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HomeMy WebLinkAboutEDCO Disposal Corporation - Modification of Contract Term - 1993RESOLUTION NO, 93-176 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO AGREEMENT FOR COLLECTION OF RUBBISH AND TRASH IN THE CITY OF NATIONAL CITY WITH EDCO DISPOSAL CORPORATION WHEREAS, on September 25, 1990, the City of National City and Edco Disposal Corporation ("Edco") entered into an agreement entitled "Agreement for Collection of Rubbish and Trash in the City of National City by and between the City of National City and Edco Disposal Corporation for Services Rendered;" and WHEREAS, said agreement was amended on June 22, 1993, pursuant to Resolution No. 93-86; and WHEREAS, the City and Edco now desire to amend the provision of said agreement pertaining to the term of the agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute an Amendment to the agreement with Edco Disposal Corporation, dated September 25, 1990, and entitled "Agreement for Collection of Rubbish and Trash in the City of National City by and between the City of National City and Edco Disposal Corporation for Services Rendered." Said Amendment to Agreement is on file in the Office of the City Clerk. PASSED and ADOPTED this 9th day of November, 1993. George H. Waters, Mayor A 1 1'EST: LoC- Anne Peoples, City Clerk� APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on November 9. 1993 by the following vote, to -wit: Ayes: Councilmen Da11 a, Inzunza, Zarate, Waters Nays: Councilmen Morrison Absent: Councilmen None Abstain: Councilmen No n e AUTHENTICATED BY: GEORGE H. WATERS Mayor of the City of National City, California City C1Ark of the City of National Ciity, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and cor- rect copy of RESOLUTION NO.....93.-.1.7..b.. of the City of National City, Calif., passed and adopted by the Council of said City on ...N.o.ve.mb.e.r....9, 1993 (Seal) City Clerk of the City of National City, California By: Deputy AMENDMENT TO AGREEMENT FOR COLLECTION OF RUBBISH AND TRASH IN THE CITY OF NATIONAL CITY This Amendment to Agreement is made and entered into this 9th day of November, 1993, by and between the City of National City, hereinafter referred to as "CITY," and Edco Disposal Corporation, hereinafter referred to as "CONTRACTOR." RECITALS A. On September 25, 1990, CITY and CONTRACTOR entered into an agreement entitled "Agreement for Collection of Rubbish and Trash in the City of National City by and between the City of National City and Edco Disposal Corporation for Services Rendered." B. Said agreement was amended on June 22, 1993 pursuant to Resolution No. 93-86. C. CITY and CONTRACTOR now desire to amend Section 1 of said agreement, concerning the term of the agreement. NOW, THEREFORE, the parties hereto mutually agree to amend Section 1 of the Agreement for Collection of Rubbish and Trash in the City of National City by and between the City of National City and Edco Disposal Corporation for Services Rendered, as follows: TERM. The term of this agreement shall commence November 10, 1993 and end on June 30, 1999. Except as otherwise provided herein, all of the provisions of the Agreement for Collection of Rubbish and Trash in the City of National City by and between the City of National City and Edco Disposal Corporation for Services Rendered, dated September 25, 1990, and as amended on June 22, 1993, shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands on the date first above stated. APPROVED AS TO FORM: George H."Eiser, III City Attorney 2 �e George H. aters, Mayor EDCO DISPOSAL CORPORATION 2 By9G--7z'7��/7/�% By: TO: FROM: SUBJECT: City Of National City Office of the City Attorney 1243 National City Boulevard, National City, CA 91950 George H. Eiser, III - City Attorney (619) 336-4220 Fax (619) 336-4376 TDD (619) 336-1615 Mayor and City Council DATE: November 4, 1993 City Attorney Extension of Contract for Solid Waste Disposal Services I. Background Historically, a city has had almost total discretion in the granting of contracts or franchises for solid waste disposal services. The contract or franchise could be exclusive or non-exclusive, of unlimited duration, and awarded upon the basis of negotiation or competitive bidding. (See Tom Hudson & Assoc. Inc. v. City of Chula Vista (1984 9th Circ.) 746 F2d 1370). The statutory scheme for obtaining solid waste disposal services from a contract or franchise operator was recodified with the enactment of the California Integrated Waste Management Act in 1989 (the "Act"), which added several new sections to the California Public Resources Code. Section 40059' provides: (a) Notwithstanding any other provision of law, each county, city, district, or other local governmental agency may determine all of the following: (1) Aspects of solid waste handling which are of local concern, including, but not limited to, frequency of collection, means of collection and transportation, level of services, charges and fees, and nature, location, and extent of providing solid waste handling services. (2) Whether the services are to be provided by means of nonexclusive franchise, contract, license, permit, or otherwise, either with or without competitive bidding, or if, All statutory references are to the California Public Resources Code. ® Recycled Paper November 4, 1993 Page 2 (b) in the opinion of its governing body, the public health, safety, and well-being so require, by partially exclusive or wholly exclusive franchise, contract, license, permit, or otherwise, either with or without competitive bidding. The authority to provide solid waste handling services may be granted under terms and conditions prescribed by the governing body of the local governmental agency by resolution or ordinance. Nothing in this division modifies or abrogates in any manner either of the following: (1) Any franchise previously granted or extended by any county or other local governmental agency. (2) Any contract, license, or any permit to collect solid waste previously granted or extended by a city, county, or a city and county. Similarly, Section 49300 provides: The legislative body of any incorporated city may contract for the collection or disposal, or both, of garbage, waste, refuse, rubbish, offal, trimmings, or other refuse matter under the terms and conditions that are prescribed by the legislative body of the city by resolution or ordinance. Local authority for contracting solid waste disposal services is found in Chapter 9.16 of the National City Municipal Code, specifically, Section 9.16.020, which provides: At such times as the city council from time to time determines, it shall award an exclusive contract to collect, convey, transport, and dispose of garbage and rubbish within the city for a period not to exceed ten years. The contract shall contain such terms, conditions and provisions as the city council deems appropriate to insure that rubbish and garbage are collected from the householders, businesses and other persons in the city, and appropriately disposed of. Any contract awarded shall be secured by a faithful performance bond in an amount not less than twenty-five thousand dollars. November 4, 1993 Page 3 II. The Proposal Under Consideration It is proposed that the current Edco contract, which expires November 17, 1994, be amended to extend to June 30, 1999, or alternatively, be amended to June 30, 1999, but with an automatic one-year extension on July 1 of each year (a so-called "evergreen" provision). Under the broad authority given cities by the applicable state law, and pursuant to Section 9.16.020 of the Municipal Code, the City has the authority to extend the term of the existing Edco contract. However, if the City Council chooses the automatic one-year renewal option, it is recommended that Section 9.16.020 be amended to specifically permit this. GEORGE H. EISER, III City Attorney GHE/sbc On 22 June, 1993, after a Public Hearing Council approved a rate change for amendments to the Franchise Agreement materials and giving the City authority site to be used. 8 June, 1993, the City FY 94, and approved redefining recyclable to select the disposal At that meeting, discussion of the Agreement extension lead to a request for consideration of an AUTOMATED TRASH PICK-UP system for National City. The Franchisee indicated he would return to Council with such a proposal. That proposal is contained in the attachment hereto; and because of the amortization of capital equipment required is coupled with the previously requested Franchise Agreement extension. Utilization of an automated trash pick-up system for the single family residences, based upon wheeled 95 gallon plastic containers and automated side loader collection trucks, will result in a decrease in the monthly rate for single family residences of $0.38. The contractor has indicated that this savings cannot be realized without a commensurate extension of the Franchise Agreement. Such extension, as requested in EDCO's documentation for the 22 June Council meeting, would take the form of a "rolling" five year contract, wherein at the completion of each year