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HomeMy WebLinkAboutSUPPORTING DOCUMENTSGALIFORNIA «e NATIONCITY C•10 7 C SCORpoRSTID City of National City Fire Department w we Phone (619) 336-4550 TEMPORARY USE PERMIT - STIPULATIONS DATE: February 24, 2014 TO: Vianey Rivera, Neighborhood Services FROM: Robert Hernandez, Fire Marshal SUBJECT: Chamber of Commerce Mariachi Festival Date of Event: February 15, 2014 Total fee amount for all Fire Department pelf is$600.0 **arc Fee covers canopies and after hour inspection. Fees can ontjf be waived by City Council Stipulations required by the Fire Department for this event are as follows: 1) Access to the street to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc 2) Fire Department access into and through canopy areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches 3) Fire Hydrants shall not be blocked or obstructed 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s) 6) Provide a 2A:10BC fire extinguisher at stage if stage is being used.. Extinguisher to be mounted in a visible location between 3W to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance 7) All cooking booths or areas to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. Please see attached example 9) If Charcoal is being used, provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal 10) Internal combustion power sources that may be used for "Generator" shall be of adequate capacity to permit uninterrupted operation during normal operating hours 11) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure 12) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all cooking areas etc 13) Required inspections taking place, after hours, holidays,.. and weekends will be assessed a minimum of two hundred $ .00) dolls 14) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" only 15) If tents or canopies are used, the following information shall apply: • Tents having an area from 0-200 square feet shall be $200.00 • Tents having an area more than 201 square feet shall be $400.00 • Canopies having an area from 0-400 square feet shall be no charge • Canopies from 401-500 square feet shall be $250.00 • Canopies from 501-600 square feet shall be $300.00 • Canopies from 601 square feet or greater shall be $4(X).00 • Multiple tents and or canopies placed together equaling or greater than the above stated information shall be charged accordingly • Tents shall be flame-retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Fees can only be waived by the City Council • A ten feet separation distance must be maintained between tents and canopies • A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of flame resistance shall be provided to the National City Fire Department prior to the event 16) First Aid will be provided by organization 18) Provide map of site area. Map to include placement of Fire Department requests 19) Fire Department Fees can only be waived by City Council 4 1141t r 3 04,`u1IWII11''' February 20, 2014 Honorable Mayor and Council City of Notional City 1243 Naiional City Blvd. National City, CA 91950 To Whom it May Concern: National City ariachi estival and competition National City Chamber of Commerce 901 National Ci►y Blvd. National City, CA, 91950 Business: (619) 477-9339 Fax: (619) 477-5018 Email: Reynoso@nationalcitychamber.org Website: www.nationalcitvchamber.org The Natioial City Chamber of Commerce is honored to host the 2nd annual Mariachi Festival & Competition at Pepper Park on March 15, 2014 As part of our permit application to the Port of San Diego for use of Pepper Park and port facilities, the port requires that we obtair a fire permit from the City of National City. Based on our event set up, Fire Marshall Robert Hernandez has informed us that our total fees will be six hundred dollars ($600.00). We respe ctfully request a waiver of fees for this event by the City of National City. We are working hard to deliver a first rate event for the public to enjoy. Together, we are placing National City and the Cali -Baja region on the on the map as a regional destination for arts, culture, history, and family entertainment. Your continued and additional support helps us sustain a healthy and vibrant communit) for our residents to enjoy. ABOUT THE EVENT Through our partnership with the Mariachi Scholarship Foundation, Mariachi Juvenil de San Diego, and the University of San Diego (USD), we are offering mariachi students a comprehensive two day workshop that includes instruction by the renowned University of Texas Pali American (UTPA) Mariachi Aztlan. The workshop will be held on Thursday, March 1 3th and Friday, March 14th of 2014 at the USD campus in San Diego, CA. The two day workshop culminates to the National City Mariachi Festival and Competition on Saturday, March 15, 2014 at the beautiful Pepper P Irk in National City, California set on San Diego's bayfront. The festival features free admission, merchant booths, mariachi and ballet folklorico performances, live entertainment, an interactive children's area, food vendors, beer, wine and tequila tasting, arts & crafts, find music demonstrations. Furthermore, we are hosting a VIP sponsors only event on the evening of March 13th at Olivewood Gardens & Learning Center to express oar appreciation to our community partners and supporters. Our guests will be welcome by a private mariachi performance from Mar achi Viva Tecalitlan that we are flying in from Guadalajara, Mexico. The Mariachi Festival in National City celebrates art, culture, music, community building, and education on both sides of the U.S.