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NCORPORATED
Neighborhood Services Divison
Temporary Use
Permit
Application
1243 National City Boulevard/ National City, CA 91950 * Ph. 619-336-4364 * Fax 619-336-4217
Introduction
Certain special events, structures or activities that are beneficial to the public can often
be permitted for limited periods of time even though they would not comply with the
zoning, building, fire or other codes, if they were permanent. Chapter 15.60 of the
National City Municipal Code regulates these special events. In general, any organized
activity that uses public property, facilities, parks, sidewalks or streets requires a permit,
known as a "Temporary Use Permit" (TUP). In some cases, events taking place on
private property also require a TUP permit. See the list below for more information. The
Department of Community Services is responsible for coordination of the application and
issuance of the permit.
Classes of Temporary Use Permits
Temporary Use Permits are either Class A, requiring City Council approval, Class B,
which may be approved by the Building & Safety Director, or Class C subject only to
the business license regulations. For Class B & C Permits, please contact the
Building and Safety Department for additional information.
Class A Temporary Use Permits
The following uses require a Class A Temporary Use Permit.
4I Outdoor auctions conducted by charitable or philanthropic organizations
4I Balloon rides or races
4I Block or Holiday parties and displays conducted outdoors or in temporary
structures
4I Carnivals, circuses, traveling shows and midways
4I Exhibitions (boxing, wrestling, etc.)
4I Fairs, bazaars, exhibits or trade shows conducted outdoors or in temporary
structures
4I Temporary farmer's markets
4I Temporary helicopter landings
4I Las Vegas nights conducted by non-profit organizations
4I Live domestic animal rides
4I Membrane structures
4I Musical concerts and festivals of all types conducted outdoors or in temporary
structures
4I Outdoor pet shows
4I Outdoor stages or platforms for sales promotions, events or grand openings
and similar activities
4I Parades, bicycle tours, walks, runs and similar activities on city streets.
4I Political activities conducted outdoors or in temporary structures.
4I Special lighting displays for advertising
4I Temporary vehicle display areas conducted outdoors or in temporary
structures
4I Uses or activities which exceed the normal duration
Class A Temporary Use Permits are limited to no more than two occurring
concurrently on the same day and only one event per day in the City parks.
Procedure
1 Complete the application found at the end of this booklet.
2. Return the completed application to the Neighborhood Services Division located
at 1243 National City Blvd, National City, CA 91950.
3. Pay the processing fee, unless a waiver of fees is requested. If requesting a
waiver of fees the fee waiver application must be submitted also.
4. Your application is routed to all impacted City Departments for approval. During
the review process you may be contacted to provide additional information
5. The application and the conditions of approval received from the various
departments are routed to the City Council for final approval. You will be notified
of the City Council meeting date. It is suggested that you attend the meeting to
answer any questions that may arise.
6. The City Council approves or denies the application.
7 If approved and all required certificates of insurance, etc. are received, the
approved permit is mailed to you.
Application Deadline
A Class A Temporary Use Permit must be submitted to the Community Services
Department a minimum of 45 working days prior to the event.
It is suggested that the application be submitted well before the event to allow for
approval prior to promoting, marketing or advertising the event. Acceptance of your
application does not guarantee approval of the event. The event must be approved by
the City Council and all conditions of approval must be met before the permit will be
issued.
Events at City Parks
Before applying for a Temporary Use Permit in a City park, it is necessary to contact the
Public Works Department to schedule the event. City Council Policy only allows one
event per day in the Park and one special event every six weeks.
The City Council will not approve the sale or consumption of alcohol in City parks in
conjunction with any event requiring a Temporary Use Permit. This prohibition will not
impact the existing policy regarding the sale or consumption of alcohol with in buildings
in the parks, such as the Community Center, which will continue to be subject to City
Council approval.
