HomeMy WebLinkAbout2011 08-02 CC CDC AGENDA PKTCITY OF NATIONAL CITY, CALIFORNI
COUNCIL AGENDA STATEMENT
TED
MEETING DATE: August 2, 2011
AGENDA ITEM NO.
ITEM TITLE:
TEMPORARY USE PERMIT — Request to approve add -on changes to the Temporary Use Permit
(TUP) approved by the City Council on April 19, 2011 for the Annual Automobile Heritage Day event
to be held at Kimball Park on August 7th from 8 am to 4 pm. This is a National City Co -Sponsored
event with the Chamber of Commerce.
PREPARED BY: Armando Vergara DEPARTMENT: Nei
PHONE: (619) 336-4364
EXPLANATION:
This is a request from the Chamber of Commerce to add additional items to t - previously approved TUP for
Auto Heritage Day Event on Sunday, August 7th. The additional items not included on the original TUP are listed
below and are being requested for approval by Council.
APPROVED BY:
orhood Services Division
1) Police Services for the parade route and park patrol.
2) Street Closure of Cleveland Avenue from W 19th Street to W 23`d Street.
3) Use of Kimball Recreation Building for car judges from 9am-3pm
4) Request for an Astro-Jumper in area presented as Kid Zone, see attached map.
5) Request for available tables and chairs- 27 tables and 130 chairs.
FINANCIAL STATEMENT:
ACCOUNT NO.
APPROVED:
APPROVED:
Finance
MIS
The City has incurred $237.00 for processing the TUP through various City departments, plus $200.00 for the Fire Permit,
NPDES inspection $57.20, Police Department $2,500 and Public Works $2,522.44
Total fees are $5,516.64 (not including the waiver). After the $1,000 fee -waiver, total due $4,516.64
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Approve the add -on items for Application for a Temporary Use Permit subject to compliance with all conditions
of approval.
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
(1)Copy original Application for a Temporary Use Permit approved on April 19, 2011; (2)List of requested add -on
items with fees, (3)Copy of TUP Invoice with new fees and (4) a copy of a new map set-up of event area at
Kimball Park.
a.
b.
c.
d.
e.
f.
d.
Temporary Use Permit
National City 20th Annual Automobile Heritage Show
August 7, 2011
TUP add -on request
• Chairs/tables
NC Chamber requested 36 tables and 200 chairs
Amount available: 27 tables and 130 chairs
$1 per table ($27) and $.75 per chair ($97.50) Total = $ 124.50
• Street closure - Cleveland Avenue from 19th — 23rd
Street Division
Staff will install banners over National City Boulevard
Staff will deliver barricades to street corners and close off affected streets.
Barricades will be picked up after the event
Staff will post "no parking" signs along affected streets before the event.
Staff will post and close off parking lots around Kimball Park
The cost to provide Street personnel is estimated to be:
Install banners $ 400.00
Barricades
Man hours
Man hours
"No Parking" signs
Equipment
Total
16 $0.45
1 hr Regular @ $32.57
4 hrs OT x $53.55
30 x $0.45 ea
4 x $19.09
7.20
32.57
214.20
13.50
76.35
$ 743.82
• Police Department — traffic control during the parade route
POLICE DEPARTMENT OVERTIME
COSTS
A.
1
Sergeant(s) at cost of
$69.17
per
hour
4
Total hours
(A)
$276.68
B.
Corporal at a cost of
$58.38
per
hour
Total hours
(E)
$0.00
C.
2
Officer(s) at cost of (Park)
$55.60
per
hour
8
Total hours
(C)
$444.80
PARK
D.
8
Officer(s) at cost of
(Parade)
$55.60
per
hour
32
Total hours
(D)
$1,779.20
PARADE
E.
Prop. And Evid. At cost of
$0.00
per
hour
Total hours
(E)
$0.00
F
ARO at cost of
$41.39
per
hour
Total hours
(F)
$0.00
TOTAL
COST
$2,500.68
• Request for a jumper - Kid Zone Area presented in a map on 07/27/11
Processing fee for the permit $25.00
• Use of the Kimball Recreation room for car judges from 9am-3pm
Approved by Council on April 19, 211
• Live band entertainment
• Non-profit and business booths
• Food vendors
• City's informational booth
• Classic car display
• Motorcycles and competition
• Raffle sales and
• Drawings and informational stations
-4-* CALIFORNIA
.
