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HomeMy WebLinkAboutManhattan Beach Bid DocsCITY OF MANHATTAN BEACH 1400 HIGHLAND AVENUE MANHATTAN BEACH, CALIFORNIA 90266 TELEPHONE (310) 802-5568 BILLING: INVOICES IN DUPLICATE TO SAME ADDRESS ABOVE, ATTENTION: ACCOUNTS PAYABLE [THIS ORDER IS SUBJECT TO CONDITIONS ON REVERSE SIDE 5 U P P L R 24250 HUNTINGTON BCH MOTORSPORTS INC 17555 BEACH BLVD HUNTINGTON BEACH, CA 92647 PURCHASE ORDER PURCHASE ORDER NUMBER 18-08100 THIS NUMBER MUST APPEAR ON ALL INVOICES, SHIPPING DOCUMENTS AND PACKAGES. Page 1 S P T' 0 GENERAL SERVICES WAREHOUSE 3621 BELL AVE MANHATTAN BEACH, CA 90266 TERMS A/P Net 30 F.O:B./PREPAID Destination SHIP VIA QUOTED BY/DATE Marc Samulewic2 REQUIRED BY 2/24/2012 ITEM QUANTITY UNIT DESCRIPTION! ACCOUNT NO. UNrr PRICE AMOUNT 1 2 3 4 5 4.00 4.00 4.00 EA EA EA Per BID# 858-12, Four (4) Honda Motorcycles Police Package 2011 ST1300PAB with ABS Braking System Emergency Equipment New Property Installation Labor (4 x $1,890(motorcycle) Documentation/Transportation Fees CA Tire Fee (8 x $1.75/tire) Council approved on February 7, 2012, 14,680.0000 5,396.0000 55.0000 58,720.00 21,584.00 7,560.00 220.00 14.00 E 610-18-621-6131 95,805.35 Mark for Guy Mescheder (V# 610, 613, 618, 619) SUBTOTAL N 88,098.00 ORDER DATE 02/08/2012 CONTACT HICKS, TIKNESHEA (310) 802-5568 DEPARTMENT AUTHORIZATION SALES TAX 7,707.35 GROUP CODE thicks FINANCE DIRECTOR CITY MANAGER RECEIVED BY RECEIPT DATE RECEIVING COMME.NTA! NO. OF PACKAGER TOTAL 95,805.35 REQ. NO. VENDOR HUNTINGTON BCH MOTORSPORTS AUTHORIZED BY• ;��r i� 01_' 9— / VALID ONLY WHEN SIGNED BY PURCHASING AGENT VENDOR COPY INSTRUCTIONS A- PACKING SLIPS. Each delivery must be accompanied by a Packing Slip specifying quantity, description of delivery and purchase order number. B. BILLS OF LADING. Original Bill of Lading or Express Receipts signed by carrier's respective should be mailed not later than the day atter shipment is made. C. INVOICES, Two copies of invoices must be mailed to Accounts Payable not later than the day after shipment is made, Individual invoices must be issued for each shipment against each purchase order. Invoices shall contain the following information: Purchase Order number, description of articles, unit prices, and extended totals. TERMS AND CONDITIONS 1. DEFINITIONS: The phrase "City of Manhattan Beach shall mean the governing body of the City of Manhattan Beach or any department thereof. 2. DATA AND FACILITIES: Seller acknowledges that he has In his possession all applicable specifications and drawings and all other documents to which reference Is made herein andlorwhich are matched hereto, and that such data are adequate to enable seller fairly to determine his ability to perform called for herein at the price and in accerdance with the schedule set forth. Seller represents that he now has or can readily procure without assistance of buyer or 'City of Manhattan Beach", all facilities. machinery and equipment necessary for the performance of this purchase order. 3- PACKING AND SHIPPING: Deliveries shall be made as specified without charge for boxing. crating, or storage unless otherwise specified. and Articles shall be suitably packed to secure lowest transportation cost. and in accordance with the requirements of common carriers, and in such a manner as to assure against damage from weather or transportation. Articles shall be described on bills of lading in accordance with current Motor Freight of Uniform Freight Classification, whichever is applicable. Buyers order numbers and symbols must be plainly marked on all invoices, packages, bills of lading and shipping orders. Packing lists shall accompany each box or package shipment: Buyers count or weight shall be final and conclusive on shipments not accompanied by packing slips. Shipments for two or more destinations when so directed by Buyer shall be shipped in separate boxes or container for each destination, at no extra charge. 4, ACCEPTANCE OF PURCHASE ORDER This purchase order constitutes Buyers offer to Seller and shall become a binding contract upon the terms and conditions set forth herein upon acceptance by Seller either by acknowledgement or commencement or performance, any terms or aonditions(Including once and delivery dates) proposed by Seller In accepting Buyers offer, which are inconsistent with or in addition to the terms and conditions herein set forth, shall be void and of no effect unless and to the extent expressly accepted by buyer in writing. 