HomeMy WebLinkAboutSupporting DocsCITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: June 17, 2014
AGENDA ITEM NO.
ITEM TITLE:
Resolution of the City Council of the City of National City waiving the bid process per Chapter
2.60.220(b) of the Municipal Code, and authorizing the Mayor to execute the first amendment to the
annual software maintenance agreement with Northrop Grumman Systems Corporation in the total
not -to -exceed amount of $221,659.00 to support the Law Enforcement Automated Field Reporting
Svstem(AFR)
PREPARED BY: Ron Williams DEPARTMENT: AS
PHONE: 619-336-4373 APPROVED BY:
EXPLANATION:
The Automated Field Reporting (AFR) system provides National City Police Department with real-time
electronic records related to crime and arrest reports. The AFR data is processed and uploaded to the
San Diego Area Regional Justice information System (ARJIS). Due to the proprietary nature of the AFR
system, Northrop Grumman Systems Corporation is the sole entity qualified to provide on -going
software maintenance aintenance and support.
It is requested that Council waive the formal bidding requirements as allowed in Section 12 of
Purchasing Ordinance #1480, and in Chapter 2.60.220(b) of the Municipal Code, and amend the
contract with Northrop Grumman Systems Corporation, for the following reasons:
1. Northrop Grumman is sole entity qualified to support the proprietary AFR software application.
2. No further purpose would be served by issuing a formal bid at this point in the process.
FINANCIAL STATEMENT:
ACCOUNT NO. 629-417-082-281-0000
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
APPROVED:_Finance
APPROVED: g MIS
FINAL ADOPTION:
STAFF RECOMMENDATION:
Staff recommends executing the first amendment to the annual software maintenance agreement with
Northrop Grumman Systems Corporation.
BOARD 1 COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
Amendment, Contract
Amendment No. 1 to the Agreement
between the City of National City (Customer)
and Northrop Grumman Systems Corporation
WHEREAS, the Customer and Northrop Grumman Information Technology, Inc. (NGIT) entered
into an Agreement effective July 1, 2009, whereby Northrop Grumman Information Technology, Inc.
was to provide the Customer's Automated Field Reporting (AFR) System software maintenance
services; and
WHEREAS, Northrop Grumman Information Technology, Inc. has merged with and into its parent
company Northrop Grumman Systems Corporation ("Northrop Grumman"), a Delaware corporation,
acting through Northrop Grumman Information Systems sector, Cyber Solutions Division, with an
office at 7555 Colshire Drive, McLean, VA 22102; and
WHEREAS, the Customer desires to extend the term of the contract for additional three (3) years
period under the Scope of the Agreement and amend the Price and Payment schedule to the
Agreement; and
WHEREAS, Northrop Grumman has agreed to extend the term of the contract for additional three
(3) years period under the Scope of the Agreement and amend the Price and Payment schedule to the
Agreement;
NOW, therefore, it is agreed as follows:
1. Effective July 1, 2014, the term of the agreement shall be extended for additional three (3)
years through June 30, 2017 as described on Exhibit A hereto.
2. Customer shall pay the amounts labeled "Total Due" per the Price and Payment Schedule,
Exhibit "A" attached. Payment shall be made by the Customer within 30 days of the receipt
of an invoice from Northrop Grumman.
3. All other Terms and Conditions of the Agreement, except as specifically changed hereby,
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this amendment, the day and year
written below.
