Loading...
HomeMy WebLinkAboutQuotewcnqr�S FLEET GROUP 1247 W. Main Street, P.O. Box 3850 Alhambra, CA 91801 (8263 457-5590 (8261 457-5593 Fax May 7, 2012 Lt. David Espiritu. National City Police Dept. 1200 National City Blvd. National City, CA 91950 Entail: despiritu@natianalcityca.gov Lt. Espiritu; In response to your inquiry, we are pleased to submit the following for your consideration. Wondries Fleet Group will sell, service, and deliver; at National City, New/Unused 2011 Ford Crown Victoria Police Sedan's responding to the attached specifications for $23,845.00 each plus tax $8.75 tire fee and $175.00 freight. Price includes "Go RI .o'° Push Bumper (installed) These vehicles are available under the cooperative purchase provision of the County of Los Angeles contract ##DPO-Si-l1323318-1. Delivery is (10) days A.L.O. Terms are Net (30) days. Sincerely, e Connell ondries Fleet Group Fleet Manager a r, f4S op . 441-2K-A-c.0 X. c2,0 .4/4 9. 7 c ,26f64T f 7S. vr) T Y TA l►=�l1-10AT'i,a. LOS ANGELES COUNTY SHERIFF PURCHASE ORDER `*ue • ORDER NUMBER PO-SH-11323318-1 AWARD DATE 06/01/11 BILL TO: SHERIFF COMM & FLEET MGMT BUREAU 15757 1104 N. EASTERN AVENUE DOOR #50 LOS ANGELES CA 90063 ALL TERMS AND CONDITIONS IN THE SOLICITATION ARE PART OF THIS ORDER AS IF FULLY REPRODUCED HEREIN. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO: Contact: Anet Simonian Phone: 323-267-2215 Email: asimonian@isd.Iacounty.gov VENDOR NAME,STREET,CITY,STATE,ZIP CODE: BOB WONDRIES FORD 400 8. ATLANTIC BLVD. P.O. BOX 1131 ALHAMBRA CA.91801-3642 SHIP FOB DESTINATION TO:(UNLESS SPECIFIED ELSEWHERE) COMM & FLEET MGMT BUREAU 15757 1104 N. EASTERN AVENUE DOOR #50 LOS ANGELES CA 90063 PROCUREMENT FOLDER :246045 CONTACT FOR DELIVERY INSTRUCTIONS (NAME, TELEPHONE) COMM AND FLEET MGMT BUREAU DELIVERY DATE 09/26/11 FOB POINT FOB Destination, Freight Prepaid and Allowed AGENCY REQ. NUMBER 15757P CONTRACT NUMBER TOTAL AMOUNT OF ORDER $2,752,417.25 DATE PRINTED 05/23/2012 VENDOR NO. 042117 PROMPT TERM t TERM 2 TERM 3 TERM 4 PAYMENT DISCOUNT:10.00 DISCOUNT: DISCOUNT: DISCOUNT: TERMS DAYS: 30 DAYS: 0 DAYS: 0 DAYS: 0 LINE NO. COMMODITY/SERVICE DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED AMOUNT 1 NOTICE TO VENDOR: ALL ITEMS LISTED ON VENDOR PACKING SLIPS AND INVOICES MUST REFLECT THE CORRESPONDING PURCHASE ORDER COMMODITY LINE NUMBER. ALSO, THE ORDER NUMBER MUST BE REFERENCED ON ALL PACKING SLIPS AND INVOICES. COMMODITY CODE: 070-06-00-0000000 SUPPLIER PART NO: SALES TAX AMOUNT: DESCRIPTION: MAKE/MODEL: 2011 FORD P7B VEHICLE - SEDAN, POLICE PACKAGE, FRONT ENGINE, 4.6 LITER / V-8 ENGINE, 4-SPEED AUTO, BLACK & WHITE - PER THE ATTACHED SPECIFICATIONS LABELED AS EXHIBIT A. VEHICLE SHALL BE TESTED AND CERTIFIED AS "HIGH SPEED POLICE PACKAGE VEHICLE" AT THE LASD'S MOST RECENT ANNUAL "LAW ENFORCEMENT VEHICLE TEST AND EVALUATION PROGRAM." ADDITIONAL SHIPPING INFORMATION : 100.000 EA $ 25,071.000 $ 2,507,100.00 $ 244,442.25 COUNTY OF LOS ANGELES PRICE SHEET PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD I PAGE 2 LINE NO. COMMODITY/SERVICE DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED AMOUNT 2 COMMODITY CODE: 070-06-00-0000000 SUPPLIER PART NO: SALES TAX AMOUNT: DESCRIPTION: NEW TIRE TAX FEE (5 TIRES x 100 VEHICLES) - PER THE ATTACHED SPECIFICATIONS LABELED AS EXHIBIT A. VEHICLE SHALL BE TESTED AND CERTIFIED AS "HIGH SPEED POLICE PACKAGE VEHICLE" AT THE LASD'S MOST RECENT ANNUAL "LAW ENFORCEMENT VEHICLE TEST AND EVALUATION PROGRAM." Prices are exclusive of federal excise tax. Exempt Certificate No. 95 7400 14K. Terms and conditions are in accordance with Solicitation RFB-IS-11201188. Delivery: 100 Days ARO REFERENCE: RQN #: 11020011 FA APPROVAL CODE: 11 FX87143 FUND: A01 UNIT: 15757 - COMM. & FLEET MGT. BUREAU OBJECT CODE: 6049 (FIXED ASSET) ACTIVITY CODE: PVEH FUNDED BY: CFMB GENERAL FUNDS - FIXED ASSET VEHICLE ASSIGNMENT: VARIOUS UNITS ADDITIONAL SHIPPING INFORMATION : 500.000 EA $ 1.750 $ 875.00 $ 0.00 STANDARD TERMS & CONDITIONS PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PAGE 3 COUNTY OF LOS ANGELES FEDERAL TAX EXEMPTION CERTIFICATE The undersigned hereby certifies that he is a deputy purchasing agent of the county of Los Angeles. A political subdivision of the State of California, that he is authorized to execute this certificate and that the article or articles indicated in this purchase order are for exclusive use of the county of Los Angeles, a political subdivision of the State of California. It is understood that the exemption from tax in the case of sales of articles under this exemption certificate to the states or political subdivisions thereof, is limited to the sale of articles purchased for their exclusive use and it is agreed that if articles purchased tax free under this exemption certificate are used otherwise or are sold to employees or others, such fact must be reported by me to the vendor or the article or articles covered by this certificate. It is also understood that the fraudulent use of this certificate to secure exemption will subject the undersigned and all guilty parties to a fine of not more than $10,000 or to imprisonment for not more than five years, or both, together with cost of prosecution. County purchasing Agent By This certificate is applicable only when signed by an authorized person. TERMS AND CONDITION OF PURCHASE 1. CONDITIONS OF PURCHASE: This order shall be in accordance with these terms and conditions and any attachments here to. No other conditions or modifications of these terms and conditions will be effective unless specifically agreed to in writing by the county of Los Angeles ("County") Purchasing Agent. Failure of County to object to provisions contained in any acknowledgment, document or other communications from vendor shall not be construed as a waiver of these terms and conditions or an acceptance of any such provision. 2. DELIVERY: Delivery shall be as stated herein. When using common carriers, County reserves the right to designate the transportation carrier. Failure on the part of Vendor to adhere to shipping terms specified hereon or contained in a written agreement for this purchase may, at county's discretion, result in additional handling costs being deducted from Vendor's invoice. Cost of inspection on deliveries or offers for delivery which do not meet specifications will be for the account of Vendor. Unless otherwise set forth herein, all items shall be suitably packed and marked. Purchase Order number must be on all shipping documents and containers. 3. INVOICES: Invoices shall include the Purchase Order number, which is located in the upper right hand corner of the Purchase Order. Invoices must state that they cover, as the case may be, complete or partial delivery, and must show units and unit prices. Invoices still not be paid unless and until the requirements have been fully met. When price shown is delivered price, all transportation and delivery charges must be prepaid in full to destination. 4. PRICE/SALES TAX: Unless otherwise specified herein, the prices herein do not include sales or use tax. No charges for transportation, containers, packing, unloading, etc. shall be allowed unless specified herein. 5. PAYMENT TERMS: Unless other wise specified herein, payment terms are net 30 days from the date County receives a correct and proper invoice. In no event shall County be liable for any late charges. Cash discount periods shall be computed either from the date of delivery and County's acceptance or the date of County's receipt of correct and proper invoices, whichever date is later, prepared in accordance with the terms herein. STANDARD TERMS & CONDITIONS PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PAGE 4 6. WARRANTIES: Vendor shall, at no cost to County, promptly correct any and all defects in the items/services provided hereunder. Vendor shall also reimburse County for any costs incurred as a result of defect{s). The term of this warranty shall be as set forth in the Purchase Order, or if no term is shown, ninety (90) days from the date of County's acceptance of the item/service. Vendor warrants that items may be shipped, sold and used in a customary manner without violation of any law, ordinance, rule or regulation of any government or administrative body. 7. CANCELLATION: Unless otherwise specified herein. County may cancel all or part of this Purchase Order and or Contract at no cost and for any reason by giving written notice to vendor at least thirty (30) calendar days prior to scheduled delivery. A cancellation change not exceeding one percent (1 %) of the value of the cancelled portion of the Purchase Order and/or Contract may be charged to The County on any cancellation with less than thirty (30) calendar days prior written notice. 8. HAZARDOUS MATERIALS: Vendor warrants that it complies with all federal, state and local laws, rules, ordinances and regulations concerning hazardous materials and toxic substances. 9. COVENANT AGAINST GRATUITIES: Vendor warrants that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by vendor, or any agent or representative of Vendor, to any officer or employee of County with a view toward securing this Purchase Order or favorable treatment with respect to any determination concerning the performance of this Purchase Order. In the event of breach of this warranty, County shall be entitled to pursue the same remedies including, but not limited to, termination, against Vendor as it could pursue in the event of Vendor's default. 10.0 CONFLICT OF INTEREST: 10.1 No County employee whose position with county enables such employee to influence the award of the Purchase Order or any competing agreement, and no spouse or economic dependent of such employee, shall be employed in any capacity by Vendor, or have any other direct or indirect financial interest in this Purchase Order, No officer or employee of Vendor, who may financially benefit from the award of this Purchase Order shall in any way participate in County's approval or ongoing evaluation of this purchase. 10.2 Vendor shall comply with all conflict of interest laws, ordinances and regulations now in effect or hereafter to be enacted during the term of this Purchase Order. Vendor warrants that it is not aware of any facts, which create a conflict of interest. If Vendor hereafter becomes aware of any facts, which might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to county. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevantcircumstances. 11. GOVERNING LAW AND VENUE: This Purchase Order shall be governed by and construed in accordance with the laws of the state of California. Vendor agrees and consents to the exclusive jurisdiction of the courts of the state of California for all purposes regarding this Purchase order, and further agrees and consents that venue of any action hereunder shall be exclusively in the County of Los Angeles, California. 12. INDEMNIFICATION: Vendor shall indemnify, defend and hold harmless County, its agents, officers and employees from and against any and all liability, expense, including defense costs and legal fees, and claims for damages of any nature whatsoever arising from or connected with Vendor's operations, goods and/or commodities or services provided hereunder. This indemnity shall include, but not be limited to, claims for or by reason of any actual or alleged infringement of any United States patent or copyright or any actual or alleged trade secret disclosure. STANDARD TERMS & CONDITIONS PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PAGE 5 13. DEFAULT: The County may, by written notice to the Vendor, terminate the Purchase Order, if, in the judgment of the County: a. Vendor has materially breached the Purchase Order; or b. Vendor fails to timely provide and/or satisfactorily perform any task, deliverable, service. or other work required under the Purchase Order or fails to demonstrate a high probability of timely fulfillment of performance requirements, or of any obligations of the Purchase Order and in either case, fails to demonstrate convincing progress toward a cure within ten (10) working days, (or such longer period as the county may authorize in writing) after receipt of written notice from the County specifying such failure. In the event that the County terminates the Purchase Order, the County may procure, upon such terms and in such manner as the County may deem appropriate, goods and services similar to those so terminated. The Vendor shall be liable to the County for any and all excess costs incurred by the County, as determined by the County, for such similar goods and services. The rights and remedies of the County shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Purchase Order. 14_ INVALIDITY, REMEDIES NOT EXCLUSIVE: If any provision of this Purchase Order or the application thereof to any person or circumstance is held invalid, the remainder of this Purchase Order and the application of such provisions to other persons or circumstances shall not be affected thereby. The rights and remedies provided herein shall not be exclusive and are in addition to any other rights and remedies in law or equity. 15. COMPLIANCE WITH LAWS: The Vendor shall comply with all applicable provisions of Federal. State and Local laws, rules, regulations, ordinances, and directives, and all provisions required thereby to be included in this Purchase Order are hereby incorporated herein by reference. The Vendor shall indemnify and hold harmless the County from and against any and all liability, damages, costs, and expenses, including, but not limited to, defense costs and attomey fees, arising from or related to any violation on the part of the Vendor or its employees, agents, or subcontractors of any such laws, rules, regulations, ordinances, or directives 16. NONDISCRIMINATION: By acceptance of this Purchase Order, vendor certifies and agrees that all persons employed by it, its affiliates, subsidiaries, or holding companies are and will be treated equaliy by it without regard to or because of race, religion, ancestry, national origin, disability or sex and in compliance with all applicable Federal and State anti -discrimination laws and regulations. Vendor further certifies and agrees that it will deal with its subcontractors, bidders or Vendor without regard to or because of race, religion, ancestry, national origin, disability or sex. Vendor shall allow the County access to its employment records during the regular business hours to verify compliance with these provisions when so requested by the County. If the County finds that any of the above provisions have been violated, the same shall constitute a material breach of contract upon which the County may determine to cancel, terminate, or suspend the Purchase Order. The parties agree that in the event the Vendor violates the anti -discrimination provisions of the Purchase Order, the County shall, at its option and in lieu of termination or suspending this Purchase Order, be entitled to liquidated damages, pursuant to California Civil Code Section 1671, of the greater of ten percent (10%) of the Purchase Order amount or One Thousand Dollars ($1,000). 17. FORCE MAJEURE: Neither party will be liable for delays in performance beyond its reasonable control, including, but not limited to, fire, flood, act of God or restriction of civil or military authority 18. NON -EXCLUSIVITY: Nothing herein is intended nor shall it be construed as creating any exclusive arrangement with Vendor. This Purchase Order shall not restrict the purchasing Agent from acquiring similar, equal or like goods and/or services from other entities or sources. STANDARD TERMS & CONDITIONS PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PAGE 6 19. MOST FAVORED CUSTOMER: Vendor represents that the prices charged County in this Purchase Order do not exceed existing selling prices to other customers for the same or substantially similar items or services for comparable quantities under similar terms and conditions. 20. WAIVER: No waiver by the County of any breach of any provision of this Purchase Order shall constitute a waiver of any other breach or of such provision. Failure of the County to enforce at any time, or from time to time, any provision of this Purchase Order shall not be construed as a waiver thereof. The rights and remedies set forth in this provision shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Purchase Order. 21. ACCEPTANCE: Unless explicitly stated by County as otherwise, county may conduct, at its location or any other County designated location and at its expense, an incoming acceptance test on all items purchased hereunder. The acceptance test period shall not exceed thirty (30) days from receipt of such item by County. County may, at its sole discretion, reject all or any part of items or services not conforming to the requirements/specifications stated in this Purchase Order. 22. SPARE PARTS: Unless otherwise set forth herein, Vendor shall make spare parts available to county for a period of two (2) years from the date of delivery of the items to County; If Vendor is unable to so provide spare parts, it shall provide County with the name(s) of Vendor's suppliers so that County may attempt to procure such parts directly. In the event of such unavailability. Vendor shall provide, at no cost, reasonable assistance to County in obtaining spare parts. 23. ENTIRE AGREEMENT MODIFICATIONS: This Purchase Order and any attachments hereto, constitutes the complete and exclusive statement of the parties which supersedes all previous agreements, written or oral, and all communications between the parties relating to the subject matter hereof. This Purchase Order shall not be modified, supplemented, qualified or interpreted by any prior course of dealing between the parties or by any usage of trade. Only county's Purchasing Agent can make changes or modifications by issuance of an official change notice. 24. INDEPENDENT CONTRACTOR STATUS: This Purchase Order is by and between the County and the Vendor and is not intended, and shall not be construed, to create the relationship of agent, servant, employee. partnership, joint venture, or association, as between the County and the Vendor. The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever. The Vendor shall be solely liable and responsible for providing to,or on behalf of, all persons performing work pursuant to this Purchase Order all compensation and benefits. The County shall have no liability or responsibility for the payment of any salaries, wages, unemployment benefits, Federal, State or Local Taxes, or other compensation, benefits, or taxes for any personnel provided by, or on behalf of the Vendor. The Vendor understands and,agrees that all persons performing work pursuant to this Purchase Order are, for purposes of workers Compensation liability; solely employees of the Vendor and not employees of the County. he Vendor shall be solely liable and responsible for fumishing any and al! Workers compensation benefits to any person as a result of any injuries arising from or connected with any work performed by or on behalf of the vendor pursuant to this Purchase Order. 25. COUNTY STOCK: Stock furnished by County to be used in this Purchase Order shall be returned to county free from damage from any cause and in accordance with all other terms and conditions of bid and this Purchase Order. 