HomeMy WebLinkAboutReportDEVELOPMENT SERVICES
DEPARTMENT
HIGHLIGHTS and REVENUE
INFORMATION
NOVEMBER 1, 2010 THROUGH APRIL 30, 2011
TABLE OF CONTENTS
Page Number
About the Development Services 1
Department
Department Highlights 2
Division Specific Highlights
Planning 5
Building 7
Engineering
Construction 11
Storm Water 13
Traffic 14
Capital Improvement 18
Program
Revenue Information 20
Project Listing 21
List of current CIP Projects 22
About the Development Services Department
The Development Services Department provides comprehensive land use and
development services to both the public and the City, and supports the promotion
and regulation of development within the City. The Department has three
divisions; Planning, Building and Engineering. The Department has a total of 14
full-time employees (Administration -- 3, Planning -- 2, Building mm- 2, Engineering --
7).
Planning Division —Provides assistance to residents and to the development
community on land use, zoning, and General Plan inquiries. The Division analyzes
potential impacts to the environment on all public and private development
projects; and provides analysis of discretionary permits for Planning Commission
and City Council public hearings.
Building Division - Provides assistance to residents and the development
community relating to building codes and fees, reviews buildings plans, and
conducts on -site inspections to ensure construction complies with the adopted
building code.
Engineering Division — Administers the City's Capital Improvement Program,
conducts plan reviews and construction inspections, manages the storm water
discharge program, traffic engineering and long-range transportation improvement
projects.
DEPARTMENT HIGHLIGHTS
November 1, 2010 through April 30, 2011
New Council Orientation
The Development Services Director met with the two new Council members providing a briefing
on the Department functions. An additional meeting with the Council members was held to
discuss the 8th Street Streetscape Project and Plaza Boulevard widening project.
Mid -Year Budget Review
In preparation for the mid -year budget workshop, the Department conducted a review of revenue
and expenditures to date, to make sure all accounts are on target. A review of all Capital
Improvement Projects was also conducted. No changes were necessary.
Significant Cost Cutting Measures and Revenue Enhancement
In preparation for the mid -year budget workshop, the Department prepared a report for the City
Manager's Office highlighting the Departments significant cost cutting or savings that has
occurred; significant revenue generators, significant facilities or programs, significant
achievements and list of all grants obtained and amounts for the past five years. Photographs of
projects were also submitted.
Em s to ee of the Month
Recognition of Judith Hernandez, Senior Office Assistant, for her
27 years of service, being the ultimate team player, her
uncompromising dedication, and being a true source of inspiration.
Business Licenses
The Development Services Department met with the Finance and Fire Departments to review the
business license process. Changes have been implemented to streamline the process, by having
concurrent routing to each Department to conduct their review.
Transferring of Funds from Trust & Agency Deposits to General Fund
Staff conducted a review of Trust & Agency Deposits and prepared a journal entry request to
move $106,900 in staff time charges for the period of July 1, 2002 through June 30, 2009 from
the Trust & Agency Deposit Accounts to the General Fund. Staff time charges are now reviewed
with the submittal of timesheets, and journal entry requests are processed every two weeks to
transfer funds in a timely manner.
Prepare for furlough closure
Staff issued a press release and made building permit applications available for those who wanted
to submit applications prior to the new building codes taking effect on January 1, 2011.
Consultant Contracts
Prepared listing of Department consultant contracts for City Manager, in response to the Vice -
Mayor's request.
Permit Tracking Software
The Department continues to work closely
with GovPartner, the consultant for the new
permitting software, Community
Development Partner (CDP). The Building
Division module of the software was
implemented in December, Planning Division
in March, and Engineering Division in April.
A 2" d Training for Development Services staff
was provided in April, with staff working
toward on-line submittals by July 1, 2011.
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Customer Service/Cross-Training
In an effort to provide quality customer service, all Development Services Technicians are
undergoing cross -training. This will ensure all customers receive prompt service at the counter.
This training will continue with implementation of all CDP software modules.
Budget Preparation
The Department prepared Budget requests for FY 2011-2012 that included revenue projections,
personnel services allocations and M & 0 reductions. The Department Budget was presented to
the Budget Review Committee.
Capital Improvement Program (CIP) Budget Preparation
The Department, working with the Capital Improvement Committee, consisting of the Mayor,
Vice -Mayor, Planning Commission Chair, Assistant City Manager, Executive Director, Public
Work Director and Development Services Director/City Engineer prepared the City's Capital
Improvement Program and Budget.
