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HomeMy WebLinkAboutLetter from Chula VistaRECEIVED MAY 0 3 2012 (.31Y O1= CHUIA VNNNA OFFICE OF THE CITY MANAGER May 2, 2012 Leslie Deese, City Manager City of National City 1243 National City Boulevard National City, CA 91950 Dear Ms. Deese: The City of Chula Vista and the City of National City entered into a contract for Animal Care Services on April 16, 2010 for one year, with four additional one-year options to extend the contract. For calendar year 2011, the Chula Vista Animal Care Facility took in 7,134 animals. Of these, 1,286 (18.026%) were from the City of National City. The percentage for the City of National City for the previous year was 18.407%. The .City of Chula Vista is proposing to extend this contract for one year to provide kenneling services to the City of National City. The proposal for these services for FY 2012-2013 is $326,927 or $27,244 monthly. Please respond to the City of Chula Vista no later than May 23, 2012 indicating if the City of National City accepts this proposal. Sincerely, Assista t City Manager/Director of Development Services Attachment: 1 276 FOURTH AVENUE • CHULA VISTA • CALIFORNIA 91910 • (619) 691-5031 • FAX (619) 409-5864 cr PellConsurnii Reyckd Popo Animal Adoption Counselor (6001) Anima! Care Assistant (6001) Animal Care Assistant (6001) Animal Care Facility Manager (6001) Animal Control Officer (6001) Office Specialist (6001) Office Specialist (6001) Registered Vet Tech (6001) Registered Vet Tech (6001) Sr Animal Care Assistant (6001) Sr Office Specialist (6001) Veterinarian (6001) Veterinary Assistant (6001) Hourly Wages (6005) Other Professional Services (6301) Other Contractual Services (6401) Cellular Phone Service (6506) Printing and Binding (6531) Postage (6533) Transportation Allow (6551) Phone Service (6571) Gas and Electric (6572) Water (6574) Maint- Off Equipt (6611) Maint- Other Equipt (6632) Fleet Maint Charges (6641) Office Supplies (6801) Janitorial Supplies (6811) Medical & Lab Supplies (6833) Book, Publications, Maps (6846) Animal & Adoption Supplies (6858) Wearing Apparel (6881) Food Products (6882) Supplies and Services Savings (6889) Matls to Main-Bldgs & Grounds (6911) Credit Card Trans Fee (7021) TOTAL BUDGET CWOH @ 22,1 % of Salaries and Wages TOTAL CHARGEABLE KENNEL COSTS National City FTE 2013 Budget 2.00 $98,847 4,00 1.00 1.00 4.00 0.50 1.00 1.00 1,00 1.00 0.75 1.00 1.00 $165,768 $41,403 $103,147 $198,924 $20,332 $40,664 $49,731 $49,683 $47,658 $33,548 $124,711 $41,403 $144,973 $11,000 $178,000 $2,800 $5,000 $500 $500 $6,603 $45,957 $2,832 $1,814 $500 $32, 059 $10,500 $14,500 $161,515 $519 $25, 850 $5, 072 $42,315 ($7,952) $8,500 $2,500 $2,366,595 Cost Applied $98,847 $165,768 $41,403 $103,147 $198,924 $20,332 $40,664 $49,731 $49,683 $47,658 $33,548 $82,844 $41,403 $131,186 ° Kennel Control 100% 100% cm] 100% 0% 90% 10% 0% 100% 10% 90% 90° 10% 100% 0% 100% 0% $11,000 $172,000 $2,800 $5,000 $500 $600 $6,603 $45,957 $2,832 $1,814 $500 $32,059 $10,500 $14,500 $155,365 $519 $25,850 $5, 072 $42,315 ($7,952) $8,500 $2,500 100% Vp/p 90% 10% 100% 0% 100% 0% 90% 100% 10% 0% 100% 0% 0°/v 100% 50°Io 50% 50% 50% 100% 0% 100% 0% 100% 0% 100% 0% 100% 0% 100% 0% 0% 100% 90% 10% 100% 0% 100% 0% 50% 50n/n 100% 0% 50% 50% 100% 50% 100% 100% . {'L�. .f1.iti. ,. •..�`;_ _..-., ..ice": $2, 281,595 SUMMARY Kennel @ 18.026% (proportioned based on percentage of animals taken in) Less: Revenue Offset Total Annual Contract Cost 0% 50% 0% 0% Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Kennel $98,847 $165,768 $41,403 $92,832 $0 $2,033 $36,598 $49,731 $49,683 $47,658 $30,193 $82,844 $41,403 $118,067 $11,000 $172, 000 $0 $2,500 $250 $500 $6,603 $45,957 $2,832 $1,814 $500 $0 $9, 450 $14,500 $155,365 $260 $25,850 $2,536 $42,315 ($3,976) $8,500 $2,500 $1, 804,198 $189,410 $359,375 $32,447 $328,927 rFY2013 Monthly Base Rate for National City: $27,243.951 Note: $85,000 of the operating budget was eliminated from the calculation as it is reimbursed by the County for spay