HomeMy WebLinkAboutCouncil Agenda Statement & AttachmentsCITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: June 17, 2014
AGENDA ITEM NO.
ITEM TITLE:
Resolution of the City Council of the City of National City authorizing the Mayor to execute a fourth amendment
to the agreement between the City of National City and Claims Management Associates (CMA) Inc., to increase
the total agreement by a not to exceed amount of $5,000 for work related to the City's Workers' Compensation
program.
PREPARED BY: Stacey Stevenson
PHONE: 336-4308
EXPLANATION:
DEPARTMENT: Human Resources
APPROVED BY:
Under the terms of the current City Council authorized agreement, CMA provides CMA risk services
including liability claims adjusting and risk management services at a cost of $4,965 per month. CMA
has agreed to expand the current scope of work to include a special project at the request of staff. The
scope of work (attached) is intended to provide an analysis of the City's current Workers' Compensation
Plan for the purpose of developing a comprehensive Return to Work Program for injured employees.
FINANCIAL STATEMENT: APPROVED: L?/�4 Finance
ACCOUNT NO. 627-417-081-213-0000
ENVIRONMENTAL REVIEW:
APPROVED: MIS
This is not a project and is therefore not subject to environmental review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt the resolution for a third extension to the agreement with Claims Management Associates for liability
claims adjusting and risk management work.
BOARD / COMMISSION RECOMMENDATION:
ATTACHMENTS:
Amendment to agreement between the City of National City and CMA
Scope of Work
Council Resolution
FOURTH AMENDMENT TO THE AGREEMENT
BY AND BETWEEN THE CITY OF NATIONAL CITY AND
CLAIMS MANAGEMENT ASSOCIATES, INC,
This Fourth Amendment to the Agreement by and between the City of National City and
Claims Management Associates, Inc. is entered into this 8th day of June, 2014, by and between
the City of National City and Claims Management Associates, Inc. [Amendment].
RECITALS
WHEREAS, the City of National City [City] and Claims Management Associates
[CMA], Inc. previously entered into the agreement entitled Agreement by and between the City
of National City and Claims Management Associates, Inc. [Agreement], dated September 7,
2010 for liability claims adjusting and risk management services to the City;
WHERAS, a Third Amendment was executed on October 1, 2013 for the period
September 7, 2013 through September 6, 2014
WHEREAS, the City now seeks to expand the scope of services of the current agreement
to include the development of a Return to Work Program (scope attached).
WHEREAS, THE City now seeks to increase the compensation based on the expanded
scope by an amount not to exceed $5,000.
AGREEMENT
NOW THEREFORE, the City and CMA agree as follows:
1. This Amendment increases the not to exceed compensation for the one year for
the time period September 7, 2013 through September 6, 2014 by an amount not to exceed
$5,000.
2. This amendment revises the scope of work to include the development of a Return
to Work Program.
3. The parties agree that each and every term of the Agreement shall remain in full
force and effect.
IN WITNESS THEREOF, the parties hereto have executed this Fourth Amendment on
the date and year first written above.
CITY OF NATIONAL CITY CLAIMS MANAGEMENT ASSOCIATES,
INC.
By: _ By:
Ron Morrison, Mayor Edward Garbo, President
Approved as to form:
Claudia Silva
City Attorney
/(Print) �f
By: /'t..fr.�'sW
Edward Garbo, Secretary
(Print)
CIVk
Workers' Compensation
Risk Management Services
Scope of Work
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INCORPORATED
January 2014
CMA
Provide an analysis of the City of National City Workers' Compensation Program to:
Provide an in depth cost analysis
➢ Improve the efficiency for management, supervisors, and employees
➢ Ensure federal and state compliance
Scope to include:
Meet with management to provide departmental analysis of their
workers' compensation program costs
➢ Create a return to work policy and implement City-wide
➢ Create a letter for workers' compensation physicians and return -to -work
form
Create an injury and illness city-wide manual which includes
a. Updated instructions and forms (and electronic fillable forms) for
supervisors and employees
b. Instructions for injuries with and without medical treatment
c. Instructions for vehicle accidents with and without medical treatment
d. Hazardous Materials instructions
e. Blood borne pathogens exposure instructions
Training for supervisors and employees utilizing new protocols and
forms
Timeline
Cost
January 2014 - June 2014
$5,000