The City of National City Northrop Grumman Systems Corporation:
Signature of Authorized Representative Sue Jun
Contracts Administrator
Printed Name Date
Title Date
Document prepared 5/20/14 Amdl_0514 1
Amendment No. 1 to the Agreement
between the City of National City (Customer)
and Northrop Grumman Systems Corporation
EXHIBIT "A"
Price and Payment Schedule:
Period No. 6 —July 1, 2014 — June 30, 2015
NG Software Maintenance:
Automated Field Reporting System (AFR)
Total Due, Period 6
Period No. 7 July 1, 2015 — June 30, 2016
NG Software Maintenance:
Automated Field Reporting System (AFR)
Total Due, Period 7
Period No. 8 July 1, 2016 — June 30, 2017
NG Software Maintenance:
Automated Field Reporting System (AFR)
Total Due, Period 8
$70,312.00
$70,312.00
$73,828.00
$73,828.00
$77,519.00
$77,519.00
Document prepared 5/20/14 Amdl_0514 2
(Page 1 of 18)
Northrop Grumman Information Technology, Inc. Proptietary
Contains Trade Secrets and Information which
is Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
—MASTER-MAINTENANCE-AGREEMENT
This Agreement is entered into between Northrop Grumman Information Technology, Inc.
(represented herein by their Commercial State and Local Programs Business Unit), a Delaware
corporation, with an office at 15010 Conference Center Drive, Chantilly, VA 20151-3801,
hereinafter referred to as "NORTHROP GRUMMAN", and the City of National City,
California, hereinafter referred to as "Customer".
1. SCOPE OF AGREEMENT
NORTHROP GRUMMAN will provide the following services:
_ ..-----services--provided-Tor-by-the-NORT-HROP--Cr tenance —
Sub -Agreement, (copy attached), which includes NORTHROP GRUMMAN
provided software as shown on Exhibit A of the Software Agreement.
The above shall be referred to as sub -agreements.
2. TERM OF AGREEMENT
The term of this Agreement shall commence on July 1, 2009, and shall continue for a
term of five (5) years at the prices outlined in Exhibit "A".
3. TERMINATION
This Agreement may be terminated at any time by either party by providing a 90 day
written notice of termination. As such, the Agreement shall terminate with no further
financial obligation of the Customer with respect to payment of obligations due after 90
days from the date of such notice.
4. TERMS AND CONDITIONS
In the event of a conflict, the terms of this Agreement shall take precedence over the
teens nd-conditions of the sub-agreemerits
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Northrop Grumman Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which
is Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECH-OLOGY, INC.
MASTER XINTENANCE AGREEMENT -
5. PRICE AND PAYMENT
The Customer shall pay the amount labeled "Total Due," with respect to the period
identified, in Exhibit "A" (attached).
The fees for Basic Software Maintenance shall be paid annually in advance. Per call and
block time charges in Item 2 of Exhibit B NORTHROP GRUMMAN SOFTWARE
MAINTENANCE SUB -AGREEMENT will be invoiced after th
e service is performed.
Prices in this Agreement are exclusive of applicable taxes, if any. Taxes are the respon-
sibility of the Customer and will be added to the invoices.
Payment terms are net thirty (30) days from date of invoice. NORTHROP GRUMMAN
reserves the right to charge interest for late payments at the rate of one and one-half
percent (1.5%) per month.
6. AMENDMENT OF THIS AGREEMENT
The Customer reserves the right to request changes which would include alterations,
deviations, additions to or deletions from the scope of work of this Agreement, as maybe
deemed by the Customer to be necessary or required for the proper completion of the
whole work contemplated.
Any such changes will be set forth in an Amendment/Changes Orders to this Agreement
which will specify the change in work to be performed and any increase/decrease in
compensation due NORTHROP GRUMMAN for such work. No such requested changes
shall be effective until the execution of an appropriate amendment of this Agreement by
both parties.
7. NOTICES
Any notice required to be given by the terms of this Agreement shall be deemed to have
been given when the same is sent by certified mail, postage prepaid, or courier service to
the respective parties as follow:
Customer: Northrop Grumman -Information
The City of National City Technology, Inc.
1200 National City Blvd Sue Jun
National -City; -CA 9-195G —.... _.__---_15O1 O Conference Center -Drive
Chantilly, VA 20151-3801
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Northrop Grumman Information Tcchnology, Inc. Proprietary
Contains Trade Secrets and Information which
is Commercial or Financial, and Privileged or ConfidentiaL
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
-N1A-STER-MAIN T iANCE AGREEMENT
8. INDEPENDENT CONTRACTOR
NORTHROP GRUMMAN is an independent contractor under this Agreement, and not
an employee or agent of Customer. All payments hereunder shall be made to
NORTHROP GRUMMAN. No deductions shall be made from the payments provided
for under Article V above for any reason incbrding taxes, workman's compensation or
insurance.