5. TAXES: Seller shall separately state on all invoices any taxes imposed by federal or state government applicable to furnishing of the articles; provided, however where a tax exemption is available, such tax shall be subtracted from the total price and identified. Municipalities are exempt from federal excise and transportation taxes. Total prices quoted are to exclude federal taxes. Exemption certificate will be furnished upon request. Unless otherwise indicated, prices quoted will be considered to exclude slate and city sales or use tax, which is payable to the city. 6. PRICES: Seller represents that prices quoted to or paid by Buyer shall not exceed current prices charged to any customer of Seller for items which are the same or substantially similar to the articles, taking into account the quality under consideration and Seller will forthwith refund any amounts paid by Buyer in excess of such price. 7. CASH DISCOUNTS: The date used as the basis for cash discount calculation is the dale the Articles are received or the date an acceptable invoice is received, whichever is later, S. WARRANTY: Seller warrants that all Articles will conform to applicable specifications, drawings. descriptions, and samples, and will be merchantable, of good workmanship and material and free from defect. Unless manufactured pursuant to detailed design furnished by Buyer. Seller assumes design responsibility and warrants the Articles to be free from design defect and suitable far the purpose intended by Buyer. Sellers warranties, together with Its services guarantees, shall run to Buyer and Its customers or user of the Articles and shall not be deemed to be exclusive. Buyers inspection, approval, acceptance, use of or payment for all or any part of the Article shall in no way affect its warranty rights whether or not a breach of warranty had become evident at the time. 9. DEFAULT; Buyer, may by written notice to Seller, cancel for default this contract, in whole or from time to time in part, (1) if the Seller fails to deliver the Adidas or to perform the services strictly within the time space -led herein, or If no time is specified. within a reasonable time: (2) if the Articles delivered do not conform to contractual requirements or if Seiler fails to perform any of the other provisions of the contract in accordance with its terms; or (3) it the Seller becomes insolvent or commits an act of bankruptcy, If this contract is cancelled For default, Buyer, in addition to all other rights afforded by law for Sellers breach of contract, shaS have the right to charge Seller that amount by which the costs of fabricating or procuring the Articles cancelled from another source exceed the prices specified herein, and Buyer may set off any such charge against any amount which may become payable to Seller under the contract or otherwise. Upon such cancellation Seller will deliver to Buyer any of the Articles, parts or material, for which Buyer shall make written request at Drafter cancellation and Buyer will pay Seller the fair value of any such property so requested and delivered. Not withstanding Buyer's right to cancel the contract for delay in delivery. Seller shall not be liable to Buyer for any damages therefor if Seller's delay is due to causes beyond its control, and without its fault or negligence, provided Seller exercises due diligence in promptly notifying Buyer of conditions causing delay or, if Seller's delay is caused by the default of a subcontractor or supplier, if such default arises out of cause beyond the control of both Seiler and the subcontractor or supplier and without the fault or negligence of either of them, and the supplies or services to be furnished by them were not obtainable from other sources in sufficient time to permit Seller to meet the required delivery schedule. 