HomeMy WebLinkAboutAgreementAGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY
AND
KIMLEY-HORN AND ASSOCIATES, INC.
THIS AGREEMENT is entered into this 2nd day of August, 2011, by and
between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Kimley-Horn
and Associates, Inc., (the CONSULTANT).
RECITALS
WHEREAS, the CITY desires to employ a CONSULTANT to provide design
services for the City's Capital Improvements projects.
WHEREAS, the CITY has determined that the CONSULTANT is a design firm
and is qualified by experience and ability to perform the services desired by the CITY, and the
CONSULTANT is willing to perform such services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS
FOLLOWS:
1. ENGAGEMENT OF CONSULTANT. The CITY hereby agrees to engage
the CONSULTANT and the CONSULTANT hereby agrees to perform the services hereinafter
set forth in accordance with all terms and conditions contained herein.
The CONSULTANT represents that all services required hereunder will be
performed directly by the CONSULTANT or under direct supervision of the CONSULTANT.
2. SCOPE OF SERVICES. The CONSULTANT will perform design
services in accordance with the defined scope of work for each project as setforth in the
attached Exhibit A.
The CONSULTANT shall be responsible for all research and reviews related to
the work and shall not rely on personnel of the CITY for such services, except as authorized in
advance by the CITY.
The CITY may unilaterally, or upon request from the CONSULTANT, from time to time
reduce or increase the Scope of Services to be performed by the CONSULTANT under this
Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and
confer for the purpose of negotiating a corresponding reduction or increase in the
compensation associated with said change in services, not to exceed a factor of 30% from the
base amount.
3. PROJECT COORDINATION AND SUPERVISION.
Stephen Manganiello, Traffic Engineer hereby is designated as the Project
Coordinator for the CITY and will monitor the progress and execution of this Agreement. The
CONSULTANT shall assign a single Project Director to provide supervision and have overall
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responsibility for the progress and execution of this Agreement for the CONSULTANT. Scott
Colvin, P.E. thereby is designated as the Project Director for the CONSULTANT.
4. COMPENSATION AND PAYMENT. The compensation for the
CONSULTANT shall be based on actual work requested and performed, not -to -exceed
$772,003.50 Monthly invoices will be processed for payment and remitted within thirty (30) days
from receipt of invoice, provided that work is accomplished consistent with Exhibit "A" as
determined by the CITY. The CONSULTANT shall maintain all books, documents, papers,
employee time sheets, accounting records, and other evidence pertaining to costs incurred and
shall make such materials available at its office at all reasonable times during the term of this
Agreement and for three (3) years from the date of final payment under this Agreement, for
inspection by the CITY and for furnishing of copies to the CITY, if requested.
5. ACCEPTABILITY OF WORK. The City shall decide any and all
questions which may arise as to the quality or acceptability of the services performed and the
manner of performance, the acceptable completion of this Agreement and the amount of
compensation due. In the event the CONSULTANT and the City cannot agree to the quality or
acceptability of the work, the manner of performance and/or the compensation payable to the
CONSULTANT in this Agreement, the City or the CONSULTANT shall give to the other written
notice. Within ten (10) business days, the CONSULTANT and the City shall each prepare a
report which supports their position and file the same with the other party. The City shall, with
reasonable diligence, determine the quality or acceptability of the work, the manner of
performance and/or the compensation payable to the CONSULTANT.
6. LENGTH OF AGREEMENT. Work to begin upon receipt of signed
agreement from the CITY and terminates on August 1, 2014.
7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda,
Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the
CONSULTANT for this Project, whether paper or electronic, shall become the property of the
CITY for use with respect to this Project, and shall be turned over to the CITY upon completion
of the Project, or any phase thereof, as contemplated by this Agreement.
Contemporaneously with the transfer of documents, the CONSULTANT hereby
assigns to the CITY and CONSULTANT thereby expressly waives and disclaims, any copyright
in, and the right to reproduce, all written material, drawings, plans, specifications or other work
prepared under this agreement, except upon the CITY's prior authorization regarding
reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall,
upon request of the CITY, execute any further document(s) necessary to further effectuate this
waiver and disclaimer.
The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce,
modify, assign, transfer, or in any other way, medium or method utilize the CONSULTANT's
written work product for the CITY's purposes, and the CONSULTANT expressly waives and
disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to
intellectual property and artistic works.
Any modification or reuse by the CITY of documents, drawings or specifications
prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14
but only with respect to the effect of the modification or reuse by the CITY, or for any liability to
the CITY should the documents be used by the CITY for some project other than what was
expressly agreed upon within the Scope of this project, unless otherwise mutually agreed.
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8. INDEPENDENT CONSULTANT. Both parties hereto in the performance
of this Agreement will be acting in an independent capacity and not as agents, employees,
partners or joint venturers with one another. Neither the CONSULTANT nor the
CONSULTANT'S employees are employee of the CITY and are not entitled to any of the rights,
benefits, or privileges of the CITY's employees, including but not limited to retirement, medical,
unemployment, or workers' compensation insurance.
This Agreement contemplates the personal services of the CONSULTANT and
the CONSULTANT's employees, and it is recognized by the parties that a substantial
inducement to the CITY for entering into this Agreement was, and is, the professional
reputation and competence of the CONSULTANT and its employees. Neither this Agreement
nor any interest herein may be assigned by the CONSULTANT without the prior written consent
of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from
employing or hiring as many employees, or subCONSULTANTs, as the CONSULTANT
may deem necessary for the proper and efficient performance of this Agreement. All
agreements by CONSULTANT with its SUBCONSULTANT(s) shall require the
subCONSULTANT to adhere to the applicable terms of this Agreement.
9. CONTROL. Neither the CITY nor its officers, agents or employees shall
have any control over the conduct of the CONSULTANT or any of the CONSULTANT's
employees except as herein set forth, and the CONSULTANT expressly agrees not to
represent that the CONSULTANT or the CONSULTANT's agents, servants, or employees are
in any manner agents, servants or employees of the CITY, it being understood that the
CONSULTANT, its agents, servants, and employees are as to the CITY wholly independent
CONSULTANTs and that the CONSULTANT's obligations to the CITY are solely such as are
prescribed by this Agreement.
10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the
performance of the services to be provided herein, shall comply with all applicable State and
Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City
of National City, whether now in force or subsequently enacted. The CONSULTANT, and each
of its subCONSULTANTs, shall obtain and maintain a current City of National City business
license prior to and during performance of any work pursuant to this Agreement.
11. LICENSES, PERMITS, ETC. The CONSULTANT represents and
covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that
are legally required to practice its profession. The CONSULTANT represents and covenants
that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the
term of this Agreement, any license, permit, or approval which is legally required for the
CONSULTANT to practice its profession.
12. STANDARD OF CARE.
A. The CONSULTANT, in performing any services under this
Agreement, shall perform in a manner consistent with that level of care and skill ordinarily
exercised by members of the CONSULTANT'S trade or profession currently practicing under
similar conditions and in similar locations. The CONSULTANT shall take all special precautions
necessary to protect the CONSULTANT's employees and members of the public from risk of
harm arising out of the nature of the work and/or the conditions of the work site.
B. Unless disclosed in writing prior to the date of this agreement, the
CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years
preceding, been debarred by a governmental agency or involved in debarment, arbitration or
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litigation proceedings concerning the CONSULTANT's professional performance or the
furnishing of materials or services relating thereto.
C. The CONSULTANT is responsible for identifying any unique
products, treatments, processes or materials whose availability is critical to the success of the
project the CONSULTANT has been retained to perform, within the time requirements of the
CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly,
unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all
products, materials, processes or treatments identified in the project documents prepared for
the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due
diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any
increased costs that result from the CITY's later inability to obtain the specified items or any
reasonable substitute within a price range that allows for project completion in the time frame
specified or, when not specified, then within a commercially reasonable time.
13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not
discriminate against any employee or applicant for employment because of age, race, color,
ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or
medical condition. The CONSULTANT will take positive action to insure that applicants are
employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation,
marital status, national origin, physical handicap, or medical condition. Such action, shall
include but not be limited to the following: employment, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. The CONSULTANT agrees
to post in conspicuous places available to employees and applicants for employment any
notices provided by the CITY setting forth the provisions of this non-discrimination clause.
14. CONFIDENTIAL INFORMATION. The CITY may from time to time
communicate to the CONSULTANT certain confidential information to enable the
CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT
shall treat all such information as confidential and shall not disclose any part thereof without the
prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such
information, even within its own organization, to the extent necessary to perform the services to
be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any
part of the information that (i) has been disclosed in publicly available sources of information; (ii)
is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of
information; (iii) is already in the possession of the CONSULTANT without any obligation of
confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a
third party, but only to the extent that the use or disclosure thereof has been or is rightfully
authorized by that third party.
The CONSULTANT shall not disclose any reports, recommendations,
conclusions or other results of the services or the existence of the subject matter of this
Agreement without the prior written consent of the CITY. In its performance hereunder, the
CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting
the information or other property of any other person, firm or corporation.
CONSULTANT shall be liable to CITY for any damages caused by breach of this
condition, pursuant to the provisions of Section 14.
15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT
agrees to defend, indemnify, and hold harmless the City of National City, its officers and
employees, against and from any and all liability, loss, damages to property, injuries to, or death
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of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable
attorneys' fees, and defense costs, of any kind or nature, including workers' compensation
claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT's
negligent performance of this Agreement.
16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all
of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of the California Government Code and
all amendments thereto; and all similar state or Federal acts or laws applicable; and shall
indemnify, and hold harmless the CITY and its officers, and employees from and against all
claims, demands, payments, suits, actions, proceedings and judgments of every nature and
description, including reasonable attorney's fees and defense costs presented, brought or
recovered against the CITY or its officers, employees, or volunteers, for or on account of any
liability under any of said acts which may be incurred by reason of any work to be performed by
the CONSULTANT under this Agreement.
17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall
purchase and maintain, and shall require its SUBCONSULTANTS, when applicable, to
purchase and maintain throughout the term of this agreement, the following insurance policies:
® A. If checked, Professional Liability Insurance (errors and omissions) with
minimum limits of $1,000,000 per occurrence.
B. Automobile insurance covering all bodily injury and property damage
incurred during the performance of this Agreement, with a minimum coverage of $1,000,000
combined single limit per accident. Such automobile insurance shall include owned, non -owned,
and hired vehicles ("any auto").
C. Commercial general liability insurance, with minimum limits of $1,000,000
per occurrence/$2,000,000 aggregate, covering all bodily injury and property damage arising
out of its operations under this Agreement.
D. Workers' compensation insurance in an amount sufficient to meet
statutory requirements covering all of CONSULTANT'S employees and employers' liability
insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be
endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided
prior to commencement of work under this Agreement.