either party would have the option to cancel the contract. This cancellation, then would occur after the remaining four years. If neither party cancelled, the contract would be automatically extended for one additional year. Two basic questions are generated; 1) Should the Franchise Agreement with EDCO be renewed, and 2) If so, what manner of contract. Competitive bidding is certainly the preferred method when the end product from the bidders can be closely specified and will be essentially the same from any of the bidders. When the end product is a service, the rational breaks down. The end product on services cannot be specified as closely as a "thing" can, and the end result from various suppliers will be different. The State recognizes this in the case of PROFESSIONAL SERVICES and not only does it not require competitive bidding, but makes competitive bidding improper. The case for trash services is not so clear cut, but the State Legislature recognizing the predominance of "service" in the contract has made a specific exception to the general "competitively bid" procurement requirement by permitting various non-competitive bid approached to awarding such contracts. Competitive bidding can certainly spike down the price portion of agreement. It cannot truly control the service portions of it such as customer satisfaction and contractor flexibility to meet changing City needs. Problems with customer satisfaction impact on the citizen's perception of value received for their trash dollar, and inflexibility in meeting City needs can impose a direct cost on citizens by requiring rate changes to accommodate rather than flexibility. -2- Other things being equal, price gives us insight into about half the equation. The other question, the manner of such agreement falls into two basic types; a) Extension for a finite period of time with a finite expiration date, with or without renewal options; or b) A "rolling" or "evergreen" contract that is for a specific period of time, but is automatically extended by one year at the end of each year, and cancellation by either party would by effective at the end of the specific period. Because of the position of National City trash rates in comparison to other hauler's rates in the same market; the very high level of customer satisfaction and the flexibility to meet City needs by both EDCO and by Mr. Burr himself; and to take advantage of the $0.38/month residential rate reduction by going to automated container pick-up system offered; continuation of services by EDCO is recommended. Consideration for "rolling" or "evergreen" type contract is also recommended. -04 C.R. ILLIAMS, JR. Public Works Director CRW:jm i 1 1 /\ / DISPOSAL CORPORATION. 6670 Federal 6aulevaict Leman Grove-Californiau91945.(619) 28T-7555: October 19, 1993 City of National City 1243 National City Blvd. National City, CA 92050 Honorable Mayor and Members of the City Council, Thank you for allowing EDCO Disposal Corporation the opportunity to serve as your franchised hauler for the citizens of National City. It is an honor our entire organization respects, and appreciates. In reviewing the relationship between EDCO and the City, perhaps an appropriate description would be a "partnership". There have been numerous occasions that have arisen in which, acting together, we were able to ensure that the best interests of the residents of National City were served. A very responsive local government combined with a locally owned and operated company can clearly achieve outstanding results for a community. Within the last year alone, several examples of this unique partnership include - October, 1992 - In order to ensure that the City was in compliance with the County Mandatory Ordinance, a 6 month pilot program, and then a 3 month citywide program for yard waste was initiated at no current charge to customers. June, 1993 - With residents struggling under the burden of difficult economic times, an increase for "cost of living" that the contract allowed for, was waived. July, 1993 - In order to once again ensure that the City was in compliance with the County Mandatory Ordinance on Recycling, over 7,000 multi -family units were offered a recycling program at no current charge to customers. It is also worthwhile to note, that on two different occasions, an increase in the County landfill fees at mid contract would have entitled EDCO to a second rate adjustment within the twelve month period. Recognizing that this would present significant problems for the residents, EDCO offered to forego the increase at the time, and to carry the money due until the situation could be rectified at the next scheduled review. Although this represented a significant investment, this was provided by EDCO without charge to your City. Ponied on Recycled Pacer City of National City Page Two Most importantly, our partnership has ensured superior customer service for the citizens of National City. In order to verify that statement, please find the enclosed results of a survey conducted in September, 1993 that was mailed to all National City residents. Nearly 96% of the respondents rated the service we provide as excellent or good, and over 99% felt out drivers were co-operative and courteous. While we continue to strive towards our goal of 100% satisfaction, we believe that we are providing our National City customers with the finest service available. Our partnership with you has always extended beyond service and. programs. EDCO is an extremely active member of the community, and readily participates in a number of civic events. These would include our efforts for Christmas in July, the recent "Spraybuster" anti -graffiti program, serving lunch to the seniors at St. Mary's, Project CARE, and active involvement in the Chamber of Commerce. As one of its oldest members, our commitment to the Chamber is such that we actually place our local pay station at the Chamber office. We do so in an effort to maximize the time of that employee for service to our customers, as well as to the Chamber. Operationally, needs of the citizens we serve is extremely intricate, and requires a great deal of knowledge of the various neighborhoods. Recently, San Jose reviewed its rubbish contract, and eventually changed haulers to a firm they perceived to be less expensive. The results were disastrous, with refuse literally piled up on the curbs, and thousands of irate residents left to deal with a very serious health problem. EDCO is very proud, that throughout this partnership, we have still managed to control our expenses and in turn, the rate structure. As the attached rate analysis displays, even after the July 1, 1993 landfill increase, you continue to have the lowest residential rate in San Diego County. At the same time, the City is in full compliance with the County Mandatory Ordinance on Recycling, and has never received a fine for failure to meet any state or county ordinance under EDCO's responsibility. City of National City Page Three In prior meetings with Council, an interest in exploring the possibilities of automated residential rubbish service was raised. At the time, EDCO was to appear before Council in order to discuss renewal of our contract. In order to adequately determine the service needs of residents in an automated system, a postponement of this discussion was requested. As the attached support documents indicate, EDCO proposes to lower the current residential rate even further, through the use of automated service. This would provide one 95 gallon cart for rubbish to every National City residential customer, andthrough increased efficiency, lower the current residential rate 38 cents a month. With landfill fees continuing to increase dramatically, EDCO believes this is an outstanding method of controlling operating expenses. It must be understood however, that a significant capital investment would be required for the service carts, as well as the handling equipment. The attached report analyzes in much more detail our findings and provides a breakdown of the savings. EDCO has thoroughly researched this project, and would enjoy discussing this information with Council. Since our initial request for renewal of the refuse contract remains the same, EDCO would ask that this be scheduled for, and approved at the November 9th, 1993, City Council meeting. We firmly believe that our responsive local ownership, superior customer service, as well as providing the lowest residential rate in San Diego County, make it in the best interest of the City to renew our franchise agreement. Also at this time, we seek direction from the Council regarding initiating automated service. It is our sincere hope that our partnership will continue to grow for many years to come. Respectfully, Edward Burr President EDCO Disposal Corporation dba National City Rubbish Service cc: City Manager Public Works Director BOARD OF DIRECTORS 1993 OFFICERS PRESIDENT Al Garcia Union Bank PRESIDENT-ELECT Dan Goodwin Minuteman Press FIRST VICE PRESIDENT Ed Pieters Edward Pieters Advertising SECOND VICE PRESIDENT Roger Cazares MAAC Project TREASURER Kile Morgan