Loading...
HomeMy WebLinkAboutAgreementAGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND KTU+A THIS AGREEMENT is entered into this 4th day of December, 2012, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and KTU+A, a California corporation (the "CONSULTANT"). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide transportation planning and public outreach services for implementation of National City's SMART...FOUNDATION (Safe, Multi -modal, Accessible Routes To...transit, work, school, services, and recreation) Plan. WHEREAS, the CITY has determined that the CONSULTANT is a planning and landscape architecture firm specializing in transportation, mobility and land use planning, ADA accessibility, Smart Growth, public outreach, and GIS, and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT, and the CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein, The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. SCOPE OF SERVICES. The CONSULTANT will perform transportation planning and public outreach services for implementation of National City's SMART...FOUNDATION (Safe, Multi -modal, Accessible Routes To...transit, work, school, services, and recreation) Plan. The CONSULTANT will perform services as set forth in the attached Exhibit "A". The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings specified in Exhibit "A" to keep staff and City Council advised of the progress on the Project. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith 1 City's Standard Agreement-20:1 revision and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 10% from the base amount. 3. PROJECT COORDINATION AND SUPERVISION. Stephen Manganielio, City Engineer, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Michael L. Singleton, Principal, Landscape Architect, thereby is designated as the Project Director for the CONSULTANT. 4. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work requested and performed shall not exceed $270,000 (the Base amount) without prior written authorization from the Project Coordinator. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 5. ACCEPTABILITY OF WORK. The City shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the City cannot agree to the quality or acceptability of the work, the manner of performance andlor the compensation payable to the CONSULTANT in this Agreement, the City or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the City shall each prepare a report which supports their position and file the same with the other party. The City shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance andlor the compensation payable to the CONSULTANT. 6. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on this 4th day of December, 2012. The duration of this Agreement is for the period of December 4, 2012 through April 3, 2014. Completion dates or time durations for specific portions of the Project are set forth in Exhibit "A". 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. 2 Ciy's Standard Agreement —2D11 revision Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT' S written work product for the CITY'S purposes, and the CONS]T.TANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY' S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement, 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as herein set forth, and the CONSULTANT or the CONSULTANT'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONSULTANT its agents, servants, and employees are as to the CITY wholly independent CONSULTANT, and that the CONSULTANT'S obligations to the CITY are solely such as are prescribed by this Agreement. 3 City's Standard Agreement-201] revision 10. COMPLIANCE WITH APPLICABLE LAW. "Ihe CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified; then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and 4 City's Standard Agreement —2011 revision selection for training, including apprenticeship. The CONS U LTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14, CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to he provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify, and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT'S negligent performance of this Agreement. The indemnity, defense and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any 5 City's Standard Agreement-201.1 revision liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following checked insurance policies: A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single Iimit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents and employees as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of $2,000,000 per occurrence and $4,000,000 aggregate, covering all bodily injury and property damage arising out of its operations under this Agreement. The policy shall name the CITY and its officers, agents and employees as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONSULTANT has no employees subject to the California Workers' Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. U. Insurance shall be written with only California admitted companies that hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non - admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. H. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat 6 City's Standard Agreement -2011 revision the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. I. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by tinai judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, 7 City's Standard Agreement —2011 revision whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSL1LTANT. