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PROGRAM SUPPLEMENT NO. K60
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00013S
Adv Project ID Date:
1113000101 Location:
Project Number:
E.A. Number:
Locode:
January 28, 2013
11-SD-0-NATC
SR2SL-5066(024)
11-956746
5066
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00013S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of 05/02/07 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on V (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION:
Ira Harbison ES. Paradise Valley Rd between E. 8th 5t & E. Plaza Blvd
TYPE OF WORK: Construct sidewalks, curb and gutter; install minor safety lighting
Estimated Cost
State Funds
STATE $225,000.00
$270, 000.00
LOCAL
$45,000.0
CITY OF NATIONAL CITY
By
Titie
Date
Attest
Matching Funds
OTHER
$0.00
STATE OF CALIFORNIA
Department of Transportation
By
Chief, Office of Project Implementation
Division of Local Assistance
Date
hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Date .I
$225,000.00
Chapter
Statutes
Item
Year
Program
BC
Category
Fund Source I AMOUNT
Program Supplement 00-013S-K60- SERIAL
Page 1 of 3
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV. 01/2010)
Page_;_ of_1_
TO: STATE CONTROLLERS OFFICE
Clai rns Audits
3301 "C" Street, Rm 404
Sacramento, CA 95816
DATE PREPARED:
1/31/2013
PROJECT NUMBER:
1113000101
FROM:
Department of Transportation
IREOU;SITiCN NUMBS i CONTRACT NUMBER:
RQS-2660- 111300000224-1
SUBJECT:
Encumbrance Document
VENDOR/LOCAL AGENCY:
CITY OF NATIONAL CITY
CONTRACT AMOUNT:
$225,000.00
PROCUREMENT TYPE
Local .Assistance
CHAPTER
21
STATUTES
2012
ITEM
2660-102-042
YEAR
2012-2013
PECiPECT
20.30.010.535
TASK 1SUBTASK
262010400
AMOUNT
$225,000.00
TOTAL
225,000.00
ADA Noti,
For individuals with sensory disabilities, this document is available in alternate formats. For irrformation, call (915) 654-6410 of TDD (916) -3880 or write
Records end Forms Management. 1120 N. Stree!, MS-69, Sacrameeto, GA 95814.
11-SD-0-NATC
SR2SL-5066(024)
01/28/2013
SPECIAL COVENANTS OR REMARKS
1. All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. 1. This PROJECT is funded with State -Only funding from the Safe Route to School
(SR2S) Program.
a.
2. ADMINISTERING AGENCY agrees to administer PROJECT in accordance with the
SR2S Program Guidelines under which the project was selected.
3. This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the SR2S State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the the effective allocation date is not
eligible for reimbursement from the SR2S funds.
4. ADMINISTERING AGENCY agrees that SR2S funds available for reimbursement will
be limited to the amount allocated and encumbered by the STATE consistent with the
scope of work in the STATE approved application. Funds encumbered may not be used
to increase the scope of work after a project is awarded for construction unless approved
by the Statewide SR2S Coordinator prior to performing work. Future allocations of SR2S
funds will be encumbered by use of a STATE approved Allocation Letter and Finance
Letter.
6. ADMINISTERING AGENCY agrees to the program delivery and reporting
requirements established for the applicable SR2S Program funding cycle.
6. ADMINISTERING AGENCY agrees to provide contract award information to the State
within 60 days of the award and prior to submitting the first invoice for construction of this
PROJECT. The required Construction Contract Award Information is listed at the
Ca]trans Safe Routes to School (SR2S) Project Implementation web site:
http:www. dot.gov/hq/LocaIPrograms{saferouteslsr2s_instruct.htm
7. The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
8. The ADMIN]STERING AGENCY agrees to submit the "Final Report of Expenditures"
to the DLAE within six (6) months of project completion in accordance with Section 17.5
of the Local Assistance Procedures Manual (LAPM).
ADMINISTERING AGENCY agrees to comply with Office of Management and Budget
(OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments. Notwithstanding the foregoing, ADMINISTERING
Program Supplement 00-013S-K60- SERIAL Page 2 of 3
11 3D-0-NATC
SR2SL-5066(024)
01128/2013
SPECIAL COVENANTS OR REMARKS
AGENCY shall not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4),
(5), (6), (8), (9), (12) and (13).
4. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
Program Supplement 00-013S-K60- SERIAL Page 3 of 3