of gross sales. With respect to the proposed 24 hour operation, he explained that customer volume drops dramatically after approximately 10 pm and that beer & wine sales would nevertheless be subject to restricted hours. The meeting attendee, Sarah Hallak, explained that her store was 1h a block from the proposed location. She expressed her concern that the proposed 7-Eleven could compete for customers with her store. She also expressed her opinion that the store site was in a tough neighborhood. She stated she was a little surprised 7- Eleven would be opening a store there. Mr. Adams responded that 7 Eleven, with its training and internal controls has been successful in maintaining control and security in challenging neighborhoods. Ms. Hallak expressed her concerns about losing customers to the 7 Eleven. In particular, she anticipated some losses in non- alcoholic beverage sales and chips. She asked when the 7-Eleven store would open. Mr. Adams responded that the process takes some time, but that he anticipated the store would be open by the end of the year. Mr. Adarns asked if Ms. Hallack's store was in National City or the City of San Diego. Ms. Hallak replied it was in San Diego. At the end of the meeting, as she was throughout, Ms. Hallak was cordial and polite, and wished 7-Eleven well. 12 03/28/2011 16: 40 858--483-9982 FEDEX OFFICE 2698 PAGE 02 cLuh2, p, col►-bratp PUBLIC MEETING SIGN -IN SHEET 7-ELEVEN, 15I N. HIGLA ) AVE PATE 21.4,4K-II PHONE EMAIL a1FYANCR n1oMBIi NAME ADDRESS 4t� Ica tAa,� ,I` �M t di-, c _92//3 (6/9)Z6.3-`iop 7 13 2011-08 CUP — 151 N.,Highland Ave. — 7-11 — Site Photos Looking east from North Highland Avenue Looking southeast from parking lot 14 National City Police Department viem )raliflinn TO: Chief Adolfo Gonzales FROM: A/Lieutenant Graham Young DATE: March 15, 2011 SUBJECT: Conditional Use Permit (CUP-201 1-08 ) for the sale of beer and wine at a new 7-11 convenience store — 151 North Highland Avenue, National City. This Conditional Use Permit application is for a new 7-1 1 convenience store located at 151 North Highland Avenue, in National City. The application indicated that the applicant would like to sell beer and wine from the hours of 6:00 a.m. to 2:00 a.m. everyday, the store is scheduled to be open 24 hours a day. On March 11, 2011, I conducted a site survey of the proposed location the proximity to other ABC licensed establishments within a quarter mile of the location. I found during this site survey that there are 6 (six) ABC licensed establishments within the quarter mile radius of the new proposed 7-11 location. These locations are as follows: • Diamond Dot Market (San Diego — 43`d Street) • Don John Market —200 block North Eighland Avenue • La Casa Liquor Store -- 200 block of Highland Avenue • IGA Supermarket (Foodland) - 200 Block of Highland Avenue • Rodeo Market 400 block of Highland Avenue • The Gateway Market (San Diego - 43`d Street) Even though two of the locations listed above are not within the jurisdiction of the City of National City, they have a direct impact on the criminal activity and calls for service for the National City Police Department in the area due to being located on a border street between the City of San Diego and National City. The National City Police Department is committed to assisting in the establishment of new businesses within the City of National City. Additionally, the National City Police Department takes pride in assisting in the training of new businesses, especially ones with 15 ABC conditions, with the rules and regulations of safe business practices for both the business owners and their patrons. Nevertheless, the National City Police Department believes the addition of another ABC license to an already ABC license "impacted" city could have detrimental effects. Currently the City of National City has a total of 100 "On -sale" and "Off -sale" alcohol selling establishments. This equates to 11.7 alcohol selling establishments per square mile within the City. The Department of Alcohol Beverage Control, (ABC) has only four enforcement personnel to cover regulation enforcement operations in the geographic area south of the Interstate 8, leaving municipal agencies to conduct enforcement of ABC regulations situated in their own jurisdictions. Until the end of the current budget crisis and the Police Department can hire enough officers to facilitate a dedicated unit to police and regulate establishments possessing an ABC license, it is my recommendation that the City place a moratorium on the issuing of CUP's for the sale of alcoholic beverages within the City of National City. If the Planning Commission/City Council grants the CUP for the sales of alcohol, the Police Department further recommends that the coolers housing beer and wine are equipped with locking doors to assist in the deterrence of alcohol sales after the state mandated times where alcohol is not allowed to be sold (after 2:00 a.m. and before 6:00 a.m.), in addition to help thwart "grab and dash" thefts at this establishment. Respectful) Submitted, * A/Lieutenant r. ham Young National City Police Department 16 (NO WORK) --- AREA OF WORK BUIDLING 41: REPAIR OF . EXISTING STRUCTURE, LIKENESS INKIND. EXIST. RETAIL TYPE V-B BLDG. # I 3045 SQ.f T. 7 -ELEVEN 3,045 S: EXIST. RETAIL TYPE V-B ONE STORY BLDG. 42 (NO WORK) 7,215 SQ.FT. / 'NTRY.I C') EXIST. H.C, PARKING - SPACES y EXIST. 1/12 SLOPE RAMP f. ✓r' r TYP. PARKING SPACE 17-0" LENGTH + 2'-0" CURB O.H. N. HIGHLAND AVE. EXHIBIT A CASE FILE NO. 2011-08 CUP DATE: 2/18/2011 SCALE SITE SUMMARY LOT 136S TOTAL MOYD141. .140 v.o FPO.= v.nv yiwe 7 MOVOM 0010.111 OPP. BY: TAB FOR REVIEW ONLY SITE PLAN CONCEPT-1 GtUV( iL) JAue,IO SILO you k >DJ (n; MO IOU 12.e 0 nF.w[ (q Wu,. mete POs; r. wo e; 6.6 u49[F Gos rl(-usF 'F) HOLMAN )4� FLOOR PLAN I IIA A Itc1111f.r e Ii N isIN E I. Ett, I-M1'I' l It 111 It ti !R KO yn. oL'n FLOOR MAN RB-FP , North Elevation \ East Elevation Is L s 10 if Liklio Milt K. 10200ei i.C.C5CII iv ftf,E. BOARD EVATION9 RE3-E1 rezzantll s�South Elevation 2' West Elevation 241, iu�n,.plti 51, MR T. ,41BJBB oawwi Bm: wnini PIM REVIEW IOAPO ELEVATYBNS wa. RB-E2 Posse .e areas fc r warm 'display, erltl±riiue (3:6 ft lin iakau..iv�xift9taa» , „°�`�:�n.w,.�.r.*.L."•, OFFICE -I MERCNANDiSE I� I .`ew I L. J LA your P4FORAIMAT OM ROLLER GRILLS 2 SANDWICH CASE CID VAULT DOORS 12 LOW TEMP DOORS 2 ICE MERCHANDISER 2 DR NOVELTY CASE 1 BAKERY CASE 2 SLURPEE:BARRELS 6 GONDOLA UNITS 21 END CAPS 6 HIGHWALLS 0 TOTAL 327 TOTAL SO FT SALES FLOOR AREA = 2,940 = 1,707 EXHIBIT B CASE FILE NO. 2011-08 CUP DATE: 2/18/2011 26088 - NATIONAL CITY, CA - EQUIPMENT LAYOUT P CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 15 'EM TITLE: Resolution approving a Conditional Use Permit for the sale of beer and wine at a proposed convenience store at 151 North Highland Avenue. (Applicant 7-Eleven) (Case File 2011-08 CUP) PREPARED BY: Martin Reeder PHONE: 336-4313 EXPLANATION: DEPARTMENT: Development Svcs/ tanning. APPROVED BY: The City Council conducted a hearing on this item at the May 17, 2011 City Council meeting. The attached resolution is needed to take action on the item.. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: Categorically Exempt pursuant to Class 1 Section 15303 (New Construction or conversion of small structures) ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: olution RESOLUTION NO. 2011 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A CONDITIONAL USE PERMIT FOR THE SALE OF BEER AND WINE AT A PROPOSED CONVENIENCE STORE LOCATED AT 151 NORTH HIGHLAND AVENUE CASE FILE NO. 2011-08 CUP APN: 551-570-20 WHEREAS, the City Council considered a Conditional Use Permit for the sale of beer and wine at a proposed convenience store at 151 North Highland Avenue at a duly advertised public hearing held on May 17, 2011, at which time oral and documentary evidence was presented; and WHEREAS, at said public hearing, the City Council considered the staff report contained in Case File No. 2011-08 CUP, maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and WHEREAS, this action is taken pursuant to all applicable procedures required by state and city law; and WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the testimony and evidence presented to the City Council at the public hearings held on May 17, 2011, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the proposed use is an accessory use to an existing convenience store use in an existing commercial area, and the sale of beer and wine is not expected to increase the demand for parking on the property. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since Highland Avenue and Division Street are classified as arterial streets in the Circulation Element, and the addition of alcohol sales is not expected to result in an appreciable increase in traffic. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the proposed use will be compatible with other nearby businesses; and since the proposed use will be subject to conditions that limit the sale of alcohol and restrict the hours that it will be available. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since it will contribute to the viability of a convenience store, an established and allowed use in the applicable commercial zone. 5. That public convenience and necessity may be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Resolution No. 2011 — May 17, 2011 Page Two BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: GENERAL 1. This Conditional Use Permit authorizes the off -sale of beer and wine from a convenience store located at 151 North Highland Avenue. Plans submitted for permits associated with this project shall conform with Exhibits "A" and "B", Case File No. 2011-08 CUP, dated February 18, 2011. 2. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk, and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one (1) year after adoption of the Resolution of approval, unless extended according to the procedures specified in Section 18.116.190 of the Municipal Code. 4. This permit shall expire if the use authorized by this Resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of Conditions of Approval. 6. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division of the Development Services Department (the "Planning Division"), acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Development Services Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney, and signed by the Development Services Director prior to recordation. PLANNING 1. The sale of alcoholic beverages shall be limited to between the hours of 6:00 a.m. and 2:00 a.m. seven days a week. Resolution No. 2011 — May 17, 2011 Page Three 2. All persons who will be selling alcoholic beverages shall receive L.E.A.D. (Licensee Education on Alcohol and Drugs) training in Responsible Beverage Service from the State Department of Alcoholic Beverage Control, Responsible Hospitality Coalition, or other training approved by the Department of Alcoholic Beverage Control or the National City Police Department. Permittee shall make available domestic violence training provided by the Institute of Public Strategies. 3. The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 4. No beer and malt beverage products shall be sold of Tess than six-pack quantities per sale. There shall be no sale of single cans or bottles. Sales of three -packs of 24 ounce beer cans will be permitted at such time as the City Council enacts a policy permitting such sales. 5. No sale of wine or distilled spirits shall be sold in containers of less than 750 milliliters, except for wine coolers. Wine coolers may be sold only by four -pack or other manufacturer's pre -packaged multi -unit quantities. 6. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 7. Permittee shall post signs on the exterior building walls facing a parking lot in compliance with Section 10.30.070 of the National City Municipal Code. Additionally, the permittee shall post signs approved by the Planning Division, at each entrance to the applicant's premises and parking lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under applicant's control. Said signs shall not be less than 18 by 24 inches 18" x 24") in size, with lettering not less than one inch in height. The signs shall read as follows: a. "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed." 8. The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking lots and outbuildings and any property or adjacent property under the control of the applicant. 9. All cups and containers shall be sold at or above prevailing prices and in their original multi - container packages of no fewer than 12, and no cups and containers shall be given free of charge. 10. Ice may be sold only at or about prevailing prices in the area and in quantities than three pounds per sale. Ice shall not be provided free of charge. 11. The display of alcoholic beverages shall be limited to an area in substantial with Exhibit "B", Case File No. 2011-08 CUP, dated February 18, 2011. 12. Coolers containing alcohol products shall be locked and made inaccessible between the hours of 2:00 a.m. and 6:00 a.m. of not less conformance to the public Resolution No. 2011 — May 17, 2011 Page Four 13. Containers of beer and wine may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 14. Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. There shall be no excessive advertising and/or marketing that targets youth or holidays. 15. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the National City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. POLICE 6. Permittee shall comply with all regulatory provisions of the Business and Professions Code that pertain to the sale, display, and marketing or merchandising of alcoholic beverages. BE IT FURTHER RESOLVED that copies of this Resolution shall be transmitted forthwith to the applicant. BE IT FURTHER RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedure Section 1094.6. PASSED and ADOPTED this 17th day of May, 2011 Ron Morrison, Mayor ATTEST: Michael R. Della, City Clerk APPROVED AS TO FORM: Claudia G. Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA CITY COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 1-6 EM TITLE: report to the City Council of the City of National City on the ranking process for non -conforming commercial and industrial uses to be considered for amortization and staff request for direction to commence ranking non -conforming uses in the Westside Specific Plan area. PREPARED BY: Patricia Beard DEPARTMENT: Community Development PHONE: 4255 4'' APPROVED BY: EXPLANATION: IIn August, 2006 the City Council adopted an amortization ordinance, establishing criteria by which non- conforming commercial and industrial uses in the City could be terminated by amortization. Following adoption of the zoning ordinances for the Westside Specific Plan in August, 2010, staff requested technical assistance from the United States Environmental Protection Agency ("EPA") to create an equitable and objective process for considering amortization for non -conforming uses in the Westside Specific Plan area. EPA has been interested in the environmental and economic justice issues confronting National City's Westside and agreed to perform the work. The Background Report to this staff report highlights steps taken to develop an approach to the amortization ranking process. Also attached is the full report. It is emphasized that ranking is a preliminary step and does not generate any schedule for amortization. Please see the attached reports. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. There was no cost to the City to create the procedure or report. Finance ENVIRONMENTAL REVIEW: Not applicable, ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Accept and file. Provide direction to staff on commencing ranking for Westside Tpecific Plan area. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Background Report 2. Report from Partnership for Sustainable Communities ATTACHMENT 1 BACKGROUND REPORT Amortization Overview: Amortization is setting a period of time for a land use to cease on a certain specific piece of real estate. Uniform, objective criteria are applied to each separate land use and property and then an amortization schedule is individually prepared in consultation with owner/operator of said land use. There is no financial compensation from the City for amortization of a land use however the amount of investment in a land use is a key consideration in setting the schedule. The intent is to achieve compliance with the approved zoning for sites while allowing business investments to achieve a reasonable rate of return. Amortization Ranking: Amortization Ranking does not establish a schedule for amortization. Rather, ranking places businesses in an order by an objective, uniform weighting of criteria approved for the process. The City's proposed ranking process numbers 100 — highest to 1 lowest. However, if a business is ranked #100 as a result of ranking, that does not indicate that business will have the shortest amortization schedule. Nor does being ranked #1 mean a business would have the longest. As stated above, an amortization schedule is individually tailored for each business and property. This individual schedule would be created after the businesses are ranked based on criteria. Ranking closer to #100 would designate those land uses/business locations that staff intends to work with first for purposes of developing an amortization schedule. Staff proposes to work with two to three businesses for the initial amortization. The attached report describes in easy -to -understand language the criteria that are used for ranking, the weighting of each criteria as against the others, and how the ranking is determined. Staff encourages all those interested to read this report (available at www.nationalcityca.gov, community development, redevelopment or by request). The criteria themselves are based on City Council Ordinance 2006-2286 and staff input. Weighting for the criteria and direction for the decision making process using the criteria were considered in Tight of staff input, stakeholder interviews conducted on September 27 and 28th, 2010, were reviewed in individual briefings with the Mayor and Council Members on January 25, 2011, and reviewed and discussed with representatives of the business community on January 26, 2011. Community stakeholders interviewed in September, 2010 included: Environmental Health Coalition staff and volunteers, resident and business owner Robert "Dukie" Valderrama, resident Ted Godshalk, CDC Executive Director Brad Raulston, St. Anthony's parish/San Diego Organizing Project representatives, Westside Infill Transit Oriented Development developers, and Sonia Ruan, Principal of Kimball Elementary School. These interviews assisted staff and the contractors to understand the relative weights for criteria in the process. Business stakeholders participating in an interactive presentation and discussion at the Chamber of Commerce in January, 2011 included Jacqueline Reynoso — Chamber of Commerce, J.D. Beauchamp — ABB Management, Dante Aguilar — Dante's Modular Performance, Dixon Le Gros — Westflex, and Dan Greenwald — Greenwald's Autobody and Frameworks. During January Mayor and City Council Member briefings, staff was directed to ensure that business representative comments on the process were considered and reported on. Business stakeholder input and its impact on the ranking procedure is addressed on Page 7 and 8 of the Sustainability Partnership report attached. Certain factors and processes within the ranking procedure were revised based on business input. Recent community outreach: Based on City Council direction received on April 19, 2011, additional discussions requested by the Environmental Health Coalition ("EHC") have been held including: • April 21 — meeting between City staff and EHC staff • April 21 — presentation and discussion at the Old Town Neighborhood Council • April 27 — meeting/conference call with EPA consultants, City staff and EHC staff • May 2 — conference call with City staff and EHC staff No changes to the published criteria and weightings have been made as a result of these discussions; the report presented for consideration is identical to that revised per the business stakeholder discussion in January and posted to the City's website on April 17. However, it has been clarified that air emissions violations are entered into the spreadsheet that calculates the rankings in two categories, resulting in a heavier weighting on air quality violations than other types of violations. The category "Compliance Violations" includes all types of health and safety violations within the past five years, which are weighted equally. A mitigating factor for a violation is whether it was corrected. (No violation receives 0 points, corrected violations receive 50 points and uncorrected violations receive 100 points.) Air emission violations would be entered into the Compliance Violations category and also into the "Discharge Violations" category. Discharge Violations include air emissions violations and storm water run-off violations, weighted equally. It has also been clarified that proximity to NATIONAL CITY, CALIFORNI Recommendations for Ranking Properties with Nonconforming Uses in the Westside Specific Plan Area FINAL REPORT March 2011 Kimball School is weighted as the most significant "sensitive area" for the ranking process, exceeding proximity to homes, community centers or Paradise Creek. EHC staff requested City staff change the way violation data is entered and weighted in the amortization spreadsheet — they opined that more emphasis should be placed on certain types of violations than other types and that the number of violations should be considered. City staff deferred this discussion to the City Council in an open meeting believing that the most transparent approach was to present the criteria and weighting as represented to the business stakeholders and public previously and for any further changes to be made in a public meeting where all interested parties could participate. Requested City Council actions: 1. Confirm the procedure, criteria and weights to be used for the ranking process by accepting and filing this report; 2. Provide direction on next steps: The next step will be to implement the ranking process and staff is requesting direction regarding the options below: ✓ Rank non -conforming uses within a three -block radius of Kimball School; or ✓ Rank all non -conforming uses within the Westside Specific Plan area — this option was requested during the January, 2011 meeting. Staff anticipates that it will take approximately three - four months to complete the ranking, after which the amortization process will commence. Prepared Under: Contract No. EP-W-07-023 Prepared for: U.S. Environmental Protection Agency Office of Solid Waste and Emergency Response Office of Brown fields and Land Revitalization Washington, DC 20460 Prepared by: www. sra. com/environment www.vitanuova.net Disclaimer This document and the related spreadsheet were prepared for the U.S. Environmental Protection Agency (USEPA) in conjunction with the City of National City, California and are provided as draft final documents. SRA/Vita Nuova has relied upon outside sources for information and data presented in this report and related spreadsheet. Although all best efforts were used to confirm information and complete this report and related spreadsheet, no representation or warranties are made as to the timeliness, accuracy or completeness of the information contained herein or that the actual results will conform to any projections or recommendations contained herein. SRA/Vita Nuova holds no responsibility for how the process outlined in this document and related spreadsheet will be implemented on a community -wide or site -specific basis. Any reliance upon this material shall be without any liability or obligation on the part of SRA/Vita Nuova LLC. The ranking process and spreadsheet described in this document are intended for the purpose of ranking properties with nonconforming uses and identifying properties for the development of recommendations on amortization and timing of amortization. The ranking process outlined in this document has been tested by National City to determine if the resulting property ranking is consistent with the expectations of National City. This testing included the evaluation of the impact of each factor and sub -factor and their weights on the overall ranking. The draft final documents reflect the comments and inputs of National City and of business stakeholders consulted in a meeting hosted by the Chamber of Commerce on January 26, 201 I. It is recommended that the factors and sub -factors used and the scores and weights assigned to these factors and sub -factors not be changed once the spreadsheet is used to rank properties in order to ensure consistency in the property ranking process. Contents DISCLAIMER I National City Partnership for Sustainable Communities Brownfield Pilot Project 1 Study Area 1 Pilot Scope 1 PROPERTY RANKING PROCESS 3 Factors and Sub -Factors 3 Values and Scoring 3 Ranking 4 Weights 5 APPLICATION OF THE PROPERTY RANKING PROCESS 6 PROPERTY RANKING FACTORS AND SUB -FACTORS 9 Business Operations Factors 9 Value of Land Factor 9 Value of Improvements Factor 9 Improvement Depreciation Factor 9 Neighborhood Impacts 10 Adaptability Factor 10 Land Size Sub -Factor 10 Building Size Sub -Factor 10 Building Type Sub -Factor 10 Building Condition Sub -Factor 11 Building Setbacks Sub -Factor 11 Floor Area Ratio Sub -Factor 11 Height Sub -Factor 11 Parking Sub -Factor 11 Nonconformance Factor 12 Land Size Sub -Factor 12 Building Size Sub -Factor 12 Building Setbacks Sub -Factor 12 Floor Area Ratio Sub -Factor 12 Height Sub -Factor 13 Parking Sub -Factor 13 Business License Sub -Factor 13 Compatibility Factor 13 Proximity to Sensitive Area Sub -Factor 14 Proximity to Residential Parcels Sub -Factor 14 Residential Density Sub -Factor 14 Threats Factor 14 Compliance Violations Sub -Factor 14 Permits Sub -Factor 15 Storage, Handling, Generation, Disposal Permit Sub -Factor 15 Discharge Violation Sub -Factor 15 Open Storage Sub -Factor 15 Work Area Sub -Factor 16 Security Sub -Factor 16 PROPERTY RANKING SPREADSHEET 17 Partnership for Sustainable Communities EPA Brownfield Pilot c3 National City, CA Final March 2011 Introduction NATIONAL CITY PARTNERSHIP FOR SUSTAINABLE COMMUNITIES BROWNFIELD PILOT PROJECT Study Area The National City Pilot is located in the Westside neighborhood, a primarily low-income, minority, urban neighborhood, wholly contained within the incorporated limits of National City, California. National City has a population of approximately 61,000 and is located five miles south of San Diego. Over the past 50 years, the Westside neighborhood has evolved from a primarily residential neighborhood to include a significant number of industrial uses, mainly auto body -related, in and around homes and an elementary school. Pilot Scope Over the past few years, the Westside neighborhood has started to address the numerous heavy industrial uses, mostly auto -related, that exist throughout the neighborhood. With approximately 389 polluters per square mile, this technical assistance project is focused on providing recommendations for redeveloping and revitalizing the Westside TOD Project site and Westside neighborhood to build upon the City and community's redevelopment efforts already in progress, such as auto -related business design guidelines and revised zoning. This Pilot also includes technical assistance on: 1) sustainable remediation; 2) redevelopment options for the City -owned open space site; and 3) habitat restoration for Paradise Creek. This assistance was delivered as a separate recommendations report in January 2011. National City, CA has recently revised its zoning code to incorporate the Westside Specific Land Use Plan. The revised zoning resulted in a number of properties in the Westside area where the current land use does not conform to the revised zoning. Under the National City Land Use Code Section 18.108.230 - Affirmative Termination by Amortization, the city council "may order a nonconforming use to be terminated within a reasonable amount of time, upon recommendation of the planning commission." The Land Use Code requires the consideration of the following eight criteria when making a recommendation to terminate a nonconforming use and in recommending a reasonable amount of time in which to terminate the nonconforming use: 1. The total cost of land and improvements; 2. The length of time the use has existed; 3. Adaptability of the land and improvements to a currently permitted use; 4. The cost of moving and reestablishing the use elsewhere; 5_ Whether the use is significantly nonconforming; 6. Compatibility with the existing land use patterns and densities of the surrounding neighborhood; 7. The possible threat to public health, safety or welfare; and 8. Any other relevant factors. The process for making a recommendation regarding a nonconforming use is a multi -step process that involves first identifying properties with nonconforming uses, ranking these properties based on a consistent set of criteria, and then developing an amortization recommendation for each property in the order of its ranking. Within the context of this multi -step decision making process, this report develops an approach for ranking these properties that incorporates factors consistent with the criteria outlined in the Affirmative Termination by Amortization ordinance and provides a simple, reproducible process that can be easily understood by business owners and other stakeholders. 1 Partnership for Sustainable Communities EPA Brownfield Pilot oa National City, CA Final March 2011 The ranking process is designed to rank multiple nonconforming properties with similar nonconforming u.ses in relationship to one another. It is not intended to provide a method to calculate a score for an individual property, independent of other properties. The ranking process is not intended to be used as a means of determining whether a property contains a nonconforming use, but rather as a means of prioritizing those properties that have otherwise been determined to contain nonconforming uses. Further, the ranking process is not intended to be used for the purpose of determining whether to terminate a land use or to develop the amount of time in which to terminate a nonconforming use. These decisions will be made in accordance with the requirements of the National City Land Use Code Section 18.108.230 - Affirmative Termination by Amortization. Partnership for Sustainable Communities EPA Brownfield Pilot caa National City, CA Final March 2011 Property Ranking Process A deterministic approach using an additive value model was selected as the primary mechanism for the development of the ranking process. The additive value model has been characterized by Belton and Stewart (2002)1 as a method that has an acceptable level of sophistication to deal with the complexities of multiple factor decision problems, but is straightforward enough for a diverse group of stakeholders. It is a method that combines scores on individual factors with weights for each factor to estimate an overall score. FACTORS AND SUB -FACTORS Factors are quantitative (e.g., $/sq ft) or qualitative (e.g., Yes or No) information that influence the ranking. For example, when comparing several cars to purchase, the price, body style, color, options, and fuel mileage may be the factors that are most important to you in selecting the car that best meets your needs (or ranks the highest). In some cases, it is necessary to break a factor into several sub -factors to incorporate multiple sets of information necessary to assign a score to a factor. For example, the sound system, interior style, interior color, engine size, and transmission type may be important sub -factors when evaluating the available options for each car. The value you assign may be a specific value that bests represents the factor or sub -factor. For example, the value for color may be blue, while the value for fuel mileage may be 35 miles per gallon. VALUES AND SCORING Scores are assigned to each group, factor, and sub -factor based on a quantitative or qualitative value that represents the outcome of a sub -factor or a factor where no sub -factors have been identified. A discussion of the method for assigning values to each factor or sub -factor is provided in the section of this report titled Property Ranking Factors and Sub -Factors. These values are then normalized to a common scale, such as 0 to 100, in order to assign a score that has a common basis for comparison for all groups, factors, and sub -factors. The score may be based on the range of values assigned to a factor or sub -factor, or it may be based on a potential range of values independent of the actual factor or sub -factor value. The scoring process should be viewed as a relative ranking process, so that outcomes that would result in a higher ranking are given higher scores and outcomes that would result in a lower ranking are given lower scores for any particular factor or sub - factor. For example, if blue is the only acceptable color, using a scale of 0 to 100, where 100 is the most desirable outcome for the color factor, cars that are the color blue would be assigned a score of 100, while cars of any other color would be assigned a score of 0. If there are other colors that are acceptable, but blue is the most desirable, scores could be assigned based on the order of preference. For example, a score of 100 for blue, 66 for green, 33 for red, and 0 for any other color. This process of normalizing the values allows for the comparison and combination of the scores for factors and sub -factors to develop an overall score. Two common approaches for assigning factor and sub -factor scores are proportional scoring and binned scoring. The proportional score approach is used with the actual values of the factor or sub -factor. The values are scaled to a score between 0 and 100. Where the value representing the preference for the highest ranking (e.g., score = 100) is the maximum value (A,, ) and the value representing the preference Belton V. and T.J. Stewart. 