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY; Stephen Manganiello City Engineer Engineering Division City of National City 1243 National City Boulevard National City, CA 91950-4301 To CONSULTANT: Michael L. Singleton Principal, Landscape Architect KTU+A 3916 Normal Street San Diego, CA 92103 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 8 City's Standard Agreement —20! 1 revision 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the Cf1'Y in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 22 by the CONSULTANT. 23. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 24. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. 9 City'sStandard Agreement-2C1: revision E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law, This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Construction, The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. --- Signature Page to Follow --- 10 City's Standard Agreement -20 i l revision 1N W[TNBSS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY KTU+A By: 7 By: a Ron Morrison Micha n Mayor Pri spar, Landscape Architect ASLA, AICP-CTP, LEED-AP APPROVED AS TO FORM: Claudia G..Slva City Attorney. 11 By: Kurt W. Carlson Principal, Landscape Architect ASLA, CPRS Ciy`s Siandurd Agreement -2011 revision SCOPE OF WORK: 541i.4110%-:ddCal.AMTri, F1i 1017.7TC,..TFlWIT t.riCY' 57.N144,. 3ERY'F.Ciip°.,', -RTC SCOPE TASKS and PRODUCTS FOUNDATION 1. PROJECT MANAGEMENT AND COORDINATION Task 1.1: Project Initiation *Kick-off meeting with Caltrans staff, finalize scope, and conduct internal staff project meeting. Meeting summaries will be documented. Task 1.2: RFP for Consultant Services *Complete RFP process for notifying, short listing, interviewing and selecting transportation, planning and public input consultant. Task 1.3: Staff Coordination *Monthly interdepartmental face-to-face meetings with consultants and the City staff project manager will be conducted to ensure clear communications and to assure the project remains on time and within budget. These meetings will include the review of monthly progress reports. Caltrans staff will be informed of the meetings. Task 1.4: Quarterly Reports * City staff will submit quarterly reports to Caltrans District staff providing a summary of project progress and grantllocal match expenditures. Task 1.5: Project Wrap-up Reporting and Actions • Once the project is complete, the City of National City will submit and present the findings of the report to SANDAL and Caltrans District 11 and will make available the results of the study and its process, available on a website (see also Task 6.6). Task 1.6: Management and Staffing of the Steering Committee • City staff will organize, conduct and summarize the Steering Committee intended to direct the consultant's efforts. Additional members of the public will be considered for the Committee. 2.0 EXISTING CONDITIONS Task 2.1: Existing Planned Goals *Utilize prior and existing planning efforts, such as the General Plan, Specific Plans, Bicycle Master Plan, Circulation Element, ADA Study and Safe Routes to School Programs, and synthesize a [Task Deliverable Documentation 7.1 Project Initiation Meeting summary 1,2 Consultant selection 1 Contract 1.3 Monthly staff coordination Monthly meeting summary notes, progress reports and invoices 7,4 Quarterly Reports Quarterly progress reports and invoices 1.5 1,6 Project Wrap-up Report and Actions Management and Staffing of the Steering Committee Final digital files, website postings and presentation materials Agendas and meeting minutes Smart Foundation Scope of Work i comprehensive set of goals and policies to build the "Foundation" to achieve multiple goals in an integrated way, including local and regional land use goals. Task 2.2: Summarize State Mandates and Previous Efforts for Conformance *Summarize state mandates such as AB 32 Global Solutions Act, SB 97 CEQA Directives for GHG, SB 375 Redesigning Communities for GHG Reductions, and AB 1358 Complete Streets and translate them into an action plan. *City staff will provide a summary of the efforts made to date in the implementation of these mandates. The discussion will be mostly limited to transportation related policies and implemented actions. Task 2.3: Review and Add to Goals and Objectives ■The City of National City will identify and appoint a Steering Committee to guide the overall project process. City staff will coordinate, conduct and document these meetings. The primary focus will be for initial directions and review of the plan work products. *The consultant will summarize existing goals identified to date and will add some additional vision statements, objectives and other goals. . The consultant will work with city staff and the steering committee to refine the project vision, goals, objectives and implementing strategies for the project, Task 2.4: Existing Conditions Mapping •Circulation Mapping: An updated base map and aerial ortho-photo map will be prepared and verified with City engineering staff to determine road classifications, ADTs, posted speed, observed speed, overall widths, capacity and lane geometry, •Bike Facilities Mapping: Utilizing the recently adopted Bikeway Master Plan, summarize the existing and proposed facilities as well as prioritized capital projects related to implementing the plan. *Land Use Mapping: Existing land uses throughout the City will be mapped and then compared with proposed land use maps to determine where probable growth will be occurring. An overlay of specific plan areas and smart growth boundaries will be prepared as well. Task 2.5: Walking Facility Inventory *Pedestrian Facilities Mapping: Inventory and map