City of National City
Neighborhood Services
- 1243 National City Blvd., National City, CA. 91950
(619) 336-4364 (619) 336-4217 Fax
}
-`
- 72VCORPORATE
TUP Invoice
Auto Heritage Show 2011
De•artment
Description
Fee
Acct. # (internall
Paid? Y or N
Neighborhood Services
TUP Processing Fees
$237.00
001-45464-3585
N
Public Works
Street Division
$743.82
001-422-221-102-0000
N
Public Works
Facilities Division
$511.28
626-422-223-102-0000
N
Public Works
Park Division
$1,117.84
105-442-000-102-0000
N
Development Services
NPDES Inspection
$57.20
001-06029-3147
N
Fire Department
Inspection fee
$200.00
see Fire Department
N
Public Works
Jumper/ astrojump permit
$25.00
001-22000-3634
N
Public Works
ChairsfTables
$97.50
626-00000-3634.
N
Police Department
traffic control
$2,500.68
invoice attached
N
t
total before deducting sponsorship $1,000
$5,490.32
All fees associated with the Temporary Use Permit must be paid in full at the City's Finance Department prior to issuance of permit.
2011 Automobile Heritage Day Car Show
Kimball Park, National City
EVENT MAP
TRAILER Parking
MAP LEGEND
Porta Potty
Electrical
Baracade
imagery' Date Jan 29, 2O08
2`° Street
2009 6O4gte
,', 2CG9 INEG
O18,85"N I17"O5`O984"W elev 221t �, y° `- Eye '89411
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: April 19, 2011
AGENDA ITEM NO. 24
EM TITLE:
TEMPORARY USE PERMIT — National City 20th Annual Automobile Heritage Show on August 7, 2011 at
Kimball Park from 8 a.m. to 4 p.m. sponsored by the National City Chamber of Commerce. This is a National
City Co -Sponsored per Council Policy No. 804.
PREPARED BY: Vianey Rolon
PHONE: (619) 336-4364
DEPARTMENT: Neighborhood Services Division
APPROVED BY:
EXPLANATION:
This is a request from the National City Chamber of Commerce to conduct the National City Automobile Heritage
Show event at Kimball Park on August 7, 2011 from 8 a.m. to 4 p.m. This event will include a parade that leads
to a car competition at Kimball Park. Event elements will include a live band entertainment, non-profit and
business booths, food vendors, Chamber of Commerce booth, City's information bus, classic car display,
motorcycles and competition, raffle sales, drawings and informational stations.
The event and sponsoring organization meet the criteria in the City Council Policy No. 804 for a waiver of fees up
to the amount of $1,000.00. This event is a City co -sponsored event.
FINANCIAL STATEMENT:
ACCOUNT NO.
APPROVED:
APPROVED:
Finance
MIS
The City has incurred $237.00 for processing the TUP through various City departments, plus $200.00 for the Fire Permit,
and a NPDES inspection $57.20. The Co -Sponsored fee waiver is $I.000. .
Total fees are $494.20 (not including the waiver).
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval.
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
plication for a Temporary Use Permit, email request for stage and equipment, with recommended approvals and
conditions of approval.
Type of Event:
/ Public Concert
4 Parade
Motion Picture
_ Fair _ Festival
_ Demonstration _ Circus
Grand Opening > Other Circus,
Event Title: A3-d t tXl-1-4F, hchi Car ac Q,p\d PttYCid
Event Location: k, mba U pt
X Community Event
Block Party
EventDate(s): From Cf3101to OR\6l,Total Anticipated Attendance: 1410aICI
Month/DayfYear (250 Participants)
(31. DSpectators)
Actual Event Hours: $ .� am m to 4 -00 am/ m
Setup/assembly/construction Date:O$\d l tl Start time: .19..00 am
Please describe the scope of your setup/assembly work (specific details):
!rr ``, -vp paro c4i r o xkz; . -I-- kambo.0 Pau , k4--up vo vdgr too*too*1k 06,f*Y0 '1 t
Is, �Q10t (low []oeAk 11 . 4 mrkt v 5%01
Dismantle Date: fl�A 6-\\ \ Completion Time: tA', 0 0 am4 6d
List any street(s) requiring closure as a result of this event. Include street name(s), day and
time of closing and day and time of reopening.
