HomeMy WebLinkAboutCouncil Agenda StatementCITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: October 18, 2011
AGENDA ITEM NO.
ITEM TITLE:
Resolution of the City Council of the City of National City to approve a HIPAA business associate
agreement by and between the City of National City and Paychex Benefit Technologies, Inc. dba
BeneTrac for the release and use of employee and dependent HealthNet enrollment information for
the purpose of establishing and maintaining the City's electronic enrollment and administrative system
for group employee benefits.
PREPARED BY: Stacey Stevenson DEPARTMENT ,I:._?T es
PHONE: 336-4308 APPROVED
EXPLANATION:
On September 6, 2011, the City Council of the City of National City approved an agreement with
Paychex Benefit Technologies, Inc. dba BeneTrac for the procurement and deployment of an electronic
enrollment and administrative system for group employee benefits. As part of the implementation
process, BeneTrac must secure enrollment data from the City's employee benefits providers. As a
condition of releasing the requested data, one such provider, HealthNet, requires the City of National
City and BeneTrac to enter into a business associate agreement that complies with the provisions of the
Health Insurance Portability and Accountability Act of 1996 (HIPAA) prior to the release of the data.
Without the HealthNet data, staff will be unable to complete this Council approved automation project.
With the data, the project is on schedule to go live prior to the next scheduled employee benefits open
enrollment period in January, 2012.
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. I APPROVED:
N/A
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
STAFF RECOMMENDATION:
Approve the agreement
FINAL ADOPTION:
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
HIPAA Business Associate Agreement
Council Resolution
Finance
MIS