HomeMy WebLinkAboutRequest for Sole Source Procurement AuthorizationCALIFORNIA EMERGENCY MANAGEMENT AGENCY
Homeland Security Grant Program FY: 2010 Grant Number: 2010-1085 Ca1EMA ID# 073-91015
Subgrantec name: San Diego Sheriff's Department Project:
For National City Police Department
REQUEST FOR SOLE SOURCE PROCUREMENT AUTHORIZATION
1 Project name: E: New/Replace Equipment Project Budget: $125,600.00
AEL No.: 12VE — 00 — MISS (Rapid Deployment Vehicle)
2. Describe the project and/or activity that will he provided by the proposed sole source
vendor/contractor.
The procurement is for the purchase of a rapid deployment vehicle from "The Armored Group,
LLC. " The police department is currently conducting operations in support of Operation
Stonegarden (OPSG), such as increasing law enforcement presence at the marina to reduce
potential drug, weapon and other smuggling activities, increasing law enforcement presence at a
local shopping mall to reduce vehicle thefts that are ultimately used for smuggling operations
and/or other cross -border criminal activity, and conducting targeted surveillance and
enforcement against documented street gang members who use cross -border travel and alliances
with foreign criminal organizations to further their on -going criminal enterprise in the United
States. Consequently, there will be increased incidents where the deployment of tactical units en
masse will be necessary. Currently, there is no means by which to transport or deploy tactical
personnel as a unit. This vehicle will.signiftcantly aid in the transportation and deployment of
specially trained and equipped personnel who will he directly assisting in the support of OPSG
missions.
Time is of the essence in a critical incident in order to get the proper personnel and equipment to
the location to prevent or reduce the loss of life or injuries. A rapid deployment vehicle that has
some type of armored protection will provide officer safety in that the vehicle may approach
quickly into the area and keep the occupants safe, as well as drive into the line of fire to protect
citizens. Enforcers for drug cartels are known to work in National City as evidenced by a recent
arrest where four males armed with a semi -automatic pistol and an assault rifle) were arrested
after they tried to lure their victim to a local fast food restaurant. Current events around the
world dictate that tactical teams need to be prepared for unplanned incidents, .such as the drug
cartel shootouts occurring in Mexico and regions that border Mexico.
3. Describe your organization's standard procedures when sole source contracting is considered,
including the conditions under which a sole source contract is allowed, and any other applicable
criteria (i.e. approval requirements, monetary thresholds, etc.).
The City Council adopted a public contract and purchasing system in order to establish efficient
procedures for the purchase ofsupplies, equipment, materials, and professional and other
services at the lowest possible cost at the best value commensurate with the quality needed in
order to exercise positive financial control and assure the quality of procurement. All city
Cal EMA SSRF rev 9/30/10
purchases exceeding the formal bid limit (twenty, five thousand dollars) shall be purchased only
after a formal competitive bid process by formal written contract with the lowest responsible
bidder submitting the best responsive bid, after due notice inviting bids.
The city manager or purchasing agent may dispense with the requirements of bidding when the
commodity, regardless of value, can be obtained from only one source. Sole source
procurements may be used when there is only one source from which a particular commodity is
available and there is no adequate substitute. Sole source procurement may also be used when it
is clear that competitive bidding will not produce any competitive advantage or would be
impractical or not meet an urgent city procurement need.
4. Indicate which of the following circumstances resulted in your organization's need to enter into a
sole source contract.
a. Item/service is only available from one source (Describe the process used to make that
determination. Please provide details.) Not Applicable
b. A public urgency or emergency will not permit a delay resulting from competitive
solicitation. According to the US Department of Homeland Security/FEMA, "Time
constraints will not be considered a factor if the subgrantee has not sought competitive bids in
a timely manner." (Describe the urgency or emergency. Please provide details)
Not Applicable
c. After solicitation of a number of sources, competition was determined inadequate. (Describe
the solicitation process that determined competition was inadequate. Please provide details,
and attach any relevant supporting material, Request for Proposal, etc.)
"The Armored Group, LLC" manufactures the Ballistic Armored Tactical Transport
(B.A.T.T:-SDiesel) rapid deployment vehicle. The Armored Group, LLC. is a contract holder
with General Services Administration (GSA). Purchasing the rapid deployment vehicle
under the GSA's National Defense Authorization Act will simply involve placing the order
directly with The Armored Group, LLC based on GSA pricing.
5. Did your organization confirm that the contractor/vendor is not debarred or suspended? Yes.
6. Will your organization be able to complete all activities associated with the sole source contract
by the end of the grant performance period? Yes.
7. Has your organization determined the costs are reasonable? Yes. General Services
Administration has determined that The Armored Group, LLC's price for the rapid deployment
vehicle is fair and reasonable.
8. Please attach a copy of the cost benefit analysis prepared for this procurement.
Please see attached
Submitted byJill F. Se��� 'II r t / : t
Serrano, Chief Financial Officer ,,� , � 1 Datc,.
(Name)
nature)
Ca! EMA SSRF rev 9/30/10