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Home My WebLink AboutA200 and AttachmentsPREPARED BY: PHONE: EXPLANATION: See attached report. COMMUNITY DEVELOPMENT COMMISSION HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY AGENDA STATEMENT MEETING DATE: August 20, 2013 AGENDA ITEM NO. ITEM TITLE: Resolution of the Community Development Commission of the City of National City approving the Section 8 Management Assessment Program (SEMAP) for Fiscal Year ending June 30, 2013 and authorizing the submittal of the SEMAP to the U.S. Department of Housing and Urban Development. Hermi Oliveria Y ` Housing Programs Manager 619 336-4259 DEPARTMENT: Housing, Grants and Asset Mgmt. APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED. Finance APPROVED. MIS STAFF RECOMMENDATION: 1. ADOPT Resolution approving the Section 8 Management Assessment Program (SEMAP); and 2. AUTHORIZE the submittal of the SEMAP to the U.S. Department of Housing and Urban Development. BOARD / COMMISSION RECOMMENDATION: Not applicable ATTACHMENTS: 1. Background Report 2. Resolution 3. SEMAP Report Community Development Commission — Housing Authority of the City of National City August 20, 2013 Background Report: On September 10, 1998, the U.S. Department of Housing and Urban Development (HUD) published its final rule for the Section 8 Management Assessment Program (SEMAP), which took effect on October 13, 1998. SEMAP provides for the objective measurement of the performance of a Public Housing Agency (PHA) in key areas of the Section 8 Tenant -based Rental Assistance Program. SEMAP enables HUD to ensure program integrity and accountability identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. PHAs' can use SEMAP performance analysis to assess their own program operations. The SEMAP Indicators Report provides information on families participating in the Section 8 Housing Choice Voucher Program. The report is one of the several inputs used to derive a score and rating for PHAs as it relates to SEMAP certification. The SEMAP requires a PHA who administers Section 8 Tenant -based Rental Assistance Programs to submit annually a SEMAP certification form. On July 17, 2013, the Community Development Commission — Housing Authority of the City of National City submitted its SEMAP certification report to HUD. The Section 8 Rental Assistance Program has a current lease -up rate of 98%. With National City's population of 58,582, there are 1,125 low-income families that are currently receiving rental assistance through the program and 4,107 waiting to be assisted. With the current Federal Sequestration, the PHA is not processing any additional participants on the program and is reducing its program size through attrition. Below is the breakdown of participants and applicants to the program as of July 1, 2013. (see next page) 1 RACE PARTICIPANTS APPLICANTS White 918 3010 Black/African American 67 376 American Indian /Alaska Native 6 22 Asian 126 611 Native Hawaiian / other Pacific Islander 8 88 TOTAL 1125 4107 ETHNICITY PARTICIPANTS APPLICANTS Hispanic 851 2837 Non Hispanic 274 1270 TOTAL 1125 4107 Elderly 566 1108 Disabled 210 1116 Families with Children 349 1883 TOTAL 1125 4107 2 SEMAP Certification Page 1 of 3 Assessment �fxsfilP_- List Field Office: Get Help I () Logoff r Return to Secure Systems Reports f Submission 1 Summary Certification Pro. il; Comments 9DPH LOS ANGELES HUB OFFICE Hermf °iiveria (M98s64) Housing Agency: CA116 National City PIC Main SEMAP Logoff PHA Fiscal Year End: 6/30/2013 OMB Approval No. 2577-0215 SEMAP CERTIFICATION (Page 1) Public reporting burden for this collection of information is estimated to average 12 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.This agency may not conduct or sponsor, and you are not required to respond to, a collection of information unless it displays a currently valid OMB control number. This collection of information is required by 24 CFR sec 985.101 which requires a Public Housing Agency (PHA) administering a Section 8 tenant -based assistance program to submit an annual SEMAP Certification within 60 days after the end of its fiscal year. The information from the PHA concerns the performance of the PHA and provides assurance that there is no evidence of seriously deficient performance. HUD uses the information and other data to assess PHA management capabilities and deficiencies, and to assign an overall performance rating to the PHA. Responses are mandatory and the information collected does not lend itself to confidentiality. Check here if the PHA expends less than $300,000 a year in federal awards Indicators 1 - 7 will not be rated if the PHA expends less than $300,000 a year in Federal awards and its Section 8 programs are not audited for compliance with regulations by an independent auditor. A PHA that expends less than $300,000 in Federal awards in a year must still complete the certification for these indicators. Performance indicators 1 Selection from Waiting List (24 CFR 982.54(d)(1) and 982,204(a)) a. The HA has written policies in its administrative plan for selecting applicants from the waiting list. PHA Response Yes No b. The PHA's quality control samples of applicants reaching the top of the waiting list and admissions show that at least 98% of the families in the samples were selected from the waiting list for admission in accordance with the PHA's policies and met the selection criteria that determined their places on the waiting list and their order of selection. PHA