General Contractor IMMEDIATE PAST PRESIDENT Joe W. Shielly McMillin Communities, Inc. DIRECTORS Greg Adams Westcott Mazda Mickie Beyer Paradise Valley Hospital Steven Collins Cox Cable TV Diane M. Davidson C & D Industrial Supply, Inc. Tom Durrance Durra Ink Joyce Krutop, Ph.D. National School District Wayne W. Loney DB Conversions Joe Marasigan PIP Printing Ernie Mellor • Berge -Roberts Mortuary Tim Moynahan Tom Moynahan Towing & Repair Louise Phipps, Ed.D. Sweetwater Union High School Bert Rancourt National Stamp Works Carlos Rivera Grossmont Bank Robert Sanchez Plaza Bonita Shopping Center Tony F. Young Motivational Systems, Inc. Robert Zolezzi Collins Development Company EXECUTIVE DIRECTOR Edith A. Hughes NATIONAL CITY CHAMBER, OF COMMERCE 711 "A" AVENUE POST OFFICE BOX 1055 NATIONAL CITY, CALIFORNIA 91951-0276 (619) 477-9339 FAX (619) 477-5018 November 9, 1993 The Honorable George Waters 1243 National City Boulevard National City, CA 91950 Dear Mayor Waters: The Executive Committee of the National City Chamber of Commerce acknowledges the strong commitment that EDCO has shown in support of the National City community. They have provided a solid and active partnership with the Chamber in providing staff time, as well as their support in programs such as Christmas in July and Spraybusters. In light of their active participation in the Chamber and community, we have no objection in the extension of their current contract. Sincerely, ta. Mary Alice Taliak Executiv Director EDCO Disposal Corporation Proudly Serving the Citizens of National City ♦ Letter to City Council ♦ Automated Rubbish Collection System ♦ Customer Service Survey Results ♦ Residential Rate Comparison ♦ Supplemental Information • i DISPOSAL CORPORATION 6670 Federal Boulevard Lemon Grove, California 91945 (619) 287-7555 October 19, 1993 City of National City 1243 National City Blvd. National City, CA 92050 Honorable Mayor and Members of the City Council, Thank you for allowing EDCO Disposal Corporation the opportunity to serve as your franchised hauler for the citizens of National City. It is an honor our entire organization respects, and appreciates. In reviewing the relationship between EDCO and the City, perhaps an appropriate description would be a "partnership". There have been numerous occasions that have arisen in which, acting together, we were able to ensure that the best interests of the residents of National City were served. A very responsive local government combined with a locally owned and operated company can clearly achieve outstanding results for a community. Within the last year alone, several examples of this unique partnership include - October, 1992 - In order to ensure that the City was in compliance with the County Mandatory Ordinance, a 6 month pilot program, and then a 3 month citywide program for yard waste was initiated at no current charge to customers. June, 1993 - With residents struggling under the burden of difficult economic times, an increase for "cost of living" that the contract allowed for, was waived. July, 1993 - In order to once again ensure that the City was in compliance with the County Mandatory Ordinance on Recycling, over 7,000 multi -family units were offered a recycling program at no current charge to customers. It is also worthwhile to note, that on two different occasions, an increase in the County landfill fees at mid contract would have entitled EDCO to a second rate adjustment within the twelve month period. Recognizing that this would present significant problems for the residents, EDCO offered to forego the increase at the time, and to carry the money due until the situation could be rectified at the next scheduled review. Although this represented a significant investment, this was provided by EDCO without charge to your City. Printed on Recycled Paper City of National City Page Two Most importantly, our partnership has ensured superior customer service for the citizens of National City. In order to verify that statement, please find the enclosed results of a survey conducted in September, 1993 that was mailed to all National City residents. Nearly 96% of the respondents rated the service we provide as excellent or good, and over 99% felt out drivers were co-operative and courteous. While we continue to strive towards our goal of 100% satisfaction, we believe that we are providing our National City customers with the finest service available. Our partnership with you has always extended beyond service and programs. EDCO is an extremely active member of the community, and readily participates in a number of civic events. These would include our efforts for Christmas in July, the recent "Spraybuster" anti -graffiti program, serving lunch to the seniors at St. Mary's, Project CARE, and active involvement in the Chamber of Commerce. As one of its oldest members, our commitment to the Chamber is such that we actually place our local pay station at the Chamber office. We do so in an effort to maximize the time of that employee for service to our customers, as well as to the Chamber. Operationally, needs of the citizens we serve is extremely intricate, and requires a great deal of knowledge of the various neighborhoods. Recently, San Jose reviewed its rubbish contract, and eventually changed haulers to a firm they perceived to be less expensive. The results were disastrous, with refuse literally piled up on the curbs, and thousands of irate residents left to deal with a very serious health problem. EDCO is very proud, that throughout this partnership, we have still managed to control our expenses and in turn, the rate structure. As the attached rate analysis displays, even after the July 1, 1993 landfill increase, you continue to have the lowest residential rate in San Diego County. At the same time, the City is in full compliance with the County Mandatory Ordinance on Recycling, and has never received a fine for failure to meet any state or county ordinance under EDCO's responsibility. City of National City Page Three In prior meetings with Council, an interest in exploring the possibilities of automated residential rubbish service was raised. At the time, EDCO was to appear before Council in order to discuss renewal of our contract. In order to adequately determine the service needs of residents in an automated system, a postponement of this discussion was requested. As the attached support documents indicate, EDCO proposes to lower the current residential rate even further, through the use of automated service. This would provide one 95 gallon cart for rubbish to every National City residential customer, and through increased efficiency, lower the current residential rate 38 cents a month. With landfill fees continuing to increase dramatically, EDCO believes this is an outstanding method of controlling operating expenses. It must be understood however, that a significant capital investment would be required for the service carts, as well as the handling equipment. The attached report analyzes in much more detail our findings and provides a breakdown of the savings. EDCO has thoroughly researched this project, and would enjoy discussing this information with Council. Since our initial request for renewal of the refuse contract remains the same, EDCO would ask that this be scheduled for, and approved at the November 9th, 1993, City Council meeting. We firmly believe that our responsive local ownership, superior customer service, as well as providing the lowest residential rate in San Diego County, make it in the best interest of the City to renew our franchise agreement. Also at this time, we seek direction from the Council regarding initiating automated service. It is our sincere hope that our partnership will continue to grow for many years to come. Respectfully, Edward Burr President EDCO Disposal Corporation dba National City Rubbish Service cc: City Manager Public Works Director DISPOSAL CORPORATION 6670 Federal Boulevard Lemon Grove, California 91945 (619) 287-7555 TO THE CITY COUNCIL OF NATIONAL CITY PROPOSED FULLY AUTOMATED RESIDENTIAL REFUSE REMOVAL SYSTEM USING A WHEELED PLASTIC CART AND AUTOMATED SIDELOADER TRUCK Background Information For many years the only thought given to trash by the residents of most communities was "when is trash day," and "who's turn is it to carry it out?" All that changed with the passage of AB939 by the State Legislature in 1989. The major impact of this legislation on most communities was the requirement to reduce the amount of trash being disposed of in landfills by 25% by the year 1995, and 50% by the year 2000. To achieve these goals in San Diego County, the Board of Supervisors mandated that no designated recyclables or yard waste be disposed of with other household trash in County landfills. To implement these mandates imposed by the State and County, the City Council of National City adopted an implementation schedule developed by the City staff and EDCO Disposal Corp. The services required by the schedule are all now in place. With the current collection system, the customer must purchase either metal or plastic trash cans or