26, TAX EXEMPT STATUS: Tax exempt items shall be clearly listed and identified. STANDARD TERMS & CONDITIONS PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PAGE 7 27. COUNTY LOBBYISTS: The, Vendor, and each County Lobbyist or County Lobbying firm as defined in County Code section 2.160.910 retained by the Vendor, shall fully comply with the County's Lobbyist Ordinance, County Code Chapter 2.160, Failure on the part of the Vendor or any county Lobbyist or county Lobbying firm: retained by the Vendor to fully comply with the County's Lobbyist Ordinance shall constitute a material beach of this Purchase Order, upon which the County may in its sole discretion, immediately, terminate or suspend this Purchase Order. 28. CONSIDERATION OF HIRING GAIN/GROW PROGRAM PARTICIPANTS: Should the Vendor require additional or replacement personnel after the effective date of this Purchase Order, the Vendor shall give consideration for such employment openings to participants in the county's Department of Public Socia! Services Greater Avenues for Independence (GAIN) Program or General Relief Opportunity for work (GROW) Program who meet the Vendor's minimum qualifications for the open position. For this purpose, consideration shall mean that the Vendor will interview qualified candidates. The County will refer GAIN/GROW participants by job category to the Vendor. In the event that both laid -off County employees and GAIN/GROW participants are available for hiring, County employees shall be given first priority. 29. TERMINATION FOR IMPROPER CONSIDERATION: The County may, by written notice to the Vendor, immediately terminate the right of the Vendor to proceed under this Purchase Order if it is found that consideration, in any form, was offered or given by the, Vendor, either directly or through an intermediary, to any county officer, employee, or agent with the intent of securing this Purchase Order or securing favorable treatment with respect to the award; amendment, or extension of this Purchase Order or the making of any determinations with respect to the Vendor's performance pursuant to this Purchase Order In the event of such termination, the County shall be entitled to pursue the same remedies against the Vendor as it could pursue in the event of default by the vendor. The Vendor shall immediately report any attempt by a County officer or employee to solicit such improper consideration. The report shall be made either to the County manager charged with the supervision of the employee or to the County Auditor -Controller's Employee Fraud Hotline at (213) 974-0914 or (800) 544-6861. Among other items, such improper consideration may take the form of cash, discounts, service, the provision of travel, entertainment, or tangible gifts, or the promise of any of these. 30. SAFELY SURRENDERED BABY LAW; The Contractor shall notify and provide to its employees, and shall require each subcontractor to notify and provide to its ernployees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby. The fact sheet is available on the Internet at www.babysafela_org for printing purposes. 31. CONTRACTOR'S WARRANTY OF ADHERENCE TO COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM The Contractor acknowledges that the County has established a goal of ensuring that all individuals who benefit financially from the County through Contracts/purchase Orders are in compliance with their court -ordered child, family and spousal support obligations in order to mitigate the economic burden otherwise imposed upon the County and its taxayers. As required by the County's Child Support Compliance Program (County Code Chapter 2.200) and without limiting the Contractor's duty under this Contract/purchase Order to comply with ail applicable provisions of law, the Contractor warrants that it is now in compliance with employment and wage reporting requirements as required by the Federal Social Security Act (42 use Section 653a) and California unemployment Insurance Code Section 1088.5, and shall implement all lawfuly served Wage and Earnings Witholding Orders or Child Support Services Department Notices of Wage and Earnings Assignment for Child, Family or Spousal Support, pursuant to Code of civil Procedure Section 706.031 and Family Code Section 5246{b}. STANDARD TERMS & CONDITIONS PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PAGE 8 TERMINATION FOR SREACH OF WARRANTY TO MAINTAIN COMPLIANCE WITH COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM Failure of Contractor to maintain compliance with the requirements set forth in the paragraphs under "CONTRACTOR'S WARRANTY OF ADHERENCE TO COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM" shall constitute default under this Contract/Purchase Order. Without limiting the rights and remedies available to COUNTY under any other provision of this contract/purchase order, failure of CONTRACTOR to cure such default within ninety (90) calendar days of written notice shall be grounds upon which COUNTY may terminate this contract/purchase order pursuant to "VENDOR'S RESPONSIBILITY AND DEBARMENT" and pursue debarment of CONTRACTOR, pursuant to County code, Chapter 2.202. 32. PAYROLL RECORDS: Wherever required, the Contractor shall comply with the requirements of Section 1776 of the Labor Code, State of California, including maintaining payroll records as enumerated in Subdivision (a). The Contractor and the Contractor's subcontractors shall be responsible to maintain, and make readiiy available for inspection purposes, a copy of all certified payroll records for each work project associated with or obtained by the County under this or any future or successive County Agreement, Contract or Purchase Order. All certified payroll records shall indicate that the wage rates are not less than those determined by the State Division of Industrial Relations, and that the classifications set forth for each laborer or mechanic conform with the work that he/she performed. The Contractor shall be responsible for the submission of copies of payrolls for all subcontractors, upon request by the County, arising from and/or relating to any Agreement formulated as a result of this inquiry. Certified payroll shall be submitted upon request and shall include: A. Original Document B. Company Name & Address C. Account Number/Project Number D. Project Name and Address E. Authorizing county Department and Purchase Order or Contract Number F. Period of Time in which Work is Being Performed G. Employee Name, Address and Social Security Number H. Work Classification, Including SUb-classification I. Hours Paid J. Rate of Pay K. Deductions L. Payroll Check Number M. Benefits N. Signature of Employee Authorized to Certify Payroll Prevailing wage Scale Wherever required: A. The Contractor shall comply with all provisions of the Labor Code of the State of California. 5. Under the provisions of said Labor Code. the State Department of Industrial Relations will ascertain the prevailing hourly rate in dollars and details pertinent thereto for each craft. classification or type of workers or mechanic needed to execute any Contract that may be awarded by the County. C. Particulars of the current prevailing wage Scale, which are applicable to the work contemplated under these specifications, are to be maintained in the Department, and must be posted at the project site by the Contractor or his/her subcontractor. STANDARD TERMS & CONDITIONS PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PAGE 9 D. Current prevailing wage rates may be obtained at: wwww.dir.ca.gov/DLSRIPWD/Apprentice.htm Division of Labor Standards Enforcernent 455 Golden Gate Avenue, 9th Floor San Francisco, CA 94102 (415) 703-4810 CONTRACTOR RESPONSIBILITY AND DEBARMENT 1. A responsible Contractor is a Contractor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the County's policy to conduct business only with responsible contractors. 2. The Contractor is hereby notified that, in accordance with Chapter 2.202 of the County Code, if the County acquires information concerning the performance of the contractor on this or other contracts which indicates that the Contractor is not responsible. The County may, in addition to other remedies provided in the contract, debar the Contractor from bidding on County contracts for a specified period of time not to exceed 5 years, and terminate any or all existing contracts the Contractor may have with the county. 3. The County may debar a contractor if the Board of Supervisors finds, in its discretion,that the Contractor has done any of the following: (1) violated any term of a contract with the County, (2) committed any act or omission which negatively reflects on the Contractor's quality, fitness or capacity to perform a contract with the County or any other public entity, or engaged in a pattern or practice which negatively reflects on same, (3) committed an act or offense which indicates a lack of business integrity or business honesty, or (4) made or submitted a false claim against the County or any other public entity. 4. If there is evidence that the Contractor may be subject to debarment, the Department will notify the Contractor in writing of the evidence which is the basis for the proposed debarment and will advise the Contractor of the scheduled date for a debarment hearing before the Contractor Hearing Board. 5. The Contractor Hearing Board will conduct a hearing where evidence on the proposed debarment is presented. The Contractor and/or the Contractor's representative shall be given an opportunity to submit evidence at that hearing. After the hearing, the Contractor Hearing Board shall prepare a proposed, decision, which shall contain a recommendation regarding whether the contractor should be debarred, and, if so, the appropriate length of time of the debarment. If the Contractor fails to avail itself of the opportunity to submit evidence to the Contractor Hearing Board,the Contractor may be deemed to have waived all rights of appeal. 6. A record of the hearing, the proposed decision and any other recommendation of the Contractor Hearing Board shall be presented to the Board of Supervisors. The Board of supervisors shall have the right to modify, deny or adopt the proposed decision and recommendation of the Hearing Board. 7. These terms shall also apply to (subcontractors/subconsultants) of County Contractors STANDARD TERMS & CONDITIONS VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PURCHASE ORDER ORDER NO: PO-SH-11323318-1 PAGE 10 PROHIBITION AGAINST USE OF CHILD LABOR VENDOR shall: 1. Not knowingly sell or supply to COUNTY any products, goods, supplies or other personal property produced or manufactured in violation of child labor standards set by the International Labor Organizations through its 1973 Convention Concerning Minimum Age for Employment. 2. Upon request by COUNTY, identify the country/countries of origin of any products, goods, supplies or other personal property bidder sells or supplies to COUNTY, and 3. Upon request by COUNTY, provide to COUNTY the manufacturer's certification of compliance with all international child labor conventions. Should COUNTY discover that any products, goods, supplies or other personal property sold or supplied by VENDOR to COUNTY are produced in violation of any intemationa! child labor conventions, VENDOR shall immediately provide an alternative, compliant source of supply, Failure by VENDOR to comply with the provisions of this clause will be grounds for immediate cancellation of this purchase Order or termination of this Agreement and award to an alternative vendor. A. Jury Srvice Program. This Contract is subject to the provisions of the County's ordinance entitled Contractor Employee Jury Service ("Jury Service program") as codified in Sections 2.203.010 through 2.203.090 of the Los Angeles County Code. B. Written Employee Jury Service policy. 1. Unless Contractor has demonstrated to the County's satisfaction either that Contractor is not a "Contractor" as defined under the Jury Service Program (Section 2.203.020 of the county code) or that contractor qualifies for an exception to the Jury Service program a(Section 2.203.070 of the County Code), Contractor shall have and adhere to a written policy that provides that its Employee shall receive, from the contractor, on an annual basis, no less than five days of regular pay for actual jury service. This policy may provide that Empioyees deposit any fees received for such jury -service with the Contractor or that the Contractor deduct from the Employee's regular pay the fees received for jury service. 2. For purposses of this Section, "Contractor" means a person, partnership, corporation or other entity which has a contract with the County or a subcontract with a County contractor and has received ro will receive an aggregate sum of $50,000 or more in any 12-month period under one or more County. Contracts or subcontracts, "Employee" means any California resident who is a full time employee of Contractor. "Full Time" means 40 hours or more worked per week, or a lesser number of hours if the lesser number is a recongnized industry standard and is approved as such by the county. If Contractor uses any subcontractor to perform services for the County under the Contract, The subcontractor shall also be subject tot he provisions of this section. The provisions of this Section shall be inserted into any such subcontract agreement and a copy of the Jury Service Program shall be attached to the agreement. 3. If Contractor is not required to comply with the Jury Service Program when the Contract commences, Contractor shall have a continuing obligation to review the applicability of its "exception status" from the Jury Srvice Program, and Contractor shall immediately notify County if Contractor at any time either comes within the Jury Service Program's definition of "Contractor" or if Contractor no longer qualifies for an exception to the Program, !n either event, Contractor shall immediately implement a written policy consistent with the Jury Service Program, The County may also require, at any time during the Contract and at its sole discretion, that Contractor demonstrate to the county's dfor STANDARD TERMS & CONDITIONS PURCHASE ORDER ORDER NO: PO-SH-11323318-1 VENDOR NO: 042117 VENDOR : BOB WONDRIES FORD PAGE 11 that contractor continues to qualify for an exception to the program. 4. Contractor's violation of this Section of the contract may constitut a material breach of the Contract. In the event of such material breach, County may, in its sole discretion, terminate the Contract andior bar Contractor from the award of funture contracts for a period of time consistent with the seriousness of the breach. PRICE SPECIFIC CONTRACTS AND PURCHASE ORDERS Vendors are entitled to receive payment for goods received by, or services provided to the County specific to the Contract or Purchaae Order price amount. Under no circumstances will those Suppliers, Contractors or Vendors who supply goods or otherwise contract services with the County of Los Angeles be entitled to or paid for expenditures beyond the Contract or Purchase Order amounts. ASSIGNMENT BY CONTRACTOR A. Contractor shall not assign its rights or delegate its duties under the Agreement, or both whether in whole orin part, without the. prior written consent of County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. For purposes of this paragraph, County consent shall require a written amendment to the Agreement, which is formally approved and executed by the parties. Any payments by County to any approved delegate or assignee on any claim under the Agreement shall be deductible, at County's sole discretion, against the claims which Contractor may have against County. B. Shareholders, partners, members, or other equity holders of Contractor may transfer, sell exchange, assign, or divest themselves of any interest they may have therein. However, in the event any such sale, transfer, exchange, assignment, or divestment is effected in such a way as to give majority control of Contractor to any person(s), corporation, partnership, or legal entity other than the majority controlling interest therein at the time of execution of the Agreement, such disposition is an assignment requiring the prior written consent of County in accordance with applicable provisions of this Agreement. C. Any assumption, assignment, delegation, or takeover of any of the Contractor's duties, responsibilities; obligations, or performance of same by any entity other than the Contractor, whether through assignment, subcontract, delegation, merger, buyout, or any other mechanism, with or without consideration for any reason whatsoever without County's express prior written approval, shall be a material breach of the Agreement which may result in the termination of the Agreement. In the event of such termination, County shall be entitled to pursue the same remedies against Contractor as it could pursue in the event of default by Contractor. Window Sticker • 2011 CROWN VICTORIA Page I of 2 ONO et Print wirdiow ;:#46 Disclaimer: This window sticker is only representative of the information contained on an actual window sticker, and may or'niay not Snatch the actual window sticker on the vehicle itself. Please see your retailer for further information. Vehicle Description CROWN VICTORIA 2011 POLICE iNTERCEP 4.6L OHC SEFI V8 FLEX FUEL ENG ELECTRONIC AUTO O/D TRANS Standard Equipment INCLUDED AT NO EXTRA CHARGE EXTERIOR . HUB CAPS COLOR KEYED BODY SIDE . CONVENTIONAL SPARE TIRE P235/55R17 BSW TIRES INTERIOR . AIR CCND/REAR DEFROST . CLOTH BUCKET FRONT SEATS . POWER WINDOWS, LOCKS AND MIRRORS . WINDOW EXPRESS DOWN . TILT STEERING WHEEL . VINYL BENCH REAR SEAT FUNCTIONAL . 3.27 REAR AXLE RATIO . ENGINE IDLE METER . HEAVY DUTY BATTERY . HEAVY DUTY FLOOR COVERING HEAVY DUTY SHOCK ABSORBERS . HEAVY DUTY STABILIZER BARS CITY MPG 14 HIGHWAY MPG 21 Estimated Annual Fuel Cost: $ 2,646 HEAVY DUTY SUSPENSION . LIGHT BAR CONNECTOR POWER STEERING SAFETY/SECURITY . ANTI -LOCK BRAKING SYSTEM . BATTERY SAVER FEATURE . DRIVER/PASSENGER AiR BAGS FAIL-SAFE DOOLING SYSTEM . TIRE PRESSURE MONITOR SYS WARRANTY 3 YR/36,000 MILES 5YR/60.00O POWERTRAIN Vehicle Engine information VIN 2FABP7BVOBX 175963 Exterior BLACK interior CHARCOALBLACKCLOTH BUCKETS/VINYL REAR SEATS Price Information STANDARD VEHICLE PRICE included on this Vehicle ORDER CODE 720A-POL INTR 32 DUAL EXHAUST SYSTEM 17" STEEL SPARE WHEEL/TIRE MANUAL AIR CONDITIONING ENGINE IDLE METER Optional Equipment 2011 MODEL YEAR BLACK VIBRANT WHITE ACCENT PAINT CHARCOAL CLT FRTNINYL RR .4.8L OHC SEFI V8 FLEX FUEL EN .ELECTRONIC AUTO O/D TRANS .P235/55R17 ALL SEAS BSW FRONT LICENSE PLATE BRACKET 8-WAY POWER DRIVER'S SEAT 50 STATE EMISSIONS KEYED ALIKE -KEY CODE 1284X COURTESY LAMPS DISABLED DRIVER AND PASSENGER SPOT LAMP NOISE SUPPRESSION BOND STRAPS DECKLID RELEASE ON IP AND DOOR SMOKERS PACKAGE REAR DR HNDL AND LOCKS INOPR REAR DOOR POWER WINDOW DELETE TUTONE #1 FRT BODYSIDE MLDG UNI NSTALLED MSRP $27,440 380 50 20 340 96 60 10 26 25 885 30 TOTAL VEHICLE & OPTIONS 29,360 DESTINATION & DELIVERY 875 TOTAL MSRP $30,235 Disclaimer: Option pricing will be blank for any Item that Is priced as 0 or No Charge", Actual mileage will vary with options, driving conditions, driving habits and vehicle's condition. Results reported to EPA indicate that the majority of vehicles with these estimates will achieve between 11 and 17 mpg in the city and between 17 and 25 mpg on the highway. For Comparison Shopping all vehicles classified as Large Cars have been issued mileage ratings from 10 to 21 mpg city and 14 to 31 mpg highway. httn://www.vl.dealercnnnection.enm/C)nerv/WindnwStir.Icer nsrOvin= 7FARP7'RW1RY1759 1/6/7/11? 