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T.: �;'i+ �rt � zL'si' t i a �� i "Z' ii nT •�, �' th ? s, ,i ?'
Sponsoring Organization :4lTf1(K11�AC tajyk pY aT C'ilvm9o! For Profit
Chief Officer of Organization (Name) -� `5\V L CUATA. d X Not -for -Profit
L1(}'T\�
Applicant (Name): ,C(��,i\l'( .1 L. �.(\Y105(1
Address: GO \`,( }tt U` 6vtd IK,;C• C . cyl Iv
Daytime Phone: (U,R) 1-1-1-933°I Evening Phone: ((11 )'q0-ltlatI Fax
Contact Person "on site" day of the event
(1011) 411-5"01P
acgabm L X'
Pager/Cellular ((tt1G, 790-ltt 11-1
NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT
AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS
Fer
to 4 notAJ
t `14! t" ..,. t"744t�4e
A� 44�.fr T3^ �h •
.,,�,t' 1 a '� • t .f 4 •is (< . 3. r.,,
047-4-44.$1
Is your organization a "Tax Exempt, nonprofit" organization? X YES NO
Are admission, entry, vendor or participant fees required? & YES NO
If YES, please explain the purpose and provide amount(s)TO Qom n t tip, {Tc�bh
Cnk k, r cg3r ` k .s Yamit\pk g�x Q SO- n Sod , Q f 1 rc -rnti tv crt\Q
$ t0, 500 Estimated Gross Receipts including ticket, product and sponsorship sales from
this event.
$ 1,500
Estimated Expenses for this event.
What is the projected amount of revenue that the Nonprofit Organization will
receive as a result of this event?
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eKe ��tt�� ,,MM 1tM •V{�eF
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:
Please provide a DETAILED DESCRIPTION of your event. Include details regarding any
components of your event such as the use of vehicles, animals, rides or any other pertinent
information about the event.
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kern 11 PC\ k. Qd-a.\%r \,s,11 ►v\R h i hand
11 46 f1ArY VA 1 Mn-Qt7'1-1- Chc# totia\MA,3 b(Xt}�p� `TLSId 11,11015
6031r 4 NTArMikt biz*(�t%5 4' a tO iC. Co v
tACriiMaTOA cA ncl C'c�v� t}vm\, \ $ ,(3011) AICIARkl C NCI
lti sraMAC p&C,1 csi tst n
YE S
NO If the event involves the sale of cars, will the cars come exclusively from
National City car dealers? If NO, list any additional dealers involved in the
sale:
2
YES ✓� NO Does the event involve the sale or use of alcoholic beverages?
YES _ NO Will items or services be sold at the event? If yes, please describe:
lArt1Viaili0.1 k1V\01b %AI ll a vnri -hi i-crock
YES _ NO Does the event involve a moving route of any kind along streets, sidewalks or
highways? If YES, attach a detailed map of Your proposed route indicate the
direction of travel, and provide a written narrative to explain your route.
kYES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map
showing all streets impacted by the event.
YES _ NO Does the event involve the use of tents or canopies? If YES:
Number of tent/canopies c� Q Sizes ( (ad X io) - itq (t o x
NOTE: A separate Fire Department permit is required for tents or canopies.
AYES _ NO Will the event involve the use of the City stage orEA syste?
In addition to the route map required above, please attach a diagram showing the overall layout
and set-up locations for the following items:
➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas.