plastic bags for their trash and yard waste with EDCO supplying the recycling container. On "trash day" these various cans, bags and yard waste bundles must be carried to the curb, along with the recycling container and placed so that the various drivers can identify which material they should pick up. Recommendations The most technologically advanced method of refuse collection is to supply the customers with containers that adequately fill their volume needs and can also be emptied and replaced at the curb at twice the speed of current methods. To achieve these goals we suggest the use of Molded Plastic Carts in conjunction with Fully Automated Sideloader Refuse Trucks. Printed on Recycled Paper Page 2 With the separate collection of yard waste and refuse now being mandatory, EDCO recommends a basic service of one 95 gallon wheeled cart for all rubbish, the continued use of the customers containers for yard waste, with recyclables continuing to be picked up in the blue container. This level of service will meet the needs of the vast majority of single family residential customers. One 95 gallon cart will match the capacity of three 32 gallon cans or plastic bags, this exceeds the amount most customers place at the curb each week. For those requiring higher levels of service, additional carts will be provided at an additional service charge. Yard waste will continue to be picked up with manual sideloader trucks. The customer can place a reasonable amount of cans, plastic bags or bundles at the curb without being limited to the capacity of a cart. Though less efficient than carts, the volume of yard waste fluctuates from week to week and season to season to such an extent for each household that a cart for yard waste would either be to little or to much capacity. Senior citizens would continue to receive a discount. Savings in collection of the trash and yard waste are realized by the greater efficiency of the fully automated trucks. One automated truck and driver can service approximately twice as many homes per day as a manually loaded sideloader truck and driver. Further, the experience of companies using the automated system has been significant reductions in workers compensation claims, particularly in the area of back injuries and cuts and abrasions. These reductions translate to lower operating costs and lower rates. The advantages of carts are: 1. Encourages recycling 2. No investment by the customer in containers 3. Number of carts supplied indicates service level 4. Greater efficiency through automated system 5. Neighborhood aesthetics are upgraded 6. Eliminates litter, odor, and insect problems 7. Carts have attached, water -tight lids 8. Keeps animals out of the trash 9. Easy Maneuverability Page 3 The disadvantages are: 1. Substantial capital investment 2. Requires storage area by customer EDCO recommends that the City Council approve the implementation of a fully automated rubbish collection system for residential customers based on the following customer education program, implementation schedule and rates. EDUCATIONAL PROGRAM When an implementation date has been selected by the Council, (we would suggest June 1, 1994), and the cart color has been selected, EDCO will immediately start an educational program to inform all residential customers of the who, what, when, where, and how the cart system will be implemented. The following elements will be part of the educational program: 1. Brochures and fliers will be produced and printed explaining how the new system will work. The following items will be covered: (A) When the carts will be delivered. (B) What materials to place in the carts. (C) How to place carts at the curb or in the alley. (D) How to order additional carts. (E) The continuation of the yard waste program. (F) The continuation of the recycle program. We anticipate a series of mailings. First the brochures as outlined above, then reminders as to when the carts will be delivered and when the service will start. All brochures, fliers, or other communication with the public will be in both English and Spanish. 2. To help familiarize the public with the program, carts will be placed on display at various city facilities and shopping centers. 3. EDCO personnel will be on hand at various times and locations to explain the cart system and answer questions. 4. At the time the carts are delivered, EDCO supervisory personnel will be in the neighborhoods to answer questions and explain the service. Page 4 Implementation After the decision is made to go to fully automated service, a lead time of several months will be required to manufacture the carts and to purchase or modify trucks for the new service. This time will be utilized to design and have printed the necessary brochures, letters and fliers. As the various mailings advise the public as to what week the carts will be delivered, they will also be advised as to when to start filling them and placing them at the curb for service. Approximately half the residences will have their service day changed as the efficiency of the fully automated system will reduce the number of trucks required. All services, (trash, yard waste and recycling) will be rendered to a customer on the same day. During the change -over period to automated cart service, manually operated trucks will be dispatched as necessary to service those customers not yet supplied with carts. Additional office personnel will be made available during the start-up phase to answer customers' questions. Past experience indicates that where a thorough job has been done in educating the customer as to how to use the carts before service begins, few inquiries and misunderstandings occur. All EDCO management and supervisory staff will be available in the neighborhoods, with the trucks, and at the phones to make the transition from manual to automated service a success. Automated Residential Service Rates All proposed rates are on the following basis: A. All carts will be purchased, maintained by and will remain the property of EDCO Disposal. B. Service will be provided on a one time per week basis. C. All requirements of the current agreement will remain in effect except as to method of trash pick up. D. All other rate adjustments, (i.e.) County tip fee increases, Franchise fee increases, etc. will be in addition to the proposed rate adjustment. E. The proposed rate adjustment is a reduction of 1,38 per Residential Customer. NATIONAL CITY SUMMARY OF AUTOMATED SERVICE COLLECTION COST PER WEEK CURRENT COLLECTION METHOD PROPOSED AUTOMATED COLLECTION 8,139 5,652 WEEKLY SAVINGS (INCREASED PRODUCTIVITY) 30.56% 2,487 ANNUAL SAVINGS EDCO'S INVESTMENT IN 95 GALLON CARTS $502,410 ANNUAL COSTS TEN YEAR AMORTIZATION 50,241 INTEREST (8% OVER 5 YRS) 21,767 REPLACEMENT 1 % 5,024 MAINTENANCE (LABOR & SUPPORT) 15,758 TOTAL ANNUAL COSTS ANNUAL NET SAVINGS MONTHLY SAVINGS PER HOUSEHOLD EDCO Disposal Corporation 1993 Customer Service Survey Customer Service Survey mailed to all EDCO Disposal Corporation residential customers in National City on August 31, 1993. Results are based on 1,551 responses received as of October 17, 1993. • 95.7% of those responding rated the SERVICE provided by EDCO as EXCELLENT or GOOD. • 99.7% said that EDCO's drivers were co-operative and courteous. • EDCO picks up National City's recyclables and rubbish AS SCHEDULED 96% of the time. • Because of EDCO's educational programs, 90% of National City's residents are currently participating in some form of recycling While the normal response rate to a questionnaire of this type is 10%, EDCO received over 21% participation in this Customer Service Survey. Attached is a copy of the actual questions and the number of responses to each individual question, as well as those who requested and were sent additional information. These surveys are available for your inspection at any time. 1 DISPOSAL CORPORATION 6Lemo670 Federal Boulevard n Grove California 91945 (619) 287-7555 Dear National City Resident, As part of our continuing commitment to the City of National City, EDCO Disposal Corporation is constantly searching for ways to improve our customer service. In that spirit, please take a moment to answer the survey below. Once completed, the questionnaire may be folded and is pre -stamped for your mailing convenience. Thank you for your participation, and for allowing EDCO Disposal Corporation the opportunity to serve you. Sincerely, Edward Burr President EDCO Disposal Corporation Total Reswnse as of October 17th, 1993 - 1,551 Are your recyclables and rubbish picked up as scheduled? YES 96 % / 1,268 NO 4% / 58 Do you currently participate in some form of recycling? YES 90% / 1,162 NO 10% / 132 Which billing period would be most beneficial to you? Every 2 months 49% / 638 Every 3 months 51% / 675 Would you prefer a simple trash pickup system that provides wheeled rubbish carts? YES 44% / 541 NO 56% / 691 Are the drivers who serve you co-operative and courteous? YES 99.7% / 1,200 NO .3% / 3 How would you rate the service EDCO Disposal Corporation is providing to you? EXCELLENT 55% / 791 GOOD 40.7% / 586 FAIR 3.8% / 55 POOR .4% / 6 Would you like to receive additional free information on any of the following? CURBSIDE RECYCLING 15% / 238 YARD WASTE PROGRAM 21% / 317 COMPOSTING PROGRAM 15% / 231 OTHER (explain) EDCO Disposal Corporation RESIDENTIAL RATE COMPARISON OCTOBER 1993 NATIONAL CITY $13.55 1% SOLANA BEACH $13.66 5% EL CAJON $14.16 5% CARLSBAD $14.22 5% DEL MAR $14.28 6% CHULA VISTA $14.43 1 1 % VISTA $15.04 12% IMPERIAL BEACH $15.24 18% CORONADO $16.00 24% ENCINITAS $16.79 25% LEMON GROVE $17.00 30% LA MESA $17.59 32% POWAY $17.95 35% OCEANSIDE $18.28 47% SPRING VALLEY $19.95 49% ESCONDIDO $20.16 56% SPRING VALLEY $21.18 The above rate survey was conducted by EDCO Disposal Corporation in October 1993 and shows that National City currently has the lowest residential rates in San Diego County. The column on the left is the percentage by which each city's rates exceed National City's rate, while on the right are the actual rates. As EDCO is the franchised hauler for three cities which have not increased their rates to reflect the current tip fee of $43, EDCO has estimated what these rate will be increased to in January 1994. EST 1/1/94 EST 1/1/94 EST 1/1/94 NATIONAL CITY PROJECT CARE National City has a high number of seniors living alone and are vulnerable to accidents, falling or other health problems which may require emergency care. In Chula Vista the problem of a senior living alone had tragic consequences when 68-year-old Evelyn Kruschke died alone in her apartment but was not discovered for five weeks. This graphically demonstrated the isolation of many seniors living alone and raised the critical question of how long she may have laid there before she died when medical attention might have saved her life. In response, community leaders have formed National City Project CARE (Community Action to Reach the Elderly). Project CARE is an action plan to provide seniors and disabled individuals living alone with a safety net to try and prevent this tragedy from happening again. The Project CARE coalition is a remarkable partnership involving public, private, and business organizations and became a reality within a matter of weeks. Project CARE partners --Social Security Administration, Area Agency on Aging, County Department of Social Services, City of National City Parks and Recreation Department and the National City Senior Center, U.S. Postal Service, San Diego Gas & Electric, Sweetwater Authority, EDCO Waste Services, National City Police and Fire Departments, National City Rotary, Paradise Valley Hospital, West Health Care and National City Middle School --came together and quickly developed a plan of action. Representatives of these organizations also generously volunteered resources to make the program work. The Project CARE action plan includes the following important components: - Postal alert: Letter carriers keep an eye on senior's mailboxes. If mail is not picked up for two days, carriers will check to see if the recipient is O.K. - Are You O.K? A daily telephone check is made to individuals who have signed up to see if all is well. Based at the National City's Middle School, a computer automatically makes the calls at a regularly scheduled time selected by the participant. If the call goes unanswered, volunteers will check to see if the individual is okay. - Gatekeeper: SDG&E, Sweetwater Authority, and Otay Water District utility readers and EDCO trash collectors will watch for trouble signs; newspapers piled up, no garbage set out, etc. If a problem is noted, the senior will be checked. - Vial of Life: Seniors and the disabled who sign-up for this program will be given a small plastic box to put on their refrigerator door. This box will contain specific information on the individual's medical history, medications, and other health -related conditions. Volunteers --including a pharmacist and retired registered nurse --will meet individually with eligible seniors and disabled to complete the medical history form. Paradise Valley Hospital will coordinate National City's Vile of Life program. -Human Services Council : The Human Services Council in partnership with Lutheran Social Services and National City Rotary will coordinate volunteers and local business groups to provide no cost home health and safety repairs for seniors. National City Middle School is the focal point for referrals of potential problems. Student and senior volunteers will coordinate and run the program. EDCO Waste has volunteered to have their field supervisors make the initial contact in case a problem is indicated. If the EDCO supervisors are not able to locate or find the individual, the police will be contacted. If the senior appears to be having problems, West Health Care will make a contact with the senior for evaluation and referral to community services. For additional information on National City Project CARE, please call Pam Smith, Social Security Administration (427-1970), Mary Schmidt at National City Senior Center (336-4302) or the National City Project Care number 585- 6113 or write to: National City Project CARE c/o National City Middle School 1701 D. Avenue National City, CA 91950 EDCO Disposal Corporation RESIDENTIAL RATE COMPARISON OCTOBER 1993 ESCONDIDO ig72 43 SPRING VALLEY 197-t OCEANSIDE POWAY LEMON GROVE 041 7.2(er' LA MESA /96 y J DEL MAR ENCINITAS IMPERIAL BEACH CORONADO t 4 9'( — I <i"1"°' CHULA VISTA VISTA CARLSBAD EL CAJON SAN MARCOS SOLANA BEACH $20.16 $19.95 $18.28 $17.95 $17.64 PROPOSED $17.59 $16.93 $ 16.79 $16.24 $15.57 PROPOSED $15.43 $ 15.04 $ 14.22 $14.16 $14.06 PROPOSED $13.66 NATIONAL CITY $13.55 The above rate survey was conducted by EDCO Disposal Corporation in October 1993 and shows that National City currently has the lowest residential rates in San Diego County. EDCO Disposal Corporation COMMERCIAL RATE COMPARISON OCTOBER 1993 ESCONDIDO LEMON GROVE DEL MAR POWAY CARLSBAD $105.14 $92.68 PROPOSED $92.42 $91.15 $86.71 NATIONAL CITY $84.35 CORONADO VISTA SAN MARCOS LA MESA EL CAJON CHULA VISTA SPRING VALLEY OCEANSIDE ENCINITAS SOLANA BEACH IMPERIAL BEACH $83.44 PROPOSED $80.83 $79.29 $ 78.00 $75.40 $ 73.08 $71.90 $69.96 $ 69.33 $64.96 $ 64.53 The above rate survey was conducted by EDCO Disposal Corporation in October 1993. PACIFIC DISPOSAL, INC. 1991/2 Mace Street Chula Vista, CA 92011 (619) 221-8060 Fax: (619) 476-0768 Mayor George Waters City of National City 1243 National City Blvd. National City, Ca. 91950 NOVEMBER 8, 1993 Mayor Waters; I am writing you on behalf of Pacific Disposal,Inc.,the other waste haulers in the County and the Citizens of your City. We are asking for you to vote NO regarding the contract extension requested by Edco Disposal and to put the cities waste hauling contract out to open bid. The reasons behind this request are many but I will only take your valuable time to address a few of the many points that could be talked about. Point one is the package that Mr. Burr presented to you for review. This document and the staff recommendation seems to allude that Edco and only Edco can and will go that extra mile needed to satisfy not only the conditions of the contract but that of being a asset to the City. I personally think that Mr. Burr and his company, Edco Disposal do a outstanding job in all the cities they service,but that can also be said of our company Pacific Disposal, Inc.and the other haulers, Laidlaw Waste Systems,Bay Cities Services/BFI,Waste Management of San Diego and all of the other Waste Haulers that service not only your city but the rest of the county as well. We like any other business take pride in workmanship, image, community spirit and customer satisfaction. These are the basic practices that are needed for any business to be successful and we strive for them on a daily basis. Point two is civic pride and community service. Pacific Disposal, Inc. is happy to have been a part of your Christmas in July program and we proudly hang our certificate on the wall for all to see. We furnished our services to the City for this program with the intention of giving to the people that really need and deserve the 0 help and asking for nor wanting anything in return.We offered our services to the Christmas in July program with no strings attached as we paid the dump fees ourself not with free county passes, We also donated our services to neighboring streets and households long after the Christmas in July program was over and still to this day offer our services free to anyone that has a true need for them and cannot pay the steep landfill fees. The reasoning behind this is two fold, one is that I have lived in this City and surrounding area for 45 years and if fact my Mother still lives on Harbison Ave. and has since 1952. The second reason is that I want to give something back to the community where I grew up and the people that have been less fortunate than myself or have retired and live on a fixed income where every penny counts. Point three is the rational given by Mr Williams as to competitive bidding. Mr Williams is 100% right in assuming that putting this Contract out to bid will lower prices, where he is wrong is stating that a new or different