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2013 10-15 CC HA AGENDA PKT
RON MORRISON Mayor LUIS NATIVIDAD Vice Mayor JERRY CANO Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City, CA 91950 619-336-4300 Meeting agendas and minutes available on web WWW. NATIONALCITYCA. GOV AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, OCTOBER 15, 2013 — 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior CC/CDC Agenda 10/15/2013 — Page 2 to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacidn en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos ester) disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. CC/CDC Agenda 10/15/2013 — Page 3 OPEN TO THE PUBLIC CITY COUNCIL / COMMUNITY DEVELOPMENT COMMISSION AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC ORAL COMMUNICATIONS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS 1. Proclaiming the City of National City to be a "Purple Heart City". PRESENTATIONS 2. Update by City of National City community partner and lessee of the ARTS center, A Reason to Survive (ARTS). 3. Update on National City Safe Routes to School Program and October 31 st Walk to School Day. (Engineering and Rady Children's Hospital). INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 4. Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission Housing Authority of the City of National City of October 1, 2013. (City Clerk) 5. Resolution of the City Council of the City of National City authorizing the acceptance of and ratifying the establishment of an appropriation for $100,000.00 within the general fund from the FY 2013 Supplemental Law Enforcement Services Fund (SLESF)/Citizens' Option for Public Safety (COPS) Program, and authorizing the expenditure of grant funds to purchase a fully -equipped police vehicle, handguns and rifles. (Police) 6. Resolution of the City Council of the City of National City authorizing the acceptance of the FY 2013 San Diego County Law Enforcement Foundation grant in the amount of $2,201.65, and authorizing an increase of the appropriation for the purchase of first aid/medical kits for the police department. (Police) CC/CDC Agenda 10/15/2013 — Page 4 7. Resolution of the City Council of the City of National City authorizing installation of all -way stop control with crosswalks at the intersection of Brisbane Street and commercial driveways located at South Bay Marketplace, just west of N. 4th Avenue. (TSC 2013-19). (Engineering) 8. Resolution of the City Council of the City of National City authorizing installation of a blue curb handicap space with signage in front of 240 E. 26th Street. (TSC 2013-15) (Engineering) 9. Resolution of the City Council of the City of National City authorizing installation of a blue curb handicap space with signage in front of 1033 "A" Avenue. (TSC 2013-14) (Engineering) 10. Resolution of the City Council of the City of National City ratifying and approving an agreement not to exceed $50,000 with the City of Chula Vista for staff support in the performance of recruitment and selection of candidates for City of National City employment. (Human Resources) 11. Resolution of the City Council of the City of National City amending Civil Service Rule III for the purpose of adding Section 313 - Veteran's Preference. (Human Resources) 12. Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fifth Amendment to the Agreement with Project Professionals Corporation to increase the not -to -exceed amount of the Agreement by $300,000 for on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects (funded by various CIP projects). (Engineering) 13. Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Ninyo & Moore Corporation to extend the term of the Agreement to April 5, 2014 for on -call geotechnical materials testing services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects). (Engineering) 14. Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Bureau Veritas North America, Inc. to extend the term of the Agreement to April 5, 2014 for on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects). (Engineering) 15. Resolution of the City of National City authorizing the Mayor to execute a First Amendment to the Agreement with D-Max Engineering, Inc. to increase the not -to -exceed amount of the Agreement by $100,000 for CC/CDC Agenda 10/15/2013 — Page 5 environmental services for various Capital Improvement Projects (funded by various CIP projects). (Engineering) 16. Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Kimley- Horn & Associates, Inc. to increase the not -to -exceed amount of the Agreement by $300,000 and extend the term of the Agreement to April 5, 2014 for on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects). (Engineering) 17. Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Southern California Soil & Testing, Inc. to extend the term of the Agreement to April 5, 2014 for on -call geotechnical materials testing services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CI P projects). (Engineering) 18. Resolution of the City Council of the City of National City authorizing the Mayor to execute a First Amendment to the Agreement with RBF Consulting to increase the not -to -exceed amount of the Agreement by $30,000 for civil engineering and construction support services for the National City 8th Street Safety Enhancements ("J" Avenue to Palm Avenue) Project (funded by Proposition A and Gas Tax). (Engineering) 19. Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Harris & Associates, Inc. to extend the term of the Agreement to April 5, 2014 for on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects). (Engineering) 20. Temporary Use Permit - Sweetwater High School's Homecoming on November 1, 2013 from 2:30 p.m. to 9:30 p.m. at 2900 Highland Avenue. This is a City co -sponsored event per Council Policy No. 804. (Neighborhood Services) 21. Warrant Register #12 for the period of 9/11/13 through 9/17/13 in the amount of $1,490,504.13. (Finance) 22. Warrant Register #13 for the period of 9/18/13 through 9/24/13 in the amount of $996,567.99. (Finance) PUBLIC HEARINGS 23. Public Hearing to Consider an Ordinance Amending Appendix 'A' of the Westside Specific Plan to add "Self -Storage Facility with Accessory Truck CC/CDC Agenda 10/15/2013 — Page 6 Rental" as a Conditionally -Allowed Use in the Limited Commercial (CL) Zone. (Applicant U-Haul) (Case File 2013-20 SPA) (Planning) ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS NEW BUSINESS 24. Temporary Use Permit - Fall Festival hosted by the South Bay Community Church at 2400 Euclid Avenue on October 31, 2013 from 5 p.m. to 9 p.m. with no waiver of fees. (Neighborhood Services) COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY STAFF REPORTS 25. Update on San Diego Unified Port District (Brad Raulston, Executive Director) MAYOR AND CITY COUNCIL 26. Follow-up - State of the City Address. (Council initiated) CLOSED SESSION REPORT ADJOURNMENT Regular City Council/Community Development/Housing Authority of the City of National City Meeting - Tuesday - November 5, 2013 - 6:00 p.m. - Council Chambers - National City, California. 10/15/ ITEM # 2 10-15-13 UPDATE BY CITY OF NATIONAL CITY COMMUNITY PARTNER AND LESSEE OF THE ARTS CENTER, A REASON TO SURVIVE (ARTS) ITEM # 3 10-15-13 UPDATE ON NATIONAL CITY SAFE ROUTES TO SCHOOL PROGRAM AND OCTOBER 31ST WALK TO SCHOOL DAY (ENGINEERING AND RADY CHILDREN'S HOSPITAL) Item # 4 10/15/13 APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF OCTOBER 1, 2013. (City Clerk) Book 95/Page XX 10-01-2013 DRAFT DRAFT DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY October 1, 2013 The Regular Meeting of the City Council Commission — Housing Authority of the City at 6:05 p.m. by Mayor / Chairman Ron Mo ROLL CALL Council / Board members present: Can orrison, Natividad, Council / Board members absent: Alelan• r 3 •telo�FaEs Administrative Officials pre Ak Dalla, ong, Manga ao, Parra, Raulston, Roberts, Rodrigue ' Smith, St ,s :son, Vergara, Williams. Others present: Student Repro ' EF t< Kane Community Development City was called to order PLEDGE OF ALL ;:;: � CE TO FLA r` a N,,�, AY : f_ ON MORRISON PUBLIC ORA James Slade appr; d E alf of y Employee Picnic Committee and com ��� {� t, a su ��F� �r� ��e t th ;,ear. Loy Dambois X_ sse: = :reciatio the Employee Picnic. Maria ` a Sevilla c. ®limen `' ® he Employee Picnic. Valerie Has geared o'Yy®ehatf of Junior Achievement, distributed a schedule of events in Nainvited participation by City Officials. Mr. Ben Adler aske ` `he opportunity to meet with Council Members to find a resolution to issues related to his business. Book 95 / Page XX 10-01-2013 CITY COUNCIL INTERVIEWS / APPOINTMENTS BOARDS & COMMISSIONS ADMIN (101-1-1) 1. Interviews and Appointments: Various Boards / Commissions. (City Clerk) ACTION: Motion by Natividad, seconded by Cano, to re -appoint William Sendt to the Civil Service C• : ission. Carried by the following vote, to -wit: Ayes: Cano, e .n, Natividad, Rios. Nays: None. Absent: Sotelo-Solis. Abs-.i<" . ne. Motion by Morrison, second :a em" ����:. �o, to re -appoint Nora McMains to the Park, Rei -- '.n & '="I•r Citizens' Advisory Committee. Carried by ollowing vo .-wit: Ayes: Cano, Morrison, Natividad, Ri :>' Nays: None. 4' nt: Sotelo-Solis. Abstain: None. Motion by Morrison, secon „by ®, to exten.. Jim Grier's term to 2016 o a Park, Re,, e �a )E `. •• Senior CitizAdvisory Board. Carried r'r ollowing ` to -wit: Ayes: Cano, Morrison, Natividad, Rios. : }a r . one.` < t: Sotelo-Solis. Abstain: None. Motio .. ;£ Morriso >F� econ • x� 3.: Ki •' =a>, o re -appoint Claudia Tor xpires A 14 s "' av' -a and Carolyn StClair 015) a m (Term Expires: 2016) to Carried by the following vote, to -wit: 'dad, Rios. Nays: None. Absent: ison, s=p `y Cano, to re -appoint Christopher o Reclo'o to the Traffic Safety Committee. "owing vote, to -wit: Ayes: Cano, Morrison, s: None. Absent: Sotelo-Solis. Abstain: ADOPTION OF C PVT CALENDAR. Item No. 2 (Minutes), Item Nos. 3 through 7 (Resolution os. 2013-140 through 2013-144), Item No. 8 (TUP), Item Nos. 9 and 10 (Warrant Registers). Motion by Natividad, seconded by Cano, to pull Item Nos. 6, 7 and 8, and to approve the remainder of Consent Calendar. Carried by the following vote, to -wit: Ayes: Cano, Morrison, Natividad, Rios. Nays: None. Absent: Sotelo-Solis. Abstain: None. a Book 95 I Page XX 10-01-2013 CONSENT CALENDAR (cont.) APPROVAL OF MINUTES 2. Approval of the Minutes of the Regular Meetings of the City Council and Community Development Commission — Housing Authority of the City of National City of June 18, July 2, and August 20, 2013. (City Clerk) ACTION: Approved. See above. PARKING & TRAFFIC CONTROL ADMIN 2013 '' -34) 3. Resolution No. 2013-140. RESOLUTI •s E THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AU FxF=c."" I INSTALLATION OF A BLUE CURB HANDICAP SPACE "SIG `. IN FRONT OF 3819 PEACH BLOSSOM STREET. T:`v<y"' ( ..:.y� 13-17) (En ring) ACTION: Adopted. Se PARKING & TRAFFIC CONTROL ADMI 4. Resolution No. 2013-°�. RESOL THE CITY OF NATI ITY AUT BLUE CURB HANDIC • "<_ WITH WILSON AVENUE. (TS ACTIR kt dopted. PARKING & T 5. Resolutio THE CITY LABOR RE 6. Resolut OF THE THE SALA -34) THE CITY NCIL OF ZING INSTALLATION OF A AGE IN FRONT OF 1838 34) TION OF THE CITY COUNCIL OF UTHORIZING INSTALLATION OF CURB "NO PARKING" IN FRONT CHURCH AND ACADEMY AT 616 AFETY AND ACCESS. (TSC 2013- 605-4-12) 143. THE RESOLUTION OF THE CITY COUNCIL ATIONAL CITY APPROVING AN AMENDMENT TO CHEDULE FOR THE MUNICIPAL EMPLOYEES ASSOCIATION EMPLOYEE GROUP TO INCLUDE A SALARY BAND FOR THE NEWLY CREATED CLASSIFICATION OF ACADEMIC AND ENRICHMENT PROGRAMS COORDINATOR AT $4,261 — $ 5,180 MONTHLY (RANGE 124). (Human Resources) ACTION: Motion by Rios, seconded by Natividad, to adopt the Resolution. Carried by the following vote, to -wit: Ayes: Cano, Morrison, Natividad, Rios. Nays: None. Absent: Sotelo-Solis. Abstain: None. 3 Book 95 / Page XX 10-01-2013 CONSENT CALENDAR (cont.) CONTRACT (C2010-3) 7. Resolution No. 2013-144. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND CLAIMS MANAGEMENT ASSOCIATES (CMA) INC., IN THE AMOU ce;®F $4,965 PER MONTH TO PROVIDE LIABILITY CLAIMS USTING AND RISK MANAGEMENT SERVICES TO THE CI NATIONAL CITY. (Human Resources) ACTION: Motion by Rios, o ded btividad, to adopt the Resolution. Carried by ollowing vo r4. '-wit: Ayes: Cano, Morrison, Natividad, R Nays: None. ° -nt: Sotelo-Solis. Abstain: None. TEMPORARY USE PERMIT Sri 13 (203-1 8. Temporary Use Perm Annual National City Fire Depa Fire Station 34 located sponsored e;,:- .•er Coun A.(e on by oar• Tem W 9. i vo Abse ER Warrant 14 a" er ount of $2,r ACTION: WARRANT 10. Warran amount of ACTI ISTER • ister : Cano, Abst Octobe 6th of Terror sponsored by the 2013 from 5pm to 9pm at This is a National City borhood Services) N"vidad, to approve the Carried by the following rrison, Natividad, Rios. Nays: None. None. 201 014 (202-1-28) or the se bd of 8/28/13 through 9/3/13 in the Finance) above. Y 2013 — JUNE 2014 (202-1-28) f1 for the period of 9/4/13 through 9/10/13 in the .75. (Finance) atified. See above. �1 Book 95 / Page XX 10-01-2013 NON CONSENT RESOLUTIONS SEWER SAN DIEGO AREA WASTEWATER MGMT DIST (906-1-8) 11. Resolution No. 2013-145. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY SUPPORTING THE CREATION OF A REGIONAL WATER REUSE PLAN FOR NEW AND LOCAL DIVERSIFIED WATER SUPPLY WHICH WILL HELP MAXIMUM OFFLOADS OF EFFLUENT THROUG �: THE POINT LOMA WASTEWATER TREATMENT PLANT, {; P) OCEAN OUTFALL. THIS WILL ASSIST THE CITY OF SA►.,, 0 IN THE APPLICATION PROCESS FOR A NEW OR MODI l>' IT TO CONTINUE TO OPERATE THE (PLWTP) AT ADV4o.ru D PRI '_ Y THUS MINIMIZING THE COST OF OPERATIONS SAN DIE ND ALL OF THE PARTICIPATING AGENCIES l h UDING NATIO v CITY. (Public Works) RECOMMENDATION: Adopt Res Regional Water Reus ;n. TESTIMONY: Committee respo ACTION: Motion Reso Carrie Mo kividad, A BOARDS & COM 12. No. OF NAT sources) s<s OMMEND Se '> - Commiss TIMON Rest Rosen`, Ayes: Cano, Sotelo-Solis. ing the • . pment of a Wastewater JPA Technical by Cano, to adopt the to -wit: Ayes: Cano, ne.'Absent: Sotelo-Solis. ION OF THE CITY COUNCIL OF DTING BY LAWS FOR THE CITY CIVIL RVICE COMMISSION. (Human N: Ay by laws for the City of National City Civil as pro•osed. one. ion by Cano, seconded by Rios, to adopt the th clarification that the Commission o•erates under Rules of Order. Carried by the following vote, to -wit: Morrison, Natividad, Rios. Nays: None. Absent: Abstain: None. 5 Book 95 / Page XX 10-01-2013 NEW BUSINESS TEMPORARY USE PERMITS 2013 (203-1-29) 13. Temporary Use Permit — 5th Annual Health & Wellness Fair hosted by Paradise Valley Hospital and The National City Times on November 2, 2013 from 10 a.m. to 3 p.m. at 2400 E. 4th Street with no waiver of fees. (Neighborhood Services) RECOMMENDATION: Approve the Applica p f for a Temporary Use Permit subject to compliance with all condi 'ar f approval with no waiver of fees. TESTIMONY: Ditas Yamane- >«='�a ' �I City, responded to questions. ACTION: Motion by Ca f_z="conded by ':firms , to approve staff recommendation. CarriJ the following vot f -wit: Ayes: Cano, Morrison, Rios. Nays: .1, sdad. Absent: Sot=L olis. Abstain: None. COMMUNI "�; OPME ' MMISSION — HOUSING AUTHO . E CI ` . ATIONAL CITY STAFF REPO Housing and Gran report- � k��:<� � " init =%ass>t: ,�,.:., op'� a.o' �a rams and Finance Director Mark Roberts ral Government shutdown on City Fina Director Roy" y, rep a , that staff is reviewing the potential impacts of sr. the ne ifornia mini wa:"'a-.islation. Emergency ®` ices Dire or Frank Parra advised that a touring exhibit from New York Cit Dep E ent Ladder Truck 152 will be escorted through the n City on its way to �� i ar Air Show. Book 95 / Page XX 10-01-2013 MAYOR AND CITY COUNCIL CITY COUNCIL ADMIN (106-16-1) 14. Discussion of when to hold annual State of the City address. (Council initiated) ACTION: Motion by Natividad, seconded by Rios, to continue the item until all members are present. Motion failed by the following vote, to -wit: Ayes: Natividad, Rios. Nagano, Morrison. Absent: Sotelo-Solis. Abstain: None. There was discussion regarding related to the State of the City Address. No action was to Vice Mayor Natividad thanke Employee Picnic and said it w Council Member Rios thanked t meeting and asked st ;:,. set-up a Mayor Morrison spoke School and the October the new scrd and Mayor al m E nted th ADJOURNMEN Ci Nativida ee Authorit sday. Octo =t nia. Carr s. Nays: Regular Meeti Housing Authori 2013 at 6:00 p.m. a one invo ce event. the imp n of in putting on the their pati workshop. during the ents at Sweetwater High football and track field, improvements. The ittee. the meeting to the next Adjourned ounci `=�o unity Development Commission — f Nation:' ity — Policy Workshop Meeting to be 20' :.t 6:00 D.M. at the Council Chambers, National lowing vote, to -wit: Ayes: Cano, Morrison, Absent: Sotelo-Solis. Abstain: None. ouncil and Community Development Commission — ity of National City to be held Tuesday, October 15, ouncil Chambers, National City, California. The meeting closed at 7:52 p.m. City Clerk `1 Book 95/Page XX 10-01-2013 The foregoing minutes were approved at the Regular Meeting of October 15, 2013. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: !October 15, 2013 AGENDA ITEM NO.5 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the acceptance of and ratifying the establishment of an appropriation for $100,000.00 within the general fund from the FY 2013 Supplemental Law Enforcement Services Fund (SLESF)/Citizens' Option for Public Safety (COPS) Program, and authorizing the expenditure of grant funds to purchase a fully -equipped police vehicle, handguns and rifles. PREPARED BY: Parris A. Bull, Police Sergeant DEPARTMENT: Police PHONE: 1(619) 336-4524, EXPLANATION: The County of San Diego notified the City of National City that it has awarded $100,000.00 in grant funding via the FY 2013 SLESF/COPS Program for frontline municipal police services. The City is not required to allocate any up -front costs or matching funds in order to receive the funds. The County of San Diego will be disbursing the quarterly funds to each city within 30 days of receipt from the State; as of July 2013, the City has received $100,000 from the County. The Police Department proposes to use the total allocation of $100,000 toward the purchase of a fully -equipped police vehicle, handguns, rifles and related firearm accessories j APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. 208-411-915*(Expenditure Account) APPROVED: MIS The FY 2013 SLESF/COPS Program does not require a match or in -kind contribution; therefore, there is no impact to the general fund ENVIRONMENTAL REVIEW: Not Applicable ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Staff recommends that the City Council adopt the resolution BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: FY 2012-2013 Supplemental Law Enforcement Services Fund (SLESF)/Citizens' Option for Public Safety Program (COPS) Grant Documents (memorandums, attachments & e-mails) Page 1 of 1 Parris Bull From: Anderson, Tiffany [Tiffany.Anderson@sdcounty.ca.gov] Sent: Friday, December 21, 2012 10:45 AM To: fiona.everett@carlsbadca.gov; jalegre@chulavistapd.org; echew@chulavistapd.org; Anderson, Melissa; jochoa@coronado.ca.us; tmcbroome@delmar.ca.us; JLipscomb@delmar.ca.us; bsturk@ci.el-cajon.ca.us; jfry@ci.encinitas.ca.us; gzenns@ci.encinitas.ca.us; bmcseveney@ci.encinitas.ca.us; Irodelo@escondido.org; scervenka@escondido.org; Cbemal@cityofib.org; ebuangan@cityofib.org; droberts@cityofib.org; tclark@cityofib.org; eaceves@ci.la-mesa.ca.us; Christine McMillen; alanning@ci.la- mesa.ca.us; bkraber@ci.lemon-grove.ca.us; Parris Bull; Ronni Zengota; Manuel Rodriguez; Tess Limfueco; Jeanette Ladrido; Leonard Mata; balexander@cLoceanside.ca.us; awhite@ci.poway.ca.us; msanchez@poway.org; Pajot, Allegra; rhv@pd.sandiego.gov; dweinheimer@san-marcos.net; dnoce@ci.san-marcos.ca.us; tmcdermo@ci.santee.ca.us; kvalverd@ci.santee.ca.us; Dan King; Marie Berkuti; kvaidez@ci.vista.ca.us Cc: Thrush, Dorothy; Nguyen, Tessa Subject: Citizens' Option for Public Safety (COPS) FY12-13 Allocation Attachments: Dept of Finance - COPS FY12-13.pdf Good Morning, Please see the information below and the attached letter regarding recent statutory changes to the Citizens Option for Public Safety (COPS) program and the allocation of funding for Fiscal Year 2012-13. Please note that the State of California has made certain statutory changes to the COPS program. The most significant changes are amendments to the Government Code section 30063 which eliminated the Supplemental Law Enforcement Services Oversight Committee (SLEOC) and related annual reporting requirements to the State Controller's Office (see links below for the SCO letter and amended GC 30063). The County of San Diego has been notified by the State of the availability of COPS funding for Fiscal Year 2012-13. Please see the attached memorandum from the Department of Finance dated September 19, 2012 outlining the FY12-13 allocation amounts. In the past, each city needed to submit an approved expenditure plan in order to receive the quarterly distribution of funds; however, now that the statute has changed, the County of San Diego will simply be disbursing the quarterly funds to each city within 30 days of receipt from the State. The County received first quarter funds from the State on December 14, 2012. State Controller's Office Letter June 25 Amendment of Government Code 30063 **If you are no longer the contact person for this program, please notify me so I may update your city's contact information.** Please feel free to contact me with any questions. Thank you, Tiffany Anderson 'Administrative Analyst Public Safety Group 'County of San Diego 1600 Pacific Hwy. Rm 205, San Diego, CA 92101 Office: (619) 531-4530 Tiffanv.An derson @sdcountv.ca.eov Please consider the environment before printing this e-mail 06/21/2013 TRACY M. SANDOVAL GENERAL MANAGER/ AUDITOR & CONTROLLER (619) 531-5413 FAX: (619) 531-5219 January 9, 2013 )<0. �'711Ce Luxxxctg $an Pitga ASSESSOR/RECORb1rR thu AUDITOR AND CONTROL CHIEF ADMINISTRATIVE Orrn.t CIVIL SERVICE COMMISSION CLERK OF THE BOARD • COUNTY COMMUNICATIONS OFFICE COUNTY COUNSEL FINANCE & GENERAL GOVERNMENT GROUP 1600 PACIFIC HIGHWAY, SUITE 166, SAN DIEGO, CA 92101-2422 Leslie Deese, City Manager City of National City 1243 National City Blvd., National City, CA 91950-4301 Dear Ms. Deese: COUNTY TECHNOLOGY OFFICE GRAND JURY HUMAN RESOURCES RETIREMENT ASSOCIATION TREASURER -TAX COLLECTOR FISCAL YEAR 2012/13 CITIZEN'S OPTION FOR PUBLIC SAFETY (COPS) PROGRAM FUNDING The County of San Diego received the 1st quarter share of the COPS funding from the State Controller's Office. Pursuant to section 30061 of the Government Code, the City of National City's proportionate share of these funds for the entire fiscal year is $100,000. A warrant of $50,000 for the lst quarter is enclosed. The legislation requires that these moneys be deposited in the City's Supplemental Law Enforcement Services Account (SLESA). If you have any questions, please contact Tessa Nguyen at (858) 694-2230 or Marilyn Flores at (858) 694-2252 of Projects, Revenue and Grants Accounting. Sincerely, er MICHELE L. CRICHLOW, Senior Auditor and Controller Manager Projects, Revenue and Grants Accounting PRGA:TN:ge Enclosure c: Tiffany A. Anderson, Administrative Analyst II, Public Safety Group Michelle L. Bush, Chief District Attorney Admin. Officer, District Attorney Jill F. Serrano, Finance Officer, Sheriff Q Printed on recycled paper (1-NT Cu, t' • '.i. a. u u z O III 4 If DEPARTMENT OF %....'FINANCE OFFICE OF THE DIREOTDR September 19, 2012 EDMUND G. BROWN JR, • QOVERNOR STATE CAPITOL 1 ROOM 1 145 ■ SACRAMENTO CA S 135514-4998 i WWW.ppp.C,A.ppy Honorable John Chiang State Controller Cost Plans and Local Apportionments Attention: Mr. Kelly Martell 300 Capitol Mall, Suite 1850 Sacramento, CA 95814 Dear Controller Chiang: Pursuant to paragraph (2) of subdivision (e) of Section 30029.05 of the Government Code (GC), the Department of Finance respectfully submits the attached (Attachments I and II) percentages for the allocation of 2012-13 Citizens' Option for Public Safety (COPS) and the Juvenile Justice Crime Prevention Act (JJCPA) funds deposited in the Enhancing Law Enforcement Activities Subaccount (ELEAS) within the Local Revenue Fund 2011. Pursuant to subdivisions (a) and (f) of Section 30061 of the GC, 43.72 percent of the funds deposited in the ELEAS for the COPS (21.86 percent) and JJCPA (21.86 percent) programs are to be allocated, according to the relative population for each county and city, as follows: (1) 5.15 percent to the county sheriff for county jail construction and operation. (2) 5.15 percent to the district attorney for criminal prosecution. (3) 50 percent to the county or city and county to implement a comprehensive multi -agency juvenile justice plan. (4) 39.7 percent to the county and the cities within the county for front-line law enforcement. Note that pursuant to paragraph (3) of subdivision (b) of Section 30061 of the GC, each law enforcement jurisdiction receiving front-line law enforcement funding is to receive a minimum grant of $100,000. The percentages included in Attachment II are calculated in a manner that provides for a minimum grant allocation of $100,000 to each law enforcement jurisdiction listed in Attachment H. Note that the by county percentages for the first three allocations above: (1) county jail construction, (2) district attorney criminal prosecution, and (3) multi -agency juvenile justice plans, are specified on Attachment I and the by county/city percentages for the fourth allocation, front-line law enforcement, are identified on Attachment II. Also note that the allocations shown on Attachments I and 11 may be slightly different from the final allocations made by the State Controller's Office due to rounding. For questions regarding the COPS program and the allocation of funds for the JJCPA program, please contact Gabe Tiffany, Principal Program Budget Analyst, at (916) 445-8913. For questions -2- regarding the juvenile justice program approval and requirements, please contact Aaron Long at the Board of State and Community Corrections at (916) 322-1427. Sincerely, vt,0 AMY JARVIS Assistant Program Budget Manager Attachments co ct cc: Mr. John Hiber, Chief Operating Officer, State Controller's Office Mr. Mike Havey, Chief, Division of Accounting and Reporting, State Controller's Office Mrs. Patricia Mazzilli, Executive Director, Board of State and Community Corrections Mr. Scott Frizzle, Chief Deputy Director, Board of State and Community Corrections Ms. Jean Scott, Deputy Director, Correction Planning and Programs Mr. Aaron Long, Field Representative, Board of State and Community Corrections County Auditor Controllers (see Attachment III) 2012-13 Enhancing Law Enforcement Activities Subaccount, Citizen! 1 for Public Safety and Juvenile Justice Crime Prevention Act Allocations pent I COUNTY 1/I/2011 Pepulpalou by CouNy Pant of l/l/1011 PapuMlaa by C.W] COPS(ENdoding Front-110 Eoforo0,00° JJCPA Told Ne1TolM (Including 0414164 aMareewn) 5.15% 5.15% 50.00% 40 t0% 100.00% 1/431300 11,0.1.10D 107,100,000 129.161.600 214204010 Co..0IOpero0ou ABuplbn P3040 ofC4J 21 Op0110Apaugon 01640d Attorney Alloepuu Peree640401 AttorneyA0np04n JuvoNk Rod. Atloudoe Poc 4ofJ v die Jody Alloaden TOW ADo '. Perm. etTood 4110414 Net Total 41143114 P<raru44110Taal ABuc4Uw ALAMEDA• ALPINE 1.512,137 1.0 63360g% 418,570 IA6633606% 448570 1.0661 606% 4335.046 1.066336021% _._ 5252,185 4.06453607% 07.960 8D0.1,761 3,73354335% 321 0.0019114494 AMADOR 1,097 0,120 0.00291147% 0A9331756% 321 0.0019114414 3,118 0.40291147% J1761 . _ 000291146% _ 1 0A4144 093% 221173 __. 038726497% I0JI68 64,7R3 0A90 1758% 0311726196% 10363 N,710 0A9651753% 0.38726496% 105312 62R961 On9851851755% 458726497% 127246 7E8.327 --- _OfWRs1756% 0_026197% R721R IA33.96R OU9. -. . 0.66945291194 11.1-.• CAUVFRAS COCUSA • 44.810 0.11900666X 11126 0.11900661% I3118 0.11900664% 127.I56 0.11900666% I33712 0.119110666% 353,712 0.145I3169A 21690 OD3756S89% 6350 0.0575659394 6.150 0,05736t93X 61fi51 0,057564A9%�_-_-- 7/L4 9.05756590%_-� 371.334 0.1747682694 COSTACONTRA 0ELN021TE ,._. I.065117 2R2665141% }lIR\A 34745I41% 511.638 20610I41%. .-.• _._ 3421358 1.060I0% l,Rtl 2u 2.060113% 4173343 3.0200003G EL 28129 0174513914 8323 047545140X 8323 _ 0.07343190711 00,000 007565119% 97155 0.0734313994 297455 --_ 0.1338678794 52408 017961491% DORADO 110,713 0.479614094 32,908 0.47961459% 513.668 0.47961439% 619,40 01796149014 143900 0.4944351014 FRESNO 945.711 2,50994445% 276.880 230994413% 276.660 2.30991443% 2.688151 2309940494 _.,.._ 3241910 _ - 2_5099444494 5.761363 26990500094 GLENN 0222 407I61660% 8211 0D7161662% µlie 007961663% 7993600746366115E 98101 0.07463661X 396403 0.18506190% HUMBOLDT 134.587 035719781% 39401 03371909% 39404 035719779% 362559 01571978114 461_366 U15719780% -�� 1.27606 03966114N% IMPERIAL 177141 04709135714 51,930 .5.905 0.47093153% 51.950 0.1709335199 301370. 447093357% 603.270 0.47093356% 1108.270 0.6374556694 W'(O _.. IBARI 01449603% 041399604% 5.405 .., 0.04N99RM% ._.._... ... _ _..-.. 32173 0.04RY9fiO3% 6},7ffi.... O.MR99601% .._ ... .._263285 O.Ii29157.99L KERN I150006 225594060X 143260 235591064% 248,860 223594064X 2416112 325591060'X 3913Rat 2.255940607E 5171,.363 2AI473313% 0.40432445% 41.624 KINGS 152.419 0.40452499% 14,624 0.40457499% 411246 0A002413% 522194 0.40432/46% _--- 1:023.04 0.17733493% TAKE 4M12b6 -__ _ 0.16790980X 18327 0.16790977X lR T23 0.16791977% 179431 0.1674980% 216.877 0,16790980% 516.017 0.24130563% LASSEN 34,167 049063021% 10003 009068025% 10,00.1 0.09061013% 9/119 0090611021% 117125 0.0906021X__... •_- 717,125 41436560% 261410016% LO9 ANOELFS 9A1IL32 2,693962 2623410022% • 21,919fi2 26.23414022% 28496.721 I6214I0026% 3.3,844A46 262410027X 51D42A10 34.761114399K AIADERA 02.071 0.40360861% 4430 0A076002X 44321 0.4016000% 43220 44416041X 531312 0403042% •- 06677 0_I906039X MARM 251,790 0.67611006X 74396 0.6761100394 74,796 0,6761200394 724,232 04763200614 073_42,1 06762200394 3.00347 0.972006716 MARIPOSA __...._ 17,716 0.047018711% 5187 0.04 01876% 5,187 0.0470167694 50,357 0.04711107g% 611,731 0.0.470137794 160.731 --^ • 0.07303766% MENDOCINO 10,572 05.321IPfJ% 25.639 021311366X 25819 0,23241P66% 248,920( 021211061% 300.198 0.23211663% 200298 037757514% MERCED 253.716 0.686692116% 75.751 01406923614 75,751 0.66669266% 735413 0.6966928694 836.950 0.66669186% _-_- 1.6590,0 0.77492523% 31000( 9.566 042538841% . _._ 2.801 0.02538849% 2601 0.02538849% 27,191 0.02511164494 -• 32.792 0.023360594 112,792 0,1066799294 MONO 19391 0401941394 4213 0.03819414% 4213 003111941414 40.904• 0.03819114% 49333 00331941114 149333 0.11640175% /20,668. 1.1161115841% 1195.734 MONTEREY • •_. 121,161 i 11646Sg6% 123,161 111616506% LIIM650R% .__ I,N2A55 LI IW45g8'A 2.930368 11774R276% NAPA 138255 03669327694 40417 03669328294 10.977 0,3669328214 192985 03669327694 173,940 0.149327994 1099 c151 03130966114 NEVADA ORANGE 97.10 01579238514 28.452 0.2529238114 26,452 0.2579236294 276.236 01579233594 131.141 0.2379213414 710370 0.3446010214 3.055,792 6.II0I600% 696656 R I IOI60R7% 894,44 P 11016061% 6.5114.982 6.11016067X - 10A75294 B 1101EOR656 -_--14142268 7.5367770474 PLACER PLUMAS 3i5321 09430500% 104031 0.9430501694 104,031 0,1430508614 1.019007 0.9430308114 1111,069 0.9410308494 -.-••_ 2.090.154 49756690594 RIVERSIDE 19.718 2227377 0.053-1111494 5771 005231216% 5.773 0115233213% 56,048 ',.1. 0.951}1215% . 67394 -__.... 0,0523121594 2673Y4 -_-41149269714 SAITtAAI@4T0 _.- 59120540294 652176 5.91105106% 652.176 5,91305406X 6321,810 5.9110540114 7A54161 3A120540194 11454417 5,620602894 410.175 SAN 1A35,133 i ADA91772Y. 420.175 3.RON9}7l5% ],AON93773% 1A19,372 180A93777% IYI9.7Z7 ,I,1tOR9.377t% 71P1,479 3.44RNb971% ___ 16.41 BENITO SAN BFJINARDMO 55.1115 0.14813461% 0.14813467X Ifi 41 0.140467% I38652 4198I1463% .._,- 191.315 014811464% ...... 19I,335 022933121% ;063919 5.4777109/% 604262 _-, ._, 5.47770090% 608262 3.47770090% 53466618 3A7770094% 707314I 3.47171109/% ... II.044270 •• 5.1560513% SAN FRANCISCO 4 ,/29 8)4273(8214 9211314 83127516094 920314 8_42731 6014 69)5,017 1042751 R2X 10715.715 11_1427316294 162.30,291 7-5771663914 237.890 2309,6I1 213619914% SANJOAOUIN 11I1338 .__._ 2.I5649944% 21561901% 237,890 3.15619941% I.785391 2.I5619944% I491.979 I.9I03$419X 695730 I416310705L 203.697 I2444066% 203,697 I.0041166% 1.977.643 I0654070X 13N5.010 I.INRSIOfNA 3J,i7,419 1.7Nµi629X SAN MATEO 271AA} 7�A4} 0,7305237614 �-- 1.9J59b290% 79AN3 313,362 0120.s2}7R% 79,4Rt 07203217314 7]IARI 23 6_ 0.73032376X _.• , _. 930,617 03237.._ 0.72U51171% 1311.117 01150661R9X BARBARA 127267 1.9359629194 311362 193596294% 16 2.OJSAIR 19359618994 3300310 1.933961907E __..__._.. 4.02J606 226354911714 ___.___ 125093 SANTA _.... SANTA MRA 1.13197901% .._._ 1.13397904% . _._ .-__..... 125.093� ..._-._. 1.13397904% 1,111A92 .._. 113397902% -__ IS64fi77 IItaY7S02% 3 5 120716166% - •_. •IJ614136 -. SANTA CRD2 11010065x% 531820 9.62I0065914 531,820 48210009% 5,1432912 4.81100637% 6226.937 4.B2121W6S%% 9382758 417374306% 26,931 0.70592130% A3J1 n70592133% 77,P72 D,M591I]}% 756042 __- 070.t921NM 911,786 4]039213gX 132210E 07106002714 SHASTA SIERRA 177,1131 _04719474094 52.062 0471947094 31.062 06719473714 305,956 04119671094 006380 04719/71094. 1,061,91704962104714 5150110U 2,152_ 00061655014 923 0.00636547% 923 06063654794 6959 _.... 00083655094 10.605 00083654994 2102105 609114150794 SOLANO 44.639 41M1786 011847320% 10962000652 13,069 121,14E 0.11847216% 13069 0.111147316% 126.885 _ __ 0116470014 153.023 0 11147320% ___,...._.. _ 1,253.072 038497609% ___ ..._ ._._ SONOMA _ ._ W___ -_ 487,011 __- _.- 1 09A20D0.1% 121,14E IDM2D001% 1174173 109N200(16% IAIA 464 1.09N20_005% 2,42A_02A 1.13165561aE A 519,94 1292411194 1,3799358594 141384 152225 13925411194 13799350214 141.04 1.2923113114 1101312 129254 1669IRO L974911 13N979601% ER 152225 13799158214 1177911 _• _ 11799356594 1.782361 .... _R3% 117993565X 3.09930 1.4469346014 95,065 63,177 D33230317K 27,813 02423032694 TENAMA 27JOt 0.23ri052b% 170219 0.2523032714 125%84 0.252.10526% h30.NR9 _• 02Y/53149X TRINITY 13722 _ 016767359% 00364185994 13197- 0.16767161% FR497 .0167673629 ..__. 17937P 9 0.1767159% . _ _ .. _ 20,572 0.1676736056 6!6372 021,7841,349. 0004165594 6017 TULI.RE 4.017 0.03641855% 39,OM 001611659% 47,039 0.036085694 --_- - 147019 0:066E4575% Tl/OLUMNE 450.840 1.196542404 1N,994 1 19654247% 131,Y94 1.19654247% 12RIA97 1,1963424594 ��- 1345,495 1,1964245X - - --- 16N2,239 - _ Si R34 01487700% 13.761 04267700% 15761 0.I4287700% IS?.Oil 0.1126770pG 1 0X .12533121294 VHNTURA _ .... Rf Y70 ._..-.._.- 202.11i 221g72656% .- _.- OSSb4RR5X 21).ATJ 59,179 2307659. 03364647% 341,R73 59,179 Z21073657 053646637% 126708 571356 22107165694 95364645% - .. _1µ1,4_ 2.R55,I3_2 692915 2210.77fi5_R_ .. -4142P7.7.0_ R33646666% ..... _ ...tN4344 13..94R7 , ,_YoA /197320 O.I7Y51551- % 2.109937926_.. 0359066/4%- 'UBA 72,615 0.19272232% 21.260 0.19272234% 21,260 0.19272134% 206.406 0.1927222256 2411;15 0.11272232% 546,923 025626751114 Yowl Excluding FtoN- RoeLaw Enforruna4 27,676563 100,0000000094 11,031300 10000000010% 11.011300 100.0000001109. 107.100.000 100,00000000% 129,162600 100.00000010% 114200400 100.00000000% mM•Oae Law ERaeranal Drakdwnby aunty 6nddly(0,SCp disu!butlo n prortdd to Attachment lL Attachment II 2012-13 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety Front-line Law Enforcement Allocation for 2012-13 City/County City/County Population Estimates 1/1/2012 Projected Allocations by City/County Percent of Allocation by City/County ALAMEDA 1,532,137 2,755,774 3.24066171% ALAMEDA 74,640 120,024 0.14114212% ALBANY 18,488 100,000 0.11759532% BERKELEY 114,821 184,636 0.21712324% DUBLIN 46,785 100,000 0.11759532% EMERYVILLE 10,200 100,000 0.11759532% FREMONT 217,700 350,069 0.41166450% HAYWARD 147,113 236,563 0.27818650% LIVERMORE 82,400 132,502 0.15581605% NEWARK 43,041 100,000 0.11759532% OAKLAND 395,341 635,721 0.74757858% PIEDMONT 10,807 100,0007 0.11759532% PLEASANTON 71,269 114,603 0.13476765% SAN LEANDRO 86,053 138,376 0.16272377% UNION CITY 70,646 113,601 0.13358958% UNINCORPORATED 142,833 229,680 0.27009314% ALPINE 1,097 100,000 0.11759532% UNINCORPORATED 1,097 100,000 0.11759532% AMADOR 37,120 600,000 0.70557190% AMADOR 182 100,000 0.11759532% IONE 7,259 100,000 0.11759532% JACKSON 4,600 100,000 0.11759532% PLYMOUTH 991 100,000 0.11759532% SUTTER CREEK 2,478 100,000 0.11759532% UNINCORPORATED 21,610 100,000 0.11759532% BUTTE 221,273 675,442 0.79428767% BIGGS 1,696 100,000 0.11759532% CHICO 87,500 140,703 0.16546001% GRIDLEY 6,576 100,000 0.11759532% OROVILLE 15,563 100,000 0.11759532% PARADISE. 26,147 100,000 0.11759532% UNINCORPORATED 83,791 134,739 0.15844840% CALAVERAS 44,840 200,000 0.23519063% ANGELS CAMP 3,752, 100,000 0.11759532% UNINCORPORATED 41,088 100,000 0.11759532% COLUSA 21,690 300,000 0.35278595% COLUSA 6,050 100,000 0.11759532% WILLIAMS 5,245 100,000 0.11759532% UNINCORPORATED 10,395 100,000 0.11759532% CONTRA COSTA 1,065,117 2,524,108 2.96823322% ANTIOCH 103,833 166,967 0.19634525% BRENTWOOD 52,575 100,000 0.11759532% CLAYTON 10,996 100,000 0.11759532% Wept or Prog Files15227 BSCC\COPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xfsx Page 1 Attachment II CONCORD 123,206 198,119 0.23297904% DANVILLE 42,450 .100,000 0.1175Pt°'°5 r EL CERRITO 23,774 100,000 0.1175f HERCULES 24,272 100,000 0.11759 _,o LAFAYETTE 24,159 100,000 .0.11759532% MARTINEZ 36,225 100,000 0.11759532% MORAGA 16,152 100,000 0.11759532% OAKLEY 36,532 100,000 0.11759532% ORINDA 17,819 100,000 0.11759532% PINOLE 18,560 100,000 0.11759532% PITTSBURG 64,706 104,049 0.12235720% PLEASANT HILL 33,440 100,000 0.11759532% RICHMOND 104,887 168,662 0.19833833% SAN PABLO 29,105 100,000 0.11759532% SAN RAMON 74,378 119,602 0.14064668% WALNUT CREEK 65,233 104,897 0.12335375% KENSINGTON POLICE DISTRIC- 0 100,000 0.11759532% UNINCORPORATED 162,815 261,812 0.30787853% DEL NORTE 28,429 200,000 0.23519063% CRESCENT CITY 7,429 100,000 0.11759532% UNINCORPORATED 21,000 100,000 0.11759532% EL DORADO 180,712 . 439,597 0.51694539% PLACERVILLE 10,369 100,000 0.11759532% SOUTH LAKE TAHOE 21,343 100,000 0.11759532% UNINCORPORATED 149,000 239,597 0.28175e -"' FRESNO 945,711 2,539,456 2.986281 CLOVIS 98,611 158,570 0.18647059 7o COALINGA 16,817 100,000 0.11759532% FIREBAUGH 7,794 100,000 0.11759532% FOWLER 5,756 100,000 0.11759532% FRESNO 505,009 812,071 0.95495765% HURON 6,786 100,000 0.11759532% KERMAN 13,942 100,000 0.11759532% KINGSBURG 11,536 100,000 0.11759532% MENDOTA 11,167 100,000 0.11759532% ORANGE COVE 9,319 100,000 0.11759532% PARLIER 14,826 100,000 0.11759532% REEDLEY 24,622 100,000 0.11759532% SANGER 24,638 100,000 0.11759532% SAN JOAQUIN 4,031 100,000 0.11759532% SELMA 23,687 100,000 0.11759532% UNINCORPORATED 167,170 268,815 0.31611371 % GLENN 28,122 300,000 0.35278595% ORLAND 7,541 100,000 . 0.11759532% WILLOWS 6,107 100,000 0.11759532% UNINCORPORATED 14,474 100,000 0.11759532% HUMBOLDT 134,587 815,312 0.95876879% ARCATA 17,752 100,000 0.1175951' BLUE LAKE 1,255 - 100,000 0.117595: EUREKA 26,960 100,000 0.11759532%I 0.11759532% FERNDALE 1,362 100,000 I:11)ept or Prog Files15227 BSCCICOPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 2 Attachment II FORTUNA 11,840 100,000 0.11759532% RIO DELL 3,344 100,000 0.11759532% TRINIDAD 364 100,000 0.11759532% UNINCORPORATED 71,710 115,312 0.13560157% IMPERIAL 177,441 800,000 0.94076254% BRAWLEY 25,465 100,000 0.11759532% CALEXICO 39,533 100,000 0.11759532% CALIPATRIA 7,980 100,000 0.11759532% EL CENTRO . 