2002. Multiple Criteria Decision Analysis: An Integrated Approach. Boston: Kluwer Academic Publishers. 3 Partnership for Sustainable Communities EPA Brownfield Pilot cat National City, CA Final March 2011 for the lowest ranking (e.g., score = 0) is the minimum value (Amin), the remaining results are assigned scores relative to these two endpoints, where the score (vv(P)) is equal to the difference between the value for a factor (Ai) and the minimum value (Amin) divided by the maximum value (Amax) minus the minimum value (Amin). (See Equation la). Where the value representing the preference for the highest ranking (e.g., score = 100) is the minimum value (Amin) and the value representing the preference for the lowest ranking (e.g., score = 0) is the maximum value (Amax), the remaining results are assigned scores relative to these two endpoints, where the score (vp(P)) is equal to the difference between the value for a factor (A) and the maximum value (Amax) divided by the maximum value (Amax) minus the minimum value (Amin). (See Equation lb). This is multiplied by 100 to give a value between 0 and 100. (a) v p (P) = A. — Amin � Amax — Amin x 100 (b) v,, (P) = `lnax x 100 (1) Amax — Amin where vr(P) = proportional score for the specific value A, for a property Am,,, = minimum value for the factor or sub -factor for all properties An,„, = maximum value for the factor or sub -factor for all properties This approach assumes that the increments in values have equivalent increments in score over the entire range of the factor or sub -factor values. The binned score approach is used where a score is assigned based on an assessment of preferences at different value levels for a factor or sub -factor. Bins are defined by a range of values that are assigned the same score —the bin score. All values in each specific range are assigned a score based on the bins. Binned scores can be assigned based on a range of values or a descriptive scale. Table 1 illustrates the binned scoring approach. Table 1: Example scoring bins based on quantitative values Value (hurl \IIIc.t L') Score Greater than or equal to 40 miles per gallon 100 Less than 40 miles per gallon but greater than or equal to 35 mites per gallon 75 Less than 35 miles per gallon but greater than or equal to 30 miles per gallon 50 Less than 30 miles per gallon but greater than or equal to 25 miles per gallon 25 Less than 25 miles per gallon 0 A discussion of the method for assigning a score to each factor or sub -factor is provided in the section of this report titled Property Ranking Factors and Sub -Factors. RANKING In a general sense, the overall score for purposes of ranking (V(P)) is equal to the sum of the score for each factor (v,(P)) times the weight (w,) for that factor. Equation 2 provides the basic additive model presented in Belton and Stewart (2002). 4 Partnership for Sustainable Communities EPA Brownfield Pilot cal National City, CA Final March 2011 V(P)=Ew,v,(P) (2) For the implementation of the ranking process, a common scale is used with a convention that sets the score that indicates the greater preference. For example, a common scale of 0 to 100 can be used with the higher scores representing the greater preference. For each factor that is used in the ranking, the specific direction of the scale is determined. The ranking is based on an overall score which is the combination of the scores for each group, factor, and sub -factor and their respective weights. Using Equation 2, the score for each factor is equal to the sum of the product of the score times the weight for each sub -factor of that factor, the score for each group is equal to the sum of the product of the score times the weight for each factor associated with that group. The overall score is then the sum of the product of the score times the weight for each group, as shown in Equation 3. II n [ V(P)=I NEwrEwv(P) g=1 f-1 s-1 WEIGHTS (3) In many cases, not all of the factors (or sub -factors) will be of equal importance. For example, the price of the car may be more important than the color. This will result in the selection of a car that meets the price range, but may not be the primary choice of color. To address this potential variability in the importance or contribution of a factor or sub -factor, a weight or importance is assigned to each factor or sub -factor. A sub -factor weight is based on its importance to the factor, a factor weight is based on its importance to the group, and a group weight is based on its importance to the overall ranking. Equal weights would indicate that all factors or sub -factors are of equal importance. The weights represent the importance of each factor or sub -factor relative to one another. Weights for a group of factors or sub -factors must add to 1. There are a number of approaches that can be used for developing weights for the ranking process. The simplest approach is to assign the weights equally based on the number (n) of groups, factors, or sub - factors where the weight (wi) for each group, factor, or sub -factor is equal to one divided by the number (n) of groups, factors, or sub -factors for a factor, as shown in Equation 4. 1 w; = (4) The weights can also be assigned based on input from stakeholders and general knowledge of the importance of each group, factor, or sub -factor in the ranking process. The assignment of weights in this manner may require trial and error to evaluate the impact of the variable weights on the contribution of a group, factor, or sub -factor to the ranking process. Another approach suggested by Belton and Stewart (2002) to assign weights is to assign the weight (w,) for each group, factor, or sub -factor based on the number (n) of groups, factors, or sub -factors included and the order of importance (k) of a group, factor, or sub -factor as shown in Equation 5. w;=iEl na=,a (5) This last approach for weighting requires an evaluation of the groups, factors, or sub -factors for a factor to rank the groups, factors, or sub -factors based on their order of importance in the overall ranking process. 5 Partnership for Sustainable Communities EPA Brownfield Pilot ca National City, CA Final March 2011 Application of the Property Ranking Process To implement the property ranking process in National City, factors that were potentially important to prioritizing nonconforming uses were initially identified based on the eight criteria outlined in the amortization requirements, the revised zoning requirements for the Westside Specific Planning Area, and conversations with representatives of the City. These factors were divided into two groups: 1) business operations and 2) neighborhood impacts. Six of the eight amortization criteria were identified as potential factors to be included in the ranking process and were divided among the two groups. For each factor identified, one or more sub -factors were identified to better define the factors. Factors related to the cost of moving and reestablishing the use elsewhere were not used because information needed to assign values to this factor was determined to be very site specific and more appropriately addressed as part of the amortization decision process. Quantitative or qualitative values and scoring approaches were identified for each sub -factor or a factor where no sub -factors had been identified (See Property Ranking Factors and Sub -Factors). A common scale of 0 to 100 was used, with higher scores indicating a greater preference for addressing a property with a non -conforming use. A Microsoft Excel® spreadsheet was developed to calculate the ranking scores and document the ranking process. The initial weights were set to equal weighting for each group, factor, and sub -factor as described in Equation 4. Figure 1 shows the initial grouping, factors, and sub - factors selected for the ranking process and their weights. Figure I: Initial groups, factors, sub -factors, and weights 2S% Imparts ttu-iiieSS."'.;T. Oplraftons Campatihilify Time inbusiness Proximity to sensitive area Proxi intro residential parcel Residential density Land sire Busi n. esslicecse Building setLacks Parking Build ing iihe Floor area ratio Building height Improvement value Pacildir.gdepre(iation Land value 14% 14% 33% 33% Compliance violations Permits Open storage Security H az and ous wa ste storage Discharge violation Work area Land sire Building type Parking ... Building rnnditic ri 8uiicliiig se tbatks " Buifdlnd STze Floor ,re ratio _. Building Leig1rt 6 Partnership for Sustainable Communities EPA Brownfield Pilot 03 National City, CA Final March 2011 The initial version of the spreadsheet was provided to National City for review and testing. The testing evaluated the impact of each factor and sub -factor and the scores and weights for each factor on the overall ranking to determine if the resulting property ranking was consistent with the expectations of National City. Based on the initial testing, it was determined that equal weighting for the groups, factors, and sub -factors was not appropriate. To determine a weighting scheme that would result in rankings that were consistent with the expectations of National City, the City was asked to place each grouping of factors and sub -factors in order of importance. Revised weights were developed for each group, factor, and sub -factor based on the number of groups, factors, or sub -factors included and the order of importance of factors or sub -factors, for a factor as shown in Equation 5. Figure 2 shows the ordering of the groups, factors, and sub -factors. Figure 2: Revised groups, factors, and sub -factors and order of importance for groups, factors, and sub - factors $uarncts Operations Adaptability ' Improve meet value Building �•.� depreciation Land value. Proximityte sensitive area Proxivityto residential parcel Residential density tand sire Rosiness license Building setbacks Parking Building site Floor area ratio Building height Compliance violations Permits Open storage Security I tazardousv,aste storage Discharge violation Work area land site auildingtype Parking Buildingrondition Building setbacks _. Building size Floor area ratio Building height The spreadsheet was revised to incorporate the updated factor and sub -factor weights and a series of meetings were held with National City Council members, the Mayor, and Vice -Mayor on January 25, 2011. In addition, the Chamber of Commerce hosted a meeting with business stakeholders on January 26, 2011 to present the ranking process and spreadsheet and solicit comments and feedback on the process. Several modifications to the spreadsheet were identified as a result of the meeting with the business stakeholders. The business stakeholders questioned the use of time in business as a factor, noting that there was not clear evidence that a high score should be assigned to a business that was in place on a property for either the longest time or the shortest time. Based on this input, the time a property contained a particular business use was removed as a factor and the business operations grouping was revised to include three Partnership for Sustainable Communities EPA Brownfield Pilot c43 National City, CA Final March 2011 factors (i.e., improvement value, building depreciation, and land value). The business stakeholders also suggested that the factor and sub -factor values that were based on a Yes or No response be revised so that Yes always resulted in the lowest score (e.g., 0) and No always resulted in the highest score (e.g., 100). Based on this input, the method for assigning a value and a score to several of the sub -factors for the threat factor was revised to make the scoring process consistent with other factors and sub -factors. Figure 3 shows the final groups, factors, and sub -factors and revised weights estimated using Equation 5. ° werg. Woad: Imparts Operations Figure 3: Final groupings, factors, and sub -factors and weights Co in pat' bi lity Put/Boll-treats Adaptability p Improvement value Building depreciation. Land val ue Proximity to sensitive area Provmtity to residential parcel Residential density Land size Busineu license Buildings etbacks Parking Building sire Floot area ratio Building height cornpl ian re vi olatioru __. Permits_,_. Open storage Security F1:vard o us v,aste storage Dischargeviolation Work area .-- land size Bull di ng type Parkiir i ... _ Building condition Building sethacks Building sire Floor area ratio Building Height 22% In addition to the above comments, the business stakeholders suggested that a planned redevelopment on a property and whether a business owner leased or owned the property be considered as factors. These comments were discussed in some detail; however, it was determined by National City that these are issues that should be addressed as part of the development of the amortization evaluation and recommendation, rather than as a ranking criteria. A comment was also raised that a property owner may not be aware of non-compliance by a tenant that would result in that property being higher ranked. This higher ranking could result in the property being considered earlier for amortization. While this is true, the inclusion of the threat factor in the ranking process is in recognition that business uses that present potential threats to the neighborhood be addressed earlier. Finally, it was suggested by the business stakeholders that all properties containing nonconforming uses in the Westside area be ranked together rather than addressing nonconforming uses in smaller groupings. The spreadsheet is currently designed to rank up to 50 properties, but could be expanded to include a larger number. 8 Partnership for Sustainable Communities EPA Brownfield Pilot cat National City, CA Final March 2011 Property Ranking Factors and Sub -Factors As discussed previously, factors were divided into two groups: 1) business operations and 2) neighborhood impacts. For each factor, one or more sub -factors were identified, where appropriate, to better define the factor. For each sub -factor, a method of assigning a value and a score to the factor or sub -factor for purposes of ranking was identified. The factors and sub -factors identified for each group are described in more detail below. Figure 4 provides a summary of the final values and weights for the factors and sub -factors. BUSINESS OPERATIONS FACTORS The business operations factors include those criteria that are specifically related to the operation of the business: 1. The value of the land; 2. The value of the improvements; and 3. Improvement depreciation. For each of these factors, a method of assigning a value was developed. Value of Land Factor The cost of the land is the current assessed value of the land the business currently occupies and is expressed as the value per square foot of land. Lower value land will contribute to a higher ranking for the property. The score is developed using the proportional score method where a score of 100 is assigned to the property with the lowest land value and a score of 0 is assigned to the property with the highest land value. Value of Improvements Factor The cost of improvements is the current assessed value for improvements on the property the business currently uses and is expressed as the value per square foot of building used by the business. In multiple story buildings, the total floor space of the building used by the business is included. For purposes of assigning a score to this factor, it is assumed that lower improvements will result in a higher score. Lower valued improvements will contribute to a higher ranking for the property. The score is developed using the proportional score method where a score of 100 is assigned to the property with the lowest value improvements and a score of 0 is assigned to the property with the highest value improvements. Improvement Depreciation Factor The amount of time a business may have had to recuperate investments in improvements can be represented by the relationship between the time since the last major investment in improvements and the typical depreciation time for these types of improvements. This can be expressed as the ratio of the number of years since the investment was made to the number of years typically used to depreciate the improvement. Current tax law allows depreciation of improvements on non-residential properties by equal amounts annually over 39 years for improvements in service on or after May 13, 1993 or 31.5 years for improvements in service before May 13, 1993. A larger ratio will contribute to a higher ranking. The score is developed using the proportional score method where a score of 100 is assigned to the property with the largest ratio and a score of 0 is assigned to the property with the smallest ratio. 9 Partnership for Sustainable Communities EPA Brownfield Pilot cati National City, CA Final March 2011 NEIGHBORHOOD IMPAC IS The second group includes those criteria that are generally related to the surrounding neighborhood: 1. Adaptability of the land and improvements to a currently pemiitted use; 2. Whether the use is significantly nonconforming; 3. Compatibility with the existing land use patterns and densities of the surrounding neighborhood; and 4. The possible threat to public health, safety, or welfare. For each of these factors, sub -factors were identified, where appropriate, and a method to assign a value to each sub -factor was developed. Adaptability Factor This factor measures the ability for the existing land and improvements to be utilized for a new use permitted under the revised zoning. This factor is based on information about the size of the land, size, type, and condition of improvements, and the requirements under the current zoning for highest and best use. Land Size Sub -Factor The zoning requirements have minimum lot sizes. A Yes or No is provided in answer to the question of whether the size of the land meets the minimum requirements for uses under the revised zoning. Lot sizes less than the minimum lot size will be limited in their use under the revised zoning and will contribute to a higher ranking. The land size sub -factor is assigned a value and score as follows: 1. Yes - The size of the land meets the minimum requirements for uses under the revised zoning (Score — 0). 2. No - The size of the land does not meet the minimum requirements for uses under the revised zoning (Score = 100). Building Size Sub -Factor The zoning requirements have minimum building sizes. A Yes or No is provided in answer to the question of whether the size of the building meets the minimum requirements for uses under the revised zoning. Buildings that do not meet the minimum building size will contribute to a higher ranking. The building size sub -factor is assigned a value and score as follows: 1. Yes - The size of the building meets the minimum requirements for uses under the revised zoning (Score = 0). 2. No - The size of the building does not meet the minimum requirements for uses under the revised zoning (Score = 100). Building Type Sub -Factor The type of building can provide an indication of the building's reuse under the revised zoning. A Yes or No is provided in answer to the question of whether the building type is usable under the revised zoning. Buildings that cannot be used under the revised zoning will contribute to a higher ranking. The building type sub -factor is assigned a value and score as follows: 1. Yes - The building type is usable under the revised zoning (Score = 0). 2. No - The building type is not usable under the revised zoning (Score = 100). 10 Partnership for Sustainable Communities EPA Brownfield Pilot cue National City, CA Final March 2011 Building Condition Sub -Factor The condition of the building provides an indication of a building's usability. Buildings in poor condition will contribute to a higher ranking. A value and score is assigned as follows: 1. Good condition and useable as is (Score = 0). 2. Useable but needing maintenance (Score = 25). 3. Needing minor rehab before being useable (Score = 50). 4. Needing major rehab before being useable (Score = 75). 5. Dilapidated and unusable (Score = 100). Building Setbacks Sub -Factor The zoning requirements have minimum setbacks. A Yes or No is provided in answer to the question of whether the building meets the setback requirements for uses under the revised zoning. Buildings that do not meet the setback requirements for uses under the revised zoning will contribute to a higher ranking. The building setback sub -factor is assigned a value and score as follows: 1. Yes - The building meets the setback requirements for uses under the revised zoning (Score = 0). 2. No - The building does not meet the setback requirements for uses under the revised zoning (Score = 100). Floor Area Ratio Sub -Factor The zoning requirements have minimum floor area ratio requirements. A Yes or No is provided in answer to the question of whether the building meets the minimum floor area ratio requirements for uses under the revised zoning. Buildings that do not meet the minimum floor area ratio requirements for uses under the revised zoning will contribute to a higher ranking. The floor area ratio sub -factor is assigned a value and score as follows: I. Yes - The building meets the minimum floor area ratio requirements for uses under the revised zoning (Score = 0). 2. No - The building does not meet the minimum floor area ratio requirements for uses under the revised zoning (Score = 100). Height Sub -Factor The zoning requirements have minimum building height requirements. A Yes or No is provided in answer to the question of whether the building meets the minimum height requirements for uses under the revised zoning. Buildings that do not meet the minimum height requirements for uses under the revised zoning will contribute to a higher ranking. The height sub -factor is assigned a value and score as follows: 1. Yes - The building meets the minimum height requirements for uses under the revised zoning (Score = 0). 2. No - The building does not meet the minimum height requirements for uses under the revised zoning (Score = 100). Parking Sub -Factor The zoning requirements have minimum parking space requirements. A Yes or No is provided in answer to the question of whether there are sufficient parking spaces for uses under the revised zoning. Properties I Partnership for Sustainable Communities EPA Brownfield Pilot cat National City, CA Final March 2011 that do not meet the parking space requirements for uses under the revised zoning will contribute to a higher ranking. The parking sub -factor is assigned a value and score as follows: 1. Yes - There are sufficient parking spaces for uses under the revised zoning (Score = 0). 2. No - There are not sufficient parking spaces for uses under the revised zoning (Score = 100). Nonconformance Factor The significance to which a current operation does not conform to current city, state, and federal regulations can he based on conformance with prior zoning requirements, required business licenses, and compliance violations. Are all required permits in place (environmental, health, fire, etc.)? Has the facility been cited for compliance violations that have not been resolved or cited repeatedly for the same violation? Land Size Sub -Factor The zoning requirements have minimum lot sizes. A Yes or No is provided in answer to the question of whether the size of the land meets the minimum requirements for uses under the prior zoning. Properties that do not meet the minimum land size requirements for uses under the prior zoning will contribute to a higher ranking. The land size sub -factor is assigned a value and score as follows: 1. Yes - The size of the land meets the minimum requirements for uses under the prior zoning (Score = 0). 2. No - The size of the land does not meet the minimum requirements for uses under the prior zoning (Score = 100). Building Size Sub -Factor The zoning requirements have minimum building sizes. A Yes or No is provided in answer to the question of whether the size of the building meets the minimum requirements for uses under the prior zoning. Buildings that do not meet the minimum requirements for uses under the prior zoning will contribute to a higher ranking. The building size sub -factor is assigned a value and score as follows: 1. Yes - The size of the building meets the minimum requirements for uses under the prior zoning (Score 0). 2. No - The size of the building does not meet the minimum requirements for uses under the prior zoning (Score = 100). Building Setbacks Sub -Factor The zoning requirements have minimum setbacks. A Yes or No is provided in answer to the question of whether the building meets the minimum requirements for setbacks under the prior zoning. Buildings that do not meet the setback requirements for uses under the prior zoning will contribute to a higher ranking. The building setback sub -factor is assigned a value and score as follows: 1. Yes - The building meets the setback requirements for uses under the prior zoning (Score = 0). 2. No - The building does not meet the setback requirements for uses under the prior zoning (Score = 100). Floor Area Ratio Sub -Factor The zoning requirements have minimum floor area ratio requirements. A Yes or No is provided in answer to the question of whether the building meets the minimum floor area ratio requirements for uses under the prior zoning. Buildings that do not meet the minimum floor area ratio requirements for uses under the 12 Partnership for Sustainable Communities EPA Brownfield Pilot 03 National City, CA Final March 2011 prior zoning will contribute to a higher ranking. The floor area ratio sub -factor is assigned a value and score as follows: 1. Yes - The building meets the minimum floor area ratio requirements for uses under the prior zoning (Score = 0). 2. No - The building does not meet the minimum floor area ratio requirements for uses under the prior zoning (Score = 100). Height Sub -Factor The zoning requirements have minimum building height requirements. A Yes or No is provided in answer to the question of whether the building meets the minimum height requirements for uses under the prior zoning. Buildings that do not meet the minimum height requirements for uses under the prior zoning will contribute to a higher ranking. The height sub -factor is assigned a value and score as follows: 1. Yes - The building meets the minimum height requirements for uses under the prior zoning (Score = 0). 2. No - The building does not meet the minimum height requirements for uses under the prior zoning (Score = 100). Parking Sub -Factor The zoning requirements have minimum parking space requirements. A Yes or No is provided in answer to the question of whether there are sufficient parking spaces for uses under the prior zoning. Properties that do not have sufficient parking spaces for uses under the prior zoning will contribute to a higher ranking. The parking sub -factor is assigned a value and score as follows: 1. Yes - There are sufficient parking spaces for uses under the prior zoning (Score = 0). 2. No - There are not sufficient parking spaces for uses under the prior zoning (Score — 100). Business License Sub -Factor Each business is required to have a business license. The business license must be renewed on an annual basis. The presence of a business license provides an indication of the conformance with existing city requirements. Failure to obtain or maintain a valid business license will contribute to a higher ranking. There are two considerations for the business license. The first is whether a business license has ever been applied for and the second is whether the license is renewed on an annual basis. A value and score is assigned as follows: 1. A valid license has been issued (Score = 0). 2. A valid license has not been issued for the current year, but was issued in one or more of the last five years (Score = 50). 3. No license has ever been applied for or a valid license has not been issued within the last five years (Score = 100). Compatibility Factor Compatibility with the existing land use patterns and densities of the surrounding neighborhood can be based on the land use surrounding the site (e.g., commercial versus residential) and population density within a defined distance (e.g., 0.25 mile radius) of the property. 13 Partnership for Sustainable Communities EPA Brownfield Pilot ca3 National City, CA Final March 2011 Proximity to Sensitive Area Sub -Factor The proximity of a business to a sensitive area, such as a school or park, is an indicator of compatibility with the surrounding area. A smaller distance to a sensitive area will contribute to a higher ranking. The proximity to a sensitive area is assigned a value and score as follows: 1. Greater than 1000 feet from the sensitive area (Score = 0). 2. Equal to or less than 1000 feet but greater than 500 feet from the sensitive area (Score = 25). 3. Equal to or less than 500 feet but greater than 250 feet from a sensitive area (Score = 50). 4. Equal to or less than 250 feet but greater than 100 feet from a sensitive area (Score = 75). 5. Equal to or less than 100 feet from a sensitive area (Score = 100). Proximity to Residential Parcels Sub -Factor The proximity of a business to a residential parcel is an indicator of compatibility with the surrounding area. A business is considered adjacent to a residential parcel if it shares a property boundary with the residential parcel. A larger number of adjacent residential parcels will contribute to a higher ranking. The proximity to a residential business is assigned a value and score as follows: 1. No residential parcels adjacent to the business (Score = 0). 2. One residential parcel adjacent to the business (Score = 33). 3. Two residential parcels adjacent to the business (Score = 66). 4. Three or more residential parcels adjacent to the business (Score = 100). Residential Density Sub -Factor The density of residential parcels is an indicator of compatibility within the surrounding area of a business. A larger density of residential parcels will contribute to a higher ranking. A value and score is assigned as follows: 1. No residential parcels with 0.1 mile radius of the business (Score = 0). 2. Equal to or less than 20 residential parcels within 0.1 mile radius of the business (Score = 25). 3. Equal to or less than 40 residential parcels but greater than 20 residential parcels within 0.1 mile radius of the business (Score = 50). 