-Mexico border. The Mariachi Festival is a bi-national event drawing in spectators and consumers from Mexico and the United States. Thank yot for your consideration and support of our arts and culture programming. We appreciate your consideration of our request for a fire permit fee waiver. Sincerely, Jacqueline L. Reynoso President' CEO National :ity Chamber of Commerce rq Slit 1JIr'Y,J Public Park Large/Corporate Event Permit Application Introc'uction The Pc rt of San Diego maintains over 250 acres of beautiful public recreational and open space areas along San Di Bay. One o f the Port's key objectives is to attract people to the bayfront to recreate and enjoy all that it has to offer. To that end, we welcome special events at our park s. Additionally, we are proud of t he outstanding condition i n which we maintain our parks, and sensitive to the needs of the communities surrounding them. This special event application contains important planning information for you, an d reques:s information from you, that will help you and the Port of San Di ego to ensure a successful special event that minimizes impacts on the park you use as well as the nearby residents and businesses. Permit Process The permit process begins with your requ est for park availability via our w ebsite http:/Jportofsandiego.org/recreation/apply-for-a-park-permit.html After you submit your request, you will be contacted with in three business days by a park permit staff member, who will request some basic information and, if a ppropriate, reserve an agreed upon park and date(s). Please note that this reservation does not constitute approval of your request. A Reservation may be made as early as 18 months in advance of your event date. The application and deposit must be received no later than 60 days prior to your event. If your application and deposit are not received by this deadline, the Port reserves the right to release the reservation. Upon receiving your applicati on, our park permitting staff will route it among applicable departments for review. If appropriate, we will schedule a site walk at the park to review your setup and other arrangem ents as well as our guidelines for conducting your event. Full payment of all fees must be made no later than 30 days prior to your event date. If your application and deposit are not received by this deadline, the Port reserves the right to release the reservation. When Port staff h<ns received all of your fees a nd has reviewed, approved, signed and returned your application to you, your si'jned application will serve as your permit to use the park. NOTE: PLEASE ENSURE THAT YOUR PERMIT APPLICATION HAS BEEN APPROVED BEFORE PROMOTING YOUR EVENT. Pleas€ complete each item on the following pages, attaching additional sheets as necessary, and return to: Port of San Diego Attention: Park Permits P. O. Box 120488 San Diego, CA 92112-0488 (619) 686-6200 Faxed or e-mailed applications are not accepted. Pcrt of San C;ego Use Orly Public Park ,,,,ti,,.,1r,,1 Large/Corporate Event Permit Application Event Received E-Mailed Date Applicant Information Applicant Name Jacqueline Reynoso Mailing Address (street #, city, state, zip code) 901 National City Blvd National City, CA 91950 Organize tion (if applicable) Day pho ie (w/area code) Cell phone (w/area code) Email Address reynoso@natioanalcitychamber.org Organize tion type (check 4 one) Private/Family Check any Port tenant applicable description(s) lax -exempt x (501(c)3 required) Corporate Cha ritable School Go% ernment x Other; specify: Event Information Event Ne me Mariachi Festival and Competition Date March 15, 2014 Event Type (check 4 ail applicable descriptions) Birthday Party Park Cesar Chavez Park (Beach) (CSP) (Beach) Actual Event Hours: 10:00 aI11 6:00 pm From: To: — Picnic Chul 3 Vista Bayfront Park Wedding Ceremony Chul 1 Vista Bayside Park Chul i Vista Marina View Park Setup/Assembly/Construction Date March15'2°14 Time 5:OOam AM/PM AM/PM — Wedding Reception _ Corporate_Conf Coronado Tidelands Park Dismantle/Completion Date March 15, 2014 Time 6.3°Pm Corporate Reception n Festival/Music Event Emb,rrcadero Marina North Emb;ircadero Marina South Harbor Island Park Company Picnic J 1Pepier Park Sheller Island Park North, (Gazebo) Sheller Island Park Central, Attendance: 45-W Car Show Team Building Event Other; specify: Sheller Island Park South, (Bell) Spanish Landing Park East, # Day 1 # Day 2 # Day 3 # Day 4 For multi- day events, provide attendance for each day. Spanish Landing Park West, Other: _ Additional Contact Information On -Site Contact A contact person representing the applicant must be immediately available, at the site during setup, event and breakdown. This person must haul: authority over all elements of the event, Professional Event Organizer (if applicable Name Jacquelin: L. Reynoso Organization National City Chamber of Commerce Cell Phone (w/area code) (619) 890-6614 Caterer (if applicable) Name Organization Cell Phone (w/area code) Port of San Diego Use Only BP # Transaction # Docs # Deposit :> Check/M.O. # Circle: Credit Card Cash Parking :> Check/M.O. # Circle: Credit Card Cash Event Fe$ Check/M.O. # Circle: Credit Card Cash 14f;003v16 Last update 10/28/2013 2 of 10 tl Public Park Large/Corporate Event Permit Application Event Set -Up Information & Guidelines Site P an (Foot Print) In add'tion to the descriptions requested below, please attach a site plan depicting all of the items used in support of your event including seating and tables, food preparation areas, portable restrooms, dumpsters, booths, exhibits, displays, attractions; stages, platforms, flooring, vehicles, generators, fencing, tents, canopies and shelters. Stand 1rd Event Items Place a check next to each of the standard event items you will use below. Provide amounts and sizes of each. I It( m Amount(s) Size(s) 6 ft Item Amount(s) Size(s) Ta 60 Generators 3 (2) 25kw (1) 95 KW Chairs boo standard Portable Restrooms 10 8reg,2ADA Sidewalk Access While the portion of the park green space to be used for the event may be temporarily fenced, at no time will public access sidewa ks or promenades be blocked before, during or after public events. I acknowledge that I am aware of the Port of San Diego requirement to maintain all sidewalks and promenades open and after my event. Port staff has allowed use of parking lot at Pepper Park to accommodate for space required to host event. to public before, during J.R. Applicant Initials Tents / Canopies / Shelters Descrit e any tents, canopies and shelters you will use for your event. Include types, heights, square footage and name compaty, if renting. Stakes are prohibited, weights are required. Dig A/ert is required forgenerators with grounding 511 a, /east 2 days before your event orgo to http://newt/n.dfga/eltorg for more information. Self contained are preferred. All both spaces will use 10' x 10' canopies. VIP and Beer garden will utilize 20' x 40' tents. All food vendors are required to utilize fire retardant tents. Ali exhibitors will be notified that stakes are prohibited and to use weights. 