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2013 03-05 CC HA AGENDA PKT
Agenda of A Regular Meeting — National City City Council/Community Development Commission — Housing Authority of the City of National City Council Chambers 1243 National City Boulevard National City, California Regular Meeting — Tuesday — March 5, 2013 — 6:00 P.M. Open To The Public Please complete a request to speak form prior to the commencement of the meeting and submit it to the City Clerk. It is the intention of your City Council of the City of National City to be receptive to your concerns in this community. Your participation in local government will assure a responsible and efficient City of National City. We invite you to bring to the attention of the City Manager/Executive Director any matter that you desire the City Council of the City of National City to consider. We thank you for your presence and wish you to know that we appreciate your involvement. ROLL CALL Pledge of Allegiance to the Flag by Mayor Ron Morrison Public Oral Communications (Three -Minute Time Limit) NOTE: Pursuant to state law, items requiring Council of the City of National City action must be brought back on a subsequent Council of the City of National City Agenda unless they are of a demonstrated emergency or urgent nature. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Council Meetings. Audio headphones are available in the lobby at the beginning of the meetings. Audio interpretacion en espanol se proporciona durance sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. Council Requests That All Cell Phones And Pagers Be Turned Off During City Council Meetings National City City Council /Community Development Commission/Housing Authority CITY COUNCIL CONSENT CALENDAR 03/05/13 - Page 2 Consent Calendar: Consent calendar items involve matters, which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 1. Approval of the Minutes of the Regular Meetings of the City Council and Community Development Commission — Housing Authority of the City of National City of February 19, 2013. City Clerk) 2. Resolution of the City Council of the City of National City authorizing the installation of angle parking on the east side of Haffley Avenue between W. 19th Street and Bay Marina Drive and 20-foot long parallel parking stalls on the west side to address vehicle storage issues regarding large trucks and detached trailers. (TSC 2013-01) (Engineering) 3. Resolution of the City Council of the City of National City authorizing the installation of reflectorized curve warning signs and 20 feet of red curb "No Parking" along the 3100 block of Cagle Street to enhance safety. (TSC 2013- 02) (Engineering) 4. Resolution of the City Council of the City of National City authorizing changes to curbside parking and passenger loading on E. 30th Street adjacent to Sweetwater High School to address issues related to student drop-off/pick-up, public parking, traffic congestion and safety. (TSC-2013-03) (Engineering) 5. Resolution of the City Council of the City of National City to: 1) award a contract in the not to exceed amount of $813,949.15 to Koch -Armstrong General Engineering, Inc. for the National City Citywide Pedestrian Crossings Project, Specification Number 12-12; 2) authorize the Mayor to execute the contract, and 3) authorize 15% contingency in the amount of $122,092.37 for any unforeseen changes. (CIP Project funded by CDBG and Prop A). (Engineering) National City City Council /Community Development Commission/Housing Authority 03/05/13 - Page 3 CONSENT CALENDAR (Cont.) 6. Resolution of the City Council of the City of National City supporting and approving the submittal of an application to renew and expand the Recycling Market Development Zone and authorizing the Director of Public Works to execute all documents and activities necessary to administer the Recycling Market Development Zone program. This action has no financial impact to the City. (Public Works) 7. WARRANT REGISTER #31 Warrant Register #31 for the period of 01/23/13 through 01/29/13 in the amount of $775,945.87. (Finance) 8. WARRANT REGISTER #32 Warrant Register #32 for the period of 01/30/13 through 02/05/13 in the amount of $2,683,391.07. (Finance) 9. Temporary Use Permit — 6th Annual Community Easter Egg Hunt 2013 sponsored by Cornerstone Church of San Diego at Las Palmas Park on March 30, 2013 from 11 a.m. to 3 p.m. with no waiver of fees. (Neighborhood Services) 10. Temporary Use Permit — American Cancer Society's National City Relay for Life at Kimball Park from August 23, 2013 starting at 9 a.m. and concluding August 25, 2013 at 9 a.m. This is a City co -sponsored event pursuant to City Council Policy #804. (Neighborhood Services) NON CONSENT RESOLUTIONS 11. Resolution of the City Council of the City of National City authorizing Mid -Year Budget Adjustments by approving the Designation of the General Fund Contingency Reserve, and establishing a Self -Replenishing Environmental Monitoring Account; and ratifying actions related to the appropriation of funds for the 125th Anniversary, and the acceptance of San Diego County Law Enforcement Foundation Grant Funds. (Finance) National City City Council /Community Development Commission/Housing Authority 03/05/13 - Page 4 NON CONSENT RESOLUTIONS (Cont.) 12. Resolution of the City Council of the City of National City authorizing the reinvestment of $2 million in the Certificate of Deposit Account Registry Services (CDARS) program with Neighborhood National Bank for a one-year term. (Finance) NEW BUSINESS 13. Request to authorize the National City Fire Department to utilize R-1 Seagraves Fire Engine in the St. Patrick's Day Parade in San Diego on March 16, 2013. (Fire) 14. Discussion of Alternate Member Process — Boards & Commissions. (City Clerk) **Continued from Council meeting 2/20/13** 15. Staff Report — Collaborative efforts between the City of National City and National City Schools. (City Manager) COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY 16. Resolution of the Community Development Commission Housing Authority of the City of National City authorizing the Chairman to execute a Services and Access Agreement, and a Grant of Easement and Memorandum of Agreement with Cox Communications California, LLC to provide communications and other services to the residents of Morgan Tower located at 1415 D Avenue. (Housing & Grants) STAFF REPORTS 17. Update on Federal Sequestration. (Housing & Grants) 18. Closed Session Report. (City Attorney) National City City Council /Community Development Commission/Housing Authority 03/05/13 - Page 5 MAYOR AND CITY COUNCIL ADJOURNMENT Regular City Council/Community Development/Housing Authority of the City of National City Meeting — Tuesday — March 19, 2013 — 6:00 p.m. — Council Chambers — National City, California. COPIES OF THE CITY COUNCIL OF THE CITY OF NATIONAL. CITY MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.nationaicitvca.aov Item # 1 03/05/13 APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF FEBRUARY 19, 2013 (City Clerk) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 5, 2013 AGENDA ITEM NO. 2 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of angle parking on the east side of Haffley Avenue between W. 19`h Street and Bay Marina Drive and 20-foot long parallel parking stalls on the west side to address vehicle storage issues regarding large trucks and detached trailers (TSC 2013-01) PREPARED BY: Stephen Manganiello, City Engineer PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering APPROVED BY: .J/(2 FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: At their meeting on February 20, 2013 the Traffic Safety Committee approved the staff recommendation to install angle parking on the east side of Haffley Avenue and 20-foot long parallel parking stalls on the west side. ATTACHMENTS: 1. Explanation 2. Resolution 3. Staff Report to the Traffic Safety Committee on February 20, 2013 (TSC 2013-01) Explanation Mr. David Hosted, Safety and Compliance Director for WestAir Gases and Equipment, Inc. located at 2300 Haffley Avenue, Mr. Don Murray, Chief Technology Officer for Fabrication Technologies Industries, Inc. located at 2200 Haffley Avenue, and Mr. Dan Dufresne, Director of Government Relations for Epsilon Systems Solutions, Inc. located at 2101 Haffley Avenue, have requested that City staff evaluate solutions to alleviate the lack of on -street parking for customers and employees due to vehicle storage of large trucks and detached trailers on Haffley Avenue between W. 19th Street and Bay Marina Drive. Currently, the amount of available parking stalls, equipment, and day-to-day operations on -site for these businesses is not adequate to accommodate their employee parking needs, so they rely on available public parking on Haffley Avenue to meet their demand. Most of these businesses start work between 5:00am and 6:00am in the morning. When their employees arrive for work much of the street parking is occupied by large trucks and detached trailers. National City's Parking Regulation Officers have done their best to enforce the 72-hour vehicle storage ordinance, however business owners are seeking a more permanent, Tong -term solution. Staff performed a site evaluation. The roadway width is 48 feet with unrestricted parallel parking on both sides. Based on the roadway width, angle parking can be accommodated on one side of the street. This would restrict large trucks and trailers from legally parking on the street since they cannot fit within angle parking stalls. To maximize parking, staff recommends installing angle parking on the east side of Haffley Avenue since there are less driveways and curb cuts. This would result in a net gain of approximately 22 parking spaces. Staff also recommends striping 20-foot long parking stalls on the west side of the street, again to restrict large trucks and trailers from legally parking on the street. These types of vehicles have an opportunity to park on Tidelands Avenue, a few blocks to the west. STAFF RECOMMENDATION: To address vehicle storage issues regarding large trucks and detached trailers on Haffley Avenue between W. 19th Street and Bay Marina Drive staff recommends striping angle parking on the east side of the street and 20-foot long parallel parking stalls on the west side of the street. If approved, all work will be performed by City Public Works crew. i 1 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR FEBRUARY 20, 2013 ITEM NO. 2013-01 ITEM TITLE: REQUEST FOR PARKING SOLUTIONS TO ADDRESS VEHICLE STORAGE ISSUES REGARDING LARGE TRUCKS AND DETACHED TRAILERS ON HAFFLEY AVENUE BETWEEN W. 19TH STREET AND BAY MARINA DRIVE (BY HAFFLEY AVENUE BUSINESSESI PREPARED BY: Kenneth Fernandez, EIT, Engineering Division DISCUSSION: Mr. David Hosted, Safety and Compliance Director for WestAir Gases and Equipment, Inc. located at 2300 Haffley Avenue, Mr. Don Murray, Chief Technology Officer for Fabrication Technologies Industries, Inc. located at 2200 Haffley Avenue, and Mr. Dan Dufresne, Director of Government Relations for Epsilon Systems Solutions, Inc. located at 2101 Haffley Avenue, have requested that City staff evaluate solutions to alleviate the lack of on -street parking for customers and employees due to vehicle storage of large trucks and detached trailers on Haffley Avenue between W. 19th Street and Bay Marina Drive. Currently, the amount of available parking stalls, equipment, and day-to-day operations on -site for these businesses is not adequate to accommodate their employee parking needs, so they rely on available public parking on Haffley Avenue to meet their demand. Most of these businesses start work between 5:O0am and 6:00am in the morning. When their employees arrive for work much of the street parking is occupied by large trucks and detached trailers. National City's Parking Regulation Officers have done their best to enforce the 72-hour vehicle storage ordinance, however business owners are seeking a more permanent, long-term solution. Staff performed a site evaluation. The roadway width is 48 feet with unrestricted parallel parking on both sides. Based on the roadway width, angle parking can be accommodated on one side of the street. This would restrict large trucks and trailers from legally parking on the street since they cannot fit within angle parking stalls. To maximize parking, staff recommends installing angle parking on the east side of Haffley Avenue since there are less driveways and curb cuts. This would result in a net gain of approximately 22 parking spaces. Staff also recommends striping 20-foot long parking stalls on the west side of the street, again to restrict large trucks and trailers from legally parking on the street. These types of vehicles have an opportunity to park on Tidelands Avenue, a few blocks to the west. 2 STAFF RECOMMENDATION: To address vehicle storage issues regarding large trucks and detached trailers on Haffley Avenue between W. 19th Street and Bay Marina Drive staff recommends striping angle parking on the east side of the street and 20-foot long parallel parking stalls on the west side of the street. EXHIBITS: 1. Correspondence 2. Location Map 3. Photos 2013-01 3 Stephen Manganiello From: Dave Hosted <dhosted@westairgases.com> Sent: Tuesday, January 29, 2013 3:31 PM To: Stephen Manganiello Cc: 'Cundo Fuentez'; 'Steve Byers'; 'Sam Olvarria' Subject: Street Parking Mr. Steve Manganiello — Facundo Fuentez and Sam Olivarria have made me aware of your intent to present their request on behalf of WestAir Gases & Equipment to modify the on -street parking on Haffley Avenue at a meeting scheduled for February 13`" at 2PM. I would like to attend that meeting if it is agreeable to you and the City Council. David Hosted, Director - Safety & Compliance WestAir Gases & Equipment, Inc. 2300 Haffley Ave. National City, CA 91950 (619) 239-7571 (Office) (619) 921-6448 (Cell) (619) 773-3268 (Fax) dhostedAwestairc ases.com 1 4 Location . Map Parking reconfiguration recommended on east side of street Restripe from parallel to angle parking Net gain of •22 parking spaces Stripe 20' long parking stalls on west side of street Zero net change of parking spaces 2300 block Haffley Ave (looking north) 2300 block Haffley Ave (looking north) 6 2200 block Haffley Ave (looking north) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF ANGLE PARKING ON THE EAST SIDE OF HAFFLEY AVENUE BETWEEN WEST 19TH STREET AND BAY MARINA DRIVE, AND 20-FOOT LONG PARALLEL PARKING STALLS ON THE WEST SIDE TO ADDRESS VEHICLE STORAGE ISSUES REGARDING LARGE TRUCKS AND DETACHED TRAILERS WHEREAS, the Compliance Director for WestAir Gases and Equipment, Inc., located at 2300 Haffley Avenue, the Chief Technology Officer for Fabrication Technologies Industries, Inc., located at 220 Haffley Avenue, and the Director of Government Relations for Epsilon Systems Solutions, Inc., located at 2101 Haffley Avenue, have requested City staff to evaluate solutions to alleviate the lack of on -street parking for customers and employees due to vehicle storage of large trucks and detached trailers on Haffley Avenue between West 19th Street and Bay Marina Drive; and WHEREAS, after a site evaluation, staff recommends installing angle parking on the east side of Haffley Avenue since there are less driveways and curb cuts, resulting in a net gain of approximately 22 parking spaces, and striping 20-foot long parking stalls on the west side of the street to restrict large trucks and trailers from illegally parking on the street; and WHEREAS, at its meeting on February 20, 2013, the Traffic Safety Committee approved staff's recommendation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the installation of angle parking on the east side of Haffley Avenue since there are Tess driveways and curb cuts, resulting in a net gain of approximately 22 parking spaces, and striping 20-foot long parking stalls on the west side of the street to restrict large trucks and trailers from illegally parking on the street. PASSED and ADOPTED this 5th day of March, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 5, 2013 AGENDA ITEM NO. 3 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of reflectorized curve warning signs and 20 feet of red curb "No Parking" along the 3100 block of Cagle Street to enhance safety (TSC 2013-02) PREPARED BY: Stephen Manganiello, City Engineer PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering APPROVED BY: 1 FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: At their meeting on February 20, 2013 the Traffic Safety Committee approved the installation of reflectorized curve warning signs and 20 feet of red curb "No Parking" along the 3100 block of Cagle Street to enhance safety. ATTACHMENTS: 1. Explanation w/ exhibit 2. Resolution 3. Staff Report to the Traffic Safety Committee on February 20, 2013 (TSC 2013-02) Explanation Mr. Daniel Pantangco, resident of 3236 Cagle Street, has requested that City staff evaluate solutions to alert drivers of a combined vertical and horizontal curve along the 3100 block of Cagle Street. Mr. Pantangco has safety concerns regarding drivers speeding and not paying attention to the curvature of the roadway. Staff performed a site evaluation and recommends installation of curve warning signs for both directions of travel. Review of traffic collision history indicated no "reported" accident within recent years. The City previously installed a series of speed humps further east on Cagle Street to slow traffic. At their meeting on February 20, 2013, Traffic Safety Committee members requested installation of red curb "No Parking" along the curve at the location where the curve warning signs would be installed to prohibit vehicles from blocking the signs. They also requested additional curve warning signs in advance of the curve for both directions of travel. The Traffic Safety Committee unanimously approved the installation of reflectorized curve warning signs and 20 feet of red curb "No Parking" along the 3100 block of Cagle Street to enhance safety. If approved, all work will be performed by the City Public Works Department. i Location Map with Recommendations Install 20 feet red curb "No Parking" and reflectorized chevron curve warning signs in both directions 2 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR FEBRUARY 20, 2013 ITEM TITLE: PREPARED BY: DISCUSSION: ITEM NO. 2013-02 REQUEST FOR SAFETY ENHANCEMENTS ON THE 3100 BLOCK OF CAGLE STREET (BY D. PANTANGCO1 Kenneth Fernandez, EIT, Engineering Division Mr. Daniel Pantangco, resident of 3236 Cagle Street, has requested that City staff evaluate solutions to alert drivers of a combined vertical and horizontal curve along the 3100 block of. Cagle Street. Mr. Pantangco has safety concerns regarding drivers speeding and not paying attention to the curvature of the roadway. Staff performed a site evaluation and recommends installation of curve warning signs for both directions of travel. The City previously installed a series of speed humps further east on Cagle Street to slow traffic. STAFF RECOMMENDATION: Staff recommends installation of reflectorized chevron curve warning signage (W1-8) in both directions along the south side of the 3100 block of Cagle Street to enhance safety. EXHIBITS: 1. Location Map 2. Photos 2013-02 3 Location Map Install series of roAsetorized chevron curve warning signs (W1-8) In both directions Cagle Street, east of Stockman Street (looking east) Cagle Street, west of Menard Street (looking west) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF REFLECTORIZED CURVE WARNING SIGNS AND 20 FEET OF RED CURB "NO PARKING" ALONG THE 3100 BLOCK OF CAGLE STREET TO ENHANCE SAFETY WHEREAS, a resident of 3236 Cagle Street requested City staff evaluate solutions to alert drivers of a combined vertical and horizontal curve along the 3100 block of Cagle Street due to concerns that drivers are speeding and not paying attention to the curvature of the road; and WHEREAS, after a site evaluation, staff recommended the installation of reflective curve warning signs for both directions of travel; and WHEREAS, at its meeting on February 20, 2013, the Traffic Safety Committee approved staff's recommendation, plus the installation of 20 feet of red curb "No Parking" along the curve at the locations where the curve warnings signs would be installed to prohibit vehicles from blocking the signs, and additional curve warning signs in advance of the curve for both directions of travel. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the installation of reflective curve warning signs and 20 feet of red curb "No Parking" for both directions of travel along the 3100 block of Cagle Street to enhance safety. PASSED and ADOPTED this 5th day of March, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT EETING DATE: March 5, 2013 AGENDA ITEM NO. 4 ITEM TITLE: Resolution of the City Council of the City of National City authorizing changes to curbside parking and passenger loading on E. 30th Street adjacent to Sweetwater High School to address issues related to student drop-off/pick-up, public parking, traffic congestion and safety (TSC-2013-03) PREPARED BY: Stephen Manganiello, City Engineer PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering APPROVED BY: 4x? FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: At their meeting on February 20, 2013 the Traffic Safety Committee approved the staff recommendation for changes to curbside parking and passenger loading on E. 30th Street adjacent to Sweetwater High School. \TTACHMENTS: 1. Explanation 2. Resolution 3. Staff Report to the Traffic Safety Committee on February 20, 2013 (TSC 2013-03) Explanation Mr. Richard Carreon, Assistant Principal of Sweetwater High School, has requested changes to curbside parking and passenger loading on E. 30th Street adjacent to Sweetwater High School to address issues related to student drop-off/pick-up, public parking, traffic congestion, and safety. Staff evaluated existing conditions during the AM and PM school peaks and observed that parents were illegally parking in red curb "No Parking" zones to pick-up/drop-off students, resulting in traffic congestion on E. 30th Street through the intersection at Highland Avenue. To address these safety concerns, staff met on -site with Assistant Principal Carreon. Staff asked if the school would be agreeable to closing the pedestrian gate located near Highland Avenue and opening a new gate further west for students to enter the campus. This would greatly reduce the need for parents to park near the intersection. Principal Del Rosario has committed to making the requested changes to the pedestrian gates. With pedestrian access to the campus shifting to the west, there is an opportunity to remove the Passenger Loading Zone near Highland Avenue and create a new Passenger Loading Zone further west adjacent to the gymnasium, near the new pedestrian entrance. As part of the City's Capital Improvement Program, construction will begin in March to install a new school crossing just east of the proposed Passenger Loading Zone, which will provide direct access to the new pedestrian entrance to campus. Safety enhancements include high -intensity striping and advanced warning signs, LED flashing signs at the crosswalk, and a corner bulb -out on the south side of the crossing at "F" Avenue. Staff's recommendations for changes to curbside parking and passenger loading, which are summarized below and illustrated in the attached exhibit, will complement the upcoming pedestrian crossing enhancements. Staff recommends the following changes to curbside parking and passenger loading on E. 30th Street adjacent to Sweetwater High School to address issues related to student drop-off/pick-up, public parking, traffic congestion and safety: 1) Remove 110' White Curb Passenger Loading and stripe five, 22-foot "unrestricted parking" spaces; 2) Remove 100' White Curb Passenger Loading and install 100' Red Curb "No Parking"; 3) Maintain 50' Red Curb "No Parking" for visibility at the future pedestrian crosswalk; 4) Remove 75' Red Curb "No Parking" and install 75' White Curb Passenger Loading; 5) Remove 165' "time restricted" Passenger Loading and install 165' White Curb Passenger Loading; 6) Remove 140' "time restricted" Passenger Loading" to allow for "unrestricted parking". At their meeting on February 20, 2013, the Traffic Safety Committee unanimously approved the staff recommendation. If approved, all work will be performed by the City Public Works Department. NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR FEBRUARY 20, 2013 ITEM TITLE: IT11itJ; 2l�3=d REQUEST FOR CHANGES TO CURBSIDE PARKING AND PASSENGER LOADING ON E. 30TH STREET ADJACENT TO SWEETWATER HIGH SCHOOL (BY ASSISTANT PRINCIPAL R. CARREON PREPARED BY: Stephen Manganiello, City Engineer DISCUSSION: Mr. Richard Carreon, Assistant Principal of Sweetwater High School, has requested changes to curbside parking and passenger loading on E. 30th Street adjacent to Sweetwater High School to address issues related to student