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HomeMy WebLinkAboutSupporting Documentationnterprise Feet Management Division 6330 Marfnd•.islry Drive San D'ego, CA WIZ MB-5413420D May 8, 2014 Jennifer S. Knight City of National City 1243 National City Boulevard National City, CA 91950-4301 Dear Jennifer: Thank you very much for considering Enterprise Fleet Management to be your new partner to assist with the management of your fleet. Per your request, I wanted to ease your concerns with regards to your options at the end of the lease term, The following options will be available to you at the end of your lease terms: 1. Pay the reduced book value and take full ownership of the vehicle 2. Roll the equity over into a new lease 3. Have Enterprise sell the vehicle and give the City the difference between the selling price and the Reduced Book Value (RBV). I hope this addresses any concerns you may have had. If there is any additional information you need, please do not hesitate to contact me. On behalf of our entire team, we are all excited to be partnered with the City of National City. Sheri Gan:ba West Contra Costa Unified School District 1108 Bissell Avenue Richmond, California 94801-3135 (510) 231-1190 0 Fax (510)236-0464 Bruce Harter, Ph. D. Superinteade it of Schools David Johnston AssocioteSuperintendent, Business Services Director, General Services July 16, 2013 Mark D. Wing Sr. Account Manager 2950 Merced St., Ste. 100 San Leandro, CA 94577 RE: Extension of Award of Contract RFP # 1112-03 Vehicle Fleet Management Services Dear Mr. Wing, West Contra Costa Unified School District is pleased to inform you that it will be extending the Contract RFP #1112-03 Vehicle Fleet Management Services with Enterprise Fleet Management for an additional 3 years through 7/16/2016. Other municipalities and agencies, who are interested in purchasing using this awarded contract, may do so. The municipalities and agencies utilizing this contract as a "piggyback" will place orders with, and make payments directly to Enterprise Fleet Management. We look forward to working with you. Please contact me if you have any questions. Sincerely, David Johnston Director, General Services Cc: Luis Freese, Executive Director, Maintenance and Operations National City Updated 512014 with Aftermarket - Fleet Planning Analysis lest management 1 Current Fleet Current C cle Current MatnM_ 77 Fleet Growth 1T.00 Annual Miles. $5'65.33 T Insurance -8.59% 7,000 $0.00 Fueiinioi MPG 10 Proposed Fleet Pro Deed cle Proposed Maint. 74 5.00 $31.50 PricelGallon $4.00 Fleet. Mix Fleet Cost ' Fiscal Fleet' Annual I Size I Needs 'I Owned] Leased Purchase 1 Lease= Maintenance I Insurance Fuel FleetYear Budget incl. Tax Current 77 4,5 77 0 123,852 0 522,365 0 207,200 853,417 '14 76 21 55 21 0 115,179 380,540 0 195,749 691,468 '15 76 17 38 38 0 217,284 271,741 0 186,480 675,505 '16 75 13 24 51 0 294,100 181,249 0 179,021 654,370 '17 74 11 12 62 0 358,362 104,436 0 172,480 636,278 '18 74 12 0 74 0 330,229 27,971 0 165,760 523,960 '19 74 21 0 74 0 332,424 27,971 0 165,760 526,155 '20 74 17 0 74 0 358,310 27,971 0 165,760 552,041 '21 74 13 0 74 0 372,768 27,971 0 165,760 566,500 '22 74 11 0 74 0 346,383 27,971 0 165,760 540,114 '23 74 12 0 74 0 330,229 27,971 0 165,760 523,960 900,000 800,000 - 700,000 -- 600.000 50tvs00 I I 401000 i 300,000 +- 200,000 -1- 100,000 --`- 0-I 10 Year Budget Forecast Fiscal Year 10 yr Savings $2,644,813 Long Term Avg. Savings 1 $311,662/yr 36.5°% Annual Sevin .s 0 161,949 177,912 199,046 218,139 329,456 327,262 301,375 286,917 313,302 329,456 Ly 5 = purchase tiWF Lease` =Maintenance Insurance I= Fuel Mown Fleet Budget Current Cost Lease Rates are conservative estimates Enterprise Fleet Management 5/15/2014 Confidential terprisce fleet rrianagemerntt] City of National City Update 5/2014 Fl;:ct Profile Airenitir Arai -age" - Vehicle Type M trf Type Age Annual (years) Mileage Compact Pickup Reg 4a2 112 Ton Pickup Reg 4x2 3/4 Ton Pickup Reg 4x2 1 Ton Pickup Reg 4x2 Minivan -Passenger Compact