1 acknc wledge that I am aware of the Port of San Diego requirement to avoid using tent stakes in the grass, of rental rodsCall generators J.R. Applicant Initials Fencir g / Barricades Descrit e any fencing and barricades you will use as perimeters or barriers for your event. Include types, heights and length. Stakes are prohibited, weights are required. We vril barricade both park entrances to prevent vehicles to enter or park within the festival grounds. Park entrances will be monito .ed by professional security. Emergency vehicles will have access at all times. approximate J.R. Applicant Initials Stage; / Platforms / Flooring Descrit e any types of stages, platforms or flooring you will use for your event, Include types, heights, square footage and name of rental company, if renting. Stage rE ntal from Kleege Specs to be 5L250: 24' x 36' Dance floor to be approximately 20' x 20' rental site TBD Live o • Recorded Entertainment / Amplified Sound Music E ntertainment may be amplified through a sound system but the sound levels must be acceptable to the surrounding community. A Harb ar Police officer or other law enforcement representative who determines that noise from your event is excessive may require you to :ake corrective action including ceasing the use of amplified sound. Describe below the live or recorded entertainment you will providE and any other amplified sound you will use at your event. Mariachi Festival includes live singing groups comprised of 15- 20 musicians. Ballet Folklorico dancers will perform on dance floor to amplified music. 148003v16 Last update 10/28/2013 3 or 10 Ii:J I't t San Di,•Vp Public Park Large/Corporate Event Permit Application Attrac tions / Gaines / Other Entertainment or Services List anJ describe all entertainment attractions and special services you intend to provide. These include games, clowns, face painting, play jumps, massage area/service, etc. Note: Large or motorized rides or attractions such as Ferris wheels, climbing walls and throwing gamesas well as fireworks and animal entertainment are prohibited in Port of San Diego parks. Note: If you intend to have a play jump, he play jump provider must have on file at the Port a certificate of insurance that names the Port of San Diego as an additional insure(. Please include the name of the rental company providing your play jump(s). Cloy\ ns, face painters, art demonstrations, dance demos, and the exhibits listed below. Booth s / Exhibits Descritle any booths or exhibits you will have at your event. These include demonstration booths, tasting booths and exhibits. Food vendor, carnival games, exhibitor booths, arts and crafts, pony rides, petting zoo, beverage garden, and cliildren's area. Food / Beverage Descrit e the types of food that will be served and/or prepared and the equipment that will be used, if cooking or warming food onsite, at your event. Diverse ethnic food served hot/cold fresh; each operator will provide their own equipment. All San Diego County Environmental Health Guid-lines will be enforced Alcohc Iic Beverages Alcohol c beverages are not permitted at City of Coronado parks and beaches by Coronado Municipal Code, Sec. 40.28.010. This include > Port of San Diego parks located in Coronado, with the exception of private events held in Tidelands Park with the approval of the Coronado City Council as per its Municipal Code, Sec. 40.28.010. There are no exceptions for events occurring at Coronado Landing Park, /,Icoholic beverages are allowed in all other Port of San Diego parks with a valid Port of San Diego event permit. If you i 'tend to sell alcoholic beverages, or to sell tickets or request donations for admission to an event at which alcoholic beverages are served, an additional permit from the State Department of Alcoholic Beverage Control (ABC) is required. Please contact ABC at (619) 525-4064 or www.abc.ca.gov. If you i,)tend to serve alcoholic beverages withoutcharge, admission or other consideration, the following conditions must be met: • Designated areas for dispensing and consumption must be noted on the event site plan. Persons may not take alcoholic beverages from the designated area. • For events greater than 500 in attendance, one licensed security staff person must be present for every SO attendees. Security staff will prevent people from carrying alcoholic beverages outside the designated area. • Alcoholic beverages may only be served in distinctive paper, or plastic cups, plastic bottles or aluminum cans. No glass containers are permitted. Beverages may be poured from glass containers into cups by a designated server. • Kegs of beer are not allowed unless special permission is obtained from District staff. • All persons serving or otherwise dispensing alcoholic beverages must be at [east 21 years of age. • Department of Alcoholic Beverage Control, Officers of the Harbor Police Department, any authorized representative of the San Diego Unified Port District, or law enforcement personnel from any Port member city may summarily revoke the park permit if it is determined that the public welfare and morals are being impaired and/or a law enforcement problem is being created. Will alcoholic beverages be served at your event: Yes No If yes, cescribe your plan in detail: There will be two dispensing points. 