Bond Program
Staff gathered, researched, analyzed and prepared data for the $40 million dollars of bonds sold
in March.
The Department hired a consultant to provide professional administrative and analytical services
to establish project cost accounting to interface with Eden; to review overhead rates and allocate
to appropriate funding sources, and to review bond requirements and legal requirements for
reporting on bonds.
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The Department continues to
update the Web pages with bid
solicitations, request for
qualifications and proposals.
Also, Code updates, Commission
Agendas and Minutes and
information regarding projects
when approved and/or completed
are added and updated on a
weekly basis,
Temporary Use Permits
Department staff reviewed and commented on sixteen Temporary Use Permits processed through
City Council.
SANDAG CTAC Meetings
The Development Services Director/City Engineer serves as the Chairwoman of the SANDAG
Cities/County Transportation Advisory Committee (CTAC). Meetings are held monthly.
Division Specific Highlights:
Planning Division
• Received 22 discretionary permit cases for processing through Planning Commission and
City Council.
• Reviewed 173 Business Licenses.
• Conducted 105 Plan Check reviews.
• Assisted 189 customers at the public counter during six month period; an average of 31
customers per month.
• Continued to work on the Sudberry Properties Development (Lowe's), including
extending the 40-day period for initiation of a Street Vacation for portions of D Avenue,
south of 31 s` Street and 32" d Street, east of D Avenue.
• Continued to work with developers for the mixed use project (Riverwalk) at Sweetwater
Crossings Shopping Center.
• Provided design review and processed initiation of street vacation to accommodate Fresh
N Easy Store at Plaza Boulevard and N Avenue.
• Mailed 19 letters to restaurants with condition of approval requiring annual statement be
submitted indicating total liquor sales and total food sales for calendar year, ensuring that
the sale of alcohol does not exceed the sale of food.
• Drafted new Alcohol Policy for sale of beer and wine in quantities of less than six-packs
for review by City Attorney's Office.
• Compiled background information for City Manager's Office presentation to City Council
on pawn shops and gold buying businesses in the City.
• Utilized CDP Software to log and track pending planning discretionary permit cases.
5
Planning Commission
• Held 10 Planning Commission meetings, with 22 public hearings.
• Prepared report for Planning Commission and City Council on the sale of beer and wine
in quantities of less than six-packs for direction.
• Created informational GIS maps for Attorney and Planning Commissioners.
• Briefed two newly appointed Housing & Community Development Committee members
on procedures and policies for Housing & Community Development items.
Building Division
• Issued 369 building permits during this reporting period.
• Received 459 applications for building plan check review.
• Conducted 1,518 inspections; an average of 253 per month.
• Reconciled and reimbursed applicants for overpayment of fees brought on by a fee
change during the application process. This amounted to refunds of $11,279.41.
• Assisted 795 customers at the public counter during six month period; an average of 133
customers per month.
• Issued 40 Stop Work Notices from February 22 to April 30, 2011, and initiated
procedures to notify the City Manager's Office when issuance occurs.
• Provided weekly summary to the Mayor and Council, and City Manager of stop work
notices issued during the week.
• Collected $7,996.60 in penalty fees for building code violations during this reporting
period.
• Issued four citations for illegal construction. Three citations have been paid, totaling
$1,318.00.
• Provided staff with additional training in CDP software.
• Worked with City Attorney to incorporate 2010 Building Codes into City Ordinances.
• Held public hearings and adopted Ordinances for the new 2010 Building Codes.
• Implemented the new 2010 Building Codes.
Residential Units and Major Tenant Improvements completed this reporting period:
Habitat for Humanity units,
1802 G Avenue
4 of 8 units completed
Plaza Village,
950 L Avenue
Conversion of 17 condominium
units to Senior Assisted Living
and Memory Care.
Tita's II Restaurant
3421 E. Plaza Boulevard
3,287 sq.ft. Tenant Improvement work
completed and restaurant opened.
Vallarta Store
901 S. Euclid Avenue
Remodel of former Ralph's
Grocery Store
Store Area: 41,000 sq.ft.
Remodel: 31,000 sq.ft.
VW Dealer expansion,
3041 National City Boulevard
635 sq.ft. Expansion of
dealership.
Bistro City,
1819 E. Plaza Boulevard
500 sq.ft. Remodel of
Restaurant.
El Super Store
3007 Highland Avenue
Remodel of former Mervyn's store
Facade Remodel, Subaru Dealer, 2940
National City Boulevard
New facade installed at the Subaru
Dealership.