contractor will give services that do not meet your standards or will be inferior to the present contractor. To help you put your mind at ease we would and I'm sure any other bidder would follow to the letter, any contract written by you and we would be willing to back this statement up by putting up a performance bond of any size to insure that all required services are rendered on a timely basis and in a professional manner. Mr. Williams or anyone else that will be giving you input on the bid package will have many months to put together a bid that will be in the best interest to the citizens and business community of National City and to worry about someone not living up to their contract is very premature, one sided and does not take into account the many qualified companies that service your City and the other surrounding cities already. Point four is pricing. The current contract does not give you the BASE PRICE. This is the price the contractor charges for his collection and hauling services. This is the most important equation in the whole contract as it is the basis from which all request for additional money should be based on. Any landfill increases should be treated as before as a pass thru and written that way, not the current way that takes trained accountants to try to figure out and I don't to this day think any of us got a straight and definitive answer as to the last increase requested by Edco. This is not to say that the last raise was not warranted, but as you remember not only did our outside CPA firm not find this base rate, Edco's own CPA could not answer the base rate question. I feel that this can be eliminated in the new contract by having all bidders quote on a base rate basis plus landfill charges. Point five is the newspaper article that Mr. Burr attached to his proposal. In fact Western Waste had many problems in implementing their service in the City of San Jose what this article does not address and Mr. Burr forgot is the fact that there are 2 contractors in San Jose and the second contractor is a group of small independent collectors that formed a group called The Green Team and have successfully preformed their portion of the contract with the City of San Jose with virtually no complaints. I think this fact is important only to show that it does not take a multimillion dollar company to successfully compete in the waste hauling business, be it a City contract or any other customer with waste hauling needs. I will close this letter by stating that Pacific Disposal, Inc. having looked at other cities contracts,studying the layout,population,distance to landfills and the number of commercial business in National City would and could lower all citizens of National City present trash bills by a minimum of 10% using any method of collection selected by you be it automated or hand collection. To put it in a different context I ask you one question? If this were a baseball team and you were the captain how would you know if I or any other trash company were the best batter if we never got a chance to come up to bat. LLAND, PRESIDENT IFIC DISPOSAL, INC. CIFIC NON-FERROUS, INC. (,),c,s• tma s jn Hereby presents this Jq� Certificate of Appreciation to iarifir Disposal, 1inr. in grateful recognition of the generous support and contribution made to enrich the lives of low-income, elderly and handicapped residents through housing repair and renovatii This 27th day of July, 1991 a Founder& CLunnan David Sheldon DEb IS BO (619) 231-6609 FAX 238-5725 1845 LOGAN AVENUE • SAN DIEGO, CALIFORNIA 92113 November 9, 1993 Mayor George H. Waters City of National City 1243 National City Blvd. National City, CA 91950 RE : Granting of 5 Year "Evergreen" Franchise Agreement for Trash Hauling Dear Mayor Waters; I understand that the City of National City is considering granting a five year "evergreen" franchise agreement for door -to - 'door trash pick-up at the November 9, 1993, City Council Meeting. As a business person, I understand the importance of building a loyal relationship between vendor and customer. I have been on both sides of this equation. As a customer, it is important to have a feeling of confidence with a vendor. As a vendor, it is easier to go that "extra mile" for a loyal customer. However, as a customer, I don't consider it inappropriate to periodically check pricing and service with quotes. Neither do I consider it inappropriate as a vendor to be checked occasionally. I recommend that you bid the trash hauling service to check your pricing and service levels. You may well find that the existing carrier is the winner. The virtue is that the Council can be sure that it made the proper decision for the citizens of National City. Respectfully, / Gregg"J King LAIDLAW WASTE SYSTEMS November 5, 1993 The Honorable Mayor George H. Waters City of National City 1243 National City Blvd. National City, CA 92050-4397 Honorable Mayor, Trash Franchise I understand that Edco Disposal Corporation has again requested that City Council grant an extension to the term of their National City Trash Franchise for an additional five years. This request is scheduled for consideration by Council at their regular meeting on November 9, 1993. Laidlaw Waste Systems Inc., is the third largest hauler in North America and provides waste collection and recycling services to Chula Vista and Imperial Beach under contract to these cities. While we have honored, and will continue to honor Edco's franchise in National City, we strongly believe that at the end of the franchise term, it is in the City's best interest to invite competitive proposals from qualified waste haulers. Indeed, this is the only way National City can assure quality service at the most competitive prices. Laidlaw is well qualified to provide such services in National City and we respectfully request that at the end of the current franchise term, City Council request proposals from Laidlaw and other qualified haulers. I will be pleased to answer any questions that you or the Council members have, or to provide any additional information on Laidlaw. Since Alan J. ' es Market . Strategic Development Manager cc: National City Council Members (4) City Manager City Attorney City Clerk Waste Systems BROWNING-FERRIS INDUSTRIES SAN DIEGO DISTRICT November 9, 1993 Mayor George H. Waters Members of the City Council City of National City National City, CA 91950 RE: Agenda Item #7 Resolution No. 93-176 Dear Mayor Waters: I am writing to you and each member of The City Council urging each of you to VOTE HO on the proposed extension of Edco Disposal Corporation's contract with the City of National City. I am very perplexed as to why such a request would even come before The City Council. The Council clearly indicated its' intention to put the contract for Solid Waste Collection. Recycling and Disposal out for Bid. Further, I am not aware that The Council directed Public Works Director, C.R. Williams, Jr. to develop or encourage an extension of the current contract which expires in November of 1994. I have reviewed both the proposal made by Edco Disposal Corporation and the report from Staff. First of all, Automated Residential Service is not a brand new concept. Browning -Ferris Industries offers this service in Arizona, Idaho, Minnesota, St. Louis, Utah and Virginia and is developing a new state of the art system for California. This will be the most efficient and quiet automated service within The Industry. Secondly, to propose an "EVERGREEN TYPE CONTRACT" for a service in today's economy is most difficult to comprehend. Surely, Staff is not insulated from the economies The Council had to impose on City operations recently. 1300 WILSON AVENUE • NATIONAL CITY, CALIFORNIA 91950 • (619) 477-2200 • FAX (619) 477-1758 Waste Systems BROWNING-FERRIS INDUSTRIES SAN DIEGO DISTRICT September 1, 1993 Bay Cities Services, Inc. merged with Browning -Ferris Industries. We now are a division of Browning - Ferris Industries of California, Inc. Being part of the second largest waste collection and hauling company in the world does not imply we will not be sensitive to the needs of National City. The entire Bay Cities organization is intact, we will just be more responsive. Over the past five years we have always responded to all requests from various civic organizations within the City when other haulers could not or would not meet the opportunity to be of service to the community. BFI will continue to provide such services. The City of Santa Ana, California recently placed their contract for refuse collection and disposal out for bid after twenty plus years with the same contractor. The City stands to save millions of dollars over the period of the contract as a result of the competitive bidding process. If Edco Disposal Corporations`service has been stellar they should not be concerned about being put to the test of competitive bidding. I urge The Council to stay the course on this issue. The competitive process is the best way to go to insure the lowest possible cost to the citizens of National City regardless of the service or goods to be purchased. There are