E. The aforesaid policies shall constitute primary insurance as to the CITY,
its officers, employees, and volunteers, so that any other policies held by the CITY shall not
contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior
written notice to the CITY of cancellation or material change.
F. Said policies, except for the professional liability and workers'
compensation policies, shall name the CITY and its officers, agents and employees as
additional insureds, and separate additional insured endorsements shall be provided.
G. If required insurance coverage is provided on a "claims made" rather than
"occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years
after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date
must be on or before the date of this Agreement. ,►�(�
H. Any aggrcgatc insurance limits must apply solely to this Agreement.
I. Insurance shall be written with only California admitted companies which
hold a current policy holder's alphabetic and financial size category rating of not less than A VIII
according to the current Best's Key Rating Guide, or a company equal financial stability that is
approved by the City's Risk Manager. In the event coverage is provided by non -admitted
"surplus lines" carriers, they must be included on the most recent California List of Eligible
Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements.
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City's Standard Agreement — June 2008 revision
J. This Agreement shall not take effect until certificate(s) or other sufficient
proof that these insurance provisions have been complied with, are filed with and approved by
the CITY's Risk Manager. If the CONSULTANT does not keep all of such insurance policies in
full force and effect at all times during the terms of this Agreement, the CITY may elect to treat
the failure to maintain the requisite insurance as a breach of this Agreement and terminate the
Agreement as provided herein.
K. All deductibles and self -insured retentions in excess of $10,000 must be
disclosed to and approved by the CITY.
18. LEGAL FEES. If any party brings a suit or action against the other party
arising from any breach of any of the covenants or agreements or any inaccuracies in any of
the representations and warranties on the part of the other party arising out of this Agreement,
then in that event, the prevailing party in such action or dispute, whether by final judgment or
out -of -court settlement, shall be entitled to have and recover of and from the other party all
costs and expenses of suit, including attorneys' fees.
For purposes of determining who is to be considered the prevailing party, it is
stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall
not be considered in determining the amount of the judgment or award. Attorney's fees to the
prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's
fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual
amount of attorney's fees incurred by the prevailing party.
19. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this
Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the
dispute by mediation in San Diego, California, in accordance with the Commercial Mediation
Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The
costs of mediation shall be borne equally by the parties. Any controversy or claim arising out
of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be
settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration
Rules of the MA then existing. Any award rendered shall be final and conclusive upon the
parties, and a judgment thereon may be entered in any court having jurisdiction over the subject
matter of the controversy. The expenses of the arbitration shall be borne equally by the parties
to the arbitration, provided that each party shall pay for and bear the costs of its own experts,
evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part
thereof against a specified party as part of the arbitration award.
20. TERMINATION. A. This Agreement may be terminated with or without
cause by the CITY. Termination without cause shall be effective only upon 60-day's written
notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all
services in accordance with this Agreement.
B. This Agreement may also be terminated immediately by the CITY for
cause in the event of a material breach of this Agreement, misrepresentation by the
CONSULTANT in connection with the formation of this Agreement or the performance of
services, or the failure to perform services as directed by the CITY.
C. Termination with or without cause shall be effected by delivery of written
Notice of Termination to the CONSULTANT as provided for herein.
D. In the event of termination, all finished or unfinished Memoranda Reports,
Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT,
whether paper or electronic, shall immediately become the property of and be delivered to the
CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for
any work satisfactorily completed on such documents and other materials up to the effective
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date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any
damages caused the CITY by the CONSULTANT's breach, if any. Thereafter, ownership of
said written material shall vest in the CITY all rights set forth in Section 6.
E. The CITY further reserves the right to immediately terminate this
Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a
reorganization of the CONSULTANT for the benefit of creditors; or (3) a business
reorganization, change in business name or change in business status of the CONSULTANT.
21. NOTICES. All notices or other communications required or permitted
hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail
(Federal Express or the like); or sent by registered or certified mail, postage prepaid, return
receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or
delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the
earlier of (i) if personally delivered, the date of delivery to the address of the person to receive
such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight
mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if
the address is outside the State of California) after the date of deposit in a post office, mailbox,
mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if
given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or
(v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand,
direction or other communication delivered or sent as specified above shall be directed to the
following persons:
To CITY:
To CONSULTANT:
City of National City
Maryam Babaki, Director of Development Services
1243 National City Blvd
National City, CA 91950
Kimley-Horn and Associates, Inc.
Attn: Scott Colvin, P.E.
401 B Street, Suite 600
San Diego, CA 92101
Notice of change of address shall be given by written notice in the manner
specified in this Section. Rejection or other refusal to accept or the inability to deliver because
of changed address of which no notice was given shall be deemed to constitute receipt of the
notice, demand, request or communication sent. Any notice, request, demand, direction or
other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within
forty-eight (48) hours by letter mailed or delivered as specified in this Section.
22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform
services of any kind for any person or entity whose interests conflict in any way with those of
the City of National City. The CONSULTANT also agrees not to specify any product, treatment,
process or material for the project in which the CONSULTANT has a material financial interest,
either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at
all times comply with the terms of the Political Reform Act and the National City Conflict of
Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official
position to influence in any way any matter coming before the CITY in which the CONSULTANT
has a financial interest as defined in Government Code Section 87103. The CONSULTANT
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represents that it has no knowledge of any financial interests that would require it to disqualify
itself from any matter on which it might perform services for the CITY.
❑ If checked, the CONSULTANT shall comply with all of the reporting
requirements of the Political Reform Act and the National City Conflict of Interest Code.
Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk
of the City of National City in a timely manner on forms which the CONSULTANT shall obtain
from the City Clerk.
The CONSULTANT shall be strictly liable to the CITY for all damages, costs or
expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the
CONSULTANT.
23. MISCELLANEOUS PROVISIONS.
A. Computation of Time Periods. If any date or time period provided for in
this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such
date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a
Saturday, Sunday or federal, state or legal holiday.
B. Counterparts. This Agreement may be executed in multiple counterparts,
each of which shall be deemed an original, but all of which, together, shall constitute but one
and the same instrument.
C. Captions. Any captions to, or headings of, the sections or subsections of
this Agreement are solely for the convenience of the parties hereto, are not a part of this
Agreement, and shall not be used for the interpretation or determination of the validity of this
Agreement or any provision hereof.
D. No Obligations to Third Parties. Except as otherwise expressly provided
herein, the execution and delivery of this Agreement shall not be deemed to confer any rights
upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto.
E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are
hereby incorporated herein by this reference for all purposes.
F. Amendment to this Agreement. The terms of this Agreement may not be
modified or amended except by an instrument in writing executed by each of the parties hereto.
G. Waiver. The waiver or failure to enforce any provision of this Agreement
shall not operate as a waiver of any future breach of any such provision or any other provision
hereof.
H. Applicable Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
I. Entire Agreement. This Agreement supersedes any prior agreements,
negotiations and communications, oral or written, and contains the entire agreement between
the parties as to the subject matter hereof. No subsequent agreement, representation, or
promise made by either party hereto, or by or to an employee, officer, agent or representative
of any party hereto shall be of any effect unless it is in writing and executed by the party to be
bound thereby.
J. Successors and Assigns. This Agreement shall be binding upon and
shall inure to the benefit of the successors and assigns of the parties hereto.
K. Construction. The parties acknowledge and agree that (i) each party is of
equal bargaining strength, (ii) each party has actively participated in the drafting, preparation
and negotiation of this Agreement, (iii) each such party has consulted with or has had the
opportunity to consult with its own, independent counsel and such other professional advisors
as such party has deemed appropriate, relative to any and all matters contemplated under this
Agreement, (iv) each party and such party's counsel and advisors have reviewed this
Agreement, (v) each party has agreed to enter into this Agreement following such review and
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the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are
to be resolved against the drafting party shall not apply in the interpretation of this Agreement,
or any portions hereof, or any amendments hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date and year first above written.
CITY OF NATIONAL CITY KIMLEY-HORN AND ASSOCIATES, INC.
By: By:
Ron Morrison, Mayor
APPROVED AS TO FORM:
Matthew Barlow, Vice President
(Print)
Claudia G. Silvia Scott Colvin, P.E., Assistant Secretary
City Attorney
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(Print)
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City's Standard Agreement —June 2008 revision
CKimley-Horn
MN 1 and Associates, Inc.
July 20, 2011
Ms. Maryam Babaki
City of National City
City Engineer
1243 National City Boulevard
National City, CA 91950
Re: Concept Plans for 5-Year Capital Improvement Projects (CIP)
Dear Ms. Babaki:
Kimley-Horn and Associates ("KHA" or "Consultant") is pleased to prepare this
letter agreement to the City of National City ("City").
Project Understanding
This project will provide the City an opportunity to further develop some of the
opportunities outlined in the recent General Plan Update EIR. Upon the
development of further refined concept plans and opinions of probable
construction cost, the City will be able to plan an implementation strategy for the
next five years and begin final design on the identified priority projects. The
project team consists of KHA has the prime consultant with the following
subconsultants:
• KTU+A - Lead for the site design for Kimball Park and assisting with
design ideas for Las Palmas, D Avenue, Hoover Park, and Paradise
Creek.
• DC&E I The Planning Center — Lead for the site design of Hoover Park
and Paradise Creek and assisting with design ideas for Kimball and Las
Palmas Parks.
• Platt Whitelaw Architects — Architectural evaluation and concepts for
Kimball and Las Palmas Parks.
• Alternate Street Design — Roundabout expert assisting with 12th and D
Avenue roundabout and roundabout evaluation for other intersection as
part of the Bond Program concept plans.
• PCG Utility Consultants — 12th and D Ave roundabout and Coolidge dry
utility consultant.
• Sampo Engineering — Survey for Bond Program projects and 12th and D
Avenue roundabout.
• Brailsford Public Art — Public Art design for 12th and D Avenue
roundabout and Concepts for Las Palmas and Kimball Parks.
• SITE Design Group — Skate Park Public Workshops and Conceptual
Design for 2 skate parks.
• Leighton — Geotechnical for Skate Parks and 12th and D Avenue
■
401 B Street
Suite 600
San Diego, California
92101
■
TEL 619 234 9411
FAX 619 234 9433
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CIII1111,111 Kimley-Horn
O and Associates, Inc.
Ms. Babaki, July 20, 2011, Page 2
roundabout.
• Summa Architecture — Architectural for Public Works facilities at the
Senior Village site.
• Aguirre and Associates — Survey for Coolidge.
• Our subs (not yet identified) — Aerial Survey company, Structural
evaluation of Camacho Gym, Platt Whitelaw cost estimating sub.
Scope of Services
Task 1— Project Kick-off Meeting
KHA will attend a kick-off meeting with the City to discuss the final project
locations and limits of concept development, review project schedule, and review
project budget. This meeting is intended to be a workshop format where the
entire team will discuss project goals and objectives.