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CANTONESE & MAN r;
CHINESE Cul',
Subway
1860 Sweetwater Road
744 sq.ft. Tenant Improvement.
Additional Major Tenant Improvements completed this reporting period
• Wal-Mart Store Remodel
135,510 sq.ft.
• T-Mobile, 3007 Highland 1,954 sq.ft.
Avenue
• 7-11 Store on Highland Plumbing/Electrical upgrades
Avenue
• Head Start, 817 Eta Street 80 sq.ft.
• Environmental Health 7,412 sq.ft.
Coalition Building, 2727
Hoover Avenue
• Expansion of In N Out
Burger, 500 Mile of Cars
Way
139 sq.ft.
• Frasier Boiler, 1313 Bay 11,070 sq.ft.
Marina Drive
• 7-11 Store on Sweetwater 900 sq.ft.
Road
• hometown Buffet, 1135 4,500 sq.ft.
Highland Avenue
• Within Plaza Bonita Mall:
- AT&T Kiosk 150 sq.ft.
- Aeropostle
•
6,230 sq.ft.
10
Engineering Division
Construction
• Issued 27 construction permits.
• Issued 47 utility permits.
• Conducted 98 plan check reviews.
• Conducted 83 Construction Inspections.
• Transferred $1,192,99 from Trust & Agency Deposits to General Fund to reimburse staff
time for services provided.
• Mailed reminder letters of expiration of parking permits to 105 permit holders.
• Coordinated with County for "Day without a Bag Day" Proclamation.
• Provided training on Prevailing Wages (Davis -Bacon) procedures for staff.
• Issued 87 Parking Permits for 2011 during this reporting period.
• Responded to emergency repair for sinkhole at 801 National City Boulevard.
• Prepared report for Caltrans to retrofit pedestrian bridge at I-805 and Las Palmas Park.
• Conducted survey and research to accommodate freeway signage at 30th Street cul-de-sac.
• Processed quitclaim deed for sewer easement at 1540 Plaza Boulevard.
• Updated Grading Ordinance, per 2010 Building Code.
• Processed encroachment permit and agreement with Chevron Corporation for installation
of two groundwater monitoring wells at 105 West Sth Street.
11
• Advertised Request for Proposal for Litter Removal along Paradise Creek.
• Processed encroachment permit and agreement with Restructure Petroleum Marketing
Services for the installation of four unit's groundwater monitoring wells located in the
vicinity of Tolas Court, 7`1' Street and Slot Street.
• Accepted and recorded street easement on parcel of land for street easement purposes
located at 3005 F Avenue.
• Updated Agreement with Generations extending date of public improvements for the
Paradise Village project.
Storm water
Mailed letters to 55
industrial/commercial businesses in the
City noting corrective actions to be
taken.
Coordinated with National
School District to have 3rd
Grade students participate in
artwork contest to create 2012
Storrnwater Calendar.
Sent required letters to 353 Business
Owners to notify of required Best
Management Practices (BMP's)
mandated by the National Pollutant
Discharge Elimination System (NPDES)
Permit.
• Prepared document for forwarding to City Council to adopt revised Standard Urban Storm
Water Manager Plan (SUSMP) Manual, as required by State of California.
• Advertised Request for Proposal for the City's National Pollutant Discharge Elimination
System (NPDES) Program.
• Mailed letters for corrective actions at 11 Municipal sites.
• Responded to 43 calls received regarding the Stormwater Program,
• Managed contract with DMAX Engineering for the NPDES Program.
• Five citations issued, totaling $1,095.00.
Traffic
•
•
•
Responded to 140 citizen requests regarding traffic items.
Held meeting with school and residents regarding conversion of F Avenue and E. 28111
Street to a one-way street adjacent to Sweetwater High.
Advertised Request for Qualifications (RFQ) for 12th and "D" Round -a -bout.
Advertised Request for Qualifications (RFQ) for Citywide Traffic Signal Upgrades.
Advertised Request for Proposal for "On -call" Traffic Data Collection Services.
Prepared and filed an application for a Caltrans Community -based Transportation
Planning Grant for preparation of a comprehensive city-wide sustainable transportation
systems plan to enhance mobility, access and safety in the amount of $300,000,
committing a local match of $75,000, for a total project cost of $375,000.