If the event involves either 1) live musical performances; 2) the use of amplified sound
systems other than hand held or portable systems; 3) fireworks or 4) other activities or
events which the City Council determines notification is required, then the applicant must
provide written notification to the occupants of the properties adjacent to the park.
Written notification must be made to the surrounding neighbors at least 72 hours prior to
the event. The notification must include the name and telephone number of the sponsor
of the event, the nature of the event, the date and hours of set-up and tear -down for the
event, the date and hours of the event, and the name of the sponsor's representative
who will be at the park on the day(s) of the event and how that individual can be
contacted should the need arise.
Written notification must be mailed to the occupants of properties adjacent to the park
as reflected on the map of adjacent properties available from the Community Services
Department. Written notification shall be submitted to the Building & Safety Director for
review and approval prior to mailing.
Failure to provide notification may be cause for the revocation of the Temporary
Use Permit or denial of future Temporary Use Permit applications submitted by
the sponsoring organization.
Events at Plaza Bonita Mall
Before applying for a Temporary Use Permit for Plaza Bonita Mall, the applicant must
contact the mall for approval and to schedule the event. The mall will give the
applicant written approval for the event, which must be presented to the Community
Services Department at the time of submittal.
Photography and Motion Picture Events
Applications for a Temporary Use Permit for Photography/Filming shall be based on the
model photography/filming permit developed by the California Film Commission. The
applicant may be required to reimburse the City for costs incurred in providing support
services.
A Class A Temporary Use Permit is required for photography or filming on public or
private property that requires street closures and/or traffic control in excess of three
minutes, or that involves stunts or special effects, which may require City services. A
Class A Photography or Motion Picture Temporary Use Permit must be submitted to the
Community Services Department at least 10 working days before the event.
All Photography and Filming Temporary Use Permits must be accompanied by a
Certificate of Insurance and Neighborhood Notification Form when required by the Risk
Manager and the Director of Building and Safety.
Fees
The cost of processing the permit is dependent on the number of departments that must
review the application. The maximum fee is $345. Unless a fee waiver is requested, the
application fee is required at the time of submittal.
The temporary use permit fees for events which are later withdrawn are
nonrefundable
Duration
The Class A Temporary Use Permit will be valid for ten days or as limited by the City
Council. The permit is valid for the dates specified on the permit only.
Insurance
Where the use of City facilities is involved, the applicant may be required to provide a
certificate of insurance, evidencing combined single limit coverage of at least $1 million
and naming the City of National City and its officials, employees, agents and volunteers
as additional insured's. Amounts of coverage are to be determined by the National City
Risk Manager.
In all cases involving the use of City facilities, the applicant is required to provide a Hold
Harmless Agreement holding the City harmless from liability arising from the use of the
facilities.
Business Licenses
A business license is required if monies are solicited; admittance is charged; or food,
beverages or merchandise are sold. Each separate vendor must have a separate
business license.
Vendors currently licensed by the City may operate on their existing license. If any of
the vendors or organizations are registered not -for -profit there will not be a charge for
their business license.
A list of all participating vendors (with their address, phone number and current National
City business license number) is to be submitted to the Revenue and Recovery Division
of the Finance Department prior to the event for verification of business license
numbers.
Fireworks
A fireworks permit must be obtained from the Fire Department. The fee for the permit is
$349.00. The permit must be obtained at least two weeks prior to the event. The Fire
Department has absolute authority, control and decisions over all fireworks and/or
pyrotechnic displays. An inspection from the Fire Department must be obtained prior to
any ignition of fireworks.
Tents or Canopies
A permit is required from the Fire Department to erect a tent excess of 200 square
feet or a canopy in excess of 400 square feet or any combination that exceeds the
limits. Tents and canopies shall be treated with a flame retardant and labeled as
such. The fee for the permit is $349.00 and may be obtained from the Fire
Department.
