HomeMy WebLinkAboutStaff Report and CalendarCITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE:
AGENDA ITEM NO.
ITEM TITLE:
Discussion of potential City Council Retreat, including possible dates and topics
PREPARED BY: Leslie Deese, City Manager i DEPARTMENT: City Manager
PHONE: 1 619-336-4240 APPROVED BY
EXPLANATION:
At the November 19, 2013 City Council meeting, Councilmember Rios asked staff for an update on
scheduling a city council retreat. While the subject of scheduling a retreat has come up on different
occasions, council has not provided direction to staff. The purpose of this item is to provide council with
an opportunity to discuss whether to hold a retreat, and if so, the timing, as well as potential topics and
objectives.
Should the City Council give direction to plan a retreat, staff will bring back information on available
options and formats, facilitators, costs and other necessary next steps. A retreat would be held in
compliance with the Brown Act: an agenda would be timely posted, matters of discussion and/or action
would be on the agenda, the meeting would be held open to the public, and all materials provided to
council for the retreat would be available to the public.
FINANCIAL STATEMENT:
ACCOUNT NO. N/A
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
APPROVED:
APPROVED:
Finance
MIS
STAFF RECOMMENDATION:
Provide direction to Staff
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
None
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: February 4, 2014
AGENDA ITEM NO.
ITEM TITLE:
Response to the December 3, 2013 direction by the City Council to bring forward recommendations related to
the facilitation of a City Council Retreat, including possible dates and format.
PREPARED BY: Stacey Stevenson
PHONE: 336-4308
EXPLANATION:
See attached staff report
DEPARTMENT: Administrative Services
APPROVED BY:
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. APPROVED:
The estimated cost of this is engagement is $6,800. Funds are available 001-409-000-213
ENVIRONMENTAL REVIEW:
This is not a project and, therefore, is not subject to environmental review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Provide direction to Staff
BOARD / COMMISSION RECOMMENDATION:
ATTACHMENTS:
Staff report
4) - CALIFORNIA
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INCORPORATED ✓
City Council Staff Report
February 4, 2014
ITEM
Staff Report: Response to the December 3, 2013 direction by the City Council to bring forward
recommendations related to the facilitation of a City Council Retreat, including possible dates
and format.
BACKGROUND
On December 3, 2013, during a regularly scheduled meeting, following discussion of a properly
agendized item, the City Council of the City of National City directed staff to bring forward
recommendations related to the facilitation of a City Council retreat. The purpose of this report is
to provide a proposed outline for the development of the retreat, to provide a recommendation
for a facilitator, and to discuss scheduling options.
DISCUSSION
Developing the Retreat
Given the information provided by the City Council to date, as a starting point possible agenda
topics include:
a. Communication among Council members — how to effectively share and receive
information to get to a more tangible outcome
b. Goal setting to address key, resolvable issues
In conferring with subject matter experts in working with boards, commissions and City
Councils, it is common practice to engage said body in the development of the agenda through a
facilitated process. This can be accomplished through one on one interviews with each member.
The purpose of the interview is to:
a. establish rapport between the consultant and the session attendees;
b. gather data about "current reality" and the "desired state",
c. enable the consultant to design a session that meets the attendees' needs.
Page 2
Staff Report — Response to the December 3, 2013 direction by the City Council to bring forward
recommendations related to the facilitation of a City Council Retreat, including possible dates
and format.
February 4, 2014
Once the interviews are complete, a draft workshop design can be created by the consultant, with
the design vetted in advance of the retreat.
Facilitators
As discussed at the meeting of December 3, 2013, there is an interest in conducting the proposed
retreat in Spring, 2014. Given the timetable, the type of body (City Council), and the general
topics provided by the City Council, a list of three facilitators skilled in this area are provided to
you for consideration. Biographies are provided as an attachment.
Scheduling
The nature of the retreat lends itself best to an environment that is casual, allowing for dialogue
and discussion: a session outside of a normal business meeting, in a more relaxed environment.
Based on the pre -work to be done, such a retreat could be conducted in mid -March to late March
or the month of May, based on your preference. If the direction is to move forward, staff can
work with the facilitator and the Council on the actual scheduling.
RECOMMENDATION
Staff recommends the following:
1. Select a facilitator from the list provided
2. Direct staff to work with the selected facilitator in developing designing the retreat based
on the process outlined above
FISCAL IMPACT
Based on the above, the cost is estimated to be $6,800
Attachments: Facilitator Biographies
a. Frank Benest
b. Ed Everett
c. Gary Winters
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: March 4, 2014
AGENDA ITEM NO.
ITEM TITLE:
Scheduling of City Council retreat
PREPARED BY: Stacey Stevenson
DEPARTMENT: Administrative Services
PHONE: 336-4308 APPROVED BY:
EXPLANATION:
At the regular business meeting of February 4, 2014, the City Council of the City of National City provided direction to staff
to plan a City Council retreat with an emphasis on policy and strategic planning. Further direction was given to bring back a
calendar of events to assist the Council in determining a timeframe for the retreat. In assembling the calendar of events
(attachment), staff looked to sources such as the City's internal events calendar, temporary use permit applications, facility
use permit applications, the Chamber of Commerce and the local school districts.