• Updated Annual Transportation Development Impact Fee (TDIF) report and held public
hearing for the annual adjustment to TDIF, to increase the fee by 2%, as required by
SANDAG, resulting in the fee adjusting from $2,081 per new residential dwelling unit to
$2,123 per unit, effective July 1, 2011.
• Completed City-wide traffic signal inventory (over 70 traffic signals).
• Implemented coordinated traffic signal timing on Plaza Boulevard.
• Attended five San Diego Traffic Engineer's Council meetings at SANDAG.
• Participated in General Plan Update workshops and provided administrative review of the
General Plan document, EIR and traffic technical report.
14
• Recruited two SDSU civil engineering students to volunteer their time assisting the City's
Traffic Engineer with various traffic safety and operations projects.
• Received a letter of acknowledgement from the U.S. Department of Transportation for
participating in the Women and Girls Entrepreneurial Training and Technical Assistance
Internship Program.. (Letter attached)
Safe Routes to School
• Prepared and filed an application and received a Communities Putting Prevention to Work
(CPPW) Safe Routes to School Capacity Building and Planning Grant through SANDAG
in the amount of $30,000 for the National City Safe Routes to School Education and
Encouragement Initiative.
• Collaborated with National School District for Safe Routes to School Program.
• Attended the Regional Safe Routes to School Coordinators Work Group Meeting.
• Awarded a contract to Kimley-Horn & Associates in the amount of $149,160 to provide
final design/engineering for the Coolidge Avenue Safe Routes to School Project.
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COOLIDGE AVENUE
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Highway Safety Improvement Program
• Awarded a $900,000 Highway Safety Improvement Grant for traffic calming and
streetscape enhancements, Highland Avenue, from Division Street to 86 Street, for a total
project cost of $1,500,000.
Traffic Safety
• Three Traffic Safety Committee Meetings held; resulting in thirteen items reviewed and
processed through City Council.
• Briefed three newly appointed Traffic Safety Committee Members.
15
ry
U.S. Department
of Transportation
12C0 New Jersey Avenue. SE
Washington, DC 20590
Office of the Secretary
of Transportation February 2, 201 1
Mr. Stephen Manganiello
Traffic Engineer
City of National City
I.243 National City Blvd
National City, CA 91950
Dear Nir. Manganiello,
On behalf of the United States Department of 'transportation, Office of Small and
Disadvantaged Business Utilization, I would like to offer my sincere appreciation for
your participation in the Women and Girls Entrepreneurial Training and Technical
Assistance Internship Program. We are very proud to provide this opportunity to young
women eager to enter the transportation industry, and your help is essential to making
that possible.
This program was undertaken as part of a broader effort, led by the White House, to
ensure that federal programs and policies take into account the distinct needs and
concerns of women and girls. The partnership supports the mission and work of'
President Obama s White House Council on Women and Girls.
As we strive to increase inelusivity and diversity in transportation, your effort in guiding
and mentoring young women is an example to all. When leaders in their respective fields
offer time and impart knowledge through experience, the benefits to young people are
immeasurable.
Thank you for your support. of this program and commitment to fostering the
transportation and business leaders of the future. It is our hope that your agency or
organization will continue its collaboration with the US DOT Small Business
Transportation Resource Centers to carry out this initiative.
Sincerely,
iandoniNeal, Director
Office of Small and Disadvantaged
Business Utilization
Bic cle Trans iortation
Prepared and submitted application for
a State Bicycle Transportation
Account Grant for the D Avenue
Community Corridor Bikeway Project
for $750,000, committing a local
match of $750,000 for a total project
cost of $1,500,000.
Bicycle Master Plan Adopted
The Bicycle Master Plan provides the
framework for developing a comprehensive
bicycle system throughout National City
that serves the needs of all bicycle riders.
The Plan identifies a bicycle network that
provides safe, convenient connections to
local and regional activity centers, transit
facilities, and other key destinations. The
Plan also recommends a combination of
bicycle education, encouragement,
evaluation, and enforcement programs, as
well as, bicycle transportation support
facilities intended to improve and increase
bicycling in National City.
http://nationalcitybikeplan.com
Prepared and submitted
application for a State Bicycle
Transportation Account Grant
for the 4`" Street Community
Corridor Bikeway Project for
$700,000, committing a local
match of $500,000 for a total
project cost of $1,200,000.
• Completed design for Sweetwater Bike Path on Plaza Bonita Road.
• Attended five Bicycle/Pedestrian Working Group meetings at SANDAG.
