HomeMy WebLinkAboutExplanationEXPLANATION
On March 4, 2014, via City Council Resolution No. 2014-28, the City Council authorized
an appropriation increase of $40,000 to be funded from the Equipment Replacement
Reserve Fund fund balance for the replacement of two existing TORO riding
lawnmowers used to maintain City owned park space. This request was unanimously
approved by the CIP Committee prior to City Council approval. The riding mowers are
more than 20 years old and have required numerous repairs in recent years.
Based on the overall reliability, performance and extended life cycles of the two existing
TORO riding lawnmowers, staff desires to purchase two new TORO riding lawnmowers.
Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding
cooperative purchasing, there is an opportunity to piggyback the City of Tucson's RFP
Contract #120535 Groundskeeping, Golf, and Sports Field Maintenance Equipment with
The Toro Company (effective November 27, 2012 through November 26, 2014), to
allow for the purchase of two new riding TORO Groundmaster 3280D 2WD Diesel 24.8
HP lawnmowers and associated parts.
NCMC Section 2.60.260 provides authority to the purchasing agent to join with other
public jurisdictions to take advantage of cooperative purchasing opportunities, including
but not limited to any federal, state or local agency pricing program or structure that is
determined by the purchasing agent to allow a procurement that is in the best interests
of the City. The purchasing agent may buy directly from a vendor at a price established
through competitive bidding by another public agency whose procedures have been
determined by the purchasing agent to be in substantial compliance with the City's
procurement procedures, irrespective of the contracting limits of that jurisdiction or
agency, even if the City had not initially joined with that public agency in the cooperative
purchase.
National City's Purchasing staff has confirmed that the City of Tucson's RFP Contract
#120535 Groundskeeping, Goff, and Sports Field Maintenance Equipment with The
Toro Company was competitively bid through a Request for Proposals (RFP) process,
and that the City of Tucson's procurement procedures are in substantial compliance
with those of National City.
Staff recommends awarding the purchase of the two new TORO riding lawnmowers and
associated parts to Turf Star, Inc., since they are a certified Toro Commercial
Equipment Domestic Distributor, with local offices in Vista, CA.
Therefore, staff requests that City Council authorize the City (Buyer) to piggyback the
City of Tucson's RFP Contract #120535 Groundskeeping, Goff, and Sports Field
Maintenance Equipment with The Toro Company, and award the purchase of two riding
TORO Groundmaster 3280D lawnmowers and associated parts to Turf Star, Inc. in the
amount of $41,517.23 for the Parks Division, consistent with Section 2.60.260 of the
National City Municipal Code regarding cooperative purchasing. The additional
$1,517.23 needed to fund the purchase is available through the Parks Division's
Maintenance and Operations budget.