LIi1+IIT*TION-OF-L-IAB1LIT-Yl'D-REVIEDIE-S-
a. Limited Warranty
NORTHROP GRUMMAN MAKES NO WARRANTIES HEREUNDER,
EITHER EXPRESS OR IMPLIED (INCLUDING ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE).
b. Limitation of Remedy
Except for damages to third parties as set forth in Section 10, customer agrees that
NORTHROP GRUMMAN's liability hereunder for damages shall not exceed the
annual maintenance fee paid to NORTHROP GRUMMAN for the maintenance
period in which the cause of the action occurred.
c. Limitation of Damages
IN NO EVENT SHALL NORTHROP GRUMMAN BE LIABLE FOR ANY
INDIRECT, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE
DAMAGES.
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Northrop Grumman Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which
is Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
MASTER MAINTENATTCE AGREEMENT
10. INDEMNIFICATION
NORTHROP GRUMMAN shall indemnify, defend, and hold harmless Customer
from and against any and all claim, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses (including
attorneys' fees) and liabilities, of, by or with respect to third parties, which arise
solely from the intentional misconduct or negligence of NORTHROP
GRUMMAN, NORTHROP GRUMMAN's employees, agents or subcontractors.
NORTHROP GRUMMAN shall not be responsible for, and Customer shall,
within the limits of California law and without waiving any of its rights,
privileges or governmental immunities from suit or liability, indemnify, defend,
and 1iidhar t1ess NORTHROP-GRUMMAN-from and against, any and -all
claims, demands, suits, actions, proceedings, judgments, losses, damages,
injuries, penalties, costs, expenses (including attorneys' fees) and liabilities, of,
by or with respect to third parties, which arise solely from Customers'
negligence. With respect to any and all claims, demand, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties, costs, expenses
(including attorney's fees) and liabilities, of, by or with respect to third parties,
which arise from the joint or concurrent negligence of NORTHROP
GRUMMAN and Customer, each party shall assume responsibility in proportion
to the degree of its respective fault.
11. FUNDING
The customer has reviewed their funding and verifies to Northrop Grumman that
none of their funding to be used in this quotation will include American Recovery
and Reinvestment Tax act of 2009 ("ARRA") funds, funds from the Emergency
Economic Stabilization Act ("ESSA") or funds from the Trouble Assist Relief
Program ("TARP"). Prior to applying any finds from any of the three identified
sources of the funds above onto this contract the customer shall notify Northrop
Grumman. If ARRA, TARP or ESSA finds are to be applied towards this contract,
Northrop Grumman may either elect to terminate the effort for convenience prior
to the application of any funds from the identified sources or to ratify the contract.
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Northrop Crtvtnman Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which
is Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
MASTER MAINTENANCE AGREEMENT
12. ENTIRE CONTRACT
This Agreement and attached Sub-Agreement(s) represent the entire and integrated
agreement between the parties hereto and supersedes all prior and contemporaneous
negotiations, representations, understandings, and agreements, whether written or oral,
with respect to the subject matter hereof. This Agreement may be amended only by
written instrument signed by the parties hereto.
The City of National City:
Signature of Authorized Representative
AA) /1t 1 6I..,fo.J
Printed Name
/fAy.