➢ Food Concession and/or Food Preparation areas
Please describe how food will be served at the event:
If you intend to cook food in the event area please specify the method:
GAS _ELECTRIC CHARCOAL OTHER (Specify):
• Portable and/or Permanent Toilet Facilities
Number of portable toilets: 3 (1 for every 250 people is required, unless the
applicant can show that there are facilities in the immediate area available to the public
during the event)—{�csb"rc;' S}raKsnr , Avc c -t_q
➢ Tables and Chairs
➢ Fencing, barriers and/or barricades
➢ Generator locations and/or source of electricity
➢ Canopies or tent locations (include tent/canopy dimensions)
➢ Booths, exhibits, displays or enclosures
➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures
➢ Vehicles and/or trailers
`r Other related event components not covered above
➢ Trash containers and dumpsters
(Note: You must properly dispose of waste and garbage throughout the term of your
event and immediately upon conclusion of the event the area must be returned to a clean
condition.)
Number of trash cans. 10 Trash containers with lids: 2 Ian act-) D.A }
Describe your plan for clean-up and removal of waste and garbage during and after the event:
\iolorkoo sa will c -� w L. ov�w c o-up o�� C all -+-ro i ‘n
\or* 3S)C.O giv\ . `J C� Nx3oSe wli 1 \ V*'o el GV , -1odd,
3
Please describe your procedures for both Crowd Control and Internal Security
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Nd tnb Wl ll mmAay .s try rr
YES
NO Have you hired any Professional Security organization to handle security
arrangements for this event? If YES, please list:
Security Organization:
Security Organization Address:
Security Director (Name): Phone:
YES NO Is this a night event? If YES, please state how the event and surrounding area
will be illuminated to ensure safety of the participants and spectators:
ease indicate what arrangement you have made for roviding First Aid Staffing and Equipment
1 ri1Q�l (t% W111 oAt.4e r\vvi jl1%0kt\cl Mt\ D (y)
Pleas describe your Accessibility Plan for access at your event by individuals with disa Ir ies:
V 0��r
1 �--�n;1.5 ntk O�v thl a v,�ctiv��1(K��;� Wr Akzscioi it�t9 n
C � t ^� �"i�l�t.S,F� `.l ^.I�4 FM 'f(�(Yj�+�+r+��I^
!!{4e1::' 7 i -• t i L r 4,1 tCw. s �y i�,�,�p�y- .,�,� �£ f .y2.s�f+�.t�{'�rF + Y,�'E_,
gt. 7-44,Jr - � !�tl+MiuF�'i'4TMi�K � ii:Z4 `fr4V�.4S-A xt4ih:
lease provide a detailed description of yo r PARKING lan:
c\n� ov 1.1\CiR9 c'i1-t � o ti�C :kt�c� 1c�z
Please describe your plan for DISABLED, PARKING:
4
Please describe your plans to notify all residents, businesses and churches impacted by the
vent:
l ink rtitnpi ds obb.iW '( 4 NC
Gvtid 1�.4;y ciro ecm c d vita olyklt1 vd - c, vv + a Y�fSt`�4 hsi 1,
NOTE: Neighborhood residents must be notified 72 hours in advance when events are
scheduled in the City parks.
t
•'t cr,� « }�' •k �i 'ok- r, 7 4 iN,r�.r ): a;.r '�,�.T r.
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-.�..t ,, n t�{,�� . ,t,y�a....t``? -• 1..,, , .� `tM ` --NA, K+a� ♦ +w /. w..•r r e+ �r ..•H!
ti li CS
t Y `. a 4,r t e ,yt rterw yvr .e�y +h._r. nh ..t_ lw�w
p� ', '� N .` Y 1 .. ,„, ; , .1,A . I . f , 1' rJt �; r+ M . �I.R.I'Y M �'� i
?� ► i�ia"z?rc r+ke •�+ h s C! • r. i v1 1.r h in
T4!ii.�_ ?i",IY:ri �:T VJr'3" 3..%. ;'Tt.y 1^�? T.-�T`, '1.,,, e 5 .
X_ YES ^ NO Are there any musical entertainment features related to your event? If YES,
please state the number of stages, number of bands and type of music.
