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Letter From Chula Vista
RECEIVED MAY 1 6 20U3 OFFICE OF THE CITY MANAGER May 8, 2013 Leslie Deese, City Manager City of National City 1243 National City Boulevard National City, CA 91950 Dear Ms. Deese: The City of Chula Vista and the City of National City entered into a contract for Animal Care Services on April 16, 2010 for one year, with four additional one-year options to extend the contract. For calendar year 2012, the Chula Vista Animal Care Facility took in 6715 animals. Of these, 1157 (17.230%) were from the City of National City. The percentage for the City of National City for the previous year was 18.026%. The City of Chula Vista is proposing to extend this contract for one year to provide kenneling services to the City of National City. The proposal for these services for FY 12-14 is $337,439 or $28,119.94 monthly. Please respond to the City of Chula Vista no later than May 23, 2013 indicating if the City of National City accepts this proposal. Sincerely, ?Icbtzw, Were/7e Or -- Kelley -Bacon Deputy City Manager Attachment: 1 J:/Admin/AnimalCare/ACF Services —National City 276 FOURTH AVENUE • CHULA VISTA m CALIFORNIA 91910 • (619) 691-5031 • FAX (619) 409-5884 Pot -Consumer Rmcyclud Pcper National City Direct Costs FTE 2014 Budget Cost Applied Animal Adoption Counselor (6001) 2.00 $ 94,952 $ 94,952 Animal Care Assistant (6001) 5.00 $ 200,681 $ 200,681 Animal Care Assistant (6001) 1.00 $ 34,913 $ 34,913 Animal Care Facility Admin (6001) 1.00 $ 120,559 $ 120,559 Animal Control Officer (6001) 4.00 $ 198,924 $ 198,924 Office Specialist (6001) 0.50 $ 20,332 $ 20,332 Office Specialist (6001) 1.00 $ 40,664 $ 40,664 Registered Vet Tech (6001) 2.00 $ 99,462 $ 99,462 Sr Animal Care Assistant (6001) 2.00 $ 88,617 $ 88,617 Veterinarian (6001) 1.00 $ 124,707 $ 82,839 Veterinary Assistant (6001) 1.00 $ 41,442 $ 41,442 Hourly Wages (6005) $ 146,973 $ 133,186 Total Salaries & Wages $ 1,212,226 $ 1,156,671 Total Overtime $ 39,125 $ 39,125 Total Benefits $ 665,520 $ 648,325 Other Professional Services (6301) $ 11,000 $ 11,000 Other Contractual Services (6401) $ 182,048 $ 176,048 Cellular Phone Service (6506) $ 2,800 $ 2,800 Printing and Binding (6531) $ 5,000 $ 5,000 Postage (6533) $ 1,600 $ 1,600 Travel/Conf/Mtgs (6541) $ 750 $ - Membership/Dues (6542) $ 120 $ Transportation Allow (6551) $ 500 $ 500 Phone Service (6571) $ 7,055 $ 7,055 Gas and Electric (6572) $ 36,483 $ 36,483 Water (6574) $ 2,000 $ 2,000 Maint - Off Equipt (6611) $ 1,814 $ 1,814 Maint - Other Equipt (6632) $ 500 $ 500 Fleet Maint Charges (6641) $ 32,059 $ 32,059 Office Supplies (6801) $ 10,500 $ 10,500 Janitorial Supplies (6811) $ 14,500 $ 14,500 Medical & Lab Supplies (6833) $ 199,364 $ 185,214 Book, Publications, Maps (6846) $ 519 $ 519 Animal & Adoption Supplies (6858) $ 25,850 $ 25,850 Wearing Apparel (6881) $ 5,072 $ 5,072 Food Products (6882) $ 42,315 $ 42,315 Supplies and Services Savings (6889) $ (7,952) $ (7,952) Matls to Main-Bldgs & Grounds (6911) $ 17,517 $ 17,517 Credit Card Trans Fee (7021) $ 2,500 $ 2,500 Cash Shortage (7104) $ - $ - Total Supplies & Services $ 693,914 $ 672,894 TOTAL BUDGET $ 2,510,785 $ 2,418,915 CWOH @ 22.1% of Salaries and Wages % Kennel % Control 0% 0% 90% 10% 100% 0% 10% 0% 0% 0% 0% 10% 0% 00%, _0% 0% 0% 100% 20% 20% 100% 100% 10% 90% 0% 100% 90% 100% 10C% 100% 100% 90% 78% 10°/a 78% 100% 100% 0% 80% 80% 100% 0% 100% 0% 100% 0% 100% 0% 100% 0% 100% 0% 0% 100% 90% 10% 100% 0% 100% 0% 50% 50% 100% 0% 50% 50% 100% 0% 50% 50% 100% 0% 100% 0% 94% 0% Total Kennel 100% $ 94,952 100% $ 200,681 100% $ 3,491 100% $ 108,503 100% $ - 100% $ 20,332 100% $ 36,598 100% $ 99,462 100% $ 88,617 100% $ 82,839 100% $ 41,442 100% $ 119,867 78% $ 896,704 100% $ 3,913 78% $ 602,700 100% $ 11,000 100% $ 176,048 100% $ - 100% $ 4,000 100% $ 1,280 100% $ 500 100% $ 7,055 100% $ 36,483 100% $ 2,000 100% $ 1,814 $ 100%100% $ 500 100% $ 9,450 100% $ 14,500 100% $ 185,214 100% $ 260 100°% $ 25,850 100% $ 2,536 100% $ 42,315 00% $ (3,976) 100% $ 17,517 100% $ 2,500 94% $ 536,846 $ 1,940,242 $ 198,189 TOTAL CHARGEABLE COSTS $ 2,138,431 SUMMARY Kennel @ 17.230% (proportioned based on percentage of animals taken in) Less: Revenue Offset Total Annual Contract Cost $368,453 $31,014 $337,439 LFY2014 Monthly Base Rate for National City: $28,119.94 Note: $93,000 of the operating budget was eliminated from the calculation as it is reimbursed by the County for spay and neuter clinics National City Kennel and Control Cost Breakdown Direct Costs Animal Adoption Counselor (6001) Animal Care Assistant (6001) Animal Care Assistant (6001) Animal Care Facility Admin (6001) Animal Control Officer (6001) Office Specialist (6001) Office Specialist (6001) Registered Vet Tech (6001) Sr Animal Care Assistant (6001) Veterinarian (6001) Veterinary Assistant (6001) Hourly Wages (6005) Total Salaries & Wages Total Overtime Total Benefits Other Professional Services (6301) Other Contractual Services (6401) Cellular Phone Service (6506) Printing and Binding (6531) Postage (6533) Travel/Conf/Mtgs (6541) Membership/Dues (6542) Transportation Allow (6551) Phone Service (6571) Gas and Electric (6572) Water (6574) Maint - Off Equipt (6611) Maint - Other Equipt (6632) Fleet Maint Charges (6641) Office Supplies (6801) Janitorial Supplies (6811) Medical & Lab Supplies (6833) Book, Publications, Maps (6846) Animal & Adoption Supplies (6858) Wearing Apparel (6881) Food Products (6882) Supplies and Services Savings (6889) Matls to Main-Bldgs & Grounds (6911) Credit Card Trans Fee (7021) Cash Shortage (7104) Total Supplies & Services TOTAL BUDGET CWOH @ 22.1 % of Salaries and Wages TOTAL CHARGEABLE COSTS FTE 2014 Budget 2.00 $ 94,952 5.00 $ 200,681 1,00 $ 34,913 1.00 $ 120,559 4.00 $ 198,924 0.50 $ 20,332 1.00 $ 40,664 2.00 $ 99,462 2.00 $ 88,617 1.00 $ 124,707 1.00 $ 41,442 $ 146,973 $ 1,212,226 $ 39,125 $ 665,620 $ 11,000 $ 182,048 $ 2,800 $ 5,000 $ 1,600 $ 750 $ 120 $ 500 $ 