HomeMy WebLinkAboutAmendment to AgreementFIRST AMENDMENT TO AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY
AND
HARRIS & ASSOCIATES, INC
This Amendment to Agreement is entered into this 15TH day of February, 2011 by and
between the City of National City, a municipal corporation ("CITY"), and Harris & Associates,
Inc. (the "CONSULTANT").
RECITALS
A. The CITY and the CONSULTANT entered into an agreement on March 2, 2010
("the Agreement"), wherein the CONSULTANT agreed to provide civil
engineering services for the National City 8th Street Smart Growth Revitalization
Project (City Council Resolution 2010-28).
B. The parties desire to amend the Agreement.
NOW, THEREFORE, the parties hereto agree that the Agreement is amended to
include preparation of plans, specifications and estimates for 8th Street Safe Routes to School
Project from D Avenue to Highland Avenue, for a total cost of $211,446, as outlined in
attached scope of work (Exhibit "A")
Each and every term of the Agreement shall remain in full force and effect, except for
the amendment contained herein, unless otherwise previously amended.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first above written.
CITY OF NATIONAL CITY
HARRIS & A 3� !J'AT `S, INC.
By: By:
Ron Morrison, Mayor
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APPROVED AS TO FORM: (Title)
Claudia G. Silva
City Attorney
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1
EXHIBIT "A"
Harris & Associates.
Shaping the Future, One Project at a Time
January 24, 2011
Mr. Stephen Manganiello
City Traffic Engineer
City of National City
1243 National City Boulevard
National City, CA 91950
Subject: Professional Engineering Services for Additional Engineering Services for the
8th Street Smart Growth Rehabilitation — Extension of existing project to
Highland Avenue including Additional Underground Conversion
Dear Steve,
Harris & Associates appreciates the opportunity to present this proposal to provide additional
professional engineering services for extending the themeing and roadway improvements
associated with the subject project. The following will present the main project elements, scope
of services and fees.
PROJECT UNDERSTANDING
The City of National City is transforming this street into a pedestrian friendly, visually attractive
corridor which will draw residents and shoppers into the downtown area mainly around "A"
Avenue. Traffic speeds will be reduced through channelization of lanes from 4 lanes to 2 lanes
and landscape improvements will be made along the corridor.
Based on the City's request, they wish to extend the project limit from "D" Avenue to Highland
Avenue. The additional work includes the following:
• Restriping the roadway from "D" Avenue to just beyond Highland Avenue from 4 lanes
to 2 lanes, and angled parking will be added along the south side of the street
• Construct raised landscape medians
• Street lighting, both along the parkway and within the street
• Wider sidewalks and shorter crosswalks will enhance pedestrian traffic
• Inclusion of additional pedestrian ramps or modification to existing ramps to meet current
ADA standards
• Modification to the traffic signal at "D" Avenue to include additional turning movements
• Areas of pavement rehabilitation will be identified
2
January 24, 2011
Steve Manganiello
Page 2 of 8
Scope of Services
Phase II — Preparation of Construction Documents (PS&E)
Task 1.0 Project Manazement
1.1 Progress Review & Meetings
The Harris and KTU+A design team will continue attending monthly project development (PDT)
meetings with City staff to present and discuss our progress submittals and design parameters.
We had 12 meetings in our original scope. We have attended 11 meetings to date, and we anticipate
another ten. meetings will be needed. It is worth noting that these meetings are in addition to the
meeting required with the various utility agencies for the Conversion District already included in the
initial Conversion District task order. We will also continue to provide copies of meeting minutes for
the City's review.
1.2 Topographic Survey
Our sub -consultant, Right -of -Way Engineering Services, Inc. will establish record street right-of-way
and a center line survey for the project as follows:
1. Tie in sufficient monuments to orient record right of way
2. Establish Centerline Stationing and perform cross sections at 25' intervals from "D" Avenue
to Highland Avenue
3. Identify surface utilities that show in aerial mapping and tie in all other surface utilities not
shown, including rim and inverts of storm drain and sanitary sewer, visible sewer cleanouts,
water main appurtenances, water meters, gas, electric, phone and cable.
4. Add cross section data, additional utility information and street right of way to aerial base
mapping, update existing DTM
1.3 Base Mapping
Utilizing the aerial topographic survey and survey data obtained in the Task 1.2, we will prepare base
maps for the additional proposed improvements. Base maps will be prepared in plan, and plan and
profile formats.