4. Equal to or less than 60 residential parcels but greater than 40 residential parcels within 0.1 mile radius of the business (Score = 75). 5. Greater than 60 residential parcels within 0.1 mile radius of the business (Score = 100). Threats Factor Potential threats to human health, safety, security, and the environment can be based on compliance violations and citations and lack of required permits related to public health and safety. It can also include issues such as outside storage, accessibility to the property, and potential hazards or threats. Compliance Violations Sub -Factor Compliance violations can be an indication of potential public threats. A larger number of notices of violation will contribute to a higher ranking. The issuance of a notice of violation along with the response by the business to the compliance issue is assigned a value and score as follows: 14 Partnership for Sustainable Communities EPA Brownfield Pilot 03 National City, CA Final March 2011 1. No notices of violation issued in last five years (Score = 0). 2. One or more notices of violation issued in the last five years that were satisfactory addressed within the requirements of the notice of violation (Score = 50). 3. One or more notices of violation in the last five years that were not satisfactorily addressed or repeated notices of violation for the same issue (Score = 100). Permits Sub -Factor Permits are required by several county and state regulatory agencies. There are a number of permits that may be required for automotive related facilities, including County of San Diego Department of Environmental Ilealth Unified Program Facility, County of San Diego Air Pollution Control District, State of California Department of Toxic Substance Control, State of California Department of Consumer Affairs, Bureau of Automotive Repair, and California State Board of Equalization. Lack of permits can be an indication of potential public threats. Properties that do not have some or all of their required permits contribute to a higher ranking. A Yes or No is provided in answer to the question of whether each permit is in place and current. The presence or absence of required permits is assigned a value and score as follows: 1. Yes - Permits are in place and current (Score = 0). 2. No - Permits are not in place or in place but not current (Score = 100). Storage, Handling, Generation, Disposal Permit Sub -Factor Facilities that store, handle, generate, or dispose of hazardous substances or hazardous wastes that are used or generated on the property are required to have permits or are required to register with or notify local, state, or federal agencies. A Yes or No is provided in answer to the statement that no hazardous wastes or hazardous substances are stored, handled, generated, or disposed of on the property. The presence or absence of required storage, handling, generation, disposal permits, registrations, or notifications is assigned a value and score as follows: 1. Yes - No hazardous wastes or hazardous substances are stored, handled, generated, or disposed of on the property (Score = 0). 2. No - Hazardous wastes or hazardous substances are stored, handled, generated, or disposed of on the property (Score = 100). Discharge Violation Sub -Factor Facilities that have air or liquid discharges of hazardous substances or hazardous wastes are required to comply with the city discharge permit requirements. The issuance of a notice of violation along with the response by the business to the compliance issue is assigned a value and score as follows: 1. No notices of violation issued in last five years (Score = 0). 2. One or more notices of violation issued in the last five years that were satisfactory addressed within the requirements of the notice of violation (Score = 50). 3. One or more notices of violation in the last five years that were not satisfactorily addressed or repeated notices of violation for the same issue (Score = 100). Open Storage Sub -Factor Open storage of hazardous substances or hazardous materials can present potential public threats. Hazardous substances or waste products that are stored in the open could present a public threat. A Yes or No is provided in answer to the statement that no hazardous substances or waste products are stored in the 15 Partnership for Sustainable Communities EPA Brownfield Pilot 02 National City, CA Final March 2011 open. The presence or absence of open storage for hazardous substances or waste products is assigned a value and score as follows: 1. Yes - No hazardous substances or waste products are stored in the open (Score = 0). 2. No - Hazardous substances or waste products are stored in the open (Score= 100). Work Area Sub -Factor Work conducted within right-of—ways or otherwise off the property can present a potential public threat. A Yes or No is provided in answer to the question of whether work is conducted on the property and not in the right-of-way (including sidewalks and drive aprons) or off the property. Work conducted in the right-of-way or off the property will contribute to a higher ranking. The presence or absence of work conducted in the right-of-way (including sidewalks and drive aprons) or off the property is assigned a value and score as follows: 1. Yes - Work is conducted in appropriate locations on the property and NOT in the right-of-way (including sidewalks and drive aprons) or off the property (Score = 0). 2. No - Work is conducted in the right-of-way (including sidewalks and drive aprons) or off the property (Score = 100). Security Sub -Factor Lack of security, such as fencing or other means of restricting access to a property, is an indication of potential threats. A Yes or No is provided in answer to the question of whether vehicles or other work materials are stored or worked -on on the property and not in public spaces or hazardous substances, waste products, or other materials are stored in the open accessible to the public. Vehicles or other work materials stored in public spaces or open storage of hazardous substances, waste products, or other materials that are accessible to the public will contribute to a higher ranking. The presence or absence of vehicles or other work materials stored in public spaces or open storage of hazardous substances, waste products, or other materials accessible to the public is assigned a value and score as follows: 1. Yes - Vehicles or other work materials are stored or worked -on on the property and hazardous substances, waste products, or other materials are NOT stored in the open accessible to the public (Score = 0). 2. No - Vehicles or other work materials are stored in public spaces or open storage of hazardous substances, waste products, or other materials is accessible to the public (Score = 100). 16 Partnership for Sustainable Communities EPA Brownfield Pilot cn? National City, CA Final March 2011 Property Ranking Spreadsheet A Microsoft Excel® 2007 workbook has been developed (PropertyRankingSpreadsheet(2-22-11 xlsx) to calculate the ranking scores described in the Property Ranking Process section of this document and valuing and scoring approaches outlined in the Property Ranking Factors and Sub -Factors section of this document. The workbook allows the user to enter information on up to fifty properties including the appropriate weights for each group, factor, and sub -factor and appropriate values for each factor and sub - factor. In addition, the user can enter a default score for factors or sub -factors where the value is not available or no response is provided. The scores are calculated based on the user entered values and the scoring approach outlined in the Property Ranking Factors and Sub -Factors section of this document. The user cannot change the scores. All cells within the workbook, with the exception of those cells that require user input, are locked and cannot be changed. There are eight worksheets associated with the workbook. In order to calculate ranking scores for a group of properties, the user must: 1. Enter information about the property in the Property Information worksheet. At a minimum, the user must enter the property Assessor Parcel Number (APN) and the business or owner name and property address. The APN and address information must be entered before attempting to enter factor or sub -factor values; otherwise a score will not be calculated. The remaining columns in this worksheet are provided for informational purposes, but are not required to calculate the ranking score. 2. Enter the weights for the business operations and neighborhood impacts groups in the Ranking Score worksheet. These are the only entries that can be changed on this worksheet. Once the factor and sub -factor information has been entered for all of the properties, the business operations, neighborhood impacts, and ranking scores will be displayed on this worksheet. 3. Enter the information for the factors associated with the business operations group in the Business Operations worksheet. The weights for each factor can be adjusted on this worksheet. The weights must add up to 1.000. The sum of the weights is presented above the factor score. A default score of 0 to 100 can also be entered for each factor. If a value is not entered, the default score will be assigned to the property. The following protocol should be followed for the values entered: a. Land value should be entered as the assessed value in dollars b. Lot size should be entered in square feet c. Improvement value should be entered as the assessed value in dollars d. Improvement size should be entered as total useable square feet of building e. Year of improvement should be entered as the year (only) that the last improvement was made, based on the assessor records 4. The neighborhood impacts factors have been divided into four separate worksheets (i.e., Adaptability, Nonconformance, Compatibility, and Threat), one for each factor. The user must select a value from the pull down list for each sub -factor on these worksheets. The pull down list contains the values discussed for each sub -factor in the Neighborhood Impacts section of this document. The weights for each factor or sub -factor can be adjusted on these worksheets. The weights must add up to 1.000. The sum of the weights is presented above the factor score. A default score of 0 to 100 can also be entered for each sub -factor. If a value is not entered, the default score will be assigned to the property. 5. Enter the weights for each factor in the Factors worksheet. The weights must add up to 1.000. The sum of the weights is presented above the factor score. The weights are the only entries that can 17 Partnership for Sustainable Communities EPA Brownfield Pilot cal National City, CA Final March 2011 be made in this worksheet. The results of the scoring for each factor can be viewed on this worksheet. Once all of the worksheets have been updated, the ranking score and the ranking order for each property can be viewed in the Ranking Score worksheet. The Ranking Score worksheet can be copied from this workbook and pasted as values (i.e., Paste Values) only into a new workbook. 18 Partnership for Sustainable Communities EPA Brownfield Pilot o3 National City, CA Groups Business Operations Group Weights Figure 4: Summary of final factor and sub -factor values, scoring approaches, and weights Factors Compatibility Public threats Nonconformance Adaptability Factor Weight Sub -Factors Proximity to sensitive area 0.52 Proximity to residential parcel Residential density .coropilance violations gpePermits n storage Security .. ..:...:........:. Hazarclous waste storage. Discharge violation Work area Value Draft February 2011 Score Type 5-resnse from Range 100 to 1000 feet from sensitive area Binned score 4-responses from Range 0 to 3 adjacent residential properties Binned score 5-responses from 0 to 60 residential properties within 0.1 mile Binned score Sub -Factor Weight 0.61 0.28 0.11 3-responses from no violations, violation resolved violation not resolved Binned spore - 0.37 Yes/No All permits obtained and current : . Binned score . 0.23 : Yes/NO No hazardous substances stored mope..-. Binnedscore 016.... Yes/No - No materials Or wastes aocessibleto public Binned score..11 Yes/No, No hazardous waste stored, handled or disposed Binned score 0.07 3-responses from no violations, violation resolved, violation not resolved Binned score 0 04. Yes/No- Work conducted on property and not In public areas Binned score 0.02 Land size Yes/No :meetpnorzoningminimumland size Binned score 0.37 Business license 3-responses from current lurense, previous license, no license Binned score 0.23 Building setbacks Yes/No-meet prior zoning requirements _.,-._,.,.., &nnedscore. 016 0.15 Parking Yes/No- meet prior zoning requirements Binned score 0.11 Building size Yes/No meet prior zoning minimum building size ;Binned score. 007 Floor area ratio (FAR)... Yes/No -meetpnor zoning requirements Binned score 004 Height Yes/No - meet prior zoning requirements Binned score 0.02 meet value d61 04 BWideprec(atlon _ 0'78 " _Lind value 0.11 landslze : Yes/No- meet current zoning minimum land size Binned score 034-_'. Buildin Yes/No usable or not usable undercurrent zoning - Binned score 0.22 ParldnB.. ._ Yes%NO°meet curtest tOnln requirements_ ., Blnnedscore• 075 Builds condition. 5-responses ood, useable minor work, mejorwork, unuseable Binnedscore 011 � po � Building setbacks„ ., .. Yes/No- meet current zoningrequirements. Binned score OMB Budding size Yes/Monreet current zoning minimum building size Binned Score o05 l Floor area ratio (FAR) Yes/NO--meet current zoning e.quirements.. Blhnedszore 003 Height: Yes/No- meet currentzoningrequirements Binnedseore 0.02 Assesse_dvafuepersguarefoptbfbuil¢mg.:: .. ,. Pmpextionalscore:. YearssFncethetnyestmerrctmbulldingde reciatlon ars Pro onalscore.� _ Assessed value per square foot of land Proportional sore' 19 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 17 M TITLE: Authorizing the issuance of a Request for Proposals (RFP) for Towing and Impound Services for the City of National City PREPARED BY: City Manager/City Attorney/ Police Chief DEPARTMENT: PHONE: 336-4240 APPROVED BY: EXPLANATION: The proposed RFP was before the City Council on May 3, 2011. Staff was directed to review storage yard requirements and consider changes to the RFP related to the tow storage yard criteria. Staff reviewed the criteria and recommends adding provisions which address: 1) required fencing; 2) paving over vehicular traffic areas; 3) on -site maintenance to prevent the accumulation of trash, combustible waste, and hazardous debris; 4) reasonable distance to public transportation; 5) on -site drainage; and 6) on -site storage of vehicles in easily accessible manner. Lastly, changes were made to clarify that towed vehicles must remain at the tow storage yards within 10 miles of the City, and "clean-up" language was inserted. A redline/strikeout copy is attached for ease of reference. FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Review and approve. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Staff Report Background for Current Towing and Impound Contract Draft "Request for Proposal" — Strikeout (5/17/11) Draft "Request for Proposal" — Smooth (5/17/11) EXPLANATION: National City's towing and impound contract will expire on September 30, 2011. Consistent with the City's practice of seeking proposals for contractual services, staff has drafted an RFP for towing and impound services. The attached RFP is provided to the City Council for review and approval prior to its release. The purpose of the RFP is to obtain a contract to provide towing and impound services for National City for a period of two (2) years from award of the contract, with options to renew up to three (3) additional one year periods. The performance area includes all incorporated areas of National City. The RFP also contains language that the City award contract(s) to a minimum of two tow contractors, with a maximum of three. Upon City Council's approval, staff will advertise the RFP in local newspapers, including the San Diego Union Tribune and The Star News, will mail the RFP to the City's vendor list and post on the City's website. The next step in the process will include an evaluation of the proposals by a City committee comprised of police, city attorney, finance and city manager designees. Site visits to the tow companies that meet the requirements set forth in the RFP will also be conducted. Staff anticipates bringing forth a recommendation to the City Council for the award of the tow contract(s) on August 2, 2011. Background for Current Towing and Impound Contract Meeting Date March 21, 2006 March 29, 2006 March 30, 2006 July 21, 2006 May 15, 2007 March 17, 2009 July 20, 2010 September 7, 2010 Council Action After a competitive RFP process, City Council awarded towing contracts to Moynahan Towing Services and JC Towing, Inc. for three-year term. (Contract Terms: April 1, 2006 to March 31, 2009) Complaint filed by A to Z Towing, Inc. (RoadOne) against City in awarding of contract. RoadOne requests court to not allow of award of contract by City; Court denies RoadOne's request. Court rules in favor of National City in RoadOne case. City Council approves First Amendment to towing contracts with Moynahan Towing Services and JC Towing, Inc. by providing for two -week rotations, thus changing the towing schedule. City Council approves Second Amendment to towing contracts with Moynahan Towing Services and JC Towing, Inc. to extend the terms to four six-month periods. (Contract Terms: April 1, 2009 to September 30, 2011) City and JC Towing, Inc. mutually agrees to terminate towing contract. (Effective July 20, 2010) City Council approved Third Amendment to towing contract with Moynahan Towing Services for additional towing and impound services within National City for duration of agreement. (Contract Terms: Entered into September 7, 2010 through September 30, 2011) 1 4-- CALIF, ATE, INCORPORieTEi) CITY OF NATIONAL CITY REQUEST FOR PROPOSAL RFP #: GS1011-4 Title: Towing and Impound Contract Date Issued: May 19, 2011 Proposals Due: Tuesday, July 5, 2011 by 3:30 p.m. Note: Proposals must be received in the Finance Department, at the address below, by the date & time shown. Note: • Proposal is subject to all terms and conditions contained herein. • For information call: Debra Lunt, Buyer (hereinafter "Purchasing Agent") (619) 336-4570 or email: dlunt@nationalcityca.gov ******************************************************************************************** Complete All Information Below. Failure to do so may deem your proposal unresponsive or rejected for being incomplete. Bidding Contractor Information: Company Name: Address: Signature: Printed Name: Date: Phone: Office: Fax: Mobile: Web Address: Email: CITY OF NATIONAL CITY FINANCE DEPARTMENT / PURCHASING DIVISION 1243 National City Blvd., National City, CA 91950 Ph (619)336-4570 Fax (619)336-4597 www.nationalcityca.gov 1 INSTRUCTIONS FOR COMPLETING REQUEST FOR PROPOSALS ("RFP"j 1. Where applicable, price each item separately. Prices should be stated per unit(s) specified herein. 2. Proposals must be submitted to, and received by the National City Finance Department / Purchasing Division, 1243 National City Blvd., National City, CA 91950, by the time and date specified on the cover page. Proposals will not be opened until after that time. 3. Proposals must be submitted using the forms and return address label provided as a part of this proposal package. The enclosed label should be attached to the envelope in which the proposal is being mailed, so that it is clearly identified as such. 4. Proposals shall be prepared in ink, by typewriter or on computer. Pencil is unacceptable. Mistakes may be crossed out and corrections inserted adjacent thereto and must be initialed in ink by the person signing the proposal. 5. Proposals received after the prescribed due date will be time stamped and returned to the contractor unopened. (See #2 above.) 6. If you choose to "NO PROPOSAL", or not to respond to this request, return the cover page and state reason; otherwise your name may be removed from the City's contractor list. 7. Should a Bidding Contractor find discrepancies in, or omissions from the specifications, or be in doubt as to their true meaning, Bidding Contractor may promptly request an interpretation from the Purchasing Agent. Any interpretation of, or change to the proposed documents will be made only by an addendum issued to each person to whom specifications have been issued, and shall become part of any contract awarded. The City will not be responsible for any other explanation or interpretations. 8. Failure to respond to any portion of the RRP may be cause for rejection of proposal. 9. Any Bidding Contractor who wishes to withdraw its proposal must do so before the time and date established for opening of the RFPs. 10. If there are any questions or comments relative to technicalities of the proposal, they must be submitted in writing to the City Purchasing Agent. 11. Bidding Contractor shall read all attached terms, conditions and specifications carefully; they are a part of the proposal and shall be submitted with your response on the due date. 2 STANDARD TERMS AND CONDITIONS FOR REQUEST FOR PROPOSALS 1. EQUAL OPPORTUNITY Each Bidding Contractor, having a contract with the City in excess of $10,000 annually, shall comply with the City's Equal Opportunity Program. This requires vendors to have an Equal Opportunity Program of their own, a copy of which must be submitted with the proposal, or otherwise filed with the City's Finance Department. Companies with fewer than fifteen (15) regular, full- time employees at the time of award, are exempt. The object of this program is to assure that vendors will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin; and will take action to assure that applicants are employed and that employees are treated, during employment, without regard to race, color, religion, sex, or national origin. A copy of the City's Equal Opportunity Program, which is incorporated herein by reference, will be furnished upon request. The City of National City, as a matter of policy, encourages the participation of small, minority, women and handicapped owned businesses. 2. ASSIGNMENT OF RIGHTS, TITLE AND INTEREST In submitting a proposal to the City, the Bidding Contractor offers and agrees that if the /proposal is accepted, it will assign to the City all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from services provided by the proposal for sale to the City pursuant to the proposal. Such assignment shall be made and become effective at the time the City tenders final payment to the Bidding Contractor. 3. SIGNATURE All offers must be signed with the company name and by an authorized officer or employee. The name is to be typed or printed along with signature. Obligations assumed by such signature must be fulfilled. 3 4. VARIATIONS IN SPECIFICATIONS The City reserves the right to waive a variation in specifications if, in the opinion of the City, such variation does not materially change the item or its performance within parameters acceptable to the City. 5. WARRANTIES Bidding Contractor agrees that the services to be furnished shall be covered by the most favorable commercial warranties the Bidding Contractor gives to any customer for the same or substantially similar services and that the rights and remedies so provided are in addition to and do not limit any rights afforded to the City. 6. FAILURE TO RESPOND In the event your company fails to respond to two (2) consecutive "Request for Bids/Proposals", your company will be deleted from the Finance Department's contractor list. Reinstatement can be accomplished upon request. 7. INDEMNIFICATION The Bidding Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, and employees from any and all claims and losses occurring or resulting to any and all contractors, subcontractors, material, laborers, or any other person, firm, or corporation furnishing or supplying work, services, materials, or supplies in connection with the performance of this proposal, and from any and all claims occurring or resulting to any person, firm, or corporation who may be injured or damaged by the Bidding Contractor in the performance of this RFP. 8. BUSINESS LICENSE All Bidding Contractors conducting business within the corporate limits of the City of National City must procure a business license. (Ref.: NCMC 6.04). Additional information may be obtained by calling the Business License Inspector at (619) 336-4341. 9. SPECIFICATIONS The specifications contained herein are to be considered as minimum. Bidding Contractors may offer equipment which exceeds these requirements. However, equipment which fails to meet the minimum requirement shall be considered as non -responsive to our needs. Any additions, deletions or variations to this specification must be stated. Bidding Contractor must furnish descriptive literature, complete specifications and data on the equipment proposed to be furnished. 4 $ TABLE OF CONTENTS I. Objective and Process 1 A. Background 1 B. Definitions 1 C. Scope of Work 3 D. Objective 3 E. Purchasing Agent 3 F. Questions 3 G. Submission of Proposals 4 H. Closing Date 5 I. Late Submissions 5 J. Economy of Preparation 5 K. Content of the Proposals 5 L. Submittals Required Upon Provisional Award 6 M. Acceptability of Proposals 7 N. Evaluation 7 O. Oral Presentations 7 P. Negotiation 7 Q. City's Unilateral Right 7 R. Evidence of Responsibility 8 S. Basis of Award 8 T. Incurred Expenses 8 II. General Requirements 9 A. Roles of the Purchasing Agent and City Contract Administrator 9 B. Insurance Requirements 9 C. Option to Renew 11 D. Standard Terms and Conditions 11 III. Specific Provisions 11 A. Technical Merit 11 B. Business I-Iours 13 C. Contractor's Employees 13 D. Storage Yard 14 I 6 TABLE OF CONTENTS (cont.) E. Trucks 14 F. Towing 15 G. Response Time 15 H. Referral/Franchise Fee 16 I. Other Fees 16 IV. Pricing Submittal 17 A. Referral Fees 17 B. Towing Charges for City Vehicles 17 C. Storage Fees 17 D. Lien Sale Fees 17 Attachments: A. Towing Fee Schedule 18 B. Bidding Contractor's References 20 C. Bidding Contractor's Statement of Subcontractors 22 II I. OBJECTIVE AND PROCESS A. BACKGROUND On a daily basis, officers require vehicles be towed for various purposes. During the calendar year of 2010, the National City Police Department (hereinafter "NCPD") required the towing of approximately 1439 vehicles of police -initiated, non -referral impounds. The City of National City (hereinafter "City") does not operate tow trucks, nor does it have sufficient storage for the number of vehicles towed per year. Therefore, it is necessary to contract for such services to assist the NCPD. B. DEFINITIONS "30 Day Impound Fee" is defined as a fee paid to City by the Contractor, when a Serious Traffic Offender Program (hereinafter "STOP") vehicle is held for 30days of storage. This fee is not applicable when the City releases a vehicle prior to the full 30day period. Nothing in this section is intended to prevent or preclude the early release of a 30day hold STOP vehicle, if circumstances warrant it. "Bidding Contractor" is defined as a potential Contractor submitting a Proposal. "Committee" is defined as the Chief of Police, City Attorney, Purchasing Agent and City Manager, or their designees. "Contract" is defined as the agreement between the City of National City and the Contractor(s) chosen as a result of this Request for Proposals (hereinafter "RFP") for the proposed dates of service. "Contractor" is defined as the company(s) selected to be the designated tow truck company during the term of the Contract. "Contract Year" is defined as any one year, a 365 day period during the term of this agreement. "Fee Schedule" is defined as the fees charged by a Contractor to the owner, operator, or agent of the subject vehicle for various services charged by or through the Contractor. The fee schedule is approved and authorized by the City Council. The fee schedule includes itemized charges for numerous towing and storage services, including but not limited to, hookup fees, dolly fees, daily storage fees, after -hour release fees, City administrative fees, etc. "Negligent Vehicle Impound Release (NVIR) Fee" is authorized by the City and is paid by the owner to the City, collected through the Contractor. The NVIR Fee is defined as a fee charged to the owner, operator or agent of a vehicle that violated certain specified sections of the California Vehicle Code or National City Municipal Code. The NVIR fee is currently established at fifty-five ($55) dollars. The NVIR fee may he adjusted during the term of the Contract at the discretion of the City. The Contractor, on behalf of the City, collects this fee from the owner, in addition to the 1 other fees the Contractor is authorized to charge and collect, and remits this payment to the City twice a month. "On -Demand Tow" is defined as the towing of a vehicle by a towing company that has been requested by the vehicle owner, operator, or agent, without police involvement. On -Demand tows may include owners or agents of private property landholders who arrange for vehicle towing service from private property without police involvement. If NCPD becomes involved in arranging for tow service, the matter is considered a "Police Referral Tow". On -Demand Tows are considered independent services outside the scope of the City's Contract. "Police Tow" shall mean the towing of a vehicle at the direction of NCPD where the consent of the owner or operator or their agent of the vehicle is not required under existing law. This shall include, but is not limited to, the towing of vehicles that are illegally parked, abandoned, are evidence in a criminal investigation, are disabled due to a collision (pursuant to Sect. 22500 Cal. Veh. Code), mechanical failure, or otherwise subject to the authority of NCPD. "Police Referral Tow" is defined as the towing of a vehicle by the NCPD, at the request of the vehicle owner or operator or their agent. Examples include mechanically disabled vehicles, vehicles disabled as a result of collision, or any other circumstances where the public right-of-way is impacted. "Proposal" is defined as a potential Contractor's response/bid to this RFP. "Provisional Award" means the final selection of Contractor(s) recommended by City staff but before City Council has awarded the final Contract. "Purchasing Agent" for the City is defined as the designated position of Buyer in the Finance Department. "Referral/Franchise Fee" is a fee from Contractor to City and is authorized by California Vehicle Code Section 12110(b). It is defined as a quarterly fee charged to Contractor(s) by the City in connection with the award of a franchise for the towing services for the City. The Referral Fee is designed to compensate the City for its actual and reasonable costs incurred by the City to process and administer towing services. The Referral Fee may be adjusted during the term of the Contract at the discretion of the City Council, and is payable and set forth in Attachment A. If more than one Contractor is chosen, then the fee is split equally amongst the number, in equal shares, each quarter. "Contractor Rotation" is defined as the on -call rotation schedule determined by NCPD as to which Contractor is on -call at any given time, which schedule will depend on the quantity of chosen Contractors but will be equally arranged. "RFP" means Request for Proposals for the Towing Contract. "Response Time" is defined as the elapsed time between the dispatch of the tow service request by the NCPD Dispatch Center or City employee to the Contractor 2 and the arrival of the specific tow truck type requested to fulfill the tow need on - scene. "Secondary Tow" is defined as the impound of a vehicle on orders of law enforcement under the authority of California Vehicle Code § 22655 or 22655.5 and the vehicle is brought to the NCPD for evidence processing. The secondary tow occurs when NCPD directs the original contractor to retrieve and store the vehicle on the contractor's property. "S.T.O.P Fee" The Serious Traffic Offender Program is a program authorized by City resolution. The program focuses on unlicensed drivers and provides for a 30day impound of vehicles. Such fee, designed to off -set the administrative costs of the program, is authorized by the City Council under the authority of California Vehicle Code § 22850.5. The STOP fee may be adjusted during the term of the Contract at the discretion of the City. This fee is charged to the vehicle owner, operator or agent and is collected by Contractor, on behalf of City, in addition to the other fees the Contractor is authorized to charge and collect. C. SCOPE OF WORK The purpose of this RFP is to obtain a contract to provide towing services required by the City for the period of two (2) years from award of the Contract, with options to renew up to three (3) additional one year periods. The Contractor shall provide towing and storage for the City of National City for its towing allowed by law without the owner or agent's consent, provided under the law. The performance area includes all incorporated areas of the City of National City, California. The Contract excludes vehicles that are towed due to impound forfeiture or the City's abandoned vehicles program ("AVA"). Subcontracting by the contractor for the actual towing service will not be permitted by the City. D. OBJECTIVE The objective of this RFP is to award Contract (s) that deliver the best overall value to the City, including, but not limited to, experience, price, delivery, ability to meet specifications, efficiency, and any and all other factors that may be of benefit to the City related to providing the services outlined in this RFP. It is the City's intent to award Contracts to a minimum of two Contractors, with a maximum of three Contractors. Contractors will be scheduled for towing services on a rotating schedule. Following award of the Contract(s), the NCPD Traffic Supervisor will provide each Contractor with a schedule. E. PURCHASING AGENT Contractors who have received this RFP from a source other than the Purchasing Agent listed on the cover page of this RFP should immediately contact the Purchasing Agent and provide their name and mailing address to the City, in order that notices of addenda to the RFP, or other communications, can be sent to them. Contractors who fail to notify the Purchasing Agent with this information assume complete 3 responsibility in the event that they do not receive communications prior to the closing date of the RFP. F. QUESTIONS Each Bidding Contractor is responsible for carefully reading and fully understanding the terms and conditions of this RFP. All contact between Bidding Contractors and the City will be formally made at scheduled meetings or in writing through the Purchasing Agent. Requests for clarification or additional information must be made in writing to the Purchasing Agent and received at the Finance Department listed on the cover page no later than 3:30 p.m. on July 5, 2011. Such requests should contain the following: "QUESTIONS: RFP #GS1011-4". Only written communications relative to this RFP shall be considered. Hard copy, facsimile, and electronic mail are acceptable methods for submission of questions. It is incumbent upon the Bidding Contractor to verify City receipt of their questions. All questions will be answered in writing. Both questions and answers may be distributed, without identification of the inquirer(s), to all Bidding Contractors who are on record with the Purchasing Agent as having received this RFP via an addendum. No oral communications can be relied upon for this RFP. To the extent that a question causes a change to any part of this RFP, an addendum shall be issued addressing such. G. SUBMISSION OF PROPOSALS Proposals shall be: 1. Submitted in the format set forth herein. 