43,396 100,000 0.11759532% HOLTVILLE • 6,049 100,000 0.11759532% IMPERIAL 15,353 100,000 0.11759532% WESTMORLAND 2,270 100,000 0.11759532% UNINCORPORATED 37,395 100,000 0.11759532% INYO 18,461 200,000 0.23519063% BISHOP • 3,858 100,000 0.11759532% UNINCORPORATED 14,603 100,000 0.11759532% KERN 850,006 2,258, 531 2.65592687% ARVIN 19,849 100,000 0.11759532% BAKERSFIELD 354,480 570,016 0.67031159% CALIFORNIA CITY 13,260 100,000 0.11759532% DELANO 52,005 100,000 0.11759532% MARICOPA 1,163 100,000 0.11759532% MCFARLAND 12,333 100,000 0.11759532% RIDGECREST 28,089 100,000 0.11759532% SHAFTER 16,928 100,000 0.11759532% TAFT 8,906 100,000 0.11759532% TEHACHAPI 13,872 100,000 0.11759532% WASCO 25,324 100,000 0.11759532% STALLION SPRINGS DISTRICT - 100,000 0.11759532% BEAR VALLEY DISTRICT - 100,000 0.11759532% UNINCORPORATED 303,797 488,516 0.57447148% KINGS 152,419 500,000 0.58797658% AVENAL 14,885 100,000 0.11759532% CORCORAN 23,621 100,000 0.11759532% HANFORD 55,123 100,000 0.11759532% LEMOORE 24,815 100,000 0.11759532% UNINCORPORATED 33,975 100,000 0.11759532% LAKE 63,266 300,000 0.35278595% CLEARLAKE 14,912 100,000 0.11759532% LAKEPORT 4,622 100,000 0.11759532% 0.11759532% UNINCORPORATED 43,732 100,000 LASSEN 34,167 200,000 • 0.23519063% SUSANVILLE 16,794 100,000 0.11759532% UNINCORPORATED 17,373 100,000 0.11759532% LOS ANGELES 9,884,632 19,157,794 22.52866884% AGOURA HILLS 20,413 100,000 0.11759532% ALHAMBRA 83,661 134,530 0.15820057% ARCADIA 56,546 100,000 0.11759532% ARTESIA 16,594 100,000 0.11759532% AVALON 3,780 100,000 0.11759532% AZUSA 46,618 100,000 0.11759532% I:\Dept or Prog Files\5227 BSCC\COPS-JJCPA\2012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 3 Attachment II BALDWIN PARK 75,830 121,937 0.14339237% BELL 35,607 100,000 0.1175°"'% BELLFLOWER 76,907 123,669 0.1454 ; BELL GARDENS 42,231 100,000 0.1175'0.J-1; BEVERLY HILLS 34,291 100,000 0.11759532% BRADBURY 1,065 100,000 0.11759532% BURBANK 104,427 167,922 0.19746848% CALABASAS 23,683 100,000 0.11759532% CARSON 91,828 147,662 0.17364413% CERRITOS 49,223 100,000 0.11759532% CLAREMONT 35,300 100,000 0.11759532% COMMERCE 12,871 100,000 0.11759532% COMPTON 97,058 156,072 0.18353392% COVINA 48,038 100,000 0.11759532% CUDAHY 23,893 100,000 0.11759532% CULVER CITY 39,004 100,000 0.11759532% DIAMOND BAR 55,819 100,000 0.11759532% DOWNEY 112,201 180,423 0.21216890% DUARTE 21,411 100,000 0.11759532% EL MONTE 113,912 183,174 0.21540435% EL SEGUNDO 16,720 100,000 0.11759532% GARDENA 59,124 100,000 0.11759532% GLENDALE 192,654 309,794 0.36430323% GLENDORA 50,361 100,000 0.11759532% HAWAIIAN GARDENS 14,303 100,000 0.11759E"u I HAWTHORNE 85,047 136,758 0.160821 HERMOSA BEACH 19,574 100,000 0.117595i HIDDEN HILLS 1,869 100,000 0.11759532% HUNTINGTON PARK 58,329 100,000 0.11759532% INDUSTRY 436 100,000 0.11759532% INGLEWOOD 110,623 177,885 0.20918494% IRWINDALE 1,416 100,000 0.11759532% LA CANADA FLINTRIDGE 20,335 100,000 0.11759532% LA HABRA HEIGHTS 5,352 100,000 0.11759532% LAKEWOOD 80,378 129,250 0.15199251% LA MIRADA 48,697 100,000 0.11759532% LANCASTER 157,826 253,789 0.29844447% LA PUENTE 39,987 100,000 0.11759532% LA VERNE 31,461 100,000 0.11759532% LAWNDALE 32,887 100,000 0.11759532% LOMITA 20,396 100,000 0.11759532% LONG BEACH 464,662 747,192 0.87866262% LOS ANGELES 3,825,297 6,151,204 7.23352775% LYNWOOD 69,897 112,397 0.13217324% MALIBU 12,699 100,000 0.11769532% MANHATTAN BEACH 35,239 100,000 0.11759532% MAYWOOD 27,472 100,000 0.11759532% MONROVIA 36,727 100,000 0.1175953 MONTEBELLO 62,857 100,000 0.1175953 MONTEREY PARK 61,153 100,000 0.11759532% NORWALK 105,714 169,992 0.19990217% 1:1Dept or Prog Files15227 BSCCICOPS-JJCPA12012-13 AllocationslCOPS&JJCPA 2012-13.xlsx Page 4 Attachment II PALMDALE 153,708 247,168 0.29065745% PALOS VERDES ESTATES 13,516 100,000. 0.11759532% PARAMOUNT 54,368 100,000 0.11759532% PASADENA 139,222 223,874 0.26326484% PICO RIVERA 63,168 100,000 0.11759532% POMONA 149,950 241,125 0.28355118% RANCHO PALOS VERDES 41,897 100,000 0.11759532% REDONDO BEACH 67,007 107,749 0.12670833% ROLLING HILLS 1,875 100,000 0.11759532% ROLLING HILLS ESTATES 8,097 100,000 0.11759532% ROSEMEAD 54,172 100,000 0.11759532% SAN DIMAS 33,499 100,000 0.11759532% SAN FERNANDO 23,752 100,000 0.11759532% SAN GABRIEL 39,926 100,000 0.11754532% SAN MARINO 13,195 100,000 0.11759532% SANTA CLARITA 177,445 285,337 0.33554344% SANTA FE SPRINGS • 16,516 100,000 ' 0.11759532% SANTA MONICA 90,223 145,082 0.17060913% SIERRA MADRE 10,963 100,000 0.11759532% SIGNAL HILL 11,129 100,000 0.11759532% SOUTH EL MONTE 20,190 100,000 0.11759532% SOUTH GATE 94,320 151,670 0.17835644% SOUTH PASADENA .25,725 100,000 0.11759532% TEMPLE CITY 35,749 100,000 0.11759532% TORRANCE 146,115 234,958 0.27629931% VERNON 120 100,000 0.11759532% WALNUT 29,661 100,000 0.11759532% WEST COVINA 106,713 171,598 0.20179125% WEST HOLLYWOOD 34,681 100,000 0.11759532%• WESTLAKE VILLAGE 8,300 100,000 0.11759532% WHITTIER 85,654 137,734 0.16196928% UNINCORPORATED 1,062,073 1,707,848 2.00834981 % MADERA 152,074 315,365 0.37085460% 0.11759532% CHOWCHILLA 17,817 100,000 MADERA 62,514 100,000 0.11759532% UNINCORPORATED 71,743 115,365 0.13566397% MARIN 254,790 1,208,923 1.42163722% BELVEDERE 2,090 100,000 0.11759532% CORTE MADERA 9,351 100,000 0.11759532% FAIRFAX 7,522 100,000 0.11759532% LARKSPUR 12,058 100,000 0.11759532% MILL VALLEY 14,172 100,000 0.11759532% NOVATO 52,447 100,000 0.11759532% ROSS 2,443 100,000 0.11759532% SAN ANSELMO 12,468 100,000 0.11759532% SAN RAFAEL 58,305 100,000 0.11759532% SAUSALITO 7,138 100,000 0.11759532%, TIBURON 9,059 100,000 0.11759532% UNINCORPORATED 67,737 108,923 0.12808874% MARIPOSA 17,716 100,000 0.11759532% UNINCORPORATED 17,716 100,000 0.11759532% I:\Dept or Prog Fi1es15227 BSCC\COPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 5 Attachment II MENDOCINO 87,572 500,000 0.58797658% FORT BRAGG 7,255 100,000 0.1175P % ; POINT ARENA 446 100,000 0.11751 UKIAH 15,960 100,000 0.11756o:,c7 WILLITS 4,857 100,000 0.11759532% UNINCORPORATED 59,054 100,000 0.11759532% MERCED 258,736 772,939 0.90894064% ATWATER 28,568 100,000 0.11759532% DOS PALOS 4,975 100,000 0.11759532% GUSTINE 5,548 100,000 0.11759532% LIVINGSTON 13,364 100,000 0.11759532% LOS BANOS 36,546 100,000 0.11759532% MERCED 79,328 127,562 0.15000699% UNINCORPORATED 90,407 145,377 0.17095706% MODOC 9,566 200,000 0.23519063% ALTURAS 2,774 100,000 0.11'759532% UNINCORPORATED 6,792 100,000 0.11759532% MONO 14,391 200,000 0.23519063% MAMMOTH LAKES 8,257 100,000 0.11759532% UNINCORPORATED 6,134 - 100,000 0.11759532% MONTEREY 420,668 1,508,513 1.77394035% CARMEL-BY-THE-SEA 3,763 100,000 0.11759532% DEL REY OAKS 1,642 100,000 0.11759532% GONZALES 8,269 100,000 0.11759532% GREENFIELD 16,510 100,000 0.11759: KING CITY 13,028 100,000 0.11759: MARINA 19,996 100,000 0.11759532% MONTEREY 28,460 100,000 0.11759532% PACIFIC GROVE 15,219 100,000 0.11759532% SALINAS 152,401 245,066 0.28818595% SAND CITY 337 100,000 0.11759532% , SEASIDE 33,160 100,000 0.11759532% SOLEDAD 26,239 100,000 0.11759532% UNINCORPORATED 101,644 163,447 0.19220591 % NAPA 138,255 625,113 0.73510362% AMERICAN CANYON 19,809 100,000 0.11759532% CALISTOGA 5,200 100,000 0.11759532% NAPA 77,805 125,113 0.14712704% ST HELENA 5,875 100,000 0.11759532% YOUNTVILLE 2,999 100,000 0.11759532% UNINCORPORATED 26,567 100,000 0.11759532% NEVADA 97,182 405,429 0.47676561% GRASS VALLEY 12,638 100,000 0.11759532% NEVADA CITY 3,062 100,000 0.11759532% TRUCKEE 15,918 100,000 0.11759532% UNINCORPORATED 65,564 105,429 0.12397966% ORANGE 3,055,792 5,666,974 6.66409612% ALISO VIEJO 48,988 100,000 0.117595i ANAHEIM 343,793 552,830 0.6501027 BREA 40,932 100,000 0.11759532% BUENA PARK 81,460 130,990 0.15403854% I:1Dept or Prog Files15227 BSCCICOPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 6 Attachment II COSTA MESA 110,757 178,101 0.20943833% CYPRESS 48,273 100,000 0.11759532% DANA POINT 33,667 100,000 0.11759532% FOUNTAIN VALLEY 55,810 100,000 0.11759532% FULLERTON 137,481 221,074 0.25997266% GARDEN GROVE 172,648 277,624 0.32647245% HUNTINGTON BEACH 192,524 309,585 0.36405740% IRVINE 223,729 359,764 0.42306517% LAGUNA BEACH 22,966 100,000 0.11759532% LAGUNA HILLS 30,618 100,000 0.11759532% LAGUNA NIGUEL 63,691 102,417 0.12043787% LAGUNA WOODS 16,334 100,000 0.11759532% LA HABRA 60,871 100,000 0.11759532% LAKE FOREST 78,036 125,484 0.14756385% LA PALMA 15,700 100,000 0.11759532% LOS ALAMITOS 11,557 100,000 0.11759532% MISSION VIEJO 94,196 151,470 0.17812196% NEWPORT BEACH 85,990 138,275 0.16260464% ORANGE .138,010 221,925 0.26097298% PLACENTIA 51,084 100,000 0.11759532% RANCHO SANTA MARGARITA 48,278 100,000 0.11759532% SAN CLEMENTE 64,208 103,249 0.12141550% SAN JUAN CAPISTRANO 35,022 100,000 0.11759532% SANTA ANA 327,731 527,002 • 0.61972999% _ SEAL BEACH 24,354 100,000 0.11759532% STANTON 38,498 100,000 0.11759532% 0.14478602%1 TUSTIN 76,567 123,122 VILLA PARK 5,867 100,000 0.11759532% WESTMINSTER 90,677 - 145,812 0.17146763% YORBA LINDA 65,777 105,772 0.12438243% UNINCORPORATED 119,698 192,478 0.22634551% PLACER 355,328 872,285 1.02576675% AUBURN 13,468 100,000 0.11759532% COLFAX 1,977 100,000 0.11759532% LINCOLN 43,572 100,000 0.11759532% LOOMIS 6,500 100,000 0.11759532% ROCKLIN 58,295 100,000 0.11759532% ROSEVILLE 122,060 196,277 0.23081199% UNINCORPORATED 109,456 176,009 0.20697818% PLUMAS 19,718 200,000 0.23519063% PORTOLA 2,050 100,000 0.11759532% UNINCORPORATED 17,668 100,000 0.11759532% RIVERSIDE 2,227,577 4,420,475 5.19827129% BANNING 29,965 100,000 0.11759532% BEAUMONT .38,851 100,000 0.11759532% BLYTHE 20,400 100,000 0.11759532% CALI MESA 7,998 100,000 0.11759532% CANYON LAKE . 10,689 100,000 0.11759532% CATHEDRAL CITY 51,952 100,000 0.11759532% COACHELLA 41,904 100,000 _ 0.11759532% CORONA 154,520 248,473 0.29219292% (:\Dept or Prog Files\5227 BSCC\COPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 7 Attachment II DESERT HOT SPRINGS 27,638 100,000 0.11759532% EASTVALE 55,602 100,000 0.11759"'0' HEMET 80,089 128,786 0.15144 INDIAN WELLS 5,035 100,000 0.11759c., ,0 INDIO 78,065 125,531 0.14761869% JURUPA VALLEY 96,456 155,104 0.18239555% LAKE ELSINORE 53,024 100,000 0.11759532% LA QUINTA 38,075 100,000 0.11759532% MENIFEE - 80,589 129,590 0.15239151 % MORENO VALLEY 196,495 315,970 0.37156645% - MURRIETA 104,985 168,819 0.19852365% NORCO 27,053 100,000 0.11759532% PALM DESERT 49,471 100,000 0.11759532% PALM SPRINGS 45,279 100,000 0.11759532% PERRIS 70,180 112,852 0.13270838% RANCHO MIRAGE 17,504 100,000 0.11759532% RIVERSIDE 308,511 496,096 0.58338552% SAN JACINTO 44,803 100,000 0.11759532% TEMECULA 103,092 165,775 0.19494404% WILDOMAR 32,719 100,000 0.11759532% UNINCORPORATED 356,633 573,478 0.67438285% SACRAMENTO 1,435,153 2,467,756 2.90196539% CITRUS HEIGHTS 83,881 134,883 0.15861658% ELK GROVE 155,937 250,752 0.29487243% FOLSOM 72,725 116,944 0.13752C" "-" GALT 24,076 100,000 0.11759! ISLETON 810 100,000 0.117595327o RANCHO CORDOVA 66,093 106,280 0.12497998% SACRAMENTO 470,956 757,313 0.89056439% UNINCORPORATED 560,675 901,584 1.06022047% SAN BENITO 55,815 300,000 0.35278595% HOLLISTER 35,533 100,000 0.11759532% SAN JUAN BAUTISTA 1,855 100,000 0.11759532% UNINCORPORATED 18,427 100,000 0.11759532% SAN BERNARDINO 2,063,919 3,969,129 4.66751025% ADELANTO 31,066 100,000 0.11759532% APPLE VALLEY 70,033 112,615 0.13243041% BARSTOW 23,019 100,000 - 0.11759532% BIG BEAR LAKE 5,088 100,000 0.11759532% CHINO 79,171 127,310 0.14971011% CHINO HILLS 75,655 121,656 0.14306145% COLTON 52,690 100,000 0.11759532% FONTANA 199,898 321,443 0.37800143% GRAND TERRACE 12,157 100,000 0.11759532% HESPERIA 91,033 146,384 0.17214081% HIGHLAND 53,664 100,000 0.11759532% LOMA LINDA 23,389 100,000 0.11759532% MONTCLAIR 37,163 100,000 0.117595 NEEDLES 4,894 100,000 0.117595 ONTARIO 166,134 267,149 0.31415467% RANCHO CUCAMONGA 169,498 272,558 0.32051589%I (:\Dept or Prog Files15227 BSCC\COPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xisx Page 8 Attachment II REDLANDS 69,498 111,755 0.13141874% RIALTO 100,606 161,778 0.19024308% SAN BERNARDINO 211,674 340,379 0.40026951% TWENTYNINE PALMS 25,713 100,000 0.11759532% UPLAND 74,568 119,908 0.14100597% VICTORVILLE 119,059 191,451 0.22513718% YUCAIPA 52,100 100,000 0.11759532% YUCCA VALLEY 20,916 100,000 0.11759532% UNINCORPORATED 295,233 474,744 0.55827720% SAN DIEGO 3,143,429 5,454,576 6.41432631% CARLSBAD 107,674 173,143 0.20360847% CHULA VISTA 249,382 401,014. 0.47157426% CORONADO 23,187 100,000 0.11759532% DEL MAR 4,194 100,000 0.11759532% EL CAJON 100,562 161,707 0.19015988% ENCINITAS 60,346 100,000 0.11759532% ESCONDIDO 146,064 234,876 0.27620287% IMPERIAL BEACH 26,609 100,000 0.11759532% LA MESA 58,296 100,000 0.11759532% LEMON GROVE 25,603 100,000 0.11759532% NATIONAL CITY 58,967 100,000 . 0.11759532% OCEANSIDE 169,319 272,271 0.32017741% POWAY 48,382 100,000 0.11759532% SAN DIEGO 1,321,315 2,124,718 2.49856906% SAN MARCOS 85,569 137,598 1 0.16180854% SANTEE 54,643 100,000 0.11759532% SOLANA BEACH 13,000 100,000 0.11759532% VISTA 95,036 152,821 0.17971037% UNINCORPORATED 495,281 796,428 0.93656227% SAN FRANCISCO 812,538 1,306,588 1.53648623% SAN FRANCISCO 812,538 1,306,588 1.53648623% SAN JOAQUIN 695,750 1,352,399 1.59035833% ESCALON 7,206 100,000 0.11759532% LATHROP 18,908H 100,000 0.11759532% LODI 62,825 100,000 0.11759532% MANTECA 69,815 112,265 0.13201818% RIPON 14,535 100,000 0.11759532% STOCKTON 295,707 475,507 0.55917352% TRACY 83,900 134,914 0.15865251 % UNINCORPORATED 142,854 229,714 0.27013285% SAN LUIS OBISPO 271,483 891,470 1A4832709% ARROYO GRANDE 17,291 100,000 0.11759532% ATASCADERO 28,477 100,000 0.11759532% EL PASO DE ROBLES 30,225 100,000 0.11759532% GROVER BEACH 13,162 100,000 0.11759532% MORRO BAY 10,274 100,000 0.11759532% PISMO BEACH 7,675 100,000 0.11759532% SAN LUIS OBISPO 45,308 ' 100,000 0.11759532% UNINCORPORATED 119,071 191,470 0.22515987% SAN MATEO 729,443 2,352,266 2.76615475% ATHERTON 6,888 100,000 0.11759532% I:1Dept or Prog Files15227 BSCC\COPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 9 Attachment II BELMONT 26,123 100,000 0.117595321 BRISBANE 4,347 100,000 - 0.11759--• BURLINGAME 29,106 100,000 0.11759 COLMA 1,789 100,000 0.11759534 ,o DALY CITY 102,593 164,973 0.19400044% EAST PALO ALTO 28,467 100,000 0.11759532% FOSTER CITY 30,895 100,000 0.11759532% HALF MOON BAY 11,478 100,000 0.11759532% HILLSBOROUGH 11,006 100,000 0.11759532% MENLO PARK 32,513 100,000 0.11759532% MILLBRAE 22,069 100,000 0.11759532% PACIFICA 37,658 100,000 0.11769532% PORTOLA VALLEY 4,411 100,000 0.11759532% REDWOOD CITY 78,244 125,819 0.14795718% SAN BRUNO 42,451 100,000 0.11759532% SAN CARLOS 28,719 100,000 0.11759532% SAN MATEO 98,298 . 158,066 0.18587872% SOUTH SAN FRANCISCO 64,307 103,408 0.12160271% WOODSIDE 5,386 100,000 0.11759532% BROADMOOR POLICE DISTRIC 0 100,000 0.11759532% UNINCORPORATED 62,695 100,000 0.11759532% SANTA BARBARA 427,267 .1,121,278 1.31857004% BUELLTON 4,858 100,000 0.11759532% CARPINTERIA 13,076 100,000 0.11759532% GOLETA 29,930 100,000 0.117595: GUADALUPE 7,097 100,000. 0.117595: L LOMPOC 42,854 100,000 0.11759532% SANTA BARBARA 89,082 143,247 0.16845153% S SANTA MARIA 100,199 161,123 0.18947346% SOLVANG 5,281 100,000 0.11759532% U UNINCORPORATED 134,890 216,908 0.25507315% SANTA CLARA 1,816,486 3,355,820 3.94628740% CAMPBELL 39,882 100,000 0.11759532% C CUPERTINO 59,022 100,000 0.11759532% G GILROY 50,158 100,000 0.11759532% L LOS ALTOS 29,460 100,000 0.11759532% L LOS ALTOS HILLS 8,027 100,000 0.11759532% L LOS GATOS 29,854 100,000 0.11759532% M MILPITAS 66,966 107,684 0.12663080% MONTE SERENO 3,373 100,000 0.11759532% MORGAN HILL 39,127 100,000 0.11759532% MOUNTAIN VIEW 75,275 121,045 0.14234288% PALO ALTO 65,544 105,397 0.12394184% S SAN JOSE 971,372 1,561,998 1.83683681% SANTA CLARA 118,813 191,055 0.22467200% SARATOGA 30,363 100,000 0.11759532% SUNNYVALE 142,896 229,781 0.27021227% U UNINCORPORATED 86,354 138,860 0.16329296 SANTA CRUZ 265,981 610,319 0.71770711., C CAPITOLA 9,981 100,000 0:11759532% SANTA CRUZ 61,955 100,000 0.11759532% I:\Dept or Prog Fiies15227 BSCC\COPS-JJCPA\2012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 10 Attachment H SCOTTS VALLEY 11,641 100,000 0.11759532% WATSONVILLE 51,611 100,000 0.1.1759532% UNINCORPORATED 130,793 210,319 0.24732584% SHASTA 177,823 453,347 0.53311509% ANDERSON 10,195 100,000 0.11759532% REDDING 90,200 145,045 0.17056563% SHASTA LAKE - 10,077 100,000 0.11759532% UNINCORPORATED 67,351 108,303 0.12735882% SIERRA 3,152 200,000 0.23519063% LOYALTON 743 100,000 0.11759532% UNINCORPORATED 2,409 100,000 0.11759532% SISKIYOU 44,639 1,100,000 1.29354849% DORRIS 928 100,000 0.11759532% DUNSMUIR 1,627 100,000 0.11759532% ETNA 730 100,000 0.11759532% FORT JONES 743 100,000 0.11759532% MONTAGUE 1,424 100,000 0.11759532% MOUNT SHASTA 3,354 100,000 0.11759532% TULELAKE 998 100,000 0.11759532% WEED 2,959 100,000 0.11759532% YREKA 7,750 100,000 0.11759532% LAKE SHASTINA CS DISTRICT 0 100,000 0.11759532% UNINCORPORATED 24,126 100,000 0.11759532% SOLANO 413,786 1,005,564 1.18249615% BENICIA 26,919 100,000 0.11759532% DIXON 18,282 100,000 0.11759532% FAIRFIELD 106,379 171,061 0.20115966% RIO VISTA 7,418 100,000 0.11759532% SUISUN CITY 27,978 100,000 0.11759532% VACAVILLE 92,092 148,087 0.17414335% VALLEJO 115,928 186,416 0.21921655% UNINCORPORATED 18,790 100,000 0.11759532% SONOMA 487,011 1,307,463 1.53751533% CLOVERDALE 8,629 100,000 0.11759532% COTATI 7,276 100,000 0.11759532% HEALDSBURG 11,442 100,000 0.11759532% PETALUMA 58,165 100,000 0.11759532% ROHNERT PARK 40,846 100,000 0.11759532% SANTA ROSA 168,8411 271,502 0.31927353% SEBASTOPOL 7,405 100,000 0.11759532% SONOMA 10,665 100,000 0.11759532% WINDSOR 27,003 100,000 0.11759532% UNINCORPORATED 146,739 235,961 0.27747927% STANISLAUS 519,940 1,316,973 - 1.54869896% CERES 45,854 100,000 0.11759532% HUGHSON 6,799 100,000 0.11759532% MODESTO 203,085 326,567 0.38402795% NEWMAN 10,567 100,000 0.11759532% OAKDALE 20,947 100,000 0.11759532% PATTERSON 20,634 100,000' 0.11759532% RIVERBANK 22,924 100,000 0.11759532% !:\Dept or Prog Files\5227 BSCC\COPS-JJCPA\2012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 11 Attachment II TURLOCK WATERFORD UNINCORPORATED SUTTER LIVE OAK 69,370 8,533 111,227 95,065 YUBA CITY UNINCORPORATED TEHAMA CORNING 8,247 65,300 21,518 63,177 RED BLUFF TEHAMA 7,586 14,032 416 111,549 100,000 178,857 305,005 100,000 105,005 100,000 400,000 UNINCORPORATED TRINITY UNINCORPORATED 41,143 13,722 TULARE DINUBA EXETER FARMERSVILLE LINDSAY PORTERVILLE 13,722 450,840 TULARE VISALIA WOODLAKE UNINCORPORATED TUOLUMNE SONORA UNINCORPORATED 22,614 10,422 10,824 12,262; 55,107 60,627 126,864 7,377 144,743 53,834 VENTURA CAMARILLO FILLMORE MOORPARK OJAI OXNARD PORT HUENEME SAN BUENAVENTURA SANTA PAULA SIMI VALLEY THOUSAND OAKS UNINCORPORATED POLO DAVIS WEST SACRAMENTO WINTERS 4,788 49,046 832,970 66,407 15,145 34,826 7,535 200,390 21,682 107,166 29,882 125,317 128,031 96,589 202,133 100,000 100,000 100,000 100,000 100,000 100,000 1,136,753 100,000 100,000 100,000 100,000 100,000 100,000 204,002 100,000 232,752 200,000 100,000 100,000 1,664,055 65,052 49,292 WOODLAND UNINCORPORATED YUBA MARYSVILLE 6,839 55,646 25,304 72,615 WHEATLAND UNINCORPORATED CALIFORNIA TOTAL 12,104 3,469 57,042 37,678,563 106,785 100,000 100,000 100,000 322,234 100,000 172,326 100,000 201,514 205,878 155,318 504,606 104,606 100,000 100,000 100,000 100,000 300,000 CALIFORNIA CITY TOTAL 31,424,008 100,000 100,000 100,000 85,037,400 73,402,803 0.13117670% 0.1175E--> 0.2103e 0.3586710.. ,o 0.11759532% 0.12348044% 0.11759532% 0.47038127% 0.11759532% 0.11759532% 0.11759532% 0.11759532% 0.11759532% 0.11759532% 1.33676832% 0.11759532% 0.11759532% 0.11759532% 0.11759532% 0.11759532% 0.11759532% 0.23989621% 0.11759532% 0.27370489% 0.2351901 0.117595: 0.11759532% 1.95685088% 0.12557375% 0.11759532% 0.11759532% 0.11759532% 0.37893179% 0.11759532% 0.20264786% 0.11759532% 0.23697088% 0.24210298% 0.18264705% 0.59339275% 0.12301148% 0.11759532% 0.11759532% 0.11759532% 0.11759532% 0.35278595% 0.11759532% 0.1175953 0.1175953_. 100.00000000% 86.31825933% 1:1Dept or Prog Files15227 BSCCICOPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 12 Attachment 11 I Note that unincorporated areas are considered to be part of the county rather than the city. I:1Dept or Prog FIIes15227 BSCC\COPS-JJCPA12012-13 Allocations\COPS&JJCPA 2012-13.xlsx Page 13 RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RATIFYING THE ACCEPTANCE OF A $100,000 GRANT FROM THE FY 2013 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF)/CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) PROGRAM FOR THE PURCHASE OF A FULLY -EQUIPPED POLICE VEHICLE, HANDGUNS, AND RIFLES, AND AUTHORIZING THE ESTABLISHMENT OF FUND APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET WHEREAS, as of July 2013, the City has received FY 2013 SLESF/COPS Program funding in the amount of $100,000 from the County of San Diego for frontline municipal police services; and WHEREAS, the City was not required to allocate any up -front costs or matching funds in order to receive the grant funds; and WHEREAS, the Police Department proposed to use the grant funds toward the purchase of a fully -equipped police vehicle, handguns, rifles and related firearm accessories. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby ratifies the acceptance of FY 2013 SLESF/COPS Program funding in the amount of $100,000 from the County of San Diego for frontline municipal police services. BE IT FURTHER RESOLVED that the City Council hereby authorizes the establishment of fund appropriations in the amount of $100,000 and a corresponding revenue budget. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: Michael R. Della, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 6 ITEM TITLE: 'Resolution of the City Council of the City of National City authorizing the acceptance of the FY 2013 San Diego County Law Enforcement Foundation grant in the amount of $2,201.65, and authorizing an increase of the appropriation for the purchase of first aid/medical kits for the police department PREPARED BY: Parris A. Bull, Police Sergeant PHONE: K619) 336-4524 APPROVED BY: EXPLANATION: The San Diego County Law Enforcement Foundation (SDCLEF) is a nonprofit 501(C)(33"corporation, composed of community members dedicated to providing financial support to law enforcement agencies in San Diego County. The financial support is distributed in the form of equipment grants, scholarships for continuing education, a Family Assistance Fund for families of officers killed in the line of duty, and other programs as deemed worthy by the SDCLEF. Each year, the SDCLEF establishes a budget for grants to be shared among all eleven San Diego County law enforcement agencies. The proposed budget for FY 2013 is approximately $30,000.00. On August 21, 2013, the SDCLEF's Board of Directors awarded National City Police Department a grant in the amount of $2,201.65 to purchase ten (10) "Patrol Officer Response Kits" and three (3) "Shooting Range Kits." This is a reimbursable grant. The first aid/medical kits will be issued to police officers, and placed inside the shooting range and other locations/vehicles. These kits contain the necessary supplies to treat law enforcement personnel injured during critical incidents or where firearms are present to reduce preventable deaths until the arrival of emergency medical services.; FINANCIAL STATEMENT: ACCOUNT NO. 001-411-000-305-0000 (Expenditure); APPROVED: MIS 1,The FY 2013 SDCLEF grant does not require a match or in -kind contribution; therefore, there is no impact to the general fund., DEPARTMENT:ALc ENVIRONMENTAL REVIEW: Not Applicable ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: %atjfrFinance STAFF RECOMMENDATION: Staff recormends that the City Council adopt the resolution.; BOARD / COMMISSION RECOMMENDATION: Not Applicable ATTACHMENTS: San Diego County Law Enforcement Foundation Award Letter Officers & Directors Geniene Logsdon President Kelly Senados Vie president Mike Turley` Tieesraer Skip Murphy Executive Director Bob Davenport Jack Leer Gary Paul Dennis Pekin Gary Stephens' Gary Cropp Roy Cosan Cal Turley • Ed Musgrove liaison San Diego Sheriffs Department Shelley Zimmerman Liaison San Diego Police Department Denotes Pest President SAN D/EGO COUNTY LAW ENFORCEMENT FOUNDA T/ON Post Office Box 81087 San Diego, CA 92138-1087 (619) 482-9544 www.SDCLEF.com August 21, 2013 Manuel Rodriquez, Chief National City Police Dept. 1200 National City Blvd. National City, CA 91950 Dear Chief, <<r AUG 2 2013 MHO It is my pleasure to inform you that San Diego County Law Enforcement Foundation's Board of Directors has approved the following grant to your department: 10 — Patrol Officer Response Medical Kits 3 — Shooting Range Medical Kits TOTAL $1515.10 $ 686.55 $2201.65 Requests for funding should be directed to Mike Turley, Treasurer, San Diego County Law Enforcement Foundation, Post Office Box 81087, San Diego, CA 92138-1087. Please include the invoice for these items. Please send us a copy of any publication in which you make an announcement of this grant for our files. If you have any questions, please call me at 760 755-7275 or email me at parv- stenhensQcox.neL . Best,QCegards, Gary 9tephens Chairman Grant Committee Committee Members: Skip Murphy, Jack Leer RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE ACCEPTANCE OF THE FY 2013 SAN DIEGO COUNTY LAW ENFORCEMENT FOUNDATION GRANT IN THE AMOUNT OF $2,201.65 FOR THE PURCHASE OF FIRST AID/MEDICAL KITS FOR THE POLICE DEPARTMENT, AND AUTHORIZING THE ESTABLISHMENT OF FUND APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET WHEREAS, the San Diego County Law Enforcement (SDCLEF) is a nonprofit 501(C)(3) corporation composed of community members dedicated to providing financial support to law enforcement agencies in the County; and WHEREAS, on August 21, 2013, the SDCLEF Board awarded the National City Police Department reimbursable grant funds in the amount of $2,201.65 to purchase ten Patrol Officer Response Kits and three Shooting Range Kits; and WHEREAS, these kits contain the necessary supplies to treat law enforcement personnel injured during critical incidents or reduce preventable deaths due to firearms until the arrival of emergency medical services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the acceptance of the FY 2013 San Diego County Law Enforcement reimbursable grant funds in the amount of $2,201.65 for the purchase of ten Patrol Officer Response Kits and three Shooting Range Kits. BE IT FURTHER RESOLVED that the City Council hereby authorizes the establishment of fund appropriations in the amount of $2,201.65 and a corresponding revenue budget. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 7 ITEM TITLE: Resolution of the City Council of the City of National City authorizing installation of all -way stop control with crosswalks at the intersection of Brisbane Street and commercial driveways located at South Bay Marketplace, just west of N. 4th Avenue. (TSC 2013-19). PREPARED BY: Stephen Manganiello, City Engineer PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: At their meeting on September 11, 2013, the Traffic Safety Committee unanimously approved the staff recommendation to install all -way stop control with crosswalks at the intersection of Brisyane Street and commercial driveways located at South Bay Marketplace. ATTACHMENTS: 1. Explanation 2. Staff Report to the Traffic Safety Committee on September 11, 2013 (TSC 2013-19) 3. Resolution EXPLANATION In 2012, Frank Rivera, Principal Civil Engineer at the City of Chula Vista, contacted Stephen Manganiello, City Engineer for National City, regarding safety concerns along a short segment of Brisbane Street just west of N. 4th Avenue (transitions to Highland Avenue to the north), within South Bay Marketplace. The eastern portion of this segment is within Chula Vista's jurisdiction, while the western portion is within National City (see attached as -built plan sheet). Mr. Rivera was responding to safety issues reported by Chula Vista's Police Department regarding pedestrians standing on the narrow median along Brisbane St. The City of Chula Vista contracted with Kenney Engineering to perform a traffic analysis. See attached traffic study dated June 3, 2013. The recommendations, which are supported by both Mr. Rivera and Mr. Manganiello, are as follows: 1) Remove the easterly portion of the median along Brisbane Street (located i.n the City of Chula Vista) and replace with a striped median to discourage pedestrians from crossing and/or standing in the center of the street. 2) Install All -Way Stop Control at the intersection of Brisbane Street and Commercial Driveways (located immediately to the west in the City of National City) to provide safe access for pedestrians — currently, the intersection is Stop controlled for the Commercial Driveways on the north and south legs and uncontrolled for Brisbane Street on the east and west legs. At their meeting on September 11, 2013, the Traffic Safety Committee unanimously approved the staff recommendation for installation of all -way stop control with crosswalks at the intersection of Brisbane Street and commercial driveways located at South Bay Marketplace, just west of N. 4th Avenue. If approved by City Council, all work within the City of National City will be performed by City Public Works. 6 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 11, 2013 ITEM NO. 2013-19 ITEM TITLE: REQUEST FOR INSTALLATION OF ALL -WAY STOP CONTROL WITH CROSSWALKS AT THE INTERSECTION OF BRISBANE STREET & COMMERCIAL DRIVEWAYS LOCATED AT SOUTH BAY MARKETPLACE, JUST WEST OF N. 4 1.4 AVENUE (BY CITY ENGINEER) PREPARED BY: Stephen Manganiello, City Engineer DISCUSSION: In 2012, Frank Rivera, Principal Civil Engineer at the City of Chula Vista, contacted Stephen Manganiello, City Engineer for National City, regarding safety concerns along a short segment of Brisbane Street just west of N. 4th Avenue (transitions to Highland Avenue to the north), within South Bay Marketplace. The eastern portion of this segment is within Chula Vista's jurisdiction, while the western portion is within National City (see attached as -built plan sheet). Mr. Rivera was responding to safety issues reported by Chula Vista's Police Department regarding pedestrians standing on the narrow median along Brisbane St. The City of Chula Vista contracted with Kenney Engineering to perform a traffic analysis. See attached traffic study dated June 3, 2013. The recommendations, which are supported by both Mr. Rivera and Mr. Manganiello, are as follows: 1) Remove the easterly portion of the median along Brisbane Street (located in the City of Chula Vista) and replace with a striped median to discourage pedestrians from crossing and/or standing in the center of the street. 2) Install All -Way Stop Control at the intersection of Brisbane Street and Commercial Driveways (located immediately to the west in the City of National City) to provide safe access for pedestrians — currently, the intersection is Stop controlled for the Commercial Driveways on the north and south legs and uncontrolled for Brisbane Street on the east and west legs. STAFF RECOMMENDATION: Staff recommends installation of All -Way Stop Control with crosswalks at the intersection of Brisbane Street and Commercial Driveways located at South Bay Marketplace, just west of N. 4th Avenue. EXHIBITS: 1. Location Map 2. As -built Plan Sheet 3. Photos 4. Traffic Study 2013-19 C,. 11.0 ',. �r I .� `, _1111111---,*. y ,t Location Map STO P R1-1 s4ca. i ,v„.1." South Bay Marketplace r" .tee y r� 1 Install All -Way Stop Control r �..1:..1 1 ':f AMA ANNARAMMANAAMMAARANARREEmaaeAAmPPlEGE}�EEAE4gFwNNAANANNElIEFIMARA@RMAARAREE".RAAMMARRAERReEE',ARAMAESIml'!RR4A4IIIIIIe11AMANNAMElE MMAM.. mF r..RANAamaresN ■MA,,,Er„m,,,mENNININAae REee®eR,ANN �� poi Sena Ree,LBEd®IEE9aElE�®eayo�I�I�I�e999aEtie6EA!9mrr6EmrEKFEErRM®�6ERCElR9@®EER®®BLS®9EEsEm® l6�ea�°a�Einieiui�E®®m�e�®A ■ �. � � �5.���!nnn1�i�! ■■ ��E,� ■� n6wJwal elre. _■■ 6_E�■� r��.S�.�.A �■-��■-.wse5ntrl�e 1:1112:id �AENAA49AAiz7 SaEea■EAE@9E!®a rgn amAAtild9al A63 >. 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E'�T=--..:.k'..A®>I-EeNA:r_AA.-.,MAN-st•--A=NAE-1_:.;'.-.e`.mA:ANUE:MANAMA.-,_.e:A IMO a 9 : ° y,r A :M Lvae .M19 $ an 4ePnr5ooNSm w CENTERLINE DATA I S €S 1 3i: ,l - Ps1066 OS ;Pea xos CURB DATA irm x IC tyl]N f IS.. ?f ., II•a15• 1: 1 �.a5ll�. x Y1Vt]• l n{Dyy�� ismis . ... «(CCCVVVl1 ...,, eL of us.ao PnnalrMN Non. SCALE 1 • 20' /AAVAAN PI. C( µW�,IyI�I.SN. [III TOjPLRNp.Sf • WS•Oa f4 1]•e� NP _. Dort a. own .w4a*R w' WSJ et 00.f45 OS45S. 4P NNP V-A-rRAJIV.. ICI RN AWv0 R (E Rd0 '�00056 P;MIYO (5A. YI.2` Li 4.rtN Alir.,C. a5 u 1 w9 wTA OMSAS 1ORal art p..1111.11 .r4 cc BE C0.11elCIED IR -E 90.,INF 0.5P 1i1.V010-7 IKPSC..1..5• �yd IoaLre10Fu•4 pp .Nn eC51loR✓.w uELi LMI, 1Z4 / � �4ygy0]6 PUM1pw (CWP,ICL TK[I t 4C �6D , - S(iC,- to Sl,�fy Q PE0E9I1911#0 A "_ c- • V/'•�� • �' .Iry .CIVi 'CUR M 9[ E6 0 9 il_ MO 61•IAN AIDED/3 EA EMENT 5g .- 1° OTRE d T00 S I 00 LL I,N 46Ni 04D SLO gEpppEEE9rnInN O 0— E0 106 5 T012E n . U—_ 15 wE alrrltl, r- ; ER 0 CLINE i. ECOR�Eo_ ��__ lv PE0SIn mow"... ,OOCUN N-. ECSENENT MMISMISCIMMM wr: ILL 0413/.1.: •50 L.. 'AS -BUILT• BANE amx.rufl PL Ne .Mltrt[0 wxES NATIONAL car r9 9 On nC Dela [env Z1 >x 4 s e d Il.41e•vEem o.1.41M •1 wPnCS1 w•v1 w wpm MR c. SVIE ells _ C •n ea- C+,RttEn ar r. MRA CPS DO rtc) Irn�l� BT4141.w.0 ND, s 9AR/55 RLE. Me. ]•an o//A1)4E! .4' vnw [In frq ay 46t 4 4 40. -05149155S5 776, —D .o. No.PC- 1066 y,• CITY OF CMULA VISTA sate.]. og*5DOg o.. P41Ns FOR 2 NP1ez C:yt•al..., NORTH 4T11 AVENUE AND WAL-MART ACCESS RD. ...-. ' 1' - 95-378 Intersection of Brisbane St and Commercial Driveways (looking east) Intersection of Brisbane St and Commercial Driveways (looking east) Intersection of Brisbane St and Commercial Driveways (looking north) Intersection of Brisbane St and Commercial Driveways (looking south) KENNEY M� ENGINEERING June 3, 2013 Mr. Francisco X. Rivera, P.E., T.E. Principal Civil Engineer City of Chula Vista Public Works — Engineering 276 Fourth Ave. M.S. E-100 Chula Vista, Ca. 91910 SUBJECT: Traffic Analysis for South Bay Marketplace Intersections Dear Mr. Rivera, We have prepared this Traffic Analysis to address the following two elements: 1. The existing intersection of Brisbane Street and the commercial driveways (located approximately 300-feet west of North 4th Avenue) 2. Median modifications to discourage vendors and pan -handlers from occupying the raised median located on the west leg of the Brisbane & North 4th Avenue intersection. Brisbane Street & Commercial Driveway Intersection: Brisbane Street, west of North 4th Avenue is located in a private access easement and is improved as a four -lane street with a two -foot wide raised median and sidewalks between North 4th Avenue and the commercial driveway. Brisbane Street traffic is free -flowing with a posted speed limit of 15 MPH on the west side of North 41h Avenue. The commercial driveways are "stop" controlled with signs and pavement markings. Currently there are pedestrian ramps at the east quadrants of the intersection with no crosswalks. During peak traffic periods, drivers trying to access or cross Brisbane Street from the commercial driveways are experiencing long delays. Also, pedestrians currently have no positive direction to cross Brisbane Avenue. TRAFFIC ANALYSIS: Stop Sign Warrant Analysis Based on the 2012 California Manual on Uniform Traffic Control Devices (CA MUTCD), section 2B.07 "Multi -Way Stop Applications", Section C defines the Minimum Volumes as follows: 1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com _ __ ._ ir■■1 ENGINEERING KENNEY 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor -street traffic of at least 30 seconds per vehicle during the highest hour; but 3. If the 85th percentile approach speed of the major -street traffic exceeds 40 MPH, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. Traffic counts were performed Wednesday March 7th through Friday March 9th, 2012 to determine the 8- hour volumes entering the intersection. Note that the 85th percentile approach speeds do not exceed 40 MPH. Count sheets are included in Appendix A. Review of the count data reveals that this intersection meets the above Minimum Volumes for a 12 hour period — between 9:00 AM and 9:00 PM. Intersection LOS Level of Service (LOS) calculations were performed to determine the existing function of the intersection as well as the function of the intersection if it were converted to "All -Way -Stop" controlled. See Appendix B for LOS calculations. The highest traffic volumes occurred during the noon (12:AM to 1:PM) hour on Thursday March 8th. Field counts were performed to determine traffic distribution at the intersection. The following is a summary of these calculations: Intersection Controls E/B LOS (delay) W/B LOS (delay) N/B LOS (delay) S/B LOS (delay) 2-way stop A (8.9) A (8.4) D (28.2) F (109.2) All -way stop C (15.7) C (18.5) B (12.5) B (14.1) Note: delay values are shown in seconds Queuing Analysis Brisbane Street (westbound) between the commercial driveway and North 4th Avenue is currently two lanes with approximately 245-feet of storage in each lane. A queuing analysis was performed to determine if the installation of "all -way" stop controls for the intersection would have impacts on North 4th Avenue. Figure 1 summarizes the Peak Hour Traffic Volumes based on count data (Appendix A) and Traffic Distribution based on field counts. Calculations reveal that, based on calculated delays for the westbound move, a queue of less than 2 vehicles in each lane is expected. This equates to a queue length of approximately 50-feet in each lane. Conclusions and Recommendations 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com kit KENNEY ENGINEERING Based on this analysis, the intersection of Brisbane Street and the commercial driveways located approximately 300-feet west of North 4th Avenue meets the Multi -Way Stop Applications Minimum Volumes criteria. The installation of the proposed All -Way Stop will improve the LOS of the minor approaches (driveways) to acceptable levels, while the major approaches (Brisbane Street) remain at an acceptable LOS. Calculated queues will not adversely impact North 4th Avenue traffic flows. It is recommended that the All -Way Stop controls should be installed, with pedestrian crosswalks across east leg to provide positive channelization for pedestrians to cross Brisbane Street. After installation, peak period monitoring should be performed periodically by City staff to confirm that queues do not exceed the storage available. It may be necessary to make minor timing modifications to the Brisbane Street & North 4th Avenue traffic signal to adjust vehicle platoons entering Brisbane Street. Brisbane Street & North 4th Avenue Median: The existing raised median located on Brisbane Street, west of the North 4th Avenue intersection is 2-foot wide curvilinear concrete. The purpose for this raised median is to channelize eastbound Brisbane Street traffic to line up with the intersection at North 4th Avenue. Currently, vendors and pan -handlers occasionally occupy the median. The 2-foot width does not provide for the `dynamic envelope' necessary for pedestrian activity. That envelope is comprised of the area necessary for a pedestrian to stand as well as space adjacent to the pedestrian. The space adjacent to a pedestrian influences the pedestrian's perception of safety. If a vehicle enters the space very close to a pedestrian or the mirror on a large truck enters that adjacent space, the perception of diminished safety can cause a pedestrian to shy away from the on -coming vehicle. Retreating from an on -coming vehicle is particularly compromising for a pedestrian standing on a narrow median who may then step back into on- coming traffic from the opposite direction. The `dynamic envelope- concept is the basis for establishing safety zones at train crossings, the widths of bike lanes, and the widths of sidewalks. Safety of these pedestrians is compromised due to the narrow median and road alignment. In addition to the challenges a pedestrian may encounter occupying the median, the presence of pedestrians on the median adds complexity to the decision making process for the drivers of approaching vehicles. The driver is negotiating the traffic signal indications, adjusting to moving vehicles in front and behind, and keeping an eye out for turning vehicles and errant vehicles. The driver must now acknowledge the pedestrian on the median and recognize that the pedestrian is stationary. This is counterintuitive to the driver who is anticipating pedestrians to be crossing the intersection, not standing in the middle of it. Pedestrians should not use the median. Figure 2 shows two possible alternatives to address this issue. • Alternative 1 proposes to remove the easterly portion of the raised median for a distance that allows the remaining westerly raised median to positively channelize traffic and prevent cross - median conflicts. Replace the portion of the raised median that has been removed with Caltrans detail 22 "double -yellow" striping. The approximate construction cost for this alternative is $7,500. 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com iK s Kam ENNEY ENGINEERING i • Alternative 2 proposes to place a type of landscaping or hardscape which discourages pedestrians. The approximate construction cost for this altemative is $8,000. The recommended alternative is Alternative 1. This would best meet the goal of providing clear channelization for the motoring public while also providing a physical separation of vehicles traveling in opposing directions through the curved portion of Brisbane Road. Please contact me at (619) 840-3090 if you have any questions. Sincerely, KENNEY ENGINEERING Michael L. Kenney, P.E., T.E. 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com KENNEY Brisbane St. Commercial TRAFFIC DISTRIBUTION (% OF PEAK HOUR VOLUME) Westbound Queue: V = 636 Vehicles/Hour, (165(max) pe 185/15 = 11 Vehicles/Minute Delay = 18.5 seconds Queue = 11 /OO X 18.5 = 3.4 vehicles 15 rnin. period St TRAFFIC VOLUMES (VEHICLES/HOUR) LEGEND PEAK HOUR TRAFFIC VOLUME OCCIO DtaMEIUrlON % socr. DIRECTIONAL TRAFFIC VOLUME )Ocx DIRECTION OF TRAFFIC _...- - - _ _ .._ STOP SIGN n FIGURE 1 Cumming Analysis Kcit1NICV Comore-ci l Driveway Existing Conditions Commercial Driveway INSTALL 4-WAY STOP Alternative 1 Remove Median Island INSTALL 4-WAY STOP Alternative 2 Landscape and/or Hardscape Median Island Commercial Drtveway Commercial Driveway 4 Brisbane st Brisbane St. Existing Raised Median to Remain e Existing Raised Median Remove 80 LF (approx.) Raised Median Add Detail 22 Striping Landscape and/or Hardscape Existing Raised Median FIGURE 2 Median Alternatives MEI Appendix A KENNEY ENGINEERING EventCount-2028 -- Enalish (ENU) Datasets: Site: Attribute: Input A: Input B: Survey Duration: Zone: File: Identifier: Algorithm: Data type: Profile: Filter time: Name: Scheme: Units: In profile: TDSSW, Inc. Event Counts [011041 Brisbane Street W/O Drwy Kenney Eng 2 - East bound. - Lane= 0, Added to totals. (/2.000) 0 - Unused or unknown. - Lane= 0, Excluded from totals. 