existing, planned and proposed walkways into categories of village, district, corridor, neighborhood and connector walkway systems. Mapping will include missing walkway systems as well. This effort will require a substantial amount of fieldwork in order to spot check existing CAD, GIS and aerial mapping that can be done remotely. Task 2.6: Walking Facility Analysis * Pedestrian Barrier Mapping: A computer model of barriers to pedestrian mobility will be prepared including rail lines, trolley lines, water bodies, freeways, limited access roads, steep slopes, major arterials and large land ownership blocks with no public access. •Pedestrian Attractor Mapping: A computer mode! of existing employment centers, mixed land uses, public buildings, public spaces, schools, transit stops, parks, commercial centers, grocery stores and other important public -use facilities will be mapped. Each of the destination points or attractors will be analyzed with walking distance zones utilizing the existing walkway network. A 5, 10 and 15 minute walking time will be used to determine the area that can be covered by a pedestrian, assuming an average speed and average wait times at intersections. * Pedestrian Generator Mapping: A computer model of existing population densities, housing units per acre, and other census demographic and socioeconomic data wiii be used to determine the areas of the city rnost likely to contribute to generating pedestrian traffic. A 5, 10 and 15 minute Smart Foundation Scope of Work 2 walking time will be used to determine the area that can be covered by a pedestrian, assuming an average speed and average wait times at intersections. These distances will be from the centroid of census blocks, Master Geographic Resource Units or traffic zones or other standard units or block configurations for the area. •Pedestrian Composite Mapping: A composite layer will be created for areas where existing generators and attractors are within walking distances of each other. These will be classified as existing walking zones. The facilities mapping and barrier mapping will also be overlaid to determine where existing facilities are adequate and where barriers will need to be addressed. +Pedestrian and Bike Collision and Safety Data: The California DOT SWITERs database will be utilized to document and map the collisions that have occurred over the past 5 years. The data will be queried for ail bike -to -vehicle, bike -to -bike, bike-to-pedesl ian, pedestrian -to -vehicle collisions. The locations of these collisions will be mapped and the conditions or causes will also be put into the GIS database. Task Deliverable Documentation 2.1 Planned Goal Summary Lists of existing visions, goals & objectives 2 2 Summarize State Mandates and Efforts for Conformance Summary of mandates and previous conformance efforts 2.3 Review and Add to Goals and Objectives Refined and prioritized lists of visions, goals & objectives 2.4 Existing Conditions Mapping files and hardcopy maps showing the circulation system bike facilities system, and current land uses system, 2, 5 Walking Facility Inventory Field inventory maps with walkway classifications and major deficiencies noted �, 6 Walking Facility Analysis Various maps, tables and text descriptions denoting the barriers, attractors, generators and safety maps along with a composite map showing areas where walking is currently likely 3.0 PUBLIC INPUT Task 3.1: Identify Primary Stakeholders + The preliminary consideration is that four primary stakeholder groups are the ones most likely to utilize walking, bicycling and transit systems. The focus on these groups will likely return the greatest results. Public participation will be focused en four stakeholder groups — seniors and retirees, Hispanics, parents of children who walk and/or bike to school and young professionals — who are traditionally under -represented and underserved. •Public outreach will also be conducted for the broader community beyond the four identified focus stakeholder groups. Community awareness and involvement of general public are critical components of the planning process. Task 3.2: Develop Public Input Strategy Plan • Though this section denotes a foundation for public input, further analysis of user groups and stakeholders will require the customization of the public input strategy plan. As a starting point, the public input process will be interactive to insure stakeholder groups and the general public that the process is one in which their input is sought and will be considered. The process will not be one where suggestions and actions are preconceived. The input will truly reflect the suggestions of the public. • Time will not be spent on strategizing pre -conceived results or certain objectives. The results and priorities will come from the community. This dedication to the process will assure that Smart Foundation Scope of Work proposed changes in the future will actually result in increased reliance on walking, bicycling and transit use. •Notification of meetings will be distributed to all National City residents and local business owners. * All workshops will include some form of public input such as: questionnaires, comment cards, vote -by dot, sticky notes, table top exercises, prioritization listings, computer / handheld on - the fly voting, open microphone, and question and answer sessions. *All workshops will include a large aerial photo plot with street names. This plot will be screened back in order to accept written notes, highlighting or the placement of dots that denote areas where people walk and areas where specific problems of access, connectivity and