HomeMy WebLinkAboutProposed Second AmendmentSECOND AMENDMENT TO AGREEMENT
BY AND BETWEEN THE CITY OF NATIONAL CITY
AND ATKINS NORTH AMERICA, INC., (FORMERLY
POST, BUCKLEY, SCHUH & JERNIGAN, INC. (PBS&J))
FOR SEWER BILLING AND TAX ROLL PREPARATION
AND ADMINISTRATION SERVICES
This Second Amendment to Agreement is entered into this 3rd day of April, 2012, by and
between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and ATKINS NORTH
AMERICA, INC., (formerly Post, Buckley, Schuh & Jernigan, Inc. ("PBS&J")) a consulting
engineering firm (the "CONSULTANT").
RECITALS
A. WHEREAS, on June 08, 2010, CITY and ATKINS NORTH AMERICA, INC.,
entered into an agreement entitled Agreement by and between the City of National City and Post,
Buckley, Schuh & Jernigan, Inc., D/B/A PBS&Jto provide sewer Billing and Tax Roll preparation
and administrative service for Fiscal Year 2010-2011, for the not -to -exceed amount of $45,867.
B. On April 19, 2011, CITY and CONSULTANT (together the "PARTIES") entered
into a First Amendment to the Agreement memorializing the name change of the CONSULTANT
from Post, Buckley, Schuh & Jernigan, Inc., ( PBS&J) to Atkins North America, Inc., effective April
1, 2011, and amended Section 6 of the Agreement (Length of the Agreement), to extend the term for
one year for Fiscal Year 2011-2012, expiring on June 8, 2012, for the same amount of compensation.
C. The Parties now desire to amend Section 6 of the Agreement to extend the term of the
Agreement for an additional one-year through June 8, 2013 for services for Fiscal Year 2012-2013,
for the not to exceed amount of $45,867.
NOW, THEREFORE, the parties hereto agree that the Agreement entered into on June 8,
2010, shall be amended by extending the term of the Agreement for an additional one-year for the
not -to -exceed amount of $45,867 for Fiscal Year 2012-2013, as set forth in the attached Exhibit "A".
The parties further agree that with the foregoing exception, each and every term and
provision of the Agreement dated June 8, 2010, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first above written.
CITY OF NATIONAL CITY
By:
Ron Morrison, Mayor
APPROVED AS TO FORM:
Claudia Gacitua Silva
City Attorney
ATKINS NORTH AMERICA, INC.
(Corporation —signatures of two corporate officers required)
By:
Ernesto Aguilar, PE
Vice President
By:
Carmen Kasner, PE
Associate Vice President
ATKINS
SCOPE OF SERVICES
FISCAL YEAR ENDING 2010 TAX ROLL ADMINISTRATION
March 14, 2012
In response to your request Atkins is pleased to submit this proposal to you for financial services
for the Cityof National City (Client).
SCOPE OF SERVICES
Based on our current understanding of the Project, Atkins will provide the following services:
A. Tax Roll Preparation
Based on current County Assessor's information, business license applications and
building permits, the sewer customer database will be updated and matched with the
Sweetwater Authority's water accounts and annual usage. It should be noted that
business license and building permit data that is incomplete and do not match up
with Assessor Parcel Numbers cannot be updated. Data that cannot be matched will
be returned to the City for further research.
Using updated information, sewer charges will be calculated based on approved
sewer user rates for each fiscal year. The list of sewer charges will be prepared for
approval by the City Council and then submitted to the County of San Diego for
processing on the property tax rolls. Direct bills will be sent to govemment agencies,
such as the school district, since they cannot be billed with the property tax bills. It is
assumed that 30 (thirty) direct billing statements will be mailed.
B. Respond to Customer Inquiries
This task provides for responses to customer phone calls and inquiries regarding the
annual service charges. This proposal assumes that 30 phone calls will be received
and that all of these customers will request detailed breakdowns, in the form of
written correspondence, regarding their sewer bills and usage (because there are
multiple meters on one property, etc.). If additional calls are received, 'they will be
addressed as additional services.
EXHIBIT "A"
ATKINS
II. ADDITIONAL SERVICES
If requested by the Client, Atkins will provide the following Additional -Services, beyond the services
included in Section I, Scope of Services:
Additional customer inquiries beyond those addressed in Section I.
A. Meetings and any additional project related services not specifically included in Section
1, Scope of Services.
8. field visits or additional research of parcels that 4o not match up with Sweetwater's
water meter data, business licenses or building permit information.
III. CLIENT FURNISHED SERVICES
The following services or information will be provided by Client or its consultants:
A. Client shall provide Atkins copies of all relevant reports, studies, correspondence, and
other relevant project information or data. Customerwater use data will -be provided
electronically by Sweetwater Authority, in a format that can be converted to Microsoft
Excel. Under this agreement for services, Atkins shall -be entitled to rely upon the
accuracy and completeness of the water usage information and financial data provided
by the Client in performing its services, without liability. Unless requested in writing by
Client, Atkins will not, and have no obligation to perform any manner of check, review or
verify the accuracy or completeness of the data provided.
B. Assign one person to serve as the Client's Project Manager who has authority to
represent the Client and will serve as the point of interface for all project issues and
communications. In addition, this person will serve as the initial contact for customer
inquiries regarding sewer charges.
