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HomeMy WebLinkAboutReportDEVELOPMENT SERVICES DEPARTMENT HIGHLIGHTS and REVENUE INFORMATION NOVEMBER 1, 2010 THROUGH APRIL 30, 2011 TABLE OF CONTENTS Page Number About the Development Services 1 Department Department Highlights 2 Division Specific Highlights Planning 5 Building 7 Engineering Construction 11 Storm Water 13 Traffic 14 Capital Improvement 18 Program Revenue Information 20 Project Listing 21 List of current CIP Projects 22 About the Development Services Department The Development Services Department provides comprehensive land use and development services to both the public and the City, and supports the promotion and regulation of development within the City. The Department has three divisions; Planning, Building and Engineering. The Department has a total of 14 full-time employees (Administration -- 3, Planning -- 2, Building mm- 2, Engineering -- 7). Planning Division —Provides assistance to residents and to the development community on land use, zoning, and General Plan inquiries. The Division analyzes potential impacts to the environment on all public and private development projects; and provides analysis of discretionary permits for Planning Commission and City Council public hearings. Building Division - Provides assistance to residents and the development community relating to building codes and fees, reviews buildings plans, and conducts on -site inspections to ensure construction complies with the adopted building code. Engineering Division — Administers the City's Capital Improvement Program, conducts plan reviews and construction inspections, manages the storm water discharge program, traffic engineering and long-range transportation improvement projects. DEPARTMENT HIGHLIGHTS November 1, 2010 through April 30, 2011 New Council Orientation The Development Services Director met with the two new Council members providing a briefing on the Department functions. An additional meeting with the Council members was held to discuss the 8th Street Streetscape Project and Plaza Boulevard widening project. Mid -Year Budget Review In preparation for the mid -year budget workshop, the Department conducted a review of revenue and expenditures to date, to make sure all accounts are on target. A review of all Capital Improvement Projects was also conducted. No changes were necessary. Significant Cost Cutting Measures and Revenue Enhancement In preparation for the mid -year budget workshop, the Department prepared a report for the City Manager's Office highlighting the Departments significant cost cutting or savings that has occurred; significant revenue generators, significant facilities or programs, significant achievements and list of all grants obtained and amounts for the past five years. Photographs of projects were also submitted. Em s to ee of the Month Recognition of Judith Hernandez, Senior Office Assistant, for her 27 years of service, being the ultimate team player, her uncompromising dedication, and being a true source of inspiration. Business Licenses The Development Services Department met with the Finance and Fire Departments to review the business license process. Changes have been implemented to streamline the process, by having concurrent routing to each Department to conduct their review. Transferring of Funds from Trust & Agency Deposits to General Fund Staff conducted a review of Trust & Agency Deposits and prepared a journal entry request to move $106,900 in staff time charges for the period of July 1, 2002 through June 30, 2009 from the Trust & Agency Deposit Accounts to the General Fund. Staff time charges are now reviewed with the submittal of timesheets, and journal entry requests are processed every two weeks to transfer funds in a timely manner. Prepare for furlough closure Staff issued a press release and made building permit applications available for those who wanted to submit applications prior to the new building codes taking effect on January 1, 2011. Consultant Contracts Prepared listing of Department consultant contracts for City Manager, in response to the Vice - Mayor's request. Permit Tracking Software The Department continues to work closely with GovPartner, the consultant for the new permitting software, Community Development Partner (CDP). The Building Division module of the software was implemented in December, Planning Division in March, and Engineering Division in April. A 2" d Training for Development Services staff was provided in April, with staff working toward on-line submittals by July 1, 2011. O• y 1i, ._,._P. . , • li9 uo- mm- uNlyOenlopm.nll.. rn.r Da mmw..wewnM1Ne•..� teal in lowl — - --- - -- man Mal. tleml 000 Ia.. 0004) .