10, CHANGES: Buyer shall have the right by written notice to change the extent of the work covered by the contract, the drawing, specifications, or other descriptions herein, the time. method or place of delivery or the method of shipment or packaging or to suspend work. Upon receipt of any such notice, Seller shall proceed promptly to make the changes in accordance with the terms of the notice. If any such change causes an Increase or decrease in the cost or performance or in the time required far performance, an equitable adjustment shall be negotiated promptly and the contract modified in writing accordingly. Seller shall deliver to Buyer as promptly as possible and in any event within thirty (34) days after receipt of change notice, a statement showing the effect of any such change in the delivery dates and prices, such statement to be supplemented within thirty (34) days from the date thereof by detailed specification of the amount of the price adjustment and supporting cost figures. Failure of Seller to submit the statements within the time limits stated shall constitute its consent to perform the change without increase in prices without the claim for material rendered obsolete and without change in delivery schedule, 11. TERMINATION: The performance of work under this contract may be terminated in whole or from time to time in part by Buyer, 12. COMPLIANCE WITH LAW: Seller shall in the performance of the contract comply with all applicable laws, regulations, ordinances, proclamations, demands and requisitions of the City of Manhattan Beach or State of California 13, ASSIGNMENT OR CONTRACT: None of the sums due or to become due nor any of the work to be preformed under this contract shall be assigned nor shall Seiler subcontract for completed or substantially completed Articles or major components thereof without Buyers prior written consent. Any assignment to which Buyer consents shall be subject to set off or recoupment for any present or future claim which Buyer may have against Seller. 14. ADVERTISING: Seller shall not, without first obtaining written consent of Buyer, in any manner advertise or publish the fact that Seller has contracted to furnish Buyer the articles. 15, INDEMNITY: Seller agrees to indemnify and hold harmless the City of Manhattan Beach, its officers, agents, servants, and employees from any and all claims and liability, including expenses, for injuries or death to person or damage to or destruction of property caused by or resulting from the ads or omissions of Seller, his agents, suppliers or employees in the performance of this order. 16. WAIVERS: The failure of the Buyer to insist, in any one or more instances, upon the performance of any to the terms, covenants of conditions or this contract or to exercise any right hereunder, shall not be construed as a waiver or relinquishment of the future performance of any such term, covenant or condition or the future exercise If such right, but the obligation of Seller with respect to such future performance shall continue in full force and effect. 17. GRANTS DEBARMENT POLICY: Contractor guarantees that it, its employees, contractors, subcontractors or agents (collectively "Contractor") are not suspended, debarred, excluded, or ineligible for participation in Medicare. Medi-Cal or any other federal or state -funded health care program, or from receiving Federal funds as listed in the List of parties Excluded from Federal Procurement or Non -procurement Programs issued by the Federal General Services Administration. Contactor must within 34 calendar days advise the City if. during the term of this Agreement, Contractor becomes suspended, debarred, excluded or ineligible for participation in Medicate, Med-Cal or any other federal or slated -funded health care program, as defined by 42 U.S.C. 1320a-7b(f), or from receiving Federal funds as listed in the List of Parties Excluded from Federal Procurement or Non -procurement Programs issued by the Federal General Services Administration. Contractor will indemnify, defend and hold the City harmless for any loss or damage resulting from the conviction, debarment, exclusion or ineligibility of the Contractor PRICE SHEET - Please Provide Cost Breakdown as Listed Below Year & Model: Zo I ( ,S /300 Pig Motorcycle Base Price (taxable) Taxable Emergency Equipment Non-taxable Materials Non-taxable Labor Taxable Labor Unit Price $ Quantity Extension 4 Each 4 Each g 720,0o $ 211, .g.g cl c c� $ 1,0-i $ 7 6c7, 00 Documentation/Transportation Fees (if any). The City is exempt from DMV registration fees CA Tire Fee Other Applicable Fees (specify) 4 Each Sales tax (must be calculated at 8.75% rate for Los Angeles County even if your jurisdiction's rate is different Prompt Payment Discount or Incentives if any. Please describe: 2- .2.0 00 8 Each 4 Each Total Cost (F.O.B. Destination) Lead Time: 1 LL D. ki 5 7,7o736 $ 4 Each Bar. ,.?co Years of Experience Outfitting Police Motorcycles: 7 In-house X. or Outsource If outsourced, name of vendor The City is allowed by municipal code to 'piggyback' off an existing contracts. Is the pricing offered based upon an existing contract? If yes, please provide agency, contract or bid #, agency contact name and number:i, Page 9 of . 