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HomeMy WebLinkAboutCouncil Agenda Statement ContinuationCouncil Agenda Statement June 7, 2011 American Emergency Products (AEP)/Soncell North America Company, is the largest company of its kind in the Western United States and is based in San Diego County. AEP was founded to fulfill a critical need for reliable emergency vehicles, and is the only company that performs this type of work within the San Diego County area. It is infeasible to transport the vehicles out of county to other vendors based on the cost of transporting the vehicles, the cost of staff time which would be required in transporting the vehicles out of county, and the additional time the vehicles would remain out of service in having to go outside the county to initially perform the build out and for subsequent maintenance needs. The following local agencies use AEP for their build out of their vehicles: San Diego County Sheriff, El Cajon Police Department, Escondido Police Department, Coronado Police Department, Chula Vista Police Department, and La Mesa Police Department. AEP has a long standing reputation within the law enforcement community of producing a quality and timely product. AEP is the only builder of specialized police vehicles in San Diego County; they are able to provide portal to portal service free of charge. AEP has previously built police vehicles for the City of National City and understands National City's police vehicle needs and compatibility requirements, this previous experience allows AEP to build and expedite service and parts. The workmanship and systems will continue to add uniformity and integration of systems to the Police fleet which is important for police operations. Since AEP is the only builder in San Diego County they are able to complete repairs or adjustments at their local facility in a timely fashion, thus reducing the down time for the police department aging fleet. The above facts support the following sections of the National City Municipal Code to waive the bidding requirements and award the agreement to AEP/Soncell North America as vendor. Section 2.60.110 (B) of the National City Municipal Code allows the bid process be waived when the competitive bidding is or would be impractical or impossible, or the circumstances are such that no obvious, ascertainable advantage to the city could result. Section 2.60.220(B) of the National City Municipal Code allows that the commodity, regardless of value, can be obtained from only one source. Sole source procurements may be used when there is only one source from which a particular commodity is available and there is no adequate substitute. Sole source procurement may also be used when it is clear that competitive bidding will not produce any competitive advantage or would be impractical or not meet an urgent City procurement need. Section 2.60.220(C) of the National City Municipal Code states that the commodity or service to be procured, regardless of value, is required to integrate with or be compatible with existing furnishings, materials, systems, programs or equipment and the procurement can be timely made from a manufacturer or supplier who previously satisfactorily supplied the particular commodity or service.