Number of Stages: I NumberL
of Bands: o
Type of Music: i lC RccR I Old l_Q,g
YES NO Will sound amplification be used? If YES, please indicate:
Start time: dAd am pm Finish Time 14. 0 6 a
%( YES _ NO Will sound checks be conducted prior to the event? If YES, please indicate:
Start time: b '- 0 D a�ri ,'pm Finish Time i? 00 jpm
Please describe the sound equipment that will be used for your event:
_YESXNO
Rc nc1 ci a
Fireworks, rockets, or other pyrotechnics? If YES, please describe:
YES _ NO Any signs, banners, decorations, special lighting? If YES, please describe:
onSA 5finvozy star i Q tplcakvl4\t,nsv, h Wr
ov1A 6i44,
Revised 08/10/05
5
Event:
For Office 'Use Only
Department Date
Approved? Yes No Initial
Specific Conditions of Approval
Council Meeting Date:
Approved: Yes No
Vote:
Kathleen Trees, Director
Building & Safety Department
6
City of National City
PUBLIC PROPERTY USE HOLD HARMLESS AND
INDEMNIFICATION AGREEMENT
Persons requesting use of City property, facilities or personnel are required to
provide a minimum of $1,000,000 combined single limit insurance for bodily
injury and property damage which includes the City, its officials, agents and
employees named as additional insured and to sign the Hold Harmless
Agreement. Certificate of insurance must be attached to this permit.
Organization \.)aililJt Ct-AAQ cl_1(larylt6y
Person in Charge of Activity '.6("\ il\ • ty
Address qV l Nc lt‘11 NVA BIVd. , \ Q i' . °ItclSO
Telephone t�9.) V0'Date(s) of Use 6310'11i
HOLD HARMLESS AGREEMENT
As a condition of the issuance of a temporary use permit to conduct its activities
on public or private property, the undersigned hereby agree(s) to defend,
indemnify and hold harmless the City of National City and the Parking Authority
and its officers, employees and agents from and against any and all claims,
demands, costs, losses, liability or, for any personal injury, death or property
damage, or both, or any litigation and other liability, including attorneys fees and
the costs of litigation, arising out of or related to the use of public property or the
activity taken under the permit by the permittee or its agents, employees or
contractors.
Signature of Applicant
Official Title
For Office Use Only
Date
Certificate of Insurance Approved Date
7
REQUEST FOR A
WAIVER OF FEES
Non-profit organizations, which meet the criteria on page v of the instructions, will
be considered for a waiver. If you would like to request a waiver of the
processing fees, please complete the questionnaire below.
1 Is the event for which the TUP is sought sponsored by a non-profit
organization?
Yes (proceed to Question 2)
No (Please sign the form and submit it with the TUP
Application)
2. Please state the name and type of organization sponsoring the event
for which the TUP is sought and then proceed to Question 3.
Name of the spon ring organ'zation
N h C k �,a �>r �rmm (iCf
Type of Organization SicS StYNIU L11V\jV1/4.4`35 \ iiim*-IY1 EC_rn67ne
(Service Club, Church, Social Service Agency, etc.) btV2laftYu►c)
3. Will the event generate net income or proceeds t the sponsoring
organization?
Yes (Please proceed to Question 4)
No (Please sign the form and submit it with the TUP
Application)
4. Will the proceeds provide a direct financial benefit to an individual
who resides in or is employed in the city, and who is in dire financial
need due to health reasons or a death in the family?
Yes (Please provide an explanation and details.
x
No (Please proceed to Question 5)
8
5. Will the proceeds provide a direct financial benefit to city
government such as the generation of sales tax?
Yes (Please provide an explanation and details.
No (Please proceed to Question 6)
6. Will the proceeds provide a direct financial benefit to a service club,
social services agency, or other secular non-profit organization
located within the city such as Kiwanis, Rotary, Lions, Boys and
Girls Club?
13116 Qt1mch-74-Pkt .Il(mt\t'`Q \\err (TA
No (Please proceed to Question 7)
Yes (Please provide an expla ation and details�z. �P1'�1C,QOC�S
�9 t �> >�a +Ci` oY1Si1tL4, f 11�1) (UY ` 1-61'11
C'-1i Q11 JV'i d
7. Will the proceeds provide a direct financial benefit to an
organization, which has been the direct recipient of Community
Development Block Grant (CDBG) funding?
Yes Year funds were received:
Funds were used to:
No (P lease sign the form and submit it with the TUP
Application)
Signature Date
9
AUTO HERITAGE PARADE MAP