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Home My WebLink About2003 CON HMS Construction - Change OrderTraffic Signal Interconect 30th St and Euclid AveCity of National City Department of Public Works 1243 National City Blvd., National City, CA 91950 (619) 336-4580 (619) 336-4380 Fax: (619) 336-4397 CHANGE ORDER NUMBER 001 Page 1 of 2 To: Mr. Jeff Sumner, Project Manager HMS Construction 1225 Linda Vista Drive San Marcos, CA 92069 Date: February 7, 2003 Project: 30`h Street and Euclid Avenue Traffic Signal Interconnect Specification No. 99-14 Description of Change: This change order is prepared to describe the additional work, and to address the new construction completion time. Discussion: The original quantities of the items No. 2, 3, 5, and 6 were adjusted (increased/decreased) based upon the actual work done in the field. The attached contract final balance highlights these items. The work was incorporated into the contract and paid for at the pertinent bid unit price. At the intersection of Plaza Boulevard and Euclid Avenue, the existing fiber optic splice closure did not accommodate the proposed 36 fiber optic cable, and splices as shown on the construction plans for the above project. In order to complete the interconnection, the existing closure had to be removed, and replaced with a larger closure. This required also testing of the existing fiber optic cable, cutting, and re -splicing of all existing terminations in the new fiber optic splice closure. This change is included in the attached contract final balance (Item No. 14). Contract Price Adjustment: As the result of the change of condition, the total contract price was increased in the amount of $6,506.36 from the original amount at $376,334.00 to a new contract total price at $382,840.36. Contract Time Adjustment: The waiting time for the purchase and delivery of the items was 25 working days. Therefore, the project was suspended during waiting period and as a result of the additional work the contract completion time was extended 15 working days. The contract completion date was originally established as December 31, 2002. The actual final project completion date would be April 7, 2003. 1 ® Recycled Paper CHANGE ORDER NUMBER 001 Page 2 of 2 This change order shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and incidentals for continuing the work within time as adjusted above. HMS Construction will not be entitled to damages or additional payment for delays as described in the 1997 edition of Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work within the time as adjusted above. Failure of the Contractor to complete the work within the time allowed by this change order will result in damages being sustained by the City as specified in the Subsection 6-9 of the Contract Specifications. Recommended for Approval by: Daneshfar, City Project Mana Dat -0 r-s ac Jcff gumnor 1C01.-IIV L) S44A)6- Date traajg(`ti Mzage-r HMS Cons ction °� Director o PMy h lic orks /City Engineer D Resolution No. 2003-120 Date September 2, 2003 City of National City Resolution Number Date 2 CONTRACT FINAL BALANCE DATE: DATE: 9/2/03 Page 1 of 2 5/30/03 TRAFFIC SIGNAL INTERCONNECT ON 30TH STREET & EUCLID AVENUE SPECIFICATION NO. 99-14 BASE BID PROJECT NO. 6543 FINAL INSPECTION COMPLETION NO. ITEM QNTY UNIT UNIT PRICE ORIGINAL ACTUAL ACTUAL AMOUNT QUANTITY AMOUNT 1 Electrical Conduit (2" PVC) 20,000 LF $9.59 $191,800.00 20,000 $191,800.00 2 Pull Box (No. 6) 42 EA $450.00 $18,900.00 43 $19,350.00 3 Replace Exist. Pull Box With New (No. 6) 5 EA $450.00 $2,250.00 4 $1,800.00 4 Splice Vault 2 EA $1,463.00 $2,926.00 2 $2,926.00 5 Fiber Optic Cable (36-Fiber, Single Mode) 20,000 LF $2.30 $46,000.00 20,106 $46,243.80 6 Fiber Optic Cable (6-Fiber, Single Mode) 900 LF $12.40 $11,160.00 1,015 $12,586.00 W/Fan-Out Kit 7 Fiber Optic Modem W/C-2 Cable and Conn. 13 EA $1,737.00 $22,581.00 13 $22,581.00 8 Fiber Optic Modem (Rack Mounted) 6 EA $1,812.00 $10,872.00 6 $10,872.00 9 Splice Closure (In No. 6 Pull Box) 13 EA $706.00 $9,178.00 13 $9,178.00 (With Fusion Splices) 10 Splice Closure (In Splice Vault) 1 EA $3,024.00 $3,024.00 1 $3,024.00 (With Fusion Splices) - 11 Splice To Existing Fiber To City Hall 1 LS $3,670.00 $3,670.00 1 $3,670.00 12 Storm Water Pollution Prevention Control 1 LS $13,173.00 $13,173.00 1 $13,173.00 13 Construction Traffic Control 1 LS $40,800.00 $40,800.00 1 $40,800.00 Extra Work 14 New Splice Closure (CO#1) 1 EA $4,836.56 $4,836.56 1 $4,836.56 Total $381,170.56 $382,840.36 Page 2 of 2 CONTRACT FINAL BALANCE TRAFFIC SIGNAL INTERCONNECT ON 30' STREET/EUCLID AVENUE SPECIFICATION NO.99-14. FINAL INSPECTION DATE: 5/30/2003 PROJECT NO.: 6543 COMPLETION DATE: 9/2/2003 The final total contract price for the bid to date is $382,840.36. The total time provided for completion in the contract is changed from 80 working days to 95 working days. The Contractor accepts this Final Balance as full compensation for the work. Recommended for Approval by: aneshfar, City Project Mana Approve tTrff .Qi,mnpr, go/0AV* „�e1 •r, HMS Constr{tction, Inc. V Stephen M. Kir a`trick Acting