0 The undersigned has read, understands, and has carefully checked all specifications for Invitation for Bid #858-12. By signing this document, I attest that I am authorized to contractually bind the company listed, and will meet the bid requirements if awarded a contract. Dated this lefth day of 2o a Name Printed Signature Title Name of Company Business Address Address 145.---5 City, State, Zip # +\614-1 Ll Telephone Number 4.- kg. P--1Q..53?) Fax gz•--• .5) 2, I E-mail _MAR Page 10 of 10 HUNTINGTON BEACH I-10ND/ 17555 BEACH BLVD HUNTINGTON BEACH, CA926 TO: Agenda Item #: Staff Report City of Manhattan Beach Honorable Mayor Tell and Members of the City Council THROUGH: David N. Carmany, City Manager FROM: Bruce Moe, Finance Director Gwen Eng, General Services Manager DATE: February 7, 2012 SUBJECT: Purchase of Four Budgeted Replacement Police Motorcycles from Huntington Beach Honda ($95,805.36) RECOMMENDATION: Staff recommends that the City Council award bid #858-12 to Huntington Beach Honda in the amount of $95,805.36 for the budgeted purchase of four replacement Police motorcycles. FISCAL IMPLICATION: Funds totaling $98,212 are budgeted in the FY 2011-12 Fleet Management Fund for the purchase and equipping of these vehicles. The total cost to purchase and outfit these vehicles with the necessary safety equipment is expected to be within the budgeted amount. DISCUSSION: During the FY 2011-12 Budget process, the City Council authorized the routine replacement of four Police motorcycles. The replacement of a police motorcycle is based on several factors including age (between 4-6 years), maintenance/repair costs, reliability, and mileage. Three of the units are replacing Kawasaki motorcycles. These models have been discontinued by the manufacturer and parts are becoming scarce with long lead times. The fourth vehicle is a replacement for a 2006 Honda Police motorcycle. All of these units range in age from 5-12 years old. Maintenance costs for these vehicles are expected to escalate in future years. Bid Recaps Staff sent bid requests and four responses were received. The comparison below shows the aggregate price, including sales tax, discounts and other fees: Vendor Total Bid (Intl. Tax) 1. Big Sky Kawasaki $ 95,525.35 2. Huntington Beach Honda $ 95,805.36 3. Powersports of Vallejo $102,649.72 4. Mid -Cities Honda $103,739.76 Agenda Item #: The lowest bidder, Big Sky Kawasaki, specified a vehicle that does not meet specifications. As a result, Big Sky Kawasaki was bypassed as being non -responsive. Based on these bids, staff recommends awarding to the lowest responsive bidder, Huntington Beach Honda, for the purchase of four Police motorcycles, in the amount of $95,805.36. If this purchase is approved, the existing units will be retired and sent to auction. Page 2 -77- City of Manhattan Beach ,.°"" r,h1/4,'.V•r_ Finance Department 9 General Services Division .� •��A,I PHONE: (310) 802-5568 . d �'° ¢� FAX: (310) 802-5590 ...9LIFott14‘;; 0 TDD: (310) 546-3501 INVITATION FOR BID BID TITLE: Four (4) Honda Motorcycles Police Package BID NUMBER: 858-12 REQUESTING DEPARTMENT: Public Works Department RELEASE DA 1'L,: December 16, 2011 DUE DATE: January 12, 2012 @ 11:00 AM CONTACT NAME and NUMBER: Gwen Eng (310) 802-5567 CONTACT EMAIL ADDRESS: geng@citymb.info Notice is hereby given that the Office of the City Clerk of the City of Manhattan Beach will receive sealed bids for Honda Motorcycles (4) Police Package. Each bid must be: 1. Submitted in a sealed envelope 2. Clearly marked, "Bid # 858-12 Four (4) Honda Motorcycles Police Package" 3. Addressed to: Office of the City Clerk 1400 Highland Avenue Manhattan Beach, CA 90266 "Bid # 858-12 Honda Motorcycles" Failure to identify the bid on the envelope may result in disqualification of the proposal. Bids will be received until 11:00 AM PST, Thursday, January 12, 2012. Bids will be received and opened at that time. Bids received after the deadline