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HomeMy WebLinkAboutEngineer's Report (3)City of National City Landscape Maintenance District No. 1 (Mile of Cars) Engineer's Report Fiscal Year 2011/12 Main Office 32605 Temecula Parkway, Suite 100 Temecula, CA 92592 Toll free: 800.676.7516 Fax: 951.296.1998 Regional Office 870 Market Street, Suite 1223 San Francisco, CA 94102 Toll free: 800.434.8349 Fax: 415.391.8439 CITY OF NATIONAL CITY LANDSCAPE MAINTENANCE DISTRICT NO. 1 (MILE OF CARS) 1243 National City Blvd National City, CA 91950 Phone - (619) 336-4241 Fax - (619) 336-4239 MAYOR/CITY COUNCIL Ron Morrison, Mayor Alejandra Sotelo-Solis, Vice Mayor Luis Natividad, Councilmember Mona Rios, Councilmember Rosalie Zarate, Councilmember AGENCY STAFF Patricia Beard, Redevelopment Manager DISTRICT STAFF Weldon Donaldson, Executive Director NBS Pablo Perez, Project Director Dennis Klingelhofer, Assessment Engineer Brian Brown, Consultant TABLE OF CONTENTS 1. ENGINEER'S LETTER 1-1 2. OVERVIEW 2-1 2.1 Introduction 2-1 2.2 Description of the District Boundaries 2-1 2.3 Description of Improvements 2-1 2.4 Description of Maintenance 2-2 3. ESTIMATE OF COSTS 3-1 4. ASSESSMENT DIAGRAM 4-1 5. ASSESSMENTS 5-1 5.1 Method of Apportionment 5-1 5.2 Annual Escalation Factor 5-2 5.3 Assessment Roll 5-3 ,3 1.. ENGINEER'S LETTER WHEREAS, the City Council of the dity, of National City Pie 'City"), State Of California, directed NBS Government Finance Group, DBA NBSicNi381"to prepare and Oka report pretenting. plang,8hcLspoeifOgions,,t16sditibftig the gerieral nature, location and maq.1#-of the improvements to be maintained, an, estimate of the costs of the, maintenance, operations „and servicing of the improvements for the City Landscape Maintenance bland No 1(Mild of Cars) (the I'District)for Fiscal lear;Olii.42. The report inaltides:ra diagram ;for the DlitiWthoWingthe area andproperties proposed to be atsested, an assessment of theestimated costsof the maintenance operations and servicing tie irriprovempnis, and the net amount upon all 'assessable lots and/or parcels within the District in proportiorilattie special benefit received and WHEREAS,, the 'assessment for each ,,Parcat is „im c•ortlppahoe "with the Pro sition 218 Omnibus: 'implementation Act ,and Section 4 of Article Xlii D of the California COntlittition. The ,proposed assessment is not proposed to increase by mora than the40%,:annUalincreateapprovediat formation of the District over tWriami "iear,200114 assessment NOW THEREFORE, only,, special benefita are,asses§ed andan general benefits have:tom separated from the special benefits for purposes of this report The following assessment is made to cover the portion of the estimated oats of maintenance, operation and servicing of said improvements to be paid hy-the.assessable rent within the District in proportiontothaspecial benefit reddiVed: SIMMARY OF ASSESSMENT [ i. Lanthappliiritenanoe tilstrid.No; 1 (Mileoftar4 IL - _ - ... •=tiscaliYear 201 itiltAciaal Assitsnient I, the arKiPtsigflea., respectfullysubn'iit theenetesed EngineertsH.RepOrt AN, to the besi'of my, .„ knowle.dge, information and ballet the assessments herein have been prepared and computed in .aqoordOt§ With;:be,,aement methodology adopted and approved by the City Councilat time. otdikriet formatom City of National City - Landscape Maintenance District No. 1 (Mile of Cars) Prepared hyt4118 - Fiscal.Year 2011/12 1-1 Li 2. OVERVIEW 2.1 Introduction The City formed the District to provide maintenance services to benefit certain parcels in the City. The District was formed in 1995 and the levies are made pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highway Code (the "Act"). The 2011/12 Engineer's Report (the "Report") describes the District, the annual assessment per parcel for Fiscal Year 2011/12, based on the historical and estimated costs to maintain the improvements and provide the services that benefit parcels within the District. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessor's Parcel Number by the San Diego County Assessor's Office. The San Diego County Auditor -Controller uses Assessor's Parcel Numbers and specific Fund Numbers to identify on the tax roll, properties assessed for special district benefit assessments. Following consideration of public comments at a noticed public hearing, and following review of the Report, the City Council may confirm the Report as submitted, and may order the levy and collection of assessments for Fiscal Year 2011/12. If approved, the assessment information shall be submitted to the County Auditor -Controller; and included on the property tax roll for each benefiting parcel for Fiscal Year 2011/12. 2.2 Description of the District Boundaries The District's improvements are generally along National City Boulevard and bounded by 18th Street to thenorth and 33rd Street and Highway 54 to the south. 2.3 Description of Improvements A general description of the improvements to be maintained under these proceedings is described as follows but shall not be limited to: 1. Median Improvements • Landscape planting and irrigation • Colored concrete hardscape • Lighting system • Graphic panels, banners and signage • Painted crosswalks • Identification sign at 23rd Street and McKinley Avenue 2. Frontage Improvements • Improvements to parkways on both sides of National City Boulevard between 18 Street and 33rd Street • Landscape planting and irrigation • Colored concrete sidewalks and mow curbs • Street furniture City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 2-1 Prepared by NBS — Fiscal Year 2011/12 2.4 Description of Maintenance The maintenance of the improvements shall include the furnishing of services and materials for the ordinary and usual maintenance and servicing of the improvements, including but shall not be limited to: 1. General Plant Maintenance • Mowing, trimming, pruning and weeding • Watering, including water usage • Fertilizing • Plant replacement • Periodic skinning of palm trees 2. Maintenance of Irrigation System • Adjustment of timers • Repair/replacement of worn-out, stolen or malfunctioning equipment 3. Periodic restriping of decorative crosswalks 4. Periodic repainting of metal benches and trash receptacles 5. Periodic repainting and repair of light poles, graphic panels, signage and other miscellaneous equipment 6. Maintenance of electrical system • Bulb replacement • Repair/replacement of worn out or malfunctioning equipment • Electrical energy charges 7. Litter removal 8. Trash pick-up 9. Other repairs of damage caused by vandalism and/or traffic accidents City of National City— Landscape Maintenance District No. 1 (Mile of Cars) 2-2 Prepared by NBS — Fiscal Year 2011/12 3. ESTIMATE OF COSTS The cost of servicing, maintaining, repairing and replacing the improvements as described in the Description of Improvements are summarized in the table below. Estimated expenditures are shown along with the incidental expenses to be funded by the District. It is the intent of the District to establish a Reserve Fund for the District which shall not exceed the estimated costs of maintenance and servicing until December of each fiscal year, or whenever the District expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The following table summarizes the components that make up the Fiscal Year 2011/12 estimate of costs for the District: Description Median Improvements Frontage Improvements Cost of annual maintenance: 1. Lawn planting care $0.00 $29,640.52 2. Median planting care 14,820.26 0.00 3. Palm tree maintenance 5,290.74 5,290.74 4_ Water usage 16,707.60 16,707.60 5. Refurbishment of graphic panels 12,740.00 0.00 6. General maintenance of electrical system 6,033.30 0.00 7. Electrical usage 9,126.92 0.00 8. Refurbishment of decorative crosswalks 1,670.76 1,113.84 9. Contingencies 2,800.00 2,800.00 Subtotal: $69,189.58 $55,552.70 Incidentals: A. Administration $3,150.00 $3,150.00 B. Advertising 200.00 200.00 C. Legal Fees 100.00 100.00 D. Engineering 700.00 500.00 E City Expenses 1,000.00 1,000.00 F. Consultant Fees 2,162.62 2,162.62 G. County Collection Fees 2.30 2.30 Total Incidentals: $7,314.92 $7,114.92 Total Estimated Annual Cost: $76,504.50 $62,667.62 Surplus or Deficit: $0.00 $0.00 NET ANNUAL ASSESSMENT BY $76,504.50 $62,667.62 IMPROVEMENT AREA: TOTAL ANNUAL ASSESSMENT FOR THE DISTRICT (1): $139,172.12 (1) The Annual Assessment amount shown above does not include any rounding adjustments. City of National City - Landscape Maintenance District