Task 2 — Survey (Aerial) /Right -of -Way
KHA will consult with Sampo Engineering (Sampo) who will perform field
control survey for the purpose of establishing horizontal control in terms of NAD
83 and vertical control in terms City datum at the project sites outlined below.
KHA will research readily available record survey maps within the immediate
vicinity of the projects to calculate the relative record positions of centerline and
right-of-way monuments for the purpose of expediting the field reconnaissance
task. Found monuments will be surveyed by Sampo in relation to the established
project control to resolve the centerlines of intersecting streets within the project
limits. A base right-of-way file will be prepared by KHA based on the centerline
resolutions.
Sampo will set panel points (up to ten panels) and manage the delivery of aerial
mapping of the project areas at 40-scale and a one foot contour interval. The
mapping deliverable will include color orthophotos at .30 pixel resolution. No
supplemental survey is included in this task.
Surveying will be performed in accordance with the Caltrans survey manual.
The following locations will be surveyed:
• Kimball Park
• Las Palmas Park
• Hoover Avenue Pocket Park at Kimball Elementary School
• Paradise Creek from West Avenue to 19th Street
• Area bounded by National City Boulevard, Hoover Street, 16th Street,
and 18th Street
• Kimball Way/Public Works/Senior Center
Task 2 - Deliverables: 1 copy of each basemap (5) on 24"x36" — paper; 1
electronic copy of basemap files in AutoCAD format; 1 digital image for each
basemap (5)
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Kimball Park — Design Phase I
Ms. Babaki, July 20, 2011, Page 3
Task 3 — Kimball Park
Kimball Park is located in the heart of National City and is a vital part of the
civic core of the community. While the Park currently includes a number of
recreational amenities and is frequently used by the community, there are a
number of opportunities for improvement and additional amenities to better serve
their needs. Initial concept planning has been completed, and environmental
review is underway for the park improvement project. This project, through the
CIP process, offers the potential to build on initial designs and prepare more
detailed concepts for the public buildings at the north side of the park, a potential
new location for the City's Public Works Yard, community gardens, a permanent
skate park, conversion of 15th Street, east of National City Boulevard into a one-
way EB roadway for SB National City Boulevard vehicles to access the library
parking lot and a pedestrian promenade with opportunities for a Sunday farmers'
market, and other landscape design improvements.
Some of the key issues the team has identified include compatibility of the skate
park in proximity to the proposed Library Lofts development at the corner of
16th Street and National City Boulevard; the need to improve pedestrian access
from the west to Kimball Park, the library and the potential farmers' market; the
need to improve the functionality of the existing public buildings at the north side
of the park; and the need for a new home for the City's Public Works Yard.
Task 3.1— Data Collection and Project Set-up
KHA will collect record information for the proposed work areas to the extent
readily available. KHA will perform one site visit during this task. The team will
collect and review relevant planning documents, traffic studies, General Plan
Update EIR, and redevelopment plans.
Task 3.2 — Obtain Utility Service Information
KHA will obtain readily available existing utility information. This will include
sending out utility notification letters to each known utility service provider
within the project area and upon receipt, information will be added to the
basemap. In addition, our team will perform a site visit to observe the
information obtained from local utility company records and to identify existing
above ground facility locations, and systems types where available.
Task 3.3 — Conceptual Design Development
Task 3.3a — Site Analysis /Summary of Opportunities and Liabilities: The
KHA team will visit the project site to continue the discussion on the
relevant issues associated with this project that have been discussed in
previous meetings with the City, specifically the May 4th, 2011
meeting. The team will inventory the project area to gather
information on the visible features of the site. An informal site
analysis will be conducted for the project, as well as an informal
opportunity and constraints plan.
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Task 3.36 — Concept Plan: The team will develop an initial concept plan for
Kimball Park. The concept plan will seek to better utilize the existing
public buildings at the north side of the park, propose a potential new
location for the City's Public Works Yard, locate new community
gardens, locate a new permanent skate park, provide a conceptual
design for 15th Street, east of National City Boulevard, propose
improvements to Kimball Bowl, explore public art concepts, and
propose other improvements to Kimball Park. We will prepare both a
plan view and an exhibit showing sections, elevations, or photos
depicting proposed improvements to the site, including public
amenities. This initial concept plan will be presented to the City, along
with a narrative describing the proposed improvements. This scope
assumes up to two (2) revisions to the concept plan based upon review
comments by the City.
Task 3.3c - Preliminary Grading Plan: This plan will show on -site
preliminary grading and drainage for the site and will be incorporated
into the first revision of the concept plan. One (1) estimate of cut and
fill quantities will be made based upon these preliminary grading plans.
This scope assumes one (1) revision to the preliminary grading plan.
Task 3.3d - Preliminary Utility Plan: This plan will indicate proposed
sanitary sewer, domestic water, fire water, and storm drain connections
needed to service the proposed improvements and will be presented to
the City with the first revision to the concept plan. This assumes a
horizontal schematic plan only, and will not include any studies or
sizing of pipes. This scope assumes one (1) revision to the preliminary
utility plan.
Task 3.4 — Opinion of Probable Construction Cost
The team will prepare a Preliminary Opinion of Probable Construction Cost
(OPCC) for the concept plan that will identify the design items, unit prices,
contingencies, final design costs (including environmental) and an overall project
cost.
Task 3 - Deliverables:
• Site Analysis Summary with Opportunities and Constraints identified
• Park program requirements with adjacent facilities and deficiencies
identified
• Concept Plan — Plan view and exhibit, color, 24" x 36"
• Text descriptions of the Concept Plan along with permitting steps as well
as follow on CEQA requirements
• Preliminary Grading Plan
• Preliminary Utility Plan
• Opinion of probable construction cost — electronic copy (PDF)
• Copies of utility notification letters and any responses received (available
upon request).
• Site photos (available upon request).
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Task 4 — Kimball Park Architectural Concepts
Task 4.1 — Data Collection & Evaluation, Develop Facilities Programs for
Buildings
Task 4.1a — Facilities Evaluation: Platt/Whitelaw Architects (PWA) will
perform field and record drawing reviews and report on the existing
Community Building, Recreation Center and Arts Center buildings and
the amphitheater structure, for compliance with current standards for
Accessibility and Fire & Life Safety; they will also evaluate and report
on deferred maintenance, sustainability (energy & resource efficiency
and interior environmental quality), function, and aesthetics of the
facilities. City will provide PWA with any requested available records
and responses to evaluation questions.
Task 4.1b — Programming: PWA will provide documentation of facilities
programs including recommended revisions. The programming tasks will
result in a definition of the various functions and how they will be
accommodated in the buildings. Through research, observation and
evaluation, we identify functions, space needs, adjacency needs, number
of occupants, special characteristics of each space (storage, plumbing,
mechanical, electrical, and special equipment).
Task 4.1c — Sun angle study: PWA will perform a sun angle study on the
amphitheater structure to determine appropriate strategies to provide
shading of seating areas without view blockage. Selecting critical times
such as late afternoon summer concerts, July 4th celebration pageant and
other functions to be determined in discussion with the City, we will use
building plans and sections as appropriate to map the solar geometry
during these predetermined critical activity times to use as the basis for
design of shading strategies.
Task 4.1d — Meeting with City Staff: PWA will provide preliminary
observations regarding the evaluations documentation of existing
program of accommodations and preliminary observations regarding the
suitability of these accommodations for their current and potential
additional uses.
Task 4.2 — Conceptual Design — Rehabilitation of existing facilities:
PWA will design proposed revisions to the three existing buildings and the
amphitheater shading that would mitigate deficiencies identified in Task 4.1a and
better serve existing and future purposes. Specifically for the Recreation Center
building, PWA will utilize the programming documentation prepared by others
(to be provided by the City) to potentially relocate the Public Works
administrative offices, currently located at another site, to this building.
Task 4.3 — Opinion of Probable Construction Costs
PWA will develop OPCCs for the design concepts identified in Tasks 4.2.
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Task 4 - Deliverables
• Facilities Evaluation Report — electronic copy (PDF)
• Sun Angle Study — electronic copy (PDF)
• Documentation of recommended facilities programs — electronic copy
(PDF)
• Concept Architectural Floor Plans for Community Building — 1 color
copy, 24" x 36"
• Concept Architectural Floor Plans for Recreation Building - 1 color
copy, 24" x 36"
• Concept Architectural Floor Plan for Arts Center Building - 1 color
copy, 24" x 36"
• Concept Architectural Floor Plan and Section for Amphitheater shading -
1 copy, 24" x 36"
• Opinion of Probable Construction Costs — electronic copy (PDF)
Kimball Park (Paradise Creek) — Design Phase II
Task 5 — Paradise Creek Restoration Plan
It is our understanding that the City wishes to close off West Avenue completely
and redevelop the block into a linear park around a restored Paradise Creek
Corridor. We have evaluated this project and have formulated a plan that will
allow the City to close West Avenue to through traffic while maintaining access
to existing businesses. In addition to this we explored the opportunity to extend
the trail connection to the Southern edge of Kimball Park thereby making a
connection across National City Boulevard to the Paradise Creek Corridor, while
creating a more celebrated southern gateway into Kimball Park. This scope of
work covers concept planning for the restoration of Paradise Creek from 19th
Street to West Avenue and from the Southwest corner of Kimball Park to D
Avenue.
Task 5.1— Data Collection and Project Set-up
KHA will collect record information for the proposed work areas to the extent
readily available. KHA will perform one site visit during this task. The team will
collect and review relevant planning documents, traffic studies, General Plan
Update EIR, hydraulic studies, permitting requirements, and redevelopment
plans.
Task 5.2 — Obtain Utility Service Information
KHA will obtain readily available existing utility information. This will include
sending out utility notification letters to each known utility service provider
within the project area and upon receipt, information will be added to the
basemap. In addition, our team will perform a site visit to observe the
information obtained from local utility company records and to identify existing
above ground facility locations, and systems types where available.
Task 5.3 — Hydraulic Analysis
KHA will prepare preliminary hydraulic calculations for approximately 1,200
linear feet of the existing Paradise Creek concrete lined channel. The existing
conditions capacity calculations will be used to develop a proposed vegetated
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channel cross section for Paradise Creek that will not affect the floodplain or the
base water surface elevation during the 100-year storm event. Preliminary
hydraulic calculations will be prepared using normal depth calculation to
determine the proposed cross section geometry. Downstream culvert and
channel hydraulics will be analyzed to determine if boundary conditions for
tailwater and culvert headwater elevations have impacts to the channel capacity.
The hydraulic analysis will be limited to a capacity comparison (our scope is
intended to replace the current channel in kind with regards to capacity), and the
two proposed channel sections will be analyzed assuming deviations in plant
selection or maintenance terms.