Title
7 - i s^ - 09
Date
APPROVED A:. TO FORM:
J /0 _got: ate
George H Elaer, 111
City Attorney
Northrop Grumman Information
Technolq}gy, inc.:
Sue Jun
Contracts Administrator
Date
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Northrop Grumman information Technology, Inc. Proprietary
Contains Trade Secrets and Information which
is Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
S'1'ER-MAMNTENATCE AGREEMENT
Exhibit "A"
Price and Payment:
Period No. 1 -July 1, 2009 - June 30, 2010
Basic Software Maintenance
AFR $55,092.00
Total Due, Period No. 1 §55,092.00
Period No. 2 July-1,-201 a 30 20-11
Basic Software Maintenance
AFR $57,846.00
Total Due, Period No. 2 $57,846.00
Period No. 3 -July 1, 2011- June 30, 2012
Basic Software Maintenance
AFR $60,739.00
Total Due, Period No. 3 560.739.00
Period No. 4 -July 1, 2012 - June 30, 2013
Basic Software Maintenance
AFR $63,776.00
Total Due, Period No. 4 $63.776.00
Period No. 5 -July 1, 2013 - June 30, 2014
Basic Software Maintenance
— - AFR - --- - - - --$66;964.00
Total Due, Period No. 5 $66,964.00
Document Prepared 6/9/09 MMK_AFR_0609 (3).doc
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Northrop Grumman Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which is
Commercial or Financial, and Privileged or Confidential,
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
-SOFTWA -EN*NCE-
SUB-AGREEMENT effective July 1, 2009, between Northrop Grumman Information
Technology, Inc. (represented herein by its Commercial State and Local Programs Business
Unit), 15010 Conference Center Drive, Chantilly, VA 20151-3801 ("NORTHROP
GRUMMAN") and the City of National City, ("Customer").
1. SOFTWARE SYSTEM
For the purpose of this Sub -Agreement, the "Software System" shall mean the
NORTHROP GRUMMAN Computer Software System (Software System) identified in
Exhibit A.
2. SOFTWARE SUPPORT SERVICES
a. Maintenance Support
With respect to the Software System, NORTHROP GRUMMAN agrees to
perform, or cause to be performed, the following maintenance services:
1. NORTHROP GRUMMAN will retain a complete copy of the
NORTHROP GRUMMAN application source code to guard against the
permanent loss of system functions in the event of disaster.
2. If during the term of this Agreement, (a.) the Customer discovers defects
in the Software System such that same will not perform in accordance with
NORTHROP GRUMMAN's design; (b.) the Customer notifies
NORTHROP GRUMMAN of such defects; and, (c.) such defects are
reproducible, then NORTHROP GRUMMAN shall provide, or cause to be
provided, timely corrections of such defects. As applicable and required,
Customer shall be responsible for installing corrections to applicable
workstation software.
3. If problems arise concerning the Software System, NORTHROP
GRUMMAN will provide telephone assistance within the schedule stated
in Section 3, Problem Reporting.
4. If Critical problems arise from the NORTHROP GRUMMAN application
(see 3. Problem Reporting) and the Customer cannot correct them by
followings tem _nanageme ent training_ and/or eedures previously
supplied by NORTHROP GRUMMAN or Masi, NORTHROP
GRUMMAN will provide assistance to restore the Software System opera-
tions ?4hours a day1 365L_days year without additional charge to the
Customer.
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Northrop Grumman Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which is
Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
SOFTWARE MAINT-E ANeE-SUB-AGRE-E ITN---
b. Software Improvements and Upgrades
During the term of this Agreement, NORTHROP GRUMMAN shall supply
Customer with improvements and upgrades to those functions or features of the
Software Products which were described in the Functional Specification Design
and supplied under the applicable contract and which are not priced separately.
NORTHROP GRUMMAN will provide one (1) software upgrade per year.
c. Installation of Corrections, Improvements or Upgrades
NORTHROP GRUMMAN shall provide changes and installation support to the
Software Products including updates, upgrades, releases, patches, corrections or
improvements by telephone modem or the appropriate transport media, all at the
option--o-f--NORTTHROP---GRUMMAN. -Customer shall provide -installation,--- ------
distribution, . support or access as may be reasonably required to successfully
install the changes.