15:04 Wednesday, March 07, 2012 => 16:44 Friday, March 09, 2012 North America 0110409Mar2012.EC0 (Plus) A027V8X1 MC56-1 [MC55] (c)Microcom 07/06/99 Event Count (v3.21 -15275) Axle sensors - Separate (Count) 16:00 Wednesday, March 07, 2012 => 9:00 Friday, March 09, 2012 Default Profile Count events divided by two Non metric (ft, mi, ft/s, mph, Ib, ton) Events = 8363 / 8756 (95.51 %) EventCount-2028 Page 1 ` Wednesday, March 07, 2012_2458 (Incomplete) ,15 minute drops 0000 0100 0200 0300 0400. 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 - - - - - - - - - - - - - - 505 476 444 366 300 202 97 69 13B 138 104 85 83 65 32 22 8 115 111 122 102 69 57 16 18 6 114 123 118 86 75 40 18 17 6 139 104 101 93 74 41 32 13 3 ' Thursday, March 08,2012=5811,15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0809 0900 1000 1100 1200 1300 1400 23 7 3 4 0 6 34 116 141 220 340 403 519 514 518 8 6 2 1 0 0 1 19 27 50 80 84 144 141 148 6 1 0 2 0 1 7 31 45 45 85 104 111 102 1C8 6 0 0 1 C 2 14 37 30 58 88 114 134 158 156 3 0 1 0 0 3 12 30 39 68 89 102 131 113 107 AM Peak 1145.1245 (491), AM PHF41.85 PM Peak 1245.1345 (532), PM PHF_0.84 1500 1600 1700 1800 1900 2000 2100 2200 2300 484 491 424 470 383 371 187 92 65 119 145 102 122 103 91 60 21 24 11 141 117 104 101 73 93 34 29 11 4 105 109 113 123 103 92 48 21 11 4 119 121 106 125 105 96 46 22 19 0 ' Friday, March 09, 2012=94 (Incomplete) ,15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 8700 1800 190C 2000 2100 2200 2300 19 9 0 1 2 2 59 2 0 11 4 0 1 0 0 4 2 0 4 5 0 0 1 0 17 0 0 4 0 0 0 0 0 21 0 0 0 0 0 0 1 2 18 0 0 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com KENNEY ENGINEERING ion EventCount-2025 — English (ENUI Datasets: Site: Attribute: Input A: Input B: Survey Duration: Zone: File: Identifier: Algorithm: Data type: Profile: Filter time: Name: Scheme: Units: In profile: TDSSW, Inc. Event Counts [01101] Drwy N/0 Brisbane Street Kenney Eng 3 - South bound. - Lane= 0, Added to totals. (/2.000) 0 - Unused or unknown. - Lane= 0, Excluded from totals. 15:01 Wednesday, March 07, 2012 => 16:54 Friday, March 09, 2012 North America 0110109Mar2012.ECO (Plus) A7987E8Y MC56-1 [MC551(c)Microcom 07/06/99 Event Count (v3.21 - 15275) Axle sensors - Separate (Count) 16:00 Wednesday, March 07, 2012 => 16:00 Friday, March 09, 2012 Default Profile Count events divided by two Non metric (ft, mi, ft/s, mph, Ib, ton) Events = 3192 / 3324 (96.04%) EventCount-2025 Page 1 • Wednesday, March 07, 2012=846 (Incomplete) ,15 minute drops 0000 0100 0200 0300 0400 0500 0600 0100 0E00 0900 1000 1100 1200 1300 1400 1500 160C 1700 1800 1900 2000 2100 2200 2300 - - - - - - - - - - - - - - - - 163 138 147 154 111 96 24 15 47 33 32 44 25 36 8 5 31 39 35 29 24 19 7 2 36 34 34 36 31 21 3 2 50 33 47 46 31 20 6 8 • Thursday, March 08, 2012=2298,15 minute drops 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 0 5 4 0 1 3 29 87 96 104 129 180 191 197 161 148 0 2 0 0 0 2 10 26 29 19 33 41 59 48 25 3C 0 0 0 0 4 0 3 27 21 29 29 37 52 58 52 34 0 3 1 0 0 1 8 15 18 25 34 48 46 53 34 52 0 0 4 0 0 1 8 19 29 31 34 54 35 38 50 32 AM Peak 1130.1230 (212), AM PHFe0.91 PM Peak 13(90 -1400 (197), PM PHF0.85 1600 1700 180C 1900 2000 2100 2200 2300 171 52 39 28 52 154 35 46 41 32 143 174 152 35 51 39 38 44 37 32 37 48 39 43 29 108 34 17 24 34 42 22 6 8 6 21 11 8 * Friday, March 09, 2012:48 (Incomplete) ,15 minute drops 000 0100 0200 0300 0400 0500 3600 0700 0800 0900 1000 1100 1200 1300 140C 150C 1600 1700 1E00 1900 2000 2100 2200 2300 5 0 0 2 6 28 0 0 0 0 0 0 0 0 0 - - 5 0 0 0 0 2 0 000 0 0 0 0 0 0 0 0 0 0 16 0 0 0 0 0 0 0 0 0 0 0 0 0 1 8 0 0 0 0 0 0 0 0 0 0 0 0 2 5 3 0 0 0 0 0 0 0 0 0 AM Peak 0545 - 0645 (31), AM PHF=0.48 0 0 0 0 5 3 0 0 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com KENNEY ENGINEERING EventCount-2027 — English (ENU1 Datasets: Site: Attribute: Input A: Input B: Survey Duration: Zone: File: Identifier: Algorithm: Data type: Profile: Filter time: Name: Scheme: Units: In profile: TDSSW, Inc. Event Counts 101103] Drwy Sl0 Brisbane Street Kenney Eng 1 - North bound. - Lane= 0, Added to totals. (/2.000) 0 - Unused or unknown. - Lane= 0, Excluded from totals. 15:03 Wednesday, March 07, 2012 => 16:44 Friday, March 09, 2012 North America 0110309Mar2012.ECO (Plus) M2869KMY MC56-6 [MC55) (c)Microcom 02/03/01 Event Count (v3.21 - 15275) Axle sensors - Separate (Count) 16:00 Wednesday, March 07, 2012 => 16:00 Friday, March 09, 2012 Default Profile Count events divided by two Non metric (ft, mi, ftls, mph, Ib, ton) Events = 2566 / 2691 (95.37%) EventCounl-2027 Page 1 * Wednesday, March 07, 2012=724 (Incomplete) ,15 minute drops 0000 0100 0200 0300 0400 0500 OECD 0700 0800 0900 1000 1100 1200 1300 1400 1500 1608 1700 1800 1900 2000 2100 2200 2300 - - - - - - - - - - - - - - - - 109 131 135 149 89 85 20 7 29 34 45 33 22 32 6 i 30 2 i 30 37 25 12 5 0 25 33 40 50 26 23 5 0 25 30 22 30 17 20 4 0 " Thursday, March 08, 2012=1811, 15 minute drops 000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1503 1600 1700 2800 1900 2000 2100 2200 2300 0 0 0 1 2 6 35 43 101 104 108 139 163 181 124 136 107 178 144 105 104 28 7 0 0 0 0 0 2 6 14 25 23 32 19 49 51 32 39 26 29 - 35 34 31 16 6 0 0 0 0 0 0 1 6 31 27 22 50 37 46 25 2E 36 49 49 30 35 4 1 0 0 0 0 0 2 16 6 9 21 29 25 33 43 32 29 22 48 38 21 14 4 0 0 0 0 1 2 2 12 10 37 34 26 46 45 43 36 40 23 52 23 21 25 5 0 MA Peak 1130.1230 (123), AM PHF4.61 PM Peak 1345.1445 (183), PM PHFrO.91 Friday, March 09, 2012=29 (Incomplete) ,15 minute drops 000 0100 0200 0300 0400 0500 0E00 0700 080C 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 6 0 0 1 6 16 1 0 0 0 0 0 0 0 0 - 0 0 0 0 0 3 1 0 0 0 0 0 0 0 0 6 0 0 0 2 6 0 0 0 0 0 0 0 0 0 000 0 0 6 OCGO 0 0 0 0 0 0 0 0 1 4 1 0 0 0 0 0 0 0 0 0 AM Peak 0545.0645 (19), AM PHF=0.77 0 0 0 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com K KENNEY ENGINEERING EventCount-2026 — Enolish (ENU) Datasets: Site: Attribute: Input A: Input B: Survey Duration: Zone: File: Identifier: Algorithm: Data type: Profile: Filter time: Name: Scheme: Units: In profile: TDSSW, Inc. Event Counts [01102] Brisbane Street E/0 Drwy Kenney Eng 4 - West bound. - Lane= 0, Added to totals. (/2.000) 0 - Unused or unknown. - Lane= 0, Excluded from totals. 15:02 Wednesday, March 07, 2012 => 16:54 Friday, March 09, 2012 North America 0110209Mar2012.ECO (Plus) A647KH81 MC56-1 [MC55] (c)Microcom 07/06/99 Event Count (v3.21 -15275) Axle sensors Separate (Count) 16:00 Wednesday, March 07, 2012 => 16:00 Friday, March 09, 2012 Default Profile Count events divided by two Non metric (ft, mi, ft/s, mph, Ib, ton) Events = 10627 / 11147 (95.34%) ' Wednesday, March 07, 2012=2748 (Incomplete) ,15 minute drops 0600 0100 0200 0300 0400 0500 0600 0700 DE00 0900 1000 1100 1200 1300 1400 1500 1600 1700 - - - - - - 582 562 ' Thursday, March 06,2012=7667,15 minute drops 0000 0100 0200 0300 0400 0500 0E00 0700 0800 0900 1000 10 3 4 7 20 49 135 225 284 474 513 5 1 2 0 3 5 19 50 70 109 126 5 0 1 1 2 3 36 53 65 131 129 0 0 1 1 7 8 28 59 57 116 130 0 2 0 5 9 33 52 65 93 119 128 1100 1200 1300 620 636 612 139 155 145 162 154 166 157 163 158 163 165 144 AM Peak 1115.1215 (636), AM PHF-0.98 PM Peak 1530.1630 (650), PM PHF_0.91 148 155 161 120 137 137 151 137 EventCount-2026 Page 1 1600 1900 2000 2100 2200 2360 527 418 336 165 108 51 132 105 104 56 22 21 5 143 119 104 47 35 11 5 135 108 75 38 28 15 0 118 66 54 25 23 5 0 1400 1500 1600 1700 1800 579 587 619 564 589 146 144 161 147 152 142 134 180 137 160 151 158 129 149 159 140 152 150 132 119 1900 2000 2100 2200 2300 469 313 198 114 49 148 97 65 23 19 3 106 82 55 36 19 1 95 77 34 34 7 2 120 58 44 22 4 1 ' Friday, March 09, 2012=209 (Incomplete) ,15 minute drops 0000 0100 0200 0300 0400 0500 0E00 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 7 9 1 8 20 40 124 1 0 0 0 0 0 0 0 0 - - 3 1 0 3 0 5 29 0 0 0 0 0 0 0 0 0 1 5 0 2 4 4 36 0 0 0 0 0 0 0 0 0 2 2 1 2 9 10 34 1 0 0 0 0 0 0 0 0 1 1 0 1 7 21 25 0 0 0 C 0 0 0 0 0 AM Peak 0600. 0709 (124), AM PHF=0.87 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com KNEW' >• Appendix B KENNEY ENGINEERING HCS+: Unsignalized Intersections Release 5.6 TWO-WAY STOP CONTROL SUMMARY Analyst: Agency/Co.:. Date Performed: Analysis Time Period: Intersection: Jurisdiction: Units: U. S. Customary Analysis Year: 2012 Project ID> 53500 East/West Street: Brisbane Street North/South Street: Commercial Driveways Intersection Orientation: EN RC Kenney Engineering 5/1/2012 Noon Peak Brisbane z Driveways City of Chula Vista Study period (hrs): 0.25 Vehicle Volumes and Adjustments Major Street: Approach Eastbound Movement 1 2 3 14 L T R I L Westbound 5 6 T R Volume Peak -Hour Factor, PHF Hourly Flow Rate, HER Percent Heavy Vehicles Median Type/Storage RT Channelized? Lanes Configuration Upstream Signal? 52 441 1.00 1.00 52 441 0 -- Undivided 0 2 0 LT TR No 26 1.00 26 32 1.00 32 0 445 1.00 445 '0 2 0 LT TR No 159 1.00 159 Minor Street: Approach Movement Northbound 7 8 9 L T R Southbound I 10 11 12 I L T R Volume 42 Peak Hour Factor, PHF 1.00 Hourly Flow Rate, HER 42 Percent heavy Vehicles 0 Percent Grade (%) Flared Approach: Exists?/Storage Lanes 0 1 Configuration LTR 35 1.00 35 0 0 63 143 10 38 1.00 1.00 1.00 1.00 63 143 20 38 0 0 0 0 0 No / No / 0 0 1 0 1TR Approach Movement Lane Config Delay, Queue EIS WB 1 4 LT LT Length, and Level of Service Northbound Southbound 17 8 9 I 10 11 12 I LTR I LTR v (vph) C (m) (vph) v/c 958 queue length Control Delay LOS Approach Delay Approach LOS 52 984 0.05 0.17 8.9 A 32 1105 0.03 0.09 8.4 A 140 292 0.48 2.45 28.2 28.2 191 195 0.98 8.22 109.2 F 109.2 F 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com KENNEY ENGINEERING HCS+: Unsignalised Intersections Release 5.6 Phone: E-Mail: Fax: ALL -WAY STOP CONT ROL{AwSC} ANALYSIS Analyst: RC Agency/Co.: Kenny Engineering Date Performed: 5/1/2012 Analysis Time Period: Noon Peak Intersection: Brisbane 6 Driveways Jurisdiction: City of Chula Vista Units: U. S. Customary Analysis Year: 2012 Project ID: 53500 East/West Street: Brisbane Street North/South Street: Commercial Driveways Worksheet 2 - Volume Adjustments and Site Characteristics 1 Eastbound 1 Westbound 1 Northbound f Southbound 1 I L T R I L T P. I L T R I L T R 1 1 1 1 1 Volume 152 441 26 132 445 159 142 35 63 1143 10 38 1 % Thrus Left Lane 50 50 Eastbound Westbound Northbound southbound L1 ' 12 11 L2 L1 L2 L1 L2 Configuration LT TR LT TR LTR LTR PHF 1.00 1.00 1.00 1.00 1.00 1.00 Flow Rate 272 247 254 382 140 191 % Heavy Veh 0 0 0 D 0 0 No, Lanes 2 2 1 1 Opposing -Lanes 2 2 1 1 Conflicting -lanes 1 1 2 2 Geometry group 5 5 2 2 Duration, T 0.25 hrs. Worksheet 3 - Saturation Headway Adjustment Worksheet ------- Eastbound Westbound Northbound Southbound L1 12 11 L2 L1 L2 L1 L2 Flow Rates: Total it Lane 272 247 254 382 140 191 Left -Turn 52 0 32 0 42 143 Right -Turn 0 26 0 159 63 38 Prop, Left -Turns 0.2 0.0 0.1 0.0 0.3 0.7 Prop, Right -Turns 0.0 0,1 0,0 0.4 0.4 0,2 Prop. Heavy Vehicle0.0 0.0 0.0 0.0 0.0 0.0 Geometry Group 5 5 2 2 Adjustments Exhibit 17-33: hLT-adj 0.5 0.5 0.2 0.2 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com KIII' KENNEY ion ENGINEERING h8T-adj hHV-adj _hadj, computed -0,7 1.7 0.1 -0.1 -0.7 1.7 0.1 -0.3 -0.6 1,7 -0.2 Worksheet 4 - Departure Headway and Service Time -0.6 1,7 0.0 Eastbound Westbound Northbound Southbound L1 L2 11 L2 Li L2 LI L2 Flow rate 272 247 254 382 140 191 hd, initial value 3.20 3.20 3.20 3.20 3.20 3.20 3.20 3.20 x, initial 0.24 0.22 0.23 0.34 0.12 0.17 hd, final value 6.83 6.65 6.65 6.29 6.96 6.99 x, final value 0.52 0.46 0.47 0.67 0.27 0.37 Move -up time, m 2.3 2.3 2.0 2.0 Service Time 4.5 4.4 4.4 4.0 5.0 5.0 Worksheet 5 - Capacity and Level of Service Eastbound Westbound Northbound Southbound L1 L2 11 L2 L1 L2 L1 L2 Flow Rate 272 247 254 382 140 191 Service Time 4.5 4.4 4.4 4.0 5,0 5,0 Utilization, x 0.52 0.46 0.47 0.67 0.27 0.37 Dep. headway, hd 6.83 6.65 6.65 6.29 6.96 6.99 Capacity 513 497 504 561 390 441 Delay 16.57 14.82 15.11 20.72 12.52 14.05 LOS C B C C B B Approach: Delay 15.73 18.48 12.52 14,05 1,05 C C B B Intersection Delay 16.39 Intersection LOS C 6151 Madeline Street San Diego, CA 92115 p (619) 840-3090 www.kenneyengineering.com RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING INSTALLATION OF ALL -WAY STOP CONTROL WITH CROSSWALKS AT THE INTERSECTION OF BRISBANE STREET AND COMMERCIAL DRIVEWAYS LOCATED AT SOUTH BAY MARKETPLACE, JUST WEST OF NORTH 4TH AVENUE WHEREAS, in 2012, the Principal Civil Engineer at the City of Chula Vista contacted the City Engineer for National City regarding concerns along a short segment of Brisbane Street just west of North 4th Avenue (transitions to Highland Avenue to the north), within South Bay Marketplace due to issues reported by Chula Vista's Police Department of pedestrians standing on the narrow median along Brisbane Street; and WHEREAS, the eastern portion of this property is within Chula Vista's jurisdiction, while the western portion is within National City; and WHEREAS, the City of Chula Vista contracted with Kenney Engineering to perform a traffic analysis. The recommendations, which are supported by both National City's City Engineer and Chula Vista's Principal Civil Engineer, are as follows: 1. Remove the easterly portion of the median along Brisbane Street (located in the City of Chula Vista) and replace with a striped median to discourage pedestrians from crossing and/or standing in the center of the street; 2. Install All -Way Stop Control at the intersection of Brisbane Street and commercial driveways (located immediately to the west in the City of National City) to provide safe access for pedestrians; and WHEREAS, at their meeting on September 11, 2013, the Traffic Safety Committee unanimously approved staff's recommendations for installation of all -way stop control with crosswalks at the intersection of Brisbane Street and commercial driveways located at South Bay Marketplace, just west of North 4th Avenue. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the installation of all -way stop control with crosswalks at the intersection of Brisbane Street and commercial driveways located at South Bay Marketplace, just west of North 4th Avenue. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT `1EETING DATE: October 15, 2013 AGENDA ITEM NO. 8 ITEM TITLE: Resolution of the City Council of the City of National City authorizing installation of a blue curb handicap space with signage in front of 240 E. 26th Street. (TSC 2013-15) PREPARED BY: Stephen Manganiello, City Engineer PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: At their meeting on September 11, 2013, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap space with signage in front of 240 E. 26th Street. TTACHMENTS: 1. Explanation 2. Staff Report to the Traffic Safety Committee on September 11, 2013 (TSC 2013-15) 3. Resolution EXPLANATION Ms. Maria Rebolledo, resident of 240 E 26th Street, has requested a blue curb handicap parking space in front of her residence due to physical limitations. The residence is located mid -block on the south side of E. 26th Street between "B" Avenue and "D" Avenue. Ms. Rebolledo has a valid disabled persons placard from the California Department of Motor Vehicles. Staff went on -site to determine whether or not her driveway or garage could accommodate her vehicle and provide ADA access. Her primary vehicle is a Chevrolet Suburban which was measured at just over 18 feet in length. Ms. Rebolledo's detached garage/permanent carport cannot accommodate parking and accessibility for this vehicle. According to Ms. Rebolledo, when she parks her primary vehicle in the driveway, it extends across the sidewalk and obstructs pedestrian traffic. A minimum of 4 feet of clearance is required by ADA. Based on the site evaluation, staff has determined that accessible parking is not available on the property. Currently, there are no on -street handicap parking spaces provide nearby Ms. Rebolledo's residence. At their meeting on September 11, 2013, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with signage in front of 240 E. 26th Street. If approved by City Council, all work will be performed by City Public Works. 2 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 11, 2013 ITEM TITLE: ITEM NO. 2013-15 REQUEST FOR INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE IN FRONT OF 240 E. 26TH STREET (BY M. REBOLLEDO) PREPARED BY: Kenneth Fernandez, P.E. DISCUSSION: Ms. Maria Rebolledo, resident of 240 E 26th Street, has requested a blue curb handicap parking space in front of her residence due to physical limitations. The residence is located mid -block on the south side of E. 26th Street between "B" Avenue and "D" Avenue. Ms. Rebolledo has a valid disabled persons placard from the California Department of Motor Vehicles. Staff went on -site to determine whether or not her driveway or garage could accommodate her vehicle and provide ADA access. Her primary vehicle is a Chevrolet Suburban which was measured at just over 18 feet in length. Ms. Rebolledo's detached garage/permanent carport cannot accommodate parking and accessibility for this vehicle. According to Ms. Rebolledo, when she parks her primary vehicle in the driveway, it extends across the sidewalk and obstructs pedestrian traffic. A minimum of 4 feet of clearance is required by ADA. Based on the site evaluation, staff has determined that accessible parking is not available on the property. Currently, there are no on -street handicap parking spaces provide nearby Ms. Rebolledo's residence. Per the City Council Disabled Persons Parking Policy, since the total number of on -street handicap parking spaces (including the proposed handicap parking space in front of 240 E 26th Street) would not exceed 3% of the total number of available on -street parking spaces in the area, Ms. Rebolledo's request is eligible for further consideration. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. It shall be noted that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. STAFF RECOMMENDATION: Since all three conditions of the City Council's Disabled Persons Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with sign in front of the residence at 240 E 26th Street. EXHIBITS: 1. Correspondence 2. Location Map 3. Photos 4. Disabled Persons Parking Policy 2013-15 0.1v_v_so4oadoc,n_ LA-4)orn A__retosi Con Cr our\ a) c 4,3 41-te, -k4s) -e-Xektir‘ LoVk \.(L 04Y-1—V-€41,) •i. Inoue n_ roc-14-s_ att 4:6 \ter .\-1413/4 S-IcreD:iin s ck) Loays We_ U,\ i_s urtce__ \JQLk \00-v2, Ac)____93s14. Icruc, b\szto•K eskja) ety-A:a E- (0011.4,c1 7L+ L)citso...na_g t_Ca. ce 19- 7r/ 7_ 77 0 DEPARTMENT OF MOTOR VEHICLES DISABLED PERSON PLACARD IDENTIFICATION CARD/RECEIPT PLACARD NUMBER: J074604 EXPIRES: 06/30/2015 DATE ISSUED: 03/21/2013 PUb/C Ssrvic,a Aga,;Cy This identification card or facsimile copy is to be carried by the placard owner. Present it to any peace officer upon demand. Immediately notify DMV by mail of any change of address. When parking, hang the placard from the rear view mirror, remove it from the mirror when driving. When your placard is properly displayed, CO: 37you may park in or on: * Disabled person parking spaces (blue zones) * Street metered zones without paying. ' Green zones without restrictions to time limits. ' Streets where preferential parking privileges are given to resilents and merchants. You may not park In or on: Red, Y flow, White or Tow Away Zones. TYPE: N1 TV:92 DOB: 10/25/1968 ISSUED TO REBOLLEDO MARIA ESTHER 240 E 26TH ST NATIONAL CITY CA 91950 {� • cipapkiatdb harked spaces next to disabled person Joy ,, . ,J )artitag.ses. i It 1s considered misuse to: -Ifitspt`l[yl�Fa 1pPaSard unless the disabled owner is being Purchase of fuel � '. �isplar a pltard which has been cancelled or revoked. (Business & Professions Code 13660): Wen -your placard to anyone, including family members. hate law requires service stations to refuel a IS. -',i�llsaals i is a misdemeanor (section of the and can :xcept self service vehicle cilities with onlylone cashier. ofs alrkincancellation or revocation of the placard, loss parking privileges, and/or fines. OU DPP000 Rav14/1Oi Location Map Proposed Blue Curb Handicap Parking Space 4.414. 242 (front) and 240 (back) E 26th St (looking southeast) DISABLED PERSONS PARKING POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. Employment offices for major enterprises employing more than 200 persons. Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. (3) 7ha: p CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 9 ITEM TITLE: Resolution of the City Council of the City of National City authorizing installation of a blue curb handicap space with signage in front of 1033 "A" Avenue. (TSC 2013-14) PREPARED BY: Stephen Manganiello, City Engineer PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: At their meeting on September 11, 2013, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap space with signage in front of 1033 "A" Avenue ',TTACHMENTS: 1. Explanation 2. Staff Report to the Traffic Safety Committee on September 11, 2013 (TSC 2013-14) 3. Resolution EXPLANATION Ms. Karen Vasquez, resident of 1033 "A" Avenue, has requested a blue curb handicap parking space in front of her residence due to physical limitations. The residence is located mid -block on the east side of "A" Avenue between E Plaza Boulevard and E 11th Street. Ms. Vasquez possesses a valid disabled person's placard from the California Department of Motor Vehicles. Staff visited the site to determine whether or not Ms. Vasquez's driveway could accommodate a vehicle and provide ADA access. While Ms. Vasquez's primary vehicle fits in her driveway, the driveway width does not provide for loading/unloading of her wheelchair, nor does it provide a minimum of 4 feet of clearance as required by ADA. Based on the site evaluation staff has determined that accessible parking is not available on the property. Currently, there are no on -street handicap parking spaces provided nearby Ms. Vasquez's residence. At their meeting on September 11, 2013, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space in front of 1033 "A" Avenue. If approved by City Council, all work will be performed by City Public Works. 1 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 11, 2013 ITEM TITLE: ITEM NO. 2013-14 REQUEST FOR INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE IN FRONT OF 1033 "A" AVENUE (BY K. VASQUEZ) PREPARED BY: Kenneth Fernandez, P.E. DISCUSSION: Ms. Karen Vasquez, resident of 1033 "A" Avenue, has requested a blue curb handicap parking space in front of her residence due to physical limitations. The residence is located mid -block on the east side of "A" Avenue between E Plaza Boulevard and E 11 m Street. Ms. Vasquez possesses a valid disabled persons placard from the California Department of Motor Vehicles. Staff visited the site to determine whether or not Ms. Vasquez's driveway could accommodate a vehicle and provide ADA access. While Ms. Vasquez's primary vehicle fits in her driveway, the driveway width does not provide for loading/unloading of her wheelchair, nor does it provide a minimum of 4 feet of clearance as required by ADA. Based on the site evaluation, staff has determined that accessible parking is not available on the property. Currently, there are no on -street handicap parking spaces provided nearby Ms. Vasquez's residence. Per the City Council Disabled Persons Parking Policy, since the total number of on -street handicap parking spaces (including the proposed handicap parking space in front of 1033 "A" Avenue) would not exceed 3% of the total number of available on -street parking spaces in the area, Ms. Vasquez's request is eligible for further consideration. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. It shall be noted that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. STAFF RECOMMENDATION: Since all three conditions of the City Council's Disabled Persons Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with sign in front of the residence at 1033 "A" Avenue. EXHIBITS: 1. Correspondence 2. Location Map 3. Photos 4. Disabled Persons Parking Policy 2013-14 August 1, 2013 My name is Karen Vasquez, 1 am requesting a handicap parking space. My mother has a hard time with the car and the ramp in front of my house. Thank you. Karen 1033 A Avenue National City, CA 91950 Tel: 474-3942 bizes 41A� 6 1?Ate' i g -.9 /14 C-77 a / 4 f ` o 4,7.4 t IS46Jed pays i 40A4 7t V 27t62_ )014.1 VeA 4(5 g poy- f4-vo, p" e - me,/ �ll /6/L9/A-4- vA4#1//ll cAyY1I 4 DaY o se?,/ ps# 0,62, C , c� Las X914 des c:D Q. / 03.E 4 fre__ At-C C4 �; r EMOVE FROM MIRROR BEFORE DRIVING VEHIC A NM ra Th illegal uses scit did stried parking p►a ar �corsld result to n 1>, t S4it11, PURCHASE OF FUEL (€iusiP,ions Cycle,13�& Slate law rt=wdres service lint: =as tc ic:•fa]t,C a disa,iled person s vet le at self 'service rates,_excQpi at sErk5or, facilities min only one employeeduty, TYPE: N1 DOB: 04/26/1981 DEPARTMENT OF MOTOR VEHICLES DISABLED PERSON PLACARD IDENTIFICATION CARD/RECEIPT PLACARD NUMBER: J074029 EXPIRES: 06/30/2015 DATE ISSUED: 03/21/20' A t gjfiC' : ')r!ii.'.'@ f:rerlcy This identification card or facsimile copy is to be carried by the placard owner. Present it to any peace officer upon demand. Immediately notify DMV by mail of any change of address. When parking, hang the placard from the rear view mirror, remove it from the mirror when driving. When your placard Is properly displayed, you may park In or on: CO: 37 " Disabled person parking spaces (blue zones) * Street metered zones without paying. " Green zones without restrictions to time limits. Streets where preferential parking privileges are given to residents and merchants. You may not park In or on: Red, Yellow, White or Tow Away Zones. " Crosshatch 'marked spaces next to disabled person parking spaces. It is considered misuse to: " Disp• ,y placard unless the disabled owner is being tra pa ci. Display a placard which has been cancelled or revoked. * Lean your placard to anyone, Including family members. Misuse is a misdemeanor (section 4461VC) and can result in cancellation or revocation of the placard, Toss of parking privileges, and/or fines. TV: 92 ISSUED TO VELAZQUEZ KAREN V 1033 A AVE NATIONAL CITY CA 91950 Purchase of fuel (Business & Professions Code 13660): State law requires service stations to refuel a disabled person's vehicle at self-service rates except self-service facilities with only one cashier. DEB DPP000 Location Map Proposed Blue Curb Handicap Parking S, PARKING ONLY R99 (CA) tea' fir '-, .: - . 7 1 k -- 1033 "A" Avenue (looking northeast) Recommended location of blue curb in front of 1033 "A" Avenue (looking north) 1°1 r:°04.f f tlicX .440, "41; .zr 4t, ail yr- . Driveway of 1033 "A" Avenue (looking east) DISABLED PERSONS PARKING POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more. than 200 persons. 7. Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. (3) Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. Jha:p RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGNAGE IN FRONT OF 1033 "A" AVENUE WHEREAS, the resident of 1033 "A" Avenue possesses a valid disabled person's placard from the California Department of Motor Vehicles and has requested a blue curb handicap parking space in front of her residence due to physical limitations; and WHEREAS, after conducting an inspection and review, staff determined that all conditions have been met for the property to qualify for a blue curb handicap parking space; and WHEREAS, at their meeting on September 11, 2013, the Traffic Safety Committee unanimously approved the installation of a blue curb handicap parking space with signage in front of 1033 "A" Avenue. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Engineer to approve the installation of a blue curb handicap parking space with signage in front of the residence at 1033 "A" Avenue. PASSED and ADOPTED this 15th day of October, 2013. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 10 ITEM TITLE: Resolution of the City Council of the City of National City ratifying and approving an agreement not to exceed $50,000 with the City of Chula Vista for staff support in the performance of recruitment and selection of candidates for City of National City employment. PREPARED BY: Stacey Stevenson DEPARTMENT: , .. , eso es PHONE: 336-4308 APPROVED EXPLANATION: The City of National City Human Resources Department is responsible for performing a num . er ctions related to recruiting, testing and retaining employees. Those functions include employee benefits, equal employment opportunity, exam management (recruiting and testing), discipline, labor relations, rewards and recognition, and risk management. With a staff of 1.0 Management Analyst, 1.0 Administrative Secretary and 1.0 Office Assistant, from time to time the work load exceeds the capacity of staff. When that happens, every effort is made to prioritize service delivery. However there are occasions when critical demands cannot be shifted and deadlines are such that additional support is necessary. In response, staff has sought the support of our neighboring City to assist the Human Resources Department in the performance of recruitment and testing processes. The City of Chula Vista will be used primarily for complex testing processes such as fire and police safety which include multi -phased processes requiring extensive staff time. By utilizing the staff services of the City of Chula Vista, National City staff will be able to complete these processes in a timely manner without adding new on- going costs as would be the case if additional HR staff was hired to meet this limited time spike in workload. This will be the second agreement with the City of Chula Vista for this scope of work. The first was in 2011 for Fire and Police testing processes. FINANCIAL STATEMENT: ACCOUNT NO. 001-417-083-213 (recruitment services) 001-417-083-264 (testing) ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: 77(44 Finance APPROVED: MIS STAFF RECOMMENDATION: Adopt the resolution, ratifying agreement with the City of Chula Vista for the performance of recruitment and selection of candidates for City of National City employment. BOARD / COMMISSION RECOMMENDATION: N/A 1TTACHMENTS: agreement for Professional Services between the City of National City and the City of Chula Vista Resolution AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF CHULA VISTA AND THE CITY OF NATIONAL CITY THIS AGREEMENT is entered into by and between the City of Chula Vista ("CHULA VISTA"), a charter city and municipal corporation, and the City of National City ("NATIONAL CITY"), general law city and municipal corporation, effective on September 1, 2013, and is made in reference to the following facts: WHEREAS, NATIONAL CITY desires to employ the services of CHULA VISTA to provide professional human resource services to NATIONAL CITY. WHEREAS, CHULA VISTA is experienced in human resources and is fully qualified to provide the assistance sought by NATIONAL CITY. THEREFORE, IT IS AGREED AS FOLLOWS: 1. TERMS OF AGREEMENT 1.1 This AGREEMENT shall be effective on and from the day, month and year of the execution of this AGREEMENT by NATIONAL CITY'S City Manager. 1.2 CHULA VISTA shall commence the performance of its obligations under this AGREEMENT upon the effective date of this AGREEMENT and shall continue through August 31, 2014 unless this AGREEMENT is otherwise terminated or extended. 2. SCOPE OF WORK 2.1 Described Services. During the term of this AGREEMENT, CHULA VISTA will provide the following services under the general direction of NATIONAL CITY'S Director of Human Resources ("DESCRIBED SERVICES"): A. Plan and participate with NATIONAL CITY in the recruitment and selection of qualified candidates for employment in accordance with NATIONAL CITY'S Civil Service Rules. This includes: 1) Preparing job announcements, based on qualifications and job requirements provided by NATIONAL CITY, and advertising such announcements in professional publications, newspapers, job circulars, online publications/ websites and other listings. 2) Distributing job announcements. 3) Tracking applications. -1- 4) Recording applications in database files for permanent recruitments. 5) Filing all applications and forwarding application copies to the appropriate department for review. 6) Reviewing and assessing applications and supplemental materials for specified recruitments in order to determine whether applicants meet NATIONAL CITY'S minimum qualifications. 7) Recommending applicants to continue in selection process. 8) Contacting applicants and scheduling testing. 9) Determining appropriate testing procedures, based on standard tests used by the CHULA VISTA, which may be modified to accommodate specific requirements of the job for which the test will be used, which requirements will be identified during discussions with associated NATIONAL CITY departments. 10) Contacting appropriate members of outside agencies to determine their availability to participate on interview panels. Appropriate outside agencies from which members may be chosen will be based on direction or previous methods used by the relevant NATIONAL CITY department. NATIONAL CITY shall have final approval of the participants. 11) Coordinating, scheduling, proctoring and scoring employment examinations, panel interviews and performance tests; and notifying candidates by letter of application and examination status. 12) Preparing eligibility lists in compliance with NATIONAL CITY' S Civil Service Rules. 13) Performing other recruitment and selection related duties on an "as needed" basis. B. Respond to requests for information regarding job openings. C. Periodically, and at the request of NATIONAL CITY, provide the services listed above at facilities operated by NATIONAL CITY or at other sites designated by NATIONAL CITY within NATIONAL CITY'S borders. In the event that the provision of services requested by NATIONAL CITY create a scheduling conflict with CHULA VISTA, CHULA VISTA shall inform NATIONAL CITY that such conflict exists, and the parties shall schedule the provision of such services at a mutually convenient time. D. Provide professional assistance in the implementation of the Neo-Gov applicant tracking software program. -2- E. Periodically, and at the request of NATIONAL CITY, attend and participate in meetings involving recruitment and selection issues. NATIONAL CITY shall arrange such meetings, following consultation with CHULA VISTA, at mutually convenient times. 3. ADDITIONAL DUTIES CHULA VISTA shall not perform work in excess of the DESCRIBED SERVICES without the prior, written approval of NATIONAL CITY'S Director of Human Resources and CHULA VISTA'S Director of Human Resources. All additions to the Scope of Work shall be mutually agreed upon and in writing, signed by the appropriate parties prior to the commencement of any additional duties. 4. NO DUTY TO PERFORM FURTHER INVESTIGATION In performing the DESCRIBED SERVICES and any ADDITIONAL SERVICES, CHULA VISTA shall have no duty to perform additional investigation of applicants, nor verify the accuracy of information provided in applications and supplemental materials. 5. ASSIGNMENT OF DUTIES The duties in the described scope of work are personal to CHULA VISTA and may not be assigned or subcontracted to a third party without the prior written approval of NATIONAL CITY'S Director of Human Resources. CHULA VISTA shall provide the names of the individuals assigned to perform the work pursuant to this AGREEMENT. Any changes in the individual(s) who will be assigned by CHULA VISTA to perform these services shall be subject to approval by NATIONAL CITY'S Director of Human Resources. 6. CONFIDENTIALITY OF INFORMATION The parties recognize that much of the information to which access is granted may be confidential in nature. As such, CHULA VISTA agrees not to disclose this information to unauthorized persons without the prior written consent .of the NATIONAL CITY'S Director of Human Resources. All work performed by CHULA VISTA including but not limited to all drafts, data, correspondence, proposals, reports, and estimates compiled or composed by CHULA VISTA pursuant to this AGREEMENT is for the sole use of NATIONAL CITY. 7. PAYMENT FOR DESCRIBED SERVICES NATIONAL CITY shall pay CHULA VISTA the sum of $100.40 per hour. In order for payment to be made, CHULA VISTA shall submit detailed monthly invoices to NATIONAL CITY the number of hours for which it has provided consulting services. Payment shall be made on a monthly basis within forty-five (45) days of NATIONAL CITY'S receipt of CHULA VISTA'S invoice. NATIONAL CITY has appropriated or otherwise duly authorized the payment of an amount not to exceed fifty thousand dollars ($50,000.00) for recruiting and testing services pursuant to this AGREEMENT. In no event shall the total fees plus out-of-pocket disbursements exceed this amount -3- without written authorization of NATIONAL CITY. 8. TERMINATION NATIONAL CITY may immediately terminate this AGREEMENT for cause at any time. In the event NATIONAL CITY terminates this AGREEMENT, CHULA VISTA shall submit a detailed invoice for services already performed. Payment for services performed shall be made within thirty (30) days of a receipt of CHULA VISTA'S invoice for services. Either NATIONAL CITY or CHULA VISTA may terminate this AGREEMENT with or without cause at any time by providing two weeks notice in writing to the other party. 9. STATUS OF CHULA VISTA NATIONAL CITY and the CHULA VISTA recognize and acknowledge the relationship as that of independent contractor. CHULA VISTA shall perform the DESCRIBED SERVICES in a manner of CHULA VISTA'S own choice, as an independent contractor, and not as an employee of NATIONAL CITY. Under no circumstances shall the designated employee from CHULA VISTA represent him/herself as an employee of NATIONAL CITY. 10. CONTROL Neither NATIONAL CITY nor its officers, agents or employees shall have any control over the conduct of CHULA VISTA or any of CHULA VISTA'S employees except as set forth in this AGREEMENT, and CHULA VISTA expressly agrees not to represent that CHULA VISTA or CHULA VISTA's agents, servants, or employees are in any manner agents, servants or employees of NATIONAL CITY, it being understood that CHULA VISTA, its agents, servants, and employees are as to NATIONAL CITY wholly independent and that CHULA VISTA's obligations to NATIONAL CITY are solely such as are prescribed by this AGREEMENT. 11. INDEMNITY 11.1 Claims Arising From Sole Acts or Omissions of NATIONAL CITY. NATIONAL CITY agrees to defend and indemnify CHULA VISTA, and its agents, officers and employees, from any claim, action or proceeding against CHULA VISTA, arising solely out of the acts or omissions of NATIONAL CITY in the performance of this AGREEMENT. At its sole discretion, CHULA VISTA may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve NATIONAL CITY of any obligation imposed by this AGREEMENT. CHULA VISTA shall promptly notify NATIONAL CITY of any claim, action or proceeding and cooperate fully in the defense. 11.2 Claims Arising From Sole Acts or Omissions of CHULA VISTA. CHULA VISTA hereby agrees to defend and indemnify NATIONAL CITY, and its respective agents, officers and employees, from any claim, action or proceeding against NATIONAL CITY, arising solely out of the negligent acts or omissions or willful misconduct of CHULA VISTA in the performance of the SCOPE OF WORK or ADDITIONAL SERVICES covered by this AGREEMENT. At its sole discretion, NATIONAL CITY -4- may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve CHULA VISTA of any obligation imposed by this AGREEMENT. NATIONAL CITY shall promptly notify CHULA VISTA of any claim, action or proceeding and cooperate fully in the defense. 11.3 Claims Arising From Concurrent Acts or Omissions. CHULA VISTA agrees to defend itself and NATIONAL CITY agrees to defend itself, from any claim, action or proceeding arising out of the concurrent negligent acts or omissions or willful misconduct of CHULA VISTA and NATIONAL CITY. In such cases, CHULA VISTA and NATIONAL CITY agree to retain their own legal counsel, bear their own defense costs, and waive their right to seek reimbursement of such costs, except as provided in subsection 11.5, below. 11.4 Joint Defense. Notwithstanding subsection 11.3, above, in cases where CHULA VISTA and NATIONAL CITY agree in writing to a joint defense, CHULA VISTA and NATIONAL CITY may appoint joint defense counsel to defend the claim, action or proceeding arising out of the concurrent acts or omissions of CHULA VISTA and NATIONAL CITY. Joint defense counsel shall be selected by mutual agreement of the parties. The parties further agree that no party may bind the other party to a settlement agreement without the written consent of the other party. 11.5 Reimbursement and/or- Reallocation. Where a final judgment of a court award allocates or determines the comparative fault of the parties, CHULA VISTA and NATIONAL CITY may seek reimbursement and/or reallocation of defense costs, settlement payments, judgments and awards, consistent with such comparative fault 12. ATTORNEYS' FEES Should any party commence any legal action or proceeding against another based upon this AGREEMENT, the prevailing party shall be entitled to an award of reasonable attorneys' fees and all costs incurred in the investigation and prosecution or defense of any such action. 13. INSURANCE CHULA VISTA shall provide its own liability insurance, including automobile liability insurance, health, disability and other insurance. CHULA VISTA shall not be responsible for insurance coverage for NATIONAL CITY'S employees. CHULA VISTA shall provide its own workers compensation for any CHULA VISTA employee who performs services pursuant to this AGREEMENT. 