Director o/'Public Works /Engineering Resolution No. 2003-120 L, 2S DDO' Date Date September 2, 2003 City of National City Resolution Number Date City of National City, California COUNCIL AGENDA STATEMENT September 2, 2003 MEETING DATE AGENDA ITEM NO. 4 ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF NATIONAL CITY APPROVING THE CHANGE ORDER NUMBER ONE, ACCEPTING THE WORK AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE 30'H STREET AND EUCLID AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT IN NATIONAL CITY, SPECIFICATION NO. 99-14 PREPARED BY Din Daneshfar DEPARTMENT Public Works/Engineering 336-4387 EXPLANATION See attached explanation. X Environmental Review N/A Financial Statement The final total construction cost is $382,840.36p pproved By: This amount is within the estimated budget for the project. Funding is available through Account No.313-409-500-598-6543. The amount of the final payment (10% retention) is be due following the recording of project acceptance. inalce Director 8,284.04, which will Account No. STAFF RECOMMENDATION Adopt the Resolution. BOARD / COMMISSIO RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. 2003-120 1. Resolution 2. Change Order Number One 3. Contract Final Balance 4. Notice Of Completion A-200 (9/99) RE: A RESOLUTION OF THE CITY COUNCIL OF NATIONAL CITY APPROVING CHANGE ORDER NUMBER ONE, ACCEPTING THE WORK, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR 30TH STREET AND EUCLID AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT, SPECIFICATION NO. 99-14 On July 16, 2002 by Resolution No. 2002-101, the City Council awarded a contract to HMS Construction, Inc. for the Traffic Signal Interconnect on 30th Street from National City Boulevard to Euclid Avenue and on Euclid Avenue from 30`h street to the City Limits, Specification No. 99-14. Based upon the estimated bid quantities, the total bid cost for the project was $376,334.00. The project included the interconnection of the existing twelve traffic signals. The purpose of the signal interconnection was to facilitate the communication between the existing traffic signal controllers in the field and the traffic computer system at the City Hall. During the construction phase, certain bid quantities were adjusted to reflect the actual installed improvements in the field. As the result of the adjusted quantities, the total contract amount was increased per each pertinent bid unit price in the amount of $1,669.80. The progress payments included the revised costs. At the City's request the existing fiber optic splice closure, at the intersection of Plaza Boulevard and Euclid Avenue, was removed and replaced with a larger closure in order to accommodate the proposed 36 fiber optic cable, and splices. This change of condition required testing of the existing fiber optic cable, cutting, and re -splicing of all existing terminations in the new fiber optic splice closure. The cost due to this change of condition was $4,836.56. The revised/additional work that includes the quantities are further detailed in the attached Change Order Number One and Contract Final Balance. On June 13, 2003, the final inspection was completed and the work was found to be in accordance with the approved plans and specifications. The project acceptance process was delayed due to the discrepancies that were found on the contractor's payroll submittals. The payrolls had to be corrected prior to acceptance of the project. The Contractor has recently provided the City with the required documents, and indicated that the established wage rates for the project have been met. The purpose of the Change Order Number One and Contract Final Balance is to finalize the contract quantities and construction completion time, and to address the revised/additional work. The total original contract amount for the construction is increased in the amount of $6,506.36 with a final cost at $382,840.36. The project is funded by the federal Congestion Management Air Quality (CMAQ) funds. RESOLUTION NO. 2003 —120 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING CHANGE ORDER NO. 1, ACCEPTING THE WORK, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE 30th STREET AND EUCLID AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT (Engineering Specification No. 99-14) WHEREAS, on July 16, 2002, by Resolution No. 2002-101, the City Council awarded a contract to HMS Construction, Inc. for the Traffic Signal Interconnect Project on 30th Street to the city limits, Engineering Specification No. 99-14. Based upon the estimated bid quantities, the total bid cost for the project was $376,334.00; and WHEREAS, the project included the interconnection of the existing twelve traffic signals for the purpose of facilitating the communication between the existing traffic signal controllers in the field and the traffic computer system at the Civic Center; and WHEREAS, at the City's request, pursuant to Change Order No. 1, the existing fiber optic splice closure at the intersection of Plaza Boulevard and Euclid Avenue was removed and replaced with a larger closure in order