HomeMy WebLinkAboutSection 8 SEMAP Report to HUD (3)SEMAP Certification
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Reports Submission 1
Summary' Certification Profile Co:mi "-WriE's
Field Office: 9DPH LOS ANGELES HUB OFFICE
Hermi olive -ia
(M9 x 64) Housing Agency: CA116 National City
P:tC €'4:11" PHA Fiscal Year End: 6/30/2011
SEMAP
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OMB Approval No. 2577-0215
SEMAP CERTIFICATION (Page 1)
Public reporting burden for this collection of information is estimated to average 12 hours per
response, including the time for reviewing instructions, searching existing data sources,
gathering and maintaining the data needed, and completing and reviewing the collection of
information.This agency may not conduct or sponsor, and you are not required to respond to, a
collection of information unless it displays a currently valid OMB control number.
This collection of information is required by 24 CFR sec 985.101 which requires a Public
Housing Agency (PHA) administering a Section 8 tenant -based assistance program to submit an
annual SEMAP Certification within 60 days after the end of its fiscal year. The information from
the PHA concerns the performance of the PHA and provides assurance that there is no
evidence of seriously deficient performance. HUD uses the information and other data to assess
PHA management capabilities and deficiencies, and to assign an overall performance rating to
the PHA. Responses are mandatory and the information collected does not lend itself to
confidentiality.
Check here if the PHA expends less than $300,000 a year in federal awards
Indicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards
and its Section 8 programs are not audited for compliance with regulations by an independent
auditor. A PHA that expends less than $300,000 in Federal awards in a year must still complete
the certification for these indicators.
Performance,- indicators
1 Selection from Waiting List (24 CFR 982.54(d)(1) and 982.204(a))
a. The HA has written policies in its administrative plan for selecting applicants from the
waiting list.
PHA Response t:, Yes ( No
b. The PHA's quality control samples of applicants reaching the top of the waiting list and
admissions show that at least 98% of the families in the samples were selected from the waiting
list for admission in accordance with the PHA's policies and met the selection criteria that
determined their places on the waiting list and their order of selection.
PHA Response • Yes No
2 Reasonable Rent (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507)
a. The PHA has and implements a reasonable written method to determine and document for
each unit leased that the rent to owner is reasonable based on current rents for comparable
unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and
(iii) at the HAP contract anniversary if there is a 5 percent decrease in the published FMR in
effect 60 days before the HAP contract anniversary. The PHA's method takes into
consideration the location, size, type, quality, and age of the program unit and of similar
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SEMAP Certification Page 2 of 3
unassisted units and any amenities, housing services, maintenance or utilities provided by the
owners.
PHA Response Yes No
b. The PHA's quality control sample of tenant files for which a determination of reasonable
rent was required to show that the PHA followed its written method to determine reasonable
rent and documented its determination that the rent to owner is reasonable as required for
(check one):
PHA Response At least 98% of units sampled 80 to 97% of units sampled
Less than 80% of units sampled
3 Determination of Adjusted Income (24 CFR part 5, subpart F and 24 CFR 982.516)
The PHA's quality control sample of tenant files show that at the time of admission and
reexamination, the PHA properly obtained third party verification of adjusted income or
documented why third party verification was not available; used the verified information in
determining adjusted income; properly attributed allowances for expenses; and, where the
family is responsible for utilities under the lease, the PHA used the appropriate utility
allowances for the unit leased in determining the gross rent for (check one):
PHA Response
At least 90% of files sampled G. 80 to 89% of files sampled
Less than 80% of files sampled
4 Utility Allowance Schedule (24 CFR 982.517)
The PHA maintains an up-to-date utility schedule. The PHA reviewed utility rate data that it
obtained within the last 12 months, and adjusted its utility allowance schedule if there has been
a change of 10% or more in a utility rate since the last time the utility allowance schedule was
revised,
PHA Response '_: Yes No
5 HQS Quality Control (24 CFR 982.405(b))
The PHA supervisor (or other qualified person) reinspected a sample of units during the PHA
fiscal year, which met the minimum sample size required by HUD (see 24 CFR 985.2), for
quality control of HQS inspections. The PHA supervisor's reinspected sample was drawn from
recently completed HQS inspections and represents a cross section of neighborhoods and the
work of cross section of inspectors.
PHA Response ° Yes No
6 HQS Enforcement (24 CFR 982.404)
The PHA's quality control sample of case files with failed HQS inspections shows that, for all
cases sampled, any cited life -threatening HQS deficiencies were corrected within 24 hours from
the inspection and, all other cited HQS deficiencies were corrected within no more than 30
calendar days from the inspection or any PHA -approved extension, or, if HQS deficiencies were
not corrected within the required time frame, the PHA stopped housing assistance payments
beginning no later than the first of the month following the correction period, or took prompt and
vigorous action to enforce the family obligations for (check one):
PHA Response At least 98% of cases sampled Less than 98% of cases sampled
7 Expanding Housing Opportunities.
(24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a) and 983.301(b)(4) and (b)(12))
Applies only to PHAs with jurisdiction in metropolitan FMR areas
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SEMAP Certification Page 3 of 3
Check here if not applicable
a. The PHA has a written policy to encourage participation by owners of units outside areas of
poverty or minority concentration which clearly delineates areas in its jurisdiction that the PHA
considers areas of poverty or minority concentration, and which includes actions the PHA will
take to encourage owner participation.
PHA Response Yes No
b. The PHA has documentation that shows that it took actions indicated in its written policy to
encourage participation by owners outside areas of poverty and minority concentration.
PHA Response Yes No
c. The PHA has prepared maps that show various areas, both within and neighboring its
jurisdiction, with housing opportunities outside areas of poverty and minority concentration; the
PHA has assembled information about job opportunities, schools and services in these areas;
and the PHA uses the maps and related information when briefing voucher holders.