many reliable competent Waste Management companies in San Diego. Direct Staff to put the contract our for bid. The results of the competitive bidding process will produce the best price for a comprehensive Waste Management Program for the residents of National City. Sincerely, BROWNING-FERRIS INDUSTRIES OF CALIFORNIA, INC. A. J. Moore, Jr. Manager of Operations 1300 WILSON AVENUE • NATIONAL CITY, CALIFORNIA 91950 • (619) 477-2200 • FAX (619) 477-1758 was jan Herebypresents this Certificate of Appreciation in grateful recognition of the generous support and contribution made to enrich the lives of low-income, elderly and handicapped residents through housing repair and renovation 19 93 This 24th day of July, 1993 C-LGC= CZ Execut've a for Edith Hughes (/.)1/ President Al Garcia Founder & Chairman David Sheldon • -- 77TH ASSEMBLY DISTRICT CALIFORNIA STATE LEGISLATURE •4B San Jose Mercury News • LOC•f- ,Saturday, July 10, 1993 S.J. garbage frmtold to 1#Y MIKE CASSIDY AND MALINE HAZLE Memos levee fluff Writer. .San Jose officials have threat- ened to cancel the week-old gar- bage contract with Western Waste Industries after seven solid days of complaints about Missed pickups, shoddy customer service and the mixing of carefully sort- ed recycling items. -In a letter faxed to the comps- ' ny Thursday and released Friday, environmental services director hill Garcia gave the company, one of two collecting residential garbage in the city, until 6 p.m. today to catch up on missed pick - Os from as far back as Monday. '.,.The threat, first issued by Gar- cia.in a meeting with local West- ern Waste officials Thursday night, marks a contrast to the public excuses offered by city of- ficials on behalf of the belea- guered hauler, which holds a $13.1 million contract to collect garbage from about 106,000 homes. !On Friday, few excuses were being offered. "They have got to perform," Mayor Susan Hammer said. "Promises have been broken, and I'm not going to stand for it any- more." :.The city has also demanded that Western Waste deliver prop - et garbage carts and recycling b " s to those still waiting, teach dt'ivers about recycling, train , delvers to operate their new trucks, and create a public rela- tions program to deal with "nega- tfive press coverage" and custom- er dissatisfaction. Thousands of calls .Despite the mayor's assessment Ifl a written statement that "rest- dants have been patient and for- giving," they have in fact been neither. Thousands of calls over- Whelmed the city's garbage cus- tomer service number. Dozens more called council members and the Mercury News. There was e'en talk of a Boston Tea Party - style garbage dump on Hammer's front lawn. "I think the most frustrating thing is when people ignore you," said Henry Stein, 64, a retired school principal, who has been i calling the city since Wednesday asking for someone to pick up the garbage and recycling in front of his West San Jose home. "It's be- ing ignored, 1 suppose, that hurts more than anything, even more than the lack of service." Apparently, city officials have felt the same hurt, though they J spent much of this week explain- ing that Western Waste was ham- he pered by mechanical breakdowns, huge volumes of recycling items h and the unfamiliarity of a new garbage system A WHAT S.J. WANTS San Jose has put Western Waste Industries on notice that II it doesn't comply with the garbage - collection contract, the city will terminate the contract. Here are some of the city's demands: ■ Routing/Equipment — All routes from July 1 to Friday must be completed by 6 p.m. today. By Monday, Western Waste must have sufficient equipment and labor to com- plete all routes. IIPublic relations — A compre- hensive plan for addressing negative media coverage and customer dissatisfaction must have been delivered by Friday. • Recycling bin deliveries — All recycling bins must be deliv- ered by July 21. • Cart exchanges — All cart ex- changes must be completed by July 21. All customers must have a garbage cart by Mon- day. • Driver training — Comprehen- sive training for drivers must be provided by Thursday. Source: ay or San Jo.. ureenTeam, which is responsi- ble for about 75,000 homes in North and East San Jose under the new Recycle Plus program, has had its share of early prob- lems, but those have been over- shadowed by complaints concern- ing Western Waste's work in the southern and western sections of the city. Garcia said Friday that he had spoken with other haulers about taking over Western Waste's ter- ritory. He refused to name them, but said there are able candi- dates. • Other firms Interested "Are there companies out there who want to provide the ser- vice?" he said. "Yes, definitely." Short of canceling the contract, city officials also have discussed hiring extra help — from haulers such as Browning -Ferris Indus- tries or Waste Management — to pick up missed stops. The city would then send the bill to West- ern Waste, under terms of the garbage contract. Waste Manage- ment, which was the city's resi- dential garbage hauler until July 1, has been accused of stealing from Browning -Ferris and over- charging the city millions of dol- lars in a complex garbage -mixing scheme. Almaden Valley Councilman oe Head, who said he has never received as many complaints as has about the new garbage service, said that by Wednesday e was calling for a meeting with Western Waste officials, as was ssistant Cit M y anager Regina V.K. Williams. Head said he learned Thursday that the meet- ing would take place Friday morning, when Western Waste President Kosti Shirvanian flew in from Southern California. Also at the meeting with Shir- vanian were several other West- ern Waste representatives, West Valley Councilwoman Trixie Johnson, Head, Williams, Garcia and mayoral aides Bob Brown- stein and Gary Robinson. The key meeting lasted almost PA hours, Head said' 'Somber, serious meeting' "It was a somber, serious meet- ing, with them (Western Waste) saying they are fiercely deter- mined to put this behind them and the city people saying, 'You're going to have to. You're beyond the stage where we're go- ing to forgive you and at the point where we have to insist that you do something.' " Head, the sound of constituent complaints fresh in his mind, said he was equally direct. "I told them it needs to be done and it needs to be done right now, whatever it takes," Head said. "If they didn't get the point, I don't know what else we can do. I de- livered it bluntly." In fact, what the city can do is take the contract away after giv- ing Western Waste a 30-day no- tice. Garcia said that his Thurs- day letter did not constitute that 30-day warning, but that if prob- lems persist, the 30-day notice could be delivered as early as Monday. Once the ultimatum is issued, Western Waste could still save its contract by correcting the prob- lems. The decision on whether to grant the company a reprieve, however, would rest solely with City Manager Les White, who has been on vacation. Western Waste officials re- ferred questions to PRx, the pub- lic relations firm it hired this week to polish its image. Nia Johnson of PRx said Western Waste trucks would be out in force today and again Sunday in an effort to catch up. Mary Ellen Dick, the city's integrated waste program manager, said Western was flying in 36 fresh drivers from Southern California to help in the effort. Garcia said the company could avoid the ultimatum even if some houses are missed on today's rounds. The new crews will have plenty to do. Johnson of PRx said that as of Friday night, recycling items remained in front of about 25,000 houses, almost a quarter of West- ern Waste's customers. The figure for garbage was 10,000. ` Dear Councilmen: iL 7)at VC0,4_2, .fCkIk-k\ LI -rif,16 PLEASE RETAIN EDCO's SERVICES11111 Thank you. 2,R Oct 1993 RAYMOND' DAWLEY 2834 "L" AVENUE NATIO‘L, CITY, CA 91950-7539 Stock-7 okiNcl To OvT►on�A1- c�� 3OtJE ‘9a; ►yam AAIN0L L" 1O1=.b eXc€u-e'.Nr f-Kor- -MLA a ff(ce,15 Au,,JAys v I7r 1y 4'�t,�tr L\- An)y QLS-rion35, IND -T E►K. gsVDe KCC,yoLinq see.0 ►ce k;Jks s (z.V1ce,s, z4,47.7 7),7 '--�. G-Yte ct''1'7'1. o �t Ci v -- < a i ✓� v e vi v-z.c _ t L V3 9- 64/e .-176 cam, �19L Vo/ka-tyLe-- rte .t LAG__s. _'z 2tz_ / .td-u ' r ` ,.2,0 Gee de. J f v 7/gG71 ez-6e-Z- fa-leZz' IrL b-rt, kin) L p LE 05e tkittlin 3utit �C Ci n k> ivj -} i 1 1 . lr Waste Systems BROWNING-FERRIS INDUSTRIES SAN DIEGO DISTRICT November 9, 1993 Mayor George H. Waters Members of the City Council City of National City National City, CA 91950 RE: Agenda Item #7 Resolution No. 93-176 Dear Mayor Waters: I am writing to you and each member of The City Council urging each of you to VOTE NO on the proposed extension of Edco Disposal Corporation's contract with the City of National City. 1 am very perplexed as to why such a request would even come before The City Council. The Council clearly indicated its' intention to put the contract for Solid Waste Collection, Recycling and Disposal out for Bid. Further, I am not aware that The Council directed Public Works Director, C.R. Williams, Jr. to develop or encourage an extension of the current contract which expires in November of 1994. I have reviewed both the proposal made by Edco Disposal Corporation and the report from Staff. First of all, Automated Residential Service is not a brand new concept. Browning -Ferris Industries offers this service in Arizona, Idaho, Minnesota, St. Louis, Utah and Virginia and is developing a new state of the art system for California. This will be the most efficient and quiet automated service within The Industry. Secondly, to propose an "EVERGREEN TYPE CONTRACT" for a service in today's economy is most difficult to comprehend. Surely, Staff is not insulated from the economies The Council had to impose on City operations recently. 