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HomeMy WebLinkAbout2003 CON California Department of Transportation Caltrans - Program Supplement Local Agency State Agreement for Federal AidSTATE OF CALIFORNIA . BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS,Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 February 10, 2003 Mr. Curtis Williams, Jr. Director of Public Works City of National City 1243 National City Boulevard National City, CA 91950 WTI' OF NAT!iX L CITY FYG!NEFRINC DEPT. R C ,IVED File : 11-SD-0-NATC STPLZ-5066(008) In National City on Woden Street Pedestrian Overcrossing on Harbor Dr, Bridge No. 57C-0193. Dear Mr. Williams, Jr.: Enclosed is your fully executed copy of Program Supplement Agreement No. 020- to Administering Agency -State Agreement No. 11-5066 . Sincerely, FARDAD FALAKFARSA, Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (11) DLAE - Gary Vettese r Please... To. ▪ Read ❑ Handle ❑ Approve And... ❑ Forward ❑ Return ❑ Keep or Toss ❑ Review with Me From. L�i� p. Date. 2/2/4 Po%r 7664 ©3M1993 PROGRAM SUPPLEMENT NO. 020 to LOCAL AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 11-5066 Date:November 07, 2002 Location: 11-SD-O-NATC Project Number: STPLZ-5066(008) E.A. Number:11-212244 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on 10/17/78 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. 1°63 — /13 , approved by the Local Agency on 1 / /2 // a?(See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: In National City on Woden Street Pedestrian Overcrossing on Harbor Dr, Bridge No. 57C-0193. TYPE OF WORK: Seismic Retrofit LENGTH: 0,1 (MILES) Estimated Cost Federal Funds Matching Funds $62,352.00 BMDO HMSO $25,882.00 $26,559.00 LOCAL $0.00 SEIS MATCH $9,911.00 OTHER $0.00 ITY OF NATIONAL CITY By Attest .0 Title City Clerk STATE OF CALIFORNIA Department of Transportation By L/ tfi Chief, Office of Project Implementatic Division of Local Assistance Date v1/4b 3 I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officea //7(/7 r// Date / 7 2,-$62,352.00 / chapter Statutes Item Year ( Prog BC AMOUNT 379 2002 2660-102-042 2002-200'3' 20.30.010.690 C 224060 042-T 9,911.00 379 2002 2660-102-890 2002-2003 20.30.010.690 C 224060 892-F 52,441.00 Category Fund Source Program Supplement 11-5066-020- ISTEA Page 1 of 3 11-1)-O-NATC 11/07/2002 STPLZ-5066(008) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY agrees to use their own funds to pay for any portion of the project not eligible under the Seismic Safety Retrofit Program. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. State Seismic funds will provide the match to Federal Funds, as well as ADMINISTERING AGENCY overhead costs, relating to seismic project development. 5. The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133 if it receives a total of $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 6. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 7. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Program Supplemant11-5066-020- ISTEA Page 2 of 3 ° 11-5-0-NATC STPLZ-5066(008) SPECIAL COVENANTS OR REMARKS Procedures Manual. 11/07/2002 8. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 9. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). Program Supplement 11-5066-020- ISTEA Page 3 of 3 RESOLUTION NO. 2003 —13 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. 020 FOR THE FEDERAL -AID PROJECT NO. STPLZ-5066(008), WODEN STREET PEDESTRIAN OVERCROSSING REMOVAL ON HARBOR DRIVE WHEREAS, in accordance with the California Department of Transportation, the existing unused and closed Woden Street pedestrian bridge over Harbor Drive in National City should be removed as an alternative to seismic retrofit; and WHEREAS, on September 4, 2002, the State authorized the City to proceed with the Preliminary Engineering phase of the project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Program Supplement Agreement No. 020 for the Federal -Aid Project No. STPLZ-5066(008), Woden Street Pedestrian Overcrossing removal on Harbor Drive. PASSED and ADOPTED this 21st day of January, 2003. Niclt'Rizunza, ayor ATTEST: Mic ael R. Dalla, ity Clerk APPROVED AS TO FORM: George H. Eiser, Ill City Attorney 9 Passed and adopted by the Council of the City of National City, California, on January 21, 2003, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Ungab. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California MICHAEL R. DALLA City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2003-13 of the City of National City, California, passed and adopted by the Council of said City on January 21, 2003. City it)ofNational City, California Jerk of the C By: Deputy NASLAND ENGINEERING SAN DIEGO, CALIFORNIA 92111 DATE INVOICE NO. DESCRIPTION INVOICE AMOUNT DEDUCTION 7X t BALANCE 4-24-03 42403 101-185.1 CHECK DATE 4-24-03 CHECK NUMBER 37156 13.00 1 TOTALS 13.00 PLEASE DETAC44 THfS PORTION AND RETAIN FOR YOUR RECORDS. .00 .00 PAY TO THE ORDER OF NASLAND ENGINEERING 4740 RUFFNER STREET • PH. (859) 292-7770 SAN DIEGO, CALIFORNIA 92111 Pay: Thirteen dollars and no cents County Recorder �2003- RANCHO SANTA fE NATfONAL BANK 90.3906 RANCHO SANTA 2.E. GA 92067 1222 DATE CHECK NO. April 24, 2003 37156 13.00 13.00 715€ AMOUNT $********13.00*i' City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE