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Home My WebLink About2003 CON Tetra Tech - Engineering Inspection ServicesSUPPLEMENTAL AGREEMENT MISCELLANEOUS CONCRETE IMPROVEMENTS AT VARIOUS LOCATIONS IN NATIONAL CITY SPEC. NO. 03-5 WORK ORDER NO.1 TETRA TECH ASL, INC. This work order is for construction inspection services for Miscellaneous Concrete Improvements at Various Locations in National City. Services shall be as set forth in the following Exhibits: EXHIBIT A DESCRIPTION OF THE PROJECT EXHIBIT B PAYMENT AND SCHEDULE OF SERVICES EXHIBIT C SUBCONSULTANTS CONSULTANT CITY Tetra Tech ASL C. Howard Arnold, Project Manager Date: /2,, o e s Date: City of National City Stephen M. Kirkpatrick Acting Director of Public Works/Engineering EXHIBIT A MISCELLANEOUS CONCRETE IMPROVEMENTS AT VARIOUS LOCATIONSIN NATIONAL CITY SPEC. NO. 03-5 TETRA TECH ASL, INC. SCOPE OF SERVICES This work order is for construction inspection of the City's Miscellaneous Concrete Improvements at Various Locations. The inspection services shall be provided in accordance with the City of National City's construction administration procedures. The consultant shall meet with the City staff and obtain the documents that need to be used during construction inspection. There will be special requirements for the federal -aid projects. The proper forms shall be used for providing daily reports, payroll log sheets, interviews, etc. The major inspection services can be outlined as follows: 1. Daily Construction Inspection shall be required for comprehensive compliance with the contract documents. 2. The construction inspector shall attend the pre -construction conference. 3. The construction inspection shall include the preparation of daily reports. The daily reports are to include a listing of the men and equipment on site and the work completed each day. The daily report shall follow the city's standard format. 4. Every Friday the inspector shall prepare summary report of work completed during the week. This report shall be in sufficient detail to allow comparison to contractor's weekly submittal of required 15-day look ahead schedule. 5. The inspector will also assist the city project manager as required to determine percentage of work completed for reconciling progress payments. Daily reports shall include all information necessary to determine quantity of work complete according to categories listed on bid sheet for items other than the construction work items. The work shall be compared against the required submittal of contractor's schedule of values breakdown. The inspector shall review and pre -approved the Contractor's progress estimates based on the completed work in the field prior to submittal of the invoices by the contractor. The inspector shall complete the payroll employee log sheets based on the listing of the men worked on the job site daily 6. The inspector shall conduct random interviews with the construction employees (use the standard form). 7. Attendance at weekly meetings with the contractor by the inspector will be required. The meetings will be held on the construction site. Caltrans representative will request to have random meetings during the construction period with the City regarding the payrolls and other items on the work progress. 8. The inspector performing the inspection services shall be under the supervision of a Registered Civil Engineer employed by Tetra Tech. The adequacy of the background and experience of the inspector to perform the inspection services as required will be the responsibility of the Registered Engineer. 9. The inspector's time sheets shall be submitted to the City biweekly. The Registered Civil Engineer shall certify by signature that the time sheets are correct. 10. The inspector will be required to direct project management type issues/inquiries to the City's Project Manager. See attached construction specifications and drawings for limits of the project. EXHIBIT B MISCELLANEOUS CONCRETE IMPROVEMENTS AT VARIOUS LOCATIONSIN NATIONAL CITY SPEC. NO. 03-5 TETRA TECH ASL, INC. PAYMENT FOR SERVICES Payments to Tetra Tech Inc. for the DESCRIBED SERVICES (EXHIBIT A) shall be made in accordance with the contract agreement. Normal processing time for payments is four (4) weeks. Payment for the DESCRIBED SERVICES shall be based on the approved hourly charge rates in the contract. The payments will be based upon the actual number of hours performed on the project. The total cost shall not exceed $33,460. See the attached Tetra Tech's cost proposal dated November 12, 2003 for the details. The City Of National City may unilaterally from time to time reduce or increase the contract duration (Number of the Hours) based upon the available funds. B. Reimbursable Expenses None. EXHIBIT C MISCELLANEOUS CONCRETE IMPROVEMENTS AT VARIOUS LOCATIONSIN NATIONAL CITY SPEC. NO. 03-5 TETRA TECH ASL, INC. LISTING OF SUBCONTRACTORS / SUBCONSULTANTS Listed below are any and all SUBCONSULTANTS, which the CONSULTANT plans to employ under this AGREEMENT. No change is allowed without the prior approval of the Contract Administrator. None. FEE PROPOSAL CITY OF NATIONAL CITY MISCELLANEOUS CONCRETE IMPROVEMENTS AT VARIOUS LOCATIONS FY 2003-2004 SPEC. NO. 03-05 PREPARED BY: TETRA TECH, INC. DATE: November 12, 2003 PROJ MGR $140.00 ESTIMATED LABOR HOURS PER CLASSIFICATION SR CONST OBSVR $74.00 WORD PROC $52.00 TOTAL LABOR HOURS TOTAL LABOR COSTS