drop-off/pick-up, public parking, traffic congestion, and safety. Staff evaluated existing conditions during the AM and PM school peaks and observed that parents were illegally parking in red curb "No Parking" zones to pick-up/drop-off students, resulting in traffic congestion on E. 30th Street through the intersection at Highland Avenue. To address these safety concerns, staff met on -site with Assistant Principal Carreon. Staff asked if the school would be agreeable to closing the pedestrian gate located near Highland Avenue and opening a new gate further west for students to enter the campus. This would greatly reduce the need for parents to parknear the intersection. Principal Del Rosario has committed to making the requested changes to the pedestrian gates. With pedestrian access to the campus shifting to the west, there is an opportunity to remove the Passenger Loading Zone near Highland Avenue and create a new Passenger Loading Zone further west adjacent to the gymnasium, near the new pedestrian entrance. As part of the City's Capital Improvement Program, construction will begin in March to install a new school crossing just east of the proposed Passenger Loading Zone, which will provide direct access to the new pedestrian entrance to campus. Safety enhancements include high -intensity striping and advanced warning signs, LED flashing signs at the crosswalk, and a corner bulb -out on the south side of the crossing at "F" Avenue. Staffs recommendations for changes to curbside parking and passenger loading, which are summarized below and illustrated in the attached exhibit, will complement the upcoming pedestrian crossing enhancements. STAFF RECOMMENDATION: Staff recommends the following changes to curbside parking and passenger loading on E. 30th Street adjacent to Sweetwater High School to address issues related to student drop-off/pick-up, public parking, traffic congestion and safety: 1) Remove 110' White Curb Passenger Loading and stripe five, 22-foot "unrestricted parking" spaces; 2 2) Remove 100' White Curb Passenger Loading and install 100' Red Curb "No Parking"; 3) Maintain 50' Red Curb "No Parking" for visibility at the future pedestrian crosswalk; 4) Remove 75' Red Curb "No Parking" and install 75' White Curb Passenger Loading; 5) Remove 165' "time restricted" Passenger Loading and install 165' White Curb Passenger Loading; 6) Remove 140' "time restricted" Passenger Loading" to allow for "unrestricted parking". EXHIBITS: 1. Correspondence 2. Location Map 3. Photos 2013-03 3 Page 1 of 1 Kenneth Fernandez From: Richard Carreon [Richard.Carreon©sweetwaterschools.org] Sent: Thursday, January 24, 2013 10:32 AM To: Stephen Manganiello Cc: Roman Del Rosario Subject: Loading Zones and Red Curbs on 30th Hi Steve, Thanks for meeting with me yesterday. Per our conversation, SUHI is in agreement with the proposed changes on 30th street. Thanks for your assistance. Rich 2/7/2013 4 Remove 140"line restricted" Passenger Loading to allow for "unrestricted parking" Location Map Remove 100' white Curb Passenger Loading and Install 100' Red Curb"No Parking" Traffic Congestion due to Illegal Passenger Loading on E. 30th St (looking west) Traffic Congestion due to Illegal Passenger Loading on E. 30th St (looking west) 6 Traffic Congestion through Intersection of Highland Ave & E. 30th St due to Illegal Passenger Loading on E. 30 St (looking north) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING CHANGES TO CURBSIDE PARKING AND PASSENGER LOADING ON EAST 30TH STREET ADJACENT TO SWEETWATER HIGH SCHOOL TO ADDRESS ISSUES RELATED TO STUDENT DROP-OFF/PICK-UP, PUBLIC PARKING, TRAFFIC CONGESTION AND SAFETY WHEREAS, the assistant principal of Sweetwater High School has requested changes to curbside parking and passenger loading on East 30th Street adjacent to Sweetwater High School to address issues related to student drop-off/pick-up, public parking, traffic congestion, and safety; and WHEREAS, after a site evaluation, staff recommends the following changes to curbside parking and passenger loading on East 30th Street adjacent to Sweetwater High School: 1. Remove 110 feet of White Curb Passenger Loading and stripe five, 22-foot "Unrestricted Parking" spaces; 2. Remove 100 feet of White Curb Passenger Loading and install 100 feet of Red Curb "No Parking"; 3. Maintain 50 feet of Red Curb "No Parking" for visibility at the future pedestrian crosswalk; 4. Remove 75 feet of Red Curb "No Parking" and install 75 feet of White Curb Passenger Loading; 5. Remove 165 feet of "Time Restricted" Passenger Loading and install 165 feet of White Curb Passenger Loading; and 6. Remove 140 feet of "Time Restricted" Passenger Loading to allow for unrestricted parking. WHEREAS, at its meeting on February 20, 2013, the Traffic Safety Committee approved staff's recommendation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the above -referenced changes to curbside parking and passenger loading on East 30th Street adjacent to Sweetwater High School to address issues related to student drop-off/pick-up, public parking, traffic congestion, and safety. ATTEST: PASSED and ADOPTED this 5th day of March, 2013. Ron Morrison, Mayor APPROVED AS TO FORM: Claudia Gacitua Silva Michael R. Dalla, City Clerk City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT IEETING DATE: March 5, 2013 AGENDA ITEM NO. 5 ITEM TITLE: Resolution of the City Council of the City of National City 1) awarding a contract in the not to exceed amount of $813,949.15 to Koch -Armstrong General Engineering, Inc. for the National City Citywide Pedestrian Crossings Project, Specification Number 12-12; 2) authorizing the Mayor to execute the contract, and 3) authorizing 15% contingency in the amount of $122,092.37 for any unforeseen changes. (CIP Project funded by CDBG and Prop A). PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: APPROVED: `'l2 f Finance ACCOUNT NO. APPROVED: MIS Funds are available in Account Nos. 301-409-500-598-6178 ($43,565); 301-409-500-598-6179 ($73,565); 301-409-500-598-6180 ($43,565); 301-409-500-598-6137 ($198,565); and 307-409-500-598-6035 ($454,689.15) ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A 4TTACHMENTS: 1. Explanation 2. Bid Opening Information Sheet 3. Bid Summary for the three lowest bidders 4. Resolution EXPLANATION The National City Citywide Pedestrian Crossing Enhancements Project, Specification No. 12- 12, includes installation of ADA-compliant pedestrian ramps, new sidewalk, curb and gutter, bulb -outs for traffic calming, pedestrian refuge islands, and enhanced crosswalk signing and striping at the following five locations: 1) E. 4th Street from Palm Avenue to Euclid Avenue, 2) E. 30th Street at F Avenue, 3) E. 8th Street from Palm Avenue to Harbison Avenue, 4) National City Boulevard at 7th Street, 5) National City Boulevard at 14th Street. On January 25, 2013, the National City Citywide Pedestrian Crossing Enhancements Project, Specification No. 12-12, was advertised in local newspapers and on the City's website inviting bids. On January 31, 2013, an optional pre -bid meeting was held. On February 14, 2013, ten (10) sealed bids were received, opened, and read to the public. The apparent lowest bidder at $756,307.00 was Tri-Group Construction and Development, Inc. Shortly after the bid -opening, the City Engineer received a letter from Tri-Group Construction and Development, Inc. indicating that their bid had a clerical error. After reviewing the letter and supporting documentation, which was received in a timely manner, the City Engineer acknowledged the clerical error and deemed the bid "non -responsive". After reviewing the proposal from Koch -Armstrong General Engineering Inc., the second lowest apparent bidder at $813,949.15, staff found no errors. Therefore, Koch -Armstrong General Engineering, Inc. is now considered the lowest "responsive" bidder". Staff completed a reference check and deemed the contractor qualified to perform the work. Attached is the bid opening information sheet and bidders' proposal summary sheet for bidding information for the three lowest bidders. Staff recommendation is to award a contract in the not to exceed amount of $813,949.15 to Koch -Armstrong General Engineering, Inc. for the National City Citywide Pedestrian Crossing Enhancements Project, Specification Number 12-12, authorize the Mayor to execute the contract, and authorize a 15% contingency in the amount of $122,092.37 for any unforeseen changes. . BID OPENING SPECIFICATION NUMBER: 12-12 PROJECT TITLE: Citywide Pedestrian Crossings TIME: 3:00 P.M. DATE: Thursday, February 14, 2013 ESTIMATE: $857,470 NO. BIDDER'S NAME (PAGE 11-12) BID AMOUNT (PAGES 13C) ADDENDA (PAGE 11) BID SECURITY (PAGE 24-CHECK (PAGE 25 -BOND) 1. Tri-Group Construction Co. and Development , Inc. 9580 Black Mountain Rd. Suite L San Diego, CA 92126 (Bid deemed non -responsive due to clerical error) $756,307.00 1,2,3,4 Bond 2. Koch -Armstrong General Engineering, Inc. P.O. Box 1190 Lakeside, CA 92040 $813,949.15 1,2,3,4 Bond 3. Just Construction, Inc. 3103 Market Street San Diego, CA 92102 $821,620.10 1,2,3,4 Bond 4. Portillo Concrete, Inc. 3527 Citrus Street Lemon Grove, CA 91945 $862,056.00 1,2,3,4 Bond 5. HTA Engineering 5450 Complex Street, Suite 303 San Diego, CA 92123 $885,444.00 1,2,3,4 Bond 6. Ramona Paving and Construction 1303 Olive Street Ramona, Ca 92065 $1,073,609.76 1,2,3,4 Bond 7. Weir Construction Corp. 2255 Barham Drive Escondido, CA 92029 $1,076,674.00 1,2,3,4 Bond 8. MJC Construction 3015 Sylvia Street Bonita, Ca 91902 $1,167,026.00 1,2,3,4 Bond Page 1 of 2 2 NO. BIDDER'S NAME (PAGE 11-12) BID AMOUNT (PAGES 13C) ADDENDA (PAGE 11) BID SECURITY (PAGE 24-CHECK (PAGE 25 -BOND) 9. Hazard Construction Co. 6465 Mar Industry Place San Diego, CA 92121 $1,196,968.00 1,2,3,4 Bond 10. New Century Construction, Inc. 9119 Emerald Grove Avenue Lakeside, CA 92040 S1,198,378.00 1,2,3,4 Bond Page 2 of 2 Three Lowest Bidders for the National City Citywide Pedestrian Crossings Project, Specification No. 12-12 - -i�c"'h 06,411- Palm Avenue to Euclid Ait Avenue t E " �? Al Bid Schedule Mobilization / Demobilization A- East 4th LS Street from 1 $1,000.00 $1,000.00 $3,200.00 $3,200.00 $5,150.00 $5,150.00 A2 Surveying LS 1 $4,000.00 $4,000.00 $4,200.00 $4,200.00 $2,338.10 $2,338.10 A3 Clearing & Grubbing LS 1 $1,000.00 $1,000.00 $8,550.00 $8,550.00 $10,300.00 $10,300.00 A4 Storm Water BMPs LS 1 $2,000.00 $2,000.00 $490.00 $490.00 $6,180.00 $6,180.00 A5 Traffic Control LS 1 $2,000.00 $2,000.00 $20,480.00 $20,480.00 $7,725.00 $7,725.00 A6 Unclassified Excavation LS 1 $30,000.00 $30,000.00 $59,890.00 $59,890.00 $26,780.00 $26,780.00 A7 Construct 3" AC Pavement TON 580 $100.00 $58,000.00 $95.00 $55,100.00 $87.60 $50,808.00 s A8 Construct 8" Aggregate Base TON 1,490 $22.00 $32,780.00 $15.15 $22,573.50 $23.30 $34,717.00 A9 Type II Slurry Seal SY 18,900 $2.50 $47,250.00 $3.21 $60,669.00 $2.10 $39,690.00 A10 PCC Median Curb (6" CF) SDRSD G-6, Type B-1 LF 110 $20.00 $2,200.00 $20.00 $2,200.00 $12.40 $1,364.00 All Stamped & Colored PCC Median (4" thick) SF 290 $11.00 $3,190.00 $7.70 $2,233.00 $10.30 $2,987.00 Al2 PCC Curb & Gutter (6" CF) per SDRSD G-2 LF 170 $25.00 $4,250.00 $23.00 $3,910.00 $16.50 $2,805.00 A13 PCC Curb & Gutter (8" CF) per SDRSD G-2 LF 510 $25.00 $12,750.00 $24.00 $12,240.00 $18.50 $9,435.00 A14 PCC Curb & Gutter (Variable CF) per Modified SDRSD G-1 Adjacent to Private Walkway +/- sta. 53+65 LF 10 $25.00 $250.00 $28.00 $280.00 A15 Construct 6" AC Dike per SDRSD G-5 Type "A" LF 20 $25.00 $500.00 $31.00 $620.00 $95.30 $1,906.00 A16 Construct Cross Gutter per SDRSD G-12 SF 810 $10.00 $8,100.00 $7.80 $6,318.00 $15.50 $12,555.00 A17 4" PCC Sidewalk, SDRSD G-7 SF 5,620 $5.00 $28,100.00 $3.70 $20,794.00 $8.20 $46,084.00 A18 PCC Driveway (W=10') per SDRSD G-14A SF 180 $10.00 $1,800.00 $10.00 $1,800.00 $10.30 $1,854.00 1 Three Lowest Bidders for the National City Citywide . ___strian Crossings Project, Specification No. 12-12 A19 Construct Portion of PCC Driveway per SDRSD G-14A SF 20 $10.00 $200.00 $10.00 $200.00 $20.60 $412.00 A20 PCC Bus Pad per Modified SDG-102 SF 760 $10.00 $7,600.00 $9.30 $7,068.00 $18.50 $14,060.00 A21 PCC Curb Ramp per City Std SDG-132 EA 7 $1,750.00 $12,250.00 $1,600.00 $11,200.00 $3,605.00 $25,235.0o A22 Curb Inlet Type "B" per SDRSD D-2 EA 1 $5,000.00 $5,000.00 $7,640.00 $7,640.00 $5,150.00 $5,150.00 A23 Island Refuge with Passageway with Truncated Domes per City std SDG-130 EA 1 $5,000.00 $5,000.00 $1,700.00 $1,700.00 $4,635.00 $4,635.00 A24 Adjust Water Meters to New Finished Grade (NFG) EA 7 $100.00 $700.00 $40.00 $280.00 $154.50 $1,081.50 A25 Adjust Water Valve to NFG EA 8 $300.00 $2,400.00 $50.00 $400.00 $154.50 $1,236.00 A26 Adjust Manhole to NFG EA 2 $500.00 $1,000.00 $620.00 $1,240.00 $154.50 $309.00 A27 Adjust Exist. Sewer CO to grade, SDRSD SC-01, Type "B" EA 1 $500.00 $500.00 $390.00 $390.00 $103.00 $103.00 A28 Adjust Well Mon. to NFG EA 2 $700.00 $1,400.00 $390.00 $780.00 $309.00 $618.00 ^ A29 Traffic Signing and Striping LS 1 $30,000.00 $30,000.00 $30,880.00 $30,880.00 $29,844.30 $29,844.30 A30 Solar Powered LED Enhanced School Warning Sign System EA 2 $15,000.00 $30,000.00 $15,770.00 $31,540.00 $15,244.00 $30,488.00 A31 Type 1-B Pole (14') per Caltrans Standard Plan ES-7B (for LED Enhanced School Warning Sign System) EA 4 $2,000.00 $8,000.00 $1,590.00 $6,360.00 $1,545.00 $6,180.00 B1 Bid Mobilization / Demobilization Schedule LS B - East 1 sub total 30th Street at $1,000.00 $343,220.00 F Avenue $1,000.00 $1,710.00 $385,225.50 $1,710.00 $3,090.00 $382,184.90 $3,090.00 B2 Surveying LS 1 $2,000.00 $2,000.00 $1,480.00 $1,480.00 $1,617.10 $1,617.10 B3 Clearing & Grubbing LS 1 $1,000.00 $1,000.00 $2,610.00 $2,610.00 $2,060.00 $2,060.00 64 Storm Water BMPs LS 1 $2,000.00 $2,000.00 $310.00 $310.00 $2,060.00 $2,060.00 B5 Traffic Control LS 1 $2,000.00 $2,000.00 $5,260.00 $5,260.00 $4,635.00 $4,635.00 B6 Unclassified Excavation LS 1 $7,000.00 $7,000.00 $22,410.00 $22,410.00 $12,360.00 $12,360.00 2 of 6 Three Lowest Bidders for the National City Citywide Pedestrian Crossings Project, Specification No. 12-12 87 Construct4" AC Pavement TON 160 $130.00 $20,800.00 $104.00 $16,640.00 $108.50 $17,360.00 B8 Construct 10" Aggregate Base TON 390 $25.00 $9,750.00 $17.00 $6,630.00 $23.30 $9,087.00 B9 PCC Median Curb (Type B-1, 6" CF) per SDRSD G-6 LF 210 $20.00 $4,200.00 $19.50 $4,095.00 $15.50 $3,255.00 B10 Stamped & Colored PCC Median (4" thick) SF 700 $11.00 $7,700.00 $5.60 $3,920.00 $10.30 $7,210.00 1311 PCC Curb & Gutter (6" CF) per SDRSD G-2 LF 180 $25.00 $4,500.00 $24.50 $4,410.00 $16.50 $2,970.00 B12 Cross Gutter per SDRSD G-12 SF 790 $10.00 $7,900.00 $7.75 $6,122.50 $10.30 $8,137.00 B13 PCC Sidewalk (4" thick) per SORSD G-7 SF 680 $5.00 $3,400.00 $4.65 $3,162.00 $8.20 $5,576.00 B14 PCC Curb Ramp (Type A) per City Std SDG-132 EA 2 $1,750.00 $3,500.00 $1,560.00 $3,120.00 $3,605.00 $7,210.00 B15 PCC Curb Ramp (Type D) per City Std SOG-136 EA 1 $1,750.00 $1,750.00 $1,340.00 $1,340.00 $2,575.00 $2,575.00 B16 PCC Curb Ramp (Case E) per City Std SDG-137 with Pedestrian Protective Railing behind curb ramp per SDRSD M-24 EA 1 $5,000.00 $5,000.00 $6,170.00 $6,170.00 $4,927.50 $4,927.50 B17 Island Refuge / Passageway with Truncated Domes per City Std SDG-130 EA 1 $5,000.00 $5,000.00 $1,050.00 $1,050.00 $5,150.00 $5,150.00 B18 Adjust Water Valve to New Finished Grade EA 1 $300.00 5300.00 $40.00 $40.00 $154.50 $154.50 B19 Adjust Manhole to New Finished Grade EA 1 $500.00 $500.00 $610.00 $610.00 $154.50 $154.50 B20 Adjust Survey Well Monument to New Finished Grade EA 1 $700.00 $700.00 $400.00 $400.00 $309.00 $309.00 B21 Traffic Signing and Striping LS 1 $10,000.00 $10,000.00 $8,700.00 $8,700.00 $8,410.00 $8,410.00 B22 Solar Powered LED Enhanced School Warning Sign System EA 1 $15,000.00 $15,000.00 $14,700.00 $14,700.00 $15,244.00 $15,244.00 B23 Type 1-B Pole (14') per Caltrans Standard Plan ES-7B (for LED Enhanced School Warning Sign System) EA 2 $2,000.00 $4,000.00 $1,660.00 $3,320.00 Cl Bid Schedule C Mobilization / Demobilization - East 8th Street from LS 1.00 sub total Palm Avenue $500.00 $119,000.00 to Harbison $500.00 Avenue $490.00 $118,209.50 $490.00 $1,030.00 $1,030.00 C2 Surveying LS 1.00 $2,000.00 $2,000.00 $740.00 $740.00 $2,338.10 $2,338.10 3 Three Lowest Bidders for the National City Citywide . __2strian Crossings Project, Specification No. 12-12 C3 Clearing & Grubbing LS 1.00 $500.00 $500.00 $960.00 $960.00 $1,236.00 $1,236.00 C4 Storm Water BMPs LS 1.00 $1,000.00 $1,000.00 $140.00 $140.00 $824.00 $824.00 C5 Unclassified Excavation LS 1.00 $1,000.00 $1,000.00 $710.00 $710.00 $824.00 $824.00 C6 Traffic Control LS 1.00 $1,000.00 $1,000.00 $1,990.00 $1,990.00 $4,635.00 $4,635.00 C7 6" Type B-3 Median Curb G-6 LF 300.00 $20.00 $6,000.00 $17.00 $5,100.00 $10.30 $3,090.00 C8 6" Stamped Concrete Median SF 900.00 $11.00 $9,900.00 $7.65 $6,885.00 $10.30 $9,270.00 C9 Vegetated Median SF 345.00 $6.00 $2,070.00 $5.65 $1,949.25 $10.30 $3,553.50 C10 Signing and Striping LS 1.00 $7,500.00 $7,500.00 $6,750.00 $6,750.00 $6,530.20 $6,530.20 C11 Solar Powered LED Enhanced School Warning Sign System EA 3.00 $15,000.00 $45,000.00 $15,770.00 $47,310.00 $15,244.00 $45,732.00 C12 Type 1 B Pole (14') per Caltrans Standard Plan ES 76 (for LED Enhanced School Warning Sign System) EA 6.00 $2,000.00 $12,000.00 $1,590.00 $9,540.00 $1,545.00 $9,270.00 D1 Bid Schedule Mobilization / Demobilization D - LS National City 1.00 sub total Boulevard $1,000.00 $88,470.00 and 7th Street $1,000.00 $590.00 $82,564.25 S590.00 $1,030.00 - $88,332.80 $1,030.00 D2 D3 Surveying Clearing & Grubbing LS LS 1.00 1.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $240.00 $590.00 $240.00 $590.00 $1,349.30 $1,236.00 $1,349.30 $1,236.00 D4 Unclassified Excavation LS 1.00 $4,000.00 $4,000.00 $910.00 $910.00 $1,030.00 $1,030.00 D5 Storm Water BMPs LS 1.00 $1,000.00 $1,000.00 $120.00 $120.00 $515.00 $515.00 D6 Traffic Control LS 1.00 $1,000.00 $1,000.00 $730.00 $730.00 $2,575.00 $2,575.00 D7 Concrete Curb LF 148.00 $20.00 $2,960.00 $15.50 $2,294.00 $10.30 $1,524.40 D8 Minor Concrete Curb Paving LF 74.00 520.00 $1,480.00 $10.00 $740.00 $10.30 $762.20 D9 Asphalt Paving, 6" thick SF 148.00 $14.00 52,072.00 $11.00 $1,628.00 $6.40 $947.20 D10 Asphalt Overlay SF 740.00 $5.00 $3,700.00 $3.65 $2,701.00 $3.80 $2,812.00 4 of 6 Three Lowest Bidders for the National City Citywide Pedestrian Crossings Project, Specification No. 12-12 D11 Signing and Striping LS I 1.00 $4,000.00 $4,000.00 $3,450.00 $3,450.00 $3,337.20 $3,337.20 El Bid Schedule Mobilization / Demobilization E - LS National City 1.00 sub total Boulevard $1,000.00 $23,212.00 and 14th Street $1,000.00 $3,510.00 $13,993.00 $3,510.00 $3,090.00 $17,118.30 $3,090.00 E2 Construction Surveying LS 1.00 $2,000.00 $2,000.00 $1,560.00 $1,560.00 $2,157.90 $2,157.90 E3 Clearing & Grubbing LS 1.00 $1,000.00 $1,000.00 $4,450.00 $4,450.00 $3,605.00 $3,605.00 E4 Unclassified Excavation LS 1.00 $7,000.00 $7,000.00 $25,120.00 $25,120.00 $2,575.00 $2,575.00 E5 Storm Water BMPs LS 1.00 $2,000.00 $2,000.00 $1,340.00 $1,340.00 $2,575.00 $2,575.00 E6 Traffic Control LS 1.00 $1,000.00 51,000.00 $7,110.00 $7,110.00 $5,150.00 $5,150.00 E7 Import CY 230.00 $40.00 $9,200.00 $19.00 $4,370.00 $15.50 $3,565.00 x E8 Construct Pedestrian Concrete Pavement G-7, G-9 & G-10 SF 1,770.00 $5.00 $8,850.00 $4.70 $8,319.00 $8.20 $14,514.00 E9 6" Curb & Gutter, SDRSD G-2 LF 155.00 $25.00 $3,875.00 $25.50 $3,952.50 516.50 $2,557.50 E10 Median Curb, SDRSD B-1, G-6 LF 400.00 $20.00 $8,000.00 $24.15 $9,660.00 $12.40 $4,960.00 Ell 6" Curb, SDRSO G-1 LF 30.00 $20.00 $600.00 $20.00 $600.00 $10.30 $309.00 E12 Cross -gutter, SDRSD G-12 SF 115.00 $10.00 $1,150.00 $8.00 $920.00 $10.30 $1,184.50 E13 Concrete Median Passageway, Type A w/ domes per Caltrans A88A and A886 EA 1.00 $5,000.00 $5,000.00 $1,160.00 $1,160.00 $1,236.00 $1,236.00 E14 Concrete Median Nose per Detail C, sheet 2 SF 30.00 $30.00 $900.00 $23.50 $705.00 $20.60 $618.00 E15 Concrete Median Nose per Detail C, Sheet 2 SF 400.00 $5.00 $2,000.00 $11.00 $4,400.00 $15.50 $6,200.00 E16 Concrete in Median for Landscape Maintenance SF 1,300.00 $2.00 $2,600.00 $0.93 $1,209.00 $2.60 $3,380.00 E17 Mill Existing Asphalt (2" depth) TON 210.00 $125.00 $26,250.00 $127.00 $26,670.00 $108.50 $22,785.00 E18 Asphalt Pavement including overlay TON 260.00 $30.00 $7,800.00 $26.00 $6,760.00 $23.30 $6,058.00 E19 Slurry Seal SY 1,661.00 $10.00 $16,610.00 $7.40 $12,291.40 $8.20 $13,620.20 5 Three Lowest Bidders for the National City Citywide _ _ _ _strian Crossings Project, Specification No. 12-12 E20 Curb Ramp, Type A, G-27 EA 4.00 $1,750.00 $7,000.00 $1,350.00 $5,400.00 $3,090.00 $12,360.00 E21 Signing and Striping LS 1.00 $5,000.00 $5,000.00 $5,780.00 $5,780.00 55,592.90 $5,592.90 E22 Irrigation System LS 1.00 $3,000.00 $3,000.00 $7,840.00 $7,840.00 $15,450.00 $15,450.00 E23 Mulch, 3" thick CY 14.00 $100.00 $1,400.00 $98.00 $1,372.00 $206.00 $2,884.00 E24 5 Gallon Shrubs EA 325.00 $30.00 $9,750.00 $27.00 $8,775.00 $30.90 $10,042.50 E25 36" Box Trees EA 9.00 $1,100.00 $9,900.00 $883.00 $7,947.00 $1,030.00 $9,270.00 E26 Bio-Barrier, 20 foot length EA 17.00 $200.00 $3,400.00 $190.00 $3,230.00 $309.00 $5,253.00 E27 Soil Preparations and Amendments CY 14.00 $80.00 $1,120.00 $129.00 $1,806.00 $309.00 $4,326.00 E28 90-Day Landscaping Maintenance LS 1.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 $3,090.00 $3,090.00 E29 Solar Powered LED Enhanced School Warning Sign System EA 1.00 $15,000.00 $15,000.00 $15,770.00 - $15,770.00 $15,244.00 $15,244.00 E30 Type 1-B Pole (14') per Caltrans Standard Plan ES-78 (for LED Enhanced School Warning Sign System) EA 2.00 $2,000.00 $4,000.00 $1,590.00 $3,180.00 $1,545.00 $3,090.00 Additive Bid #1 Removal & Disposal of Unsuitable Subgrade, Provide and ADD #1 Place Mirafi 700x Geotextile Fabric, Provide, Place and TON 500.00 Compact Crushed Aggregate Base sub total - All Locations $30.00 $167,405.00 $15,000.00 $54.50 $186,706.90 $27,250.00 .' $186,742.50 $41.20 $20,600.00 sub total $15,000.00 $27,250.00 $20,600.00 TOTAL BID: $756,307.00 $813,949.15 Written bid $756,307.00 $813,949.15 $821,620.10 6 of 6 RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO KOCH-ARMSTRONG GENERAL ENGINEERING, INC., IN THE NOT TO EXCEED AMOUNT OF $813,949.15 FOR THE NATIONAL CITY PEDESTRIAN CROSSINGS PROJECT, AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $122,092.37 FOR ANY UNFORESEEN CHANGES, AND AUTHORIZING THE MAYOR TO EXECUTE SAID CONTRACT WHEREAS, the Engineering Division of the Development Services Department, in open session on February 14, 2013, did publicly open, examine, and declare ten sealed bids for the National City Pedestrian Crossings Project ("Project"); and WHEREAS, because the lowest responsive bid was declared "non -responsive" due to a clerical error, Koch -Armstrong General Engineering, Inc., became the lowest responsive responsible bidder with a proposed bid amount of $813,949.15; and WHEREAS, a 15% contingency amount up to $122,092.37 for any unforeseen changes to the Project is requested. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the contract for the National City Pedestrian Crossings Project to the lowest responsive, responsible bidder, to wit: KOCH-ARMSTRONG GENERAL ENGINEERING, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract in the amount of $813,949.15 with Koch -Armstrong General Engineering, Inc., for the National City Pedestrian Crossings Project. Said contract is on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council hereby authorizes a 15% contingency amount up to $122,092.37 for unforeseen changes to the Project. PASSED and ADOPTED this 5th day of March, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT EETING DATE: March 05, 2013 AGENDA ITEM NO. 6 ITEM TITLE: Resolution of the City Council of The City of National City Supporting and approving the submittal of an application to renew and expand the Recycling Market Development Zone and authorizing the Director of Public Works to execute all documents and activities necessary to administer the Recycling Market Development Zone program. This action has no financial impact to the City. PREPARED BY: Joe Smith PHONE: 336-4587 EXPLANATION: See attached Explanation DEPARTMENT: P APPROVED BY: blic Vorks,>4,_ FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS No fiscal impact to General Fund. Recycling Market Development Zone is funded by the Environmental Services Fund and the State of California, Department of Resources, Recycling and Recovery. ENVIRONMENTAL REVIEW: Not applicable. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve Resolution BOARD / COMMISSION RECOMMENDATION: Not applicable. ATTACHMENTS: Explanation Proposed Market Development Zone White Paper Explanation The goals of the Recycling Market Development Zone, (RMDZ) Program are to encourage California -based recycling businesses located within Califomia to site new manufacturing facilities and expand existing operations. The intent of the Recycling Market Development Zone Loan Program is to help Califomia manufacturers increase their processing capabilities and create additional markets for recycled -content products. This application for renewal includes expanding the boundaries of the zone to include additional jurisdictions in south San Diego County and all of the jurisdictions of Imperial County. The purpose for expanding the boundaries is to increase the area in which companies that use recycled materials as feedstock for manufacturing are eligible for RMDZ incentives. This expanded zone will be renamed the Southern California Border Region Recycling Market Development Zone. The RMDZ cover roughly 88,000 square miles of Califomia from the Oregon border to San Diego. There are two areas in San Diego County that have been designated as zones: South San Diego in 1992 and North San Diego County in 1994. The South San Diego County Zone was re -designated again March 31, 2003. The current designation expires on March 31, 2013, and legislation allows for Recycling Market Development Zones to be re -designated. The re -designation or renewal of the South San Diego County RMDZ is required so that National City as well as other participating agencies of the City and County of San Diego may remain active participants in the RMDZ Program for another ten (10) years. The City of Chula Vista, Public Works Department — Environmental Services Section is currently the Zone Administrator for the South County RMDZ. Chula Vista will continue to operate as the lead agency under the new designation. National City staff is recommending that Council authorize the Public Works Director or Designee to execute all documents and activities necessary to renew and administer the Recycling Market Development Zone Program, in partnership with the CalRecycle. This application for renewal includes expanding the boundaries of the zone to include additional jurisdictions in south San Diego County and all of the jurisdictions of Imperial County, a total of 5,585 square miles. While some of these jurisdictions have limited or no heavy industrial land, their participation in the zone could provide assistance for smaller cottage industries that also use recycled feedstock. Additionally, all jurisdictions will benefit from having local markets for their recycled materials. The zone will be renamed, the Southem California Border Region Recycling Market Development Zone and is outlined below. South San Diego County Jurisdictions Chula Vista South San Diego City South San Diego County Imperial Beach National City Coronado Lemon Grove La Mesa El Cajon Santee Imperial Valley Jurisdictions Calipatria Westmorland Brawley Imperial EI Centro Holtville Unincorporated Imperial County The diversion and reuse or remanufacturing of discarded materials from landfills has positive environmental benefits as making products from recycled materials generally requires less energy than those manufactured from virgin materials; recycling provides a more efficient use of the resources already extracted from the earth; and recycling/remanufacturing creates jobs, stimulating the local economy. There will always be discards, but whether they become waste buried in a landfill or not is a matter of choice. Recycling market development is a necessary step in shifting away from a waste management philosophy towards a materials/resource management philosophy. .. . :� CAL3i0RN]A . t�I RECYCLING MARKET DEVELOPMENT ZONES. PROPOSED EXPANSION OF THE SAN DIEGO COUNTY RECYCLING MARKET DEVELOPMENT ZONE (RMDZ) The cities of Chula Vista and San Diego, along with the County of San Diego are considering expansion of the Recycling Market Development Zones (RMDZ) within San Diego County. RMDZs were established by the State to combine recyclable materials with business development and expansion, creating green jobs, and developing local markets for materials diverted from landfills. The RMDZ program does this by providing businesses with low interest business loans, offering free technical assistance, material sourcing assistance and marketing of products made with recycled content. More information about the State program may be found at www.calrecvcle.ca.gov/RMDZ. There are approximately 33 zones throughout the State administered by the Department of Resources Recycling and Recovery (CalRecycle). The San Diego RMDZs are defined as follows: North San Diego County Recycling Market Development Zone Located 30 miles north of downtown San Diego via 1-15 or 1-5. The zone spans from the south, including Poway and the Mira Mesa area, to the northern communities of Fallbrook and Valley Center, and west to the coastal cities along the 1-5 corridor. Partner jurisdictions include the cities of Carlsbad, Del Mar, Escondido, Oceanside, Poway, San Diego, San Marcos, Solana Beach, Vista, and the County of San Diego. More details are available at www.calrecvcle.ca.gov/rmdz/NoSanDieao. South San Diego's Recycling Market Development Zone The south zone includes the City of Chula Vista; a portion of the City of San Diego referred to as Otay Mesa, which encompasses the southeastem most portion of the city; and an adjacent unincorporated area of the County of San Diego. The zone has over 7,500 acres zoned for industrial purposes. In addition, 1,416 acres of the zone have been designated a Foreign Trade Zone, which provides duty reductions and other benefits to importers, exporters, and certain product assemblers. More details are available at www.calrecycle.ca.govirmdz/SanDiego. An expansion would allow all jurisdictions to be eligible to participate in the RMDZ, including the jurisdictions of Coronado, El Cajon, Imperial Beach, La Mesa, Lemon Grove, National City, Santee and the portions of the City of San Diego and the unincorporated areas of the County that are currently excluded. Expansion of this program could also transcend county boundaries to include the Imperial Valley cities of Brawley, Calexico, Calipatria, El Centro, Holtville, Imperial, Westmoreland and unincorporated County of Imperial. During the expansion process the name of this program will be changed to the more inclusive San Diego/Imperial Valley Border Region Recycling Market Development Zone. 2010-11 Expansion Project 1 Benefits for each jurisdiction may include the creation of green jobs, business recruitment and/or expansion, tax base expansion, reduced costs for waste management, an increased recycling rate and carbon emission reductions. Benefits for the region would be the establishment of additional local markets for recyclable materials. The expansion of both the North San Diego and South San Diego County RMDZs will not have negative land use or environmental impacts. The RMDZ program does not supersede any current land use policies or regulations. The RMDZ does not relax any permitting or environmental regulations. Businesses which operate in the RMDZ must still meet the same zoning standards and obtain the same environmental permits and clearance as businesses that are not in the RMDZ. Therefore, it will be consistent with existing zoning, plans, and other applicable land use controls. Projects that apply for assistance through the RMDZ are required to be in compliance with all land use policies and regulations in order to qualify for assistance. Some jurisdictions have little or no industrial zoning and may not be able to site a recycling facility. Although not capable of siting a recycling business, the support of all jurisdictions is respectfully requested in this expansion since all jurisdictions create waste and will benefit from regional solutions to manage waste materials. RMDZ administrators from the North and South San Diego zones will be contacting each jurisdiction to arrange a meeting to discuss details and benefits of the RMDZ program. Please contact the RMDZ Administrators if have questions, need clarification or are ready to set up a meeting to discuss the proposed expansion. North San Diego County RMDZ- Michael Wonsidler, County of San Diego, (858) 874-4081 South San Diego County RMDZ — Manuel Medrano, City of Chula Vista, (619) 585-5766 2010-11 Expansion Project 2 RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY SUPPORTING AND APPROVING THE SUBMITTAL OF AN APPLICATION TO RENEW AND EXPAND THE RECYCLING MARKET DEVELOPMENT ZONE, AND AUTHORING THE PUBLIC WORKS DIRECTOR, OR HIS DESIGNEE, TO EXECUTE ALL DOCUMENTS AND ACTIVITIES NECESSARY TO ADMINISTER THE RECYCLING MARKET DEVELOPMENT ZONE PROGRAM WHEREAS, the California Public Resources Code Section 42010 provides for the establishment and Section 42014 provides for the redesignation of the Recycling Market Development Zone ("RMDZ") Program throughout the State to provide incentives to stimulate development of post -consumer and secondary materials markets of recyclable products and/or materials; and WHEREAS, the goals of the RMDZ Program are to encourage California -based recycling businesses located within California to site new manufacturing facilities and expand existing operations to increase their processing capabilities and create additional markets for recycled -content products; and WHEREAS, California Code of Regulations ("CCR") Section 17914, Zone Redesignations, allows for RMDZs to be renewed or redesignated; and WHEREAS, the application for renewal of the RMDZ includes expanding the South San Diego RMDZ to include the cities of Coronado, El Cajon, Imperial Beach, La Mesa, Lemon Grove, National City, Santee, and expanding areas of the City and County of San Diego, east to the county line, as well as all jurisdictions and unincorporated areas of Imperial County, under the new name "Southern California Border Region Recycling Market Development Zone"; and WHEREAS, the diversion and reuse or remanufacturing of discarded materials from landfills has positive environmental benefits as making products from recycled materials generally requires less energy than those manufactured from virgin materials; recycling provides a more efficient use of the resources already extracted from the earth; and recycling/remanufacturing creates jobs, stimulating the local economy; and WHEREAS, there will always be discards, but whether they become waste buried in a landfill or not is a matter of choice. Recycling market development is a necessary step in shifting away form a waste management philosophy towards a materials/resource management philosophy; and WHEREAS, the renewal and redesignation of the South San Diego County RMDZ is required so that National City as well as other participating agencies of the City and County of San Diego may remain active participants in the RMDZ Program for another ten (10) years; and WHEREAS, the City of Chula Vista Public Works Department, Environmental Services Section is currently, and will continue to be, the Zone Administrator for the Southern California Border Region Recycling Market Development Zone; and WHEREAS, is it requested that the City Council approve the submittal of the application to renew and expand the Recycling Market Development Zone Program, and authorize the National City Public Works Director, or his designee, to execute all documents and activities necessary to renew and administer the Recycling Market Development Zone Program. Resolution No. 2013 — Page Two NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby supports and approves the submittal of an application to renew and expand the Recycling Market Development Zone Program. BE IT FURTHER RESOLVED that the City Council finds: 1) the current waste management practices and conditions are favorable to the development of post -consumer waste material markets and 2) the designation as a recycling market development zone is necessary to assist in attracting private sector recycling investments in the area. BE IT FURTHER RESOLVED that the City Council hereby authorizes the National City Public Works Director, or designee, to execute all documents and activities necessary to renew and administer the Recycling Market Development Zone Program. PASSED and ADOPTED this 5th day of March, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT --EETING DATE: March 5th, 2013 AGENDA ITEM NO. ITEM TITLE: Warrant Register #31 for the period of 01/23/13 through 01/29/13 in the amount of $775,945.87. (Finance) PREPARED BY: K. Apalategui DEPARTMENT: Fin- is PHONE: 619-336-4331 APPROVED BY: EXPLANATION: IPer Government Section Code 37208, attached are the warrants issued for the period of 01/23/13 through 01/29/13 The Finance Department has implemented a policy explanation of all warrants above $50,000.00 Vendor Check Amount Explanation Public Emp Ret System 305650 Addisyn Park Apartment 305729 272,276.05 Retirement Insurance Period 12/25/12-1/07/13 212,842.81 Project Bond Reduction T & A No. 1776 FINANCIAL STATEMENT: ACCOUNT NO. N/ ENVIRONMENTAL REVIEW: N/AN ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Ratification of warrants in the amount of $775,945.87 BOARD / COMMISSION RECOMMENDATION: N/A, TTACHMENTS: /arrant Register #31 PAYEE AK & COMPANY ASCAP BEST BEST & KRIEGER LLP CA BUILDING STANDARD COMMISSION CHRISTIANSEN CLAIMS MANAGEMENT ASSOCIATES COUNTY OF SAN DIEGO DEPT OF CONSERVATION DIAZ, M DUNBAR ARMORED INC ESGIL CORPORATION INSTITUTE OF TRANSP ENGINEERS JASMUND, D KLOS, F LASER SAVER INC LEAGUE OF CALIFORNIA CITIES LEXIS NEXIS TTHEW BENDER & CO INC ,THEW BENDER & CO INC N C CHAMBER OF COMMERCE NATNL EMERGENCY NUMBER ASSOC NATNL EMERGENCY NUMBER ASSOC NATNL EMERGENCY NUMBER ASSOC NBS NWTC PANGCO, S PRO BUILD PRUDENTIAL OVERALL SUPPLY PUBLIC EMP RETIREMENT SYSTEM S D TRAINING MANAGERS ASSOC SAN BERNARDINO COUNTY SAN DIEGO UNION TRIBUNE SMART SOURCE OF CA LLC STAPLES ADVANTAGE SWEETWATERASSOCIATES LP THE COUNSELING TEAM THE COUNSELING TEAM CMRTA THE SHOPPER INC AGUIRRE, C BEST BEST & KRIEGER LLP r.NRISTENSEN & SPATH LLP IE BALLMER & BERKMAN ..iER SAVER INC MAZZARELLA LORENZANA LLP POWER PLUS VERIZON WIRELESS ADDISYN PARK APARTMENTS LLC AELE WORKSHOPS WARRANT REGISTER # 31 1/29/2013 DESCRIPTION PREPARATION OF FY 11/12 ANNUAL CLAIMS NC MEMBERSHIP LEGAL SVC THROUGH DEC 31, 2012 BLDG STANDARDS ADMIN 10/01-12/31/12 EDUCATIONAL REIMBURSEMENT O & E 18TH ST SEWER SPILL SHARE OF PC REV - DEC 2012 SMIP FEES, OCT THRU DEC 2012 LICENSE REIMBURSEMENT ARMORED SVCS PLAN CHECKING SERVICES OF BUILDING ITE MEMBERSHIP 2013 LICENSE REIMBURSEMENT SUBSISTENCE-24 HR DRIVER TRAINING COURSE MOP 45725 TONER CARTRIDGE -CITY CLERK MEMBERSHIP DUES - 2013 ONLINE LEGAL RESEARCH CA PUBLIC SECTOR LABOR RELATIONS PRACTICE GUIDE: CA LANDLORD NC TOURISM MARKETING FEE-NOV 2012 REGISTRATION - B SHERWOOD REGISTRATION - J VILLAGOMEZ REGISTRATION - C MARTINEZ COST ALLOCATION PLAN REGISTRATION- TASER RE -CERTIFICATION EDUCATIONAL REIMBURSEMENT MOP 45707 MISC SUPPLIES - FIRE MOP 45742 LAUNDRY SVC - NS SERVICE PERIOD 12/25 - 01/07/2013 MEMBERSHIP - 2013 TUITION - F KLOS HOUSING ELEMENT WORKSHOP MOP 63845 BUSINESS CARDS-FELLOWS,NISSLE MOP 45704 OFFICE SUPPLIES - ENG REFUND-DEP #1025 - ALLEY, APRON,X-GUTTER TUITION -BASIC PEER SUPPORT-D ESPIRITU TUITION -BASIC PEER SUPPORT - AYDELOTTE MEMBERSHIP 1/1/13-12/31/13 / FINANCE SUPPLIES / LIBRARY REIMB / HOME PROGRAM TRAINING LEGAL / COMM YOUTH ATHLETIC CNTR LEGAL / ARE HOLDINGS VS CDC OF NC LEGAL / SUCCESSOR AGENCY SVCS MOP / INK CARTRIDGES / SEC 8 LEGAL / ROSENOW, SPEVACEK GRP POWER /AQUATIC CENTER WIRELESS SVCS - SECTION 8 BOND REDUCTION, T&A #1776 REGISTRATION FEE: J KNIGHT CHK NO 305622 305623 305624 305625 305626 305627 305628 305629 305630 305631 305632 305633 305634 305635 305636 305637 305638 305639 305640 305641 305642 305643 305644 305645 305646 305647 305648 305649 305650 305651 305652 305653 305654 305655 305656 305657 305658 305719 305720 305721 305722 305723 305724 305725 305726 305727 305728 305729 305730 DATE 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/23/13 1/24/13 1/24/13 1/29/13 1/29/13 1/29/13 1/29/13 1/29/13 1/29/13 1/29/13 1/29/13 1/29/13 1/29/13 1/3 AMOUNT 3,400.00 651.00 450.00 246.00 270.00 1,985.60 11,060.25 1,099.96 60.00 148.10 22,072.28 286.62 160.00 517.34 14.28 18,091.70 427.38 984.07 268.33 14,895.77 345.00 345.00 345.00 2,170.00 175.00 463.20 66.80 28.96 272,276.05 50.00 575.00 422.80 129.41 223.67 35,000.00 299.00 299.00 75.00 875.54 304.87 740.50 3,786.25 1,847.50 900.23 810.00 390.00 278.94 212,842.81 895.00 PAYEE ALL FRESH PRODUCTS ALL THE KINGS FLAGS AT&T MOBILITY ATTENTION GETTERS DESIGN INC AVILA, M BOYS & GIRLS CLUB BOYS & GIRLS CLUB BOYS & GIRLS CLUB BRENNTAG PACIFIC INC BUREAU VERITAS N AMERICA INC CDWG CITY CLERKS ASSOCIATION OF CA CLAIMS MANAGEMENT ASSOCIATES CSMFO DATA TICKET INC DELTA CARE USA DELTA DENTAL DEPARTMENT OF TRANSPORTATION DEPT OF JUSTICE D-MAX ENGINEERING ERGOGENESIS LLC EYE CLINIC FOR ANIMALS FAST SIGNS GAUT, T GRANICUS INC HAMILTON MEATS & PROVISIONS HYATT REGENCY ORANGE COUNTY HYATT REGENCY ORANGE COUNTY HYATT REGENCY ORANGE COUNTY INTER'L INST OF MNCPL CLERK JASMUND, D JERAULD'S AUTOMOTIVE INC KAISER FOUNDATION HEALTH PLANS KIMLEY HORN AND ASSOC INC LADCO LEAGUE OF CALIFORNIA CITIES LINCOLN EQUIPMENT INC LUNA CONSTRUCTION COMPANY MARITESSA MASANGYA MAYER HOFFMAN MCCANN P C MOTOR BOOKS NAPA AUTO PARTS NELLANS OLIVER PACKAGING & OLSON, J PERRY FORD POWERSTRIDE BATTERY CO INC PRO -EDGE KNIFE PROJECT PROFESSIONALS CORP. 2/3 WARRANT REGISTER # 31 1/29/2013 DESCRIPTION CHK NO DATE AMOUNT FOOD / NUTRITION CENTER 305731 1/29/13 199.96 PURCHASES FLAGS, ACCESSORIES 305732 1/29/13 510.84 SECURE WIRELESS CIRCUIT 305733 1/29/13 6,830.67 FULL COLOR DIGITAL PRINT EIN VEHICLE 305734 1/29/13 104.64 LICENSE REIMBURSEMENT 305735 1/29/13 60.00 2013 ANNUAL DINNER - 02/02/13 305736 1/29/13 50.00 2013 ANNUAL DINNER - 02/02/13 305737 1/29/13 50.00 2013 ANNUAL DINNER - 02/02/13 305738 1/29/13 50.00 BULK CHLORINE 305740 1/29/13 587.31 CHILLER PROJECT 305741 1/29/13 125.00 FUJITSU SCANSNAP S1500 BUNDLE 305742 1/29/13 488.94 MEMBERSHIP RENEWAL 305743 1/29/13 160.00 LIABILITY CLAIMS SVCS / JAN 2013 305744 1/29/13 4,965.00 ANNUAL MEMBERSHIP FY2013 305745 1/29/13 110.00 APPEALS, ON-LINE ACCESS / DEC 2012 305746 1/29/13 2,789.15 PMI COBRA DENTAL INS - DEC 2012 305747 1/29/13 71.03 COBRA DENTAL INS - DEC 2012 305748 1/29/13 124.49 HIGHWAY LIGHTING 305749 1/29/13 5,63' -" INVESTIGATIVE SERVICES - DEC 2012 305750 1/29/13 12 STORMWATER SERVICES 305751 1/29/13 14,40z.[ts R3607 : B1: C1: Y1: SS : AOPL/AOPR 305752 1/29/13 688.75 EYE MEDICATION FOR K9 SAT 305753 1/29/13 86.00 ALUMINUM .080 1 SIDE 10X12 SIGNS 305754 1/29/13 288.85 CASH ADV - CAL CUPA CONFERENCE 305755 1/29/13 200.00 GRANICUS WEBCAST SVC / SEP 2012 305756 1/29/13 2,954.70 FOOD / NUTRITION CENTER 305757 1/29/13 1,018.95 HOTEL RESERVATION - T GAUT 305758 1/29/13 791.44 HOTEL RESERVATION - D JASMUND 305759 1/29/13 791.44 HOTEL RESERVATION - CAL CUPA CONFERENCE 305760 1/29/13 769.02 MEMBERSHIP FEE - M DALLA 305761 1/29/13 200.00 CASH ADVANCE - CAL CUPA TRAINING 305762 1/29/13 120.00 SHOCK &/OR STRUT ASSEMBLY 305763 1/29/13 854.98 RET INS COBRA - DEC 2012 305764 1/29/13 1,839.44 ROUNDABOUT, PLAN REVISION 305765 1/29/13 10,108.00 LIABILITY CLAIM COSTS 305766 1/29/13 115.00 WEBINAR: REALIGNMENT IMPACTS 305767 1/29/13 50.00 RAY PAK 005891F 305768 1/29/13 998.81 REFUND OF C&D FEES 305769 1/29/13 200.55 REFUND-DEP #1101 2207 HIGHLAND AVE 305770 1/29/13 1,446.79 CITY AUDIT 305771 1/29/13 25,900.00 ALLDATA SUBSCRIPTION RENEWAL 305772 1/29/13 1,500.00 MOP 45735 AUTO PARTS 305773 1/29/13 548.67 REPAIR VERTICAL BLINDS 305774 1/29/13 8! HOME DELIVERED MEAL TRAYS 305775 1/29/13 1,42 CASH ADV FOR CAL CUPA 305776 1/29/13 318.32 R&M CITY VEHICLES 305777 1/29/13 3,388.44 MOP 67839 AUTO PARTS 305778 1/29/13 743.56 KNIFE SHARPENING SVCS / NUTRITION 305779 1/29/13 46.00 8TH ST. UTILITIES CONSTRUCTION 305780 1/29/13 24,401.75 PAYEE PRUDENTIAL OVERALL SUPPLY RUSS' BEE REMOVAL SAFRAN MORPHOTRUST SANDPIPA SCRIPPS MERCY SEAPORT MEAT COMPANY SMART SOURCE OF CA LLC SOUTH BAY COMMUNITY SERVICES STACK TRAFFIC CONSULTING INC STACK TRAFFIC CONSULTING INC STAPLES ADVANTAGE SWEETWATER AUTHORITY SYSCO SAN DIEGO THE LIGHTHOUSE INC THOMSON WEST UNION TRIBUNE UNITED PARCEL SERVICE 'ITED ROTARY BRUSH A MAIN ST ANIMAL HOSPITAL VELASQUEZ, G VERGARA, A WEST TECH CONTRACTING INC ZOLL MEDICAL CORP SECTION 8 HAPS PAYMENTS 3/3 WARRANT REGISTER # 31 1/29/2013 DESCRIPTION CHK NO DATE AMOUNT MOP 45742 LAUNDRY SVC - NS 305781 1/29/13 14.48 BEE REMOVAL SERVICES 305782 1/29/13 375.00 INVESTIGATIVE SVCS -.DEC 2012 305783 1/29/13 8.00 FIDELITY INSURANCE 305784 1/29/13 6,138.00 RADIOLOGY BILL - MRN#701346370 305785 1/29/13 55.00 FOOD / NUTRITION CENTER 305786 1/29/13 730.02 MOP 63845 BUSINESS CARDS -FIRE 305787 1/29/13 116.50 CDBGEXP REIMB / OCT- DEC 2012 305788 1/29/13 6,593.00 REFUND-DEP #1691 BTH ST TRANSIT CENTER 305789 1/29/13 1,250.00 REFUND-DEP #1701 PORT FIBER OPTIC 305790 1/29/13 750.00 MOP 45704 OFFICE SUPPLIES - MIS 305791 1/29/13 298.83 PARKS WATER BILL 305792 1/29/13 2,835.20 SUPPLIES / NUTRITION CENTER 305793 1/29/13 3,197.93 MOP 45726 AUTO PARTS 305794 1/29/13 445.05 ONLINE LEGAL RESEARCH FOR FY13 305795 1/29/13 1,291.26 ADV / PUBLIC HEARING NOTICES 305796 1/29/13 900.00 UPS SHIPMENT - LATE FEES 305797 1/29/13 1.10 SWEEPER REPAIRS 305798 1/29/13 242.45 K9 VET CARE / POLICE 305799 1/29/13 337.72 REFUND PERFORMANCE DEP #1751 305800 1/29/13 5,000.00 SUBSISTENCE - CA UNIFIED PROGRAM ANNUAL 305801 1/29/13 318.32 REFUND OF DUPLICATE PAYMENT 305802 1/29/13 200.00 AUTOPULSE LI-ION BATTERY / FIRE 305803 1/29/13 2,023.31 Start Date 1/23/2013 End Date 1/29/2013 GRAND TOTAL A/P Total 766,487.43 9,458.44 $ 775.945.87 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. OA MARK ROB : ' TS, F CE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN LUIS NATIVIDAD, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER 1S AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 5t OF MARCH, 2013. AYES NAYS ABSENT CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 5th, 2013 AGENDA ITEM NO. ITEM TITLE: !Warrant Register #32 for the period of 01/30/13 through 02/05/13 in the amount of $2,683,391.07. (Finance) PREPARED BY: K. Apalategu� PHONE: 1619-336-4331 EXPLANATION: Per Government Section through 02/05/13 The Finance Department Vendor Dixieline Builders Public Emp Ret System SANPIPA iweetwater Union HS DEPARTMENT: Fina APPROVED BY: Code 37208, attached are the warrants issued for the period of 01/30/13 has implemented a policy explanation of all warrants above $50,000.00 Check Amount Explanation 305809 60,000.00 Home Rehab Program 234 Harbison 305899 Retirement Insurance Period 1/08/13-1/21/13 305910 Excess Liability Insurance Period 7/01/12-7/01/13 305918 CDBG Program Expense Reimbursement 276, 349.82 457, 024.50 83, 915.69 FINANCIAL STATEMENT: ACCOUNT NO. N/,! ENVIRONMENTAL REVIEW: N/ql ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Ratification of warrants in the amount of $2,683,391.07 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Varrant Register #32 • PAYEE HYATT REGENCY ORANGE COUNTY PECI, M SDG&E SWEETWATER AUTHORITY BOARD OF EQUALIZATION DIXIELINE BUILDERS ACEDO, I ACOSTA, V ALLEN, R ANDERSON, E AUSTIN DOORS AYDELOTTE, D BEARD, P BECK, L BISHOP, R BLAUER TACTICAL SYSTEMS BOEGLER, C OYD, P 'S & GIRLS CLUB ligirJADWAY AUTO ELECTRIC CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CALIFORNIA HIGHWAY ADOPTION CO CEB CITY OF EL CAJON CNOA CONDON, D COOPER'S PLUMBING & HEATING CORPUZ, T DANESHFAR, Z DANIELS TIRE SERVICE DAY WIRELESS SYSTEMS (20) DEPARTMENT OF MOTOR VEHICLES DESROCHERS, P DI CERCHIO, A DION INTERNATIONAL TRUCK INC DREDGE, J DREW FORD EISER III, G FABINSKI, D FERGUSON ENTERPRISES INC FON-JON KENNELS .CITUA SILVA, C SKEY, K GIBBS JR, R GROSSMAN PSYCHOLOGICAL HANSON, E HODGES, B HOME DEPOT CREDIT SVCS HUDSON SAFE-T-LITE RENTALS WARRANT REGISTER #32 2/5/2013 DESCRIPTION HOTEL RESERVATIONS - A VERGARA RE -ISSUE PAYROLL CHECK 07/18/12 FACILITIES GAS & ELECTRIC FACILITIES WATER BILL SALES TAX LIABILITY FOR PERIOD DEC 2012 HOME REHAB PROGRAM/234 HARBISON RETIREE HEALTH BENEFITS/FEB 2013 LICENSE REIMBURSEMENT / PW RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 DOOR REPAIRS REIMBURSEMENT - TORN PANTS RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 TUITION FEE: S.P.E.A.R. OPERATOR COURSE RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 ANNUAL DINNER ON 02/02/13 ELECTRICAL PARTS FOR VEHICLES ELECTRONIC DOOR REPAIRS MOP 45698 ELECTRICAL MATERIAL PARADISE CREEK LITTER REMOVAL CA TORT DAMAGES 2013 UPDATE MEMBERSHIP & SUBSCRIPTION 2013 TUITION FEE: DUI/SFST RETIREE HEALTH BENEFITS/FEB 2013 PLUMBING SERVICES, REPAIRS RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 TIRES / PW RADIO MAINTENANCE SERVICE / PD 2013 CA VEHICLE CODE BOOKS RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 HOSE 1855592C2 RETIREE HEALTH BENEFITS/FEB 2013 MOP 49078 AUTO PARTS RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 MOP 45723 MATERIALS & SUPPLIES KENNEL FEES / POLICE K9'S MILEAGE REIMBURSEMENT -LAND USE LAW RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 MEDICAL SERVICES RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 4LT OXIDE BRASS VANITY FIXTURE 28" REFLECTIVE CONES / PARKS 1/3 CHK NO DATE AMOUNT 305804 1/31/13 769.02 305805 1/31/13 575.08 305806 