11201168.xls Solicitation # RFB-IS-11201188 Requisition # RQN-SH-11020011 Dept: Sheriff Vendor: x u: Wondries°J.. _ . r._ Model: 2011 Ford P7B Delivery: .100 D SBE? �._ no __ Price Quoted $25,071.00 Discount Offered 10.00% Discount Amount $2,507.10 Subtotal $22,563.90 SBE Adjustment MOO Adjusted Subtotal $22,563.90 Sales Tax • $2,200.0 MPG 0.0 Fuel Cost $0.0 Net Total Each $24,763.9 Qty Purchased '100 1J� GRAND #76,388.03 1� Page 1 of 1 Si—'t0o t c ; -1 tom—'? 1 `� 5/26/2011 AS REQUEST FOR BID INTERNAL SERVICES DEPARTMENT .n, Vendor No. �-t Z- I I 1 Please Mail to: Wondries Fleet Group 1247 W. Main Street Alhambra, CA 91801 s t'j milt' SOLICITATION : RFB-IS-11201188-1 BID DUE: 05/26/11 12:00:00 PM RETURN BID TO ADDRESS BELOW INTERNAL SERVICES DEPARTMENT ISD CENTRAL PURCHASING 1100 N EASTERN AVENUE RM 103 HID ROOM 1ST FLOOR LOS ANGELES CA 90063 BUYER BUYER PHONE DATE ISSUED REQ. DEPARTMENT AGENCY REQ. NO. REQ. NO. FISCAL YEAR SCHEDULED BEGIN DATE SCHEDULED END DATE An et Simonian 323-267-2215 05/12/11 IS : 15757P RQN-SH-11020011 NUMBER OF COMMODITY LINES : 2 PROCUREMENT FOLDER • 246045 15757P - VEHICLE - SEDAN, B/W - SPECS / 49 Gaps TO BE COMPLETED BY VENDOR '"I�.DELIVERY HILL HE MADE IN �� THIS NUMBER OF DAYS AFTER RECEIPT OF ORDER, 2. CASH DISCOUNT f 0 B 30— DAYS. CASH DISCOUNT OF LESS THAN 30 DAYS OR 25TH PROX. WILL BE CONSIDERED AS NET IN EVALUATING THIS BID. 3. BID BOND ATTACHED: CERTIFIED��yyCHECK ATTACKED: OTHER ATTACHMENTS: 4. HID REFERENCE NUMBER:II }s� .D II [fig —(THIS NUMBER HILL APPEAR ON RESULTING ORDER DR CONTRACT). 5. PLEASE REMOVE FROM THIS COMMODITY CODR ^�'� _ 6. FEIN OR SOCIAL SECURITY# REQUIRED: ` `S' .. I (.o 2_ L 1 v •r IMPORTANT as IN ORDER TO RECEIVE AN AWARD, VENDORS ARE REQUIRED TO BE REGISTERED WITH THE COUNTY OF LOS ANGELES. VENDORS MAY REGISTER ONLINE ON THE COUNTY OF LOS ANGELES VENDOR REGISTRATION WEBSITE HTTP ;J/CA,"4ISV R . CO.I . CA. US/WEEVEN I USE OF A BRAND NAME AS SPECIFICATION IS NOT INTENDED TO RESTRICT COMPETITION. QUOTE IN ACCORDANCE WITH LITERATUREIAANDOYOUR STATEMENT WHEREIN SPN YOUR ALTERNATE. ECIFICATIONS IONS DIFFERATE OFFERS TO , WILLTBENAL CONSIDERED ORSFUTURE4ATELY PURCHHASE, ORTED WHENY FEASIBLE, FOR THIS PURCHASE. VENDORS ARE REQUIRED TO ENTER THEIR COMPANY NAME IN THE SPACE PROVIDED AT THE TOP OF EACH PAGE ON THI5 SOLICITATION. VENDOR PHONE NUMBER: Lo2A,2-) Li i -- S 9 SIGN ruRE OF BIDDER: (MUST BE SIGNED) DATE: if STANDARD TERMS & CONDITIONS rods lsriail to: Wondries Fleet Group REQUEST FOR BID SO NO- RM. -IS-11201188-1 �tD DUE: 05/26/11 12:00:00 PM FAGS 2 1. Invitfbtvered to County Purchasing Agent by 12:00 noon on the date shown above; at which ime it wii be open an , if requested, publicly read. Requests for Quotations are to be delivered to count lvtlee .agnird time shown above. There will be no public opening or reading of these otati S top left-hand corner of this document.) 2. All bids shall be typewritten or in ink. No erasures permitted. Mistakes shall be crossed out and corrections typed/inked adjacent, dated and initialed. 3. State brand name or make on each item. If quoting other than item specified, include the manufacturer's name, a product description and model number. 4. Bid each item separately. Prices must be stated in units specified hereon. 5. Each bid must be in a separate sealed envelope with both the bid number and closing date plainly visible on the envelope. Bid must be received at the place, time and on the date specified. Bidders are responsible to assure each bid is properly marked and timely delivered. County assumes no financial obligations for preparation and submittal of bid. submit bids as indicated hereon. Bidder shall be solely responsible for understanding the specifications and requirements. 6. Time of delivery is a part of the consideration and meat be stated in definite terms and adhered to. If time varies an different items, bidder shall so state in the column provided opposite the item. Unless otherwise noted, "days for delivery" or "days from receipt of order' mean calendar days. 7. An authorized officer or employee must sign with the Fire's name on all bide. Obligations assumed by such signature must be fulfilled. 8. Unless otherwise definitely specified, prices bid ahall net include sales or use taxes. Bidder shall provide either the serial number or its retailer's permit to engage in business as a seller (if a CA company). Without one of these numbers, County will not pay sales/use tax direct to any Venndor. If Vendor is outside CA, the County will pay sales tax directly to the State. 9. All charges, e.g., packing and installation, must be included in the bid. No charges will be allowed unless specified in the bad. I0. County reserves the right to waive, at its sole discretion, any formality in the bidding or evaluation in order to expedite the process, accommodate minor error, or respond to unforeseen circumstances and to reject any or all bide and td reject any items thereon. County may, at its sole discretion, cancel this solicitation at any time prier to award. 11, Section 2873 of the California Goverrsaent code prohibits County from purchasing goods, wares or merchandise manufactured or produced or mined, in whole or in part, by state prisoners in states other than California, except prisoners on probation or parole. Your signature to your bid will be considered certification of full compliance with the Section. 12. If required, samples of items shall be furnished at no cost. Samples are not returnable; County will dispose of at its discretion. Unless specifically requested, bidders shall not submit samples. Cost of testing w_11 be ae stated herein. 13. Bids are subject to acceptance at any time within 30 calendar days of the closing date stated hereon, unless otherwise apecificalLy stipulated. 14. County shall not return bids for change/correction after receipt. 15. Insurance, surety and performance bonds shall be in the amounts set forth hereon. 16. All factors being equal and to the extent authorized by law, County shall prefer products grown, manufactured or produced in the County of Los Angeles, and then in the State of California. To qualify for such preference, bids must definitely and conspicuously state whether the items are wholly or partially grown, manufactured or produced in the County of Los Angeles or the State of California. 17. Bids must include employer's identification number as assigned by the U.S. Treasury Department. le. If you do not bid, return this solicitation ("Request") and state reason, or if you do not respond or do not submit a bid for i3 consecutive Requests, you may, at County's sole option, be removed from the mailing list. 19. Inspections and examinations or failure to so do is at bidder's sole risk. The specifications set forth herein are controlling and supersede any other information, oral or written, regarding this acquisition. STANDARD TERMS & CONDITIONS plea'- Mail to: CG'M!P &NAM dries Fleetroup 12 �`7 W. Mein r 20. Changes or mo.ifica g ): = v sod REQUEST FOR BID SO NO.': RFB-IS-11201188-1 BID DUB: 05/26/11 12:00:00 PM fications or conditions to this Reqquuest shall change or modification a writt Basin Agent. No other ch g , be binds to bid only as set forth in this Request. PAGE 3 only be made by issuance of regardless of source, shall 21. The purchase, if any, resulting from the Request shall be governed by the County's terms and conditions which are attached hereto. Unless County specifically agrees in writing, any other terms and conditions shall have no force or effect. 22. No County employee whose position in County service enables him/her to influence any award to your offer any competing offer, and no spouse or economic dependent of such employee, shall be employed in any capacity by the bidder herein, or have any other direct or indirect financial interest in any transaction resulting from this Request. 23. County reserves the right to designate the transportation carrier when common carriers are used in delivery, or make pick up by County truck if the paint of origin is within the County of Los Angeles or an adjacent county. Failure to adhere to shipping terms as specified on the purchase order or written agreement will result in deduction of additional handling costs from the invoice(s). 224, County may, at ite sole option, select other than the low price bidder if, as solely determined by County, another bid is a more responsible and responsive offer. 25. County reserves the right to negotiate price, terms and conditions with the selected vendor. 26. This Request is a solicitation only, and is not intended or to be construed as an offer to enter into any contract or other agreement. No acquisition can be made without a purchase order. 27. County reserves the right to conduct a reasonable inquiry to determine the responsibility of a bidder. The unreasonable failure of bidder to promptly supply information in connection with such inquiry, including, but not limited to, information regarding past performance, financial stability and ability to perform on schedule, may, at County's discretion, be grounds for a determination of non -responsibility. 28. Community based enterprises are encouraged to bid. It is the County's policy that on final analysis and award, the Vendor shall be selected without regard to gender, race, creed or color. 25. All bids must include a complete "Request for local SEE Preference Program Consideration and CBE Firm/organization Information Forme and "Attestation of Willingness to Consider Gain/Grow Participants Survey" attached hereto. Bids not including completed forms may, at county's option, be returned or the bidder may be required to provide complete forms prior to consideration. 30. Wherever possible, vendors are encouraged to subcontract portion's of the work to responsible and qualified community Business enterprise owned businesses and/or entities. 31. Bidders are reminded to thoroughly review all solicitation documents. 32. Prior to bid award, County reserves the right to request clarification of any bid. 33. The offering of gifts, excluding tokengifta of a promotional/advertising nature, or gratuities by bidder or any other agent or representative of bi er is strictly prohibited. 34. Each person by submitting a response to this solicitation certifies that such bidder/proposer and each County lobbyist and County lobbying firm, as defined by Los Angeles Code Section 2.160.010, retained by bidder/propoaer is in full compliance with Chapter 2.160 of the Los Angeles County Code, A copy of Chepter 2.160 can be reviewed and downloaded from the following website:. http;/Jos.co.la.ca.us/eategzies/hobinfo/Prdinance.htm. 35. Subsequent to the County's evaluation, bids/proposals which were required to be submitted in response to the solicitation process; become the excluaive property of the Countyy. All such documents become a matter of public record and shall be regarded as public records. Exceptions will be those elements in the California Government Code section 5250 et. seq. (Public Records Act) and which are marked "trade secret", "confidential", or "proprietary". The County shall not in any way be liable or responsible for the disclosure of any such records, including, without limitation, those so marked, if disclosure is required by law, or by an order issued by a court of competent jurisdiction,In the event the County is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked °trade secret", "confidential", or "proprietary" the Vendor agrees to defend and indemnify the County from all coats and expenses, including reasonable attorney's fees, in action or liability arising under the Public Recorde Act. 36. County's Quality Assurance Plan. The County or its agent will evaluate Contractor's performance under this agreement on not less than an annual basis. Such evaluation will include assessing Contractor's compliance with all contract terms and performance standards. Contractor deficiencies which County determines are severe or continuing and that may place performance of the agreement in jeopardy if not corrected will be reported to the Board of Supervisors. The report will include improvement/corrective action measures taken by the County and Contractor. If improvement does not occur consistent with the corrective action measures, County may terminate this agreement or impose other penalties as specified in this agreement. 37. Bidder shall not and shall not authorize another to, publish or disseminate any ceesmereiai advertisements, press releases, feature articles, or other materials using the name of the County without the County's prior written consent. 38. Bidders/Proposers Adherence to County's Child Support Compliance Program Bidders/proposers shall 1) fully comply with all applicable State and Federal reporting requirements relating to employment reporting for its employees; and.21 comply with all lawfully served Wage and Earnings Assignment Orders and Notice of Assignment and continue to maintain compliance during the term of any contract that may be awarded pursuant to this solicitation. Failure to comply may be cause for termination of a contract or initiation of debarment proceedings against the non -compliant Contractor (County Code Chapter 2.202). STANDARD TERMS & CONDITIONS phase Mai! to: c"iroffdries Fleet Group 1247 W. Main Street REQUEST FOR BID SO NO RFB-IS-11201188-1 BID DUE: 05/26/11 12:00:00 PM Al Itenbtra?F1•='.'� tILL BE SUBJECT To THE FOLLOWING TERMS AND CONDITIONS OF PURCHASE: TERNS AND CONDITIONS OF PURCHASE PAGE 4 1. CONDITIONS OF PURCHASE; This order shall be in accordance with these terms and conditions and any attachments hereto. No other conditions or modifications of these terms and conditions will be effective unless specifically agreed to in writing by the County of Los Angeles ("County") Purchasing Agent. Failure of County to object to provisions contained in any acknowledgment, document or other communications from vendor shall sot be construed as a waiver of these terms and conditions or an acceptance of any such provision. 2. DELIVERY: Delivery shall be as stated herein, When using common carriers, County reaervea the right to designate the transportation carrier. Failure on the part of Vendor to adhere to shipping terms specified hereon or contained in a written agreement for this purchase may, at County's discretion, result ui additional handling costa being deducted from Vendor's invoice. Cost of inspection on deliveries or offers for delivery which do not meet specifications will be for the account of Vendor. Unless otherwise set forth herein, all itema shall be suitably packed and marked. Purchase Order number must be on all shipping documents and containers. 3, INVOICES; Invoices shall include the Purchaaa Order number, which is located in the upper right hand corner of the Purchase Order. Invoices must state that they cover, as the case may be, complete or partial delivery, and must show unite and unit prices. Invoices will not be paid unless and until the requirements have been fully met. When price shown is a delivered price, all transportation and delivery Charges must be prepaid in full to destination. 4. PRICE/SALES TAX: UJnless otherwise specified herein, the prices herein do not include sales or use tax. No charges for transportation, containers, packing, unloading, etc., shall be allowed unless specified herein. 5. PAYMENT TERMS: Unless otherwise specified herein, payment terms are net 30 days from the date County receives a correct and proper invoice. In no event shall. county be liable for any late charges, Cash discount periods shall be computed either from the data of delivery and County's acceptance or the date of County's . receipt of correct and proper invoices, whichever data is later, prepared in accordance with the terms herein. 6, WARRANTIES; Vendor shall, at no cost to County, promptly correct any and all defects in the items/services provided hereunder. Vendor shall also reimburse County for any costs incurred as a result of defect(s). The term of this warranty shall be as set forth in the Purchase Order, or if no term is shown, ninety (90) days from the date of County's acceptance of the item/service. Vendor warrants that items may be ahipped, sold and used in a customary manner without any violation of any Law, ordinance, rule or regulation of any government or administrative body. 7. CANCELLATION; Unless otherwise specified herein, County may cancel all or part of this Purchase Order and/or Contract at no coat and for any reason by giving written notice to Vendor at least thirty (30) calendar days prior to scheduled delivery. A cancellation charge not exceeding one percent (it) of the value of the cancelled portion of the Purchase Order and/or Contract may be charged County for cancellation with less than thirty (30) days prior written notice. 8. HA2ARDQUS MATERIALS: Vendor warrants that it complies with all Federal, State and local laws, rules, ordinances and regulations concerning hazardous materials and toxic substances. 9. COVENANT AGAINST GRATUITIES: Vendor warrants that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by Vendor, or any agent or representative of Vendor. to any officer ar employee of County with a view toward securing this Purchase Order or favorable treatment with respect to any determination concerning the performance of this Purchase Order. In the event of breach of this warranty, County shall be entitled to pursue the same remedies including, but not limited to, termination, against Vendor as it could pursue in the event of Vendor's default. 10.0 CONFLICT OF INTEREST: 10.1 No County employee whose position with County enables such employee to influence the award of the Purchase Order or any competing agreement,and no spouse or economic dependent of such employee, shall be employed in any capacity by Vendor, or have any other direct or indirect financial interest in this Purchase Order. No officer or employee of Vendor, who may financially benefit from the award of thia Purchase Order shall in any way participate in County's approval or ongoing evaluation of this purchase. 10.2 Vendor shall comply with all conflict of interest laws, ordinances and regulations now in effect or hereafter to be enacted during the term of this Purchase Order, Vendor warrants that it is not aware of any facts which create a conflict of interest. If Vendor hereafter becomes aware of any facts which might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to County. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstancem. 11. GOVERNING LAW AND VENUE: This Purchase Order shall be governed by and conatrued in accordance with the laws of the State of California. Vendor agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Purchase Order, and further agreea and consents that venue of any action hereunder shall be exclusively in the County of Los Angeles, California. 