14. FILES All of CHULA VISTA'S files for matters involving NATIONAL CITY, and works in progress therefor, are the property of NATIONAL CITY and, upon termination of this AGREEMENT, shall be immediately delivered to NATIONAL CITY. CHULA VISTA may retain copies of pertinent documents, unless expressly prohibited or restricted by NATIONAL CITY. - 5 - 15. ENTIRE AGREEMENT The text in this AGREEMENT constitutes the entire AGREEMENT between the parties. No verbal agreement or conversation with any officer, agent or employee of NATIONAL CITY, either before, during or after the execution of this AGREEMENT, shall effect or modify any of the terms or obligations herein contained nor shall such verbal agreement or conversation_ entitle CHULA VISTA to any additional payment whatsoever. 16. SEVERABILITY If any provision of this AGREEMENT is held to be invalid, or unenforceable, that provision shall be deemed severable. The remainder of this AGREEMENT, or portion thereof, shall not be affected and shall remain in full force and effect until the DESCRIBED SERVICES are completed or the AGREEMENT is terminated. 17. MISCELLANEOUS PROVISIONS. 17.1 Headings. All article headings are for convenience only and shall not affect the interpretation of this Agreement. 17.2 Gender & Number. Whenever the context requires, the use herein of (i) the neuter gender includes the masculine and the feminine genders and (ii) the singular number includes the plural number. 17.3 Reference to Paragraphs. Each reference in this Agreement to a section refers, unless otherwise stated, to a section this Agreement. 17.4 Incorporation of Recitals. All recitals herein are incorporated into this Agreement and are made a part hereof. 17.5 Covenants and Conditions. All provisions of this Agreement expressed as either covenants or conditions on the part of the City or the Consultant, shall be deemed to be both covenants and conditions. 17.6 Counterparts. This Agreement may be executed in more than one counterpart, each of which shall be deemed to be an original but all of which, when taken together shall constitute but one instrument. 17.7 Time of Essence. Time is of the essence for each provision of this AGREEMENT. 17.8 California Law. This AGREEMENT shall be construed and interpreted in accordance with the laws of the State of California. CHULA VISTA covenants and agrees to submit to the personal jurisdiction of any state court in the State of California for any dispute, claim, or matter arising out of or related to this AGREEMENT. 17.9 Waiver. The failure of NATIONAL CITY to enforce a particular condition or provisior of this AGREEMENT shall not constitute a waiver of that condition or provision or it: -6- enforceability. 17.10 No Obligations to Third Parties. Except as otherwise expressly provided, the execution and delivery of this AGREEMENT shall not be deemed to confer any rights upon, or obligate any of the parties, to any person or entity other than the parties to this AGREEMENT. 17.11 Construction. The parties acknowledge and agree that: (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this AGREEMENT, and (iii) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this AGREEMENT, or any portions, or amendments to the AGREEMENT. 17.12 Signing Authority. Each signatory and party hereto hereby warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement; that all resolutions or other actions have been taken so as to enable it to enter into this Agreement and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist. 17.13 Notices. All notices or other communications required or permitted by this AGREEMENT shall be in writing, and shall be personally delivered; or sent by ovemight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of: (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by ovemight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To NATIONAL CITY: Stacey Stevenson, Director of Administrative Services City of National City 140 E. 12th Street, Suite A National City, CA 91950-4301 To CHULA VISTA: Irene Mosley, Assistant Human Resources Director Human Resources Department 276 Fourth Avenue Chula Vista, CA 91910-2631 -7- IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed below. CITY OF CHULA VISTA CITY OF NATIONAL CITY By: `� �,Zz S Jame t n•ova1, Cif�Manager Leslie Deese, City Manager Dated: /a-9--ij APPROVED AS TO FORM: By: Dated: 1011113 APPRIt :D AS TO FORM: �'I T • • G. Silva, City Attorney 1111 By: -8- RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING AND RATIFYING THE AGREEMENT WITH THE CITY OF CHULA VISTA, EXPIRING ON AUGUST 31, 2014, IN THE NOT TO EXCEED AMOUNT OF $50,000 FOR STAFF SUPPORT IN THE PERFORMANCE OF RECRUITMENT AND SELECTION OF CANDIDATES FOR CITY OF NATIONAL CITY EMPLOYMENT WHEREAS, the Human Resources ("HR") Department is responsible for performing a number of functions related to recruiting, testing, and retaining employees; and WHEREAS, the current staffing level of the HR Department is not sufficient to meet the demands of the numerous functions of the Department; and WHEREAS, the City of National City has negotiated an Agreement with the City of Chula Vista in an amount not to exceed $50,000 for staff support in the performance of recruitment and selection of candidates for City of National City employment, which expires on August 31, 2014; and WHEREAS, Chula Vista staff will be used primarily for complex testing processes for candidates, such as fire and police, that involves multi -phased processes requiring extensive staff time. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves and ratifies the Agreement with the City of Chula Vista in the not to exceed amount of $50,000 for staff support in the performance of recruitment and selection of candidates for City of National City employment, which expires on August 31, 2014. Said Agreement is on file in the Office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO.]41 ITEM TITLE: Resolution of the City Council of the City of National City amending Civil Service Rule III for the purpose of adding section 313 - Veteran's Preference. PREPARED BY: Stacey Stevenson DEPARTMENT: PHONE: 336-4308 APPROVED EXPLANATION: esourc Given that the City of National City is supportive of the recruitment and hiring of veterans, staff submits for consideration the creation of a Civil Service Rule granting veterans preference as an incentive for veterans to apply for employment with the City of National City. Under the parameters of the language, Veteran's Preference would take the form of the award of additional points in the testing phase of the recruitment and selection process. Such preference would only be given on open competitive processes (excluding promotional processes) and only to those applicants meeting the minimum qualifications for employment in the classification under consideration. The proposed Civil Service language is provided as an attachment. The City of National City Civil Service Commission voted unanimously to adopt the proposed Civil Service Rule using the language provided as an attachment to this agenda statement. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no financial impact associated with this action. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the resolution amending Civil Service Rule III for the purpose of adding a Veteran's Preference. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Civil Service Rule III, Section 313 — Veteran's Preference Resolution Civil Service Rule III Section 313 — Veteran's Preference: In every open competitive examination, the Civil Service Commission will give a credit of five percent (5%) of the maximum rating prescribed for the examination to any applicant who has been engaged in any branch of the of the United States Armed Forces, including services in any uniformed auxiliary, and who has been honorably discharged or retired from such service within five years of his or her application for the examination. The 5% credit in open examinations will also be given to the spouse of any person who has been engaged in military service and has a service -connected disability of 100%. The 5% credit in open examinations will also be given to the spouse of any person who died while engaged in military service so long as the spouse does not remarry. Eligibility for this credit will be for life. An additional credit will be given in any open examination to any applicant who has been engaged in military service and been honorably discharged or retired from the United States Armed Forces, if the applicant has a service -connected disability which has been duly established pursuant to Federal law. This credit will be awarded on the basis of Y2% credit for each 10% of disability provided the disability is at least 30%. Eligibility for the base 5% credit will be for life so long as it is granted in conjunction with a lifetime disability credit. Any applicant seeking the benefits of this section must first attain a passing grade in the examination in order to receive any credits. Any applicant seeking the benefits of this section must submit proof of his or her eligibility for the credit at the time of application. veterans; and RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING AN AMENDMENT TO CIVIL SERVICE RULE III TO ADD SECTION 313 GRANTING VETERAN'S PREFERENCE AS AN INCENTIVE TO APPLY FOR EMPLOYMENT WITH THE CITY OF NATIONAL CITY WHEREAS, the City of National City supports the recruitment and hiring of WHEREAS, the Civil Service Commission voted unanimously to adopt the proposed amended Civil Service Rule III adding Section 313 to provide for granting veterans preference as an incentive to apply for employment with the City of National City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes an amendment to Civil Service Rule III to add Section 313 to provide for granting veterans preference as an incentive to apply for employment with the City of National City. PASSED and ADOPTED this 15th day of October, 2013. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 12 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fifth Amendment to the Agreement with Project Professionals Corporation to increase the not -to -exceed amount of the Agreement by $300,000 for on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects (funded by various CIP projects) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: Finance APPROVED: MIS There is no financial impact at this time. Funds will be encumbered on an as -needed basis from previously approved CIP project appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A "TTACHMENTS: 1. Explanation 2. Fifth Amendment — Project Professionals Corporation 3. Resolution Explanation: On October 5, 2010, per City Council Resolution No. 2010-225, the City of National City entered into an agreement with Project Professionals Corporation to provide on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects. The Agreement was for a not -to - exceed amount of $300,000 and a term of two years, with the option to extend. On July 5, 2011, the City Council adopted Resolution No. 2011-143, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $300,000. On January 24, 2012, the City Council adopted Resolution No. 2012-20, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $300,000. On September 4, 2012, the City Council adopted Resolution No. 2012-187, approving the Third Amendment to the Agreement increasing the not -to -exceed amount by $300,000 and extending the term of the Agreement through October 6, 2013. On May 7, 2013, the City Council adopted Resolution No. 2013-59, approving the Fourth Amendment to the Agreement increasing the not -to -exceed amount by $430,000 and extending the term of the Agreement through October 5, 2014. Project Professionals Corporation is currently performing construction management and inspection services for the following "active" CIP projects: • National City Aquatic Center • 8th Street Smart Growth Revitalization (Trolley Station to Highland Ave) • 8th Street Safety Enhancements (Highland Ave to Palm Ave) • Community Corridor Improvements (4th St, "D" Ave, Coolidge Ave & 18th St) • WI-TOD / PW Relocation • Police Department Electrical Upgrades • Police Department Property & Evidence Room Upgrades • Civic Center Chiller (Airside) Upgrades • Kimball Tower Boiler Replacement In order to keep these projects on schedule to meet various funding expenditure requirements and commitments to the residents of National City, staff is requesting a Fifth Amendment to the Agreement to add an additional $300,000. National City's 5-Year CIP is estimated to deliver over $53 million in capital projects for residents of National City. In order to successfully deliver these projects, staff will be administering a competitive Request for Qualifications (RFQ) for various engineering and construction support services. This process is estimated to take approximately four months. In the interim, staff will need to rely on existing "On -call" service contracts for assistance with project delivery. Therefore, staff recommends execution of a Fifth Amendment to the Agreement with Project Professionals Corporation. FIFTH AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND PROJECT PROFESSIONALS CORPORATION This Fifth Amendment to the Agreement is entered into this 15th day of October, 2013 by and between the City of National City, a municipal corporation ("CITY"), and Project Professionals Corporation (the "CONSULTANT"). RECITALS WHEREAS, The CITY and the CONSULTANT entered into an agreement on October 5, 2010, ("the Agreement") through the adoption of City of National City Council Resolution No. 2010-225, wherein the CONSULTANT agreed to provide on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects. WHEREAS, the original Agreement had a not -to -exceed amount of $300,000; and WHEREAS, the original Agreement was set to expire on October 6, 2012, with optional extensions when mutually agreed upon by the parties; and WHEREAS, on July 5, 2011, the City Council adopted Resolution No. 2011-143, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $300,000, for a total Agreement amount of $600,000; and WHEREAS, on January 24, 2012, the City Council adopted Resolution No. 2012- 20, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $300,000, for a total Agreement amount of $900,000; and WHEREAS, on September 4, 2012, the City Council adopted Resolution No. 2012- 187, approving the Third Amendment to the Agreement increasing the not -to -exceed amount by $300,000, for a total Agreement amount of $1,200,000, and extending the term of the Agreement through October 6, 2013; and WHEREAS, on May 7, 2013, the City Council adopted Resolution No. 2013-59, approving the Fourth Amendment to the Agreement increasing the not -to -exceed amount by $430,000, for a total Agreement amount of $1,630,000, and extending the term of the Agreement through October 5, 2014; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to increase the not -to -exceed amount by $300,000, for a total Agreement amount of $1,930,000. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on October 5, 2010 to increase the not -to -exceed amount by $300,000, for a total Agreement amount of $1,930,000. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated October 5, 2010, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY PROJECT PROFESSIONALS CORPORATION (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Signature) (Name) APPROVED AS TO FORM: (Title) Claudia Gacitua Silva City Attorney By: (Signature) (Name) (Title) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIFTH AMENDMENT TO THE AGREEMENT WITH PROJECT PROFESSIONALS CORPORATION TO INCREASE THE NOT -TO -EXCEED AMOUNT OF THE AGREEMENT BY $300,000 FOR ON -CALL GENERAL ENGINEERING SERVICES, CONSTRUCTION INSPECTIONS AND PROJECT MANAGEMENT SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS WHEREAS, on October 5, 2010, the City Council adopted Resolution No. 2010- 225, approving a two-year Agreement with Project Professionals Corporation to provide on -call general engineering, construction inspections, and project management services for various Capital Improvement Projects for a not to exceed amount of $300,000; and WHEREAS, on July 5, 2011, the City Council adopted Resolution No. 2011-143, approving the First Amendment to the Agreement increasing the not to exceed amount an additional $300,000, for a total Agreement amount of $600,000; and WHEREAS, on January 24, 2012, the City Council adopted Resolution No. 2012- 20, approving the Second Amendment to the Agreement, increasing the not to exceed amount an additional $300,000, for a total Agreement amount of $900,000; and WHEREAS, on September 4, 2012, the City Council adopted Resolution No. 2012-187, approving the Third Amendment to the Agreement, extending the term of the Agreement for one additional year for the not to exceed amount of $300,000, for a total Agreement amount of $1,200,000; and WHEREAS, on May 7, 2013, the City Council adopted Resolution No. 2013-59, approving the Fourth Amendment to the Agreement, extending the term of the Agreement until completion of on -going Capital Improvement Projects, but no later than October 5, 2014, for the not to exceed amount of $430,000, for a total Agreement amount of $1,630,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, a Fifth Amendment to the Agreement is necessary to increase the not to exceed amount of the Agreement by $300,000, for a total Agreement amount of $1,930,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Fifth Amendment to the Agreement with Project Professionals Corporation for the not to exceed amount of $300,000, for a total Agreement amount of $1,930,000. Said Fifth Amendment to the Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Della, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO, 13 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Ninyo & Moore Corporation to extend the term of the Agreement to April 5, 2014 for on -call geotechnical materials testing services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS There is no financial impact at this time. Funds will be encumbered on an as -needed basis from previously approved CIP project appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A "TTACHMENTS: 1. Explanation 2. Fourth Amendment — Ninyo & Moore Corporation 3. Resolution Explanation: On October 20, 2009, per City Council Resolution No. 2009-246, the City of National City entered into an agreement with Ninyo & Moore to provide on -call geotechnical materials testing services for various Capital Improvement Projects. The Agreement was for a not -to -exceed amount of $150,000 and a term of one year, with the option to extend. On October 5, 2010, the City Council adopted Resolution No. 2010-224, approving the First Amendment to the Agreement extending the term of the Agreement through October 8, 2011. On October 4, 2011, the City Council adopted Resolution No. 2011-224, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $150,000, for a total Agreement amount of $300,000, and extending the term of the Agreement through October 10, 2012. On October 2, 2012, the City Council adopted Resolution No. 2012-195, approving the Third Amendment to the Agreement extending the term of the Agreement through October 11, 2013. Ninyo & Moore is currently providing on -call geotechnical materials testing services for various "active" CIP projects. In order to keep these projects on schedule to meet various funding expenditure requirements and commitments to the residents of National City, staff is requesting a Fourth Amendment to the Agreement to extend the term of the Agreement through April 5, 2014. If approved, said Fourth Amendment would be effective as of October 4, 2013. National City's 5-Year CIP is estimated to deliver over $53 million in capital projects for residents of National City. In order to successfully deliver these projects, staff will be administering a competitive Request for Qualifications (RFQ) for various engineering and construction support services, including geotechnical materials testing services. This process is estimated to take approximately four months. In the interim, staff will need to rely on existing "On -call" service contracts for assistance with project delivery. Therefore, staff recommends execution of a Fourth Amendment to the Agreement with Ninyo & Moore. FOURTH AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND NINYO & MOORE This Fourth Amendment to the Agreement is entered into this 15th day of October, 2013 by and between the City of National City, a municipal corporation ("CITY"), and Ninyo & Moore, (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an agreement on October 20, 2009, ("the Agreement") through the adoption of City of National City Council Resolution No. 2009-246, wherein the CONSULTANT agreed to provide on -call geotechnical materials testing services for various Capital Improvement Projects. WHEREAS, the original Agreement had a not -to -exceed amount of $150,000; and WHEREAS, the original Agreement was set to expire on October 6, 2010, with optional extensions when mutually agreed upon by the parties; and WHEREAS, on October 5, 2010, the City Council adopted Resolution No. 2010- 224, approving the First Amendment to the Agreement extending the term of the Agreement through October 8, 2011; and WHEREAS, on October 4, 2011, the City Council adopted Resolution No. 2011- 224, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $150,000, for a total Agreement amount of $300,000, and extending the term of the Agreement through October 10, 2012; and WHEREAS, on October 2, 2012, the City Council adopted Resolution No. 2012- 195, approving the Third Amendment to the Agreement extending the term of the Agreement through October 11, 2013; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to extend the term of the Agreement through April 5, 2014. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on October 20, 2009 to extend the term of the Agreement an additional six months, specifically October 4, 2013 through April 5, 2014. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated October 20, 2009, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY NINYO & MOORE (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Signature) (Name) APPROVED AS TO FORM: (Title) Claudia Gacitua Silva City Attorney By: (Signature) (Name) (Title) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FOURTH AMENDMENT TO THE AGREEMENT WITH NINYO & MOORE CORPORATION TO EXTEND THE TERM OF THE AGREEMENT TO APRIL 5, 2014 FOR ON -CALL GEOTECHNICAL MATERIALS TESTING SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS, EFFECTIVE AS OF OCTOBER 4, 2013 WHEREAS, on October 20, 2009, the City Council adopted Resolution No. 2009- 246, authorizing the Mayor to execute an Agreement with Ninyo & Moore for a one year period to provide on -call geotechnical materials testing services for various capital improvement projects for the not to exceed amount of $150,000; and WHEREAS, on October 5, 2010, the City Council adopted Resolution No. 2010- 224, authorizing the Mayor to execute the First Amendment to the Agreement to extend the term of the Agreement for one additional year through October 8, 2011, with no increase to the compensation; and WHEREAS, a Second Amendment to the Agreement was approved by the City Council on October 4, 2011, by adopting Resolution No. 2011-224, extending the term one additional year for the not to exceed amount of $150,000, for a total Agreement amount of $300,000; and WHEREAS, on October 2, 2012, the City Council adopted Resolution No. 2012- 195, approving the Third Amendment to the Agreement extending the term for one additional year, at no additional cost; and WHEREAS, to continue timely completion of Capital Improvement Projects, a Fourth Amendment to the Agreement is necessary to extend the term of the Agreement to April 5, 2014, effective as of October 4, 2013, at no additional cost to the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute a Fourth Amendment to the Agreement with Ninyo & Moore to extend the term of the Agreement to April 5, 2014, effective as of October 4, 2013, at no additional cost to the City, to provide on -call geotechnical materials testing services for various capital improvement projects at no additional cost to the City. Said Fourth Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 14 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Bureau Veritas North America, Inc. to extend the term of the Agreement to April 5, 2014 for on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS There is no financial impact at this time. Funds will be encumbered on an as -needed basis from previously approved CIP project appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Fourth Amendment — BVNA 3. Resolution Explanation: On October 19, 2010, per City Council Resolution No. 2010-234, the City of National City entered into an agreement with Bureau Veritas North America, Inc. to provide on - call general engineering services, construction inspections and project management services for various Capital Improvement Projects. The Agreement was for a not -to - exceed amount of $100,000 and a term of two years, with the option to extend. On July 5, 2011, the City Council adopted Resolution No. 2011-140, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $100,000. On January 24, 2012, the City Council adopted Resolution No. 2012-19, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $300,000. On September 4, 2012, the City Council adopted Resolution No. 2012-185, approving the Third Amendment to the Agreement increasing the not -to -exceed amount by $300,000 and extending the term of the Agreement through October 6, 2013. Bureau Veritas North America is currently performing construction management and inspection services for the following "active" CIP project: • Citywide Pedestrian Crossing Enhancements In order to keep this project on schedule to meet various funding expenditure requirements and commitments to the residents of National City, staff is requesting a Fourth Amendment to the Agreement to extend the term of the Agreement through April 5, 2014. If approved, said Fourth Amendment would be effective as of October 4, 2013. National City's 5-Year CIP is estimated to deliver over $53 million in capital projects for residents of National City. In order to successfully deliver these projects, staff will be administering a competitive Request for Qualifications (RFQ) for various engineering and construction support services. This process is estimated to take approximately four months. In the interim, staff will need to rely on existing "On -call" service contracts for assistance with project delivery. Therefore, staff recommends execution of a Fourth Amendment to the Agreement with Bureau Veritas North America. FOURTH AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND BUREAU VERITAS NORTH AMERICA, INC. This Fourth Amendment to the Agreement is entered into this 15th day of October, 2013 by and between the City of National City, a municipal corporation ("CITY"), and Bureau Veritas North America, Inc., (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an agreement on October 19, 2010, ("the Agreement") through the adoption of City of National City Council Resolution No. 2010-234, wherein the CONSULTANT agreed to provide on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects. WHEREAS, the original Agreement had a not -to -exceed amount of $100,000; and WHEREAS, on July 5, 2011, the City Council adopted Resolution No. 2011-140, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $100,000, for a total Agreement amount of $200,000; and WHEREAS, on January 24, 2012, the City Council adopted Resolution No. 2012- 19, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $300,000, for a total Agreement amount of $500,000; and WHEREAS, on September 4, 2012, the City Council adopted Resolution No. 2012- 185, approving the Third Amendment to the Agreement increasing the not -to -exceed amount by $300,000, for a total Agreement amount of $800,000, and extending the term of the Agreement through October 6, 2013; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to extend the term of the Agreement through April 5, 2014, without any increase to the total Agreement amount. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on October 19, 2010 to extend the term of the Agreement an additional six months, specifically October 4, 2013 through April 5, 2014. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated October 19, 2010, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY BUREAU VERITAS NORTH AMERICA, INC. (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Signature) (Name) APPROVED AS TO FORM: (Title) Claudia Gacitua Silva City Attorney By: (Signature) (Name) (Title) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FOURTH AMENDMENT TO THE AGREEMENT WITH BUREAU VERITAS NORTH AMERICA, INC., TO EXTEND THE TERM OF THE AGREEMENT TO APRIL 5, 2014 FOR ON -CALL GENERAL ENGINEERING SERVICES, CONSTRUCTION INSPECTIONS, AND PROJECT MANAGEMENT SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS WHEREAS, on October 19, 2010, the City Council adopted Resolution No. 2010- 234, approving a two-year Agreement with Bureau Veritas North America, Inc., to provide on - call general engineering, construction inspections, and project management services for various Capital Improvement Projects for a not to exceed amount of $100,000; and WHEREAS, on July 5, 2011, the City Council adopted Resolution No. 2011-140, approving the First Amendment to the Agreement increasing the not to exceed amount an additional $100,000, for a total Agreement amount of $200,000; and WHEREAS, a Second Amendment was approved by the City Council on January 24, 2012, through the adoption of Resolution 2012-19, for an additional $300,000, for a total Agreement amount of $500,000, to keep National City projects on schedule to meet various funding expenditure requirements and commitments to the citizens of National City; and WHEREAS, on September 4, 2012, the City Council adopted Resolution No. 2012-185, approving the Third Amendment to the Agreement extending the term for one additional year and increasing the not to exceed amount an additional $300,000, for a total Agreement amount of $800,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, a Fourth Amendment to the Agreement is necessary to extend the term of the Agreement for one additional year with no increase to the total Agreement amount. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Fourth Amendment to the Agreement with Bureau Veritas North America, Inc., extending the term of the Agreement for one additional year at no additional cost to provide on -call general engineering, construction inspections, and project management services for various Capital Improvement Projects, Said Fourth Amendment to the Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 15 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a First Amendment to the Agreement with D-Max Engineering, Inc. to increase the not -to -exceed amount of the Agreement by $100,000 for environmental services for various Capital Improvement Projects (funded by various CIP projects) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS There is no financial impact at this time. Funds will be encumbered on an as -needed basis from previously approved CIP project appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A 1TTACHMENTS: 1. Explanation 2. First Amendment — D-Max Engineering, Inc. 3. Resolution Explanation: On April 17, 2012, per City Council Resolution No. 2012-86, the City of National City entered into an agreement with D-Max Engineering, Inc. to prepare storm water pollution plans, assist with filing of Notices of Intent, and provide environmental services for capital improvement projects. The Agreement was for a not -to -exceed amount of $100,000 and a term of two years, expiring on June 30, 2014. D-Max Engineering, Inc. is currently providing environmental services for various "active" CIP projects. In order to keep these projects on schedule to meet various funding expenditure requirements and commitments to the residents of National City, staff is requesting a First Amendment to the Agreement to add an additional $100,000. National City's 5-Year CIP is estimated to deliver over $53 million in capital projects for residents of National City. In order to successfully deliver these projects, staff will be administering a competitive Request for Qualifications (RFQ) for various engineering and construction support services, including environmental services. This process is estimated to take approximately four months. In the interim, staff will need to rely on existing "On -call" service contracts for assistance with project delivery. Therefore, staff recommends execution of a First Amendment to the Agreement with D-Max Engineering, Inc. FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND D-MAX ENGINEERING, INC. This First Amendment to the Agreement is entered into this 15th day of October, 2013 by and between the City of National City, a municipal corporation ("CITY"), and D- Max Engineering, Inc., (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an agreement on April 17, 2012, ("the Agreement") through the adoption of City of National City Council Resolution No. 2012-86, wherein the CONSULTANT agreed to prepare storm water pollution plans, assist with filing of Notices of Intent, and provide environmental services for capital improvement projects. WHEREAS, the original Agreement had a not -to -exceed amount of $100,000; and WHEREAS, the original Agreement is set to expire on June 30, 2014, with optional extensions when mutually agreed upon by the parties; and WHEREAS, to continue timely completion of Capital Improvement Projects, a First Amendment to the Agreement is necessary to increase the not to exceed amount of the Agreement by $100,000, for a total Agreement amount of $200,000. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on April 17, 2012 by increasing the not -to -exceed amount by $100,000, for a total Agreement amount of $200,000. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated April 17, 2012, shall remain in full force and effect. --- signatures to follow on next page --- IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY D-MAX ENGINEERING, INC. (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Signature) (Name) APPROVED AS TO FORM: (Title) Claudia Gacitua Silva City Attorney By: (Signature) (Name) (Title) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH D-MAX ENGINEERING, INC., TO INCREASE THE NOT -TO -EXCEED AMOUNT OF THE AGREEMENT BY $100,000 FOR ENVIRONMENTAL SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS WHEREAS, on April 17, 2012, the City Council adopted Resolution No. 2012-86, approving an Agreement for the not to exceed amount of $100,000 with D-Max Engineering, Inc., to prepare storm water pollution plans, assist with filing of Notices of Intent, and provide environmental services for capital improvement projects; and WHEREAS, to continue timely completion of Capital Improvement Projects, a First Amendment to the Agreement is necessary to increase the not to exceed amount of the Agreement by $100,000, for a total Agreement amount of $200,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the First Amendment to the Agreement with D-Max Engineering, Inc., for the not to exceed amount of $100,000, for a total Agreement amount of $200,000. Said First Amendment to the Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 16 ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Kimley-Horn & Associates, Inc. to increase the not -to -exceed amount of the Agreement by $300,000 and extend the term of the Agreement to April 5, 2014 for on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS There is no financial impact at this time. Funds will be encumbered on an as -needed basis from previously approved CIP project appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Fourth Amendment — Kimley-Horn & Associates, Inc. 3. Resolution Explanation: On October 5, 2010, per City Council Resolution No. 2010-227, the City of National City entered into an agreement with Kimley-Horn & Associates, Inc. to provide on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects. The Agreement was for a not -to - exceed amount of $100,000 and a term of two years, with the option to extend. On July 5, 2011, the City Council adopted Resolution No. 2011-142, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $100,000. On January 24, 2012, the City Council adopted Resolution No. 2012-22, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $200,000. On September 4, 2012, the City Council adopted Resolution No. 2012-188, approving the Third Amendment to the Agreement increasing the not -to -exceed amount by $300,000 and extending the term of the Agreement through October 6, 2013. Kimley-Horn & Associates is currently performing civil engineering and construction support services for the following "active" CIP projects: • Community Corridor Improvements (4th St, "D" Ave, Coolidge Ave & 18th St) • "A" Avenue Green Street • Citywide Pedestrian Crossing Enhancements • WI-TOD / PW Relocation • Traffic Monitoring In order to keep these projects on schedule to meet various funding expenditure requirements and commitments to the residents of National City, staff is requesting a Fourth Amendment to the Agreement to add an additional $300,000 and extend the term of the Agreement through April 5, 2014. If approved, said Fourth Amendment would be effective as of October 4, 2013. National City's 5-Year CIP is estimated to deliver over $53 million in capital projects for residents of National City. In order to successfully deliver these projects, staff will be administering a competitive Request for Qualifications (RFQ) for various engineering and construction support services. This process is estimated to take approximately four months. In the interim, staff will need to rely on existing "On -call" service contracts for assistance with project delivery. Therefore, staff recommends execution of a Fourth Amendment to the Agreement with Kimley-Horn & Associates. FOURTH AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND KIMLEY-HORN & ASSOCIATES, INC. This Fourth Amendment to the Agreement is entered into this 15th day of October, 2013 by and between the City of National City, a municipal corporation ("CITY"), and Kimley-Horn & Associates, Inc., (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an Agreement on October 5, 2010, (the "Agreement") for the not to exceed amount of $100,000 through the adoption of City of National City Council Resolution No. 2010-227, wherein the CONSULTANT agreed to provide on -call general engineering services, construction inspections, and project management services for various Capital Improvement Projects. WHEREAS, on July 5, 2011, the City Council adopted Resolution No. 2011-142, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $100,000, for a total Agreement amount of $200,000; and WHEREAS, on January 24, 2012, the City Council adopted Resolution No. 2012- 22, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $200,000, for a total Agreement amount of $400,000; and WHEREAS, on September 4, 2012, the City Council adopted Resolution No. 2012- 188, approving the Third Amendment to the Agreement increasing the not -to -exceed amount by $300,000, for a total Agreement amount of $700,000, and extending the term of the Agreement through October 6, 2013; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to extend the term of the Agreement through April 5, 2014 and increase the not -to -exceed amount by $300,000, for a total Agreement amount of $1,000,000. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on October 5, 2010 as follows: 1. Extend the term of the Agreement an additional six months, specifically October 4, 2013 through April 5, 2014. 2. Increase the not -to -exceed amount by $300,000, for a total Agreement amount of $1, 000,000. 3. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated October 5, 2010, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY KIMLEY-HORN & ASSOCIATES, INC. (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Signature) (Name) APPROVED AS TO FORM: (Title) Claudia Gacitua Silva City Attorney By: (Signature) (Name) (Title) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FOURTH AMENDMENT THE AGREEMENT WITH KIMLEY-HORN & ASSOCIATES, INC. TO EXTEND THE TERM OF THE AGREEMENT TO APRIL 5, 2014, AND INCREASE THE NOT -TO -EXCEED AMOUNT BY $300,000 FOR A TOTAL AGREEMENT AMOUNT OF $700,000 FOR ON -CALL GENERAL ENGINEERING SERVICES, CONSTRUCTION INSPECTIONS AND PROJECT MANAGEMENT SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS, WHEREAS, on October 5, 2010, the City Council adopted Resolution No. 2010- 227, approving a two-year Agreement with Kimley-Horn & Associates, Inc., to provide on -call general engineering, construction inspections, and project management services for various capital improvement projects for a not to exceed amount of $100,000; and WHEREAS, on July 5, 2011, the City Council adopted Resolution No. 2011-142, approving the First Amendment to the Agreement increasing the not to exceed amount an additional $100,000, for a total Agreement amount of $200,000; and WHEREAS, on January 24, 2012, the City Council adopted Resolution No. 2012- 22, approving the Second Amendment to the Agreement, increasing the not to exceed amount an additional $200,000, for a total Agreement amount of $400,000; and WHEREAS, on September 4, 2012, the City Council adopted Resolution No. 2012-188, approving the Third Amendment to the Agreement, extending the term for one additional year and increasing the not to exceed amount an additional $300,000, for a total Agreement amount of $700,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, a Fourth Amendment to the Agreement is necessary to extend the term of the Agreement to April 5, 2014, for the not to exceed amount of $300,000, for a total Agreement amount of $1,000,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Fourth Amendment to the Agreement with Kimley-Horn & Associates, Inc., extending the term of the Agreement until April 5, 2014 and increasing the not to exceed amount by $300,000, for a total Agreement amount of $1,000,000, to provide on -call general engineering, construction inspections, and project management services for various Capital Improvement Projects. Said Fourth Amendment to the Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Della, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA. COUNCIL AGENDA STATEMENT FETING DATE: October 15, 2013 AGENDA ITEM NO. 17 TEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Southern California Soil & Testing, Inc. to extend the term of the Agreement to April 5, 2014 for on -call geotechnical materials testing services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS There is no financial impact at this time. Funds will be encumbered on an as -needed basis from previously approved CIP project appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A .TTACHMENTS: 1. Explanation 2. Fourth Amendment — Southern California Soil & Testing, Inc. 3. Resolution Explanation: On October 6, 2009, per City Council Resolution No. 2009-234, the City of National City entered into an agreement with Southern California Soil & Testing, Inc. to provide on - call geotechnical materials testing services for various Capital Improvement Projects. The Agreement was for a not -to -exceed amount of $150,000 and a term of one year, with the option to extend. On October 5, 2010, the City Council adopted Resolution No. 2010-223, approving the First Amendment to the Agreement extending the term of the Agreement through October 8, 2011. On October 4, 2011, the City Council adopted Resolution No. 2011-223, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $150,000, for a total Agreement amount of $300,000, and extending the term of the Agreement through October 10, 2012. On October 2, 2012, the City Council adopted Resolution No. 2012-196, approving the Third Amendment to the Agreement extending the term of the Agreement through October 11, 2013. Southern California Soil & Testing is currently providing on -call geotechnical materials testing services for various "active" CIP projects. In order to keep these projects on schedule to meet various funding expenditure requirements and commitments to the residents of National City, staff is requesting a Fourth Amendment to the Agreement to extend the term of the Agreement through April 5, 2014. If approved, said Fourth Amendment would be effective as of October 4, 2013. National City's 5-Year CIP is estimated to deliver over $53 million in capital projects for residents of National City. In order to successfully deliver these projects, staff will be administering a competitive Request for Qualifications (RFQ) for various engineering and construction support services, including geotechnical materials testing services. This process is estimated to take approximately four months. In the interim, staff will need to rely on existing "On -call" service contracts for assistance with project delivery. Therefore, staff recommends execution of a Fourth Amendment to the Agreement with Southern California Soil & Testing. FOURTH AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SOUTHERN CALIFORNIA SOIL & TESTING, INC. This Fourth Amendment to the Agreement is entered into this 15th day of October, 2013 by and between the City of National City, a municipal corporation ("CITY"), and Southern California Soil & Testing, Inc., (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an agreement on October 6, 2009, ("the Agreement") through the adoption of City of National City Council Resolution No. 2009-234, wherein the CONSULTANT agreed to provide on -call geotechnical materials testing services for various Capital Improvement Projects. WHEREAS, the original Agreement had a not -to -exceed amount of $150,000; and WHEREAS, on October 5, 2010, the City Council adopted Resolution No. 2010-223, approving the First Amendment to the Agreement extending the term of the Agreement through October 8, 2011; and WHEREAS, on October 4, 2011, the City Council adopted Resolution No. 2011-223, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $150,000, for a total Agreement amount of $300,000, and extending the term of the Agreement through October 10, 2012; and WHEREAS, on October 2, 2012, the City Council adopted Resolution No. 2012-196, approving the Third Amendment to the Agreement extending the term of the Agreement through October 11, 2013; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to extend the term of the Agreement through April 5, 2014. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on October 6, 2009 to extend the term of the Agreement an additional six months, specifically October 4, 2013 through April 5, 2014. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated October 6, 2009, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY SOUTHERN CALIFORNIA SOIL & TESTING, INC. (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Signature) (Name) APPROVED AS TO FORM: (Title) Claudia Gacitua Silva City Attorney By: (Signature) (Name) (Title) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FOURTH AMENDMENT TO THE AGREEMENT WITH SOUTHERN CALIFORNIA SOIL & TESTING, INC., TO EXTEND THE TERM OF THE AGREEMENT TO APRIL 5, 2014 FOR ON -CALL GEOTECHNICAL MATERIALS TESTING SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS WHEREAS, on October 6, 2009, the City Council adopted Resolution No. 2009- 234, authorizing the Mayor to execute an Agreement with Southern California Soil & Testing, Inc., for a one-year period to provide on -call geotechnical materials testing services for various capital improvement projects for the not -to -exceed amount of $150,000; and WHEREAS, on October 5, 2010, the City Council adopted Resolution No. 2010- 223, authorizing the Mayor to execute the First Amendment to the Agreement to extend the term of the Agreement through October 8, 2011, with no increase to the compensation; and WHEREAS, on October 4, 2011, Resolution 2011-223 was adopted approving the Second Amendment to the Agreement to extend the term for one year, expiring on October 10, 2012, and increasing the not to exceed amount by $150,000, for a new total not to exceed amount of $300,000; and WHEREAS, on October 2, 2012, Resolution 2012-196 was adopted approving the Third Amendment to the Agreement to extend the term for one year, expiring on October 11, 2013, at no additional cost; and WHEREAS, to continue timely completion of Capital Improvement Projects, a Fourth Amendment to the Agreement is necessary to extend the term of the Agreement to April 5, 2014 at no additional cost. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Fourth Amendment to the Agreement with Southern California Soil & Testing, Inc., to extend the term of the Agreement to April 5, 2014, at no additional cost, to provide on -call geotechnical materials testing services for various capital improvement projects. Said Fourth Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. ATTEST: Michael R. Dalla, City Clerk Ron Morrison, Mayor APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. , 8 EM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a First Amendment to the Agreement with RBF Consulting to increase the not -to -exceed amount of the Agreement by $30,000 for civil engineering and construction support services for the National City 8`h Street Safety Enhancements ("J" Avenue to Palm Avenue) Project (funded by Prop A and Gas Tax) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: FINANCIAL STATEMENT: APPROVED: ; Finance ACCOUNT NO. APPROVED: MIS #307-409-500-598-6558 (Prop A - Traffic Signal Upgrades): $6,000 #109-409-500-598-6573 (Gas Tax - Transportation System Improvements): $24,000 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. First Amendment — RBF Consulting 3. Resolution Explanation: On July 20, 2010, per City Council Resolution No. 2010-161, the City of National City entered into an agreement with RBF Consulting to provide civil engineering and construction support services for the National City 8th Street Safety Enhancements ("J" Avenue to Palm Avenue) Project. The Agreement was for a not -to -exceed amount of $146,863. In order to keep the project on schedule to meet Federal Highway Safety Improvement Program (HSIP) grant requirements, the City Engineer approved six change orders to the Agreement increasing the not -to -exceed amount by $42,450, for a total Agreement amount of $189,313. Said change orders required extension of the preliminary project schedule and term of the Agreement from April 8, 2011 through September 30, 2013. In order to continue timely completion of the project through construction, staff is requesting a First Amendment to the Agreement to add an additional $30,000 and extend the term of the Agreement through September 30, 2014. If approved, said First Amendment would be effective as of October 1, 2013. FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND RBF CONSULTING This First Amendment to the Agreement is entered into this 15th day of October, 2013 by and between the City of National City, a municipal corporation ("CITY"), and RBF Consulting, (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an Agreement on July 20, 2010, ("the Agreement") through the adoption of City of National City Council Resolution No. 2010-161, wherein the CONSULTANT agreed to provide civil engineering and construction support services for the National City 8th Street Safety Enhancements ("J" Avenue to Palm Avenue) Project; and WHEREAS, the original Agreement had a not -to -exceed amount of $146,863; and WHEREAS, in order to keep the Project on schedule to meet Federal Highway Safety Improvement Program (HSIP) grant requirements, the City Engineer approved six change orders to the Agreement increasing the not -to -exceed amount by $42,450, for a total Agreement amount of $189,313; and WHEREAS, said change orders required extension of the preliminary project schedule from the originally anticipated date of April 8, 2011 to September 30, 2013; and WHEREAS, to continue timely completion of the project through construction, the parties desire to extend the term of the Agreement to September 30, 2014 and increase the not -to -exceed amount by $30,000, for a total Agreement amount of $219,313. AGREEMENT NOW, THEREFORE, the parties amend the Agreement entered into on July 20, 2010 as follows: 1. Extend the term of the Agreement through September 30, 2014, by amending Paragraph Number 6 of the Agreement by adding the following: In the event the completion dates in Exhibit "A" are, or have been extended, all work shall be completed no later than September 30, 2014. 2. Increase the not -to -exceed amount by $30,000, for a total Agreement amount of $219,313. 3. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated July 20, 2010 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY RBF CONSULTING (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Signature) (Name) APPROVED AS TO FORM: (Title) Claudia Gacitua Silva City Attorney By: (Signature) (Name) (Title) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH RBF CONSULTING EXTENDING THE TERM AND INCREASING THE NOT -TO -EXCEED AMOUNT BY $30,000 FOR CIVIL ENGINEERING AND CONSTRUCTION SUPPORT SERVICES FOR THE NATIONAL CITY 8TH STREET SAFETY ENHANCEMENTS ("J" AVENUE TO PALM AVENUE) PROJECT WHEREAS, on July 20, 2010, the City adopted Resolution No. 2010-16 entering into an Agreement with RBF Consulting to provide civil engineering and construction support services for the National City 8th Street Safety Enhancements ("J" Avenue to Palm Avenue) Project for the not -to -exceed amount of $146,863; and WHEREAS, in order to keep the Project on schedule to meet Federal Highway Safety Improvement Program (HSIP) grant requirements, the City Engineer approved six change orders to the Agreement increasing the not -to -exceed amount by $42,450, for a total Agreement amount of $189,313; and WHEREAS, said change orders required extension of the preliminary project schedule from the originally anticipated date of April 8, 2011 to September 30, 2013; and WHEREAS, to continue timely completion of the Project through construction, the parties desire to extend the term of the Agreement to September 30, 2014 and increase the not - to -exceed amount by $30,000, for a total Agreement amount of $219,313. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the First Amendment to the Agreement with RBF Consulting extend the term of the Agreement to September 30, 2014 and to increase the not to exceed amount by $30,000, for a total Agreement amount of $219,313, to provide civil engineering services for the construction of traffic safety enhancements for the Project. Said First Amendment to the Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 19 EM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Fourth Amendment to the Agreement with Harris & Associates, Inc. to extend the term of the Agreement to April 5, 2014 for on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects, effective as of October 4, 2013 (funded by various CIP projects) PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached DEPARTMENT: Engineering APPROVED BY: 4/ FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS There is no financial impact at this time. Funds will be encumbered on an as -needed basis from previously approved CIP project appropriations. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt resolution BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Fourth Amendment — Harris & Associates, Inc. 3. Resolution Explanation: On October 5, 2010, per City Council Resolution No. 2010-226, the City of National City entered into an agreement with Harris & Associates, Inc. to provide on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects. The Agreement was for a not -to -exceed amount of $100,000 and a term of two years, with the option to extend. On July 5, 2011, the City Council adopted Resolution No. 2011-139, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $100,000. On January 24, 2012, the City Council adopted Resolution No. 2012-21, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $200,000. On September 4, 2012, the City Council adopted Resolution No. 2012-186, approving the Third Amendment to the Agreement increasing the not -to -exceed amount by $300,000 and extending the term of the Agreement through October 6, 2013. Harris & Associates is currently performing civil engineering and construction support services for the following "active" CIP projects: • 8th Street Smart Growth Revitalization (Trolley Station to Highland Ave) • Highland Avenue Community Corridor • Citywide Pedestrian Crossing Enhancements In order to keep these projects on schedule to meet various funding expenditure requirements and commitments to the residents of National City, staff is requesting a Fourth Amendment to the Agreement to extend the term of the Agreement through April 5, 2014. If approved, said Fourth Amendment would be effective as of October 4, 2013. National City's 5-Year CIP is estimated to deliver over $53 million in capital projects for residents of National City. In order to successfully deliver these projects, staff will be administering a competitive Request for Qualifications (RFQ) for various engineering and construction support services. This process is estimated to take approximately four months. In the interim, staff will need to rely on existing "On -call" service contracts for assistance with project delivery. Therefore, staff recommends execution of a Fourth Amendment to the Agreement with Harris & Associates. FOURTH AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND HARRIS & ASSOCIATES, INC. This Fourth Amendment to the Agreement is entered into this 15th day of October, 2013 by and between the City of National City, a municipal corporation ("CITY"), and Harris & Associates, Inc., (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an agreement on October 5, 2010, ("the Agreement") through the adoption of City of National City Council Resolution No. 2010-226, wherein the CONSULTANT agreed to provide on -call general engineering services, construction inspections and project management services for various Capital Improvement Projects. WHEREAS, the original Agreement had a not -to -exceed amount of $100,000; and WHEREAS, on July 5, 2011, the City Council adopted Resolution No. 2011-139, approving the First Amendment to the Agreement increasing the not -to -exceed amount by $100,000, for a total Agreement amount of $200,000; and WHEREAS, on January 24, 2012, the City Council adopted Resolution No. 2012- 21, approving the Second Amendment to the Agreement increasing the not -to -exceed amount by $200,000, for a total Agreement amount of $400,000; and WHEREAS, on September 4, 2012, the City Council adopted Resolution No. 2012- 186, approving the Third Amendment to the Agreement increasing the not -to -exceed amount by $300,000, for a total Agreement amount of $700,000, and extending the term of the Agreement through October 6, 2013; and WHEREAS, to continue timely completion of Capital Improvement Projects, the parties desire to extend the term of the Agreement through April 5, 2014, without any increase to the total Agreement amount. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on October 5, 2010 to extend the term of the Agreement an additional six months, specifically October 4, 2013 through April 5, 2014. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated October 5, 2010, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY HARRIS & ASSOCIATES, INC. (Signatures of two corporate officers required) By: By: Ron Morrison, Mayor (Signature) (Name) APPROVED AS TO FORM: (Title) Claudia Gacitua Silva City Attorney By: (Signature) (Name) (Title) RESOLUTION NO. 2013 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FOURTH AMENDMENT TO THE AGREEMENT WITH HARRIS & ASSOCIATES, INC. TO EXTEND THE TERM OF THE AGREEMENT TO APRIL 5, 2014 FOR ON -CALL GENERAL ENGINEERING SERVICES, CONSTRUCTION INSPECTIONS, AND PROJECT MANAGEMENT SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROJECTS WHEREAS, on October 5, 2010, the City Council adopted Resolution No. 2010- 226, approving a two-year Agreement with Harris & Associates, Inc., to provide on -call general engineering, construction inspections, and project management services for various Capital Improvement Projects for a not to exceed amount of $100,000; and WHEREAS, on July 5, 2011, the City Council adopted Resolution No. 2011-139, approving the First Amendment to the Agreement, increasing the not to exceed amount an additional $100,000, for a total Agreement amount of $200,000; and WHEREAS, on January 24, 2012, the City Council adopted Resolution No. 2012- 21, approving the Second Amendment to the Agreement, increasing the not to exceed amount an additional $200,000, for a total Agreement amount of $400,000; and WHEREAS, on September 4, 2012, the City Council adopted Resolution No. 2012-186, approving the Third Amendment to the Agreement, extending the term for one additional year and increasing the not to exceed amount an additional $300,000, for a total Agreement amount of $700,000; and WHEREAS, to continue timely completion of Capital Improvement Projects, a Fourth Amendment to the Agreement is necessary to extend the term of the Agreement for one additional year with no increase to the amount of the Agreement. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Fourth Amendment to the Agreement with Harris & Associates, Inc., extending the term of the Agreement for one additional year to provide on -call general engineering, construction inspections, and project management services for various Capital Improvement Projects. Said Fourth Amendment to the Agreement in on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of October, 2013. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Della, City Clerk Claudia Gacitua Silva City Attorney CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 20 JTEM TITLE: Temporary Use Permit —Sweetwater High School's Homecoming on November 1, 2013 from 2:30 p.m. to 9:30 p.m. at 2900 Highland Avenue. This is a City co -sponsored event per Council Policy No. 804. PREPARED BY: Vianey Rolon PHONE: (619) 336-4364 EXPLANATION: DEPARTMENT: Neigrvices Division APPROVED BY: This is a request from Sweetwater High School to conduct their yearly Homecoming tball Game Halftime Show on November 1, 2013. During halftime, the Homecoming Court will be announced and pyrotechnics will be set off in the lower field. There will also be a pre -game walking parade on the track and a Homecoming Dance from 9-12PM in the school gym. This event is a National City Co -Sponsored event (Council Policy #804) and is eligible for a maximum fee reduction of $1,000.00. This is a recurring annual event. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS The City has incurred $237.00 for processing the TUP through various City departments, $1,104.00 for Fire and $ 1,445.20.00 for Police. Total fees are $2,786.20 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with a fee credit in the amount of $1,000.00. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. Type of Event: _ Public Concert _ Fair _ Festival Community vent _ Parade Demonstration Circus _ Block Party Motion Picture ,_nnnGrand Opening n Other 4�'t\ Event Titles 1111'�Qi,�C,�`�� lhl 1°113 Event Location: ..ilkl (�l �', A -S • Event Date(s): From II I 1113 to 1111 113 Actual Event Hours:;,,' arr to CI;30 a pm Total Anticipated Attendance: �5?-45 (125 Participants 150 Spectators) Setup/assembly/construction Date: II ' l 1 3 Start time `'-M 0,1 sd,do 14s5ur►b L y Please describe the scope of your setup/assembly work (specie details): 5 -- 1'• 31)/34 4 w91I be, i H mmin bl m Qk rrloiw 6I`,3 - IZ ; W g M v�,�►4-1 In halm, Vleaelers-�Fl-ba►IAar . yitwm, a dl ha5mfl carrilvt(w 14" cluAl crsote4 aye bates Aftt4 Prow i m-S m Athwea. b (�v¢v) P P � � Dismantle Date: ill ' 1 13 Completion Time: (0:30 . a out .Anwciit slw List any street(s) requiring closure as a result of this event. Include street name(s), days, and time of closing and day and time of reopening. 01 > Sponsoring Organization: \i'v\ialubblar i B Chief Officer of Organization (Name) gt -nC-1(i Pe rei- ' IWYt4tLI p1I keno Applicant (Name): Pa -n c-t D1 Perez - Address: LGtDD t'il VtIQrof AltIV i C C "l LI56 Daytime Phone: L� L4 4 (IM) r q 1S f Evening Phone: (0 VI 161-05 `1 t) C��,fi�,•�\ - ) Fax: ' -Mail [ 'h1 Gi ci . s w te`_twatrsc ko av s • otj Contact Person "on site" day of the event: Pa }lij Q p Cellular: (Co (q) 4 54-0545 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS Is your organization a 'Tax Exempt, nonprofit" organization? YES _ NO Are admission, entry, vendor or participant fees required? Y. YES _ NO If YES, lease explain the purpose and provide amowit(s): NAM16tito11 oh1nrrs9j11 J.-Vock setI m cP.S $ 5:000 Estimated Gross Receipts including ticket, product and sponsorship sales Trom this event. $ C o Estimated Expenses for this event. $ '116-6o What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. -�c►nit.N itltei is An 4111t kid NW- 'f1i 4 Nittoatte ertky alum Sul -II v' 1wiI) have �- wI 0\atilt bawl sor i ! Cn) s LliveI %1 tur K Itt't Gtwl& a tt'{,f �' Vdr�►%j ba I� IAQ_ C irkt O -or Rtmoveim Cur -I-- viOt _ YES X NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: _ YESX'NO Does the event involve the sale or use of alcoholic beverages? )(YES _ NO Will items or services be sold at the event? If yes, please describe: . 01i.te%i vh. Sa ifS1io . \liar sakci — YES I,NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. )(; YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. "� YES _ NO Does the event involve the use of tents o canopies? If YES: Number of II tent/canopies Sizes /(� X /i) NOTE: A separate Fire Dear ment •ermit is required for tents or canopies. YES NO Will the event involve the use of the Cit or your stage or PA system? 1 l� SPECIFY: nn N I In addition to the route map required above, please attach aldiagram showing the overall la ut " vti and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): El Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Tables # and Chairs # Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: 4vtkb't4 ttiGd2 q-kr �tiw1, Please describe your procedures for both Crowd Control and Internal Security: QC�' i 4 411 WI4/1. SU Si ��� co dud k 5 GCG�{�r11S�t�Z ��Slil 1-2 ddrh�N ad `i r -P ts14=1i1 sCIA-b-41 11 hAS , ol(1s l kb \flu ee.« a 4.1 11.9 .F � ; 1, 5 1-2 hIYrd YES _ NO Have you hired any Profession Security organization to handle security -arrangements for this event? If YES, please list: Security Organization: T42 u Security Organization Address: tl 741 PI ase dexribe your Access' ility Plan for access at your event by individuals with disabilities: rim MCC+ Al) R 1`Q 0rrd s �- �Nv1 6 /In toD4IN sti d� ium. i pactivi Security Director (Name): Phone: YES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure s fety of the participants and spectators:, R-ecrtilar scl�.trbl Witilit 116+ i4;1'sO paa-fil lle{ 111051 54.4diht in k 6 41041 r 101 IAA_ cosL ; Please indicate what arrangement you have made for providing First Aid St ffing and Equipment. Cit. & i ,4-ct I'l et, t i-'t It iA.71 a i1,4-ktrotilir, S pit+fiowk. NCIDi 4- kin 4 ues-kd. / Ple.7e pr de a detailed ., cri•ti. not your P KIN! . an i 1 -t 4 a- Pleas- describe your . an for DIS :LED PARKIN r. Please describe your pl s to tioti all reside ts, b ,�in�e. ses an ,{churches impacted by the (,, event: NI / tocLt e\�GVb �'1tLtlr � `f,&�" `a4 W'l'J` _ NOTE: Neighborhood residents must be notified 72 hour in advan ee when events are scheduled in the City parks. Number of Bands: DI. 0I mitsie-Poor miih ivf(Px-g4,m�� H- ormayn)01 CCU u C t-P-iw�.) J YES NO Will sound amplification be used? If Y S, please indicate: Start time: Finish Time (1(.910 a YES NO Will sound checks be conducted prior to the event? If YES, please indicate: Start YES. _ % NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Type of Music: time: 71, Finish Time 12 am Please describe the sound equipment that will be used for your event: \tokki.vti eo0pd- YES _ NO Fireworks, rockets, or other pyrotechnics? If YES, please de ibe: Fi rknll r1!s htt. e (. 'i : 3D /)n ^@W,,, �` ? I •'%lhi," YES _ NO Any signs, banners, decorations, special lighting? If YES, please describe: 0 h C& ill piA3 4 67v -t=i .eitt Revised 02/29/12 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization \S(' ,c th '( Wolk Soika Person in Charge of Activity Pa ►P Address tts,r0 /1/0Q; Yc. L21\ 4n13t Telephone ([IA" 41 11 Date(s) of Use I , ( 1 13 t HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Official Title Date For Office Use Only Certificate of Insurance Approved Date KEY: Vendors; Booths; Canopies over Tables; Ticket Gates; Li I Gates 28th Street • 30t" Street i Old Girls PE Visitors Locker Room Dance Room c lU S31VD 03b — sn CD m r CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Sweetwater High School EVENT: Homecoming 2013 DATE OF EVENT: November 1, 2013 TIME OF EVENT: 2:30pm to 9:30pm APPROVALS: DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE COMMUNITY SERVICES POLICE CITY ATTORNEY YES [ x ] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] SEE CONDITIONS [ x SEE CONDITIONS [ ] SEE CONDITIONS [ x SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ x SEE CONDITIONS [ x SEE CONDITIONS [ x CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 No comments. PUBLIC WORKS (619)366-4580 Public Works has no involvement in this event. COMMUNITY SERVICES No comments. POLICE Per the Administration at the PD, we require that Sweetwater has (4) four police officers on duty for the event. We will try and help out by supplementing (2) reserve police officer to bring the cost down. However, the reserves are volunteer personnel and there is no guarantee that reserves are available the night of the event. Therefore, the cost for (4) officers are as follows: 1800 hours-2300 hours = 5 hours overtime (includes donning and doffing) 5 hours X $72.26 (overtime rate per officer / benefits) X 4 (officers required) _ $1,445.20 (if we cannot get two reserve officers) 5 hours X $72.26 (overtime rate per officer / benefits) X 2 (officers required) = $722.60 (if we can get two reserve officers) FINANCE Finance has no involvement. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. FIRE Stipulations required by the Fire Department for this event are as follows: 1) Fire Department Permit is required for the fireworks display. Permit to be requested and all necessary information provided to the Fire Department a minimum of 14 days prior to the event. Total permit fee for this event is ($1,104.00) one thousand one hundred and four dollars. Fees can only be waived by the City Council. 2) Fireworks display operations shall be under the direct supervision of a pyrotechnic operator. Pyrotechnic operator shall possess a valid pyrotechnic operator license. 3) Fire safety inspection is to be conducted by the Fire Department of the designated fireworks display area prior to display being conducted. 4) If tents or canopies are used, the following information shall apply: • Tents having an area from 0-200 square feet shall be $200.00 • Tents having an area more than 201 square feet shall be $400.00 • Canopies having an area from 0-400 square feet shall be no charge. • Canopies from 401-500 square feet shall be $250.00. • Canopies from 501-600 square feet shall be $300.00. • Canopies from $601.00 or greater shall be $400.00. • Multiple tents and or canopies placed together equaling or greater than the above stated information shall be charged accordingly. • Tents shall be flame-retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Fees can only be waived by the City Council. 5) All cooking areas to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. 6) Occupancy load to be maintained at all times in all grandstand and bleacher seating areas etc. Means of egress such as isle ways and stairs shall not be obstructed in any manner and shall remain free of any material or matter where its presence would obstruct or render the means of egress hazardous. 7) Aisles located within an accessible route of travel shall also comply with the Building Code requirements for accessibility. 8) Fire Department access into and through football field and surrounding areas are to be maintained at all times. 9) Access to Sweetwater High School to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 10) Fire Hydrants shall not be blocked or obstructed. 11) Site map indicating access points, booth layout, fireworks display area and fireworks fallout area is required. 12) Guest and participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). Vehicles on and around the field are to pull immediately to the right upon approach of emergency vehicle(s). 13) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event. Inspection to include fireworks area, cooking area, grandstands, etc. 14) Minimum $602.00 after hour inspection fee is required for all Fire Safety Inspections taking place after hours, weekends and holidays. 15) Total for event shall be $1,104.00 If you have any questions please feel free to contact me. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM Na 1 ITEM TITLE: Warrant Register #12 for the period of 9/11/13 through 9/17/13 in the amount of $1,490,504.13. (Finance) PREPARED BY: K. Apalategui DEPARTMENT: Finan PHONE: 619-336-4331!,' APPROVED BY: t%`7(C Lti'f-st EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 9/11/13 through 9/17/13. In accordance with Finance Department policy, below is an explanation of all warrants above $50,000.00. Vendor Check Amount Explanation PAL Gen Engineering 308970 60,027.92 Public Emp Ret System 309095 296,763.38 FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $1,409,504.13. Community Corridor Project SR2S Grant Retirement Insurance Period 8/20/13 - 9/2/13 APPROVED: "It/6- APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Ratification of warrants in the amount of $1,490,504.13. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #12 PAYEE PAL GENERAL ENGINEERING INC RAMONA PAVING AND EDCO DISPOSAL CORPORATION AMAZON BAKER & TAYLOR BRODART CO FIRST BOOK NATIONAL OFFICE MIDWEST TAPE SPRINT STAPLES ADVANTAGE U S POSTMASTER AGUILAR, E ARC ERGONOMICS AT&T MCI ATKINS NORTH AMERICA INC AUSTIN DOORS CAL EXPRESS CALIFORNIA COMMERCIAL SECURITY CINTAS DOCUMENT MANAGEMENT -Y OF CHULA VISTA -Y OF SAN DIEGO CLF WAREHOUSE COX COMMUNICATIONS COX COMMUNICATIONS CPOA CRUZ, M CSAC EXCESS INS AUTHORITY DECKSIDE POOL SERVICE DELTA CARE USA DREW FORD ELESCO ENVIRONMENTAL H S LABORATORIES ESGIL CORPORATION EXPERIAN FERNANDEZ, K FOLSOM LAKE FORD HEALTH & HUMAN RSRC CNTR HOME DEPOT CREDIT SVCS HYDRO SCAPE PRODUCTS INC JERAULDS CAR CARE CENTER JOHN DEERE LANDSCAPES KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS LANGUAGE LINE SERVICES 4INTEX INC 4N K-9 INC. MEYERS NAVE OPERATION SAMAHAN INC O'REILLY AUTO PARTS ORKIN PEST CONTROL WARRANT REGISTER #12 9/17/2013 DESCRIPTION COMMUNITY CORRIDOR PROJECT - SR2S GRANT STH ST SAFETY ENHANCEMENTS PROJECT WASTE DISPOSAL SERVICES / S A BOOKS - AS NEEDED FOR FY 2014 BOOKS - AS NEEDED FOR FY 2014 BOOK PROCESSING SUPPLIES CHILDREN BOOKS DVD'S AS NEEDED FOR FY 2014 VIDEO CONFERENCING, LONG DISTANCE MOP #45704 - SUPPLIES POSTAGE FOR OVERDUE NOTICES REFUND - PERMIT 2013-3370 2626 GRANGER A ROLLER MOUSE & DOCUMENT HOLDER PHONE SVC 07/13/13 - 08/12/13 PROVIDE SEWER BILL/TAX ROLL PREPARATION INSTALL TWO TIMERS SERVICES FOR AUGUST 2013 MOP 45754 BUILDING/ STRUCTURES MONTHLY SHREDDING OF (3) 65 GALLON ANIMAL SHELTER COSTS/PD/JUL 2013 ANNUAL LINE FEES AUTOMOTIVE PARTS 1408 HARDING AVE 1200 NATIONAL CITY BLVD REGISTRATION: PUBLIC RECORDS ACT COURSE REFUND - BUSINESS LICENSE EXCESS WC INSURANCE BULK HYDROCHLORIC ACID, DRY CHLORINE PMI DENTAL INS - SEPT 2013 MOP 49078 AUTOMOTIVE PARTS REPAIRS, SERVICE, PARTS, LIBRARY TESTING OF 3 LEAD WIPES PLAN CHECK SERVICES FOR FIRE DEPT CREDIT CHECKS FOR NEW POLICE REIMBURSEMENT / ENGINEER STAMP 2013 FORD EXPLORER / POLICE EMPLOYEE ASSIST PROGRAM / SEPT 13 TREE/ SHRUB MOP 45720 SMALL TOOLS R&M CITY VEHICLES AS NEEDED FY 2014 MOP 69277 MATERIAL & SUPPLIES RETIREES INS - SEPT 2013 RET INS - SEPT 2013 GRP # 104220-03 FOR LANGUAGE LINE INTERPRETATION CITY-WIDE JANITORIAL SUPPLIES, PARTS K-9 MAINTENANCE TRAINING / POLICE PROFESSIONAL SVCS - AUG 2013 40TH ANNIVERSARY CELEBRATION MOP 75877 AUTOMOTIVE PARTS CITY-WIDE PEST MAINTENANCE FOR FY 2014 1/2 CHK NO DATE AMOUNT 308970 9/11/13 60,027.92 308971 9/11/13 17,087.74 309041 9/17/13 110.23 309042 9/17/13 194.75 309043 9/17/13 1,051.65 309044 9/17/13 503.67 309045 9/17/13 48.60 309046 9/17/13 1,108.91 309047 9/17/13 11.36 309048 9/17/13 305.87 309049 9/17/13 276.00 309050 9/17/13 187.00 309051 9/17/13 337.99 309052 9/17/13 6,564.91 309053 9/17/13 9,265.00 309054 9/17/13 3,632.96 309055 9/17/13 106.60 309056 9/17/13 1,269.59 309057 9/17/13 72.95 309058 9/17/13 27,749.94 309059 9/17/13 1,500.00 309060 9/17/13 242.87 309061 9/17/13 79.70 309062 9/17/13 29.12 309063 9/17/13 250.00 309064 9/17/13 100.00 309065 9/17/13 1,000.00 309066 9/17/13 1,664.00 309067 9/17/13 2,836.06 309068 9/17/13 1,170.13 309069 9/17/13 576.90 309070 9/17/13 18.00 309071 9/17/13 1,032.10 309072 9/17/13 27.24 309073 9/17/13 181.82 309074 9/17/13 46,356.67 309075 9/17/13 716.00 309076 9/17/13 779.67 309077 9/17/13 583.40 309078 9/17/13 1,448.28 309079 9/17/13 297.43 309080 9/17/13 21,948.05 309081 9/17/13 10,046.31 309082 9/17/13 19.02 309083 9/17/13 538.26 309084 9/17/13 800.00 309085 9/17/13 7,777.50 309086 9/17/13 75.00 309087 9/17/13 497.82 309088 9/17/13 375.73 PAYEE PACIFIC AUTO REPAIR PENNY SAVER PERRY FORD POWERSTRIDE BATTERY CO INC PRO BUILD PRUDENTIAL OVERALL SUPPLY PUBLIC EMP RETIREMENT SYSTEM R J SAFETY SUPPLY S D MOBILE DETAILING SAN DIEGO HOUSING FEDERATION SAN DIEGO PET & LAB SUPPLY SESAC SILVA, S SMART & FINAL SOUTH COUNTY ECONOMIC STAPLES ADVANTAGE SUMMIT SUPPLY SWEETWATER AUTHORITY THE LEW EDWARDS GROUP THE LIGHTHOUSE INC THOMSON WEST TOM MOYNAHAN TURF STAR UNDERGROUND SERVICE ALERT UNION TRIBUNE UNION TRIBUNE PUB CO UNITED ROTARY BRUSH VCA EMERGENCY ANIMAL HOSPITAL VCA MAIN ST ANIMAL HOSPITAL W W GRAINGER WAXIE SANITARY SUPPLY WILLY'S ELECTRONIC SUPPLY SECTION 8 HAPS PAYMENTS PAYROLL Pay period Start Date 19 8/20/2013 Special Payroll WARRANT REGISTER #12 9/17/2013 DESCRIPTION SMOG CERTIFICATION & REPAIRS FOR CITY AD FOR 2013 STATE OF THE CITY ADDRESS MOP 45703 AUTOMOTIVE EQUIPMENT BATTERY, PC2150 W/ STUD MOP 45707 MATERIAUSUPPLIES MOP 45742 LAUNDRY SERVICES SERVICE PERIOD 08/20/13 - 09/02/13 GRAY LENS GLASSES FULL DETAIL FOR VEHICLE #419 MEMBERSHIP DUES MOP 45753 K-9 FOOD - PD MUSIC PERFORMANCE LICENSE PUBLIC RECORDS ACT COURSE / SILVA MOP 45756 ARO TRAP FOOD - PD EDC MEMBERSHIP MOP 45704 OFFICE SUPPLIES - PD PET STATION DISPENSER PARKS DIVISION WATER FY 2014 STRATEGIC ANALYSIS MOP 45726 AUTOMOTIVE PARTS ON LINE LEGAL RESEARCH FY14 MOP 45734 TOWING - PD LONG LIFT BAIL ASY UNDERGROUND SERVICE ALERT CHARGES LEGAL NOTICES ADVERTISING PUBLIC NOTICING/PLANNING COMMISSION STREET SWEEPER REPAIRS STRAY ANIMAL VET CARE K9 VET CARE / POLICE MOP 65179 MATERIALS & SUPPLIES MISCELLANEOUS JANITORIAL SUPPLIES MOP 45763 MATERIALS & SUPPLIES Start Date End Date 8/28/2013 9/3/2013 End Date Check Date 9/2/2013 9/11/2013 8/29/2012 CHK NO DATE 309089 9/17/13 309090 9/17/13 309091 9/17/13 309092 9/17/13 309093 9/17/13 309094 9/17/13 309095 9/17/13 309096 9/17/13 309097 9/17/13 309098 9/17/13 309099 9/17/13 309100 9/17/13 309101 9/17/13 309102 9/17/13 309103 9/17/13 309104 9/17/13 309105 9/17/13 309106 9/17/13 309107 9/17/13 309108 9/17/13 309109 9/17/13 309110 9/17/13 309111 9/17/13 309112 9/17/13 309113 9/17/13 309114 9/17/13 309115 9/17/13 309116 9/17/13 309117 9/17/13 309118 9/17/13 309119 9/17/13 309120 9/17/13 A/P Total 2/2 AMOUNT 125.00 267.76 744.05 1,758.21 3,240.37 226.56 296,763.38 87.96 250.00 550.00 192.50 1,062.00 256.00 73.60 2,500.00 1,276.81 446.00 742.17 2-.,_ �0 18 oau.U0 265.00 155.39 142.50 861.60 717.60 1,062.58 190.24 37.56 1,006.71 2,853.20 435.86 572,324.41 15,312.16 902, 867.5E GRAND TOTAL $ 1,490,"" ' 3 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. S, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN LUIS NATIVIDAD, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA R1OS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 151h OF OCTOBER, 2013. AYES NAYS ABSENT CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 42 ITEM TITLE: Warrant Register #13 for the period of 9/18/13 through 9/24/13 in the amount of $996,567.99. (Finance) PREPARED BY: K. Apalategu% DEPARTMENT: Financ��'/ PHONE: 619-336-4331 APPROVED BY: `-'a/41 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 9/18/13 through 9/24/13. In accordance with Finance Department policy, below is an explanation of all warrants above $50,000.00. Vendor Check Amount Explanation Project Professionals 309121 79,027.66 Comm Corridors Improvements Paradise Creek 309194 186,351.13 WI-TOD DDA Work Loan Draw # 7 'ublic Emp Ret System 309204 289,053.69 Retirement Insurance Period 9/3/13 — 9/16/13 ' FINANCIAL STATEMENT: ACCOUNT NO. 1 Reimbursement total $996,567.99. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Ratification of warrants in the amount of $996,567.99. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #13 PAYEE PROJECT PROFESSIONALS CORP ALDEMCO ALL FRESH PRODUCTS ASSI SECURITY INC AT&T MOBILITY AUSTIN DOORS BALTAZAR, C BANK OF AMERICA PUBLIC BEST BEST & KRIEGER ATTNY LAW BEST BEST & KRIEGER ATTNY LAW BOOT WORLD CALIFORNIA ASSOCIATION OF CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CALPELRA CAMACHO,F CHEMSEARCH CHILDREN'S HOSPITAL CINTAS DOCUMENT MANAGEMENT Y NATIONAL BANK -Y OF CHULA VISTA CITY OF NATIONAL CITY CLEAN HARBORS CLF WAREHOUSE CORPORATE PAYMENT SYSTEMS COUNTY OF SAN DIEGO CPP PRINTING CPRS AGING SERVICES CRYWOLF INC DANIELS TIRE SERVICE DAVENPORT, D DE LOS SANTOS, J DEPARTMENT OF HOUSING DEPARTMENT OF JUSTICE DEPARTMENT OF JUSTICE DION INTERNATIONAL. TRUCK INC D-MAX ENGINEERING DREW, R EMPLOYMENT DEVELOP DEPT ENGLISH BEAT MUSIC FAREZ, 0 FASTENAL FEDEX FUN FLICKS OLDEN STATE GARAGE DOORS INC ..AMILTON MEATS & PROVISIONS HARRIS & ASSOCIATES INC HERNANDEZ, A HUCKABY, M HYDRO SCAPE PRODUCTS INC WARRANT REGISTER # 13 9/24/2013 DESCRIPTION COMM CORRIDORS IMPROVEMENTS FOOD CONSUMABLES AND NON CONSUMABLES FOOD FOR NUTRITION CENTER CITY-WIDE SECURITY REPAIRS FY 2014 CINGULAR/ATT WIRELESS SERVICE CITY-WIDE DOOR, ROLL -UP DOORS, GATES REFUND CUSTOMER OVERPAYMENT CAT LOADER EQUIP LEASE PMT #30 REGIONAL PERMIT PETITION LEGAL SERVICES THROUGH 08/31/13 MOP 64096 SAFETY APPAREL CERTIFICATION EXAM - G IBARRA MOP 45754 BUILDING/STRUCTURES MOP 45698 ELECTRICAL MATERIALS CALPELRA ANNUAL CONFERENCE PHOTOGRAPHER - ANNUAL EMP PICNIC ADVANTAGE ABC -1/2 MBV, PWR OPEN CHILD ABUSE EXAMS MONTHLY SHREDDING OF (3) 65 GALLON LEASE PAYMENT #13 - ENERGY RETROFIT FOR ANIMAL SHELTER COSTS PETTY CASH REPLENISHMENT - JUL 2013 HAZARDOUS WASTE PICKUP FY 2014 4 IN FLEX HOSE, 10FT CREDIT CARD EXPENSE/CITY MANAGER SHARE OF PC REVENUE JULY 2013 BUSINESS CARDS REGISTRATION: CPRS AGING SVCS SKECH BLUEBOARD CASE WITH DETACHABLE TIRES FOR CITY FLEET REFUND CITATION DISMISSED REFUND CITATION DISMISSED MCC APPLICATION FILING FEE INVESTIGATIVE SERVICES JUL 2013 INVESTIGATIVE SERVICES AUG 2013 BELT NC STORMWATER SERVICES REIMB - HEART ASSOC COURSES UNEMPLOYMENT INS REIMBURSABLE DJ FOR EMPLOYEE PICNIC REFUND CITATION DISMISSED LIFT MOORE P/N 31139 EXPRESS SERVICES - ENG MOVIE SCREEN 32FT FOR MOVIES REMOVE, FURNISH/INSTALL MEAT DELIVERY SERVICES ADA ENHANCEMENTS TO HIGHLAND AVE EDUCATIONAL REIMBURSEMENT - PD REFUND BALANCE ADJUSTMENT MOP 45720 VALVES AND FITTINGS 1/3 CHK NO DATE AMOUNT 309121 9/19/13 79,027.66 309122 9/24/13 1,364.46 309123 9/24/13 1,006.86 309124 9/24/13 235.00 309125 9/24/13 2,609.96 309126 9/24/13 302.50 309127 9/24/13 10.00 309128 9/24/13 3,077.02 309129 9/24/13 6,139.50 309130 9/24/13 607.50 309131 9/24/13 500.00 309132 9/24/13 150.00 309133 9/24/13 1,732.99 309134 9/24/13 81.82 309135 9/24/13 1,057.00 309136 9/24/13 50.00 309137 9/24/13 501.84 309138 9/24/13 441.00 309139 9/24/13 72.95 309140 9/24/13 43,101.10 309141 9/24/13 27,977.94 309142 9/24/13 668.82 309143 9/24/13 504.00 309144 9/24/13 83.65 309145 9/24/13 560.85 309146 9/24/13 13,523.41 309147 9/24/13 59.14 309148 9/24/13 50.00 309149 9/24/13 217.98 309150 9/24/13 316.89 309151 9/24/13 35.00 309152 9/24/13 60.00 309153 9/24/13 370.50 309154 9/24/13 699.00 309155 9/24/13 454.00 309156 9/24/13 139.19 309157 9/24/13 9,215.46 309158 9/24/13 50.00 309159 9/24/13 5,988.00 309160 9/24/13 200.00 309161 9/24/13 330.00 309162 9/24/13 609.68 309163 9/24/13 34.23 309164 9/24/13 445.00 309165 9/24/13 4,300.00 309166 9/24/13 930.38 309167 9/24/13 35,999.50 309168 9/24/13 1,004.40 309169 9/24/13 305.00 309170 9/24/13 52.6E PAYEE IBARRA, G IRON MOUNTAIN KIMLEY HORN AND ASSOC INC KONE LARA, S LASER SAVER INC LAW ENFORCEMENT TARGETS LOPEZ, T LOVE, L MASON'S SAW MAYER REPROGRAPHICS METRO AUTO PARTS DISTRIBUTOR MEYERS NAVE MUNICIPAL CODE CORPORATION MUNICIPAL MAINTENANCE EQUIP NAHRO NAPA AUTO PARTS NATIONAL CITY CHAMBER OF NATIONAL CITY CHAMBER OF NFPA FULFILLMENT CENTER OPERATION SAMAHAN INC OPPER & VARCO LLP PADRE JANITORIAL SUPPLIES PARADISE CREEK PEACE OFFICERS RESEARCH PENNY SAVER PERRY FORD PHONE SUPPLEMENTS INC PORAC LEGAL DEFENSE FUND PRO BUILD PRO GEAR PRO -EDGE KNIFE PRUDENTIAL OVERALL SUPPLY PUBLIC EMP RETIREMENT SYSTEM RAUCH DETISCH & STEINKE RED WING SHOES ROAD ONE TOWING ROWLAND FAMILY TRUST SAFRAN MORPHOTRUST SAN DIEGO CRIME COMMISSION SDG&E SEAPORT MEAT COMPANY SELTZER CAPLAN MCMAHON VITEK SMART & FINAL SPARKLETTS STAPLES ADVANTAGE STARTECH COMPUTERS STEVENSON, S STEVENSON. S STEWART, D WARRANT REGISTER # 13 9/24/2013 DESCRIPTION CA CODE ENFORCEMENT SOURCE GUIDE RECORDS MANAGEMENT & STORAGE PUBLIC WORKS RELOCATION SUPPORT INSTALLATION OF NEW PHONE ON FIRE REFUND CITATION DISMISSED MOP 45725 INK CARTRIDGE - FINANCE BAC-1, 214 X 35 TARGET BACKER TRANSLATION SERVICES REFUND CITATION DISMISEED MOP 45729 SMALL TOOLS DIGITAL BOND FULL SIZE SETS MOP 75943 AUTOMOTIVE PARTS AMORTIZATION HEARINGS AUG 2013 MUN CODE SUPPLEMENT #39 UPDATE 1 SWITCH ACTUATOR, DUMP DOOR NAHRO ANNUAL MEMBERSHIP MOP 45735 AUTOMOTIVE PARTS TOURISM MARKETING FEE - JULY 2013 57TH ANNUAL SALUTE/NAVY LUNCHEON MEMBERSHIP RENEWAL 40TH ANNIVERSARY CELEBRATION LEGAL SERVICES AGREEMENT JANITORIAL SUPPLIES FOR NUTRITION WI-TOD DDA WORK LOAN DRAW #7 FOR PORAC (PEACE OFFICER RESEARCH) STATE OF THE CITY ADDRESS SEP 2013 MOP 45703 AUTOMOTIVE EQUIPMENT ITEM #80323-01, CA 12 CD LEGAL DEFENSE FUND FOR RESERVE POLICE MOP 45707 PAINTING SUPPLIES - NSD REMOVE & REPLACE AXLE HOUSING KNIFE SHARPENING SERVICES MOP 45742 LAUNDRY SVC - NSD SERVICE PERIOD 09/03/13 - 09/16/13 PLAZA BLVD PROJECT - NAGRAJ SAFETY BOOTS - A GONZALEZ MOP 75948 AUTOMOTIVE EQUIPMENT LIABILITY CLAIM COSTS INVESTIGATIVE SERVICES AUG 2013 BLUE KNIGHT AWARDS DINNER FACILITIES DIVISION GAS & ELECTRIC FOOD (MEAT AND FISH) FOR NUTRITION SERVICES THROUGH AUG 31, 2013 MOP 45756 MISC SUPPLIES - PD WATER SVC MOP 45704 OFFICE SUPPLIES - NSD MOP 61744 MISC SUPPLIES - MIS ADVERTISING - PUBLIC WORKS AND ENG ADVERTISING - PUBLIC WORKS POSTING REFUND CUSTOMER OVERPAYMENT CHK NO DATE 309171 9/24/13 309172 9/24/13 309173 9/24/13 309174 9/24/13 309175 9/24/13 309176 9/24/13 309177 9/24/13 309178 9/24/13 309179 9/24/13 309180 9/24/13 309181 9/24/13 309182 9/24/13 309183 9/24/13 309184 9/24/13 309185 9/24/13 309186 9/24/13 309187 9/24/13 309188 9/24/13 309189 9/24/13 309190 9/24/13 309191 9/24/13 309192 9/24/13 309193 9/24/13 309194 9/24/13 309195 9/24/13 309196 9/24/13 309197 9/24/13 309198 9/24/13 309199 9/24/13 309200 9/24/13 309201 9/24/13 309202 9/24/13 309203 9/24/13 309204 9/24/13 309205 9/24/13 309206 9/24/13 309207 9/24/13 309208 9/24/13 309209 9/24/13 309210 9/24/13 309211 9/24/13 309212 9/24/13 309213 9/24/13 309214 9/24/13 309215 9/24/13 309216 9/24/13 309217 9/24/13 309218 9/24/13 309219 9/24/13 309220 9/24/13 2/3 • AMOUNT 63.94 148.00 22,351.65 5,209.20 10.00 787.64 1,432.76 140.00 305.00 79.26 800.61 120.28 7,012.50 346.62 93.10 1,300.00 92.68 37, 831.04 0 1 0 75.00 65.00 423.12 186,351.13 90.00 452.27 799.62 362.96 135.00 318.21 1,256.93 46.00 28.88 289,053.69 7,793.00 125.00 90.00 4,500.00 22.00 375.00 37,633.62 614.04 4,615.21 •E 412.1 E 498.0' 300.0( 150.0( 10.0( PAYEE SWANK MOTION PICTURES INC SWEETWATER AUTHORITY SWEETWATER AUTHORITY SYSCO SAN DIEGO TACTICAL COMMAND INDUSTRIES IN THE BANK OF NEW YORK THE LIGHTHOUSE INC THOMSON WEST TURNERS PORTABLE WELDING INC VALLEY INDUSTRIAL SPECIALTIES VERIZON WIRELESS VERIZON WIRELESS VISION SERVICE PLAN (CA) VISTA PAINT W W GRAINGER WEST PAYMENT CENTER YBARRA, A ZIONS BANK RED PAYMENTS TRISTAR RISK MANAGEMENT SECTION 8 HAPS PAYMENTS WARRANT REGISTER # 13 9/24/2013 DESCRIPTION DVD THE HUNGER GAMES LICENSE FACILITIES DIVISION WATER FY 2014 WATER UTILITIES FOR VARIOUS FOOD & CONSUMABLES REPAIR (2) LIBERATOR II AND (1) PTT CUSTODIAN FEES MOP 45726 AUOTMOTIVE PARTS ON LINE LEGAL RESEARCH MATERIALS CONSUMABLES MOP 46453 PLUMBING MATERIAL VERIZON CELL SERVICE S8 WIRELESS PHONE 7/24 - 8/23/13 VISION SERVICE PLAN (CA) AUG 2013 MOP 68834 TRAFFIC CONTROL. MOP 65179 BUILDING MATERIAL CLEAR INVESTIGATIVE DATABASES REIMB SENTRI PASS CHARGES LEASE PAYMENT #33 - 800 MHZ EQUIP AUG 2013 WC REPLENISHMENT Start Date End Date 9/18/2013 9/24/2013 GRAND TOTAL CHK NO DATE 309221 9/24/13 309222 9/24/13 309223 9/24/13 309224 9/24/13 309225 9/24/13 309226 9/24/13 309227 9/24/13 309228 9/24/13 309229 9/24/13 309230 9/24/13 309231 9/24/13 309232 9/24/13 309233 9/24/13 309234 9/24/13 309235 9/24/13 309236 9/24/13 309237 9/24/13 309238 9/24/13 AIP Total 35544 9/18/13 3/3 AMOUNT 346.00 32,618.45 643.09 2,167.72 203.84 300.00 253.66 95.92 763.50 513.29 6.10 506.33 120.45 1,714.48 360.21 910.22 80.00 48,678.25 953,844.77 35,388.92 7,334.30 $ 996,567.99 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN LUIS NATIVIDAD, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 15th OF OCTOBER, 2013. AYES NAYS ABSENT CITY OF NATIONAL CITY, CALIFORNI COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 22 A ITEM TITLE: Request from Califomia Assemblywoman Lorena Gonzalez, together with Facebook, Inc., to use the Martin Luther King Jr. Community Center (North Room) for a Facebook Small Business Owners Training Seminar on Friday, November 8, 2013, from 7:00 am to 10:00 am for approximately 150 attendees. Applicant is not requesting a fee waiver. PREPARED BY: Joe Smith PHONE: 336-4587 EXPLANATION: See attached staff report DEPARTMENT: Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. n/a APPROVED: ENVIRONMENTAL REVIEW: n/a ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff recommends approving the Facility Use Application. BOARD / COMMISSION RECOMMENDATION: n/a ATTACHMENTS: Applicant's Letter dated October 10, 2013 Facility Use Application including Hold Harmless and Indemnification Agreement City Council Policy No. 803 Staff Report Staff Report The need to take immediate action arose after the posting of the agenda: Public Works received a Facility Use Application from the offices of Assemblywoman Lorena Gonzalez on Monday, October 14, 2013, at approximately 10:52 am. Council approval is required to use the Martin Luther King Jr. Community Center and the agenda for Tuesday, October 15, 2013, had already been posted by the time the application was received. Assemblywoman Gonzalez is requesting the use of the Martin Luther King Jr. Community Center on Friday, November 8, 2013 for a Facebook Small Business Owners Training Seminar. In order to accommodate the time needed to advertise the event, the item would need to be added on to the council agenda for October 15, 2013. Otherwise, the item would have to on the November 5, 2013 council agenda giving Assemblywoman Gonzalez' office only 2 days to advertise prior to the event or postpone to a later date. There is a need for immediate action by council to grant use of the Martin Luther King Jr. Community Center. The Facility Use Application Lorena Gonzales, California Assemblywoman for the 80th Assembly District, together with Facebook, Inc., is requesting the use of the Martin Luther King Jr. Community Center for approximately 150 small business participants to learn how to best utilize tools offered by Facebook to connect with customers and grow their businesses. The primary purpose and goal of this event is to educate small business owners on how to use social media to attract and retain customers. As the attached "facebook: small business roadshows" event description states: "Small businesses across the country are already using Facebook to connect with customers and respond to their wants and needs; this series aims to help get businesses to the next level with their Facebook presence, educating both experienced and new Facebook users." This event assists in furthering the City Council Strategic Plan Objective #2(c): Establish economic development programs to retain existing businesses and stimulate new investments, and Strategic Plan Objective #3(c): Help organize community events and support social gatherings that benefit the total community. This is a free event open to the community. The purpose of the event is to assist our small business community in National City through an interactive educational seminar. The applicant is not requesting a waiver of fee. Fees Non-Waivable/NonRefundable Fee Refundable Deposits Facility Rental $ 87.96 Set Up/Clean Up 88.00 Chairs 112.50 Tables 4.00 $292.46 Facility Use Fee $ 50.00 Cleaning Deposit $100.00 Key Deposit $100.00 The total, including the $50 non-waivable/non-refundable fee, is $342.46. This request is consistent with Policy 803 governing the use of the Martin Luther King Jr. Community Center. STATE CAPITOL P.O. BOX 942849 SACRAMENTO, CA 94249-0080 (916) 319-2080 FAX (916) 319-2180 DISTRICT OFFICE 1350 FRONT STREET, SUITE 6022 SAN DIEGO, CA 92101 (619) 338-8090 FAX (619)338-8099 cAssrmIlXg California rgisIafurt LORENA GONZALEZ ASSEMBLYWOMAN, EIGHTIETH DISTRICT October 10, 2013 Joe Smith Director National City Public Works Department 2100 Hoover Avenue National City, CA 91950 Dear Director Smith: COMMITTEES RULES EDUCATION INSURANCE WATER PARKS AND WILDLIFE W - o 70 rn _.4 r I am writing to request the North room at the Martin Luther King Jr. Building on November 8, 2013, from 7:00am to 10:00am. My office, together with Facebook, Inc., is organizing a FACEBOOK SMALL BUSINESS OWNER TRAINING in the 80th Assembly District and this venue is ideal for the event. The idea of this seminar is to educate small businesses owners on how to best utilize all the tools that Facebook has to offer in order to connect with customers and grow their businesses. Participants will learn the three key steps to success: be discoverable, find customers, and build relationships. They will also learn how to apply those lessons to their mobile strategy, as mobile becomes bigger part of how people find places to eat, shop, and do business. Facebook has done several of these events in other districts across California and they usually get anywhere from 50-100 participants. I am requesting accommodation for 150 people to be sure everyone that wants to attend will have a seat. Admission for the event will be free for everyone and breakfast will be provided. There will also be a raffle where one lucky participant will win a $1,000 Facebook Advertising credit for their business. I believe this event will benefit the 80thAssembly District greatly and I respectfully ask for your approval. Sincerely, LO NA GONZALEZ Assemblywoman, 80th District Printed on Recycled Paper Tirne of Use: From: 700 AP/PM To: City of National City Facility Use Application Rev.6/2 g/ 11 2100 Hoover Avenue National City, CA 91950 (619)336-4580 Fax(619)336-4594 After hours dispatch: (61.9)336-4411 TO ALL APPLICANTS: It is strongly recommended that an applicant requesting use of City Facility attend the City Council meeting whenthe item is scheduled for consideration in order to answer arquestions from I the City Council. Facility Requested: please circle Martin Luther King Jr, Building North Room: South Room Entire. Facility m u-13 E"af Date(s) of Use: lliagt013 Day(s) of Use:. i N /PM — INCLUDE SET-UP & CLEAN UP TIME Type of Function/Activity: F:acehook small Business Boost Is the event open to the public? Yes Name & Address of Organization/Group: Faeob ok irre. Non- profit organization: Yes. No Tax ID # Anticipated Maximum Attendance 1.5o Percentage of National. City Residents Will Admission be charged? No Amount S. Wi'ti this be a Fund Raising Event? M'o Equipment Requested: t ►ten # of chairs Li # of banquet tables Stage Yes Podium/Microphone **PLEASE ATTACH SEATING DIAGRAM Pwiec` c, en Audio & Visual Equipment Required? (Please Specify) Use of Kitchen:µ Yes No Is the Use of Alcohol Requested? No Will other paid services be used (I. e, commercial caterer, DJ, Band; etc)? Jes Yes Use of Gas for Range and Oven: Air, Yes Name: Phone: Natnc: Phone: • How many tithes in the last twelve months have you requested to use a City Facility? 11 is expressly understood and agreed that the applicant assumes all risk for loss, damage. Liability, injury. cost or expense that may arise during or be caused in any way by such use or occupancy of the facilities of the City of National City and/or Community Services Department. The applicant farther agrees that in considerations of being permitted the. use of the facilities agreed to, they will save and hold harmless the said City of National City, its ofiiccrs,•agents, employees and volunteers from any loss, claims, and liability damages, and or injuries to persons and property that in any way may he caused by applicant's use or occupancy. • 1, the undersigned, hereby certify to abide by the regulations governing said facility and. agree to abide by all City of National City ordinances and facility rules and policies, and be representative of the user organizations. Further, 1 agree to be personally responsible for any damage/loss sustained by the ground, building, furniture or equipment or unusual clean up occurring through the occupancy of said facilities. Application recognizes and understands: that -use of the City's facility may create a possessory interest subject to property taxation and that applicant may be subject to the payment of property taxes levied on such interest. Applicant further agrees to pay any and all property taxes, if any assessed duringthe use of the Citv's facility pursuant to sections 107 and 107.E oldie revenue and taxation code against applicant's possessory interest in the City's facility. I CERTIFY THAT i HAVE RECEIVED A COPY OF THE RULES: AND REGULATIONS FOR THE FACILITY REQUESTED; AND [AGREE FOR KY ORGANIZATION, GROUP TO CONFORM TO ALI.OF ITS PROVISION. DATE COMPLETED: 10/1 I/ Of3 PRINT NAME: Jethro .14okf 7 S1r;NATl..TI2.P.: fUr G'/. ADDRESS OF APPLICANT 1 tatVl(trytlay CITY, STATE, AND ZIP CODE: medo Pads C,14++ s PiIONi:: DAY 0O73933%.._. FAX NUMBER: CONTACT PERSON ON TIIE; DAY OF THE EVENT: iCt4LAit1cf PHONE: ( ) 650 73g337 t.---_. — CELL: ( ? HAVE YOUR COPY OF APPLiC.ATI.ON IN POSSES/ON DURING USE Please type or print clearly with a Ballpoint pen. Complete application must he .submitted and payment submitted in advanced of the event. • Public Works Slaff Only Rental AmountRecuwd: Receipt Numbet. deposit .Amount, .....-... __ _ Deposit/ Key Returned: Check Key issued: YES NO CITY OF NATIONAL CITY PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Person requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property darnage which include the city its officials, agents and employees named as additional insured andto sign the hold harmless agreement. Certificate of Insurance must be attached to this permit. Organization:.Fkceiok Inc Person incharge of activity: ,!or dart Harp Address: i Hs cicer Way. Menlo Park, CA 54025. Telephone: 650-73a-3372 E-Mail: iliairebrcom City Facilities and/ or property requested: Mt_K roam and Date(s) of use: 'i' ^.,E: za HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities. On public or private property, the undersigned hereby agree(s) to defend, indemnify and hold hamiless the City of National City and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or damages for any personal injury, death, or property damage, or both, or any litigation and other Liability, including attorneys fees and the costs of litigation arising out or related to the use of public. property or the activity taken under the permit by the permit or its agents, employees or contractors. / o- gnature of ant Date Certificate ofInsurance Approved by k"fkC 4; Lb 16, Natne. and Title CITY COUNCIL POLICY TITLE: FACILITY USE GUIDELINES AND REGULATIONS FOR THE USE OF POLICY 803 THE MARTIN LUTHER KING JR. COMMUNITY CENTER AND GRANGER NUMBER ADOPTED: August 10, 1993 AMENDED OR September 16, 2008 REVISED Purpose Page 1 of 3 To establish a. policy that defines appropriate facility usage and priorities and assigns responsibility for facility scheduling. Policy Certain City facilities may be available for public meeting purposes, civic purposes, and non-profit organizations whose membership substantially includes National City residents or whose purpose is to provide services to Na- tional City residents. The City Council recognizes the benefit of granting permission to recognized groups/organizations for the use of City facilities, and may grant such approval upon the submission of an application. Use of any City facilities shall not interfere with the daily routine of any City activity or operation. Facility use will be governed by City Council Policy and administered by the Community Services Department. The City Council further recognizes that a fee is appropriate in most circumstances, particularly to recover the City's cost to provide and/or maintain the various facilities. Upon the recommendation of the Community Services Director, local non-profit organizations or groups which • routinely and regularly provide financial or other support to the City of National City may be exempted from room rental fees. Facilities Available for Reservation: 1. Martin Luther King Jr. Community Center,.140 E. 121' Street Granger Music Hall City facilities shall not be used for private functions, commercial purpose for personal financial gain, fundraisers or "for profit" events, religious organizations conducting activities,any profit -making endeavors, or any activity not consistent with the general business purpose of the building. Related Policy Reference: National City "Facility Use Guidelines and Regulations for Senior and Recreation Centers" CITY OF NATIONAL CITY FACILITY USE GUIDELINES AND REGULATIONS FOR THE USE OF THE MARTIN LUTHER ICING JR. COMMUNITY CENTER AND GRANGER MUSIC HALL The Martin Luther King, Jr. Community Center and Granger Music Hall are public facilities, owned by the citizenry of National City and administered for them by the City Council and the staff of the City of National City, for public use. City facilities may not be used by any person or group for private functions, commercial purposes for personal financial gain, fundraisers or "for profit" events, religious organizations conducting activities, any profit -making endeavors, or any activity not consistent with the general business purpose of the building. These guidelines and regulations are established to properly define the conditions under which the facilities may be used and preserved for future users and may be changed or modified as necessary by the City Council. FACILITY USE GUIDELINES AND REGULATIONS FOR THE USE OF THE MARTIN LUTHER KING JR. COMMUNITY CENTER AND GRANGER MUSIC HALL City of National City The Facility Use Guidelines and Regulations cover the use of the Martin Luther King, Jr. Community Center, and Granger Music Hall. If you are unable to locate the information you need in this document, please call us at (619) 336-4290. POLICY Certain City facilities may be available for public meeting purposes, civic purposes, and non-profit organizations whose membership substantially includes National City residents or whose purpose is to provide services to National City residents. The City Council recognizes the benefit of granting permission to recognized groups/organizations for the use of City facilities, and may grant such approval upon the submission of an application. Use of any City facilities shall not interfere with the daily routine of any City activity or operation. Facility use will be governed by City Council Policy and administered by the Community Services Department. The City Council further recognizes that a fee is appropriate in most circumstances, particularly to recover the City's cost to provide and/or maintain the various facilities. Upon the recommendation of the Community Services Director, local non-profit organizations or groups which routinely and regularly provide financial or other support to the City of National City may be exempted from room rental fees. These guidelines and regulations are established to properly define the conditions under which the facilities may be used and preserved for future users and may be changed or modified as necessary by the City Council. Facilities Available for Reservation: 1. Martin Luther King Jr. Community Center, 140 E. 12th Street 2. Granger Music Hall City facilities may not be used by any person or group for private functions, commercial purposes for personal financial gain, fundraisers or "for profit" events, religious organizations conducting activities, any profit -making endeavors, or any activity not consistent with the general business purpose of the building. The City of National City is committed to the policy that all persons shall have access to its facilities without regard to race, color, religion, sex, national origin, age, marital or veterans' status, sexual orientation or disability. 3 GUIDELINES AND REGULATIONS TABLE OF CONTENTS CATEGORIES OF USE By Priority 6 Fees and Deposits 8 Exclusions 8 Applicant Eligibility 9 FACILITY RESERVATIONS 9 Termination of Approved Use 9 RATES 10 SPECIAL RATES 10 Non -Profit Organizations National City Senior Citizens' Organizations FEES AND DEPOSITS 10 Kitchen Deposit Cleaning Deposit Key Deposit .11 FEES Facility Use Fee 11 PAYMENT 11 General Kitchen Cleaning Facility Use 12 KEYS 12 SET-UP DIAGRAM 12 DECORATING .12 RESTROOMS 13 INDEMNIFICATION 13 4 INSURANCE 13 ALCOHOL REGULATIONS 13 SECURITY 14 SMOKING 14 FINANCIAL STATEMENT 14 LOAN OF FACILITY EQUIPMENT .15 NON-DISCRIMINATION 15 5 CATEGORIES OF USE - BY PRIORITY Category Use Fees Required Approval I. II. City Events organized or sponsored by the City. City employee groups for official meetings. For other than official meetings, functions will be classified by use. Educational Groups. Educational activities organized by any school located in National City. No Fees Custodial Fees Council Approved Rate Community Services Director Community Services Director City Council IV. Governmental Agencies Council Approved Rate City Council V. VI. Civic Groups/Service Groups Advocacy. An individual, group, sponsors of a ballot proposition, etc. for advocacy purposes, candidate's forum or a ballot proposition(s) forum. Council Approved Rate Council Approved Rate City Council City Council VII. 6 Social Groups. National City Non-profit organizations, which are democratic in nature and organized for social purposes, with membership or participation, open to the general public. Note: A National City organization is defined as one having National City residents predominate as officers of the organization, and with at least 70% of its active membership comprised of residents of the City of National City. A non- profit organization is one whose articles of incorporation as non- profit have been endorsed by the California Secretary of State, and who submits either a receipt for payment of current California taxes or a current exemption for Council Approved Rate City Council the payment of these taxes by the State Franchise Tax Board. VIII. Other. Proposed use not falling readily into one of the above use categories will require City Council approval. Council Approved Rate City Council XI. Private. National City residents who would like to use Granger Hall for weddings, parties, and special events. Council Approved Rate City Council Note: National City Resident Groups shall have priority over non-resident groups. Groups with 70% or more group members who reside in National City will be considered Resident Groups. 7 CATEGORIES OF USE — FEES AND DEPOSITS Type Fees Council Action Kitchen Deposit Key _ Deposit Cleaning Deposit Facility Use Fee I. City Event No Fees None None None None None II. Employee Group Custodial fees None None None None None III. Educational Group Council Approved Rate Required Required Non- waivable Refundable Required Non- waivable Refundable Required Non- waivable Refundable Required Non - waivable Refundable IV. Government Agencies Council Approved Rate Required Required Non- waivable Refundable Required Non- waivable Refundable Required Non- waivable Refundable Required Non - waivable Refundable V. Civic/Service Group Council Approved Rate Required Required Non- waivable Refundable Required Non- waivable Refundable Required Non- waivable Refundable Required Non - waivable Refundable VI. Advocacy Group Council Approved Rate Required Required Non- waivable Refundable Required Non- waivable Refundable Required Non- waivable Refundable Required Non - waivable Refundable VII. Social Group Council Approved Rate Required Required Non- waivable Refundable Required Non- waivable Refundable Required Non- waivable Refundable Required Non- waivable Refundable VIII Other Council Approved Rate Required Required Non- waivable Refundable Required Non- waivable Refundable Required Non- waivable Refundable Required Non - waivable Refundable XI. Private Council Approved Rate Required Required Non- waivable Refundable Required Non- waivable Refundable Required Non- waivable Refundable Required Non - waivable Refundable Exclusions City facilities are not available for the following purposes: A) Private functions. (Except Granger Hall) B) Commercial purposes, for personal financial gain C) Fundraisers or 'for -profit' events. `For -profit examples include charging for attendance to an event, marketing "parties", and retail sales. D) Normally authorized groups sponsoring private usage (i.e., a service group sponsoring a members wedding). (Except Granger Hall) E) Dances (unless sponsored by any City Department). (Except Granger Hall) F) Although a special event use by a religious group may be appropriate repeated use (i.e., essentially using the City facility as a church/temple) would not be. 8 APPLICANT ELIGIBILITY When an application is submitted on behalf of a business entity or organization, it shall be signed by a person with authority to bind the company or organization. Applications for rental of City facilities will not be accepted from anyone less than 21 years of age. Youth groups must have adult sponsors who guarantee observation of the regulations. A minimum of one adult per 28 people under the age of 18 is required at the activity. Any misrepresentation as to the nature of the use or activity to occur at a City Facility, the number of attendees expected, contact or payment information or any other falsification on rental application documents will result in the immediate cancellation of the proposed use or event and forfeiture of fees paid. Any such misrepresentation may result in denial of future rental requests. and /or legal action. City facilities rented for .exclusive use may not be used for advertising, solicitation of sales, posting of signs or distribution of pamphlets without written consent from the Director of Community Services. No donations, under any guise or circumstance, or for any purpose, shall be solicited at any City Facility for causes not directly related to the activity in progress. FACILITY RESERVATIONS Category I events take precedence over all other users at any time Reservations will be accepted on a first -come -first -served basis. The schedule will remain tentative until 30 days before an event. At any time prior to 30 days before an event, a group of higher category may displace a group of lower category (although consideration will be given to previously scheduled events). At 30 days before an event, the schedule is locked in, and "bumping" (except for Category I) will not be permitted. The City reserves the right to cancel, reassign; or otherwise adjust reservations to comply with the demands of its own programs, community programs, or emergency requirements. TERMINATION OF APPROVED USE The applicant is responsible to ensure that participants are respectful of the facilities and equipment. The use of City facilities is a privilege and all requirements of City staff will be met expeditiously. City staff has the authority to direct that the event be terminated and that the premises be vacated and to request the Police Department's of Fire Department's assistance as necessary to clear the premises. If this action is necessary, the using organization will have to explain its actions to the City Council, and obtain City Council authority to schedule any future events. 9 RATES Fees for use of City facilities are set forth in the Facility Use Application and must be paid in full at least ten (10) days prior to the event. If payment is not received, the event will be considered cancelled, and the organization will be advised. The Community Services Director may, for sufficient reason, make exception to this clause, but in any event, payment must be received before the event occurs. Payment for the use of a City facility will be made payable to the 'City Of National City'. SPECIAL RATES: Non -Profit Organizations- Upon the recommendation of the Community Services Director, local non-profit organizations or groups, which routinely and regularly provide financial or other support to the City of National City may be exempted from room rental fees, as approved by the City Council. National City Senior Citizens' Organizations -.A National City senior citizens' organization whose headquarters is in National City, whose officers are primarily National City residents, and 75% of whose membership is over 62 years of age, will be entitled to a blanket 10% discount in the rental rate charged for a City facility. FEES AND DEPOSITS Deposits must be made with a separate check. Deposits will be refunded following the return of the issued key (on the next business day) where no damage or loss has occurred and where no extra clean-up is required. In the event of damage, loss or extra clean-up, as determined by the Public Works Department, the deposit, or.a portion of the deposit, will be forfeited and additional charges may be incurred. REFUNDABLE DEPOSITS: Kitchen Deposit in the amount of $60.00 is required, non-waivable and refundable upon city staff approval (see Item #2 below) (MLK only) Cleaning Deposit in the amount of $100.00 is required; non waivable and refundable upon city staff approval (See Item #3 below) 10 Key Deposit in the amount of $100 is required; non waivable and refundable upon city staff approval (See "Keys" below) NON-REFUNDABLE FEE: Facility Use Fee in the amount of $50.00 is required, non-waivable and non-refundable (See Item #4 below) PAYMENT 1. General At no time may the applicant extend the hours of the function. Failure to comply with .this directive shall be grounds for denial of any future requests by the applicant. 2. Kitchen (MLK only) A non-waivable, non-refundable kitchen deposit is required in the amount of $60.00. Kitchen equipment including major appliances, cooking tools, eating utensils, and the overall kitchen area shall be left thoroughly clean and ready for use by the next group, without any further cleanup required. If the kitchen is not left clean, it will be cleaned by city staff or by contract, and the offending organization will forfeit their deposit and be subject to an additional cleanup fee. Organizations must contact the Public Works Department at (619) 336-4580 to have the gas for the ovens turned on/off. Please give Public Works one -day advance notice. 3. Cleaning A Cleaning Deposit is required in the amount of $100.00. Premises should be left "broom -clean." Instances of lack of cleanliness or of physical damage will be corrected (or estimated) by the city, and the using group will be billed accordingly. If the facility is not left clean, it will be cleaned by City staff or by contract, and the offending organization will forfeit their deposit and be subject to an additional clean up fee. 11 The grounds and parking areas will be left clear of debris. Any required cleanup will be billed to the using group. 4. Facility Use Fee To help keep the facilities clean and in top operational condition, a non- refundable, non-waivable Facility Use Fee is required in the amount of $50.00. In the event of physical damage to the facility, its equipment, its contents, or the surrounding grounds, an estimate of the cost of repairs/replacement will be made by the City, and the using group will be billed accordingly and possibly forfeit future use of City facilities. KEYS A Key Deposit is required in the amount of $100.00. Facility keys must be picked up from the Community Services Department one business day before the permitted event between 7:30 a.m. and 5:30 p.m. keys should be returned in person to the Department as soon as possible. Prior to leaving the facility, please ensure all doors of the facility are locked and secured. • Also See "Key Deposit" Duplication of keys is not permitted! SET-UP DIAGRAM Organizations are required to submit a room diagram at least 10 business days in advance of the event to allow proper setup by Public Works. Please call (619) 336-4290 if you require clarification. DECORATING Use of glue guns, nails, thumbtacks, staples, masking or electrical tape inside the facility is not permitted. Only non -adhesive putty may be used on the walls. All decorations must be fire proof or of fire -retardant materials. Organizations must bring their own U.L approved extension cords. Decorating for an event is not permitted outside of the facility. 12 RESTROOMS Organizations must request that restrooms remain unlocked during the course of the event. INDEMNIFICATION The applicant must. complete the release, hold harmless and indemnity agreement which releases the City and its Council, agents, servants, and/or employees, from any damages, claims, causes of action, injuries, or suits caused by any negligent or intentional act or resulting in liability or damage to any person's or the real and personal property of others by reason of the rental of the City's premises. INSURANCE All groups are required to have insurance to protect the City from liability occasioned by their use of the facility. Insurance shall be written with only California admitted companies, which hold a current policy holder's alphabetic and financial size category rating of not less than "A VIII" according to the current Best's Key Rating Guide, or a company with equal financial stability that is approved by the City's Risk Manager. For Meetings, Dances or Dinners, Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence is required. The City of National City must be named as an additional insured pursuant to a separate endorsement, which must be provided with the certificate of insurance prior to the event. A "Hold Harmless" agreement must be executed by the organizer or sponsor of the event. Other activities will be considered on an individual basis. If alcohol is sold or served, Host Liquor or Liquor Liability insurance with minimum limits of $1,000,000 per occurrence must be provided, an additional insured on this coverage as well pursuant to a separate endorsement which must be provided with the insurance certificate prior to the event. Insurance coverage may be obtained through the City under terms, conditions and rates applicable at the time. ALCOHOL REGULATIONS The specific approval of the City Council is required for the consumption of alcohol at a City facility. If required by the Department of Alcoholic Beverage Control, a permit from the Department of Alcoholic Beverage Control must also be obtained. Any such request must be presented in sufficient time to be processed by both agencies. If alcohol is sold or served, Host Liquor or Liquor Liability insurance with minimum limits of $1,000,000 per occurrence must be provided, an additional insured on this 13 coverage as well pursuant to a separate endorsement which must be provided with the insurance certificate prior to the event. If alcohol is going to be served a security guard may be required to be present, at a rate of one (1) security guard for every 200 attendees after consultation with the Police Department. Users must designate a person to ensure that alcohol is being served to persons 21 years of age and older. The designated alcohol server must also be 21 years of age or older. Users must specify in detail the monitoring of alcohol consumption. • Also See "Security" Clause SECURITY Applicants may be required to provide licensed, uniformed and contracted security guards for each event at the rate of one (1) security guard for each 200 attendees, as determined by the Community Services Director after consultation with the Police Department. • Also See "Alcohol" Clause SMOKING Smoking is not permitted in any part of the facility. Per Government Code Sections 7596-7598, smoking is prohibited within 20 feet of the main entrances, exits and operable windows of any facility owned, leased and occupied by the State, County, or City. FINANCIAL STATEMENT All organizations must submit how they plan to use the funds raised from the event and how the funds raised will benefit the National City community. Any non-profit organization that uses a City facility more than six (6) times in a calendar year is required to submit a financial statement to the city and to provide a list of all board members and their home addresses. (Minute action 5/25/92). An EVENT FINANCIAL REPORT must be filed with the City within fifteen (15) days subsequent to the event by any organization charging admission or by any group using the facility for fund-raising purposes. A sign -in log of attendees, with addresses, may be required. 14 LOAN OF FACILITY EQUIPMENT (Tables, Chairs, Electronic, Musical, or Kitchen Equipment) Normally, this type of equipment supporting a City facility is not available for "borrowing" or for use outside the facility. Any borrowing or renting of equipment will be with the express approval of the City Council and charged at current rates. If such a loan is requested, an appropriate rental fee will be recommended by City staff. NON-DISCRIMINATION The applicant hereby assures that all programs and activities implemented at City Facilities and open to the general public will be conducted in a non-discriminatory manner, without regard to an individual's, race, color, religion, sex, national origin, age, marital or veterans' status, sexual orientation or disability. We Ask For Your Help! Although staff inspects our park sites and facilities on a regular basis, damage or vandalism may occur between visits. If you notice any broken equipment or furnishings, unsafe conditions, or vandalism, please report it to the Community Services Department at (619) 336-4290 during regular business hours. 