Task 5.4 — Conceptual Design Development
Task 5.4a — Concept Plan: The KHA team will develop an initial concept
plan for the restoration of Paradise Creek from 19`h Street to West
Avenue and from the Southwest corner of Kimball Park to D Avenue
and for the improvements to West Avenue. We will provide both a
plan view graphic and cross sections depicting proposed design
improvements to the creek channel and riparian corridor. This will
include typical trail design and cross sections and a recommended
plant palette. We will work with California Department of Fish and
Game to provide adequate buffers and an acceptable planting palette.
In addition, we will recommend proposed site furnishings, including
lighting, wayfinding, and interpretive signage locations. This initial
concept plan will be presented to the City, along with a narrative
describing the proposed improvements, as well as permitting and
CEQA considerations for the implementation of the concept plan. This
scope assumes up to two (2) revisions to the concept plan based upon
review comments by the City.
Task 5.4b - Preliminary Grading Plan: This plan will show on -site
preliminary grading and drainage for the restoration of Paradise Creek
from 19th Street to West Avenue and from the Southwest corner of
Kimball Park to D Avenue. One (1) estimate of cut and fill quantities
will be made based upon these preliminary grading plans. This scope
assumes one (1) revision to the preliminary grading plan.
Task 5.5 — Opinion of Probable Construction Cost
KHA will prepare an OPCC for the concept plan that will identify the design
items, unit prices, contingencies, final design costs (including environmental),
and an overall cost.
Task 5.5 - Deliverables:
• Technical Hydraulic Memorandum — electronic copy (PDF)
• Preliminary Existing and Proposed Hydraulic Capacity Calculations
• Concept Design — Plan view and cross -sections, 1 copy, color, 24" x 36"
• Summary of concepts and permitting and CEQA considerations
• Preliminary Grading Plan
• Opinion of probable construction cost — electronic copy (PDF)
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• Copies of utility notification letters and any responses received (available
upon request).
• Site photos (available upon request)
Las Palmas Park — Design Phase I
Task 6 — Las Palmas Park
Las Palmas Park is located in the south-central portion of the City. The park
provides important recreational opportunities to residents and includes the only
municipal pool and community gym in the city. However, significant site
improvements are needed to improve functionality of the building facilities,
provide additional amenities, and enhance the attractiveness of the park overall.
Substantial work has been done to envision a future for the park with initial
concept plans and an environmental review for park improvements now
underway. While there are overall park improvements anticipated as part of the
Las Palmas Park and Facilities Vision Concept Plan, the portion of the park that
comprises this project provides an opportunity for the City to build on these past
efforts through the CEP process, and to prepare more detailed concepts for pool
and gym facility upgrades and redesign, a new skate park, parking improvements,
an enhanced park entrance and roadway, and other landscape design
improvements.
Some of the key issues the team has identified include the need for the solar
facility to remain in its current site since relocation would be expensive; working
with the change in grade between the pool and gym facilities to maintain an
active civic space; and improving the functionality of both facilities.
Task 6.1— Data Collection and Project Set-up
KHA will collect record information for the proposed work areas to the extent
readily available. KHA will perform one site visit during this task. The team will
collect and review relevant planning documents, traffic studies, General Plan
Update EIR, and redevelopment plans.
Task 6.2 — Obtain Utility Service Information
KHA will obtain readily available existing utility information. This will include
sending out utility notification letters to each known utility service provider
within the project area and upon receipt, information will be added to the
basemap. In addition, our team will perform a site visit to observe the
information obtained from local utility company records and to identify above
ground existing facility locations, and systems types.
Task 6.3 — Conceptual Design Development
Task 6.3a — Site Analysis / Summary of Opportunities and Liabilities:
KHA will visit the project site to continue the discussion on the
relevant issues associated with this project that have been discussed in
previous meetings with the City, specifically the May 4th, 2011
meeting been. The team will inventory and analyze the project area to
gather information on the visible features of the site. An informal site
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analysis will be conducted for the project, as well as an informal
opportunity and constraints plan.
Task 6.3b — Determine Park Program Requirements: With input from staff,
identifiable facility deficiencies at Las Palmas Park will be determined.
A service area of 1-3 miles would be looked at and existing facilities
that fall in neighborhood or community parks would be compared.
Typical community based park standards and facility types will be
compared with existing Las Palmas Park or area facility types and a list
of deficiencies created for consideration.
Task 6.3c — Concept Plan: The KHA team will develop an initial concept
plan for Las Palmas Park. The concept plan will locate a new
permanent skate park, evaluate the need for and potential locations for
additional parking, provide ideas for the area between the existing
gymnasium and the existing pool, explore public art concepts, and
propose other improvements to Las Palmas Park. We will prepare both
a plan view and an exhibit showing sections, elevations, or photos
depicting proposed improvements to the site, including public
amenities. This initial concept plan will be presented to the City, along
with a narrative describing the proposed improvements. This scope
assumes up to two (2) revisions to the concept plan based upon review
comments by the City.
Task 6.3d - Preliminary Grading Plan: This plan will show on -site
preliminary grading and drainage for the site and will be incorporated
into the first revision of the concept plan. One (1) estimate of cut and
fill quantities will be made based upon these preliminary grading plans.
This scope assumes one (1) revision to the preliminary grading plan.
Task 6.3e - Preliminary Utility Plan: This plan will indicate proposed
sanitary sewer, domestic water, fire water, and storm drain connections
needed to service the proposed improvements and will be presented to
the City with the first revision to the concept plan. This assumes a
horizontal schematic plan only, and will not include any studies or
sizing of pipes. This scope assumes one (1) revision to the preliminary
utility plan.
Task 6.4 — Opinion of Probable Construction Cost
KHA will prepare an OPCC for the concept plan that will identify the design
items, unit prices, contingencies, final design costs, including environmental, and
an overall cost.
Task 6 - Deliverables:
• Site Analysis Summary with Opportunities and Constraints identified
• Park program requirements with adjacent facilities and deficiencies
identified
• Concept Plan — Plan view and exhibit, color, 24" x 36"
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• Text descriptions of the Concept Plan along with permitting steps as well
as follow on CEQA requirements
• Preliminary Grading Plan
• Preliminary Utility Plan
• Opinion of probable construction cost — electronic copy (PDF)
• Copies of utility notification letters and any responses received (available
upon request).
• Site photos (available upon request)
Task 7 — Las Palmas Park Architectural Concepts
Task 7.1— Data Collection & Evaluation
Task 7.la — Facilities Evaluation: PWA will perform field and record
drawing reviews and report on the existing gymnasium building and pool
locker buildings for compliance with current standards for Accessibility,
Fire & Life Safety, and Structural Safety; they will also evaluate and
report on deferred maintenance, sustainability (energy & resource
efficiency and interior environmental quality), function, and aesthetics of
the facilities.
Task 7.1b — Meeting with City Staff; PWA will provide preliminary
observations regarding the evaluations; City will provide PWA with
responses to evaluation questions.
Task 7.2 — Verify Facilities Programs for Gymnasium and Pool House
Task 7.2a — Meeting with City Staff: PWA will provide preliminary
documentation of existing program of accommodations and preliminary
observations regarding the suitability of these accommodations for their
current and potential additional uses. City will provide PWA with any
requested available records and responses to programming questions.
Task 7.2b — Programming: PWA will provide documentation of facilities
programs including recommended revisions. The programming tasks will
result in a definition of the various functions and how they will be
accommodated in the buildings. Through research, observation and
evaluation, we identify functions, space needs, adjacency needs, number
of occupants, special characteristics of each space (storage, plumbing,
mechanical, electrical, and special equipment).
Task 7.3 — Conceptual Design
Based on the initial assessment, the project team will determine the next steps,
which may include one or all of the following:
Task 7.3a — Develop Design Concept to Replace Gymnasium: PWA will
design a new gymnasium building concept to replace the existing
building, considering different siting options (replace on existing site or
relocate) and to accommodate updated program.
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Task 7.3b — Develop Design Concept to Relocate Pool House: PWA will
design a new, relocated pool house building concept to provide better
public access, an improved proximity to the gymnasium building and to
accommodate upgraded program. PWA will develop a design concept to
repurpose the existing pool house building for another function (such as
park maintenance) as an alternative to demolishing it.
Task 7.3c — Develop Design Concept to rehabilitate the existing facilities:
PWA will design proposed revisions to the existing buildings that would
allow them to remain while correcting deficiencies identified in Task
6.1a and better serve their purposes.
Task 7.4 — Opinion of Probable Construction Costs
PWA will develop OPCCs for the design concepts identified in Tasks 6.3 a, b
and c.
Task 7 - Deliverables
• Facilities Evaluation Report — electronic copy (PDF)
• Documentation of recommended facilities programs — electronic copy
(PDF)
• Concept Architectural Floor Plans and Elevations for Gymnasium
Building — 1 copy, 24" x 36"
• Concept Architectural Floor Plans and Elevations for Pool house
Building - 1 copy, 24" x 36"
• Concept Architectural Floor Plan for repurposed existing Pool house -
1 copy, 24" x 36"
• Concept Architectural Floor Plan for rehabilitating existing Pool house
and Gymnasium - 1 copy, 24" x 36"
• Opinion of Probable Construction Costs — electronic copy (PDF)
Las Palmas Park (Skate Park) — Design Phase II
Task 8 — Skate Parks
Task 8.1- Programming & Conceptual Design
Task 8.1a - Project Kick-off Meeting: SITE Design Group (SITE) will issue
a data sheet/questionnaire for the City to complete prior to the first project
meeting. This data sheet will assist SITE in the programming and design of
the skate parks.
Task 8.1b — Skate Park Flow and Skill Level Diagrams: Develop two (2)
alternative bubble diagrams for each skate park illustrating the layout and
program relationships of the skate parks to the overall master plan amenities.
Diagram skill levels, approximate size of amenities and circulation
throughout each transition zone.
Task 8.Ic — Project Meeting #2 & Public Meeting #1: City shall provide
SITE with any operational or maintenance issues pertaining to other parks
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within the City's oversight. SITE will use this information to respond to
existing park issues that may be addressed in the design of this project.
City shall provide SITE with any applicable municipality and surrounding
area guidelines, specifications, and detailing as it relates to any designed
element within the project. City shall additionally inform SITE of any special
requirements for this particular project (city approved development plans,
previously approved conceptual plans, special guidelines, area plans, etc.).
Three separate meetings will occur on the same date:
• Design Team Meeting — This meeting will include the Design Team.
• Design Team/Project Consultant Meeting — This meeting will include the
Design Team and City Staff.
• Public Outreach Workshop/Pre-Design Phase — The public meeting,
typically starting between 5:00 — 7:00 pm, will be held to facilitate a
work session to develop consensus and present the skate park bubble
diagrams. SITE will present various skate park styles and props for
public feedback on design direction. It is assumed the City will
coordinate the location, and the KHA team will provide the
advertisement flyer as well as meeting notes.