•00 Customer Service/Cross-Training In an effort to provide quality customer service, all Development Services Technicians are undergoing cross -training. This will ensure all customers receive prompt service at the counter. This training will continue with implementation of all CDP software modules. Budget Preparation The Department prepared Budget requests for FY 2011-2012 that included revenue projections, personnel services allocations and M & 0 reductions. The Department Budget was presented to the Budget Review Committee. Capital Improvement Program (CIP) Budget Preparation The Department, working with the Capital Improvement Committee, consisting of the Mayor, Vice -Mayor, Planning Commission Chair, Assistant City Manager, Executive Director, Public Work Director and Development Services Director/City Engineer prepared the City's Capital Improvement Program and Budget. Bond Program Staff gathered, researched, analyzed and prepared data for the $40 million dollars of bonds sold in March. The Department hired a consultant to provide professional administrative and analytical services to establish project cost accounting to interface with Eden; to review overhead rates and allocate to appropriate funding sources, and to review bond requirements and legal requirements for reporting on bonds. Website Upda#ins; .-0&11f0051•-. NATIONAL CITY 10111 Engineering IXvM,Wn ........-.—...w•t,.....— Cs, .fermi.,.• n • w•ry 1R. • f:.. • Lid „�..,,.1..,.„)...,K ,.n.w,,.11,..4. tV,V,1.1, .err r.,1,....r1.s...,. ,::.err...... x�,. ..I.. ,......y.v. its,...„ f•lgrcn TWO. rfl..-. .. !•.r,.Y•f•r rM..k.1... KNry.T C.. i4..w •fA01n fuy OM9••rfl llul! wr 110) . ..ern ■", - Q The Department continues to update the Web pages with bid solicitations, request for qualifications and proposals. Also, Code updates, Commission Agendas and Minutes and information regarding projects when approved and/or completed are added and updated on a weekly basis, Temporary Use Permits Department staff reviewed and commented on sixteen Temporary Use Permits processed through City Council. SANDAG CTAC Meetings The Development Services Director/City Engineer serves as the Chairwoman of the SANDAG Cities/County Transportation Advisory Committee (CTAC). Meetings are held monthly. Division Specific Highlights: Planning Division • Received 22 discretionary permit cases for processing through Planning Commission and City Council. • Reviewed 173 Business Licenses. • Conducted 105 Plan Check reviews. • Assisted 189 customers at the public counter during six month period; an average of 31 customers per month. • Continued to work on the Sudberry Properties Development (Lowe's), including extending the 40-day period for initiation of a Street Vacation for portions of D Avenue, south of 31 s` Street and 32" d Street, east of D Avenue. • Continued to work with developers for the mixed use project (Riverwalk) at Sweetwater Crossings Shopping Center. • Provided design review and processed initiation of street vacation to accommodate Fresh N Easy Store at Plaza Boulevard and N Avenue. • Mailed 19 letters to restaurants with condition of approval requiring annual statement be submitted indicating total liquor sales and total food sales for calendar year, ensuring that the sale of alcohol does not exceed the sale of food. • Drafted new Alcohol Policy for sale of beer and wine in quantities of less than six-packs for review by City Attorney's Office. • Compiled background information for City Manager's Office presentation to City Council on pawn shops and gold buying businesses in the City. • Utilized CDP Software to log and track pending planning discretionary permit cases. 5 Planning Commission • Held 10 Planning Commission meetings, with 22 public hearings. • Prepared report for Planning Commission and City Council on the sale of beer and wine in quantities of less than six-packs for direction. • Created informational GIS maps for Attorney and Planning Commissioners. • Briefed two newly appointed Housing & Community Development Committee members on procedures and policies for Housing & Community Development items. Building Division • Issued 369 building permits during this reporting period. • Received 459 applications for building plan check review. • Conducted 1,518 inspections; an average of 253 per month. • Reconciled and reimbursed applicants for overpayment of fees brought on by a fee change during the application process. This amounted to refunds of $11,279.41. • Assisted 795 customers at the public counter during six month period; an average of 133 customers per month. • Issued 40 Stop Work Notices from February 22 to April 30, 2011, and initiated procedures to notify the City Manager's Office when issuance occurs. • Provided weekly summary to the Mayor and Council, and City Manager of stop work notices issued during the week. • Collected $7,996.60 in penalty fees for building code violations during this reporting period. • Issued four citations for illegal construction. Three citations have been paid, totaling $1,318.00. • Provided staff with additional training in CDP software. • Worked with City Attorney to incorporate 2010 Building Codes into City Ordinances. • Held public hearings and adopted Ordinances for the new 2010 Building Codes. • Implemented the new 2010 Building Codes. Residential Units and Major Tenant Improvements completed this reporting period: Habitat for Humanity units, 1802 G Avenue 4 of 8 units completed Plaza Village, 950 L Avenue Conversion of 17 condominium units to Senior Assisted Living and Memory Care. Tita's II Restaurant 3421 E. Plaza Boulevard 3,287 sq.ft. Tenant Improvement work completed and restaurant opened. Vallarta Store 901 S. Euclid Avenue Remodel of former Ralph's Grocery Store Store Area: 41,000 sq.ft. Remodel: 31,000 sq.ft. VW Dealer expansion, 3041 National City Boulevard 635 sq.ft. Expansion of dealership. Bistro City, 1819 E. Plaza Boulevard 500 sq.ft. Remodel of Restaurant. El Super Store 3007 Highland Avenue Remodel of former Mervyn's store Facade Remodel, Subaru Dealer, 2940 National City Boulevard New facade installed at the Subaru Dealership. --� C;deita e www.hixtrocity.net. J 4 ' CANTONESE & MAN r; CHINESE Cul', Subway 1860 Sweetwater Road 744 sq.ft. Tenant Improvement. Additional Major Tenant Improvements completed this reporting period • Wal-Mart Store Remodel 135,510 sq.ft. • T-Mobile, 3007 Highland 1,954 sq.ft. Avenue • 7-11 Store on Highland Plumbing/Electrical upgrades Avenue • Head Start, 817 Eta Street 80 sq.ft. • Environmental Health 7,412 sq.ft. Coalition Building, 2727 Hoover Avenue • Expansion of In N Out Burger, 500 Mile of Cars Way 139 sq.ft. • Frasier Boiler, 1313 Bay 11,070 sq.ft. Marina Drive • 7-11 Store on Sweetwater 900 sq.ft. Road • hometown Buffet, 1135 4,500 sq.ft. Highland Avenue • Within Plaza Bonita Mall: - AT&T Kiosk 150 sq.ft. - Aeropostle • 6,230 sq.ft. 10 Engineering Division Construction • Issued 27 construction permits. • Issued 47 utility permits. • Conducted 98 plan check reviews. • Conducted 83 Construction Inspections. • Transferred $1,192,99 from Trust & Agency Deposits to General Fund to reimburse staff time for services provided. • Mailed reminder letters of expiration of parking permits to 105 permit holders. • Coordinated with County for "Day without a Bag Day" Proclamation. • Provided training on Prevailing Wages (Davis -Bacon) procedures for staff. • Issued 87 Parking Permits for 2011 during this reporting period. • Responded to emergency repair for sinkhole at 801 National City Boulevard. • Prepared report for Caltrans to retrofit pedestrian bridge at I-805 and Las Palmas Park. • Conducted survey and research to accommodate freeway signage at 30th Street cul-de-sac. • Processed quitclaim deed for sewer easement at 1540 Plaza Boulevard. • Updated Grading Ordinance, per 2010 Building Code. • Processed encroachment permit and agreement with Chevron Corporation for installation of two groundwater monitoring wells at 105 West Sth Street. 11 • Advertised Request for Proposal for Litter Removal along Paradise Creek. • Processed encroachment permit and agreement with Restructure Petroleum Marketing Services for the installation of four unit's groundwater monitoring wells located in the vicinity of Tolas Court, 7`1' Street and Slot Street. • Accepted and recorded street easement on parcel of land for street easement purposes located at 3005 F Avenue. • Updated Agreement with Generations extending date of public improvements for the Paradise Village project. Storm water Mailed letters to 55 industrial/commercial businesses in the City noting corrective actions to be taken. Coordinated with National School District to have 3rd Grade students participate in artwork contest to create 2012 Storrnwater Calendar. Sent required letters to 353 Business Owners to notify of required Best Management Practices (BMP's) mandated by the National Pollutant Discharge Elimination System (NPDES) Permit. • Prepared document for forwarding to City Council to adopt revised Standard Urban Storm Water Manager Plan (SUSMP) Manual, as required by State of California. • Advertised Request for Proposal for the City's National Pollutant Discharge Elimination System (NPDES) Program. • Mailed letters for corrective actions at 11 Municipal sites. • Responded to 43 calls received regarding the Stormwater Program, • Managed contract with DMAX Engineering for the NPDES Program. • Five citations issued, totaling $1,095.00. Traffic • • • Responded to 140 citizen requests regarding traffic items. Held meeting with school and residents regarding conversion of F Avenue and E. 28111 Street to a one-way street adjacent to Sweetwater High. Advertised Request for Qualifications (RFQ) for 12th and "D" Round -a -bout. Advertised Request for Qualifications (RFQ) for Citywide Traffic Signal Upgrades. Advertised Request for Proposal for "On -call" Traffic Data Collection Services. Prepared and filed an application for a Caltrans Community -based Transportation Planning Grant for preparation of a comprehensive city-wide sustainable transportation systems plan to enhance mobility, access and safety in the amount of $300,000, committing a local match of $75,000, for a total project cost of $375,000. • Updated Annual Transportation Development Impact Fee (TDIF) report and held public hearing for the annual adjustment to TDIF, to increase the fee by 2%, as required by SANDAG, resulting in the fee adjusting from $2,081 per new residential dwelling unit to $2,123 per unit, effective July 1, 2011. • Completed City-wide traffic signal inventory (over 70 traffic signals). • Implemented coordinated traffic signal timing on Plaza Boulevard. • Attended five San Diego Traffic Engineer's Council meetings at SANDAG. • Participated in General Plan Update workshops and provided administrative review of the General Plan document, EIR and traffic technical report. 14 • Recruited two SDSU civil engineering students to volunteer their time assisting the City's Traffic Engineer with various traffic safety and operations projects. • Received a letter of acknowledgement from the U.S. Department of Transportation for participating in the Women and Girls Entrepreneurial Training and Technical Assistance Internship Program.. (Letter attached) Safe Routes to School • Prepared and filed an application and received a Communities Putting Prevention to Work (CPPW) Safe Routes to School Capacity Building and Planning Grant through SANDAG in the amount of $30,000 for the National City Safe Routes to School Education and Encouragement Initiative. • Collaborated with National School District for Safe Routes to School Program. • Attended the Regional Safe Routes to School Coordinators Work Group Meeting. • Awarded a contract to Kimley-Horn & Associates in the amount of $149,160 to provide final design/engineering for the Coolidge Avenue Safe Routes to School Project. goo I to ONO, •kkvii Awe COOLIDGE AVENUE SAFE ROUTES TO SCHOOL KIMRAI I Fl FMFAITARV Srllnnl rnnirFPT PI AN NATIONAL CITY, CALIFORNIA CC►il n m,a Highway Safety Improvement Program • Awarded a $900,000 Highway Safety Improvement Grant for traffic calming and streetscape enhancements, Highland Avenue, from Division Street to 86 Street, for a total project cost of $1,500,000. Traffic Safety • Three Traffic Safety Committee Meetings held; resulting in thirteen items reviewed and processed through City Council. • Briefed three newly appointed Traffic Safety Committee Members. 15 ry U.S. Department of Transportation 12C0 New Jersey Avenue. SE Washington, DC 20590 Office of the Secretary of Transportation February 2, 201 1 Mr. Stephen Manganiello Traffic Engineer City of National City I.243 National City Blvd National City, CA 91950 Dear Nir. Manganiello, On behalf of the United States Department of 'transportation, Office of Small and Disadvantaged Business Utilization, I would like to offer my sincere appreciation for your participation in the Women and Girls Entrepreneurial Training and Technical Assistance Internship Program. We are very proud to provide this opportunity to young women eager to enter the transportation industry, and your help is essential to making that possible. This program was undertaken as part of a broader effort, led by the White House, to ensure that federal programs and policies take into account the distinct needs and concerns of women and girls. The partnership supports the mission and work of' President Obama s White House Council on Women and Girls. As we strive to increase inelusivity and diversity in transportation, your effort in guiding and mentoring young women is an example to all. When leaders in their respective fields offer time and impart knowledge through experience, the benefits to young people are immeasurable. Thank you for your support. of this program and commitment to fostering the transportation and business leaders of the future. It is our hope that your agency or organization will continue its collaboration with the US DOT Small Business Transportation Resource Centers to carry out this initiative. Sincerely, iandoniNeal, Director Office of Small and Disadvantaged Business Utilization Bic cle Trans iortation Prepared and submitted application for a State Bicycle Transportation Account Grant for the D Avenue Community Corridor Bikeway Project for $750,000, committing a local match of $750,000 for a total project cost of $1,500,000. Bicycle Master Plan Adopted The Bicycle Master Plan provides the framework for developing a comprehensive bicycle system throughout National City that serves the needs of all bicycle riders. The Plan identifies a bicycle network that provides safe, convenient connections to local and regional activity centers, transit facilities, and other key destinations. The Plan also recommends a combination of bicycle education, encouragement, evaluation, and enforcement programs, as well as, bicycle transportation support facilities intended to improve and increase bicycling in National City. http://nationalcitybikeplan.com Prepared and submitted application for a State Bicycle Transportation Account Grant for the 4`" Street Community Corridor Bikeway Project for $700,000, committing a local match of $500,000 for a total project cost of $1,200,000. • Completed design for Sweetwater Bike Path on Plaza Bonita Road. • Attended five Bicycle/Pedestrian Working Group meetings at SANDAG. 