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HomeMy WebLinkAboutAward augmentation letter2 irrra STATE LIBRARY A�'Itt�0 January 17, 2013 National City Public Library Minh Duong Via Email: minh.duong@nationalcitylibrary.org nationalcitylibrary.org Dear, Ms. Duong: ;t. SIt,!I.: COUR ft�tt:at Happy New Year! I am writing to tell you that two libraries unfortunately have had to eliminate their literacy programs, leaving some additional funds to be distributed. Because your library has been significantly impacted by the current funding crisis, you are eligible to receive some of these funds. The amount we would like to award you as a one-time augmentation is $3,537. This amount was based on the number of adult learners you served in 2011/12. Funds available were pro -rated based on total adults served by eligible programs. Here's what we need you to do now: 1. Sign and return the attached Claim Form for the one-time augmentation amount. You should receive the funds within six weeks of submitting your claim form. All of these funds must be expended or encumbered by June 30, 2013. If you feel that you will be unable to spend or encumber some or all of these funds by that deadline, please let us know immediately, so that we can distribute them to another program in need. 2. This additional funding will require a revision of your current 2012/13 revised budget. We have attached a form which includes the one-time only amount in a special line on the "Revised Revenue" form (just under "California Library Literacy Services"). Please add those dollars to your budget by showing where they will be expended on the "Revised Budget" form, and return both forms to andrea.freeland@library.ca.gov. We won't act on your claim form until this revised budget is received. 3. Your application for the 2013/14 fiscal year will be due in May. My staff will notify you by e-mail when to submit it. 4. While we usually ask you to report twice each fiscal year — we are eliminating the mid- year report this year (usually due in February). You will provide a final report of service and volunteer statistics, budget expenditures and roles and goals on the complete 2012/13 fiscal year in August. 916.653.5217 phone 916.653.8443 fax www.library.ca.gov Library Development Services Bureau P. O. Box 942837 Sacramento, CA 94237-0001 900 N Street, 4th Floor, Sacramento, CA 95814 3 Should you have any additional questions regarding the funding and/or reporting process, please contact: Carla Lehn at (916) 653-7743 or carla.Iehn@library.ca.gov. Thank you for the work your library does on behalf of the people in your community who need these important literacy services. Respectfully yours, 6AfT Gerry Maginnity, Acting State Librarian of California cc: Literacy Coordinator, Melissa Solis, melissa.solis@nationalcitylibrary.org nationalcitylibrary.org Enc.: Claim Form Revised Budget Form 916.653.5217 phone 916.653.8443 fax www.library.ca.gov Library Development Services Bureau P. O. Box 942837 Sacramento, CA 94237-0001 900 N Street, 4th Floor, Sacramento, CA 95814