PHA Response Yes No
d. The PHA's information packet for certificate and voucher holders contains either a list of
owners who are willing to lease, or properties available for lease, under the voucher program,
or a list of other organizations that will help families find units and the list includes properties or
organizations that operate outside areas of poverty or minority concentration.
PHA Response Yes No
e. The PHA's information packet includes an explanation of how portability works and includes
a list of neighboring PHAs with the name, address and telephone number of a portability
contact person at each.
PHA Response Yes . No
f. The PHA has analyzed whether voucher holders have experienced difficulties in finding
housing outside areas of poverty or minority concentration and, where such difficulties were
found, the PHA has considered whether it is appropriate to seek approval of exception payment
standard amounts in any part of its jurisdiction and has sought HUD approval when necessary.
PHA Response Yes
Go to Comments Go to Deconcentration Addendum
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SEMAP Certification
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Assessment :.
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Reports
Submission 1
toUfit rt'i6'i"y
9DPH LOS ANGELES HUB OFFICE
€-icyr i Oliveria
(iti,98564) Housing Agency: CA116 National City
rr1C riziin PHA Fiscal Year End: 6/30/2011
SEMAP
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Field Office:
Profile Comment:s
SEMAP CERTIFICATION (Page 2)
i'eaoritiance indicator's
8 Payment Standards(24 CFR 982.503)
The PHA has adopted current payment standards for the voucher program by unit size for each FMR area
in the PHA jurisdiction and, if applicable, for each PHA -designated part of an FMR area, which do not
exceed 110 percent of the current applicable FMR and which are not less than 90 percent of the current
FMR (unless a lower percent is approved by HUD). (24 CFR 982,503)
PHA Response .0 Yes : No
FMR Area Name San Diego FMR 1 of 1
Enter current FMRs and payment standards (PS)
0-BR FMR 1004 1-BR FMR 1149 2-BR FMR 1406 3-BR FMR 1999 4-BR FMR 2470
PS 922 PS 1052 PS 1277 PS 1861 PS 2244
[Save Add Delete
If the PHA has jurisdiction in more than one FMR area, and/or if the PHA has established separate payment
standards for a PHA -designated part of an FMR area, add similar FMR and payment standard comparisions
for each FMR area and designated area,
9 Timely Annual Reexaminations(24 CFR 5.617)
The PHA completes a reexamination for each participating family at least every 12 months.(24 CFR 5.617)
PHA Response Yes i ` No
10 Correct Tenant Rent Calculations(24 CFR 982, Subpart K)
The PI-iA correctly calculates tenant rent in the rental certificate program and the family rent to owner in the
rental voucher program (24 CFR 982,Subpart K)
PHA Response • Yes No
11 Pre -Contract HOS Inspections(24 CFR 982.305)
Each newly leased unit passes HQS inspection before the beginning date of the assisted lease and HAP
contract.(24 CFR 982.305)
PHA Response 4 Yes No
12 Annual HQS Inspections(24 CFR 982.405(a))
The PHA inspects each unit under contract at least annually (24 CFR 982.405(a))
PHA Response �—; Yes • 'No
13 Lease -Up
The PHA executes assistance contracts on behalf of eligible families for the number of units that has been
under budget for at least one year. The PHA executes assistance contracts on behalf of eligible families for
the number of units that has been under budget for at least one year
PHA Response .;,);Yes ��;>No
14 Family Self -Sufficiency (24 CFR 984.105 and 984.305)
14a.Family Self -Sufficiency Enrollment. The PHA has enrolled families in FSS as
required.
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Applies only to PHAs required to administer an FSS program.
Check here if not applicable V '.V
a. Number of mandatory FSS slots (Count units funded under the FY 1992 FSS
incentive awards and in FY 1993 and later through 10/20/1998. Exclude units funded
in connection with Section 8 and Section 23 project -based contract terminations;
public housing demolition, disposition and replacement; HUD multifamily property
sales; prepaid or terminated mortgages under section 236 or section 221(d)(3); and
Section 8 renewal funding. Subtract the number of families that successfully
completed their contracts on or after 10/21 /1998.)
Or, Number of mandatory FSS slots under HUD -approved exception (If not
applicable, leave blank)
b. Number of FSS families currently enrolled
c. Portability: If you are the initial PHA, enter the number of families currently enrolled
in your FSS program, but who have moved under portability and whose Section 8
assistance is administered by another PHA
Percent of FSS slots filled (b+c divided by a) (This is a nonenterable field. The
system will calculate the percent when the user saves the page)
14b. Percent of FSS Participants with Escrow Account Balances.The PHA has made
progress in supporting family self-sufficiency as measured by the percent of currently
enrolled FSS families with escrow account balances.{24 CFR 984.305)
Applies only to PHAs required to
administer an FSS program
Check here if not applicable
PHA
Response Yes No
Portability: If you are the initial PHA, enter the number of families with FSS escrow
accounts currently enrolled in your FSS program, but who have moved under
portability and whose Section 8 assistance is administered by another PHA
15 Deconcentration Bonus
The PHA is submitting with this certification data which show that :
(1) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area
resided in low poverty census tracts at the end of the last PHA FY;
(2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the
PHA's principal operating area during the last PHA FY is atleast two percentage points higher than the
percent of all Section 8 families with children who resided in low poverty census tracts at the end of the last
PHA FY; or
{3) The percent of Section 8 mover families with children who moved to low poverty census tracts in the
PHA's principal operating area over the last two PHA FY is at least two percentage points higher than the
percent of all Section 8 families with children who resided in low poverty census tracts at the end of the
second to last PHA FY.
PHA Response Yes No
Go to Comments
Deconcentration Addendum
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