3. PROBLEM REPORTING
Problems are logged into NORTHROP GRUMMAN's problem tracking system and the
Customer is given a problem ticket number. The call is prioritized based on what is being
reported, and how serious the Customer perceives the problem. Priority one problems
receive immediate attention and are worked continuously until resolved. Priority two,
three and four calls are placed in the queue, assigned to programmers and are addressed
based on order received and priority. Customers may escalate problems to the CSG
Service Manager if they feel they are not being addressed in a timely manner. The
following are NORTHROP GRUMMAN's prioritizations:
Priority One: Critical
Guaranteed response time of 2 hours; worked continuously until respolved
Software Errors that prevent or substantially interfere with operation of the NORTHROP
GRUMMAN installed software for its primary intended purpose on a system wide basis,
as described in the Functional Design Specification, such as those errors that can cause
Ioss of data or prevent the product from running. Examples include, but are not limited
to:
• Complete system outage (system down) of a major application
o--Computer Aided -Dispatch o Message Switching System
o Records Management System
-- — o-- .t4obile-DataComputing- -System - —
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Northrop Grumman Information Technology, Inc. Propiiepay
Contains Trade Secrets and Information which Is
Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
-SOFTAVARE-MAINTENALNCE-SUB-AGREEMENT
• Workstation failure of a critical workstation; mission critical tasks that cannot be
performed on another workstation.
• Database failure or performance degration to the point of inoperability
Priority Two: High
Guaranteed response time of 4 hours
Software Errors that do not prevent or substantially interfere with operation of the
NORTHROP GRUMMAN system for its primary intended purpose or are not system
wide, but that do prevent or materially interfere with end user performance of common
functions described in the Functional Design Specification. Examples include, but are
not limited to:
• Workstation failure of a non -mission critical workstation, where there is no
alternate workstation for that functionality
• Loss of communications with the mobile data controller, other than such loss due to
malfunction occurring outside of the NORTHROP GRUMMAN system
• System response times doubling and continuing beyond fifteen (15) minutes, other
than such doubling due to malfunction occurring outside of the NORTHROP
GRUMMAN system.
priority Three: Medium
Guaranteed response time of 1 business day
Minor problems that do not prevent the users from performing their job, but there is no
reasonable work -around.
Priority Four: Low
Guaranteed response time of 5 business days
Informational, or suggestion for future functionality of the software.
4. RESPONSIBILITIES OF CUSTOMER
The obli
upon:
tions of NORTHROP GRUMMAN under this Agreement are conditioned
a. Customer assigning a Coordinator to ensure that Customer's assignments in
connection with this Agreement are met, to coordinate appropriate schedules in
connection with NORTHROP GRUMMAN's services hereunder, and to serve to
provide other coordination activities which are necessary for NORTHROP
GRUMMAN to perform its services hereunder. As applicable and required,
Coordinator shall also be responsible for distributing Software System corrections to
the individual client workstations.
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Northrop Grumman Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which is
Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY,- VC-
-SOFTWARE * NTENA EE-SUB-1G-R-E : Nr —
b. Customer will assign at least one (1) technically capable individual, as required by
NORTHROP GRUMMAN to assist NORTHROP GRUMMAN in performing its
services hereunder.
c. Customer establishing an on -site dial -up line or VPN access to enable NORTHROP
GRUMMAN to remotely access the Software System. Customer, in accordance with
a schedule mutually agreed upon by NORTHROP GRUMMAN and Customer, shall
connect the dial -in modem, at customer's cost and expense, in order to enable
NORTHROP GRUMMAN to remotely access the Software System. Where
applicable, Customer shall also compile programs and run appropriate tests following
each remote access by NORTHROP GRUMMAN.
d. Customer shall be responsible for controlling security and access to the computer
systems. The Customer shall connect the dial -in modem or VPN access in a timely
manner to allow NORTHROP GRUMMAN to perform maintenance activities, and
the Customer shall provide the appropriate usemames and authorization codes to
NORTHROP GRUMMAN whenever maintenance work is to be done.
e. Customer shall not perform any modifications or enhancements to the Software
System or allow any person or entity not specifically authorized by NORTHROP
GRUMMAN to perform any modifications or enhancements to the Software System.