will be considered late. Such bids may be returned unopened. Fax bids are not acceptable. Any inquiries relative to this RFP should be directed to the General Services Manager at (310) 802-5567 no later than December 27, 2011 @ 11:00 A.M. Gwen Eng General Services Manager General Services Address: 3621 Bell Avenue, Manhattan Beach, CA 90266 Visit the City of Manhattan Beach web site at www.citymb.info Instructions to Bidders/Definitions The following meanings are attached to the following defined words when used in these specifications and the contract: The word "City" means the City of Manhattan Beach, California. The word "Bidder", "Proposer", "Vendor," Supplier," or "Contractor" means the person, firm, or corporation submitting a bid on these specifications or any part thereof. Filing Date All bids must be received at or before the time indicated above. Copies of all forms, specifications, and exhibits are available from the General Services Division of the City of Manhattan Beach at (310) 802-5568. Reservations The City Council reserves the right to reject any and all bids received; to take all bids under advisement for up to 90 days after opening; to waive any informality on any bid; and to be the sole judges of the relative merits of the material mentioned in the respective bids received. The Council also reserves the right to reject any item(s), award more than one contract for each of the items, and reject bids that are not accompanied by the requested information. Bid Form • The Bid must be made on the form provided, submitted in duplicate (2 copies total), enclosed in an envelope, and marked Bid # 858-12 Honda Motorcycles and addressed to the City Clerk, City Hall, Manhattan Beach, California. • No telephone or facsimile bids will be accepted. • If the bid is made by an individual, it must be signed by the full name of the Bidder and include the Bidder's complete address. If it is made by a firm, it must be signed with the co -partnership name by a member of the firm, and the name and full address of each member must be given. If it is made by a corporation, it must be signed by the proper officer in the corporate name, and the corporate seal must be attached to such signature. • The phraseology of the proposal must not be altered in any way. • Unless otherwise stated, bids will be received on one or more or all items. Bidders must specifically quote on UNITS as shown on the Bid sheet. In the case of error in extension of prices, the unit price will govern. • Bids are subject to acceptance by the City for a period of 90 days, unless a different period is prescribed in the bid by the bidder. • Bidders are invited to attend the bid opening at the date and time stated above. • Bid results are available by calling the Purchasing Division at (310) 802-5568. The Contract The Proposer to whom the award is made will be required to enter into a written contract with the City. The contract may be in the form of a purchase order. A copy of the Request for Proposal, the vendor proposal, and the contract specifications may be attached to, and will form a part of the contract. All materials, supplies, equipment, and services supplied by the vendor shall conform to the applicable requirements of State and Federal Laws covering Labor and Wages, as well as conforming to the specifications herein. In case of default by the vendor, the City reserves the right to procure the articles from other sources and to hold the vendor responsible for any excess costs incurred by the City. Warranties Bidder shall provide copies of all warranties applicable to the proposed materials. Warranties shall be a definite consideration in establishing the relative merits of the Bids. Patent Rights The vendor agrees to save, keep, bear harmless, and fully indemnify the City, its officers, or agents, from all damages, costs, or expenses in law or equity that may at any time arise or be set up for any infringement of the patent rights or Page 2 of 10 any person or persons in consequence of the use by the City, or any of their officers and agents, or articles supplies under any resulting contract, and of which the vendor is not the patentee or assignee, or which the vendor is not lawfully entitled to sell. Taxes The City of Manhattan Beach is exempt from paying Federal Excise Taxes. These taxes are not to be included. Delivery All deliveries of