12. INDEM'SNIFICATION: Vendor shall indemnifyt defend and hold harmless County, its agents, officers and employees from and against any and all liability, expense, including defense costs and legal fees, and claims for damages of any nature whatsoever arising from or connected with Vendor's operations, goods and/or commodities or services provided hereunder. This indemnity shall include, hut not be limited to, claims for or by reason of any actual ar alleged infringement of any United States patent or copyright or any actual ar alleged trade secret disclosure. STANDARD TERMS & CONDITIONS jM8UU to: wondrles Fleet Group REQUEST FOR SID SO NO.i RFB-IS-11201188-1 BID DUE: 05/26/11 12 : 00 : 00 PM PAGE 5 13. DEP1424711WEBRinly,iteryereerttten notice to the Vendor, terminate the Purchase Order, if, in the judgment of theiigitnty rnbre CA 91801 a. Vendor has materially breached the Purchase Order; or b. vendor fella to timely provide and/or satisfactorily perform any task, deliverable, service, or other work required under the Purchase Order or fails to demonatrate a high probability of timely fulfillment of performance requirements, or of any obligations of the Purchase Order and in either case, fails to demonstrate convincing progress toward a cure within ten (101 working days (or such longer period as the County may authorize in+writing) after receipt of written notice from the County specifying such failure. In the event that the County terminates the Purchase Order, the County may procure. upon such terms and in such manner as the County may deem appropriate, goods and services similar to those so terminated. The Vendor shall be liable to the County for any and all excess posts incurred by the County, as determined by the County, for such similar goods and services. The rights and remedies of the County shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Purchase Order. 14. INVALIDITY, REMEDIES NOT EXCLUSIVE; If any provision of this Purchase Order or the application thereof to any person or circumstance is held invalid, the remainder of this Purchase Order and the application of such provision to other persona or circumetadces shall not be affected thereby. The rights and remedies provided herein shall not be exclusive and are in addition to any other rights and remedies in law ar equity. 15. COMPLIANCE WITH LAWS: The Vendor shall comply with all applicable Federal, State, end local laws, rules, regulations, ordinances, and directives, and all provisions required thereby to be included in this Purchase Order are hereby incorporated herein by reference. The Vendor ehall indemnify and hold harmlese the County from and against all liability, damages, coats, and expenses, including, but not limited to, defense costa and attorney fees, arising from or related to any violation on the part of the Vendor or ita employees, agents, or subcontractors of any such laws, rules, regulations, ordinances, or directives. 4 16. NONDISCRIMINATION: ay acceptance of this Purchase Order, Vendor certifies and agrees that all persons employed by it, its affiliates, subsidiaries, or holding companies are and will be treated equally by it without regard to or because of race, religion, ancestry, national origin, disability or sex and en compliance with all applicable Federal and State anti -discrimination laws and regulations. Vendor further certifies and agrees that it will deal with its subcontractors, bidders or Vendor without regard to or because of race, religion, ancestry, national origin, disability or sex, Vendor shall allow the County access to its employment records during the regular business hours to verify compliance with these provisions when so requested by the County. If the County finds that any of the above provisions have been violated the same shall constitute a material breach of contract upon which the County may determine to cancel terminate, or suspend the Purchase Order. The parties agree that in the event the Vendor violates the anti -discrimination provisions of the Purchase Order, the County shall, at its option and in lieu of termination or suspending this Purchase Order, be entitled to liquidated damages, pursuant to California Civil Code Section 1671, of the greater of ten percent (IOU) of the Purchase order amount or One Thousand Dollars ($1,000). 11. FORCE MAelgURE: Neither party will be liable for delays in performance beyond its reasonable control including, but not limited to, fire, flood, act of God or restriction of civil or military authority. 18. NON -EXCLUSIVITY: Nothing herein is intended nor shall be conetrued as creating any exclusive arrangement with Vendor. This purchase Order shall not restrict the Purchasing Agent from acquiring similar, equal or like goods and/or services from other entities or sources. 19. MOST FAVORED CUSTOMER: Vendor represents that the prices charged County in this Purchase Order do not exceed existing aelling prices to other customers for the same or substantially similar items or services for comparable quantities under similar terms and conditions. 20. WAIVER: No waiver by the County of any breach of any provision of this Purchase Order shall constitute a waiver of any other breach or of such provision. Failure of the County to enforce at any time, or from time to time, any provision of this Purchase Order shall not be construed as a waiver thereof, The rights and remedies set forth in this provision shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Purchase Order. 21. ACCEPTANCE; Unless explicitly stated by County as otherwise, County may conduct, at its location or any other County designated location and at its expense, an incoming acceptance test on all items purchased hereunder. The acceptance test period shall not exceed thirty (30) days from receipt of such item by County. County may, at its sole discretion, reject all ar any part of items or servicea not conforming to the requirements/specifications stated in this Purehaee Order. 22. SPARE PARTS: unless otherwise set forth herein, Vendor shall make spare parts available to County for a period of two (2) years from the date of delivery of the items to County. If Vendor is unable to so provide spare parts, it shall provide County with the name(s) of Vendor's suppliers ea that County may attempt to procure such parts directly. In the event of such unavailability. Vendor shall provide, at no cost, reasonable assistance to County in obtaining spare parts. 23. RNTIRE AGREEMENT MODIFICATIONS: This Purchase Order and any attachments hereto, constitutes the complete and exclusive statement of the parties which supersedes all previous agreements, written or oral, and all communications between the parties relating to the subject matter hereof. Thia Purchase Order shall not be modified, supplemented, qualified or interpreted by any prior course of dealing between the parties or by any usage of trade. Only County's Purchasing Agent can [cake changes or modifications by issuance of an official change notice. STANDARD TERMS & CONDITIONS comp/Maltase tth Wondries Fleet Group REQUEST FOR BID SO NO "i•RFB-IS-11201188-1. BID DUE: 05/26/11 12:00:00 PM PAGE 6 ��j �rxr�Riiian�� 24. INDEPEND CON AECm�roR x' a 4urchase Order is by and between the County and the Vendor and is not intended, one i•b'_titlcreate the relationship of agent, servant, employee, partnership, shall notoint be, or be construed�to be, theRempe loyeesty orand the agents ofdor. The theotherepees forand an agents of one party employees g partyy purpose whatsoever. The Vendor shall be solely liable and responsible for providing to, or on behalf o_, all persons {performing work pursuant to this Purchase Order all compensation and benefits. The County shall have no liability or responsibility for the payment of any salaries, wages, unemployment benefits, Federal, State or Local taxes, or other compensation, benefits, or taxes for any personnel provided by or on behalf of the Vendor. The Vendor understands and agrees that all persons performing work pursuant to this Purchase Order are, for purposes of Workers' Compensation liability, solely employees of the Vendor and not employees of the County. The Vendor shall be solely liable and responsible for furniehing any and all Workers' Compensation benefits to any person as a result of any in cries arising from or connected with any work performed by or on behalf of the vendor pursuant to this Purchase Order. 25. COUNTY STOCK! Stock furnished by County to be used in this Purchase Order shall be returned to County free from damage from any cause and in accordance with all other terms and conditions of bid and this Purchase Order. 26. TAX EXEMPT STATUS: Tax exempt items shall be clearly listed and identified. 27. COUNTY LOBBYISTS: The Vendor, and each County Lobbyist or County Lobbying firm as defined in County Code Section 2.160.010 retained by the Vendor, shall fully comply with the County's Lobbyist Ordinance, County Code Chapter 2.160. Failure on the part of Vendor or any County Lobbyist or County Lobbying firm retained by the vendor to fully comply with the County's Lobbyist 0rdinance shall constitute a material breach of this Purchase Order, upon which the County may in its sole discretion, immediately terminate or suspend this Purchase Order. 26. CONSIDERATION OF HIRING GAIN/GROW PROGRAM PARTICIPANTS: Should the Vendor require additional or replacement personnel after the effective date of this Purchase Order, the vendor shall give consideration for such employment openings to participants in the County's Department of Public Social Services Greater Avenues for Independence (GAIN) Program or General Relief Opportunity for Work (GROW) Program who meet the Vendor's minimum qualifications for the open position. For this purpose, consideration Shall mean that the Vendor will interview qualified candidates. The County will refer GAIN/GROW participanta by job category to the Vendor. In the event that both laid -off County employees and GAIN/GROW participants are available for hiring, County employees shall be given first priority. 29. TERMINATION FOR IMPROPER CONSIDERATION; The County may, by written notice to the Vendor, immediately terminate the right of the Vendor to proceed under this Purchase Order if it is found that Consideration, in any form, was offered or given by the Vendor, either directly or through an intermediary, to any County officer, employee, or agent with the intent of Securing this Purchase Order or securing favorable treatment with respect to the award, amendment, or extension of this Purchase Order or the making of any determinations with respect to the Vendor's performance pursuant to this Purchaee order. In the event of such termination, the County shall be entitled to pursue the same remedies against the Vendor as it could pursue in the event of default by the Vendor. The Vendor shall immediately report any attempt by a County officer or employee to solicit such improper consideration. The report shall be made either to the County manager charged with the supervision of the employee or to the County Auditor -Controller's Employee Fraud Hotline at (213) 974-0914 or (800) 544-6861. Among other items, such improper consideration may take the form of cash, discounts, service, the provision of travel or entertainment, or tangible gifts, or the promise of any of these. 30. SAFELY SURRENDERED BABY LAW: The Contractor shall notify and provide to its employees, and shall, require each subcontractor to notify and provide to its employees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby. The fact sheet is available on the Internet atwww.babvsafela.opq for printing purposes. 31. CONTRACTOR'S WARRANTY OF ADHERENCE TO COUNTY'8 CHILD SUPPORT COMPLIANCE PROGRAM The Contractor acknowledges that the County has established a goal of ensuring that all individuals who benefitlinancially from the County through Contracts/Purchase Orders are in compliance, with their court -ordered child, family and spousal support obligations in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Aa required by the County's Child Support Compliance Program (County Code Chapter 2.200) and without limiting the Contractor's duty under this Contract/Purchase Order to comply with all applicable provisions of law, the Contractor warrants that it is now in compliance with employment and wage reporting requirements as required by the Federal Social Security Act (42 USC Section 653a) and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully served Wage and Earnings withholding Orders or Child•Suppart Services Department Notices of Wage and Earnings Assignment for Child, Family or Spousal support, pursuant to Code of civil Procedure Section 706.031 and Family Code Section 5246(b). TERMINATION FOR BREACH OF WARRANTY TO MAINTAIN COMPLIANCE WITH COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM Failure of Contractor to maintain compliance with the requirements set forth in the paragraphs under "CONTRACTOR'S WARRANTY OF ADHERENCE TO COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM' shall constitute default under this Contract/Purchase Order. Without limiting the rights and remedies available to COUNTY under any other provision of this Contract/Purchase Order, failure of CONTRACTOR to cure such default within ninety (90) calendar days of written notice shall be grounds upon which COUNTY may terminate this Contract/Purchase Order pursuant to °VENDOR'S RESPONSIBILITY ANU DEBARMENT" and pursue debarment cf CONTRACTOR, pursuant to County Code, Chapter 2.202. STANDARD TERMS & CONDITIONS Itessadylali tU: WofdTies Fleet Gir°uP 32. PAYsCt� 4' e$ red, the Contractor shall comply with the requirements of Section 1776 of the Lab, State o C 1' �C 6,4{including maintaining payroll records as enumerated in Subdivision (a). The Con t he ubcontractors shall be responsible to maintain, and make readily available for ins copy of all certified payroll records for each work project associated with or obtains the County under this or any future or successive County Agreement, Contract or Purchase Order. All certified payroll records shall indicate that the wage.rates are not leas than those determined by the State Division, of Industrial Relations. and that the classifications set forth for each laborer or mechanic conform with the work that he/she performed. The Contractor shall be responsible for the submission of copies of payrolls for all subcontractors, upon request by the County, arising from and/or relating to any Agreement formulated as a result of thissnguiry. Certified Payroll shall be submitted upon req'.iest and shall include: A. Original Document e. Company Name & Address C. Account Number/Project Number D. Project Name and Address E. Authorizing County Department and Purchase Order or Contract Number F. Period of Time in Which Work is Being Performed G. Employee Name, Address and Social Security Number H. Work Classification, Including Sub -classification 1. Hours Paid J. Rate of pay R. Deductions L. Payroll Check Number M. nenefits N. Signature of Employee Authorized to Certify Payroll Prevailing Wage Scale wherever required; A. The Contractor shall comply with all provisions of the Labor Code of the State of California. B. Under the provisions of said Labor Code, the State Department of Industrial Relations will ascertain the prevailing hourly rate in dollars and details pertinent thereto for each craft, classification or type of workers or mechanic needed to execute any Contract that may be awarded by the County. C. Particulars of the current Prevailing wage Scale, which are applicable to the work contemplated under these specifications, are to be maintained in the Department, and must be posted at the project site by the Contractor or his/her subcontractor. D. Current prevailing wage rates may be obtained at: REQUEST FOR BID SO NO :RFB-IS-1120118E-1 BID DUE: 05/26/11 12 : 00 : 00 PM PAGE 7 or Division of Labor Standards Enforcement 455 Golden Gate Avenue, 9th Floor San Francisco, CA 94102 (415) 703-4810 Records Retention and Audit, Federal or State Funded Purchaaea The Vendor shall maintain in good and legible condition all books, documents, papers, and records related to its performance under this Purchase order or Agreement. Such records shell be complete and available to Los Angeles County, the State of California and officials of the Federal dovernment or its duly authorized representatives, during the term of the Contract and for a period of at least three years following the County's final payment under the Purchase order or Agreement, unless other matters, such as an audit or litigation, are not closed. ALL Purchase Order or Agreement -related books, documents, papers, and records related to the Vendor's performance under the Purchase Order or Agreement must be retained in a manner described above until all such other matters are closed, regardless of the duration. FEDERAL EARNED INCOME CREDIT The Contractor shall notify its employees, and shall require each subcontractor to notify its employees, that they may be eligible for the Federal Earned Income Credit under the federal income tax laws. Such notice shall be provided in accordance with the requirements set forth in Internal Revenue Service Notice No. 1015. RECYCLED BOND PAPER Consistent with the Hoard of Supervisors' policy to reduce the amount of solid waste deposited at the County landfills, the Contractor agrees to use recycled -content paper (min 30% post -consumer waste) to the maximum extent possible an this Solicitation Reaponse. PARTICIPATING MUNICIPALITIES At County's sole discretion and option, County may inform other public agencies that they may acquire items listed in this agreement or purchase order. Such acquisitions} shall be at the prices stated herein, and shall be subject to Vendor's acceptance. In no event shall County be considered a dealer, remarketer, agent or other representative of Vendor_ Public entity purchase orders complete with terms and conditions shall be submitted by the public entity. Vendor authorizes County's use of Vendor's name, trademarks and Vendor provided materials in County's presentation and promotions regarding the availability of use for this agreement. County will not be liable or responsible for any obligations, including but not limited to payment for any item ordered by public entities. County makes no representation or guarantee a to any minimum to be purchased by County or public entities. Do you agree to the aforementioned? Yes Ne STANDARD TERMS & CONDITIONS coefkagIP#811LTV. Wondries Fleet Group 1247 W. Moire rwit �M/� 91 801ENDOR'S RESPONSIBILITY AND DERARNENT A respon s a endor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the requirements of the Purchase Order. It is the County's policy to conduct business only with responsible vendors. The Vendor is hereby notified that, in accordance with Chapter 2.202 of the Cov'nty Code, if the County acquires information concerning the performance of the Vendor on this or other Purchase Orders which indicates that the Vendor is not responsible, the County may, in addition to other.remedies provided in the Purchase Order, debar the Vendor from bidding on any county Contracts/Purchase Orders far a specified period of time not to exceed five (S) years, and terminate any or all existing Contracts/Purchase Orders the Vendor may have with the County. The County may debar a Vendor if the Board of Supervisors finds, in its discretion, that the Vendor has done any of the following: (1) violated any term of Contract/Purchase order with the County, (2) committed any act or omission which negatively reflects on the Vendar'e quality, fitness or capacity to perform a Contract/Purchase Order with the County or.any other public entity, or engaged in a pattern or practice which negatively reflects on same. 13) committed an act or offense which indicates a lack of business integrity or business honesty, or (4) made or submitted a false claim against the County or any other public entity. If there is evidence that the Vendor may be subject to debarment, the Purchasing Agent will notify the Vendor in writing of the evidence that is the basis for the proposed debarment and will advise the Vendor of the scheduled date for debarment hearing before the Contractor Hearing Board. The Contractor Hearing Board will conduct a hearing where evidence an the proposed debarment is presented. The Vendor and/or the Vendor's representative shall be given an opportunity to submit evidence at that hearing_ After the hearing, the Contractor Hearing Board shall prepare a proposed decision, which shall contain a recommendation regarding whether the Vendor should be debarred, and, if so, the appropriate length of time of debarment. If the vendor fails to avail itself of the opportunity to submit evidence to the Contractor Hearing Board, the vendor may be deemed to have waived all righta cf appeal. A record of the hearing, the proposed decision and any other recommendation of the Contractor Hearing Board shall be presented to the Board of Supervisors. The Board of Supervisors shall have the right to modify, deny, or adopt the propased decision and recommendation of the Contractor Hearing Hoard. These terms shall also apply to the subcontractors of County Contractor/Vendor. REQUEST FOR BID SO NO ; RFB-IS-11201188-1 BID DUE: 05/26/11 12:00:00 PM PAGE 8 LOCAL SMALL BUSINESS ENTERPRISE PREFERENCE PRCGRAM In evaluating bids (proposals), the County will give preference to businesses that are certified by the County as a Local Small Business Enterprise (Local SHE), consistent with Chapter 2.204 of the Los Angeles County Code. A Certified Local SBE is a business 1) certified by the State of California as a small business enterprise; 21 having its principal office currently located in Los Angeles County for a period of at least the peat twelve months; and 3) certified by the Office of Affirmative Action Compliance as meeting the requirementa set forth in 1 and 2 above. To apply for certification es a Local BEE, companies may register at the Office of Affirmative Action Compliance's aebsite at: http://oaac.coda.ca,us/'jmntraatJshema.o. tml Certified Local SBES most request the EBB Preference in their solicitation responses and may not request the preference unless the certification process has been completed and certification affirmed. Proposers moat attach the Local SEE Certification Letter to the Required Farm - Les Angeles County Community Business Enterprise (cos) Program - Request for Local SBE Preference Program Consideration and CBE Firm/Or anization Information Form - with their proposal. County must verify Local SHE certification prior to applying the preference. Sanctions and financial penalties may apply to a business that knowlingly, and with intent to defraud, seeks to obtain or maintain certification es a certified Local SHE. Information about the State's small business enterprise certification regulations is in the California Code of Regulations, Title 2, subchapter SI Section 1896 at seg., and is also available an the California Department of General services Procuredent Division website at: htte://www.dos.ca.eov[pd,home,aaix STANDARD TERMS & CONDITIONS rEe2ase Mfal to: commW1londries Fleet G rot p str REQUEST FOR BID SO NO : RFB-IS-11201188-1 BID DUE: 05/26/11 12 : 00:00 PM PAGE 9 Local Rmall Bd analtatrig& a easC I Preares Instructions: All proposers/bidders responding to this solicitation must complete and return this form for proper consideration of the proposal/bid. In evaluating bide (proposals), the County will give preference to businesses that are certified by the County as a Local Small Business Enterprise (Local SSE), consistent with Chapter 2.204 of the Los Angeles County Code. For County solicitations which are not federally funded, a certified Local SBE is a business: 1) certified by the State of California as a small business enterprise; 2) having its principal office currently located in Loa Angeles County for a period of at least twelve months; and 3) certified by the Office of Affirmative Action Compliance as meeting the requirements aet forth in 1 and 2 above. Information about the State's small business enterprise certification regulations is in the California Code of Regulations, Title 2, Subchapter et Section 1896 et seq and is a]dso available the Califcrnia Department of General Services Procurement Division webaite at•htto: Iwww. es.ca.gov o /Bome.asox Pursuant to the adapted Ordinance No. 2007-0090, amending Chapter 2.201 of the Los Angeles County Code: For County aolicitations which are federally funded and subject to the federal restriction on geographical preferences, a certified small business is a business: 1) self -certified as small using the SSA sine standards and industry codes (NA/CS) and; 2) registered on the federal central Contractor Registration (CCR) data base. Information about federal email business registration is available on the CCR webaite at:htttp jjwww ccr v Certified small businesses must request the SSE preference in their solicitation response a m hyehot re dst the preference unless the certification process s been completed and certification affirmed. T County must verify 38E certification prior to applying the preference. Sanctions and financial penalties may apply to a business that knowingly, and with intent to defraud, seeks to obtain or maintain certification as a certified Local SBE. To determine whether this solicitation is federally funded, please refer to the SPECIAL TERMS AND CONDITIONS in this solicitation document for clarification. FIRM NAME; LOofcJY'IeE F-1 rot.* I AM NOT a Local SSE certified with the County of Los Angeles Office of Affirmative Action Compliance or the federal CCR as of the date of this proposal/bid submission I Am a Local Sae certified with the County of Los Angeles Office of Affirmative Action Compliance as of the date of this proposal/bid submission and I request this proposal be considered for the Local SBE Preference. Ei I AM a certified small business with the federal CCR as of the date of this proposal/bid submission and I request this proposal be considered for the Local SSE Preference. My County (webven) vendor Namber is: My Commercial and Governbent Entity (CAGE] code in: STANDARD TERMS & CONDITIONS REQUEST FOR BID SO NO : RFB-IS-11201188-1 jy p may! to; -$ y��p 'l+i'A� �4 ondrie Fte tar0UP BID DUE: 05/26/11 12:00:00 PM PAGE 10 CERTIElagalaga4 IE bus certification. DECLARATION: ABOVE 1247 W. Main abet DISADVANTAGED, AND DISABLED VETERAN BUSINESS ENTERPRISES: AggRANggianGEEaggillgtad as d minority, woman, disadvantaged or disabled veteran owned Hasa enterprise by a public agency, complete the following and attach a copy of your proof of !Use back of form, if neceaaary). Agency name Minority Woman pia- Advantaged Disabled Veteran Expiration Date _ /4,11 I DECLARE UNDER PEWALTY OF PERJURY UNDER TEE LAWS OF THE STATE OF CALIFORNIA THAT THE INFORMATION IS TRUE AND ACCURATE. Print Authorized Name A oriti • Signature Title Date als-A V DVannfil `� j ! I v e _ _ _ " ti STANDARD TERMS & CONDITIONS REQUEST FOR BID SO NO : RFB-IS-1L201188-1 comiglem Mall to: Wondries Fleet Group BID DUE: 05/26/11 12 : 00 : 00 PM PAGE 11 1247 W. Main Street COUNTY OF LOS ANGELES Iha braDCAA ' DN OF NILLINGNESS TO CONSIDER GAIN/GROW PARTICIPANTS CONSIDERATION OF GAIN/GROW PARTICIPANTS FOR EMPLOYMENT - As a threshold requirement for consideration of a bidder for award of an Agreement, the bidder stall demonstrate a proven record of hiring participants in the County's Department of Public Social Services Greater Avenues for Independence WAIN) Program or General Relief Opportunity for Work (GROW) Program or shall attest to a willingness to consider GAIN/GROW participants for future employment openings if they meet the minimum qualifications for that opening. Additionally,•bidders shall attest to.a willingness to provide employed GAIN/GROW participants access to the bidder's employee mentoring program, if available, to assist these individuals in obtaining permanent employment and/or promotional opportunities. Bidders shall complete, sign, and return with their bid the form "Attestation of Willingness to Consider GAIN/GROW Participant's" attached, Bidders who are unable to meet this requirement shall not be considered for award of an Agreement. Bidder shall complete all of the following information, sign where indicated below, and return this form with any resumes and/or fixed price bid being submitted: A. Bidder has a proven record of hiring GAIN/GROW participants and will continue to consider participants for any future employment openings. YES (SUBJECT TO VERIFICATION BY COUNTY) X NO B. Bidder is willing to consider GAIN/GROW participants for any future employment openings if the GAIN/GROW participant meete the minimum qualifications for the opening. "Consider" means that bidder is willing to interview qualified GAIN/GROW participants. X YES NO C. Bidder is willing to provide employed GAIN/GROW participants access to its employee-mentoring program, if available. YES NO N/ , rogram not available) Bidder Organizati• 1 . ►i ' f e F -ee grov- sgrn i ature• . Print Namet Toe n et/ Title: Fi e rp2 'fr.7 7 -S' 97 Date: 511 1' Fax #: Li&GLi) 'S 3 7 r CC"? STANDARD TERMS & CONDITIONS g'iggnOI tot �,� �VDt�drieS F1 Group Alhambra, REQUEST FOR BID SO NO : RFB-IS-11201188-1 BID nub: 05/26/11 12:00:00 PM PAGE 12 801 PROHIBITION AGAINST USB OF CItILD LABOR I hereby certify that, if awarded a Purchase Order or Agreement, bidder shall; 1. Not knowingly.sell or supply to COUNTY any products, goods, supplies or other personal property produced or manufactured in violation of child labor standards set by the International Labor organuaationa through its 1973 Convention Concerning Minimum Age for Employment. 2, Upon request by COUNTY, identify the country/countries of origin of any products, goods, supplies or other personal property bidder sells or supplies to COUNTY, and 3. Upon request by COUNTY, provide to COUNTY the manufacturer's certification of compliance with all international child labor conventions. I understand and agree that, if awarded a Purchase Order or Agreement and COUNTY discovers that any products, goods, supplies or other personal property sold or supplied by bidder to COUNTY are produced in violation of any international child labor conventions, bidder shall immediately provide an alternative. compliant aource of supply. I further understand and agree that failure to comply with the foregoing provisions will be grounds for immediate cancellation of the Purchase Order or termination of the Agreement and award to an alternative bidder. 67:15-// - =T STANDARD TERMS & CONDITIONS Misegraspil to. Wofldrtes Fleet GrOtip 1247 W. i %'' Alhambra, REQUEST FOR BID 50 NO :RFB-IS-11201188-1 BID DUE: 05/26/11 .12:00:00 PM PAGE 13 Z OUT PROGRAM FOR MACHINERY OR ELECTRICAL EQUIPMENT For equipment purChases) under this solicitation, vendor shall be responsible to provide the County with a means to Lockout/Tag-out any machinery or electrical equipment sold to the County in accordance with OSHA regulation, CCR Title 8, Section 3314. Any Lockout method must utilize a positive means such as 1) a lock, either key or combinaticn type, 2) a hasp or other means of attachment to which, or through which, a lock can be affixed or it has a locking mechanism built into it, in order to hold an energy -isolating device in a safe (locked) position and prevent the energizing, transmission or release of electrical, mechanical, hydraulic, pneumatic, chemical, thermal or other energy from a machine or equipment. Such machinery and equipment includes, but is not limited to: a manually operated electrical switch breaker; a disconnected switch; a manually operated switch by which conductors of a circuit can be disconnected from all underground supply conductors and a line valve. In addition, this would include installing pieces of equipment used in maintenance and service activities, such as pipelines, vessels and/or pressurized tanks to service air, gas, water, steam and/or petrochemical distribution systems. STANDARD TERMS & CONDITIONS REQUEST FOR BID SO NO : RFB-IS-11201188-1 CMPANYPtease !bail to: Wandries Fleet Group 1247 W. Main Street Alhambra, CA 91801 BID DUE: 05/26/11 12 ; 00 ; 00 PM JURY SERVICE PROGRAM PAGE 14 The prospective contract ie subject to the requirements of the County's Contractor Employee Jury Service Ordinance ('Jury Service Program") (Loa Angeles County Code, Chapter 2.203). Prospective Contractors should carefully read the Jury Service Program which is incorporated by reference into and made a part of this RFP. The Jury Service Program appiiea to both Contractors and their subcontractors. Proposals that fail to comply with the requirements of the Jury Service Program will be considered non -responsive and excluded from further consideration. 1. The Jury Service Program requires Contractors and their subcontractors to have and adhere to a written policy that provides that its employees shall receiVe from the Contractor, on an annual basis, no less than five days of regular pay for actual jury service. This policy may provide that employees deposit any fees received for such jury service with the Contractor or that the Contractor deduct from the employee's regular pay the fees received for jury service. For purposes of the Jury Service program, "employee" means any California resident who is a full-time employee of a Contractor and "full time" means 40 hours or more worked per week, or a lesser number of hours if; 1. the lessor number is a recognized industry standard as determined by the County, or 2. the Contractor has a long-standing practice that defines the lesser number of hours as full time. Therefore, the Jury Service Program applies to all of a Contractor's full-time California employees, even those not working specifically on the County project. 2. There are two ways in which a Contractor might not be subject to the Jury Service Program. The firat is if the Contractor does not fall within the Jury Service Program's definition of 'Contractor'. The Program defines "contractor' to mean a parson, partnership, corporation or other entity which has a contract with the County or a subcontract with a County Contractor and has received or will receive an aggregate sum of $50,000 or more in any 12-month period under cne or more County contracts or Subcontracts. The second is if the Contractor meets one of the two exceptions to the Jury Service Program. The first exception concerns email businesses and applies to Contractors that have 1) ten or fewer employees] and 2) annual gross revenues in the preceding twelve months which, if added to the annual amount of this contract is less than $500,000; and 3) is not an "affiliate or subsidiary of a . business dominant in its field of operation". The second exception applies to Contractors that possess a collective bargaining agreement that expressly supersedes the provisions of the Jury Service Program. The Contractor is subject to any provision of the Jury Service Program not expressly superseded by the collective bargaining agreement. 3 If a contractor does not fall within the Jury Service Program's definition of 'Contractor" or if it meets any of the exceptions to the Jury Service Program, then the Contractor must so indicate in the Certification Form and Application for Exception and include with its submission all necessary documentation to support the claim such as tax returns or a collective bargaining agreement, of applicable. Upon reviewing the Contractor's application, the County will determine, in its sole discretion, whether the Contractor fella within the definition of Contractor or meets any of the exceptions to the Jury Service Program. The County's decision will be final. STANDARD TERMS & CONDITIONS REQUEST FOR BID SO NO : RFB-IS-11201188-1 cilittieseEtnall to: Wofldries Fleet Group BID DU 05/26/11 12:00:00 PM 1247 W. M `ha �8� CA 9 I TION FOR excgprTON AND CERTIFICATION FORM ANGELES CONTRACTOR EMPLOYEE JURY SERVICE PROGRAM PAGE 15 The County's (solicitation for this Contract/Purchase Order (Request for Proposal or invitation to Bid) is subject to the County of Los Angeles Contractor Employee Jury Service Program (Program)fLos Angeles County Code, Chapter 2.203). All bidders or proposers whether a contractor or a subcontractor, must complete this form to either 11 request an exception from the Program requirements or 2) certify compliance. Upon review of the submitted form, the County's Department will determa e, in its sole discretion, whether the bidder or proposer is excepted from the program. Company Name: Company Address: City: 0rt ri s Flee- - 6rou�' 041 is - rn A%1aw ra., State: CA- zip: �t o Telephone Number: ) T c ` "'SS 90 (�� Solicitation for (Type of Goods or Services): p)o j+fiN 1 If you believe the Jury Service Program does not apply to your business, check the appropriate box in pert I (attach documentation to support your claim); or, complete Part II to certify compliance with the Program. Whether you complete Part I or Part II, please sign and date this form below. Part I: Jury Service Program le Not Applicable to My Business My Business does not meet the definition of "Contractor", as defined in the Program as it has not received an aggregate sum of $505000 or more in any 12-month period under one or more County contracts or subcontracts (thas exception is not available if the contract/purchase order itself will exceed $50,000 in any 12 month period). I understand that the exception will be lost and I must comply with the Program if my revenues from the County exceed an aggregate sum of $50,000 in any 12-month period. My business is a email business as defined in the Program. It 1) has ten or fewer employees; and 2) has annual gross revenues in the preceding twelve months which, if added to the annual amount of this contract, are $500,000 or Lees; and 3) is not an affiliate or subsidiary of a business dominant in its field of operation, as defined below. I understand that the exemption will be lost and I must comply with the Program if the number of employees in my business and my gross annual revenues exceed the above limits. "Dominant in its field of operation" means having more than ten employees, including full-time and part-time employees, and annual gross revenues in the preceding twelve months, which, if added to the annual amount of the Contract awarded, exceed $500,000. "Affiliate or subsidiary of a business dominant in its field of operation" means a business which is at least 20 percent owned by a business dominant in its field of operations, or by partners, officers directors, majority stockholders, or their equivalent, of a business dominant in that field of operation. My business is subject to a Collective Bargaining Agreement (attach agreement) that expressly provides that it supersedes all provisions of the Program. OR STANDARD TERMS & coNorTIONS REQUEST FOR BID SO NO :RFB-IS-11201188-1 com a Mail to: Wondriee Fleet Group BID DUE: 05/26/11 12:00:00 PM PAGE 16 1247 W. Mein Street Part II :Aittetabrrt cC 1aA0e Jed My Business has and adheres to a written policy that provides, on an annual basis, no less that five days of regular pay for actual jury service for full-time employees of the buaiaese who are also California residents, or my company will have and adhere to such a policy prior to award of the contract. I declare under penalty of perjury under the laws of the State of California that the information atated above is true and correct. Print Name: \V e Signature Title: Date : tee+. mama %5i STANDARD TERMS & CONDITIONS REQUEST FOR BID SO NO : RFB-IS-11201185-1 Cpraalt t(): BID DUE: 05/26/11 12 : 00 : 00 PM eAGE tliVondriPS Fleet GrOUP PRICES 1 8 aJWER3 91 v 1 iSceiv°payment for goods received by, or services provided to the County specific to to on'ract or Purchase Order price amount. Under no circumstances will those Suppliers, Contractors or Vendors who supply goods or otherwise contract services with the County of Los Angeles be entitled to or paid for expenditures beyond the Contract or Purchase Order amounts. / ASSIGNMENTS BY CONTRACTOR 17 A. Contractor shall not assign its righter or delegate its duties under the Agreement, or both whether in whole or in part, without the prior written consent of County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. For purposes of this paragraph, County consent shall require a written amendment to the Agreement, which is formally approved and executed by the parties. Any payments by County to any approved delegate or assignee on any claim under the Agreement shall be deductible, at County's sale discretion, against the claims which Contractor may have against County. B, Shareholderst partners, members, or other equity holders of Contractor may transfer, sell exchange, assign, or divest themselves of any interest they may have therein. However, in the event any such sale, transfer, exchange, assignment, or divestment is effected in such a way as to give majority control of Contractor to any person(s), corporation, partnership, or legal entity other than the majority controlling interest therein at the time of execution of the Agreement, such disposition is an assignment requiring the prior written consent of County in accordance with applicable provisions of this Agreement.