1) VIP tent: private and enclosed area of the park that will host approximately 100 guest. Four (4) security guards will be posted to verify valid ID and distribute wristbands. 2) Beer and wine garden: Enclosed area with posted security guards. Areas is only for 21 and o\er. Wristbands will be given at entrance. 14S003v16 Last update 10/28/2013 4 of 10 7' -1 IL Puri. Public Park Larne/Corporate Event Permit Application Pollution Prevention and Waste Removal Waste Removal All wast. generated by your event must be removed from the park at conclusion of your event. Any dumpsters brought onsite must be remove] as soon as possible. The Port requires that you implement Best Management Practices (BMP) to prevent pollutants from reaching) the storm drains or bay. Required waste removal BMPs include the use of covered trash dumpsters and prompt trash removal upon ccmpletion of the event. Describe your plan for waste removal, including the providing of receptacles and dumpsters. Include number and size of dumpsters, if applicat le, and the name of the company providing them. If necessary, please attach your plan to this application. EDCO L isposal is providing 50 trash event boxes and 30 recycle event boxes They are also providing 3 large roll off dumpsters. Event volunteers will periodic illy empty full trash can bags into dumpster throughout the event to prevent overflow. Dumpsters will be picked up on Sunday morning, and all trash bir s will be collected on March 17, 2014. Storm drains will be covered to protect from trash and debris. "Chamber Requests Port General Services to regularly maintain bathrooms to keep them clean at all times I ackno vledgementthat I am aware of the Port of San Diego requirements for BMPs to address waste removal. J.R. Applicants Initials Site Chtanup and Repair You are responsible for leaving the park and its contents in the exact condition in which you found them. To this end, please be aware of the following: Constru Lion material cleanup: All materials from the construction of your event venue must be picked up and disposed of. This includes Ali nails screws and other hardware. When left in the park, these items in particular constitute a hazard to public safety as well as to ground- maintenance equipment. It is your responsibility to inform all staff and subcontractors of this requirement. Inadeqt ate cleanup or damage to the park: You are responsible for reimbursing the Port of San Diego for any additional cleanup that must be performed and for any damage to the park or its contents and facilities as a result of your event. The charges for inadequate • cleanup and damage include, but are not limited to the following: Late removal of dumpsters -- $100.00 per day Turf/rut repair per 10 square feet - $1,000 Concrete Bollard (unlighted) replacement - $1,000 Concrete Bollard (lighted) replacement - $3,000 Concrete Drinking Fountain replacement - $3,000 Light Pc le replacement - $3,000 Concrete side walk panel b'x6'x6" replacement - $3,000 Sprinkler head replacement - $400 Sprinkler lateral replacement per 8' - $800 Power \,gashing costs will be passed along to the permitee Labor rite for cleanup or other restoration - $85 per hour — Weekends and non business hours are charged at time and a half I acknoviedge that I am aware of my responsibility to clean up and restore my event venue to its pre -event condition. .J.R. Applicant Initials VehicIE,s Large vehicles damage sidewalk pavement and valve covers and are more prone to collisions with trees, light poles, and drinking fountairis. For these reasons, no vehicle larger than a one -ton pickup truck may be used in Port of San Diego parks (beyond parking lots) lot event setup or breakdown or to support vendors or displays. I ackno Arledge that I am aware of the Port of San Diego requirement to utilize vehicles smaller than a one -ton pickup truck to support my event. Only turf vehicles are allowed on the grass. J.R. Applicant Initials 118003v16 Last update 10/28/2013 5of10 Public Park Large/Corporate Event Permit Application Insurrnce Applicant shall, to the fullest extent permitted by law, defend, indemnify, and hold harmless San Diego Unified Port District ("District") and its officers, employees, and agents for any and all liability, claims, judgments, damages, proceedings, orders, directives, costs, includi ig reasonable attorneys' fees, or demands arising directly or indirectly out of the obligations undertaken in connection with this Permit, or Applicant's use, occupancy, possession or activities on the Premises, except claims or litigation arising through the sole negligence or willful misconduct of District. It is the intent of this Paragraph that Applicant indemnify and hold harmless District for any actions of Applicant or District, including duties that may be legally delegated by Applicant to third parties, except for those arising out of the sole negligence or willful misconduct of District. This indemnity obligation shalt apply for the entire time that any third party can make claim against or sue District for liabilities arising out of Applicant's use, occupancy, possession, or activities on the Premises, or arising from any defect in any part of the Premises. Applic< nt must provide certificate of insurance coverage naming the "San Diego Unified Port District" as an additional insure d. Insurance coverage must be in force for the duration of the event, including setup through takedown days. The Port of San Diego equires a minimum of $1,000,000 for personal and bodily injury, one person and one occurrence; and a minimum of $1,000,000 covera 3e for property damage. The same organization named as the insured on the certificate of