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Home My WebLink AboutLetter from Chula Vista‘,11\SIf 01111101114 CITY OF CHULA VISTA Office of the City Manager ! LI f1 li; 31TY OF ,i-, May 19, 2014 Leslie Deese, City Manager City of National City 1243 National City Boulevard National City, CA 91950 Dear Ms. Deese: The City of Chula Vista and the City of National City entered into a contract for Animal Care Services on April 16, 2010 for one year, with four additional one-year options to extend the contract. For calendar year 2013, the Chula Vista Animal Care Facility took in 6,792 animals. Of these, 1,429 (21.039%) were from the City of National City. The percentage for the City of National City for the previous year was 17.230%. The City of Chula Vista is proposing to extend this contract for one year to provide kenneling services to the City of National City. The proposal for these services for FY 14/15 is $440,630 or $36,719.13 monthly. Please respond to the City of Chula Vista no later than May 30, 2014 indicating if the City of National City accepts this proposal. Sincerely, Kelley Bacon Deputy City Manager Attachment: 1 276 Fourth Avenue, Chula Vista, CA 91910 I www.chulavistaca.gov I (619) 691-5031 I fax (619) 409-5884 National City Direct Costs.:: FTE 2014 Budget Cost Applled Animal Adoption Counselor (6001) 1.00 $ 50,916 Animal Care Supervisor (6001) 1.00 $ 56,462 Animal Care Assistant (6001) 5.00 $ 206,263 Sr Office Specialist 1.00 $ 46,082 Animal Care Facility Administrator (6001) 1.00 $ 124,081 Animal Control Officer (6001) 3.00 $ 153,699 Animal Control Officer Supervisor (6001) 1.00 $ 56,112 Office Specialist (6001) 0.50 $ 20,946 Fisal Office Specialist (6001) 1.00 $ 43,987 Registered Vet Tech (6001) 3.50 $ 174,494 SrAnimal Care Assistant (6001) 2.00 $ 98,196 $ 98,196 Veterinarian (6001) 1.00 $ 128,473 $ 86,605 Hourly Wages (6005) $ 170,292 $ 108,026 $ 50,916 $ 56,462 $ 206,263 $ 46,082 $ 124,081 $ 153,699 $ 56,112 $ 20,946 $ 43,987 $ 174,494 Total Salaries'8 Wages 21.00 ::$ 1,331],003 '.$ } 1,226,869 TotalOverilme $ 62a126 $ 62,125 Total Benefits _ _ 3 -=7.62,933 _:$ .733,,217 Other Professional Services (6301) - $ 198,425 $ 192,425 Cellular Phone Service (6506) $ 2,800 $ 2,800 Printing and Binding (6531) $ 6,000 $ 6,000 Postage (6533) $ 1,600 $ 1,600 Travel/Conf/Mtgs Out Co. (6541) $ 750 $ - Membership/Dues (6542) $ 120 $ - Transportation Reimb In Co. (6551) $ 500 $ 500 Phone Service (6571) $ 7,000 $ 7,000 Gas and Electric (6572) $ 31,946 $ 31,946 Water (6574) $ 2,100 $ 2,100 Repair & Maint of Equipment (6601) $ 2,314 $ 2,314 Fleet Maint Charges (6641) $ 36,430 $ 36,430 Office Supplies (6801) $ 12,000 $ 12,000 Janitorial Supplies (6811) $ 14,500 $ 14,500 Medical & Lab Supplies (6833) $ 202,864 $ 179,714 Book, Publications, Maps (6846) $ 813 $ 813 Animal & Adoption Supplies (6858) $ 27,350 $ 27,350 Wearing Apparel (6881) $ 5,572 $ 5,572 Food Products (6882) $ 44,000 $ 44,000 Matts to Main-Bidgs & Grounds (6911) $ 5,517 $ 5,517 Credit Card Trans Fee (7021) $ 4,500 $ 4,500 Cash Shortage (7104) Equipment > $10,000 (7401) $ 6,282 $ 6,282 Total Supplies8, Services __ $- ._613,383 .'