Wagon 1/2 Ton Van Cargo Hybrid Sedan Midsize sedan Fu94iza Sedan Compact SUV 4x2 Mid Size SUV 4x2 WI Size SW 4x2 314 Ton Cob Chassis 1 Ton Cab Chassis 1 112 Tcn lab Chassis 14 14 0 3,600 11 13.8 4,800 4 13 7 3,700 0 2 16 0 6,600 1 11,5 1,600 5 226 1,700 3 1 4.1 1,300 4 78 12200 14 10.4 9,000 1 26 7500 3 6.8 6,300 5 8 9 7,000 1 24.8 1,200 1 16 5 3,600 8 14.5 6,700 Fleet R..ep .c cnncnt $checluu€e 2014 701E 2018201r 2018 Under - Replacement Criteria: * Fiscal Year 2014 = Model Year 1999 and older, or odometer over 150,000 • Fiscal Year 2015 ■ Mot el Year 2002 and older, or odometer over 144,500 • Fiscal Year 2016 ■ Model Year 2005 and older, or odometer over 139,000 • Fiscal Year 2017 A Model Year 2008 and older, or odometer over 133,500 • Fiscal YEar 2018 • Remaining Vehicles • Underutilized =Annual Mileage less than 1,000 Erderprie¢ Fleet Management Confidential 5/15R014 ili.i' TERPRISE FLEET MANAGEMENT SUMMARY OF SERVICES • Nationally, Enterprise Fleet Management has over 275,000+ vehicles on lease with an additional 50,000 under management. When combined with our sister division, Enterprise Rent-A-Car, that number exceeds 1,400,000. Our volume makes us one of the largest purchasers of vehicles in the country. The City of National City can piggyback off of Enterprise's economies of scale for vehicle acquisition. ▪ As an independent, privately -owned company, Fnterprise is not tied to any one manufacturer. We partner with both domestic and foreign manufacturers, and can acquire any make or model. • Enterprise is your complete transportation services specialist. With divisions in Fleet Management, Rent-A-Car, Commercial Truck Rental, Rideshare, and Car Sales, Enterprise can service all your transportation needs under one company. For example, Enterprise can set up a corporate rent -a -car program for the City's employees for business use. • Enterprise provides our customers with fleet management services that address all fleet holding costs —from acquisition to disposal, including maintenance, fuel, insurance, registration and reporting. What this means is that the City will receive constant evaluation of your holding costs to assure minimal operating expenses. • The City will have a dedicated, local Account Team to proactively manage and develop your fleet while delivering the highest level of customer service to facilitate your day-to-day needs. The benefit is a specialized team to focus on the fleet needs of the City, so that the City can concentrate on City functions. • Vehicle delivery is included in our program. Enterprise will also coordinate any aftermarket up - fitting with service bodies, signage, light bars, radios, shelving, etc. prior to delivery. By using Enterprise personnel to drive the vehicles to and from aftermarket vendors and dealers, the City will save on staff time. • Enterprise will handle all licensing and registration of vehicles leased to the City with exempt license plates at no additional cost. • Enterprise will provide monthly management reports consisting of a single invoice of all charges — lease, maintenance, and insurance. These reports may also be viewed on-line for immediate access. Having a comprehensive report on hand will allow the City to access any fleet information readily, which is a huge benefit in terms of tracking and monitoring the fleet to make cost effective decisions. • Enterprise's Full Maintenance program will handle all factory -recommended preventive maintenance services as per the schedule prescribed by the original equipment manufacturer (oil changes, tune-ups, etc.) as well as all incidentals and parts required for preventative maintenance (fluids, belts, hoses, etc.). including wheel alignments; and ail unscheduled and common repairs (engines, transmissions, battery, etc). The cost of the program is fixed, budgeted, and inflation proof, which can significantly reduce overall maintenance expenses. It also includes 24 hours a day/7 days a week emergency roadside assistance —reducing administrative effort and downtime. The