to accommodate the proposed 36 fiber optic cable, cutting, and re -splicing of all existing terminations in the new fiber optic splice closure, at the cost of $4,836.56. NOW, THEREFORE, BE IT RESOLVED that allwork required to be done by HMS Construction, Inc., Engineering Specification No. 99-14, for the 30th Street and Euclid Avenue Traffic Signal Interconnect Project has been completed, and the City Council of the City of National City hereby accepts said work, authorizes the filing of a Notice of Completion and orders that payment for said work be made in accordance with said contract. approved. ATTEST: BE IT FURTHER RESOLVED that Change Order No. 1 is hereby PASSED and ADOPTED this 2nd day of September, 2003. APPROVED AS TO FORM: George H. Eiser, III, City Attorney Passed and adopted by the Council of the City of National City, California, on September 2, 2003, by the following vote, to -wit: Ayes: Councilmembers Inzunza, Morrison, Natividad, Parra, Ungab. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: NICK INZUNZA Mayor of the City of National City, California 4 City Clerk of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2003-120 of the City of National City, California, passed and adopted by the Council of said City on September 2, 2003. City Clerk of the City of National City, California By: Deputy PLEASE COMPLETE THIS INFORMATION. RECORDING REQUESTED BY: CITY CLERK OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 AND WHEN RECORDED MAIL TO: CITY CLERK OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 6/94 Rec.Foml /R25 30062 DOC # 2003-1150576 SEP 18. 2003 4 z 01 PM OFFICIAL RECORDS SAN DIEGO CONY RECORDER'S OFFICE GREGORY J. SMITH., COUNTY RECORDER FEES: 0.00 I IIIIII IIIII IIIII IIIII IIII III II IIIII IIIII IIIII IIIII IIIII IIh IIII # INS SPACE FOR RECORDERS USW OKY NOTICE OF COMPLETION: 30TH STREET AND EUCLID AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT (ENG SPEC NO 99-14) (Please fill in document titles) on the this line) THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RESO 2003-120 FILE C2002-35 30063 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on September 2, 2003, of the TRAFFIC SIGNAL INTERCONNECT PROJECT, SPECIFICATION NO. 99-14 Work of improvement or portion of work of improvement under construction or alteration. on the premises located at 30th Street/Euclid Avenue, National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said N/A Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with HMS CONSTRUCTION, INC. Name of Original Contractor The following work and material were supplied:Electrical, General Concrete/Pavement Work General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: NLA Joint tenants, tenants in common, or other o Dated: Septpinhpr 2 , 2003; Signature of Owner , Ifc'2 bZUIi , Mayor City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on September , 2003, at National City , California. Signature: NICK INZUNZA, MAYOR FORMS/NOC2-8 City of National City Office of the City Clerk 1243 National City Boulevard, National City, California 91950-4397 Michael R. Dalla, CMC - City Clerk (619) 336-4228 Fax: (619) 336-4229 September 8, 2003 County of San Diego Gregory J. Smith Assessor / Recorder / County Clerk Post Office Box 1750 San Diego CA 92112-4147 Dear Mr. Smith: We are submitting the following document in duplicate for recording: NOTICE OF COMPLETION. 30th Street and Euclid Avenue Traffic Signal Interconnect Project (Engineering Spec. No. 99-14) Please note the recording information on the duplicate copy provided, and return it to the Office of the City Clerk. Sincerely, 1r Michael R. Dalla, CMC City Clerk MRD/mla Enclosure cc: Engineering File No. C2002-35 Recycled Paper PLEASE COMPLETE THIS INFORMATION. RECORDING REQUESTED BY: CITY CLERK OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 AND WHEN RECORDED MAIL, TO: CITY CLERK OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 6/94 Rec.Fo,n /R25 THIS SPACE POR RECORDERS USE O?LI NOTICE OF COMPLETION: 30TH STREET AND EUCLID AVENUE TRAFFIC SIGNAL INTERCONNECT PROJECT (ENG SPEC NO 99-14) (Place fill in document title(s) on the this line) THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) RESO 2003-120 FILE C2002-35 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on September 2, 2003, of the TRAFFIC SIGNAL INTERCONNECT PROJECT, SPECIFICATION NO. 99-14 Work of improvement or portion of work of improvement under construction or alteration. on the premises located at 30th Street/Euclid Avenue, National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said N/A Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with HMS CONSTRUCTION, INC. Name of Original Contractor The following work and material were supplied:Electrical, General Concrete/Pavement Work General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: NLA Joint tenants, tenants in common, or other o Dated: September 2 , 2003; Signature of Owner , nzu Mayor City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on Septembers , 2003, at National City , California. Signature: NICK INZUNZA, MAYOR FORMS/NOC2-8