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Home My WebLink AboutExplanationExplanation In order to assist staff in delivering the City's 5-Year Capital Improvement Program (FY 2011-2016), a Request for Proposal (RFP) for design services was advertised on February 17, 2011. In addition, the RFP was e-mailed to all 114 firms compiled in the Development Services Department's consultant database. On Thursday, February 24, 2011, an informational meeting was held in the Council Chambers to review the projects listed in the RFP and to answer questions. Forty (40) representatives from various consulting firms attended. On March 11, 2011 the Development Services Department received proposals from 16 firms and assembled a four -member review panel consisting of staff from Development Services and Redevelopment to review the proposals. The design team lead by Kimley-Horn and Associates was unanimously determined by the panel to present the most comprehensive proposal and understanding of the projects. Key subconsultants listed on the Kimley-Horn team include KTU+A — landscape architects, Platt/Whitelaw Architects (PWA) — facilities design, and The Planning Center (merger with DC&E) — urban planning and environmental. Staff conducted several meetings with Kimley-Horn to prepare a detailed scope of work and to negotiate costs for design services for Tier 1 Capital Improvement Projects. After City Council adoption of the Fiscal Year 2011-2012 CIP Program and the proposed 5-year CIP, staff drafted a contract that includes the following projects: 1. WI-TOD (Public Works Relocation) 30% Design (Housing Bond) 2. Coolidge Avenue (Plaza Boulevard to 18th Street) 100% Design (CIP Bond) 3. D Avenue (8th Street to 18th Street) / Roundabout 100% Design (CIP Bond) 4. Kimball Park 30% Design (CIP Bond) 5. Las Palmas 30% Design (CIP Bond) Kimley-Horn and Associates' cost proposal is $772,003.50 as outlined in the attached contract. Staff recommends approval of the contract and requests authorization to use up to 30% contingency in the amount of $231,601.05 for unforeseen project design needs.