7,055 $ 36,483 $ 2,000 $ 1,814 $ 500 $ 32,059 $ 10,500 $ 14,500 $ 199,364 $ 519 $ 25,850 $ 5,072 $ 42,315 $ (7,952) $ 17,517 $ 2,500 $ 593,914 $ 2,510,785 Cost Applied $ 94,952 $ 200,681 $ 34,913 $ 120,559 $ 198,924 $ 20,332 $ 40,664 $ 99,462 $ 88,617 $ 82,839 $ 41,442 $ 133,186 $ 1,156,571 $ 39,125 $ 648,325 $ 11,000 $ 176,048 $ 2,800 $ 5,000 $ 1,600 $ $ 500 $ 7,055 $ 36,483 $ 2,000 $ 1,814 $ 500 $ 32,059 $ 10,500 $ 14,500 $ 185,214 $ 519 $ 25,850 $ 5,072 $ 42,315 $ (7,952) $ 17,517 $ 2,500 $ 572,894 $ Z,416,915 % Kennel 100% 100% 10% 90% 0% 100% 90% 100% 100% 100% 100% 90% 78% % Control 0% 0% 90% 10% 100% 0% 10% 0% 0% 0% 0% 10% 22% 10% 90% 78% 22% 100% 100% 0% 80% 80% 0% 0% 100% 20% 20% 100% 0% 100% 0% 100% 0% 100% 100% 0% 0% 100% 0% 0% 100% 90% 10% 100% 0% 100% 0% 50% 100% 50% 0% 50%l 50% 100% 0% 50% 50% 100% 0% 100% 0% Note: $93,000 of the operating budget was eliminated from the calculation as it is reimbursed by the County for spay and neuter clinics 94% 6% Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Kennel 94,952 200,681 3,491 108,503 20,332 36,598 99,462 88,617 82,839 41,442 119,867 896,784 g3,913 502,700 11,000 176,048 4,000 1,280 Control $ 31,422 $ 12,056 $ 198,924 $ 4,066 $ $ 13,319 $ 259,767 $ 35,213 $ 145,625 $ - $ 2,800 $ 1,000 $ 320 100% $ 500 $ 100% $ 7,055 $ - 100% $ 36,483 $ 100% $ 2,000 $ 100% $ 1,814 $ 100% $ 500 $ - 100% $ - $ 32,059 100% $ 9,450 $ 1,050 100% $ 14,500 $ - 100% $ 185,214 $ - 100% $ 260 $ 260 100% $ 25,850 $ - 100% $ 2,536 $ 2,536 100% $ 42,315 $ 100% $ (3,976) $ (3,976) 100% $ 17,517 $ 100% $ 2,500 $ 100% $ 536,846 $ 36,049 $ 1,940,242 $ 476,673 $ 198,189 $ 57,41'3 $ 2,133,431 $ 534,086 K & C Costs Detail Summary of Cost ANIMAL SHELTER FY2014 KENNEL COSTS City Chula Vista/Other National City Imperial Beach Lemon Grove Total Animals Taken In 4,699 1,157 468 391 6,715 % of Total 1 69.978% 17.230% 6.969% 5.823% 100.00% Kennel Cost $2,138,431 $2,138,431 $2,138,431 $2,138,431 Agency Share of Kennel Cost $1,496,424 $368,453 $149,037 $124,516 $2,138,431 Revenue Offset $180,000 $180,000 $180,000 $180,000 % of Total 1 69.978% 17.230% 6.969% 5.823% 100.00% Agency Share of Revenue Offset $125,960 $31,014 $12,545 $10,481 $180,000 Net Kennel Cost $1,370,464 $337,439 $136,492 $114,035 $1,958,431 ANIMAL SHELTER FY2014 CONTROL COSTS City Chula Vista/Other National City Imperial Beach Lemon Grove Total Control Cost $ 534,086 $ 534,086 $ 534,086 $ 534,086 Agency Share # of FTEs of Control Cost 3.500 $ 381,292 0.000 $ 0.800 $ 76,397 2 0.800 $ 76,397 2 5.100 $ 534,086 TOTAL ANIMAL SHELTER FY2014 COSTS City Chula Vista/Other National City Imperial Beach Lemon Grove Total Kennel Control $1,370,464 $381,292 $337,439 $0 $136,492 $76,397 $114,035 $76,397 $1,958,431 $534,086 Annual Total $1,751,757 $337,439 $212,889 $190,432 $2,492,517 Monthly Total $145,960 $28,120 $17,741 $15,869 $207,710 1 Based on calendar year 2012 ratio 2 Salary, citywide overhead, benefits, supplies/services for 0.8 FTE K & C Costs Summary