HomeMy WebLinkAboutA-200 and AttachmentsCITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: July 2, 2013
AGENDA ITEM NO.
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the donation of a 1991 Beck fire
engine, firefighting gear, and miscellaneous surplus equipment to assist the City of Tecate, Baja
California, Mexico, in accordance with Municipal Code Chapter 2.42 — Disposal of Surplus City
Property, Section 2.42.040B. (Finance/Fire)
PREPARED BY: Debbie Lunt / Walter Amedee
PHONE: 619-336-4582 / 619-336-4556
EXPLANATION:
See attached Staff Report.
DEPARTMENT: FinanC /Fine
APPROVED BY: ft
FINANCIAL STATEMENT: APPROVED: G' 7.KE,6 Finance
ACCOUNT NO. APPROVED: MIS
No cost to City; however, donating the fire engine and firefighting gear versus selling at auction impacts
potential revenue of approximately $15,900 and value for miscellaneous surplus equipment.
ENVIRONMENTAL REVIEW:
This is not a project and, therefore, not subject to environmental review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Staff recommends the City Council approve the donation in order to assist the City of Tecate.
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1. Staff Report
2. Municipal Code Chapter 2.42 — Disposal of Surplus City Property
3. Resolution
Staff Report:
The City of National City would like to donate a fire engine, firefighting gear, and miscellaneous surplus
equipment that have been phased out of service to the City of Tecate. The surplus fire engine being
recommended for donation is engine number 236, a 1991 Beck fire engine with approximately 128,442
miles with an estimated value of $10,900. The total estimated value for the fire engine and firefighting
gear is $15,900.
The City of National City and the National City Fire Department would not incur any liability related to
the fire engine's or firefighting gear's ownership, operation, or use. The City of Tecate, as the owner of
the fire engine and firefighting gear, would provide all maintenance and insurance surrounding its use.
Policy Requirements:
According to Municipal Code Chapter 2.42 — Disposal of Surplus City Property Section 2.42.040B
"Manner of Disposal", if the surplus city property which is not required for city use has been assigned an
estimated market value of one thousand dollars or more by the purchasing agent, he/she shall dispose
of the property:
1. Through the solicitation of sealed bids in a local newspaper;
2. Through participation in the San Diego County cooperative auction;
3. Through consignment to a vendor to sell on the City's behalf;
4. Through a negotiated agreement with another public agency, public safety organization, government
agency or other nonprofit agency which may have limited funds, and an expressed need for such
itern(s).
The donation of a surplus fire engine, firefighting gear, and miscellaneous surplus equipment to the City
of Tecate meets requirement No. 4 as described above.
The items listed below have been designated for donation to the City of Tecate:
ITEM SERIAL NUMBER
(1) 1991 Beck fire engine N/A
(12) Pair of firefighting Gloves N/A
(7) Nomex Hoods N/A
(9) Boots N/A
(15) GLOBE COATS WITH LINERS SERIAL NUMBER
46x35 1408896
49x36 1700727
46x35 2150624
44x35 2497243
44x36 1517367
44x36 2394031
44x35 2497245
42x35 215069
48x35 2424631
46+2x35 2344032
44x35 1408890
44x35 2150620
40x32 2344030
46x35 218090
(15) GLOBE PANTS WITH LINERS SERIAL NUMBERS
36x28 2344039
36x30 2497246
36x28 1517376
29x32 no number