2, Made in the official name of the business or individual under which the Bidding Contractor's business is conducted (including the official business address), 3. Cover page of this RFP signed by a person duly authorized to commit Bidding Contractor to the Proposal, 4. Submitted in a sealed envelope with label provided by City as part of the RFP package firmly attached to the front of the sealed proposal, and 5. Addressed to the Purchasing Agent identified on the cover page of this RFP. 6. The Bidding Contractor must submit one (1) original cover page and three (3) copies. Attachments shall be provided in the same manner. Failure to submit the proposals in a sealed manner may cause it to be rejected as non -responsive and not acceptable. Faxed or electronically submitted proposals will not be accepted. 4 H. CLOSING DATE Proposals must arrive at the location identified on the cover page of this RFP, received by the City of National City Finance Department on or before the date and time specified on the cover page, in the format set forth herein. There will be no public opening of the proposals. The names of the Bidding Contractors will not be released until announcement of the Provisional Award. I. LATE SUBMISSIONS Bidding Contractors mailing proposals should allow sufficient mail delivery time to insure timely receipt by the issuing office. Any proposal, addenda to proposals, request for withdrawal of proposals arriving after the closing date and time, or modification of a proposal that is not received at the designated location, time and date set forth herein will be considered late and shall not be accepted the City. Delivery of the proposal to the specified location by the prescribed time and date is the sole responsibility of the Bidding Contractor. A record of late submission, request for withdrawal, or modification of a proposal shall be made in the appropriate City file. J. ECONOMY OF PREPARATION Each proposal should be prepared simply and economically, providing a straightforward, concise description of the Bidding Contractor's offer and capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content. K. CONTENT OF THE PROPOSAL 1. Proposal Summary The Proposal Summary shall be submitted by the company's management and shall contain a brief narrative or synopsis summary of how the Bidding Contractor's proposal meets the needs of the City incorporating the Bidding Contractor's understanding of the background, scope of work, and objective as specified in the RFP. 2. The Technical Proposal The information specified herein must be addressed in the technical proposal. The Bidding Contractor must expressly indicate that it satisfies and is fully capable of providing each provision of the RFP. Bidding Contractors shall provide responses to each paragraph in the same order as the RFP citing the heading and then their response. Simple "Yes", "No", or "Comply" responses to stated Specific Provisions and Technical Specifications are insufficient. Rather, the Bidding Contractor must describe in detail how the proposed services meet or exceed the stated Specific Provisions and Specifications and Bidding Contractor shall state their understanding and compliance. Additionally, the Bidding Contractor 5 IZ must explain any exception or deviation from the Specific Provisions and Technical Specifications. Bidding Contractors should also include any other information they feel may be of benefit to the City. Bidding Contractors are urged to read the Specific Provisions and Technical Specifications very carefully and to submit their questions, in writing, by the due date of this RFP. Misinterpretation of Specific Provisions and Technical Specifications by the Bidding Contractor shall not relieve the Bidding Contractor of responsibility to perform the contract, if awarded. Submittals Required with Technical Specifications (1) Bidding Contractor's References (Attachment B to this RFP.) (2) Bidding Contractor's Statement of Subcontractors (Attachment C to this RFP.) (3) Copy of CHP form 234B for trucks assigned to this RFP Failure to provide the required submittals with the proposal may be cause for the proposal to be rejected as non -responsive and unacceptable. 3. Price Aspect of the Proposal Price Proposal Pages Bidding Contractors shall submit their own pricing proposals. The pricing proposals shall be clear, understandable, and in an organized fashion. (Attachment A, Page 18, is being provided as a guide to typical towing price breakdowns and may be used as a guide in developing the Price Proposal.) 4. Completion and Signing of the RFP Cover Page Contractors must complete and sign the RFP cover page. Failure to submit this signed document may cause the Bidding Contractor's proposal to be rejected. L. SUBMITTALS REQUIRED UPON PROVISIONAL AWARD A. Insurance requirements as specified in Section II, paragraph B. B. Names of all Bidding Contractor's employees that will be assigned to the Contract, as specified in Section III, paragraph C. C. Failure to provide the required submittals upon provisional award, within the time period specified, may be cause for the provisional award to be voided and the proposal to be rejected as non -responsive. 6 13 M. ACCEPTABILITY OF PROPOSALS The Purchasing Agent shall determine which Bidding Contractors have met the requirements of the RFP. Failure to comply with any mandatory requirement will normally disqualify a proposal. The Purchasing Agent and/or City staff shall have the authority to determine whether any deviation from the requirements of this RFP is significant in nature. The Purchasing Agent may waive or permit to be cured minor irregularities or minor informalities in proposals that are immaterial or inconsequential in nature, whenever it is determined to be in the City's best interest. The Purchasing Agent may reject in whole or in part any and all proposals if such is in the City's best interest. N. EVALUATION The City Committee will review the Technical Specifications, Specific Provisions and Price Proposal. Additionally, the City reserves the right to require, during proposal evaluation, that the Bidding Contractor provide a copy of its most current Annual Report or audited Statement of Financial Condition to include a Balance Sheet, Income Statement, and Cash Flow Statement or other acceptable financial information. These documents may be relied on in further determining the Bidding Contractor's financial responsibility. O. ORAL PRESENTATIONS Bidding Contractors may be required to make individual presentations to the Purchasing Agent and/or the NCPD Traffic Division Sergeant, or its designated representatives, in order to clarify their proposals. If the City determines that such presentation is needed, the issuing office will schedule a time and place for oral presentations. Bidding Contractor is required to make the oral presentation within five (5) workdays after request by the City. Each Bidding Contractor should be prepared to discuss and substantiate any of the areas of the proposal submitted, as well as its qualifications to furnish the specified products and services. Notwithstanding the possibility of a request for an oral presentation, Bidding Contractors shall not rely on the possibility of such a request and shall submit a complete and comprehensive written response to this RFP. P. NEGOTIATION The City has the right to accept the best proposal as submitted, without discussion or negotiation. Bidding Contractors should therefore not rely on having a chance to discuss, negotiate and adjust their proposals. Q. CITY'S UNILATERAL RIGHT This RFP creates no obligation on the part of the City to award a contract(s) or to compensate Bidding Contractors for proposal preparation expenses. The City reserves the unilateral right to cancel this RFP, in whole or in part, or reject all proposals submitted in response to this RFP, when such action is determined to be 7 i'� fiscally advantageous to the City or otherwise in the best interest of the City; the unilateral right to award a contract in whole or in part; to award a contract to one (1) or more Bidding Contractors; to waive or permit cure of minor irregularities; and to conduct discussions with Bidding Contractors in any manner necessary to serve the best interest of the City. R. EVIDENCE OF RESPONSIBILITY Prior to the award of a contract(s) pursuant to this RFP, the City may require all Bidding Contractors to submit such additional information bearing upon Bidding Contractor's ability to perform the contract, as the City deems appropriate. A Bidding Contractor may be required to make an oral presentation or a demonstration of its system to the City. The City may also consider any information otherwise available, but not limited to price, technical, and qualifications relative to ability, capacity, integrity, ethics, performance record, proper levels of insurance, and experience of the Bidding Contractors. S. BASIS OF AWARD Award will be made to the responsible Bidding Contractor or Contractors whose proposal(s) is (are) determined to provide the overall best value to the City, considering evaluation of service capabilities, experience, price, and other factors assessed in this RFP. Technical ranking of proposals will be evaluated in conjunction with the corresponding price ranking to determine a final ranking for each proposal. The City is under no obligation to make award based solely upon financial factors. Monetary or other incentives offered by the Bidding Contractor not contained or required by this RFP will not be considered or be a basis of the award. Any contract to provide towing services is subject to a substantive city administration review process by a Committee of City employees. Such review process may include but is not limited to review by the following or their designees: Chief of Police, City Attorney, Purchasing Agent, and City Manager. The Committee will issue a recommendation as to the award and provide a provisional award. However, no Contract for towing service shall become effective until the City Council of the City of National City has reviewed and approved the Contract in a City Council meeting. T. INCURRED EXPENSES The City will not be responsible for any expenses incurred by a Bidding Contractor in preparing and submitting a proposal or best and final offer or in making an oral presentation or demonstration. 8 S II. GENERAL REQUIREMENTS A. ROLES OF THE PURCHASING AGENT AND CITY CONTRACT ADMINISTRATOR The Buyer ("Purchasing Agent") is the City's authorized representative for all pre - contract matters related to this contract. Throughout the duration of the RPF period, the Purchasing Agent shall be the individual with authority to modify any provisions of this RFP including, without limitation, the statement of work or pricing. The Chief of Police or his designees shall be the principal interface on behalf of the City for post -award technical matters, and shall have the authority to explain and provide further details regarding the City's expectations concerning the work to be performed hereunder and/or the items to be provided herein. The Chief of Police or his designees shall have no authority to modify any provisions of this RFP. Contract Administrator For The City of National City Chief of Police National City Police Department 1200 National City Blvd National City, CA. 91950 (619) 336-4511 Management and Operations Neighborhood Policing Team I Lieutenant National City Police Department 1200 National City Blvd National City, CA 91950 (619) 336-4480 Inspection & Operational Supervision Traffic Supervisor National City Police Department 1200 National City Blvd National City, CA 91950 (619) 336-4420 B. INSURANCE REQUIREMENTS All required insurance shall be submitted to the City of National City within ten (10) days of provisional award. Failure to provide the insurance certificates within the time frame specified shall be cause for the bid to be rejected as non -responsive. The Contractor shall maintain insurance in full force and effect during the entire period of performance under contract. Failure to do so shall be cause for immediate termination of the contract. 9 1� All policies must have a thirty (30) day cancellation clause, giving the City thirty (30) days prior written notice in the event a policy is canceled. At the end of each contract year, the City reserves the right to review insurance requirements and to require more or less coverage, depending upon assessment of the risk, the Contractor's past experience, and the availability and affordability of increased liability insurance coverage. Insurance coverage must be from an insurance carrier licensed in the State of California and rated "A-, VI" or better by the A.M. Best Key Rating Guide. All policies must be endorsed to provide that the insurance afforded by Contractor is primary to any insurance or self-insurance maintained by City and its elected officials, officers, employees, agents, and representatives as respects operations of the Named Insured. Any insurance or self insurance maintained by City and its elected officials, officers, employees, agents, and representatives shall be in excess of Contractor's insurance and shall not contribute to it. The following coverage is required: i. Commercial General Liability for a minimum of two million dollars each occurrence ($2,000,000.00 EO). The City of National City must be named as an additional insured on the certificate ii. Automobile Liability for a minimum of two million dollars combined single limit ($2,000,000.00 CSL) per person and two million dollars ($2,000,000.00) per accident. The City of National City must be named as an additional insured on the certificate. iii. Garage Keepers minimum of one million dollars each occurrence ($1,000,000.00 EO). iv. On Hook/Cargo in amounts not less than fifty thousand dollars ($50,000.00) / twenty thousand dollars ($20,000.00) /one hundred thousand dollars ($100,000.00), the maximum deductible shall be no more than two thousand five hundred dollars ($2,500.00). v. Workers' Compensation coverage in accordance with the laws of the State of California. Policy must contain a Waiver of Subrogation of Rights against the City of National City. vi. The City does not require a performance bond. If required insurance coverage is provided on a `claims made' rather than `occurrence' form, the contractor shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of the contract. Any aggregate insurance limits must apply solely to the Contract. 10 C. OPTION TO RENEW The City of National City reserves the option to renew the Contract(s) for periods in one year increments from expiration of the original Contract period for up to three (3) additional one year periods under the terms and conditions herein stated. The renewal is contingent on a mutual Contract between the City and the Contractor(s) with such Contract to be confirmed by the Chief of Police within sixty (60) days prior to the expiration of the contract period. The City of National City or the Contractor(s) may decline to confirm the renewal of the contract for any reason whatsoever, which shall render the renewal option null and void. The City's initial letter offering the Contractor(s) an opportunity to renew the contract does not constitute an award of the option period. Any option acceptance must be approved by City Council and confirmed by the City of National City in writing, before it becomes valid. The City will not grant an option, if the Contractor(s) requests an increase which exceeds the average percentage variant for the previous twelve (12) months in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the National City area as published by the Bureau of Labor Statistics, or five percent (5%) whichever is less. If a price increase is requested, the Contractor(s) must provide detailed supporting documentation to justify the requested increase. The City will evaluate the requested increase, and the City reserves the right to accept or reject. D. STANDARD TERMS AND CONDITIONS Except as otherwise specified herein, the attached Standard Terms and Conditions are incorporated as part of this proposal and any resulting contract by reference. By signing and/or authorizing the proposal submittal, the Bidding Contractor acknowledges that they have read and understand the meaning, intent, and requirements of said Standard Terms and Conditions; and acknowledge said Standard Terms and Conditions are included as a part of this bid/proposal. In the event of any conflict between the City of National City Standard Terms and Conditions and the terms and conditions included in this proposal, the terms and conditions of this proposal shall prevail. III. SPECIFIC PROVISIONS All requirements specified within this RFP are minimum requirements to be included in the Contract, which the Bidding Contractor shall meet in providing services for the City. A. TECHNICAL SPECIFICATIONS Evaluation of the technical specifications of the proposals will be in accordance with the Specific Provisions and Technical Specifications of the Proposal. The Bidding Contractor must satisfy and explicitly respond to all the Specific Provisions and Technical Specifications, including a detailed explanation of how each item listed in 11 the Specific Provisions and Technical Specifications are to be met. The last phase of this technical evaluation will be the ranking by the Purchasing Agent of each qualified proposal on technical merit. 1. Meeting the Specific Provisions and Technical Specifications Evaluation factors will include but are not limited to the technical aspects of the proposal, delivery, feasibility of the proposal, conformity of services proposed to the specifications, and any other factors that may be of value to the City. The Purchasing Agent may request additional technical assistance from any source. 2. Bidding Contractor Experience and Past Performance The City requires established business experience, performance, and references within the past three (3) years (Attachment B). The references listed shall verify that the Bidding Contractor has provided services of a similar scope and nature to those outlined in this RFP, and that they are able to provide information about the quality of Bidding Contractor's past performance. The Bidding Contractor shall verify that references, telephone, and facsimile numbers are valid. When assessing the Bidding Contractor's past performance, the City may consider its experience if the Bidding Contractor worked with the City previously, and may also contact other sources of information, including, but not limited to Federal, State, and Local Government Agencies, Better Business Bureaus, published media, and electronic databases. The City may consider the Bidding Contractor's history of compliance with their local regulations, state law and their zoning and Conditional Use Permits, if they are applicable. 3. Inspection The City reserves the right to inspect, without advance notice, the Bidding Contractor's equipment and facilities to determine if the Bidding Contractor is capable of fulfilling the terms of Contract. Inspection will include, but not limited to, survey of Bidding Contractor's physical assets and financial capability. Bidding Contractor, by signing the proposal, agrees to allow the City or its agents' right of access to physical assets and financial records for the sole purpose of determining Bidding Contractor's capability to perform the contract. The Bidding Contractor shall grant access to facilities/equipment for inspection in a timely manner. In conducting this inspection, the City reserves the right to disqualify a Bidding Contractor who does not, in the City's judgment, exhibit the sufficient physical and financial resources to perform the Contract. Failure to permit an inspection upon the City's initial request may be cause for disqualification. No notice is necessary to the Bidding Contractor. 12 cY B. BUSINESS HOURS The business office of the Contractor shall be located within the storage yard for which a towed vehicle is located and be open to serve the public and the City from 8:00 a.m. to 6:00 p.m., Monday through Friday, except for City observed holidays. City observed holidays are: New Years Day, Martin Luther King Jr.'s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday immediately thereafter, Christmas Eve, and Christmas Day. C. CONTRACTOR'S EMPLOYEES All drivers must maintain a professional appearance. Staff shall work in a neat and clean uniform. The Contractor(s) shall furnish staff with a shirt or some other type of outerwear bearing the company name and logo. Appropriate clothing will be worn at all times including by employees that are being trained. All employees will conduct themselves in a professional manner when interacting with the public or City employees. Within ten (10) days of provisional award, the Contractor(s) shall provide the NCPD Traffic Division Sergeant with the names of alt employees that will be assigned to the contract. Drivers and other employees associated with the processing and removal of vehicles shall be subject to a complete background investigation. The Contractor will notify NCPD Traffic Supervisor whenever an employee is terminated, or a new employee is hired within ten (10) days and in writing. Contractor(s) shall ensure that all tow truck drivers responding to calls initiated by the City are properly licensed, qualified and competent employees. The Contractor(s) shall ensure all tow truck drivers are trained and proficient in the use of the tow truck and related equipment, including, but not limited to, the procedures necessary for the safe towing and recovery of ALL vehicles. All tow truck drivers shall possess the proper class license and certificates for towing vehicles, along with a Class 'A' endorsement to allow operation of special vehicle configurations and/or special cargos. Contractors' employees shall be qualified to perform all work undertaken by or assigned to them. In the event a driver or the equipment is inadequate and the Contractor is unable to service the request, a charge for service or labor will not be permitted. Operators shall have all tow truck drivers involved with NCPD's rotation tow operations participate in a controlled substance and alcohol testing (CSAT) program. 1) Drivers requiring a Class A, Class B, or commercial Class C license (endorsed for hazardous materials transportation) shall participate in a CSAT program as defined in the Code of Federal Regulations, Title 49, Parts 40 and 382. 13 2) Those drivers that are not required to possess a Class A, Class B, or commercial Class C license shall be enrolled in a CSAT program substantially similar to the requirements as outlined in Section 1) above. 3) The operator shall ensure selection pools for commercially and non - commercially licensed drivers are maintained separately. The operator shall provide proof records of their CSAT programs to NCPD. 4) A driver possessing a non-commercial driver's license who tests positive but subsequently returns with a negative test result shall meet the same reinstatement requirements as a driver required to possess a commercial driver's license. D. STORAGE YARD There shall be a minimum of one (1) vehicle storage yard within ten (10) miles of the boundary of the City of National City with adequate storage capabilities for all vehicles retrieved from the City and requiring storage. The Contractor shall identify the exact location and size of any storage yards included in their proposal. No other storage yard may be used for purposes of execution of the Contract with the City in that all vehicles towed from within the City must be stored in the yard within the ten mile boundary of the City. The storage yard shall be at least 10,000 square feet and have space necessary to accommodate all National City Police Department tows and comply with all applicable local and state regulations (including but not limited to: NCMC and California Fire, Sign, Zoning, and Building Codes). There shall also be the following: 1. Be completely enclosed by a building or an 8-foot uniform high solid fence or wall with a lockable gate. 2. Alarms and intrusion sensors that provide immediate notification capabilities at all times or similar devices or security measures. 3. Sufficient lighting to detect unauthorized entrance at night. 4. All areas open to vehicular traffic shall be paved with cement, asphalt surfacing or oil and aggregate mixture. 5. The entire site is to be continuously maintained to prevent accumulation of trash, combustible waste, and hazardous debris. 6. The storage yard must be a reasonable distance from public transportation 7. The storage yard is to he served by drainage capabilities to prevent the accumulation of water. 14 8. Stored vehicles shall be arranged to provide reasonable and immediate inspection at any time by the City's agents. The Contractor shall provide service to the public twenty-four (24) hours a day, seven (7) days a week so that an owner may pay towing and storage fees at the Storage Yard where their vehicle is stored and obtain its release. The Contractor is responsible for the reasonable care, custody, security, and control of any property contained in towed or stored vehicles. All items removed from a vehicle or left stored within the vehicle shall be released to the owner or agent of the impounded vehicle upon demand during normal business hours unless the vehicle is under law enforcement Hold. Vehicles may not be taken off -site of the Storage Yard, without the City's permission. E. TRUCKS The Contractor shall provide equipment capable of providing the following services: 1. Towing of large oversized vehicles; 2. Towing from off road areas; 3. Towing in underground garages; 4. Wheel lift towing; and 5. Rollback towing. All tow trucks shall meet the California Highway Patrol requirements relating to Tow Trucks and the California Vehicle Code standards for design, equipment, and safety for the driver, operator, and public. Proof of certification by CHP must be submitted with the proposal. All tow trucks used by the Contractor(s) in performance of the Contract shall be equipped with a system that enables the driver of the tow truck to immediately communicate with the Contractor's dispatch center. F. TOWING The Contractor(s) shall tow all forfeited vehicles, as directed by the City. The Contractor(s) shall not drive the forfeited vehicles except to move them within the storage facility. Use of vehicles for personal or other than use as herein prescribed is strictly prohibited. 15 G. RESPONSE TIME The Response Time for Towing Service shall not exceed twenty (20) minutes. Response Time is defined as the elapsed time between the dispatch of the tow service request by the City to the Contractor by the Dispatch Center and the arrival of the tow truck on scene. 'The Contractor is expected to dispatch any available tow truck immediately upon receipt of a towing request. The Contractor is expected to notify NCPD's Dispatch Center when the response time requirement cannot be met. The Police Communications Dispatcher or the officer at the scene will have the discretion to cancel the tow if the response time cannot or is not met and re -dispatch to a Secondary Tow Contractor, at no cost to City. Contractor(s) shall pay a five hundred dollar ($500.00) penalty, if more than five percent (5%) of the tows in any calendar month period exceed the maximum response time requirement per any single request by the City for emergency towing services. Failure to meet Response Time requirements may result in termination of this contract. H. REFERRAL/FRANCHISE FEE The Contractor(s) shall make quarterly referral/franchise fee payments to the City, as permitted pursuant to Vehicle Code Section 12110. The quarterly referral fee payment amount shall be thirty thousand six hundred thirty dollars ($30,630.00, total $122,520), to be divided in equal shares between the designated Contractors. The referral fee is payable to the City on the fifteenth day of the calendar month following the end of each fiscal quarter. The designated referral fee payment shall be payable for the length of the contract subject to annual adjustments. No part of the referral fee payment shall be refunded or forgiven if this contract is terminated for any reason. The Referral Fee is payable to "City of National City." Payments shall be directed as follows: Operations Assistant National City Police Department 1200 National City Blvd. National City, CA 91950 (Payments to be identified as: Referral fee for the quarter of .) 