C. A complete written description of all pertinent project information and issues, including
all unusual or critical requirements of the Client.
D. Perform site visits to confirm water meter locations, service addresses, or land use, as
needed.
ATK NS
FEES AND CONDITIONS
FISCAL YEAR ENDING 2010 TAX ROLL ADMINISTRATION
March 14, 2012
A. The Services described in Section 1, Scope of Services, will be provided on an hourly
rate basis with an estimated upper limit of $45,867 for 2013. Should the City wish to
enter into a multi -year contract to provide tax roll administration,. each subsequent year
would be adjusted by 5% to account for inflation. A breakout of these fees by task is
included in the table below.
Task
FYE 2010
Task A — Tax Roll Preparation
$31,230
Task B — Customer Service
$13,864
Direct Expenses
$773
Totals
$45,867
The fees for the Services described in Section II, Additional Engineering Services, will be provided
on an hourly rate basis in accordance with the Atkins Standard Rate Schedule in effect at the time
the services are performed. A copy of the current Standard Rate Schedule is attached.
Atkins North America, Inc.
3570 Carmel Mountain Road, Suite 300
San Diego, Califomia 92130
ATKINS SOUTHWEST INFRASTRUCTURE
STANDARD RATE SCHEDULE
EFFECTIVE JANUARY 1, 2012
ENGINEERING SERVICES
Principal Engineer IV $219.00
Principal Engineer III 209.00
Principal Engineer II 196.00
Principal Engineer I 180.00
Supervising Engineer II 170.00
Supervising Engineer I 155.00
Senior Engineer III 145.00
Senior Engineer II 140.00
Senior Engineer I 130.00
Engineer III 120.00
Engineer II 115.00
Engineer I 105.00
Engineering Aide 70.00
CONSTRUCTION RELATED SERVICES
Senior Construction Manager $175.00
Senior Project Engineer (Const.) 135.00
Construction Manager 130.00
Senior Field Representative" 115.00
Construction Management Rep. II" 100.00
Construction Management Rep. 1* 90.00
Prevailing Wage Field Rep.** 125.00
Sr. Contract Administrator 110.00
Contract Administrator 85.00
ENVIRONMENTAL SCIENCE SERVICES
Supervising Scientist $225.00
Senior Scientist III 205.00
Senior Scientist 11 170.00
Senior Scientist I 160.00
Scientist III 140.00
Scientist II 120.00
Scientist I 110.00
Assistant Scientist 87.00
Research Assistant 65.00
Telephone: +1.858.874.1810
Fax: +1.858.259.0741
www.atkinsglobal.cominorthamerica
PUBLIC AFFAIRS/COMMUNITY RELATIONS
Project Manager $170.00
Community Relations Specialist 140.00
Assistant Project Manager 125.00
Account Coordinator 80.00
OTHER PROFESSIONAL SERVICES
Principal Professional $196.00
Supervising Professional 170.00
Sr. Professional III / Sr. GIS Analyst III 150.00
Senior Professional 11 / Sr. GIS Analyst II 135.00
Senior Professional l / Sr. GIS Analyst I 122.00
Professional II / GIS Analyst II 101.00
Professional I / GIS Analyst I 88.00
DESIGN & GRAPHIC SERVICES
Senior Designer III $140.00
Senior Designer II 135.00
Senior Designer I 120.00
Designer II 110.00
Designer I 100.00
CAD Technician III 95.00
CAD Technician 11 85.00
CAD Technician I 70.00
Graphics Designer II 100.00
Graphics Designer I 95.00
ADMINISTRATIVE SERVICES
Senior Administrator $105.00
Senior Administrative Assistant III 95.00
Senior Administrative Assistant II 85.00
Senior Administrative Assistant I 80.00
Administrative Assistant Ili 75.00
Administrative Assistant II 65.00
Administrative Assistant I / Clerk 60.00
EXPENSES AND OUTSIDE SERVICES
Identifiable non -salary costs that are directly attributable to the project, such as reproduction costs, telephone charges, mileage,
postage, etc., are billed at actual cost plus 15 percent to cover overhead and administration costs plus 3 percent for insurance
costs.
Fees for subconsultant services provided are billed at actual cost plus 15 percent to cover overhead and administration costs
plus 3 percent for insurance costs.
Fees for litigation and expert witness services will be charged at $450.00 per hour with a 4-hour minimum per day.
Computer Aided Drafting, hydrologic water, sewer and stormwater modeling, GIS, automated mapping, database and web
programming, etc., is charged at $5 per labor hour.
If applicable, a vehicle allowance of $8.00 per hour will be charged for the use of a company vehicle assigned to an inspector.
* Non -Prevailing Wage
** Prevailing Wage Rate - Overtime will be charged at 1.25 times and Sundays and holidays will be charged at 1.70 times the
above rates.
PAYMENTTERMS
A late payment finance charge at a rate of 18 percent per annum will be applied to any unpaid balance commencing 30 days
after the date of original invoice.
Thisrate schedule is subject to annual and/or periodic revisions as nerpccaryto accommodate inflationary trends, salary
adjustments and the general costs of business.
HMdmin'Sterdad Rate Sheets12011 Ratea12011 Standard Rate Sheet -San Diegadacx