1/31/13 22,070.82 305807 1/31/13 13, 951.44 305808 1/31/13 12, 256.00 305809 2/5/13 60,000.00 305810 2/5/13 160.00 305811 2/5/13 60.00 305812 2/5/13 125.00 305813 2/5/13 110.00 305814 2/5/13 1,132.04 305815 2/5/13 59.39 305816 2/5/13 70.00 305817 2/5/13 140.00 305818 2/5/13 110.00 305819 2/5/13 249.00 305620 2/5/13 260.00 305821 2/5/13 145.00 305822 2/5/13 50.00 305823 2/5/13 369.75 305824 2/5/13 1,249.19 305825 2/5/13 677.25 305826 2/5/13 864.00 305827 2/5/13 140.71 305828 2/5/13 583.33 305829 2/5/13 720.00 305830 2/5/13 280.00 305831 2/5/13 337.50 305832 2/5/13 140.00 305833 2/5/13 250.00 305834 2/5/13 112.18 305835 2/5/13 5,695.75 305836 2/5/13 270.19 305837 2/5/13 110.00 305838 2/5/13 70.00 305839 2/5/13 111.88 305840 2/5/13 250.00 305841 2/5/13 391.64 305842 2/5/13 250.00 305843 2/5/13 220.00 305844 2/5/13 1,601.05 305845 2/5/13 200.00 305846 2/5/13 141.44 305847 2/5/13 115.00 305848 2/5/13 120.00 305849 2/5/13 925.00 305850 2/5/13 135.00 305851 2/5/13 200.00 305852 2/5/13 191.61 305853 2/5/13 522.00 PAYEE JAMES, R JERAULDS CAR CARE CENTER JOHN DEERE LANDSCAPES JUNIEL, R KIMBLE, R KING B, C LANDA, A LASER SAVER INC LEAGUE OF CALIFORNIA CITIES LEAGUE OF CALIFORNIA CITIES LIMFUECO, M LUSARDI CONSTRUCTION CO LUSARDI CONSTRUCTION CO MALDONADO, M MASON'S SAW & MATIENZO, M MAYER REPROGRAPHICS MC CABE, T MEDINA, R METRO AUTO PARTS DISTRIBUTOR METRO FIRE & SAFETY MEYERS/NAVE LAW CORP MEYERS/NAVE LAW CORP MURRAY, J MYERS, B NAPA AUTO PARTS NATIONAL CITY AUTO TRIM NATIONAL CITY TROPHY NITV FEDERAL SERVICES LLC NOSAL, W NOTEWARE, D OCHOA, I ORIENTAL TRADING CO INC PACIFIC AUTO REPAIR PACIFIC TELEMANAGEMENT SERVICE PADRE JANITORIAL SUPPLIES INC PAUU JR, P PEASE JR PERRY FORD PETERS, S POST, R POTTER, C PRO BUILD PROJECT PROFESSIONALS CORP. PRUDENTIAL OVERALL SUPPLY PUBLIC EMP RETIREMENT SYSTEM RAUCH DETISCH & STEINKE RAY, S RED WING SHOES RIO HONDO COLLEGE WARRANT REGISTER #32 2/5/2013 DESCRIPTION RETIREE HEALTH BENEFITS/FEB 2013 CONTROL ARM UPPER LEFT 6W1Z MOP 69277 PLANTING MATERIALS RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 PAYMENT REFUND LOAN-CDC#199921 RETIREE HEALTH BENEFITS/FEB 2013 MOP 45725 MATERIALS & SUPPLIES 9-MEETINGS FOR 3 ATTENDEES SD COUNTY DIV MEETING OCT/DEC 2012 RETIREE HEALTH BENEFITS/FEB 2013 REFUND OF C&D FEES 2700 NC BLVD REFUND OF C&D FEES- 2626 NC BLVD RETIREE HEALTH BENEFITS/FEB 2013 MOP 45729 MATERIALS & SUPPLIES RETIREE HEALTH BENEFITS/FEB 2013 PRINTING OF SPEC. 12-12 RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 MOP 75943 AUTO PARTS FIRE EXTINGUISHER SERVICE LEGAL: SANDOVAL LEGAL: SEIU - CS #LA-CE-603-M RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 MOP 45735 AUTO PARTS MOP 72441 R&M AUTO EQUIPMENT MOP 66556 R&M BUILDINGS RECERTIFICATION TRAINING RETIREMENT SETTLEMENT/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 CRAFT SUPPLIES / CSD SMOG CERTIFICATION/REPAIRS PAYPHONE SERVICES HDM SUPPLIES / NUTRITION RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 MOP 45703 R&M AUTO EQUIPMENT RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 MOP 45707 BUILDING MATERIALS STREET RESURFACING/CDBG CONCRETE MOP 45742 LAUNDRY SERVICE SERVICE PERIOD 01/08/13-01/21/13 INV 10057/10056 DEC 2012 RETIREE HEALTH BENEFITS/FEB 2013 WATERPROOF SAFETY BOOTS / PW TUITION FEE: FIELD TRAINING OFFICER COURSE 2/3 CHK NO DATE AMOUNT 305854 2/5/13 140.00 305855 2/5/13 1,952.92 305856 2/5/13 472.39 305857 2/5/13 50.00 305858 2/5/13 300.00 305859 2/5/13 39.32 305860 2/5/13 155.00 305861 2/5/13 171.89 305862 2/5/13 810.00 305863 2/5/13 60.00 305864 2/5/13 160.00 305865 2/5/13 3,452.75 305866 2/5/13 2,439.50 305867 2/5/13 130.00 305868 2/5/13 746.93 305869 2/5/13 100.00 305870 2/5/13 515.65 305871 2/5/13 280.00 305872 2/5/13 10 305873 2/5/13 3 305874 2/5/13 194.14 305875 2/5/13 10,042.50 305876 2/5/13 27.50 305877 2/5/13 150.00 305878 2/5/13 140.00 305879 2/5/13 31.57 305880 2/5/13 95.00 305881 2/5/13 33.79 305882 2/5/13 295.00 305883 2/5/13 1,137.19 305884 2/5/13 120.00 305885 2/5/13 125.00 305886 2/5/13 402.65 305887 2/5/13 375.00 305888 2/5/13 228.00 305889 2/5/13 122.84 305890 2/5/13 340.00 305891 2/5/13 140.00 305892 2/5/13 319.86 305893 2/5/13 290.00 305894 2/5/13 280.00 305895 2/5/13 150.00 305896 2/5/13 1,40F ^' 305897 2/5/13 17,85i 305898 2/5/13 YVJ.JV 305899 2/5/13 276,349.82 305900 2/5/13 907.50 305901 2/5/13 190.00 305902 2/5/13 125.00 305903 2/5/13 38.00 PAYEE ROARK, L ROE, V RPM WELDING INC RUIZ, J S D COUNTY SHERIFF'S DEPT SAN DIEGO GAS & ELECTRIC SANDPIPA SCRIPPS MERCY SERVATIUS, J SHORT, C SMART SOURCE OF CA LLC STAPLES ADVANTAGE STARTECH COMPUTERS STRASEN, W SWEETWATER UNION HIGH SCH DIST TARGETSOLUTIONS THE LIGHTHOUSE INC TuE PUBLIC RETIREMENT JOURNAL "STAR NEWS ....VIZ, R TURF MAKER U S BANK U S BANK UNITED RENTALS UNITED ROTARY BRUSH URIAS, N VALLEY INDUSTRIAL SPECIALTIES VCA EMERGENCY ANIMAL HOSPITAL VERIZON WIRELESS W W GRAINGER WAXIE SANITARY SUPPLY WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY ZEFERINO, L ZIETLOW, D WIRED PAYMENTS TRISTAR RISK MANAGEMENT SECTION 8 HAPS PAYMENTS ROLL Pay period 3 Start Date 1 /8/2013 WARRANT REGISTER #32 2/5/2013 DESCRIPTION RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 MOP 45749 R&M BUILDINGS RETIREE HEALTH BENEFITS/FEB 2013 SHERIFF'S RANGE / POLICE GAS & ELECTRIC SERVICE / NUTRITION EXCESS LIABILITY INS/ 7/01/12-7/01/13 EMERGENCY BILL RETIREE HEALTH BENEFITS/FEB 2013 RETIREE HEALTH BENEFITS/FEB 2013 MOP 63845. VEHICLE PERMIT DECAL / FIN MOP 45704 OFFICE SUPPLIES- FINANCE MOP 61744. COMPUTER SUPPLIES / MIS RETIREE HEALTH BENEFITS/FEB 2013 CDBG PROGRAM EXPENSE REIMBURSEMENT RENEWAL OF ANNUAL USER LICENSE MOP 45726 AUTO PARTS SEMINAR REGISTRATION-S STEVENSON ADVERTISEMENT FOR VEHICLE AUCTION RETIREE HEALTH BENEFITS/FEB 2013 KENYON CLASSIC SUPER LUKE RAKE CREDIT CARD EXP - FIRE CREDIT CARD EXP - PD CONCRETE BATCH PLANT MIX SWEEPER REPAIRS RETIREE HEALTH BENEFITS/FEB 2013 OASIS P8AC WATER COOLER #000001 STRAY ANIMAL VET CARE / POLICE CELL PHONE CHGS -12/22/12-01/21/13 MOP 65179 MATERIALS & SUPPLIES JANITORIAL SUPPLIES MOP 63850 HORTICULTURE ITEMS MOP 45763. SUPPLIES / PARKS ADV SUBSISTENCE -FIELD TRAINING OFFICER RETIREE HEALTH BENEFITS/FEB 2013 PREFUND RADER,J Start Date 1/30/2013 End Date 1 /21 /2013 End Date 2/5/2013 Check Date 1/30/2013 3/3 CHK NO DATE AMOUNT 305904 2/5/13 135.00 305905 2/5/13 120.00 305906 2/5/13 968.80 305907 2/5/13 310.00 305908 2/5/13 200.00 305909 2/5/13 1,667.47 305910 2/5/13 457,024.50 305911 2/5/13 3,157.00 305912 2/5/13 340.00 305913 2/5/13 300.00 305914 2/5/13 521.44 305915 2/5/13 1,074.00 305916 2/5/13 1,043.88 305917 2/5/13 135.00 305918 2/5/13 83,915.69 305919 2/5/13 3,395.00 305920 2/5/13 246.85 305921 2/5/13 190.00 305922 2/5/13 46.13 305923 2/5/13 135.00 305924 2/5/13 186.83 305925 2/5/13 3,496.00 305926 2/5/13 96.73 305927 2/5/13 179.85 305928 2/5/13 265.78 305929 2/5/13 125.00 305930 2/5/13 1,098.46 305931 2/5/13 206.00 305932 2/5/13 60.29 305933 2/5/13 1,340.90 305934 2/5/13 2,085.87 305935 2/5/13 572.91 305936 2/5/13 309.88 305937 2/5/13 914.47 305938 2/5/13 150.00 A/P Total 1,020,052.57 520530 1 /30/ 13 19, 096.81 768,838.78 875,402.93 GRAND TOTAL $ 2,683,391.07 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. , FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN LUIS NATIVIDAD, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 5th OF MARCH, 2013. AYES NAYS ABSENT CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT IIEETING DATE: March 5, 2013 AGENDA ITEM NO. 9 ITEM TITLE: TEMPORARY USE PERMIT — 6th Annual Community Easter Egg Hunt 2013 sponsored by Cornerstone Church of San Diego at Las Palmas Park on March 30, 2013 from 11 a.m. to 3 p.m. with no waiver of fees. PREPARED BY: Vianey Rolon DEPARTMENT: Nborlipp Services Division PHONE: (619) 336-4364 APPROVED BY: EXPLANATION: This is a request from the Cornerstone Church of San Diego to conduct an Easter Egg Hunt at Las Palmas Park on March 30, 2013 from 11 a.m. to 3 p.m. Set up for the event will commence at 6:00 a.m. on the day of the event. This event will include an Easter Egg hunt for appropriate age groups, face painting, music stage with monitored sound system and eating areas with tables and chairs. Free games will be provided. Cornerstone Church will set up approximately ten 10x10 booths. The applicant is not requesting the. use of the City's stage and will provide their own security for this event. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: The City has incurred $237.00 for processing the TUP, plus $200.00 for the Fire Inspection. Total fees: $437.00 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Cornerstone Church of San Diego EVENT: Easter Egg Hunt at Las Palmas Park DATE OF EVENT: March 30, 2013 TIME OF EVENT: 11 a.m. to 3 p.m. APPROVALS: NEIGHBORHOOD SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager FINANCE Cornerstone needs to renew both of their B.L.'s and all vendors must be licensed. Food vendors must have.health permits. I need a list of the vendors at least 2 weeks prior to the event. POLICE I will put out extra patrol and ask to see if any reserves are available to assist in security. DEVELOPMENT SERVICES Engineering Department: No comments. Planning: PA system to be directed away from residential areas. All activities must comply with Title 12 (Noise) of the Municipal Code.. Building: No comments. FIRE (619) 336-4550 Stipulations required by the Fire Department for this event are as follows: 1) Access to the area to be maintained at all times, entrances and emergency roadways. 2) Fire Department access into and through booth areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches 3) Fire Hydrants shall not be blocked or obstructed. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 6) Provide a 2A:10BC fire extinguisher at stage area. Extinguisher to be mounted in a visible location between 3Wto 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. See Attached 7) Internal combustion power sources that may be used for This event shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use. 8) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away stage area 9) Internal combustion power sources that may be used shall be of adequate capacity to permit uninterrupted operation during normal operating hours. 10) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as 'Temporary Wiring" only. 11) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all rides, cooking areas, game booths, etc. 12) If tents or canopies are used, the following information shall apply: • Tents having an area from 0-200 square feet shall be $200.00 • Tents having an area more than 201 square feet shall be $400.00 • Canopies having an area from 0-400 square feet shall be no charge. • Canopies from 401-500 square feet shall be $250.00. • Canopies from 501-600 square feet shall be $300.00. • Canopies from $601.00 or greater shall be $400.00. • Multiple tents and or canopies placed together equaling or greater than the above stated information shall be charged accordingly. • Tents shall be flame-retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Fees can only be waived by the City Council. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet State Fire Marshal approval for cooking. See Fire Marshal for required explanation. 13) Concession stands utilized for cooking shall have a minimum of 10 feet of clearance on two sides and shall not be located within 10 feet of tents or canopies 14) All cooking booths or areas to have one 2A:10BC fire extinguisher. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. See Fire Marshal for required explanation. All fire extinguishers to have a current State Fire Marshal Tag attached. See Attached 15) First Aid will be provided by Cornerstone Church of San Diego personnel. 16) Required inspections taking place, after hours, holidays, and weekends will be assessed a minimum of one hundred ($200.00) dollars. 17) Inspection Is Required. Please see Fire Department for fees and required permit. 18) Fire Department fees can only be waived by City Council. If you have any questions please feel free to contact me. RISK MANAGER (619) 336-4300 Obtain Certificate of Insurance showing the City of National City as certificate holder Provide Additional insured endorsement naming the City of National City as an additional insured. PUBLIC WORKS (619) 336-4580 Public Works has no involvement in supplying support to this event. However, Parks Division made the following comments: • Irrigation will be turned off prior to this event. • There is no electrical in this area. • Event organizer must clean up after event. Let me know if you have any questions or need additional information. Type of Event: _ Public Concert Parade _ Motion Picture Fair _ Demonstration Grand Opening Event Title: Community Easter Egg Hunt Event Location: Las Palmas Event Date(s): From 03/30/13 to 03/30/13 Month/Day/Year _ Festival Community Event _ Circus _ Block Party Other Total Anticipated Attendance: 2500 (1500 Participants) 0000 Spectators) Actual Event Hours:11:00 am/pm to 3:00 am/pm Setup/assembly/construction Date: 03/30/13 Start time: 6:00 am Please describe the scope of your setup/assembly work (specific details): Set up stage and sound system, tables, chairs and canopies Dismantle Date: 03/30/13 Completion Time: 5:00'pm am/pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. This event will be contained within the park limits, no streets should be affected. Sponsoring Organization: Cornerstone Church of San Diego Chief Officer of Organization (Name) Sergio De La Mora Applicant (Name): Mike Ramirez Address: 1914 Sweetwater Rd. National City, CA 91950 For Profit Not -for -Profit Daytime Phone: 6_]..9425-9333 Evening Phone: (519 4142480 Fax: ( ) Contact Person "on site" day of the event: Eddie Palato Pager/Cellular: 619-342-6912 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS ) Is your organization a "Tax Exempt, nonprofit" organization? RYES _ NO Are admission, entry, vendor or participant fees required? _ YES X NO If YES, please explain the purpose and provide amount(s): $ 0.00 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 8,000.00 Estimated Expenses for this event. $ 0.00 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. Roped off areas for appropriate age group egg hunt. Face painting, music stage monitored sound system. Eating areas/ tables and chairs. Free Games provided. _ YES _ NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 YES X NO Does the event involve the sale or use of alcoholic beverages? X YES _ NO Will items or services be sold at the event? If yes, please describe: Food Vendors: Rodeo Meats/ Sodas, ice cream, tacos, candy... _ YES X NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. X YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. X YES _ NO Does the event involve the use of tents or ca' gpi9ss?. If YES: Number of tent/canopies 10 Sizes UX NOTE: A separate Fire Department permit is required for tents or canopies. YES X NO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. ➢ Food Concession and/or Food Preparation areas Please describe how food will be served at the event: BBQ If you intend to cook food in the event area please specify the method: GAS ELECTRIC X CHARCOAL OTHER (Specify): ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: 6 Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: 3 Please describe your procedures for both Crowd Control and Internal Security: Cornerstone Security and Cornerstone Traffic Ministries _ YES X NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: _ YES X NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. A First Aid Tent will be on site throughout the event with church staff manning the station. Please describe your Accessibility Plan for access at your event by individuals with disabilities: Event will be held on public property that complies with ADA reauirements. Please provide a detailed description of your PARKING plan: Parking will be on the two parking Tots in the park as well as available street parking Please describe your plan for DISABLED PARKING: Las Palmas Park Parking lot provides disabled parking. 4 Please describe your plans to notify all residents, businesses and churches impacted by the event: Flyers, radio NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. X YES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: One Number of Bands: One Type of Music: Christian Worship Music X YES NO WiII sound amplification be used? If YES, please indicate: Start time: 11 am am/pm Finish Time 3pni am/pm X YES _ NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: 10am am/'pm Finish Time 11 am am/pm Please describe the sound equipment that will be used for your event: Speakers, sound system, microphones and musical instruments YES X NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: X YES _ NO Any signs, banners, decorations, special lighting? If YES, please describe: Event Banners indicating activities and hours of the event Revised 08/10/05 5 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Cornerstone Church of San Diego Person in Charge of Activity Eddie Palato Address 1914 Sweetwater Rd. National City, CA 91950 Telephone 619-425-9333 Date(s) of Use 03-31-2013 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. of Applicant y� Official Title Date For Office Use Only Certificate of Insurance Approved Date 7 Church&Casualty4 To:9-1-619 .6-421 6193364217 (1 of 1) .-31-2013 09:38 AM -0800 „..........- c,ttcTIFICATE OF LIABILITY INSURANCE -1.--- DATEIMM/DILYYYY) 1/31/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. HOLDER. THIS BY THE POLICIES AUTHORIZED IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certlflcate holder In lieu otsuch endorsement(s). PRODUCER Church & Casualty 3440 Irvine Ave Newport Reach CA 92660 CDrrlACT Yolanda Barron NAME: PHONE Earl, (800) 995-7525 IFAX eodl ess-lszi rarc.Nm: EMAII ADDRESS; YolandaCchurchandcasualty. c on INSURER(Si AFFORDING COVERAGE NAILdINSURERA;Church Mutual Insurance Co INSURED CORNERSTONE CHURCH OP SAN DIEGO 1920 SWEETWATER RD NATIONAL CITY CA 91950-7628 INSURER a: 18767 INSURER C: INSURER D : INSURER E INSURER F• Cf]VERAGFS rGGnrlrnre kulnori eef.nrn t, o, o,., ea. __.., — REVISION NUMBER: THIS INDICATED, CERTIFICATE EXCLUSIONS INSR IS TO CERTIFY THAT THE POLICIES NOTWITHCTANDINO ANY REQUIREMENT, MAY BE ISSUED OR MAY AND CONDITIONS OF SUCH OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD TERM OR CONDITION OF ANY CONTRAC I' OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ADDL SUER LTRINSR TYPE OF INSURANCE WVD POLICY NUMBER POLLI1COYy EFF JMM/OD1YYyYLJMN.,EXYL POLICY EXP LIMITS GENERAL LIABILITY EACH OCCURRENCE § 1, 000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED T A U PREMISES Fe ortennel $ CLAIMS -MADE OCCUR X 0168013-02-48o2Se 7/5/2012 7/5/2015 MED y one person) (An $ 1.5, 000 PERSONAL 8ADV INJURY $ 1,000,000 GENERAL AGGREGATE S 3,000,000 OWL AGGREGATE LIMIT APPLIES PER: II �I .__..J_JET f PRODUCTS - COMP/OP ADS $ 1, 000, 000 X X POLICY] I LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ma accident) $ ANY AUTO— ALL OWNED SCHEDULED BODILY INJURY {Per person) $ A AUTOS _ AUTOS NON -OWNED BODILY INJURY (Per oceldent) H HIRED AUTOS AUTOS PROPERTY DAMAGE (Per accident) $ S UMBRELLA LIAB EXCESS LIAR O OCCUR EACH OCCURRENCE $ CLAIMS -MADE AGGREGATE $ _ DED RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y7 N II I T UMRS IOFR — ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? N/A E.L EACH ACCIDENT $ (Mandatory in NH) If yes, describe under E.L DISEASE - EA EMPLOYEE $ D DESORPTION Or OPERATIONS below _ E.L. DISEASE • POLICY LIMn $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If mere space I required) Evidence of insurance for Church Easter Egg Hunt looted at Las Palmas Park, National City, CA on March 30, 2013. Certificate holder is named additional insured but only with respect to the activities of the Named Insured on the above described premises. All activities/operations not apecificaliy ran/or conducted by the Named Insured are excluded. Pcot,QirnTc urn nor:, N City of National City, its officials, agents and employees 1243 National City Blvd., National City, CA 91950 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORIZED REPRESENTATIVE J Taheri Kenari/JANIC ACORD 25 (2010/05) INS025 (2a1oo5).o1 ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT IEETING DATE: March 5, 2013 AGENDA ITEM NO. 10 ITEM TITLE: TEMPORARY USE PERMIT — American Cancer Society's National City Relay for Life at Kimball Park from August 23, 2013 starting at 9 a.m. and concludes August 25, 2013 at 9 a.m. This is a City co- sponsored event pursuant to City Council Policy #804. PREPARED BY: Vianey Rolon DEPARTMENT: Nd Services Division PHONE: 619-336-4364 APPROVED BY: EXPLANATION: This is a request from the American Cancer Society to conduct the Nati i City Relay for Life event at Kimball Park from August 23 thru 25, 2013. This event is a 24-hour walking relay that starts at 9 a.m. on August 23rd and concludes at 9 a.m. on August 25th. This relay will raise money for the fight against cancer. During the event there will be food, entertainment, including 15 bands, and educational activities. The event organizers will also provide professional security, rented lighting, first aid, and portable toilets for the event. This event is eligible for the maximum fee waiver of $1,000 pursuant to City Council Policy No. 804. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS The City has incurred $237.00 for processing the TUP through various City departments, plus $488.46 for Public Works, and $600.00 for Fire permits. Total fees are $1,325.46 (not reflecting the $1,000.00 waiver) ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with a waiver of fees totaling $1,000. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: American Cancer Society EVENT: Relay For Life of National City DATE OF EVENT: August 23-25, 2013 TIME OF EVENT: 9 a.m. Saturday to 9 a.m. Sunday APPROVALS: RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] NEIGHBORHOOD SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: RISK MANAGER Applicant to provide insurance certificate and specific endorsement naming the City of National City as an additional named insured. We should then be ok to proceed. FIRE (619) 336-4550 Fees will be required for after hour inspection, tents and canopies ($600.00). Please contact the National Citv Fire Department for payment of fees Provide map of site area. Map to include placement of Fire Department requests. Please make sure site plan is legible Stipulations required by the Fire Department for this event are as follows: 1) Access to the street to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc 2) Fire Department access into and through the camp areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches Fire Hydrants shall not be blocked or obstructed 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s) 6) Provide a 2A:10BC fire extinguisher at stage. Extinguisher to be mounted in a visible location between 3'/Z to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance 7) All cooking booths or areas to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. Please see attached example 8) Additional fire extinguisher shall be placed around the circumference of the track and bowl area so as to provide fire protection for" Luminary Bags". Fire extinguisher to be mounted in a visible location between 3'/2 to 5' from the floor to the top of the extinguisher. Extinguisher shall be labeled "Fire Extinguisher" 9) If Charcoal is being used, provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal 10) Internal combustion power sources that may be used for "Light Towers" shall be of adequate capacity to permit uninterrupted operation during normal operating hours 11) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure 12) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all cooking areas etc 13) Required inspections taking place, after hours, holidays, and weekends will be assessed a minimum of two hundred ($200.00) dollars 14) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" only 15) If tents or canopies are used, the following information shall apply: • Tents having an area from 0-200 square feet shall be $200.00 • Tents having an area more than 201 square feet shall be $400.00 • Canopies having an area from 0-400 square feet shall be no charge • Canopies from 401-500 square feet shall be $250.00 • Canopies from 501-600 square feet shall be $300.00 • Canopies from 601 square feet or greater shall be $400.00 • Multiple tents and or canopies placed together equaling or greater than the above stated information shall be charged accordingly • Tents shall be flame-retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Fees can only be waived by the City Council • A ten feet separation distance must be maintained between tents and canopies • A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of flame resistance shall be provided to the National City Fire Department prior to the event 16) First Aid will be provided by organization 17) Provide map of site area. Map to include placement of Fire Department requests Fire Department Fees can only be waived by City Council Approval contingent upon final field inspection and compliance with all applicable codes and ordinances POLICE Will request for extra patrol and reserves if available. PUBLIC WORKS Street Division: No involvement. Facilities Division: • Electrician, 10 hrs OT (a) $33.32/hr, for a total of $333.20 • Custodians have no involvement in this event. Parks Division: • Two hours at $46.58 per hour overtime rate•($93.16) for one staff to inspect after event and fill out Storm Water Compliance Inspection for Special Event Report and littler clean up. • Two hours at regular pay of $31.05 per hour ($62.10) for set up of park safety area. • Event organizers to clean up litter during event DEVELOPMENT SERVICES BULDING: No comments ENGINEERING: No comments. PLANNING: Lights and light towers to be directed away from residential areas and Paradise Creek FINANCE American Cancer Society needs to update their Business License. COMMUNITY SERVICES The Movies in the Park schedule has already been scheduled with our vendor and the County of San Diego (partner agency for the whole program) so if we can just note that even though the last two years the Relay for Life and Friday Movie in the Park occurred the same weekend this year they will not. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. Type of Event _ Public Concert Parade _ Motion Picture _ Fair _ Festival 1, Community Event _ Demonstration _ Circus Block Party _ Grand Opening _ Other Event Title: 20.1CAA Lo�t�1�t� rL►r'(`3✓ RRl f}y 1. Event Location: V-..tr.A 1A►LL f ?PvQ `( Event Date(s): From al 23J W 2S/=03 Total Anticipated Attendance: 5.00 Month/Day/Year ( ( Participants) (� Actual Event Hours: -t/pm to /pm ( Spectators) Setup/assembly/construction Date: V21 Start time: D8•DO Please describe the scope of your setup/assembly work (specific details): RCS SThf1 Loiv';s%tcs C..a:rz :It G►alk ov'f CAMP- S \tS Sc �,?a C Pr alr eRro Sit u� UPI of i_UEa� Dismantle Date: t%/25/Z13Completion Time: t 2' 00 List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. CVCSI alasL, 12:Ebo►�C2) Sponsoring Organization: AmEatePtt3 teoleC-(t.Stoe.i CO( For Profit `' _4 Not -for -Profit Chief Officer of Organization (Name) OAs to Y as 67-t P401) Applicant (Name): Lnclie Non at t (oV Address: 1.IM Qamit `1�th iLd N• tbO jgo‘ t j t q2 tt Daytime Phone: MI) 1092, 711Z3 Evening Phone:s(Io(th IZIP9 I e2�4 Fax: (VI) 293. 3:3LG Contact Person "on site' day of the event: �e&c‘Lt e_ CA net i Mt C (c, rGaa+s. $ ..ram foe eztoete Pager/Cellular: Lief 8LoC1 I S !�`7 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 *Si Is your organization a "Tax Exempt, nonprofit" organization? ,i YES _ NO Are admission, entry, vendor or participant fees required? _ YES ✓ NO If YES, please explain the purpose and provide amount(s): $ 101000 Estimated Gross Receipts including ticket, product and sponsorship sales from rr�� this event. $ i,1MD Estimated Expenses for this event. $ MO What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. 24 ►Al2_ EVele 10 ,M c,112.F kin Avn a( ,iCAP eanS e02 NNncNS. d ( - ' irJ %- ) t 2*I L futons k2 AAA Awl epic Casx,‘a.. S c 1V • _ YES NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 _ YES NO Does the event involve the sale or use of alcoholic beverages? _ YES A NO Will items or services be sold at the event? If yes, please describe: _ YES t NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. _ YES F NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. 10 YES _ NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies 5 Sizes tr IOLLt© 2.- ibtc9A, I-'L01L20 i I- 4{OX.KO NOTE: A separate Fire Department permit is required tfor tents or canopies. _ YES 11 NO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. ➢ Food Concession and/or Food Preparation areas Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS \( ELECTRIC CHARCOAL OTHER (Specify): ➢ Portable and/or Permanent Toj'le_t Facilities Number of portable toilets: fJ (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.)eo Nr� �, MP S i2S Number of trash cans: l.�u Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: GOQO SOavSdi Vhe I✓vet4 ok►JV'dmS W1 o icztose O f fiLeirsH Please describe your procedures for both Crowd Control and Internal Security: � 2t u3 ata t o e tr3� CA:34 tYES _ NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: I_1`v\V. Security Organization Address: 2%iQ eitritmtv 1061 ?Jo Sokkh +tZ C.Pm) (0O t a Ci 210(; Security Director(Name):kt\( �Jr%SCC Phone: 121G' Ce? i 01 YES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: ?Pat U faki-r(A)fa L t iv 1 1tx>' C2S Please indicate wh t arrangement you have made for providing First Aid Staffing and Eq Jiprr}gnt. fl(X1 04r1�1ic %oY on) Stye✓, 1 i&Sf Aso C'.YK- �1d�as(: C.e?T Please describe your Accessibility Plan for access at your event by individuals with disabilities: VPt62..Y. 1C i1b CmIl\tPrc1T Please provide a detailed description of your PARKING plan: Please describe your plan for DISABLED PARKING: ? olUl)to (P - ils AOttI prb 4 Please describe your plans to notify all residents, businesses and churches impacted by the event: he\ tuk —') 2 Vrt2S PRt oQ _ io E EAA • NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. OYES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: i Number of Bands: I S Type of Music: P.Ql 1 �l XYES _ NO Will sound amplification be used? If YES, please indicate: //�� Start time: �•3° Ca/pm Finish Time C'O Qom P. YES _ NO WiII sound checks be conducted prior to the event? If YES, please indicate: Start time: T• am/'pm Finish Time bis•?jt am/pm Please describe the sound equipment that will be used for your event: 01/4-aI06 S 1KISkRd INIZNAS I KOS(CIA4JS YES E NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YES _ NO Any signs, banners, decorations, special lighting? If YES, please describe:s Lc&RI '1OW�r Sktk)ti S iNI''�i RN' Revised 08/10/05 5 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization (NTAzQAC.P*J L"k'c SWO- `� T1� L1k �tiJ 'SNC. Person in Charge of Activity z_Adle Sul N i eiP-O Address OArnitlo oEL 1--lt f Stka i71 ODD, CA- G 2 a Telephone key loQ+z^ / 4 23 Date(s) of Use OQI 21/2013 0f /2s/ 2e13 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signae of Applicant VP i irdc( Sierra Official Title Okdrir Cou, /1/0/ 13 Date L., For Office Use Only Certificate of Insurance Approved Date CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 5, 2013 AGENDA ITEM NO. -1 ITEM TITLE: Resolution of the City Council of the City of National City authorizing mid -year budget adjustments by approving the designation of the General Fund Contingency Reserve, and establishing a self - replenishing environmental monitoring account; and ratifying actions related to the appropriation of funds for the 125th anniversary, and the acceptance of San Diego County Law Enforcement Foundation grant funds. PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4265 EXPLANATION: See attached staff report. DEPARTMENT: Finaann9e APPROVED BY: 'kr FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: Y/ j ---Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: 1. Staff Report 2. Fiscal Year 2012-13 Mid -Year Budget Review (Staff Report) 3. Council Policy Nos 201 & 204 4. Resolution City Council Staff Report March 5, 2013 ITEM Staff Report: Resolution of the City Council of the City of National City Authorizing Mid -Year Budget Adjustments by Approving the Designation of the General Fund Contingency Reserve, and Establishing a Self -Replenishing Environmental Monitoring Account; and Ratifying Actions Related to the Appropriation of Funds for the 125th Anniversary, and the Acceptance of San Diego County Law Enforcement Foundation Grant Funds. BACKGROUND At the City Council meeting of February 19, 2013, the Department of Finance presented a Mid - Year Budget Review. The Review was based upon staff s analysis of revenue and expenditure data for the first half of the 2013 Fiscal Year, as well as an analysis of the City's audited financial statements. Based upon said analysis, the Mid -Year Budget Review included a recommendation to designate $9.085,066 of unassigned fund balance as the City's Contingency Reserve as of June 30, 2012 and to establish a $19,999 appropriation in the Underground Tank Monitoring account of the Engineering Division for environmental compliance expenses. The purpose of this requested Council action is to adopt a resolution enacting these recommendations. The mid -year analysis also identified clean-up actions that are required related to budgetary adjustments that have occurred during this time period. This report further seeks to ratify these adjustments, thereby closing out all identified action items associated with the first half of the fiscal year. DISCUSSION The Contingency Reserve recommendation is based upon Council's policy that bases the reserve upon the City's General Fund unassigned fund balance. The total, $9,085,066, is derived from the June 30, 2012 unassigned fund balance of $10,708,984, adjusted downward by $712,337 for encumbrances and $911,581 received by the City as a taxing entity from the true -up payment of the Successor Agency to the Community Development Commission as the National City Redevelopment Agency ("Successor Agency") but held pending the outcome of litigation regarding the true -up payment. The recommended appropriation of $19,999 for underground storage tank monitoring is the amount agreed upon by the City and the San Diego County Department of Environmental Health for a self -replenishing account for "environmental compliance" expenses. Page 2 Staff Report: Resolution of the City Council of the City of National City Authorizing Mid -Year Budget Adjustments by Approving the Designation of the General Fund Contingency Reserve, and Establishing a Self -Replenishing Environmental Monitoring Account; and Ratifying Actions Related to the Appropriation of Funds for the 125th Anniversary, and the Acceptance of San Diego County Law Enforcement Foundation Grant Funds March 5, 2013 On July 23, 2012, an appropriation of $15,000.00 was established within the General Fund for National City's 125th anniversary celebration. As a supplemental appropriation to the adopted Fiscal Year 2012-13 budget, this expense should be ratified by City Council, in accordance with City Council Policy #201. On August 23, 2012 the City received a donation of $25,000 from San Diego Unified Port District for National City's 125thanniversary celebration. In accordance with City Council Policy #204, the acceptance of this donation and corresponding appropriation must be ratified by City Council. On November 13, 2012, an appropriation of $3,380.00 was established within the General Fund for the purchase of two (2) High Gear Suits by the Police Department with a San Diego County Law Enforcement Foundation (Police Department) grant. This appropriation and corresponding revenue budget addition should be ratified by City Council. FINANCIAL STATEMENT Account Numbers Contingency Reserve NA Underground Tank Monitoring 001-2501, Fund Balance; 001-409-500-598-1346, Underground Storage Tank Monitoring 125th Anniversary Celebration $15,000 — 001-2501, Fund Balance; 001-409-000-650-9043, National City's 125th Anniversary $25,000—001-0000-3634, Miscellaneous Revenue; 001-409-000-650-9043, National City's 125thAnniversary San Diego County Law Enforcement Foundation (Police Dept) grant 001-11000-3636, Refunds and Reimbursements; 001-411-000-355-0000, Minor Equipment — Less than $5,000.00 RECOMMENDATIONS Accept staffs recommendation, adopting a resolution: • designating $9,085,066 of unassigned fund balance as the City's Contingency Reserve; • establishing an appropriation of $19,999 for underground storage tank monitoring; • ratifying an appropriation of $15,000 for National City's 125`h anniversary celebration • ratifying the acceptance of a $25,000 donation from San Diego Unified Port District for National City's 125th anniversary celebration, including the appropriation of the funds and the corresponding revenue budget addition; and Page 3 Staff Report: Resolution of the City Council of the City of National City Authorizing Mid -Year Budget Adjustments by Approving the Designation of the General Fund Contingency Reserve, and Establishing a Self -Replenishing Environmental Monitoring Account; and Ratifying Actions Related to the Appropriation of Funds for the 125Th Anniversary, and the Acceptance of San Diego County Law Enforcement Foundation Grant Funds March 5, 2013 • ratifying an appropriation of $3,380 and the corresponding revenue budget addition for the purchase of two (2) High Gear Suits funded by a San Diego County Law Enforcement Foundation (Police Department) grant. All recommendations affect/impact the General Fund only. City Council Staff Report February 19, 2013 ITEM Staff Report: Fiscal Year 2012-13 Mid -Year Budget Review BACKGROUND Consistent with historic practice, staff brings forward a mid -year review of the City's operating budget. The intent of this report is to review activities to date, including a close out of the prior fiscal year, a review of the first half of the current fiscal year, and a revised projection of revenues and expenditures for the second half of the fiscal year. In addition, the report recommends two budget adjustments, and discusses significant financial events and activities affecting the City. This report represents the second budget report of the fiscal year. A 1st quarter report was presented on October 16, 2012, consistent with the staff's commitment to provide quarterly reports on the status of the budget in keeping with the strategic plan objective of fiscal transparency. DISCUSSION Close Out of Fiscal Year 2011-12 One of the major activities in the first half of the fiscal year has been the closing of the books for the prior fiscal year and completion of the comprehensive annual financial report ("CAFR"), which will be presented to Council as a separate item on this agenda. As a result of City Council's strong fiscal discipline and leadership, as well as a recovering economy, the City's General Fund reserves have grown, with total fund balances increasing nearly $4.4 million to $17.9 million from June 30, 2011 to June 30, 2012. Revenues plus transfers in during FY 2011-12 totalled $39.5 million, $2.1 million above budget, while expenditures and transfers out combined were $35.1 million, $4.9 million less than estimated. The General Fund's Spendable Fund Balance includes four subcategories: o Restricted Fund Balance — amounts that can only be spent for specific purposes by a binding legal document. Page 2 Staff Report —Fiscal Year 2012-13 Mid -Year Budget Review February 19, 2013 o Committed Fund Balance — amounts that can be used only for the specific purposes determined by a formal action of the City Council. o Assigned Fund Balance — amounts that are designated by the City Council not requiring a formal action (this authority has been delegated to the City Manager). o Unassigned Fund Balance — the remaining spendable amounts. The Unassigned fund balance grew approximately $3.6 million to more than $10.7 million, primarily due to personnel savings and revenues exceeding the totals budgeted; however, $911,581 of the growth is attributed to funds distributed to the City as a taxing entity from the true -up payment of the Successor Agency to the Community Development Commission as the National City Redevelopment Agency ("Successor Agency") and $712,337 to FY 2011-12 encumbrances carried forward. The $911,581 is being held pending outcome of litigation regarding the legality of the true -up requirement. Adjusting for these amounts, the City's unassigned fund balance, upon which the Contingency Reserve is based, would be $9.1 million, 24.2% of FY 2012-13 budgeted (General Fund) operating expenditures. First Half of Fiscal Year 2012-13 Based on year-to-date actual revenues and expenditures and anticipated activities through year- end, the General Fund is projected to end the year with an increase in fund balance of approximately $973,700 over that of June 30, 2012. The expected increase results from a combination of higher than budgeted revenues and expenditure savings, primarily in personnel compensation. Revenues The General Fund's primary sources of revenue are sales and property taxes. The table below compares revenues from July 1 through December 31 of the current fiscal year to those of the same period of the prior fiscal year. Year Revenue Comparison Revenue Source As of 12/31/11 As of 12/31/12 Difference Sales Tax $ 3,237,677 $ 3,808,463 $ 570,786 Prop D Tax 3,232,681 3,053,857 (178,824) Property Tax 700,854 723,853 22,999 Property Tax in Lieu of VLF' - - - Property Tax in Lieu of Sales Tax' - - - Other Revenue 3,469,243 2,958,440 (510,803) Total $ 10,640,455 $ 10,544,613 $ (95,842) Revenues are received twice per fiscal year, in January and May. During the first six months of the current fiscal year, General Fund revenues totalled $10.5 million, only slightly below the same period last year. Sales tax receipts outpaced those for the same period of the prior fiscal year by $570,786 due to stronger than expected retail sales. Page 3 Staff Report —Fiscal Year 2012-13 Mid -Year Budget Review February 19, 2013 However, Proposition D (or "District") Taxes, the distribution of which is based upon the location and/or residence of the purchaser for automobile and certain durable goods sales, rather than the point of sale, and, therefore, do not always "track" sales taxes, are $178,824 below last year, with cross jurisdictional purchases of durable goods by National City businesses and individuals subsiding. As discussed in the first quarter budget status report, the "Other Revenue" difference is attributed to the $830,000 of one-time revenue received in the first quarter of FY 2011-12 from the San Diego Unified Port District for the aquatics center project. Adjusting for this amount, fiscal year- to -date total revenues exceed those of the prior year by $734,158. Based upon the above and other historical data, input from the City's sales tax consultant, and information from State of California and San Diego County sources, staff projects overall year- end General Fund revenues to exceed the adjusted budget by approximately $902,600. Fiscal Year -End Revenue Projection Revenue Source Adjusted2Budget Projected Variance Sales Tax $ 10,567,101 $ 11,023,571 $ 456,470 Proposition D Tax 9,410,000 9,192,000 (218,000) Property Tax 1,537,243 2,061,748 524,505 Property Tax in Lieu of VLF 4,931,260 5,121,839 190,579 Property Tax in Lieu of Sales Tax 3,522,366 3,415,323 (107,043) Other Revenue 9,413,138 9,469,264 56,126 Total ..flat,_—n... .___. ,.... . $ 39,381,108 $ 40,283,745 $ 902,637 crcuuc ,nuuues aaoptea ouaget total, plus San Diego County Law Enforcement Foundation grant ($3,380, body armor) and donations from Sycuan Casino ($3,000, fireworks) and San Diego Unified Port District ($25,000, 125th anniversary celebration) In addition to the positive effect on sales tax revenues from the aforementioned growth in retail sales, property taxes for FY 2012-13 have increased in conjunction with a 3.86% increase in assessed valuations, instead of remaining flat, as was assumed in the budget. Further raising property tax revenue expectations, the City received an unanticipated distribution of property tax revenues of $254,950 in January 2013, following the State's review of the Successor Agency's obligations for the January through June, 2013 period, which deemed a portion of the property tax balances in the Successor Agency's account to be residual. Proposition D (or "District") Taxes are expected to fall short of the budgeted estimate with the above -referenced subsiding of out -of -district durable goods purchases. Changes in Property Tax in Lieu of Vehicle License Fee ("VLF") revenues are tied to the change in assessed value. The current budget assumed no growth over FY 2011-12 actuals in this category, but the revenue is now projected to exceed budget by $190,579 or 3.86%, in direct correlation to assessed valuations. Regarding Property Tax in Lieu of Sales Tax, the projected amount is based on calculations released in August by the State Department of Finance ("DoF"), replacing the slightly higher estimate provided by the City's sales tax consultant during preparation of the current fiscal year budget. The DoF's calculation incorporates an estimated value of the reduction in the general purpose sales and use tax rate from 1% to 0.75% for the current budget year and a "settle -up" adjustment based on prior -year actuals. Finally, the projected "Other Page 4 Staff Report —Fiscal Year 2012-13 Mid -Year Budget Review February 19, 2013 Revenue" increase from budget is the net of anticipated variances in several individual accounts. Staff will be further reviewing these accounts through the remainder of the fiscal year and will provide updates in the 3rd quarter budget report. Expenditures As of December 31, 2012, General Fund expenses totalled $16.9 million compared to $15.8 million recorded for the same six month period last fiscal year. Expenditure Type As of 12/31/11 As of 12/31/12 Difference Personnel Services $ 10,748,752 $ 11,153,732 $ 404,980 Maintenance & Operations 1,713,329 1,599,632 (113,697) Other Expenditures 3,367,075 4,151,658 784,583 Total $ 15,829,156 $ 16,905,022 $ 1,075,866 The increase in personnel services is attributed to multiple factors, primarily contractually obligated cost of living adjustments, the filling of critical vacancies, and the transfer of salaries from the former redevelopment agency to the General Fund. The decrease in maintenance and operations expenses likely is the result of timing differences of obligations and processing from year to year, as well as fiscal discipline. At the mid -year point, however, it is difficult to ascertain the extent or proportion to which these factors apply, and requires ongoing analysis as the year progresses. "Other Expenditures", which consists of capital projects and transfers to internal service funds, is largely due to timing of the posting of capital expenses. Staff is projecting actual expenditures to end the fiscal year at nearly $1.1 million below budget. Recent historical data and current spending trends suggest this is a conservative estimate. Expenditure Type Adjusted3Budget Projected Variance Personnel Services $ 25,866,701 $ 24,794,516 $ (1,072,185) Maintenance & Operations 4,126,368 4,126,368 - Other Expenditures 8,692,602 8,692,602 - Total $ 38,685,671 $ 37,613,486 $ (1,072,185) ° adopted budget total, plus budget amendments, and encumbrances and capital projects appropriations tamed forward trom previous nsca Meads) While personnel costs for the first half of this year are greater than for the same period last year, a savings of $1.07 million, compared to budget, is expected to result from savings related to vacant authorized positions. Although currently on pace to end the year up to $200,000 below budget, Maintenance & Operations is conservatively projected to be in line with its budget, as are (combined) other expenditures. As indicated above, further review is necessary and will be conducted for the 3rd quarter budget report. Page 5 Staff Report —Fiscal Year 2012-13 Mid -Year Budget Review February 19, 2013 Transfers In/Out While technically not revenues and expenditures (and, hence, not shown above), transfers in and out of the General Fund contribute to fund balance increases and decreases, respectively. Transfers out from the General Fund are expected to be less than budget by approximately $232,500, representing a savings to the General Fund. The savings results from an increase in the property tax revenues allocated to the Library and Parks Maintenance funds, which will, in turn, reduce the operating subsidies necessary for those funds. Transfers in are not expected to deviate. Net Impact on Fund Balance Combining the above revenue and expenditure projections with expected transfers in and out results in an anticipated fund balance gain of $973,727, as compared to the budgeted usage of $1,233,582, a net difference of $2,207,309. Fund Balance Change — Budget vs Pro A Adjusted Budget Projected Variance Revenues $ 39,381,108 $ 40,283,745 $ 902,637 Transfers In 120,612 120,612 - Total Revenues & Transfers In $ 39,501,720 $ 40,404,357 $ 902,637 Expenditures $(38,685,671) $(37,613,486) $ 1,072,185 Transfers Out (2,049,631) (1,817,144) 232,487 Total Expenditures & Transfers Out $(40,735,302) $(39,430,630) $ 1,304,672 Fund Balance Retained/(Used) $ (1,233,582) $ 973,727 $ 2,207,309 Beginning Fund Balance $ 17,916,938 $ 17,916,938 - Ending Fund Balance $ 16,683,356 $ 18,890,665 $ 2,207,309 Budget Adjustments During the mid -year budget review process, departments are afforded an opportunity to submit supplemental appropriation requests based upon actual or projected budgetary impacts not anticipated during the annual budgeting process. As a result of this process, two budget adjustments are recommended. Page 6 Staff Report —Fiscal Year 2012-13 Mid -Year Budget Review February 19, 2013 Expenditure Adjustments 1. Fire Department — Heartland Communications Facility Authority ("HCFA"): $79,423 At its meeting of December 12, 2012, the City Council of the authorized the Mayor sign a letter of intent for the City to withdraw from the Heartland Communications Facility Authority ("HCFA"), a Joint Powers Authority providing fire, rescue, and medical aid dispatch services for it member partners. As a member of the HCFA, the Fire Department has incurred liabilities related to program hardware and software and dispatcher pensions (Ca1PERS side fund supplemental assessment), the total present value of which is $79,423. 