36x28 1701899
34x30 1351504
32x34 2188096
36x30 533483
No size 2188094
36x36 2344042
36x32 2344045
40x32 2344043
34x32 2924641
42x34 ) 150378
34x30 } 2188093
SHT DEPT DATE
# ITEM DESCRIPTION CITY REASON PROP TAG FROM REC'D
Video Camera, Camera lens,
3 Camera 10 1 A2658 Police 02/23/10
Camera lens, Printer, Canon speed
4 light, Minolta Auto Winder 10 1 A1500 Police 02/23/10
5 Canon AE-1 Camera, Power Winder 3 1 Police 02/23/10
7 Wall Cabinet w/ Glass Door 1 4 Council 03/11/10
Gray Table, Divider, Green Bench
30 Chair 13 1,4,5 CSD 07/20/10
32 Chairs 18 4 Council 07/07/10
Wood desk, table, book shelf
34 cabinet 6 4 NSD 07/18/10
City
36 Chairs (1 rolling & 2 H Green) 3 4 Attorney 07/20/10
37 Brown Hi Back Chair 1 0426 Transit 07/20/10
39 Reach in refrigerator 1 3 CSD 08/10/10
42 Wooden red cloth chair 1 4 Council 09/02/10
43 Blue Caper Multipurpose Chairs 2 1 Library 09/09/10
44 Large Blue Rolling Chair 1 4 City Mgr 09/09/10
46 Date/Time Stamper -Simplex 1 3 Finance 10/12/10
47 Black Chair 1 2 City Mgr 10/12/10
48 Monitors, 15" Dell, 15" Hynda 2 5 PD 10/18/10
49 Panasonic, Sanyo, Dell, Cisco 9 5,2,1 927,092,901,980 PD 10/18/10
50 Mahogany Bookshelf 1 430 Council 10/21/10
52 Sanyo TV, Blue Chair 2 1,2 000227 PD 11/22/10
53 Bookshelf - Tan 1 4 Mayor 11/30/10
55 4 drawer desk 1 4 CSD 12/14/10
56 Flowered Couch -Casa de Salud 1 5 CSD 12/16/10
57 Desk Chair - Black 1 1 CSD 12/16/10
58 Brown Couches- Casa de Salud 2 5 CSD 12/16/10
59 Black Shelf, File Cabinet, Black Chair 4 5 PW 01/10/11
60 Vacuums, Buffers, Canister 11 3 A2265/A2621 Facility 01/19/11
61 Dell 15", Black Dell 15" 3 5 PD 01/20/11
62 Panasonic, HP Printer, Dell 10 5 PD 01/20/11
63 Dell 15" M770 Monitor 1 5 PD 02/01/11
64 Satellite Dish, Dell Optiplex 3 5 A2681 PD 02/01/11
65 Computer Chairs 4 1 Library 02/22/11
66 Lifecycle 9500R 1 1 Fire 03/07/11
67 Admiral Refrigerator 1 1 CSD 03/21/11
Cassette Recording, calculator,
68 stamp machine 7 4,3 HR 03/22/11
69 Corner Computer desk 1 4 PW 04/04/11
70 Ice Machine, Plastic cart, Metal cart 4 3,1 CSD 04/14/11
71 4 drawer desk 2 4 PW 04/25/11
Morgan
72 Konica full size copier 1 1 Towers 06/02/11
73 Football Goal Post 4 WH 06/07/11
74 VCR -VHS Sanyo 1 3 Library 06/14/11
75 Air Hockey/Foosball Table 2 1 CSD 06/29/11
TV, VCR Combo Unit, Camera,
Camcorder Battery, Black Chair
76 Coat Hanger, Sony VCR 9 4 Eng 07/14/11
77 Oak LShape Desk 1 4 PW 07/19/11
78 Vending Machines 2 6 CSD 08/16/11
79 Milk Dispenser 1 5 Nutrition 08/24/11
81 Rolling Chair 1 1 CSD 09/13/11
Ping Pong Table, Volleyball Bases,
Basketball Hoop, Office Chairs,
Soccer Goals/Nets, Computer
82 Modems, Refrigerator, Table, Chair 28 1,3,4,5,6 CSD 09/13/11
84 Freezer, Refrigerator, Mixer 3 3,1,5 CSD 09/27/11
Typewriter/Radio/Speakers/Coat
85 Hanger 13 6,4 CSD 09/29/11
86 Cooler/Heater/Stereo/Speaker 5 5,3,4 CSD 10/06/11
87 Knoll Black Chair/ Folder 2 3,4 CDC 10/10/11
88 Drawers Wood File Cabinet 1 1 Dev Svcs 10/19/11
89 Office chair, burgundy 1 4 City Clerk 11/07/11
90 Blue lounge chair
Transit Surplus -Printers, Computer
Desk, Book Case, Chairs, Misc Office
Furniture, Overhead Projector,
Printer, Monitor, Office Equipment,
TV, Vault, Microwave, B400R
Transmission
Snapper Edger/Toro Push
91 Mower/Turf Vac/Picnic tables
3' X 6' Grey rect. Tables/60" round
92 white tables
Electric Fan/Drawer/Lamp/Filing
93 trays/Adding Machine/File holders
Black Dell 15" & 17" Monitor, Black
keyboard, White keyboard, White
94 typewriter
Calculators, book ends, paper
95 shelves, keyboard rest pad