insurance should also be listed in the applicant blank on this permit application. In addition, the Port of San Diego must be identified by its full name - San. D'ego Unified Port District -as the additional insured. Recyc ing The Pert of San Diego strongly encourages the recycling of all cans, bottles and all other recyclable materials associated with events. The commercial providers of waste receptacles for your event have available receptacles that may be designated for recyclables at your event. Site N alk Unless otherwise determined, all events meeting the following criteria will require a site walk with Port staff: e Events with projected attendance of over 500 people o Events with large items including stages, platforms and dance floors; and most events with live entertainment • Events with the potential to generate significant amounts of trash, waste or other pollutants, Smoking Prohibited As of Cecember 5, 2006, smoking is prohibited on any Port of San Diego park or beach. No person shall dispose of any cigarette, cigar, or tobacco in any place where smoking is prohibited, except in a designated waste disposal container. Reservation of Locations A park permit grants permission for an event to be held in a Port of San Diego park on a non exclusive basis; however, a permit does not gut rantee a specific location in any park. Park areas are available on a first -come, first -served basis, and it is up to the permitee to secure the space needed to hold the event. A permitee may designate event boundaries, as long as a representative is present at the site. Event boundaries may not block walkways, driveways or parking areas. Securiy Plan 148003v16 last update 10/28/2013 Gal 10 Public Park Large/Corporate Event Permit Application You are responsible for providing a safe and secure environment for your event. If you have hired a professional security company to develop and manage your event's security plan, provide the following information: Security Company: Universal Protection Services Address: 1260 Moreno Blvd., San Diego, CA 92111 (Street) (City) (State) (Zip) (619) 275-7000 Telephone: (Day) (Evening) (Cellular) (Fax) Private ecurity Operator License #: B2000003335 Describe your security plan including crowd control and venue safety, whether you are contracting private security or using in-house staff. Us a the space provided or attach your plan to this application. Medical Services Plan You are 'esponsible for providing appropriate medical services for your event. If you have hired a professional emergency medical services provider to develop and manage your event's medical plan, provide the following information: Medical Services Provider: America Medical Response Address: 8808 Balboa Ave. Ste, 150, San Diego, CA 92123-1506 (Street) (City) (State) (Zip) (858) 492-3500 Telephone: (Day) (Evening) (Cellular) (Fax) Describe your medical plan including the number, certification levels (MD, RN, Paramedic, EMT) and types of resources that will be at your eve it and manner in which they will be managed and deployed. If necessary, please attach your plan to this application. Parking &Traffic Control Any organizer planning to conduct an event with expected attendance of five hundred (500) or more persons will be required to provide n off site parking locations and/or shuttle service plan and traffic control personnel for the event. Reserving Parking Spaces: Parking spaces may be requested in Embarcadero Marina Parks North & South only. Spaces may be purchased at a cost of $10 per space, per day. Unless you have reserved parking spaces during your event, the entire parking lot will remain o Jen for public access. If your event is scheduled for the Embarcadero Marina Park North, you must inform the Seaport Village Management Office (619) 235-4014 of your parking and traffic management plan. Because the parking spaces must be available to users of I he Embarcadero Marina Park South public fishing pier, the parking lot cannot be used exclusively for a special event, Fishermen, employees, agents or vendors must have unimpeded access to the public fishing pier and the bait & tackle shop at all times. A Traffic Enforcement Officer must be notified at least fourteen (14) days in advance of your event in order to post advisory signs or barric des in the parking lot, and payment must be included with your permit fee. Call (619) 686-8176 to coordinate your parking plans. Li;t the date(s) and number of spaces that you will need parking; March 15, 2014 Entire Parking Lot Dates re( nested: Number of spaces: Meter Nu Tibers (if applicable) Free shuttl. Services will be provides between the 24th St. Trolley Station and Pepper Park. Si 0 Parking fee will be charged to park in Pasha or Pier 32 Parking lot. Park Permit Fees 14f 003vi6 Last update 10/28/2013 7 of 10 1Itti 411'n11 S,111 Public Park Large/Corporate Event Permit Application Effective 5/01/2010 Event Type Attendance Fee Type of Fee A I events 1-100 $35 Flat fee Corporate events 101-250 $500 Flat fee Sstup & breakdown days $300 Flat fee P ivate & non-profit event 101-250 $300 Flat fee S'tup & breakdown days $200 Flat fee C Drporate events 251+ $3.50 Per person S9tup & breakdown days $500 Flat fee Private & non-profit event 251+ $2,10 Per person Situp & breakdown days $300 Flat fee Car shows $5 Per car Moving events that use $1.00 Per person park walkways** 2, 500 ($1000 maximum) ** Events such as runs or walks that may not have actual use of a park, but will prevent access or egress, rendering it unusable. Security Deposits Security Deposits are based on the type of activity that the park will be used for. special Set Up / Concerts Minimum of $5,000 Reception Minimum of $1,500 Car Shows Minimum of $1,500 Tent or large canopy YEs Tables and seating Tables and seating Si age Yes May be catered on site, but without extensive food preparation May be catered on site, but without extensive food preparation D 3nce floor YE s No items listed in Special Set Up / Concert category No items listed in Special Set Up / Concert category Etensive food preparation area Tables and seating Tables and seating Heavy or large struc tures for decoration or entertainment (Note: some items m ay not be al owed on grass areas) May be c atered on site, but without extensive food preparation May be catered on site, but without extensive food preparation No items listed in Special Set Up / Concert category No items listed in Special Set Up / Concert category 198003v16 Last update 10/28/2013 8 of 10 r.,;,'-.. 