No. 1 (Mile of Cars) 3-1 Prepared by NBS — Fiscal Year 2011/12 1 4. ASSESSMENT DIAGRAM The Assessment Diagram sets forth (a) the exterior boundaries of the District and (b) the lines of each lot or parcel of land within the District. The Assessment Diagram further identifies each lot or parcel by a distinctive number or letter. For a detailed description of the lines and dimensions of any lot or parcel, reference is made to the County Assessor's Map applicable for the next fiscal year, which map shall govern for all details concerning the lines and dimensions of such lots or parcels. The following pages provide a copy of the Assessment Diagram for the District. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 4-1 Prepared by NBS Fiscal Year 2011/12 4 'kw 141EranoeD.IN 'AK OFFIC • CI TY• Ce• nnt, 1 Aft ASS,ESSMPITO'ftW ‘14.04EM eYiirtiC ATh WatItt 04.11,g 1..bls 11,i1E0;0;i7gtiLsvAifrirEbVITtir"tiM3514ENriliTtm stk,!b4i-FsE010_47 ________ IRE ,OFFICe OF THE•MUPEISKIEN0947 OF iSt,5Ipiarr AY•TH hrSiEtStIEN ROLL IRLIDEIVINI L.Of iFniETs FromoroviikioiivNixvrisi,f4ssessmitm • -,A0,,rINST, EAC4 PIFt93; ON,THIS AZSP-A1,gHT -;,•••;:•,•,• ... . . „, '14t,'"' * 4Ii4V AkAAK-r- ATP,7010.71',.riCtIlt n,n4ST-r-sst.4641*,**.is„4,7.\im:16a-mhei,44 "" '' ''•;''' ,'• 7•7,n7" ,..• •• •. • .,, .• , ••• , . :, . ,, „ :3.,!. , • : •••,2 2: , • ••; .„, ... z., ::2::': - ,11110.i.gt ..„., , "F,• , , . •.•z.• . • • : • , ‘,ENGINtERIN, 6- 1. ri9 I's • •„ r-r • .% ,INE!:40B NO; 105-i48 a201 ��ISO • °JL 1 is LIMY TE? fJFirCl ,, :hotjNoea, Pi 2 e 5. ASSESSMENTS The actual assessments for Fiscal Year 2011/12, apportioned to each parcel as shown on the latest equalized roll at the County Assessor's office, are listed and submitted as Section 5.3 of this Report. The description of each lot or parcel is part of the records of the County Assessor of the County of San Diego and such records are, by reference, made part of this Report. 5.1 Method of Apportionment The law requires and the statutes provide that assessments, as levied pursuant to the provisions of the Act, must be based on the benefit that the properties receive from the improvements to be maintained. The statute does not specify the method or formula that should be used in any special assessment district proceedings. The responsibility rests with the Assessment Engineer, who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment of the assessment obligation. IDENTIFY THE BENEFIT First, it is necessary to identify the benefit that the improvements to be maintained will render to the properties withinthe boundaries of the District. The improvements significantly improve the visual appearance of the streetscape, making the Mile of Cars a more enjoyable and desirable location for customers. The special signage and lighting provide a unifying theme, benefiting all of the properties within the District. APPORTIONMENT OF COSTS In further making the analysis, it is necessary thatthe property owners receive a special and direct benefit distinguished from that of the general public. In this case, an in-depth analysis was made and several factors are being used in the final method and spread of assessment. All of the improvements are intended to be of direct benefit to properties within the District. These improvements require significantly more maintenance than normally provided by the City. It is therefore appropriate that the properties receiving the benefit be assessed for the additional cost. There are generally two categories of improvements to be maintained by the District. The median improvements benefit all properties within the District. The improvements to the parkway (referred to herein as Frontage Improvements) benefit those properties which they abut. The specific method of spreading the assessment is described below: Median Improvements 1. The total cost for maintenance of the median improvements is apportioned to all parcels in the District based on the frontage of each parcel on National City Boulevard, with the exception of Parcel 26 (APN 562-321-08), which is owned by the City of National City and therefore, is not subject to an assessment, and as otherwise noted below. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 5-1 Prepared by NBS — Fiscal Year 2011/12 2. Parcel 32 (APN 562-220-11) has no frontage on National City Boulevard, but will benefit from the median improvements. This parcel is assessed for median improvements as if it had a frontage of 100 feet. Frontage Improvements 3. The total cost for maintenance of the Frontage Improvements is apportioned to all parcels in the District except Parcel 26 (APN 562-321-08) and Parcel 32 (APN 562- 220-11), based on frontage of each such parcel on National City Boulevard. The frontage of each parcel is determined from current assessor's maps for the County of San Diego, State of Califomia. All frontage dimensions have been rounded to the nearest foot. 5.2 Annual Escalation Factor The annual assessment to be levied on all properties within the district in any fiscal year shall be subject to an annual escalation of up to 10% based upon actual and anticipated expenditures. The annual assessment shall not exceed the maximum assessment, unless the appropriate Proposition 218 proceedings are conducted by the City to authorize an increase beyond the maximum assessment amount. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 5-2 Prepared by NBS — Fiscal Year 2011/12 5.3 Assessment Roll The proposed Fiscal Year 2011/12 District assessment roll is listed on the following pages. City of National City — Landscape Maintenance District No. 1 (Mile of Cars) 5-3 Prepared by NBS — Fiscal Year 2011/12 Account ID City of N tonal City Landscape Maintenance District No 1 (Mile of Cars) Final Detail Report for the 2011/12 Billing Property ID DB. Levy MIsc Adjs 560-203-03-00 560-203-03-00 560-204-02-00 560-204-02-00 560-204-04-00 560-204-04-00 560-210-01-00 560-210-01-00 560.210-04-00 560-210-04-00 560-210-40-00 560-210-40-00 560-210-41-00 560-210-41-00 560-210-42-00 560.210-42-00 560-261-08-00 560-261-08-00 560-271-07-00 560-271-07-00 560-271-09-00 560-271-09-00 560-271-14-00 560-271-14-00 560-271-15-00 560-271-15-00 560-330-03-00 560-330-03-00 560-393-03-00 560-393-03-00 560-393-04-00 560-393-04-00 562-021-01-00 562-021-01-00 562-021-07-00 562-021-07-00 562-031-13-00 562-031-13-00 562.031-14-00 562-031-14-00 562-090-06-00 562-090-06-00 562.100-13.00 562-100-13-00 562-100-14-00 562-100-14-00 562-150-13-00 562-150-13-00 562-160.07-00 562-160-07-00 562-180-32.00 562-180-32-00 562-180-33.00 562-180-33-00 562-220-11-00 562-220-11-00 562-220-13-00 562-220-13-00 662-220-31-00 562-220-31-00 562-220-32.00 562-220-32-00 562-251-37-00 562-251-37-00 562.251-38-00 562-251-38-00 562-252-15.00 562.252-15-00 562-321-07-00 562-321-07-00 562-321-06-00 562-321-06-00 562-330-35-00 562-330-35-00 562.330-42-00 562-330-42-00 562-330-43-00 562330-43-00 562-340-09-00 562-340-09-00 562-340-47-00 562-340-47-00 562-340-48-00 562-340-48-00 562-340-49-00 562-340-49-00 562-340-50-00 562-340-50-00 562-340-69-00 562-340.69.00 Total $4,585.66 $0.00 $4,585.66 2,206.16 0.00 2,206.16 2,994.07 (0.01) 2,994.08 1,969.78 0.00 1,969.78 2,600,11 (0.01) 2,600,10 3,324.99 (0.01) 3,324.98 787.91 (0.01) 787,90 472.75 (0.01) 472.74 4,254.73 (0.01) 4,254.72 1,181.87 (0.01) 1,181.86 787.91 (0.01) 787,90 1,497.04 0.00 1,497.04. 1,575.83 (0.01) 1,575.82 9,313.13 (0.01) 9,313.12 2,206.16 0.00 2,206.16 7,563.97 (0.01) 7,563,96 1,575.83 (0.01) 1,575.82 2,521.32 0.00 2,521.32 1,733.41 (0.01) 1,733.40 2,521.32 0.00 2,521.32 4,254.73 (0.01) 4,254.72 2,127.37 (0.01) 2,127.36 2,127.37 (0.01) 2,127.36 3,293.48 0.00 3,293,48 4,727.48 -0.00 4,727.48 1,292,18 0.00 1,292,18 2,001.30 0.00 2,001.30 661.83 (0.01) 861.82 3,624.40 0.00 3,824.40 2,442.53 (0,01) 2,442.52 4,948.10 0.00 4,948.10 3,183.17 (0.01) 3,183.16 2,631.63 (0,01) 2,831.62 5,200.23 (0.01) 5,200.22 2,868.00 0.00 2,868.00 0.00 0.00 0.00 3,923.81 (0,01) 3,923,80 1,197.63 (0.01) 1,197.62 0.00 0.00 0.00 4,727.48 0.00 4,727.48 2,584.36 0.00 2,584,36 6,870.60 0.00 6,870.60 4,585.66 0.00 4,585.66 4,727.48 0.00 4,727.48 4,569.90 0.00 4,569.90 Copyright © 1999-2008 NBS Page 1 of 2 4/12/2011 2:04:41PM City of National City Landscape Maintenance District No 1 (Mile of Cars) Final Detail Report for the 2011/12 Billing Account ID Property ID DB Levy MIsc Adis Total 562-340-70-00 562-340-70-00 4,727.48 0.00 4,727.48 46 Accounts $139,172.15 $(0.23) $139,171.92 _ Copyright © 1999-2008 NBS Page 2 of 2 4/12/2011 2:04:41PM