Task 8.1- Deliverables:
• Memorandum of project understanding and scope for each skate park —
submitted to City for review and approval (PDF)
• Matrix delineating requested items and status of each item
(received/waiting on information). Matrix shall be issued to client after
Design Team Meeting #1 (PDF)
• SITE shall use the existing preliminary park master plans as the
deliverable for this task.
• Public Meeting #1.
Task 8.2 Schematic Design Phase
Task 8.2a — Skate Park Conceptual Layout Plans: Based upon specific
design criteria gathered from the City and public input obtained from the
first public meeting, SITE will prepare (2) conceptual design plans for each
skate park that will depict site facilities and relationships. Specific concept
to be reviewed under this contract shall be limited to the following items:
• Develop a maximum of two (2) conceptual skate park designs
for each skate park identifying horizontal layout of the park
based on the conceptual bubble diagram layout and client
approval.
• Pedestrian access and circulation system.
• Relationship between the skate parks and existing/proposed
recreation areas.
• Landforms and grading concept (skate parks only).
Task 8.2b — Project Specific Skate Park Website
• Create website specific to this project available by first accessing
www.sitedesigngroup.com. The website will be accessible 24/7 by
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Ms. Babaki, July 20, 2011, Page 13
anyone with the correct login and password, providing they have access
to the Internet.
• The website address, along with a login and password will be distributed
to all participants in the public meeting #1.
• Items displayed on the website will include concept photos/drawings for
each skate park.
• Community will have the opportunity to interact with SITE via e-mail
and provide design feedback.
Task 8.2c — Project Meeting #3 & Public Meeting #2
Three separate meetings will occur on the same date:
• Design Team Meeting — This meeting will include the Design Team.
• Design Team/Project Consultant Meeting — This meeting will include the
Design Team and City Staff.
• Public/Skate Park Meeting #2 — The public meeting, typically starting
between 5:00 — 7:00 pm, will be held to facilitate a work session to
develop consensus and present the (2) conceptual skate park designs for
each skate park identifying horizontal layout of the park based on the
conceptual bubble diagram layout, public meeting #1 feedback, and
client approval. It is assumed the City will coordinate the location, and
the KHA team will provide the advertisement flyer as well as meeting
notes.
Task 8.2d — Develop Final Skate Park Schematic Master Plans
• Develop (1) final park master plan for each skate park based on
conceptual layouts, design team input, City input, and public design
workshop comments.
Task 8.2e — Preliminary Skate Park Cost Estimate
• Determine OPCC for each skate park.
• OPCC shall be based upon general square footage prices, based on
current market conditions.
Task 8.2 Deliverables:
• Conceptual site plans and improvement sketches for each skate park to
be used as a basis for the future construction documents (1 set, color
copy)
• Project specific website accessible via www.sitedesigngroup.com.
• Public Meeting #2.
• Final skate park schematic master plan for each skate park (1 color copy,
1 PDF)
• Preliminary costs for each skate park based on current market conditions.
Coolidge Avenue (12« Street to Plaza Boulevard) — Design Phase I
Task 9 — Extend Coolidge Avenue
These tasks included the additional work required to produce Plans,
Specifications, and Estimates (PS&E) for two additional blocks along Coolidge
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Avenue, extending the project limits from 12th Street to Plaza Boulevard. These
items of work include survey, utility research and utility base mapping,
environmental documentation, development of a revised concept plan, plans,
specifications, and estimates at 90%, 100%, and Final levels of completion,
drainage calculations, and photometric calculations. Plans sheets will include
additional construction and drainage details, demolition plans, improvement
plans and profiles, signing and striping plans, electrical plans, streetscape plans,
irrigation plans, and erosion control plans. Quality control and quality assurance
and additional project coordination time are also included in these tasks.
Task 10 — Coolidge Avenue Additional Project Improvements
Based on review meetings with the City for the overall Coolidge Avenue Safe
Routes to School Project, the following elements have been added into the
overall project: slurry seal and full signing and striping for the full length of
Coolidge Avenue as well as W. 18th Street between Hoover Street and Harding
Street, corner improvements to Big B Market, addition of bike racks to the
project, infrastructure for security cameras, and potentially 2 community gardens.
This effort will be added to the current concept plan, 90% PS&E, Pre -final, and
Final submittals.
Construction Support: We will attend a pre -bid conference, as requested by the
City. During the bidding and construction phase, KHA will respond to reasonable
and appropriate RFIs, as requested by the City. The total hours assumed is
outlined in the fee summary. Additional effort will be considered as an additional
service.
Record Drawings: KHA will revise the approved design plans for the project,
based upon field changes and revisions as provided by the contractor's field
superintendent and approved by the City inspector. Plans shall be processed with
the City of National City.
Coolidge Avenue (12`b Street to Plaza Boulevard) — Design Phase II
Task 11— Old Town/Hoover Avenue Park/Paradise Creek Walk
Task 11.1— Data Collection and Project Set-up
KHA will collect record information for the proposed work areas to the extent
readily available. KHA will perform one site visit during this task. The team will
collect and review relevant planning documents, traffic studies, General Plan
Update ER, and redevelopment plans.
Task 11.2 — Obtain Utility Service Information
KHA will obtain readily available existing utility information for Hoover
Avenue, in addition, we will use field walk to observe major utilities within our
project area for Old Town. This will include sending out utility notification
letters to each known utility service provider within the project area and upon
receipt, information will be added to the basemap.
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Ms. Babaki, July 20, 2011, Page 15
Task 11.3 — Conceptual Design Development
Task 11.3a — Concept Plan: The KHA team will develop an initial concept
plan for the Old Town Facilities. The concept plan will propose
improvements on Plaza Boulevard, Civic Center Drive, 15th Street or
16th Street, 18th Street, Wilson Avenue and critical intersection
throughout the City's West Side. A concept plan for the Hoover
pocket park will also be developed. This concept may include
community gardens, access for ADA parking and storage and
deliveries, a farmers' market, a recreation field, street trees and
landscaping, and other improvements. We will prepare both a plan
view and cross sections depicting proposed improvements to the site,
including public amenities. These initial concept plans will be
presented to the City, along with a narrative describing the proposed
improvements. This scope assumes up to two (2) revisions to the
concept plans based upon review comments by the City.
Task 11.3b - Preliminary Grading Plan: This plan will show on -site
preliminary grading and drainage for the Hoover pocket park site and
will be presented to the City with the first revision to the concept plan.
One (1) estimate of cut and fill quantities will be made based upon
these preliminary grading plans. This scope assumes one (1) revision
to the preliminary grading plan.
Task 11.3c - Preliminary Utility Plan: This plan will indicate proposed
sanitary sewer, domestic water, and storm drain connections needed to
service the proposed improvements at the Hoover pocket park site and
will be presented to the City with the first revision to the concept plan.
This assumes a horizontal schematic plan only, and will not include
any studies or sizing of pipes. This scope assumes one (1) revision to
the preliminary utility plan.
Task 11.4 — Opinion of Probable Construction Cost
KHA will prepare an OPCC for the concept plan that will identify the design
items, unit prices, contingencies, final design costs (including environmental) and
an overall cost.
Task 11 Deliverables:
• Concept Designs (2) — Plan view and cross sections, 1 copy, color, 24" x
36"
• Text descriptions of the Concept Plan along with permitting steps as well
as follow on CEQA requirements
• Preliminary Grading Plan (1)
• Preliminary Utility Plan (1)
• Opinion of probable construction cost (2) — electronic copy (PDF)
• Copies of utility notification letters and any responses received (available
upon request)
• Site photos (available upon request)
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D Avenue (8th to 18th Street)/Roundabout — Design Phase I
The City of National City was recently awarded a Safe Routes to School grant
from the State of California to construct a roundabout at the intersection of 12th
Street and D Avenue. The following tasks cover the public outreach as well as
the completion of PS&E for the proposed roundabout.
Task 12 — Project Kick-off Meeting
KHA will attend a kick-off meeting with the City to discuss the project, review
project schedule, and review project budget. This meeting is intended to be a
workshop format where the entire team will discuss project goals and objectives.
It is assumed that the kick-off meeting for this project will be conducted at the
same time as the kick-off meeting for the Concept Plans for the 5-Year Capital
Improvement Projects.
Task 13 — Data Collection and Review
Task 13.1— Data Collection and Project Set-up
This task will be part of the D Avenue Community Corridor scope of work.
Task 13.2 — Survey/Right-of-Way
KHA will consult with Sampo Engineering (Sampo) who will perform control
survey for the purpose of establishing horizontal control in terms of NAD 83 and
vertical control in terms City datum at the project site. KHA will research
readily available record survey maps within the vicinity of the projects to
calculate the relative record positions of centerline and right-of-way monuments.
Found monuments will be surveyed by Sampo in relation to the established
project control to resolve the centerlines of all intersecting streets within the
project limits.
The information collected by Sampo will include:
• Information at edge conditions at limits of work where new
improvements will meet existing;
• Cross -sections of D Avenue, 12th Street, and Kimball Avenue at 25-foot
intervals;
• Topographical features will include crown, curb, gutter, sidewalk,
driveway profiles, walls, and permanent visible structures (if any),
• Miscellaneous visible utility information such as invert elevations, pole
locations, risers, cabinets, electrical equipment, utility poles, signing and
striping and locations of other surface facilities within the project
footprint,
• Boundary survey to properly tie centerline control, existing property
boundaries and right-of-way.
Task 13.2 - Deliverables: Topographic base map in AutoCAD format, mapping
base file in AutoCAD format.
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Task 13.3 — Utility Base Mapping Preparation
PCG Utility Consultants, Inc. (PCG) will conduct utility research to obtain
readily available records for gas, electric, telephone, and cable television. In
obtaining this information, PCG will coordinate with the City of National City,
SDG&E, AT&T, and Cox. Results of the investigations will be integrated into an
existing utility CAD base map that will be used by the project team to develop
preliminary and final design plans.
Task 13.3 - Deliverables: Site photos (available upon request), copies of utility
notification letters and any responses received, utility base file in AutoCAD
format.
Task 14 — Conceptual Design
KHA will revise the illustrative colored roundabout design concept (as presented
in the interview on May 4, 2011) based on the information obtained and
evaluated during the previous tasks. The conceptual design will include the major
features of the proposed roundabout including geometric alignment, special
pedestrian treatment, bus stops and parking changes, special bicycle treatment,
right of -way information, and potential utility relocations. The conceptual design
will be delivered to the City for review and comments. The purpose of the
Conceptual Design is for the City to understand and agree with the major features
of the design prior to the initial public outreach efforts.