2. Engineering — Underground Storage Tank Monitoring: $19,999 The City of National City and the San Diego County Department of Environmental Health have agreed that the City will establish a self -replenishing account and appropriate to it $19,999 for underground storage tank monitoring expenses to ensure "environmental compliance". Adding these recommended adjustments will decrease the projected retained fund balance by $99,422 to $874,305, resulting in an ending fund balance of $18,791,243. CONCLUSION As discussed, the closing figures for FY 2011-12 were much stronger than previously projected, and although City Council authorized the use of up to $2.3 million in reserve funds to balance the FY 2011-12 budget, reserves (i.e., fund balances) were not only retained, but grew significantly. Looking ahead, the City appears to be on pace to again build upon its fund balances in FY 2012- 13. If projections hold, staff recommends applying any such surplus to reserves, in order to advance closer to, or possibly achieve, the City's goal of a Contingency Reserve balance (unassigned fund balance) of at least twenty-five percent of General Fund operating expenditures. Factors which are likely to affect that outcome include the following: • Actuarial adjustments by the California Public Retirement System (Ca1PERS) require an increase in the City's employer contribution to employee pension funds for Fiscal year 2013-14. The City's contribution will increase by 2.903% for miscellaneous employees and by 4.885% for fire and police safety employees. • By Council Policy, the City maintains a series of reserves. Because of on -going fiscal constraints in recent years, the full funding of reserves has been difficult. Staff will be reviewing current reserve levels as well as the inventory of deferred maintenance and deferred equipment replacement which may result in recommendations in these areas. Page 7 Staff Report —Fiscal Year 2012-13 Mid -Year Budget Review February 19, 2013 • The agreement between the City and the San Diego Unified Port District related to the Port's payment to the City for Fire and Police service on Port lands in National City has yet to be finalized. As such, the final impact on the General Fund is yet to be determined. • The County of San Diego is embarking on a project to upgrade the regional communication system network. The cost of the upgrade will be shared by the user agencies. The estimated cost to the City of National City is $2 million. A project time line as yet to be determined. • The Proposition D, District Sales Tax is set to expire in 2016. As demonstrated by the revenue figures contained in this report, the District Sales Tax continues to be vital in meeting the City's expenditures. Consistent with previous years, absent the District Sales Tax, the City would not have met its obligations in FY 2011-12 and would not do so in FY 2012-13. That trend is expected to continue. As such, it is imperative to reserve any surplus in preparation for 2016. • The City must prepare for costs associated with National Pollutant Discharge Elimination System ("NPDES") permit program compliance. While there is no anticipated FY 2012- 13 impact, the City will need to appropriate funds beginning in FY 2013-14 for costs associated with updating its stormwater programs. Expenses associated with updating the City's Jurisdictional Urban Runoff Management Plan ("JURMP"), Standard Urban Stormwater Mitigation Plan ("SUSMP"), Best Management Practices (BMPs) manual, and relevant ordinances currently are estimated to be $33,000 for the upcoming fiscal year. The City is also likely to incur increased costs for monitoring and for Watershed Plan Development, preliminary estimated to total $9,000 for FY 2013-14. Other new or increased expenses are anticipated in relation to standard program costs (e.g., residential area inspection program implementation, education and enforcement of the stricter standards, etc.) but should be offset — at least in the initial years of the program — due to decreased costs resulting from performing fewer industrial, commercial, and municipal inspections and less detailed annual reporting requirements. RECOMMENDATIONS Accept this staff report. Approve designation of $9,085,066 of unassigned fund balance (total unassigned fund balance, less $911,581 held pending litigation outcome and $712,337 for encumbrances) as the City's Contingency Reserve. Adopt the above -referenced expenditure adjustments, amending the Fire Department budget to increase its Contract Services appropriation $79,423 from $319,095 to $398,518 to facilitate the transition from Heartland Communications Facility Authority to San Diego Fire Department for dispatch services and establishing a $19,999 appropriation in the Underground Tank Monitoring account of the Engineering Division for environmental compliance expenses. Page 8 Staff Report —Fiscal Year 2012-13 Mid -Year Budget Review February 19, 2013 FISCAL IMPACT If all recommendations are approved, the net impact of budget adjustments would increase appropriations $99,422, and the City's Contingency Reserve would increase $2,025,274 to $9,085,066, 24.2% of budgeted General Fund operating expenditures. CITY L. NATIONAL cm FINANCE 3'1EPAPTMENT 1249 NATIONAL CITY BLVD NATIONAL CITY CA 91960-397 302060 Check No 0000146030 Page No: 1 it vetoe Ne 1 DopH*0 AVOT4111 Viatetarit IS 07/2e/2012 002709 1900001696 2E,000.00 Tote! 0.00 26,000.00 -- $ 25,000.00 09/22/12 CITY OF NATIONAL CITY'S 126TH CEEBRATIO SAN DIEGO UNIFIED PORT DISTRICT SAN DIEGO, CAIJFORNIA SAN DIEGO UNIFIED PORT DISTRICT PO 80X 120488- SAN DIEGO, CALIFORNIA 92112-0488 ' TOTAL AMOUNT OW CHECK 19 LAST FIGURE IN COLUMN ABOVE Irareij Date t08/23/202I THE SUM OF$********25,00O.00 DOLLARS ZERO ZERO ZER0 TWO FIVE ZENO ZERJ 2 E10 USD end ZERO Cent. PAY TO THE ORDER CITY OF NATIONAL CITY FINANCE DEPARTMENT 1243 NATIONAL CITY BLVD NATIONAL CITY CA 91950-4397 WELLS FARGO BANK, N.A. 11.24/1210 Check No I146030` Amount $...."*"26,00Q.00 TREASURER F. 11114.&O301It 1. 121000 21413141 21 21R4 22" CITY OF NA NAL CITY 1243 National City Blvd National City, CA 91950-4397 (619) 336 4330 PORT OF SAN DIEGO JUSTIN KANOYA 3165 PACIFIC HIGHWAY SAN DIEGO, CA 92101 CITY OF NATIONAL CITY AIOICE 002709 Page 1 of 1 INV DATE DUE D. g ACCOUNT AMT DUE AMOUNT PAID MAKE CHECKS PAYABLE TO THE CRY OF NAT1ON/u i ITY' PLEASE DETACH AND RETURN WITH YOUR REMITTAALE DESCRIPTION 7t2612012 8/25/2012 • 001744 , • S 25.000.00 Miscellaneous AR CITY OF NATIONAL CITY'S 125TH CELEBRATION: - Logo placement on banners located at EL Toyon Recreation Center 4th & ' U ' Ave. F=re Staten 4/ ?4 at 16,14 & 'D' Ave, Natlonel City Blvd & 18th, end National City Blvd & 30th - Booth space available at 125th Picnic on September 22nd ACCOUNT NO. 001744 Please Remit to: 1243 National City Blvd. National City, CA 91950-4347 Boir,r, n<e F r,1t::1^.! PAYABLE UPON RECEIPT CITY COUNCIL POLICY TITLE: MAINTENANCE OF RESERVE FUNDS POLICY NUMBER 201 ADOPTED: JUNE 26, 1985 AMENDED OR REVISED MARCH 12, 2002 Purpose The City will establish reserves to strengthen its ability to withstand unexpected financial emergencies such as may result from national disasters, revenue shortfalls, or unanticipated expenditures of a non -recurring nature and to accumulate funds for large-scale purchases. Policy The reserve funds will be maintained in the appropriate funds at the following levels: • CONTINGENCY RESERVE: 1. General Fund — The City Manager is charged with the responsibility of maintain- ing an accumulating General Fund Contingency Reserve at a minimum target range equal to between 25% and 50% of a single year's General Fund operating expenditures. The actual amount of the General Fund Contingency Reserve shall be determined each year by the City Manager as part of the budgeting process and shall be annually reported to the City Council as part of the CAFR. Expenditures from the General Fund Contingency Reserve require City Council approval. 2. Gas Tax Fund - an amount equal to a minimum level of five percent of the esti- mated revenue. 3. Sewer Service Fund — an amount equal to a minimum level of five percent of esti- mated revenue. • LIABILITY INSURANCE RESERVE: An amount equal to nine times the self - insured retention required by the City's liability insurance policy. • WORKERS COMPENSATION RESERVE: An amount equal to the incurred ex- penses remaining unpaid for all open Workers Compensation claims. • DEBT SERVICE RESERVE: An amount equal to one years' debt service require- ment of all long-term obligations. • EQUIPMENT REPLACEMENT RESERVE: An amount equal to the accumulated depreciation of the replacement value of the motor vehicle fleet. Related Policy References None CITY OF NATIONAL CITY CITY COUNCIL POLICY TITLE: Donation Acceptance Policy POLICY 204 NUMBER: ADOPTED: October 21, 2003 AMENDED OR REVISED: Page 1 of 2 Purpose From time to time, individuals, community groups and businesses may wish to make donations to the City in either cash or in -kind contributions that enhance projects, facilities, and programs, and the need for such projects, facilities and programs often exceeds the City's ability to fund them. Accordingly, it is an acceptable and appropriate practice to accept donations, in order to enhance city programs and/or facilities to provide a higher level of service to the public. The purpose of this Policy is to establish an orderly and efficient process for the acceptance of donations made to the City. It is also important to process donations in such a way so as to distinguish donations made to the City from those made to individuals, e.g. gifts or campaign contributions. Policy All donations made to the City shall be accepted and processed according to the following: 1. The donation must have a purpose consistent with City goals and objectives. 2. The City Council may decline any donation without comment or cause. 3. The donation will not be in conflict with any provision of the law. 4. In kind donations will be aesthetically acceptable to the City. 5. The donation will not add to the workload of the City Council or staff unless it provides a net benefit to the City. 6. The donation will not bring hidden costs such as starting a program the City would be unwilling to fund when the donation was exhausted. TITLE: Donation Acceptance Policy POLICY 204 NUMBER: ADOPTED: October 21, 2003 AMENDED OR REVISED: Page 2 of 2 Policy (continue] 7. The donation must place no restriction on the City, unless agreed to by the City Council. 8. The donation shall become the property of the City. 9. AU donations will receive recognition appropriate to the level and nature of the donation as determined by the City. For those of a capital nature, that may be in the form of signage, marking or naming, as determined by the City Council. Regardless of the recognition strategy selected, the intent shall be to appropriately honor the donor for their contribution to the community. The appearance of traditional commercial advertising or product endorsements that promote the donor shall be avoided. 10. All donations shall be accepted directly by Finance Department staff. 11. Cash donations exceeding $5,000, and in -kind donations exceeding $5,000 in value, shall be accepted through a written agreement consistent with these guidelines and approved by the City Council. In -kind capital donations will be subject to normal City review, permitting, inspection and insurance requirements. 12. At the time of acceptance, all donations, regardless of value, will be acknowledged in writing in a form approved by the City Attorney. The original acknowledgment will be sent to the donor and a copy forwarded to the Finance Department. RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING MID -YEAR BUDGET ADJUSTMENTS BY APPROVING THE DESIGNATION OF THE GENERAL FUND CONTINGENCY RESERVE, ESTABLISHING A SELF -REPLENISHING ENVIRONMENTAL MONITORING ACCOUNT, RATIFYING ACTIONS RELATED TO THE APPROPRIATION OF FUNDS FOR THE NATIONAL CITY 125TH ANNIVERSARY CELEBRATION, AND ACCEPTING SAN DIEGO COUNTY LAW ENFORCEMENT FOUNDATION GRANT FUNDS WHEREAS, at the February 19, 2013 City Council meeting, Finance staff presented a Mid -year Budget Review based upon staff's analysis of revenue and expenditure data for the first half of the 2013 Fiscal Year, as well as an analysis of the City's audited financial statements; and WHEREAS, based upon said analysis, staff recommends the following actions: 1. Designate $9,085,066 of unassigned fund balance as the City Contingency Reserve as of June 30, 2012; 2. Establish a $19,999 appropriation in the Underground Tank Monitoring account of the Engineering Division for environmental compliance expenses; 3. Ratify an appropriation of $15,000 for National City's 125th Anniversary Celebration; 4. Ratify the acceptance of a $25,000 donation from San Unified Port District for the 125th Anniversary Celebration, including the appropriation of the funds and the corresponding revenue budget addition; 5. Ratify an appropriation of $3,380 and the corresponding revenue budget addition for the purchase of two (2) High Gear Suits funded by a San Diego Law Enforcement Foundation grant; and WHEREAS, the Contingency Reserve recommendation is based upon Council's policy that bases the reserve upon the City's General Fund unassigned fund balance. The total, $9,085,066, is derived from the June 30, 2012 unassigned fund balance of $10,708,984, adjusted downward by $712,337 for encumbrances, and $911,581 received by the City as a taxing entity from the true -up payment of the Successor Agency to the Community Development Commission as the National City Redevelopment Agency ("Successor Agency"), but held pending the outcome of litigation regarding the true -up payment; and WHEREAS, the recommended appropriation of $19,999 for underground storage tank monitoring is the amount agreed upon the by City and the San Diego County Department of Environmental Health for a self -replenishing account for "environmental compliance" expenses; and WHEREAS, on July 23, 2012, an appropriation of $15,000 was established within the General Fund for National City's 125th Anniversary Celebration. As a supplemental appropriation to the adopted Fiscal Year 2012-2013 budget, this expense should be ratified by the City Council, in accordance with City Council Policy No. 201; and Resolution No. 2013 -- Page Two WHEREAS, on August 23, 2012, the City received a donation of $25,000 from the San Diego Unified Port District for National City's 125th Anniversary Celebration. In accordance with City Council Policy No. 204, the acceptance of this donation and the corresponding appropriation must be ratified by the City Council; and WHEREAS, on November 13, 2012, an appropriation of $3,380 was established within the General Fund for the purchase of two (2) High Gear Suits by the Police Department with a San Diego County Law Enforcement Foundation grant. This appropriation and the corresponding revenue budget addition should be ratified by the City Council; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mid -Year Budget adjustments as outlined above. PASSED and ADOPTED this 5th day of March, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 5, 2013 AGENDA ITEM NO. 12 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the reinvestment of $2 million in a CDARS account with Neighborhood National Bank for a one-year term. PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4265 EXPLANATION: The City of National City deposited $2 million in a Certified Deposit Account Registry Service ("CDARS") account with Neighborhood National Bank in September 2007. This investment will mature March 7, 2013. DEPARTMENT: Finance APPROVED BY: -iu,f A decision regarding reinvestment of these funds must be made prior to the maturity date. As of February 26, 2013, the 12-month rate at which the City of National City can renew the CDARS account, as provided by the Neighborhood National Bank, is .65%. By comparison, the current or most recent rates of return of the City's other investments are: San Diego County Pooled Money Fund — .435%; Local Agency Investment Fund ("LAIF") — .3%; and Chandler Asset Management — .173%*. * gross average portfolio market yield -to -maturity "annualized" FINANCIAL STATEMENT: See attached. APPROVED: L-04,Kee egm*? Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: 1.Resolution RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE REINVESTMENT OF $2 MILLION IN THE CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICES PROGRAM WITH NEIGHBORHOOD NATIONAL BANK FOR A ONE-YEAR TERM WHEREAS, on August 21, 2007, the City Council approved an amendment to the City's Investment policy which made Certificate of Deposit Registry Services ("CDARS") an eligible investment category; and WHEREAS, CDARS became statutorily authorized by the enactment of the California Government Code Section 53601.8; and WHEREAS, Neighborhood National Bank ("NNB") has confirmed that they will match the Local Agency Investment Fund interest rate at the time of the investment of funds; and WHEREAS, on September 4, 2007, the City Council approved a $2 Million investment in the CDARS program with Neighborhood National Bank at a competitive rate of return of 5.13% with a 12 month maturity; and WHEREAS, on June 17, 2008, the City Council approved an additional $1 Million investment dated July 24, 2008, at a competitive rate of return of 3.15% with a 12 month maturity; and WHEREAS, the original investment of $2 Million matured in March 11, 2009, and was re -invested at a rate of 2.75%; and WHEREAS, on July 23, 2009, the $1 Million investment matured and was re- deposited in the City of National City's Local Agency Investment Fund; and WHEREAS, on August 18, 2009, NNB offered to reinvest $1 Million at a rate of return of 1.51% with a 12 month maturity, which will mature March 7, 2013; and WHEREAS, NNB has now offered to reinvest $2 Million at a rate of return of .65% with a 12 month maturity. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes an investment of $2 Million in the CDARS Program with Neighborhood National Bank at a rate of return of .65% with a 12 month maturity. PASSED and ADOPTED this 5th day of March, 2013. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: [March 5, 20131 AGENDA ITEM NO. I.3 ITEM TITLE: [Request to authorize the National City Fire Department to utilize R-1 Seagraves Fire Engine in St. Patrick's Day Parade in San Diego on March 16, 2013. (Fire PREPARED BY: 11Nalter Amedeel ii DEPARTMENT: PHONE: 1619-336-45561 APPROVED BY: EXPLANATION: lfhe National City Fire Department would like to request that R-1 Seagraves Fire Engine be utilized on March 16, 2013, at the St. Patrick's Day Parade in San Diego. City Council Policy # 111 "Utilization of City Vehicles Non -Work Related Capacities" states that:[ City vehicles may be made available for parades and other special events which promote the City of National City or honor its employees or citizens. Requests for such use must be presented to the City Council for approval with the exception of those activities directly related to department operations, routine maintenance, or road testing. There will be a minor financial impact since driver will be paid overtime to drive the vehicle while off - duty. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. [ APPROVED: Minor Impact; driver will be paid overtime to drive the vehicle while off-duty.1 ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: finance MIS STAFF RECOMMENDATION: Approve staff request to use R-1 Seagraves Fire Engine in St.Patrick's Day Parade on March 16, 2013. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: [City Council Policy #1111 CITY COUNCIL POLICY TITLE: UTILIZATION OF CITY VEHICLES NON -WORK RELATED CAPAQTIES POLICY 111 NUMBER: ADOPTED: AMENDED OR FEBRUARY 9,1988 REVISED: JANUARY 7, 1992 Page 1 of 2 Purpos To establish guidelines for the utilization of city vehicles in non -work related capacities including parades, funerals and other events. polio City vehicles may be made available for parades and other special events which promote the City of National City or honor its employees or citizens Requests for such use must be presented to the City Council for approval with the exception of those activities directly related to department operations, routine maintenance, or road testing. Anyone requesting the use of a city vehicle must provide supporting documentation including the specific event application to the appropriate department at least 20 working days prior to the application deadline. This application and all pertinent information shall then be forwarded to the City Manager's Office for review and submission to the City Council for consideration. All city incurred, direct costs associated with the use of the vehicle shall be identified or estimated including, but not limited to, entry fees, decorations, towing charges, and driver salary costs. The cost information will be submitted to the City Council for consideration along with relevant data about the proposed use. • The Seagraves Fire Engine shall be towed (trailered) to all events outside of the city limits, unless special circumstances are found to exist. City of National City CITY COUNCIL POLICY TITLE: UTILIZATION OF CITY VEHICLES IN NON -WORK RELATED CAPACITIES POLICY NUMBER: 111 AMENDED OR ADOPTED: REVISED: JANUARY 7, 1992 FEBRUARY 9,1988 Page 2 of 2 A qualified driver, as determined by the department which operates the vehicle, shall be responsible for the vehicle and shall remain with the vehicle at all times when participating in an event or on public display. The operation of the parade vehicle, at all times, shall be the sole responsibility of the driver. The driver shall not receive direction from anyone regarding the operation of the vehicle, with the exception of an authorized public safety officer. Only city officials and employees of the City of National City and the current Miss National City are permitted to ride on the vehicle. The City Council will have final authority to designate all riders for the vehicle. Anyone riding on a city vehicle in a parade shall board at a pre -determined staging area and obey the instructions of the driver. Related Policy References National City Fire Department Operations Manual National City Municipal Code, Chapter 2.12 City of National City CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 'MEETING DATE: March 5, 2013 AGENDA ITEM NO. 14 ITEM TITLE: Discussion of Alternate Member Process — Boards & Commissions. (City Clerk) PREPARED BY: Michael R. Della DEPARTMENT: City CIr PHONE: 619-336-4226 APPROVED BY: �.�./� EXPLANATION: On February 5th, the City Council adopted Ordinance 2013-2381 pertaining to City Boards, Commissions and Committees. Section 16.09.010 of the Ordinance deals with "Alternate Members" and reads as follows: In addition to regular appointments, the city council may appoint an alternate member or members to any board, commission or committee. An applicant for appointment as an alternate member shall be subject to the same application and interview procedures as are applicants for regular appointments. Alternate members so appointed shall attend each meeting of the board, commission or committee to which they are appointed, but shall participate in a meeting only in the event of the absence of the regular member. At such time as a vacancy occurs on a board, commission or committee, an alternate member is automatically eligible for appointment as a regular member, provided the alternate member is in good standing (e.g., good attendance record). It was requested that the Alternate Member Program for Boards and Commissions be placed on the agenda for discussion. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance STAFF RECOMMENDATION: None BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: • Summary of Board Composition and Meeting Schedules BOARDS, COMMITTEES AND COMMISSIONS BOARD MEMBERS MEETS APPOINTING AUTHORITY Art Committee 5 Quarterly Mayor Civil Sercice 5 Every Other Month City Council CPRC 7 Quarterly Mayor Library 5 Monthly Mayor Planning Commission 7 Twice Per Month City Council Park Rec & Seniors Advisory Board 7 Every Other Month Mayor Traffic Safety 5 Monthly Mayor CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 5, 2013 AGENDA ITEM NO. 15 ITEM TITLE: Staff Report - Collaborative Efforts Between the City of National City and National City Schools PREPARED BY: Leslie Deese, City Manager DEPARTMENT: City Manager PHONE: 619-336-4240 APPROVED BY: EXPLANATION: See Attached FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Receive and File BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: I) Staff Report — Collaborative Efforts Between the City of National City and National City Schools Collaborative Efforts Between the City of National City and National City Schools At the January 15, 2013 City Council meeting, Vice Mayor Natividad requested the City Council consider the formation of a Health & Safety Committee to coordinate efforts to ensure our schools are safe and secure. If created, the Committee could include representatives from our schools, health care, public safety and other city departments. The City Council requested that staff return with information on current City programs, operations, training and collaborative efforts that we are currently engaged in with National City local schools, with an emphasis on health and safety measures. This report summarizes some of the on -going programs, operations, planning and training regarding school safety. POLICE School safety has always been a primary concern for the National City Police Department. The Police Department established school crisis plans over 10 years ago. These plans provide police officers and school staff pre -planned guidelines for operations should an emergency occur. These detailed plans cover the following: • Critical Incident Plan Format for Schools and Law Enforcement Incident Command System (ICS). • Active Shooter response training outline • National City Police Department's Response plan • Response plan -quick reference check list and emergency phone numbers • School evacuation sites • List of City resources available • Standardized Emergency Management System Manual including Incident Command and law enforcement command systems. • Additional Standardized Emergency Management System (SEMS) and Law Enforcement Incident Command System (LEICS) worksheets School Resource Officers - Two School Resource Officers (SRO's) are assigned full time to the schools to provide police services to the Sweetwater Union High School District and the National School District. School Resource Officers provide specialized campus security and general law enforcement services to the public schools located in National City. Active Shooter Drills - The Police Department collaborates with both the National School District and Sweetwater Union High School District to conduct "active shooter" drills. The drills involve school staff and students and are incorporated into the curriculum similar to earthquake and fire drills. Active Shooter Training - Officers are trained on responding to a school during an active shooter incident. These practical exercises are designed for field officers who would respond in the field. Regional Officer Training (ROT) - A County -wide protocol has been established on how to respond to an active shooter incident. Officers also attend a refresher course every two years and receive updates on the latest tactics. Officers from various agencies complete this tactical training using the county -wide protocol. Traffic Enforcement - Motor Officers and Patrol Officers regularly monitor school traffic during both morning and afternoon sessions. Adopt -a -School Program — All squad in the Police Department participate in the "Adopt - a -School" program. The officers are encouraged to meet with the staff, familiarize themselves with the school layout, attend events and conduct routine visits as time permits. SWAT Training — SWAT officers train at the schools to improve their familiarization and efficiency during a major school incident. The Police Department is using SWAT team members to coordinate a drill in conjunction with the Fire Department and American Medical Response (AMR) to practice responding to a major crisis at a school. The training will involve all three departments, along with school officials, working in unison to address a major school crisis. "Every 15 Minutes"- Police officers are working with the Fire Department and school officials to teach Sweetwater District students about the dangers associated with under- age drinking and driving. Law Enforcement Collaborative Efforts — The National City Police Department is collaborating with other police agencies to ensure our officers are using the latest tactics and training in school safety and crisis response. Crime Prevention Through Environmental Design (CPTED) — The Police Department, City Engineer and other City departments routinely meet with School District Superintendents and their staff to discuss ways to improve school safety. FIRE Fire Safety Inspections - Fire inspections are provided annually to ten grade schools, one charter school, two junior high schools, two high schools and one private school. Safe School Annual Award — An award is presented to the school with the least amount of violations accumulated during annual fire inspections. Fire Science Classroom Support — As a member of the ROP advisory board, National City's Fire Marshal provides direction on ROP Fire Science programs conducted at Sweetwater and Mar Vista High Schools. Emergency Preparedness Drills — Per California Fire Code, emergency drills are conducted by all of the schools and tracked by the National City Fire Department. Fire drills are conducted monthly and earthquake preparedness drills are conducted quarterly. Career Fairs — The Director of Emergency Services and Fire Marshal routinely attend annual career fairs at both National City Middle School and Granger Junior School High to speak about career opportunities in the fire service and demonstrate fire equipment. Junior Achievement Program - Junior Achievement empowers young people to own their economic success. The Director of Emergency Services and Fire Marshal volunteer their time to teach 3rd - 6th graders entrepreneurship and financial literacy skills. Building and Development — The National City Fire Marshal works with the Division of the State Architect on building and construction at schools in the City as well as collaborates with engineers from the State on future building and development. ENGINEERING Safe Routes to School Program Summary Approximately eight years ago, at the request of concerned parents, the City of National City partnered with the National School District, Sweetwater Union High School District, school principals, parents, volunteers and Community organizations to create a Safe Routes to School Program Task Force. The initial goal of the Task Force was to identify barriers between school zones and feeder neighborhoods that precluded many children from walking to school. These meetings provided direction for City engineers and planners to collect data, perform site evaluations and develop projects to create safe walking corridors. Also through participation on the Task Force, the National City Police Department was able to identify high priority locations for school zone traffic enforcement. Through these longstanding partnerships, the City of National City has been successful in receiving approximately $4 million in competitive grant funding over the past five years to provide much needed safety enhancements for children walking to school. Types of safety enhancements include in -roadway warning lights at crosswalks, flashing beacons, radar speed feedback signs, traffic calming bulb -outs and pedestrian refuge islands at school crosswalks, new sidewalks and ADA curb ramps, and enhanced school zone signing and striping. In addition, grant funding has been used to provide outreach, education and training for students and parents to encourage more families to participate in walk to school activities. The program helps parents and students learn about laws that protect them as bicyclists and pedestrians and infrastructure such as crosswalks, caution lighting and 3 speed signs. It also helps remind police officers of pedestrian and bicyclist rights. Student safety patrols are a great resource to help spread the message to others. LIBRARY WINGS Program - "WINGS:Winners Growing Strong" is an extended school day child care and educational program, funded by the After School Education and Safety (ASES) grant and operated by the National City Public Library who acts as the primary provider of the before, after -school, and summer day camp activities at the ten elementary schools in the National School District. Awarded the 2011 Golden Bell Award in the category of Partnerships and Collaboratives, WINGS illustrates the most beneficial and fruitful partnership between the National School District (NSD), the National City Public Library (NCPL), and other contractors that collaborate in the WINGS programming. The WINGS Program is a unique set-up that offers K to 6th grade students a safe, healthy, recreational and educational haven outside of school hours. National City Public Library facilitates the program and runs the academic theme stations, including literacy, math, science, social studies, and wellness activities. Intervention classes targeting students requiring remedial attention are conducted by NSD school day teachers. Recreational activities, including chess, social dance, drama, scrap -booking, ecology, music, visual art, golf, karate, and sports are provided by professionals contracted by NSD. To create an environment that is conducive to learning, the National City Public Library deploys all resources at its disposal to ensure the health and safety of the children entrusted to its care. Safety, Health and Emergency Procedures - Safety is a critical element of the Program. All safety rules and emergency procedures followed during the school day apply to the Program. 1. Since the Program is held on school premises, it avails of existing security measures already in place at the sites. Most school sites have their gates locked until it is time for parents to pick up their children; access or entry to the main campus has to be obtained through or authorized by the school office. Pick-up time varies from early pick-up at 4:45 pm to regular end -of -day pickup at 6:00 pm. 2. Students are not released until a parent/guardian or authorized emergency contact listed in the enrollment form is present to sign them out. To avoid releasing a child to unauthorized persons, identification is required. In the event that another designated adult is picking up the child, there must be a parent's authorization note sent in that morning. Parent/guardian signature is required every day on the sign -out record log. 3. At each of the schools sites, WINGS staff has access to the emergency contact cards and medical release forms filled out and signed by parents/legal guardians. 4. A Medical Treatment Release form is obtained for each child enrolled in WINGS. The form identifies the child's allergies; physical disabilities or disorders that may limit their activities; and medications currently taking. 5. WINGS employees are fully trained in First Aid/CPR. In addition, they are trained by the NSD Health Team on how to use the Epi-pen and asthma inhaler as well as different 911 scenarios. HUMAN RESOURCES Student Interns — The Human Resources Department is working with the Sweetwater High School District to provide students with intern opportunities in various City departments. The Department is also working with the District to provide opportunities for students seeking community service hours in compliance with school district graduation requirements. Conclusion: As the City Council will note from the information provided, the City is engaged in a variety of programs, operations, training and other collaborative efforts to ensure the safety of all the children remains a top priority at our schools. 5 COMMUNITY DEVELOPMENT COMMISSION HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY AGENDA STATEMENT -METING DATE: March 5, 2013 AGENDA ITEM NO. 16 ITEM TITLE: Resolution of the Community Development Commission Housing Authority of the City of National City authorizing the Chairman to execute a Services and Access Agreement, and a Grant of Easement and Memorandum of Agreement with Cox Communications California, LLC to provide communications and other services to the residents of Morgan Tower located at 1415 D Avenue. PREPARED BY: Alfredo Ybarra DEPARTMENT: Housing and Gra PHONE: (619) 336-4279 EXPLANATION: On January 1, 2013, Access Cable Corporation terminated cable and internet services to the residents of Morgan Tower located at 1415 D Avenue, National City, CA 91950. Housing Authority staff has attempted contacting Access Cable by phone and mail to no avail although Access did inform the California Public Utilities Commission that they were withdrawing their services from its jurisdiction. During this time, staff has been working with Cox Communications California, LLC (Cox) to provide cable and internet services to the residents of Morgan Tower. Cox has completed the design work necessary to provide cable access. The plan includes bringing cabling from the public right of way to a main entry point in the building through existing unused conduit, installing all required switch gear at the main building entry location and on each floor and using the existing internal cable runs owned by the CDC to distribute the signal to each unit as was done previously in Morgan Tower by other providers and currently by Cox in Kimball Tower. Prior to the provision of services, Cox has requested the Housing Authority of the City of National City execute the attached agreements. The Services and Access Agreement allows Cox to bring the signal to the building and use our distribution wiring to provide services to the units. The Grant of Easement and Memorandum of Agreement confirms that Cox will have access to their equipment when necessary to perform repairs or upgrade equipment. Approval of the resolution would allow the Chairman to execute the agreements and allow Cox to complete the work required to provide residents of Morgan Tower with cable and internet services. APPROVED BY,;__.?C�`1 FINANCIAL STATEMENT: NA ACCOUNT NO. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Approve resolution BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Services and Access Agreement, 2. Grant of Easement and Memorandum of Agreement Attachment No. 1 SERVICES AND ACCESS AGREEMENT This Services and Access Agreement (the "Agreement') is made this 21 ' day February 2013 and between Cox Communications California, LLC ("Cox") and Community Development Commission of National City ("Owner"). WHEREAS, Cox, directly or through its affiliates, is a provider of certain communications and other services, including, without limitation: video service pursuant to a franchise (the "Franchise") from the appropriate governmental entity; Local and long distance telephone service (where available); high speed Internet service; and any additional services that may become available from or through Cox or its affiliates (collectively, the "Services"); and WHEREAS, Owner holds title to, or is the authorized managing agent for owner of the real property located at 1415 D Avenue. National City. CA 91950 which presently includes improvements located thereon totaling 150 multiple dwelling units (each, a "Dwelling Unit"), and other common area facilities, known as Morgan Towers (the "Community") and which is more particularly described in the legal description found in Exhibit A attached hereto and by this reference incorporated herein (the "Property"); and WHEREAS, Owner desires to grant to Cox access to the Property to install certain facilities and sell and provide Services directly to residents occupying any Dwelling Unit (each, a "Resident"); and WHEREAS, Cox is willing and desires to provide Services to Residents upon the terms and conditions set forth hereafter, and WHEREAS, the parties desire to establish the ownership of certain facilities and equipment installed by Cox or its predecessors within the Property. NOW, THEREFORE, in consideration of the promises and covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Term. This Agreement shall commence on Febnuazv 21. 2013 , and terminate on February 20. 2023 (the "Initial Term"). At the end of the Initial Term, this Agreement will automatically renew for successive terms of one (1) year each unless either party delivers to the other party written notice of its intent not to renew at least ninety (90) days Prior to the expiration of the then current term. The Initial Tenn and any renewal teens are collectively referred to as the "Term." Notwithstanding the foregoing, this Agreement shall continue for so long as there are Residents subscribing to telephone Service. 2. Services. Programming and Rates. A. Cox shall provide such Services as may be made available and offered by Cox at the Property to any Residents who d!'s're to subscribe to such Services (each, a "Subscriber"). Cox retains the right to control, add to, delete and/or change the Services from time to time. The Services will be provided in accordance with the Franchise and all applicable statutes, rules, regulations and ordinances including, without limitation, those of the rules and regulations of the Federal Communications Commission ("FCC") (collectively, "Applicable Law"). B. Owner acknowledges that Cox's performance of this Agreement is subject to Applicable Law and that Cox is not guaranteeing the provision or availability of any particular program, channel or Service. The cable television Service provided to the Property will consist of Cox's then -current channel lineup which may be modified from time to time solely at Cox's discretion. Cox's channel lineup may not be changed or altered by Owner or others without Cox's prior written permission. It is specifically understood that in providing cable television Service, 1 Attachment No. 1 Cox makes use of certain programming owned by others. Owner agrees that it will make no claims nor undertake any legal action against any person or entity, including Cox, if certain programming is interrupted, discontinued or substituted, provided that Cox provides to Subscribers its standard cable television channel lineup at all times. C. The Services shall be provided at the rates Cox lawfully establishes from time to time. Cox shall give proper notice of any changes in rates or Services to Subscribers in accordance with Applicable Law. Fees shall be due and payable in advance pursuant to separate agreement(s) between Cox and each Subscriber. Owner acknowledges and agrees that Services to any Subscriber may be terminated due to Subscriber's failure to pay for Services or to otherwise abide by the provisions of the applicable subscription agreement or related terms and conditions of use. It is understood that payment for the Services shall be the sole responsibility of each Subscriber and that Owner shall have no responsibility for any such payment. 3. Access to Property. A. Owner grants to Cox and its successors and assigns, a perpetual, non-exclusive easement in the form attached hereto as Exhibit B for use by Cox, its affiliates and their respective employees and contractors in delivery of Services at the Property. The easement extends throughout the Property (both land and improvements), to those areas of the Property occupied by Cox's Distribution System (as defined in the easement) including raceways, common areas, equipment rooms, equipment buildings, utility areas and other spaces on, in and over the Property, as reasonably necessary or useful for the location, relocation, installation, maintenance, repair, replacement, upgrading, monitoring, operation and removal of the Distribution System (as defined below). Owner agrees to execute and deliver to Cox the attached separate grant of easement ("GOE") and memorandum of agreement ("MOA") in the form attached hereto as Fxhibit B for the purpose of recordation at any time. B. If Owner adds Dwelling Units to the Community, at Cox's option, this Agreement shall extend to all such additional Dwelling Units, whether or not the additional Dwelling Units are located on the Property, and Owner shall execute such reasonable documents as Cox may request to extend the rights granted to Cox hereunder to such additional Dwelling Units. C. Owner will display and make available Cox -provided sales brochures and materials in its leasing office and other common areas (where applicable) for the Services offered by Cox. Owner or its leasing agent will provide Cox -approved brochures and materials at the time a Resident signs a lease for the rental of a Dwelling Unit. Owner's leasing agents will refer Residents and prospective Residents to Cox for ordering of the Services pursuant to such policies and procedures as provided by Cox, including, but not limited to, referrals to a specific website or designated Cox personnel. Cox shall be granted access to the Property for the marketing of the Services directly to Residents upon prior scheduling and notice with Owner. 4. Distribution System and Inside Wiring. A. Definitions: "Demarcation Point" shall mean a point located at or about twelve inches (12") outside of where the cables (including, but not limited to, coaxial cables, fiber optic cables, Cat 3 cables, and Cat 5 cables) carrying any of the Services enters a Dwelling Unit, or as otherwise provided by Applicable Law. "Home Run Wiring" shall mean the separate cables (including, but not limited to, coaxial cables, fiber optic cables, Cat 3 cables, and Cat 5 cables) carrying any of the Services running from Cox's equipment in any equipment closet, room, lockbox or pedestal up to the Demarcation Point. "Inside Wiring" shall mean those cables (including, but not limited to, coaxial cables, fiber optic cables, Cat 3 cables, and Cat 5 cables) carrying any of the Services located within a Dwelling Unit and including such wiring running out of such Dwelling Unit out to the Demarcation Point, but shall not include wiring that is part of a "loop through" system. 2 Attachment No. 1 "Customer Reception Equipment" shall mean all equipment furnished or leased to Residents by Cox at the Property to enable Residents to receive the Services. "Distribution System" shall mean all distribution plant and associated electronics, equipment and wiring installed or provided by Cox or its predecessors which is necessary or useful to distribute Services throughout the Property including, without limitation, feeder lines, trunk lines, pedestals, and lockboxes, but excluding Home Run Wiring, Inside Wiring and Customer Reception Equipment B. Ownership of the Distribution System and Customer Reception Equipment shall at all times be and remain in Cox and shall be used exclusively by Cox except to the extent any portion of the Distribution System is transferred by Cox to Owner pursuant to the express terms of this Agreement Cox shall install the Distribution System. The installation of the Distribution System will be in accordance with Applicable Law and Cox's technical standards and shall be completed in a good and workmanlike manner. Cox, at its expense, will maintain the Distribution System in accordance with Applicable Law. Any damage caused to the Property by Cox during installation, maintenance, repair or removal of the Distribution System will be repaired by Cox at Cox's sole expense to Owner's reasonable satisfaction, normal wear and tear excepted. C. Ownership of Home Run Wiring and Inside Wiring shall at all times be and remain in Owner, but Owner grants to Cox the non-exclusive right to use the Home Run Wiring and Inside Wiring to provide Services to Subscribers. The installation and maintenance of the Home Run Wiring and Inside Wiring will be in accordance with Applicable Law. Owner at its expense will maintain the Home Run Wiring and Inside Wiring in accordance with Applicable Law. Any damage caused to the Distribution System by Owner (including without limitation any damage caused to the Distribution System by Owner (i) during the maintenance, repair, or removal of the Inside Wiring or Home Run Wiring or (ii) any renovations to the Property) will be repaired by Cox at Owner's sole expense to Cox's reasonable satisfaction, normal wear and tear excepted. If agreed to by the parties, Owner may contract with Cox for installation and maintenance of the Home Run Wiring and Inside Wiring, at Owner's expense, under a separate agreement. 5. Disposition of Distribution System upon Expiration or Termination of Anent. Upon expiration or termination of this Agreement for any reason (the "Expiration Date"), Cox shall have the option, exercisable at any time(s) within ninety (90) days after the Expiration Date, to remove all electronics and active elements of the Distribution System. Any portion of the Distribution System not removed by Cox (i) shall not be deemed to be abandoned by Cox; (ii) shall remain the sole property of Cox at all times; and (iii) shall not be used by Owner or any third party without Cox's prior written consent. 