-S 683,363'' TAL TOBUDGET $ 2,748,444 $ 2,594,574 % Kennel Control Total 100% 100% 100% 90% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 0% 0% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 0% 100% 0% 100% 0% 100% 0% 0% 90% 90% 10% 0% 100% 0% 100% 100% 0% 90% 10% 100% 0% 100% 0% 100% 0% 90% 10% `'77% 23% 100% 0% 0% 100% 80% 20% 80% 20% 100% 0% 100% 0% 100% • 0% 100% 0% 100% 0% 100% 90% 10% 100% 0% 100% 0% 50% 50% 100% 0% 50% 50% 100% 0% 100% 0% 100% 0% CWOH © 22.1 % of Salaries and Wages TOTAL CHARGEABLE COSTS SUMMARY Kennel @ 21.039% (proportioned based on percentage of animals taken in) Less: Revenue Offset Total Annual Contract Cost 91% "9% Kennel $50,916 $56,462 $206,263 $0 $111,673 $0 $0 h $20,946 $39,588 $174,494 $98,196 $86,605 $97,223 942,367 5,213:: 663,648 $192,425 $0 $4,800 $1,280 $0 $0 $500 $7,000 $31,946 $2,100 $2,314 $0 $10,800 $14,500 $179,714 $407 $27,350 $2,786 $44,000 $5,517 $4,500 $0 0% $0 10O% :$ .. 631,939 $ 2,043,166 $ 208,263 $473,688 $33,059 $440,630 FY2015 Monthly Base Rate for National City: $36,719.13 Note: $153, 000 was removed in FY15 due to reimbursment for County Spay & Neuter Clinics. as 11 is reimbursed by the County for spay and neuter clinics and Spay Shuttle services. National City DireciCosts,:__.: ;,:: • FTE Animal Adoption Counselor (6001) 1.00 Animal Care Supervisor (6001) 1.00 Animal Care Assistant (6001) 5.00 Sr Office Specialist 1.00 Animal Care Facility Administrator (6001 1.00 Animal Control Officer (6001) 3.00 Animal Control Officer Supervisor (6001: 1.00 Office Specialist (6001) 0.50 Fisal Office Specialist (6001) 1.00 Registered Vet Tech (6001) 3.50 Sr Animal Care Assistant (6001) 2.00 Veterinarian (6001) 1.00 Hourly Wages.0 05). ,TotalSalarles'& Wages° .2i_00 Total:t)verfiino' Total Benefits Other Professional Services (6301) Cellular Phone Service (6506) Printing and Binding (6531) Postage (6533) TraveUConfUMtgs Out Co. (6541) Membership/Dues (6542) Transportation Reimb In Co. (6551) Phone Service (6571) Gas and Electric (6572) Water (6574) Repair & Maint of Equipment (6601) Fleet Maint Charges (6641) Office Supplies (6801) Janitorial Supplies (6811) Medical & Lab Supplies (6833) Book, Publications, Maps (6846) Animal & Adoption Supplies (6858) Wearing Apparel (6881) Food Products (6882) Malls to Main-Bidgs & Grounds (6911) Credit Card Trans Fee (7021) Cash Shortage (7104) Equipment > $10,000 (7401) Total Supplies & Serv_ices TOTAL BUDGET CWOH © 22.1% of Salaries and Wages TOTAL CHARGEABLE COSTS Kennel and Control Cost Breakdown 2014 Budget County Cost Applied $ 50,916 $ 50.916 $ 56,462 $ 56,462 $ 206,263 $ 206,263 $ 46,082 $ 46.082 $ 124,081 $ 124,081 $ 153,699 $ 153,699 S 56,112 S 56,112 $ 20.946 $ 20,946 S 43,987 $ 43,987 $ 174,494 $ 174,494 $ 98.196 $ 98.196 $ 128,473 $ 41.868 $ 86,605 $ 170,292 $ 1,330,903 62,266 $ 106,026 104,134 $ 1,22f,868: 52025 $ 52,1�5 -_ 752,933 $ 198,425 5 6,000 $ 192,425 $ 2,800 $ 2,800 $ 6,000 $ 6,000 $ 1,600 $ 1,600 $ 750 $ $ 120 $ S 500 $ 500 $ 7,000 $ 7,000 $ 31.946 $ 31,946 $ 2,100 $ 2,100 $ 2,314 S 2,314 $ 36,430 $ 36,430 $ 12,000 5 12,000 $ 14.500 $ 14,500 $ 202,864 $ 23,150 $ 179,714 S 813 $ 813 $ 27,350 $ 27,350 $ 5,572 $ 5,572 $ 44,000 $ 44,000 S 5,517 $ 5.517 $ 4,500 $ 4,500 $ $ S. 6,282 -6,282 .613,383.