such items to be furnished must be made to job sites or City warehouse within the boundaries of the City of Manhattan Beach. Where a specific delivery schedule is required, proximity to that schedule will be a consideration. Payments Complete payment on the contract will be made in approximately 30 days from the complete delivery and acceptance of the merchandise or service, unless alternate terms are proposed and accepted by the City. The City may consider prompt payment discounts when calculating the lowest bid if the end result benefits the City. Errors/Omissions The vendor shall not be allowed to take advantage of any errors and/or omissions in these specifications or in the vendor's specifications submitted with the Bid. Full instructions will be given if such errors/omissions are discovered, and vendor agrees to abide by said instructions. Insurance The following items checked are required of the successful bidder only: Insurance Endorsement Form #1 (attachment "A") in the amount of $1,000,000 with certificate of insurance. Insurance Endorsement Form #2 (attachment "B") in the amount of $1,000,000 with certificate of insurance. Insurance Endorsement Form #3 (attachment "C") in the amount of $ with certificate of insurance. Proof of Workers' Compensation Insurance. City of Manhattan Beach Indemnification & Hold Harmless Agreement (attachment "D") (this is to be signed by an authorized official of the bidding company or firm - not by the insurance carrier). Please note that Insurance Endorsement Forms 1, 2 & 3 require the signature of an authorized representative of your insurance carrier. Please review the forms requested with your insurance carrier prior to bidding the job to verify your ability to comply. Please contact the Purchasing Agent if there are any questions or problems. Force Majeure The vendor will be excused from the performance of the contract, in whole or in part, only by reason of the following causes: a. When such performance is prevented by operation of law. b. When such performance is prevented by an irresistible superhuman cause. c. When such performance is prevented by an act of the public enemies of the United States of America, or the State of California, or by strike, mob violence, fire, delay in transportation beyond the control of the vendor, or unavoidable casualty. d. When such performance is prevented by the inability of the vendor to secure necessary materials, supplies, or equipment by reason of: 1. Appropriation of use thereof by the Federal Government or, Page 3 of 10 2. Regulations imposed by the Federal Government. No other Force Majeure clauses or conditions may be inserted in this bid and any changes in the conditions stated herein will cause the bid to be rejected. Default If the vendor fails in any manner to fully perform and carry out each and all of the terms, covenants, and conditions of the award, then the vendor is in default of the contract. The vendor shall be notified in writing of the default status, and will be given a time frame in which to comply. If the vendor fails to comply within the time frame given, the city, at its option, may terminate or cancel the contract, and at the expense of the contractor, complete the contract with an alternate contractor. Such termination shall not affect or terminate any of the rights of the City against the vendor, or which may thereafter accrue because of such default. The foregoing provision shall be in addition to all other rights and remedies available to the city under law. The waiver of a breach of any term, covenant, or a condition hereof shall not operate as a waiver of any subsequent breach of the same or any other term, covenant, or condition hereof. Business License The successful contractor ( ) will (X) will not be required to procure a City of Manhattan Beach Business License prior to commencing work. Call Business Licensing at (310) 802-5558 for rate information or to apply for a license. Contract Extension to Other Cities/Agencies Other Cities/Agencies may be interested in purchasing against an awarded contract, subject to the same price, terms and conditions offered to the City of Manhattan Beach, and by mutual agreement by the City and the vendor. The City does not warrant any additional use of the contract by such agencies. All requirements of the specifications, purchase orders, invoices and payments with