96 Deep fryer
97 Hardware
98 Monitor
99 Cabinet doors, metal rods, desk
100 Refrigerator, green w/ grey shelf
101 Chairs, table
1
3
? 5
27 5
24 5
11 1/4
46 1/4
20 1,4,5
1 1
11 5
7 5
27 4,5
2 1
18 4
102 Laser Jet Printer 1 1
Paint containers, drafting tables,
103 exercise mats, shelving hardware 20 5,4,2
104 Lounge Chairs 3 1
105 Low back chair 1 5,1
Treadmill, punching bags,
106 stationary bike, dumb bell, bench 43 3,4
Bench press, punching bag, bike,
107 stair climber, aquat machine 10 4,1
Curl bench, angled bench, leg
extension TV & mount, punching
108 bag, sit up bench 10 3,4
109 Two drawer file cabinet 1 1
Office chair, cushion chair, electric
110 fan 3 5,2
111 Two drawer file cabinet 1 1
Hanging pockets, calculator, electric
112 stapler, typewriter 33 4,5,1,3
Typewriter, Sony dictator,
113 transcriber, Sony cassette recorder, 85 3,4,5,1
Library 11/07/11
Transit
PW
PW
06/28/10
10/26/11
11/14/11
Eng 12/01/11
Library 01/05/12
Finance 02/01/12
Nutrition 02/24/12
PD 02/23/12
PD 02/23/12
Housing 04/05/12
PD 07/30/41
Fire 06/07/12
Comm
Dev 06/11/12
CSD 06/12/12
Library 06/19/12
City Mgr 07/23/12
Fire 08/06/12
Fire 08/06/12
Fire 08/16/12
Eng 08/07/12
CSD 08/13/12
Eng 08/28/12
PD 09/04/12
PD 09/04/12
electric pencil sharpener
114 Wood desk, file cabinet 3 4,5 Fire 09/13/12
115 Dumbbell #66,65,70,75,80 10 2 Fire 09/17/12
Dumbbell
116 #10,15,20,25,30,35,40,45,50,55 20 2 Fire 09/17/12
File cabinet 4 drawer, metal grey
117 file cabinet 4 drawer 4 4 S8 10/15/12
Xerox DIGBKAS/with vend station,
118 Xerox work centre 24 5 4 Library 10/15/12
119 Brown leather chairs 14 5 City Mgr 11/05/12
120 Maytag Washer 1 3 Fire 11/08/12
2 Drawer desk, metal, brown wood
grain, overhead storage cabinet,
121 black desk & return 3 4 Fire 11/15/12
122 Tea set 1 4 City Mgr 11/21/12
Brown computer desk, blue couch,
123 toaster oven, hockey table, pipes 14 1,4,5 CSD 11/29/12
124 Desk, 4 book shelf 2 4 CSD 12/04/12
Small -fridge, receipt printer, steel
boxes, cash register drawer, paper
125 trays 7 1,5 Finance 12/05/12
Chairs, desk drawers shelf units,
126 cubicle panels, wood table 79 4 PD 01/30/13
127 Brown filing cabinet 1 5 1608 PD 02/04/13
128 Receive Board, remote control 2 CSD 02/04/13
129 Office chair, blue director's chair 1 4 HR 02/12/13
130 Quatet medal easel 7 4 HR 02/21/13
Pelican case, Panasonic video
camera, camera with lenses,
131 charger 6 4 Fire 02/21/13
Binding combs, staple cartridge,
132 typing tape, toners 35 4 CSD 02/21/13
133 TV black, VCR black, TV bracket 3 1,4 HR 02/21/13
CPU Dell, monitors, keyboards, HP
134 printer, VHS player 12 1,4 PW 03/05/13
135 5' couch - Blue design 1 4 PD 04/02/13
HP photosmart, HP laser jet
136 calculator, box of folder & frames 5 1,2,3,5 S8 04/02/13
137 Copier toners/staples for copier 5 City Clerk 04/09/13
Computer tower, monitor&
keyboard foot rest, adding machine
138 tape, copying machine 3 4,5 City Clerk 04/24/13
TVs, microwave, refrigerator, scrap
141 sheet metal, keyboard 19 1,4 201,002,203 PD 05/08/13
Binders, speakers, computer shelf,
back rest, audio tapes, coin bank,
142 basket, extension cord 47 1,4,5 Housing 05/20/13
Book shelf, metal paper dividers,
cubicle dividers, chair, money
boxes, dictionary, pin board, walkie
143 talkie 22 4,5 Housing 05/20/13
Financial Statement:
No cost to City; however, donating the fire engine and firefighting equipment versus selling at auction
impacts potential revenue of approximately $15,900 and value for miscellaneous surplus equipment.