two main benefits is that it is a fixed cost, which means the City can budget for the maintenance expense every year; and by using local shops to repair the vehicles, the tax revenues will be kept within the City's local economy. • Enterprise offers Liability and Physical Damage Coverage to assist with subrogation of accident related repairs. The benefit to the City is the gap coverage available as well as convenience of using our network of auto body repair facilities. ▪ Enterprise can handle the complete disposal transaction, including picking up the vehicle and disposing of it through our multiple channels. The City can obtain advice and assistance from Enterprise on vehicle and equipment selection resulting in better resale and lower per -mile cost. ENTEAPR13E FLEET MANAGEMENT CONTRACTS CTS & AWARDS San Diego Area Public Agency Contracts San Diego Metropolitan Transit System MTS released an RFP for Automobile Leasing Services in 2008, and received two responses. The other bid was deemed incomplete because they did not meet the scope of work for the Full Maintenance program. Also, Enterprise's proposal was scored higher and was deemed superior because the pricing on the vehicles were more cost effective, and Enterprise submitted a complete response meeting all bid requirements. MTS awarded a five-year leasing program to Enterprise with three one-year extensions for replacement of 143 vehicles in a five year period with Full Maintenance program. MTS's program with Enterprise is similar to what National City is looking at with Enterprise. San Diego Metropolitan Transit System Eric Cheng, Finance 1255 Imperial Ave., Ste. 1000 San Diego, CA 92101 (619) 557-4582 Phone (619) 696-7084 Fax Eric.Cheng(sdmts.com 5 Years Leasing and Full Maintenance S5,000,000 Contract San Diego Unified Port District San Diego Unified Port District advertised an RFP for Vehicle Leasing Services in August 2007 and received four responses. Enterprise received the highest score out of the four respondents in Approach to the Project, Capability to Perform, Cost and Price, and Firm's Relevant Experience. The District awarded the contract to Enterprise for the 11 Ford Escape Hybrids. In 2009, the District went out to bid again for 3 Honda Civic CNGs and awarded the contract to Enterprise. In 2013, the District went out the bid again for two Nissan Leafs, and awarded that contract to Enterprise as well. San Diego Unified Port District Cesar Romero, Admin Manager 3165 Pacific Highway San Diego, CA 92101 (619) 686-6298 Phone (619)531-7983 Fax Cromero(@,portofsandiego.org 6 Years Leasing $300,000 Contract Sweetwater Authority San Diego Zoo SAADAG Other Contracts Enterprise has 415 Government customers in the United States Enterprise has 83 Government Customers in California Enterprise has 60 Government Customers in Southern California Other City Contracts in California Westminster Monrovia Azusa Gardena Torrance Carson Barstow Santa Ana Oxnard Inglewood Pasadena PD Long Beach PD Newport Beach PD Costa Mesa PD Placentia PD Anaheim PD Montebello PD Awards & Accolades • Enterprise Fleet Management received an Award for Innovation in Government from the American Society for Public Administration in 2010 (see attached) • Ranked on BusinessWeek's list of"Customer Service Champs" for past four years • Named by Entrepreneur magazine as "Best Rental Car Company" three years in a row • Repeatedly ranks number one on the Market Metrix Hospitality Index in rental car industry customer satisfaction • Ranked by BusinessWeek as one of the "50 Best Places to Launch a Career' for past four years ▪ One of the largest college recruiters I the United States as reported by The Black Collegian magazine and CollegeGrad.com • Ranks in the Top 50 Most Respected Companies in the U.S. in survey of consumers conducted by Reputation Institute • Recipient of the Secretary of Defense Employer Support Freedom Award for supporting employees serving in the National Guard and Reserve • Honored by the National Arbor Day Foundation for