HomeMy WebLinkAboutRequest for City Council Member Appointment(s) to City of National City Ad Hoc Committees: Anti-Smoking/Tobacco; Special Events; Capital Improvement Program (C.I.P.); Evaluation Committee for potential Community Development Commission (CDC) Bond Advisors.CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: February 1, 2011
AGENDA ITEM NO.19
(MTITLE:
Request for City Council Member Appointment(s) to City of National City Ad Hoc Committees:
Anti Smoking/Tobacco; Special Events; Capital Improvement Program (C.I.P.); Evaluation Committee
for potential Community Development Commission (CDC) Bond Advisors.
PREPARED BY: Leslie Deese, Asst. City Manager DEPARTMENT: City Manager
PHONE: 619-336-4240
EXPLANATION:
See attached report.
0
APPROVED BY:
FINANCIAL STATEMENT:
ACCOUNT NO. N/A
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
APPROVED:
APPROVED:
Finance
MIS
STAFF RECOMMENDATION:
Appoint Councilmembers to City of National City Ad Hoc Committees.
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
ort
mo Re: CIP Program
Request for City Council Member Appointment(s) to City of National City
Ad Hoc Committees: Anti-Smoking/Tobacco; Special Events; Capital
Improvement Program (C.I.P); Evaluation Committee for potential
Community Development Commission (CDC) Bond Advisors
The City of National City has seven (7) established Boards and Commissions
whose members are appointed by the Mayor and City Council. The City also has
a number of ad -hoc committees which are generally short-term in nature and for
a specific purpose, and are comprised of city staff, community members, and
City Councilmembers.
Due to the election of new Councilmembers, staff is requesting the City Council
consider appointing councilmember(s) to the following four ad -hoc committees:
1. Tobacco (Smoke -Free) Committee
2. Special Events Committee
3. Capital Improvement Program (C.I.P.) Committee
4. Evaluation Committee for potential CDC Bond Advisors
1. Tobacco (Smoke -Free) Committee (Existing Committee)
The Tobacco (Smoke Free) Committee was formed in 2009 with the
purpose of improving the quality of life for all residents, specifically those
in multi -family housing units where there may be issues associated with
second hand smoke and to consider a smoking ordinance to address
these concerns.
The ah-hoc committee is comprised of the following members:
• Mayor
• Councilmember (vacant)
• City Attorney
• Emergency Services Director
• Community Services Director
• Senior Code Enforcement Officer
• Housing Manager
• Neighborhood Council Specialist
• American Lung Association Representative
• Environmental Health Coalition Representative
• American Cancer Society Representative
• SD County Apartment Association Representative
Council Action Requested: Appoint one City Councilmember to
replace former Councilmember Frank Parra
2. Special Events Committee (Existing Committee)
The City Council recognizes that special events are a major part of that
special lifestyle that defines National City's history and makes our city
unique. It is the policy of the City Council that to the extent economic
conditions and the City's resources allow, the City may provide reasonable
support of up to $1,000 per event day to non-profit special events that
benefit National City residents, are held wholly within City limits, and are
designated by the City Council to be City co -sponsored annual events.
The City itself also provides a variety of community -wide annual events.
The City Sponsored/Co-Sponsored Events Committee was formed in
2008. Thepurpose of the Committee is to meet as needed to review the
City's Policy on sponsored and co -sponsored special events.
The ad -hoc committee is comprised of the following members:
• Mayor
• Councilmember (vacant)
• Community Services Director
• Neighborhood Council Specialist
Council Action Requested: Appoint one (1) City Councilmember to
replace former Councilmember Jess VanDeventer
3. Capital Improvement Program (C.I.P.) Committee (Proposed Committee)
The C.I.P. Program is a five-year planning instrument used to identify and
coordinate the financing and timing of public improvements. The goals of
the program are to plan for the City's long term capital improvement needs
and to determine their associated capital financing requirements as well
as operating costs. The program provides a framework for the City
Council to determine capital priorities and is a key component of the City
financial forecasting and budgetary process.
Given the complexity of the CIP program which includes project review,
selection, ranking, and identification and assignment of funding sources, it
is recommended the ah-hoc committee include the following members:
• Two (2) City Councilmembers
• Planning Commission Chair
• CDC Executive Director
• Assistant City Manger
• Development Services Director
• Public Works Director
The attached information from DSG Director Maryam Babaki provides
additional detail on the CIP Program and proposed Committee.