Task 14 - Deliverables: 1 copy of conceptual drawing — electronic (PDF).
Task 15 — Video Simulation
KHA will revise the illustrative design concept based on the comment received
from the City. Once the preliminary concept is finalized, KHA will prepare a 3
dimensional (3D) video simulation for the proposed roundabout. The 3D
simulation will be prepared using Sketch up, Google modeling and Civil 3D.
Task 15 - Deliverables: 1 electronic copy of 3D simulation.
Task 16 — Initial Public Outreach
KHA and Alternate Street Design, PA (ASD) will coordinate and conduct the
Initial Public Outreach effort. The goals of the first public workshop are as
follows:
• Present the preliminary roundabout concept to the community;
• Present the major features of the proposed roundabout;
• Explain the major advantages of modern roundabout as they compare
with other methods of intersection control;
• Answer questions the community may have regarding the proposed
roundabout; and
• Obtain and document public comments that will need to be included and
taken onto consideration during the final design.
It is assumed KHA will prepare the initial flyer for the meeting as well as a
comment form to be completed by attendees of the community workshop. It is
also assumed the City will secure a meeting facility.
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Task 16 - Deliverables: Public meeting flyer, comment form; 1 copy of the
presentation materials used during the initial public outreach; 1 copy of
electronic summary of community comments.
Task 17 — City Council Presentation
KHA and ASD will coordinate the City Council Presentation effort. The goals of
the City Council presentation are:
• Present the preliminary roundabout concept to City Council;
• Present the major features of the proposed roundabout;
• Summarize the initial public outreach meeting
• Explain the major advantages of modern roundabout as they compare
with other methods of intersection control;
• Answer questions the City Council may have regarding the proposed
roundabout; and
• Obtain and document public City Council comments that will need to be
included and taken onto consideration during the final design.
Task 18 — Geotechnical. Analysis
This task will be part of the D Avenue Community Corridor scope of work.
Task 19 — 90% Plans, Specifications, and Estimate (PS&E)
Task 19.1— 90% Design
KHA will prepare 90% civil engineering drawings for City review and comment,
based on the guidelines/ standards developed in our kick-off meeting, Caltrans
and FHWA standards including the NCHRP Report 672, Roundabout: An
informational Guide, Second Edition and the 2010 Manual of Traffic Control
Devices (MUTCD). Our 90% design will consist of the following design items:
• Title Sheet/Vicinity Map (1 sheet)
• General Notes Sheet (1 sheet)
• Typical Sections (1 sheet)
• Construction Details (1 sheet)
• Demolition Plan: 1" = 20' scale, (1 sheet) (showing saw cut lines,
pavement removal, limits of grinding, utility adjustment)
• Improvement Plan and Profile: 1"=20' scale, (2 sheets) (showing existing
grade elevations, proposed curb data, new ADA pedestrian ramps, new
bicycle ramps, drainage improvements, crosswalks, cross gutters, street
improvements)
• Private Driveways Details (1 sheet)
• Signing and Striping Plans: 1"=40' scale, (1 sheet)
• Planting Plan: 1" = 20' scale, (1 sheet) (showing plant material
selection)
• Irrigation Plan: 1" = 20' scale, (1 sheet) (showing irrigation system
components (i.e. sprinklers, piping, valves), irrigated areas, points of
connection, pressure calculations and systems control)
• Irrigation Details and irrigation schedule, (1 sheet)
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• Soil Management Report as required by AB1881
• Lighting and Electrical Plans: 1"=20' scale, (1 sheet) — including
location of proposed fixtures, photometric evaluation and voltage drop
calculations.
• Erosion Control Plan: 1" = 20' scale, (1 sheet) (will be prepared in
accordance with the California State General Construction Permit Order
No. 2009-0009-DWQ (Permit) to meet the numeric action level and
numeric effluent limit a appropriate for the computed site and receiving
water risk for the project site. The plans will include permanent
stabilization required to demonstrate a minimum of 70% soil cover as
compared to the pre -project condition.
Task 19.2 — Opinion of Probable Construction Cost
KHA will prepare a Preliminary OPCC for the 90% PS&E. The cost estimate
will be presented to show the design items, unit prices, contingencies, and an
overall cost.
Task 19.3 — Technical Specifications
KHA will prepare project technical specifications in the format of project
specific modifications, as appropriate by construction item, to the Specifications
of the City of National City, the Standard Specifications for Public Works
Construction (Greenbook-2009) and the Caltrans Standard Specifications.
Task 19 - Deliverables: Four sets of 90% improvement plans (24"x36"); One
electronic copy of opinion of construction cost (PDF format). One electronic
copy of the specifications (in MS Word format).
Task 20 — 100% PS&E (pre -final submittal)
Based on the written comments provided by the City engineering staff, KHA will
revise the 90% PS&E and prepare the final PS&E package. It is assumed we will
respond to a consolidated set of comments based on the review at 90% and these
comments will not require major design changes.
Task 20 - Deliverables: Four sets of 100% (pre -final) improvement plans
(24"x36"); One electronic copy of opinion of construction cost (PDF format).
One electronic copy of the specifications (in MS Word format).
Task 21— Final PS&E (mylar submittal)
Based on the written comments provided by the City engineering staff, KHA will
revise the 100% (pre -final) PS&E and prepare the final PS&E package including
signed Mylar plans. It is assumed we will respond to a consolidated set of
comments based on the review at 100% and these comments will not require
major design changes.
Task 21- Deliverables: Final PS&E package including 1 full size (24"x36")
signed mylar plans. The final opinion of construction cost and the technical
specifications will be delivered electronically (PDF).
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Task 22 — Drainage Study - Technical Memorandum
KHA will provide a drainage report for the project which will analyze the spread
through the roundabout. Drainage improvements may be required to ensure one
dry lane during the 100-year storm event. KHA will submit two (2) copies of the
draft study in a technical memorandum format for review by the City at the 90%
submittals. The drainage study will be prepared in accordance with the latest
edition of the San Diego County Drainage Design Manual.
Task 22 - Deliverables: Drainage Study Technical Memorandum submitted at
90%, and 100% design level.
Task 23 — Notice of Intent/Storm Water Pollution Prevention Plan (SWPPP)
This task will be part of the D Avenue Community Corridor scope of work.
Task 24 — Stormwater Applicability Checklist/WQTR
This task will be part of the D Avenue Community Corridor scope of work.
Task 25 — Utility Coordination
This task will be part of the D Avenue Community Corridor scope of work.
Task 26 — Project Coordination, Meetings, and Management
Task 26.1 —Project Coordination and Administration
The D Avenue and 12th Street Roundabout project has many stakeholders,
including the City of National City, Sweetwater Authority, MTS, dry utility
companies, local organizations, and residents. Due to this large, unique mix of
stakeholders, it is important that a cohesive team be established that will support
the City and KHA project managers for the duration of the project. We will
provide ongoing coordination with subconsultants, the City, and those mentioned
above throughout the duration of the project. In addition, a project schedule will
be updated monthly throughout the project.
Utility Coordination:
PCG will coordinate with the affected utility companies to determine if
relocation, removal, and/or adjustments to any existing facilities are required.
Task 27 — Bid and Construction Support
Task 27.1— Pre -Bid Conference:
We will attend a pre -bid conference, as requested by the City.
Task 27.2 — Answer Requests for Information (RFIs)
During the bidding and construction phase, KHA will respond to reasonable and
appropriate RFIs, as requested by the City. These items will be billed on a time
and materials basis. Twenty (20) hours have been budgeted for this task.
Additional effort will be considered as an additional service.
Task 27.3 — Record Drawings
KHA will revise the approved design plans for the project, based, upon field
changes and revisions as provided by the contractor's field superintendent and
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approved by the City inspector. Plans shall be processed with the City of
National City.
Task 27 - Deliverables: Record Drawings;
Task 28 — Potholing
KHA will contract with a potholing subconsultant to perform investigations to
identify the horizontal and vertical location of existing utilities within the limits
of improvements. It is assumed there will be 4-6 potholes for this project.
Task 28 - Deliverables: Potholing Results
D Avenue (8th to 18th Street)/Roundabout — Design Phase H
Task 29 — D Avenue Community Corridor
It is our understanding that the City has designated D Avenue as a Community
Corridor and desires to enhance its role as a complete street for National City.
The segment of D Avenue that the City would like us to focus our conceptual
design on is from 8th Street to 18th Street. All modes of transportation -
pedestrian, bicycle, vehicular and transit are present today. Through the use of
traffic calming, striping improvements, enhancements for multi -modal
transportation and streetscape improvements, this vision can be achieved. We
also understand that this corridor serves as a major utility transmission corridor
and the need for the improvements to work with this element is critical as it is
highly unlikely that these lines can be undergrounded.
Task 29.1— Data Collection and Project Set-up
KHA will collect record information for the proposed work areas to the extent
readily available. KHA will perform one site visit during this task. The team will
collect and review relevant planning documents, traffic studies, General Plan
Update EIR, redevelopment plans.
Task 29.2 — Utility Base Mapping Preparation
KHA will conduct utility research to obtain readily available records for sewer,
water, and storm drain. KHA will also obtain readily available as -built drawings
for D Avenue and 12th Street. In obtaining this information, KHA will
coordinate with the City of National City and Sweetwater Authority. Results of
the investigations will be integrated into an existing utility CAD base map that
will be used by the project team to develop preliminary and final design plans.
Task 29.2 - Deliverables: Site photos (available upon request), copies of utility
notification letters and any responses received, utility base file in AutoCAD
format.
Task 29.3 — Survey/Right-of-Way
KHA will research readily available record survey maps within the vicinity of the
projects to calculate the relative record positions of centerline and right-of-way
monuments. A base right-of-way file will be prepared by KHA based on the
centerline resolutions. KHA will download field data provided by Sampo and
incorporate it into the CAD base file.
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Task 29.3 - Deliverables: Topographic base map in AutoCAD format, mapping
base file in AutoCAD format.
Task 29.4 — Geotechnical
Leighton Consulting, Inc. (Leighton) will conduct a review of readily available
pertinent background information including as -built plans and the preliminary
conceptual design; obtain encroachment and traffic control permits from the City
of National City; site and mark out of the proposed exploratory boring locations
for clearance by Underground Service Alert; core through the pavement at four
selected locations in the intersection and adjacent to the intersection of D Avenue
and 12th Street; and drill, log, and sample four exploratory test borings through
the pavement cores to observe and sample the subgrade soils and evaluate of the
condition of the existing pavement section. Samples of the encountered soils will
be collected and transported to Leighton's in-house geotechnical laboratory for
analysis. Laboratory testing is anticipated to include in -situ moisture content and
dry density, grain size (sieve) analyses, R-value, and Atterberg Limits. After
compilation and analysis of the data obtained from the background, field, and
laboratory testing, Leighton will prepare an illustrated report presenting fmdings,
conclusions, and geotechnical recommendations to assist in the design and
construction of the proposed street improvements. It is assumed that cost for
permitting will be waived by National City and that this field study will be
performed during normal business hours.