17 Capital Improvement Program Awarded additive alternates to the contact with Ohno Construction for $159,161.20 for construction improvements for the El Toyon Soccer Field. Received authorization to utilize sewer funding in amount of $244,000 for construction improvements for the El Toyon Soccer Field sewer main. • Executed the Third and Fifth Amendments for grant funds ($100,000 and $125,000) from the County of San Diego extending terms of the Agreement to April 30, 2011 to allow for completion of the Soccer Field, at El Toyon Park. • Completed and filed with Supervisor Cox's office the grant expenditure form for the Soccer Field at El Toyon Park. Accept the work from Blue Pacific Engineering and Construction in the final amount of $51,152.50, ratifying the filing of the Notice of Completion with the County Recorder and authorized the release of retention in the amount of $5,115.25 for the National City Cultural Arts Center Landscape Improvements Project. Appropriated $64,138 to expand the City-wide concrete improvements projects contract with Black Rock Construction. G5/13/2009 • Awarded contract to MJC construction in amount of $242,007.50 for construction improvements for the National City Parks ADA Access Upgrades & Park Garden. • Worked with City Attorney and outside attorneys to negotiate $846,200 for property acquisitions for Plaza Boulevard widening project. • Started design phase for the replacement of two 52-ton chillers at the Civic Center funded by the U.S. Department of Energy Grant in the amount of $561,700. • Advertised Request for Proposal for Capital Improvement Concept Plans which included informational meeting with 35 attendees. • Coordinate final design for the 8t1' Street Corridor Smart Growth Project, with utility undergrounding, traffic calming and streetscape enhancements. 8th Street Corridor Smart Growth Project 19 +*-. CALIFORNIA -0- ATIONAL c XNCORPOBATEp REVENUE INFORMATION Division November December January February March April TOTALS Revenue Received Year to Date % of Total Forecasted Revenue Received Planning S 4,745.21 ' $ 5,282.50 $ 9,192.00 $ 8,725.00 S 13,657.50 $ 7,033.00 $ 48,635.21 S 69,138.34 46.17% Building S 52,871.19 $ 25,866.84 $ 39,665.39 $ 22,272.45 $ 33,706.96 " $ 34,821.72 S 209,204.55 S 392,455.08 124.10% Engineering S (3,016.53) $ 1,493.50 $ 6,036.00 $ 2,720.06 S 12,912.22 $ 5,764.60 $ 25,909.85 S 72,852.57 81.25% TOTALS $ 54,599.87 $ 32,642.84 $ 54,893.39 $ 33,717.51 $ 60,276.68 $ 47,619.32 $ 283,749.61 S 534,445.99 4- CALIFORNIA NATIONAL Orr aMV = iNcolipo a p DEVELOPMENT PROJECTS PROJECTS UNDER REVIEW Project Name Address Comments 1 Gateway (Sudberry/Lowe's) Drive -In Site Scheduled for Planning Commission hearing 2 Riverview 1502-1920 Sweetwater Road Applicant is revising plans 3 Aquatic Center Goesno Place Undergoing re -design PROJECTS IN CONSTRUCTION: Project Name Address Comments 4 Mor Furniture Sweetwater Road Nearing completion 5 Canyon Ridge Homes Street Rachael Avenue & Blueridge 9 homes remain to be constructed 6 Centro 12th Street & A Avenue Bathroom upgrades, possible venting and swimming pool still pending 7 Hilltop View Homes 8th Street & Harbison Avenue Building Permit issued 2118/20 i0_ First footing inspection occurred 8 Pacific View Estates Fig. Court & Division Street 20 homes remain to be constructed PROJECTS APPROVED, NOT YET IN CONSTRUCTION: Project Name Address Comments 9 Grove Street, 8 Homes 2121 Grove Street No activity by applicant 10 Highland Heights, 10 unit condominiums 2504 Highland Avenue No activity by applicant 11 Palm Plaza Plaza Blvd. & Palm Avenue Working with Engineering on Final Map approval 12 Paradise Village (Generations), Final Phase 8th Street & Arcadia Avenue Pending submittal of Building Permit for final phase 13 Paradise Medical Center 8th Street and "V" Avenue Pending approval of SUSMP document 14 Park Lofts Blvd Street & National City Coordinating with applicant 15 Expansion of Vallarta Shopping Center 901 Euclid Avenue Pending building permit submittal S W Zw 5 9 5 1 y� 2 g8 c. sd 6 1 Aa ��yqkk a e 1 1,014 F , g.a 2 s & • N TBO FUiesfgh done Ina eeo\ spec: review CCSS F;S i TRACK PROJEC'ACOMPLE TE E. 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