11tkiI • 1 r., 1 LI nir•P.a Date c f Event Varch 15. 2014 Public Park Large/Corporate Event Permit Application Name of Client National Cay Chamber of Commerce Date February5. 2014 If you are planning an event with less than 500 in attendance, a site walk may not be required. Please read and initial the checklist below, as these policies apply to all events. Pre -Event Site Walk Checklist (Initials) 1. j. R. All equipment and items pertaining to this even are specified in the application and/or site plan. No unspecified equipment or items are allowed in the park. 2. J.R. For events larger than 500 attendees, a detailed written parking plan and traffic plan is required. 3. 1.R. This event will / will not reserve parking (Embarcadero Parks only). Reserved Parking (ofVIP Guests 4. • R. Vehicles allowed on property must be pickup's lighter than 1 ton, pickup's with only single rear tires. Only turf vehicles are allowed on the grass. Violations will result in citations or fines. 5. J • R. The use of large or motorized attractions (such as Ferris wheels), climbing walls, throwing games and dunk tanks is prohibited in the parks and parking lots. Fireworks and animals are prohibited. 6. J R The use of tent stakes to secure tents is prohibited. Tent stakes damage irrigation lines. Tents will be secured with weights, Dig Alert is required for generators with grounding rods, call 811 at least 2 days before your event or go tohttp://newtin.digalert.org . Port Staff will advise applicant when needed on other instances based on event set up. 7. �' R. The permitee shall ensure that all hardware, nuts, bolts, zip ties, bottle caps, trash and litter associated with this event are picked up and removed from the park. 8. J.N. Trash dumpsters may leak into an adjacent storm drains and result in an environmental violation. The permitee will take every precaution to prevent and contain any leakage, to include but not limited to, placing berms around dumpsters, placing protective materials and berms over storm drains, and keeping a spill kit on site. The event organizer shall immediately address and mitigate all spills and leaks. Deposit hot coals in proper containers. 9. J R. The permitee shall ensure all residual cooking grease and oil are removed from the site and disposed of properly (not placed in site trash dumpsters). Absorbent pads will be placed under all cooking vessels. The permitee shall ensure that no grease and oil run onto the landscape, hardscape, sidewalks, parking lots and roads. 10. J • R • While a portion of the park green space may be temporarily fenced for the event, at no time will the event block pedestrian or emergency vehicle access to park sidewalks and promenades. 11. J • R• The permitee is responsible for obtaining all appropriate permits including but not limited to health department , alcoholic beverage, fire marshal and Marine events. Fire Marshal Permit If your event is fenced and you have 49 or more in attendance contact the Fire Marshal of your city to determine if a permit is required in addition to your Port of San Diego park event permit. Permits for Food Vendors The San Diego County Environmental Health Services Department issues permits for food vendors at special events. If your event includes food vendors, contact them at (619) 338-2363. Marine Permit If this permit request involves any type of water activities, a separate permit from the United States Coast Guard may be required. Please contact the United States Coast Guard, Sector San Diego's Marine Events Permitting office at 619-278-7261 or 278-7233. 12. J R Amplified music is allowed if sound levels do not pose a nuisance to other park users or the surrounding community. A Harbor Police Officer, District representative or law enforcement representative who determines the noise is excessive may require corrective action. 13. -,R The District will not provide potable water, electricity or generators to support any event. 14. •1 . R• Request sprinklers be turned off (dates): Turn off March 14-March 16 To protect landscape areas, ensure the off times are minimized. 15. J R If the event impacts Port tenants by pedestrian and/or vehicular traffic, the permitee shall deliver a District approved notification letter to all applicable tenants at least two weeks before the event date. 16. 17. •) • R• The permitee will ensure: All event staff, contractors, sub -contractors and their staff members will be informed of and comply with these regulations. i • R> A post -event site walk was conducted on AprflZ8.2013 (date) by SniaBayard° (Port staff). Park was / was not left in satisfactory condition following event. If unsatisfactory, permitee was contacted on I'ASS21515cl5ry (date). If unsatisfactory, an itemized list of damages and repair costs will be attached to this permit and a copy sent to permitee. 1, 8003v16 Last update 10/28/2013 9 of 10 1htil i; 1 Port Public Park Large/Corporate Event Permit Application Terms and Conditions for Park Permit Applicants Use of 11 San Diego Unified Port District park is subject to the following terms and conditions: 1. Applicant shall comply with all applicable laws, rules, regulations and requirements of the Port District and other governmental entities. 