1300 WILSON AVENUE • NATIONAL CITY, CALIFORNIA 91950 • (619) 477-2200 • FAX (619) 477-1758 Waste Systems BROWNING-FERRIS INDUSTRIES SAN DIEGO DISTRICT September 1, 1993 Bay Cities Services, Inc. merged with Browning -Ferris Industries. We now are a division of Browning - Ferris Industries of California, Inc. Being part of the second largest waste collection and hauling company in the world does not imply we will not be sensitive to the needs of National City. The entire Bay Cities organization is intact, we will just be more responsive. Over the past five years we have always responded to all requests from various civic organizations within the City when other haulers could not or would not meet the opportunity to be of service to the community. BFI will continue to provide such services. The City of Santa Ana, California recently placed their contract for refuse collection and disposal out for bid after twenty plus years with the same contractor. The City stands to save millions of dollars over the period of the contract as a result of the competitive bidding process. If Edco Disposal Corporationservice has been stellar they should not be concerned about being put to the test of competitive bidding. I urge The Council to stay the course on this issue. The competitive process is the best way to go to insure the lowest possible cost to the citizens of National City regardless of the service or goods to be purchased. There are many reliable competent Waste Management companies in San Diego. Direct Staff to put the contract our for bid. The results of the competitive bidding process will produce the best price for a comprehensive Waste Management Program for the residents of National City. Sincerely, BROWNING-FERRIS INDUSTRIES OF CALIFORNIA, INC. A. J. Moore, Jr. Manager of Operations 1300 WILSON AVENUE • NATIONAL CITY, CALIFORNIA 91950 • (619) 477-2200 • FAX (619) 477-1758 * * * VETERAN * REAL ESTATE SOUTH BAY * * * *1485 PLAZA BLVD. NATIONAL CITY, CALIFORNIA 92050 (619) 474-9222 November 4, 1993 to diornz (O ,neufilli l ETERAN REAL ESTATE * ARCHER W. SAGMAN BROKER BUS: (619) 474-9222 PAGER: (619) 226-5262 1485 PLAZA BLVD., NATIONAL CITY, CA 91950 Honorable Mayor and City Council City of National City 1243 National City Blvd. National City, CA 91950 It is my understanding that the City is considering whether. to renew services with EDCO Disposal. As a National City businessperson, I strongly urge you to extend their contract for trash services. I have always been most impressed with their high level of customer service. Having managed many properties, I can assure you that this is not always the case in the trash industry. In fact, missed pickups and rude personnel would. summarize my experiences with several other companies, Keep EDCO! Sincerely, cher Sagman Owner/Broker CALVARY CHAPEL OF CHULA VISTA P.O. Box 2833, Chula Vista, CA 91912 619-425-1310 Pastor Wes Anderson CHULA VISTA November 1, 1993 City Council of National City 1243 National City Boulevard National City, CA 91950 Dear Council Members & Staff: We at Calvary Chapel would like you to know how much we appreciate the generosity of EDCO Disposal and the services they have donated to the community by participating in our free Christmas dinner. EDCO has donated the delivery, usage, and pick-up of large waste containers. This has enabled us to focus our resources in other directions to see that the annual dinner is a success. It has been brought to our attention that the contract between EDCO and the City is soon going to run out. We wanted to let you know of our appreciation for the services they have provided. In His service, (1,14_ 41km,- Wes Anderson Pastor LAIDLAW WASTE SYSTEMS November 5, 1993 The Honorable Mayor George H. Waters City of National City 1243 National City Blvd. National City, CA 92050-4397 Honorable Mayor, Trash Franchise I understand that Edco Disposal Corporation has again requested that City Council grant an extension to the term of their National City Trash Franchise for an additional five years. This request is scheduled for consideration by Council at their regular meeting on November 9, 1993. Laidlaw Waste Systems Inc., is the third largest hauler in North America and provides waste collection and recycling services to Chula Vista and Imperial Beach under contract to these cities. While we have honored, and will continue to honor Edco's franchise in National City, we strongly believe that at the end of the franchise term, it is in the City's best interest to invite competitive proposals from qualified waste haulers. Indeed, this is the only way National City can assure quality service at the most competitive prices. Laidlaw is well qualified to provide such services in National City and we respectfully request that at the end of the current franchise term, City Council request proposals from Laidlaw and other qualified haulers. I will be pleased to answer any questions that you or the Council members have, or to provide any additional information on Laidlaw. Sincerely, Al i4. Purves Market & Strategic Development Manager cc: National City Council Members (4) City Manager City A City Clerk r7e, v -e A _s -evfceS QL A cL r.-e ci 47) 0 e 111.1v„? / 5-3 0 e /513‘ e Marciano Castro 2334 Alpha Street National City CA November 1, 1993 City Council CITY OF NATIONAL CITY 1243 National City Blvd. National City CA 91950 Dear Council Members, It has come to our attention that the City of National City is contemplating discontinuance of EDCO Disposal as the hauler of trash in the City. Please be advised that we are especially pleased with EDCO and wish to advise you that we would like to retain their services. It is the best service we have ever had in our many years of being residents of Na- tional City. PLEASE RETAIN EDCO's SERVICES. Sincerely, Mr. and Mrs. Marciano Castro 3126 EAST 20TH STREET NATIONAL CITY, CA. 91950 NOVEMBER 2, 1993 MAYOR GEORGE WATERS CITY HALL 1243 NATIONAL CITY BLVD. NATIONAL :CITY, CA. 91950 DEAR MAYOR WATERS:' WE WILL BE UNABLE TO ATTEND THE CITY COUNCIL MEETING ON TUESDAY NOVEMBER 9TH., 1993. WE DO REQUEST THAT YOU PLEASE RETAIN EDCO'S SERVICES. WE ARE VERY PLEASED WITH THE VARIOUS SERVICES OF EDCO AND ARE GRATEFUL FOR THE BULKY ITEMS PICK-6IP. THANK YOU. SINCERELY, BotA\ic.p, Novi BERNICE BARCLAY City of National City Office of the City Clerk 1243 National City Boulevard, National City, CA 91950-4397 Lori Anne Peoples - City Clerk (619) 336-4226 November 23. 1993 Mr. Edward Burr. President EDCO Disposal Corporation 6670 Federal Boulevard Lemon Grove. California 91945 Dear Mr. Burr: Enclosed is a certified copy of Resolution No. 93-176 which was adopted by the City Council of the City of National City on November 9. 1993. anie Daniels, Secretary to the City Clerk Enclosure (1) cc: Public Works Director ® Recycled Paper City of National City Public Works Department 2100 Hoover Ave., National City, CA 91950-6599 (619) 336-4360 November 12, 1993 TO CITY CLERK FROM PUBLIC WORKS DIRECTOR SUBJECT Amendment to EDCO Contract (Extension from 10 November 1993 to 30 June 1999) ENCLOSURE (1) Executed Copy of Amendment 1. Enclosure (1) was executed in duplicate by the Mayor and by MR. BURR of EDCO. EDCO has retained one executed copy for it's files, the City copy is forwarded, herewith. CRW:jm copy to: City Attorney w/Zerox of Enclosure (1) C.�R.WILLIAMS, JR. Public Works Director ® Recycled Paper .ty of National City, California COUNCIL AGENDA STATEMENT MEETING DATE 9 November, 1993 AGENDA ITEM NO. 7 ITEM TITLE A RESOLUTION AUTHORIZING AN AMENDMENT TO THE AGREEMENT WITH EDCO FOR THE COLL ION OF RUBBISH AND TRASH, WITHIN THE CITY PREPARED BY EXPLANATION - C.R. Wi11ia Jr.DEPARTMENT Public Works See attached. Environmental Review CFI/A Financial Statement No direct City impact. Account No. n/a STAFF RECOMMENDATION Approve the Franchis greement extension, and request automated single family residence service. BOARD/COMMISSION RECOMMENDATION n/a ATTACHMENTS (Listed Below) Resolution No 93-176 1. EDCO letter of 19 October with attachments 2.. EDCO request for contract extension filed in the City Clerk's office 3. Resolution A-200 (Rev. 9/801 ee A g6-e14fi. //4i(L5 NATIONAL CITY -CITY COUNCIL CITY HALL NATIONAL CITY 1243 NATIONAL CITY BLVD. NATIONAL CITY, CA. 91950 PihAS RETAIN THE SEiICES OF ED00 DISPOSAL CORPOATICN. 9'41 e-e-ryta ;74?'71r71L4? NJ-4tA.AE' , 254.11 6"4-1-)et-7L-) / Rii-c-Mtel_ Afar. *-77C atri co. 9/9 CZ?