6. Owner Obligations. A. In order to ensure accurate descriptions and portrayals of the Services and Cox's name, Owner shall submit for Cox's prior review and approval all proposed advertising and promotional materials for the Property that refer to, identify or otherwise describe Cox, the Cox logo or the Services. Owner shall have no right to use the Cox name, logo or other intellectual property following the Expiration Date. B. Owner will not use, or authorize others to use, any equipment that causes interference or is otherwise incompatible with the Distribution System, the reception equipment or Cox's right to provide Services under this Agreement. Owner shall not move, disturb, alter, change or connect any other device to the Distribution System nor authorize or permit anyone to do so. 7. Insurance. Cox shall maintain (a) comprehensive general liability insurance with a policy limit of at least $1,500,000 to protect Owner against bodily injury or property damage resulting from the installation, operation or maintenance of the Distribution System on the Property; and (b) Workers' Compensation insurance in statutory amounts. Owner shall be an "additional insured" under such general liability insurance coverage but only to the extent of claims arising out of Cox's operations and its obligations under this Agreement. Owner shall be responsible for assuming risk of loss and maintaining property insurance on the Distribution System upon installation at the Property. Such coverage shall be on a replacement cost basis. Such coverage shall be considered primary insurance for damage to the Distribution System during the Term of this Agreement. Upon written request by the other party, each party shall provide a 3 Attachment No. 1 certificate of insurance for the foregoing policies. All policies written pursuant to this Section shall be with insurers (i) licensed to do business in the state in which the Property is located and (ii) carrying an A.M. Best rating of at least A- VIII. All policies, including any renewals thereof, shall specify that such policy cannot be canceled without at least thirty (30) days written notice to the other party. 8. Warranties. A. Owner warrants that (i) it owns the Property and holds all rights and has full authority to execute this Agreement and to grant the rights herein granted; (ii) this Agreement constitutes and shall constitute a binding obligation of Owner, (iii) there are no prior or existing agreements, nor will there be any such agreements during the Tenn, with Subscribers or other third parties that would be breached or violated by the execution of this Agreement or by Cox's providing Services to the Property; and (iv) there are no prior or existing agreements, nor will there be any such agreements for a period of five (5) years from the execution date of this Agreement , by or among Owner, Subscribers, any homeowners' association or any other third parties, which provide for the delivery of voice, video or Internet access services to the Property where any such service is provided on a "bulb' basis to residents, whether paid for through rent, association fees, other assessments or otherwise. Owner acknowledges and agrees that the provisions (Adams (iii) and (iv) of this Section 8.A are a material inducement to Cox entering into this Agreement and making the financial investment to serve the Property and that any breach of such clauses would result in material financial damages to Cox. B. Cox represents and warrants that (i) it holds all rights and has full authority to execute this Agreement and to grant the rights herein granted; (ii) this Agreement constitutes and shall constitute a binding obligation of Cox; and (iii) there are no prior or existing agreements, nor will there be any such agreements during the Term, that would be breached or violated by the execution of this Agreement or by Cox's providing Spices to the Property 9. Force Majeure. Neither party shall be liable to the other or any third party for failure to meet any of its obligations under this Agreement, where such failure is the result, in whole or part, of any labor dispute, failure of usual sources of supply, war, riot, insurrection, vandalism, commotion, fire, flood, earthquake, accident, storm, loss of the right to use rights of way or to make pole attachments, act of God or government or any other cause beyond such parry's reasonable control. 10. Default. Subject to Section 9, if either party fails to perform or observe any of the material conditions or agreements to be performed or observed by it hereunder (the "Defaulting Party") and such failure is not cured within thirty (30) days after receipt of written notice from the other party (the "Non -defaulting Party"), the Non -defaulting Party, in addition to any other rights at law or equity it may have, shall have the right to immediately terminate this Agreement. 11. Limitation of Liability. The parties acknowledge that during the Term, the Services may experience interruptions or unavailability for use by Owner and Subscribers. The parties further acknowledge and agree that the limitations of liability contained herein are a material inducement for Cox to enter into this Agreement and provide the Services at the price and wider the terms and conditions of this Agreement. Accordingly, to the extent that Services are temporarily unavailable, interrupted, degraded, or otherwise incur an outage (each, an "Interruption"), the sole and exclusive remedy for Owner or any Subscriber due to any such Interruption shall be service credits as provided for under the Franchise and any separate subscriber agreement. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, RELIANCE, PUNITIVE OR ENHANCED DAMAGES OF ANY KIND OR NATURE WHATSOEVER (INCLUDING BUT NOT LIMITED TO ANY LOST PROFITS, LOST SAVINGS, OR BUSINESS HARM) ARISING OUT OF OR RELATING TO THE SERVICES OR THE PERFORMANCE OR NONPERFORMANCE UNDER THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 12. Disclaimer Of Warranty. EXCEPT AS OTHERWISE SET FORTH IN THIS AGREEMENT, COX MAKES NO AGREEMENTS, WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES. 4 Attachment No. 1 13. Indemnification. Notwithstanding anything to the contrary herein, Owner hereby agrees to defend, indemnify and hold harmless Cox and its past and present subsidiary corporations, parent corporations, affiliates, partners, successors, assigns, contractors, sub -contractors, officers, directors, shareholders, employees, agents, attorneys and insurers (in their individual and representative capacities), from any and all claims, legal action, damages, loss, liability and any other expense (including reasonable attorneys' fees) arising from or in connection with any action or other proceeding brought by any third party or any other service provider: (i) based on the Agreement; (ii) in connection with Cox' s access to or use of the Home Run Wiring, Inside Wiring, and Distribution System; (iii) in connection with Cox's provision of Services to the Property; or (iv) with respect to any claims alleging tortuous interference of contract. 14. Cooperation - Memorandum of Agreement Owner and Cox agree to cooperate fully and promptly in carrying out this Agreement. Owner agrees to execute any and all documents reasonably requested by Cox to evidence and effectuate the rights granted to Cox under this Agreement including, but not limited to, the execution of a GOE and MOA in the form attached hereto as Exhibit B for the purpose of recordation at any time. In the event that Owner fails to execute an MOA, Cox shall have the right to execute and record such document. 15. Successors; Assignment The benefits and obligations of this Agreement shall run with the land comprising the Property and will inure to and are binding upon the successors, assigns, heirs and personal representatives of Cox and Owner. Owner shall make the assumption of this Agreement by the new owner of the Property a condition of any sale, transfer or assignment of the Property and shall provide reasonable prior notice to Cox in the event of any such sale, transfer or assignment. If Owner fails to comply with this section, Owner shall be liable for any lost revenue or other damages suffered by Cox due to Owner's breach. Cox may assign this Agreement and all of its rights, duties, and obligations hereunder without Owner's consent to any entity which controls, is controlled by or is under common control with Cox; to any entity succeeding to Cox's interest in the Franchise area; or to any entity pursuant to a merger, sale or exchange of stock or sale or exchange of assets. Except as specifically permitted above, neither party shall assign this Agreement without the prior written consent of the other party. 16. Subordination. This Agreement is subject and subordinate to all valid leases, mortgages, and/or deed of trust of record which may now or hereafter affect the Property, and to all renewals, modifications, consolidations, replacements and extensions thereof (collectively, the "Title Matters"). This clause shall be self -operative and no further instrument or subordination shall be required by any mortgagee, trustee, lessor or lessee; provided, however, Cox's subordination of this Agreement to any Title Matter is expressly subject to and contingent upon such mortgagee' trustee's 's or le sor's recognition and agreement not to disturb Cox's rights and obligations under this Agreement, whichrec ognitionand agreement not to disturb shall be included in any subordination certificate submitted by Owner to Cox. In confirmation of such subordination, Cox shall execute promptly any certificate that Owner may reasonably request. 17. Liens. Cox shall not create any mechanic's or materialman's lien on the Property, the Distribution System or the Inside Wiring. If any such lien is filed, Cox shall within thirty (30) days after receiving written notice from Owner either pay the lien, or contest the validity or amount of any such lien or claimed lien but only if Cox shall have such lien bonded off and released of record. If Cox fails timely to take such action, Owner may take such action as it deems appropriate to discharge such lien and Cox shall cooperate with Owner to accomplish such discharge and shall reimburse Owner for all reasonable and actual costs incurred in connection therewith upon receipt of any invoice therefore. 18. Confidentiality. Owner and Cox shall not during the teen of this Agreement, as well as for a period of three (3) years following the expiration or earlier termination of this Agreement, disclose any of the terms of this Agreement to any third party without the prior written consent of the other party. Notwithstanding the foregoing, the parties may, without the prior written consent of the other party, disclose the terms of this Agreement: (1) as reasonably necessary to its employees, representatives, affiliates, attorneys, accountants, management agencies, and any potential bona fide purchasers of the Property ("Permissible Parties"), so long as such Permissible Parties agree to be bound by the confidentiality provisions of the Section; or (2) as required by law. 19. Miscellaneous. A. Authority to Execute. This Agreement shall not be effective unless and until executed by Owner and by an authorized corporate officer of Cox with actual authority to do so. 5 Attachment No. 1 B. Entire Agreement. This Agreement and all exhibits hereto collectively represent the entire understanding and agreement between Owner and Cox with respect to the subject matter hereof. This Agreement supersedes all prior negotiations and agreements, oral or written, between Owner and Cox with respect to the subject matter hereof and cannot be amended, supplemented or modified except by an agreement in writing which makes specific rcfraGice to this Agreement and which is signed by the party against which enforcement of any such amendment, supplement or modification is sought. C. Non -Waiver. Failure of either party to exercise any of its remedies as set forth in this Agreement or at law or in equity in the event of any default by the other party shall not constitute a waiver of the right of thc non -defaulting party to exercise the same in the event of a subsequent default by the defaulting party. D. Attorneys' Fees. The prevailing party in any action brought under this Agreement shall be entitled to recover from the other party reasonable attomey's fees, costs and necessary disbursements. E. Governing Law. This Agreement and all issues related thereto shall be governed by the laws of the state in which the Property is located without regard to its conflicts of law provisions except where the laws of the United States have precedence. F. No Agency. Cox and Owner are independent business entities and neither has any authority to act for, or on behalf of, or bind the other to, any contract, without the other's written approval. • G. Not s. Any consent, election or notice required or permitted to be given under this Agreement shall be in writing and hand delivered or sent by certified or registered mail or via reputable ovemight express delivery service to the address included at the end of this Agreement, or to such other address or addresses as shall, from time to time, be furnished in writing by the party to receive such notice to the other party. H. Survival. The provisions of Sections 2 - 8,11, 12, 17, 18 and 19 hereof shall survive the termination or expiration of this Agreement. I. No Third Party Beneficiaries. This Agreement constitutes an agreement solely among the parties hereto, and, is not intended to and will not confer any rights, remedies, obligations or liabilities, legal or equitable on any person (including, without limitation, any Resident or Subscriber) other than the parties hereto and their respective successors or assigns, or otherwise constitute any person (including, without limitation, any Resident or Subscriber) a third party beneficiary under or by reason of this Agreement. J. Severabilitv. If any provision of this Agreement or the application thereof to any person or circumstance shall be invalid or unenforceable to any extent, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby and shall be enforced to the greatest extent permitted by law; provided however that the economic and legal substance of the transactions contemplated by this Agreement is not affected in any manner that is materially adverse to any party affected by such invalidity or unenforceability. K. Construction. This Agreement has been negotiated by Owner and Cox and their respective legal counsel, and legal or equitable principles that might require the construction of this Agreement or any provision of this Agreement against the party drafting this Agreement shall not apply in any construction or interpretation of this Agreement. [SIGNATURES APPEAR ON NEXT PAGE] 6 Attachment No. 1 "Owner" Community Development Commission of National City Address: 140 B. 12th St. Ste. B By: National City, CA 91950 Attention: Date: Fax: Telephone: Name: Title: "Cox" Cox Communications California, LLC Address: By: 5651 Copley Drive San Diego, California 92111 Date: Attention: Residential Sales Dept. Fax: (877) 878-1632 Name: Boone Hand Telephone: (858) 569-4625 Title: Vice President of Residential Sales 7 Attachment No. 1 Exhibit A (legal description) APN: 560410-04-00 Lot 1 of Center City Project in the City of National City, County of San Diego, State of California according to map thereof #8807 filed in the office of the county recorder of San Diego County on February 24,1978. Attachment No. 2 Exhibit B RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: COX COMMUNICATIONS 5651 Copley Drive San Diego, CA 92111 ATTN.: MDU / Contracts Department THIS IS A CONVEYANCE OF AN EASEMENTAND CONSIDERATION IS LESS THAN $10.00 Document Transfer Tax NONE APN: GRANT OF EASEMENT AND MEMORANDUM OF AGREEMENT THIS GRANT OF EASEMENT is made this 21st day of February 2013 by and between Community Development Commission of National City (Grantor") and Cox Communications California, LLC ("Cox"). Grantor is the owner of the real property located in San Diego County, California, which is more particularly described herein as the Legal description Exhibit A, attached hereto and incorporated herein (the "Property") and does hereby grant to Cox, its affiliates, successors and assigns, a non-exclusive, perpetual easement, to construct, place, operate, inspect, maintain, repair, replace and remove its Distribution System as defined in a certain Services and Access Agreement of equal date herewith by and between Grantor and Cox (the "Agreement"). The parameters of the easement granted hereby are limited to only those areas of the Property occupied by Cox's Distribution System as shown and delineated on Exhibit B attached hereto and made part hereof. (the "Easement Area"). Cox shall have the exclusive right to use, relocate and/or remove its Facilities within the Easement Area and may make changes, including additions and substitutions to its Facilities as it deems necessary. The Facilities shall at all times remain the exclusive property of Cox and Grantor shall not damage the Facilities nor interfere with Cox's use of the Facilities. Grantor, its successors and assigns shall have the right to use the Easement Area for any purpose which is not inconsistent with Cox's rights herein. For purpose of ingress and egress to the Easement Area, Cox shall have a right Of access over, upon or along Grantor's property as is reasonably necessary to access the Easement Area. Grantor, for itself, its successors and assigns, does hereby covenant and agree with the Cox, and its successors and assigns, that Grantor at the time of execution of this Easement as the good, right and authority to grant this Easement, and that Grantor and its successors and assigns further covenant to warrant and defend said Easement against the lawful claims of all persons whatsoever. PLEASE TAKE NOTICE that Grantor and Cox have also entered into a Services and Access Agreement (the "Agreement") dated February 21, 2013 which, in accordance with its terms, entitles Cox to provide cable television and other telecommunications services on the Property. Among other things, the Agreement also provides Cox with rights of ingress and egress to the property necessary or useful to provide such service and maintain its Facilities and provides for ownership of the Facilities on the property used in providing such services. The Agreement binds any successors and assigns of the Grantor in accordance with its terms. The Agreement and Grant of Easement are subject and subordinate to all valid leases, mortgages, and/or deed of trust as described in the Agreement A copy of relevant provisions of the Agreement will be provided to any properly interested person upon written request. Cox requests that it receive notice of any pending trustee or foreclosure sale or receivership, bankruptcy or other proceeding affecting the Property, sent to the address above. 1 Attachment No. 2 RE: Morgan Towers STATE OF CALIFORNIA COUNTY OF SAN DIEGO Community Development Commission of National City By: Name: Title: ALL PURPOSE ACKNOWLEDGEMENT On , before me, . Notary Public, Name, Title Officer, e.g. Jane Doe, Notary personally appeared Name(s) of Signer(s) proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which theperson(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal Signature of Notary Public (space above for Notary Seal) CAPACITY CLAIMED BY SIGNER ^IND!VIDUAL(S) _ATTORNEY IN FACT CORPORATE TRUSTEE(S) PARTNERS) SIGNER IS REPRESENTING 2 Attachment No. 2 RE: Morgan Towers STATE OF CALIFORMA COUNTY OF SAN DIEGO Cox Communications Califomia, LLC By: Name: Boone Hand Title: Vice President of Residential Sales ALL PURPOSE ACKNOWLEDGEMENT On , before me, Notary Public, Name, Title Officer, e.g. Jane Doe, Notary personally appeared Boone Hand Name(s) of Signer(s) proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instmment, and acknowledged to me that she executed the same in her authorized capacity(ies), and that by her signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct Witness my hand and official seal Signature of Notary Public (space above for Notary Seal) CAPACITY CLAIMED BY SIGNER _INDIVIDUAL(S) ATTORNEY IN FACT CORPORATE _TRUSTEE(S) _PARTNER(S) SIGNER IS REPRESENTING Cox Communications California, LLC 3 Attachment No. 2 Exhibit A (legal description) APN: 560-410-04-00 Lot 1 of Center City Protect in the City of National City, County of San Diego, State of California according to map thereof #8807 filed in the office of the county recorder of San Diego County on February 24, 1978. Exhibit To Grant of Easement Sheet 1 of 2 SEE OTHER PDF FOR INTERNAL WORLD DESIGN L.WEND JLT • GALS ll'itt."^" ..,,,.: L.:. .....-3 0." '''. 4cat , rn.ot • 14, ril....1 .N. -0. .,,..gx ,,9 ....".... _ , ['Y.:, }-41,4101 K .....,.....,... ....: • . I LE a I .all.. SW .12. ..,-.1 4, 1,121, urti.s. ,--1.":--0— wti mas a 1., X ..1.....11,. ,.7 U -: ,,..• = '"' v, --I •NIS 0 .... U 11( Ip........ M , ...i..7 -A .. .....,1.f V.A. --,....,--.........-.." . '...‘'. MORGAN TOWERS 1415 D AVE N1 MOLE INNEN WM. NAP icuo-e oar 1 CUO-4A %Tarp a. (314e) E 15-TH ST A j COX.INSPECTOR rummT619.11.111.1.11111MINIO COMMUNION 011191.11110111111=0.101.1111.00101t NAME 1" TURN ON RESET LEVELS TURN ON CUT IN 2W'V SKr! AND SPLICE THROUGH AS SHOWN Z 'ON luautioellY o r . VICINITY MAP NO SCALE nomooll ISMER. 1,111111Ma ormeomm.aly, (AVON TOON& CA MI* FIMIC4311011 tau 1 OMR SYMMS UNIT COMO 161 KONEN ILMIVCCORIR COX_ 1011.NER 01.111:1.10 11141IT CMC01.1.1.110.1. p old naat1 0111111421904 kyi WI0N0. CA0106 ea tOuCP SYSTEM Fro 1mans rre WgtiletlOaielr 11102flitex..1613 Exhibit B To Grant of Easement Sheet 2 of 2 LZGEND Ors • rxt • ! eArg,v 1.2T. Aff Y MORGANTOWERS 1415 D AVE In DBE ••21M-11101E26:. own C. R.,.-10 { - ,-... : D - D,i, I / r_ ,.. aue 0 ''' ' ' - It al L., (VA 1I • id-14 4 7t ti !:giptIn , • • 01,1. ...Wu. • war. COX INSPECTOR saIsvMww.IMGOIMMUCIE01 illIMICINM111116104.1117•10 NIMCIOIL won A N VICINITY MAP NO SCALE 1101116.3E 101•13.11 IMSOPS 11V11011.-1.12111% Metall SWIM 111,11ril l• WOW C. VC FILEM 1.0111215111T OMR INVONIIIINCIIIR FLOMINift c WY COVEt COX ininiD COIC6MUNIGA11010, 0.18115•2131 14101NOCA ICON 1.1.1014101.4.1( I WM= nil TiIMFM PUOSCTM Om IPA 1 4101•010oaalina RESOLUTION NO. 2013 — 12 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY AUTHORIZING THE CHAIRMAN TO EXECUTE A SERVICES AND ACCESS AGREEMENT, AND A GRANT OF EASEMENT AND MEMORANDUM OF AGREEMENT WITH COX COMMUNICATIONS CALIFORNIA, LLC TO PROVIDE COMMUNICATIONS AND OTHER SERVICES TO THE RESIDENTS OF MORGAN TOWER LOCATED AT 1415 "D" AVENUE WHEREAS, the Community Development Commission — Housing Authority of the City of National City ("Housing Authority") holds title to the real property located at 1415 "D" Avenue, National City, CA 91950 (the "Property"), which presently includes improvements located thereon totaling 152 multiple dwelling units and other common area facilities, known as Morgan Towers; and WHEREAS, the previous cable company terminated cable and internet services to the residents at Morgan Tower on January 1, 2013; and WHEREAS, Cox communications California, LLC ("Cox"), directly or through its affiliates, is a provider of certain communications and other services, including, without limitation: video service pursuant to a franchise from the appropriate governmental entity; local and long distance telephone service; high speed Internet service; and any additional services that may become available from or through Cox or its affiliates; and WHEREAS, the Housing Authority desires to grant to Cox access to the Property to install certain facilities and sell and provide Services directly to residents occupying any Dwelling Unit (each, a "Resident"); and WHEREAS, Cox is willing and desires to provide Services to the residents of Morgan Towers; and WHEREAS, the parties desire to establish the ownership of certain facilities and equipment installed by Cox or its predecessors within the Property. NOW, THEREFORE, BE IT RESOLVED, that the Community Development Commission — Housing Authority of the City of National City hereby authorizes the Chairman to execute a Services and Access Agreement, and a Grant of Easement and Memorandum of Agreement with Cox Communications California, LLC, to provide communications and other services to the residents of Morgan Tower located at 1415 "D" Avenue. PASSED and ADOPTED this 5th day of March, 2013. Ron Morrison, Chairman ATTEST: APPROVED AS TO FORM: Leslie Deese, Secretary Claudia Gacitua Silva CDC General Counsel ITEM #17 3/5/13 UPDATE ON FEDERAL SEQUESTRATION (HOUSING & GRANTS) ITEM #18 3/5/13 CLOSED SESSION (City Attorney)