safety currently exists. Task 3.3: Conduct Senior Focus Workshops * Seniors and retirees will be reached through existing or new Health Fairs held in partnership with Paradise Valley Hospital, San Ysidro Health Center and/or La Maestra Family Center. *Three workshops seeking input will be held at the Kimble & Morgan Towers Senior Center and Paradise Village Senior Community. Task 3.4: Conduct Hispanic Focus Workshops *Hispanic and primarily Spanish-speaking outreach will be through churches, companies with large numbers of Hispanic employees and Spanish -language media, A bilingual presenter will be available for translation at public events. *Flyers and posters in English and Spanish will be placed in prominent locations such as Community Parks, public libraries, large commercial centers (e.g. Walmart, Food 4 Less) and other places that attract large nutnbers of people. * Three workshops will be conducted at neighborhood facilities located in areas that show predominantly Hispanic home -ownership or have significant Hispanic renters. Task 3.5: Conduct Parent / Child Focus Workshops •Parents of children who walk and/or bike to school will be consulted through surveys and educational pamphlets, after -school Safety Fairs, and presentations at PTA / school -site meetings. * A workshop will be held at the local Boys & Girls Club. * Three additional workshops will be conducted in separate geographic centers of the City utilizing local schools for the location of the workshops. Task 3.6: Conduct Young Professional Focus Workshops •Facebook, Twitter and a phone application will be utilized to reach young professionals and the general public as well. *Additional outreach to the general public will be through National City's Neighborhood Councils, the National City Collaborative Family Resource Center, an interactive web link, editorials, articles, media events and local community events such as the Taste of National City, Relay for Life and Public Safety Fair. Business association presentations will be made to the National City Chamber of Commerce and through partnerships with local service organizations such as the National City Kiwanis and Lions Clubs. •Local health clubs, YMCA's and other community gymnasiums and centers will have workshop flyers and postings. 'Conduct one workshop at Kimball Park or City Hall. Smart Foundation Scope of Work 4 Task 3.7: Conduct Community Wide Workshops • Three workshops will be conducted in separate geographic centers of the City. They will be held at facilities at Kimball Park, Las Palmas Park, and El Toyon Park. One workshop will be on a Wednesday evening, one workshop on a Thursday evening, and the last workshop will be on a Saturday morning. These days and times have proven successful in past outreach efforts. Task 3.8: Create and Manage Website Elements • Care will be given to make sure that there is not an over -reliance on digital media to solicit and distribute information. However, this method will not be overlooked. A project website will be built and administered at least monthly. Electronic questionnaires, flyers, workshop notices, workshop results, as well as other work products will be posted for downloading. Task Deliverable Docur entat on 3. ] Identify Primary Stakeholders List and contact information on stakeholders with lists of the best way to engage 3.2Develop Public input Strategy Plan Report on workshop dates, locations, focus, exercises, intended results and methodologies 3.3 Conduct Senior Focus Workshops Materials for three workshops including flyers, presentation materials, tabletop exercises and poster comment boards Will include summarized results. 3.4 Conduct Hispanic Focus Workshops Materials for three workshops including flyers, presentation materials, tabletop exercises and poster comment boards. Will include summarized results. All will be in Spanish. 3.5 Conduct Parent / Child Focus Workshops Materials for four workshops including flyers, presentation materials, tabletop exercises and poster comment boards. Will include summarized results. 3.5 Conduct Young Professional Focus Workshops Materials for one workshop including flyers, presentation materials, tabletop exercises and poster comment boards. Will include summarized results. 3.7 Conduct Community Wide Workshops Materials for three workshops including flyers, presentation materials, tabletop exercises and poster comment boards. Will include summarized results. 3.8 Create and Manage Website Elements Electronic questionnaires, flyers, workshop notices, workshop results with links, as well as other work products will be posted for downloading and updated regularly. 4.0 FUTURE CONDITIONS Task 4.1: Compile Future Plans •Data Collection: Several documents will be reviewed including all specific plans, master plans, redevelopment plans and all elements of the General Plan and Capital Improvement Plans. Areas where future changes are likely will be identified by parcel. Any other planning effort that has resulted in recommended facilities, projects or land use changes will be documented and previous prioritization efforts will be incorporated. •Land Use Mapping: The Proposed Land Use layers of the General Plan will be mapped and compared with existing land uses. Another method for determining likely future changes is the overlay of existing land uses and densities on top of zoning. Where substantial difference exists, these areas will be noted as potential future changes. •Population Mapping: SANDAG-based Smart Growth areas and its most recent boundary files will used in addition to future population projections developed by SANDAL will be used