other agencies will be directly handled by the successful Bidder and the piggybacking agency. Department Policy for Grant Funded Purchases Contractor guarantees that it, its employees, contractors, subcontractors or agents (collectively "Contractor") are not suspended, debarred, excluded, or ineligible for participation in Medicare, Medi-Cal or any other federal or state funded health care program, or from receiving Federal funds as listed in the List of Parties Excluded from Federal Procurement or Non -procurement Programs issued by the Federal General Services Administration. Contractor must within 30 calendar days advise the City if, during the term of this Agreement, Contractor becomes suspended, debarred, excluded or ineligible for participation in Medicare, Medi-Cal or any other federal or state funded health care program, as defined by 42. U.S.C. 1320a-7b(f), or from receiving Federal funds as listed in the List of Parties Excluded from Federal Procurement or Non -procurement Programs issued by the Federal General Services Administration. Contractor will indemnify, defend and hold the City harmless for any loss or damage resulting from the conviction, debarment, exclusion or ineligibility of the Contractor. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction 1) The prospective lower tier participant certifies, by submission of this bid, that neither it nor its Principals [as defined at 49 C.F.R. section 29.105(p)] is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2) When the prospective lower tier participant is unable to certify to the statements in this certification, such prospective participant shall attach an explanation to this bid. Page 4 of 10 City of Manhattan Beach Bid Specifications - #858-12 Honda Motorcycle Police Package The City of Manhattan Beach is soliciting bids for four (4) new/unused full -built Honda Police Motorcycles with emergency equipment, as specified herein. Bidder must have a minimum of two (2) years experience outfitting police motorcycles. Vehicle mileage shall not exceed 200 miles when delivered to the City.. Bid Requirements Bids shall specify each item as set forth in this Request for Bid (RFB). Failure to comply with all requirements and conditions set forth by these specifications and RFB instructions will be the cause for the rejection of the bid(s). No exceptions or deviations from these specifications will be considered unless each exception or deviation is specifically identified with a detailed statement fully defining the exception(s). All exception(s) must be fully supported by detailed specification regarding the deviated item and shall accompany the proposal for evaluation by the City. If no exceptions are identified, the bidder shall be required to furnish the service exactly as specified herein. The burden of proof of compliance with these specifications is the responsibility of the bidder. Acceptance or rejection of the changes is the sole prerogative of the City. The City reserves the right to reject any and all bids or to make no award. Deliverables 1. Successful bidder shall deliver to the City of Manhattan Beach Public Works Facility, 3621 Bell Avenue, Manhattan Beach, CA. 2. Bidder shall be responsible to obtain Exempt registration. Pricing Pricing shall include the fully equipped unit plus documentation, transportation, sales tax and any other applicable fees except license and registration. The City is exempt from any federal excise tax and California State license and registration fees. Pricing shall be F.O.B. destination/delivered. Any cash incentives/prompt payment discounts offered may be used when calculating the lowest bid if the end result benefits the City. Any prompt payment discounts shall be calculated from the time of delivery and acceptance of motorcycles by the City, not invoice date. Invoicing and Payment An invoice shall be provided to the City upon delivery of the unit. The City will effect payment within 30 days of the receipt of properly completed invoice from the Dealer. Alternate Bid The City will consider a 2010 model, provided it meets all requirements stated herein. Warranty Defective emergency added equipment shall be guaranteed according to the manufacturer's warranty program. Workmanship for dealer -installed equipment shall be guaranteed for a minimum of twelve months from date of delivery to the City. Page 5 of 