Prior to the 100% design submittal, Leighton will verify the geotechnical
recommendations have been properly incorporated into the project design.
Task 29.4 - Deliverables: 1 copy geotechnical report for the site.
Task 29.5 — Conceptual Design Development
The KHA team will develop preliminary concept plan and cross sections for D
Avenue. As a part of this concept plan, the team will explore public art features
with a focus on the 12th and D Avenue location for the proposed roundabout.
This initial concept plan will be presented to the City along with a narrative
describing the proposed improvements. This scope assumes up to two (2)
revisions to the concept plan based upon review comments by the City.
Task 29.5 - Deliverables: Concept Design — Plan view and cross sections, 1
copy, color, 24" x 36", text descriptions of the Concept Plan along with
permitting steps as well as follow on CEQA requirements.
Task 29.6 — Opinion of Probable Construction Cost
KHA will prepare an OPCC for the concept plan that will identify the design
items, unit prices, contingencies, final design costs, including environmental, and
an overall cost. The estimate will be broken down into sections per the City's
direction.
Task 29.6 - Deliverables: Opinion of probable construction costs — electronic
copy (PDF).
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Task 29.7 — Notice of Intent/Storm Water Pollution Prevention Plan
(SWPPP)
KHA will prepare a SWPPP report for the proposed project as required by the
State Water Resource Control Board (SWRCB) based on the revised
requirements effective July 1, 2010. This report will incorporate the Erosion
Control Plan and details for the construction site. Preparation of a SWPPP
requires risk calculations that will further define the SWPPP requirements. This
task assumes that the site will be classified as a Risk Level 1, based on visual
observations of the existing soils, topography and discharge from an aerial
photograph.
The SWPPP will be prepared by a Qualified SWPPP Developer (QSD) as
required by the Permit and contain the required inspection forms and instructions
for their use by the Qualified SWPPP Practitioner (QSP). Three (3) copies of the
SWPPP will be submitted to the City at the 90% submittal. KHA will prepare
and file a Notice of Intent (NOI) on behalf of the City. The City will pay the NOI
filing fee and will file the Notice of Termination (NOT) at the completion of
construction.
Task 29.7 - Deliverables: SWPPP at 90%, and 100%; Notice of Intent.
Task 29.8 — Stormwater Applicability Checklist/WQTR
A Water Quality Technical Report (WQTR) will be prepared to support the final
water quality design elements of the project. This task will consist of the
following design items:
• Determine applicable Standard Urban Stormwater Management Plan
requirements as described in the current City of National City SUSMP.
• Identify pollutants of concern by land use type and identify impairments
to the receiving water bodies.
• Hydrologic calculations to quantify the first flush flow rate and peak
design flow rate in accordance with City of National City standards.
• The hydraulic capacity of each proposed treatment device will be
calculated. These calculations will be used to quantify how much flow
the proposed Low Impact Development (LID) features can treat within
the project limits.
• Design (LID) features: It is assumed that the LID features will be
implemented to the Maximum Extent Practicable within the project.
The hydraulic analysis will be used to define the project specific elements
pertaining to the LID features to be implemented within the project. The
calculations will be used to size curb openings, curb outlets, determine pipe sizes,
determine areas for storm drain extension and bypass spread width. The overall
intent of the design calculations is to support the LID features proposed within
the project.
It is assumed that two (2) review cycles will be needed to process the document
through the City of National City. It is assumed that no off -site improvements or
existing pipe upsizing will be required as part of the project. It is assumed that
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the hydrologic analysis will be limited to the area and blocks immediately
adjacent to the proposed project.
Task 29.8 - Deliverables: Stormwater Applicability Checklist, WQTR at 90%,
and 100%.
Task 29.9 — Project Meetings and Utility Coordination
We will attend meetings as identified herein. Meetings included in this scope of
services are (all meetings include presentation materials and meeting notes):
• KHA will schedule and attend project team meetings to be held monthly
(up to 6)
• Field Review meetings (2)
• Utility Coordination:
• KHA and PCG will coordinate with the affected utility
companies to determine if relocation, removal, and/or
adjustments to any existing facilities are required. KHA will
send 90%, and 100% plans to Sweetwater Authority, SDG&E,
AT&T, and Cox. Comments received from these utility
companies will be incorporated into the plans and specifications
if appropriate. KHA will attend up to two (2) utility coordination
meetings and will coordinate relocation work to be completed
prior to the start of our construction or incorporated into out
construction phasing.
Task 29.9 - Deliverables: A typed meeting agenda and summary for each
meeting will be provided (electronically, in PDF format).
WI-TOD (Public Works Relocation)
Task 30 — Public Works Relocation
The existing Public Works facilities must be relocated to allow for the proposed
WI-TOD development. The Senior Center expansion project and the Kimball
Way conversion combine to offer an opportunity for the new Public Works
facilities. The grade changes along Kimball Way between the Walmart access
point and F Avenue present a unique opportunity to allow for a building that
could have some rooftop plaza/park features at grade with F Avenue. This
building could be located in the east -west oriented parking lot between the two
towers and the existing eastern parking lot could be used for Public Works
vehicle storage. The building could serve the dual purpose of Senior Center and
Public Works activities. Incorporation of park features into the converted
Kimball Way and pedestrian access from the new Senior Center through the park
to Walmart are important elements of these proposed improvements.
Task 30.1— Data Collection and Project Set-up
KHA will collect record information for the proposed work areas to the extent
readily available. KHA will perform one site visit during this task. The team will
collect and review relevant planning documents, traffic studies, General Plan
Update ER, and redevelopment plans.
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Task 30.2 — Obtain Utility Service Information
KHA will obtain readily available existing utility information. This will include
sending out utility notification letters to each known utility service provider
within the project area and upon receipt, information will be added to the
basemap. In addition, our team will perform a site visit to observe the
information obtained from local utility company records and to identify existing
above ground facility locations, and systems types where available.
Task 30.3 — Conceptual Design Development
Task 30.3a — Site Analysis / Summary of Opportunities and Liabilities: The
KHA team will visit the project site to continue the discussion on the
relevant issues associated with this project that have been discussed in
previous meetings with the City. The team will inventory and analyze
the project area to gather information on the visible features of the site.
An informal site analysis will be conducted for the project, as well as
an informal opportunity and constraints plan.
Task 30.3b — Concept Plan: The team will develop an initial concept plan
for Public Works/Kimball Way/Senior Center. The concept plan will
seek to incorporate the new Public Works facilities into the Senior
Center expansion and Kimball Way plans. We will prepare both a plan
view and an exhibit showing sections, elevations, or photos depicting
proposed improvements to the site, including public amenities. This
initial concept plan will be presented to the City, along with a narrative
describing the proposed improvements. This scope assumes up to two
(2) revisions to the concept plan based upon review comments by the
City.
Task 30.3c - Preliminary Grading Plan: This plan will show on -site
preliminary grading and drainage for the site and will be incorporated
into the first revision of the concept plan. One (1) estimate of cut and
fill quantities will be made based upon these preliminary grading plans.
This scope assumes one (1) revision to the preliminary grading plan.
Task 30.3d - Preliminary Utility Plan: This plan will indicate proposed
sanitary sewer, domestic water, fire water, and storm drain connections
needed to service the proposed improvements and will be presented to
the City with the first revision to the concept plan. This assumes a
horizontal schematic plan only, and will not include any studies or
sizing of pipes. This scope assumes one (1) revision to the preliminary
utility plan.
Task 30.3e — Conceptual Architecture: Summa Architecture will work with
KHA through the programming opportunities of the site. Summa shall
provide a massing, adjacency and area analysis for the proposed uses
on site. After final program is approved, Summa will computer model
the Kimball Park designed by KHA, the new Public Works buildings
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Ms. Babaki, July 20, 2011, Page 26
and any proposed revisions to the current Senior Center site. This
scope assumes one (1) revision to the preliminary architecture.
Task 30.4 — Opinion of Probable Construction Cost
The team will prepare an OPCC for the concept plan that will identify the design
items, unit prices, contingencies, final design costs (including environmental),
and an overall cost.
Task 30 - Deliverables:
• Site Analysis Summary with Opportunities and Constraints identified
• Concept Plan — Plan view and exhibit, color, 24" x 36"
• Text descriptions of the Concept Plan along with permitting steps as well
as follow on CEQA requirements
• Preliminary Grading Plan
• Preliminary Utility Plan
• Opinion of probable construction cost — electronic copy (PDF)
• Copies of utility notification letters and any responses received (available
upon request).
• Site photos (available upon request).
• 3D model computer model presented live and/or in video format.
• Rendered perspective views of conceptual massing and architecture.
• Concept Architectural Floor Plan Diagrams for New Building(s) - 1
color copy, 24" x 36"
Task 31— Project Coordination, Meetings, and Management
Task 31.1— Project Coordination and Administration
We will provide ongoing coordination with subconsultants, the City, Utility
Agencies, Caltrans, MTS, local business owners, and the community throughout
the duration of the project. In addition, a project schedule will be updated
monthly throughout the project.
Task 31.2 — Project Meetings
We will attend meetings as identified herein. Meetings included in this scope of
services are (all meetings include presentation materials and meeting notes):
• Internal design team charette (2) — up to 4 hours each
• Project Design Team Meetings (2) — up to 2 hours each
• Project Meetings with City staff (20) — up to 2 hours each
• Site visits with City Staff following submittal of initial concepts and first
round of concept plan revisions (2) — up to 3 hours each
Task 31- Deliverables: A typed meeting agenda and summary for each meeting
will be provided (electronically, in PDF format).
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Scope of Services (Phase 2)
Ms. Babaki, July 20, 2011, Page 27
Task 32 - Final Design
This Scope of Services represents the first phase of a multi -phased project.
Future, subsequent phases include environmental studies/documentation, traffic
analysis, design engineering, and construction phased services. Upon the City's
request, KHA will prepare a separate proposal to cover the additional applicable
services required.
Additional Services
The following services are not included in the scope of services, but can be
provided as additional services if authorized by you. If authorized, Kimley-Horn
will submit a proposal for additional services based on a not -to -exceed fee using
the same billing rates per the original agreement.
• Traffic Studies
• Environmental Services
• Final Design
Information Provided By Client
We shall be entitled to rely on the completeness and accuracy of all information
provided by the Client. The Client shall provide all information requested by
KHA during the project, this shall include:
• Record drawings
• Traffic counts for the corridors
• Accident data
• Senior Village Expansion Plans
• Latest WY TOD Development Plans
• General Plan Update, Public Meeting Summaries, and all Graphics
• BTA Grant Application
• Bond Project Tier List
Schedule
We will provide our services as expeditiously as practicable to meet a mutually
agreed upon schedule.
