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Home My WebLink AboutAward letter with claim formCad Crrurc STAT I BRARY PRESERVING OUR HERITAGE, SHAPING OUR FUTURE November 5, 2013 Minh Duong, City Librarian National City Public Library 1401 National City Boulevard National City, CA 91950-3314 Dear Ms. Duong: I am pleased to enclose a claim form for the remainder of your library's 2013/2014 California Library Literacy Services funding as determined by the California Library Literacy Services (CLLS) funding formula. This final payment of your total allocation for the 2013/14 fiscal year is $27,411.00 and is based on: A per capita amount per adult learner served at your library in 2012/13 that reflects the fact that Adult Literacy Services are the heart of our service, and are the basis for all other literacy services. • A match on local funds raised and expended for adult literacy services at your library in 2012/13 - reflecting a commitment to a continuing State/Local partnership, and to providing an incentive for increased local support for adult literacy. Earlier this year you received a $10,000.00 baseline for your literacy program. The baseline reflects the importance of each library having enough funds to provide at least a minimum level of local literacy staffing and service. Below is a re -cap of your total CLLS funding for the 2013/14 program year: Baseline Adult Literacy Services: Final Payment (Per Capita & Match): GRAND TOTAL FOR 2013/14: $10,000.00 (amount previously claimed) $27,411.00 (amount to be claimed now) $37,411.00 Changes in your funding from last year are based on an increase or decrease in the number of adult learners you served, and/or an increase or decrease in the amount of local funds expended on adult literacy last year. These changes are aggregated among all CLLS programs and applied to the total funds provided by the Legislature for the year. We will initiate the payment process upon receipt of your signed Claim Form (attached). This final payment will be processed after all reporting requirements from the prior fiscal year have been received and all adjustments made and unexpended monies returned. Please mail the signed claim form to: 916.653.5217 phone 916.653.8443 fax www.library.ca.gov California State Library Fiscal/Local Assistance P.O. Box 942837 Sacramento, CA 94237-0001 Library Development Services Bureau P. O. Box 942837 Sacramento, CA 94237-0001 900 N Street, 4th Floor, Sacramento, CA 95814 National City Public Library 2 Since electronic signatures are not available on the website at this time a statement acknowledging the accuracy of the revised budget figures has been added to the claim form for your signature to certify its accuracy. No additional signature document will be needed at this time. In December, you will be asked to revise your literacy budget for fiscal year 2013/14 utilizing the actual total allotment from the State Library as outlined in this award letter. The budget that you submitted with your application earlier this year was based on projections. Your revised budget should reflect updated information and more accurate figures than you had at the time of application. You will be asked to report electronically after the close of the fiscal year. CLLS staff will provide more details on this process. If you need a copy of your most recent final report and/or application, please contact Andrea Freeland at andrea.freeland@library.ca.gov. Please remember that all state funds must be expended or encumbered by June 30, 2014 or must be returned to the State Library. Should you have additional questions regarding the new funding and/or reporting process, please contact: Carla Lehn (916) 653-7743 or carla.lehn@librarv.ca.gov Andrea Freeland (916) 651-3191 or andrea.freeland@library.ca.gov Best wishes in implementing your library literacy services. Respectfully yours, Gerald Maginnity Acting State Librarian of California cc: Melissa Solis, Literacy Coordinator (via email: melissa.solis@nationalcitylibrary.org ) Minh Duong, City Librarian (via email: minh.duong@nationalcitylibrary.org) Enc.: Claim Form 916.653.5217 phone 916.653.8443 fax www.library.ca.gov Library Development Services Bureau P. O. Box 942837 Sacramento, CA 94237-0001 900 N Street, 4th Floor, Sacramento, CA 95814 National City Public Library 3 CLAIM FORM California Library Literacy and English Acquisition Services Program (CLLS) FY 2013/2014 California Education Code; Sections 18880-18884 • CSL Budget Item 6120-213-0001 The claims the indicated allowance for the purposes of carrying out the functions stated in its CLLS application and in Sections 18880-18884 of the California Education Code. I hereby certify under penalty of perjury: that the library named above shall use their allowance solely for the purposes indicated in their CLLS application and in Sections 18880-18884 of the California Education Code. Library Director (signature) Typed Name of Signatory CLAIM FOR PAYMENT OF GRANT Claim of Name of Authorized Library Address Date Amount Claimed: $27,411.00 CERTIFICATION State Library Budget Office Use Only California Library Literacy Services $ I hereby certify under penalty of perjury: that I am the duly authorized officer of the claimant herein; that the claim is in all true, correct and in accordance with law and that payment has not previously been received for the amount claimed herein. By Official Representative of Fiscal Agent (Signature Required) Title Note: Warrant to be issued for payment to the library to be addressed to: (Authorized agency to receive, disburse and account for CLLS funds) Mail to: California State Library, Fiscal/Local Assistance P.O. Box 942837 Sacramento, CA 94237-0001 (Address of above agency) Approval by State: STATE LIBRARY BUDGET OFFICE BY: DATE: