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Home My WebLink AboutTUPWesi/le[d Plaza Bonita December 13, 2010 City of National City Building Department 1243 National City Boulevard National City, California 91950-4301 Re: Temporary Use Permit Circus Vargas Westfield Plaza Bonita To Whom It May Concern: 3030 Plaza Bonita Road #2075 National City, CA 91950 T 619.267.2850 F 619.472.5652 I hereby authorize Mark Landon, acting as representative of Circus Vargas, to operate a circus in the parking lot #7 at Westfield Plaza Bonita during the dates of February 24, 2011 through February 28, 2011. Circus Vargas will have permission to install temporary power to poles in parking lot 7 to provide power during occupancy. Circus Vargas will obtain all necessary permits from National City for occupancy at Plaza Bonita. Please call me if you have any additional questions. Thank you, Ryan Pe General MYanager Westfield Plaza Bonita Type of Event: _ Public Concert Parade Motion Picture Fair _ Demonstration _ Grand Opening Event Title: Circus Vargas lestival ircus Other _ Community Event _ Block Party Event Location: Westfield Plaza Bonita Event Date(s): From 2/24/2011to 2/28/2011 Month/Day/Year Actual Event Hours: 12:30 am 9:30 Total Anticipated Attendance: 300-500 per show ( 30 Participants) ( 300 Spectators) amHours Vary, see attached Setup/assembly/construction Date: Feb 22-23 Start time: 8:00 am Please describe the scope of your setup/assembly work (specific details): Set up Big Top Tent, bleachers, lighting, etc Dismantle Date: Feb 29 Completion Time: 2:00 am/pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. None Sponsoring Organization: Tabares Entertainment, Inc X For Profit Not -for -Profit Chief Officer of Organization (Name) Nelson Quiroga Applicant (Name): Mark Landon Address: r\grKe...CArCJS vO‘i0.S. Q rq 2534 S. Pleasant Ave. Ontario, CA 91761 )0,s �J Daytime Phone: ( 8q0 675-2441 Evening Phone: (80q 675-2441 Fax: (90986-0712 Contact Person "on site" day of the event: Nelson Quiroga Pager/Cellular: 702-513-9767 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 Is your organization a "Tax Exempt, nonprofit" organization? _ YES X NO Are admission, entry, vendor or participant fees required? X YES _ NO If YES, please explain the purpose and provide amount(s): Admissions $15 - $60 $ 45,000 $ 35,000 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. Estimated Expenses for this event. $ 10,000 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. Circus Vargas provides a traditional big top circus with concessions. There are no performing animals, no rides, no games, no outside vendors and no alcohol. Vehicles are used for transportation of operations. _ YES X NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 _ YES X NO Does the event involve the sale or use of alcoholic beverages? X YES _ NO Will items or services be sold at the event? If yes, please describe: Tickets, food items and novelties _ YES X NO Does the event involve a moving route of any kind along streets, sidewalks or X highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. X YES _ NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies 1 Sizes 147-feet round NOTE: A separate Fire Department permit is required for tents or canopies. — YES X NO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. ➢ Food Concession and/or Food Preparation areas Please describe how food will be served at the event: Prepared and served from trailer and also from booth inside tent If you intendo cook food in the event area please specify the method: GAS 1A ELECTRIC CHARCOAL OTHER (Specify): ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: 6 (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades • Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) • Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers • Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: 6 Trash containers with lids: 6 Describe your plan for clean-up and removal of waste and garbage during and after the event: Clean up after every show and dumpster emptied as needed 3 Please describe your procedures for both Crowd Control and Internal Security: 8 internal security staff _ YES X NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: XYES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Mall Parking Lot lights Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. First aid kit available in ticket booth. 