2. All or any portion of the refundable security deposit (if applicable) shall be available unconditionally to the Port for the purpose of cleaning or repairing damages to the property upon termination of this permit. 3. Either party may cancel this permit by giving twenty-four (24) hours notice to the other party. In the event of an emergency, such cancellation shall be without liability of any nature. Applicant is subject to a cancellation fee of $35 if applicant provides less than sixty days written notice to the District of cancellation of a scheduled event. 4. This permit shall not be transferred or assigned. S. Applicant shall, to the fullest extent permitted by law, defend, indemnify, and hold harmless San Diego Unified Port District ("District's and its officers, employees, and agents for any and all liability, claims, judgments, damages, proceedings, orders, directives, costs, including reasonable attorneys' fees, or demands arising directly or indirectly out of the obligations undertaken in connection with this Permit, or Applicant's use, occupancy, possession or activities on the Premises, except claims or litigation arising through the sole negligence or willful misconduct of District. It is the intent of this Paragraph that Applicant indemnify and hold harmless District for any actions of Applicant or District, including duties that may be legally delegated by Applicant to third parties, except for those arising out of the sole negligence or willful misconduct of District. This indemnity obligation shall apply for the entire time that any third party can make a claim against or sue District for liabilities arising out of Applicant's use, occupancy, possession, or activities on the Premises, or arising from any defect in any part of the Premises. 6. Applicant must provide certificate of insurance coverage naming the "San Diego Unified Port District" as an additional insured. Insurance coverage must be in force for the duration of the event, including setup through takedown days. The Port of San Diego requires a minimum of $1,000,000 for personal and bodily injury, one person and one occurrence; and a minimum of $1,000,000 coverage for property damage. The same organization named as the insured on the certificate of insurance should also be listed in the applicant blank on this permit application. In addition, the Port of San Diego must be identified by its full name — San Diego Unified Port District —as the additional insured. 7. The rights and privileges extended by this permit are non-exclusive. 8. Applicant shall not engage in any activity on Port District property other than the activity for which this permit is expressly issued. 9. In the event of failure of the Applicant to comply with any provision of this permit, this permit may, at the discretion of the Port District or its authorized representatives, be terminated immediately. I certify that the information contained my permit application is true and correct to the best of my knowledge. I understand and agree to abide by the rules and regulations governing the proposed special event under the San Diego Unified Port District Code. Name r f Applicant (PRINT) Jacqueline Reynoso Title: President/ CEO Signatt re of Applicant: Date: February 5, 2014 Attachments provided (Applicant check all that apply): Site Plan x Pollution Prevention Plan x Waste Removal Plan x Security Plan x Medical Services Plan x Parking & Traffic Control Plan x Insurance certificate x Evidence of non profit status x Fees "`" Deposit "21 Submit the entire application (all pages, attachments and fees) to: Port of San Diego Park Permits, P.O. Box 120488, San Diego, CA 92112-0488 Phone: (619) 686-6200 Faxed or emailed applications will not be accepted. Port of San Diego Approval Name SDUPD )ark Park Permit Coordinator Signature: Date: 110003v16 last update 10/28/2013 10 of 10 NCCHAM1 OP ID: Mill ,`• _------ •� CERTIFICATE OF LIABILITY INSURANCE DAT017�DlYYYY) l/22zz/la TH):; CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CEF TIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELDW. TFI1S CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(sl. PROOU('ER 858-452-2200 Waters lge Insurance Services 10717 • ;orrento Valley Rd. 858_452-6004 San Di !go, CA 92121 R.B. Oily Insurance Agency,lnc, PaliPcT Melissa Marquez PFAX rAICYTONNEo FxIP IArc. r1o): ADDRESS: mmarquez@wateridge.com ItISURERIS) AFFORDING COVERAGE NAIC 5 INSURER A :Assurance Company of America 19305 INJSUREE National City Chamber of - Commerce 901 National City Boulevard National City, CA 91950 INSURER 8: INSURER C; INSURER 0: INSURER E: INSURER F - • • THIS S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDIC 1TED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERT FICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLI )SIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. eisa LTR TYPE OF INSURANCE ADOL I' e SOOR 7NF1 POLICY NUMBERfSIMlnCIYYYY1 POLICYEFF POLICY EXP (MM/DOnYYYI LIMITS GE. IERAL LIABILITY EACH OCCURRENCE S 2,000,00C A X COM6MERCIALGENERAL LIABILITY X X PAS38912516 09/22/13 09122/14 FREAISEs R£r1rEDcurrence) S 2,000,000 1 CLAIMS -.'