HomeMy WebLinkAboutExplanationEXPLANATION
In order to allow for the development of the Westside In -fill Transit Oriented Development (WI-
TOD) Project, which will include 201 affordable housing units and a new park adjacent to
Paradise Creek, the existing City Public Works facilities located at 2100 Hoover Avenue need to
be relocated. 1726 Wilson Avenue will be the new home for City Public Works Streets, Sewer
and Equipment Maintenance Divisions. The project will provide tenant improvements including
electrical and plumbing system upgrades; new offices, breakroom, bathrooms, locker room,
conference room, computers and equipment maintenance facility.
On December 17, 2013, per Resolution No. 2013-186, City Council awarded a contract in the
amount of $831,517.30 to EC Constructors, Inc. for the 1726 Wilson Avenue Tenant and Site
Improvements Project (Specification No. 13-06). Council also authorized a 15% contingency in
the amount of $124,727.59 for any unforeseen changes. As construction progressed, it became
evident that the extent of the tenant improvements needed to ensure a safe, efficient working
environment for Public Works staff would likely exceed the original contract amount, and
potentially require additional funding in excess of the approved 15% contingency.
While the project is nearing completion, additional needs have been identified by staff regarding
further tenant improvements to the mechanics building and office building, utility connections,
environmental compliance, landscaping and site security that will result in added project costs
above and beyond the 15% contingency. A summary of the recommended improvements and
associated cost estimates is attached.
Staff requests approval of the recommended $280,000 increase to the contract to avoid project
delays and allow for timely relocation of Public Works staff, vehicles and equipment. Per City
Council Policy 502 "Public Improvements or Professional Service Contract Change Orders," the
City Manager is authorized to execute individual change orders up to $50,000 each. Therefore;
staff is also requesting authorization for the Mayor to execute future change orders in excess of
$50,000 associated with, and not to exceed in total, said increase in contract amount.
Funding for the contract increase and associated work is availaoie through the Site
Infrastructure Agreement with Paradise Creek Housing Partners, L.P., a California limited
partnership, executed by City Council on December 17, 2013 per Resolution 2013-194.