Additional Services
The following services are not included in the scope of services, but can be
provided as additional services if authorized by you. If authorized, Kimley-Horn
will submit a proposal for additional services based on a not -to -exceed fee using
the same billing rates per the original agreement.
• Traffic Studies
• Environmental Services
• Transit shelter design detailing/specifications
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Ms. Babaki, July 20, 2011, Page 28
Information Provided By Client
We shall be entitled to rely on the completeness and accuracy of all information
provided by the Client. The Client shall provide all information requested by
KHA during the project, this shall include:
• SRTS Application
• As -built information
• Senior Village Expansion Plans
• Light fixture specifications for street lights
• Kimball Park irrigation as-builts
Schedule
We will provide our services as expeditiously as practicable to meet a mutually
agreed upon schedule.
Fee and Billing
Consultant will perform the Scope of Services for a lump sum fee as outlined in
the attached summary sheets. All permitting, application, and similar project fees
will be paid directly by the City as needed.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Scott W. Colvin, PE
Project Manager
RCE #69464
p:\marketing\11-xxxs\national city cip\scope\national city - cip scope and fee-2011.7.20.doc
38
EXHIBIT "A"
PV,11/1
Kimley-Horn
and Associates, Inc.
Fee Schedule
City of National City
WI-TOD (Public Works Relocation)
July 22, 2011
Kimley-Horn and Associates
LABOR HOURS COST
Task 1 - Project Kick-off Meeting 1 $165.00
Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00
Task 30 - Public Works Relocation 193 $26,115.00
Task 31 - Project Coordination, Meetings, and Management 44 $6,664.00
Subtotal 254 $35,031.00
Expenses
Subtotal $1,500.00
Subconsultants
Task 1 - Project Kick-off Meeting 1 $171.00
Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00
Task 30 - Public Works Relocation 6 $19,939.50
Task 31 - Project Coordination, Meetings, and Management 7 $1,163.00
Subtotal 20 $25,370.50
TOTAL $61,901.50
39
❑111� Kimley-Horn
and Associates, Inc.
Kimley-Horn and Associates
N TIO t',t
Fee Schedule
City of National City
Coolidge Avenue (12th Street to Plaza Boulevard) - Design Phase I
July 22, 2011
Project No. 6173
LABOR HOURS COST
Task 9 - Extend Coolidge Avenue 341 $49,375.00
Task 10 -Coolidge Avenue Additional Project Improvements 170 $25,130.00
Subtotal 511 $74,505.00
Expenses
Subtotal $3,500.00
Subconsultants
Task 9 - Extend Coolidge Avenue
Task 10 -Coolidge Avenue Additional Project Improvements
86 $13,713.00
0 $0.00
Subtotal 86 $13,713.00
TOTAL $91,718.00
40
®-I Kimley-Horn
® 1 and Associates, Inc.
Fee Schedule
City of National City
Coolidge Avenue (12th Street to Plaza Boulevard) Design Phase 11
July 22, 2011
Project No. 6173
Kimley-Horn and Associates
LABOR HOURS COST
Task 1 - Project Kick-off Meeting 2 $330.00
Task 2 - Survey (Aerial) Right -of -Way 16 $2,087.00
Task 11 - Old Town/Hoover Avenue Park/Paradise Creek Walk 251 $34,135.00
Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00
Subtotal 357 $49,881.00
Expenses
Subtotal $2,500.00
Subconsultants
Task 1 - Project Kick-off Meeting 0 $0.00
Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00
Task 11 - Old Town/Hoover Avenue Park/Paradise Creek Walk 251 $34,135.00
Task 31 - Project Coordination, Meetings, and Management 11 $1,828.00
Subtotal 268 $40,060.00
TOTAL $92,441.00
111119 Kimley-Horn
and Associates, Inc.
Fee Schedule
5
City of National City
D Avenue (8th to 18th Street)/Roundabout - Design Phase I
July 22, 2011
Project No. 6175
Kimley-Horn and Associates
LABOR HOURS COST
Task 12 - Project Kick-off Meeting 2 $330.00
Task 13 - Data Collection and Review 0 $0.00
Task 14 - Conceptual Design 30 $4,150.00
Task 15 - Video Simulation 33 $3,280.00
Task 16 - Initial Public Outreach 14 $2,210.00
Task 17 - City Council Presentation 8 $1,320.00
Task 18 - Geotechnical Analysis 0 $0.00
Task 19 - 90% Plans, Specifications, and Estimate (PS&E) 268 $36,200.00
Task 20 - 100% PS&E (pre -final submittal) 85 $12,105.00
Task 21 - FINAL PS&E (mylar submittal) 63 $9,155.00
Task 22 - Drainage Study - Technical Memorandum 32 $4,270.00
Task 23 - Notice of Intent/SWPPP 0 $0.00
Task 24 - Stormwater Application Checklist 0 $0.00
Task 25 - Utility Coordination 0 $0.00
Task 26 - Project Coordination and Administration 28 $3,600.00
Task 27 - Bid and Construction Support 58 $7,490.00
Task 28 - Potholing 2 $330.00
Subtotal 623 $84,440.00
Expenses
Subtotal $2,500.00
Subconsultants
Task 12 - Project Kick-off Meeting $ - $0.00
Task 13 - Data Collection and Review 57 $7,263.90
Task 14 - Conceptual Design 16 $2,772.00
Task 15 - Video Simulation 0 $0.00
Task 16 - Initial Public Outreach 6 $1,039.50
Task 17 - City Council Presentation 6 $1,039.50
Task 18-Geotechnical Analysis 0 $0.00
Task 19 - 90% Plans, Specifications, and Estimate (PS&E) 6 $1,039.50
Task 20 - 100% PS&E (pre -final submittal) 4 $693.00
Task 21 - FINAL PS&E (mylar submittal) 2 $346.50
Task 22 - Drainage Study - Technical Memorandum 0 $0.00
Task 23 - Notice of Intent/SWPPP 0 $0.00
Task 24 -Stormwater Application Checklist 0 $0.00
Task 25 - Utility Coordination 0 $0.00
Task 26 - Project Coordination and Administration 12 $1,272.60
Task 27 - Bid and Construction Support 0 $0.00
Task 28 - Potholing 0 $3,465.00
Subtotal 109 $18,931.50
TOTAL $105,871.50
42
CKimley-Horn
MI 1 and Associates, Inc.
Fee Schedule
City of National City
D Avenue (8th to 18th Street)/Roundabout - Design Phase 11
July 22, 2011
Project No. 6175
Kimley-Horn and Associates
LABOR HOURS COST
Task 1 - Project Kick-off Meeting 2 $330.00
Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00
Task 29 - D Avenue Community Corridor 361 $52,165.00
Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00
Subtotal 467 $67,911.00
Expenses
Subtotal $3,200.00
Subconsultants
Task 1 - Project Kick-off Meeting 1 $171.00
Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00
Task 29 - D Avenue Community Corridor 84 $18,942.00
Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00
Subtotal 106 $25,702.00
TOTAL $96,813.00
43
®®F1 Kimley-Horn
NEU 1 and Associates, Inc.
Fee Schedule
City of National City
Kimball Park - Design Phase
July 22, 2011
Project No. 4132
Kimley-Horn and Associates
LABOR HOURS COST
Task 1 - Project Kick-off Meeting 2 $330.00
Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00
Task 3 - Kimball Park 143 $19,355.00
Task 4 - Kimball Park Architectual Concepts 16 $2,640.00
Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00
Subtotal 265 $37,741.00
Expenses
Subtotal $1,500.00
Subconsultants
Task 1 - Project Kick-off Meeting 1 $171.00
Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00
Task 3 - Kimball Park 236 $29,820.00
Task 4 - Kimball Park Architectual Concepts 262 $35,660.10
Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00
Subtotal 520 $72,240.10
TOTAL $111,481.10
44
r"�® F1 Kimley-Horn
and Associates, Inc.
Fee Schedule
City of National City
Kimball Park (Paradise Creek) - Design Phase 11
July 22, 2011
Project No. 4132
Kimley-Horn and Associates
LABOR HOURS COST
Task 1 - Project Kick-off Meeting 2 $330.00
Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00
Task 5 - Paradise Creek Restoration Plan 168 $22,580.00
Task 31 - Project Coordination, Meetings, and Management 7 $1,060.00
Subtotal 177 $23,970.00
Expenses
Subtotal $5,000.00
Subconsultants
Task 1 - Project Kick-off Meeting 2 $342.00
Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00
Task 5 - Paradise Creek Restoration Plan 118 $15,540.00
Task 31 - Project Coordination, Meetings, and Management 4 $665.00
Subtotal 124 $16,547.00
TOTAL $45,517.00
45
®-ri KimleyHorn
and Associates, Inc.
Kimley-Horn and Associates
N Net
Fee Schedule
City of National City
Las Palmas Park - Design Phase!
July 22, 2011
Project No. 4133
LABOR HOURS COST
Task 1 - Project Kick-off Meeting 2 $330.00
Task 2 - Survey (Aerial) /Right -of -Way 16 $2,087.00
Task 6 - Las Palmas Park 299 $40,675.00
Task 7 - Las Palmas Park Architectual Concepts 22 $3,630.00
Task 31 - Project Coordination, Meetings, and Management 88 $13,329.00
Subtotal 427 $60,051.00
Expenses
Subtotal $2,500.00
Subconsultants
Task 1 - Project Kick-off Meeting 1 $171.00
Task 2 - Survey (Aerial) /Right -of -Way 6 $4,097.00
Task 6 - Las Palmas Park 44 $4,998.00
Task 7 - Las Palmas Park Architectual Concepts 282 $44,969.40
Task 31 - Project Coordination, Meetings, and Management 15 $2,492.00
Subtotal 348 $56,727.40
TOTAL $119,278.40
46
❑fin Kimley-Horn
and Associates, Inc.
Kimley-Horn and Associates
NATIO
Fee Schedule
City of National City
Las Palmas Park (Skate Park) - Design Phase II
July 2Z 2011
Project No. 4133
LABOR HOURS COST
Task 1 - Project Kick-off Meeting 1 $165.00
Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00
Task 8 - Skate Park 38 $5,530.00
Task 31 - Project Coordination, Meetings, and Management 35 $5,301.00
Subtotal 74 $10,996.00
Expenses
Subtotal $800.00
Subconsultants
Task 1 - Project Kick-off Meeting 1 $171.00
Task 2 - Survey (Aerial) /Right -of -Way 0 $0.00
Task 8 - Skate Park 271 $33,852.00
Task 31 - Project Coordination, Meetings, and Management 7 $1,163.00
Subtotal 279 $35,186.00
TOTAL $46,982.00
47