17
Capital Improvement Program
Awarded additive alternates to the
contact with Ohno Construction for
$159,161.20 for construction
improvements for the El Toyon Soccer
Field.
Received authorization to utilize sewer
funding in amount of $244,000 for
construction improvements for the El
Toyon Soccer Field sewer main.
• Executed the Third and Fifth Amendments for grant funds ($100,000 and $125,000) from
the County of San Diego extending terms of the Agreement to April 30, 2011 to allow for
completion of the Soccer Field, at El Toyon Park.
• Completed and filed with Supervisor Cox's office the grant expenditure form for the
Soccer Field at El Toyon Park.
Accept the work from Blue Pacific
Engineering and Construction in the final
amount of $51,152.50, ratifying the filing
of the Notice of Completion with the
County Recorder and authorized the
release of retention in the amount of
$5,115.25 for the National City Cultural
Arts Center Landscape Improvements
Project.
Appropriated $64,138 to expand the
City-wide concrete improvements
projects contract with Black Rock
Construction.
G5/13/2009
• Awarded contract to MJC construction in amount of $242,007.50 for construction
improvements for the National City Parks ADA Access Upgrades & Park Garden.
• Worked with City Attorney and outside attorneys to negotiate $846,200 for property
acquisitions for Plaza Boulevard widening project.
• Started design phase for the replacement of two 52-ton chillers at the Civic Center funded
by the U.S. Department of Energy Grant in the amount of $561,700.
• Advertised Request for Proposal for Capital Improvement Concept Plans which included
informational meeting with 35 attendees.
• Coordinate final design for the 8t1' Street Corridor Smart Growth Project, with utility
undergrounding, traffic calming and streetscape enhancements.
8th Street Corridor Smart Growth Project
19
+*-. CALIFORNIA -0-
ATIONAL c
XNCORPOBATEp
REVENUE INFORMATION
Division
November
December
January
February
March
April
TOTALS
Revenue
Received
Year to Date
% of Total
Forecasted
Revenue
Received
Planning
S 4,745.21
' $ 5,282.50
$ 9,192.00
$ 8,725.00
S 13,657.50
$ 7,033.00
$ 48,635.21
S 69,138.34
46.17%
Building
S 52,871.19
$ 25,866.84
$ 39,665.39
$ 22,272.45
$ 33,706.96 "
$ 34,821.72
S 209,204.55
S 392,455.08
124.10%
Engineering
S (3,016.53)
$ 1,493.50
$ 6,036.00
$ 2,720.06
S 12,912.22
$ 5,764.60
$ 25,909.85
S 72,852.57
81.25%
TOTALS
$ 54,599.87
$ 32,642.84
$ 54,893.39
$ 33,717.51
$ 60,276.68
$ 47,619.32
$ 283,749.61
S 534,445.99
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DEVELOPMENT PROJECTS
PROJECTS UNDER REVIEW
Project Name
Address
Comments
1
Gateway (Sudberry/Lowe's)
Drive -In Site
Scheduled for Planning Commission hearing
2
Riverview
1502-1920 Sweetwater Road
Applicant is revising plans
3
Aquatic Center
Goesno Place
Undergoing re -design
PROJECTS IN CONSTRUCTION:
Project Name
Address
Comments
4
Mor Furniture
Sweetwater Road
Nearing completion
5
Canyon Ridge Homes
Street Rachael Avenue & Blueridge
9 homes remain to be constructed
6
Centro
12th Street & A Avenue
Bathroom upgrades, possible venting and swimming
pool still pending
7
Hilltop View Homes
8th Street & Harbison Avenue
Building Permit issued 2118/20 i0_ First footing
inspection occurred
8
Pacific View Estates
Fig. Court & Division Street
20 homes remain to be constructed
PROJECTS APPROVED, NOT YET IN CONSTRUCTION:
Project Name
Address
Comments
9
Grove Street, 8 Homes
2121 Grove Street
No activity by applicant
10
Highland Heights, 10 unit condominiums
2504 Highland Avenue
No activity by applicant
11
Palm Plaza
Plaza Blvd. & Palm Avenue
Working with Engineering on Final Map approval
12
Paradise Village (Generations), Final Phase
8th Street & Arcadia Avenue
Pending submittal of Building Permit for final phase
13
Paradise Medical Center
8th Street and "V" Avenue
Pending approval of SUSMP document
14
Park Lofts
Blvd Street & National City
Coordinating with applicant
15
Expansion of Vallarta Shopping Center
901 Euclid Avenue
Pending building permit submittal
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