f. As applicable and necessary, during the term of the Master Maintenance Agreement,
and any subsequent extensions of the term, Customer shall provide NORTHROP
GRUMMAN with a verified copy of the Software System back-up, including Source
Code, on an annual basis, at no cost to NORTHROP GRUMMAN, for use in assisting
the Customer during disaster recovery efforts if requested.
g-
It is the Customer's sole responsibility for insuring System Management Procedures
are performed for continuous operation of the RMS systems. This includes, but is not
limited to, performing system and file backups, routine configuration changes,
installation of operating system and patches, system and database backups, system
and database performance tuning, network problem diagnosis, and system monitoring
and preventive maintenance.
h. Customer shall coordinate hardware repairs with the appropriate third -party hardware
maintenance provider.
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Northrop Grumman Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which is
Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
- - SOFT'ARE-AM NIT-NANC-E SUB -AGREEMENT
5. TERM
The term during which NORTHROP GRUMMAN shall be obligated to perform under
Section 2 shall commence July I, 2009, and, unless terminated pursuant to the
NORTHROP GRUMMAN MASTER MAINTENANCE AGREEMENT shall continue
for a period of five (5) years.
6. LICENSE
With respect to each correction to the Software System furnished to Customer under this
Agreement, Customer is granted a non-exclusive, non -assignable, non -transferable
license to use such correction solely as appropriate as part of the Software System as
defined in the" License" Article of the Agreement for the Systei s).
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Northrop Grumman Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which is
Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMIVIAN INFORMATION TECHNOLOGY, INC.
SOFTAVA f NTENANC--EB-A-GR]EMENT
- EXHIBIT A -
SOFTWARE SYSTEM
The software system to be maintained under this Agreement including any unique technical
conditions is as follows:
I . The Customer's Automated Field Reporting System as defined in the Functional
Specification Document as well as any enhancements submitted to and accepted by the
Customer including any additional contractual work performed by Northrop Grumman.
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Northrop Gnumm1n Information Technology, Inc. Proprietary
Contains Trade Secrets and Information which is
Commercial or Financial, and Privileged or Confidential.
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
-S0FIRVARE-MAINT 1ANCE-SUB-ACREEMENT
- EXHIIBT1(' B -
SERVICES TO BE PROVIDED
I. Basic software service shall be provided five (5) days per week from 5:30 a.m. through 5:30 p.m. Pacific
Time excluding NORTHROP GRUMMAN holidays.
Calls made outside the above Basic service times will be billable as follows:
Year 1 - $1,140 per call for the first four hours of consultation and $285/hour for an additional consultation
Year 2 - $1,200 per call for the first four hours of consultation and $300/hour for an additional consultation
s rrai four hours 1t ♦ion d $31 C v d tii..vwt n snt tine
"ear 3 - $1,260 per c for ane ulna ww Hanna O Cuimw�3uaru a:A. w.,.✓ C;:r r n:..:..d'. OL'.,...ta......
Year 4 - $1,320 per call for the first four hours of consultation and $330/hour for an additional consultation
--Y--ear---$ ,388per call -for st-fstu hours-0f-consultation d-$34a-/hour- an,addit onatconsultation-
However, if Serious problems arise (see 3. Severity Level) and the Customer cannot correct them by
following the system management procedures previously supplied by NORTHROP GRUMMAN,
calls made outside of the Basic service times will Egt be billable. The determination of whether an after-
hours call is billable will be made solely by NORTHROP GRUMMAN.
2. ON DEMAND MAINTENANCE SERVICES - ODMS
ODMS is defined as forty (40) contiguous hours of remote NORTHROP GRUMMAN Programmer services
for the "NORTHROP GRUMMAN installed system" (System). Services to be performed by the
NORTHROP GRUMMAN Programmer are at the discretion of the Customer. It is advisable to transmit to
NORTHROP GRUMMAN, prior to the NORTHROP GRUMMAN Programmer service, a list of work
descriptions desired by the Customer. The ODMS to be performed by the NORTHROP GRUMMAN
Programmer will be on a "best effort" basis. If the work is not complete or task finished by the
NORTHROP GRUMMAN Programmer at the end of forty (40) hours, the Customer bas the option to
contract for additional ODMS or have NORTHROP GRUMMAN complete the work on a "lime and
materials" (T&M) basis. The additional ODMS or T&M work will have to be mutually agreed to and
scheduled. ODMS work completed by NORTHROP GRUMMAN will then be transferred and maintained
under the Master Maintenance Agreement.