Response •J Yes No 2 Reasonable Rent (24 CFR 982.4, 982.54(d)(15), 982.158(f)(7) and 982.507) a. The PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units (i) at the time of initial leasing, (ii) before any increase in the rent to owner, and (iii) at the HAP contract anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA's method takes into consideration the location, size, type, quality, and age of the program unit and of similar Laps://hudapps.hud.goofpic/semapfsmpassessmentcertificat:ion.asp 7/ 11 /2013 SEMAP Certification Page 2 of 3 unassisted units and any amenities, housing services, maintenance or utilities provided by the owners. PHA Response .J Yes No b. The PHA's quality control sample of tenant files for which a determination of reasonable rent was required to show that the PHA followed its written method to determine reasonable rent and documented its determination that the rent to owner is reasonable as required for (check one): PHA Response At least 98% of units sampled 80 to 97% of units sampled Less than 80% of units sampled 3 Determination of Adjusted Income (24 CFR part 5, subpart F and 24 CFR 982.516) The PHA's quality control sample of tenant files show that at the time of admission and reexamination, the PHA properly obtained third party verification of adjusted income or documented why third party verification was not available; used the verified information in determining adjusted income; properly attributed allowances for expenses; and, where the family is responsible for utilities under the lease, the PHA used the appropriate utility allowances for the unit leased in determining the gross rent for (check one): PHA Response At least 90% of files sampled 80 to 89% of files sampled Less than 80% of files sampled 4 Utility Allowance Schedule (24 CFR 982.517) The PHA maintains an up-to-date utility schedule. The PHA reviewed utility rate data that it obtained within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10% or more in a utility rate since the last time the utility allowance schedule was revised. PHA Response Yes No 5 HQS Quality Control (24 CFR 982.405(b)) The PHA supervisor (or other qualified person) reinspected a sample of units during the PHA fiscal year, which met the minimum sample size required by HUD (see 24 CFR 985.2), for quality control of HQS inspections. The PHA supervisor's reinspected sample was drawn from recently completed HQS inspections and represents a cross section of neighborhoods and the work of cross section of inspectors. PHA Response Yes No 6 HQS Enforcement (24 CFR 982.404) The PHA's quality control sample of case files with failed HQS inspections shows that, for ail cases sampled, any cited life -threatening HQS deficiencies were corrected within 24 hours from the inspection and, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA -approved extension, or, if HQS deficiencies were not corrected within the required time frame, the PHA stopped housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce the family obligations for (check one): PHA Response '. At least 98% of cases sampled Less than 98% of cases sampled 7 Expanding Housing Opportunities. (24 CFR 982.54(d)(5), 982.153(b)(3) and (b)(4), 982.301(a) and 983.301(b)(4) and (b)(12)) Applies only to PHAs with jurisdiction in metropolitan FMR areas https://hudapps.hud. gov/pic/semap/srnpassessmentcer tircation.asp 7/11/2013 SEMAP Certification Page 3 of 3 Check here if not applicable a. The PHA has a written policy to encourage participation by owners of units outside areas of poverty or minority concentration which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration, and which includes actions the PHA will take to encourage owner participation. PHA Response Yes No b. The PHA has documentation that shows that it took actions indicated in its written policy to encourage participation by owners outside areas of poverty and minority concentration. PHA Response Yes No c. The PHA has prepared maps that show various areas, both within and neighboring its jurisdiction, with housing opportunities outside areas of poverty and minority concentration; the PHA has assembled information about job opportunities, schools and services in these areas; and the PHA uses the maps and related information when briefing voucher holders. PHA Response Yes No d. The PHA's information packet for certificate and voucher holders contains either a list of owners who are willing to lease, or properties available for lease, under the voucher program, or a list of other organizations that will help families find units and the list includes properties or organizations that operate outside areas of poverty or minority concentration. PHA Response Yes No e. The PHA's information packet includes an explanation of how portability works and includes a list of neighboring PHAs with the name, address and telephone number of a portability contact person at each. PHA Response Yes No f. The PHA has analyzed whether voucher holders have experienced difficulties in finding housing outside areas of poverty or minority concentration and, where such difficulties were found, the PHA has considered whether it is appropriate to seek approval of exception payment standard amounts in any part of its jurisdiction and has sought HUD approval when necessary. PHA Response Yes No Page 1 of 2 Go to Comments Go to Deconcentration Addendum Save f Reset https://hudapps.hud,govfpicf semap/sinpassessrnentcertification.asp 7/11,2013 SEMAP Certification Page 1 of 2 . Get Help 1 (Logoff Return to Secure Systems Reports Submission List Summary - Certification Field Office: 9DPH LOS ANGELES HUB OFFICE • Hermi Gliveria (M98564) Housing Agency: CA116 National City Prc Main PHA Fiscal Year End: 6/30/2013 SEMAP Lor0off Profile Comments SEMAP CERTIFICATION (Page 2) Performance indicator 8 Payment Standards(24 CFR 982.503) The PHA has adopted current payment standards for the voucher program by unit size for each FMR area in the PHA jurisdiction and, if applicable, for each PHA -designated part of an FMR area, which do not exceed 110 percent of the current applicable FMR and which are not less than 90 percent of the current FMR (unless a lower percent is approved by HUD). (24 CFR 982.503) PHA Response i Yes No FMR Area Name San Diego FMR 1 of 1 Enter current FMRs and payment standards (PS) 0-BR FMR 959 1-BR FMR 1054 2-BR FMR 1382 3-BR FMR 2009 4-BR FMR 2448 PS 922 PS 1052 PS 1277 P5 1861 PS 2244 Save Add Delete If the PHA has jurisdiction in more than one FMR area, and/or if the PHA has established separate payment standards for a PHA -designated part of an FMR area, add similar FMR and payment standard comparisions for each FMR area and designated area. 9 Timely Annual Reexaminations(24 CFR 5.617) The PHA completes a reexamination for each participating family at least every 12 months.(24 CFR 5.617) PHA Response Yes No 10 Correct Tenant Rent Calculations(24 CFR 982, Subpart K) The PHA correctly calculates tenant rent in the rental certificate prograrn and the family rent to owner in the rental voucher program (24 CFR 982,Subpart K) PHA Response a Yes No 11 Pre -Contract HQS Inspections(24 CFR 982.305) Each newly leased unit passes HQS inspection before the beginning date of the assisted lease and HAP contract.(24 CFR 982.305) PHA Response Yes No 12 Annual HQS Inspections(24 CFR 982.405(a)) The PHA inspects each unit under contract at least annually (24 CFR 982.405(a)) PHA Response Yes No 13 Lease -Up The PHA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year. The PHA executes assistance contracts on behalf of eligible families for the number of units that has been under budget for at least one year PHA Response Yes No 14 Family Self -Sufficiency (24 CFR 984.105 and 984.305) 14a.Family Self -Sufficiency Enrollment. The PHA has enrolled families in FSS as required. Applies only to PHAs required to administer an FSS program. https://hudapps.hud.ov/pic/semap/srnpassessmentCertificationcontd.asp 7/11/2013 SEMAP Certification Page 2 of 2 Check here if not applicable a. Number of mandatory FSS slots (Count units funded under the FY 1992 FSS incentive awards and in FY 1993 and later through 10/20/1998. Exclude units funded in connection with Section 8 and Section 23 project -based contract terminations; public housing demolition, disposition and replacement; HUD multifamily property sales; prepaid or terminated mortgages under section 236 or section 221(d)(3); and Section 8 renewal funding. Subtract the number of families that successfully completed their contracts on or after 10/21/1998.) Or, Number of mandatory FSS slots under HUD -approved exception (If not applicable, leave blank) b. Number of FSS families currently enrolled c. Portability: If you are the initial PHA, enter the number of families currently enrolled in your FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA Percent of FSS slots filled (b+c divided by a) (This is a nonenterable field. The system will calculate the percent when the user saves the page) 14b. Percent of FSS Participants with Escrow Account Balances.The PHA has made progress in supporting family self-sufficiency as measured by the percent of currently enrolled FSS families with escrow account balances.(24 CFR 984.305) Applies only to PHAs required to administer an FSS program Check here if not applicable .✓ PHA Yes No Response Portability: If you are the initial PHA, enter the number of families with FSS escrow accounts currently enrolled in your FSS program, but who have moved under portability and whose Section 8 assistance is administered by another PHA 15 Deconcentration Bonus The PHA is submitting with this certification data which show that (1) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area resided in low poverty census tracts at the end of the last PHA FY; (2) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last PHA FY is atleast two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the last PHA FY; or (3) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area over the last two PHA FY is at least two percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last PHA FY. PHA Response Yes No Go to Comments Deconcentration Addendum Back to Paqe1 Save ? i Reset https://hudapps.hud.gov/picfsemapfsrnpassessmentCertificationcontd.asp 7/11/2013 SEMAP Comments Page 1 of 1 Hermi Oiiveria (M9S564) P/C Main Asse$snie,ii Profile r•;: Get Help 0 Logoff J Return to Secure Systems Repods Submission 1 List Field Office: Housing Agency: SEMAP Sort By: Summary Certification Pr: file Comments 9DPH LOS ANGELES HUB OFFICE CA116 National City Date V Logoft Add Comment Search Results General - 07/1112013 - Hermi Oliveria(PHA ) Indicator #15 Edit Delete The Housing Authority of the City of National City is in a high poverty operating area. General - 0711112013 - Hermi Oliveria(PHA) Indicator #14 Edit Delete The Housing Authority of the City of National City does not operate a FSS program. https://hudapps.hud.goer/pic/semap/sinpassessmentcomrents.asp 7/ 1 1/2013