1
Type of Event:
_ Public Concert _ Fair _ Festival _ Community event
_ Parade _ Demonstration — Circus _ Block Party
Motion Picture — Grand Opening — Other Bocce ball event
Event Title: 2nd Annual South Bay Bocce ball event
Event Location: Kimball Park
Event Date(s): From to
Actual Event Hours: 8am am/pm to 6:30pm am/pm
Total Anticipated Attendance: ( 140 Participants 40 Spectators)
Setup/assembly/construction Date: 5/10/2014 Start time: 8am
Please describe the scope of your setup/assembly work (specific details):
The setup is for the measuring , and marking of the 30 Bocce ball lanes. Each 10X40 feet
Dismantle Date: 5/10/2014 Completion Time: 7-8pm am/pm
List any street(s) requiring closure as a result of this event. Include street name(s), day
and time of closing and day and time of reopening.
Not required
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Sponsoring Organization: National
Chief Officer of Organization (Name) Jon Halstead & Aubrey Howard
Applicant (Name): Jon Halstead & Aubrey Howard
Address: Martin Luther King Hall, 140E 12 Street, National City
Daytime Phone: ( ) 619-723-3973 Evening Phone: ( ) 619-723-3973
Fax: ( ) E-Mail: aubreyhoward69@gmail.com
Contact Person "on site" day of the event: Aubrey Howard Cellular: 619-723-3973
NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT
AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS
Is your organization a "Tax Exempt, nonprofit" organization? X YES NO
Are admission, entry, vendor or participant fees required? X YES _ NO
If YES, please explain the purpose and provide amount(s): Team entry fee is require to cover cost of prizes
and to raise funds. Team fees $50.00
$ $3500 Estimated Gross Receipts including ticket, product and sponsorship
sales from this event.
$2500
Estimated Expenses for this event.
$ $1 - $3 What is the projected amount of revenue that the Nonprofit
Organization will receive as a result of this event? Money raised will be returned back to the community
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Please provide a DETAILED DESCRIPTION of your event. Include details
regarding any components of your event such as the use of vehicles, animals,
rides or any other pertinent information about the event.
Thirty Bocce ball courts will be layed out in the park (see map), ten courts each for the Open, Novice,
and Junior divisions. Teams consist of two members, and they will play a double elimination tournament.
Prizes will be awarded to the top three teams in each division. Hot food will be served from a pizza and soda
vendor area, (water and sodas) and bags of chips. The tournament will continue as long as there are teams
competing, but not to exceed 5:00pm. There appears to be ample room at the park for spectators, participants
and their families.
YES NO If the event involves the sale of cars, will the cars come exclusively from National
City car dealers?
If NO, list any additional dealers involved in the sale:
n Portable and/or Permanent Toilet Facilities
Number of portable toilets: 2 (1 for every 250 people is required, unless the applicant can
show that there are facilities in the immediate area available to the public during the event)
Tables # 6 and Chairs # 12
n Fencing, barriers and/or barricades
nGenerator locations and/or source of electricity
Canopies or tent locations (include tent/canopy dimensions)
n Booths, exhibits, displays or enclosures
n Scaffolding, bleachers, platforms, stages, grandstands or related structures
Vehicles and/or trailers
nOther related event components not covered above
nTrash containers and dumpsters
YES X NO Does the event involve the sale or use of alcoholic beverages?
X YES _ NO Will items or services be sold at the event? If yes, please describe:
YES X NO Does the event involve a moving route of any kind along streets, sidewalks or
highways? If YES, attach a detailed map of your proposed route indicate the
direction of travel, and provide a written narrative to explain your route.
X YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map
showing all streets impacted by the event. Kimball Park
X YES _ NO Does the event involve the use of tents or canopies? If YES: Number of
tent/canopies 6 Tents Sizes 10X10 six feet apart NOTE: A
separate Fire Department permit is required for tents or canopies.
YES X NO Will the event involve the use of the City or your stage or PA system?