16 1. OTHER FEES The Contractor shall be responsible for collecting and paying to the City some pass - through fees authorized by state and local regulation (i.e. STOP and NVIR). These are fees paid by the vehicle's owner or their agents to the City, collected by the Contractor before release. Such fees collected by Contractor shall be due and payable to City no later than the fifth (5`h) day of each month and the twentieth (20th) day of each month. Payments due on the fifth (5th) day of each month shall include and account for all vehicles released by Contractor between the sixteenth (16`h) day of the month, and the last day of the month, (inclusive). Payments due on the twentieth (20th) day of the month shall include and account for all vehicles released by Contractor between the first (1 st) day of the month and the fifteenth (15th) day of the month, (inclusive). Payments shall be directed as follows: Operations Assistant National City Police Department 1200 National City Blvd. National City, CA 91950 (Payments to be identified) IV. PRICING SUBMITTAL The price proposal shall address all items identified below and incorporated in the attached Fee Schedule, along with any other charges. A. REFERRAL/FRANCHISE FEE 1. Fees Contractor(S) shall make quarterly designated Referral Fee payments to City for the right to provide towing and storage service to City. The Referral Fee payment amounts by the Contractor(s) shall be combined to be thirty thousand six hundred thirty dollars ($30,630.) per quarter, divided equally. 2. Referral Fee - Due Date The Referral Fee payment shall be due and payable no later than the fifteenth (15) day of the calendar month following the end of each quarter. 3. Referral Fee - Late Fee Any amount owed City beyond the due date shall accrue interest each day the amount due is not paid, at an annual rate equal to twelve (12%) percent per 17 annum, or at the maximum rate permitted by applicable law, whichever is lower. B. TOWING CHARGES FOR CITY VEHICLES Contractor agrees not to charge City a fee for the towing of marked or unmarked City police vehicles within the jurisdictional limits of National City Contractor shall charge City 25% of the Basic Tow Fee for the towing of all other City vehicles within the jurisdictional limits of National City. Contractor agrees that the fees for towing all City vehicles occurring outside the jurisdictional limits of National City shall be resolved between the Contract Administrators but shall not exceed 25% of the basic tow fee. C. STORAGE FEES Daily storage fees for City vehicles, seized vehicles, and vehicles for evidentiary purposes. D. LIEN SALE FEES Any and all fees associated with the disposition of vehicles whether paid by City or public, as provided by law. 18 �5 STRIKE OUT VERSION TABLE OF CONTENTS 1. Objective and Process 1 A. Background 1 B. Definitions C. Scope of Work 3 D. Objective 3 E. Purchasing Agent 3 F. Questions 3 G. Submission of Proposals 4 H. Closing Date 5 I. Late Submissions 5 J. Economy of Preparation 5 K. Content of the Proposals 5 L. Submittals Required Upon Provisional Award 6 M. Acceptability of Proposals 7 N. Evaluation 7 O. Oral Presentations 7 P. Negotiation 7 Q. City's Unilateral Right 7 R. Evidence of Responsibility 8 S. Basis of Award 8 T. Incurred Expenses 8 II. General Requirements 9 A. Roles of the Purchasing Agent and City Contract Administrator 9 B. Insurance Requirements 9 C. Option to Renew 11 D. Standard Terms and Conditions 11 111. Specific Provisions 11 A. Technical Merit 11 B. Business Hours 13 C. Contractor's Employees 13 D. Storage Yard 14 1 TABLE OF CONTENTS (cont.) E. Trucks 14 F. Towing 15 G. Response Time 15 H. Referral/Franchise Fee 16 I. Other Fees 16 IV. Pricing Submittal 17 A. Referral Fees 17 B. Towing Charges for City Vehicles 17 C. Storage Fees 17 D. Lien Sale Fees 17 Attachments: A. Towing Fee Schedule 18 B. Bidding Contractor's References 20 C. Bidding Contractor's Statement of Subcontractors 22 II I. OBJECTIVE AND PROCESS A. BACKGROUND On a daily basis, officers require vehicles be towed for various purposes. During the calendar year of 2010, the National City Police Department (hereinafter "NCPD") required the towing of approximately 1439 vehicles of police -initiated, non -referral impounds. The City of National City (hereinafter "City") does not operate tow trucks, nor does it have sufficient storage for the number of vehicles towed per year. Therefore, it is necessary to contract for such services to assist the NCPD. B. DEFINITIONS "30-Day Impound Fee" is defined as a k3-pereent fee paid to City by the Contractor, when a Serious Traffic Offender Program (hereinafter "STOP") vehicle is held for 30-days of storage. This fee is not applicable when the City releases a vehicle prior to the full 30-day period. Nothing in this section is intended to prevent or preclude the early release of a 30-day hold STOP vehicle, if circumstances warrant it. "Bidding Contractor" is defined as a potential Contractor submitting a Proposal. "Committee" is defined as the Chief of Police, City Attorney, Purchasing Agent and City Manager, or their designees. "Contract" is defined as the agreement between the City of National City and the Contractor(s) chosen as a result of this Request for Proposals (hereinafter "RFP") for the proposed dates of service. "Contractor" is defined as the company(s) selected to be the designated tow truck company during the term of the Contract. "Contract Year" is defined as any one year, a 365 day period during the term of this agreement. "Fee Schedule" is defined as the fees charged by a Contractor to the owner, operator, or agent of the subject vehicle for various services charged by or through the Contractor. The fee schedule is approved and authorized by the City Council. The fee schedule includes itemized charges for numerous towing and storage services, including but not limited to, hookup fees, dolly fees, daily storage fees, after -hour release fees, City administrative fees, etc. "Negligent Vehicle Impound Release (NVIR) Fee" is authorized by the City and is paid by the owner to the City, collected through the Contractor. The NVIR Fee is defined as a fee charged to the owner, operator or agent of a vehicle that violated certain specified sections of the California Vehicle Code or National City Municipal Code. The NVIR fee is currently established at fifty-five ($55) dollars. The NVIR fee may be adjusted during the term of the Contract at the discretion of the City. The 1 Contractor, on behalf of the City, collects this fee from the owner, in addition to the other fees the Contractor is authorized to charge and collect, and remits this payment to the City twice a month. "On -Demand Tow" is defined as the towing of a vehicle by a towing company that has been requested by the vehicle owner, operator, or agent, without police involvement. On -Demand tows may include owners or agents of private property landholders who arrange for vehicle towing service from private property without police involvement. If NCPD becomes involved in arranging for tow service, the matter is considered a "Police Referral Tow". On -Demand Tows are considered independent services outside the scope of the City's Contract. "Police Tow" shall mean the towing of a vehicle at the direction of NCPD where the consent of the owner or operator or their agent of the vehicle is not required under existing law. This shall include, but is not limited to, the towing of vehicles that are illegally parked, abandoned, are evidence in a criminal investigation, are disabled due to a collision (pursuant to Sect. 22500 Cal. Veh. Code), mechanical failure, or otherwise subject to the authority of NCPD. "Police Referral Tow" is defined as the towing of a vehicle by the NCPD, at the request of the vehicle owner or operator or their agent. Examples include mechanically disabled vehicles, vehicles disabled as a result of collision, or any other circumstances where the public right-of-way is impacted. • "Proposal" is defined as a potential Contractor's response/bid to this RFP. "Provisional Award" means the final selection of Contractor(s) recommended by City staff but before City Council has awarded the final Contract. "Purchasing Agent" for the City is defined as the designated position of Buyer in the Finance Department. "Referral/Franchise Fee" is a fee from Contractor to City and is authorized by California Vehicle Code Section 12110(b). It is defined as a quarterly fee charged to Contractor(s) by the City in connection with the award of a franchise for the towing services for the City. The Referral Fee is designed to compensate the City for its actual and reasonable costs incurred by the City to process and administer towing services. The Referral Fee may be adjusted during the term of the Contract at the discretion of the City Council, and is payable and set forth in Attachment A. If more than one Contractor is chosen, then the fee is split equally amongst the number, in equal shares, each quarter. "Contractor Rotation" is defined as the on -call rotation schedule determined by NCPD as to which Contractor is on -call at any given time, which schedule will depend on the quantity of chosen Contractors but will be equally arranged. "RFP" means Request for Proposals for the Towing Contract. 2 "Response Time" is defined as the elapsed time between the dispatch of the tow service request by the NCPD Dispatch Center or City employee to the Contractor and the arrival of the specific tow truck type requested to fulfill the tow need on - scene. "Secondary Tow" is defined as the impound of a vehicle on orders of law enforcement under the authority of California Vehicle Code § 22655 or 22655.5 and the vehicle is brought to the NCPD for evidence processing. The secondary tow occurs when NCPD directs the original contractor to retrieve and store the vehicle on the contractor's property. "S.T.O.P Fee" The Serious Traffic Offender Program is a program authorized by City resolution. The program focuses on unlicensed drivers and provides for a 30- day impound of vehicles. Such fee, designed to off -set the administrative costs of the program, is authorized by the City Council under the authority of California Vehicle Code § 22850.5. Tho c e i _..___. set t ___ hundred aw., (e 1 cmvollars. The STOP fee may be adjusted during the term of the Contract at the discretion of the City. This fee is charged to the vehicle owner, operator or agent and is collected by Contractor, on behalf of City, in addition to the other fees the Contractor is authorized to charge and collect. C. SCOPE OF WORK The purpose of this RFP is to obtain a contract to provide towing services required by the City for the period of two (2) years from award of the Contract, with options to renew up to three (3) additional one year periods. The Contractor shall provide towing and storage for the City of National City for its towing allowed by law without the owner or agent's consent, provided under the law. The performance area includes all incorporated areas of the City of National City, California. The Contract excludes vehicles that are towed due to impound forfeiture or the City's abandoned vehicles program ("AVA"). Subcontracting by the contractor for the actual towing service will not be permitted by the City. D. OBJECTIVE The objective of this RFP is to award Contract (s) that deliver the best overall value to the City, including, but not limited to, experience, price, delivery, ability to meet specifications, efficiency, and any and all other factors that may be of benefit to the City related to providing the services outlined in this RFP. It is the City's intent to award Contracts to a minimum of two Contractors, with a maximum of three Contractors. Contractors will be scheduled for towing services on a rotating schedule. Following award of the Contract(s), the NCPD Traffic Supervisor will provide each Contractor with a schedule. E. PURCHASING AGENT Contractors who have received this RFP from a source other than the Purchasing Agent listed on the cover page of this RFP should immediately contact the Purchasing Agent and provide their name and mailing address to the City, in order that notices of addenda to the RFP, or other communications, can he sent to them. Contractors who fail to notify the Purchasing Agent with this information assume complete responsibility in the event that they do not receive communications prior to the closing date of the RFP. F. QUESTIONS Each Bidding Contractor is responsible for carefully reading and fully understanding the terns and conditions of this RFP. All contact between Bidding Contractors and the City will be formally made at scheduled meetings or in writing through the Purchasing Agent. Requests for clarification or additional information must be made in writing to the Purchasing Agent and received at the Finance Department listed on the cover page no later than 3:30 p.m. on Junely 205, 2011. Such requests should contain the following: "QUESTIONS: RFP #GS1011-4". Only written communications relative to this RFP shall be considered. Hard copy, facsimile, and electronic mail are acceptable methods for submission of questions. It is incumbent upon the Bidding Contractor to verify City receipt of their questions. All questions will be answered in writing. Both questions and answers may be distributed, without identification of the inquirer(s), to all Bidding Contractors who are on record with the Purchasing Agent as having received this RFP via an addendum. No oral communications can be relied upon for this RFP. To the extent that a question causes a change to any part of this RFP, an addendum shall be issued addressing such. G. SUBMISSION OF PROPOSALS Proposals shall be: 1. Submitted in the format set forth herein. 2, Made in the official name of the business or individual under which the Bidding Contractor's business is conducted (including the official business address), 3. Cover page of this RFP signed by a person duly authorized to commit Bidding Contractor to the Proposal, 4. Submitted in a sealed envelope with label provided by City as part of the RFP package firmly attached to the front of the sealed proposal, and 5. Addressed to the Purchasing Agent identified on the cover page of this RFP. 6. The Bidding Contractor must submit one (1) original cover page and three (3) copies. Attachments shall be provided in the same manner. Failure to submit the proposals in a sealed manner may cause it to be rejected as non -responsive and not acceptable. Faxed or electronically submitted proposals will not be accepted. 4 H. CLOSING DATE Proposals must arrive at the location identified on the cover page of this RFP, received by the City of National City Finance Department on or before the date and time specified on the cover page, in the format set forth herein. There will be no public opening of the proposals. The names of the Bidding Contractors will not be released until announcement of the Provisional Award. I. LATE SUBMISSIONS Bidding Contractors mailing proposals should allow sufficient mail delivery time to insure timely receipt by the issuing office. Any proposal, addenda to proposals, request for withdrawal of proposals arriving after the closing date and time, or modification of a proposal that is not received at the designated location, time and date set forth herein will be considered late and shall not be accepted the City. Delivery of the proposal to the specified location by the prescribed time and date is the sole responsibility of the Bidding Contractor. A record of late submission, request for withdrawal, or modification of a proposal shall be made in the appropriate City file. J. ECONOMY OF PREPARATION Each proposal should be prepared simply and economically, providing a straightforward, concise description of the Bidding Contractor's offer and capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content. K. CONTENT OF THE PROPOSAL 1. Proposal Summary The Proposal Summary shall be submitted by the company's management and shall contain a brief narrative or synopsis summary of how the Bidding Contractor's proposal meets the needs of the City incorporating the Bidding Contractor's understanding of the background, scope of work, and objective as specified in the RFP. 2. The Technical Proposal The information specified herein must be addressed in the technical proposal, The Bidding Contractor must expressly indicate that it satisfies and is fully capable of providing each provision of the RFP. Bidding Contractors shall provide responses to each paragraph in the same order as the RFP citing the heading and then their response. Simple "Yes", "No", or "Comply" responses to stated Specific Provisions and Technical Specifications are insufficient. Rather, the Bidding Contractor must describe in detail how the proposed services meet or exceed the stated Specific Provisions and Specifications and Bidding Contractor shall state their understanding and compliance. Additionally, the Bidding Contractor 5 must explain any exception or deviation from the Specific Provisions and Technical Specifications. Bidding Contractors should also include any other information they feel may be of benefit to the City. Bidding Contractors are urged to read the Specific Provisions and Technical Specifications very carefully and to submit their questions, in writing, by the due date of this RFP. Misinterpretation of Specific Provisions and Technical Specifications by the Bidding Contractor shall not relieve the Bidding Contractor of responsibility to perform the contract, if awarded. Submittals Required with Technical Specifications (1) Bidding Contractor's References (Attachment B to this RFP.) (2) Bidding Contractor's Statement of Subcontractors (Attachment C to this RFP.) (3) Copy of CHP form 234B for trucks assigned to this RFP Failure to provide the required submittals with the proposal may be cause for the proposal to be rejected as non -responsive and unacceptable. 3. Price Aspect of the Proposal Price Proposal Pages Bidding Contractors shall submit their own pricing proposals. The pricing proposals shall be clear, understandable, and in an organized fashion. (Attachment A, Page 18, is being provided as a guide to typical towing price breakdowns and may be used as a guide in developing the Price Proposal.) 4. Completion and Signing of the RFP Cover Page Contractors must complete and sign the RFP cover page. Failure to submit this signed document may cause the Bidding Contractor's proposal to be rejected. L. SUBMITTALS REOUIRED UPON PROVISIONAL AWARD A. insurance requirements as specified in Section 1I, paragraph B. B. Names of all Bidding Contractor's employees that will be assigned to the Contract, as specified in Section III, paragraph C. C. Failure to provide the required submittals upon provisional award, within the time period specified, may be cause for the provisional award to be voided and the proposal to be rejected as non -responsive. 6 M. ACCEPTABILITY OF PROPOSALS The Purchasing Agent shall determine which Bidding Contractors have met the requirements of the RFP. Failure to comply with any mandatory requirement will normally disqualify a proposal. The Purchasing Agent and/or City staff shall have the authority to determine whether any deviation from the requirements of this RFP is significant in nature. The Purchasing Agent may waive or permit to be cured minor irregularities or minor informalities in proposals that are immaterial or inconsequential in nature, whenever it is determined to be in the City's best interest. The Purchasing Agent may reject in whole or in part any and all proposals if such is in the City's best interest. N. EVALUATION The City Committee will review the Technical Specifications, Specific Provisions and Price Proposal. Additionally, the City reserves the right to require, during proposal evaluation, that the Bidding Contractor provide a copy of its most current Annual Report or audited Statement of Financial Condition to include a Balance Sheet, Income Statement, and Cash Flow Statement or other acceptable financial information. These documents may be relied on in further determining the Bidding Contractor's financial responsibility. O. ORAL PRESENTATIONS Bidding Contractors may be required to make individual presentations to the Purchasing Agent and/or the NCPD Traffic Division Sergeant, or its designated representatives, in order to clarify their proposals. If the City determines that such presentation is needed, the issuing office will schedule a time and place for oral presentations. Bidding Contractor is required to make the oral presentation within five (5) workdays after request by the City. Each Bidding Contractor should be prepared to discuss and substantiate any of the areas of the proposal submitted, as well as its qualifications to furnish the specified products and services. Notwithstanding the possibility of a request for an oral presentation, Bidding Contractors shall not rely on the possibility of such a request and shall submit a complete and comprehensive written response to this RFP. P. NEGOTIATION The City has the right to accept the best proposal as submitted, without discussion or negotiation. Bidding Contractors should therefore not rely on having a chance to discuss, negotiate and adjust their proposals. Q. CITY'S UNILATERAL RIGHT This RFP creates no obligation on the part of the City to award a contract(s) or to compensate Bidding Contractors for proposal preparation expenses. The City reserves the unilateral right to cancel this RFP, in whole or in part, or reject all proposals submitted in response to this RFP, when such action is determined to be 7 fiscally advantageous to the City or otherwise in the best interest of the City; the unilateral right to award a contract in whole or in part; to award a contract to one (I) or more Bidding Contractors; to waive or permit cure of minor irregularities; and to conduct discussions with Bidding Contractors in any manner necessary to serve the best interest of the City. R. EVIDENCE OF RESPONSIBILITY Prior to the award of a contract(s) pursuant to this RFP, the City may require all Bidding Contractors to submit such additional information bearing upon Bidding Contractor's ability to perform the contract, as the City deems appropriate. A Bidding Contractor may be required to make an oral presentation or a demonstration of its system to the City. The City may also consider any information otherwise available, but not limited to price, technical, and qualifications relative to ability, capacity, integrity, ethics, performance record, proper levels of insurance, and experience of the Bidding Contractors. S. BASIS OF AWARD Award will be made to the responsible Bidding Contractor or Contractors whose proposal(s) is (are) determined to provide the overall best value to the City, considering evaluation of service capabilities, experience, price, and other factors assessed in this RFP. Technical ranking of proposals will be evaluated in conjunction with the corresponding price ranking to determine a final ranking for each proposal. The City is under no obligation to make award based solely upon financial factors. Monetary or other incentives offered by the Bidding Contractor not contained or required by this RFP will not be considered or be a basis of the award. Any contract to provide towing services is subject to a substantive city administration review process by a Committee of City employees. Such review process may include but is not limited to review by the following or their designees: Chief of Police, City Attorney, Purchasing Agent, and City Manager. The Committee will issue a recommendation as to the award and provide a provisional award. However, no Contract for towing service shall become effective until the City Council of the City of National City has reviewed and approved the Contract in a City Council meeting. T. INCURRED EXPENSES The City will not be responsible for any expenses incun-ed by a Bidding Contractor in preparing and submitting a proposal or best and final offer or in making an oral presentation or demonstration. 8 II. GENERAL REQUIREMENTS A. ROLES OF THE PURCHASING AGENT AND CITY CONTRACT ADMINISTRATOR The Buyer ("Purchasing Agent") is the City's authorized representative for all pre - contract matters related to this contract. Throughout the duration of the RPF period, the Purchasing Agent shall be the individual with authority to modify any provisions of this RFP including, without limitation, the statement of work or pricing. The Chief of Police or his designees shall be the principal interface on behalf of the City for post -award technical matters, and shall have the authority to explain and provide further details regarding the City's expectations concerning the work to be performed hereunder and/or the items to be provided herein. The Chief of Police or his designees shall have no authority to modify any provisions of this RFP. Contract Administrator For The City of National Citv Chief of Police National City Police Department 1200 National City Blvd National City, CA. 91950 (619)336-4511 Management and Operations Neighborhood Policing Team I Lieutenant National City Police Department 1200 National City Blvd National City, CA 91950 (619) 336-4480 Inspection & Operational Supervision Traffic Supervisor National City Police Department 1200 National City Blvd National City, CA 91950 (619) 336-4420 B. INSURANCE REOUIREMENTS All required insurance shall be submitted to the City of National City within ten (10) days of provisional award. Failure to provide the insurance certificates within the time frame specified shall be cause for the bid to he rejected as non -responsive. The Contractor shall maintain insurance in full force and effect during the entire period of performance under contract. Failure to do so shall be cause for immediate termination of the contract. 9 All policies must have a thirty (30) day cancellation clause, giving the City thirty (30) days prior written notice in the event a policy is canceled. At the end of each contract year, the City reserves the right to review insurance requirements and to require more or less coverage, depending upon assessment of the risk, the Contractor's past experience, and the availability and affordability of increased liability insurance coverage. Insurance coverage must be from an insurance carrier licensed in the State of California and rated "A-, VI" or better by the A.M. Best Key Rating Guide. All policies must be endorsed to provide that the insurance afforded by Contractor is primary to any insurance or self-insurance maintained by City and its elected officials, officers, employees, agents, and representatives as respects operations of the Named Insured. Any insurance or self insurance maintained by City and its elected officials, officers, employees, agents, and representatives shall be in excess of Contractor's insurance and shall not contribute to it. The following coverage is required: i. Commercial General Liability for a minimum of two million dollars each occurrence ($2,000,000.00 EO). The City of National City must be named as an additional insured on the certificate ii. Automobile Liability for a minimum of two million dollars combined single limit ($2,000,000.00 CSL) per person and two million dollars ($2,000,000.00) per accident. The City of National City must be named as an additional insured on the certificate. iii. Garage Keepers minimum of one million dollars each occurrence ($1,000,000.00 EO). iv. On Hook/Cargo in amounts not less than fifty thousand dollars ($50,000.00) / twenty thousand dollars ($20,000.00) /one hundred thousand dollars ($100,000.00), the maximum deductible shall be no more than two thousand five hundred dollars ($2,500.00). v. Workers' Compensation coverage in accordance with the laws of the State of California. Policy must contain a Waiver of Subrogation of Rights against the City of National City. vi. The City does not require a performance bond. If required insurance coverage is provided on a `claims made' rather than `occurrence' form, the contractor shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of the contract. Any aggregate insurance limits must apply solely to the Contract. 10 C. OPTION TO RENEW The City of National City reserves the option to renew the Contract(s) for periods in one year increments from expiration of the original Contract period for up to three (3) additional one year periods under the terms and conditions herein stated. The renewal is contingent on a mutual Contract between the City and the Contractor(s) with such Contract to be confirmed by the Chief of Police within sixty (60) days prior to the expiration of the contract period. The City of National City or the Contractor(s) may decline to confirm the renewal of the contract for any reason whatsoever, which shall render the renewal option null and void. The City's initial letter offering the Contractor(s) an opportunity to renew the contract does not constitute an award of the option period. Any option acceptance must be approved by City Council and confirmed by the City of National City in writing, before it becomes valid. The City will not grant an option, if the Contractor(s) requests an increase which exceeds the average percentage variant for the previous twelve (12) months in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the National City area as published by the Bureau of Labor Statistics, or five percent (5%) whichever is less. If a price increase is requested, the Contractor(s) must provide detailed supporting documentation to justify the requested increase. The City will evaluate the requested increase, and the City reserves the right to accept or reject. D. STANDARD TERMS AND CONDITIONS Except as otherwise specified herein, the attached Standard Terms and Conditions are incorporated as part of this proposal and any resulting contract by reference. By signing and/or authorizing the proposal submittal, the Bidding Contractor acknowledges that they have read and understand the meaning, intent, and requirements of said Standard Terms and Conditions; and acknowledge said Standard Terms and Conditions are included as a part of this bid/proposal. In the event of any conflict between the City of National City Standard Terms and Conditions and the terms and conditions included in this proposal, the terms and conditions of this proposal shall prevail. III. SPECIFIC PROVISIONS All requirements specified within this RFP are minimum requirements to he included in the Contract, which the Bidding Contractor shall meet in providing services for the City. A. TECHNICAL SPECIFICATIONS Evaluation of the technical specifications of the proposals will be in accordance with the Specific Provisions and Technical Specifications of the Proposal. The Bidding Contractor must satisfy and explicitly respond to all the Specific Provisions and Technical Specifications, including a detailed explanation of how each item listed in 11 the Specific Provisions and Technical Specifications are to be met. The last phase of this technical evaluation will be the ranking by the Purchasing Agent of each qualified proposal on technical merit. 1. Meeting the Specific Provisions and Technical Specifications Evaluation factors will include but are not limited to the technical aspects of the proposal, delivery, feasibility of the proposal, conformity of services proposed to the specifications, and any other factors that may be of value to the City. The Purchasing Agent may request additional technical assistance from any source. 2. Bidding Contractor Experience and Past Performance The City requires established business experience, performance, and references within the past three (3) years (Attachment B). The references listed shall verify that the Bidding Contractor has provided services of a similar scope and nature to those outlined in this RFP, and that they are able to provide information about the quality of Bidding Contractor's past performance. The Bidding Contractor shall verify that references, telephone, and facsimile numbers are valid. When assessing the Bidding Contractor's past performance, the City may consider its experience if the Bidding Contractor worked with the City previously, and may also contact other sources of information, including, but not limited to Federal, State, and Local Government Agencies, Better Business Bureaus, published media, and electronic databases. The City may consider the Bidding Contractor's history of compliance with their local regulations, state law and their zoning and Conditional Use Permits, if they are applicable. 