and neuter clinics National City Animal Adoption Counselor (6001) Animal Care Assistant (6001) Animal Care Assistant (6001) Animal Care Facility Manager (6001) Animal Control Officer (6001) Office Specialist (6001) Office Specialist (6001) Registered Vet Tech (6001) Registered Vet Tech (6001) Sr Animal Care Assistant (6001) Sr Office Specialist (6001) Veterinarian (6001) Veterinary Assistant (6001) Hourly Wages (6005) Other Professional Services (6301) Other Contractual Services (6401) Cellular Phone Service (6506) Printing and Binding (6531) Postage (6533) Transportation Allow (6551) Phone Service (6571) Gas and Electric (6572) Water (6574) Maint - Off Equipt (6611) Maint - Other Equipt (6632) Fleet Maint Charges (6641) Office Supplies (6801) Janitorial Supplies (6811) Medical & Lab Supplies (6633) Book, Publications, Maps (6846) Animal & Adoption Supplies (6858) Wearing Apparel (6881) Food Products (6882) Supplies and Services Savings (6889) Matls to Main-Bidgs & Grounds (6911) Credit Card Trans Fee (7021) TOTAL BUDGET CWOH @ 22.1 % of Salaries and Wages TOTAL CHARGEABLE COSTS Kennel and Control Cost Breakdown FTE 2013 Budget Cost Applied % Kennel % Control 2.00 $98,847 $98,847 4.00 $165,768 $165,768 1.00 $41,403 $41,403 1.00 $103,147 $103,147 4.00 $198,924 $198,924 0.50 $20,332 $20,332 1.00 $40,664 $40,664 1.00 $49,731 $49,731 1,00 $49,683 $49,683 1.00 $47,658 $47,658 0.75 $33,548 $33,548 1.00 $124,711 $82,844 1.00 $41,403 $41,403 $144,973 $131,186 $11,000 $178,000 $2,800 $5,000 $500 $500 $6, 603 $45,957 $2,832 $1,814 $500 $32,059 $10,500 $14,500 $161,515 $519 $25,850 $5, 072 $42,315 ($7,952) $8,500 $2,500 $2,366,595 $11,000 $172,000 $2,800 $5,000 $500 $500 $6,603 $45,957 $2,B32 $1,814 $500 $32,059 $10, 500 $14,500 $155,365 $519 $25, 850 $5,072 $42,315 ($7,952) $8,500 $2,500 $2,281,595 100% 0% 100% 0% 100% 0% 90% 10% 0% 100% 10% 90% 90% 10% 100% 0% 100% 0% 100% 0% 90% 10% 100% 0% 100% 0% 90% 100% 10% 0% 100% 0% 0% 100% 50% 50% 50% 50% 100% 100% 0% 100% 0% 100% 0% 100% 0% 100% 0% 0% 100% 90% 10% 100% 0% 100% 0% 50% 50% 100% 0% 50% 50% 100% 0% 50% 50% 100% 0% Note: $65,000 of the operating budget was eliminated from the calculation as it is reimbursed by the County for spay and neuter clinics 100% 0% Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100°A 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Kennel $98,847 $165,768 $41,403 $92,832 $0 $2, 033 $36,598 $49,731 $49,663 $47,658 $30,193 $82,844 $41,403 $116,067 $11,000 $172,000 $0 $2,500 $250 $500 $6,603 $45,957 $2,832 $1,814 $500 $0 $9,450 $14,500 $155,365 $260 $25, 850 $2,536 $42,315 ($3,976) $8,500 $2,500 $1,804,198 Control $0 $0 $0 $10,315 $198,924 $18,299 $4,066 $0 $0 $0 $3, 355 $0 $0 $13,119 $0 $0 $2,800 $2,500 $250 $0 $0 $0 $0 $0 $0 $32,059 $1,050 $0 $0 $260 $0 $2,536 $0 ($3,976) $0 $0 $477,397 $189,410 $54,825 K & C Costs Detail City Chula Vista/Other National City Imperial Beach Lemon Grave Total Animals Taken In 4,847 1,286 566 435 7,134 % of Total' 67.942% 16.026% 7.934% 6.098% 100.00% Summary of Cost Kennel Cost $1,993,606 $1,993,606 $1,993,608 $1,993,608 Agency Share of Kennel Cost $1,354,502 $359,375 $158,170 $121,561• $1,993,608 Revenue Offset $180,000 $180,000 $180,000 $180,000 % of Total 1 67.942% 16.026% 7.934% 6.098% 100.00% Agency Share of Revenue Offset $122,296 $32,447 $14,281 $10,976 $180,000 City Chula Vista/Other National City Imperial Beach Lemon Grove Total City Chula Vista/Other National City Imperial Beach Lemon Grove Total Control Cost 532,222 532,222 532,222 532,222 # of FTEs 3.125 0.000 0.800 0.800 4.725 Kennel Control $1,232,206 $379,958 $326,927 $0 $143,889 $76,132 $110,586 $76,132 $1,813,608 $532,222 Agency Share of Control Cost $379,958 $0 $76,132 2 $76,132 2 $532,222 Annual Total $1,612,164 $326,927 $220,021 $186,718 $2,345,830 Monthly Total $134,347 $27,244 $18,335 $15,560 $195,486 Based on calendar year 2011 ratio 2 Salary, citywide overhead, benefits, supplies/services for 0.8 FTE K & C Costs Summary Net Kennel Cost $1,232,206 $326,927 $143,889 $110,586 $1,813,608