January 21, 2003 AGENDA ITEM NO. 6 ITEM TITLE RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE PROGRAM" SUPPLEMENT AGREEMENT NO. 020 FOR THE FEDERAL -AID PROJECT NO. STPLZ-5066(008), WODEN STREET PEDESTRIAN OVERCROSSING REMOVAL ON HARBOR DRIVE PREPARED BY Din Daneshfar 336-4380 EXPLANATION DEPARTMENT Engineering/Public Works SEE ATTACHED EXPLANATION Environmental Review X N/A Financial Statement The funds should be deposited Approved By. into the Account No. 308-00000-34, i,a d clpriated into Finance Direy Account No. 308-409-500-598-60 s • . STAFF RECOMMENDATI ral 0 1. Adopt the Resolut • i Direct the City Clerk to insert council resolution number and date in the duplicate copies of the ' ogram Supplement an mail the executed duplicate copies along with a copy of the resolution to Caltrans. A fully executed original of the agreement will be returned to the City upon ratification by Caltrans. BOARD / COMMISSION RECOMMENDATION N/A Account No. ATTACHMENTS ( Listed Below ) 1. Resolution 2. A letter dated November 20, 2002 from the Department of Tr 3. Duplicate copies of the Program Supplement No. 020 A-2tgy{fd99) ansportation 2003-13 Resolution No. EXPLANATION: In accordance with the State of California, Department of Transportation, the existing unused and closed pedestrian bridge over Harbor Drive in National City should be removed as an alternative to seismic retrofit. The bridge does not connect an intersection street, sidewalk or pathway to Harbor Drive. The project consists of removing the existing single -span steel bridge structure, approximately 122 feet long, and 12 feet wide. It will also include the removal of the temporary chain link fences, and street signs. On April 25, 1997, the City obtained authorization to proceed with the Preliminary Engineering (PE) work. The total amount of obligated funds was $30,000 (88.53% Federal and 11.47% State Matching funds) However, based upon the City's latest engineering cost estimate and the revised Caltrans procedures, the available authorized funds were found to be insufficient to complete the PE work. Through several meetings with Caltrans, the City Of National City requested additional funds in order to complete the work. The City's request for additional funds was finally agreed to by Caltrans. On September 4, 2002, the State authorized the City of National City to proceed with the PE phase of the project based upon the City's new proposal. The amount of the new obligation was $32,352.00 (80% Federal and 20% State matching funds). The new total amount authorized for the preliminary engineering phase is $62,352.00. In order to process the upcoming invoices through the Department of Transportation for the PE work, the City must execute a program supplement agreement. The purpose of this Resolution is to approve the attached Program Supplement Agreement No. 020 for the PE phase. See attachments for the additional information. ' STATE OF CALIFORNIA . BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS,Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 November 20, 2002 Director of Public Works City of National City 1243 National City Boulevard National City, CA 91950 Attn: Mr. Din Daneshfar File : 11-SD-0-NATC STPLZ-5066(008) In National City on Woden Street Pedestrian Overcrossing on Harbor Dr, Bridge No. 57C-0193. Dear Mr-AVilliams., Jr.: Enclosed is an original and one copy of Program Supplement Agreement No. 020- to Administering Agency -State Agreement No. 11-5066. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization" and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, Str"FARDAD FALAKFARSA, Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (11) DLAE - Gary Vettese PROGRAM SUPPLEMENT NO. 020 to LOCAL AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 11-5066 Date:November 07, 2002 Location :11-SD-0-NATC Project Number: STPLZ-5066(008) E.A. Number:11-212244 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on 10/17/78 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: In National City on Woden Street Pedestrian Overcrossing on Harbor Dr, Bridge No. 57C-0193. TYPE OF WORK: Seismic Retrofit LENGTH: 0,1(MILES) Estimated Cost Federal Funds Matching Funds $62,352.00 BMDO HMSO $25,882.00 $26,559.00 LOCAL $0.00 SEIS MATCH $9,911.00 OTHER $0 CITY OF NATIONAL CITY By Date Attest Title STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementatic Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer4 s 6, i27g/ Chapter Year !I) Prog 379 2002 2660-102-042 2002-2003 20.30.010.690 C 224060 042-T 9,911.00 379 2002 2660-102-890 2002-2003 20.30.010.690 C 224060 892-F Statutes Item Date BC /1/0 Category Fund Source $62,352.00 AMOUNT r/ 52,441.00 Program Supplement 11-5066-020- ISTEA Page 1 of 3 . 1VAD-O-NATC 11/07/2002 STPLZ-5066(008) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY agrees to use their own funds to pay for any portion of the project not eligible under the Seismic Safety Retrofit Program. 2. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the most current published Local Assistance Procedures Manual. 3. All project repair, replacement and maintenance involving the physical condition and the operation of project improvements referred to in Article III MAINTENANCE, of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals and as required for efficient operation of the completed project improvements. 