Base maps will include roadway center line, right-of-way, manholes, valves, water meters, all visible
utility boxes, and above and underground utilities. All base maps will be prepared in AutoCAD.
1.4 Data Gathering and Site Visits
The Harris and KTU+A Team will perform additional field work to identify landscape/urban design
features to remain in area as well as assess existing trees, site furnishings, walkways, and other
elements.
3
January 24, 2011
Steve Manganiello
Page 3 of 8
1.5 Utility Coordination
We will mail initial utility notifications to all utility companies that have facilities within the
additional project limit making them aware of the upcoming construction activities and requesting
copies of their maps and plans of their existing facilities within the project limits. Utility
coordination also includes all efforts required for the undergrounding of existing overhead lines with
SDG&E and other utility companies by expanding the efforts already underway for the original
project reach.
1.6 Geotechnical Investigation
Our Subconsultant, Ninyo & Moore will obtain additional geotechnical information for the project
area. The scope of work for geotechnical evaluation will include the following:
1. Reviewing the previous geotechnical reports for the site as well as other available information
2. Obtaining encroachment permits from the City of National City
3. A visual survey of the surface conditions of the asphalt concrete pavement throughout the
roadways using a standard rating system during our marking of the borings/core locations for
Underground Service Alert.
4. Obtain four (4) borings to a depth of approximately 5 feet in depth for the roadway is proposed.
The borings will be placed at selected locations within the roadway.
5. Evaluate all data developed and formulate cost effective recommendations to rehabilitate or
replace the subject roadways to meet the current traffic index requirement.
6. Update the existing report for the project site.
1.7 Water Quality Management Plan - WQMP/SUSMP
Extend the limits of the originally proposed Water Quality Management Plan (WQMP) in accordance
with Standard Urban Storm Water Mitigation Plan (SUSMP) for this project. The WQMP report will
be prepared in accordance with the City of National City SUSMP.
Task 2.0 Preliminary Design (75% Submittal)
2.1 Preliminary Landscape Architectural Plans
Additional preliminary landscape architectural plan sheets consistent with the already selected theme
for the expanded reach which will include the following as needed:
4
January 24, 2011
Steve Manganiello
Page 4 of 8
• Irrigation Plans & Details. This plan will diagrammatically lay out landscape irrigation piping,
valves, control equipment, sprinkler heads, fertilizer injectors, booster pumps and related
irrigation equipment for the irrigation of planting areas
• Planting Plans & Details. This plan will graphically locate and identify planting materials to be
used, including specific quantities, sizes and varieties, and will include planting details and
planting legend to install plant materials.
• Prepare Finish grading plans. Coordinate civil site drainage adjustments with pipe inlet/outlet
locations, sizes, type and details for specific areas where necessary.
• Landscape Lighting. Select historic lighting fixtures with banners and specify Lighting locations
for up -lights, including fixture types.
2.2 Preliminary Civil Improvement Plans
Prepare Preliminary Civil Improvement Plan Sheets for proposed improvements within the project
limits to include sidewalk replacement, curb and gutter replacement, pedestrian ramps, decorative
crosswalks, raised medians, and pavement rehabilitation.
2.3 Preliminary Drainage Improvement Plans
Based on the available construction funding, no new storm drain improvements will be included in
the scope of this project. Proposed drainage improvements will be limited to modification of existing
curb inlets impacted by the proposed curb and gutter and sidewalk improvements.
2.4 Preliminary Street Lighting Plans
Our sub consultant Kanrad Engineering will prepare preliminary plans for street lights per approved
conceptual design to enhance the pedestrian safety and connectivity. Including an additional site
visit, their scope of services will include the following:
• Coordination with SDG&E
• Coordination with the design team and City
• Complete working drawings
• Attendance at an additional meeting
2.5 Preliminary Signing and Striping Plan
Prepare preliminary signage and striping plans within the additional project limits. Signing and
striping plans will also include all proposed loop modifications.
5
January 24, 2011
Steve Manganiello
Page 5 of 8
2.6 Preliminary Traffic Signal Plan
Prepare plans for the traffic signal modification at "D" Avenue which will include new poles, signals
and pushbuttons, as well as revising the turning movement from 8th Street to "D" Avenue for this
intersection.
2.7 Preliminary Specifications
Prepare preliminary Specifications in the City's format using a digital sample provided by the City.
The specifications will be submitted to the City for review.