911 for emergencies. Please describe your Accessibility Plan for access at your event by individuals with disabilities: Entire operation is accessible since the parking lot is flat. Please provide a detailed description of your PARKING plan: See attached map Please describe your plan for DISABLED PARKING: Disabled Parking provided in front of tent. 4 Please describe your plans to notify all residents, businesses and churches impacted by the event Tent should not impact mall needs at that time. Mall management is informed and communicates with tennants. NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. _ YES X NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Number of Bands: Type of Music: XYES _ NO Will sound amplification be used? If YES, please indicate: Start time: 12:30 a , Finish Time 9:30 a LTitT YES X NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/'pm Finish Time am/pm Please describe the sound equipment that will be used for your event: Microphones and speakers YES XNO Fireworks, rockets, or other pyrotechnics? If YES, please describe: _ YES XNO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 08/10/05 5 Event: For Office Use Only Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Tabares Entertainment, Inc. dba Circus Vargas Person in Charge of Activity Nelson Quiroga Address 2534 S. Pleasant Ave, Ontario, CA 91761 Telephone 800-675-2441, ext 103 Date(s) of Use February 24 - 28, 2011 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. /1 Signat re f Applica Locations Director 1 2' g / J Official Title Date J For Office Use Only Certificate of Insurance Approved Date 7 Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? Yes (proceed to Question 2) X No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name of the sponsoring organization Type of Organization (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? Yes (Please provide an explanation and details. No (Please proceed to Question 5) 8 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: No (P lease sign the form and submit it with the TUP Application) 9 National City Westfield Plaza Bonita February 24 — 28, 2011 Thur February 24 7:30 pm Fri February 25 7:30 pm Sat February 26 1:30 4:30 7:30 pm Sun February 27 12:30 3:30 6:30 pm Mon February 28 6:30 pm LENGTH OF SHOW: Approximately one and one-half hours EXPECTED ATTENDANCE: 300 -500 per performance SEATING CAPACITY OF TENT: 1,500 NO GAMES OF CHANCE NO MECHANICAL RIDES NO PERFORMING ANIMALS NO ALCOHOL IS SOLD OR SERVED NO OUTSIDE CONTRACTED VENDORS Circus Management provides in-house security guards. Management carries cell phone in case of 911 Emergency Circus Vargas is completely self-contained. The show has a double generator system. If the main generator shuts down, the back up generator automatically turns on. A source of water is usually provided to the circus by the venue on which the circus conducts business. Circus Vargas rents porta-potties from local sanitation companies. Since Circus Vargas is a family show and attracts primarily families, in-house security is normally sufficient to provide appropriate crowd control. The security can use cell phones to contact local law enforcement if the need exists. to de • so, , „so 44' i 3 Fire Lane Circus Vargas Tent 147-feet Round S. N Emergency Exit Truck n...be.1-23.5mPntvi..nt=1 I Public Entrance 3356 IT S. S. Emergency Exit I a Emergency Exit C ca 3 40 Emergency x 0 0 0 6 Porta-potties 0 ina fl./../Acceesibte Porta-petty 1 44' Truck Tickets 1 Truck Truck Entry Entry Gate Gate Circus Vargas Generic Lot Layout Specific layout may be modified for the location where the show is set up. This sheet is provided to show the entire operation and approximate locations of items to be set up. Water is obtained from a local Hydrant and all used water is held in tanks until pumped. Exit CENTER RING 42` I - 20' EXIT 7-10' EXITS X - Fire Extinguishers (Tonal of 16, located on ground Wei near exits) Pubic Entrance 33' x 56' Area Marked Green are bleacher benches Area Marked as chairs are plastic seats on bleachers Boxes around ring have 2 rows of 4 loose chairs each with an aisle between groups of two. Chairs are removed for Handicapped Seating on an as -needed basis 10' Exit - Seating Capacity 1,250 illuminated Exit Sign with 2 sources of power above every exit Curtain openings at exits have contrasting colors to the tent and are on a free sliding metal support. No Smoking Signs Posted inside Tent RNIA DEPARTMENT OF FORESTRY and FIRE PROTECTION OFFICE OF THE STATE FI GISTE D Product: PRECONTRAINT 502/532/832/1002 Product Marketed By: FERRARI SA 8E54,38352 LA TOUR DU PIN LA TOUR DU PIN, PRANCE S I ST T PRODUCT Registration No. F-44401 This product meets the minimum requirements of flame resistance established by the California State Fire Marshal for products identified in Section 13115, California Health and Safety Code. The scope of the approved use of this product is provided in the current edition of the CALIFORNIA APPROVED LIST OF FLAME RETARDANT CHEMFCALS AND FABRICS, GENERAL AND LIMITED APPLICATIONS CONCERNS published by the California State Fire Marshal. Dep`ty Stte Fire Marshal Expire: 06/30/2011 FR-8