in predicting where growth is likely to occur. • The proposed densities of these areas will be categorized into those that are supportive of walking, cycling and transit and those that are not. Smart Foundation Scope of Work 5 Task 4.2: Identify Future Initiatives •Review Documents: General and specific policies that affect future growth will be identified and reviewed for portions that deal with non -vehicular active transportation, walkable communities and transit supportive development or smart growth. Task 4.3: Project Future Conditions through Computer Modeling *Computer Modeling: Future population areas will be modeled for walking and cycling distances using 5, 10 and 15-minute walking distances. Where existing walking facilities and roadways exist, the modeling will assume these will be used. In other areas where the walking network does not exist, standard radius circles of 1/ mile, /2 mile and 1 mile will be used. Distances of 1 mile, 3 miles and 5 miles will be used for cycling. &Utilization of Existing Attractor Elements: The polygons of walking and cycling distances will be overlaid on existing public facilities, parks, transit facilities, services, schools and retail outlets to determine if they are adequately being served with existing facilities within walking and cycling distances. Future transit facilities will be mapped. *Likely Future Attractor Elements: Based on General Plan proposed land uses and mapping efforts of previous tasks, a determination will be made on where future attractors are likely to be. Distance zones from these attractors will be mapped. Project prioritization from previous planning efforts and Capitol Improvement Plans will be carried forward to be included in model prioritization. Task 4.4: Opportunities for Synergy and Collaboration *Analysis: Future smart growth areas and results from the modeling listed above, will lead to a discussion on where public improvements can help to close the gap on existing walking and cycling facilities that can provide essential links between future population centers of moderate to high density and existing or proposed attractors such as schools, parks, employment centers, community facilities, public buildings and transit facilities. Task , Deliverable Documentation 4.7 Compile Future Plans . Maps showing areas of likely land use change I growth 4.2 ldentrfy Future Initiatives Summary of future project goals and initiatives for walking! cycling ltrans/ t use and smart growth 4.3 Project Future Conditions Future population walking I cycling zone maps. Maps showing future walking I cycling zones that are serviced by existing attractors. Future development areas with attractor elements that may be built. 4.4 Opportunities for Synergy/Collaboration List and maps showing opportunity areas for synergy between land use, transportation & future population densities 5.0 SOLUTIONS AND RECOMMENDATIONS Task 5.1: Pedestrian Priority Areas •Computer Modeling: A composite map will be made of all existing attractors, detractors and generators as well as all future population densities, land use and projects. Safety factors resulting from the review of the collision data will also be worked into the model under the detractors. *Model Scoring: A composite score of pedestrian priority will be developed. Since the model will be a raster -based model, each pixel will represent an acre and will contain a composite score of its overall importance. •Priority Area Mapping: Groupings of linear corridors or nodes will be identified where overall high scores can be clustered together. These will be areas where improvements are Smart Foundation Scope of Work 6 considered to be a top priority and the top 20 sites in the city will be identified for further review. Task 5.2: Priority Area Fieldwork • Site Visits: These top 20 areas of the city will have additional fieldwork completed. The fieldwork will look at connectivity, safety, accessibility and walkability factors. Attention to access to transit, schools, employment, public facilities and services will the focus of this fieldwork. Gaps, poor walking facility conditions, safety concerns, street crossings, street traffic conditions and ADA access issues will be highlighted. •Mapping: These top 20 areas will have the conditions mapped and each will become a potential project priority area. Task 5.3: Specific Priority Area Solutions •Safety Countermeasures: For those areas with a high incidence of collisions or where particular safety concerns are noted, safety countermeasures will be developed. These measures may include traffic calming, road diets, traffic control, bulb -outs, median refuges, marked crossings, countdown pedestrian timers, warning signage, improved lighting conditions, mid - block crossings, and other pedestrian safety improvements. ■ ADA Improvements: ADA, California Title 24 and regional standards for accessibility will be noted and conformance issues will be categorized into highly out of conformance / unsafe, generally out of conformance, mostly conforming and fully conforming. • Connectivity Improvements: Where missing facilities or gaps are identified, the necessary infill walking facility requirements will be noted. For areas where en out -of -direction distance that is very inconvenient or time consuming is noted, possible barrier removals and improvements will be noted. • Walkability Improvements: Walkability is more of a perceptual and qualitative requirement. Harsh conditions, missing shade, windy area, lack of lighting, lack of amenities, buffers between vehicles and the walking environment and adjacent land uses will all be noted. General