.MADE 1 X I OCCUR (Ea oc N.lEO EXP (Anyone 5 10,000 person) PERSONAL T. MA/INJURY S 2,000,000 GENERAL AGGREGATE 5 4,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. PRODUCTS- COMP/OP AGG 5 4,000,00C X X POUGY r-IPRO f 7.. _ S ALIT DMOB1LE LIABILITY COMBINE° SINGLE LIMIT (Ea accident) $ 1,000,000 A ANY AUTO ALL OWNED PAS38912516 09/22/13 09/22/14 BODILY INJURY (Per person) $ A AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) 5 X HIRED AUTOS NON -OWNED AUTOS • PROPERTY DAMAGE (Per acc%dent) 5 S UMBRELLA LIAe O OCCUR EACH OCCURRENCE 5 EXCESSUAB CLAIMS -"MACE AGGREGATE S DEO I 1 RcIENT1OPt S S WOR r(ERS COMPENSATION ANDEMPLOYERS' LIABILITY Y)r! II WC STATU- OTH- lTDRY LIMITS ER ANY,'ROPRIETORiPARTNERJEXECUTIVE OFFN:ER/MEMBER EXCLUDED? NIA EL. EACH ACC/DENT S (Man latory in NH} If describe under £.L DISEASE - EA EMPLOYEE S yes DES( RIPTlCN OE OPERATIONS be!on EL. DISEASE - PGUCY LIMIT 5 OESCRIPTII 11 OF OPERATIONS) LOCATIONS !VEHICLES (Attach ACORD 101 Additional Remarks 5chedul. irmore space Is required} THE CERTIFICATE HOLDER IS ADDITIONAL INSURED WITH RESPECTS TO GENERAL LIABILITY PER ATTACHED -PRIMARY & GL WAIVER APPLY. RE: INSURED'S OPERATIONS PERFORMED UNDER WRITTEN CONTRACT CERTIFICATE HOLDER SDUPD01 SAN DIEGO UNIFIED PORT DISTRICT CIO EBIX BPO PO BOX 12010-3 1HEMET, CA92546 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES DE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTI1ORRED REPRESEOITATIVE © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD National City Chamber of Commerce Polio+ #PAS38912516 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (PRIMARY INSURANCE) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: San Diego Unified Port District c/o Ebix BPO PO Box 12010-3 Hemet CA, 92546 ;If no entry appears above, information required to complete this endorsement will be shown in the Declarations 3s applicable to this endorsement.) 'NHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the 3cheduie, but only with respect to liability arising out of your ongoing operations performed for that insured. —he insurance provided by this endorsement is primary insurance and we will not seek contribution from any other insurance available to the person or organization shown in the Schedule unless the other insurance is Provided by a person or organization other than you for the same operation and job location. Then we will share iith that other insurance by the method described in paragraph 5.c. of COMMERCIAL GENERAL LIABILITY CONDITIONS (Section IV). Paragraph 2.e. of iVHO IS AN INSURED (Section II) does not apply to the person or organization shown in the Schedule. 9 32313 Ed. 4-02 Includes copyrighted material of the Insurance Services Office, Inc., with its permission. National City Chamber of Commerce Policy #PAS38912516 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: San Diego Unified Port District c/o Ebix BPO PO Box 12010-3 Hemet CA, 92546 (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section IV — COMMERCIAL GENERAL LIABILITY CONDITIONS) is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products -completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 2,1 O4 10 93 Ccpyight,Ins_rancs £er: G-as Office, Inc , 1992 Internal Revenue Service Department of '.he Treasury District Director NATIONAL CITY CHAMBER OF COM?IERCE 711 A AVENUE NATIONAL CITY, CA 91950-2228 Dear Taxpayer: 300 N. Los Angeles Street, MS 7043 Los Angeles, CA 90012 Person to Contact: L BARRAGAN Telephone Number: (213) 894-2336 Refer Reply to: E0(0406)98 Date: APRIL 14, 1998 EIN: 95-1038185 This letter is in response to your request for a copy of the determination letter for the above named organization. Our records indicate that this organization was recognized to be exempt from Federal income tax in MARCH 1949 as described in Internal Revenue code Section 501 (c) (06 ) . The exempt status for the determination letter issued in MARCH 1949 continues to be in effect. If you need further assistance, please contact our office at the above address or telephone number. Sincerely, Disclosure Assistant. S rATE OF CALIFORNA FRANCHISE TAX BOARD PO BOX 1286 RANCHO CORDOVA CA 95741-1286 NWEMRER 24,1999 ¶tHE nkTICtAL CUT/ a- UE OE C�SMEF k UNDArICN 711. "A" AVEtXlE WCICNAL CITY, Ca 91950--2228 Purp )se Code Section Form of Organization Accounting Period Ending Orgaiization Number CNARI'IABLE 23701d aaRi2uLATicti CM • •i•1BER 31 In reply refer to: LA355:PSI:tu 755 You are exempt from franchise or income tax under the section of the Revenue and Taxation Code shown above. We a-e basing this decision on information you submitted and the assumption that your present operations continue unchanged or conform to those proposed in your application. You must report any change in operation, character, or purpcse of the organization immediately to this office so that we may determine the effect on your exempt status. Any chant e in name or address must also be reported. If cha iges occur in any of the following areas, this decision may no longer be applicable: • A change in relevant statutory, administrative, or judicial case law, • A change in federal interpretation of federal law in cases where our decision was based on such interpretation, or • A change in material facts or circumstances relating to your application. It is yc,ur responsibility to be aware of these changes should they occur. This paragraph constitutes written advice within the miaaning of Revenue and Taxation Code Section 21012(a)(2). You rr ay be required to file Form 199 (Exempt Organization Information Return) on or before thele day o_ f the 5v' month (4% rronths) after the close of your accounting period. See Form 199 instructions for requirements. You a+ e not required to file state franchise or income tax returns unless you have income subject to the unrelated business income tax under Section 23731 of the Revenue and Taxation code. In this event, you are required to file Form 109 (Exempt Organization Business Income Tax Return) by the 15" day of the 5`h month (4Y: months) after the close of your ainual accounting period. If the c rganization is incorporating, this determination will expire unless incorporation is completed with the Secretary of State within 60 days from the date of this letter. If you wish exemption from federal income taxes, or other federal or state taxes, you must apply separately to those agendas for that exemption. This e:cemption is granted on the express condition that you will secure federal exempt status from the Internal Reven ie Service and furnish a copy of the final determination letter to this office within nine months from the date o this letter. Lt0 Exemp: Organization Section Telephone (916) 845-4171 cc: Secretary of State Recristry of Charitable Trusts F TB : 20d OR ?/ 5-1 S43)