• $ z9,160 "$ `583,363 $ 2,748,444 $ 153,000 $ 2,594,574 Note: $153,000 was removed 1n FY15 due to reimbursment for County Spay & Neuter Clinics. as it is reimbursed by the County for spay and neuter clinics and Spay Shuttle services. K & C Costs Wait % Kennel % Control Total 100% 100% 100% 90% 100% 100% 100% 100% 100% 100% 100% 100% 100% .190%i 700'%7 S . 100% 100% 100% 100% 0% 0% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 0% 100% 0% 100°,6 0% 0% 90% 90% 10% 0% 100% 0% 100% 100% 0% 90% 10% 100% 0% 100% 0% 100% 0% 90% 10% _ ao% _.23% 100% 0% 0% 100% 80% 20% 80% 20% 100% 0% 100% 0% 100% 0% 100% 0% 100% 0% 100% 90% 10% 100% 0% 100% 0% 50% 50% 100% 0% 50% 50% 100% 0% 100% 0% 100% 0% Kennel Control $50,916 $0 $56,462 $0 $206,263 $0 $0 $46,082 $111,673 $12,408 $0 $153,699 $0 $56,112 $20,946 $0 - $39,558 $4,399 $174,494 $0 $98,196 $o $86,605 $0 $97,223 $10,803 942,$67: i _$ 283.502; Sr213 $ .-..46,913 563,648.:;$ 169,569 $192,425 SO SO 52,800. $4,800 $1,200 $1,280 $320 SO SO So $O $500 $0 $7,000 $0 $31,946 SO 52,100 SO $2,314 S0 S0 536,430 $10,800 $1.200 $14,500 $0 $179,714 $0 $407 $407 .$27,350 $0 52,780 $2,786 $44.000 $0 $5,517 $0 $4,500 $0 0% $0 S0 0% $0 $6,282 -i00%•:S 531,838 •: $ ;,., 61,425 $ 2,043,188 $ 551,408 $ 208,283 $ 62,654 $t' : 2,251;429 'r$":-::614,062; ANIMAL SHELTERFY2U15 KENNEL CASTS ' City Chula Vista/Other National City Imperial Beach Lemon Grove Total Animals Taken In 4,503 1,429 482 378 6,792 ° of Total 1 66.299% 21.039% 7.097% 5.565% 100.00% ANIMAL;SHELTER FY201S-CONTROL COSTS , City Chula Vista/Other National City $ Imperial Beach $ Lemon Grove $ Total Control Cost $ 614,062 614,062 614,062 614,062 # of FTEs 3.500 0.000 0.800 0.800 5.100 Summary of Cost Kennel Cost $ 2,251,429 $ 2,251,429 $ 2,251,429 $ 2.251,429 Agency Share of Control Cost $ 449,010 $ $ 82,526 2 82,526 3 614,062 TOTAL ANIMAL SHELTER;.FY2U15 COSTS .i. City Kennel Control Chula Vista/Other National City Imperial Beach Lemon Grove Total $ 1,388,492 $ 449,010 $ 440,630 $ $ 148,624 $ 82,526 $ 116,556 $ 82,526 $ 2.094,301 $ 614,062 Annual Total $ 1,837,502 $ 440,630 $ 231,150 $ 199,082 $ 2,708,363 1 Based on calendar year 2013 ratio 2 Salary, citywide overhead, benefits, supplies/services for 1.0 FTE 3 Salary, citywide overhead, benefits, supplies/services for 0.8 FTE K & C Casts Summary Agency Share of Kennel Cost $ 1,492,666 $ 473,688 $ 159,775 $ 125.300 $ 2,251,429 Monthly Total $ 153,125 $ 36,719 $ 19,263 $ 16,590 $ 225,697 Revenue Offset % of Total 1 $ 157,128 66.299% $ 157,128 21.039% $ 157,128 7.097% $ 157,128 5.565% 100.00% w Agency Share of Revenue Offset $ 104,174 $ 33,059 $ 11,151 $ 8,745 $ 157,128 Net Kennel Cost $ 1,388,492 $ 440,630 $ 148,624 $ 116,556 $ 2,094,301