• C. Any assumption, assignment, delegation, or takeover of any of the Contractor's duties, responsibilities, obligations, or performance of same by any entity other than the Contractor, whether through assignment, Subcontract, delegation, merger, buyout, or any other mechanism, with or without consideration for any reason whatsoever without County's express prior written approval. shall be a material breach of the Agreement which may result in the termination of the Agreement. In the event of such termination, County shall be entitled to pursue the same remedies against Contractor as it could pursue in the event of default by Contractor. SAFELY SURRENDERED BABY LAN The Contractor shall notify and provide to its employees, and shall require each subcontractor to notify and provide to its employees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby. The fact sheet is available or. the Internet at www.babvsefela.orgfor printing purposes. CONTRACTOR'S EXCLUSION FROM PARTICIPATION IN A FEDERALLY FUNDED PROGRAM. Contractor hereby warrants that neither it nor any of its staff members is restricted or excluded from providing services under any health care program funded by the Federal Government, directly or indirectly, in whole or in part, and the Contractor will notify the Buyer within thirty (3O) calendar days in writing af, 1) any event that would require Contractor or a staff member's mandatory exclusion from participation in a Federally funded health care program; and 2) any exclusionary action taken by any agency of the Federal Government against Contractor or one or more staff members barring it or the staff members from participation in a Federally funded health care program, whether such bar is direct or indirect, or whether such bar is in whole or in part. Contractor obeli indemnify and hold County harmless against any and all loss or damage Contractor may suffer arising from any Federal exclusion of Contractor or its staff members from such participation in a Federally funded health care program. Failure by Contractor to meet the requirements of this paragraph shall constitute a material breach of contract upon which County may immediately terminate or suspend this Agreement. Is Contractor/Proposer or any of its staff members currently barred from participation in any Federally funded health care program? +f NO, Contractor or any of its staff members is not currently barred from participation in f� any Federally funded health care program. YES, Contractor or any of its staff members is currently barred from participation in any Federally funded health care program. Describe the particulars in detail below. STANDARD TERMS & CONDITYONS cclUese Mail to: War dries Fleet Group . . REQUEST FOR BID. SO NO :RFB—IS-11201188-1 BID DUE; 05/26/11 12:00:00 PM °}j7OTIFx jt• .Tiksp @7j, I tCQWSITIONS/MERGERs BY PR0egsING/BIDDING COMPANY" Iry I1L1f11 �► IIGc #k6hamb a, C# 9'1801 The vendor shall notify the County of any pending acquisitions/mergers of their company_ This information shall be provided by the Vendor on Required Form - Exhibit - Proposers organization Ouestiaaaire/Affadavit. Failure of the Vendor to provide the information may eliminate its proposal/bid from any further consideration. RESPONSIBLE DEPARTMENT Chief Administrative Office Chief Information Office County Counsel DATE ISSUED / SUNSET DATE Issue Date: December 13, 2005 Sunset Date! December 13, 2009 PAGE 18 STANDARD TERMS & CONDITIONS igionenMati t0 Wondries Fleet Group l247W.Mai S Alhambra, CA 91801 PROPOSER'S ORGANIZATION QUESTIONNAIRE/AFFIDAVIT REQUEST FOR. BID SO NO : RFB-IS-112O1188-1 nil) DUE: 05/26/11 12:O0:00 P:"i REQUIRED FORMS - EXHIBIT Page 1 of 2 Please complete, date and sign this form and place it as the first page of your proposal. The person Signing the form must be authorized to sign on behalf of the proposer and to bind the applicant in a Contract, 1. If your firm is a corporation, state its legal name (as found in your Articlea of Incorporation) and State of Incorporation. Sob UDon rie5 /\4a1orS %'c- lqs'v NAME STATE YEAR INC. 2. If your firm is a partnership or a sole proprietorship, state the name of the proprietor or managing partner. 3. If your firm is doing business under one or more DBA'a, please list all DBA's and the County(s) of registration. Name t County of Registration Year became DBA !e b (,, oh4 - es Fk L.. A- • 1 ioo LO$neirses OM- , A-. acoo 6. Is your firm wholly or majority owned by, or a subsidiary of, another firm° If yes, Name of parent firm - State of incorporation pr registration of parent firm. S. Please list any other names your firm has done business as within the last five (5) years: Name Year of Name Change 6. Indicate if your firm is involved in any pending acquisition/merger,. including the associated company name. If not applicable, so indicate below: PAGE 14 STANDARD TERMS & CONDITIONS REQUEST FOR BID SO NO :RFB-IS-11201185-1 COMPMeta* IY1u1f v Wondries Fleet Group 1247 W. plain Meet Alhambra, CA 91801 BID DUE: 05/26/11 12:00:00 PM PAGE 20 Page 2 of 2 Proposer acknowledges and certifies that it meets and will comply with all of the Minimum Mandatory Requirements listed - Minimum Mandatory Requirements of this Request for Proposal, as listed below. List each minimum requirement Check the appropriate box below: YES © NO 010 years experience, within the last dP° years YES El NO Willingness to consider hiring GAIN/GROW participant YES ❑ NO Complies with the County's Cnild Support Cospiiance igi YES ❑ NO Certifies intent to comply with County's Jury Service Program gLYES ONO Declares intent to comply with County's Living Wage Program • Proposer further acknowledges that if any false, misleading, incomplete, or deceptively unresponsive statements in connection with this proposal are made, the proposal may be rejected. The evaluation and determination in this area shall be at the Directar''a:sole judgement and his/her judgment shall be final. Proposer's Na { ola r eS Fee\ rou? Address: E-mail: I in 'ma%IA %al'- 1 t CPr ° 1 Sa 4 on behalf o of Propose organizati Title ‘//) _ Telephone Number: t [(�Ld f • ..soe not / roposer's name), I Name entative),icertify that the information contain in this Proposer's idavit is true and correct to the best of my information and belief. Date 1.c.-1eate 7 '? Internal Revenue Service Employer Identi:ftiitler P 5- California Business License Number County Vendor dumber STANDARD TERMS & CONDITIONS Y to c Mail to° COMPANY NAM$ Wondries F set Group 1247 W. Main /1 et tuibraCA 1OFF-PEAK (f?OURS�- - DEELIVER �' COMMODITIES REQUEST FOR BID SO NO :RFS—IS-11201188-1 BID DUE: 05/26/11 12:00:00 PM PAGE 21 st is the policy of theLosAngeles County Board of Supervisors that County departments promote off-peak deliveries and pickup cf all commodities by County Vendors between the hours of 9:00 a.m. and 3:30 p.m., Monday through Friday, during regularly Scheduled County business days. The purpose of this policy is to reduce vehicle trips and vehicle emissions during the morning and afternoon commute periods. For purposes of the Board Policy, the trip shall be deemed to be compliant if the actual time of delivery provides for arrival at the County facility or location on or after 9:00 a.m. and the delivery or pickup is initiated at the County facility or location on or before 3:30 p.m.. Noncompliance with this policy may result in cancellation of a Purchase Order or termination of contract and/or agreement between the County and the awarded Vendor. Unless otherwise instructed by authorized County department personnel, vendors shall be required to confer with County departments to schedule, as appropriate, regularly planned trips to County facilities for deliveries and/or pickup of commodities within the designated off-peak periods. County departments co -located at facilities that are serviced by the same Vendor shall make every effort to coordinate off-peak deliveries and pickups between the Vendor and other County departments at the facility. Emergency, special orders, and other non -conforming deliveries and pickups specifically requested by County departments shall not constitute a violation of the Board Policy. In addition. circumstances documented by the Vendor to the eatiafaction of the affected County department that are outside of the control of the vendor that preclude adherence to the Board Policy shell not constitute a violation of the Board Policy. If,circumetances related to department operations preclude regularly acheduled deliveries between the hours of 9:•00 a.m. and 3;30 p.m., Monday through Friday, the department shall notify the Vendor of any exception(a) allowable under the Board Policy. If such circumstances are permanent in nature, the department shall notify the Chief Administrative Office and ISD of their intent to exclude the affected contract{a} and/or commodities from the provisioua of the Board Policy. o County departments doing business with non -commodity or service -related vendors that schedule regular trips to County facilities shall, to the extent feasible and appropriate, encourage such vendors to schedule such tripe to their facilities between the hours of 9:00 a.m. and 3:30 p.m., Monday through Friday, during regularly schedule business days. By signature below, vendor acknowledges receipt and understanding of this Board Policy, and agrees to adhere to above requirements regarding Off -Peak Delivery of Commodities. • LOoplAres C=1 e r ' rout/ Vendor's Company 19 W-1 LO • moon =ttM-11. a. Address ,boa ' nei1 Printed Name City State & Zip Code^ s4 s IY Signature Date PROTEST POLICY FOR GOODS AND SERVICES SOLICITED BY THE COUNTY PURCHASING AGENT General,Authority The County Purchasing Agent maintains the excluaive authority and responsibility to purchase and rent all materials, supplies and equipment, furnishings, fixtures and all other personal property for use by departments, districts or agencies of Los Angeles County who are governed by the Loa Angeles County Board of supervisors. STANDARD TERMS & CONDITIONS REQUEST FOR BID SO NO a.RFB—IS-11201188-1 c"PAPIEne Mall to: ► angrier Fleet Group BID DUB: 05/26/11 12:00:00 PM PAGE 22 Acquisition' ow.'magmamade by the Purchasing Agent pursuant to: Goverme ti1 g j C$ 9i iiO1 Codified Ordinance of County of Los Angeles, Title 2, Chapter 2.814 and Section 24 of the County Charter. With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are price -based with the resultant award being made to the lowest, responsible bidder that fully meets and complies with all of the specifications and requirements of the solicitation. The Purchasing Agent or his/her designee shall be responsible far the review and disposition of any protest of a bid solicitation conducted under the statutory authority of the County Purchasing Agent. Review of solicitation Requirements and Specifications A Vendor may seek a review of the solicitation requirements and/or specifications by written request to the Buyer conducting the solicitation provided that the written request is received prior to the closing date of the solicitation. This request must itemize, in appropriate detail, each matter contented and a factual reason(s)for the requested review (e.g., specifications were too narrow and limited competition with supporting details, etc.). The Purchsing Agent will provide a writtee response to the requesting Vendor{s). aid protests In accordance with County Purchasing Policy M-1100, Bid/Vendor Protest, participant vendors may request a review of any bid specifications at the time of the bid posting and/or before the closing date. Additionally, participant vendors may protest any award within three (3) business days after the "Notice of Intent to Award" is pasted on the County's bid website. These protest procedures are as follows: Upon a determination of vendor selection from a bid process, the Purchasing Agent will post a "Notice of Intent to Award' on the County's bid website, and notify all solicitation participants of the intended award via email. 1. Non -selected vendors will have three (3) business days, from the date the notice in posted, to file a formal bid protest with the Purchasing and Contracts Analyst (Buyer) that conducted the solicitation. 2. The bid protest, which must be received by the Buyer within the three (3) day period, shall be in writing, and include the specific facts, circumstances, reasons and/or basis for the protest. This written notice may be in the form of a letter, fax ar email. 3. Bid protests must be filed prior to the award of contract ar purchase order. Upon execution of the contract or purchase order to the selected vendor, the Purchase Agent will not take action on a bid protest; however, a written response will be provided to the protesting vendor. 4. If a vendor bid protest is appropriately filed (i.e., prior to the award), the Purchasing Agent may delay the award of contract or purchase order until the matter is resolved. There are, however, situations where the delay of an award may not be in the best interest of the county due to emergency and/or time critical acquiaitions Ouch as at the end of the County's fiscal year. In these instances, the County has no obligation to delay or otherwise postpone an award of a purchase order or contract based on a vendor protest. 5. In all cases, the County Purchasing Agent reserves the right to make an award when it is determined to be in the best interest of the County of Los Angeles to do an. b. The Purchasing Agent will respond to all bid protests in a timely manner. 7. The Purchasing Agent may refer a pretest of a technical nature to the requisitioning County department for further clarification, and will prepare a letter to the protesting vendor, advising thing, of the pending action Is) , and when a formal response can be expected. STANDARD TERMS & CONDITIONS COMP N1L4e Ma to. Wandrles Fleet Group REQUEST FOR BID SO NO RFR-IS-11201188-1 gzn num: 05/26/11 12:00:00 PM PAGE 23 Transitionali��t7fi5� In evaluatiAll bra,4Aeh ty will give preference to businessea that are certified by the County as rans Clonal Job Opportunity vendors, consistent with Chapter 2.205 of the Loa Angeles County Cade. The reference only applies to solicitations where Transitional ,lob Opportunity participants will be employed far the services solicited. A Certified,Transitional Job Opportunity vendor is, and has; been such for three (3) years, an entity: that is a non-profit organization recognized as tax exempt pursuant to section 501 (c)'{3) of the Internal Revenue Services Code; set forth, under penalty of perjury, such information as requested by.the County on either electronic or hard copy forms, along with their application form and three most recent annual tax returns to the department with their bid response to the purchasing or contracting solicitation for which they are competing; has been in operation for at least one year providing transitional jab and the related supportive services to program participants; and provided a profile of their program a description of their program components designed to assist program participants, number of past program participants, and any other information requested by a contracting department. Transitional Job Opportunities vendors must request the preference in their solicitation responses and may not receive the preference until their certification has been affirmed by the applicable department. County must verify the Transitional Job Opportunity vendor certification prior to applying the preference. Sanctions and financial penalties may apply to a vendor that knowingly and with intent to defraud seeks to obtain or maintain certification as a Transitional Job Opportunity vendor. If Contractor has obtained County certification as a Transitional Job Opportunity vendor by reason of having furnished incorrect supporting information or by reason of having withheld information, and which knew, or should have known, the information -furnished was incorrect or the information withheld was relevant to its request for certification, and which by reason of such certification has been awarded this contract to which it would not otherwise have been entitled. shall; 1. Pay to the County any difference between the contract amount and what the County's costa would have been if the contract had been properly awarded; 2. In addition to the amount described in subdivision (1), be assessed a penalty in an amount of not more than 10 percent (10V) of the amount of the contract; and 3. Be subject to the provisions of Chapter 2.202 of the Los Angeles County Code (Determinations of Contractor Non -responsibility and Contractor Debarment). The above penalties shall also apply to any entity that has previously obtained proper certification; however, as a result of a change in their status would no longer be eligible for certification, and fails to notify the certifying department of this information