10 Scope of Work Bidder shall furnish all parts, labor and materials necessary to build the complete motorcycles with the emergency equipment as listed in the Specifications Section below. All work shall be completed in a substantial and professional manner. Experience Bidder shall have a minimum of two (2) year's experience in outfitting police motorcycles whether in- house or outsourced. If subcontracted, Bidder shall be responsible for any warranty repairs. Page 6 of 10 Specifications 2011-2011 new, unused Honda ST1300P Motorcycle Police Package with ABS Braking System. All mounting brackets and bolts for lights with stainless hardware. Emergency lighting will be installed per City direction, contact Guy Mescheder, Fleet Manager, (310) 802-5330. Front Facing Lights • One (1) RED steady, left of windshield, facing forward (Predator II SSM) • One (1) BLUE flashing facing forward, right of windshield,(Predator II SSM) • One (1) BLUE left front fairing flashing (Predator II SSM) • One (1) RED right front fairing flashing (Predator II SSM) • One (1) RED flashing LED warning light on dash 1300-12VBFR Side Lights • Two (2) blue surface mount radio box side flashing (Predator II SSM) • One (1) blue/ RED alternating flash rear radio box (Predator II SSM) • Aluminum mounting wedges front side fairing Rear Lights • Two (2) LED blue marker lights on rear • One (1) surface mount light, rear facing, alternating red/blue on rear top mount (Predator II SSM) • One (1) black license plate frame 1300-license Crash Bars • One (1) chrome front fairing and engine guards (MC 1300-001) • One (1) baton and flashlight mount on fairing (1300-003) • One (1) chrome rear saddlebag guard (1300-007) Siren Package • One (1) compact electronic siren with wail, yelp, PA and speaker (SA4209-6B) • One (1) ST13 wiring harness (1300-harness) • One (1) siren mount (1300-SPK) • One (1) Unitrol power supply for siren Heated Grip Package • One (1) Hondaline heated grips • One (1) Hondaline accessory harness for grips Rifle Rack Package • One (1) gunlock with two (2) keys SC-5#2 • One (1) electronic lock timer with 8-second delay • One (1) M4 carbine rifle rack left side mount (1300-M4-S) • One (1) momentary switch keyed to ignition Battery • One (1) high capacity battery upgrade (PC545) • One (1) battery conversion kit (1300-BATT) Page 7 of 10 • One (1) battery charger (BC-OMAX) • One (1) cycle PAL 30 minute timer (1101-30) Accessories • One (1) notebook holder (1300-PAD) • One (1) citation book holder (1300-CITE) • One (1) Pro Laser III holster with lock (1300-PRO-3) • One (1) 12V power plug • One (1) gel seat • One (1) heli bar riser (HC0303P) • One (1) tank bra (TSH0313) Graphics • No graphics required (customer will install) Radio Equipment • Install headset and radio cable for Motorola Radio (customer to provide cable) per South Bay Regional Public Communications Authority (SBRPCA) direction, contact Chris Cox (310) 973- 1802 • Radio equipment will be installed by SBRPCA. Page 8 of 10 PRICE SHEET - Please Provide Cost Breakdown as Listed Below Year & Model: Unit Price Quantity Extension Motorcycle Base Price (taxable) $ 4 Each $ Taxable Emergency Equipment $ 4 Each $ Non-taxable Materials $ Non-taxable Labor Taxable Labor $ Documentation/Transportation Fees (if any). The City is exempt from DMV registration fees $ 4 Each $ CA Tire Fee $ 8 Each $ Other Applicable Fees (specify) $ $ $ Sales tax (must be calculated at 8.75% rate for Los Angeles County even if your jurisdiction's rate is different $ 4 Each $ Prompt Payment Discount or Incentives if any. Please describe: $ Total Cost (F.O.B. Destination) $ 4 Each Lead Time: Years of Experience Outfitting Police Motorcycles: In-house or Outsource If outsourced, name of vendor The City is allowed by municipal code to `piggyback' off an existing contracts. Is the pricing offered based upon an existing contract? If yes, please provide agency, contract or bid #, agency contact name and number: Page 9of10 The undersigned has read, understands, and has carefully checked all specifications for Invitation for Bid #858-12. By signing this document, I attest that I am authorized to contractually bind the company listed, and will meet the bid requirements if awarded a contract. Dated this day of Name Printed Signature Title Name of Company Business Address City, State, Zip # Telephone Number Fax E-mail Page 10 of 10