2.8 Preliminary Probable Construction Cost Estimate
A preliminary probable construction cost estimate will be prepared from actual quantities shown on
the plans and unit cost from recent bids received by the City for similar items of work and Harris
extensive bid tabulation history.
Task 3.0 Final Plans, Specifications and Estimate (90%-100% Submittal)
3.1 Final Landscape Architectural Plans
The final landscape architecture plans will incorporate the 75%, submittal and its reviews. The final
plan set will include the following:
• Landscape(Hardscape drawings that include streetscape and all other special design features at
1"=20'
• Irrigation plans
• Detailed sheets that include hardscape, planting, and irrigation
• Plant list, materials, and notes
• Irrigation materials
3.2 Final Civil Improvement Plans
Prepare final civil improvement plan sheets to reflect the City's comments.
3.3 Final Drainage Improvement Plans
Prepare final drainage improvement plan sheets to reflect the City's comments.
6
January 24, 2011
Steve Manganiello
Page 6 of 8
3.4 Final Street Lighting Plans
Prepare final street lighting plans and park lighting plans to incorporate 75% submittal comments.
3.5 Final Signing and Striping Plans
Prepare final signing and striping plans to incorporate 75% submittal comments. Traffic control
plans will be prepared by the contractor and therefore is not included in the scope of this proposal.
3.6 Final Traffic Signal Plan
Prepare final traffic signal plan to incorporate 75% submittal comments.
3.7 Final Specifications and Estimate
Final Specifications and estimate will incorporate comments from the 75% design submittal.
This table summarizes the anticipated number of additional sheets the team anticipates for this
extension of project limit.
Description
Scale
Number of Sheets
Landscaping Architectural Plans
11
Civil. Detail Sheets
N/A
1
Civil Improvement Plans, Plan & Profile
1"=20'
4
Drainage Improvement Plan, Plan & Profile
1"=40'
1
Street Lighting Plans
1"=40'
2
Signing and Striping Plans
1"=40'
2
Signal Modification Plan at "D" Avenue
1"=20'
1
Total Estimated Sheets
22
January 24, 2011
Steve Manganiello
Page 7 of 8
Task 4.0 District 24 20A Conversion
The City of National City is taking the lead in designing and constructing the joint trench associated
with 8th Street District 24 20A conversion project (Project). The Project is limited to providing
trenching, backfill, substructures, conduit and pertinent work (Trenching Items of Work). All cabling
and equipment installation design and construction work will be performed by SDG&E and the
respective utility companies. Our proposed scope of work for this phase of the project is to assist the
City with reviewing SDG&E and utility companies' plans to verify conflicts with existing field
conditions, and prepare a utility composite plan.
The following scope of work items are in concert with our proposal submitted to the City for 8th
Street District Conversion, dated December 15, 2010.
4.1 Preliminary Probable Construction Estimate
Working with our Subconsultant, Butsko Utility Designs, we will prepare one dry utility probable
construction cost estimate taking into consideration trenching items of work, with the assumptions as
determined or directed by project team.
4.2 Communications Reimbursement Coordination
Coordinate with SDG&E, AT&T and Cox Communications and the City of National City to review
reimbursement agreements for the value of the joint Trenching Items of Work. We will conduct
meetings and discussions with each utility with the goal of achieving an acceptable reimbursement
agreement and amount with each utility based upon our cost estimates and the proposals received
from the bidding trenching contractor,
4.3 Construction Documents
Utilizing the approved Utility Composite, final plans, specifications prepared by SDG&E, AT&T and
Cox Communication, and City front end specifications, prepare project construction and bidding
(Construction Documents). Construction Documents will include an itemized bid schedule for the
Trenching Items of Work and SDG&E's General Conditions. All quantities in the bid schedule will
be estimated as shown on the utility companies' plans, DBL material listing, utility composite plan,
and specifications. Quantity take offs breakdown of linear footages and number of substructure
items is also included in the scope of this proposal. Construction documents will be submitted to the
City, SDG&E and utility companies for review and approval. We have included two (2) rounds of
review in our proposal.
4.4 CATV Trench, Conduit and Substructure Design
Our sub -consultant Butsko Utilities will perform final CATV trench, conduit and substructure
design.
8
January 24, 2011
Steve Manganiello
Page 8 of 8
4.5 Bidding Assistance
The project team will remain available during bidding to assist the City by attending the pre -bid
meeting, addressing contractors' RFI's and preparing Addendums. Our services are limited to the
estimated fee for this task. Services provided during construction are not included in the scope of this
proposal.
