HomeMy WebLinkAboutResolutionRESOLUTION NO. 2014 —
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
AUTHORIZING VARIOUS MID -YEAR BUDGET ADJUSTMENTS
WHEREAS, at the February 18, 2014 City Council meeting, Finance staff
presented a Mid -Year Budget Review based upon staff's analysis of revenue and expenditure
data for the first half of the 2014 fiscal year; and
WHEREAS, based on such analysis, staff recommends the following actions:
1. Authorize the City Manager to approve Overtime appropriation adjustments totaling up to
$150,000 for additional Fire Department overtime expenses, to be funded from either
available savings in the General Fund budget or, if necessary, unassigned fund balance
in the General Fund.
2. Authorize the City Manager to approve Capital Outlay appropriation adjustments totaling
up to $150,000 for the Police Department Property and Evidence Room project, to be
funded from either available savings in the General Fund budget or, if necessary,
unassigned fund balance in the General Fund.
3. Approve a Wearing Apparel appropriation adjustment of $3,550 for the purchase of
Class A uniforms, in accordance with the City Council approved Memorandum of
Understanding, for firefighters completing probation, to be funded from unassigned fund
balance in the General Fund.
4. Approve the establishment or adjustments of appropriations totaling $1,652,136.90 to
properly record the acquisition of the 1726 Wilson Avenue site for the relocation of the
City of National City's Public Works facilities.
5. Approve the establishment of a revenue budget of $1,652,136.90 to account for the
unanticipated revenue received by the City from the sale of the 2100 Hoover Avenue site
to the Housing Authority, as a companion to the recommended appropriation
establishment or adjustments for the acquisition of the 1726 Wilson Avenue site.
6. Approve the establishment of a State of the City Address appropriation of $14,556,
which represents the sum of the balance in the Miscellaneous Deposits ledger account
at the end of Fiscal Year 2013 ($6,056) and the donations received to date in the current
fiscal year ($8,500).
7 Approve the establishment of a revenue budget of $8,500 for State of the City Address
donations received to date in the current fiscal year, as a companion to the
recommended establishment of a State of the City Address appropriation.
8. Approve the Section 8 Fund Maintenance and Operations budget adjustments below,
totaling $24,000, to be funded from Section 8 Fund fund balance:
• Professional Services appropriation adjustment of $5,000, to hire a private law firm to
handle Section 8 hearings and $6,000 to pay a private law firm for ongoing legal
expenses;
Resolution No. 2014 —
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• Memberships and Subscriptions appropriation adjustment of $1,000 for membership
dues for CAHA (California Association of Housing Authorities);
• Material and Supplies appropriation adjustment of $2,000 for the purchase office
supplies for the remainder of the fiscal year.
• Contract Services appropriation adjustment of $10,000 to upgrade the HAPPY
Software to Housing Pro, creating efficiencies in managing the Section 8 program.
9. Approve an Equipment Replacement Reserve Fund budget adjustment of $40,000 for
replacement of two (2) mowers used to maintain City owned park space, to be funded
from Equipment Replacement Reserve Fund fund balance.
10. Approve a revenue budget adjustment of $2,711,363.80 to account for deferred
revenues received from the Successor Agency in Fiscal Year 2013 to carry out
obligations of Recognized Obligation Payment Schedule ("ROPS") Ill, the appropriations
for which have been carried forward from Fiscal Year 2013 to the current fiscal year.
11. Approve the transfer appropriations of $50,000 from Part -Time Salaries (Acct #100) to
Contract Services (Acct #299) within the Community Development (418) department for
the YMCA Agreement.
12. Approve the transfer of the Neighborhood Council (Activity #414) from the Community
Development Department (418), including appropriations totaling $15,000, to the City
Manager's Office (403).
13. Approve the transfer of the Community and Police Relations Committee (Activity #415)
from the Community Development Department (418), including appropriations totaling
$7,500, to the City Manager's Office (403).
14. Approve the transfer appropriations of $25,000 for student interns under the San Diego
State University (SDSU) Sage Program from Part -Time Salaries (Acct #100) to Contract
Services (Acct #299) within the City Manager's Office (403).
WHEREAS, a General Fund appropriation increase of up to $150,000 is
estimated to be necessary for overtime expenses within the Fire Department; and
WHEREAS, a General Fund appropriation increase of up to $150,000 is
estimated to be necessary to complete Police Department Property and Evidence Room
upgrades; and
WHEREAS, an appropriation increase of $3,550 in the General Fund is required
for the purchase of Class A firefighter uniforms, in accordance with the City Council approved
Memorandum of Understanding, for firefighters completing probation; and
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WHEREAS; establishment or increases of appropriations totaling $1,652,136.90
in the General Fund are necessary to properly record the property acquisition of 1726 Wilson
Avenue site for the relocation of the City of National City's Public Works facilities; and
WHEREAS, establishment of a revenue budget of $1,652,136.90 in the General
Fund is necessary to account for the unanticipated revenue received by the City from the sale of
the 2100 Hoover Avenue site to the Housing Authority; and
WHEREAS, an appropriation of $14,556 in the General Fund should be
established in the General Fund for the Mayor's State of the City Address expenses, to comply
with recommended accounting practices; and
WHEREAS, a revenue budget of $8,500 in the General Fund should be
established for donations received for the Mayor's State of the City Address, to comply with
recommended accounting practices; and
WHEREAS, appropriation increases totaling $24,000 is necessary in the Section
8 Fund for Maintenance and Operations -related expenses;
WHEREAS, an appropriation increase of $40,000 is necessary in the Equipment
Replacement Reserve Fund for replacement of two (2) mowers used to maintain City owned
park space; and
WHEREAS, a revenue budget increase of $2,711,363.80 should e established to
account for deferred revenues received from the Successor Agency in Fiscal Year 2013 to carry
out obligations of ROPS III, because accounting practices do not require carrying forward from
fiscal year to fiscal year revenues associated with continuing appropriations for capital projects,
but doing so maintains alignment of appropriations with their corresponding revenues; and
WHEREAS, a transfer of appropriations of $50,000 from Part -Time Salaries (Acct
#100) to Contract Services (Acct #299) within the Community Development (418) department is
needed for the YMCA Agreement; and
WHEREAS, a transfer the Neighborhood Council (Activity #414) from the
Community Development Department (418), including appropriations totaling $15,000, to the
City Manager's Office (403) is needed because the staff member administering the program has
moved from the Community Development Department to the City Manager's Office and this
budget change is to ensure that oversight is properly aligned with the responsible department;
and
WHEREAS, a transfer of the Community and Police Relations Committee
(Activity #415) from the Community Development Department (418), including appropriations
totaling $7,500, to the City Manager's Office (403) is needed because the staff member
administering the program has moved from the Community Development Department to the City
Manager's Office and this budget change is to ensure that oversight is properly aligned with the
responsible department; and
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WHEREAS, a transfer of appropriations of $25,000 from Part -Time Salaries (Acct
#100) to Contract Services (Acct #299) within the City Manager's Office (403) is needed for the
student interns under the San Diego State University (SDSU) Sage Program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
National City hereby authorizes the Mid -Year Budget adjustments as outlined above.
PASSED and ADOPTED this 4th day of March, 2014.
Ron Morrison, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Claudia Gacitua Silva
City Attorney