3. Inspection The City reserves the right to inspect, without advance notice, the Bidding Contractor's equipment and facilities to determine if the Bidding Contractor is capable of fulfilling the terms of Contract. Inspection will include, but not limited to, survey of Bidding Contractor's physical assets and financial capability. Bidding Contractor, by signing the proposal, agrees to allow the City or its agents' right of access to physical assets and financial records for the sole purpose of determining Bidding Contractor's capability to perform the contract. The Bidding Contractor shall grant access to facilities/equipment for inspection in a timely manner. In conducting this inspection, the City reserves the right to disqualify a Bidding Contractor who does not, in the City's judgment, exhibit the sufficient physical and financial resources to perform the Contract. Failure to permit an inspection upon the City's initial request may be cause for disqualification. No notice is necessary to the Bidding Contractor. 12 B. BUSINESS HOURS The business office of the Contractor shall be located within the storage yard for which a towed vehicle is located and be open to serve the public and the City from 8:00 a.m. to 6:00 p.m., Monday through Friday, except for City observed holidays. City observed holidays are: New Years Day, Martin Luther King Jr.'s Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the Friday immediately thereafter, -Christmas Eve, and -Christmas Day. C. CONTRACTOR'S EMPLOYEES All drivers must maintain a professional appearance. Staff shall work in a neat and clean uniform. The Contractor(s) shall furnish staff with a shirt or some other type of outerwear bearing the company name and logo. Appropriate clothing will be worn at all tines including by employees that are being trained. All employees will conduct themselves in a professional manner when interacting with the public or City employees. Within ten (10) days of provisional award, the Contractor(s) shall provide the NCPD Traffic Division Sergeant with the names of all employees that will be assigned to the contract. Drivers and other employees associated with the processing and removal of vehicles shall he subject to a complete background investigation. The Contractor will notify NCPD Traffic Supervisor whenever an employee is terminated, or a new employee is hired within ten (10) days and in writing. Contractor(s) shall ensure that all tow truck drivers responding to calls initiated by the City are properly licensed, qualified and competent employees. The Contractor(s) shall ensure all tow truck drivers are trained and proficient in the use of the tow truck and related equipment, including, but not limited to, the procedures necessary for the safe towing and recovery of ALL vehicles. All tow truck drivers shall possess the proper class license and certificates for towing vehicles, along with a Class 'A' endorsement to allow operation of special vehicle configurations and/or special cargos. Contractors' employees shall be qualified to perform all work undertaken by or assigned to them. In the event a driver or the equipment is inadequate and the Contractor is unable to service the request, a charge for service or labor will not be permitted. Operators shall have all tow truck drivers involved with NCPD's rotation tow operations participate in a controlled substance and alcohol testing (CSAT) program. 1) Drivers requiring a Class A, Class B, or commercial Class C license (endorsed for hazardous materials transportation) shall participate in a CSAT program as defined in the Code of Federal Regulations, Title 49, Parts 40 and 382. 13 2) Those drivers that are not required to possess a Class A, Class B, or commercial Class C license shall be enrolled in a CSAT program substantially similar to the requirements as outlined in Section 1) above. 3) The operator shall ensure selection pools for commercially and non - commercially licensed drivers are maintained separately. The operator shall provide proof records of their CSAT programs to NCPD. 4) A driver possessing a non-commercial driver's license who tests positive but subsequently returns with a negative test result shall meet the same reinstatement requirements as a driver required to possess a commercial driver's license. D. STORAGE YARD There shall be a minimum of one (1) vehicle storage yard within ten (10) miles of the boundary of the City of National City with adequate storage capabilities for all vehicles retrieved from the City and requiring storage. The Contractor shall identify the exact location and size of any storage yards included in their proposal. No other storage yard may be used for purposes of execution of the Contract with the City in that all vehicles towed from within the City must be stored in the yard within the ten mile boundary of the City. The storage yard shall be apprexin3atelyat least 10,000 square feet: and have space necessary to accommodate all National City Police Department tows and comply with all applicable local and state Rregulations (including but not limited to: NCMC and California Fire, Sign, Zoning, and Building Codes). There shall also be the following: 1. Be completely enclosed by a building or an 8-foot uniform high solid fence or wall with a lockable gate. 2. Alarms and intrusion sensors that provide immediate notification capabilities at all times or similar devices or security measures. 3. 3,--Sufficient lighting to detect unauthorized entrance at night. 4. All areas open to vehicular traffic shall be paved with cement, asphalt surfacing or oil and aggregate mixture. 5. The entire site is to be continuously maintained to prevent accumulation of trash combustible waste, and hazardous debris. 6. The storage yard must be a reasonable distance from public transporation 7. The storage yard is to be served by drainage capabilities to prevent the accumulation of water. 14 Formatted: Numbered + Level: 1 + Numbering Style: I, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.99" + Indent at: 1.24" 8. Stored vehicles shall be arranged to provide reasonable and immediate inspection at any time by the City's agents., The Contractor shall provide service to the public twenty-four (24) hours a day, seven (7) days a week so that an owner may pay towing and storage fees at the Storage Yard where their vehicle is stored and obtain its release. The Contractor is responsible for the reasonable care, custody, security, and control of any property contained in towed or stored vehicles. All items removed from a vehicle or left stored within the vehicle shall be released to the owner or agent of the impounded vehicle upon demand during normal business hours unless the vehicle is under law enforcement Hold. Vehicles may not be taken off -site of the Storage Yard, without the City's permission. E. TRUCKS The Contractor shall provide equipment capable of providing the following services: 1. Towing of large oversized vehicles; 2. Towing from off road areas; 3. Towing in underground garages; 4. Wheel lift towing; and 5. Rollback towing. All tow trucks shall meet the Califomia Highway Patrol requirements relating to Tow Trucks and the California Vehicle Code standards for design, equipment, and safety for the driver, operator, and public. Proof of certification by CHP must be submitted with the proposal. All tow trucks used by the Contractor(s) in performance of the Contract shall be equipped with a system that enables the driver of the tow truck to immediately communicate with the Contractor's dispatch center. F. TOWING The Contractor(s) shall tow all forfeited vehicles, as directed by the City. The Contractor(s) shall not drive the forfeited vehicles except to move them within the storage facility. Use of vehicles for personal or other than use as herein prescribed is strictly prohibited. 15 Formatted: English (Canada) G. RESPONSE TIME The Response Time for Towing Service shall not exceed twenty (20) minutes. Response Time is defined as the elapsed time between the dispatch of the tow service request by the City to the Contractor by the Dispatch Center and the arrival of the tow truck on scene. The Contractor is expected to dispatch any available tow truck immediately upon receipt of a towing request. The Contractor is expected to notify NCPD's Dispatch Center when the response time requirement cannot be met. The Police Communications Dispatcher or the officer at the scene will have the discretion to cancel the tow if the response time cannot or is not met and re -dispatch to a Secondary Tow Contractor, at no cost to City. Contractor(s) shall pay a five hundred dollar ($500.00) penalty, if more than five percent (5%) of the tows in any calendar month period exceed the maximum response time requirement per any single request by the City for emergency towing services. Failure to meet Response Time requirements may result in termination of this contract. H. REFERRAUFRANCHISE FEE The Contractor(s) shall make quarterly referral/franchise fee payments to the City, as permitted pursuant to Vehicle Code Section 12110. The quarterly referral fee payment amount shall be thirty thousand six hundred thirty dollars ($30,630.00, total $122,520), to be divided in equal shares between the designated Contractors. The referral fee is payable to the City on the fifteenth day of the calendar month following the end of each fiscal quarter. The designated referral fee payment shall be payable for the length of the contract subject to annual adjustments. No part of the referral fee payment shall be refunded or forgiven if this contract is terminated for any reason. The Referral Fee is payable to "City of National City." Payments shall be directed as follows: Operations Assistant National City Police Department 1200 National City Blvd. National City, CA 91950 (Payments to be identified as: Referral fee for the quarter of .) 16 I. OTHER FEES The Contractor shall be responsible for collecting and paying to the City some pass - through -fees authorized by state and local regulation (i.e. STOP and NVIR). These are fees paid by the vehicle's owner or their agents to the City, collected by the Contractor before release. Such fees collected by Contractor shall be due and payable to City no later than the fifth (5rh) day of each month and the twentieth (20th) day of each month. Payments due on the fifth (5th) day of each month shall include and account for all vehicles released by Contractor between the sixteenth (16`h) day of the month, and the last day of the month, (inclusive). Payments due on the twentieth (20th) day of the month shall include and account for all vehicles released by Contractor between the first (01) day of the month and the fifteenth (15th) day of the month, (inclusive). Payments shall be directed as follows: Operations Assistant National City Police Department 1200 National City Blvd. National City, CA 91950 (Payments to be identified) IV.PRICINC SUBMITTAL The price proposal shall address all items identified below and incorporated in the attached Fee Schedule, along with any other charges. A. REFERRAL/FRANCHISE FEE 1. Fees Contractor(S) shall make quarterly designated Referral Fee payments to City for the right to provide towing and storage service to City. The Referral Fee payment amounts by the Contractor(s) shall be combined to be thirty thousand six hundred thirty dollars ($30,630.) per quarter, divided equally. 2. Referral Fee - Due Date The Referral Fee payment shall be due and payable no later than the fifteenth (15) day of the calendar month following the end of each quarter. 3. Referral Fee - Late Fee Any amount owed City beyond the due date shall accrue interest each day the amount due is not paid, at an annual rate equal to twelve (12%) percent per 17 annum, or at the maximum rate permitted by applicable law, whichever is lower. B. TOWING CHARGES FOR CITY VEHICLES Contractor agrees not to charge City a fee for the towing of marked or unmarked City police vehicles within the jurisdictional limits of National City Contractor shall charge City 25% of the Basic Tow Fee for the towing of all other City vehicles within the jurisdictional limits of National City. Contractor agrees that the fees for towing all City vehicles occurring outside the jurisdictional limits of National City shall be resolved between the Contract Administrators but shall not exceed 25% of the basic tow fee. C. STORAGE FEES Daily storage fees for City vehicles, seized vehicles, and vehicles for evidentiary purposes. D. LIEN SALE FEES Any and all fees associated with the disposition of vehicles whether paid by City or public, as provided by law. 18 ATTACHMENT A (Bidding Contractor must provide a bid for the below Towing Fee Schedule. The City will evaluate submitted bids and determine an appropriate Towing Fee Schedule that will be applicable to each awarded contractor.) TOWING FEE SCHEDULE SERVICE FEE • BASIC TOWING Includes First Hour Hookup, Labor, Standby Time, for vehicles Under 9,500 GVW (unloaded). • MEDIUM SIZE - BASIC TOWING Includes first hour hookup, labor, standby time, for vehicles over 9,500 GVW but less than 22,000 GVW (unloaded). • LARGE SIZE - BASIC TOWING includes first hour hookup, labor, and standby time, for vehicles over 22,000 GVW (unloaded). • ON -SCENE or Stand-by Tabor = each 15-minute increment, beyond first hour. Is charged only when extra ordinary labor must be expended to recover a vehicle. Stand-by is charged when the job cannot be started and must be explained on the tow bill. • DOLLIES Will only be used when there is not a less expensive, safe manner of handling the situation. • DRY RUN may also be known as a "hook-up — drop fee" and is charged when the vehicle is hooked up and the owner returns before the vehicle is in transit. • PER MILE TOWING applies only to vehicles recovered outside the jurisdiction of the city of National City. • MAXIMUM STORAGE - PER DAY Per day is defined as a 24-hour period. • STORAGE PER HOUR Up to maximum of $20.00 per day, to be reviewed annually. • AFTER HOURS VEHICLE RELEASE After 5PM and before SAM including weekends and all holidays. 19 • NOTIFICATION OF LIEN SALE Vehicle valued at less than $4.000, (22851.12 CVC). • NOTIFICATION OF LIEN SALE Vehicle valued at over $4,000. (22851.12 CVC). • POLICE EQUIPMENT TOWING Inside jurisdictional limits of National City. No Charge • CITY EQUIPMENT TOWING Includes all City vehicles. Also includes police vehicles towed from outside jurisdictional limits of National City. 25% CITY ADMINISTRATIVE FEE'S • NEGLIGENT VEHICLE IMPOUND RELEASE FEE $55.00 • SERIOUS TRAFFIC OFFENDER PROGRAM FEE $150.00 20 ATTACHMENT B BIDDING CONTRACTOR'S REFERENCES The Bidding Contractor is required to provide a minimum of five (5) references where work of a similar size and nature was performed within the past three (3) years. This will enable the City of National City to judge the responsibility, experience, skill, and business standing of the Bidding Contractor. REFERENCES Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: 21 BIDDING CONTRACTOR'S REFERENCES (cont.) Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: 22 ATTACHMENT C ,BIDDING CONTRACTOR'S STATEMENT OF SUBCONTRACTORS - - { Formatted: Font: 12 pt The Bidding Contractor is required to state below all subcontractors to be used in the performance of the proposed contract (other than as to towing services for which subcontracting is not permitted), and what portion of work will be assigned to each Subcontractor. Failure to provide details of Subcontractors may be grounds for rejection of bid. NOTE: Add additional pages if necessary. Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar amount of sub -contract: $ Contract Dates: Contractor's License #: Requirements of contract: What portion of work wilt be assigned to this subcontractor: Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar amount of sub -contract: $ Contract Dates: Contractor's License #: Requirements of contract: What portion of work will be assigned to this subcontractor: Company Name: Contact Name. Address: Phone Number: Fax Number: Dollar amount of sub -contract: $ Contract Dates: Contractor's License #: Requirements of contract: 23 What portion of work will be assigned to this subcontractor: 24 ATTACHMENT A (Bidding Contractor must provide a bid for the below Towing Fee Schedule. The City will evaluate submitted bids and determine an appropriate Towing Fee Schedule that will be applicable to each awarded contractor.) TOWING FEE SCHEDULE SERVICE FEE • BASIC TOWING Includes First Hour Hookup, Labor, Standby Time, for vehicles Under 9,500 GVW (unloaded). • MEDIUM SIZE - BASIC TOWING Includes first hour hookup, labor, standby time, for vehicles over 9,500 GVW but less than 22,000 GVW (unloaded). • LARGE SIZE - BASIC TOWING includes first hour hookup, labor, and standby time, for vehicles over 22,000 GVW (unloaded). • ON -SCENE or Stand-by labor = each 15-minute increment, beyond first hour. Is charged only when extra ordinary labor must be expended to recover a vehicle. Stand-by is charged when the job cannot be started and must be explained on the tow bill. • DOLLIES Will only be used when there is not a less expensive, safe manner of handling the situation. • DRY RUN may also be known as a "hook-up — drop fee" and is charged when the vehicle is hooked up and the owner returns before the vehicle is in transit. • PER MILE TOWING applies only to vehicles recovered outside the jurisdiction of the city of National City. • MAXIMUM STORAGE - PER DAY Per day is defined as a 24-hour period. • STORAGE PER HOUR Up to maximum of $20.00 per day, to be reviewed annually. • AFTER HOURS VEHICLE RELEASE After 5PM and before 8AM including weekends and all holidays. 19 • NOTIFICATION OF LIEN SALE Vehicle valued at less than $4.000, (22851.12 CVC). • NOTIFICATION OF LIEN SALE Vehicle valued at over $4,000. (22851.12 CVC). • POLICE EQUIPMENT TOWING Inside jurisdictional limits of National City. No Charge • CITY EQUIPMENT TOWING Includes all City vehicles. Also includes police vehicles towed from outside jurisdictional limits of National City. 25% 20 ATTACHMENT B BIDDING CONTRACTOR'S REFERENCES The Bidding Contractor is required to provide a minimum of five (5) references where work of a similar size and nature was performed within the past three (3) years. This will enable the City of National City to judge the responsibility, experience, skill, and business standing of the Bidding Contractor. REFERENCES Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: 21 BIDDING CONTRACTOR'S REFERENCES (cont.) Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar Value of Contract: $ Contract Dates: Requirements of Contract: 22 ATTACHMENT C BIDDING CONTRACTOR'S STATEMENT OF SUBCONTRACTORS The Bidding Contractor is required to state below all subcontractors to be used in the performance of the proposed contract (other than as to towing services for which subcontracting is not permitted), and what portion of work will be assigned to each Subcontractor. Failure to provide details of Subcontractors may be grounds for rejection of bid. NOTE: Add additional pages if necessary. Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar amount of sub -contract: $ Contract Dates: Contractor's License #: Requirements of contract: What portion of work will be assigned to this subcontractor: Company Name: Address: Contact Name: Phone Number: Fax Number: Dollar amount of sub -contract: $ Contract Dates: Contractor's License #: Requirements of contract: What portion of work will be assigned to this subcontractor: Company Name: Contact Name: Address: Phone Number: Fax Number: Dollar amount of sub -contract: $ Contract Dates: Contractor's License #: Requirements of contract: What portion of work will be assigned to this subcontractor: 23 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 18 EM TITLE: A Request to Initiate a Street Vacation to vacate a portion of excess right-of-way on West 30th Street east of Interstate 5 and the railroad right-of-way (Applicant: City of National City)(Case File No. 2011-18 SC). PREPARED BY: Martin Reeder PHONE: 619-336-4313 EXPLANATION: DEPARTMENT: Devel a vcs/Planning. APPROVED B : The proposed portion of West 30th Street is excess right-of-way that is currently unimproved. The land is owned in fee by the City. The vacation is being requested in order for the City to explore other potential uses for the property. The area of West 30th Street to be vacated is approximately 2,533 square feet in size. The area borders transit right-of-way to the west, private property to the north and southwest, and the terminus of the developed cul-de- sac portion of West 30th Street to the east. The attached plans show the area to be vacated. If vacated, the excess right-of-way would become a parcel of land that could potentially be developed. The developed portions of 30th Street, including the cul-de-sac, will continue to be usable and would not be impinged upon. The City's Street Vacation Procedures require that the City Council initiate a request to vacate any public streets. A complete report will be presented to the Council at the scheduled hearing along with a recommendation by the inning Commission. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Staff recommends the Council initiate a Street Vacation to vacate the portion of excess West 30th Street rig ht-of-way BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Application 2. Plans PLANNING DIVISION 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 (619)366-4310 planning@nationalcityca.gov STAFF ONLY Case Number 2-01 t - 18 S V Filing Fee $ t 1 ° Receipt No. Date Received By Zoning Designation M L- P O 11.G N IA New or Modification N E W Related Cases N E.A.F. Required N 0 Fee NIA - DISCRETIONARY PERMIT APPLICATION Amendment Annexation Approval of Plans Certificate of Compliance Coastal Development Permit Code Amendment Conditional Use Permit Historic Site Designation Interpretation Initiation Planned Development Permit Planned Unit Development Specific Plan k Street/Alley Vacation Substantial Conformance Tentative Parcel Map Tentative Subdivision Map Time Extension Variance Zoning Map Change SUBJECT PROPERTY ADDRESS: �" Address: &.JO f - 30 CI' S I ("cc_�' (01,6 • R >z ra--01") ) APPLICANT: Name: C 11-1 UW tJ P rt0wAl- Crcvl Signature: (Please type or print) APN: N(A Date: Address: t2,--c3 f4fYC1014\ Clivt C3Wt0 . NO-100 1-- Ct- CA- qlL`I Phone No. b -3 3(-1-(313 Fax No.-S3(9- L't3 `L 1 Email: PIA r-e_st e- PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). r Name: �`� --CNN eu e Signature: (Please type or print) '14ress: vtoLkitNtskr.-:-k1 Ca .gtA Date: . ..,one No. / Fax No. Email: 1 PROPERTY AND PROJECT DESCRIPTION 1. PROPERTY DESCRIPTION (fill in blanks) No. of parcels No. of units/suites Building/suite square footage Parking spaces — covered Parking spaces — uncovered Existing Proposed l 2. PROJECT DESCRIPTION (ideas for description are bulleted below) • Purpose of request • List license/permits required • Number of bedrooms • Number of employees by governmental agencies • Building height • Hours of operation • Live entertainment / karaoke • Setbacks • Days of week open to public • Types of alcohol sold on site • Private open space per unit • Neighboring uses • Unit square footages • Common open space �iC ,K� 0AA /Zrt� ,p- cf. �-- S v 'V�%L 4 co__ e_ s t— e L-. 1* w . 3 o 4-v- \ Sfir-e..e et-' ea/3 1.--c\I- Q S D (�►crs V_ i, �--�- - ‘,..1 ad - o k_ - - :- s� . Discretionary Approval Applications Revised October 19, 2010 2 f A.P. NO. 559-200-38 T.P.O.B �E O- S41'23'25"W(R)/Q\ A.P. NO. vND,, \562-220-33 '-> GRAPHIC SCALE EXHIBIT "B" A.P. NO. 559-200-34 10 20 ( IN FEET ) 1 inch = 20 ft. 24111 ST VICINITY MAP NO SCALE 40 D=115'38'47" 01) S4t'23'25"W 11.58' LAND v A �SU ,F,N LEGAL DESCRIPTION PORTIONS OF LOTS 33 Sc 34 AND A PORTION OF 29TH STREET IN BAHIA VISTA, IN THE CITY OF NATIONAL CITY, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO THE MAP THEREOF NO. 1815, FILED IN OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, DECEMBER 19, 1924 \ BASIS OF BEARINGS THE BASIS OF BEARING FOR THIS PLAT IS THE EASTERLY RIGHT OF WAY LINE OF THE SAN DIEGO AND ARIZONA EASTERN RAILROAD ACCORDING TO RECORD OF SURVEY NO. 15781 I.E. N17'43'34"W LEGEND \\ INDICATES AREA TO BE VACATED BY THE CITY OF NATIONAL CITY AREA = 2,533.63 SQ. FT ± T.P.O.B. INDICATES TRUE POINT OF BEGINNING 5652 EXHIBIT A CASE FILE NO. 2011-08 CUP DATE: 2/18/2011 LA.GINEERING DEPARTMENT CITY OF NATIONAL C7TY CALIFORNIA01*0 THIS PLAT WAS PREPARED BY ME OR UNDER MY DIRECTION. PRELIMINARY STEVEN A. BUSS PLS 5652 DATE STREET VACATION SHUT 1 OF t PORTION OF 3078 STREET wirsnauY CUL DB—SAC ADJOINING RAILROAD CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 19 EM TITLE: TEMPORARY USE PERMIT — Request from Granger Jr. High to use the city stage for the Granger Community Culture Fair on May 20, 2011. This is a National City co -sponsored event per Policy No.804. PREPARED BY: Armando Vergara PHONE: (619) 336-4364 EXPLANATION: DEPARTMENT: Neighb• oo. Services Division APPROVED BY: This is a request from Granger Jr. High to use the city stage at Granger Jr. High for the Granger Community Culture Fair on Friday May 20, 2011 from 5pm to 8pm. This event will include food booths, an information booth and activity areas, contests and rides at a low cost so the community can participate. Granger Jr. High's school band, cheerleaders and clubs will also perform at this event. No street closures are required, as this event will be held entirety on school campus. Security will be provided by the school and a first aid booth will be available. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS The City has incurred $237.00 for processing the TUP through various City Departments, plus $496.00 for Public Works. This is a co -sponsored event eligible for a $1000.00 co-sponsor credit. Total Fees are $733.00 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with co -sponsored credit. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: plication for a Temporary Use Permit with recommended approvals and conditions of approval. Type of Event: Public Concert Parade Motion Picture Fair Demonstration Grand Opening Event Title: 7 i` Event Location: Festival Circus Other Community Event Block Party CLII `LLtf2 4 i r- Event Date(s): From O OCI)1I to 8�/.,1DIlI Total Anticipated Attendance: L500 'o�rbtlU Month/Day/Year ( X Participants) Actual Event Hours: ameto ( k Spectators) Setup/assembly/construction Date: am/r () Start time: 6 r o O Cun. Please describe the scope of your setup/assembly work (specific details): D �(( 5� �-� Se ks �.(f, . `1�e 11c_7 1-- ��1 i 1fe rno i I2 ,ST' c 7 ° �'�e CCPS tC►.-re4 Dismantle Date: '3-t Completion Time: am m List any street(s) requiring closure as a result of this event. Include street name(s), day and time of dosing and day and time of reopening. 10 A Sponsoring Organization: Chief Officer of Organiz Applicant (Name): Address Daytime Phone: ((j('t) trid-3°1 Evening Pt Contact Person "on site" day of the event: A; tylio (6)5`t 5 1) F Pager/Cellular: x:(Vj) 1.17a-3ob'$ NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS r,c t�Sagt r) '1A rtV - /At, .0 Is your organization a "Tax Exempt, nonprofit" organization? I/YES NO Are admission, entry, vendor or participant fees required? YES NO If YES, please explain the purpose and provide amount(s): Estimated Gross Receipts including ticket, product and sponsorship sales from this event. n $ E t ° " Estimated Expenses for this event. $ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. (oL-LA duybk LALJ 0 hie_ 0-5 OA, f\ -41A-4-Ct fie,►-��-,, ��� l u a-c� 11 I', T4 �.u.t. --�- s � 0 w ems -#-I NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 YES X NO Does the event involve the sale or use of alcoholic beverages? XYES NO Will items or services be sold at the event? If yes, please describe: i YES X NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YES NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. YES X NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. XYES NO Will the event involve the use of the City stage or PA system? in addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas- ➢ Food Concession and/or Food Preparation areas � Please describe how food will be served at the event: �j 1 t.c ('t4u 5 id IS ha-e_ +6.oles ;� >� osl5 vl- If you intend tig cook food in the event area please specify the method: ( GAS ELECTRIC CHARCOAL OTHER (Specify): Portable and/or Permanent Toilet Facilities 11,SL, Sc -vQ ie.S�o bor—S Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) y Tables and Chairs • Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity > Canopies or tent locations (include tent/canopy dimensions) > Booths, exhibits, displays or enclosures • Scaffolding, bleachers, platforms, stages, grandstands or related structures > Vehicles and/or trailers Other related event components not covered above • Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition_) Number of trash cans: Trash containers with lids: DescribbeOyour plan for clean-up and removal of waste rid garbage duping and after the event: Please describe your procedures for both Crowd Control and Internal Security: (havc_ (ac4A A5'(--f(e rs C p -r, s�ec� J /c Pb 1 �----Q Vo t u- e_AA e p re_se4. (A1- also a. c 'fo st on s 4 S {-cS-C rx,e4,-(0im • YES NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list Security Organization_ p 19 Co r Security Organization Add ess: 13 a s- -+- T Security Director (Name): j fir' , t"� i-6‘rtl PhoncOICO f-f ) 851)0 YES X NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. Lk_ W-Dk Lurs.e_ naq vr54 Ad Please describe your Accessibility Plan for access at your event by individuals with disabilities: PI a. pro de a detailed description of ourn P KING plan:( U �I + � J S `� CLA^�L ( vtG� t . L-U I tk A I ( a.r C1,1t '� Please describe your plan for DISABLED PARKING: C 14 Sect vA bYN k de 5 ( t1cc y Please describe your plans to notify all residents, businesses and churches impacted by the event:We__ Ds.I )(')S-c----e-v---S 00(417 ), truci 1 leike-4-.5 40 iP / ` OTE: Neighborhood residents must be notified 72 hours in advance when events are ��7 fi� rac s scheduled in the City parks. YES NO Are there any rnusical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Numberof Stages: I Number of Bands: Type of Music: st)k,0Q d , 1(beer t tut 6 YES _ NO Will sound amplification be used? If YES, please indicate: ( Start time: "1 (W am/�m�Finish Time YES XNO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/'pm Finish Time w rA- am/pm Please describe the sound equipment that will be used for your event: YES NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YES NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 08/10/05 5 Event: For Office 'Use OnCy Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. i Organization D-d'.i2.v-'3---L.,,C. 0.,- *V + S-ctreQ Person in Charge of Activity \L ___P l 7r0 Address sf k 0 \ Cs-- A-d �- Tetephon( A) (-Eja` 3617- Date(s) of Use i r� t\/\c)0201 \ HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related t the use of public property or the activity taken under the permit by th rmor its agents, employees or contrac Signature of Applicant ()fa- S C .