guidelines for the improvement of walkability will be prepared and specific recommendation made for each problem area. Task 5.4: Vetting of Priority Areas and Their Solutions *Workshops: Each of the four focus stakeholder groups identified in earlier tasks will be provided with one workshop specific to priority areas and solutions. The intent of the workshop will be to show the priority areas, identify the issues that we observed in these areas and to present the solutions to these issues, Workshop input will include the identification of other issues that meeting attendees may know about, the prioritization of the issues identified and the agreement on the solutions that make sense for the issue. Task 5.5: Initial General Costs •Project Refinement: Preliminary plans for the top 20 project areas will be refined and updated based on public input. •Initial Prolect Costs: Using City staff approved unit costs, the estimated construction costs will be developed with agreed upon contingency costs and soft costs included. Task 5.6: Phasing and Implementation Plans •Phasing Plans: Utilizing public input, an overall prioritized phasing plan will be developed, * Future Project Requirements: For future discretionary projects located in or near the project priority areas, the potential for requiring the development to add these near site facilities will be explored. Redevelopment funds and other facility benefit assessment districts will also be looked at for funding these projects. For future capital projects, these improvements will take place in the public right of way and will not necessarily require adjacent development Smart Foundation Scope of Work 7 funding or coordination. Where possible, leveraging private investments in coordination with the public investments should be pursued. *Funding Sources: A variety of federal, state, regional and local grants and funding sources do exist for safety improvements and the expansion of walkability. Safe Routes to School programs, bike facility funding through programs such as BTA, Smart Growth grants, and Trans -Net Pedestrian, Bike and Transit programs are all likely sources to be investigated. Task Deliverable Documentation 5.1 Pedestrian Priority Areas A dommentt, d process for producing the maps as well as the prioritized pedestrian area maps themselves. Tabular data will also be provided that quantifies the scoring and size of I these areas. 5.2 Priority Area Fieldwork Field maps and notes showing improvement elements 5.3 Spec PriorityArea Solutions Project area improvement maps showing possible safety, connectivity, accessibility and walkability improvements. 54 Vetting of Priority Areas and Solutions Workshop maps showing priority areas and the overall process used to identify priority areas. Specific project area blow-up maps for public comment with documented input 5.5 initial General Costs of Solutions Spreadsheets showing unit costs and quantities 5.5 Phasing Plans and Priorities Overall phasing map. Tables showing possible funding sources. Adjacent developments that may be conditioned with these improvements vn'll also be mapped. 6.0 PLAN SUBMITTALS, PRESENTATIONS AND APPROVALS Task 6.1: Prepare & Present Draft Plan *Outline Development and Approval: A detailed outline will be submitted for approval by City staff and the Steering Committee. *Document Writing: The outline will be populated with text and submitted for approval by City staff and the Steering Committee. * Document Layout: InDesign Layouts will be used with integrated photos, tables, figures, diagrams and maps. The template layout will be submitted for approval by city staff. * Quality Control: The draft plan will be reviewed for quality control by the consultant prior to being submitted. •Develop Presentation Materials: An overview presentation will be created that will include project objectives, public input, existing conditions, future conditions, priority mapping, priority areas, projects and prioritized input from the public including phasing and costs. *Present and Collect Input: The draft plan will be presented to the Steering Committee then to each of the four focus groups and the general public for additional input. Task 6.2: Review, Refine Draft Plan and Submit Pre -final Plan * Staff Review of Draft Plan: City staff will review the plan and provide written comments. * Staff and Consultant Review Comment Meeting: A meeting will be conducted to review the comments face to face and to work out specific direction on the next submittal. •Plan Revisions: The plan will be adjusted based on Steering Committee and City staff input. •Plan Refinements: Refinements to the maps, tables, text and layouts will be made. * Plan Production: Refinements to the maps, tables, text and layouts will be made. *Quality Control: The pre -final plan will be reviewed prior to submittal by the consultant. Task 6.3: Present Pre -final Plan to Approval Bodies *Revise Draft Presentation: A revised presentation will be prepared. Smart Foundation Scope of Work 8 *Present to Traffic Safety Committee / Park and Recreation Advisory Board: The City of National City's Traffic Safety Committee and Park and Recreation Advisory Board will receive a presentation and a copy of the Pre-fmal Plan. • Present to Planning Commission: One presentation will be made to the Planning Commission as part of an open workshop. This will be an information item only. •Present to City Council: One presentation will be made to the City Council as an open workshop informational item. Task 6.4: Revise and Submit Final Plan +Staff Review of the Plan: City staff will make comments on the Pre -final Plan. +Staff Meeting to Review Comments: A face-to-face meeting with City staff and the consultant will be conductod to review comments, ircludinv, those. from the Planning Commission anti. City Council. *Final Plan Production: Based on comments, a final plan will be produced for adoption. Task 6.5: Final Approval Process *Present Plan to Planning Commission: A final plan will be presented to the Planning Commission for review of their previous comments and any additional input. • Present Plan to City Council: A final plan will be presented to the City Council for their adoption, Task 6.6: Post Final Product Dissemination of Information •Final Presentation Materials: The final presentation materials will be turned over to City staff, to SANDAG and to Caltrans. The final presentation will also be posted on the project website. *Applicability to Other City Discussion: An appendix will be written to show how the processes used can be replicated by other cities and how the project recommendations may also be of some use for cities in the region considering similar plans. •Presentation to SANDAG l Caltrans Committees: A presentation will be given to the appropriate committees and/or meetings of SANDAG with Caltrans in attendance. *Presentation to San Diego Professional Organizations: Presentations may be offered to the local professional societies in the San Diego area that have a high interest in the project. Some example organizations include: APA, ASCE, APWA and ITE. * Presentation to Non-profit Advocacy Organizations: Presentations may be offered to local non- profit advocacy groups in the San Diego area that have a high interest in the project. Some example organizations include: WalkSanfiego, San Diego County Bike Coalition and Move San Diego. * Presentation to County Health and Human Services: A presentation will be offered to the County Health and Human Services or other Countywide Health Coalitions. Task 1 Deliverable Documentation 6.1 Prepare Draft Plan Draft document with 25 copies 6.2 i Review, Refine and Devise Draft and Submit Pre -final Plan Pre -final document with 25 copies 6.3 Present Pre -final Plan to Approval Bodies Presentation 6,4 Revise and Submit Final Plan Final document ;vith 25 copies 6,5 Final Approval Process Final presentation 6.6 Post Final Product Dissemination CDs with all native files and pdf versions of the final document includes all GiS files as well. These same files will be on the protect website for downloading, Smart Foundation Scope of Work 9 Submitted to: t--" lhaq�g4Rat -� Submitted by: Sttenitted for. SMART... sot. •;isz-Hoorn .rx. M9ll LufFrm eT�h rCXCOIa'�KliS+fQyveAIDl1 FOUNDATION �.12 S3 Task Number MID! J I F i M ! A I M J J A ! S 0 N R Deliverabie PHASE.1: PROJECT MANAGEMENT. AND GOORD/NATION PHASE (National City Tasks starting October 20721 1.1 !Project in11lalion (N ; - I iaster schedule 1.2 RFP for Consultant Services {NC} i Request for Proposal 1.3 Staff Coordination. / Review for Rd &3 NC f eetin minutes and dean 1.4 Quarterly Reports / Overall Administration NNC} _ uartet re readsheeis and invoices 1.5 Prcject V ap-up Reporting and Actors {NC) r I Final digital ties, weosiie aostags and presentation rnalenais 1.6 Management /Staff Time for Steering Comm # 1 Steering Comirtinea agendas and meeting minutes PHASE 2: UMTit' K3 CONDITIONS PHASE , .21 brisling Planned Goal t T i i Vision, goals and objectives lists 2.2 Summarize State Mandates & Previous Efforts Summary of State mandates &city efforts 2.3 Review and Add to Goals and Objectives r i Final vision, goals and objectives lists 2.4 Er!sfing Conditions Mapping _ GIS maps for circulation, prices and land uses 2.5 Walking Facility Inventory 1 Verified walking conditions, gaps and fieldwork 2.6 Walking Facility Analysis yy f GISmaps for atiracfors,generators, banters &safety PHASE3: PC INPUT 3.1 :Identify Primary Stakeholders list of contacts for stakeholders 3.2 'Develop Public Input Strategy Plan Public I • ut „ ::. . an with dates, ob' cfnres & stra,: r-:. 3.3 Conduct Senior Focus Vorkshops aksh� flyers, naiarlals and results 3.4 Conduct hispanic Focus Workshops mxlxshop Ayers, rrraituiais and reautis 3.5 Conduct Paei / Child Focus Workshops orkshrop flyers, rrelerfais and results 3.6 Conduct Young Professional Focus Workshop akshrop flyers, materiels and resuPla 3.7 Conduct Community Wide Workshops - s fl : ,materials and nesufls , 3.8 uCreate and Manage Website Elements .1 j; ..,1 • 1 1' f, _ F _ orkshop with finks, announcements, results, and products PHASE 4: RIT RE CLIMON'S 4.1 Compile Future Plans i Maps of future lanai use, populations & areas of probable changes 4.2 Identify Future Initiatives Summary of future grasth infliathr s and policies 4.3 Project Future Conritons 1 Computer models for waling zones, existing & future attractore 4.4 Opportunities for Synergy! Collaboration , Maps shoving how walking/Ming/transit can support development PHASE 6: SQLUTi0NS AND RECOMMENDATIONS 5.1 'Pedestrian Prior Areas 2 PriariiyArea Fieldwork 9HhComposi� GIS crepe showing pedestrian priority areas _ i,=red work ma s show!n. eels' x Issues in top 20 area 5.3 SS cTic Pri 'Area Sdurtions :MUM 1 S: • , connecti ', , ADAand walkabx.I ideas For o' 20 areas 5.4 Preserlatiom of priorities and solutions 5.5 Ir3tiaf General Casts of SolutionsSpreadsheets showing probable improvement project costs 5.6 iPhasing Plans & Implementation Plans ;! ; _ ; i Phasing plan and prioritized project fists PRASE S: PLAN SUBMITTALS, PRESENTATIONS ANb APPk.OVALs 6.1 Prepare Draft Plan I y 25 copies or a daft plan 6.2 Review, Refne & Revise and Subunit Pre-flrml i _ 5 copies of a