15 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO.23 TEM TITLE: Public Hearing to Consider an Ordinance Amending Appendix 'A' of the Westside Specific Plan to add "Self - Storage Facility with Accessory Truck Rental" as a Conditionally -Allowed Use in the Limited Commercial (CL) Zone. (Applicant U-Haul) (Case File 2013-20 SPA) PREPARED BY: 'Martin Reeder, AICP PHONE: 619-336-4313 EXPLANATION: DEPARTMENT: pi APPROVED BY: The amendment is related to a request to convert an existing manufacturing building to a self -storage business with accessory truck rental (U-Haul) at the former CP Manufacturing building located at 1300 Wilson Avenue. The amendment would affect all properties in the CL zone, which is primarily located on the west side of Wilson Avenue between Mile of Cars Way and Plaza Blvd. adjacent to Interstate 5. CL-zoned properties are also located on Hoover and Roosevelt Avenues between 18th and 22" Streets. The change to Appendix `A' of the Westside Specific Plan was prepared and considered by the Planning Commission on September 16, 2013. The attached Background Report describes the change in detail. If the Council is amenable to the change to Appendix 'A', the associated Ordinance would be brought for introduction at a subsequent meeting. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Categorical Exemption. Class 1, Section 15301 (Existing Facilities) ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Staff concurs with the Planning Commission's recommendation to adopt the amendment to Appendix `A' of the Westside Specific Plan. BOARD / COMMISSION RECOMMENDATION: The Planning Commission recommended approval of the Westside Specific Plan Amendment. Ayes: Alvarado, Baca, Bush, DeLaPaz, Flores, Garcia, Pruitt ATTACHMENTS: 1. Background report 4. Planning Commission Staff Report 2. Location Map 5. Planning Commission Resolution 3. Public Notice BACKGROUND REPORT The project site is a 3.29-acre property located on the west side of Wilson Avenue south of Civic Center Drive. The property is developed with a large (70,000 square feet) industrial building. The previous tenant was CP Manufacturing, a company that manufactured recycling equipment (metal fabrication, painting, etc.) The building is currently vacant and in poor repair. Since the property was vacated, the property owner has been courting prospective tenants for the building that do not involve industrial -type uses. U-Haul has been in communication with the owner and wishes to locate a self -storage facility, including rental vehicles, at this location. However, as things stand, this is not a currently permitted use within the Westside Specific Plan area and would need to be added to the allowable uses in order to operate. To that end, U-Haul submitted this Specific Plan Amendment in order to add 'Self -Storage Facility with Accessory Truck Rental' (subject to a Conditional Use Permit) to Appendix A (Land Use) of the Westside Specific Plan. The subject property is a unique lot in that it is long and skinny. Although it is over 970 feet long, it is only 183 deep. It is also developed with a large building that covers about half of the lot. With a storage lot at the south end and a large parking lot on the north end, the lot is suited for a large-scale manufacturing use. Per the City's Non -Conforming Use Ordinance, a use may continue provided that it does not lapse for more than 12 months. In this case, the property owner generally has until the end of the year before losing the lawful non -conforming status. The owner has received interest from another industrial manufacturing company that can move in right away; however, the owner would prefer a new use that would be more of an upgrade to the area. They have stated that prospective industrial tenants are only interested in moving to the building as is, and do not wish to spend any money on building upgrades. In an effort to provide flexibility for the property owner and to bring in a less impactful use to the neighborhood, the non -conforming status period has been tolled while the associated discretionary permits are being processed. The amendment would affect the Limited Commercial (CL) zone in the Westside Specific Plan area. The CL zone is generally located on the west side of Wilson Avenue between Civic Center Drive and Mile of Cars Way. CL-zoned properties are also located on Hoover and Roosevelt Avenues between 18th and 22nd Streets. Issues to consider are mostly related to traffic, given the history of large trucks in the area and their associated impacts (pollution and noise). In the case of U-Haul, only gasoline -powered vehicles are used in their rental fleet, which are smaller and less polluting than diesel -powered semi - trucks. They are also significantly quieter. Given that this use and any future such use would be subject to a Conditional Use Permit, the use would be analyzed on a case by case basis to ensure that any impacts to surrounding uses are minimal. The CUP requirement would also allow staff to mandate other conditions as required. The property is located at the confluence of two major rights -of -way — Interstate 5 and Civic Center Drive. As such, most vehicles going to and from the area would likely be utilizing those streets to exit and/or move throughout the City. Therefore, the subject property would be a better candidate for such a use than other parcels located further south on Wilson Avenue. The applicant provided a Phase I Environmental Assessment for the property that was recently conducted. The assessment indicated potential issues with an underground storage tank, contaminated soils, maintenance of storm water filtration equipment, and asbestos/lead-based paint -containing materials. U-Haul has committed to remedying these items, which are included as Conditions of Approval. U-Haul wishes to purchase the property outright. They have proposed adaptive reuse of the existing building that would represent a roughly $5 million investment in the property. Improvements would include a new exterior facade, new roof, extensive landscaping, and a new rental showroom. The facility would be primarily self -storage, but would also offer truck and trailer rental, sales of packing and moving supplies, and installation of tow hitches. In the case of U-Haul, the company operates only gasoline -powered vehicles (no diesel). The company follows a fairly consistent pattern with regard to new outlets, which allows for potential results to be known ahead of time. For example, a standard - sized facility generates approximately $2.5 million in taxes over a ten-year period (average of existing locations). Other area U-Haul locations also have high rates of local employment. According to the applicant, there are local hiring numbers as high as 90% in Oceanside and almost 100% in Escondido. U-Haul also has a Re -Use program to reduce the amount of used goods being dumped. Re -use centers allow for customers to leave their unwanted but reusable belongings, such as furniture, for others to take. U-Haul generally serves the community within 3 1/2 miles of the outlet. The eventual number of trucks is anticipated to be 40-45, based on use in the San Diego Metro area. A Condition of Approval limits the maximum number to 50. Conditions also require only non -diesel vehicles and require that all vehicles be stored on site (not on adjacent city streets). According to U-Haul, storage and rental centers generate less and lighter vehicle traffic than a comparably -sized industrial or commercial use. For example, a typical center of 80,000 square feet (10,000 square feet larger than the subject building) would generate approximately 31 average daily trips (ADT) on a weekday and 53 on a weekend day. Traffic generation data provided for another project by a traffic engineer for the applicant indicated an average trip generation rate of 0.36 ADT per 1,000 square feet for a weekday and 0.72 on a weekend day. This would be 25.2 ADT and 50.4 ADT respectively for the subject property. The previous industrial use would have generated 2 approximately 280 ADT, per information provided by SANDAG. Based on the low expected ADT and access to the freeway, staff is of the opinion that the facility would not have a significant impact on traffic in the area. The majority of parking spaces are to be located on the north end of the property. Rental truck pick up and drop off would be in the north yard, with overflow space available in the south yard. 11 standard vehicle parking spaces, including two handicapped -accessible spaces are to be located adjacent to the smaller single story metal building located at the north end of the main building. The total retail area of this building would be 2,065 square feet, which would require 9 parking spaces. The Land Use Code does not specify how much parking is required for a self -storage warehouse. However, U-Haul Centers are not typical mini -warehouse facilities. Their unique design allows patrons to load and unload vehicles at special loading spaces (the south end of the subject building in this case). These spaces are located immediately adjacent to the building and provide internal access to each self -storage unit via corridors and elevators. Typical mini -warehouse storage is configured in long rows of storage units accessed form garage -type doors via private common alley/roadways. Trip generation data from a similar standard U-Haul facility (O'Fallon U-Haul Center in Missouri) for customers accessing self -storage units in the main building during peak times indicated that only five spaces were generally needed (including for the retail component). Therefore, 11 dedicated parking spaces appear sufficient. There is also ample room for overflow parking given the large north and south yard areas. There are relatively few residential properties located along Wilson Avenue in this location, which would reduce the amount of residents affected by the use. Of the 14 properties located on this portion of Wilson Avenue (two blocks) developed with the subject property, five contain residential units (36%).The smaller and quieter trucks, most of which would likely be heading north on Wilson, would have Tess of an impact than the large diesel semis that previously utilized the site. The project is Categorically Exempt under the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301. This section allows for conversion of existing facilities. The requirement for a Conditional Use Permit would allow analysis of potential issues to ensure appropriate placement of such businesses. Additional studies regarding traffic, parking, etc. would be required or conditioned on a case by case basis. More importantly, approving the Specific Plan Amendment would not result in automatic permission to build a self -storage facility anywhere in the CL zone. The proposed use will be an upgrade, both environmentally and aesthetically, on the area. The unique location of the property close to major thoroughfares allows efficient access to and from the property without creating significant impacts on neighboring properties. Based on the low expected ADT and access to the freeway, the facility will not have a significant impact on traffic or traffic -related pollution in the area, but rather would reduce such impacts. 3 The Planning Commission initiated the Specific Plan Amendment at their meeting of August 5, 2013. The Commission also considered a Conditional Use Permit, which is being processed concurrently with the amendment. A public hearing was held on September 16, 2013, at which time the Planning Commission recommended approval of the Specific Plan Amendment and the Conditional Use Permit. The Notice of Decision for the CUP will be before you at a subsequent Council meeting. 4 � a cn— I / 1 I 1 —i �L_ Civic Center H aa) i t7 °o a: cQ CD -Wet• 18th Mile of•Cars 0 v_ w CL Zone Project Location 1 5 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Dalla, CMC - City Clerk NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of National City will hold a Public Hearing after the hour of 6:00 p.m., Tuesday, October 15, 2013, in the City Council Chambers, Civic Center, 1243 National City Blvd., National City, CA., to consider: AN ORDINANCE AMENDING APPENDIX 'A' OF THE WESTSIDE SPECIFIC PLAN TO ADD "SELF - STORAGE FACILITY WITH ACCESSORY TRUCK RENTAL" AS A CONDITIONALLY -ALLOWED USE IN THE LIMITED COMMERCIAL (CL) ZONE. The full text of the proposed Specific Plan Amendment is available for viewing in the City Clerk's Office during normal business hours. The Planning Commission conducted a public hearing at their meeting of September 16, 2013 and voted 7-0 to recommend adoption of the Specific Plan Amendment. Anyone interested in this matter may appear at the above time and place and be heard. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the undersigned, or to the City Council of the City of National City at, or prior to, the Public Hearing. October 2, 2013 Michael R. Dalla, CMC City Clerk 6 woo iTy. 1887 CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Title: Case File No.: Property Location: Assessor's Parcel No.: Staff report by: Applicant: Zoning designation: Project size: Adjacent land use/zoning: North: East: South: West: Environmental review: Item no. 6 September 16, 201 PUBLIC HEARING - SPECIFIC PLAN AMENDMENT ADDING "SELF -STORAGE FACILITY WITH ACCESSORY TRUCK RENTAL" TO APPENDIX A OF THE WESTSIDE SPECIFIC PLAN AS A CONDITIONALLY -ALLOWED USE IN THE LIMITED COMMERCIAL (CL) ZONE, AND CONDITIONAL USE PERMIT FOR A SELF -STORAGE FACILITY WITH ACCESSORY TRUCK RENTAL LOCATED AT 1300 WILSON AVENUE. 2013-20 SPA, CUP Southwest corner of Wilson Ave. and Civic Center Dr. 559-061-15 & 14 Martin Reeder, AICP — Principal Planner U-Haul Limited Commercial (CL) — Westside Specific Plan 3.29 acres Northbound 1-5 on -ramp / OS Industrial and Residential uses across Wilson Avenue / MCR-1 Industrial use across W. 16th Street / CL Interstate 5 / OS Categorical Exemption. Class 1, Section 15301 (Existing Facilities) BACKGROUND Site Characteristics The project site is a 3.29-acre property located on the west side of Wilson Avenue south of Civic Center Drive. The property is developed with a large (70,000 square feet) industrial building. The previous tenant was CP Manufacturing, a company that manufactured recycling equipment (metal fabrication, painting, etc.) The building is currently vacant and in poor repair. History The Planning Commission voted to initiate the Specific Plan Amendment at their meeting of August 5, 2013. The applicant has since also applied for a Conditional Use Permit that is being processed concurrently with the amendment. Proposal Since the property was vacated, the property owner has been courting prospective tenants for the building that do not involve industrial -type uses. U-Haul has been in communication with the owner and wishes to locate a self -storage facility, including rental vehicles, at this location. However, as things stand, this is not a currently permitted use within the Westside Specific Plan area and would need to be added to the allowable uses in order to operate. To that end, U-Haul submitted this Specific Plan Amendment in order to add 'Self -Storage Facility with Accessory Truck Rental' (subject to a Conditional Use Permit) to Appendix A (Land Use) of the Westside Specific Plan. Analysis The subject property is a unique lot in that it is long and skinny. Although it is over 970 feet long, it is only 183 deep. It is also developed with a large building that covers about half of the lot. With a storage lot at the south end and a large parking lot on the north end, the lot is suited for a large-scale manufacturing use. Per the City's Non -Conforming Use Ordinance, a use may continue provided that it does not lapse for more than 12 months. In this case, the property owner has until the end of the year before losing the lawful non -conforming status. The owner has received interest from another industrial manufacturing company that can move in right away; however, the owner would prefer a new use that would be more of an upgrade to the area. They have stated that prospective industrial tenants are only interested in moving to the building as is, and do not wish to spend any money on building upgrades. The amendment would affect the Limited Commercial (CL) zone in the Westside Specific Plan area. The CL zone is located on the west side of Wilson Avenue between Civic Center Drive and Mile of Cars Way. Issues to consider are mostly related to traffic, given the history of large trucks in the area and their associated impacts (pollution and noise). In the case of U-Haul, only gasoline -powered vehicles are used in their rental 8 fleet, which are smaller and less polluting than diesel -powered semi -trucks. They are also significantly quieter. Given that this use and any future such use would be subject to a Conditional Use Permit, the use would be analyzed on a case by case basis to ensure that any impacts to surrounding uses are minimal. The CUP requirement would also allow staff to mandate other conditions as required. The property is located at the confluence of two major rights -of -way — Interstate 5 and Civic Center Drive. As such, most vehicles going to and from the area would likely be utilizing those streets to exit and/or move throughout the City. Therefore, the subject property would be a better candidate for such a use than other parcels located further south on Wilson Avenue. Property Condition The applicant provided a Phase I Environmental Assessment for the property that was recently conducted. The assessment indicated potential issues with an underground storage tank, contaminated soils, maintenance of storm water filtration equipment, and asbestos/lead-based paint -containing materials. U-Haul has committed to remedying these items, which are included as Conditions of Approval. U-Haul wishes to purchase the property outright. They have proposed adaptive reuse of the existing building that would represent a roughly $5 million investment in the property. Improvements would include a new exterior facade, new roof, extensive landscaping, and a new rental showroom. The facility would be primarily self -storage, but would also offer truck and trailer rental, sales of packing and moving supplies, and installation of tow hitches. In the case of U-Haul, the company operates only gasoline -powered vehicles (no diesel). The company follows a fairly consistent pattern with regard to new outlets, which allows for potential results to be known ahead of time. For example, a standard - sized facility generates approximately $2.5 million in taxes over a ten-year period (average of existing locations). Other area U-Haul locations also have high rates of local employment. According to the applicant, there are local hiring numbers as high as 90% in Oceanside and almost 100% in Escondido. U-Haul also has a Re -Use program to reduce the amount of used goods being dumped. Re -use centers allow for customers to leave their unwanted but reusable belongings, such as furniture, for others to take. Traffic/Circulation U-Haul generally serves the community within 3 1/2 miles of the outlet. The eventual number of trucks is anticipated to be 40-45, based on use in the San Diego Metro area. A Condition of Approval limits the maximum number to 50. Conditions also require only non -diesel vehicles and require that all vehicles be stored on site (not on adjacent city streets). 9 According to U-Haul, storage and rental centers generate less and lighter vehicle traffic than a comparably -sized industrial or commercial use. For example, a typical center of 80,000 square feet (10,000 square feet larger than the subject building) would generate approximately 31 average daily trips (ADT) on a weekday and 53 on a weekend day. Traffic generation data provided for another project by a traffic engineer for the applicant indicated an average trip generation rate of 0.36 ADT per 1,000 square feet for a weekday and 0.72 on a weekend day. This would be 25.2 ADT and 50.4 ADT respectively for the subject property. The previous industrial use would have generated approximately 280 ADT, per information provided by SANDAG. Based on the low expected ADT and access to the freeway, staff is of the opinion that the facility would not have a significant impact on traffic in the area. The majority of parking spaces are to be located on the north end of the property. Rental truck pick up and drop off would be in the north yard, with overflow space available in the south yard. 11 standard vehicle parking spaces, including two handicapped -accessible spaces are to be located adjacent to the smaller single story metal building located at the north end of the main building. The total retail area of this building would be 2,065 square feet, which would require 9 parking spaces. The Land Use Code does not specify how much parking is required for a self -storage warehouse. However, U-Haul Centers are not typical mini -warehouse facilities. Their unique design allows patrons to load and unload vehicles at special loading spaces (the south end of the subject building in this case). These spaces are located immediately adjacent to the building and provide internal access to each self -storage unit via corridors and elevators. Typical mini -warehouse storage is configured in long rows of storage units accessed form garage -type doors via private common alley/roadways. Trip generation data from a similar standard U-Haul facility (O'Fallon U-Haul Center in Missouri) for customers accessing self -storage units in the main building during peak times indicated that only five spaces were generally needed (including for the retail component). Therefore, 11 dedicated parking spaces appear sufficient. There is also ample room for overflow parking given the large north and south yard areas. Adjacent uses There are relatively few residential properties located along Wilson Avenue in this location, which would reduce the amount of residents affected by the use. Of the 14 properties located on this portion of Wilson Avenue (two blocks) developed with the subject property, five contain residential units (36%).The smaller and quieter trucks, most of which would likely be heading north on Wilson, would have less of an impact than the large diesel semis that previously utilized the site. CEQA The project is Categorically Exempt under the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301. This section allows for conversion of existing facilities. 10 Summary The requirement for a Conditional Use Permit would allow analysis of potential issues to ensure appropriate placement of such businesses. Additional studies regarding traffic, parking, etc. would be required or conditioned on a case by case basis. More importantly, approving the Specific Plan Amendment would not result in automatic permission to build a self -storage facility anywhere in the CL zone. The proposed use will be an upgrade, both environmentally and aesthetically, on the area. The unique location of the property close to major thoroughfares allows efficient access to and from the property without creating significant impacts on neighboring properties. Based on the low expected ADT and access to the freeway, the facility will not have a significant impact on traffic or traffic -related pollution in the area, but rather would reduce such impacts. RECOMMENDATION 1. Approve 2013-20 SPA, CUP subject to the conditions listed below, based on attached findings; or 2. Deny 2013-20 SPA, CUP based on findings to be determined by the Planning Commission; or 3. Continue the item to a specific date. ATTACHMENTS 1. Recommended Findings for Approval 2. Recommended Conditions of Approval 3. Location Map 4. Notice of Exemption 5. Public Hearing Notice (Sent to 46 property owners) 6. Site Photos 7. Project Narrative 8. Applicant's Plans (Exhibits B and C, Case File No. 2013-20 SPA, CUP dated 8/21/2013) MARTIN REEDER, AICP Principal Planner BRAD RAULSTON Executive Director 11 RECOMMENDED FINDINGS FOR APPROVAL OF A SPECIFIC PLAN AMENDMENT ADDING "SELF -STORAGE FACILITY WITH ACCESSORY TRUCK RENTAL" TO APPENDIX A OF THE WESTSIDE SPECIFIC PLAN AS A CONDITIONALLY -ALLOWED USE IN THE LIMITED COMMERCIAL (CL) ZONE 2013-20 SPA 1. That the proposed amendment is in the public interest and is consistent with General Plan policy, as a Conditional Use Permit would be required for any new self -storage and/or truck rental facility, which would assure compliance with General Plan policies regarding vehicle traffic. 2. That the proposed amendment will allow for conversion of existing industrial uses to cleaner non -industrial uses within the CL zone, which is intended for service -related commercial uses, including storage and equipment rental. RECOMMENDED FINDINGS FOR APPROVAL OF THE CONDITIONAL USE PERMIT 2013-20 CUP —1300 Wilson Ave. 1. That the site for the proposed use is adequate in size and shape, since the proposed use would be contained within the existing building envelope, and all activities would be contained on the subject site. 2. That the site has sufficient access to Wilson Avenue and Civic Center Drive, both Collector streets with direct access to Interstate 5, operating at a Level of Service (LOS) of A and C respectively, to accommodate the approximate maximum of 5 average daily trips (ADT). 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the use will be completely contained within the existing building and property, and since only gasoline vehicles will be used in conjunction with the business. 4. That the proposed use is deemed essential and desirable to the public convenience, since it will contribute to the conversion of an existing industrial use to a non -industrial use and will contribute to the viability of the existing commercially -zoned property. 12 RECOMMENDED CONDITIONS OF APPROVAL 2013-20 CUP —1300 Wilson Ave. General 1. The Conditional Use Permit shall not be considered valid, nor construction plans accepted for a self -storage facility, until the associated Specific Plan Amendment has been approved. 2. This Conditional Use Permit authorizes a self -storage facility with accessory truck rental and hitch installation. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform to Exhibits B and C, Case File No. 2013-20 SPA, CUP dated 8/21/2013. 3. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 4. This Conditional Use Permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in the Land Use Code. 5. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of the permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate said permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director prior to recordation. Building 6. Plans submitted for improvements in 2013 must comply with the 2010 edition of the California Building, Electrical, Plumbing, Mechanical, Fire and Accessibility Codes. If submitted in 2014, plans submitted for improvements must comply with the 2013 edition of the California Building, Electrical, Plumbing, Mechanical, Fire, and Accessibility Codes. Engineering 7. The Priority Project Applicability checklist for the National Pollutant Discharge Elimination System (NPDES) is required to be completed and submitted to the Engineering Department. The checklist will be required when a project site is submitted for review of the City Departments. The checklist is available at the Engineering Department. If it is determined that the project is subject to the "Priority 13 Project Permanent Storm Water BMP Requirements" and the City of National City Storm Water Best Management Practices of the Jurisdictional Urban Runoff Management Program (JURMP) approved Standard Urban Storm Water Mitigation Plan (SUSMP) documentation will be required prior to issuance of an applicable engineering permit. The SUSMP shall be prepared by a Registered Civil Engineer. 8. The Best Management Practices (BMPs) for the maintenance of the proposed construction shall be undertaken in accordance with the National Pollutant Discharge Elimination System (NPDES) regulations which may require a Storm Water Pollution Prevention Plan (SWPPP) for the project. An approved SWPPP will be required prior to issuing of a construction permit. 9. All surface run-off shall be treated with an approved Standard Urban Runoff Mitigation Plan (SUSMP) Best Management Practice (BMP) for all Priority SUSMP projects. No runoff will be permitted to flow over the sidewalk. Adjacent properties shall be protected from surface run-off resulting from this development. 10. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right-of-way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or the street. The proposed sprinkler heads shall be installed behind the sidewalk, and the irrigation mainline upon private property only, as required by the City. The property owner or, its successors or assigns, shall be remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer. 11. Metallic identification tape shall be placed between the bottom layer of the finished surface and the top of all irrigation lines in the public right-of-way. 12. A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and any grading construction on private property. 13. A cost estimate for all of the proposed grading, drainage, street improvements, landscaping and retaining wall work shall be submitted with the plans. A performance bond equal to the approved cost estimate shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment according to actual worked hours and consultant services. Fire 14. The project shall be designed, installed, tested and approved in compliance with the 2010 edition of NFPA, current edition of the CFC, and Title 19 of the California Code of Regulations. 14 Planning 15. A landscape and underground irrigation plan shall be submitted as part of the building permit process. The plans shall meet minimum landscape requirements of the Land Use Code. 16. Remove and dispose of the existing on site underground storage tank (UST) and its contents. Confirmatory soil and groundwater sampling should also be conducted in this area to determine if a release has occurred. 17. A limited subsurface investigation shall be conducted in order to determine the presence or absence of soil and/or groundwater contamination, specifically in the areas of the observed clarifiers, floor drains, and unidentified subsurface features within the warehouse building (Building 1). 18. Clean out the Existing catch basins, drains, inlets, and cleanouts shall be cleaned and associated waste properly disposed of. 19. Based on the information provided in the survey completed by Ninyo & Moore in 1999, the observed damaged areas of confirmed asbestos -containing materials and lead -based paints shall be abated and an O&M Plan be implemented to manage the remaining areas of intact confirmed asbestos -containing materials and lead -based paints in place. 20. All rental trucks shall be stored on the site and not on adjacent public streets. 21. No more than 50 rental trucks shall be stored on site at any one time. 22. The rental truck fleet shall be exclusively gasoline -powered (or hybrid/alternative fuel -powered). No diesel -powered vehicles are permitted as part of the rental fleet. 15 1237 I 1239 MM Project Locations — — Zone Boundary • • - - Civic,Center Dr- ,- 1 CJ1 D fD 1 1 1 1 1 1 1 1 1 1 1 1 1 423 1228 1234 1240 1305 1323 1329 1341 1413 1419 1427 1429 MCR-2 N 1322 1326 1330 i' 11336 1408 1414 1428 1440 W. 15th St 1533 MCR=1- I W. 16th St N W 1515 1523 1508 1510 1524 1540 1609 1619 1 N 1 pA 1624 1 1 RS-4 111.1-110 I L—J I Feet 0 100 200 400 APN: 559-061-14 & 15 Planning Commission Location Map 2013-20 A, CUP 9 3.13 16 CITY OF NATIONAL CITY - DEVELOPMENT SERVICES DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF EXEMPTION TO: County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: 2012-20 SPA, CUP Project Location: 1300 Wilson Avenue, National City, CA 91950 Contact Person: Martin Reeder Telephone Number: (619) 336-4313 Description of Nature, Purpose and Beneficiaries of Project: Specific Plan Amendment Adding "Self -Storage Facility with Accessory Truck Rental" to appendix a of the Westside Specific Plan as a conditionally -allowed use in the Limited Commercial (CL) zone, and conditional use permit for a Self -Storage Facility with Accessory Truck Rental located at 1300 Wilson avenue. Applicant Name and Address: U-Haul International c/o: Randy Lopez PO Box 21502 Phoenix, AZ 85036-1502 Exempt Status: Telephone Number: (602) 263-6555 ® Categorical Exemption. Class 1, Section 15301 (Existing Facilities) Reasons why project is exempt: It can be seen with certainty that the project will not have a significant effect on the environment, seeing that subsequent projects will be subject to a Conditional Use Permit and associated CEQA review, and since the subject project will utilize an existing building without expanding the footprint. Furthermore, traffic generated by the use would be Tess polluting and frequent than the previous industrial use. Date: MARTIN REEDER, AICP Principal Planner 17 CITY OF NATIONAL CITY - DEVELOPMENT SERVICES DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF PUBLIC HEARING PUBLIC HEARING - SPECIFIC PLAN AMENDMENT ADDING "SELF -STORAGE FACILITY WITH ACCESSORY TRUCK RENTAL" TO APPENDIX A OF THE WESTSIDE SPECIFIC PLAN AS A CONDITIONALLY -ALLOWED USE IN THE LIMITED COMMERCIAL (CL) ZONE, AND CONDITIONAL USE PERMIT FOR A SELF -STORAGE FACILITY WITH ACCESSORY TRUCK RENTAL LOCATED AT 1300 WILSON AVENUE. CASE FILE NO: 2013-20 SP A, CUP The National City Planning Commission will hold a public hearing after the hour of 6:00 p.m. Monday, September 16, 2013, in the City Council Chambers, 1243 National City Blvd., National City, California on a proposed request (U-Haul). The applicant proposes to add "Self -Storage Facility with Accessory Truck Rental' as a conditionally -allowed use in the CL zone of the Westside Specific Plan area in order to convert the existing industrial building to a U-Haul self -storage facility. Members of the public are invited to comment. Any person interested in this matter may appear at the above time and place and be heard. Written comments should be received by the Planning Division on or before 12 p.m., September 16, 2013. Planning Division staff may be contacted at 619-336-4310 or plannincanationalcityca.gov. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the public hearing entity conducting the hearing at, or prior to, the public hearing. PLANNING DEPARTMENT BRAD RAULSTON Executive Director ]s 19 II N N N 23 x N • 26 27 CO N AMERCO® REAL ESTATE COMPANY 2727 NORTH CENTRAL AVENUE, 5-N • PHOENIX, ARIZONA 85004 PHONE: 602.263.6555 • FAX: 602.277.5824 • EMAIL parul@uhaul.com NARRATIVE PROJECT SUMMARY AMERCO Real Estate Company (AREC) is interested in purchasing the property located at 1500 Wilson Avenue (APN: 5590611500). AREC is the wholly owned real estate subsidiary of the U-Haul System. AREC is submitting this narrative for the opportunity to receive the participation and counseling from the City of National City in regards to a text amendment to add self -storage and truck and trailer rental as conditionally permitted uses to the CL zone. The property at Wilson Avenue is currently developed and U-Haul proposes an adaptive re -use of the existing building; which incorporates self -storage, truck and trailer rental, and retail services. The north portion of the property, along Civic Center Drive, would provide customer parking and display U-Haul trucks and trailers. The showroom, hitch bays, and self -storage would be positioned towards the north side of the building. The typical U-Haul office is approximately 2,500 s.f. in size. U-Haul is proposing truck and trailer rental but the number of trucks has not yet been determined. The placement of these trucks and trailers is also unknown at this time. The property is currently zoned 'CL within the West Side Specific Plan' that does not allow self -storage or truck rental and will require a text amendment. We feel U-Haul would be an appropriate use for the property due to the close proximity to a main arterial street, Civic Center Drive, and a major freeway, San Diego Freeway 1-5. U-Haul is more of a commercial type use that serves the residential communities within a 3-5 mile radius unlike the existing industrial type uses found to the south, west, and north side. U-Haul moving and storage facilities act as a good transition from industrial uses to residential such as the homes found to the east of the property. In fact, there are proven benefits for allowing self -storage facilities in communities: • Self storage facilities are quiet • They provide an excellent buffer between zones • They create very little traffic • They have little impact on utilities 29 • They have no impact on schools • They provide a good tax revenue • They provide a community service U-Haul moving and storage are convenience businesses. Our philosophy is to place centers in high growth residential areas, where we fill a need for our products and services. Customers are made aware of the U-Haul center, primarily via drive -by awareness, much like that of a convenience store, restaurant or hardware store. Attractive imaging and brand name recognition bring in area residents — by our measures, those who live within a four -mile radius of the center. Custom site design for every U-Haul moving and storage center assures that the facility compliments the community it serves by architectural compatibility and attractive landscaping. Adherence to community objectives is key, so that the U-Haul moving and storage center is a neighborhood asset, and is assured of economic success. U-Haul looks forward to working with National City and we look forward to your consideration of the conceptual development plan that we are submitting at this time. Please provide us with your feedback and any comments you may have. THE U-HAUL MOVING AND STORAGE FACILITY U-Haul moving and storage centers characteristically serve the do-it-yourself household customer. In a typical day at U-Haul, the center will be staffed with a general manager and two to three customer service representatives. Families will generally arrive in their own automobiles, enter the showroom and may choose from a variety of products and services offered there. • Families typically use U-Haul self -storage facilities to store furniture, household goods, sporting equipment or holiday decorations. Often prompted by moving to a smaller home, combining households or clearing away clutter to prepare a home for sale, storage customers will typically rent a room for a period of two months to one year. • U-Haul moving and storage centers also rent trucks and trailers for household moving, either in -town or across country. • Families who need packing supplies in advance of a move or to ship personal packages can choose from a variety of retail sales items, including cartons, tape and packing materials. • Families who tow U-Haul trailers, boats or recreational trailers can select and have installed the hitch and towing packages which best meet their needs. 30 • Moving and storage are synergistic businesses. Over half of our storage customers tell us they used U-Haul storage because of a household move. Customers will typically rent U-Haul equipment or use their personal vehicle to approach the loading area and enter the building through the singular customer access. All new storage facilities are designed with interior storage room access, giving the customer the added value of increased security, and the community the benefit of a more aesthetically pleasing exterior. SIGNIFICANT POLICIES: • Hours of Operation: Mon. - Thurs. 7:00 a.m. to 7:00 p.m. Fri. 7:00 a.m. to 8:00 p.m. Sat. 7:00 a.m. to 7:00 p.m. Sun. 9:00 a.m. to 5:00 p.m. • All U-Haul storage customers are issued a card -swipe style identification card that must be used to gain access to their room. This is but one of many security policies which protect the customers belongings and decrease the ability of unauthorized access to the facility. • It is against policy for a business to be operated from a U-Haul storage room. • Customers and community residents who wish to use the on -site dumpsters for disposing of refuse must gain permission to do so, and are assessed an additional fee. • Items that may not be stored, include: chemicals, flammables, and paints. • U-Haul facilities are protected by video surveillance. • U-Haul moving and storage centers are non-smoking facilities. • U-Haul will provide added service and assistance to our customers with disabilities. 31 -I I I III SPECIFIC SITE PLAN AMENDMENT 1300 WILSON AVENUE NATIONAL CITY, CA 91950 11 • r I • %1LSON AVENUE I • _ l 1 f I / Wows. WYa ap a SA. & A.E RY S.& & A.E. RY f M' 1 OVERALL SITE PLAN I'.[OWRSON P4E ZONE Si- WOES WWER°. WTIFN ME NR103E SFEb0C1M1 SUMENTU$E: FI .FACIOF! MAYLFM:MIANi PEWSEDIH: SI-STOOKS HAM-AEAGNTLE NEOLEST: ANMIEM}/BR TO TEMIs 1wt SIC PLAN TO INCLUDE 100<0ENTAL MOSMFSTONLE PS A COMMON& USE I0 REOEHMSSIOLE USES. 2 AERIAL wB' 3 I VICINITY MAP NTS 4 ZONING EXHIBIT B CASE FILE NO. 2013-20 CUP DATE: 8/21 /2013 S01 TIRE SFEET 1 S1TE 0..W Or FLCGI RPM ELI ELFSMO S 131 LI01SCAFE PLAN MMRUS MRY: ILI, R Md[9NML SUS MOWER L0OS AMERCQ RF.1Lwessawww10Y mOROOI WORM fm MO OR 1m •_• NOM — r: f!M) f)1-IOM 101 When Avenue NSMdOt. OA019D 5112E <OMNI& 5 SHEET INDEX 887051 Re MOM cowl sows SP1 3 ENLARGED FLOOR PLAN - SHOWROOM AND D&R BAY • 5E3o o eJ HT a FU1050USE 12.754 95095 P. 1 I PROPOSED FIRST FLOOR T.I. PLAN 91.11..111P 1n•11u•111■ J. u.n..m. In II��IIISU ax -UMe1A CO. .1 L .19 i L 1 9iNNIllrlil.• ■1i.il111=1.*;c giiiiiP ■1•u11■* 1 FP SCALE 1'=990. 