Exemplary Tree Planting Efforts I fleet rnlntgernent j Enterprise Fleet Management Receives Award for innovation in Government from American Society for Public Administration, Los Angeles Chapter May 14, 2010, Los Angeles, CA — The Gardena, CA office of Enterprise Fleet Management, a full -service fleet management company for businesses with medium -size fleets, received the Winston Crouch Award for Innovation in Government from the American Society for Public Administration Los Angeles Metropolitan Chapter. The award was presented May 13 at the ASPA Annual Awards & Induction Banquet. According to ASPA, the Winston Crouch Award for Innovation in Government is presented to an individual or organization that has developed new and creative approaches to providing public services. Enterprise Fleet Management received the award in recognition of fleet vehicle solutions developed in partnership with various municipalities in the Los Angeles Metro Area, including three programs with the South Bay Cities Council of Governments, City of Compton and City of Torrance. Results included Enterprise assembling a small fleet of low speed neighborhood electric vehicles to help residents and businesses reduce greenhouse gas emissions through a Local Use Vehicle (LUV) initiative. The company also developed a program that reduced overall fleet expense by 45 percent for 131 vehicles by establishing a "cycling" program for replacing vehicles at regular intervals and reducing maintenance expenses. In addition, Enterprise demonstrated the cost savings of leasing pickup trucks with a maintenance agreement included rather than purchasing and maintaining them using in-house resources. About Enterprise Fleet Management: Enterprise Fleet Management, a full -service fleet management company for businesses with mid -size fleets, operates under Enterprise Holdings. With 58 fully staffed offices nationwide, it supplies most makes and models of cars, light and medium duty trucks and service vehicles to businesses across the United States. In addition to winning the 2009 American Business Award for Environmental Responsibility Program of the Year, Enterprise Fleet Management supports a comprehensive set of environrnentai initiatives that includes helping customers purchase verifiable greenhouse gas emission offsets by pledging to match a portion of each customer's greenhouse gas offset purchases up to a total match of $1 million. Enterprise has been recognized with the Automotive Service Excellence (ASE) "Blue Seal of Excellence" award for 13 consecutive years, an industry record. For more information, visit the company's Web site at www.efieets.com or call toll free 1-877-23-FLEET. Shop Name ---c Address City Postal Area Code Phone National Acct Trines Use BALL HONDA 1935 NATIONAL CITY BLVD NATIONAL CITY 91950 619 474-6431 N 1 C & M MOTORS, INC 904 ROOSEVELT AVE NATIONAL CITY 91950 619 474-8971 N 2 CERTIFIED TIRE AND SRVC CENTER 1705 SWEETWATER RD NATIONAL CITY 91950 619 399-7353 Y 3 COMMERCIAL FLEET SERVICE 1521 COOLIDGE AVE NATIONAL CITY 91950 619 477-2786 N 151 DISCOUNT TIRE #CAS06 1309 PLAZA BLVD NATIONAL CITY 91950 619 474-6723 Y 5 EVANS TIRE CENTERS #015 3009 HIGHLAND AVE NATIONAL CITY 91950 619 474-8321 Y 3 FIRESTONE COMPLETE AUTO CARE 2531 PLAZA BLVD NATIONAL CITY 92050 619 475-6171 Y 35 FIRESTONE COMPLETE AUTO CARE 343 HIGHLAND AVE NATIONAL CITY 92050 619 477-2109 Y 41 FRANK MOTORS HYUNDAI 3150 NATIONAL CITY BLVD NATIONAL CITY 91951 619 474-1503 N 16 FRANK MOTORS TOYOTA 2400 NATIONAL CITY BLVD NATIONAL CITY 91950 619 474-5573 N 1 FRANK TOYOTA 2400 NATIONAL CITY BLVD, NATIONAL CITY 91950 619 477-4411 N 1 MCCUNE CHRYSLER PLYMOUTH 2340 NATIONAL CITY BLVD NATIONAL CITY 91950 619 474-1557 Y 5 MOSSY NISSAN 2700 NATIONAL CITY BLVD. NATIONAL CITY 91980 619 474-7011 N 3 PERRY FORD 2050 NATIONAL CITY BLVD NATIONAL CITY 91950 619 477-2711 N 18 RON BAKER CHEVROLET 2301 NATIONAL CITY BLVD, NATIONAL CITY 91950 619 477-2163 N 47 SOUTH BAY VOLKSWAGON 3131 NATIONAL CITY BLVD NATIONAL CITY 91950 619 336-4020 N 5