-L Official Title Date For Office Use Only Certificate of Insurance Approved Date 7 REQUEST FOR WAIVER OFFE Non-profit organizations, which meet the criteria on pag- of the instructions, will be considered for a waiver. If you would like to reque a waiver of the processing fees, please complete the questionnaire • low. 1. Is the event for which the TUP is sough sponsored by a non-profit organization? Yes (proceed to Question 2 No (Please sign the form a . submit it with the TUP Application) 2. Please state the name and ty.e of organization sponsoring the event for which the TUP is sough and then proceed to Question 3. Name of the sponsoring . ganization Type of Organization (Service Club, Church, Social S ice Agency, etc.) 3. Will the event genera to net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) No (Pleas sign the form and submit it with the TUP Applation) 4. Will the proc eds provide a direct financial benefit to an individual who reside in or is employed in the city, and who is in dire financial need due t• health reasons or a death in the family? Yes Please provide an explanation and details. o (Please proceed to Question 5) 8 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: No (P lease sign the form and submit it with the TUP Application) Signature Date 9 Book Club Ring Toss Bean Bag Toss Math Club First Aid Lost and Found Benches Ticket Booth Mecha Cafe Huck SSS A1A AASLJ ASB Taco Avid Finn Can 800 Restrooms ` Entrance And Exit Sumo Wresting Dunk Tank Granger Ave ---•+, _ i r�ilw*•��' CERTIFICATE OF LIABILITY INSURANCE 3/8/2011 DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER_ THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW- THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED EPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IPORTANT. If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to e terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Cossio Insurance Agency PO Box 188 Simpsonville, SC 29681 (864) 688-0121 INSURED Tri-State Events, Inc dba dba: Interact Events, Holiday Parties, TB Incentives, & West Coast Picnics 13089 Peyton Rd Suite 175 Chino Hills, CA 91709 COVERAGES Contact Name: Phone (A/C, No, EXt)- E-Ma/: INSURER A: Timothy Ward 7147837338 le sley @in to ra ctep. com Fax '(A/C. No) INSURER(S) AFFORDING COVERAGE 7147827044 NAIC # Admiral Insurance Company INSURER B: INSURER C: INSURER 0: INSURER E -- - _ CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURE[) NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF POLICY ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP INSR WVD (MM/DD/YY) (MM/DD[YY) A GENERAL LIABILITY j� COMMERCIAL GENERAL LIABILITY ❑ ❑ CLAIMS MADE LA I OCCUR GEN'L AGGREGATE LIMIT APPLIES PER POLICY I_j PROJECT ❑LOC AUTOMOBILE LtABILI I El ANY AUTO —I ALL OWNED AUTOS HIRED AUTOS NONOWNFD I_1 AUTOS ❑ UMBRELLA LIAB EXCESS LIAB IAU SCHEDULED TOS OCCUR [] CLAIMS -MADE DED ❑ RETENTION E WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N OFFICER/MEMBER EXCLUDED? (Mandatory in NH) 8 yes, describe under DESCRIPTION OF OPERATIONS below CA000012844-03 8/5/2010 8/5/2011 LIMITS Each Occurrence Aggregate Damages to Premises Rented to Yo Products/ Completed Operations Ag Personal and Advertising Injury Medical Expenses Deductible COMBINED SINGLE LIMIT (Ea accdent) $1,000,000 $2,000,000 $50,000 $2,000,000 $1,000,000 $5,000 $5,000 BODILY INJURY (Per Person) BODILY INJURY (Per accident) PROPERrY DAMAGE (Per accdent) $ $ $ ,WC STATU- TORY LIMITS DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, rf more space is required) Party Equipment Rentals Operations located at 13089 Peyton Rd Suite 175 Chino Hills, CA 91709. Certificate Holder As Additional Insured Amusement devices on file with the company for special event dated 5/20/2011 located at 2101 Granger Avenue, National City, CA 91950. CERTIFICATE HOLDER: CANCELLATION OTH- lER water Union High School District =ifih Ave Vista, CA 91911 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. J1 AUTHORIZED REPRESENTATIVE ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 01988-2010 ACORD CORPORA] ION. All rights reserved. CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Granger Jr. High School EVENT: Granger Community Culture Fair DATE OF EVENT: May 20, 2011 TIME OF EVENT: 4 p.m. — 7 p.m. APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ ] NEIGHBORHOOD SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] CONDITIONS OF APPROVAL: PUBLIC WORKS (619) 336-4590 Street Division: No involvement. Parks Division: Standard stage set up Standard stage breakdown Total for this event Facilities Division: No involvement by custodial or trade personnel. $ 248.00 $ 248.00 $ 496.00 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. F0 .. EM TITLE: TEMPORARY USE PERMIT — Movies in the Park on June 10th, July 8`h, August 12th and September 9, 2011 at various city locations from 6pm to 9pm. This is a National City sponsored event per Council Policy #804. PREPARED BY: Armando Vergara PHONE: (619) 336-4364 EXPLANATION: DEPARTMENT: Neigh•. o•d Services Division APPROVED BY: This is a request from the Community Services to conduct the Movies in the Park event at Las Palmas Park on June 10th showing the movie "Grease", Las Palmas Pool on July 8th showing the movie "Gnomeo & Juliet", Kimball Bowl on August 12`h showing the movie "Avatar"and Kimball Park — Little Padres Park on September 9`h showing the movie "The Perfect Game". Set-up for the movies will begin at 5 p.m. and dismantling will begin at 9:30pm. This event is designed as a family night for the residents of National City. About 300 spectators are expected to attend the movie viewings. ncessions will be sold by local non -profits and / or food trucks with clean up performed by volunteers. A isible car show to be included. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS The City has incurred $237.00 for processing the TUP through various City Departments, $666.40 for Facilities Maintenance Electrician for the four event dates and $228.80 for NPDES inspections for the four event dates. This is a City sponsored event per Council Policy #804. Total Fees are $1132.20 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: plication for a Temporary Use Permit with recommended approvals and conditions of approval. Type of Event: _ Public Concert Parade Motion Picture Fair _ Demonstration _ Grand Opening Festival Circus Other Event Title: MO\i l e 1 n 1 r`� f 14, Event Location: K- A CCINOW1 (.011OI n , 718111 Event Date(s): From to Actual Event Hours: CO am,eh to CI Community Event Block Party `Pool , 10 �QAr is P��v , V,\MoaA) )oo . 1 61r�11t r g1glij 300 Total Anticipated Attendance: Month/Day/Year ( Participants) (300 Spectators) Setup/assembly/construction Date: am.{0r Start time: Ste-, Please describe the scope of your setup/assembly work (specific details): Dismantle Date: Completion Time: Sek L \nMj CA Q ,tea) and avc\\o V' 15ca.1 equtpt q 30 am List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening Sponsoring Organization: CMiT. ni A'J2 L - Chief Officer of Organization (Name) — d , 1-\ Applicant (Name): LC:133-fen rna.KI lccr) Address: \T" So-ae. Daytime Phone: ( ) LI2B9 Evening Phone: ( ) Contact Person "on site" day of the event: Lawn Pager/Cellular Fax For Profit Not -for -Profit (—j BS( 1- y (03-7 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS Is your organization a "Tax Exempt, nonprofit" organization? Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide arnount(s): ES NO YES INO $ Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ Estimated Expenses for this event. $ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. '(\nn\f 1 e Stem t 0, \- «\ sue) eaker n '� ram_ a C'Cx1CQ5\C'�S 506 j 1 oco`1 nocA)0{- Yo06 ��,s .` S��l� czar- spa lk�Q< \C * L 4 pA Lfr77 -L,� "6 /l SE " Tu„1q Go\ ff &ND/fgt--e, 4 au 1--l&7 1-21c3, k l 6 4-LL Bain L "/ vA- 7 eJ' S sin SC 01/1610aL Gi4-„-1E„ YES O If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 YES 4.NO Does the event involve the sale or use of alcoholic beverages? ` -YES — NO Will items or services be sold at the event? If yes, please describe: COO c sstor' — YES x NO Does the event involve a moving route of any kind along streets, sidewalks or I highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. 14, YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. YES X NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes YES /-' NO NOTE: A separate Fire Department permit is required for tents or canopies - Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: > Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. > Food Concession and/or Food Preparation areas Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): > Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) > Tables and Chairs > Fencing, barriers and/or barricades > Generator locations and/or source of electricity > Canopies or tent locations (include tent/canopy dimensions) > Booths, exhibits, displays or enclosures > Scaffolding, bleachers, platforms, stages, grandstands or related structures > Vehicles and/or trailers > Other related event components not covered above > Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition_) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event:' c'a5h cons Placec\ Please describe your procedures for both Crowd Control and Internal Security: UJ\\\ ex i o po.-kro\ b /UC PV YES O Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: ES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: (L lF Pc �.-.ih-tinq Please indicate what arrangement you have made for providing First Aid Staffing and Equipment_ T \)a(VLs 1 occA-eo w se ctrec, Please describe your Accessibility Plan for access at your event by individuals with disabilities: (4" Par S have acces;Lve Please provide a detailed description of your PARKING plan: x --h e p 1,r 1 o 1 S fi Sire e-1- 204- kj r s Please describe your plan for DISABLED PARKING: h; Sfinr� 6e5\ r 3p 4 Please describe your plans to notify all residents, businesses and churches impacted by the event: 103--5S fi4Prs -Fa be_ Send NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. YES 1/\NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Number of Bands: Type of Music: YES _ NO Will sound amplification be used? If YES, please indicate: Start time: 62 am)Finish Time 1 YES NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/'prn Finish Time am/pm Please describe the sound equipment that will be used for your event: YESNO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YES\J -NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 08/10/05 5 Event: For Office 'Use Only Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department Address Telephone City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Person in Charge of Activity ILt0 x. L1289 Loafers I(oo..Xi Ipm St. Silc Date(s) of Use SYl(Y\€_1" Zo I I HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signaturti'of Applicant Neio>ntxihCCCI � 5eeciaU s+ `i/ZB Offciaf Title Date For Office Use Only Certificate of Insurance Approved Date 7 Non-profit organizations, which meet the criteria on page v of the instru ' ions, will be considered for a waiver. If you would like to request a waiver of t processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored • a non-profit organization? Yes (proceed to Question 2) No (Please sign the form and submit it - ith the TUP Application) 2. Please state the name and type of orga- ization sponsoring the event for which the TUP is sought and then • roceed to Question 3. Name of the sponsoring organiza Type of Organization (Service Club, Church, Social Service A. ncy, etc.) 3. Will the event generate •t income or proceeds t the sponsoring organization? Yes (Please pr+ceed to Question 4) No (Please . ign the form and submit it with the TUP Appli ation) 4. Will the pro ' eeds provide a direct financial benefit to an individual who resid-s in or is employed in the city, and who is in dire financial need du: to health reasons or a death in the family? es (Please provide an explanation and details. No (Please proceed to Question 5) 8 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. No (Please proceed to Question 6) 6. Will the proceeds provide a direct fina ial benefit to a service club, social services agency, or other sec ar non-profit organization located within the city such as Kiw•nis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an planation and details. No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, hich has been the direct recipient of Community Developme Block Grant (CDBG) funding? Ye Year funds were received: Fund were used to: No (P lease sign the form and submit it with the TUP Application) Signature 9 Date CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Community Services Department EVENT: Movies in the Park DATE OF EVENT: June 10th, July 8`h, August 12th and September 9`h TIME OF EVENT: 6pm to 9pm APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS/PARKS YES [ x ] NO [ J SEE CONDITIONS [ x FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICE YES [ x ] NO [ ] SEE CONDITIONS [ ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] ENGINEERING YES [ x ] NO [ ] SEE CONDITIONS [ ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ ] RISK MANAGER YES [ x ] NO [ 1, SEE CONDITIONS [ ] CONDITIONS OF APPROVAL: PUBLIC WORKS (619) 336-4590 Public Works recommends approval of the TUP and submits the following: Street Division - No involvement Parks Division - No involvement in this event but will turn off irrigation system prior to event and provide extra trashcans. Facilities Division: Custodians - No involvement Electrician - The cost to provide the electrician at these events is $666.40. Breakdown is as follows: June 10 5 hrs overtime @ $33.32 $166.60 July 8 5 hrs overtime @ $33.32 $166.60 August 12 5 hrs overtime @ $33.32 $166.60 Sept 9 5 hrs overtime @ $33.32 $166.60 DEVELOPMENT SERVICES (619) 336-4290 NPDES inspection is needed at a cost $57.20 per hour (OT Rate) per event. POLICE Requested extra patrol for the events. FINANCE TUP application states that local non -profits are to provide concessions. If the non-profit organizations are selling the concessions and/or are located in NC, they need a business license. If they will be preparing food, they need food handler cards from the Health Department FIRE (619) 336-4550 Stipulations required by the Fire Department for this event are as follows: 1) Access to public streets to be maintained at all times. 2) Are Department access into and through the movie areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches 3) Fire Hydrants and fire department connections shall not be blocked or obstructed at any time. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 6) Provide one 2A:10BC fire extinguisher at inflatable screen. Extinguisher to be mounted in a visible location between 31/2' to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. All fire extinguishers to have a current State Fire Marshal Tag attached. Please see attached example. 7) Internal combustion power sources (generators) that may be used for inflatable screen shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the inflatable screen is not in use. 8) internal combustion power sources (generator) shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away from the screen. 9) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as 'Temporary Wiring" only. To be evaluated by the Building Official for requirements due to proximity to pool water 10) Access to electrical appliances shall be limited to qualified personnel only. Electrical area shall be sectioned off from participants for safety. Distance from water' to electrical appliances shall meet current Building/Electrical codes (Please consult Building Official). 11) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event. If you have any questions please feel free to contact me. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. Rl EM TITLE: TEMPORARY USE PERMIT — National Night Out on August 2, 2011 from 5:30pm to 8:00pm at Las Palmas Pool. This is a National City sponsored event per City Council Policy #804. PREPARED BY: Armando Vergara PHONE: (619) 336-4364 EXPLANATION: DEPARTMENT: Neighboo9d Services Division APPROVED BY: This is a request from Community Services to conduct the National Night Out event at Las Palmas Pool on August 2, 2011 from 5:30 p.m. to 8p.m. The pool will be open for this event and it will be staffed by lifeguards. The FFA will cook hot dogs for the attendees there will also be promotional booths staffed by NCPD, CSD, and Target Stores. The event is a National City Sponsored event per City Council Policy #804. Therefore, the applicant is eligible for a waiver of fees. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS The City has incurred $237.00 for processing the TUP through various City Departments and $57.20 for NPDES inspection for this event. This is a City sponsored event per City Council Policy #804. Total Fees are $294.20 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: &cation for a Temporary Use Permit with recommended approvals and conditions of approval. Type of Event: Public Concert Parade Motion Picture Event Title: _ Fair _ Festival Community Event Demonstration Circus Block Party _ Grand Opening _ Other Actual Event Hours: 5" amoto ame N)o.-V\rx-yn.\ jv'‘9Y**- OLO- \ 1 Event Location: QL&� �(J.`r(YK� S VQQ 1 Event Date(s): From 6 12l )t to 6I 2 J 1 1 Total Anticipated Attendance: LI CO Month/Day/Year ( Participants) Spectators) ( Setup/assembly/construction Date: U) Z I I Start time: 33° Please describe the scope of your setup/assembly work (specific details): Se,k - B--\-vockir , ocn is o.Y`2m vokun- x fi ena r' --\-c6o1ES c d► Sp\aut S Dismantle Date: 1 Z 11) Completion Time: 1 ame List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening None_ Sponsoring Organization: CaY71 nj'jj(1/1GQS Chief Officer of Organization (Name) \rex-)6a Applicant (Name): Q 1ti0I \�2 Daytime Phone: (I"L fj `I Lg�"1 Evening Phone: (j Fax: ( ) Contact Person "on site" day of the event: Lowrey-)/ 1 Pager/Cellular: - 3(0)~f ) (Da' NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS Address: 1 For Profit Not -for -Profit 44r)» Is your organization a "Tax Exempt, nonprofit" organization? `YES NO Are admission, entry, vendor or participant fees required? YES 1.,NO If YES, please explain the purpose and provide amount(s): Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event_ Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. W R 1\\ Coo V_ hc* ace s / SCUP, NCO \ c ot_cgS Sao\ 1)1 - (-92n Per sftiwnrriir O If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 7 YES NO Does the event involve the sale or use of alcoholic beverages? YES XNO Will items or services be sold at the event? If yes, please describe: YESO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. _ YES NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. YES NO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. > Food Concession and/or Food Preparation areas Please describe how food will be served at the event: lt,y9u intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL_ OTHER (Specify): ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs > Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity > Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures > Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above > Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: VOW \rS \ p Please describe your procedures for both Crowd Control and Internal Security: YES Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: ES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: x�sfi coa-, p1 Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. Please describe your Accessibility Plan for access at your event by individuals with disabilities: ?(-A y acce5s14e Please provide a detailed description of your PARKING plan: Please describe your plan for DISABLED PARKING: xti S'n des\co 4 Please describe_ your plans to notify all residents, businesses and churches impacted by the event: \e,\Affs) c1Hein NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. YES NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Number of Bands. 1 Type of Music: QQ,r NO Will sound amplification be used? If YES, please indicate: �I Start time: 5 am( r�i Finish Time e,so am/ �n YES)(NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/pm Finish Time am/pm Please describe the sound equipment that will be used for your event: YES NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YES 0 Any signs, banners, decorations, special lighting? If YES, please describe Revised 08/10/05 5 Event: ,for Office `Use Only Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Person in Charge of Activity I 0Am-en 'ma,X 1 1Gryn Address Telephone 1 t-10 124An a.);Ae K 128G Date(s) of Use U) 2) t HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractor ).�'/ Ig:49/34_ Signa a of Applicant OffciatlTitle bend V -1 I SpZdlist I28J II For Office Use Only Date Certificate of Insurance Approved Date 7 Non-profit organizations, which meet the criteria on page v of the ins ctions, will be considered for a waiver. If you would like to request a waiver o he processing fees, please complete the questionnaire below_ 1. Is the event for which the TUP is sought sponsoreby a non-profit organization? Yes (proceed to Question 2) No (Please sign the form and submi ' it with the TUP Application) 2. Please state the name and type of o anization sponsoring the event for which the TUP is sought and t n proceed to Question 3. Name of the sponsoring organ, ation Type of Organization (Service Club, Church, Social Service Agency, etc.) 3. Will the event genere net income or proceeds t the sponsoring organization? Yes (Pleas proceed to Question 4) No (P -ase sign the form and submit it with the TUP pplication) 4. Will tre proceeds provide a direct financial benefit to an individual whresides in or is employed in the city, and who is in dire financial n ed due to health reasons or a death in the family? Yes (Please provide an explanation and details. No (Please proceed to Question 5) 8 5. Will the proceeds provide a direct financial benefit to city goverment such as the generation of sales tax? lies (Please provide an explanation and details. No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial b. nefit to a service club, social services agency, or other secular no P -profit organization located within the city such as Kiwanis, R%tary, Lions, Boys and Girls Club? Yes (Please provide an explana '. n and details. No (Please proceed to uestion 7) 7. Will the proceeds provid- a direct financial benefit to an organization, which ha been the direct recipient of Community Development Block ant (CDBG) funding? Yes Yearf ds were received: Funds were 7 d to: l �No (P lease sign the form and submit it with the TUP Application) ignature 9 Date CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: National City Community Services Dept. EVENT: National Night Out DATE OF EVENT: August 2, 2011 TIME OF EVENT: 5:30 p.m. to 8 p.m. APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ ] ENGINEERING YES [ x ] NO [ ] SEE CONDITIONS [ ] PUBLIC WORKS YES [ x ] NO [ I SEE CONDITIONS [ x FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ ] CONDITIONS OF APPROVAL: POLICE (619) 336-4400 Reference the above TUP, on -duty police personnel will provide extra patrol as needed. FIRE (619) 336-4550 Stipulations required by the Fire Department for this event are as follows: 1) Access to the park to be maintained at all times. 2) Fire Department access into and through the movie areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not Tess than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches 3) Fire Hydrants and fire department connections shall not be blocked or obstructed at any time. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 6) Provide one 2A:10BC fire extinguisher at inflatable screen. Extinguisher to be mounted in a visible location between 3' ' to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. 11> 7) Internal combustion power sources (generators) that may be used for inflatable screen shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the inflatable screen is not in use. 8) Internal combustion power sources (generator) shall, be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away from the screen. 9) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as `Temporary Wiring" only. To be evaluated by the Building Official for requirements due to proximity to pool water 10) Access to electrical appliances shall be limited to qualified personnel only. Electrical area shall be sectioned off from participants for safety. Distance from water to electrical appliances shall meet current Building/Electrical codes (Please consult Building Official). 11) A plan shall be established for placement of BBQ and agreed upon by entire staff prior to start of event. Placement of BBQ shall not create a life safety hazard to pool occupants or staff. 12) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event. 13) Due to problems that occurred last year, a meeting is recommended to include entire City staff affiliated with this event! If you have any questions please feel free to contact me. PUBLIC WORKS (619) 336-4580 Public Works recommends approval of the TUP and submits the following: Street Division - No involvement Parks Division - No involvement in this event, will provided extra trash cans. Facilities Division: Custodians - No involvement Electrician — No involvement DEVELOPMENT SERVICES NPDES inspection is needed at a cost $57.20 per hour. (OT Rate) 11 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO, 22 EM TITLE: Notice of Decision — Planning Commission approval of a Conditional Use Permit for an auto body and paint facility at 2855 A Avenue. (Applicant Glenn A. Loader) (Case File 2011-12 CUP) /WC_ PREPARED BY: Martin Reeder PHONE: 336-4313 DEPARTMENT: Development Svcs/Planning. APPROVED BY: EXPLANATION: The applicant is requesting to relocate an existing auto body business — Glenn's Body Shop — from 2800 National City Blvd. to the subject 26,000 square -foot property on A Avenue. The proposed operating hours of the facility are 8:00 a.m. to 5:00 p.m. Monday to Friday. Approximately 2,495 square feet of an existing 8,500 square -foot building on the property would be used for offices with the remainder used for automotive body repair and painting. The applicant has stated that only water -based paints would be used with the exception of a clear coat product that contains minimal solvent. Approximately four employees would staff the facility. The Planning Commission conducted a public hearing on May 2, 2011. Commissioners asked questions regarding proximity to residences and schools, public noticing and approval conditions. Staff noted that there was no distance requirement between auto body facilities and residences in the current code, although the draft Zoning Code contains language prohibiting such uses within 500 feet of a residence or school. There is a home within 100 feet of the subject property. The Commission voted to approve the CUP based on required findings i subject to Conditions of Approval, and modified condition no. 15 to allow for the applicant to use certain vent -based coatings that were approved by the California Air Resources Board. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: Categorically Exempt pursuant to Class 1 Section 15301 (Existing Facilities) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD f COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Alvarado, Baca, DeLaPaz, Farias, Pruitt Absent: Flores, Reynolds ATTACHMENTS: Location Map Planning Commission Staff Report 3. Resolution No. 12-2011 4. Reduced Plans E. 28th St 2829 CA-PD CA-PD-CZ 2801 -E' 30th•St — _ w 0 W RS-3-PD 1 3001 CH Owe CH -CZ w 0 E. 29th St 0 Subject Parcel, -- Zone Boundary I Feet 0 75 150 300 APN: 562-1,6Q-08 Planning Commission Location Map 2011-12 CUP 1 4.19:.1;1 CITY OF NATIONAL CITY - DEVELOPMENT SERVICES DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Title: Case File No: Location: Assessor's Parcel No.: Staff report by: Applicant: Property' owner: Combined General Plan/ Zoning designation: Parcel size: Adjacent land use/zoning: North: East: South: West: Environmental review: Item no. 2 May 2, 2011 PUBLIC HEARING — CONDITIONAL USE PERMIT FOR AN AUTO BODY AND PAINT FACILITY AT 2855 A AVENUE. 2011-12 CUP East side of A Avenue, between 28th and 30th Streets 562-160-08 Martin Reeder — Assistant Planner Glenn A. Loader Marruenda Manuel Living Trust Heavy Commercial (CH) 0.6 acres Parking Lot / CH Vacant land / RS-3-PD Office building and private garage / CH Vacant auto sales lot across A Ave / CA-PD Exempt pursuant to CEQA Section 15301 (Existing Facilities) BACKGROUND Site characteristics The project location is a 26,000-plus square -foot property in the Heavy Commercial (CH) zone. The parcel is located on the east side of A Avenue, north of 30th Street. The property sits adjacent to a small canyon running east to west from D Avenue south of 28th Street to A Avenue north of 30th Street The lot is developed with an 8,500 square - foot building. The first floor of the 'L'-shaped building has some office space and a bathroom but is mostly open in nature, having previously been a manufacturing use_ There is a partial second floor which houses offices and a bathroom. There are 12 parking spaces on site, which are located along the southerly property line. The previously permitted use at the property was Fiesta Pacific Products, a beverage company. The building is currently unoccupied. Proposed use The applicant has an existing auto body and paint facility at 2800 National City Blvd., on the same property as Westcott Mazda; 'Glenn's Body Shop on the Mile' is looking to relocate to the subject property on A Avenue. The proposed operating hours of the facility are 8:00 a.m. to 5:00 p.m. Monday to Friday. The whole building would be utilized for the auto body use, with approximately 2,495 square feet of the building used for office use and the remainder for automotive body repair and painting. The applicant has stated that only water -based paints would be used. Machinery used on site would be limited to a paint booth at first, with a frame machine in the future once business allows_ Approximately four employees would staff the facility. Analysis Glenn's Body Shop on the Mile has been in business in National City for approximately three years, although the applicant has over 30 years experience in the auto refinishing industry at area dealerships. There are no records of any code conformance issues at the previous location. Nearby uses include other auto -related uses, including the former San Diego Dodge dealership and other dealers, some of which perform accessory auto repair and refinishing activities. Furthermore, the lot adjacent to the south is used as a private garage for off -road vehicles. However, it should be noted that this facility is specifically permitted for auto repair, not auto refinishing (paint, etc). The proposed use is consistent with both the General Plan and Land Use Code as auto body repair is allowed by right and auto painting is conditionally allowed in the Heavy Commercial zone. However, the location is close to a residential area. The nearest residence is approximately 100 feet away to the north-northwest, although the property on which the house is located is directly adjacent the rear of the subject property. The 3 rear of the residential lot slopes down into the nearby canyon behind the project area. However, the applicant has stated that the facility will be using water -based than solvent -based paint, reducing the emission of airborne pollutants. Water -based paint emits little or no hazardous air pollutants (HAPs). Although there is no distance requirement in the Land Use Code for auto body and paint facilities, the California Air Resources Board (GARB) requires additional public noticing requirements for facilities applying for a CARB permit within 1,000 feet of a school. In this case the facility is within 1,000 feet of Sweetwater Union High School. As part of the City's current General Plan update (GPU), there is a specific section geared towards Health and Environmental Justice. Draft GPU Policy HEJ-2.1 states the following: Avoid land use conflicts by ensuring residential, public assembly, and other sensitive land uses are adequately buffered from industrial land uses that may pose a threat to human health, where feasible. This policy is based on the standard assumption that auto painting facilities are using solvent -based paints and are not effectively preventing particulate matter from getting into the air. With the conditions of approval requiring compliance with Best Available Control Technology and Best Management Practice regulations, as required by the Environmental Protection Agency, these effects should be significantly reduced. Additionally, the use is proposed completely within an existing and enclosed building, providing a buffer from the adjacent residential property. The GPU is still in the draft stage and has not been approved by either the Planning Commission or City Council_ Design The interior space will be used to repair and paint the vehicles in three stations. The proposed layout of the suite is a basic open design allowing easy maneuvering of vehicles between stations. The vehicles would be rolled outside and into the area next door. There would be separate areas for repair, paint preparation and painting itself. The 2,495 square -foot office area (two floors) is located at the west end of the building nearest A Avenue. The fenced parking lot will be used for customer and employee parking