4. State Seismic funds will provide the match to Federal Funds, as well as ADMINISTERING AGENCY overhead costs, relating to seismic project development. 5. The ADMINISTERING AGENCY is required to have accordance with the Single Audit Act and OMB a total of $300,000 or more in federal funds year. The federal funds received under this an audit in A-133 if it receives in a single fiscal project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. A reference to OMB A-128 in a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133. 6. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter, any modification thereof as approved by the Division of Local Assistance, Office of Project Implementation. 7. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the project contract award. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Program Supplement ll-5066-020- ISTEA Page 2 of 3 ° 11,SE0-0-N'ATC 11/07/2002 STPLZ-5066(008) SPECIAL COVENANTS OR REMARKS Procedures Manual. 8. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available for new phase(s) of work by future Federal obligations will be encumbered on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. 9. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). Program Supplementll-5066-020- ISTEA Page 3 of 3 City of National City Office of the City Clerk 1243 National City Boulevard, National City, California 91950-4397 Michael R. Della, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 February 5, 2003 Mr. Fardad Falakfarsa, chief Office of Project Implementation, South DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N Street Sacramento CA 94274-0001 Dear Mr. Falakfarsa, On January 21, 2003, Resolution No. 2003-13 was passed and adopted by the City Council of the City of National City, authorizing the Mayor to execute Program Supplement Agreement No. 020 for the Federal -Aid Project No. STPLZ-50066(0008), Woden Street Pedestrian overcrossing removal on Harbor Drive. Per your letter dated November 20, 2002, we are enclosing two executed original Program Supplement Agreements. We understand that one fully executed agreement will be returned to our office. Sincerely, Martha L. Alvarez Deputy City Clerk /mla Enclosure cc: PW/Eng File No. C2003-1 Recycled Paper STATE OF CALIFORNIA . BUSINESS, TRANSPORTATION AND HOUSING AGENCY DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 653-7621 November 20, 2002 S'. VAki fvlr�.Cur. s-MI•liaaae r. Director of Public Works City of National City 1243 National City Boulevard National City, CA 91950 GRAY DAVIS,Governor File : 11-SD-0-NATC STPLZ-5066(008) In National City on Woden Street Pedestrian Overcrossing on Harbor Dr, Bridge No. 57C-0193. Attn: Mr. Din Daneshfar Dear IVIcrWilliame., Jr.: Enclosed is an original and one copy of Program Supplement Agreement No. 020- to Administering Agency -State Agreement No. 11-5066. The Division of Local Assistance has changed the format on all Federal Program Supplement Agreements. We no longer display the various phase(s) of work on the front page of these Program Supplement Agreements. We have included two new special covenants that allow any funding for future phases of this project be encumbered upon approval of the "Request for Authorization" and finance letter. The Program Supplement Agreement need not be revised for that purpose. However, please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" for that phase. Please review the covenants and sign both Program Supplement Agreements and return both to this office, Office of Project Implementation - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed original of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, `FARDAD FALAKFARSA, Chief Office of Project Implementation, South Division of Local Assistance Enclosure c: DLA AE Project Files (11) DLAE - Gary Vettese PR(5GRAM SUPPLEMENT NO. 020 to LOCAL AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO. 11-5066 Date:November 07, 2002 Location: 11-SD-O-NATC Project Number: STPLZ-5066(008) E.A. Number:11-212244 This Program Supplement is hereby incorporated into the Local Agency -State Agreement for Federal Aid which was entered into between the Local Agency and the State on 10/17/78 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned MasterAgreement ttunher authority of Resolution No. , approved by the Local Agency on ( copy ). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: In National City on Woden Street Pedestrian Overcrossing on Harbor Dr, Bridge No. 57C-0193. TYPE OF WORK: Seismic Retrofit Estimated Cost Federal Funds BMDO $62,352.00 HMSO $25,882.00 $26,559.00 LOCAL $0.00 LENGTH: 0.1 (MILES) Matching Funds SEIS MATCH $9,911.00 OTHER $0.00 CITY OF NATIONAL CITY By Date Attest Title STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementatic Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are 41/70/7 Eszraliscmm 379 2002 2660-102-042 2002-200,3 20.30.010.690 379 2002 2660-102-890 2002-2003 20.30.010.690 Accounting Office Chapter Statutes available for this encumbrance: Date $62,352.00 Category o Fund Source C 224060 042-T 9,911.00 52,441.00 224060 892-F Program Supplement 11-5066-020- ISTEA Page 1 of 3