At this time, staff is still working with the retreat facilitator on his availability. Therefore, staff requests that the City Council
provide a multiple dates for staff to work with. A choice of dates will also be helpful in the process of reserving a meeting
location. Based on the attached calendar of events, staff recommends that the Council consider the month of June. It is
recommended that the retreat occur outside of the regular meeting schedule. Non -Council Tuesdays are given as an option
given that Council has a past practice of workshops on such Tuesdays. In the alternative, Friday and Saturday dates are also
suggested as a way of establishing the retreats uniqueness, removing it further from the traditional meeting routine. Specific
dates recommended are:
Tuesdays: June 10 and 24
Fridays: June 6, 13, 20 and 27
Saturdays: 7, 21 and 28
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. APPROVED:
N/A
ENVIRONMENTAL REVIEW:
This is not a project and, therefore, is not subject to environmental review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Authorize staff to schedule a City Council retreat on any of the dates: June 6, 7, 10, 13, 20, 21, 24, 27 and 28, 2014
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
Calendar of Events: April — July, 2014
CALIFORNIA
n3s34.1
ZNCORPoRATED
Calendar of Events
April
1 City Council meeting
2 Chamber of Commerce Job Fair*
6 Grandfondo San Diego Bicycle Race*
9 Blood Drive
15 City Council meeting and CDBG Home Hearing
18 St. Anthony's Good Friday Event*
19 Cornerstone Community Easter Egg Hunt*
20 Easter
29 Budget Workshop
May
5 Cinco de Mayo
6 City Council meeting
14 Joint City Council/National School District meeting (tentative date)
16 Granger Jr. High Culture Fair*
21 Community Concert Band
26 Memorial Day observed
27 Budget Workshop
June
3 City Council meeting
14 Mabuhay Festival
17 City Council meeting/Budget Hearing
18 Tiny Tot Graduation
July
1 City Council meeting
3 Independence Day Carnival*
4 Independence Day and Carnival
5 Independence Day Carnival*
6 Independence Day Carnival*
7 Independence Day Carnival*
15 City Council meeting
24 Summer Reading Program Party
*Pending City Council Approval
MONDAY TUESDAY WEDNESDAY ' 'CHURSDA►Y
FRIDAY SATURDAY.
SUNDAY
Chamber of
City Council Commerce
meeting Job Fair* 2 3 4
6 Blood Drive
City Council
meeting and
CDBG Home
14 Hearing
21
Budget
28 Workshop
A PRIL
1 2 1 2 3 4
3 4 5 6 7 8 9 5 6 7 8 91011
10 11 12 13 14 15 16 12 13 14 15 16 17 18
17 18 19 20 21 22 23 19 20 21 22 23 24 25
24 25 26 27 28 29 30 26 27 28 29 30 31
31
MARCH 2014
MAY 2014
TL
St. Cornerstone
Anthony's Community
Good Friday Easter Egg
Event* Hunt*
Grandfondo
San Diego
Bicycle
Race*
Easter
NOTES:
*Pending City Council Approval
MONDAY TUESDAY WEDNESDAY ' 'CHURSDA►Y
FRIDAY
SATURDAY.-,., SUNDAY
Cinco de City Council
Mayo Meeting
Memorial
Day Budget
observed Workshop
Joint City
Council/
National
School
District
meeting
Community
Concert
Band
MAY
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
APRIL 2014
1
2 3 4 5 6 7 8
9 1011 12 13 1415
16 17 18 19 20 2122
23 24 25 26 27 28 29
30
J U N E 2014
1 2 3 4
10 11
Granger Jr.
High Culture
Fair*
NOTES:
*Pending City Council Approval
MONDAY
WEDNESDAY
FRIDAY
SUNDAY
City Council
2 Meeting
Mabuhay
9 10 12 13 Festival
City Council
meeting/
Budget Tiny Tot
16 Hearing Graduation
23
30
DUNE
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 2122 23 24 25
26 27 28 29 30 31
MAY 2014
1 2 3 4 5 6
7 8 9 1011 12 13
14151617181920
21 22 23 24 25 26 27
28 29 30 31
J U LY 2014
1
8
NOTES:
MONDAY TUESDAY WEDNESDAY ' 'CHURSDA►Y
FRIDAY
SATURDAY.-,., SUNDAY
Independence
Day Carnival*
City Council
Meeting
City Council
Meeting
Independence
Independence Day and Independence Independence
Day Carnival* Carnival Day Carnival* Day Carnival*
Summer
Reading
Program
Party
JULY
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 2122
23 24 25 26 27 28 29
30
J U N E 2014
1 2 3
4 5 6 7 8 910
11121314151617
18192021222324
25 26 27 28 29 30 31
AUGUST 2014
NOTES:
*Pending City Council Approval