DIRECT COSTS TOTAL COST INSPECTION SERVICES Daily Construction Inspection (45 working days x 8hrs = 360hrs) Additional Inspection Hours (45 working days x 1hr = 45hrs) Pre Job and Job Closeout (1 day prejob and 2 days jobcloseout) 1 2 3 4 RCE Supervision (Ihr per week x 9 weeks = 9hrs) SUBTOTAL 9 9 429 360 45 24 2 2 440 360 45 24 II $26,640 $3,330 $1,776 $1,364 $33,110 $350 $350 TOTAL NOT TO EXCEED AMOUNT $33,460 $26,990 $3,330 $1,776 $1,364 $33,460 NalionalGry MiscConcFEEFY03-04 2/10;03 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December 16, 2003 9 AGENDA ITEM NO. ITEM TITLE A RESOLUTION APPROVING A SUPPLEMENTAL AGREEMENT WITH TETRA TECH ENGINEERING, INC. TO PROVIDE THE CITY WITH ENGINEERING INSPECTION SERVICES TO INSTALL MISCELLANEOUS CONCRETE IMPROVEMENTS, SPECIFICATION NO. 03-5, AND AUTHORIZING THE ACTING DIRECTOR OF PUBLIC WORKS/ENGINEERING DEPARTMENT TO EXECUTE THE AGREEMENT PREPARED BY Din Daneshfar DEPARTMENT Public Works/Engineering EXPLANATION 336-4380 See attached explanation. CEnvironmental Review X N/A Financial Statement This agreement is for a "Not to Exceed" amount of $33,460. Funds are available in Account No. 109-409-500-598-6137. Approved By: Fina?ice Director N Account No. STAFF RECOMMENDATION Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) 1. Resolution 2. Proposed Supplemental Agreement Resolution No. 2003-177 A-200 )9.99) EXPLANATION: On December 2, 2003, by Resolution Number 2003-166, the City Council awarded a contract to Portillo Concrete, Inc. for the Miscellaneous Concrete Improvements at Various Locations in National City, Specification No. 03-5. The project consists of the removal and replacement of the existing curb and gutter (235- LF), sidewalk (11,725-SF), and installation of new concrete sidewalk (14,625-SF), driveway (1035-SF) and pedestrian ramp (48-EA), including minor pavement repair, traffic control, clearing and grubbing at various locations in National City. The City Of National City has ongoing contract with Tetra Tech, Inc. to provide as needed engineering services for the City's Capital Improvement Program. Staff has considered this firm to provide the inspection services for this project during construction. Tetra Tech completed the inspection of the last year's Miscellaneous Concrete Improvements project. This is a partially federal funded (CDBG) project and there are special requirements for federally funded projects. Tetra Tech is familiar with the City's inspection requirements and the federal requirements. The engineering services will include the daily general construction inspection activities. Based upon the staff s request, Tetra Tech has proposed a plan, outlined in Exhibit "A" of the supplemental agreement, to perform the required services. This scope of work is consistent with the City's inspection needs. The work can be accomplished through a Supplemental Agreement to the existing "As - needed" contract. The final scope of work is attached as part of the Supplemental Agreement that is being presented to the Council for approval. The fee for performing the work per the cost proposal (Exhibit "B') is a "Not to Exceed" amount of $33,460. RESOLUTION NO. 2003 — 177 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A SUPPLEMENTAL AGREEMENT WITH TETRA TECH ASL, INC. TO PROVIDE THE CITY WITH ENGINEERING INSPECTION SERVICES TO INSTALL MISCELLANEOUS CONCRETE IMPROVEMENTS, SPECIFICATION NO. 03-5, AND AUTHORIZING THE ACTING DIRECTOR OF PUBLIC WORKS/ENGINEERING DEPARTMENT TO EXECUTE THE SUPPLEMENTAL AGREEMENT WHEREAS, atits regular meeting on December 2, 2003, the City Council approved Resolution No. 2003-166, which awarded a contract to Portillo Concrete, Inc. for the Miscellaneous Concrete Improvements at Various Locations in National City Project (Specification No. 03-5); and WHEREAS, the City desires to employ a consultant to provide engineering inspection services for this project; and WHEREAS, the City has determined that Tetra Tech ASL, Inc. is a professional engineering firm and is qualified by experience and ability to perform the services desired by the City, and is willing to perform such services; and WHEREAS, the City entered into an Agreement with Tetra Tech ASL, Inc. on April 17, 2001, to provide engineering services, and the scope of services may be expanded to include the additional work proposed to be performed by Tetra Tech ASL, Inc. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Public Works/Engineering Director is hereby authorized to execute a Supplemental Agreement with Tetra Tech ASL, Inc. to provide engineering inspection services for the Miscellaneous Concrete Improvements at Various Locations in National City Project (Specification No. 03-5). Said Supplemental Agreement is on file in the Office of the City Clerk. Passed and adopted this 16th day of December 3. ick Inzunza, ayor ATTEST: APPROVED AS TO FORM: George H. Eiser, III City Attorney Passed and adopted by the Council of the City of National City, California, on December 16, 2003, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Ungab. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California Nat ional City City, California i lerk of the Ci of By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2003-177 of the City of National City, California, passed and adopted by the Council of said City on December 16, 2003. City Clerk of the City of National City, California By: Deputy