prior to responding to a solicitation or accepting a contract award. rn accordance with the above stated criteria, I certify that I am a Transitional Job Opportunity Vendor and I am claiming the preference on this solicitation. I further certify that Transitional Job Opportunity participants will be used for the services that are being solicited by the County in this solicitation. STANDARD TERMS & CONDITIONS ,,. ,; .,,..., REQUEST FOR BID SO NO : RFB-IS�'11201188-1 l COMPAN 'ase Mail to: Mai Wondrtes Rest Group BID DUE: 05/26/11 12:00:00 PM• PAGE 24 1247 W. Main Street DEFAULTED PROF MU0F7 1�4 oaf %, The prospective contract is subject to the requirements of the County's Defaulted Property Tax Reduction Program ("Defaulted Tax Program"), Prospective Bidder/Proposer/Contractor should carefully read the Defaulted Tax Program Ordinance which may be found in Loa Angeles County Code, Title 2, Administration, Chapter 2.206 jittn://orr33ink,,com/codes/lacounty/index.htm at to of be which is incorporated by reference into and made a part of this solicitation. The Defaulted Tax Program applies to both Contractor's and their subcontractors. Each Bidder/Proposer/Contractor ehall be required to certify that it is in full compliance with the provisions of the Defaulted Tax Program and shall maintain compliance during the term of any contract that may be awarded pursuant to this solicitation or shall certify that it is exempt from the Defaulted Tax Program. Failure maintain compliance, or to timely cure defects, may be cause for termination of a contract or initiation debarment proceedings against the non -compliant contractor (Los Angeles County Code, Chapter 2.202). Bids/Proposals that fail to comply with the certification requirements of the Defaulted Tax Program will considered non -responsive and excluded from further consideration. The Proposer/Bidder/Contractor certifies that: It is familiar with the terms of the County of Los Angeles Defaulted Property Tax Reduction Program, Loe Angeles County Code Chapter 2.206; 40. To the best of its knowledge, after a reasonable inquiry, the Proposer/Bidder/Contractor is not in default, as that term is defined in Los Angeles County Code Section 2.206.020.S, on any Los Angeles County property tax obligation; and The Proposer/Bidder/Contractor agrees to comply with the County'e Defaulted Property Tax Reduction Program during the term of any awarded contract. - OR - 1 am exempt from the County of Las Angeles Defaulted Property Tax Reduction Program, pursuant to Los Angeles County Code Section 2.206.060, for the following reason: above I declare under penalty of perjury under the laws of the State of California that the information stated is true and correct. � j COMPANY NAME: b IV" M , y�i l te6 f ' ' V 0' lirPr Upoinct V V lee + / I 4 PRINT N j t� f r \ TITLE: rkeeir 4.fir" 111 SIGNATURE: DATE: STANDARD TERMS & CO1DITIONS doteastampoli to. Wondries Fleet Group REQUEST FOR BID - SO NQ� RFB-IS-11201188-1 BID DUE: 05/26/11 12:00:00 PM AuscorrrIAW ' Wl14174 Mirnbra GA p/,:y 1 The Co tik0 os Angeles provides small Business Enterprises an equal opportunity to compete for County Awards for commodities and services. Bidders shall assist the County in providing these opportunities to Small Business Enterprises by making good efforts to reach out to Small Business Enterprises to compete in County Awards. pID SUBMITTAL Bidder@@ shall submit with their bid, the SSE Subcontractor Information Form htto_'//doincdhusiness.la ounty-ctov/SESSubccntraceorInformationForm.PtF. Bidder shall complete this form in its entirety. Bidder shall list itself, the names and addressee of all firma to be used with a complete description of work supplies to be completed, provided by each subcontractor and the estimated dollar value. RBpoRiSNq The Final Report of Subcontracting Form 0 htte'lldoinobusinesa_iacountv.*IFinalRe_portafSuhcontractina8orm.PDF a`summary report of subcontractors work/Supplies, shall bs submitted at the completion of the award. Upon Completion of a Purchase Order, Vendor shall submit the Final Report of Subcontracting and Purchasea Pare within fifteen (15) working days. a5C If the award is a one year or more agreement, the Final Report of Subcontracting and Purchases Form shall be submitted on a quarterly basis. The form shall be certified correct and accurate by signature of the bidder or its authorized representative. The Final Report of Subcontracting and Purchases Form shall be submitted to the Office of Small Business at: Debbie Cabreira-Johnson Office of Small Business 1100 N Baatern Ave lst Floor Los Angeles, CA 90063 DC.abreiraeisd-lacountv,4ov PAGE 25 SPECIAL TERMS & CONDITIONS COMP( : mail to: Wondries Fleet Group REQUEST FOR BID SO NO :-RFB-IS-11201.188-1 BID DUE: 05/26/11 12:00:00 PM •ATTENTIO124S4 33'CiC AtreffitASE NOTE CLOSING DATE. NOTE: iditikkintE ai:ti I BD';QRlSTRUCTIoNs AND CONDITIONS (LAST PAGE OF INVITATION FOR BID) IS ?HANDED TO READr QUOTATIONS ARE SUBJECT TO ACCEPTANCE AT ANY TINE WITHIN NINETY I90} CALENDAR DAYS AFTER OPENING. QUOTE PRICES EXCLUSIVE OF FEDERAL EXCISE TAX. IF TAX IS NOT APPLICABLE, SO STATE IN YOUR BID. BIDDERS ARE REQUIRED TO FURNISH THE SERIAL NUMBER OF YOUR rnr.TFORNIA SELLERS PERMIT TO ENGAGE IN BUSINESS AS A SELLER IN CALIFORNIA OR YOUR SELLERS CERTIFICATE OF REGISTRATION -USE TAX. . FAILURE TO FURNISH SAME WILL PREVENT THE COUNTY OF LOS ANGELES FROM PAYING SALES/USE TAX TO YOUR COMPANY. DO NOT INCLUDE SALES/USE TAX ON ANY INVOICE IF YOU DO NOT FURNISH ONE OF THE FOLLOWING: SELLERS PERMIT # (% give 4(8 — o 3 r q p2 CERTIFICATE OF REGISTRATION # IF YOU ARE UNCERTAIN AS TO WHETHER YOU HAVE SUCH A NUMBER OR NAVE ANY QUESTIONS, PLEASE CONTACT THE STATE BOARD OF EQUALIZATION AT WWW.BOE.CA.GOV OR CALL 1.800.400.7115. QUOTE F.O.B. DELIVERED. FREIGHT PREPAID AND ALLOWED VENDOR: PAYS FREIGHT COST, OWN TITLE IN TRANSIT, FILE CLAIMS) COUNTY: TAKES OWNERSHIP AT DESTINATION EQUIPMENT OFFERED MUST BE NEW, UNUSED, CURRENT MODELS. SPECIFICATIONS OF EQUIPMENT DESCRIBED HAVE BEEN DEEMED ADEQUATE TO SATISFY THE PERFORMANCE REQUIREMENTS OF THE REQUISITIONING DEPARTMENT. THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO MAKE AN AWARD ON EQUIPMENT WHICH MEETS FUNCTIONAL NEEDS AND IS SUITABLE FOR THE SERVICE REQUIRED. BIDDERS SHALL RETURN SPECIFICATION SHEET FULLY COMPLETED STATING ANY EXCEPTION TO SPECIFICATION IN LETTER FORAM. FAILURE TO COMPLY WITH INSTRUCTIONS MAY BE CONSIDERED SUFFICIENT REASON FOR REJECTION OF YOUR OFFER. BIDDER MUST COMPLETE RIGHT HAND COLUMN OF ANY ATTACH SPECIFICATION SHEET WHEN TAKING EXCEPTION TO A SPECIFIC ITEM. INDICATE SUCH EXCEPTION IN THE SPACE PROVIDED. IP QUOTING AS SPECIFIED ON AN ITEM, INDICATE IN THE SPACE 'AS SPECIFIED'. THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO REJECT ALTERNATE OFFERS WHEN THE POTENTIAL BAVLESS WILL NOT OFFSET THE COST TO TEST. DGrt+RMINATION OF 'COST TO TEST' WILL BE AT THE SOLE DISCRETION OF THE COUNTY OF LOS ANGELES. UNLESS OTHERWISE QUALIFIED BY BIDDER, THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO MAKE ONE TOTAL AWARD, ONE AWARD EACH SECTION OR A COMBINATION OF AWARDS, WHICHEVER IS IN THE BEST INTEREST OF THE COUNTY. PRE-PRINTED TERMS AND CONDITIONS/BIDDERS CONTRACT DOCUMENTS BIDDERS PRE-PRINTED TERMS AND CONDITIONS OR RESTRICTIONS COMMONLY APPEARING ON THE REVERSE SIDE OF LETTERS SUBMITTED WITH THE RID AND/OR BIDDERS SPECIFICATIONS MATERIAL AND CONTRACT DOCUMENTS WILL RE DISREGARDED IN THE ABSENCE OF A POSITIVE WRITTEN STATE ENT FROM BIDDER THAT ALL OR A PARTICULAR PORTION OF SUCH WRITINGS ARE IN ADDITION TO OR SUPERSEDE TEE 000NTY TERMS AND CONDITIONS. THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO CANCEL ANY AGREEMENT FORMULATED FROM THIS INQUIRY IF DELIVERY OR SERVICES PROVE UNSATISFACTORY (DEFAULT) AND MAY PROCURE THE ARTICLES OR SERVICES FROM OTHER SOURCES AND MAY DEDUCT FROM UNPAID BALANCE DUE THE VENDOR AND/OR MAY COLLECT AGAINST THE BOND OR SURETY FOR EXCESS COSTS S0 PAID. THE PRICES PAID BY THE COUNTY OF LOS ANGELES SHALL BE CONSIDERED THE PREVAILING MARKET PRICE AT THE TIME SUCH PURCHASE IS MADE. THE COUNTY OF LOS ANGELES SHALL BE PAGE 26 SPECIAL TERMS & CONDITIONS REQUEST FOR BID SO NO :RFB-IS-11201188-1 comP4visase Mail to: Wondries Fleet Group BOLE JUDGE :9 IiC7"i"�iBcY �TCE STATE HERAISaMANuA YREA'f COVERING PRECEDING $QUIP3EUT �[1 Raj ON PARTS ON LABOR BID DUE: 05/26/11 12:00:00 PM EACH EQUIPMENT ITEM AND RELATED WARRANTY SERVICE WILL BE AWARDED ON A LOT TOTAL BASIS. VEHICLE PAYMENT UPON DELIVERY OF VEHICLES, VENDOR MUST SUPPLY ONE (1) COPY OF THE ORIGINAL PURCHASE ORDER ALONO WITH ONE (1) COPY OF THE COMPLETED SPECIFICATIONS WITH EACH VEHICLE. ALSO, VENDOR MUST SEND THE ORIGINAL COPY OF THE VEHICLE INVOICE TO THE BILLING ADDRESS LISTED ON THE 'PURCHASE ORDER. - IF THESE INSTRUCTIONS ARE NOT COMPLETED AS REQUIRED, VENDOR PAYMENT(S) MAY 8E DELAYED. ALL CHARGES, E.G., TRANSPORTAT1ON, PACKING, INSTALLATION, MUST BE INCLUDED IN THE BID. NO CHARGES WILL BE ALLOWED UNLESS SPECIFIED IN THE BID. DEFAULT: IN THE EVENT VENDOR FAILS TO PERFORM HEREUNDER AND DOES NOT CURE SUCH FAILURE WITHIN FIFTEEN (15) CALENDAR DAYS OF THE DATE COUNTY'S NOTICE WAS SENT TO VENDOR, COUNTY MAY, AT ITS SOLE DISCRETION, CANCEL OR TERMINATE THIS PURCHASE ORDER. SUCH CANCELLATION OR TERMINATION SHALL BE AT NO COST TO COUNTY. SHOULD COUNTY SO CANCEL OR TERMINATE, COUNTY MAY AT ITS SOLE DISCRETION, PROCURE THE ITEMS OR SERVICES FROM OTHER SOURCES AND VENDOR SHALL BE LIABLE TO COUNTY FOR ANY AND ALL EXCESS COSTS, DETERMINED BY COUNTY, FOR SUCH ITEMS OR SERVICES. SHOW ESTIMATED MILES PER GALLON BASED ON THE LATEST EPA MILEAGE GUIDE- CALIFORNIA CITY EWE, STATE OFFER.MAK& AND ODE,, YQjjr f F^7 TP MADE VIA FULL MO AUNT/� TRUCK fK OR RAIL (CHSCKONE) STATE LOCATION OF FACTORY.. QUOTE PRICE PER UNIT DELIVERED DELIVERY TO BE IN LINE WITH OUR ENERGY CONSERVATION PROGRAM, CONSIDERATION WILL 8E GIVEN TO EQUIPMENT THAT USES FUEL OR ENERGY IN THE MOST EFFICIENT MANNER, CONSISTENT WITH THE OPERATIONAL NEEDS OF THE USING DEPARTMENT. EVALUATION AND AWARD: (FOR VEHICLES DER 8Do0 GVW) AWARD WILL BE MADE TO THE LOWEST RESPONSIBLE BIDDER MEETING SPECIFICATIONS BASED ON THE LIFE CYCLE COST (L.C.C.) METHOD. THE L.C.C. VALUE WILL BE BASED ON VALUE LESS DISCOUNTS (WHEN APPLICABLE, PLUS SALES TAX PLUS FUEL COST DURING LIFE OF VEHICLE). BIDDER SHALL FURNISH THE MILES PER GALLON (MPG) PER UNITED STATES, ENVIRONMENTAL PROTECTION AGENCY/U.S. DEPARTMENT OF ENERGY DATA AS PURLISEED IN THE LATEST MILEAGE C'LIDE-CALIFORNIA. LIFE CYCLE COST (L.C.C,) a VALUE - DISCOUNT+ SALES TAX FUEL COST. L.G.C. DETERMINING FACTORS: VALUE - PRICE QUOTED HY BIDDER. DISCOUNT • CASH OR TRADE DISCOUNTS ALLOWED BY BIDDER SALES TAX LOCAL AND STATE FUEL COST - TOTAL MILES DRIVEN X COST PER GALLON MPG (FUEL COSTS WILL SE TAKEN FROM THE CURRENT L.A. COUNTY CONTRACT) This solicitation IS NOT for a federally funded purchase. Only Local Srr11 Business Enterprises certified by the Office of Affirmative Action Compliance are eligible for the Local SEE Preference. PROCUREMENT RATED AB COMPLEX PAGE 27 PRICE SHEET REQUEST FOR BID SO NO„: RFB-IS-112D11BB-1 Come Mall to Mall Wondr es Fleet roue BID DUB: 05/26/11 12: 00 : DO PM PAGE 28 LING NO. 124Ton„,M4irt AP SCRIPTION CA 91 e®1 QUANTITY iTY FROM/TO UNIT UNIT PRICS EXT. ^ AMOUNT 1 2 A ;Iamb ! COMMODITY CODE: 070-06-00-0000000 VEHICLE - SEDAN, POLICE PACKAGE, FRONT ENGINE, 4.6 LITER / V-8 ENGINE, 4-SPEED AUTO, BLACK & WHITE - PER THE ATTACHED SPECIFICATIONS LABELED AS EXHIBIT A. VEHICLE SHALL BE TESTED AND CERTIFIED AS "HIGH SPEED POLICE PACKAGE VEHICLE" AT TEE LASD'S MOST RECENT ANNUAL "LAW ENFORCEMENT VEHICLE TEST AND EVALUATION PROGRAM." UNLESS SPECIFIED ELSEWHERE SHIP TO : COMM & FLEET MGMT BUREAU 15757 1104 N. EASTERN AVENUE DOOR #50 LOS ANGELES, CA 90063 COMM AND FLEET MCMT BUREAU COMMOOIT'Y CODE: 070-46-00-0044004 NEW TIRE TAX PEE (5 TIRES x 100 VEHICLES) - PER THE ATTACHED SPECIFICATIONS LABELED AS EXHIBIT A. VEHICLE SHALL BE TESTED AND CERTIFIED AS 'HIGH SPEED POLICE PACKAGE VEHICLE" AT THE LASD'S HOST RECENT ANNUAL "LAW ENFORCEMENT VEHICLE TEST AND EVALUATION PROGRAM." REFERENCE: RQN #: 11020011 FA APPROVAL CODE: 11FX87143 FUND: A01 UNIT: 15757 - COMM. & FLEET MOT. BUREAU OBJECT CODE: 6049 (FIXED ASSET) ACTIVITY CODE: PVEH FUNDED BY: CFMB GENERAL FUNDS - PIXED ASSET VEHICLE ASSIGNMENT: VARIOUS UNITS UNLESS SPECIFIED ELSEWHERE SHIP TO : COMM & FLEET MONT BUREAU 15757 1104 N. EASTERN AVENUE DOOR #50 LOS ANGELES, CA 90063 COMM AND FLEET MGMT BUREAU 100.00 500.00 EA Jar s�j 4 /��% V ` /40 0 J�jJ} / 9t9 6 ,I b +• Exhibit A LOS ANGELES COUNTY SHERIFF'S DEPARTMENT VEHICLE SPECIFICATION SHEET VEHICLE TYPE SHERIFF'S HIGH SPEED, BLACK & WHITE POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN BUDGET PERIOD FY 10/11 , REQUISITION NO. RQN SH-11020011 QUOTATION NO. RFB-IS-11201188 SPEC'S PREPARED BY / TELEPHONE NO. Sergeant Kristi Yeager, CFMB., kjyeager@lasd.org. (323) 881- 3983 END USER, (DEPT. UNIT) / REPRESENTATIVE APPROVED BY (FLEET MANAGER) Lt. Vance Duffy, CFMB, veduffy@lasd.org (323) 881-3982 VENDOR NAME V Yic1r1 {� Flee+ ( rou _. .• VENDOR ADDRESS 1 2_4-1 i n. 11 c V1 Si'', •j 4 i'n bin. VENDOR PHONE # t024.12) et q I •—.;S-9O VENDOR REPRESENTATIVE . Joe Connell SPECIAL INSTRUCTIONS The successful vendor must allow the same prices to any additional participating agency that requests it, through the requested model year. Bid prices must be guaranteed for the current model year. Vehicles shall be of the make, model and mechanically equipped as tested and certified as "High Speed Police Package Vehicles" at the Los Angeles County Sheriff Department's most recent annual "Law Enforcement Vehicle Test and Evaluation Program." The final delivery date of the completed unit(s) / vehicle(s), may not exceed 180 days from the date the bid is awarded. 'if Rot WARRANTY 1. Warranty to be standard manufacturer's warranty as supplied with all vehicles sold by manufacturer. 2. Warranty work will be performed at a dealership in the area in which the vehicle is assigned. 3. WARRANTY PERIOD WILL START ON THE DAY THAT THE VEHICLE IS PUT INTO SERVICE BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT, NOT THE DATE OF VEHICLE DELIVERY. DELAYED WARRANTY START NOT TO BE LESS THAN EIGHTEEN MONTHS. 4. Use of other than original equipment parts will not void warranty. 5. Warranty card to be delivered to Sheriffs Fleet Management Unit. 6. Alt vehicle components substituted or changed after bid is awarded, and any component deviations initiated at the discretion of vehicle manufacturer must be warranted by the manufacturer for parts replacement and parts installation. The warranty shall be effective from the day.the vehicle is put into service by Sheriff's Department. EMISSION STANDARDS 1. Manufacturer's Standard Equipment and all devices necessary to comply with the Federal Motor Vehicle Safety Standards will be included. 2. Vehicle must comply with all Federal Emission Standards on crankcase, exhaust, and applicable California State laws on crankcase and fuel emissions. GENERAL SPECIFICATIONS AND STANDARDS 1. All equipment furnished will be subject to the approval of the Purchasing Agent, Director of Internal Services Department and the using Department. 2. The body, finish, and fittings shall be the latest model. They shall be new and not have been used in demonstrator or other service, and shall be factory standard in all respects and not in conflict with any specification requirements. 3. All standard equipment is to be included on the vehicle as listed in the 2011 model year brochure. 4. Trade names mentioned in these plans and specifications are not restrictive and are given only to indicate the type of material which will be acceptable. When furnishing other than these trade name items, they must be of equal or better quality, must be indicated in bidder's proposal, and must be approved by the Los Angeles County Sheriff's Department Fleet Manager. 5. All deviation(s) or component change(s) after the bid has been awarded, must first be proceeded by notification to the Sheriff's Department Fleet Management Unit and acceptance/approval must be granted by the Sheriff's Department's Fleet Manager or his/her designated iepiesentative. 6. Thirty (30) copies of the Maintenance Service Manual and thirty (30) copies of the electrical wiring diagram manuals must be furnished by the successful bidder(s) within 45 days of the receipt of the Purchase Order or payment will be delayed. In addition, one (1) copy of all Technical Bulletins pertaining to selected vehicle shall be provided in a timely :Wanner. 7. Bidders shall submit detailed literature of the vehicle they propose to furnish. 8. Failure to submit this information is sufficient cause for rejection of bid. 9. Dealer shall furnish Dealer's Bill of Sale in the name of: Los Angeles County Sheriff's Department 1277 North Eastern Avenue Los Angeles, California 90063. 10. Successful bidder shall provide within fifteen (15) days verification of dealer order. Verification is to be forwarded to the Fleet Manager. 11. Dealer to furnish invoice at time of delivery for each vehicle received. 12. Dealer shall furnish a list of all specialized tools and equipment needed for the repair of the vehicle and/or any related components. —3— PRE -DELIVERY INSPECTION T i4PII OT VEEIicLE" 1. Vendor to provide for pilot vehicle inspection at the assembly plant by one (1) representative of the Los Angeles County Sheriff's Department. All pilot vehicle inspection travel arrangements shall be direct non-stop flights, between the most convenient points of both departure and destination. The scheduled flights will be during normal business hours. All related costs of the pilot vehicle inspection, including travel, lodging, and meals will be the responsibility of the vendor. In the event that a vendor representative will not accompany the Sheriff Department's representative, the dealer will arrange for a rental car to be made available to the Sheriff Department's representative, and will also provide a per diem to the Sheriff Department's representative for lodging, meals, and vehicle rental prior to the actual travel. 2. Inspection to confirm vendor's compliance to vehicle specifications. DELIVERY 1. The vehicles delivered to the Los Angeles County Sheriff's Department by the successful bidder will be identical in every detail. 2. Vehicles will have the dealer preparation service work, normally performed by the dealer, completed before delivery. 3. Dealer preparation shall include the removal of all window stickers, transport papers, etc., that are adhered to the windows or any other portion of all vehicles. Vehicles shall not be delivered with any type of license plate frame or placard identifying the dealer's name. 4. The final delivery date of the complete order of vehicles may not exceed 180 days from the date the bid is awarded. 5. Vehicles, upon delivery, will be ready for service. 6. Delivery site of vehicles to be determined at a later date, 7. Vehicles will be delivered with a full tank of fuel. 8. Vehicles will either be delivered with all "non -installed and/or to be attached after delivery", components in the trunk of each respective vehicle, or prior to the vehicle(s) being delivered, components may be "drop -shipped directly to the Sheriff's Fleet unit at: 1104 N. Eastern Ave, Door # 50 Los Angeles, CA 90063 9 If any components are "drop -shipped", the packing slip(s) and/or shipping ticket(s) must have the corresponding "LA County ISD purchase order number" as related to the vehicle(s) being purchased, legibly printed on it/then<. Shipments not so marked will be refused. 