Council Action Requested: Appoint two (2) City Councilmembers
4. Evaluation Committee for potential CDC Bond Advisors (Proposed
Committee)
This proposed ad -hoc committee will review, evaluate and recommend to
the City Council one or more qualified firms to:
(1) Serve as bond counsel for the CDC for issuance of its potential tax
allocation bonds;
(2) Serve as disclosure counsel for the CDC for issuance of its potential
tax allocation bonds; and
(3) Provide underwriting services on the CDC's potential tax allocation
bond program.
This committee will evaluate qualified firm proposals related to a potential
bond issue utilizing redevelopment funds. Potential uses of these funds
would include the capital improvement program or other eligible projects
such as housing and economic development projects within legal
boundaries of the redevelopment area of National City.
It is recommended the committee be comprised of the following members:
• 2 City Councilmembers
• City Attorney
• Assistant City Manager
• City's Financial Advisor (Urban Futures Incorporated)
Council Action Requested: Appoint Two (2) City Councilmembers
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Dear Mayor and Council:
This is an update and briefing on the status of current CIP. Last year, as part of the
budget process we submitted a 5-year CIP. Also, over the past year the City has worked
hard to complete the General Plan Update. In as much as the General Plan outlines the
vision for the City for the next twenty years, it is therefore a strategic guide in planning
the City's investments. The City's CIP program reflects the City's investment priorities
through projects as envisioned by General Plan and identifies the sources of funding for
those projects.
As we are almost at the completion of the General Plan Update we started work on
putting together our long term CIP program. We have done so by first reviewing our CIP
criteria and strategic approach as well as working on putting together a preliminary list of
projects.
In reviewing our CIP approach that was included in the last year's Budget (copy
attached) we outlined the different categories CIP as follows:
Infrastructure
Facilities
Information Technology
Parks & Recreation
As we proceed to compile our list of projects that reflect the General Plan vision we
recognize that we need an additional category as Partnerships. As the name implies, this
category will include projects that are consistent with the General Plan but also become
significant because they are important to our business, community and institutional
partners who also bring financial contributions to the project.
The other major components of our CIP program in the City were:
1. Creation of a CIP Committee
2. Establishing a CIP ranking criteria that CIP committee can use to rank the
different CIP projects. The ranking criteria was adopted by Council and they are
as follows:
Health, Safety, & Re,iulatory Requirements (40%) — These include Seismic
regulations, ADA, NPDES, Department of Health and other State or Federal
Mandates, these have a high consequence for failure to complete (unsafe roads,
people could get hurt, legal consequences).
Cost and Fundinz Opportunities (20%) — Return on investment from grants,
considers grant deadlines, fund availability, ratio of grant funds to total project
cost, considers staff time to administer grant requirements.
General Plan Compliance and Community Support (10%) — stimulation of local
economy, public pressure and direction, possibly identified through a survey,
promotes neighborhood livability.
Multiple Cateeory Benefit (10%) — Projects that support multiple categories (for
example street, safety, pedestrian improvement, and drainage) would get a higher
ranking.
Maintenance Needs (10%) — Projects that require high or new maintenance costs
score lower, projects that preserve existing assets and reduce maintenance costs
score higher.
Readiness and Deliverability (10%) — Degree to which a project is close to
completing a specific phase, work done to date that would be lost if project is
deferred.
As for the make up of the CIP committee staff proposes the following:
• Two members from Mayor and Council
• Planning Commission Chair
• Assistant City Manager
• Executive Director of Community Development
• Development Services Director
• Public Works Director
If the Mayor and Council are agreeable to staff recommendations in this report then we
request two members of the Mayor and Council accept to participate in this committee.
This is a complex task as it involves not only the review, selection and ranking of
projects, but also, itinvolves the identification and assignment of sources of funding for
these projects. As we are in a variable environment where the availability of funding
sources can change quickly, we request that the committee be formed and begin work
soon. Staff appreciates the input and participation of the Mayor and Council as we try to
compile the list of projects and identify proper sources of funding for these projects as
expeditiously as possible.
S