4 PROPOSED ROOM MIX 1MM. .611 999 a•} 1a5w Ye 1N >m 71 D •a n: Oats MM M1. w a n. UM }w a.a e 1e }OJ e.1} Idle b1 }N 1e.1} 0 M.lS PROPOSED ROOM MIX ..OA 15.250 .ee 4.09 x1•0 51}0 .9001 ]1 »a 00 0A u u. 01 1.a .e0a a 100 1} • 0•» a O 0* a.Oq `•]00 ?if aRI 0 me *00M M P • 17 M Is. 1,7 a•..M 7910 .e0 9110 4.00 10.110 }• n• }1 ea v r• i• 11[ }}.!0 1a0■ mutt 9 0 nwl-f}}W} 0591091m . SA OOMA 59005 L.. M 2 r—' L A ,EIEHMEEIREHEIR 11 T tI fi[ITIT T1T IMEDEA 1 II II II I II: I II.: -III 11 II! I II II : 11 II: PROPOSED NEW SECOND FLOOR PLAN II. II II II. II II II ' II -U U. I 11 II ,.II. 11 -11 11 :1 II II : :1 11 . II :1 II11 11 I .:. 11 12 gala II II II :1 II 11®L" II II I SCALE. I'-.3O9 0 0 ann./IAI[e: 1 1 190.551.99. Was Marne. LOCO: AMERCO, EMINZEREE 0999911 MOW }•l 919111014.1.• l.}IR MKS OM n Mai NVMV. f 0 700439 10M MT0een .Wm. NtlbltllpN. CA 7100 scn 0091719e omrosza Flew Pam 887051 09919. oma:I ••� Al aefM1M•I.. I,� I lYe oM EOY1 III I , .1 I. I.. I .I... m (4) MN SW 1R4 fM�l� 1 WEST ELEVATION COALE: @D' l O 2 1 SOUTH ELEVATION 3 SCALE SEW nr I1111111111111 IIP III I'Hilllllulr: 1 R..I .1.1IIIIII11..IIII III III 111IIII IIII I II I eII1111I1l!I!I IIIIIIIIII !i!II llllf I11111 IIIIIIII!11111 IIIIII111III _'I I'i'III1111111 5.1mNM 1 " 1111111111111111111111111111111 !E 11111111117R:'IIIIIIIw IIII IIIIII I�I'JIIIIr__ tImirrrnmerm 3 ---- 1111111 1 ne,Y oM 00011 ,ma..L a.m COMES EAST ELEVATION 4 1 NORTH ELEVATION SCALE: IIIt..l.f' C 40.001. MOMS r LLI wmsneaa Stry NgeRC+ L000 AMERCD EIREIIIMITEZINEEE .......... TES. yeelA� PROM MO. m. :,s 1n on 1900VA%On Awes NeIDV W, CASIIO SHEET 02111e114 Emoted EIe,N.ro 887051 et x am4 Ell emvumwy RE>'AO t rum RCMOLE EOM CLOSE 1. W E) W ROW lbw (/) E) REIAOVE (E) TREE • �L - Too OA$ YAW / - V RRR5EC1I 1 REYOVE 3 (E) S.A.N FOR FOR PROPOSED I REMOTE (E) TREE FOR REIANE (E) TREE - I DRIVEWAY WARE DULONG DAMAGE — W K F — j WI KI y S FI ,1NLSON AVENUE, i • 3111A 1 RLI 1K'Y t.1<FD�e>♦oRl�O —•- — lav��-•Yf_•7es =e= —1 �__ S£ i I 141, r11 �II�I��I.• II iv1a III:.r n 'HIPPO !dm P o i ... i HI in 1 1 ii iil i .............,L;.,... _ I , RELOVEF -W» LOADING RAW -1e la OW 1 CONCEPTUAL LANDSCAPE PLAN SCALE: F^.PC EMS (�� l� MYNR *Ohl*1.PNavelsotn.omFE•=1+m..mwo.., 44 W. ironRM Dd6 ...6P:• Al...- .. *Ohl* Navels a Y Prem.. O"sMN sea b rtmF "ll O. PFWMAWPu2 O Irc R. M1AtlAf•N p UM, la • na•• 0AYon Sumo * *Wins Maas Fr Palm ban •IM L • MLR .1. lbe 0L. $ • Rom • adelPeads rL U • lank IMn 1Y.Fon g 1 a 2 PLANTING SCHEDULE R • B E ILI A-WRR US* AMEF ICQ manzact @IPRal•a,1•. DP ICIb OP* NM MOW Pala MP 0 mw-90 1 n -1e» SR SOON R I330,4km Men* Nelbnal Gil,. GA 0 ISM Ceneegs Lstivl* Rol 887051 — .D owl ow LS1 1001A1•IA '_E NO. 2013-20 CUP " ,!21/2013 ROARCOMM. OCR: FRCO arexcm&ROW,, ZMIARIMARR ARE OCA %N0L F. aS WIRE CCRESS ANAILM19CN AUE 1300ALMA AVE MODAL MOO CA ARGO WET r IRMA Cd1CPNAL RENOMWO 887051 AA IAI CAROM mestrm I-1 RESOLUTION NO. 21-2013 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A SPECIFIC PLAN AMENDMENT ADDING "SELF -STORAGE FACILITY WITH ACCESSORY TRUCK RENTAL" TO APPENDIX A OF THE WESTSIDE SPECIFIC PLAN AS A CONDITIONALLY -ALLOWED USE IN THE LIMITED COMMERCIAL (CL) ZONE, AND CONDITIONAL USE PERMIT FOR A SELF -STORAGE FACILITY WITH ACCESSORY TRUCK RENTAL LOCATED AT 1300 WILSON AVENUE. APPLICANT: U-HAUL. CASE FILE NO. 2013-20 SPA, CUP APN: 559-061-15 & 14 WHEREAS, pursuant to the terms and provisions of the Govemment Code of the State of California, proceedings were duly initiated for the amendment of the Westside Specific Plan, Appendix A; and, WHEREAS, the Planning Commission of the City of National City, California, considered said proposed amendment at a duly advertised public hearing held on September 16, 2013, at which time the Planning Commission considered evidence; and, WHEREAS, at said public hearing the Planning Commission considered the staff report provided for Case File No. 2013-20 SPA, CUP, which is maintained by the City and incorporated herein by reference; along with any other evidence presented at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, this action is taken in an effort to be compliant with applicable State and Federal law; and, WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Planning Commission of the City of National City, California, that the evidence presented to the Planning Commission at the public hearing held on September 16, 2013, support the following findings: RECOMMENDED FINDINGS FOR APPROVAL OF A SPECIFIC PLAN AMENDMENT 1 That the proposed amendment is in the public interest and is consistent with General Plan policy, as a Conditional Use Permit would be required for any new 37 i f self -storage and/or truck rental facility, which would assure compliance with General Plan policies regarding vehicle traffic. 2. That the proposed amendment will allow for conversion of existing industrial uses to cleaner non -industrial uses within the CL zone, which is intended for service -related commercial uses, including storage and equipment rental. RECOMMENDED FINDINGS FOR APPROVAL OF THE CONDITIONAL USE PERMIT 1. That the site for the proposed use is adequate in size and shape, since the proposed use would be contained within the existing building envelope, and all activities would be contained on the subject site. 2. That the site has sufficient access to Wilson Avenue and Civic Center Drive, both Collector streets with direct access to Interstate 5, operating at a Level of Service (LOS) of A and C respectively, to accommodate the approximate maximum of 5 average daily trips (ADT). 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the use will be completely contained within the existing building and property, and since only gasoline vehicles will be used in conjunction with the business. 4. That the proposed use is deemed essential and desirable to the public convenience, since it will contribute to the conversion of an existing industrial use to a non -industrial use and will contribute to the viability of the existing commercially -zoned property. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: General 1. The Conditional Use Permit shall not be considered valid, nor construction plans accepted for a self -storage facility, until the associated Specific Plan Amendment has been approved. 2. This Conditional Use Permit authorizes a self -storage facility with accessory truck rental and hitch installation. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform to Exhibits B and C, Case File No. 2013-20 SPA, CUP dated 8/21/2013. 3. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 38 4. This Conditional Use Permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in the Land Use Code. 5. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of the permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate said permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director prior to recordation. Building 6. Plans submitted for improvements in 2013 must comply with the 2010 edition of the California Building, Electrical, Plumbing, Mechanical, Fire and Accessibility Codes. If submitted in 2014, plans submitted for improvements must comply with the 2013 edition of the California Building, Electrical, Plumbing, Mechanical, Fire, and Accessibility Codes. Engineering 7. The Priority Project Applicability checklist for the National Pollutant Discharge Elimination System (NPDES) is required to be completed and submitted to the Engineering Department. The checklist will be required when a project site is submitted for review of the City Departments. The checklist is available at the Engineering Department. If it is determined that the project is subject to the "Priority Project Permanent Storm Water BMP Requirements" and the City of National City Storm Water Best Management Practices of the Jurisdictional Urban Runoff Management Program (JURMP) approved Standard Urban Storm Water Mitigation Plan (SUSMP) documentation will be required prior to issuance of an applicable engineering permit. The SUSMP shall be prepared by a Registered Civil Engineer. 8. The Best Management Practices (BMPs) for the maintenance of the proposed construction shall be undertaken in accordance with the National Pollutant Discharge Elimination System (NPDES) regulations which may require a Storm Water Pollution Prevention Plan (SWPPP) for the project. An approved SWPPP will be required prior to issuing of a construction permit. 9. All surface run-off shall be treated with an approved Standard Urban Runoff Mitigation Plan (SUSMP) Best Management Practice (BMP) for all Priority SUSMP projects. No runoff will be permitted to flow over the sidewalk. Adjacent properties shall be protected from surface run-off resulting from this development. 39 10. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right-of-way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or the street. The proposed sprinkler heads shall be installed behind the sidewalk, and the irrigation mainline upon private property only, as required by the City. The property owner or, its successors or assigns, shall be remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer. 11. Metallic identification tape shall be placed between the bottom layer of the finished surface and the top of all irrigation lines in the public right-of-way. 12. A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and any grading construction on private property. 13. A cost estimate for all of the proposed grading, drainage, street improvements, landscaping and retaining wall work shall be submitted with the plans. A performance bond equal to the approved cost estimate shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment according to actual worked hours and consultant services. Fire 14. The project shall be designed, installed, tested and approved in compliance with the 2010 edition of NFPA, current edition of the CFC, and Title 19 of the California Code of Regulations. Planning 15. A landscape and underground irrigation plan shall be submitted as part of the building permit process. The plans shall meet minimum landscape requirements of the Land Use Code. 16. Remove and dispose of the existing on site underground storage tank (UST) and its contents. Confirmatory soil and groundwater sampling should also be conducted in this area to determine if a release has occurred. 17. A limited subsurface investigation shall be conducted in order to determine the presence or absence of soil and/or groundwater contamination, specifically in the areas of the observed clarifiers, floor drains, and unidentified subsurface features within the warehouse building (Building 1). 18. Clean out the Existing catch basins, drains, inlets, and cleanouts shall be cleaned and associated waste properly disposed of. 19. Based on the information provided in the survey completed by Ninyo & Moore in 1999, the observed damaged areas of confirmed asbestos -containing materials and lead -based paints shall be abated and an O&M Plan be implemented to 40 manage the remaining areas of intact confirmed asbestos -containing materials and lead -based paints in place. 20. All rental trucks shall be stored on the site and not on adjacent public streets. 21. No more than 50 rental trucks shall be stored on site at any one time. 22. The rental truck fleet shall be exclusively gasoline -powered (or hybrid/alternative fuel -powered). No diesel -powered vehicles are permitted as part of the rental fleet. 23. Exterior walls of buildings/ freestanding signs/ trash enclosures to a height of not less than 6 feet shall be treated with a graffiti resistant coating subject to approval from the Planning Department. Graffiti shall be removed within 72 hours of its observance as required by Chapter 10.54 — Graffiti Control — of the National City Municipal Code. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of September 16, 2013, by the following vote: AYES: NAYS: ABSENT: ABSTAIN: Alvarado, Baca, Bush, DelaPaz, Flores, Garcia, Pruitt CHAIRPERSON 41 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 15, 2013 AGENDA ITEM NO. 24 . fEM TITLE: Temporary Use Permit — Fall Festival hosted by the South Bay Community Church at 2400 Euclid Avenue on October 31, 2013 from 5 p.m. to 9 p.m. with no waiver of fees. PREPARED BY: Vianey Rivera PHONE: (619) 336-4364 EXPLANATION: DEPARTMENT: N APPROVED BY: rvi es Division This is a request from the South Bay Community Church to conduct a Fall Festival at 2400 Euclid Avenue on October 31, 2013 from 5pm to 9pm. This festival consists of carnival -style game booths, concession stands and a main stage on the parking lot area. There will be inflatable jumpers with obstacle course, jousting arena and a giant slide. There will be music and other performances and other announcements. The purpose of this event is to offer a safe and fun environment for families as an alternative to "trick -or - treating" on the streets. ,pplicant will have a security team in place equipped with radios and they will be visibly identified with "Security" shirts. One off -duty police officer will be on site. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. I APPROVED: the City has incurred $237.00 for processing the TUP. Total Fees are $237.00 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1pplication for a Temporary Use Permit with recommended approvals and conditions of approval. CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: South Bay Community Church EVENT: Fall Festival DATE OF EVENT: October 31, 2013 TIME OF EVENT: 5pm to 9pm APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 No comments. RISK MANAGER (619) 336-4370 , Provide valid copy of insurance certificate naming the City of National City. Provide Additional insured endorsement naming the City of National City as an additional named insured PUBLIC WORKS (619)366-4580 Public Works has no involvement in this event. FINANCE A Business License is required IF monies are solicited, admission fee is charged, or if food, beverages and merchandise are sold. The organization holding this event and each vendor present at this event must have a separate business license. Vendors currently licensed by the City may operate under their existing license. A list of all participating vendors (with their address, phone number, and current National City business license number) is to be provided to the Revenue & Recovery Division of the Finance Department two weeks prior to the event for verification of business licenses. If any of the vendors or organizations is registered not -for -profit, there will be no charge for a business license. However, a business license certificate must be obtained from the City Revenue & Recovery Division, Business License Section. (Note: a clearance fee does apply to Non-profit organizations located in National City that submit an initial business license application.). FIRE (619) 336-4550 Please call for inspection. No cost for inspection during normal business hours Stipulations required by the Fire Department for this event are as follows: 1) Access to the area to be maintained at all times. 2) Fire Department access into and through the booth areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches. 3) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 4) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 5) Fire hydrants and fire department connections shall not be blocked or obstructed at any time. 6) Exit to be maintained in an obstructed manner at all times. Exit way to be clear of all obstructions. 7) Exits to be posted - EXIT. 8) No open flames or smoking inside or adjacent to INFLATIBLE ZONE. Signs to be posted - NO SMOKING. 9) Extinguishers to be mounted at Inflatable Zone, and shall be in a visible location between 3'/2' to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. An extinguisher shall also be placed at the stage. All fire extinguishers to have a current State Fire Marshal Tag attached. Extinguishers shall be mounted in conspicuous area inside tent or canopy. Please see attached example. 10 Internal combustion power sources that may be used for inflatable rides shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use. 11 Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away from the ride. 12 Automobiles and other internal combustion engines shall be a minimum distance of twenty feet (20) from Inflatable Zone are. 13 Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "temporary Wiring" only. 14 If tents or canopies are used, tents having an area in excess of 200square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of State Fire Marshal flame spread shall be provided to the National City Fire Department if applicable. Canopies: Tents: 0 — 400 sf - $0 401 — 500 sf - $250.00 501 — 600 sf - $300.00 601 — 700 sf - $400.00 0 —200 sf - $200.00 201 — (+) sf - $400.00 15 Concession stands utilized for cooking shall have a minimum of 10 feet of clearance on two sides and shall not be located within 20 feet of amusement rides or devices 16 All cooking booths or areas to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. 17 A fire safety inspection is to be conducted by the Fire Department prior to operations of the carnival to include all rides, cooking areas, game booths, etc. 19 First Aid will be provided by organization 20 Fees can only be waived by City Council. **Note: Organizer shall contact the National City Fire Department for cost associated with tents which may be used for this event If you have any questions please feel free to contact me. COMMUNITY SERVICES CS has no involvement. POLICE There is no request for police services and the event is on private property. The PD has no stipulations on the event. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. Type of Event: _ Public Concert _ Fair Festival _ Community vent _ Parade _ Demonstration _ Circus _ Block Party _ Motion Picture _ Grand Opening _ Other Event Title: )-441( F; Ti VAI, Event Location: S S CC_ Event Date(s): From t0 I3i l t `3 to i 6 [ 31 13 Actual Event Hours: 5 arr lto am( r�i Total Anticipated Attendance: UV1tioi �� ( Participants Spectators) Setup/assembly/construction Date: l0 -3(-13 Start time: Q Please describe the scope of your setup/assembly work (specific details): Met005 cta,Ae_ tac5.04-4. 5e4 op , '/cs CGrg-f-«s SAG1-c ckec,c Dismantle Date: 10- 31- i Completion Time: (R ant p1a List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. �v l 4 Sponsoring Organization: ' e CG Chief Officer of Organization (Name) D0.%) e -5-cm e 5 Applicant (Name): jti(i ILe 1Ma_v] Address: 10...t 06 &c)d , ci /f-u e Daytime Phone: (6j`j 247- c-cOO Evening Phone: ( ) Fax: (___) E-Mail: 1 6 iq Contact Person "on site" day of the event: ellular: 2D0 - CL(ri()`Z NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS ,�� - m«-gzd_sg&4 Is your organization a "Tax Exempt, nonprofit" organization? Are admission, entry, vendor or participant fees required? L�YES NO YES ✓ NO If YES, please explain the purpose and provide amount(s): N/ ttr Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. FaII c'4rni✓2f/ % gdm.e 1000A-1 con cess;orn s kids arld a rnGirt s4noe On ojr- Jxtrbn1let Cli-t?Ct. iN2 iL'iI/ Inai. In 00-htiole wvnrsh I,fiiiI-(�'afuf can ohsfacle cuu'ur J00s400 are skid cp'arrt slide. h&w wr It 1%' rnus/6 and ol-her monees am 0 once-rnra held 011- to Mc on sf U ct'-a. purpose o 11,6 ettivf is 40 O r a sa 4 and • t h €IiVirrirkerr#- 4'r Cur fain); ies 'n thane h ad st'.trrounClt%!�o CbmrnUri ;hes a c an aIlernafi`o¢, Jb 'fYick -or -mead hs/ ov► e s4-ree is YES NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 YES /NO ✓ YES NO Does the event involve the sale or use of alcoholic beverages? Will items or services be sold at the event? If yes, please describe: Con cesst o n /e r Ierms _ YES ✓NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. _ YES _✓NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. _ YES ^-NO Does the event involve the use of tents or canopies? If YES: Number of tenVcanopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. _ YES VNO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: • Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas /� a"� �rY' Please describe how food will be served at the event: I<i'kIheIt hes 'r'15'n, CL'r If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL ✓ OTHER (Specify): Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or traders ➢ Other related event components not covered above > Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: 8-Io Trash containers with lids: 6 Describe your plan for clean-up and removal of waste and garbage during and after the event: Clean vp CiVAUS n/se scheck/ea' `th out eu2.n'ell cia cxf cliecks eLhol op or fCO4'Y) itiiil CIO An etezun up 4'r" r _eyed 3 Please describe your procedures for both Crowd Control and Internal Security: UX hG vte, Q see,tt.r;.y lraim (2qt' pad W/rnol,©s Os; bly ,'clef/l4(d ovi ► ��SELi/RtY /'' Shlrf� &) o%% dufy Pi/iC:a, t-rPcer will be do Pik . YES NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: /YES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: oar cark:inoi jet /&h}s tvi 11 ix on. I tvi> aelcfi -llonat Laves Please indicate what arrangement you have made for providing First Aid Staffing and,Equipment. rrsrdf will be avai la o a-f- our ,n rmte:74eei boo a) our -itam ins leery inS'iruckd ob hand l.9 any m1 ncr Please describe your Accessibility Plan for access at your event by individuals with disabilities: We hai"e hotndd:e.ct.p z rk-r .r1i f& aid iror%ans j9-i/ ei -s win be a1 q(,/ld leei. Please provide a detailed description of your PARKING plan: we ham. ample pa11/t j or our / - aid D4 Sfnep pa ,`.'reeaara, Please describe your plan for DISABLED PARKING: ive kelfte ei'rcrly YMrkd siztc-es -4r d,'sabied Far -;-in j 4 Please describe your plans to notify all residents, businesses and churches impacted by the event:n€iokbcnccod -fl erg NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. YES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Number of Bands: Type of Music: Cn..uf MP i 'i' of f'/h2 ZES _ NO Will sound amplification be used? If YES, please indicate: Start time: ✓" = 4-"a am/ r Finish Time g.'00 am/ r{ ✓YES NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: 4400 am/ Finish Time q: /J5 am$9 Please describe the sound equipment that will be used for your event: (7 iqL 1 le1MPL/Fi YES VNO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YES _ NO Any signs, banners, decorations, special lighting? If YES, please describe: smart s& Revised 08/10/05 5 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Person in Charge of Activity Address Telephone Date(s) of Use HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Official Title Date senior rocs+r For Office Use Only Certificate of Insurance Approved Date THIS DOCUMENT HAS A TRUE DOCUCHECK`" WATERMARK AND VISIBLE FIBERS DISCERNIBLE FROM BOTH SIDES 28481 CITY OF NATIONAL CITY BUSINESS LICENSE CERTIFICATE PURSUANT TO CITY ORDINANCE THIS LICENSE IS HEREBY GRANTED FOR THE TERM & PURPOSE STATED BUS DESCRIPTION BUSINESS ADDRESS 2400 EUCLID AVE BUSINESS NAME ATTN: MAILING ADDRESS NON TRANSFERABLE Nik CALIFQRN#A Date of Expiration' 12/31/2013 ' e ITC POAlLTED SOUTH BAY COMMUNITY CHURL 2400 EUCLID AVE NATIONAL CITY, CA 91950-7715— City Manager ' POST IN A CONSPICUOUS PLACE THIS DOCUMENT IS ALTERATION PROTECTED AND REFLECTS FLUORESCENT FIBERS UNDER UV LIGHT Big Slide Enter&Exit-> Fire Extinguisher Playground Area Football Toss Cake Walk Basket- ball Dart Balloons Shooting Game Ping Pong Bottle Toss Fishing Game Island in Parking Lot Fire Extinguisher Stage Bean Ring Strength Dunk Bag Toss Test Tank Table Table Cup- cake Corn Table Table Table Fire Extinguisher Nacho Hotdog Other Food Taco Jousting Fire Extinguish A Exit Obstacle Course Enter Info Booth Coffee A Exit Maze n Entrance P a r k n g ITEM # 25 10-15-13 UPDATE - SAN DIEGO UNIFIED PORT DISTRICT (BRAD RAULSTON, EXECUTIVE DIRECTOR) ITEM # 26 10-15-13 FOLLOW-UP ON STATE OF THE CITY ADDRESS (COUNCIL INITIATED) City Council Staff Report October 15, 2013 ITEM Staff Report: State of the City Address INTRODUCTION In response to a City Council initiated request, staff has conducted a review of donations and expenditures related to the annual State of the City address. In doing so, and consistent with the stated request, this report will discuss relevant policies and procedures, actual processes as they relate to this request and an accounting of all expenditures for a five fiscal year period (current year included) and revenue sources for such. DISCUSSION A. Sources of Funding All expenditures made by or on behalf of the City of National City must have an identified funding source. Funding sources include but are not limited to the budget allocation of General Fund dollars and donations from individuals and groups. General Fund A review of accounts established through the budget process reveals that there is no account established specifically for the purpose of the State of the City Address. However, within the budget for the City Council department (which includes the Mayor and each of the four City Council offices), there exists accounts that could be used for such purpose: • Governmental Purposes • Governmental Purposes — Mayor Morrison • Boards and Commissions • Materials and Supplies A table of budget allocations for each account for the period under review can be found in Attachment 1. While antidotal data indicates that these accounts may have been accessed for expenses related to the State of the City Address by prior administrations, staffs five year review Page 2 Staff Report — State of the City Address October 15, 2013 indicates that of these listed accounts, Governmental Purposes was accessed in fiscal year 2010 for expenses. In the four years since then, expenses have been made by donations. Per City Council Policy 804, "It is the policy of the City Council that volunteer and private resources will be used in lieu of City support for special events whenever possible." In addition, to the above, the costs associated with the use of City staff and/or City equipment in the planning, set up, inspection and tear down of the event are be allocated to the home department of the staff and/or equipment. Further discussion can be found in Section B, Expenditures. Donations In recent history, the primary funding source for the State of the City Address has been the use of donations. Donations are governed by Council Policy 204. As stated in the Council Policy 204 at the time of the drafting of this report, it is acceptable and appropriate to accept donations from individuals, community groups and businesses in order to enhance City programs and/or facilities to improve a higher level of service to the public. As stated: "All donations made to the City shall be accepted and processed according to the following: 1. The donation must have a purpose consistent with City goals and objectives. 2. The City Council may decline any donation without comment or cause. 3. The donation will not be in conflict with any provision of the law. 4. In kind donations will be aesthetically acceptable to the City. 5. The donation will not add to the workload of the City Council or staff unless it provides a net benefit to the City. 6. The donation will not bring hidden costs such as starting a program the City would be unwilling to fund when the donation was exhausted. 7. The donation must place no restrictions on the City, unless agreed to by the City Council. 8. The donation shall become the property of the City. 9. All donations will receive recognition appropriate to the level and nature of the donation as determined by the City. For those of a capital nature, that may be in the form of signage, marking or naming as determined by the City Council. Regardless of the recognition strategy selected, the intent shall be to appropriately honor the donor for their contribution to the community. The appearance of traditional commercial advertising or product endorsements that promote the donor shall be avoided. 10. All donations shall be accepted directly by Finance Department staff. 11.Cash donations exceeding $5,000, and in -kind donations exceeding $5,000 in value, shall be accepted through a written agreement consistent with these guidelines and approved by the City Council. In -kind capital donations will be subject to normal City review, permitting, inspection and insurance requirements. 12. At the time of acceptance, all donations regardless of value, will be acknowledged in writing in a form approved by the City Attorney. The original acknowledgement will be sent to the donor and a copy forwarded to the Finance Department." In researching the matter of the State of the City address, records available through the Finance Department indicate that all donations forwarded to the Finance Department for the State of the Page 3 Staff Report — State of the City Address October 15, 2013 City Address have been in the form of cash donations (checks). All such donations have been placed on deposit and credited to a miscellaneous donations liability account. Checks identified as for the State of the City Address are recorded as such. Consistent with other City accounts, funds are reconciled annually, with balances carried over. Over the last five fiscal years, donations have totaled $31,900. A list of all of the donors and the amounts is provided in Attachment 2. B. Expenditures In considering expenses related to a City sponsored or co -sponsored event there are both "hard" and "soft" costs. Hard cost expenses are herein defined as those expenses requiring a payment of funds by the City for the procurement of a product or service. Soft cost expenses are herein defined as the costs associated with the use of staff time and/or equipment that would have been incurred irrespective of the event. Staff time for regular hours worked, that is hours within an employee's normal 40 hour work week, are typically classified as soft costs whereas employee overtime (any work hours beyond 40) are classified as hard costs. External charges are classified as hard costs. The State of the City Address has included a combination of both hard and soft costs, internal and external charges. Internal Charges In reviewing expenditures, the information available to staff indicates that the costs of staff time and equipment (including hard costs) have been absorbed by departments with no direct charges to the State of the City, consistent with the practice applied to other City sponsored events. The State of the City Address is a City sponsored event. External Charges Payment of external charges are processed and tracked by the Finance Department. Payments are processed following the City's established procedures. Records indicate that payments have been made via the warrants process which is the issuance of a check, from the City, directly to the supplier of the goods or service; or in repayment to a staff person using personal funds to procure such goods or services on behalf of the City, for a recognized and approved City purpose. Requests for Warrant forms are submitted to the Finance Department with supporting documentation. Per administrative policy, Requests for Warrant forms must be authorized (signed by the department director). By practice and as a function of responsibilities, the incumbent Mayor is recognized as the department head for the City Council Department. Further, annually the Finance Department requires that each department list all employees with authority to authorize payments. The incumbent Mayor is the listed authority for the City Council Department. A list of all payments for the five year period under review is provided in Attachment 3. Additional internal controls include the Purchasing Review Committee (PRC) and the City Council. All purchase request of $500 or more are reviewed by PRC, an oversight committee composed of City employees. PRC is convened weekly. After payments are made, they are listed Page 4 Staff Report — State of the City Address October 15, 2013 on the Warrant Register. Warrant Registers are docketed for approval by the City Council. Warrant Registers submitted to City Council include the name of the payee, a description of the purchase, the check number, the date and the dollar amount. CONCLUSION The data contained in this report and its attachments are based on data available to the researchers. To the extent possible, the information provided is intended to be responsive to the Council initiated request for information related to State of the City Address expenses and revenues. Please note that the request for information related to reporting requirements will be provided by the City Attorney in conjunction with a future discussion of City Council Policy 204, Donation Acceptance Policy Attachments: 1. General Fund Operating Accounts, Fiscal Years 2010 — 2014 2. State of the City Expenses, Fiscal Years 2010 — 2014 3. State of the City Revenues, Fiscal Years 2010 — 2014 Ld(Lc4I , City of ivational City General Fund Operating Accounts Fiscal Years 2010 - 2014 Atta nt 1 City Council Department Account Budgeted Funds FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 212 Governmental Purposes $11,400 $5,100 $7,227 $5,100 $5,100 212 Governmental Purposes - Mayor Morrison $1,836 $1,836 $1,836 $1,836 $1,836 212 Boards and Commissions $5,541 $5,541 $5,541 $5,541 $5,541 399 Materials and Supplies $0 $0 $3,140 $2,840 $2,840 City of National City State of the City Revenues Fiscal Years 2009 - 2014 Attaciuuent 2 1'1.1..a1 14a1 Date Aviv Donor Amount Account Number Account Description 8/5/09 Neigborhood National Bank $1,000.00 001-01001-3637 Donations - Council 9/2/09 EDCO $1,000.00 001-01001-3637 Donations - Council 9/2/09 Weldon Donaldson $550.00 001-01001-3637 Donations - Council 9/9/09 Pier 32 Marina $1,000.00 001-01001-3637 Donations - Council 9/9/09 MRW Development Co $250.00 001-01001-3637 Donations - Council 9/14/09 Benjamin Camacho, A Medical Corporation $500.00 001-01001-3637 Donations - Council 9/22/09 Cox Communication $500.00 001-01001-3637 Donations - Council 10/19/09 AT&T $1,000.00 001-01001-3637 Donations - Council 12/22/09 SDGE $1,000.00 001-01001-3637 Donations - Council 2/16/10 Knight & Carver $1,500.00 001-01001-3637 Donations - Council r1JLat A Val Date f.uia Donor Amount Account Number Account Description 8/5/10 Sycuan Band of the Kumeyaay Nation $1,000.00 001-1141 Misc Deposits 8/19/10 Neigborhood National Bank $1,000.00 001-1141 Misc Deposits 8/24/10 SDG&E $1,000.00 001-1141 Misc Deposits 8/25/10 Mile of Cars Association $600.00 001-1141 Misc Deposits 8/26/10 EDCO $1,000.00 001-1141 Misc Deposits 9/1/10 MRW Development Co $250.00 001-1141 Misc Deposits 9/8/10 Cox Communication $250.00 001-1141 Misc Deposits 11/16/10 AT&T $1,000.00 001-1141 Misc Deposits City of National City State of the City Revenues Fiscal Years 2009 - 2014 Attachment 2 Date Donor Amount Account Number Account Description 9/20/11 EDCO $1,000.00 001-1141 Misc Deposits 9/20/11 Neigborhood National Bank $1,000.00 001-1141 Misc Deposits 9/20/11 Sycuan Band of the Kumeyaay Nation $1,000.00 001-1141 Misc Deposits 10/3/11 SDGE $1,000.00 001-1141 Misc Deposits 12/6/11 AT&T $1,000.00 001-1141 Misc Deposits 12/12/11 Pier 32 Marina $500.00 001-1141 Misc Deposits Date Donor Amount Account Number Account Description 8/9/12 Neigborhood National Bank $1,000.00 001-1141 Misc Deposits 8/9/12 SDGE $1,000.00 001-1141 Misc Deposits 8/9/12 Pier 32 Marina $500.00 001-1141 Misc Deposits 10/1 / 12 Sycuan Band of the Kumeyaay Nation $1,500.00 001-1141 Misc Deposits 10/10/12 EDCO $1,000.00 001-1141 Misc Deposits 12/13/12 AT&T $1,500.00 001-1141 Misc Deposits FY 2013 TOTAL: Date Donor Amount Account Number Account Description 9/3/13 AT&T * $1,500.00 001-1141 Misc Deposits 9/4/13 Sycuan Band of the Kumeyaay Nation $1,500.00 001-1141 Misc Deposits 9/5/13 EDCO $1,000.00 001-1141 Misc Deposits 9/10/13 Neigborhood National Bank $1,000.00 001-1141 Misc Deposits 9/11/13 Pier 32 Marina $500.00 001-1141 Misc Deposits TOTAL TO DATE: $31,900.00 *Total donation of $1,750 ($250 applied to employee picinic) City of anal City State of the City Expenses Fiscal Years 2010 - 2014 • At lent 3 1'■Jl.aa 1Vaa Date arVav Description Account Number Account Description General Ledger Amount Vendor Name Balance 09/08/09 Flowers 001-401-000-212-0000 Governmental Purposes ($932.88) Party Time ($980.08) 09/08/09 Post Cards for State of the City 001-401-000-212-0000 Governmental Purposes ($723.23) Copy Post Printing ($1,703.31) 09/08/09 Rentals: Tables (50), Linens (92) and Pop Ups (15) 001-401-000-212-0000 Governmental Purposes ($1,500.00) Party Production Rentals ($3,203.31) 09/15/09 Advertisement 001-401-000-212-0000 Governmental Purposes ($660.00) PennySaver ($3,863.31) 10/06/09 Programs 001-401-000-212-0000 Governmental Purposes ($416.41) Copy Post Printing ($4.279.72) FY 10 TOTAL: ($4,232.52) r Wl.al lca• Date (all 1• Description Account Number Account Description General Ledger Amount Vendor Name Balance 08/10/10 DVD reproduction 001-401-000-212-0000 Governmental Purposes ($1,202.30) Pacific Disc ($5,482.02) 08/26/10 Flowers 001-1141 Miscellaneous Deposits ($374.83) Vons ($5,856.85) 08/30/10 13 X 13 Canopy 001-1141 Miscellaneous Deposits ($2,892.54) Big 5 Sporting Goods ($8,749.39) 08/30/10 Advertisement 001-1141 Miscellaneous Deposits ($622.97) Pennysaver ($9,372.36) 08/31/10 Reimbursement for costumes 001-1141 Miscellaneous Deposits ($64.16) Josie Flores -Clark ($9,436.52) 08/31/10 Table Rentals (50) 001-1141 Miscellaneous Deposits ($273.75) Rentals ($9,710.27) 08/31/10 Advertisement 001-1141 Miscellaneous Deposits ($445.03) Pennysaver ($10,155.30) 09/02/10 Glass Vases (55) and Latch Tote 001-1141 Miscellaneous Deposits ($256.27) Walmart ($10,411.57) 09/21/10 Printing 001-1141 Miscellaneous Deposits ($462.68) Copy Post Printing ($10,874.25) 09/21/10 Table Rentals (50) 001-1141 Miscellaneous Deposits ($348.75) Rentals ($11,223.00) 06/30/11 DVD Replication 001-1141 Miscellaneous Deposits ($878.05) Productions, LLC ($12,101.05) City of onal City State of the City Expenses Fiscal Years 2010 - 2014 At lent 3 Date Description Account Number Account Description General Ledger Amount Vendor Name Balance 09/14/11 Advertisement 001-1141 Miscellaneous Deposits ($280.13) PennySaver ($12,381.18) 09/14/11 Advertisement 001-1141 Miscellaneous Deposits ($280.13) PennySaver ($12,661.31) 09/27/11 Reimbursement, Outdoor Coolers 001-1141 Miscellaneous Deposits ($996.00) Ronald Morrison ($13,657.31) 09/27/11 Reimbursement, Supplies 001-1141 Miscellaneous Deposits ($116.32) Ronald Morrison ($13,773.63) 09/27/11 Advertisement 001-1141 Miscellaneous Deposits ($280.13) PennySaver ($14,053.76) 10/05/11 Cole 13 X 13 Shelters (5) 001-1141 Miscellaneous Deposits ($716.48) Big 5 Sporting Goods ($14,770.24) 10/05/11 Table Rentals (25) 001-1141 Miscellaneous Deposits ($221.25) Rentals ($14,991.49) 10/10/11 Programs 001-1141 Miscellaneous Deposits ($252.59) CPP Printing ($15,244.08) 10/12/11 Video 001-1141 Miscellaneous Deposits ($250.00) Miles Johnston ($15,494.08) 10/18/11 Photo CD 001-1141 Miscellaneous Deposits ($150.00) Photography ($15,644.08) FY 11 TOTAL: 1' IJGAI 1 GAl Date .V l✓ Description Account Number Account Description General Ledger Amount Vendor Name Balance 09/13/12 Advertisement 001-1141 Miscellaneous Deposits ($285.20) Inc (PennySaver) $ (15,929.28) 09/18/12 Advertisement 001-1141 Miscellaneous Deposits ($285.20) Inc (PennySaver) $ (16,214.48) 09/18/12 Advertisement 001-1141 Miscellaneous Deposits ($285.20) Inc (PennySaver) $ (16,499.68) 09/25/12 Costume 001-1141 Miscellaneous Deposits ($537.67) Ronald Morrison $ (17,037.35) 10/02/12 Table Covers (106) 001-1141 Miscellaneous Deposits ($1,904.17) Ronald Morrison $ (18,941.52) 10/08/12 Leather Coaster Souvenirs 001-1141 Miscellaneous Deposits ($1,937.72) 4IMPRINT $ (20,879.24) 10/17/12 Table Rentals (36) 001-1141 Miscellaneous Deposits ($120.00) Imagine Event Decor $ (20,999.24) 10/17/12 Character Performer 001-1141 Miscellaneous Deposits ($200.00) Nomad Artz $ (21,199.24) 10/23/12 Chair Rentals (90) 001-1141 Miscellaneous Deposits ($90.00) Imagine Event Decor $ (21,289.24) 10/23/12 Sashes / Ribbons 001-1141 Miscellaneous Deposits ($74.00) Luisa McCarthy $ (21,363.24) City of Dnal City State of the City Expenses Fiscal Years 2010 - 2014 At lent 3 1'1131.a• 14L1• Date LA/1, Description Account Number Account Description General Ledger Amount Vendor Name Balance 10/23/12 Blackwood Frame 001-1141 Miscellaneous Deposits ($26.99) Ronald Morrison $ (21,390.23) 10/23/12 Wash n Dry 001-1141 Miscellaneous Deposits ($60.00) Ronald Morrison $ (21,450.23) 10/25/12 Tower Lights 001-1141 Miscellaneous Deposits ($236.97) BJ'S Rentals $ (21,687.20) 10/25/12 Photos 001-1141 Miscellaneous Deposits ($200.00) Photography $ (21,887.20) 10/25/12 Translation Services 001-1141 Miscellaneous Deposits ($140.00) Lopez $ (22,027.20) 10/30/12 Filming/Photos 001-1141 Miscellaneous Deposits ($60.00) Francisco Camacho $ (22,087.20) 11/13/12 Video Equipment Rental 001-1141 Miscellaneous Deposits ($490.00) Mauricio Perez $ (22,577.20) 06/17/13 DVDs 001-1141 Miscellaneous Deposits ($699.54) DupeShop $ (23,276.74) FY 13 TOTAL: r nn.al Aral Date A111 Description Account Number Account Description General Ledger Amount Vendor Name Balance 08/21/13 Advertisement 001-1141 Miscellaneous Deposits ($267.76) PennySaver $ (23,544.50) 09/04/13 Advertisement 001-1141 Miscellaneous Deposits ($162.10) PennySaver $ (23,706.60) 09/16/13 Advertisement 001-1141 Miscellaneous Deposits ($267.76) PennySaver $ (23,974.36) 09/24/13 Advertisement 001-1141 Miscellaneous Deposits ($452.27) PennySaver $ (24,426.63) FY 14 TOTAL: TOTAL TO DATE: ($24,379.43)