10. Before any payment for the vehicle(s) is made, "documentation proof" that any and all, components have been paid for in full by the winning bidder, must be submitted to the Sheriff's Fleet operations office. Failure to do so will be considered an incomplete delivery and delay any payment(s). LIOUIDATED DAMAGES All time limits stated in the Purchase Order are critical and mandatory. Should the delivery not be completed on or before the time stipulated, it is mutually agreed by and between the successful bidder and the Los Angeles County Sheriff's Department that: A delay in delivery would seriously affect the public and the operation of the Los Angeles County; that a reduction in the unit price of twenty-five dollars ($25) per calendar day for each and every day for each unit which exceeds the delivery time set forth in the Purchase Order is the nearest measure of damages for each delay that can be fixed at this time, therefore, the County and the successful bidder hereby establish said reduction in the unit price of twenty-five dollars ($25) per calendar day for each and every day of delay for each unit as liquidated damages and not as a penalty or forfeiture for the breach of agreement to complete delivery by the successful bidder on or before the time specified in the Purchase Order. Liquidated damages shall not apply to time elapsing between date of delivery and date of notification to the successful bidder or rejection of sub -specification material. The above conditions may be invoked if deliveries exceed the specified time or if replacement of material not meeting specifications exceed the specified time. Should the successful bidder be obstructed or delayed in the work required to be done herewith by changes in the work or by default, act, or omission of the Sheriff's Department, or by strikes, fires, acts of God, or by the inability to obtain materials, equipment or labor due to Federal Government restrictions arising out of the defense or war program, then the time of completion shall be extended for such periods as may be agreed upon by the Sheriff's Department and the successful bidder. If there is insufficient time to grant such extensions prior to completion date of the contract, the Sheriff's Department may, at the time of acceptance of the work, waive liquidated damages which may have accrued for failure to complete the work on time, due to any of the above, after hearing evidence as to the reasons for such delay and making a finding as to the cause of same. In the event that the successful bidder is on strike at the time of the award of the bid, the Sheriffs Department reserves the option to accept the first acceptable bid from a manufacturer that is not on strike. SPECIFICATIONS - SHJj RIF ''S HIGH SPEED, BLACK & WHITE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN BIDDER INSTRUCTIONS Bidders will use box provided at left margin. A check mark therein will be considered by the Sheriff's Department as indication that bidders are meeting or exceeding that portion of the specification. Any deviations of specifications are to be noted by the bidder to right or specification form under "Bidder's Exceptions." Any "equivalent" substitution of specified items or parts, must be with the prior approval of the Sheriff's Fleet Manager. CHASSIS BIDDERS EXCEPTIONS [ ] Body on frame. AS SPECIFIED [ ] [ ] Layout Ya Front engine. Rear wheel drive. [ ] Wheel base 114.6 inches. [ ] [ ] Suspension 4 Front - Independent, SLA with ball joint lower, coil spring and stabilizer bar. Rear - 4 bar link, with Watt's linkage, coil spring, and stabilizer bar. [ ] teerin Power, rack and pinion steering. Power steering should be engineered as to provide maximum road feel and handling. —7— SPECIFICATIONS - SHERIFF'S I ll SPEED, BLACK & WIUTE, POLICE PACKAGE. FULL-SIZE. 4-DOOR SEDAN CHASSIS (continued) . BIDDERS EXCEPTIONS _ Beres AS SPECIFIED [ ] Power disk brakes required on both front and rear. [ ] 4-wheel Anti -lock brake system (ABS) required. [ ] Brake performance capacity.* * Semi metallic lining or wet and dry performance equivalent must be furnished. Brake material must be exactly as tested and certified at the last L.A.S.D. Law Enforcement Vehicle Test and Evaluation Program. Tires and Wheels AS PE 1FI E [ ] Five (5) each, radial tires and wheels per vehicle.* [ ) Tire size not smaller than P235/55R17. [ ] Tires must conform to AAttachment 1". [ ] Blackwall tires only, whitewall tires are not acceptable. [ ] 17" black steel wheels, with factory standard metal center wheel cap covers. [ J All tires supplied shall be of the make and model as tested and certified at the Los Angeles County Sheriff's Department "Law Enforcement Vehicle Test and Evaluation Program." * ",Space Saver" type spare tires not acceptable l —8— 1 SisECIFICATIONS -' SIEIERIFF'S HIGH SPEED, BLACK & WHITE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN DRIVE TRAIN BIDDERS EXCEPTIONS Engine' Fuel injected, water cooled, gasoline. Engine to be 4.6 liter minimum, V8 SOHC design. 250 horsepower minimum @ 4900 RPM, on 87 octane gasoline. 297 ft. lb torque minimum @ 4000 RPM on 87 octane gasoline. Pulley sizes and arrangements identical on all vehicles delivered. Oil filter to be manufacturer's standard. Accessories to be identical on all vehicles delivered, AS SPECIFIEDg Cooling System Radiator must be heavy-duty of sufficient capacity to have passed all previous heat tests performed during the most recent Los Angeles County Sheriff's Department "Law Enforcement Vehicle Test and Evaluation Program." Coolant recovery system is required and identical on all vehicles delivered. * All radiator/coolant hoses to be "EPDM" type, two (2) ply pre -formed constructed, to include bypass and heater hose. Factory installed external engine and transmission oil coolers required. * Recovery system must be factory -installed type. Dealer -installed after market systems will not be acceptable. —9— AS SPECIFOE SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN DRIVE TRAIN (continued) BIDDERS EXCEPTIONS Transmission A ! lE [ ] Automatic four (4) speed. Rear thff r'ential [ ] 3.27 axle ratio Fuel Tank [ ] The fuel tank capacity shall be sufficient to provide a minimum cruising range of 300 miles, based on the Sheriff's Department latest "Fuel Efficiency Evaluation Test" and still allow a 10% reserve. ELECTRICAL [ ] Dry Cell Battery or Department Approved Equal, 12 volt, negative ground, 750 C.C.A., maintenance free. 750 C CA- S t ia Loei- Cell BafFer/ [ ] [ ] Alternator, 200-amp output minimum, - output at 700 engine RPM. Alternator, 40-amp o tpg� AS` I I E. \ t ] Ignition, electronic type. [ ] Ignition high tension wiring required to be heat resistant.() [ ] Wiring on all vehicles to be identical. -10- SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE, LL-SIZE, 4-DOOR SEDAN BODY . BIDDERS EXCEPTIONS Exterior AS SPECIFIEC [ ] Four -door sedan. ` 1 [ ] Framed door windows required. [ ] Factory tinted glass throughout. [ ] Full body side moldings, including front door, installed. [ ] Black and White color scheme. Paint layout will be provided to successful bidders. No premium for clear -coat colors. Interior AS I F E [ ] Driver's and front passenger's side front airbags. [ ] Front seat side airbags. [ ] Padded dashboard, non reflective. [ ] Rearview mirror, inside (day/night type). [ ] Gauge cluster (volt, oil pressure, water temperature, and fuel.) [ ] Speedometer head to indicate speeds to 120 MPH and be accurate +2 MPH at 80 MPH. Certification of speedometer calibration to be furnished. [ ] Cigarette lighter, front only. [ ] Second auxiliary 12 volt power outlet in front passenger area. [ ] Ashtrays in front only. —11— SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE, -SIZE. 4-DOOR SEDAN BODY (continued) BIDDERS EXCEPTIONS Interior (continued) SPECIFIED AS [ ] "Delete" round 5" interior Dome Map Light. [ ] Vehicle's interior lis , shall be inoperative when doors open, switch controlled. [ ] Heavy-duty, black rubber floor matting. Seats ° [ ] Heavy-duty, 40/40 or 45/45 seats (9" minimum between seats.) [ ] Heavy-duty, foam rubber in all seats required. Upholstery [ ] Insulated headliner. [ ] Solid or breathable vinyl side panels. [ ] Front seats to be heavy-duty cloth, rear seat to be heavy duty vinyl. [ ] Solid vinyl armrests (front only). [ ] Color of seats to be selected by Los Angeles County • Sheriff's Department and will be the same color in all Black and White vehicles. SPECIFICATIONS - SHERIFF'S HIGH SPEED, ]BLACK & WFEITE, POLICE PACKAGE, FULL-SIZE, 4DOOR SEDAN BODY (continued} BIDDERS EXCEPTIONS Trunk [ ] Gas tank utilized as floor trunk will not be acceptable. AS 6 F IEF [ ] Floor mat in trunk. [ ] Deck lid, when opened remotely, must be restrained in order to prevent damage to the hinges. [ ] Deck lid must remain in the full open position when opening manually. [ ] Trunk light to be installed and connected to tum on automatically when deck lid is opened. SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN FACTORY INSTALLED ACCESSORIES BIDDERS EXCEPTIONS [ ] Multiple speed electric windshield wipers with intermitt4 feature. iii SPECIFIED [ ] ,Air conditioning, factory -installed. [ ] Heater, integral with air conditioning. [ ] Dual, outside, power, right and lets rear view door mount mirrors, non -glare, not less than 15 square inches of mirror area. Convex -type is acceptable on right side only. [ ] Rear power and/or manual door locks must be inoperable from rear doors. [ ] Interior rear door handles must be inoperable. [ ] Rear power windows must be inoperable from rear doors only. I 1 Front passenger window to be operable by driver and front passenger. [ j . Vehicles to have spotlights, two (2) each, Unity Model 225 or Department Approved Equal, 12-volt, with Halogen bulbs, 100,000 candle power minimum, mounted on left and right door post. III Spotlights to be factory -installed or if after market installation is to be used, factory spotlight prep package must be ordered and Sheriffs Department must approve of installer. Spotlights must be wired to fuse panel with separate fuse for each spotlight or in -line fuse readily accessible for maintenance, Fusible link and/or connectors are not acceptable. SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE, ACKAGE, FULL-SIZE, 4-DOOR SEDAN KEYS AND ENTRY SYSTEMS(S) BIDDERS EXCEPTIONS [ ] Single -key locking system in all vehicles, including trunkAS and glove compartment. SPEC1 _ [ ] All vehicles keyed identical. NO CHIPPED KEYS. [ ] All vehicles provided with four (4) keys. Aluminum keys are not acceptable. [ ] NOTE: The key code will be selected when Purchase Order is awarded. * After the bid is awarded, the success, fir/ bidder shall obtain the designated key code from Hiroshi Aramaki at (323) 821-0664. [ ] Engine compartment hood shall be controlled from inside the vehicle by a release lever and/or switch, located on the left side (driver's area) of the vehicle. [ 1 Two (2) electric remote deck lid (trunk) release buttons shall be installed by the manufacturer. One on the driver's• door, the other on the instrument panel (accessible to the front passenger.) Remote buttons must be functional only when ignition is on (ignition powered.) SPECIALITY ITEMS AND INSTRUCTIONS [ 1 Vehicles to be equipped with radio interference suppression package, meeting described specifications. AS [ ] Vehicles to be delivered with a full tank of fuel. [ ] Each vehicle shall be delivered with one seat belt extender. [ 1 Any manufacturer installed daytime running lights must be inactivated. ("/ —15— SPECIFICATIONS - SHERIFF'S HIGB SPEED, BLACK & WHITE, E FULL-SIZE, 4-DOOR SEDAN ADDITIONAL BIDDER SUPPLIED ITEMS (NOT INSTALLED /NEW IN-$OXIDELIVERD FF'ITHINEACH VEHICLE) BIDDERS EXCEPTIONS [ ] Prisoner Compartment Illumination: , p' I^ I Included with each vehicle will be a white am LED light AS � be mounted onto the prisoner protective partition. Part # IPX300-5 White or Department Approved Equal Contact: Sam Davis, Regional Manager Federal Signal Corporation Phone # (951)202-5577 [ ] Push Bumper: I 1 E Included with each vehicle will be a push bumper manufactured by "Go Rhino." Part # 5038 or Department Approved Equal. / The Los Angeles County Sheriff's Department will be, responsible for providing Go Rhino Products with a red LED light and bezel, to be used as an exemplar, along with the location in which the required mounting holes must be drilled through the push bumper prior to shipping to the Los Angeles County Sheriff's Department. ;Contact: Miguel 'Go Rhino Products t Phone (7I4) 257-7389 SPECWICATIONS - SHERIFI:+`'S NIGH SPEED, BLA4K & WUITE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN [l Push Bumper Lights: Included with each vehicle will be a pair of ` Whelen", Red SPECIFIED Flashers, Model # 5VRO2ZRR or Department Approved Equal. Surface Mount Flanges 5LSMAB or Department Approved Equal Contact Carlos Alcaraz, Territory Manager Wattco Phone h 02I3)500-8585 SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN (NOT BIDDERS EXCEPTIONS ADDITIONAL BIDDER SUPPLIED ITEMS (continued) INSTALLED /NEW IN -BOX /DELIVER)) WITHIN EACH VEHICLE) ?risoner Hard SeatAS i FI 1 Included with each vehicle will be a "Laguna 3P Hard Seat" or Bepdzis,lent Approved Equal with molded arm pockets. Model #F2501FB or Department Approved Equal, Los Angeles County Sheriffs Department Version. "ABS" or better, 1CV2011 material used to construct new seats molds. References: Laguna Manufacturing, Inc, Contact: Ralph Harpster 1(800) 516-2322 • Prisoner Partition [ ] Included with each vehicle will be a Prisoner Partition, with the plastic shield behind the driver and passenger and the screen in AS S 1 ECIF1 ~_'''� the middle. Part # TP-DELUXE-SB-SS or Department Approved Equal. [ ] Prisoner Partition Mounting kit "Big Boy" Part # 2-mnt-pcv09-BB or Department Approved Equal Prisoner Partition Kick Panel Part # 2-KP-PCV-SS-R or Department Approved Equal ) Prisoner Partition Mounting Bracket, part #AC-LACO-LED, for LED light or Department Approved Equal. References: Troy Sheet Metal Works: Contact: Bebe Bornais (323) 724-035I —18— SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHI'TE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN ELECTROMAGNETIC CAPABILITY BIDDERS EXCEPTIONS Electromagnetic Interference Susceptibility Vehicle is intended for use in presence of electromagnetic fields resulting from'.,e of public safety two-way radios. Vehicle performance shall • e affected in any way by transmissions from a radio and antenna installed in the vehicle and operating in any of the frequency ranges of 30 to50-MHZ, 150 to 174-MHZ, 450 to 512-MHZ, and 800 to 900-MHZ and having a radio frequency output no less than 100-watts. Vehicle performance shall not be affected by the presence of another vehicle equipped with the above described radio and operated adjacent to the subject vehicle. • IF� --..,,,,, Radiated and Conducted Electromagnetic Interference Vehicle systems and accessories shall be designed to minimize interference with the use of public safety radio receivers or electronic sirens or sound amplifiers. The effective sensitivity of a receiver installed in the vehicle shall not be reduced by more than the amount tabulated below for each frequency band. ALLOWABLE FREQUENCY BAND DEGRADATION 30 to 50-MHZ 15d B 150 to 174 - MHZ 5 d B 450 to 512 - MHZ 3 d B 800 to 900 - MHZ 3 d B Degradation is defined as the difference in effective receiver sensitivity measured with the vehicle engine and accessories turned off and that measured with the engine and accessories turned on. Sensitivity is measured in terms of the 12 dB Sinad signal as defined in EIA Standard RS-204. To determine effective sensitivity, the receiver is connected to the antenna through an isolating tee connector which allows introduction of the signal generator through the isolated port. Comparative signal strength readings are then taken with and without the (1) !interference present. , —19— SPECIFICATIONS - SHERIFF'S NIGH SPEED, BLACK & WHITE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN ATTACHMENT #1 TIRE SPECIFICATIONS AS SPECIFIED These specifications pertain to high-speed tires intended for use on Los Angeles County Sheriff's Department patrol vehicles and other emergency vehicles in extreihely heavy dirty applications. Vehicles range from full size to compact and are occasionally operated at speeds in excess of 100 miles per hour under a wide range of conditions, including ambient temperatures to 120° F. Tires are to be certified by manufacturer for operation at speeds of 125 miles per hour, or greater. A. SPECIFICATIONS a, Tires supplied under this'set of specifications shall be new, standard production tires expressly designed for heavy-duty, high-speed operation. They must feature exceptional safety, stability, handling, and stopping characteristics during all types of maneuvers. b. Tire construction shall be of the radial belted type, c. Regardless of construction, any tire submitted must be certified for police use by the tire manufacturer. d. Tires requiring in excess of 3-1/2 oz. of counterbalance weights to attain proper balance Will he deemed unacceptable. e. Tire size will vary to accommodate the needs of the Sheriff's Department fleet. f. All tires supplied shall be of the make and model as tested and certified at the last Los Angeles County Sheriff's Department ALaw Enforcement Vehicle Test and Evaluation Program,,, SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE, POLICE PACKAGE, FULL-SIZE, 4-DOOR SEDAN DELIVERY: Los Angeles County Sheriff's Department Fleet Management Unit 1104 N. Eastern Avenue, Door #50 Los Angeles, CA 90063 (213) 267-2511 SPECIAL I STRUCTIONS: AS SPECIFIED If any components are "drop -shipped", the packing slip(s) and/or shipping ticket(s) must have the corresponding "LA County ISD purchase order number" as related to the vehicle(s) being purchased, legibly printed on it/them. Shipments not so marked will be refused. Before any payment for the vehicles) is made, "documentation proof' that any and all, components have been paid for in full by the winning bidder, must be submitted to the Sheriff's Fleet operations office. Failure to do so will be considered an incomplete delivery and delay any paysnent(s). Upon delivery no dealer decals or license plate identifiers. Dealer shall notify Sheriffs Department Fleet Unit a minimum of 24 hours prior to delivery. Vehicle(s) and components will not be accepted after 2:00 pm. All State of California Department of Motor Vehicle paperwork, and invoicing MUST accompany each vehicle at time of delivery. There shall be one invoice per vehicle.. At time of delivery, all vehicles MUST meet all specifications as written, NO EXCEPTIONS. At time of delivery, dealer shall furnish Dealers Report of Sale in the name of LOS ANGELES COUNTY SHERIFF'S DEPARTMENT 1277 N. EASTERN AVENUE LOS ANGELES, CA 90063 —2i— BID NUMBER CLOSING DATE VENDOR BID LIST /ad ///c / BUYER ; i ;a )1 COMPANY NAME DATE SAMPLES INITIAL (Check for Yes) 2 3 - 4 , 7 8 • .9 , 10• 11 12 13 14 18 6 16 bk.) RESPCN3 - --NO EqD PO SFSS 17 T TOTAL 18 19 . 20 Created by ODP1 1-03-05 REVISED 11-10-05