Staff Recommendation:
Staff recommends the City Council approve the donation in order to assist the City of Tecate.
Municode http://librarymunicode.comlprint.aspx?h=&client D=16516&HTMReq...
National City, California, Code of Ordinances » - SUPPLEMENT HISTORY TABLE » Title 2 -
ADMINISTRATION » Chapter 2.42 - DISPOSAL OF SURPLUS CITY PROPERTY»
Chapter 2.42 - DISPOSAL OF SURPLUS CITY PROPERTY
Sections:
2.42.010 - Definitions.
2.42.020 - Duty to report surplus equipment and supplies.
2.42.030 - Disposal required.
2.42.040 - Manner of disposal.
2.42.050 - City personnel prohibited from purchasing.
242.010 - Definitions.
A. 'Surplus city property" means supplies or equipment belonging to the city which are no longer
used or which have become obsolete or wom out or which are otherwise of no further use.
B. "Immediate family" means the husband, wife, mother and father of both husband and wife, son,
daughter, brother and sister of the employee, or any relative by blood or marriage residing in
the same household.
{Ord. 1673 § 1 (part), 1979)
2.42.020 - Duty to report surplus equipment and supplies.
Ali using agencies shall submit to the purchasing agent, at such times and in such forms as
prescribed, reports listing all available surplus city property. The purchasing agent shall have authority
to exchange for, or trade in, such property on new supplies and equipment in accordance with this
chapter.
(Ord. 1673 § 1 (part), 1979)
2.42.030 - Disposal required.
The purchasing agent shall determine if any surplus city property can be used by any agency of
the city. If such supplies or equipment cannot be used or are unsuitable for city use, the purchasing
agent shall, in the manner provided in this chapter, dispose of such supplies and equipment that
cannot be exchanged for or traded in on new equipment or supplies.
(Ord. 1673 § 1 (part), 1979)
2.42.040 - Manner of disposal.
A. If the surplus city property which is not required for city use has been assigned an estimated
market value of less than one thousand dollars by the purchasing agent, he/she may dispose of
such property on the open market without advertising for bids.
B. If the surplus city property which is not required for city use has been assigned an estimated
market value of one thousand dollars or more by the purchasing agent, he/she shall dispose of
the property:
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C.
D.
(Ord,
1. Through the solicitation of sealed bids, with the award going to the highest responsive,
responsible bidder. All notices shall be published by the purchasing agent in a
commercially reasonable manner, using any appropriate mediums of printed or electronic
commerce which, in the opinion of the purchasing agent, are reasonably likely to ensure
an optimum bidding process;
2. Through participation in the San Diego County cooperative auction;
3. Through consignment of items to a vendor to sell on behalf of the city. The purchasing
agent shall enter into an agreement with the vendor that has the potential of generating
the most market interest and, therefor, the highest net proceeds for the city. The
consignment vendor shall, at its expense, advertise the item(s) for sale, in accordance
with subsection (B}(1) of this section, and shall accept offers on behalf of the city, with
the city having final acceptance authority;
4. Through a negotiated agreement with another public agency, public safety organization,
government agency or other nonprofit agency which may have limited funds, and an
expressed need for such iten s).
The purchasing agent shall have the authority to combine any surplus city property with lost and
unclaimed property for the purpose of disposal by public auction in accordance with Chapter
2.44 of this title.
The amount received for any property sold pursuant to this chapter shall be deposited in the
city's general fund.
2284, 2006: Ord. 2044, 1992; Ord. 1673 § 1 (part), 1979)
2.42.050 - City personnel prohibited from purchasing,
No city officer or employee or any member of the immediate family living in the same household
of a city officer or employee shall purchase surplus city property sold in accordance with this chapter.
(Ord. 1673 § 1 (part), 1979)
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