The annual ODMS rates for forty (40) hour blocks is as follows:
Year 1 - $10,000
Year 2 - $10,500
Year 3 - $11,025
Year 4 - $11,500
Year 5 - $12,000
Corner- has the-eption to -have -the NOR OP-GR M AN--?r miner-on-sitt• -Travel-is-not-included.---
in the rates as defined as above. Travel shall be billed at cost plus 10%.
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RESOLUTION NO. 2009 —173
RESOLUTION OF THE CITY COUNCIL
OF-+iE-CITY-OF NATIONAL—CM'
THE MAYOR TO EXECUTE
A SOFTWARE MAINTENANCE AGREEMENT WITH
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
IN THE NOT -TO -EXCEED AMOUNT OF $66,964 TO SUPPORT
THE LAW ENFORCEMENT AUTOMATED
FIELD REPORTING SYSTEM
WHEREAS, the Automated Field Reporting ("AFR") System provides the Police
Department with real-time electronic records related to crime and arrest reports. The AFR data
is processed and uploaded to the San Diego Area Regional Justice Information System
("ARJIS'); and
WHEREAS, due to the proprietary nature of the AFR System, Northrop
Grumman Technology, Inc., is the only entity qualified to provide on -going software
maintenance and support, and Northrop Grumman Technology, Inc., is willing to provide such
service for the not -to -exceed amount of $66,964.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes
the Mayor to execute a software maintenance agreement Northrop Grumman Technology, Inc.,
in the not -to -exceed amount of $66,964 to provide software maintenance and support for the
Police Department's Automated Field Reporting System. Said Agreement is on file in the office
of the City Clerk_
PASSED and ADOPTED this 7th day of July, 2009.
Ron Morrison, Mayor
ATTEST:
9
Mic . el R. Dalla, ity Clerk
APPROVED AS TO FORM:
George H. Eiser, Ill
City Attorney
(Page 15 of 18)
Passed and adopted by the Council of the City of National City, California, on July 7,
2009 by the following vote, to -wit:
Ayes: Councilmembers Morrison, Parra, Sotelo-Solis, Van Deventer, Zarate.
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY: RON MORRISON
Mayor of the City of National City, California
City lark of the City c'Natonal City, California
Deputy
I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 2009-173 of the City of National City, California, passed and
adopted by the Council of said City on July 7, 2009.
City Clerk of the City of National City, California
By:
Deputy
(Page 16 of 16)
C. 'A C.C.) ' . - S S
— _MEETING■ ►TE_July 07, 9
City of National City, California
COUNCIL AGENDA STATEMENT
—.AGENDAITEM
�TEM TITLE
Resolution of the City Council of the City of National City authorizing the Mayor to execute an annual software
maintenance agreement with Northrop Grumman Information Technology Inc. in the not -to -exceed amount of
$66,964 to support the Law Enforcement Automated Field Reporting System(AFR)
PREPARED BY DEPARTMENT
Ron Williams
(Ext. 4373)
EXPLANATION
MIS
The Automated Field Reporting(AFR) system provides National City Police Department with real-time electronic
records related to crime and arrest reports. The AFR data is processed and uploaded to the San Diego Area
Regional Justice Information System(ARJIS). Due to the proprietary nature of the AFR system, Northrop Grumman
Technology Inc. Is the sole entity qualified to provide on -going software maintenance and support.
It is requested that Council waive the formal bidding requirements as allowed in Section 12 of Purchasing
Ordinance #1480, and in Chapter 2.60.220(d) of the Municipal Code, and award the contract to Northrop Grumman
Technology Inc., for the following reasons:
1. Northrop Grumman sole entity qualified to support the proprietary AFR software application
2. The price has been determined to be competitive within the industry.
3. No further purpose would be served by issuing a formal bid at this point in the process.
Environmental Review NIA
Financial Statement
Funded via IT internal services charges account
630-415-000-281-0000.