FEES
Harris & Associates proposes to provide the above services for the total "not -to -exceed" fee of
$211,446. A breakdown of the proposed fee is presented for your information and use in evaluating
this proposal. Our services would continue to be invoiced monthly based on the actual hours of work
completed. Our services would be accomplished per an agreement with the City and all terms and
conditions would be stated therein.
Sincerely,
Harris & Associates
/i/
Ehab Gerges, PE
Cc: Bob Sutherlin, Harris & Associates
Dan Lee, Harris & Associates
9
HARRIS & ASSOCIATES
City of National 8th Street Smart Growth
Fee Proposal
Extension to Highland Avenue
January 24, 2011
Sub- Consultants
Task/Subtask
PD
$190
PE
$169
DE
$125
TECH
$90
KTU+A
Butsko
ROW
Ninyo &
Moore
Konrad
Subtotals
Phase 11 Preparation of Construction Documents
Task 1.0 Project Management
12
30
0
0
1.1 Progress & Review Meetings
$2,013
$9,363
1.2 Topographic Sur ey
4
514.630
$15,130
1.3 Base Mapping
4
40
$4,276
1.4 Data Gathering and Site Visits
4
8
12
$3,465
$6,221
1.5 Utility Coordination
12
12
12
$4608
1.6 Geotecbnical Investigation
4
$7,920
S8,596
1.7 WQMP
12
20
10
$5,428
Subtotal Hours =
12
66
44
74
196
Subtotal ($)=
$2,280
$11,154
$5,500
$6,660
$5,478
$0
$14,630
$7,920
$0
S53.622
Task 2.0 Preliminary Design (75% Submittal)
t
$22,017
1 ,:
S22,017
2.1.1 Preliminary Land. Arch. Plans (KTU+A)
2.1.2 Preliminary Civil Plans
4
24
24
60
$13,216
2.1.3 Preliminary Drainage Imp. Plans
2
16
$1,778
2.1.4 Preliminary Street Lighting Plans
8
$11,160
$12,512
2.1.5 Preliminary Signing and Striping Plans
4
8
16
$3,116
2.1.6 Preliminary Traffic Signal Plan
16
24
$5,704
22 Preliminary Specifications
4
16
$3,464
2.3 Preliminary Probable Construction Cost Estimate
4
12
$2,176
Subtotal Hours =
8
74
68
92
242
Subtotal ($)=
$1,520
S12,506
$8,500
$8,280
S22,017
$0
S0
$0
$11,160
$63,983
i L >x
c
j
-,.,.
Task 3.0 Final Plans, Specifications, and Estimate
3.1 Final Land. Arch. Plans (KTU+A)
S 15,497
:`,
_,.
$15,497
32 Final Civil Plans
6
12
24
24
•
$8,328
3.3Final Drainage Imp. Plans
1
2
2
4
$1,138
3.4 Final Street Lighting Plans
2
$5,340
$5,678
35 Final Signing and Striping Plans
2
4
8
$1,558
3.6 Final Traffic Signal Plan
8
16
$3,352
3.7IFina1 Specifications & Estimate
4
8
16
20 i
$5,912
Subtotal Hours =
11
34
62
56
163
Subtotal($) _
$2,090
$5,746
$7,750
$5,040
$15,497
S0
S0
$0
$5,340
$41,463
Task 4.0 District 24 20A Conversion
_.____
.�.:,
8
12
r-s
.•
:-
' , _.;
4.1 Preliminary Probably Consnution Estimate
$6,050
$8,902
42 Communications Reimbursement Coordination
10
16
12
$5,940
$11,624
43 Construction Documents
30
80
24
S21,380
4.¢ CATV trench, conduit and substnreture design
$6,700
$6,700
4.5 Bidding Assistance
8
$2,420
$3,772
Subtotal Hours =
40
112
12
36 `
200
Subtotal($)=
$7,600
$18,928
$1,500
$3,240,
$0
. S21,110
$0
$0
$0
$52,378
Total Hours by Classification =
71
286
186
258
801
Total ($) by Classification =
S13,490
$48,334
$23,250
S23,220
$42,992
S21,110
$14,630
$7,920
816,500
Percentage of Time Allocated (by hours) =
9%
36%
23%
32% _
$211,446
10