pre -final plan 6.3 R aorta d Pre -final Plan to Approval Bodies j + Presentation mate -Isla for the pre -final plan 6,4 Revise and Submit Fnal Plan E 26 copies ofa firaaf plain 6.5 FlnatApprovai Process I y_ : Fins presentation. matarisis 6.6 Post Final Product Dissemination _ - CDs of at project rnateriare, website finals & spedat presentation; National City SMART.. , FOUNDATION Pion 6 PRINCIPALS Sharon Singleton, ASLA, CPSM Sandra Swaner-Carrnona, AICP Kurt Carlson, ASLA Mike Singleton, ASIA, AICP, LEED-AP EMPLOYEES-32 9 Landscape Architects (3 LEED) 10 Planners 4 Lan dscape Designers 2 Irrigation Designers 3 GIS Analysts 1 Graphic Designer 3 Administrators CERTIFICATIONS Woman Business Enterprise (CPUC) Small Business Enterprise (CA) SERVICES Planning • Community Planning • Mobility • Resource Management ..Landscape Architecture • Community Design • Parks and Recreation • Health Care • Education • Housing • Hospitality • Office and Retail Federal Planning • Master Plans • MILCON Documentation • Basic Facility Requirements • Asset Evaluations • Capital improvement Plans • Design Guidelines • Special Studies SUPPORT SERVICES • Public Outreach • GIS • 3D Modeling and Simulations • Sustainable Design - Water Management • Grant Writing Established in 1970, KTU+A is a planning and landscape architecture firm whose commitment to balancing human activities with the elements of nature has resulted in award -winning, creative and sustainable projects throughout our community and the southwest. In September 2010, KTU+A was named a Silver level Bicycle Friendly Business by the League of American Bicyclists. The trends towards higher energy costs, Tower oil production and more sustainable economic growth necessitate the need to provide better transportation and land use plans that emphasize human mobility as part of the solution. Whether this is achieved through principles of smart growth, traffic calming. universal access, or pedestrian and bike facility integration with vehicular streets and open spaces, the technical challenges must be met. Our streets are not just for motorists, they should be complete streets for the entire community. KTU+A offers a proven track record of cost-effective, technically proficient and creative approaches towards mobility that connects people, places and resources. Project Experience KTU+A has provided planning and design services for a number of projects requiring the integration of various modes of transportation, including pedestrian, bicycle and transit. Services have included alignment alternatives; design feasibility; evaluation of safety aspects; determination of appropriate land uses; development of design guidelines; integration with recreational, residential and commercial land uses; analy- sis and identification of bikeway and walkway locations; and ADA accessibility. Our qualifications include: • Ail plans prepared byKTU+A comply with State, Federal Highway Administration, AASHTO and MUTCD standards. • Experience in researching and recommending innovative facility treatments and programs for specific issues. • GIS computer applications for producing alignment analysts, pedestrian and bicycle suitability modeling, maps, route selection, graphic production, estimating and 3-D visualizations. • Expertise in pedestrian and bikeway planning and commitment to the integration of recreation, land use planning, community design, urban design and non -motor- ized alternatives. • Understanding and experience in the linking of land use planning, development and multi -modal transportation options. • Extensive research on pedestrian and bicycle safety factors and common accident scenarios. • Professional experience with the integration of trails systems within environmen- tally and visually sensitive areas. Current And Completed Projects • City of Ontario Holt Boulevard Complete Streets Plan • Port of San Diego Harbor Drive Bayshore Bikeway • City of National City Sth Street Corridor Smart Growth Plan • City of Lemon Grove Main Street Promenade Smart Growth Plan • City of San Diego Greater North Park Community Plan Update City of La Mesa Bicycle and Complete Streets Master Plan • City of Dana Point Pedestrian Connectivity Study City of San Diego Pedestrian Master Plan, Phases 1 and 4 City of San Clemente Bicycle and Pedestrian Master Pian City of Oceanside Bicycle and Pedestrian Master Plan University of California San Diego Bicycle and Pedestrian Master Plan City of Carlsbad ADA Transition Pian City of Chula Vista Bicycle Master Plan City of Coronado Bicycle Master Plan Market Creek Village Community Outreach Program National City SMART, .. FOUNDATION Plan 23 KTU+A PLANNING & LANDSCAPE DESIGN ARCHITECTURE INC. 11126/2012 2010 Billing Rate Carison, Kurt ingleton, Mike Singleton, Sharon 5warear, Sandra L_ SE N I OIL? -ASSOCIATE Blatner, Cheri Calling, Susan Carpenter, Mark Everling, Bernard Holloway, John Leonard, Dave Taylor , John ASSOCIATE An, Jenny Effrd, Robert Henderson, Tim Henning, Emily Jacobsen, Darren Johnston, Michael !Piet, Brooke Punsalan, Joe Expert Witness 2012 Billing Rate Rate* $165 $330 $330 $330 $165 $330 $135 $270 $135 $270 $135 $270 $135 $270 $135 i $270 $135 $270 $115 $115 $115 $115 $115 $115 $115 $115 $115 $115 $115 $115 'SENIOR DESIGNEWSEN-1011 PLANNERS Bosch, Byars Davis, Tasha Jessop, Roarke Machi, Cain'-,ne DESIGNERS I PLA ADMINI&TRATIO Swaner, Wendy $75 $75 * Expert Witness applies to: Principal, Sr,. Associate Licensed Landscape Architects. Rates will be doubled than regular rates. This would be if we are deposed, prepare a special report for litigation, or have to offer testimony or practice on testimony.