STAFF RECOMMENDATION
Adopt the Resolution
BOARD I COMMISSION RECOMMENDATION
Approved By:'
mance Director
Account No.
AACMMENTS--(-Usted-Below+ - - solution-Ne. --- 0 0 } • rl
Attachment 1: Agreement
A-200 (9/99)
(Page 17 of 16)
RESOLUTION NO. 2009 —
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE
A SOFTWARE MAINTENANCE AGREEMENT WITH
NORTHROP GRUMMAN INFORMATION TECHNOLOGY, INC.
IN THE NOT -TO -EXCEED AMOUNT OF $66,964 TO SUPPORT
THE LAW ENFORCEMENT AUTOMATED
FIELD REPORTING SYSTEM
WHEREAS, the Automated Field Reporting ("AFR") System provides the Police
Department with real-time electronic records related to crime and arrest reports. The AFR data
is processed and uploaded to the San Diego Area Regional Justice Information System
("ARJIS"); and
WHEREAS, due to the proprietary nature of the AFR System, Northrop
Grumman Technology, inc., is the only entity qualified to provide on -going software
maintenance and support, and Northrop Grumman Technology, Inc., is willing to provide such
service for ttwnot-to-exceed amount of $66,964.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes
the Mayor to execute a software maintenance agreement Northrop Grumman Technology, Inc.,
in the not -to -exceed amount of $66,964 to provide software maintenance and support for the
Police Department's Automated Field Reporting System. Said Agreement is on file in the office
of the City Clerk.
PASSED and ADOPTED this 7th day of July, 2009,
Ron Morrison, Mayor
ATTEST:
Michael R. Della, City Clerk
APPROVED AS TO FORM:
George H. Eiser, Ill
City Attorney
(Page 18 of 18)
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91960-4397
ham F �Ila, CMC =-C1WClerk
(619) 336-4228 Fax: (619) 336-4229
July 15, 2009
Ms. Sue Jun
Northrop Grumman Information Technology, Inc.
15010 Conference Center Drive
Chantilly, VA 20151 -3801
-Dear--Ms. Jun,
On July 7th, 2009, Resolution No. 2009-173 was passed and adopted by the City
Council of the City of National City, authorizing execution of an Agreement with
Northrop Grumman Information Technology, Inc.
We are forwarding a certified copy of the above Resolution and two partially
executed original agreements. Please return one fully executed original
agreement to us for our files.
Sincerely,
Michael R. Della, CMC
City Clerk
Enclosures
Recycled Paper
Proposed FY15 Cost FY2015 Change in
Fund Fund Name Costs Recovered Proposed Cost Cost
Recovered Calculations Recovered Allocation
'108 Library Capital Outlay
109 iGas Taxes Fund
!120 Plan Checking Revolving Fund
125 ,Sewer Service Fund
'172 !Trash Rate Stabilization Fund
325 Development Impact Fee Fund
502 Section 8
626 !Facilities Maintenance Fund
'1627 !Liability Insurance Fund
`629 :Information Systems Maintenance
643 .!Motor Vehicle Service Fund
'Total Cost Recovered By General Fund
i$
10,931 $ 13,937
103,833 223,956
13,371 I 16,327
277,596 ' 529,344
12,438 16,104
4,959 7,386
84,270 298,079
210,260 509,932
82,549 139,789
107,307 j 146,433
345,048 326,852
13,937 $ 3,006
111,978 $ 8,145
16,327 $ 2,956
264,672 $ (12,924)
16,104 $ 3,666
7,386 $ 2,427
99,360 $ 15,090
254,966 $ 44,706
139,789 $ 57,240
146,433 $ 39,126
326,852 $ (18,196)
$ 1,252,562 I 2,228,138 1,397,803 $ 145,241