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HomeMy WebLinkAboutAttachment - Staff Report (Finance)City Council Staff Report June 12, 2013 ITEM Stan" Report: Resolution of the City Council of the City of National City adopting a budget for the 2014 fiscal year and a strategic plan for 2013-2018. BACKGROUND After a series of internal staff meetings, Neighborhood Council meetings, and City Council workshops, staff presents for adoption the Fiscal Year 2014 Proposed Budget and the 2013-2018 Strategic Plan for the City of National City. FISCAL YEAR BUDGET The City of National City is required to adopt a budget for the upcoming fiscal year on or before June 30 of the preceding fiscal year. Preparation of the City of National City's budget is a multiple step process, occurring over several months. Budget preparation for Fiscal Year 2014 began in late January, 2013 with a call to City departments to review their current year budgets, analyze forecasts for the 2014 fiscal year, and subrnit budget requests. Finance staff then met with representatives from each department, again reviewing current year budgets, forecasts, and requests for the 2014 fiscal year. Direction and input from the City Council was sought through a series of workshops that occurred on April 9, April 30, and May 14, 2013. The April 9 workshop provided the Council with a fiscal overview highlighting global, Federal, state, and local economic issues that are impacting National City directly and indirectly. The workshop also provided the City Council with a bird's eye view of the Fiscal Year 2014 Preliminary Budget. On April 30, staff presented the Fiscal Year 2014 Preliminary Budget in its entirety and sought Council input and direction. And in the third workshop held on May 14, staff brought forwarded additional revisions and requests for direction. Having received and incorporated City Council direction from all three workshops noted above, staff herein presents the Fiscal Year 2014 City of National City Proposed Budget for adoption. The proposed budget recommends General Fund revenues and transfers in totaling $42,348,389 and expenditures and transfers out totaling $43,832,159. The proposed budget recommends total revenues and transfers in totaling $78,932,878 and expenditures and transfers out totaling $83,653,992. The resulting changes in the fund balances of the General Fund and all combined City funds are decreases of $1,483,770 and $4,721,114, respectively. While the fund balance of the General Fund is projected to decrease over the fiscal year, the ending fund balance is anticipated to increase over previous ending fund balance projections, due to the consolidation of other funds into the General Fund in accordance with the recommendation of the City's auditor. Page 2 Staff Report: Resolution of the City Council of the City of National City adopting a budget for the 2014 fiscal year and a strategic plan for 2013-2018. June 12, 2013 FINANCIAL STATEMENT The City ofNational City has a practice of developing and adopting a five year strategic plan as a framework for identifying and implementing operational objectives. The strategic plan for the period 2013-2018 was drafted through the collaborative efforts of the City's Executive and Management staff. The draft plan document was presented to the Council during the same three workshops referenced above: April 9, April 30, and May 14, 2013. At each of the three workshops, the Council provided input and direction to staff related to specific elements of the plan. Some of the direction provided by the Council was incorporated into the strategic plan document itself. Other elements were noted and will be incorporated into the work plans that are currently under development. The work plans become the action documents for carrying out the elements of the strategic plan. Revisions of the plan were brought back for consideration on April 30 and May 14. Included for adoption with the Fiscal Year 2014 Proposed Budget is the revised 2013-2018 Proposed Strategic Plan. RECOMMENDATIONS Accept staff's recommendations, adopting a resolution: • adopt the City of National City Fiscal Year 2014 Proposed Budget; • adopt the City ofNational City 2013-2018 Proposed Strategic Plan. ,-.1490E,Poft 2013-2018 Proposed Strategic Plan — 0 40FQRivnA ^+- -ATiO 34.01 5 Obiectives Provide Quality Services Achieve Fiscal Sustainability Improve Quality of Life Enhance Housing and Community Assets Promote a Healthy Community 2013 Proposed Objective #1- Provide Quality Services a) Practice the five core values (Commitment, Customer Service, Courtesy, Communication, and Collaboration) with our diverse customer base. b) Align workforce with City's objectives and provide training and support necessary to fully develop employees. c) Expand public access to City services and information, including Legislative platform consistent with City Council policy. d) Pursue public safety goals and objectives and enhance disaster preparedness (Police, Fire, Emergency Medical Services, Homeland Security). e) Analyze internal processes for efficiency and implement technology solutions where feasible. 2013 Proposed Objective #2- Achieve Fiscal Sustainability a) Prepare effective budget, accurately forecast funding sources, manage investments wisely, provide consistent financial reports, maintain clean audits, resolve findings/deficiencies in a timely manner, and update finance and budget policies. b) Prepare a 3 year operating plan that prioritizes service and staffing levels in preparation for sunset of district tax. c) Establish economic development programs to retain existing businesses and stimulate new investments. d) Fund replacement reserves, or create financing plans, for fleet, facilities and other City assets. e) Build cooperative partnerships with community organizations, schools, and other public agencies in the efficient and cost effective delivery of services. +-.CAi1FaANM NATIONAL • RiecvaimMATIM 2013 Proposed Objective #3- Improve Quality of Life a) implement Neighborhood Action Plans and continue amortization efforts by working with residents to prioritize projects. b) Pursue green initiatives and build a sustainable city. c) Help organize community events and support social gatherings that benefit the total community. d) Update sign ordinance to improve community character and draw attention to important gateways, corridors and intersections. e) Support Pier 32 (GB Capital Holdings) expansion plans and work with San Diego Unified Port District and its tenants to fund public process and public improvements. 2013 Proposed Objective #4- Enhance Housing and Community Assets a) Continue providing housing opportunities at all income levels and develop programs to improve existing conditions. b) Relocate the public works yard to utilize the existing site for a neighborhood park and affordable family housing (Westside Intl! Transit Oriented Development: WI-TOD or Paradise Creek Project). c) Maintain and improve City's infrastructure and find alternative funding to construct public facilities, park improvements, and other capital needs. d) Preserve and promote historic resources and cultural assets. e) Administer real property assets to achieve the City's long term goals. 2013 Proposed Objective #5- Promote a Healthy Community a) Expand opportunities for walking and biking through the development of Community Corridors and Safe Routes to Schools consistent with the National City General Plan and Bicycle Master Plan. b) Continue to provide affordable City programs, activities and services that are accessible for all users, including individuals with disabilities (Americans with Disabilities Act). c) Enhance neighborhood services programs such as graffiti abatement, parking enforcement, and code enforcement. d) Create an Environmental Compliance division that serves as a single point of contact for environmental issues and inform the public about new programs and policies. e) Advance National City wellness programs for youth, families, seniors and City employees that encourage a healthy lifestyle.