SPECIFY:
In addition to the route map required above, please attach a diagram showing the overall layout
and set-up locations for the following items:
X
Alcoholic and Nonalcoholic Concession and/or Beer Garden areas.
Food Concession and/or Food Preparation areas Please describe how food will be served
at the event:
If you intend to cook food in the event area please specify the method:
GAS X ELECTRIC CHARCOAL X OTHER (Specify):
X
X
X
(Note: You must properly dispose of waste and garbage throughout the term of your
event and immediately upon conclusion of the event the area must be returned to a clean
condition.) Number of trash cans: 50 Trash containers with lids: 50
Describe your plan for clean-up and removal of waste and garbage during and after the event:
Clean up will be conducted by event participants and organizers. All trash will be removed from the park. The park
will be left in a cleaner state than originally found.
Please describe your procedures for both Crowd Control and Internal Security:
Several members of National City Rotary will be present during the event. The National City Police
department will be present to help with security
YES X NO Have you hired any Professional Security organization to handle security
arrangements for this event? If YES, please list:
Security Organization: National City Police department
Security Organization Address:
Security Director (Name): Phone:
YES X NO Is this a night event? If YES, please state how the event and surrounding area will
be illuminated to ensure safety of the participants and spectators:
Please indicate what arrangement you have made for providing First Aid Staffing and Equipment.
Dr Danny, a member of National City Rotary will be present. A first aid tent will be erected in conjunction with the DR.
Please describe your Accessibility Plan for access at your event by individuals with disabilities:
Kimball Park has access for all disabled individuals
Please provide a detailed description of your PARKING plan:
Parking plan is to use available facilities at Kimball Park and legal street parking
Please describe your plan for DISABLED PARKING:
Disabled individuals will use disabled parking currently available at Kimball park
Please describe your plans to notify all residents, businesses and churches impacted by the
event: Residents in the immediate vacinity of Kimball Park will be notified by mail prior to the event
NOTE: Neighborhood residents must be notified 72 hours in advance when events are
scheduled in the City parks.
YES X NO Are there any musical entertainment features related to your event? If YES,
please state the number of stages, number of bands and type of music. Number
of Stages: Number of Bands:
Type of Music:
X YES _ NO Will sound amplification be used? If YES, please indicate: Start time:
9am am/pm Finish Time 5pm am/pm Only used for announcements -
No music
YES X NO Will sound checks be conducted prior to the event? If YES, please indicate: Start
time: am/'pm Finish Time am/pm
Please describe the sound equipment that will be used for your event:
Portable sound system
YES X NO Fireworks, rockets, or other pyrotechnics? If YES, please describe:
YES X NO Any signs, banners, decorations, special lighting? If YES, please describe:
Only signs used will be to show first aid, judges and registration tent
Revised 02/29/12
City of National City
PUBLIC PROPERTY USE HOLD HARMLESS AND
INDEMNIFICATION AGREEMENT
Persons requesting use of City property, facilities or personnel are required to
provide a minimum of $1,000,000 combined single limit insurance for bodily
injury and property damage which includes the City, its officials, agents and
employees named as additional insured and to sign the Hold Harmless
Agreement. Certificate of insurance must be attached to this permit.
Organization National City Rotary Club
Person in Charge of Activity Jon Halstead, club president
Address
Telephone Date(s) of Use
HOLD HARMLESS AGREEMENT
As a condition of the issuance of a temporary use permit to conduct its activities
on public or private property, the undersigned hereby agree(s) to defend,
indemnify and hold harmless the City of National City and the Parking Authority
and its officers, employees and agents from and against any and all claims,
demands, costs, losses, liability or, for any personal injury, death or property
damage, or both, or any litigation and other liability, including attorneys fees and
the costs of litigation, arising out of or related to the use of public property or the
activity taken under the permit by the permittee or its agents, employees or
contractors.
Signature of Applicant Official Title Date
For Office Use Only
Certificate of Insurance Approved Date