and will be locked after hours. With the exception of repaired vehicles waiting to be picked up, all damaged vehicles are intended to be stored inside the building. The applicant has a contract with a towing company (Moynahan Towing) that stores vehicles at a separate yard prior to delivery to the auto body and paint facility, thus no vehicles will be delivered to the property after hours. A Condition of Approval has been added requiring that all inoperable and/or damaged vehicles shall be stored on the property and not on City streets. Parking/Hours of operation Section 18.58.290 of the Land Use Code requires one parking space for every 800 square feet of leased area for employee and visitor parking. An 8,500 square -foot 4 building this would require 11 spaces —12 spaces exist. A condition has been added to require the minimum number of spaces be maintained for parking use. Section 18.72.030 of the Land Use Code regulates auto painting, requiring that all activities occur completely within a building and limits hours of operation. Hours for an auto painting use adjoining a residential area are restricted to between 8:00 a.m. and 6:00 p.m. daily (excluding Sundays). The proposed operating hours of 8:00 a.m. to 5:00 p.m. Monday to Friday are consistent with this requirement. Other Code requirements for auto uses require screening of repair uses, which the proposal also provides. Permit requirements In order to operate an auto body and paint facility, applicants must obtain multiple permits from county and state agencies. These permits are to ensure compliance with health, air quality and toxic materials regulations. Permits from the following five agencies will be required if the Conditional Use Permit is approved and will be required to be obtained prior to business license issuance. • County of San Diego Department of Environmental Health • County of San Diego, Air Pollution Control District • California Department of Toxic Substances Control • California Department of Consumer Affairs, Bureau of Automotive Repair • California State Board of Equalization Conditions of Approval Comments on the project were received from the Building Division and Fire Department. Their remarks require compliance with current Building and Fire codes. These comments have been included as Conditions of Approval. Additional conditions requiring all repair/paint activities to occur inside the building also included. As part of the routing for this proposal, the Environmental Health Coalition (EHC) was also requested to comment. In general, EHC does not support the project given that it is close to a residential neighborhood. They strongly recommend that there be a minimum 500-foot distance between auto body facilities and residential neighborhoods, which this proposal does not meet. EHC also suggested conditions of approval for consideration should the CUP be approved. These conditions include compliance with Environmental Protection Agency (EPA) standards. The conditions recommended are either incorporated by the proposed layout, included in the Conditions of Approval, or are already addressed by City Ordinances or county, state and federal codes. The comment letter from EHC is attached. The suggested conditions include: • Best Available Control Technologies for emission control (EPA) • Best Management Practices for auto body and paint facilities (EPA) • Required county, state or federal permits • Vehicle storage and parking limitations 5 These conditions of approval are consistent with those requited of Caliber Collision, approved in 2008. Conditions 11 through 19 refer specifically to performance standards for the proposed facility. Summary The proposed auto refinishing use is consistent with current General Plan and Land Use Code requirements with the issuance of a Conditional Use Permit. Current regulations for auto refinishing facilities as regulated by local, state and federal agencies are very stringent compared to previous years, with the advent and requirement for the use of water -based paints. With Conditions of Approval requiring compliance with EPA Best Available Control Technology and Best Management Practice regulations, the facility will be able to function efficiently and without significantly affecting nearby residential areas. RECOMMENDATION 1. Approve 2011-12 CUP subject to the conditions listed below, based on attached findings; or 2. Deny 2011-12 CUP based on attached finding/findings to be determined by the Planning Commission; or Continue the public hearing to a specific date. ATTACHMENTS 1. Recommended Findings for Approval/Denial 2. Recommended Conditions 3. Location Map 4. EHC comments 5. Notice of Exemption 6. Public Hearing Notice (Sent to 12 property owners) 7. Site Photos 8. Applicant's Plans (Exhibit A, case file no. 2011-12 CUP, dated 3/17/2011) MARTIN REEDER Assistant Planner ARYAM B : 1 Development Services Director 6 RECOMMENDED FINDINGS FOR APPROVAL That the site for the proposed use is adequate in size and shape, since the business will be able to operate completely within an existing 8,500 square -foot building on a more than half -acre property. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the business has nearby arress to 30th Street and National City Blvd., arterial streets, both of which are able to accommodate the minor increase in traffic generated by the proposed use. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the area is in a heavy -intensity commercial zone (CH), is partially surrounded by other auto -related uses and undeveloped land, and since all required county and state permits with regard to air quality, toxic materials and environmental health will be obtained and maintained for the duration of business operation. 7 RECOMMENDED FINDING FOR DENIAL That the proposed use will have an adverse effect upon adjacent or abutting properties, since the property is located immediately adjacent to a developed residential property and is close to an established residential community. RECOMMENDED CONDITIONS OF APPROVAL General 1. This Conditional Use Permit authorizes an 8,500 square -foot automotive body repair and paint facility to operate at 2855 A Avenue. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A, Case File Na 2011-12 CUP, dated 3/17/2011. 2. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5, Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Development Services Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Development Services Director prior to recordation. 6. Before this Conditional Use Permit shall become effective and prior to issuance of a City business license, the applicant shall show proof of all necessary permits from the following county and state agencies: County of San Diego Department of Environmental Health; County of San Diego, Air Pollution Control District; State of California Department of Toxic Substances Control; State of California Department of Consumer Affairs, Bureau of Automotive Repair and California State Board of Equalization. Building 7. Plans submitted for construction shall comply with the 2010 editions of the California Building, Electrical, Mechanical, Plumbing, Energy, Fire, Residential and Green Codes 9 Fire 8. The project shall be built to code. The National City Fire Department utilizes the 2010 edition of the California Fire Code and the 2010 edition of NFPA. 9. Contact shall be made with the Building Division to determine that the building meets California Building Code requirements for separation of structures. If the building does not meet these requirements, an approved fire sprinkler and fire alarm system will be required. 10. All paint spray booths shall have an approved and installed fire extinguishing system to be approved by the Fire Department. Planning 11. A minimum of 11 parking spaces shall be maintained for general parking use at all times. 12. All inoperable and/or damaged vehicles submitted for repair shall be stored on the property and not on City streets. No vehicle sales shall be allowed on the property. 13.The applicant shall install and use a preparation room with proper filtration and ventilation, a paint mixing room with proper filtration and ventilation, and a spray booth or spray booths with proper filtration and ventilation. 14.AII auto refinishing activities shall occur completely within the building. All doors shall be kept closed during repair, sanding and painting activity. 15. The applicant shall use all water -based paints and coatings to limit emissions and worker exposure. No solvents shall be used. 16.Applicant shall limit all non -office operations at facility to the hours 8:00 a.m. to 6:00 p.m. daily excluding Sundays. 17. The proposed facility must be built and maintained using Best Available Control Technology to control emissions and exposure of workers and nearby residents. "Best Available Control Technology" is defined by the EPA as "the currently available technology producing the greatest reduction of air pollutant emissions, taking into account energy, environmental, economic, and other costs." 18. The proposed facility must use all best practices for auto body and paint shops as specified by the US Environmental Protection Agency's Design for the Environment program. These practices refer to the sanding, paint mixing, spray painting, hazard notification, respiratory equipment, and workplace safety at the facility. For reference, the applicant can refer to the following webpage: http://www.epa.gov/opptintr/dfe/pubs/auto/trainers/index.htm 19. The applicant will take adequate measures to prevent or control offensive odor, fumes, dust, noise, and vibration so that none of these will constitute a nuisance to neighboring or nearby properties. 20. The applicant will require that all employees attend workplace safety training within 12 months of the opening of the business. 10 RESOLUTION NO. 12-2011 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR AN AUTO BODY AND PAINT FACILITY AT 2855 A AVENUE. CASE FILE NO. 2011-12 CUP APN: 562-160-08 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit for an auto body and paint facility at 2855 A Avenue at duly advertised public hearing held on May 2, 2011, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2011-12 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on May 2, 2011, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the business will be able to operate completely within an existing 8,500 square -foot building on a more than half -acre property. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the business has nearby access to 30th Street and National City Blvd., arterial streets, both of which are able to accommodate the minor increase in traffic generated by the proposed use. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the area is in a heavy -intensity commercial zone (CH), is partially surrounded by other auto -related uses and undeveloped land, and since all required county and state permits with regard to air quality, toxic materials and environmental health will be obtained and maintained for the duration of business operation. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: 11 General 1. This Conditional Use Permit authorizes an 8,500 square -foot automotive body repair and paint facility to operate at 2855 A Avenue. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A, Case File No. 2011-12 CUP, dated 3/17/2011. 2. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Development Services Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Development Services Director prior to recordation. 6. Before this Conditional Use Permit shall become effective and prior to issuance of a City business license, the applicant shall show proof of all necessary permits from the following county and state agencies: County of San Diego Department of Environmental Health; County of San Diego, Air Pollution Control District; State of California Department of Toxic Substances Control; State of California Department of Consumer Affairs, Bureau of Automotive Repair and California State Board of Equalization. Building 7. Plans submitted for construction shall comply with the 2010 editions of the California Building, Electrical, Mechanical, Plumbing, Energy, Fire, Residential and Green Codes Fire 8. The project shall be built to code. The National City Fire Department utilizes the 2010 edition of the California Fire Code and the 2010 edition of NFPA. 9. Contact shall be made with the Building Division to determine that the building meets California Building Code requirements for separation of structures. If the 12 building does not meet these requirements, an approved fire sprinkler and fire alarm system will be required. 10. All paint spray booths shall have an approved and installed fire extinguishing system to be approved by the Fire Department. Planning 11. A minimum of 11 parking spaces shall be maintained for general parking use at all times. 12. All inoperable and/or damaged vehicles submitted for repair shall be stored on the property and not on City streets. No vehicle sales shall be allowed on the property. 13. The applicant shall install and use a preparation room with proper filtration and ventilation, a paint mixing room with proper filtration and ventilation, and a spray booth or spray booths with proper filtration and ventilation. 14. All auto refinishing activities shall occur completely within the building. All doors shall be kept closed during repair, sanding and painting activity. 15.The applicant shall use all water -based paints and coatings to limit emissions and worker exposure. No solvents shall be used unless part of an approved clear coat product that is certified by the California Air Resources Board as having low volatile organic compounds (VOC). 16.Applicant shall limit all non -office operations at facility to the hours 8:00 a.m. to 6:00 p.m. daily excluding Sundays. 17.The proposed facility must be built and maintained using Best Available Control Technology to control emissions and exposure of workers and nearby residents. "Best Available Control Technology" is defined by the EPA as "the currently available technology producing the greatest reduction of air pollutant emissions, taking into account energy, environmental, economic, and other costs." 18.The proposed facility must use all best practices for auto body and paint shops as specified by the US Environmental Protection Agency's Design for the Environment program. These practices refer to the sanding, paint mixing, spray painting, hazard notification, respiratory equipment, and workplace safety at the facility. For reference, the applicant can refer to the following webpage: http://www.epa.gov/opptintr/dfe/pubs/auto/trainers/index.htm 19.The applicant will take adequate measures to prevent or control offensive odor, fumes, dust, noise, and vibration so that none of these will constitute a nuisance to neighboring or nearby properties. 20.The applicant will require that all employees attend workplace safety training within 12 months of the opening of the business. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. 13 CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of May 2, 2011, by the following vote: AYES: DeLaPaz, Farias, Alvarado, Baca, Pruitt NAYS: ABSENT: Reynolds, Flores ABSTAIN: CHAIRMAN 14 EXHIBIT A CASE FILE NO 2011-12 CUP DATE 3/1712011 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 17, 2011 AGENDA ITEM NO. 23 (ITEM TITLE: FY 2011-2012 Preliminary Budget Update. PREPARED BY: Leslie Deese, Asst. City Manager PHONE: 336-4240 EXPLANATION: A Presentation will be provided at the City Council Meeting. DEPARTMENT: City Manager APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: N/A BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: *one ETING DATE: CITY OF NATIONAL CITY, CALIFORNIA COMMUNITY DEVELOPMENT COMMISSION COUNCIL AGENDA STATEMENT May 17th, 2011 AGENDA ITEM NO. 24 ITEM TITLE: Authorize the reimbursement of Community Development Commission expenditures in the amount of $856,619.74 to the City of National City for the period of 03/30/11 through 04/05/11. PREPARED BY: K. Apalategui PHONE: 619-336-433/ DEPARTMENT: Finance APPROVED BY: GG e EXPLANATION: Effective July 1, 2008 the Community Development Commission's fiscal operations have been merged with the City of National City. In order to streamline the payment process, the City of National City pays for all expenditures for the CDC. Attached is a detailed listing of all CDC warrants paid for with the City General Funds. Staff requests approval of the reimbursement of CDC activity. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Approve the reimbursement of funds to the City of National City in the amount of $856,619.74 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Accept and File. BOARD / COMMISSION RECOMMENDATION: N/A rACHMENTS: vvarrants for the period of 03/30/11 through 04/05/11 NAB XA C RP01tATED COMMUNITY DEVELOPMENT COMMISSION WARRANT REGISTER #40 4/5/2011 PAYEE KEYSER MARSTON ASSOC ALL COUNTIES COURIER INC CHRISTENSEN & SPATH LLP COMMUNITY HOUSING WORKS DIXIELINE BUILDERS EDCO DISPOSAL CORPORATION GALVAN GEOSYNTEC CONSULTANTS SDG&E STAPLES ADVANTAGE TIERRA WEST ADVISORS INC DELTA DENTAL PLAN OF CA MAYER HOFFMAN MCCANN PC SECTION 8 SECTION 8 HAPS PAYMENTS PAYROLL. Pay period Start Date 7 3/8/2011 DESCRIPTION ECONOMIC CONSULTING AGREEMENT COURIER SERVICES / REDEV LEGAL SERVICES / 11/23/11 - 2/14/2011 FTHB PROGRAM - E. CALDERON REIMBURSEMENT !CASA QUINTA WASTE DISPOSAL / CDC FINANCIAL SERVICES 2/28/11-3/31/11 ENV CONSULTING SVCS 2/28/2011 GAS AND ELECTRIC UTILITIES / CDC MOP# 45704. OFFICE SUPPLIES/SEC8 TIERRA WEST ADVISORS FEB 2011 DENTAL INS APRIL 2011 5TH & 6TH AUDIT AUDIT FOR CNC Start Dale 3/30/2011 End Date 3/21/2011 End Date 4/5/2011 Check Date 3/30/2011 CHK NO DATE AMOUNT 241165 3/30/11 14.598.35 241167 4/5/11 18.49 241168 4/5/11 10,828.75 241169 4/5/11 41,385.00 241170 4/5/11 4,444.00 241171 4/5/11 104.75 241172 4/5/11 540.00 241173 4/5/11 6,800.25 241174 4/5/11 69.00 241175 4/5/11 68.15 241176 4/5/11 8,186.25 241198 4/5/11 -52.82 241227 4/5/11 8,526.00 A/P Total $ 95,516.17 679,765.44 81,338.13 GRAND TOTAL S 856,619.74 ETING DATE: CITY OF NATIONAL CITY, CALIFORNIA COMMUNITY DEVELOPMENT COMMISSION COUNCIL AGENDA STATEMENT May 17th, 2011 AGENDA ITEM NO. 25 ITEM TITLE: Authorize the reimbursement of Community Development Commission expenditures in the amount of $110,987.78 to the City of National City for the period of 4/06/11 through 04/12/11 PREPARED BY: K. Apalateguil PHONE: 619-336-4331 DEPARTMENT: APPROVED BY: EXPLANATION: Effective July 1, 2008 the Community Development Commission's fiscal operations have been merged with the City of National City. In order to streamline the payment process, the City of National City pays for all expenditures for the CDC. Attached is a detailed listing of all CDC warrants paid for with the City General Funds. Staff requests approval of the reimbursement of CDC activity. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Approve the reimbursement of funds to the City of National City in the amount of $110,987.78' ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Accept and File. BOARD / COMMISSION RECOMMENDATION: N/A ACHMENTS: vvarrants for the period of 4/06/11 through 04/12/11 1� COMMUNITY DEVELOPMENT COMMISSION WARRANT REGISTER #41 4/12/2011 PAYEE BEST BEST & KRIEGER LLP ENVIRONMENTAL H S LABORATORIES FEDEX GEOSYNTEC CONSULTANTS KEYSER MARSTON ASSOC PRUDENTIAL OVERALL SUPPLY SAN DIEGO CLIPPING SERVICE SAN DIEGO TROLLEY INC SMART SOURCE OF CALIFORNIA LLC STAPLES ADVANTAGE VERIZON WIRELESS VISTA PAINT WESTFLEX INDUSTRIAL OPPER & VARCO UNION TRIBUNE PUBLISHING CO CITY OF NATIONAL CITY HSBANK SECTION 8 SECTION 8 HAPS PAYMENTS DESCRIPTION LEGAL SVCS - RDA PLAN AMENDMENT LEAD PAINT & WIPES TESTING EXPRESS MAIL COURIER SERVICES/CDC ENVIRONMENTAL CONSULTING SERVICES ECONOMIC CONSULTING / REDEV MOP# 45742. LAUNDRY SERVICES / NSD NEWS READING AND CLIPPING SERVICE FLAGGING SERVICES / NSD #10 WINDOW ENVELOPES MOP 45704 OFFICE SUP-REDEV/HOUSING VERIZON WIRELESS SERVICE / SEC 8 MOP# 68834. PAINTING SUPPLIES/NSD MOP# 63850. MATERIALS / NSD LEGAL SERVICES NOTICE OF PUBLIC HEARING PETTY CASH P/E FEB 28, 2011 ROLLER MOUSE FREE2 - FINANCE Start Date 4/6/2011 End Date 4/12/2011 CHK NO DATE AMOUNT 241274 4/12/11 83,998.39 241275 4/12/11 72.00 241276 4/12/11 237.33 241277 4/12/11 2,891.00 241278 4/12/11 12,940.01 241279 4/12/11 32.27 241280 4/12/11 67.00 241281 4/12/11 193.26 241282 4/12/11 767.16 241283 4/12/11 51.45 241284 4/12/11 352.78 241285 4/12/11 320.96 241286 4/12/11 67.88 241287 4/12/11 2,271.50 241288 4/12/11 755.20 241299 4/12/11 18.00 241338 4/12/11 117.11 A/P Total $ 105,153.30 5,834.48 GRAND TOTAL $ 110,987.78 ETING DATE: CITY OF NATIONAL CITY, CALIFORNIA COMMUNITY DEVELOPMENT COMMISSION COUNCIL AGENDA STATEMENT May 17th, 2011 AGENDA ITEM NO. 26 ITEM TITLE: Authorize the reimbursement of Community Development Commission expenditures in the amount of $156,996.35 to the City of National City for the period of 4/13/11 through 04/19/11 PREPARED BY: K. Apalategui DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: EXPLANATION: �U Effective July 1, 2008 the Community Development Commission's fiscal operations have been merged with the City of National City. In order to streamline the payment process, the City of National City pays for all expenditures for the CDC. Attached is a detailed listing of all CDC warrants paid for with the City General Funds. Staff requests approval of the reimbursement of CDC activity. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: M Approve the reimbursement of funds to the City of National City in the amount of $156,996.35 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Accept and File. BOARD / COMMISSION RECOMMENDATION: N/A fACHMENTS: 1Narrants for the period of 4/13/11 through 04/19/11' PAYEE BIRRIAS DIXIELINE BUILDERS E2 MANAGE TECH INC LASER SAVER INC PASSANTINO ANDERSEN SAN DIEGO COUNTY RECORDER STANLEY CONVERGENT SECURITY STAPLES ADVANTAGE UNION -TRIBUNE PUB. CO. BLUE PACIFIC ENGINEERING STAPLES ADVANTAGE SECTION 8 SECTION 8 HAPS PAYMENTS YROLL Pay period 8 COMMUNITY DEVELOPMENT COMMISSION WARRANT REGISTER #42 4/19/2011 Start Date 3/22/2011 DESCRIPTION ECONOMIC DEVELOPMENT LOAN CASA QUINTA/FAMILIAR REIMB ENV CONSULTING 1/1/11 - 1/28/11 MOP 45725 BLACK INKJET - S8 GRANT RESEARCH SERVICES / 3-2011 RECORDING CHARGES: CDC-1998-02 FIRE ALARM MONITORING AND MAINT MOP 45704 OFFICE SUPPLIES-S8 ADVERTISING -FIVE YR IMPLEMENTATION CULTURAL ARTS CENTER LANDSCAPE MOP 45704 OFFICE SUPPLIES-COMM SVCS Start Date 4/13/2011 End Date 4/4/2011 End Date 4/19/2011 Check Date 4/12/2011 CHK NO DATE AMOUNT 241348 4/19/11 3,267.15 241349 4/19/11 42,550.95 241350 4/19/11 9,129.75 241351 4/19/11 32.82 241352 4/19/11 3,500.00 241353 4/19/11 34.00 241354 4/19/11 242.70 241355 4/19/11 119.77 241356 4/19/11 1,181.20 241380 4/19/11 5,115.25 241425 4/19/11 27.43 A/P Total $ 65,201.02 10,471.33 81,324.00 GRAND TOTAL $ 156,996.35 :TING DATE: CITY OF NATIONAL CITY, CALIFORNIA COMMUNITY DEVELOPMENT COMMISSION COUNCIL AGENDA STATEMENT May 17, 2011 AGENDA ITEM NO. 7 ITEM TITLE: Investment Report for quarter ended March 31, 2011. PREPARED BY: Arnold Ocana PHONE: 1619-336-43421 EXPLANATION: See attached report. FINANCIAL STATEMENT: ACCOUNT NO. DEPARTMENT: j Finance APPROVED BY: ct,,, APPROVED: APPROVED: Staff certifies that there are sufficient funds to meet the CDC's financial needs. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Accept and File the CDC's Investment Report for the Quarter ended March 31, 2011. BOARD / COMMISSION RECOMMENDATION: N/A 'ACHMENTS: 1 - Background/Investment Overview 2 — Portfolio Summary — Quarter ended March 31, 2011. ATTACHMENT 1 BACKGROUND California Government Code Section 53646 requires that staff submit an investment report to the Community Development (CDC) Chairman and members within 30 days following the end of the quarter that consists of the following information: ➢ Type of investment or description, Issuers (bank or institution), ➢ Dollar amount, ➢ Interest rate, Current market valuation as of the date of the report, ➢ And the date of maturity. In addition, the code requires that the report states the CDC's compliance with it's investment policy and include a statement on the CDC's ability to meet it's pool's expenditure requirements. OVERVIEW OF CITY INVESTMENTS The CDC investments most of its funds the California Treasurer's Local Agency Investment Fund (LAIF). This is a liquid investment pool, which allows participants to earn market rate returns of large investments, while retaining access to funds within 24 hours of a withdrawal request. Due to the current circumstances of the economy and the market conditions, LAIF return has been plunging for the last 36 months. For the month ended March 31, 2011, LAIF's monthly average effective yield was 0.500%. The investment of debt service reserve funds, the 1999, 2004 and 2005 Tax Allocation Bonds, is controlled by the designated fiscal agent. The reserve funds account for 17.14% of the CDC's portfolio. Federal Agency Securities account for 26.21% of the investment portfolio. The average rate of return is 2.022% The investment portfolio has the ability to meet the CDC's financial needs. SUMMARY OF INVESTMENT PORTFOLIO As of March 31,2011 INVESTMENTS HELD BY THE CDC OF NATIONAL CITY Investment Type % of Book Value Market Value Portfolio LAIF 8,968,873.41 8,980,193.52 56.65% Federal Agency Securities 4,149,625.00 4,095,169,50 26.21% Cash with Fiscal Agent 2,712,910.42 2,712,910.42 17.14% Totals for March 2011 15,831,408.83 15,788,273.44 100.00% Totals for March 2010 20,706,657,55 Portfolio decrease from same quarter last year Federal Agency Securities 26.21% -4,875,248.72 Cash with Fiscal Agent 17.14% LAIF 56.65% Investments Liquidity Book Value % of Portfolio On Demand One Year Within One to Five Years Cash with Fiscal Agent 8,968,873.41 1,000,000.00 3,149,625.00 2,712,910.42 56.65% 6.32% 19.89% 17.14% 15,831,408.83 100.00% Community Development Commission of National City Finance Department Investments CDC OF NATIONAL CITY Portfolio Management Portfolio Summary March 31, 2011 Par Market Book %, of Days to YTM YTM Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. LAIF 8,958,873.41 8,980,193,52 8,968,873.41 56.65 1 1 0.493 0.500 Federal Agency Coupon Securities 4,150,000.00 4,095,169.50 4,149,625.00 26.21 1,826 1,715 1.994 2.022 Cash with Fiscal Agent 2,712,910.42 2,712,910.42 2,712,910.42 17.14 1 1 0.000 0.000 Investments 15,831,783.83 15,788,273.44 15,831,408.83 100.00% 479 450 0.802 0.813 Total Earnings Current Year Average Daily Balance Effective Rate of Return March 31 Month Ending 9,457.12 15,479,795.66 0.72% Tess Limfueco. Financial rvices Officer Reporting period 03/01/2011-03/31/2011 Run Date: 04113/2011 - 17,06 (s/.2l2,o v Fiscal Year To Date 71, 073.45 15,809,382.16 0.60% Portfolio CDC1 CP PM (PRF_PM 1) SyrnRept 6 41.202b Report Ver. 5.00 CUSIP CDC OF NATIONAL CITY Portfolio Management Portfolio Details - Investments March 31, 2011 Page 2 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Cate Par Value Market Value Book Value Rate 360 365 Maturity Date LAI F SYS10006 10006 LAIF Subtotal and Average 9,294,679.86 8,968,873.41 8,980,193.52 8,968,873.41 8,968,873.41 0.500 0.493 0.500 1 8,980,193.52 8,968,873.41 0.493 0.500 1 Federal Agency Coupon Securities 3134G1 RA4 10021 Federal Home Loan Mtg Corp 08/25/2010 400,000.00 398,512.00 400,000.00 2.125 2.096 2.125 1,607 08/25/2015 3134G1TR5 10022 Federal Home Loan Mtg Corp 09/30/2010 500,000.00 493,215.00 500,000.00 2.000 1.973 2.000 1,643 09/30/2015 3136FPYSO 10023 Federal National Mtg Assn 11/23/2010 750,000.00 730,462.50 749,625.00 1.250 1.243 1.260 1,697 11/23/2015 3136FPB22 10024 Federal National Mtg Assn 11/30/2010 500,000.00 489,985.00 500,000.00 2.000 1.973 2.000 1,704 11/30/2015 313371RZ1 10025 Federal Home Loan Bank 12/02/2010 500,000.00 490,090.00 500,000.00 1.850 1.825 1.850 1,706 12/02/2015 3136FPC70 10026 Federal National Mtg Assn 12/15/2010 500,000.00 493,090.00 506,000.00 2.000 1.973 2.000 1,719 12/15/2015 3133727R5 10030 Federal Home Loan Bank 03/14/2011 500,000.00 500,530.00 500,000.00 2.640 2.604 2.640 1,809 03/14/2016 313372XS8 10031 Federal Home Loan Bank 03I30/2011 500,000.00 499,285.00 500,000.00 2.700 2.663 2,700 1,825 03/30/2016 Subtotal and Average 3,472,205.65 4,150,000.00 4,095,169.50 4,149,625.00 1.994 . 2.022 1,715 Cash with Fiscal Agent SYS10013 10013 National City 2004 TAB 07/01/2010 35,621.22 35,621.22 35,621.22 0.000 0.000 1 SYS10014 10014 National City 2004 TAB 07/01/2010 0.16 0.16 0.16 0.000 0.000 1 SYS10015 10015 National City 2004 TAB 07/01/2010 0.00 0.00 0.00 0.000 0.000 1 SYS10016 10016 National City 2004 TAB 01/31/2011 0.00 0.00 0.00 0.000 0.000 1 SYS10010 10010 National City 2005A TAB 07/01/2010 2,344,000.30 2,344,000.30 2,344,000.30 0.000 0.000 1 SYS10011 10011 National City 2005A TAB 07/01/2010 1.24 1.24 1.24 0.000 0.000 1 SYS10012 10012 National City 2005A TAB 07/01/2010 0.00 0.00 0.00 0.000 0.000 1 SYS10028 10028 National City 2005A TAB 01/31/2011 0.00 0.00 0.00 0.000 0.000 1 SYS10008 10008 National City 2005E TAB 07/01/2010 0.00 0.00 0.00 0.000 0.000 1 SYS10009 10009 National City 2005E TAB 07/01/2010 0.00 0.00 0.00 0.000 0.000 1 SYS10027 10027 National City 2005E TAB 01/31/2011 0.00 0.00 0.00 0.000 0.000 1 SYS10020 10020 National City 1999 TAB Reserve 07/01/2010 333,287.50 333,287.50 333,287.50 0.000 0,000 1 SYS10029 10029 National City 1999 TAB Reserve 01/31/2011 0.00 0.00 0.00 0.000 0,000 1 Subtotal and Average 2,712,910.15 2,712,910.42 2,712,910.42 2,712,910.42 0,000 0.000 1 Total and Average 15,479,795.66 Run Date' 04/13;2011 - 17 06 15,831,783.83 15,788,273.44 15,831,408.83 0.802 0.813 450 Portfolio CDC1 CP PM (PRF_PM2) SymRept 6.41.2026 •EETING DATE: ITEM TITLE: CITY OF NATIONAL CITY, CALIFORNIA COMMUNITY DEVELOPMENT COMMISSION COUNCIL AGENDA STATEMENT May 17, 2011 AGENDA ITEM NO. 28 Capital Improvement Program Budget Update. PREPARED BY: Brad Raulston, Executive Dir DEPARTMENT: CMO/Development PHONE: 619-336-4256 APPROVED BY: Services EXPLANATION: A Presentation will be provided at the City Council Meeting. • FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: MIS N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance STAFF RECOMMENDATION: N/A BOARD / COMMISSION RECOMMENDATION: N/A •TTACHMENTS: None ITEM #29 5/17/11 CLOSED SESSION REPORT (CITY ATTORNEY) CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION AGENDA 5/17/2011- Page 6 NEW BUSINESS 28. Capital Improvement Program Budget Update. (Development Services) STAFF REPORTS 29. Closed Session Report. (City Attorney) MAYOR AND CITY COUNCIL ADJOURNMENT Adjourned Regular City Council Meeting — May 31, 2010 — 5:00 p.m. — Council Chambers — National City, California. Regular City Council and Community Development Commission Meeting — Tuesday — June 7, 2011 — 6:00 p.m. - Council Chambers — National City, California. CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION AGENDA 5/17/2011- Page 5 NEW BUSINESS (Cont.) 20. Temporary Use Permit — Movies in the Park on June 10, July 8th, August 12th and September 9, 2011 at various locations from 6:00 p.m. to 9:00 p.m. This is a National City sponsored event per Council Policy #804. (Neighborhood Services) 21. Temporary Use Permit — National City Night Out on August 2, 2011 from 5:30 p.m. to 8:00 p.m. at Las Palmas Pool. This is a National City sponsored event per City Council Policy #804. (Neighborhood Services) 22. Notice of Decision — Planning Commission approval of a Conditional Use Permit for an auto body and paint facility at 2855 A Avenue. (Applicant: Glenn A. Loader) (Case File 2011-12 CUP) (Development Services/Planning) 23. Preliminary Budget Update. (City Manager) COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR 24. Authorize the reimbursement of Community Development Commission expenditures in the amount of $856,619.74 to the City of National City for the period of 03/30/11 through 04/05/11. (Finance) 25. Authorize the reimbursement of Community Development Commission expenditures in the amount of $110,987.78 to the City of National City for the period of 04/06/11 through 04/12/11. (Finance) 26. Authorize the reimbursement of Community Development Commission expenditures in the amount of $156,996.35 to the City of National City for the period of 04/13/11 through -04/19/11. (Finance) 27. Investment Report for Quarter ended March 31, 2011. (Finance)